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HomeMy WebLinkAbout11/17/2020 - City Council - City Council Meeting Minutes - Jerrilea Crawford, MayorIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 11/17/2020 Council Meeting Minutes Page 1 of 4 East Wenatchee City Council Meeting Zoom Meeting Tuesday, November 17, 2020 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Jerrilea Crawford Devin Poulson, City Attorney Councilmember John Sterk Rick Johnson, Police Chief Councilmember Harry Raab Lori Barnett, Community Development Director Councilmember Robert Tidd Josh DeLay, Finance Director Councilmember Sasha Sleiman Tom Wachholder, Project Development Manager Councilmember Shayne Magdoff Garren Melton, Natural Resource Specialist Councilmember Christine Johnson Mary Beth Phillips, Court Administrator Councilmember Matthew Hepner Trina Elmes, Events Director/PIO Maria Holman, City Clerk 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Consent Items: a. 2021 Public Safety Testing Agreement Renewal. b. First Amendment to Chelan Douglas Regional Port Authority Professional Services Agreement. c. Date: 11/17/2020, Checks: 54461; 54521 - 54584, in the amount of $361,841.40. Voided checks: 54501. d. October Payroll Certification. e. 11/03/2020 Council Meeting Minutes. f. 11/12/2020 Council Workshop Meeting Minutes. Motion by Councilmember Sleiman to approve consent items as presented. Councilmember Johnson seconded the motion. Motion carried (7-0). 2. Citizen Requests/Comments. None. 3. Public Hearing. a. A public hearing was held for the purpose of fixing the 2021 Final Budget. Finance Director Josh DeLay reported that no changes have been made to the presented version of the 2021 Final Budget. Mayor Crawford opened the public hearing at 6:06 p.m. The Mayor asked if any written public comment was received regarding this public hearing and no comments were received by the City Clerk. The public hearing was closed at 6:07 p.m. 4. Presentation. None. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 11/17/2020 Council Meeting Minutes Page 2 of 4 5. Department Report. a. Project Development Manager Tom Wachholder presented a Public Works Department Report. Comments provided by Councilmember Sleiman and Mayor Crawford. 6. Mayor’s Report. None. 7. Action Items. a. Finance Director Josh DeLay presented a second reading of Ordinance 2020-16, authorizing the regular property tax levy to be collected in the 2021 tax year, and an increase of 1% in the regular tax levy based on substantial need. The Council took no action. b. Finance Director Josh DeLay presented a second reading of Ordinance 2020-17, authorizing the regular property tax levy to be collected in the 2021 tax year, and an increase of 1% in the regular tax levy based on substantial need, and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State law. Motion by Councilmember Tidd to approve Ordinance 2020-17 as presented, increasing of 1% in the regular tax levy based on substantial need and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State law. Councilmember Raab seconded the motion. Motion carried (7-0). c. Finance Director Josh DeLay presented a second reading of Ordinance 2020-18, authorizing the regular property tax levy to be collected in the 2021 tax year, an estimated increase of $1,500 in the regular property tax resulting from previously banked capacity, an increase of 1% in the regular tax levy based on substantial need, and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State law. The Council took no action. d. Community Development Director Lori Barnett presented a first reading of Ordinance 2020-15, amending chapter 15.32 of the East Wenatchee Municipal Code updating the process for moving buildings upon city streets, containing a severability clause, and establishing an effective date. Comments provided by Councilmember Magdoff and Mayor Crawford. Mayor Crawford suspended the second reading of Ordinance 2020-15. Motion by Councilmember Magdoff to approve Ordinance 2020-15 as presented amending chapter 15.32 of the East Wenatchee Municipal Code. Councilmember Tidd seconded the motion. Motion carried (7-0). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 11/17/2020 Council Meeting Minutes Page 3 of 4 e. Finance Director Josh DeLay presented a first reading of Ordinance 2020-19, fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2021. Comments provided by Councilmember Tidd, Josh DeLay and Mayor Crawford. f. Finance Director Josh DeLay presented a first reading of Ordinance 2020-21, finding that the City has a substantial need to increase the regular property tax limit factor above the rate of inflation and declaring that the limit factor for that tax year 2021 shall be 1 percent. Mayor Crawford suspended the second reading of Ordinance 2020-21. Motion by Councilmember Tidd to adopt Ordinance 2020-21, finding that the City has a substantial need to increase the regular property tax limit. Councilmember Magdoff seconded the motion. Motion carried (7-0). g. Finance Director Josh DeLay presented information regarding ClearGov Software Agreement. Motion by Councilmember Magdoff to authorize the Mayor to sign and execute the contract with ClearGov Inc. for an amount not to exceed $61,050 over a 3-year period. Councilmember Sleiman seconded the motion. Motion carried (7-0). Comments provided by Councilmember Magdoff, Josh DeLay and Councilmember Tidd. h. Mayor Crawford presented the Maul Foster Alongi Strategic Plan Proposal. Motion by Councilmember Tidd to authorize the Mayor to enter into an agreement with Maul Foster Alongi for Phase One, Task 1 – Project Discovery and Initiation for an amount not to exceed $12,000. Councilmember Johnson seconded the motion. Motion carried (6-0). Councilmember Sterk did not vote. 8. Executive Session. An executive session was announced by the Mayor to discuss with legal counsel representing the City matters relating to potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency at 6:38 p.m. for a 5 minute session. The executive session concluded at 6:48 p.m. Motion by Councilmember Raab to authorize the Mayor to sign agreement 2021-01. Councilmember Tidd seconded the motion. Motion carried (7-0). 9. Council Reports & Announcements. a. Mayor Crawford reported about the new COVID-19 restrictions and communicated that Council meetings will have to continue to be via Zoom. The Mayor also reported that staff members who are exposed to the virus may be allowed to work from home and will be considered on an as needed basis. The Mayor applauded staff’s efforts to stay safe and healthy by adhering to the necessary health guidelines.