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HomeMy WebLinkAbout4/15/2021 - City Council - City Council Meeting Agenda Packet - Jerrilea Crawford, MayorIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 1 of 1 City Council Workshop East Wenatchee City Hall 271 9th St. NE East Wenatchee, WA 98802 AGENDA Thursday, April 15, 2021, 5:30 PM The meeting will be in person or via zoom: https://us02web.zoom.us/j/86822653435 The dial-in number is 253 215 8782 and the meeting ID is 868 2265 3435. 1. Ordinance 2021-10, status of drug possession in Washington State – Devin Poulson, City Attorney. 2. Tree City update – Garren Melton, Natural Resource Specialist. 3. Maul Foster Alongi discussion – Mayor Crawford. 4. CDBG CV2 presentation – Lori Barnett, Community Development Director. 5. Councilmembers. 6. Adjournment. CITY OF EAST WENATCHEE 271 9TH STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 884-9515 • FAX (509) 884-6233 R:\1208.02 City of East Wenatchee\Contract\02_2021.04.01 Proposal\Pf_City of East Wenatchee Phase 2 Scope.docx April 1, 2021 Project No. 1208.02.02 Mayor Jerrilea Crawford City of East Wenatchee 271 9th Street NE East Wenatchee, WA 98802 Re: Addendum to proposal letter executed November 24, 2020: Strategic Plan Phase 2 Proposal Dear Ms. Crawford: Maul Foster & Alongi, Inc. (MFA) appreciates the opportunity to continue to assist the City of East Wenatchee (City) with crafting your Strategic Plan. Over the past several months, MFA has completed the first phase of the process, which included listening sessions with City council members, staff, and community partners to better understand the perceptions of the City and strategic areas of focus in the coming years. Based on this input, we have crafted a scope of work and budget for phase two of the strategic planning process. PHASE TWO SCOPE OF WORK Task 1—Organizational Assessment Task 1 focuses on identifying alternative staffing structures to address the internal communication and organization issues raised in the staff and council interviews. MFA will review the City’s current department structure to better understand how responsibilities are divided. MFA will also review best practices and agency organization structures from cities of similar size and develop up to three recommended alternative organizational structures for the City’s consideration. MFA will collaborate with the Mayor regarding the challenges posed by the current structure and ideas on potential alternatives throughout the assessment process. Assumptions: • This task includes up to three meetings with the Mayor and/or other City staff, as directed by the Mayor. Deliverable: Technical memo including recommended alternative structures presented as organizational charts. 2815 2nd Avenue, Suite 540 | Seattle, WA 98121 | 206 858 7620 | www.maulfoster.com Mayor Jerrilea Crawford Project No. 1208.02.02 April 1, 2021 Page 2 R:\1208.02 City of East Wenatchee\Contract\02_2021.04.01 Proposal\Pf_City of East Wenatchee Phase 2 Scope.docx Task 2—Community Survey A community survey will allow residents to provide feedback on the Strategic Plan and identify additional areas of focus. MFA will coordinate with the City to develop an online survey and a strategy for circulating the survey to residents to maximize participation. We will reach out to community organizations like Our Valley Our Future, who have conducted successful community surveys in the past to help us identify strategies to obtain robust participation. Based on this input, MFA will craft public outreach resources, including key messaging and sample social media posts to aide in circulating the survey. • Senior Staff Workshop #1—MFA will facilitate a workshop with City staff to get their input on what questions should be included in the survey. This will also be an opportunity to coordinate with other upcoming survey efforts to limit survey fatigue. MFA will collect and analyze survey responses and prepare a summary presentation and survey results fact sheet. Both materials will be used in the Strategic Plan development workshops to ensure the survey input is integrated into the Strategic Plan. Assumptions: • The City will assist with circulating the online survey to residents and community partner organizations. Deliverable: Survey results presentation and fact sheet, raw survey data Task 3—Strategic Plan Development The Strategic Plan will be developed in stages, with each stage including an iterative process where senior staff will be asked to participate in drafting Strategic Plan elements, followed by MFA organizing and crafting a draft of each element. Finally, the draft content will be presented to the City Council for feedback. Mission, vision, goal area development: The first area of focus will be on the Strategic Plan mission, vision, and goal areas. The existing mission and vision statements will be used as a starting point for discussion. Goal areas are broad areas of focus, such as economic development, organizational culture, financial, etc., informed by the listening sessions from the previous Phase 1 effort. Each goal area will have specific goals, strategies, and actions associated with it. • Senior Staff Workshop #2—This MFA -facilitated workshop will consist of staff being asked to consider the current mission and vision statements and suggest Mayor Jerrilea Crawford Project No. 1208.02.02 April 1, 2021 Page 3 R:\1208.02 City of East Wenatchee\Contract\02_2021.04.01 Proposal\Pf_City of East Wenatchee Phase 2 Scope.docx potential revisions, and to review, comment on and discuss a list of potential goal areas, prepared by MFA, based on the input received to date. • Council Workshop #1—City Council will review the draft mission, vision and goal areas reviewed and suggested out of the Senior Staff Workshop and provide feedback on the draft language. Goal and strategy development: Next, the strategic planning process will focus on developing the goals and strategies for each goal area within the plan. Staff will be asked to compile existing goals and strategies, when available, and draft proposed goals and strategies prior to the workshops. • Senior Staff Workshop #3—MFA will facilitate a workshop to review the staff- developed goals and strategies. This will be an opportunity to hone the draft language as well as to build consensus among staff around the proposed goals and strategies. • Council Workshop #2— City Council will review the draft goals and strategies and provide feedback helping to identify items to add to the plan. • Community Workshop—Community partner agencies will review the draft goals and strategies and provide feedback, helping to identify items to add to the plan. Draft Strategic Plan development: With the groundwork laid for the plan’s mission, vision, goals, and strategies, MFA will draft the Strategic Plan and begin developing maps and graphics to visually communicate key themes. Once a draft is complete, City staff will review and provide feedback. After revisions are complete community members will have an opportunity to weigh in. City Council will complete a final review of the draft document along with the action plan created in Task 4 at the final Council Workshop. • Community open house—MFA will work the with City to facilitate a community open house to present and receive public input on the draft plan. Assumptions: • The City will provide all scheduling and logistics associated with the workshops. • These workshops will be conducted using a virtual meeting platform (Zoom or Teams). • Two review cycles of the draft Strategic Plan in Microsoft® Word® format will be completed. • The final document(s) will be formatted in Adobe® InDesign®. Mayor Jerrilea Crawford Project No. 1208.02.02 April 1, 2021 Page 4 R:\1208.02 City of East Wenatchee\Contract\02_2021.04.01 Proposal\Pf_City of East Wenatchee Phase 2 Scope.docx Deliverables: Workshop materials and summaries, two (2) versions of the draft Strategic Plan Task 4—Annual Action Plan development This task focuses on developing a shorter-term Annual Action Plan that will add tasks/actions, responsible staff or department, and timelines for each strategy identified in the Strategic Plan using a series of workshops, identified below. Staff will be asked to start developing potential actions prior to the first workshop. • Senior Staff Workshop #4—MFA will facilitate a workshop to discuss the action items identified by staff. The workshop will help to build consensus around each action and identify needs for interdepartmental coordination. • Council Workshop #3—City Council will review the draft Annual Action Plan and provide feedback. • Senior Staff Workshop #5—Because of the detailed nature of the Annual Action Plan, we anticipate a second staff workshop may be needed to review the updated draft and to assign staff, departments and timelines to each action. Draft Annual Action Plan development: MFA will draft the final Annual Action Plan based on the results of the above workshops. The plan will be circulated to city staff for comment. • Council Workshop #4—City Council will review the draft Strategic Plan and Annual Action Plan and provide feedback to be used to finalize both documents. Assumptions: • The City will provide all scheduling and logistics associated with the workshops. • These workshops will be conducted using a virtual meeting platform (Zoom or Teams). • Two review cycles of the draft Annual Action Plan in Microsoft® Word® format will be completed. • The final document(s) will be formatted in Adobe® InDesign® Deliverables: Final Strategic Plan and the final Annual Action Plan BUDGET The estimated cost to perform the proposed work associated with phase two is outlined below. This cost estimate does not represent a lump sum. MFA bills for time and materials, consistent Mayor Jerrilea Crawford Project No. 1208.02.02 April 1, 2021 Page 5 R:\1208.02 City of East Wenatchee\Contract\02_2021.04.01 Proposal\Pf_City of East Wenatchee Phase 2 Scope.docx with the attached schedule of charges. MFA may apply money from one task to another to complete the scope of work. Task Maul Foster & Alongi, Inc. Subcontractors Total Hours Labor 1 Organizational Assessment 40 $5,900 $800 $6,700 2 Community survey 63 $9,100 $800 $9,900 3 Strategic Plan development 124 $18,700 $800 $19,500 4 Action Plan development 76 $11,500 $800 $12,300 Total Estimated Cost $48,400 SCHEDULE MFA will begin work within 14 days of receiving authorization to proceed. This proposal is valid for 30 days. Mayor Jerrilea Crawford Project No. 1208.02.02 April 1, 2021 Page 6 R:\1208.02 City of East Wenatchee\Contract\02_2021.04.01 Proposal\Pf_City of East Wenatchee Phase 2 Scope.docx After you have reviewed this submittal, please indicate your approval of the proposal by signing below and returning the document to us as electronic or hard copy. Please retain a copy for your records. Sincerely, Maul Foster & Alongi, Inc. Charla Skaggs Principal Lisa Parks Senior Planner Attachments: Schedule of Charges General Terms and Conditions The above proposal, including all attachments, has been read and understood and is hereby agreed to and accepted. It is agreed that the attached “Schedule of Charges,” “General Terms and Conditions” (which contains a limitation of liability provision), and Addendum(s), if any, form an express part of the Contract, as evidenced by my signature below: City of East Wenatchee By Date Name Title (please print) L:\MFA Policies & Procedures Manual\08 Project Management\Contract Forms\Original\Schedule of Charges\MFA Schedule of Charges 2021 01 01.docx 1 SCHEDULE OF CHARGES PERSONNEL CHARGES Principal ................................................................................................ $200 – 250/hour Senior ..................................................................................................... $150 – 210/hour Project .................................................................................................... $140 – 155/hour Staff ........................................................................................................ $120 – 135/hour Analyst ................................................................................................... $135 – 145/hour Technician/Designer ........................................................................... $100 – 125/hour Administrative Support ......................................................................... $95 – 105/hour Depositions and expert witness testimony, including preparation time, will be charged at 200 percent of the above rates. Travel time will be charged in accordance with the above rates. SUBCONTRACTORS Charges for subcontractors will be billed at cost plus 15 percent. EXPENSES Charges for outside services, equipment, and facilities not furnished directly by Maul Foster & Alongi, Inc. will be billed at cost plus 10 percent. Such charges may include, but shall not be limited to the following: Printing and photographic reproduction Rented equipment Rented vehicles Shipping charges Transportation on public carriers Meals and lodging Special fees, permits, insurance, etc. Consumable materials DIRECT CHARGES Vehicle per mile will be billed at $0.75. Charges for specialized software modeling and equipment are as specified in the scope of work. Field equipment rates are set forth in the Field Equipment Rate Schedule. The rates for document production are set forth in the Document Production Rate Schedule. RATE CHANGES Schedule of Charges are subject to change without notice. www.maulfoster.com MFA\L:\MFA Policies & Procedures Manual\08 Project Management\Contract Forms\Original\MFA T&C_updated address.docx 1 ARTICLE 1—PROFESSIONAL RESPONSIBILITY MFA shall perform the Services specified in this Agreement consistent with the level of care and skill ordinarily exercised by other professional consultants under similar circumstances at the same time the Services are performed; subject, however, to any express limitations established by the CLIENT as to the degree of care and amount of time and expense to be incurred and any other limitations contained in this Agreement. No other representation, warranty or guaranty, express or implied, is included in or intended by this Agreement or any other of MFA’s services, proposals, agreements or reports contemplated by this Agreement. ARTICLE 2—INDEPENDENT CONTRACTOR STATUS; LEGAL RELATIONSHIP The parties intend that MFA, in performing Services specified in this Agreement, shall act as an independent contractor and shall have control of its work and the manner in which it is performed. MFA shall be free to contract for similar services to be performed for other individuals or entities while it is under contract with CLIENT. The parties further intend that nothing in this Agreement shall be construed or interpreted as requiring MFA to assume the st atus of an owner, operator, generator, person who arranges for disposal, transporter or storer, as those terms, or any other similar terms, are used in any federal, state or local statute, regulation, order or ordinance governing the treatment, storage, hand ling and disposal of any toxic or hazardous substance or waste. ARTICLE 3—BILLING AND PAYMENT Invoices will be submitted monthly and shall be due and payable upon receipt. Payment shall be made to Maul Foster & Alongi, Inc. and delivered to: Maul Foster & Alongi, Inc. 109 East 13th Street Vancouver, WA 98660 Interest at the rate of one and one-half percent (1.5%) per month, but not exceeding the maximum rate allowable by law, shall be payable on any amounts that are due but unpaid within thirty (30) days from receipt of invoice, payment to be applied first t o accrued late payment charges and then to the principal unpaid amount. MFA may, at its option, withhold delivery of reports and any other data pending receipt of payment for services rendered. Remittance will be mailed to MFA at the address noted on such invoices or as MFA may otherwise advise. ARTICLE 4—LIMITATION OF LIABILITY CLIENT agrees to limit the liability of MFA, its officers, directors, shareholders, employees, agents and representatives (th e “MFA Parties”) to CLIENT for all claims and legal proceedings of any type arising out of or relating to the performance of Services under this Agreement (including, but not limited to, MFA’s breach of the Agreement, its professional negligence, errors and omissions and other acts) to the greater of $100,000 or the amount of MFA’s Fee. Failure of CLIENT to give written notice to MFA of any claim of negligent act, error or omission within one (1) year of performance shall constitute a waiver of such claim by CLIENT. In no event shall MFA be liable for any direct, special or consequential loss or damages. MFA is solely responsible for performance of this contract, and no affiliated company, director, officer, employee, or agent shall have any legal responsibility hereunder, whether in contract or tort, including negligence. ARTICLE 5—INDEMNIFICATION Subject to the limitation of liability above, MFA shall indemnify, defend and hold CLIENT harmless from the proportionate share of any claim, suit, liability, damage, injury, cost or expense, including attorneys fees, or other loss (hereafter collectively called “Loss”) arising out of (a) MFA Parties’ breach of this Agreement or (b) MFA Parties’ willful misconduct or negligence in connection with the performance of the Services under this Agreement. GENERAL TERMS AND CONDITIONS www.maulfoster.com MFA\L:\MFA Policies & Procedures Manual\08 Project Management\Contract Forms\Original\MFA T&C_updated address.docx 2 CLIENT agrees to indemnify, defend and hold harmless MFA Parties from any Loss arising out of (a) CLIENT’s breach of the Agreement, or (b) CLIENT’s willful misconduct or negligence in connection with performance of the Agreement. To the extent such Loss is caused by MFA’s negligence, CLIENT shall indemnify, defend, and hold MFA harmless from the proportional share of the Loss resulting from the acts or negligence of others. ARTICLE 6—TERM OF AGREEMENT; TERMINATION The obligations of the parties to indemnify and the limitations on liability set forth in this Agreement shall survive the expiration or termination of this Agreement. ARTICLE 7—TIME OF PERFORMANCE/FORCE MAJEURE MFA makes no warranties regarding the time of completion of Services, and shall not be in default of performance u nder this Agreement where such performance is prevented, suspended or delayed by any cause beyond MFA’s control. Neither party will hold the other responsible for damages for delays in performance caused by acts of God or other events beyond the control of the other party and which could not have been reasonably foreseen or prevented. If such events occur, it is agreed that both parties will use their best efforts to overcome all difficulties arising and to resume as soon as reasonably possible performance of Services under this Agreement. Delays within the scope of this provision will extend the contract completion date for specified services commensurately or will, at the option of either party, make this Agreement subject to termination or to renegotiation. ARTICLE 8—SUSPENSION OF SERVICES CLIENT may suspend further performances of Services by MFA by ten (10) days prior written notice. If payment of invoices by CLIENT is not maintained on a thirty (30) day current basis, MFA may suspend further performanc e until such payment is restored to a current basis. Suspensions for any reason exceeding thirty (30) days will, at the option of MFA, make this Agreement subject to termination or renegotiation. All suspensions will extend the contract completion date for specified services commensurately, and MFA will be paid for services performed to the suspension date plus suspension charges. Suspension charges are defined as those charges relating to costs incurred which are directly attributable to suspension of services, including, but not limited to, personnel rescheduling, equipment rescheduling, and/or reassignment adjustments. ARTICLE 9—CHANGED CONDITIONS If, during the course of the performance of the Services under this Agreement, conditions or circumstances de velop or are discovered which were not contemplated by MFA at the commencement of this Agreement, and which materially affect MFA’s ability to perform the Services or which would materially increase the costs to MFA of performing the Services, then MFA sha ll notify the CLIENT in writing of the newly discovered conditions or circumstances, and CLIENT and MFA shall renegotiate in good faith the terms and conditions of this Agreement. If amended terms and conditions cannot be agreed upon within thirty (30) days after the mailing of such notice, MFA may terminate the Agreement and be compensated as set forth in the section of this Agreement entitled TERM OF AGREEMENT; TERMINATION. ARTICLE 10—INSURANCE MFA agrees to use its best efforts to maintain Professional Liability, Commercial General Liability, Automobile Liability, statutory Worker’s Compensation and Employers’ Liability insurance coverage during the period of performance of services hereunder in the following minimum amounts: LIMITS OF LIABILITY A. Worker’s Compensation Employer’s Liability Statutory $1,000,000 B. Commercial General Liability (including Contractual Liability) Bodily Injury Property Damage $1,000,000 combined single limits for each occurrence or aggregate MFA\L:\MFA Policies & Procedures Manual\08 Project Management\Contract Forms\Original\MFA T&C_updated address.docx 3 LIMITS OF LIABILITY C. Comprehensive Automobile Liability (Owned, Hired, and Non-owned Vehicles) Bodily Injury Property Damage $1,000,000 combined single limits for each occurrence or aggregate D. Professional Liability: $1,000,000 combined single limits for each occurrence or aggregate At CLIENT’s request, insurance certificates will be provided by MFA to evidence such coverages. ARTICLE 11—HAZARDOUS OR UNSAFE CONDITIONS CLIENT has fully informed MFA of the type, quantity, and location of any hazardous, toxic, or dangerous materials or unsafe or unhealthy conditions which CLIENT knows or has reason to suspect exists at all real property where the Services are to be performed (the “Project Site”). CLIENT shall immediately inform MFA when it becomes aware of any new information as to the foregoing which may affect the project, such as information to constitute a CHANGED CONDITION subject to the provisions of Article 9 of this Agreement. MFA shall not be responsible for the health and safety of any persons other than the MFA Parties, nor shall have any responsibility for the operations, procedures or practices of persons or entities other than the MFA Parties. ARTICLE 12—RIGHT OF ENTRY AND UNAVOIDABLE DAMAGES Client agrees to grant or arrange for right of entry when deemed necessary by MFA to perform the Services at the Project Site, whether or not the Project Site is owned by CLIENT. CLIENT recognizes that the use of investigative equipment and practices may unavoidably alter conditions or affect the environment at the Project Site. While MFA will take all reasonable precautions to minimize damage to the Project Site, the cost of repairing any such damage shall be borne by CLIENT, and it is understood that the correction of such damage is not part of the Services or the Fee contemplated by this Agreement. ARTICLE 13—SUBCONTRACTORS MFA may, in its sole discretion, subcontract for the services of others without obtaining CLIENT’s consent where MFA deems it necessary or desirable to have others perform certain services. If MFA, in its sole discretion, deems it necessary or desirable to obtain Client’s advance concurrence as to any proposed subcontract, MFA may make a written request to CLIENT to review the qualifications and suggested scope of work to be performed by such proposed subcontractor and CLIENT shall either grant or deny such concurrence within a reasonable time after receipt of such request. ARTICLE 14—OWNERSHIP AND REUSE OF DOCUMENTS All documents furnished by MFA pursuant to this Agreement are instruments of MFA’s services. MFA may retain an ownership and property interest therein, and MFA shall, in its sole discretion, have the right to dispose of or retain all such documen ts. Such documents are not intended or represented to be suitable for reuse by CLIENT or others. Any such reuse without specific written verification and adaptation by MFA for the specific purpose intended will be at the reuser’s sole risk and without liability or legal exposure to MFA. Any transfer of electronic data hereunder is solely for Client’s convenience “as is” without warranty as to contents, and is not the project deliverable unless specifically agreed to the contrary. MFA disclaims all warranties express or implied with regard to any electronic data provided hereunder, including any warranties of mechantability or fitness for a particular purpose. ARTICLE 15—NO THIRD PARTY BENEFICIARIES There are no third party beneficiaries of this Agreement, and no third party shall be entitled to rely upon any work perfo rmed or reports prepared by MFA hereunder for any purpose whatsoever. CLIENT shall indemnify and hold MFA harmless against any liability to any third party for any Loss arising out of or relating to the reliance by any such third party on any work performed or reports issued by MFA hereunder. ARTICLE 16—DESIGNS AND DISCOVERIES In the course of providing Services to CLIENT, MFA may utilize or develop designs, ideas, discoveries, inventions, or improvements of these (collectively “Ideas”), made by the MFA Parties. CLIENT agrees that MFA’s utilization or development MFA\L:\MFA Policies & Procedures Manual\08 Project Management\Contract Forms\Original\MFA T&C_updated address.docx 4 of such Ideas does not grant CLIENT any right in the form or ownership or license to such Ideas. All Ideas utilized or developed while providing CLIENT Services shall be deemed to be property of MFA. ARTICLE 17—LAWS AND REGULATIONS Both parties will be entitled to regard all applicable laws, rules, regulations and orders issued by any federal, state, regi onal or local regulatory body as valid and may act in accordance therewith until such time as the same may be modified or superseded by such regulatory body or invalidated by final judgment in a court of competent jurisdiction, unless prior to such final judicial determination, the effectiveness of such law, rule or regulation has been stayed by an ap propriate judicial or administrative body having jurisdiction. In the event there are changes in existing laws, codes, regulations, orders or ordinances, or the interpretation thereof, fol lowing the performance of professional services, CLIENT agrees to defend, indemnify and hold MFA harmless from any and all claims, including claims for fines or penalties imposed, resulting from or alleged to have resulted from noncompliance with or nonincorporation of such changes in professional services prior to the effectiveness of such changes. ARTICLE 18—ASSIGNMENT Neither party to this Agreement may delegate, assign, or otherwise transfer its rights and interests or duties and obligation s under this Agreement without prior written consent of the other party. ARTICLE 19—ATTORNEYS’ FEES AND COSTS If any action or proceeding is commenced to enforce or interpret any of the terms or conditions of this Agreement or the performance thereof, including the collection of any payments due hereunder, the prevailing party will be entitled to recover all reasonable attorneys’ fees, costs and expenses, including staff time at current billing rates, court costs, and other claim -related expenses. If MFA is requested to respond to any mandatory orders for the production of documents or witnesses on CLIENT’s behalf regarding work performed by MFA, CLIENT agrees to pay all costs and expenses incurred by MFA not reimbursed by others in responding to such order, including attorney’s fees, staff time at current billing rates and reproduction expenses. ARTICLE 20—GOVERNING LAW This Agreement shall be subject to, interpreted and enforced according to the laws of the State from which MFA’s services are procured. ARTICLE 21—SEVERABILITY Any provision of this Agreement held in violation of any law will be deemed stricken and all remaining provisions shall continue valid and binding upon the parties. The parties will attempt in good faith to replace any invalid or unenforceable provision(s) of this Agreement with provisions which are valid and enforceable and which come as close as possible to expressing the intention of the original provisions. ARTICLE 22—ENTIRE AGREEMENT This Agreement constitutes the entire agreement between CLIENT and MFA. It supersedes any and all prior written or oral agreements, negotiations, or proposals, or contemporaneous communications with respect to the subject matter hereof, and has not been induced by any representations, statements, or agreements other than those herein expressed . No amendment to this Agreement hereafter made between the parties will be binding on either party unless reduced to writing and signed by authorized representatives of both parties. CITY OF EAST WENATCHEE COMMUNITY DEVELOPMENT DEPARTMENT 271 9th Street NE * East Wenatchee, WA 98802 Phone 509.884.5396 * Fax 509.884.6233 LBarnett@east-wenatchee.com MEMORANDUM To: Mayor and City Council From: Lori Barnett, Community Development Director Date: April 13, 2021 Subject: Community Development Block Grant (CDBG) Corona Virus Recovery Funding (CDBG-CV2) opportunity. Last month, the City was notified of the availability of $23,760.18 in CDBG CV2 funding from the state Department of Commerce. Applications are due to Commerce by April 30, 2021. The Commerce contract end date is June 2023. The funds must be used to prevent, prepare for, and respond to the coronavirus. To take advantage of the funds, the City must decide what projects or programs to fund. As you may recall: • On April 13, 2020 the City was notified of a special allocation of $83,927 in “CDBG- CV” funds. The 2019 CDBG Annual Action Plan was amended to allocate the funds and to reallocate $50,000 of unspent 2019 CDBG program year funds. The amended plan included funding for the following programs: o $27,000 for City CDBG planning and administrative activities. o $58,695 to the Columbia Valley Housing Association down payment assistance program for up to 3 qualifying households. o $133,927 Microenterprise business grants – $5,000 in grants for up to 26 businesses. The Chelan Douglas Port Authority is administering this program. • On September 11, 2020 the City was notified of a special allocation of $114,862 designated as “CDBG-CV3”. The 2019 Annual Action Plan was amended a second time to allocate the new funds. The amended plan included the following programs: o $5,000 for City CDBG planning and administrative activities. o $15,000 for the Chelan & Douglas County COVID-19 Food Assistance Program. o $94,862 to Community Action Council for emergency income payments for rent and utilities for low- and moderate-income individuals and families. The program would fund up to 6 consecutive months of rental assistance or utility payments and is paid directly to the landlord or utility company on behalf of the tenant. To utilize these funds, our CDBG annual action plan does not need to be amended again. To meet the public notice requirement, Staff recommends that the funds be allocated for one of the projects noted above. In discussions with the Port Authority, they believe that they would be able to spend the funds for the microenterprise business grants.