HomeMy WebLinkAbout2020-04-07 - ARC Architects - General Agreements / General Service Agreements - 2019-12Professional Architectural Services for the Design of a New Public Works Facility and Conducting a
Police Department Space Needs Assessment (Prj No. 2019-12)
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Professional Services Contract
Between
The City of East Wenatchee
And
ARC Architects
For
Professional Architectural Services for the Design of a New Public Works Facility and
Conducting a Police Department Space Needs Assessment (Prj No. 2019-12)
Professional Architectural Services for the Design of a New Public Works Facility and Conducting a
Police Department Space Needs Assessment (Prj No. 2019-12)
Page 2 of 10
1. Washington Law governs the interpretation of this Contract.
This Contract shall be interpreted, construed, and enforced in all respects in accordance
with the laws of the State of Washington.
2. Parties. The Parties to this agreement (“Agreement”) are the City of East Wenatchee
(“City”) and ARC Architects (“Consultant”).
In consideration of the terms, conditions, covenants, and performance of the scope of
work contained herein, as attached and made a part hereof, the City and Consultant mutually
agree as follows:
3. Scope of work. Consultant shall provide the services specified below. These services
shall be termed "work" herein. Consultant shall perform the following services that:
a. See Exhibit A
4. Term of Contract. The effective date of this contract begins upon execution. This
contract expires on June 30, 2021. The City may terminate this Contract without cause upon
written notice. Work in progress will be paid, on a prorated basis to the date ordered to stop. If
Contractor terminates this contract without any breach of the contract by the City, Contractor
will pay the City $3,000.00 as liquidated damages.
5. Compensation.
a. Total Compensation. The City shall pay $509,069 for performing the work set
forth in Exhibit A.
b. Disputed work: If the City believes in good faith that some portion of work has
not been completed satisfactorily; the City may request that Consultant correct the
work before the City pays for such work. In such event, the City must reasonably
explain to Consultant its concern over the work and the remedy that the City
expects from Consultant. The City may withhold from any payment otherwise due
an amount that the City in good faith is under dispute, or if the Consultant does
not provide a sufficient remedy, the City may retain the amount equal to the cost
to the City for otherwise correcting or remedying the work not properly
completed.
c. Method of Payment. Consultant shall submit a monthly invoice for compensation.
The monthly invoice shall contain a detailed description of the work performed
during the month, the number of hours spent performing such work, and any
reimbursable costs and expenses incurred in connection with such work.
d. Invoices. Consultant shall submit invoices to the following address:
Professional Architectural Services for the Design of a New Public Works Facility and Conducting a
Police Department Space Needs Assessment (Prj No. 2019-12)
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The City of East Wenatchee
271 Ninth St. NE
East Wenatchee, WA 98802
Attention: Amber Schulz
6. Representations. Consultant represents and warrants that he/she/it has the requisite
training, skill and experience necessary to provide work and is appropriately accredited and
licensed by all applicable agencies and governmental entities.
7. Independent Contractor. The parties intend and understand that Consultant shall be an
independent contractor. The parties further intend and understand that the City shall be neither
liable for, nor obligated to pay: sick leave, vacation pay, social security or other tax that may
arise as an incident of employment, or any other benefit of employment.
Consultant shall pay all income and other taxes as due. Any industrial or other insurance
purchased for the benefit of the Consultant shall not convert this Contract to any type of
employment contract.
The Parties recognize that Consultant may or will be performing professional work during the
term for other parties and that the City is not the exclusive user of the work that Consultant will
provide.
8. Property and Confidential Information. Consultant shall not, without the prior written
consent of the City, disclose to third parties information that is not otherwise subject to public
disclosure unless:
a. The information is known to Consultant prior to receiving the same directly or
indirectly in connection with the work;
b. The information is in the public domain at the time of disclosure by Consultant; or
c. The information is received by Consultant from a third party who does not have
an obligation to keep the same confidential.
9. Indemnification. Consultant releases and shall indemnify and hold harmless the City, its
elected officials, officers, employees, agents and volunteers for any and all claims, demands,
losses, negligent acts or omissions, and liabilities (including costs and all attorney's fees) to or by
any and all persons and entities, including without limitation, their respective agents, licensees,
or representatives, arising from, resulting from, or connected with this Contract to the extent
caused by the negligent acts, errors or omissions of Consultant, its partners, shareholders, agents,
employees, or by the Consultant's breach of this Contract.
To the maximum extent permitted by applicable law, this shall apply. However, this shall not
require Consultant to indemnify the City against any liability for damages arising out of bodily
injury or property damages caused by or resulting from negligence of the City. the City shall
protect, defend and indemnify and save harmless the Consultant, its representatives and other
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Police Department Space Needs Assessment (Prj No. 2019-12)
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employees all costs, claims, judgments or awards of damages arising out of the negligent acts or
omissions of the City, its officers or employees. Further, in the case of concurrent negligence of
Consultant on the one hand and the City on the other hand, each party shall be required to
indemnify the other only to the extent of the negligence of the party.
Consultant releases and shall defend, indemnify and hold harmless the City from and against all
claims, cost, liabilities, damages, expenses (including but not limited to reasonable attorney fees)
and royalties based upon any actual or alleged infringement or misappropriate of any patent,
copyright, trade secret, trademark, or other intellectual property right by any work. Further, if
any work infringes or misappropriates any patent, copyright, trade secret, trademark or other
intellectual property right, Consultant shall either (a) procure for the City the right to use such
work; or (b) modify work so that it no longer infringes or misappropriates any such right.
10. Work Product. All work product, including records, files, documents, plans, computer
disks, magnetic media or material which may be produced or modified by Consultant while
performing work shall belong to the City. At the termination of this Contract, Consultant shall
deliver copies of files containing the written record of Consultant's work. Until at least 12
months following final payment, Consultant shall provide the City prompt access to (and the
City shall have the right to examine, audit and copy) all of Consultant's books, documents,
papers and records related to the work.
11. Evaluation and Monitoring. Consultant shall control and direct the performance of the
work of Consultant pursuant to this Contract, subject to oversight by the City. The Mayor, or his
designee, will oversee Consultant’s work. The City reserves the right to inspect, review and
approve the work of Consultant to assure that it has been completed as specified, before
payment. Consultant shall cooperate with and freely participate in any monitoring or evaluation
activities conducted by the City that are pertinent to the intent of this Agreement.
12. Insurance. Consultant shall provide Professional Errors and Omissions Liability
insurance which shall provide coverage for any negligent professional acts, errors or omissions
for which Consultant is legally responsible, with limits of not less than $1,000,000.00 each
occurrence. Consultantshall furnish a certificate of insurance to the CITY at the time of
execution of this agreement.
13. Non-Discrimination. During the performance of this contract, Consultant, for itself, its
assigns and successors in interest agree as follows:
a. Compliance with Regulations. Consultant shall comply with the Regulations
relative to nondiscrimination in federally assisted programs of the United States
Department of Transportation (“USDOT”), Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time.
b. Nondiscrimination. With regard to the work performed by Consultant, Consultant
shall not discriminate on the grounds of race, color, sex, or national origin in the
selection and retention of subcontractors, including procurement of materials and
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leases of equipment. Consultant shall not participate either directly or indirectly
in the discrimination prohibited by Section 21.5 of the Regulations.
c. Information and Reports. Consultant shall provide all information reports
required by the Regulations or directives issued pursuant thereto, and shall permit
access to his books, records, counts, or other sources of information and its
facilities as may be determined by the contracting agency or the appropriate
Federal agency to be pertinent to ascertain compliance with such Regulations,
orders and instructions. Where any information required of Consultant is in the
exclusive possession of another who fails or refuses to furnish this information,
Consultant shall so certify to WSDOT or the USDOT as appropriate, and shall set
forth what efforts were made to obtain the information.
d. Sanctions for noncompliance. In the event of the Consultant's noncompliance
with the nondiscrimination provisions of this contract, the contracting agencies
shall impose such contract sanctions as it or the USDOT may determine to be
appropriate, including, but not limited to:
i. Withholding of payments to Consultant under the contract until Consultant
complies, and/or;
ii. Cancellation, termination, or suspension of contract, in whole or in part.
14. General Provisions.
a. Full Agreement. This Contract and all attachments form all of the covenants,
promises, agreements and conditions, between the parties. All attachments and
addendum are incorporated herein by this reference, and shall be a part of this
contract instrument. In the event of discrepancy between the documents,
addendum and attachments shall prevail over the Contract. This entire contract
including all attachments specifies the working relationship between the City and
Consultant and specific obligations of both parties.
b. Full Force and Effect. If any provision of this Contract is declared invalid, the
remaining provisions shall remain in full force and effect.
c. Survivability. The obligation of Consultant under all provisions of this
Agreement, which may reasonably be interpreted or construed as surviving the
completion, termination, or cancellation of this Contract, shall survive the
completion, termination, or cancellation of this Contract.
d. Executory Contract. This Contract will be considered valid once signed by both
parties.
e. No Waiver. If the City fails to or delays in declaring a breach or default, the City
does not waive its right to declare a breach or default. If the City fails to declare
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Police Department Space Needs Assessment (Prj No. 2019-12)
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one breach or default, it is not waiving its right to declare another breach or
default.
f. Authority. Each individual executing this Contract on behalf of the City and
Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Contract on behalf of Consultant or the City.
g. Performance. Time is of the essence of this Contract in each and all of its
provisions in which performance is a factor.
h. Remedies Cumulative. Any remedies provided for under the terms of this
Contract are not intended to be exclusive, but shall be cumulative with all other
remedies available at the City at law or in equity.
i. Titles. The titles to the paragraphs of this Contract are solely for the convenience
of the parties and are not an aid in the interpretation of the instrument.
j. Contractor Obligation. Except as otherwise specifically provided in this
Agreement, Consultant shall furnish all that may be required to provide the scope
of work as described in the contract and incorporated documents, including any
personnel, labor and supervision, technical, professional and other work,
equipment and supplies. Details of the any supplies, equipment, or installation or
same, that are necessary to carry out the intent of this Contract, but that are not
expressly stated, shall be performed or furnished by Consultant as part of the
Contract, without any increase in the compensation otherwise payable under this
Contract.
k. Binding Effect. The provisions, covenants, and conditions in this Contract apply
to bind the parties, their legal heirs, representatives, successors, and assigns
l. No Gifts and Gratuities. Consultant may not offer, nor may City employees
accept gifts, gratuities, loans, trips, favors, special discounts, work, or anything of
economic value in conjunction with the City business practices. Consultant and
the City employees must strictly adhere to the statutes and ordinances for ethics in
contracting and purchasing, including the City Ethics Code, RCW 42.23 (Code of
Ethics for Municipal Officers) and RCW 42.52 (Ethics in Public Service). This is
applicable to any business practice, whether a contract condition, bid practice, or
at any activity related to the City business.
m. Conflict of Interest. Consultant represents that he does not have a business interest
or close family relationship with any City officer or employee who was, is, or will
be involved in the Consultant selection, negotiation, drafting, signing,
administration or evaluation of the Consultant's performance. In addition,
Consultant acknowledges that he will adhere to the City’s policies regarding
conflict of interest, the City Ethics Code, and the RCW as named previous.
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n. Compliance with Laws. Consultant, at his/her/its sole cost and expense, shall
perform and comply with all applicable laws of the United States and the State of
Washington; and all applicable laws, ordinances, rules, regulations, orders, and
other requirements, in effect, of any governmental entity (including but not
limited to such requirements as may be imposed upon the City and applicable to
the Contract). Consultant shall furnish documents as may be required to effect or
evidence such compliance.
o. Personal Liability. The parties agree that in no event shall any official, officer,
employee, or agent of the City be in any way liable or responsible for any
covenant or Contract herein contained whether express or implied, nor for any
statement of representation made herein or in any connection with this Contract.
15. Modification. This Agreement constitutes the entire agreement between the parties.
Except with the written consent of both parties, neither party may alter or modify this
Agreement.
16. Termination of Agreement. Either party may terminate this Agreement at any time by
providing written notice of such termination, specifying the effective date thereof at least thirty
days prior to such date. In such event the City shall pay Consultant all amounts due for all work
previously authorized and performed prior to the date of termination. In the event of
termination, Consultant agrees to cooperate reasonably with any service provider thereafter
retained by the City in making available information developed as the result of work previously
performed by the Consultant . If no notice of termination is given, all relationships and
obligations created by this Agreement, shall terminate at the conclusion of the Agreement period
set out in Paragraph 3.
17. Venue. The venue for any legal dispute regarding this Agreement shall be Douglas
County Superior Court.
18. Dispute Resolution. The parties mutually intend to establish procedures to facilitate the
informal and inexpensive resolution of all disputes arising under this Agreement, by mutual
cooperation and without resort to litigation. Accordingly, all disputes involving this transaction,
or between the parties hereto with respect to the subject matter hereof, shall be resolved in a final
and binding manner in accordance with the following procedures. Whether or not
mediation/arbitration is under way, any party may have full access to the courts to compel
compliance with the provisions of this Article and to enforce or confirm an arbitration award.
a. Negotiation. The parties shall first attempt to negotiate a mutually-satisfactory
resolution to the dispute as follows:
i. The complaining party shall notify (in the manner required in this
Agreement) the other parties of the alleged dispute, controversy, claim or
breach of contract (hereinafter “Dispute’) by explaining in writing the
nature of the Dispute, and referring to the relevant paragraphs of this
Agreement upon which it bases its position regarding the Dispute. The
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Police Department Space Needs Assessment (Prj No. 2019-12)
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complaining party shall also set forth in such notice a proposed solution to
the Dispute;
ii. The parties receiving such notice shall respond by notice individually to
the complaining party within twenty (20) days of the effective date of the
complaining party’s notice, with an explanation of its defensive position,
if any, including references to the relevant paragraphs of the Agreement
and a response to the proposed solution; and
iii. Within twenty days following notice of this defensive response, the parties
shall meet and discuss options for resolving the Dispute; the complaining
party must initiate the scheduling of this resolution meeting. In the event a
party fails to cooperate in scheduling the resolution meeting, then the
complaining party may elect to skip the negotiation and mediation
procedures and immediately proceed with arbitration.
b. Mediation. If the parties are unable to satisfactorily resolve the Dispute through
such negotiation, mediation must be held within thirty days of an unsuccessful
resolution meeting. The mediation will be governed by and under the then-
applicable rules of JAMS/Endispute (“JAMS”) in Chelan County. The
complaining party must contact JAMS to schedule the mediation. The parties may
agree on a mediator from the JAMS panel. If they are unable to agree, the parties
shall request JAMS to provide a list of three available mediators, and each side
shall strike one; the remaining individual shall serve as the mediator. In the event
a party fails to cooperate in this mediation process in a timely manner, then the
complaining party may elect to skip the mediation procedure and immediately
proceed with arbitration.
c. Binding Arbitration. If the dispute is not timely settled by mediation as set forth
above, then the parties agree to submit the dispute immediately to JAMS for final
and binding arbitration as follows:
i. A single arbitrator shall be used. The parties may agree on an arbitrator
from the JAMS panel. The complaining party may initiate arbitration by
providing notice of intent to arbitrate to all parties and to JAMS: The
notice must contain a description of the Dispute, the amount involved, and
the remedy sought. If the parties are unable to agree on an arbitrator, the
parties shall request JAMS to provide a list of three available panel
members and each party may strike one; the remaining individual shall
serve as the arbitrator. If the parties agree, the individual that served as the
mediator may serve as the arbitrator.
ii. If and when such a demand for arbitration is made by any party, the
parties agree to promptly conduct the arbitration in accordance with JAMS
Rules and Procedures.
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iii. The parties agree that arbitration must be initiated within one (1) year after
the latter of (i) the occurrence of the claimed breach, or (ii) the discovery
thereof by the complaining party; and that the failure to initiate dispute
resolution in accordance with this Section within that one-year period shall
constitute an absolute bar to the institution of any adjudicatory
proceedings with respect thereto, unless the parties agree otherwise in
writing to extend such period of time.
iv. Provided, however, that such arbitration shall not apply so as to delay or
prevent any judicial or arbitrator’s injunctive or other equitable relief
hereunder, which shall be effective immediately, subject to the requisite
final and binding arbitration with respect thereto which shall be handled
concurrently or after such relief is granted. The arbitrator shall not have
the power to award exemplary or punitive damages.
v. The arbitrator shall have exclusive authority to enter a decision
adjudicating the Dispute, or granting other affirmative relief, including an
award for damages, other affirmative relief, specific performance and
injunctive relief; provided that a party may petition the court for
enforcement of confirmation of any award if necessary.
vi. Any decision or award entered by the arbitrator may be entered on an ex-
parte basis.
19. Attorney’s Fees. If any legal action or other proceeding is brought for the enforcement
of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in
connection with any of the provisions of this Agreement, the substantially prevailing party shall
be entitled to recover reasonable attorney’s fees and other costs incurred in that action,
arbitration or proceeding.
20. Severability. If a competent court of law determines any section or portion of this
Agreement to be unlawful, such determination shall not affect the remaining terms and
conditions of the Agreement.
21. Non-waiver. Waiver of any default or breach of this agreement shall not be deemed to
be a waiver of any other prior or subsequent default or breach and shall not be construed to be a
modification of the terms of this agreement unless stated to be such through written agreement of
the signatories hereto.
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East Wenatchee Public Works Facility and Police Programming Proposal - Page 1 of 9
03/23/2020
Attn: Tom Wachholder, East Wenatchee Project Development Manager
Submitted via e-mail to TWachholder@eastwenatcheewa.gov
RE: East Wenatchee Public Works Facility & Police Programming A&E Professional Services Fee Proposal
Dear Tom:
ARC Architects is pleased to submit its proposal for the East Wenatchee Public Works Facility & Police Programming
project at your current Civic Campus site, which includes architectural & engineering services for Schematic
Design through Construction Documents services for Public Works, and Programming (Pre-design) services for
Police; with forecasted CA and post-construction estimated services for consideration. For more than 40 years ARC
has provided quality services to public and non-profi t clients across the state. In addition to ARC, our team for this
proposal includes the following consultants:
Structural - PCS Structural Solutions (Seattle)
Mechanical/Plumbing/Electrical/Lighting/Telecom/Security & Access Control - Hargis Engineers (Seattle)
Civil - Pacifi c Engineering (Wenatchee)
Landscape - SCJ Studio (Seattle/Wenatchee)
Survey - Northwest Geodimensions, Inc. (Wenatchee)
Cost Estimator - Project Delivery Analysts (Bainbridge Island)
Programming - Beckwith Group (LaConner)
Geotechnical and Environmental Consulting - Aspect Consulting (Wenatchee)
The Design Team’s total proposed fee for Police Programming is $39,111 including reimbursable expenses, based
on your original $39,000 budget.
The Design Team’s total proposed fee for Schematic Design through Construction Documents is $469,958
including reimbursable expenses. Construction administration and post-construction services for a future
amended contract, excluding reimbursable expenses, are included for informational purposes and calculations
for those future phases currently stand at $162,937, for a total estimated fee of $632,895. Our current proposal
includes 3 consultants (Environmental, Geotechnical, Survey) that are typically owner-provided services at a total
of $55,972 (SD through post-construction), their services are highlighted in blue in Exhibit D. For budgetary
purposes our anticipated total Standard and Speciality fee excluding these 3 consultants compared to your
original $550,000 budget is $576,923 ($632,895 - $55,972).
Standard Services Fee Proposal Overview
Public Works Facility
Stemming from our previous correspondence the anticipated construction cost for the Public Works Facility
building and site was determined to be $4,500,000, which ARC is utilizing as the Maximum Allowable Construction
Cost (MACC). Per the most current Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects
(eff ective July 1, 2015), commonly referred to as the Washington State Fee Schedule (WSFS), ARC has enclosed
Basic Consultant fee calculations per these guidelines on the enclosed proposal as well as necessary Speciality
Consultant fee proposals in attached Exhibit D. Basic Consultant fees cover Architectural, Structural, Mechanical/
architecture resource collaborative
EXHIBIT A
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Plumbing and Electrical professional services and are valued as 9.2% of the MACC. This is calculated as the midway
between a Schedule B (8.9%) and C (7.5%) structure per the WSFS, with an added 1% for remodel/phasing work
(7.2% + 1% = 8.2%).
Police Programming
Fees for the Police Department programming eff ort are based on a task analysis as outline in attached Exhibit D.
Specialty & Additional Services Fee Proposal Overview
Given that the Washington State Fee Schedule does not cover all scope of services that are required for your
project, ARC has also provided an itemized list of Specialty Services that are necessary to be added to this proposed
Standard Services fee. This primarily includes all design and engineering services not architectural, structural or
MEP (mechanical/electrical/plumbing). No additional service requests are proposed at this time.
Project Understanding
In 2008, the City hired Forte Architects to complete a space needs assessment and a City Hall expansion study.
The results of the mentioned 2008 space needs assessment indicated that City Hall space availability represented
less than 50% of the needed space.
In 2016, City Council approved the selection of DOH Associates (DOH) to develop a master plan and design
associated with upgrading the City’s Street Department facilities. Based on a concept developed by DOH, a City
Hall Facilities Team comprised of staff , Mayor Lacy, and Council members was developed in 2018 for the purpose
of refi ning the DOH concept. In addition, since the DOH work was completed, City Council approved the purchase
of two (2) additional properties adjacent to the City Hall Campus to allow for more expansion.
At the July 11, 2019 City Council Workshop, the Council reviewed estimated costs and staging for improvements to
the City Hall Campus. Following the discussion, City Council requested that a resolution be prepared to authorize
the Finance Director to begin the process of securing a $5 million bond; Resolution 2019-15 was approved by City
Council on August 8, 2019. Subsequently, City Council approved a contract with Martin, Nelson & Company for
bond fi nancing underwriting services on September 3, 2019.
To keep the City Hall Campus expansion projects on track and to plan for future funding sources, it is necessary to
have a schedule for completion. Proposed Resolution 2019-21 establishes a schedule for improvements associated
with the City Hall Campus.
Public Works Facility
The City is requesting a fee proposal for professional Architectural and Engineering Services to design a new
Public Works facility that meets current and future needs of the Public Works Department. The existing Public
Works facility is located at 271 9th St NE, East Wenatchee, WA and consists of one (1) 9,800 sq. ft. main shop
containing storage and personnel facilities, one (1) 1,800 sq. ft. equipment storage outbuilding, and one (1) 300
sq. ft. herbicide storage outbuilding. Existing structures appear to be outdated, contain dirt fl oors in areas, and
no longer adequately or eff ectively house the functions of the Public Works Department. The new facility would
be constructed on site to the north of the existing facilities. In addition, the new Public Works facility needs to
optimize the current land area by minimizing footprint.
EXHIBIT A
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The Public Works fees for ARC also includes a Master Planning eff ort that will consider the current Civic Campus
property (which includes the City Hall building and grounds). In tandem with our Landscape Architect we will
provide conceptual layout options to guide future growth and development of the entire property. Deliverables
will be rendered site plans indicating building footprints, parking and drive aisles, and hard/softscape exterior
areas. The intent of this exercise is to design the Public Works project with the entire property in mind, to best
layout the future Public Works facility in the short term, and the future development in the long term.
Police Department Programming
In addition to the above-mentioned Public Works facility work, the City is also seeking Architectural Services for
conducting a space needs assessment for the East Wenatchee Police Department. The East Wenatchee Police
Department is currently made up of two (2) records clerks, 16 patrol offi cers, two (2) detectives, one (1) assistant
chief, one (1) executive assistance, and one (1) police chief. The existing Police Department facilities are comprised
of two separate buildings, one 3,600 sq. ft. main building attached to City Hall and one 1,700 sq. ft. outbuilding
known as the Annex. Services for this programming include, but are not limited, to:
• Conduct on-site analysis, interview staff and city offi cials, and apply professional knowledge and standards
to determine current and future space needs for the Police Department;
• Determine appropriate space (square footage requirements) for offi ces, work areas, storage space (e.g.,
general, evidence), and conference space;
• Determine telephone/communications and computer services requirements for the best building layout;
• Identify short-term space solutions and effi ciencies associated with existing Police Department facilities;
• Analyze space needs of all elements that will be using the building and determine the specifi c facility
requirements needed to provide the best functional use for Police Department staff and the general public.
This includes an access and personnel traffi c fl ow analysis for both building occupants and customers,
including ADA provisions and security; an
• Determine long-term adjacency requirements between various working units and departments.
ARC Architects Standard Services
ARC Architects’ responsibilities, currently limited to Programming, Schematic Design, Design Development and
Construction Documents services, will be followed in accordance with the American Institute of Architects (AIA)
B101-2017 Owner-Architect Agreement, Article 2, with term and policy limits and amounts established by ARC.
ARC Architect’s basic services will consist of those described in Article 3 of AIA B101-2017, Scope of Architect’s Basic
Services, in addition to the requirements set forth in any City initiated Consultant Agreement signed between ARC
Architects and the City of East Wenatchee.
ARC Architects Professional Fees
Unless dictated in any City initiated Consultant Agreement, ARC Architects will provide the following services on
a %-complete not to exceed fee per attached Exhibit D.
Attachments
Also included are the standard billing rate schedule (Exhibit B, standard reimbursable expenses (Exhibit C), and
EXHIBIT A
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ARC Architects
Hourly Billing Rates Schedule 2020
All rates are reviewed annually each January
CLASSIFICATION $/HOUR
Consulting Principal $180
Managing Principal/Project Manager $160
Architect PM L/8+ $145
Project Manager 8+ $135
Architect PM L/6+ $130
Project Manager 6+ $130
Architect Designer L/3-5 $130
Staff Designer AS- L1 3-5 $110
Recent College Graduate w/ Experience $100
Recent College Graduate no Experience $90
Intern $90
Administration $90
EXHIBIT B
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ARC Architects
Standard Reimbursable Expenses
Reimbursable Expenses
Compensation for Reimbursable Expenses incurred by ARC Architects in connection with the Project shall
be based on amounts invoiced to ARC Architects, plus ten percent (10%). The following list is not intended
to be all inclusive but rather a list of the most common reimbursable expenses:
1. Fees paid for securing approval of authorities having jurisdiction over the Project
2. Reproductions and scanning services
3. Color & color plotting, small and large format
5. Couriers, postage and handling of documents
6. Parking, mileage and transportation expenses associated with the Project
7. Models, materials board, mock-ups and special samples requested by the Owner
9. Expense of additional insurance coverage or limits, including professional liability insurance, requested
by the Owner in excess of that normally carried by the Architect and the Architect’s consultants.
EXHIBIT C
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EXHIBIT D
EAST WENATCHEE PUBLIC WORKS FACILITY & POLICE PROGRAMMING
FEE PROPOSAL - PUBLIC WORKS ARCHITECTURAL & ENGINEERING SERVICES (SD, DD, CD)
FEE BASIS - WASHINGTON STATE FEE SCHEDULE
3/6/2020
FEE SUMMARY - PUBLIC WORKS fee overhead macc amount remarks
WSFS Basic Services (minus Bidding,
CA, Project Closeout)9.20% 1 $4,500,000 $285,660 $414,000 x 69% (SD-CDs)
architect $131,495 ARC
structural $34,600 PCS
mechanical, plumbing, electrical $79,489 Hargis
Specialty Consultants
civil $66,000 1.1 $72,600 Pacific
landscape $44,555 1.1 $49,011 SCJ
telecommunications / security $18,628 1.1 $20,491 Hargis
environmental $9,735 1.1 $10,709 Aspect
survey $19,757 1.1 $21,733 NW Geodimensions
geotechnical engineering $12,992 1.1 $14,291 Aspect
estimator $20,920 1.1 $23,012 PDA
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $457,430
ESTIMATED EXPENSES - PUBLIC WORKS fee overhead amount remarks
architect $6,000 1.1 $6,600 ARC
structural $1,050 1.1 $1,155 PCS
mechanical, plumbing, electrical $3,000 1.1 $3,300 Hargis
civil $0 1.1 $0 Pacific
landscape $539 1.1 $593 SCJ
telecommunications / security $0 1.1 $0 Hargis
environmental $200 1.1 $220 Aspect
survey $0 1.1 $0 NW Geodimensions
geotechnical engineering $200 1.1 $220 Aspect
estimator $400 1.1 $440 PDA
TOTAL ESTIMATED EXPENSES $12,528
$469,958 TOTAL (PUBLIC WORKS)
March 23, 2020 10:46 AM
East Wenatchee Public Works Facility and Police Programming Proposal - Page 9 of 9
EAST WENATCHEE PUBLIC WORKS FACILITY & POLICE PROGRAMMING
FEE PROPOSAL - PUBLIC WORKS ARCHITECTURAL & ENGINEERING SERVICES (SD, DD, CD)
TEAM FEES BY PHASE
3/6/2020
Discipline Company
Schematic
Design (SD)
Design
Development
(DD)
Construction
Documents (CD)
Overhead
Markkup SD-CD Totals
Bidding
Construction
Administration
(CA)
Project Closeout
(PC)
Overhead
Markkup Bid-PC Subtotal Full Service
Subtotal
architect ARC Architects $34,303.04 $38,114.49 $59,077.46 1.0 $131,495 $3,811.45 $51,454.57 $3,811.45 1.0 $59,077 $190,572
structural PCS Structural Solutions $9,018.00 $10,020.00 $15,562.00 1.0 $34,600 $1,002.00 $13,496.00 $1,002.00 1.0 $15,500 $50,100
mechanical, plumbing, electricalHargis Enigineers Inc $13,380.00 $49,826.00 $16,283.00 1.0 $79,489 $1,120.00 $25,010.00 $1,275.00 1.0 $27,405 $106,894
civil Pacific Engineering $14,000.00 $24,000.00 $28,000.00 1.1 $72,600 $2,500.00 $24,000.00 $0.00 1.1 $29,150 $101,750
landscape SCJ Studio $23,025.00 1.1 $49,011 $3,480.00 $13,320.00 $0.00 1.1 $18,480 $67,491
telecommunications / security Hargis Enigineers Inc $1,835.00 $13,877.00 $2,916.00 1.1 $20,491 $358.00 $3,600.00 $155.00 1.1 $4,524 $25,015
estimator Project Delivery Analysts, LLC $11,420.00 1.1 $23,012 $0.00 $0.00 $0.00 1.1 $0 $23,012
$410,697 $154,137 $564,834
$347,566
$217,268
$564,834
target $550,000
($14,834)
Soft Cost Consultants
environmental Aspect Consulting $9,735.00 $0.00 $0.00 1.1 $10,709 $0.00 $0.00 $0.00 1.1 $0 $10,709
survey NW Geodimensions $19,757.00 $0.00 $0.00 1.1 $21,733 $0.00 $0.00 $0.00 1.1 $0 $21,733
geotechnical engineering Aspect Consulting $12,992.00 $0.00 $0.00 1.1 $14,291 $0.00 $8,000.00 $0.00 1.1 $8,800 $23,091
$46,732 $8,800 $55,532
$21,530.00
$9,500.00
basic services, excluding reimbursable expenses
subtotal
specialty services, excluding reimbursable expenses
EXHIBIT D
Guidelines for Determining Architect/Engineer Fees for Public Works
Building Projects (effective July 1, 2015)
When budgeting for state capital projects, the estimated value of the Architectural/Engineering (A/E) Basic Services fee (Exhibit A) can be determined by using these fee guidelines. The guidelines are
divided into three levels determined by the type and complexity of the building. They are used in the preparation of capital budget requests for Washington State public works building projects under the
jurisdiction of the Department of Enterprise Services, universities, natural resource agencies, and the Department of Transportation. A/E Basic Services are defined in this document.
The payment of A/E fees represents some of the most important dollars spent on a project. These
funds are an investment affecting both the quality and successful completion of a project. Recognizing this, calculation of a fee structure to obtain quality design at a reasonable cost presents a challenge.
There are pros and cons associated with any system used to set fees, and there is great variation in the types and complexity of state construction projects.
These fee guidelines originally were the outcome of a study coordinated by the Office of Financial
Management (OFM) to review other fee guidelines and identify approaches used by other states. The study included state agencies, the Washington Council of the American Institute of Architects,
American Council of Engineering Companies of Washington, and state universities. State agencies documented examples within state government where the existing fee system posed problems, and they
proposed changes that would improve the state system. Higher education agencies provided evaluations of the scope, magnitude, and methods used to establish fees for design services at peer institutions.
Updates to the fee guidelines also have considered issues raised by the design community.
Use of the Guidelines
These fee guidelines should be used in preparing capital budget requests to determine the maximum
amount that may be payable for A/E basic service fees in fixed price agreements and percent of
construction cost agreements. The guidelines define the standard basic services (based on the definition
of basic services) that should be included in each design phase of state public works projects for the
typical design/bid/build process. They also provide further definition of what are considered
reimbursable expenses, extra and other services.
Agencies may choose to pay design consultant fees or allow extra and other charges in a manner other
than described in these guidelines, and any additional cost (above the level provided by the guidelines)
may be paid from other agency resources.
Percent Fee Compensation
The standard fee schedule has been prepared to establish a basis for determining the scope and cost of
design services and to focus the attention of agencies on the quality, capability, and prior performance
of the firms being selected for public works projects.
The fee schedule is used to prepare capital budget requests. The actual contracts for basic services
payable to the A/E shall be a negotiated fixed amount or percentage of the maximum allowable
construction cost of the project not including fees; licenses; permits; sales taxes; contingencies; and
change orders caused by A/E errors or omissions, or change orders which do not require design
consultant services. Based on the specific circumstances of each project, the final negotiated fee may
be above or below the guidelines shown on the schedule. In addition to the basic services fee,
allowances will be negotiated for services not covered in the basic services contract.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 2 March 2015
Maximum Allowable Construction Cost
The Maximum Allowable Construction Cost (MACC) is defined as the total sum available to the general
contractor for construction purposes, including all alternates. The MACC excludes Washington state
sales tax, professional fees, project contingency funds, or other charges that may not be under the scope
of the general contractor. The budget for A/E basic services is based on the MACC plus construction
contingency as reflected in the Capital Budgeting System (CBS) and the updated cost estimating form
(C-100). The negotiated fee for A/E basic services should be based on the MACC only as shown in
Exhibit A – A/E Fee Schedule.
Remodel Design
A/E costs and effort may vary greatly between individual remodeling projects of the same dollar
amount. Consequently, each project will be analyzed on an individual basis. As a general rule, the fee
will be based upon the building type classification. When program changes are significant or if
warranted by other conditions, fees noted under those schedules may be increased by up to three percent
for basic services. Factors to be considered include:
• Age and character of the building
• Availability and accuracy of existing plans and specifications
• Extent and type of program revisions
• Requirement to maintain the building's existing character
• Extent of mechanical and electrical involvement
Phased construction in occupied buildings may substantially affect the construction schedule. More
field observation and coordination may require consideration of additional fees beyond the basic
services contract amount.
Fee Modifications
It is recognized that there may be considerable variance between projects of a similar size and type that may necessitate modification of the A/E fee schedule. Examples of special circumstances that may
necessitate such modifications include:
• Unusual site conditions
• Unique problems requiring specialized or extensive consulting services
• Renovations required by additions to an existing structure
• Unusually slow or fast development schedule (fast track, design build, GC/CM)
• Contractor design (fire protection systems)
• Large portions of work outside the control of the prime architect (wetlands mitigation)
Other circumstances where a fee modification may be appropriate include the following:
Repetitive Design
Where all or part of a project is a site adaptation of a previous design, the basic services fee shall be
negotiated, recognizing the reduced level of services. This usually reduces the program analysis,
design, and bidding document preparation costs to an amount necessary to update the documents
for site work, code revisions, etc. Reductions must be considered on a case-by-case basis.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 3 March 2015
Equipment and Substantially Reduced Work Requirements
Where a project involves a substantial amount of expensive equipment that may be relatively easy to accommodate, fees should be reduced accordingly. Likewise, any contract or modification to a
contract where work requirements are substantially less than indicated by the application of a percentage fee need to be addressed separately. Projects with disproportionate elements of high
cost, such as earth moving, may be relatively easy to design and fees should be reduced accordingly.
Prototype Design
The initial design of a prototype facility, such as a housing unit at an institution, may warrant a full
design fee based on the previous development of the prototype. However, the fee for A/E basic
services for all additional replications of the prototype constructed at the same time or at other
locations in the future shall be calculated at 40 percent of full fees.
Policy Regarding Geographic Location of Consultant
It is the state’s policy to obtain the highest quality design services for a fair and equitable payment to the design firm. The state recognizes that the investment for quality design services is directly related to
a well-organized construction process and maximum functionality of the completed project. With this in mind, proposals for design services will be accepted from all firms wishing to work for the state, and
evaluated based on the firm's capability, competency, and experience in successfully completing similar projects.
The fee structure should be appropriate for each project, regardless of the location of the consultant.
The basic services fee includes all travel costs associated with the performance of basic services within
a 50-mile radius of the project. General expenses for the cost of travel and per diem between 50 and
350 miles shall be based on state rates and may be reimbursable to the extent they are reasonable and
negotiated within the A/E agreement. Travel expenses beyond 350 miles for both the agency and
consultants must be justified in writing when submitting a budget request to OFM.
Basic Services Fee Breakdown
The following is a guide for splitting the A/E fee into approximate percentages for each phase of work. Although it is not intended to be absolute, significant deviations should be closely reviewed. The intent
of the guidelines is to ensure that design requirements progress in an orderly manner and that essential planning and system development occur when most beneficial to the project. Essential elements of the
work should be completed and approved prior to initiating succeeding design phases. For a more detailed explanation of activities normally included in each phase, see the A/E Basic Services section.
The basic fee categories are described below:
Percent of Basic Services Fee
Schematic Design 18
Design Development 20
Construction Document 31
Bidding 2
Construction 27
Project 2
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 4 March 2015
A/E Basic Services
A/E Basic Design Services consist of the services described in the following pages and are included on the Capital Project Cost Estimate within CBS. These design services include normal architectural,
structural, civil, mechanical, and electrical engineering services.
Schematic Design Services (18 Percent)
In the Schematic Design phase, the A/E provides those services necessary to prepare Schematic
design documents consisting of drawings and other documents illustrating the general scope, scale, and relationship of project components for approval by the agency. Design should be conceptual in
character, based on the requirements developed during the predesign phase, approved by the agency, or program requirements provided by the agency and reviewed and agreed upon by the A/E.
Schematic design includes the following:
Project Administration Services related to schematic design administrative functions including consultation, meetings and correspondence, and progress design review
conferences.
Disciplines Coordination Coordination between the architectural work and engineering work and other involved consultants for the project. When specialty consultants are used, additional coordination beyond basic services may be required and
negotiated for appropriate phases of the work.
Document Checking Review and coordination of project documents.
Consulting
Permitting Authority Consultations, research of critical applicable regulations, preparation of written and graphic explanatory materials. The services apply to
applicable laws, statutes, regulations, and codes.
Data Coordination User Agency
Review and coordination of data furnished for the project by the
agency.
Architectural Design Services responding to scope of work (program/predesign) requirements and
consisting of preparation of conceptual site and building plans, schematic
sections and elevations, preliminary selection of building systems and
materials, development of approximate dimensions, areas and volumes.
Structural Design Services consisting of recommendations regarding basic structural material and systems, analysis, and development of conceptual design
solutions.
Mechanical Design Services consisting of consideration of alternate materials, systems and
equipment, and development of conceptual design solutions for energy sources/conservation, heating, ventilating and air conditioning (HVAC), plumbing, fire protection, and general space requirements.
Electrical Design Services consisting of consideration of alternate systems,
recommendations regarding basic electrical materials, systems and
equipment, analysis, and development of conceptual design solutions for power service and distribution, lighting, communication raceways, fire
detection and alarms, and general space requirements.
Civil/Site Design Services consisting of site planning including layout of site features,
building position, preliminary grading, location of paving for walkways, driveways and parking, and fencing locations. Also included are the
normal connections required to service the building such as water, drainage, and sanitary systems, if applicable.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 5 March 2015
Specifications Services consisting of preparation for agency's approval of proposed
development of architectural outline specifications, and coordination of outline specifications of other disciplines.
Materials Research Services consisting of identification of potential of architectural
materials, systems, and equipment.
Scheduling Services consisting of reviewing and updating previously established
project schedules or initial development of schedules for decision- making, design, and documentation.
Cost Estimating Services consisting of development of a probable construction cost from
quantity surveys and unit costs of building elements for the project.
Parametric costs shall reflect the level of design elements presented in the schematic design documents, plus appropriate design contingencies to
encompass unidentified scope ultimately included in the program.
Assist user agency with analyzing scope, schedule, and budget options to stay within the MACC.
Presentations Services consisting of appropriate presentation(s) of schematic design
documents by the A/E to agency representatives.
Design Development Services (20 Percent)
In the Design Development Phase, the A/E shall provide those services necessary to prepare from
the approved schematic design documents, the design development documents consisting of drawings
and other documents to fix and describe the size and character of the entire project for approval by the
agency. Consideration shall be given to availability of materials, equipment and labor, construction
sequencing and scheduling, economic analysis of construction and operations, user safety and
maintenance requirements, and energy conservation.
Design development includes the following:
Project Administration Services consisting of design development administrative functions
including consultation, meetings and correspondence, and progress
design review conferences with user agency.
Disciplines Coordination Coordination of the architectural work and the work of engineering
with other involved consultants for the project.
Document Checking Review and coordination of documents prepared for the project.
Permitting Authority Consulting Consultations, research of critical applicable regulations, preparation of written and graphic explanatory materials. The services apply to applicable laws, statutes, regulations, and codes. Assist in obtaining
approval from approving agencies as required.
User Agency Data Coordination Review and coordination of data furnished for the project by the agency.
Architectural Design Services consisting of continued development and expansion of architectural schematic design documents to establish the final scope,
relationships, forms, size, and appearance of the project through plans, sections and elevations, typical construction details, three-dimensional sketches, materials selections, and equipment layouts.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 6 March 2015
Structural Design Services consisting of continued development of the specific structural
system(s) and schematic design documents in sufficient detail to establish basic structural system and dimensions, structural design criteria, foundation
design criteria, preliminary sizing of major structural components, critical
coordination clearances, and outline specifications or materials lists.
Mechanical Design Services consisting of continued development and expansion of
mechanical schematic design documents and development of outline specifications or materials lists to establish approximate equipment sizes and capacities, preliminary equipment layouts, required space for
equipment, chases and clearances, acoustical and vibration control, visual impacts, and energy conservation measures.
Electrical Design Services consisting of continued development and expansion of electrical schematic design documents and development of outline specifications or
materials lists to establish criteria for lighting, electrical and
communication raceways, approximate sizes and capacities of major components, preliminary equipment layouts, required space for
equipment, chases, and clearances.
Civil/Site Design Services consisting of continued development of civil/site schematic design documents and development of outline specifications required for
the project that are normally prepared by the architect. See the Extra Services section for detailed civil design services beyond basic services.
Specifications Services consisting of preparation for the agency's approval of proposed General and Supplementary Conditions of the Contract for construction,
development of architectural outline specifications, coordination of outline
specifications of other disciplines, and production of design manual including design criteria, and outline specifications of materials lists.
Scheduling Services consisting of reviewing and updating previously established
schedules for the project.
Cost Estimating Services consisting of development of a probable construction cost from quantity surveys and unit costs of building elements for the project.
Parametric costs reflect the level of design elements presented in the design development documents, plus appropriate design contingencies to encompass
unidentified scope ultimately included in the program. Assist user agency
with analyzing scope, schedule and budget options to stay within the MACC.
Presentations Services consisting of appropriate presentation(s) of design development
documents by the A/E to agency representatives.
Construction Document Services (31 Percent)
In the construction documents phase, the A/E shall provide the services necessary to prepare for
approval by the agency – from the approved design development documents; construction documents consisting of drawings, specifications, and other documents describing the requirements for
construction of the project; and bidding and contracting for the construction of the project.
Project Administration Services consisting of construction documents, administrative functions (including consultation, meetings and correspondence), and progress
design review conferences.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 7 March 2015
Disciplines Coordination Coordination of the architectural work, with the work of engineering, and with other involved consultants for the project.
Document Checking Review and coordination of documents prepared for the project.
Permitting Authority Consulting Consultations, research of critical applicable regulations, preparation of
written and graphic explanatory materials. The services apply to applicable
laws, statutes, regulations, and codes. Assist in obtaining approval from
approving agencies as required.
User Agency Data Coordination
Review and coordination of data furnished for the project by the agency.
Architectural Design Services consisting of preparation of drawings based on approved design
development documents setting forth in detail the architectural
construction requirements for the project.
Structural Design Services consisting of preparation of final structural engineering calculations, drawings, and specifications based on approved design
development documentation, which details structural construction
requirements for project.
Mechanical Design Services consisting of preparation of final mechanical engineering
calculation, drawings and specifications based on approved design development documentation, setting forth in detail the mechanical
construction requirements for the project.
Electrical Design Services consisting of preparation of final electrical engineering
calculation, drawing and specifications based on approved design development documentation, setting forth in detail the electrical construction requirements for the project.
Civil/Site Design Services consisting of preparation of final civil/site design drawings and
specifications based on approved design development documentation
required for the project, which are normally prepared by the architect. See the Extra Services section for detailed civil design services beyond basic
services.
Specifications Services consisting of activities of development and preparation of bidding documents, Conditions of the Contract, architectural specifications,
coordination of specifications prepared by other disciplines, and compilation of the project manual.
Cost Estimating Services consisting of development of a probable construction cost from quantity surveys and unit costs of building elements for the project.
Parametric costs shall reflect the level of design elements presented in the
Construction documents plus appropriate design contingencies to encompass unidentified scope ultimately included in the program. Assist
user agency with analyzing scope, schedule, and budget options to stay
within the MACC.
Scheduling Services consisting of reviewing and updating previously established
schedules for the project.
User Agency Assistance Provide necessary information to user agency for the preparation of OFM requirements for release of allotments including preparation of cost statistics.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 8 March 2015
Bidding Phase (2 Percent)
In the Bidding Phase, the A/E, following the agency's approval of the Construction Documents and
the most recent statement of probable construction cost, shall provide those services necessary for the A/E to assist the agency in obtaining bids and in awarding and preparing contracts for construction. In
the case of phased construction, the agency may authorize bidding of portions of the work.
Project Administration Services consisting of bidding administrative functions.
Disciplines Coordination Coordination between the architectural work and the work of engineering and
other involved consultants for the project.
Bidding Materials Services consisting of organizing, coordinating, and handling Bidding documents for reproduction, distribution and retrieval, receipt, and return
of document deposits.
Addenda Services consisting of preparation and distribution of Addenda as may be
required during bidding and including supplementary drawings, specifications, instructions, and notice(s) of changes in the bidding schedule and procedure.
Bidding Services consisting of participation in pre-bid conferences, responses to
questions from bidders, and clarification or interpretations of the bidding
documents, attendance at bid opening, and documentation and distribution of bidding results.
Analysis of Substitutions Services consisting of consideration, analysis, comparisons, and recommendations relative to substitutions proposed by bidders prior to
receipt of bids.
Bid Evaluation Services consisting of validation of bids, participation in review of bids
and alternates, evaluation of bids, and recommendation on award of contract.
Contract Agreements Assist using agency in notification of contract award, assistance in
preparation of construction contract agreements when required, preparation and distribution of sets of contract documents for execution of the contract, receipt, distribution and processing, for agency approval, of required
certificates of insurance, bonds and similar documents, and preparation and distribution to contractor(s) on behalf of the agency, of notice(s) to proceed with the work.
Construction Contract Administration Phase (27 Percent)
In the Construction Contract Administration phase, the A/E shall provide services necessary for the
administration of the construction contract as set forth in the General Conditions of the Contract for
Construction.
Project Administration Services consisting of construction contract administrative functions including consultation, conferences, communications, and progress reports.
Disciplines Coordination
Document Checking
Coordination between the architectural work and the work of engineering
and other involved consultants for the project. Reviewing and checking of documents (required submittals) prepared for the project.
Permitting Authority Consulting
Services relating to applicable laws, statutes, regulations and codes of
regulating entities relating to the agency's interests during construction of
the project.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 9 March 2015
Construction Administration
Services consisting of processing of submittals, including receipt, review of and appropriate action on shop drawings, product data, samples, and other
submittals required by the contract documents. Distribution of submittals to agency, contractor, and field representatives as required. Maintenance of master file of submittals and related communications.
Construction Field Observation
Services consisting of visits to the site at intervals appropriate to the stage of construction or as otherwise agreed to become generally familiar with
the progress and quality of the work and to determine in general if the work is proceeding in accordance with the contract documents, and preparing related reports and communications. A/E to chair project meetings.
Project Representation Services consisting of assisting the agency in selection of full- or part-time project representative(s).
Documents Services consisting of preparation, reproduction, and distribution of
clarification documents and interpretations in response to requests for clarification by contractors or the user agency. Maintenance of records and coordination of communications relative to requests for clarification or
information (RFI). Preparation, reproduction and distribution of drawings and specifications to describe work to be added, deleted or modified,
review of proposals, review and recommend changes in time for substantial
completion, assisting in the preparation of modifications of the contracts and coordination of communications, approvals, notifications, and record-
keeping relative to changes in the work. Additional fees for changes to the
scope of a project shall be negotiated.
Scheduling Services consisting of monitoring the progress of the contractors relative to
established schedules and making status reports to the user agency.
Cost Accounting Services consisting of maintenance of records of payments on account of
the contract and all changes thereto, evaluation of applications for payment and certification thereof, and review and evaluation of cost data submitted
by the contractors for work performed.
Project Closeout (2 Percent)
Project Closeout Services initiated upon notice from the contractor that the work is sufficiently complete, in accordance with the contract documents, to permit occupancy or
utilization for the use for which it is intended, and consisting of a detailed
inspection for conformity of the work to the contract documents, issuance of certificate of substantial completion, issuance of a list of remaining work
required (punch list), final inspections, receipt and transmittal of warranties,
affidavits, receipts, releases and waivers of lien or bonds, permits, and issuance of final certificate for payment.
Record Documents (As-
Builts)
Receive and review the contractors marked up field records. Supply the
record documents to user agency. (Transferring the contractor’s record of field changes to the original record drawings may be authorized by the owner
as an additional service.)
Operations and Maintenance Manuals
Services consisting of processing, reviewing, commenting on, taking
appropriate action, and transmitting Operations and Maintenance Manuals provided by the contractor to user agency.
Warranty Period Continued assistance to investigate contract problems that arise during the warranty period.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 10 March 2015
A/E Extra Services/Reimbursables and Other Services
The majority of projects should be completed within the structure of the basic fee schedule.
However, some projects will be more complex and require a range of Extra Services/Reimbursables and Other Services, which will be negotiated for specific tasks. These services typically require
specialist expertise and may not neatly fall within one phase of service or another. As projects become more complex, they demand a variety of special studies and services. Extra Services/Reimbursables
are services generally provided by the same A/E providing the basic services, and Other Services are those services generally provided by additional specialty consultants, either as subs to the prime A/E
or as independent consultants directly contracted with the agency.
Extra services are not intended as an adjustment to basic services and should reflect actual anticipated
cost. The following provides a guideline for evaluating the pricing of Extra and Other services, and
establishing the eligibility of reimbursable expenses.
A. Pricing Consultants and Subconsultant Personnel
Multiplier Negotiated rate within a range of 2 to 3.2 times employee direct base salary
(not including fringe benefits, taxes, retirement contributions, or profit
sharing).
Employees of Firm Negotiated rate not to exceed a maximum of $150 per hour.
Principal of Firm A Principal is defined as a partner of a partnership, a stockholder of a
corporation, or a duly authorized officer. The negotiated rate is not to exceed $200 per hour.
Special Consulting
Services
When special consulting services not normally associated with traditional
project design are necessary, the fee may be outside of the above guidelines (such as expert witness or special investigations).
Service Charge on Sub- Consultant Ten percent service charge may be added to work incorporated by addenda to the original agreement.
B. A/E Extra Services/Reimbursable Expenses
When drafting the A/E agreement, the Project Manager should review the following list in determining
eligible reimbursable items. It is not all inclusive or exclusive and should only be used as a guide.
Alternative Cost Studies Additional costing beyond the parametric estimates required in basic services as requested by the agency.
Energy Life Cycle Cost
Analysis (ELCCA)
All projects over 25,000 square feet are required by Chapter 39.35 RCW to
be analyzed for the cost of energy consumption and operation during its entire economic life.
Life Cycle Cost Analysis (LCCA)
All projects valued over $5,000,000 or projects constructing new building
space over 5,000 square feet are required to perform a life cycle cost
analysis to evaluate the total cost of ownership for the building or building system. Agencies will utilize the Life Cycle Cost Tool (LCCT) which
standardizes rates and methodology to perform the analysis.
Commissioning and Training
Cost to the A/E of assembly, tabulation, and indexing of all shop drawings and submittals on all equipment, controls, systems, and participating in an
independent commissioning of the project and providing initial operator
training on the maintenance of systems.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 11 March 2015
Enhanced Commissioning A longer post occupancy phase, commonly referred to as enhanced commissioning, may be necessary to achieve the long-term desired
performance of a new building or system. This work generally includes monitoring energy performance after construction, additional training to facility staff, and system adjustments to ensure the building continues to
operate as originally designed.
On-Site Representative On-site observation beyond the periodic site visits required under basic
services for construction field observation.
Thermal Scans Cost of an examination of a structure for thermal loss on existing facilities
to be remodeled.
Value Engineering
Participation and Implementation
Cost to the A/E for participation in the value engineering study and
implementation of the accepted ideas that generate during the study.
Travel and Per Diem Customary and approved costs to A/E during the course of basic and
additional services (based on state rates and limited to between 50 and 350
miles).
Renderings, Presentations, and Models
Cost for special presentations, renderings, and models required for the
project.
Document Reproduction Additional cost of printing and mailing bidding and construction
documents.
Advertising Cost of required advertisements and placing bidding documents in plan centers announcing the bidding of the project.
Constructability Review Participation and
Implementation
Cost to the A/E for participation in the constructability review and
implementation of the accepted changes.
Leadership in Energy and Environmental Design
Cost of providing services for negotiation, documentation, and associated services required for sustainable design project certificates with the U.S.
Green Building Council.
Separate Bid Packages Cost to the A/E for preparation of separate bid packages typically used in
GC/CM type projects.
Professional Liability Insurance
Where coverage is required in excess of $1 million, reimbursement of excess premium costs will be considered as a reimbursable cost.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 12 March 2015
C. A/E Other Services
Consultant Selection Cost Additional costs for private sector members of a selection committee if
required (Chapter 39.80 RCW).
Specialty Consultants Cost of only those additional consultant services beyond A/E services
provided under basic services. Specialty consultants include, but are not
limited to:
• Acoustical Consultant
• Civil Engineering additional services may include:
♦ Studies, reports, and calculations required to determine adequacy
of existing systems or those required for permit review such as drainage, fire protection, or sewer
♦ Storm drainage design and connections
♦ Design or study of issues for "sensitive areas" such as wetlands,
steep slopes, or flood plains
♦ Water supply connections to wells, treatment systems, storage,
and off-site main extensions
♦ Sanitary sewer design and infrastructure
♦ Road and pavement improvements
♦ Storm water quality and quantity computations, reports, design
and details
♦ Temporary erosion and sediment control reports and drawings
♦ Special studies and reports for other agencies
• Communications Consultant
• Cost Estimating Consultant
• Electronic/Audio Visual Consultant
• Elevator Consultant
• Hazardous Material Consultant
• Hospital/Laboratory Consultant Interior
• Design Consultant Indoor Air Quality
• Consultant Kitchen Consultant
• Landscape Consultant
• Quality Control Consultant Security Consultant
Geotechnical Investigation Cost of subsurface testing and evaluation.
Commissioning Cost of an independent commissioning of the project.
HVAC Balancing Cost to balance systems.
Site Survey Cost of conducting a survey independent from design A/E.
Testing Cost of a technician's services in acquiring and testing samples of materials
used in the project as required in the state building code.
Energy LCCA Review Fee to be paid for review of the energy life cycle cost analysis.
Value Engineering Cost for performing the required value engineering study on a project by an
independent multi-disciplined team.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 13 March 2015
Constructability Review/Plan Check
Cost for an independent consultant or contractor to review bid documents and determine if a project can be built as designed.
Graphics Cost of special graphic and signage design.
Design/Code Plan Check Cost of an independent plan check if not available within the local
jurisdiction.
Other Costs for requested documents, fax expenses, and special mail service when
requested by owner.
D. Non-Eligible Expenses
• Consultants hired at A/E's option to perform basic services required by contract.
• Postage and handling of submittals, bid documents, correspondence, etc.
• Telephone expenses (local calls and line service).
• Copies of documents used by the A/E to perform normal services and not provided to owner.
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 14 March 2015
A/E Fee Schedule - Building Types
Schedule A
Facilities with more than average design difficulty:
Art galleries
Auditoriums (with stage)
Communications buildings
Courthouses
Detention/correctional facilities, maximum
Exposition buildings
Extended care facilities
Fish hatcheries
Heating and power plants
Hospitals
Laboratories (research)
Medical office facilities and clinics
Mental institutions
Museums
Observatories
Research facilities
Sewer treatment plants
Special schools
Theaters and similar facilities
Veterinary hospitals
Water treatment plants
Schedule B
Facilities with average difficulty:
Apartment buildings
Archive building
Armories
Auditoriums (without stage)
College classroom facilities
Computer rooms
Convention facilities
Day care families
Detention/correctional facilities,
minimum and medium
Dining halls/institutes
Dormitories
Fire and police stations
Gymnasiums
Laundry and cleaning facilities
Libraries
Neighborhood centers and similar
recreation facilities
Nursing homes
Office buildings
Recreational building
Residences
Schools (primary and secondary)
Science labs (teaching)
Stadiums, multi-purpose
Storage facilities, cold
Transportation terminals
Vocational schools
Schedule C
Projects with less than average design difficulty:
Civil and utility projects
Emergency generator facilities
Farm structures
Greenhouses
Guard towers
Industrial buildings without
special facilities
Parking structures and garages
Printing plants
Prototype facilities (for any replication of previously
designed facility)
Service garages
Shop and maintenance facilities
Simple loft-type structures (without special equipment)
Stadiums, grandstand type
Warehouses
MACC Sch A Sch B Sch C MACC Sch A Sch B Sch C
$100,000 $4,100,000 10.40%8.99%7.59%
$200,000 $4,200,000 10.37%8.97%7.57%
$300,000 $4,300,000 10.34%8.94%7.54%
$400,000 $4,400,000 10.32%8.92%7.52%
$500,000 $4,500,000 10.29%8.90%7.50%
$600,000 $4,600,000 10.27%8.87%7.48%
$700,000 $4,700,000 10.24%8.85%7.46%
$800,000 $4,800,000 10.22%8.83%7.44%
$900,000 $4,900,000 10.20%8.81%7.42%
$1,000,000 11.75%10.30%8.85%$5,000,000 10.17%8.79%7.40%
$1,100,000 11.67%10.22%8.77%$5,100,000 10.15%8.77%7.38%
$1,200,000 11.60%10.15%8.70%$5,200,000 10.13%8.75%7.36%
$1,300,000 11.53%10.08%8.63%$5,300,000 10.11%8.73%7.35%
$1,400,000 11.46%10.01%8.56%$5,400,000 10.09%8.71%7.33%
$1,500,000 11.40%9.95%8.50%$5,500,000 10.06%8.69%7.31%
$1,600,000 11.34%9.89%8.45%$5,600,000 10.04%8.67%7.29%
$1,700,000 11.29%9.84%8.39%$5,700,000 10.02%8.65%7.28%
$1,800,000 11.23%9.79%8.34%$5,800,000 10.00%8.63%7.26%
$1,900,000 11.18%9.74%8.29%$5,900,000 9.98%8.61%7.24%
$2,000,000 11.13%9.69%8.25%$6,000,000 9.96%8.60%7.23%
$2,100,000 11.09%9.65%8.20%$6,100,000 9.94%8.58%7.21%
$2,200,000 11.04%9.60%8.16%$6,200,000 9.93%8.56%7.20%
$2,300,000 11.00%9.56%8.12%$6,300,000 9.91%8.54%7.18%
$2,400,000 10.96%9.52%8.08%$6,400,000 9.89%8.53%7.17%
$2,500,000 10.92%9.48%8.05%$6,500,000 9.87%8.51%7.15%
$2,600,000 10.88%9.44%8.01%$6,600,000 9.85%8.49%7.14%
$2,700,000 10.84%9.41%7.98%$6,700,000 9.83%8.48%7.12%
$2,800,000 10.80%9.37%7.94%$6,800,000 9.82%8.46%7.11%
$2,900,000 10.76%9.34%7.91%$6,900,000 9.80%8.45%7.09%
$3,000,000 10.73%9.30%7.88%$7,000,000 9.78%8.43%7.08%
$3,100,000 10.70%9.27%7.85%$7,100,000 9.77%8.42%7.07%
$3,200,000 10.66%9.24%7.82%$7,200,000 9.75%8.40%7.05%
$3,300,000 10.63%9.21%7.79%$7,300,000 9.73%8.39%7.04%
$3,400,000 10.60%9.18%7.76%$7,400,000 9.72%8.37%7.03%
$3,500,000 10.57%9.15%7.74%$7,500,000 9.70%8.36%7.01%
$3,600,000 10.54%9.12%7.71%$7,600,000 9.68%8.34%7.00%
$3,700,000 10.51%9.10%7.68%$7,700,000 9.67%8.33%6.99%
$3,800,000 10.48%9.07%7.66%$7,800,000 9.65%8.31%6.97%
$3,900,000 10.45%9.04%7.63%$7,900,000 9.64%8.30%6.96%
$4,000,000 10.42%9.02%7.61%$8,000,000 9.62%8.29%6.95%
EXHIBIT A
A/E FEE SCHEDULE
Basic Services fee amount to be
negotiated for projects with a MACC
less than $1,000,000
Page 1 of 4 Effective July 2015
MACC Sch A Sch B Sch C MACC Sch A Sch B Sch C
$8,100,000 9.61%8.27%6.94%$12,100,000 9.11%7.83%6.55%
$8,200,000 9.59%8.26%6.93%$12,200,000 9.10%7.82%6.54%
$8,300,000 9.58%8.25%6.91%$12,300,000 9.09%7.81%6.53%
$8,400,000 9.56%8.23%6.90%$12,400,000 9.08%7.80%6.52%
$8,500,000 9.55%8.22%6.89%$12,500,000 9.07%7.79%6.52%
$8,600,000 9.53%8.21%6.88%$12,600,000 9.06%7.78%6.51%
$8,700,000 9.52%8.19%6.87%$12,700,000 9.05%7.77%6.50%
$8,800,000 9.51%8.18%6.86%$12,800,000 9.04%7.76%6.49%
$8,900,000 9.49%8.17%6.85%$12,900,000 9.03%7.76%6.49%
$9,000,000 9.48%8.16%6.84%$13,000,000 9.02%7.75%6.48%
$9,100,000 9.46%8.14%6.83%$13,100,000 9.01%7.74%6.47%
$9,200,000 9.45%8.13%6.81%$13,200,000 9.00%7.73%6.46%
$9,300,000 9.44%8.12%6.80%$13,300,000 8.99%7.72%6.46%
$9,400,000 9.42%8.11%6.79%$13,400,000 8.98%7.71%6.45%
$9,500,000 9.41%8.10%6.78%$13,500,000 8.97%7.70%6.44%
$9,600,000 9.40%8.09%6.77%$13,600,000 8.96%7.70%6.43%
$9,700,000 9.39%8.07%6.76%$13,700,000 8.95%7.69%6.43%
$9,800,000 9.37%8.06%6.75%$13,800,000 8.94%7.68%6.42%
$9,900,000 9.36%8.05%6.74%$13,900,000 8.93%7.67%6.41%
$10,000,000 9.35%8.04%6.73%$14,000,000 8.92%7.66%6.40%
$10,100,000 9.33%8.03%6.72%$14,100,000 8.91%7.65%6.40%
$10,200,000 9.32%8.02%6.71%$14,200,000 8.90%7.65%6.39%
$10,300,000 9.31%8.01%6.70%$14,300,000 8.89%7.64%6.38%
$10,400,000 9.30%8.00%6.70%$14,400,000 8.88%7.63%6.38%
$10,500,000 9.29%7.99%6.69%$14,500,000 8.88%7.62%6.37%
$10,600,000 9.27%7.98%6.68%$14,600,000 8.87%7.61%6.36%
$10,700,000 9.26%7.97%6.67%$14,700,000 8.86%7.61%6.36%
$10,800,000 9.25%7.95%6.66%$14,800,000 8.85%7.60%6.35%
$10,900,000 9.24%7.94%6.65%$14,900,000 8.84%7.59%6.34%
$11,000,000 9.23%7.93%6.64%$15,000,000 8.83%7.58%6.34%
$11,100,000 9.22%7.92%6.63%$15,100,000 8.82%7.58%6.33%
$11,200,000 9.21%7.91%6.62%$15,200,000 8.81%7.57%6.32%
$11,300,000 9.19%7.90%6.61%$15,300,000 8.81%7.56%6.32%
$11,400,000 9.18%7.89%6.61%$15,400,000 8.80%7.55%6.31%
$11,500,000 9.17%7.88%6.60%$15,500,000 8.79%7.55%6.30%
$11,600,000 9.16%7.87%6.59%$15,600,000 8.78%7.54%6.30%
$11,700,000 9.15%7.87%6.58%$15,700,000 8.77%7.53%6.29%
$11,800,000 9.14%7.86%6.57%$15,800,000 8.76%7.52%6.29%
$11,900,000 9.13%7.85%6.56%$15,900,000 8.76%7.52%6.28%
$12,000,000 9.12%7.84%6.56%$16,000,000 8.75%7.51%6.27%
Page 2 of 4 Effective July 2015
MACC Sch A Sch B Sch C MACC Sch A Sch B Sch C
$16,100,000 8.74%7.50%6.27%$20,100,000 8.45%7.25%6.05%
$16,200,000 8.73%7.50%6.26%$20,200,000 8.44%7.24%6.04%
$16,300,000 8.72%7.49%6.26%$20,300,000 8.43%7.24%6.04%
$16,400,000 8.71%7.48%6.25%$20,400,000 8.43%7.23%6.03%
$16,500,000 8.71%7.48%6.24%$20,500,000 8.42%7.23%6.03%
$16,600,000 8.70%7.47%6.24%$20,600,000 8.41%7.22%6.03%
$16,700,000 8.69%7.46%6.23%$20,700,000 8.41%7.21%6.02%
$16,800,000 8.68%7.45%6.23%$20,800,000 8.40%7.21%6.02%
$16,900,000 8.68%7.45%6.22%$20,900,000 8.39%7.20%6.01%
$17,000,000 8.67%7.44%6.21%$21,000,000 8.39%7.20%6.01%
$17,100,000 8.66%7.43%6.21%$21,100,000 8.38%7.19%6.00%
$17,200,000 8.65%7.43%6.20%$21,200,000 8.38%7.19%6.00%
$17,300,000 8.64%7.42%6.20%$21,300,000 8.37%7.18%5.99%
$17,400,000 8.64%7.41%6.19%$21,400,000 8.36%7.18%5.99%
$17,500,000 8.63%7.41%6.19%$21,500,000 8.36%7.17%5.98%
$17,600,000 8.62%7.40%6.18%$21,600,000 8.35%7.16%5.98%
$17,700,000 8.61%7.39%6.17%$21,700,000 8.34%7.16%5.97%
$17,800,000 8.61%7.39%6.17%$21,800,000 8.34%7.15%5.97%
$17,900,000 8.60%7.38%6.16%$21,900,000 8.33%7.15%5.96%
$18,000,000 8.59%7.38%6.16%$22,000,000 8.33%7.14%5.96%
$18,100,000 8.59%7.37%6.15%$22,100,000 8.32%7.14%5.96%
$18,200,000 8.58%7.36%6.15%$22,200,000 8.31%7.13%5.95%
$18,300,000 8.57%7.36%6.14%$22,300,000 8.31%7.13%5.95%
$18,400,000 8.56%7.35%6.14%$22,400,000 8.30%7.12%5.94%
$18,500,000 8.56%7.34%6.13%$22,500,000 8.30%7.12%5.94%
$18,600,000 8.55%7.34%6.13%$22,600,000 8.29%7.11%5.93%
$18,700,000 8.54%7.33%6.12%$22,700,000 8.28%7.11%5.93%
$18,800,000 8.54%7.33%6.12%$22,800,000 8.28%7.10%5.93%
$18,900,000 8.53%7.32%6.11%$22,900,000 8.27%7.10%5.92%
$19,000,000 8.52%7.31%6.10%$23,000,000 8.27%7.09%5.92%
$19,100,000 8.51%7.31%6.10%$23,100,000 8.26%7.09%5.91%
$19,200,000 8.51%7.30%6.09%$23,200,000 8.26%7.08%5.91%
$19,300,000 8.50%7.30%6.09%$23,300,000 8.25%7.08%5.90%
$19,400,000 8.49%7.29%6.08%$23,400,000 8.24%7.07%5.90%
$19,500,000 8.49%7.28%6.08%$23,500,000 8.24%7.07%5.90%
$19,600,000 8.48%7.28%6.07%$23,600,000 8.23%7.06%5.89%
$19,700,000 8.47%7.27%6.07%$23,700,000 8.23%7.06%5.89%
$19,800,000 8.47%7.27%6.06%$23,800,000 8.22%7.05%5.88%
$19,900,000 8.46%7.26%6.06%$23,900,000 8.22%7.05%5.88%
$20,000,000 8.45%7.25%6.05%$24,000,000 8.21%7.04%5.87%
Page 3 of 4 Effective July 2015
MACC Sch A Sch B Sch C MACC Sch A Sch B Sch C
$24,100,000 8.20%7.04%5.87%$28,000,000 8.00%6.86%5.72%
$24,200,000 8.20%7.03%5.87%$29,000,000 7.96%6.82%5.69%
$24,300,000 8.19%7.03%5.86%$30,000,000 7.91%6.78%5.66%
$24,400,000 8.19%7.02%5.86%$31,000,000 7.86%6.74%5.62%
$24,500,000 8.18%7.02%5.85%$32,000,000 7.82%6.71%5.59%
$24,600,000 8.18%7.01%5.85%$33,000,000 7.78%6.67%5.56%
$24,700,000 8.17%7.01%5.85%$34,000,000 7.74%6.64%5.53%
$24,800,000 8.17%7.00%5.84%$35,000,000 7.70%6.60%5.50%
$24,900,000 8.16%7.00%5.84%$36,000,000 7.66%6.57%5.48%
$25,000,000 8.16%6.99%5.83%$37,000,000 7.62%6.54%5.45%
$25,100,000 8.15%6.99%5.83%$38,000,000 7.59%6.51%5.42%
$25,200,000 8.14%6.99%5.83%$39,000,000 7.55%6.47%5.40%
$25,300,000 8.14%6.98%5.82%$40,000,000 7.52%6.45%5.37%
$25,400,000 8.13%6.98%5.82%$41,000,000 7.48%6.42%5.35%
$25,500,000 8.13%6.97%5.82%$42,000,000 7.45%6.39%5.32%
$25,600,000 8.12%6.97%5.81%$43,000,000 7.42%6.36%5.30%
$25,700,000 8.12%6.96%5.81%$44,000,000 7.39%6.33%5.28%
$25,800,000 8.11%6.96%5.80%$45,000,000 7.36%6.31%5.26%
$25,900,000 8.11%6.95%5.80%$46,000,000 7.33%6.28%5.24%
$26,000,000 8.10%6.95%5.80%$47,000,000 7.30%6.26%5.21%
$26,100,000 8.10%6.94%5.79%$48,000,000 7.27%6.23%5.19%
$26,200,000 8.09%6.94%5.79%$49,000,000 7.24%6.21%5.17%
$26,300,000 8.09%6.94%5.78%$50,000,000 7.21%6.18%5.15%
$26,400,000 8.08%6.93%5.78%$51,000,000 7.19%6.16%5.13%
$26,500,000 8.08%6.93%5.78%$52,000,000 7.16%6.14%5.12%
$26,600,000 8.07%6.92%5.77%$53,000,000 7.13%6.12%5.10%
$26,700,000 8.07%6.92%5.77%$54,000,000 7.11%6.09%5.08%
$26,800,000 8.06%6.91%5.77%$55,000,000 7.08%6.07%5.06%
$26,900,000 8.06%6.91%5.76%$56,000,000 7.06%6.05%5.04%
$27,000,000 8.05%6.91%5.76%$57,000,000 7.03%6.03%5.03%
$58,000,000 7.01%6.01%5.01%
$59,000,000 6.99%5.99%4.99%
$60,000,000 6.96%5.97%4.98%
SCHEDULE C = (9.03 / (57.3 + (MACC / (5357/2418))^0.25))-0.02
SCHEDULE A = 90 / (625 + (MACC / (5357/2418)) ^ 0.38)
SCHEDULE B = (SCHEDULE A + SCHEDULE C) / 2
Page 4 of 4 Effective July 2015
February 5, 2020
ARC Architects
119 S Main St, Suite 200
Seattle, WA 98104
ATTN: Jeff Wandasiewicz
RE: East Wenatchee Public Works
Dear Jeff:
Thank you for this opportunity to propose our Structural Engineering services for the East
Wenatchee Public Works project.
SCOPE OF SERVICES
We will provide all structural design, calculations, and drawings as required toward obtaining
the Building Permit for the structural portion of this project. Construction Phase services are
as noted below.
Our scope of services and resulting fees are based on the following:
• New public works facility to include some of the following spaces: administration,
heated vehicle maintenance, heated truck storage, heated car/pickup storage, non-
heated dry storage, non-heated salt storage, heated paint storage, and heated
herbicide storage. The total construction budget is $4.5 million. The total building
area noted in the initial facility analysis is 37,500 square feet but based on the
construction budget this may need to be reduced.
• The construction type will be determined during the design process. Foundations
are assumed to be conventional concrete foundations bearing on competent site
soils.
• The project is assumed to have a single permit and construction package.
• Construction Phase services include site visits, submittal review, and general
consultation. Based on the project budget, we estimate three site visits during
construction.
ARC Architects
Jeff Wandasiewicz
East Wenatchee Public Works
FEES
Our fee proposal for the Structural Engineering services on the above-referenced project is
as follows:
• Schematic Design – Construction Documents $ 34,600
• Bidding – Construction Administration $ 15,500
Total $ 50,100
Billing for design services will be on a percentage of completion basis. The fee amount may
be modified only with prior written approval if the scope of services is changed.
Reimbursable expenses include mileage for travel to the site plus per diem costs for food
while traveling. We expect that we can perform all our site visits in a single day and will not
need overnight accommodations. Our reimbursable expenses will be based on the state per
diem and mileage rates and will be billed with a 10 percent markup. For the SD – CD phase
we assume that we will not make any trips to East Wenatchee. We recommend the
following reimbursable budgets:
• Schematic Design – Construction Documents $ 0
• Bidding – Construction Administration $ 1.050
Total $ 1,050
Thank you for this opportunity to be of continued service. If there are any questions
regarding this proposal, please feel free to call. We look forward to hearing from you.
Very truly yours,
PCS STRUCTURAL SOLUTIONS
Jack J. Pinkard, S.E.
Senior Principal
JJPbhl
East Wenatchee Public Works pro 02-05-20 jjp
March 5, 2020
ARC Architects
119 S Main St.
Suite 200
Seattle, WA 98104
ATTENTION Jeff Wandasiewicz, AIA
Daniel Podoll
REGARDING Fee Proposal – East Wenatchee Public Works
REFERENCES (1) Email from Jeff, 1/21/2020
(2) Email from Jeff, 2/10/2020
(3) Phone call with Daniel, 3/4/2020
We are pleased to provide this proposal for Mechanical, Electrical, and Telecommunications
engineering and consulting services for the City of East Wenatchee Public Works project.
Based on the information provided within the email from Jeff on January 24, 2020 we
understand the project to be a new facility consisting of multiple buildings with total square
footage for the project is approximately 37,500 sf. We understand the MACC for the entire
project is $3,950,000.
Buildings/areas consist of the following:
1. Administration building including crew facilities (e.g., locker rooms, break room, admin
offices, work stations, etc.) – 4,750 sf
2. Vehicle maintenance facility (e.g., lifts, lube equipment) – 3,800 sf
3. Truck storage (e.g., dump/plow trucks, sweepers, vehicle wash bay, etc.) – 9,000 sf
4. Car/pickup storage – 7,300 sf
5. Dry storage – 6,250 sf
6. Salt storage (e.g., non-heated, open covered storage only) – 4,000 sf
7. Paint storage (e.g., oil-based road paint) – 1,200 sf
8. Herbicide storage – 1,200 sf
We understand the design schedule is to start in March 2020 and bid documents are to be
completed in February 2021. We understand that construction is to begin May 2021 with
project closeout concluding in April 2022.
We understand the scope to include the following for each major MEPT System summarized by
building:
March 5, 2020
East Wenatchee Public Works page 2
1. Administration Building and Crew Facilities – Fully occupied, heated and cooled.
a. Fire Suppression: Full fire suppression in compliance with NFPA-13.
b. Plumbing: Plumbing to accommodate restrooms and sinks. New cold water
service, hot water system, waste/vent system to serve all new plumbing
fixtures. Specialty fixtures are not anticipated.
c. HVAC: Dedicated outside air system with full heating and cooling. Variable
refrigerant flow is basis of proposal. DDC controls for all buildings with pathway
for controls conduit by telecommunications contractor.
d. Electrical - Building power, lighting and fire alarm systems.
e. Telecommunications - Building telecommunications infrastructure and cable
plant design.
f. Security - Building access control and video surveillance system.
2. Vehicle maintenance facility – Fully occupied, heat only. Assumed to be housed in same
building as Administration.
a. Fire Suppression: Full fire suppression in compliance with NFPA-13.
b. Plumbing – Trench drains with associated oil/water interceptor, emergency
eyewash/shower fixtures, piped compressed air system with air compressor and
air outlets. Hot water served from admin building hot water plant sized for
emergency fixture requirements.
c. HVAC – Vehicle exhaust in compliance with IMC (overhead assumed), general
exhaust and ventilation via heat recovery unit with heat. Radiant heat system
for vehicle bays.
d. Electrical: Building power, lighting and fire alarm systems.
e. Telecommunications: Building telecommunications infrastructure and cable
plant design.
f. Security: Building access control and video surveillance system.
3. Truck Storage – not occupied normally, heat and ventilation only.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – none anticipated.
c. HVAC – Exhaust fan for ventilation and economizer cooling, electric unit heater
for heating.
d. Electrical - Limited building power, lighting and fire alarm systems.
e. Telecommunications - None
f. Security – None.
4. Car/pickup Storage – not occupied normally, heat only. Assumed to be in the same
building as Truck Storage.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – none anticipated.
c. HVAC – Exhaust fan for ventilation and economizer cooling, electric unit heater
for heating.
d. Electrical: Limited building power, lighting and fire alarm systems.
March 5, 2020
East Wenatchee Public Works page 3
e. Telecommunications: None
f. Security: None
5. Dry Storage – not occupied, not heated.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – None anticipated
c. HVAC – None anticipated
d. Electrical: Limited building power, lighting and fire alarm systems.
e. Telecommunications: None
f. Security: None
6. Salt Storage – not occupied, not heated.
a. Fire Suppression: Building not sprinkled
b. Plumbing: No plumbing anticipated
c. HVAC – No HVAC anticipated
d. Electrical: Limited building power, lighting and fire alarm systems.
e. Telecommunications: None
f. Security: None
7. Paint Storage – not occupied, heat and ventilation only.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – No plumbing anticipated.
c. HVAC – Exhaust fan ventilation and economizer cooling, electric unit heater for
heating.
d. Electrical: Limited building power, lighting and fire alarm systems.
e. Telecommunications: None
f. Security: None
8. Herbicide Storage – not occupied, heat and ventilation only.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – No plumbing anticipated.
c. HVAC– Exhaust fan ventilation and economizer cooling, electric unit heater for
heating.
d. Electrical: Limited building power, lighting and fire alarm systems.
e. Telecommunications: None
f. Security: None
9. Site Electrical System Design: Scope of services includes design for on-site site power
(600 Volts and below), lighting, and campus fire alarm systems. We understand that a
secondary electrical service for this campus will originate from local utility power. A
single outdoor standby diesel generator with integral fuel storage to support the
administration and vehicle maintenance building is included.
a. Programming and coordination efforts with the Design Team and Owner.
March 5, 2020
East Wenatchee Public Works page 4
b. Planning and design of underground ductbanks, manholes and building power
and fire alarm connections to campus system
c. Design of site lighting
d. Horizontal control by civil engineer; includes coordination with design team
10. Site Telecommunications System Design: Scope of services includes design for on-site
telecommunications infrastructure to support new buildings. Site infrastructure limited
to Administration/vehicle maintenance building. Connection and services to existing
buildings is not included.
a. Programming and coordination efforts with the Design Team and Owner.
b. Planning and design of underground ductbanks, manholes and building
telecommunications connections to Administration/VM building.
c. Horizontal control by civil engineer; includes coordination with design team.
DRAWING PLATFORM
The project will be completed in Autocad.
BASIC SERVICES FEE
We propose a phased fixed fee as follows. Tasks are outlined in the Attachment 1 task summary
an attachment to this proposal.
a. Mechanical Engineering .......................................................... $ 52,055
b. Electrical Engineering .............................................................. $ 54,835
c. Telecommunications and Security Design ............................... $ 22,745
Total Basic Services ........................................................................ $ 129,635
Additional Services (based on blend $150/hr rate) Proposed Fee Fee Type
Commissioning (Cx) Assistance During Design
Review Cx Specifications, provided by Cx Agent, and make
necessary coordination modifications to Mechanical and
Electrical Specifications. 12 hours
Provide response to Cx Agent’s questions and review of
documentation. Comment response provided at 50% CD,
90% CD. 12 hours
$3,600
Fixed
Commissioning (Cx) Assistance During Construction Administration
Attend Pre-commissioning meeting. 12 hours
Coordination of system operation and design intent with
Cx Agent. 8 hours.
$12,600 Fixed
March 5, 2020
East Wenatchee Public Works page 5
Provide comments to issues logs. 24 hours
Meetings onsite during construction; 2 site meetings for
mechanical and 1 site meetings for Electrical. 36 hours
Review and comment on Cx Report. 4 hours
REIMBURSABLE EXPENSES
Reimbursable Expenses expected for this project shall be billed at 1.1 times the cost. These
expenses include travel, lodging, per diem and Electrical Plan Review submittal to Labor &
Industries or local AHJ. An initial allowance of $3,000 shall be budgeted for expenses noted
above.
Hourly Rate Breakdown
Based on the proposal, our hourly breakdown for the year 2020 is as follows. We request the
opportunity to adjust our hourly rates on Jan 1st at the onset of each year.
Administrative $80/hr
Drafter $105/hr
Designer $125/hr
Senior Designer $145/hr
Project Engineer $155/hr
Senior Project Engineer $175/hr
Principal $190/hr
ADDITIONAL SERVICES IF REQUESTED
The following items may be contracted as additional services in addition to our proposal.
Additional Site Visits beyond Basic Services
Design of emergency generator system, medium-voltage electrical systems, renewable
energy or microgrid systems
Design or coordination of fuel storage or distribution system, vehicle wash system or
equipment specification
Design or coordination of site utilities beyond those serving new structures
Design of site security, building audio visual or cellular distributed antenna system (DAS)
Commissioning
Commissioning Meetings Participation Onsite above quantity described above
Constructability Review Participation and associated Contract Document Revisions
Energy Life Cycle Cost Analysis
GCCM, MCC, ECCM Participation
Generation and distribution of a Construction or Conformed Set or Record Drawing Set
Value Engineering Participation and associated Contract Document Revisions
Value Engineering Contract Document Revisions
Permit intake and submission
Separate bid packages
March 5, 2020
East Wenatchee Public Works page 6
Utility rebate programs
Electrical load monitoring
Off-Site Improvements, Site Lighting Improvements or Street Lighting Improvements
Network project management integration & support
Sound System Coordination
Sound System and Rough-in Coordination
Sound System Design
Wireless LAN Modeling
Wireless simulation modeling
We appreciate this opportunity to work with ARC and the City of East Wenatchee to support the
East Wenatchee Public Works Facility. We will utilize past experiences on similar projects to
promote a collaborative design and construction process. Please review and call us with any
questions regarding this proposal.
Jared Robillard, PE Erik Stearns, PE Chris Sheldon, RCDD, OSP
Principal Principal Principal
ACCEPTED BY
Signed
Name
Title
Date
JR/jz
m:\gg.vol\admin.vol\fee\client (owner)\civic - public safety-administration\city of east wenatchee\fpg-2020-03-05
hargis-jmr-arc-coew public works_rev01.docx
Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $190 $155 $125 Subtotal $190 $155 $125 Subtotal $190 $155 $125 Subtotal Total
Project Management Design Phase - Project Management and Meetings
Schematic Design
Participate in design team/Owner coordination mtgs/site visit (1) in
Wenatchee. Issue mtg minutes.12 1,860$ 12 1,860$ -$ 3,720$
Participate in design team/Owner coordination meetings (1)
conference calls. Issue meeting minutes. 2 310$ 2 310$ 2 310$ 930$
Code Analysis 4 620$ 4 620$ -$ 1,240$
General Drawing Setup / Backgrounds 1 4 655$ 1 4 655$ 1 2 405$ 1,715$
SD Cost Opinion 4 620$ 4 620$ 1 155$ 1,395$
Coordination (All Design Team)4 620$ 4 620$ 1 155$ 1,395$
Prepare Basis of Design narrative 8 1,240$ 8 1,240$ 4 620$ 3,100$
Quality Control 1 1 1 470$ 1 4 2 1,060$ 1 190$ 1,720$
Submit SD Design Submittal for Owner Review -$ -$ -$ -$
Design Development
Participate in design team/Owner coordination mtgs/site visit (1) in
Wenatchee. Issue mtg minutes.12 1,860$ 12 1,860$ -$ 3,720$
Participate in design team/Owner coordination meetings (1)
conference calls. Issue meeting minutes. 2 310$ 2 310$ 2 310$ 930$
Voice/data Topology coordination meeting with Owner -$ -$ 12 1,860$ 1,860$
Coordination with Civil 2 310$ -$ -$ 310$
Coordination with Architectural 4 620$ 4 620$ 2 310$ 1,550$
Coordination with Structural 4 620$ -$ -$ 620$
Coordination with Mechanical -$ 2 310$ 1 155$ 465$
Coordination with Electrical 2 310$ -$ 1 155$ 465$
Coordination with Telecom/Security 1 155$ 1 155$ -$ 310$
DD Cost Opinion 4 620$ 4 620$ 1 155$ 1,395$
Background update 4 500$ -$ -$ 500$
Prepare DD Specifications 8 1,240$ 8 1,240$ 6 930$ 3,410$
Quality Control 4 760$ 4 760$ 2 380$ 1,900$
Submit DD Design Submittal for Owner Review 0.5 63$ 0.5 63$ 0.5 63$ 188$
Construction Documents
Participate in design team/Owner coordination meetings (2)
conference calls. Issue meeting minutes. 4 620$ 4 620$ 2 310$ 1,550$
Background update 4 500$ -$ -$ 500$
Coordination with Civil 2 310$ -$ -$ 310$
Coordination with Architectural 4 620$ 8 1,240$ 4 620$ 2,480$
Coordination with Structural 4 620$ -$ -$ 620$
Coordination with Mechanical -$ 4 620$ 0.5 78$ 698$
Coordination with Electrical 4 620$ -$ 1 155$ 775$
Coordination with Telecom/Security 1 155$ 2 310$ -$ 465$
Submit 50% Design Submittal for Design Team/Owner Review 0.5 63$ 0.5 63$ -$ 125$
CD Cost Opinion - Following Permit Drawings 12 1,860$ 12 1,860$ 4 620$ 4,340$
Prepare Energy Compliance Documentation 3 375$ 3 375$ -$ 750$
Submit 95%/Permit Design Submittal for Design Team/Owner Review
and AHJ 0.5 63$ 0.5 63$ -$ 125$
Prepare Final Specifications 6 930$ 6 930$ 2 310$ 2,170$
Quality Control 6 1,140$ 6 1,140$ 4 760$ 3,040$
Respond and Incorporate Permit Review Comments 1 3 530$ 1 3 530$ -$ 1,060$
Submit 100% CD Design Submittal for Bid 0.5 63$ 0.5 63$ 0.5 63$ 188$
Subtotal 11.0 113.0 21.0 $22,230 11.0 109.0 14.0 $20,735 7.0 47.5 3.0 $9,068 52,033$
Electrical
PROPOSED FEES
Attachment 1
Page 1
3/5/2020
Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $190 $155 $125 Subtotal $190 $155 $125 Subtotal $190 $155 $125 Subtotal Total
Electrical
PROPOSED FEES
Site Infrastructure Design Phase
Code Analysis / Photometric Calculations -$ -$ -$ -$
Electrical Drawings - Site Plan -$ 20 52 9,600$ -$ 9,600$
Mechanical Drawings - Site Plan 2 4 810$ -$ -$ 810$
Telecommunications Drawings - Site Plan -$ -$ 6 8 1,930$ 1,930$
Subtotal 0.0 2.0 4.0 $810 0.0 20.0 52.0 $9,600 0.0 6.0 8.0 $1,930 $12,340
Administration Building and Design Phase
Vehicle Maintenance Bldg.
Mechanical Code Analysis / Calculations 4 12 2,120$ -$ -$ 2,120$
Mechanical Drawings - Schedules and Legend 1 4 655$ -$ -$ 655$
Mechanical Drawings - Plumbing Floor Plans 6 12 2,430$ -$ -$ 2,430$
Mechanical Drawings - HVAC Floor plans 12 28 5,360$ -$ -$ 5,360$
Mechanical Drawings - Fire Suppression plans 1 4 655$ -$ -$ 655$
Mechanical Drawings - Details and Diagrams 2 6 1,060$ -$ -$ 1,060$
Mechanical Drawings - Controls 6 2 1,180$ -$ -$ 1,180$
Electrical Calculations -$ 6 4 1,430$ -$ 1,430$
Electrical Drawings - Schedules and Details -$ 4 8 1,620$ -$ 1,620$
Electrical Drawings - Power Floor Plans -$ 4 12 2,120$ -$ 2,120$
Electrical Drawings - Lighting Floor Plans -$ 4 16 2,620$ -$ 2,620$
Panel Schedules -$ 4 8 1,620$ -$ 1,620$
Telecommunications Drawings - Schedules and Legend -$ -$ 1 4 655$ 655$
Telecommunications Drawings - Data/voice floor plans -$ -$ 4 10 1,870$ 1,870$
Telecommunications Drawings - Access control plans -$ -$ 4 8 1,620$ 1,620$
Telecommunications Drawings - Security CCTV and Intrusion Detection
plans -$ -$ 4 10 1,870$ 1,870$
Telecommunications Drawings - Details and Diagrams -$ -$ 4 8 1,620$ 1,620$
Subtotal 0.0 32.0 68.0 $13,460 0.0 22.0 48.0 $9,410 0.0 17.0 40.0 $7,635 $30,505
Car/Pick-up Storage Design Phase
Truck Storage Electrical Code Analysis / Calculations -$ 0.5 78$ -$ 78$
Electrical Drawings - Schedules and Details -$ 0.5 63$ -$ 63$
Electrical Drawings - Power Floor Plans -$ 0.5 0.5 140$ -$ 140$
Electrical Drawings - Lighting Floor Plans -$ 0.5 63$ -$ 63$
Panel Schedules -$ 0.5 63$ -$ 63$
Mechanical Code Analysis / Calculations 0.5 1 203$ -$ -$ 203$
Mechanical Drawings - Schedules and Legend 1 125$ -$ -$ 125$
Mechanical Drawings - HVAC Floor plans 1 1 280$ -$ -$ 280$
Mechanical Drawings - Details and Diagrams 0.5 1 203$ -$ -$ 203$
Subtotal 0.0 2.0 4.0 810$ 0.0 1.0 2.0 405$ 0.0 0.0 0.0 -$ $1,215
Attachment 1
Page 2
3/5/2020
Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $190 $155 $125 Subtotal $190 $155 $125 Subtotal $190 $155 $125 Subtotal Total
Electrical
PROPOSED FEES
Dry Storage Building Design Phase
Salt Storage Electrical Code Analysis / Calculations -$ 0.5 78$ -$ 78$
Electrical Drawings - Schedules and Details -$ 0.5 63$ -$ 63$
Electrical Drawings - Power Floor Plans -$ 0.5 0.5 140$ -$ 140$
Electrical Drawings - Lighting Floor Plans -$ 0.5 63$ -$ 63$
Panel Schedules -$ 0.5 63$ -$ 63$
Mechanical Code Analysis / Calculations -$ -$ -$ -$
Mechanical Drawings - Schedules and Legend -$ -$ -$ -$
Mechanical Drawings - HVAC Floor plans -$ -$ -$ -$
Mechanical Drawings - Details and Diagrams -$ -$ -$ -$
Mechanical Drawings - Controls (included above)-$ -$ -$ -$
Subtotal 0.0 0.0 0.0 -$ 0.0 1.0 2.0 405$ 0.0 0.0 0.0 -$ $405
Paint Storage Building Design Phase
Electrical Code Analysis / Calculations -$ 0.5 78$ -$ 78$
Electrical Drawings - Schedules and Details -$ 0.5 63$ -$ 63$
Electrical Drawings - Power Floor Plans -$ 0.5 0.5 140$ -$ 140$
Electrical Drawings - Lighting Floor Plans -$ 0.5 63$ -$ 63$
Panel Schedules -$ 0.5 63$ -$ 63$
Mechanical Code Analysis / Calculations 0.5 0.5 140$ -$ -$ 140$
Mechanical Drawings - Schedules and Legend 0.5 63$ -$ -$ 63$
Mechanical Drawings - HVAC Floor plans 0.5 0.5 140$ -$ -$ 140$
Mechanical Drawings - Details and Diagrams 0.5 63$ -$ -$ 63$
Mechanical Drawings - Controls (included above)-$ -$ -$ -$
Subtotal 0.0 1.0 2.0 $405 0.0 1.0 2.0 $405 0.0 0.0 0.0 $0 $810
Herbicide Storage Building Design Phase
Electrical Code Analysis / Calculations -$ 0.5 78$ -$ 78$
Electrical Drawings - Schedules and Details -$ 0.5 63$ -$ 63$
Electrical Drawings - Power Floor Plans -$ 0.5 0.5 140$ -$ 140$
Electrical Drawings - Lighting Floor Plans -$ 0.5 63$ -$ 63$
Panel Schedules -$ 0.5 63$ -$ 63$
Mechanical Code Analysis / Calculations 0.5 0.5 140$ -$ -$ 140$
Mechanical Drawings - Schedules and Legend 0.5 63$ -$ -$ 63$
Mechanical Drawings - HVAC Floor plans 0.5 0.5 140$ -$ -$ 140$
Mechanical Drawings - Details and Diagrams 0.5 63$ -$ -$ 63$
Mechanical Drawings - Controls (included above)-$ -$ -$ -$
Subtotal 0.0 1.0 2.0 $405 0.0 1.0 2.0 $405 0.0 0.0 0.0 $0 $810
Subtotal Design Phase 11.0 151.0 101.0 $38,120 11.0 155.0 122.0 $41,365 7.0 70.5 51.0 $18,633 $98,118
Attachment 1
Page 3
3/5/2020
Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $190 $155 $125 Subtotal $190 $155 $125 Subtotal $190 $155 $125 Subtotal Total
Electrical
PROPOSED FEES
Bidding Support Bidding Phase
Respond to Contractor Questions 1 155$ 1 155$ 1 155$ 465$
Addendum Items 1 2 405$ 1 2 405$ 0.5 1 203$ 1,013$
Subtotal 0.0 2.0 2.0 560$ 0.0 2.0 2.0 560$ 0.0 1.5 1.0 358$ 1,478$
Construction Administration Construction Adminstration Phase
Submittal and Shop Drawing Review 8 12 2,740$ 6 12 2,430$ 2 4 810$ 5,980$
Review RFI's and field questions 10 1,550$ 10 1,550$ 2 310$ 3,410$
Review PR's / COP's / Pay-Aps 6 930$ 6 930$ 2 310$ 2,170$
Site Meetings, Field Report & Construction Mtg Minutes (1M, 1E, 1TS
mtgs/visits included)14 2,170$ 14 2,170$ 14 2,170$ 6,510$
Conference Call Meeting & Construction Mtg Minutes (6 calls
included)6 930$ 6 930$ -$ 1,860$
Punch List / Report (TS punchlist by Electrical)16 2,480$ 16 2,480$ -$ 4,960$
Backpunch List / Report (electrical to backpunch TS)12 1,860$ 12 1,860$ -$ 3,720$
Subtotal 0 72 12 12,660$ 0 70 12 12,350$ 0 20 4 3,600$ 28,610$
Closeout Phase Closeout Phase
Closeout Documentation / Team Coordination 1 155$ 1 155$ -$ 310$
Review as-built documents, O&M manuals 1 2 405$ 1 2 405$ 0.5 78$ 888$
Review TAB Report 1 155$ -$ -$ 155$
Review optical fiber and copper test results -$ -$ 0.5 78$ 78$
Subtotal 0 3 2 715$ 0 2 2 560$ 0 1 0 155$ 1,430$
Project Fee Total 11.0 228.0 117.0 52,055$ 11.0 229.0 138.0 54,835$ 7.0 93.0 56.0 22,745$ 129,635$
Attachment 1
Page 4
3/5/2020
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
February 14, 2020
Revised March 5, 2020
Jeff Wandasiewicz, Principal
ARC Architects
119 S Main St, Suite 200
Seattle, WA 98104-2579
PROJECT: Public Works Facility Improvements, East Wenatchee WA
Project No. 20026CA
SUBJECT: Civil Engineering Fee Proposal
Dear Jeff,
Thank you for the opportunity to provide civil engineering services for the East Wenatchee
Public Works Facility project. Pacific Engineering & Design (Pacific) will provide the following
services:
PROJECT UNDERSTANDING
This proposal is based on the information provided by ARC (attached), and other private verbal
discussions. It is understood that the civil component of the project is to re-develop the entire
public works facility site (approximately 2.75-acres) including accommodating new structures as
follows:
· Admin Building Including Crew – 4,750 sf
· Vehicle Maintenance – 3,800 sf
· Truck Storage – 9,000 sf
· Car/Pickup Storage – 7,300 sf
· Dry Storage – 6,250 sf
· Salt Storage – 4,000 sf
· Paint Storage – 1,200 sf
· Herbicide Storage – 1,200 sf
Portions of the site currently associated with City Hall and the new Police Station are excluded
from the design scope of work. Public works access from 9th Street through this region will be
considered and incorporated into the design.
We understand the following project elements as follows:
· Secondary access to PW Facility from N. Colorado Avenue (passenger
vehicles/employees) will be considered in the design; however, use by larger vehicles
(semi-tractor trailers, dump trucks, etc.) are not intended. Evaluation of N. Colorado
Avenue for improvements (beyond access) are excluded from the design.
· Considerations related to independent secure access for public works and police from
9th street will be provided in the design; however, detailed design of security gate is by
others.
Jeff Wandasiewicz
Civil Engineering Fee Proposal
February 14, 2020, Revised March 5, 2020
Project No. 20026CA
Page 2 of 5
· Design will be compatible with concurrent concepts being generated for future site
improvements on campus (e.g., Police Station); however, design of future site
improvements is excluded.
· Fire flow availability in the project vicinity will be discussed with East Wenatchee Water
District at or prior to pre-application meeting. It is assumed that a new 8” main from 9th
Street to N Colorado will be adequate for fire flow and is included in design.
· Should a project specific water system hydraulic analysis be necessary to size
watermain (i.e. fire flow analysis, etc.), such work is performed by the East Wenatchee
Water District’s engineer. As such, that work and associated cost are excluded.
SCOPE OF WORK
SCHEMATIC DESIGN (SD)
We will identify the applicable civil design criteria, constraints, considerations and regulatory
code. Prior to initiating schematic design, ARC will facilitate pre-design and develop site plan
concept alternatives for review and comment by Pacific. SD will proceed based on a preferred
alternative selected by the owner.
We will then prepare a site SD including, but not limited to: site utilities, site grading and storm.
The level of effort in this proposal is based on the previously provided concept site plan
authored by The DOH Associates with hand sketch revisions provided by ARC Architects.
We will review the SD’s provided by other design team members and identify/resolve conflicts.
Deliverables:
- One (1) set of SD plans (utilities, grading and stormwater)
- One (1) construction cost estimate including one value engineering iteration
- Format: one (1) electronic file (pdf and/or dwg)
Meetings:
- One (1) meeting with ARC Architects/City to review preliminary concepts
- One (1) pre-application meeting
DESIGN DEVELOPMENT (DD)
Implement owner and agency SD review and pre-application comments. The SD will then be
updated to DD plans and details including but not limited to demolition, site layout, cross
sections, site/road grading & storm. We will review the DD’s provided by other design team
members to identify/resolve conflicts.
Deliverables:
- One (1) set of DD plans and details
- One (1) updated construction cost estimate
- Stormwater Report
- One (1) electronic file (pdf and/or dwg)
Meetings:
- One (1) meeting with ARC Architects / City
CONSTRUCTION DOCUMENTS (CD)
We will implement approved agency DD review comments. The DD will then be updated to CD
plans, profiles, and details including but not limited to cover, demolition, erosion control, site
Jeff Wandasiewicz
Civil Engineering Fee Proposal
February 14, 2020, Revised March 5, 2020
Project No. 20026CA
Page 3 of 5
layout, cross sections, utilities improvements, grading & storm, pavement marking, traffic control
and signing. We will review the CD’s provided by other design team members to
identify/resolve conflicts. Special Provisions/Project Specifications will be completed.
CD final agency review comments will be implemented for compiling a civil permit set and civil
bid documents.
Deliverables:
- One (1) set of CD plans, profiles, and details (Permit Set, 95% Check Set, and Final)
- One (1) set of special provisions (95% Check Set and Final)
- One (1) updated construction cost estimate (95% Check Set and Final)
- One (1) electronic file (pdf and/or dwg)
Meetings:
- One (1) meeting with ARC Architects/City
Pacific will provide technical support related to the following anticipated permit/environmental
submittals:
- Preparation of Temporary Erosion and Sediment Control Plan for inclusion into Contractor’s
Stormwater Pollution Prevention Plan
- SEPA Checklist
- Preparation of Ecology NOI for compliance with NPDES
BIDDING
Pacific will provide on-call assistance for civil related tasks throughout the bid period including
responding to bidder questions and assisting ARC with preparation of addenda.
CONSTRUCTION ADMINISTRATION
Pacific shall provide limited Construction Administration services related to civil site work (only)
to include the following services:
- Review of request for approval of materials
- Prepare written response to RFI’s
- Assist with recommending construction change directives
- Perform limited onsite construction observation
- Perform punch list inspection and prepare punch list
- Perform final inspection
- Prepare recommendation for final acceptance
- Prepare record drawings and closeout services
Prior to construction, our role and scope of construction management services will be
established within the budget available.
ASSUMPTIONS
- ARC Architects:
o Role: Project Manager
o Building footprint Interior utility connection locations (fire line, water / sewer service,
roof downspout, etc.): Shall provide to Pacific in standard AutoCAD/Civil 3D file
formats
Jeff Wandasiewicz
Civil Engineering Fee Proposal
February 14, 2020, Revised March 5, 2020
Project No. 20026CA
Page 4 of 5
o Boundary/Topographic Survey: Shall provide to Pacific in standard AutoCAD/Civil 3D
file formats
o Fire Protection: Shall be provided to Pacific design flow rate(s)
o Original site development as-builts (if available) will be provided for use by Pacific.
- Stormwater management will be comprised of oil-water separators, bio-filtration swales,
detention tanks, and subsurface infiltration trenches.
- New utilities consist of the following:
o New power and communications service will be coordinated and designed by others
and will be shown on civil drawings for clarity.
o New domestic water and sanitary sewer services to buildings including Reduced
Pressure Backflow Assembly (where applicable)
o A new 8” watermain will be required for fire flow purposes connecting to the existing
main in 9th Street NE. It is likely this watermain would also connect to the existing
main in N Colorado Ave. Should fire sprinklers be utilized, a separate fire line with
detector check assembly will be included.
o Irrigation supply location will be shown on the plans; however, irrigation design will
be provided by others.
o No natural gas service provided.
- Considerations related to maintaining access from N Colorado Ave to the NE corner of the
site evaluated and incorporated into the design; however, upgrades to N Colorado Ave (if
necessary) are not included in this scope of work.
- Geotechnical engineering will be provided by others including retaining wall
recommendations, pavement/subgrade preparation, permanent slope grading, long term
infiltration rate.
- Structural engineering for retaining wall (if required) will be provided by others.
- Access/security gate will be provided by others.
- Level of effort for construction observation is based on a part-time level of effort (assumed
16-week construction duration at 8-hours per week).
EXCLUSIONS
The following are specifically excluded from this proposal. If requested, these services can be
provided on a time and materials basis in accordance with the attached fee schedule.
- Pre-Design including development of site alternatives
- Electrical engineering, including communications
- Environmental services
- Geotechnical Engineering
- Critical Areas Assessments and Mitigation Plans
- Traffic engineering, traffic study, traffic control related adjustments
- Landscape and irrigation design
- Water System Hydraulic Analysis
- Structural Engineering including Retaining Walls, Slabs on Grade (Hardstand), etc.
- Preparation of permit applications beyond those identified
- Fees: Project/Permit related fees of any kind
- Construction
o Full-Time Construction Observation
o Special Construction Inspection/Material Testing
Jeff Wandasiewicz
Civil Engineering Fee Proposal
February 14, 2020, Revised March 5, 2020
Project No. 20026CA
Page 5 of 5
FEE PROPOSAL
These services will be provided on a fixed fee basis in accordance with the following schedule:
DESCRIPTION FEE
1. Schematic Design (SD) $14,000.00
2. Design Development (DD) $24,000.00
3. Construction Documents (CD) $28,000.00
4. Bidding $2,500.00
5. Construction Administration (CA) $24,000.00
TOTAL $92,500.00(1,2)
FOOTNOTES
1. The proposed fee is based on the scope of work outlined, through Construction Administration. Changes in scope or additional
requested items will be invoiced on a time and expense basis, in accordance with the attached fee schedule, with an estimate
of additional fees to be approved before additional work commences. Work will be invoiced utilizing the fee schedule current to
the year in which services are performed. Our 2020 Fee Schedule is attached.
2. Reimbursable expenses including mileage, reproductions, and postage are included in the above fees which includes a 15%
markup rate.
TECHNICAL CLARIFICATIONS
EXTRA SERVICES
If extra services outside the scope of work are requested, we will determine the fees associated
with the extra service and communicate this to you so that you can decide whether to add that
extra service to the budget. In addition to the excluded services listed in the scope of work, extra
services that are not included in the scope of work include significant changes in scope,
additional requested items, additional design or re-design and detailing predicated on
contractor’s errors or request.
PROJECT SCHEDULING
It is understood that work will begin immediately once authorization to proceed is provided.
Thank you for the opportunity to work with you on this project. Please review the above
information and call if you have any questions or need additional information.
Sincerely,
J. Ryan Brownlee, PE
Senior Civil Engineer
Attachment – Fee Schedule
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
2020 FEE SCHEDULE
DESCRIPTION HOURLY RATE
SENIOR CIVIL ENGINEER $174
SENIOR STRUCTURAL ENGINEER $174
SENIOR PROFESSIONAL ENGINEER $160
STRUCTURAL ENGINEER $160
PROFESSIONAL ENGINEER III $155
PROFESSIONAL ENGINEER II $145
PROFESSIONAL ENGINEER I $120
ENGINEER IN TRAINING II $95
ENGINEER IN TRAINING I $90
TECHNICIAN IV $110
TECHNICIAN III $105
TECHNICIAN II $100
TECHNICIAN I $95
PROJECT ADMINISTRATOR / FUNDING SPECIALIST $80
SECRETARY / ADMINISTRATION $55
EXPENSES: COST +15%
SENIOR CIVIL ENGINEER – Senior Level Licensed Civil Engineer
SENIOR STRUCTURAL ENGINEER – Senior Level Licensed Structural Engineer
SENIOR PROFESSIONAL ENGINEER – Senior Level Licensed Engineer
STRUCTURAL ENGINEER – Licensed Structural Engineer
PROFESSIONAL ENGINEER III – Level 3 Licensed Engineer
PROFESSIONAL ENGINEER II – Level 2 Licensed Engineer
PROFESSIONAL ENGINEER I – Level 1 Licensed Engineer
ENGINEER IN TRAINING II – Engineer in Training
ENGINEER IN TRAINING I – Entry Level Engineer in Training
TECHNICIAN IV – Level 4 Technician
TECHNICIAN III – Level 3 Technician
TECHNICIAN II – Level 2 Technician
TECHNICIAN I – Level 1 Technician
PROJECT ADMINISTRATOR / FUNDING SPECIALIST – Senior Level Specialist
SECRETARY / ADMINISTRATION – Unlicensed Assistant
Construction and Development Consulting
Project Delivery Analysts, LLC Page 1 of 3
ESTIMATING SERVICES PROPOSAL
prepared for
ARC Architects
119 S Main St, Suite 200, Seattle, WA 98104
Project:
East Wenatchee Public Works Facility
March 6th, 2020
I. Scope of Work:
Prepare construction cost estimates for the above project, encompassing construction of a new
37,500 gsf Administration, Maintenance and Storage facility in East Wenatchee. Assume separate
estimates at two major design phase milestones: early DD and 90% CD. Discuss the estimates and
reconcile any comments with the architect at the conclusion of each phase. Provide informal VE
or constructability comments as noted during the estimate.
II. Fee Summary:
III. Estimating Services - Activity Detail:
1. Early Design Development Phase Work Summary:
Duration for Item “1” Scope………. 1.5 Weeks
Consultant Fee……………………..$9,500 Total
Personnel Involvement
Item “1”: Major Activities B McBride
M. Partner
Bill Jones
Partner
· Project orientation and set up time 1 2
· Attend initial hand off meeting and orientation at ARC office 2
· Interactive construction cost estimating at early DD phase 1 40
Continued on Page Two…
Item Deliverable Description Hours Rate Line Total Percent
1
-
2
Cost Estimating at Early DD Level:
Bill Jones (Project Estimator - Partner)
Bruce McBride (Managing Partner)
Cost Estimating at Full DD – no work
Bill Jones (Project Estimator - Partner)
Bruce McBride (Managing Partner)
Cost Estimating at Construction Docs:
Bill Jones (Project Estimator - Partner)
Bruce McBride (Managing Partner)
56
3
0
0
68
3
$160
$180
$160
$180
$160
$180
$8,960
$540
$0
$0
$10,880
$540
42.0%
2.5%
0.0%
0.0%
53.0%
2.5%
Subtotals: 130 $20,920 98.0%
Reimbursables: 2 Pct. $400 2.0%
TOTALS: 130 $21,320 100%
Construction and Development Consulting
Project Delivery Analysts, LLC Page 2 of 3
…Continued from Page One.
· Estimate input toward alternative configurations and materials 4
· Review MEPS, equipment and site estimates, and incorporate 4
· Post estimate review with architect 2
· Final cost analysis / edits 1 2
· Provide informal constructability and V.E. suggestions Incl. Above
Total Allocated Hours 3 56
Hourly Rates $180 $160
Fee Extension $540 $8,960
2. 90% Construction Document Phase Work Summary:
Duration for Item “2” Scope………. 2 Weeks
Consultant Fee……………………$11,420 Total
Personnel Involvement
Item “3”: Major Activities B McBride
M. Partner
Bill Jones
Partner
· 90% CD phase hand off meeting at architect’s offices 3
· Interactive construction cost estimating at CD phase 2 48
· Review MEPS, shop equipment, and site estimates, by others, and
incorporate to master estimate 4
· Confirm select prices with local subcontractors and vendors 4
· Allowance for up to (4) bid alternates of Architect’s choosing 1 4
· Post estimate review with architect 2
· Final cost analysis / edits 3
· Client meetings or workshops – none anticipated NIC NIC
Total Allocated Hours 3 68
Hourly Rates $180 $160
Fee Extension $540 $10,880
IV. Inclusions, Exclusions and Qualifications:
1. PDA will self-perform demolition, architectural, structural, finishes and general
provisions estimates. Haz mat estimates (if any) should be by others.
2. Time is included, per the above matrices, to review the Designer’s MEPS and sitework
estimates prior to incorporation to the master construction estimate.
3. Time is included to review industrial equipment estimates, also by others, prior to
incorporation to the master estimate.
4. A document hand off meeting at the architect’s office is included at each phase. Post
draft estimate reviews can be by Web Ex or telephone.
5. A site visit is not included. PDA will work from the architect’s site photos and Google
Earth to gain familiarity with existing conditions.
6. It was agreed to consolidate separate SD and DD estimates, per our original proposal,
to one early DD phase estimate.
Construction and Development Consulting
Project Delivery Analysts, LLC Page 3 of 3
7. Construction cost estimating scope will include all trades involved in hard construction.
The construction cost estimate will include indirect construction costs, particularly GC
fee, bond and insurance, GC home office overhead, escalation and contingency. Not
included in the construction estimate scope are soft costs (design, plan check and
permits, WSST, test and inspect, FF&E, commissioning, etc.).
8. Hourly rates are good through the end of our involvement, roughly early 2021.
9. We do not offer professional liability or employer’s liability insurance. Our liability is
limited to the amount of the fee proposal.
10. The above proposals do not include parallel estimating or subsequent post estimate
reconciliations with a Contractor or other third party.
11. All invoice payments due net 30 days. Accounts not paid within 60 days of receipt of
PDA invoice shall incur a 1% monthly penalty. After the initial 60 days, PDA will
issue a supplemental invoice for the 1% penalty amount and will continue such on an
accrued basis for each 30 day period following.
This PROPOSAL for CONSULTANT SERVICES tendered by:
PROJECT DELIVERY ANALYSTS, LLC
A California Limited Liability Company:
Pacific Northwest Division
9001 Springwood Avenue NE
Bainbridge Island, WA 98110
By: _______________________________
William Jones PE, Partner
William P. Jones
February 14, 2020
Jeff Wandasiewicz
ARC Architects 119 S Main Street, Suite 200 Seattle, WA 98104 206-900-0326
Re: Proposal for Geotechnical and Environmental Services City of East Wenatchee Public Works Facility 217 9th Street NE, East Wenatchee, Washington Aspect Project No. 190579
Dear Jeff:
Aspect Consulting, LLC (Aspect) thanks you for the opportunity to prepare this proposal for geotechnical and environmental services to support design and construction of planned improvements (Project) at the City of East Wenatchee Public Works Facility. The Project is located at 217 9th Street NE in East Wenatchee, Washington and generally comprises the north half of
Douglas County Tax Parcel #03800001102 and all of Parcel #03800000408. The Site is currently occupied by the City of East Wenatchee (City) Public Works and Police buildings, sheds and paved parking with a vacant single-family residence with sod yard and gravel driveway.
We understand the Project generally consists of:
• Demolition of existing buildings, sheds, and pavement at the Site (City Hall building,
associated landscape area and vehicle maintenance shop/garage to remain) to facilitate construction of new buildings.
• Design and construction of 6 to 8 new single-story, grade-supported buildings totaling about 37,000 square-feet. The new buildings will be used for administration, vehicles, equipment, and material staging/storage. One new building planned to extend along the east Site boundary might require a relatively short retaining wall.
• Paving of areas between the new buildings with asphalt for passenger vehicle/pickup truck
parking and equipment laydown. A heavier pavement section is planned along a corridor/route extending from south end (9th Street NE) to the north end (N Colorado Avenue) of the Site for accommodating repetitive truck and equipment traffic.
• Site-stormwater is planned to be infiltrated on Site utilizing new swales and/or ponds at locations to-be-determined.
We understand existing buildings and sheds located within the Project area are used for storing herbicides, miscellaneous City equipment, an aboveground storage tank containing de-icing liquid, and parking. Also, a vehicle maintenance shop/garage with dirt floor (soil/gravel) is used for routine repair and maintenance of City’s vehicles/equipment.
earth +w ater Aspect Consulting, LLC 23 S. Mission Street, Suite C Wenatchee, WA 98801 509.888.5766 www.aspectconsulting.com
City of East Wenatchee Public Works Facility February 14, 2020 Project No. 190579
Page 2
No information is available to Aspect regarding the Site’s prior use. Also, no reports have been provided to Aspect by the City pertaining to any environmental site assessment (ESA) study and/or remediation work (if any) that may have been completed previously at the Site.
Proposed Approach
We propose the following approach to provide geotechnical and environmental services to support Project design and construction. Aspect’s task-specific scope is presented in the next section.
Task 1 – Geotechnical Engineering: Perform geotechnical explorations, analysis and present design and construction recommendations for the Project in a geotechnical report. We will attend design team meeting(s) and provide plan and specification review and input.
Task 2 – Limited Environmental Investigation: Perform a limited environmental investigation to characterize the soil that will be excavated/graded during future construction. Aspect will utilize the
geotechnical explorations proposed under Task 1 to obtain soil samples for chemical testing from select Site areas suspected of being chemically impacted (i.e. possible impacts from potential spills of herbicides or vehicle/equipment petroleum-based fluids) at the Site. The chemical analytical results and environmental recommendations will be presented in a technical memorandum. Aspect
will prepare and submit a separate proposal for providing additional field investigation or remediation plans, if needed.
In our experience, delaying environmental study and/or discovery of any adverse soil conditions during construction can result in Project delays and increased costs that result in contractor change orders due to unexpected soil handling and disposal costs.
Task 3 – Construction Support: Following the design phase, we propose to provide geotechnical construction support on an as-needed basis. Geotechnical support is anticipated to consist of subtasks such as evaluating foundation subgrades, structural fill materials and compaction, and review of submittals and Request Further Information (RFI).
Note that depending on the Task 2 results and City’s project objectives, Aspect may need to prepare and submit a separate proposal for providing additional environmental services during construction.
Proposed Scope of Work
Aspect’s specific scope of services for each task is summarized below.
Task 1 – Geotechnical Engineering Geotechnical engineering task will consist of the following subtasks:
Field Investigation 1. Aspect will review report(s) of previous geotechnical studies or exploration logs at/near the
Site (if any).
2. Aspect will communicate to the City the preferred locations of up to 10 test pits, 4 hand augers, and one small-scale Pilot Infiltration Test (PIT) that were identified based on the preliminary Project layout and input from the City. The approximate depth of the explorations may vary from about 4 to 12 feet below local ground surface. The explorations
are estimated to be completed in 2 days.
City of East Wenatchee Public Works Facility February 14, 2020 Project No. 190579
Page 3
3. Aspect will perform a Site visit to mark the exploration locations in the field. Aspect assumes a representative from the City will assist in marking test pit locations to avoid
conflicts with utilities and irrigation pipes. Aspect assumes a one-call utility locate will be
completed by the City prior to explorations and any repair/damage of utilities will be the responsibility of the City.
4. Aspect staff will observe the test pits and hand auger explorations, and the PIT at the Site. Aspect staff will document subsurface conditions and collect soil samples from the
explorations. Aspect staff will be cross-trained to collect samples for environmental characterization described under Task 2 below. Aspect assumes the explorations including the small-scale PIT will be completed in about 2 days or less. We assume the City will provide a backhoe/excavator and operator to perform the test pits and PIT. Also, we
assume the City will supply a water source such as fire hydrant connection/hose or water truck to provide on the order of 1,000 gallons of water at a rate of at least 20 gallons per minute (gpm) for completing the small-scale PIT in general accordance with the 2019 Stormwater Management Manual for Eastern Washington.
5. All explorations will be backfilled with excavated material tamped into place with the
excavator bucket to the existing grade. Aspect assumes any further surface restoration work at exploration locations, such as sod, gravel or pavement patching will be performed by the City in accordance with their standards.
6. No investigation derived waste (IDW) is anticipated to remain after backfill activity. If any
IDW remains at the Site, then, Aspect will prepare a separate proposal to assist the City in profiling and disposal of the IDW.
7. Selected bulk soil samples from the test pits will be submitted to a subcontracted local soil laboratory for moisture content and grain size analysis to facilitate soil classification and correlation of soil behavior/properties.
In the unlikely event that the results and observations from the test pit and hand auger explorations are considered inadequate to support development of geotechnical engineering recommendations, then we will discuss with the City the need and additional cost for deeper machine-drilled soil borings.
Analysis, Reporting, and Meetings 1. Aspect will share a summary of the Field Investigation results with the design team by email or telephone.
2. Aspect will complete applicable geotechnical engineering analyses, and prepare a draft geotechnical report detailing our geotechnical conclusions and recommendations. We assume the Site subsurface conditions are generally suitable for design and construction of
conventional shallow foundations (spread and strip footings), and that shallow infiltration
of stormwater will be feasible. Analysis for alternative foundation types, such a piles or ground improvement columns, and deep infiltration of stormwater (via permitted injection wells) are not included in this scope of work.
The draft geotechnical report will include the following:
City of East Wenatchee Public Works Facility February 14, 2020 Project No. 190579
Page 4
Site and project description.
Distribution and characteristics of shallow subsurface soils and groundwater, including test pit exploration and hand auger logs, and small-scale PIT and geotechnical laboratory test
results.
Seismic design parameters in accordance with the 2015 version of the International Building Code.
Seismic hazard assessment including fault rupture, soil liquefaction and slope instability.
Shallow foundation and slab-on-grade allowable soil bearing pressure(s) and settlement estimates for new buildings and retaining walls (if any).
Lateral earth pressures acting on retaining walls and adjacent slope stability evaluation.
Design pavement section for parking areas and heavy-traffic corridor/route.
Design hydraulic conductivity for use in design of on-Site stormwater infiltration elements.
General earthwork, foundation, slab, pavement and utility subgrade preparation and structural fill recommendations, including subexcavation of fill or deleterious materials.
3. The draft geotechnical report will be submitted to the design team for review and comment. Upon receipt and resolution of any comments, Aspect will finalize the geotechnical report
which will be signed and stamped by a Professional Engineer licensed by the State of Washington.
4. Aspect will attend three conference calls and/or meetings of 1-hour duration with the Project team to discuss the Task 1 results. Also, we will participate in up to 4 hours of plan and specification review and input to the design team throughout the design process.
Task 2 – Limited Environmental Investigation
The Limited Environmental Investigation task will be completed concurrently with geotechnical engineering (Task 1) and consist of the following:
1. We request the City to provide us previous environmental reports (if any).
2. Obtain and review historical documents from a private data vendor to evaluate past Site use(s).
3. Collect soil samples from surface to the bottom of each test pit at 2-foot depth interval for field screening and chemical testing at a licensed chemical laboratory.
4. Depending on the results of historical review and field screening, 1 or more samples from each test pit (estimated 10 to 15 samples total) will be submitted to a licensed chemical
laboratory for chemical analysis of one or more of the following analytes: Petroleum hydrocarbons (gasoline-, diesel-, and oil-ranges), metals (arsenic, cadmium, chromium, lead, and mercury), herbicides, and pesticides. Aspect assumes standard turnaround time (7 to 10 business days) for chemical testing.
5. Evaluate the chemical analytical results and present the findings in a draft technical memorandum. The memorandum will be finalized after design team review.
City of East Wenatchee Public Works Facility February 14, 2020 Project No. 190579
Page 5
6. Attend up to three conference calls and/or meetings of 1-hour duration with the Project team to discuss the Task 2 results.
Please note that the above scope for Task 2 is a best estimate of level of effort based on the limited
information at the time of this proposal. Additional field investigation and planning may be needed if the chemical analytical results indicate presence of chemicals in soil at concentrations that exceed the Model Toxics Control Act (MTCA) Method A or B cleanup levels.
Task 3 – Construction Support Assumptions We propose to provide geotechnical engineering support during construction by visiting the Site to observe and evaluate foundation, slab-on-grade and pavement subgrades, review structural fill
materials and compaction results, review/respond to RFI/submittals, and address other geotechnical issues as needed. For cost-estimating/planning we preliminarily propose to provide up to 20 hours of Aspect time and materials and up to $4,000 in laboratory and field density testing (by subcontractor) for geotechnical construction support equating to about $8,000 total. The actual level
of effort may be more or less depending on Project design elements and construction schedule. As mentioned in earlier section, Aspect may need to submit a separate Proposal to provide additional environmental services during construction if Task 2 results warrant such services. The additional services could include but are not limited to soil field screening, sampling/chemical
testing and assisting the contractor with soil segregation and/or disposal.
Schedule
We can complete Field Investigations for Task 1 and Task 2 within about two to three weeks of
your authorization to proceed depending on City’s equipment and personnel availability.
Allowing time for geotechnical soil analysis and environmental testing, we can submit the draft geotechnical engineering report and the draft environmental memorandum, within about four to six weeks after receipt of all laboratory results. We are prepared to expedite selected geotechnical design parameters ahead of the report at the design team’s request.
We can finalize the geotechnical report and environmental memorandum within one week after the receipt and resolution of any comments and questions.
Budget
We propose to complete the above scope of services (Tasks 1 through 2) on a time and materials
basis not to exceed the fee estimate shown in the cost estimate table below and in accordance with the attached Schedule of Charges. Actual costs may be higher or lower, but we will not exceed this amount without your authorization. Note that the above costs do not include civil, drainage or structural engineering design.
City of East Wenatchee Public Works Facility February 14, 2020 Project No. 190579
Page 6
Aspect Time
and Materials Cost
Geotech. And
Env. Laboratory Subcontractors Total
Task 1 – Geotechnical Engineering $12,122 $800 $12,992
Task 2 – Limited Environmental Investigation $5,619 $4,116 $9,735
Task 3 – Construction Support Assumptions See Estimate in Text Above
Total Budget $22,727
Closing
We will notify you and obtain your authorization if additional effort above and beyond the estimated scope of this work is required. We will use a Contract Change Form to request your authorization for any changes to this scope of services. This cost proposal is valid for 90 days unless extended in writing by Aspect Consulting.
Aspect Consulting’s services will be provided in accordance with the attached Terms and Conditions. This proposal and the attached Terms and Conditions, together, constitute the Agreement between Aspect Consulting, LLC and ARC Architects (Client). Your signature below represents acceptance of this Agreement, and provides written authorization to proceed. Please
return one signed copy of this Agreement to Aspect Consulting, and retain a signed copy for your records.
We appreciate the opportunity to provide geotechnical engineering services. Please contact Nick Szot at 509.888.7218 or nszot@aspectconsulting.com if you have any questions or require additional information.
Sincerely,
Aspect consulting, LLC
Dave Cook, LG, CPG
Principal Geologist dcook@aspectconsulting.com
Client Representative Date
Andrew J. Holmson, PE Associate Geotechnical Engineer
aholmson@aspectconsulting.com
Nicholas C. Szot, PE Senior Geotechnical Engineer
nszot@aspectconsulting.com
Attachments: Terms and Conditions Schedule of Charges
V:\190579 E Wenatchee Pblc Wks Facility\Contracts\Proposal Material\Proposal_20200214_190579.docx
1 of 2 Revision Date June, 2015
Aspect Consulting, LLC
Terms and Conditions
1. RIGHT OF ENTRY AND PROPERTY RESPONSIBILITY
The Client will obtain right of entry to the property where the Services are to be performed (“Property”). The right of entry shall
allow Aspect and its subcontractors to enter the Property to perform the Services, which may require repeated visits to the
Property for on-site monitoring if included in the description of Services. Aspect is responsible for its own activities, but has no
responsibility for the Property, for third party safety precautions, or for the safety or control of third parties.
2. SUBSURFACE RISKS AND SITE DAMAGES
Client recognizes special risks exist whenever professional consulting services are employed to determine the composition of a
site’s subsurface or to determine the existence or non-existence of any man-made or natural subsurface features, including, but
not limited to, hazardous substances. Client shall disclose to Aspect all known conditions, substances, or features in writing or in
maps, plans or drawings. Even with adequate disclosure by Client, Client acknowledges that the use of exploration and testing
equipment may unavoidably damage or alter the Property surface or subsurface and Client accepts this risk. Client assumes
responsibility for claims and/or damages arising from changed or differing site conditions or to subsurface structures, including
buried utility lines, pipes, tanks, tunnels, or other conditions and agrees to hold harmless, defend and indemnify Aspect and its
subcontractors from any such claims and/or damages, including attorney fees, except to the extent directly caused by the
negligence of Aspect or its subcontractors.
3. HAZARDOUS SUBSTANCES
Client shall provide Aspect with all information available to Client concerning past and present use of the Property and the nature
and extent of any known or suspected hazardous substances or conditions, prior to Aspect performing the Services. Unless
expressly stated otherwise in the Agreement, Client acknowledges that Aspect has no liability as a generator, operator,
transporter, disposer, or arranger of the transportation and/or disposal of hazardous substances from the Property. Client agrees
to hold harmless, defend and indemnify Aspect and its subcontractors from any claims and/or damages, including attorney fees,
arising out of the presence, release, or threatened release of hazardous substances on or from the Property, except to the extent
directly caused by the negligence of Aspect or its subcontractors.
4. SLOPE STABILITY
Client recognizes risks are inherent with any site involving slopes. Client accepts full responsibility for these risks. Client
acknowledges that the information obtained or recommendations made by Aspect may help to reduce Client’s risk but no amount
of engineering or geologic analysis can assure slope stability. Therefore, Client agrees to hold harmless, defend and indemnify
Aspect and its subcontractors from any claims and/or damages, including attorney fees, arising out of or related to slope
movement, except to the extent directly caused by the negligence of Aspect or its subcontractors.
5. SAMPLE DISPOSAL / WELL DECOMMISSIONING
5.1 Aspect may dispose of any samples obtained from the Property 30 calendar days after the issuance of any document that
includes the data obtained from the sample, unless other arrangements are mutually agreed upon in writing.
Unless expressly stated otherwise in the description of Services, the disposal cost for samples is not included in any cost estimate
for the Services. Client acknowledges the difficulty in determining disposal costs in advance and authorizes Aspect to bill Client for
expenses incurred in disposing of samples obtained from the Property.
5.2 Any wells installed as part of Aspect’s work may later need to be properly decommissioned and recorded in accordance with
applicable law. Unless expressly stated otherwise in the description of Services, well decommissioning and recording are not
included in the Services to be performed by Aspect.
6. OWNERSHIP OF DOCUMENTS / WORK PRODUCT
6.1 Data, reports or information provided by Aspect under this Agreement shall only become the property of Client upon full
payment for the Services. After full payment, Aspect shall retain joint ownership of all such information. Aspect shall retain copies
of the original electronic files and/or hardcopy versions of information provided by Aspect or by Client. Aspect’s originals shall
govern in the event of any dispute regarding the content of electronic media furnished to others.
6.2 All reports prepared by Aspect under this Agreement are intended solely for the Client and apply only to the Services. Any use
or reuse by Client for purposes outside of this Agreement is at the sole risk of Client and without liability to Aspect. Aspect shall
not be liable for any third parties’ use of the deliverables provided by Aspect.
6.3 Aspect is entitled to rely upon the completeness and accuracy of reports, documents, drawings, plans and other information
furnished by Client concerning the Property or the project that is the subject of this Agreement.
6.4 In the event Aspect is required to respond to legal process related to the Services for Client, Client agrees to reimburse Aspect
its current hourly charges for personnel involved in the response and attorney fees reasonably incurred in obtaining advice
concerning the response, preparation to testify, and appearances related to the legal process, travel and all reasonable expenses
associated with the litigation.
2 of 2 Revision Date June, 2015
6.5 Unless a different time period is stated in the Agreement, Aspect shall retain records in accordance with Aspect’s records
retention policy.
7. PAYMENT TERMS
Invoices shall be submitted to Client upon completion of the Services, or if Services extend beyond 30 days, on a monthly basis
for the preceding months work. Billing corrections must be requested within 30 days of invoice date. Payment terms are net 30
days from the date of invoice. All overdue payments are subject to an additional interest and service charge of one and one-half
percent (1.5%) (or the maximum rate permissible by law, whichever is lesser) per month or portion thereof from the due date until
the date of payment. All fees will be charged or billed directly to Client. Aspect will not bill a third party without a statement, signed
by the third party, accepting payment responsibility. In the event a third party fails to pay, Client shall remain liable for all unpaid
invoices for the Services. Aspect may suspend work and/or withhold delivery of data for Services in the event Client fails to pay its
invoices. Client shall be responsible for all costs and expenses of collection including reasonable attorney’s fees.
8. PERFORMANCE AND WARRANTY LIMITATION
Aspect will perform all Services consistent with recognized standards of professionals in the same locality and involving similar
conditions. ASPECT MAKES NO OTHER WARRANTIES OR GUARANTEES OF ANY KIND, EXPRESS OR IMPLIED, IN
CONNECTION WITH THE SERVICES. No representative of Aspect is authorized to give or make any other representation or
warranty in any way, in connection with the Services. Aspect shall not be liable for any failure or delay in performance by Aspect
resulting, in whole or in part, from any cause beyond the reasonable control of Aspect.
9. INSURANCE / LIMITATION OF LIABILITY
9.1 Aspect maintains primary General Liability Insurance for bodily injury and property damage with a limit of $1,000,000 per
occurrence and $2,000,000 aggregate. Aspect maintains Professional Liability insurance to provide coverage for liability resulting
from professional errors and omissions.
9.2 Aspect’s liability to Client for bodily injury or property damage covered by Aspect’s General Liability Insurance policy shall be
limited to the proceeds available from the primary General Liability Insurance policy. The liability of Aspect, its manager, members,
professionals, employees, and subcontractors to the Client for damages, including attorney fees, resulting from an act, error or
omission in providing or failing to provide professional services, whether based in tort or in contract, shall be limited to the greater
of $50,000 or the amount of compensation paid to Aspect under this Agreement, unless higher limits are agreed upon in writing.
In no event shall either party be liable to the other party, for any consequential or incidental damages, including, without limitation,
damages for loss of income, loss of profits and/or loss or restriction of use of the Property.
10. TERMINATION
Suspension or termination of all or any part of the Services may be initiated by Client; however Client shall be responsible for all
fees owed Aspect for Services performed by Aspect, including all direct costs and all expenses incurred or committed that cannot
be cancelled without penalty as well as reasonable termination expenses, prior to Aspect’s receipt of written notice from Client.
Either party may terminate this Agreement for cause in the event of the other party’s substantial or material failure to perform in
accordance with the terms hereof, through no fault of the terminating party. Except for termination arising out of delinquency in
payment, a termination for cause shall not be effective unless: (i) not less than seven days’ written notice of intent to terminate has
been provided; (ii) the notice specifies all reasons for the termination; and (iii) the notified party is given an opportunity to consult
with the terminating party to discuss the termination and to cure the substantial failure before the expiration of the period specified
in the written notice.
11. MISCELLANEOUS PROVISIONS
11.1 These Terms and Conditions, together with the Agreement, the Schedule of Charges, and any additions or revisions agreed
upon in writing by the parties, form the entire Agreement and control over all previous communications, representations, or
agreements, either verbal or written, between Client and Aspect.
11.2 Aspect may assign work included under the Agreement to subcontractors.
11.3 Client and Aspect agree to use their best efforts to resolve any disputes, claims or other matters in controversy arising under
or related to this Agreement.
11.4 These Terms and Conditions shall be governed by the laws of the State of Washington. The sole venue for any legal action
related to this Agreement shall be King County, Washington.
11.5 The unenforceability of any term or condition herein shall not affect the validity or enforceability of the remainder to these
Terms and Conditions; the intent of the parties being the provisions be severable. The section headings of these Terms and
Conditions are intended solely for convenience and do not define or affect these Terms and Conditions or their interpretation. No
waiver by either party of any provision, term or condition hereof or of any obligation of the other party hereunder shall constitute a
waiver of any subsequent breach or other obligation.
SCHEDULE OF CHARGES
Effective January 2020
PERSONNEL CHARGES: ENGINEERS, SCIENTISTS, AND ANALYSTS Hourly Rate
Principals and Associates
Principal Scientist/Engineer/Analyst 2 $263
Principal Scientist/Engineer/Analyst 1 $249
Sr. Associate Scientist/Engineer/Analyst $230
Associate Scientist/Engineer/Analyst $215
Technical Professionals
Senior Scientist/Engineer/Analyst 3 $215
Senior Scientist/Engineer/Analyst 2 $202
Senior Scientist/Engineer/Analyst 1 $188
Project Scientist/Engineer/Analyst 3 $173
Project Scientist/Engineer/Analyst 2 $160
Project Scientist/Engineer/Analyst 1 $150
Staff Scientist/Engineer/Analyst 3 $138
Staff Scientist/Engineer/Analyst 2 $125
Staff Scientist/Engineer/Analyst 1 $116
PERSONNEL CHARGES: TECHNICAL AND PROJECT SUPPORT STAFF Hourly Rate
Field/Construction Staff
Field/Construction Supervisor $128
Field Technician 2 $104
Field Technician 1 $97
Design, CAD, and Graphics Staff
Engineering Designer $150
Sr. CAD Technician/Specialist $135
CAD Technician $119
Technical Editing and Project Operations
Sr. Technical Editor $120
Technical Editor / Project Coordinator 3 $109
Project Coordinator 2 $101
Project Coordinator 1 $96
PERSONNEL CHARGES: TECHNOLOGY AND SOFTWARE DEVELOPMENT Hourly Rate
Sr. Technology Project Manager $224
Technology Project Manager $208
Senior Software/Database Architect/Developer $213
Software/Database Architect/Developer $187
OTHER DISBURSEMENT CHARGES
Legal Testimony (4-hour minimum)$350/hr
Mileage Federal Gov Rate Plus 15%
Subcontractors and Miscellaneous Expenses Cost Plus 15%
Other equipment, rentals, and expenses will be provided on a per job basis.
Unless otherwise stated in the proposal or services agreement, current rates are as follows:
Client acknowledges that Aspect will adjust the Schedule of Charges annually, and that the Agreement will remain valid for any and
all annually adjusted Schedule of Charges.
Scope of Professional Services
March 23, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
Scope of Professional Services
March 23, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
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March 23, 2020
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March 23, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
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Scope of Professional Services
March 23, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
Scope of Professional Services
March 23, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
Subconsultant Billing Rate Schedule
SCJ Alliance
Client:Hourly Rate Table Format: Billing Rate Schedule
Project:Allowable Overhead Rate: N/A
Job #:Negotiated Fixed Fee: N/A
File Name:Labor Estimate EWPW.xlsm Labor Template Version: 9/27/2019
Total Hourly Total Hourly
--Billing Rates Billing Rates
Minimum NTE
- - $250.00 $350.00
- - $185.00 $270.00
- - $160.00 $210.00
- - $125.00 $170.00
- - $120.00 $150.00
- - $110.00 $140.00
- - $190.00 $275.00
- - $160.00 $190.00
- - $115.00 $160.00
- - $100.00 $135.00
- - $80.00 $110.00
- - $90.00 $125.00
- - $110.00 $160.00
- - $80.00 $115.00
- - $70.00 $90.00
- - $125.00 $175.00
- - $100.00 $130.00
- - $120.00 $175.00
- - $95.00 $140.00
- - $155.00 $170.00
- - $75.00 $110.00
- - $95.00 $125.00
- - $80.00 $105.00
- - $100.00 $130.00
- - $85.00 $135.00
- - $125.00 $145.00
- - $85.00 $135.00
- - $120.00 $140.00
- - $170.00 $180.00
- - $95.00 $115.00
- - $120.00 $170.00
- - $70.00 $80.00
ARC Architects - Jeff Wandasiewicz, Daniel Podoll
East Wenatchee Public Works
P4167 - 1841.03
Billing Rate Schedule
Job Classifications
Graphic Designer
Senior Planner
Principal Landscape Architect
Principal
Senior Project Manager
Project Manager
Project Engineer II
Project Engineer I
Senior Consultant
Construction Inspector
Project Coordinator II
Design Engineer
Project Accountant
Information Technology Specialist
Technician
Senior Transp. Planner
Transportation Planner
Planner
Environmental Scientist
Administrative Assistant
Senior Principal Consultant
Marketing Coordinator
Project Coordinator I
Communications Director
Information Services Manager
Landscape Architect I
Landscape Designer
Senior Designer
Project Landscape Architect
Senior Design Engineer
Senior Marketing Coordinator
Designer
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:ARC Architects - Jeff Wandasiewicz, Daniel Podoll Template Version: 9/27/2019
Project:East Wenatchee Public Works Contract Type: Billing Rate Schedule No. of Sheets: N/A
Job #:P4167 - 1841.03 No. of Lots: N/A
File Name: Labor Estimate EWPW.xlsm 170 125 85 100 110
Template Version:Mark Garff Jena
Biondolilo
Rebekah
Rongo Angie Vos Admin
Phase &
Task No.
Principal
Landscape
Architect
Project
Landscape
Architect
Landscape
Designer
Landscape
Designer
Project
Coordinator
II
Total Direct
Labor Hours &
Cost
Total Cost
Phase 01
Task 01
1 3.0 8.0 3.0 14.0 $1,840
2 8.0 8.0 16.0 $2,360
3 4.0 10.0 16.0 30.0 $3,290
4 1.0 4.0 16.0 21.0 $2,030
5 1.0 5.0 6.0 $795
6 1.0 4.0 5.0 12.0 22.0 $2,295
7 16.0 48.0 64.0 $6,080
8 1.0 8.0 9.0 $1,170
9 1.0 12.0 13.0 $1,670
Subtotal Hours: 20.0 75.0 85.0 12.0 3.0 195.0 $21,530
Task 02
1 1.0 8.0 2.0 11.0 $1,390
2 5.0 5.0 10.0 $1,475
3 1.0 20.0 80.0 16.0 117.0 $11,070
4 1.0 8.0 9.0 $1,170
5 1.0 20.0 21.0 $2,670
6 1.0 4.0 8.0 4.0 17.0 $1,750
7 1.0 4.0 8.0 4.0 17.0 $1,750
8 1.0 4.0 8.0 4.0 17.0 $1,750
Subtotal Hours: 12.0 73.0 104.0 28.0 2.0 219.0 $23,025
Total Phase Hours: 32.0 148.0 189.0 40.0 5.0 414.0 414.0
Total Phase Direct Labor: $5,440.00 $18,500.00 $16,065.00 $4,000.00 $550.00 $44,555.00 $44,555.00
Phase 02
Task 01
1 1.0 2.0 2.0 5.0 $640
2 2.0 20.0 22.0 $2,840
Subtotal Hours: 3.0 22.0 2.0 27.0 $3,480
Task 02
1 1.0 2.0 2.0 5.0 $640
2 4.0 72.0 76.0 $9,680
3 24.0 24.0 $3,000
Subtotal Hours: 5.0 98.0 2.0 105.0 $13,320
Total Phase Hours: 8.0 120.0 4.0 132.0 132.0
Total Phase Direct Labor: $1,360.00 $15,000.00 $440.00 $16,800.00 $16,800.00
Total Hours All Phases 40.0 268.0 189.0 40.0 9.0 546.0 546.0
Total Direct Labor Estimate All
Phases $6,800.00 $33,500.00 $16,065.00 $4,000.00 $990.00 $61,355.00 $61,355.00
Indirect Costs
Subconsultants:
Subconsultant Total:-$
Subconsultant Markup:-$
Subtotal:-$
Copies, Printing, etc.-$
Mileage 538.85$
Management Reserve:-$
Total Indirect Costs:538.85$
Total:61,893.85$
Construction Phases
Bidding
Project Management, Admin
RFI's & submittals
Site visits
Construction Services
Project Management, Admin
RFI's & submittals
Design Phases
Construction Documents
SD Concept development
Project Management, Admin
Schematic Design/Design Development
Project Management, Admin
DD Cost estimate
DD Drafting
DD Lighting plan, irrigation plan
DD Sourcing, materials, fixtures, furniture
SD Rendering
Cost estimate
Site visit EW and 2 meetings Sea
DD Draft specs
Drafting/Internal review
2 meetings Seattle only
Phase & Task Title
Permit corrections
50% submittal
Specifications
100% submittal
2 of 3 3/4/2020
SCJ Alliance
Client:
Project:
Job #:Template Version:
File Name: Labor Estimate EWPW.xlsm Contract Type:
Consultant Fee Determination
DIRECT SALARY COST
Classification Hours Fully Burdened Rate Amount
Principal Landscape Architect 40.0 $170.00 $6,800
Project Landscape Architect 268.0 $125.00 $33,500
Landscape Designer 189.0 $85.00 $16,065
Landscape Designer 40.0 $100.00 $4,000
Project Coordinator II 9.0 $110.00 $990
TOTAL SALARY COST Total Salary Cost $61,355
SUBCONSULTANTS No
x
Subconsultant Fee $0
Q Subconsultant Markup: 0%$0
Total Subconsultant Cost $0
REIMBURSABLES
Copies, Printing, etc. 0.0% of the Total Salary Costs $0
Mileage 829 miles at $0.650 per mile $539
Total Expenses $539
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$61,894
MANAGEMENT RESERVE FUND (MRF)
Management Reserve: $0 $0
Total Estimated Budget: $61,894
Subconsultant Fee Determination Summary
ARC Architects - Jeff Wandasiewicz, Daniel Podoll
East Wenatchee Public Works
9/27/2019P4167 - 1841.03
Billing Rate Schedule
3/4/2020 Page 3
15 N. Chelan Avenue, Wenatchee, WA. 98801 Tel: 509-663-8660 Toll Free: 1-888-767-3743 Fax: 509.663.6278
Web: nwgsurveys.com E-mail: nwg@nwgsurveys.com
February 20, 2020
Jeffrey Wandasiewicz
ARC Architects
119 South Main St. Suite 200
Seattle, WA 98104-2579
Re.: City of East Wenatchee City Hall Site
Dear Jeffrey,
Thank you for the opportunity to submit this proposal to provide survey services for the above-
mentioned site and attached exhibit.
SCOPE OF SERVICES
Research existing surveys and plats.
Locate existing property corners to control the boundary.
Call for utility locates.
Locate utilities
Locate all buildings.
Locate and show the drainage structures and ponds.
Locate existing trees over 8 inches and show diameter.
Locate existing curb.
Locate existing retaining walls.
Locate sidewalks.
Locate parking stalls.
Locate pavement areas.
Locate perimeter of landscaping.
Obtain title report and show easements of record.
Draft the boundary, set boundary monument and record the survey with Douglas County
Auditor’s office.
Topography shall have a 1-foot contour interval.
Datum shall be NAD 83/91 Washington State Plane North Zone and NAVD 88.
2
FEES AND FEE SCHEDULE
Northwest GeoDimensions proposes to provide the preceding Scope of Services for an
estimated fee of $19,757.00
DIRECT PROJECT EXPENSES
Items such as Transportation Impact Studies, Geologic Hazards Assessments, Soil
Evaluations, Stream Typing and Civil Engineering, Application fees etc. are in addition to and
not included in the above quoted fee and shall be paid directly by the owner.
Any surveying services which require duplicated efforts beyond our control, or are beyond the
scope of work outlined above, shall be considered as Additional Services and billed on a time
and materials basis.
Sincerely,
Northwest GeoDimensions Inc.
Norman Nelson, P.L.S
President
March 23, 2020 10:20 AM
East Wenatchee Public Works Facility and Police Programming Proposal - Page 11 of 12
EXHIBIT D
EAST WENATCHEE PUBLIC WORKS FACILITY & POLICE PROGRAMMING
FEE PROPOSAL - POLICE PROGRAMMING SERVICES
3/6/2020
FEE SUMMARY - POLICE fee overhead amount remarks
architect $16,660 1 $16,660 ARC
landscape $5,000 1.1 $5,500 SCJ
programming $13,910 1.1 $15,301 Beckwith
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $37,461
ESTIMATED EXPENSES - POLICE fee overhead amount remarks
architect $500 1.1 $550 ARC
landscape $0 1.1 $0 SCJ
programming $1,000 1.1 $1,100 Beckwith
TOTAL ESTIMATED EXPENSES $1,650
$39,111 TOTAL (POLICE)
(2020) ARC BILLING RATES
Managing Principal/Project Manager (P) $160
Project Manager 8+ (PM) $135
Staff Designer AS- L1 3-5 (SD) $110
PROGRAMMING - POLICE P PM SD remarks
programming
contracting / scheduling 2 0 0
immersion 4 4 4
building / site analysis 4 2 18
programming 8 8 8
options / ROM estimating 6 12 12
report 4 6 0
Meetings
site visits / owner meetings 8 8 8 assume 1
Hours 36 40 50
Hourly Rate $160 $135 $110
Subtotal Fee $5,760 $5,400 $5,500
ADDITIONAL SERVICE FEE $16,660
Gantt Chart 27 January 2020
East Wenatchee Police Station
labor labor mtls & total
1 Start process hrs cost expenses cost
a Compile/review background mate 2 $330 $0 $330
2 Determine requirements
a Analyze police facility requiremen 8 $1,320 $0 $1,320
b Interview Chief/tour facilities/inv 16 $2,640 $250 $2,890
c Conduct adjacency workshop 6 $990 $250 $1,240
d Project police facility requirement 16 $2,640 $0 $2,640
e Review requirements with project 6 $990 $250 $1,240
3 Create facility scenarios
a Create alternative police facility sc 12 $1,980 $0 $1,980
b Review alternatives w/project part 4 $660 $250 $910
c Refine police facility scenarios 4 $660 $0 $660
4 Create implementation program
a Produce space/facility planning re 6 $990 $0 $990
b Present space/facility plan to City Council optional
Subtotal 80 $13,200 $1,000 $14,200
Contingency 5% $710
Project budget $14,910
Mr. Jeffrey Wandasiewicz
ARC Architects
1101 East Pike Street, FL 3
Seattle, WA 98122
Sent via email: wandasiewicz@arcarchitects.com
RE: Police Department Programming scope of work
February 14, 2020
Dear Jeff,
Thank you for the opportunity to continue working with you and your team! We look forward to
assisting ARC Architects with programmatic landscape improvements for the Police Department at City
Hall located at 271 Ninth Street NE, East Wenatchee, WA 98802.
In general, our current anticipated scope for the project includes assistance with creating landscape
content for a brief programming document that summarizes a programming for the Police Department.
SCJ will create 2-3 plan layout options, and information for the team estimator.
For this task we have a single phase of work: Programming Designs
Please review the Scope of Professional Services and Contract on the following pages. If you have any
questions, please call. If the design process and estimate outlined to follow is acceptable to you, we
look forward to receiving your standard sub-consultant contract to sign. We look forward to working
with you!
Sincerely,
Mark S. Garff ASLA, PLA
Principal Landscape Architect
Scope of Professional Services
February 14, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
Scope of Professional Services – Attachment A
Landscape Architecture Services: Programming Design
Phase 1 – Design tasks
Task 1 – Programming Design
We will work with the design team to brainstorm options for site layout and options for the Police Department
needs. We will provide 2-3 options depicting different layouts.
Our programming designs will include all new landscape areas with character imagery, site design and plant
suggestions. We will provide an overall illustrative site plan depicting scale and relationships between
buildings and landscape, illustrating the special characteristics of the site and the design.
Deliverables
· Overall illustrative schematic plan
· Character imagery
· Coordination and communication w/ the project team
Task Assumptions
· A full site survey including topography will be provided in AutoCAD format
· Task includes one meeting in Seattle with the design team
Fees
This proposal is a good faith estimate of the time necessary to complete the plans outlined and deliverables
mentioned above. Fees for each task are as follows:
Design Tasks
1. Programming Design $5,000 Fixed Fee (Lump Sum)
The proposed preliminary design fees are based on our current knowledge of the project and the current site
conditions. If over time, the scope and overall objectives of the project change, these fees may need to be adjusted
to reflect the modified circumstances. The above proposal will expire three months from the date of this letter. If
project approval exceeds this timeframe, an updated fee proposal will be provided upon request.
Additional services requested, but not identified in the scope of work, will be considered “extra services” and will
be charged on a time-and-materials basis. No “extra services” will be undertaken without approval.
Scope of Professional Services
February 14, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
General Proposal Assumptions
1. All project plans, drawings, and documents are provided via email in PDF format, except paper drawings
will be provided when we meet in person.
2. We will not detail design elements that require either architect or engineer-prepared plans such as:
complex overhead structures, structural changes to existing buildings, load bearing retaining walls over
48” in height, structural components of decks, bridges, or hardscape/structural elements in the public
right-of-way.
3. No additional work outside of the scope of work noted above will be undertaken without prior client
approval.