HomeMy WebLinkAboutResolutions - 2021-03 - 2nd Amenment to the 2019 Action Plan, 24 CFR Part 91, Community Development Block Grant Coronavirus Aid Relief, CDBG-CV3 amending Resolution 2020-16 and 2019-17 - 2/2/2021City of East Wenatchee Resolution 2021-03 Page 1 of 4
City of East Wenatchee, Washington
Resolution No. 2021-03
A Resolution of the City of East Wenatchee, Washington, adopting
Amendment No. 2 to the 2019 Annual Action Plan in accordance with the
requirements of the U.S. Department of Housing and Urban Development
Regulations at 24 CFR Part 91 to allocate the award of Community
Development Block Grant Coronavirus Aid, Relief and Economic Security
Act “CDBG-CV3” funds, declaration of Urgent Need, amending Resolutions
2020-16 and 2019-17 and establishing an effective date.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,
etc.), póngase en contacto con el vendedor de la ciudad al
alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at
(509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. The City of East Wenatchee (“City”) is a non-charter code city duly
incorporated and operating under the laws of the State of Washington.
2.2. RCW 35A.74 authorizes the City to administer programs to assist low income
individuals.
2.3. The U.S. Department of Housing and Urban Development regulations at 24
CFR Part 91 specify the requirements for entitlement communities operating
a Community Development Block Grant Program.
3. Recitals.
3.1. On February 29, 2020, the Governor of the State of Washington proclaimed
an emergency in all counties in the state due to the outbreak of COVID-9.
3.2. On March 13, 2020, the COVID-19 pandemic was declared a national
emergency by the federal government.
3.3. On March 16, 2020, City of East Wenatchee Mayor Crawford issued a
proclamation declaring a civil emergency.
3.4. On March 27, 2020 a special source of funding was provided through the
Coronavirus Aid, Relief and Economic Security Act (CARES Act). The funds
for the CDBG program were given the designation of “CDBG-CV”. The
City of East Wenatchee Resolution 2021-03 Page 2 of 4
funding is intended to prevent, prepare for and respond to the coronavirus
pandemic.
3.5. On March 31, 2020, HUD provided waivers from 24 CFR Part 91 specific to
amendments to CDBG planning documents and citizen participation
programs.
3.6. On April 13, 2020, a letter was received from HUD announcing the special
allocation of $83,927 in CDBG-CV funding for the City of East Wenatchee.
3.7. On May 19, 2020, following a public hearing, the City Council approved
Resolution 2020-16 amending the 2019 Annual Action Plan and Citizen
Participation Plan regarding the special allocation of CDBG-CV fund to
address coronavirus related impacts. The amendment reallocated $50,000 of
2019 Program Year funds and allocated those funds along with the $83,927 in
CDBG-CV funding to establish a Microenterprise grant program – total
funding $133,927. The remaining funds from 2019 were allocated for
administration and planning ($27,000) and for direct assistance to home
buyers ($58,000).
3.8. On September 15, 2020, a letter was received from HUD announcing the
special allocation of $114,862 in CDBG-CV3 funding for the City of East
Wenatchee
3.9. At a workshop on January 14, 2021, the City Council directed staff to allocate
the CDBG-CV3 funds for food assistance programs and emergency income
payments for low- and moderate-income individuals and families impacted by
COVID-19 to pay rent and utilities.
3.10. On January 21, 2021, a public notice of the second substantial amendment to
the 2019 Annual Action Plan to allocate the special award of CDBG-CV3
funding to address coronavirus related impacts and a notice of the February 2,
2021 public hearing was published in the Wenatchee World, the City’s official
newspaper, describing the proposed amendments. The notice was published
in English and in Spanish. The notice was posted on the City’s webpage on
January 25, 2021.
3.11. The City is utilizing the public notice waiver and providing 10 days of prior
notification with the legal ad and 7 days with the webpage posting. A
minimum of 5 days is required by HUD. Notification of the use of the waiver
was provided to HUD on January 21, 2021.
3.12. This Resolution serves as a Declaration for the use of the Urgent Need
National Objective for the food assistance program to prevent, prepare for
and respond to the coronavirus pandemic. The following findings support the
City of East Wenatchee Resolution 2021-03 Page 3 of 4
use of the Urgent Need objective to alleviate the existing condition of food
insecurity using the following criteria:
3.12.1. The emergency declarations issued by the City, State, and federal
government document that there is a serious and immediate threat to the
health and welfare of the community;
3.12.2. The emergency is of recent origin (i.e. Less than 15 months since
inception);
3.12.3. The City is unable to fund the activity with existing revenue sources;
3.12.4. There are no other funding sources currently available to fund the activity.
3.13. The second amendment to the 2019 Annual Action Plan funds the following
programs: $15,000 for the Chelan & Douglas County COVID-19 Food
Assistance Program for delivery of boxes of food to persons or families that
are required to quarantine or isolate due to the pandemic; $94,862 for
emergency income payments for low- and moderate-income individuals and
families who are impacted by COVID-19; and $5,000 for City CDBG-CV3
planning and administrative activities.
3.14. On February 2, 2021, the City Council held a public hearing to receive
comments and consider adoption of the proposed amendments.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS
FOLLOWS:
4. Purpose. The Second Amendment to the 2019 Annual Action Plan is intended
to prepare, prevent, and respond to impacts associated with the coronavirus.
5. Amendment. The City Council hereby APPROVES the proposed amendments
to the 2019 Annual Action Plan, which is attached to this Resolution as Exhibit A.
6. Reference to previous resolutions. The City Council amends the documents
that were adopted by Resolution 2020-16 (First Amendment) and Resolution
2019-17.
7. Severability. If a court of competent jurisdiction declares any provision in this
resolution to be contrary to law, the other provisions of this Resolution remain
valid.
EXHIBIT A
City of East Wenatchee
Community Development Block Grant Program
Substantial Amendment #2 to the
2019 Annual Action Plan
Second Special Allocation of CDBG Coronavirus
Aid, Relief and Economic Security Act (CARES Act)
Funding (CDBG-CV3)
Resolution 2021-03
Community Development Department
271 9th Street NE
East Wenatchee, WA 98802
Phone (509) 884-5396
Fax (509) 884-6233
E-mail: lbarnett@eastwenatcheewa.gov
Amendment #2 - 2019 Annual Action Plan Page | 2
Background:
The City of East Wenatchee became an entitlement community under Title 1 of the
Housing and Community Development Act of 1974 in 2009. As such, the City receives
federal funds annually from the U.S. Department of Housing and Urban Development
(HUD) under the Community Development Block Grant (CDBG) Program. East
Wenatchee’s CDBG program fiscal year is from October 1 through September 30.
Community Development & Housing Consolidated Plan. Every five years, the City is
required to develop a plan for the use of CDBG funds. The City of East Wenatchee
2015 – 2019 Community Development & Housing Consolidated Plan (Consolidated
Plan) is the overall strategic plan for the use of CDBG funds.
Annual Action Plans. Each year, the City is required to adopt an annual action plan that describes the projects and programs that will be funded using the CDBG program funds
based upon the general goals and objectives in the Consolidated Plan.
Amendments. Minor amendments may be made to a Consolidated Plan or Annual
Action Plan when the need arises. The process for a substantial” amendment requires
a public comment period and a public hearing. A “substantial” amendment to the Consolidated Plan or Annual Action Plan is defined as:
♦ Projects with budgets of $25,000 or more – An increase or decrease of more
than 25% of the budgeted amount.
♦ Projects with budgets of less than $25,000 – An increase or decrease of more
than 50% of the budgeted amount.
♦ A change in purpose, scope, general location, or intended beneficiaries or the
addition of a new project.
♦ A change in the use of funds from one activity to a new project.
CDBG Coronavirus Aid, Relief and Economic Security Act (CARES
Act) Funding (CDBG-CV & CDBG-CV3)
On March 13, 2020, the COVID-19 pandemic was declared a national emergency. A
special source of funding was provided through the Coronavirus Aid, Relief and
Economic Security Act (CARES Act) passed by Congress. The first round of funds for
the CDBG program was identified as “CDBG-CV”. The most recent award was designated CDBG-CV3. These funds are intended to prevent, prepare for and respond
to the coronavirus pandemic.
CDBG-CV and CDBG CV3 funding are special entitlement allocations and must go
through the process of acceptance as a new grant award. HUD is requiring that the
process for accepting those funds be through an amendment to the 2019 Annual Action Plan. Both of the amendments are considered “substantial” amendments.
To expedite the distribution and use of funding, HUD issued several waivers including:
A reduced public comment period from 30 days to a minimum of 5 days
Suspension of the 15% cap on spending for public services
Allowance of reimbursement(s) for eligible cost regardless of date of
expenditure
Amendment #2 - 2019 Annual Action Plan Page | 3
The deadline for submittal of the 2020 Community Development & Housing
Consolidated Plan and the 2020 Annual Action Plan was extended from
August 16, 2020 to August 16, 2021.
The deadline for submittal of the 2019 Consolidated Annual Performance and
Evaluation Report (CAPER) was extended from December 31, 2020 to March
31, 2021.
Original 2019 Annual Action Plan Projects
The 2019 Annual CDBG formula allocation award was $135,695. In the 2019 Annual
Action Plan, the City of East Wenatchee obligated the funds to the following projects:
• $27,000 for City CDBG planning and administrative activities
• $108,695 for the Columbia Valley Housing Association down payment assistance program. Direct assistance for up to 5 households.
Substantial Amendment #1 for 2019 Annual Action Plan
With the adoption of Resolution 2020-16 on May 19, 2020, the City amended its CDBG
2019 Annual Action Plan in response to a special allocation of $83,927 from the
Coronavirus Aid, Relief and Economic Security Act (CARES Act). HUD designated
those funds as CDBG-CV. Additionally included in that amendment was the reallocation of $50,000 of unspent 2019 CDBG funds from the down payment assistance program
The amended plan included the following projects:
• $27,000 for City CDBG planning and administrative activities
• $58,695 to the Columbia Valley Housing Association down payment
assistance program. Direct assistance for up to 3 households (funding reduced
by $50,000).
• $133,927 Microenterprise business grants – it is anticipated that up to 26 businesses could be provided with $5,000 grants. This was a new project to
prepare, prevent, and respond to impacts associated with the coronavirus.
Substantial Amendment #2 for 2019 Annual Action Plan
This proposed amendment is in response to a second special allocation of $114,862
from the Coronavirus Aid, Relief and Economic Security Act (CARES Act). This
allocation is designated by HUD as CDBG-CV3. Funded projects or programs must be designed to prepare, prevent, and respond to impacts associated with the coronavirus. The following projects are included in this second amendment to the 2019 Annual
Action Plan:
• $5,000 for City CDBG-CV3 planning and administrative activities
• $15,000 for the Chelan & Douglas County COVID-19 Food Assistance
Program. This program is administered by Serve Wenatchee, a private non-
profit, faith-based organization and the Town Toyota Center . Chelan Douglas
Health District, the City of Wenatchee, and the City of East Wenatchee will be participating in this program. Medical providers or non-profit organizations can refer customers and individuals to contact Serve Wenatchee, the provider who
has been contracted to coordinate, screen, advertise and document recipients in
Amendment #2 - 2019 Annual Action Plan Page | 4
need of this service. Names with contact information will be provided to the
Town Toyota Center staff who will be responsible to obtain, store, assemble and
deliver food and other items to customers within 48 hours. The program is
available to residents in Chelan and Douglas County if they are required to
quarantine or isolate under the following provisions:
o The individual or family living in the home has tested positive for COVID-
19 or has been directly exposed to someone who has tested positive for
COVID-19.
o The individual(s) are isolating or quarantining at home to limit exposure of
the virus to the community. o The individual(s) do not have secure access to food during the time of
isolation and quarantine.
Each jurisdiction will be billed based upon the delivery address. The proposal
would split costs based upon a proportionate share each month of the boxes
delivered to each jurisdiction. East Wenatchee will be billed for the percentage share of boxes delivered to clients that live within the city limits.
This program is meeting an Urgent Need in accordance with HUD regulation
§570.208(c). The program is meeting a need created by a serious and immediate
threat to the health and welfare of the community as a result of the COVID-19
pandemic. Prior funding for the program has expired and other local or state funds are currently inadequate to support the program at a level that will serve
the vulnerable members of the community.
The allocated amount is based upon the number of boxes provided to East
Wenatchee residents during the previous program period. The proposal will split
costs between the jurisdictions based upon a proportionate share of the number of boxes delivered each month to the specific jurisdiction.
This is an expanded public service project to prepare, prevent, and respond to
impacts associated with the coronavirus.
• $94,862 for emergency income payments for rent and utilities. This program
provides funds to low- and moderate-income individuals and families who are
impacted by COVID-19. The qualifying income limit is 80% of area median
income. Funds will be available to pay up to six consecutive months of rental
assistance or utility payments. The funds are paid directly to the landlord or the utility company on behalf of the qualifying tenant.
This is a new project to prepare, prevent, and respond to impacts associated with
the coronavirus.
Citizen Participation:
It should be noted that the City is utilizing the HUD waiver which permits a reduced
public notice and comment period for amendments.
On April 3, 2020, City staff contacted local service providers to determine the greatest need they are experiencing as a result of the coronavirus pandemic.
On April 13, 2020, an email was received from the Community Action Council
requesting funding for emergency rental assistance payments.
Amendment #2 - 2019 Annual Action Plan Page | 5
At a public workshop on April 16, 2020, the City Council directed staff to reprogram
$50,000 of unspent funds from the 2019 Program Year to address the COVID-19
pandemic and established their preferred distribution of those funds along with the
CDBG-CV special allocation to: microenterprise business grants ($40,000), meal
delivery services ($12,000), and emergency income payments for rent and mortgage payments ($81,927).
On April 30, 2020, the City notified HUD of the intention to utilize the waivers authorized
in the March 31, 2020 memo for a reduced public comment period – 5-day minimum
notice.
On May 8, 2020, a public notice of substantial amendments to the 2019 Annual Action Plan, 2015 Consolidated Plan and Citizen Participation Plan regarding the special
allocation of CDBG-CV fund to address coronavirus related impacts and a notice of the
May 19, 2020 public hearing was published in the Wenatchee World, the City’s official
newspaper, describing the proposed amendments. The notice was published in English
and in Spanish. The comment period ended on May 18, 2020. No comments were received regarding the proposed amendments.
At a workshop on May 14, 2020, Council discussed the proposed distribution of CDBG-
CV funds. After concluding that there was a great unmet need for financial support for
small businesses impacted by the pandemic, Council recommended that the funds be
reallocated entirely to microenterprise grants.
Preliminary results released on May 15, 2020 (351 respondents) from an on-line survey
being conducted by Our Valley Our Future/Nuestro Valley Nuestro Futuro, a regional
planning organization, indicated that respondents priorities for the use of government
funds to assist with local economic recovery efforts should be used for food assistance,
housing assistance, and small business loans.
On May 19, 2020, the City Council held a public hearing to receive comments and
consider adoption of the proposed amendments. No comments were received regarding
the proposed amendments. Council approved Amendment #1 with the adoption of
Resolutions 2020-16.
On January 5, 2021, the City of Wenatchee contacted the Community Development Department with a request to partner with them in providing funding for the Chelan &
Douglas County COVID-19 Food Assistance Program in an effort to continue and
expand the program.
On January 14, 2021, the City Council held a workshop to discuss the potential use of the CDBG-CV3 funds. They recommended using the funds for the Chelan & Douglas County COVID-19 Food Assistance Program and for emergency income payments for
rent and utilities.
On January 21, 2021, a notification describing the proposed Amendment #2 to the 2019
Annual Action Plan was published in the Wenatchee World providing a 10-day public comment period and Notice of Public Hearing. The notice was published in English and in Spanish. The comment period ended on February 1, 2021.
On February 2, 2021, the City Council held a public hearing to receive comments and
consider adoption of the proposed Amendment Number 2. No public comment was
offered. The Council approved Amendment #2 with adoption of Resolution 2021-03.
Appendix 1
Community Development Block
Grant Program
2019 Annual Action Plan
Amendment #2
Citizen Participation
&
Consultation Process
01-14-2021 Council Workshop Minutes Page 1 of 2
CITY OF EAST WENATCHEE
271 9th Street NE * East Wenatchee, WA 98802
Phone (509) 884-9515 * Fax (509) 886-6233
City Council Workshop
Zoom Meeting
East Wenatchee City Hall 271 9th St. NE
East Wenatchee, WA 98802
Minutes
Thursday, January 14, 2021
In attendance:
Mayor Crawford Lori Barnett, Community Development Director Councilmember Sterk Devin Poulson, City Attorney
Councilmember Tidd Tom Wachholder, Project Development Mngr.
Councilmember Magdoff Mary Beth Phillips, Court Administrator
Councilmember Sleiman Trina Elmes, Events Director / PIO
Councilmember Johnson Maria Holman, City Clerk
Councilmember Hepner
5:30 p.m. Council Workshop.
Councilmember Magdoff opened the meeting.
1. Project Development Manager Tom Wachholder presented a conceptual SR 28 & 9th Street NE Intersection Improvements plan that provided the Council an option for a single and dual pedestrian crosswalk and bike lane.
Comments provided by all Councilmembers, RH2 Engineer Erik Howe, Regional
Bike Advisory Committee (RBAC) Chairman Mark Kacmarcik, and Community
Development Director Lori Barnett.
There was a consensus by the Council for a single pedestrian crosswalk. No action was taken by the Council.
2. Community Development Director Lori Barnett presented information regarding a
second amendment to the 2019 CDBG Annual Action Plan to identify projects for use of the CDBG-CV3 grant award. Staff proposed the two projects and requested the Council’s direction to proceed. 1.) The Chelan & Douglas County COVID-19 Food Assistance Program operated from September through
December. Staff proposed that $15,000 in funds be allocated for the Chelan &
Douglas County COVID-19 Food Assistance Program to continue the program as the program is ending. 2.) Staff proposed that the remainder of the funds -
1/19/2021 City Council Agenda Packet Page 147 of 395
01-14-2021 Council Workshop Minutes Page 2 of 2
$99,862 - be allocated for income payments (rent and utilities). If that turns out to be too much for that program, amend the plan again at a later time.
Comments provided by Councilmember Magdoff, Councilmember Tidd, Mayor
Crawford, General Manager of the Town Toyota Center Mark Miller,
Councilmember Sleiman, and Councilmember Hepner.
There was a consensus by the council to support the proposed programs. No action was taken by the Council.
3. Mayor Crawford asked the Council what topics they want to have placed on 2021
Workshop Agendas? Second, the Mayor asked the Council if they were
interested in adding feral cats to a 2021 Workshop? And possibly requiring licensing of cats? The Council did not ask to move cat licensing forward.
Councilmember Tidd asked to have annexation, future city events, and also said that the Wenatchee Valley is the hub for technologies and we need to look at
bringing technology business into our community. Councilmember Hepner would
like to add the topic of the Riverfront property.
Councilmember Sleiman would like to have outdoor recreation as a topic.
Community Development Director Lori Barnett said we need to link up with organizations in our community and bring them to our meetings and educate the
Council on what others are already doing. Councilmember Hepner asked to
discuss electric vehicle charging stations and having stations in East Wenatchee.
4. Councilmember Hepner spoke about the Retail Academy training that he participated in and shared what he learned.
Comments provided by Councilmember Tidd, and Councilmember Sleiman.
Adjournment. With no further business, the meeting adjourned at 6:46 p.m.
____________________________
Attest: Jerrilea Crawford, Mayor
_______________________________ Maria E. Holman, City Clerk
1/19/2021 City Council Agenda Packet Page 148 of 395
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Posted on: January 25, 2021
Notice of Public Hearing - 2019 CDBG Amendment
The City is amending its CDBG 2019 Annual
Action Plan for the second time in response to an
additional allocation of $114,862 from the
Coronavirus Aid, Relief and Economic Security
Act (CDBG-CV3). The City will be allocating the
funds for projects to prepare, prevent, and
respond to impacts associated with the
coronavirus.
$15,000 to the Chelan & Douglas County
COVID-19 Food Assistance Program,
$5,000 for administration and planning, and
$94,862 for emergency income payments for rent and utility payments.
There is a 7-day public comment period, ending on February 1, 2021, and the East
Wenatchee City Council will conduct a public hearing to consider final adoption of the
amendment during the February 2, 2021 City Council Meeting. Due to the COVID-19
pandemic and the Governor’s orders, Council meetings and hearings are held remotely,
including remote submission of public comments. The City encourages all persons to
participate in the public hearing and provide written or oral comments for consideration by the
Council. Written comments must be submitted by emailing the Community Development
Department, via fax (509) 884-6233, or mailed to:
City of East Wenatchee
Community Development Department
271 9th Street NE
East Wenatchee, WA 98802
Links for more information:
2019 CDBG Annual Action Plan Amendment 2 (1-15-2021)
February 2, 2021 City Council Meeting
It is the City’s policy to provide reasonable accommodations to persons with disabilities.
Please contact the City Clerk, (509) 884-9515, at least 3 working days in advance of the
meeting, if you need any language, hearing or other accommodations. Citizens with
hearing impairment may call the TDD line at 800-833-6388.
"A great place to land!"
Appendix 2
Community Development Block
Grant Program
2019 Annual Action Plan
Amendment #2
HUD Certifications,
SF-424, & SF-424D