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HomeMy WebLinkAboutResolutions - 2018-13 - Adopting the COEW Community Development Block Grant 2018 Annual Action Plan - 8/14/2018 2018 Annual Action Plan 1 OMB Control No: 2506-0117 (exp. 06/30/2018) Exhibit A City of East Wenatchee Community Development Block Grant 2018 Annual Action Plan Draft Date August 3, 2018 Community Development Department 271 9th Street NE East Wenatchee, WA 98802 Phone 509-884-5396 Fax 509-884-6233 Adopted by Resolution ____________ 2018 Annual Action Plan 2 OMB Control No: 2506-0117 (exp. 06/30/2018) Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of East Wenatchee is an entitlement community under Title 1 of the Housing and Community Development Act of 1974 and is eligible to receive Community Development Block Grant (CDBG) Program funds annually from the U.S. Department of Housing and Urban Development (HUD). As a result of the 2000 Census, the Wenatchee area was designated as an urbanized. The cities of Wenatchee and East Wenatchee were granted entitlement status. Each city separately administers their CDBG programs. East Wenatchee’s CDBG program fiscal year is October 1 through September 30. The City Council adopted the 5-year Community Development and Housing Consolidated Plan for 2015 – 2019 (“Consolidated Plan”) on August 11, 2015. The 2018 Annual Action Plan describes how the City will use HUD formula funds to meet affordable housing and community development needs in the third year of the Consolidated Plan. This Action Plan is submitted to HUD for approval and to access federal funding for the City. The City endeavors to effectively administer and be good stewards of these funds on behalf of HUD, our partner organizations that help to implement the projects funded by these resources, and the citizens of East Wenatchee. 2. Summarize the objectives and outcomes identified in the Plan The City seeks to strengthen the community and further HUD’s goals of providing decent housing, a suitable living environment, and expanding economic opportunities for low-and moderate-income residents. The City strives to accomplish these goals by maximizing and effectively utilizing all available funding resources. The City has established three strategic priorities: Support accessibility improvements and revitalize neighborhoods, provide supportive services for people who are homeless and those at risk of homelessness and Increase and preserve affordable housing. By addressing needs and creating opportunities, the City hopes to improve the quality of life for all residents. Activities and outcomes identified in the Plan must meet at least one of HUD's three national goals and one objective. The City's anticipated accomplishments by outcome indicator are as follows Objective 1: Support accessibility improvements and revitalize neighborhoods: 2018 Annual Action Plan 3 OMB Control No: 2506-0117 (exp. 06/30/2018) • Review public infrastructure and ADA needs when determining projects • Purchase, construct and improve public facilities and improvements Objective 2: Provide supportive services for people who are homeless and those at risk of homelessness: • Target individuals who meet the chronically homeless definition • Connect people who are homeless with services, shelter and food • Provide services for people with special needs • Promote services that improve overall efficiency of the homeless system Objective 3: Increase and preserve affordable housing: • Evaluate options for tax credits and other programs to increase the availability of affordable housing. • Continue to work with local housing providers to identify opportunities to increase housing options and rehabilitate existing housing stock. 3. Evaluation of past performance The first three years of funds for the 2015-2019 Consolidated Plan were committed to the 5th Street NE street improvement project. The purpose of the 5th Street NE street improvement project was rehabilitate this older residential area and provide an improved pedestrian corridor connecting a dense residential neighborhood with schools and the commercial core. The project included new curb, gutters and sidewalk; domestic water system improvements; sanitary sewer system improvements; and storm water system improvements. The project was a joint venture including the City, the East Wenatchee Water District, and the Douglas County Sewer District. The project is physically complete. Final acceptance and release of retainage has not occurred. It is anticipated that the project will be completely closed out by the end of August. The total project cost is estimated at $1,039,983 for design and construction. Work completed for the Water District and Sewer District totaled $328,813 or 32% of the total. The City contributed $414,296 or 40% of the total cost. CDBG funds used on the project totaled $297,874 or 29% of the total project cost. 4. Summary of Citizen Participation Process and consultation process A Notice of Grant Funding Opportunity and Public Meeting was published in the Wenatchee World in English and in Spanish on May 27, 2018. Additionally, an e-mailed with the same information was sent to various agencies on May 24, 2018. It was requested that applications for use of the funds be submitted to the City by June 15, 2018. 2018 Annual Action Plan 4 OMB Control No: 2506-0117 (exp. 06/30/2018) A public meeting was held by the City Council on June 12, 2018 to discuss the outreach efforts and potential funding availability. No public comments were received at the meeting. In response to the Notice of Grant Funding, written requests for funding were received from the Housing Authority of Chelan County and the City of Wenatchee requesting $69,300 to rehabilitate and convert 18 seasonal housing apartments to year-round units and a request from the Columbia Valley Housing Association requesting $82,500 for their Down Payment Assistance for Low-Income Families program. The City Council held a public meeting on June 26, 2018 to review the requests for funding and to make a decision as to the projects and activities that would be funded using the 2018 annual allocation and other funds remaining from prior years. The Council decision was to fully fund the Housing Authority request at $69,300 and allocate the $63,469 of Program Year 2018 funds and any prior year funds available to the Housing Association homeownership down payment assistance program. A Notice of Availability and Notice of Public Hearing was published in the Wenatchee World in English and in Spanish on June 29, 2018. The Draft 2018 Annual Action Plan was available for review at City Hall and posted on the City’s website. The first public hearing was held by the City Council on July 10, 2018. No public comments were submitted. The second public hearing was held by the City Council on July 24, 2018. No public comments were submitted. 5. Summary of public comments At the June 26, 2018 public meeting, comments were provided by staff of the Housing Authority of Chelan County and the City of East Wenatchee. No other public comments were offered. No public comments were submitted at the July 10, 2018 and July 26, 2018 public hearings. 6. Summary of comments or views not accepted and the reasons for not accepting them All comments were considered. 7. Summary As a result of the public outreach process, the Council allocated the majority of the funds for housing projects. 2018 Annual Action Plan 5 OMB Control No: 2506-0117 (exp. 06/30/2018) PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator City of East Wenatchee Community Development Department Table 1 – Responsible Agencies Narrative The City of East Wenatchee administers the HUD formula funds covered by the Consolidated Plan and is responsible for its preparation. Consolidated Plan Public Contact Information Lori Barnett, Director Community Development Department City of East Wenatchee 271 9th St. NE East Wenatchee, WA 98802 Phone 509.884.5396 Fax 509.886.6113 E-mail: lbarnett@east-wenatchee.com 2018 Annual Action Plan 6 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction The City works closely every year with a variety of individuals and organizations to identify gaps in services and identify solutions to fill those gaps. To supplement this ongoing stakeholder engagement, Commerce conducted two public workshops to discuss and consider the use of funds, two public hearings and made the draft 2018 Annual Action Plan available for a 30-day public comment period. Due to the lack of funds available, only a limited consultation process was utilized. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) The City of East Wenatchee works with the City of Wenatchee since the majority of housing facilities and service providers are located in Wenatchee. Each year the City coordinates with a variety of service providers addressing the housing, health, and public service needs of citizens throughout the community. These service providers include numerous local governments, state agencies, grant administrators, nonprofit organizations, advocacy groups, housing providers, faith-based organizations, and for-profit developers. This continuous effort identified gaps in services, clarified priorities, and identified solutions for serving the needs of individuals and businesses throughout the community. Housing Authority of the City of Wenatchee and Chelan County. East Wenatchee does not have public housing but does work with the Housing Authority of the City of Wenatchee and Chelan County, which operates a multifamily housing complex for farm workers and a facility for migrant farm workers within the City. The Housing Authority also administers the Section 8 rental assistance program providing tenant vouchers and veteran vouchers for both counties. A City Councilmember is on the Housing Authority Board. Chelan Douglas Homeless Task Force. The City is a member of the Homeless Task Force which is comprised of representatives from both agencies and groups who provide homeless housing, housing services, health services, mental health and substance abuse services, and other social services. The Task force plays an important role as a regular forum addressing homelessness, access to affordable rental housing, and support services. The Task Force meets every other month and other times as needed. Homeless Steering Committee. City staff participates as a member of the Homeless Steering Committee comprised of local elected officials and community leaders from the two-county area. Wenatchee leads the process. The Steering Committee reviews applications for funding and makes a recommendation to the Wenatchee City Council for allocation of local and state funds. The Steering Committee meets quarterly and other times as needed. 2018 Annual Action Plan 7 OMB Control No: 2506-0117 (exp. 06/30/2018) Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The City of East Wenatchee has an interlocal agreement with the City of Wenatchee which is the lead agency for the Plan to End Homelessness in Chelan & Douglas Counties. Funds generated by state Homeless Housing and Assistance program recording fees collected in Chelan and Douglas County are remitted to the City of Wenatchee for the Chelan Douglas Consolidated Homeless Grant. Wenatchee is also the lead agency for Balance of State Continuum of Care funding provided by the Washington State Department of Commerce for both counties. The Homeless Steering Committee is responsible for identifying funding priorities and making recommendations regarding annual funding allocations. Wenatchee is the lead for the HMIS reporting system. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of East Wenatchee does not receive ESG funds. This region is part of the “Balance of State Continuum of Care”. As the lead agency, the City of Wenatchee administers its programs and manages its sub grantee agreements, including HMIS administration, in compliance with the requirements, standards, and policies/procedures established by the Washington State Department of Commerce. The City of East Wenatchee works closely with Wenatchee and other key partners, providers, and stakeholders to identify priority strategies that guide funding allocations. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities 1 Agency/Group/Organization Chelan Douglas Community Action Council Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 2018 Annual Action Plan 8 OMB Control No: 2506-0117 (exp. 06/30/2018) 2 Agency/Group/Organization WOMEN'S RESOURCE CENTER/BRUCE HOUSING Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 3 Agency/Group/Organization Housing Authority of Chelan County and City of Wenatchee Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Public Housing Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? 4 Agency/Group/Organization Columbia Valley Housing Association Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Public Housing Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 5 Agency/Group/Organization SAGE Agency/Group/Organization Type Services-Victims of Domestic Violence What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 2018 Annual Action Plan 9 OMB Control No: 2506-0117 (exp. 06/30/2018) 6 Agency/Group/Organization Catholic Family & Child Services Agency/Group/Organization Type Services-Health Mental Health What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 7 Agency/Group/Organization Aging & Adult Care of Central Washington Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by Consultation? Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 8 Agency/Group/Organization United Way of Chelan & Douglas Counties Agency/Group/Organization Type Services-Health What section of the Plan was addressed by Consultation? Health Services Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 9 Agency/Group/Organization YWCA of Wenatchee Valley Agency/Group/Organization Type Faith based What section of the Plan was addressed by Consultation? Faith Based 2018 Annual Action Plan 10 OMB Control No: 2506-0117 (exp. 06/30/2018) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 10 Agency/Group/Organization Northwest Justice Project Agency/Group/Organization Type Legal Services What section of the Plan was addressed by Consultation? Legal Services Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 11 Agency/Group/Organization Chelan Douglas Regional Support Network Agency/Group/Organization Type Services-Health What section of the Plan was addressed by Consultation? Mental Health Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 12 Agency/Group/Organization Veterans Administration Agency/Group/Organization Type Other government - Federal What section of the Plan was addressed by Consultation? Support for Veterans Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 13 Agency/Group/Organization Department of Social & Health Services Agency/Group/Organization Type Other government - State What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email Table 2 – Agencies, groups, organizations who participated 2018 Annual Action Plan 11 OMB Control No: 2506-0117 (exp. 06/30/2018) Identify any Agency Types not consulted and provide rationale for not consulting No agency types were specifically excluded from consultation. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care City of Wenatchee Greater East Wenatchee Area Comprehensive Plan City of East Wenatchee Goals in the Comprehensive Plan stress the need for sidewalks, and affordable housing. Recommendations from this plan are being implemented with the 5th St. project. 2019-2024 Six-Year Transportation Improvement Program (TIP) City of East Wenatchee The TIP includes priorities for street and non-motorized public transportation improvements. Parks and Recreation Comprehensive Plan (2014) Eastmont Metropolitan Park District Need for public facilities and improvements identified. Plan to End Homelessness in Chelan & Douglas Count City of Wenatchee CDBG goals were based upon several goals in the plan to reduce the number o homeless persons, reduce their stay in shelters and transitional units by increasing permanent housing. Transportation 2040 The Regional Transportation Pl Chelan Douglas Transportation Council Need for public transportation improvements and specifically multi-model options were identified. Recommendations from this plan are being implemented with the 5th St. project. Table 3 – Other local / regional / federal planning efforts Narrative (optional) 2018 Annual Action Plan 12 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting A Notice of Grant Funding Opportunity and Public Meeting was published in the Wenatchee World in English and in Spanish on May 27, 2018. Additionally, an e-mailed with the same information was sent to various agencies on May 24, 2018. It was requested that applications for use of the funds be submitted to the City by June 15, 2018. A public meeting was held by the City Council on June 12, 2018 to discuss the outreach efforts and potential funding availability. No public comments were received at the meeting. In response to the Notice of Grant Funding, written requests for funding were received from the Housing Authority of Chelan County and the City of Wenatchee requesting $69,300 to convert 18 seasonal housing apartments to year-round units and from the Columbia Valley Housing Association requesting $82,500 for their Down Payment Assistance for Low-Income Families program. The City Council held a public meeting on June 26, 2018 to review the requests for funding and to make a decision as to the projects and activities that would be funded using the 2018 annual allocation and other funds remaining from prior years. The Council decision was to fully fund the Housing Authority request at $69,300 and allocate the $63,469 of Program Year 2018 funds and any prior year funds available to the Housing Association homeownership down payment assistance program. A Notice of Availability and Notice of Public Hearing was published in the Wenatchee World in English and in Spanish on June 29, 2018. The Draft 2018 Annual Action Plan was available for review at City Hall and posted on the City’s website. The first public hearing was held by the City Council on July 10, 2018. No public comments were submitted. The second public hearing was held by the City Council on July 24, 2018. No public comments were submitted. 2018 Annual Action Plan 13 OMB Control No: 2506-0117 (exp. 06/30/2018) Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) 1 Legal Advertisement General public and service providers Non received Non received N/A 2 E-mail notice of availability and public hearing Service providers 2 requests for funding 2 requests for funding N/A 3 June 12, 2018 City Council Public Meeting General public and service providers Non received Non received N/A 4 June 26, 2018 City Council Public Meeting General public and service providers 2 persons attended and addressed Council Explanation of request for funding by the Housing Authority N/A 5 Legal Advertisement General public and service providers Non received Non received N/A 6 July 10, 2018 City Council Public Hearing General public and service providers Non received Non received N/A 7 June 24, 2018 City Council Public Hearing General public and service providers Non received Non received N/A Table 4 – Citizen Participation Outreach 2018 Annual Action Plan 14 OMB Control No: 2506-0117 (exp. 06/30/2018) Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction Including the funds remaining from previous years, the City may have up to $152,769 for the 2018 Program Year. At the public meeting held on June 26, 2018 Council considered two applications for funding. The Council took action to allocate the funds to the following projects and activities: $10,000 for City CDBG planning and administrative activities $69,300 for the Housing Authority of Chelan County and the City of East Wenatchee to rehabilitate and convert 18 seasonal housing apartments at their Heritage Glen project located at 665 3rd St. NE, East Wenatchee, to year-round units. The project will result in 16 one- bedroom apartments and 2 two-bedroom apartments for year-round use for eligible farmworkers. The project includes unit rehabilitation including new bathroom cabinets, replacement of flooring and countertops, new closets and other improvements to prepare them for year-round use. $73,469 to the Columbia Valley Housing Association for their Down Payment Assistance for Low-Income Families program. The funding is estimated to provide down payment assistance to at least 3 low-income households for the purchase of a home. 2018 Annual Action Plan 15 OMB Control No: 2506-0117 (exp. 06/30/2018) Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 3 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Admin and Planning Housing Public Improvements Homeownership Assistance 132,769 20,000 152,769 262,769 Prior year resources are estimates, since the 2017 program year is still underway as of the Action Plan's publication date. Table 5 - Expected Resources – Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City leverages CDBG funds with local funds, and when available, federal and state funds. The homeownership program includes funds from the purchaser’s bank or mortgage company. The CDBG funds generally provide between 5 and 8% of the cost of the home. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Other than streets, stormwater facilities, small passive recreation areas, and the City Hall Campus, the city does not own any property that could be used to address needs that were identified in the Consolidated Plan. Discussion 2018 Annual Action Plan 16 OMB Control No: 2506-0117 (exp. 06/30/2018) Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 3 Increase and preserve affordable housing 2018 2019 Affordable housing City Support efforts to increase affordable housing $132,769 Rental Housing rehabilitation 18 units Homeowner downpayment assistance 3 households Table 6 – Goals Summary Goal Descriptions 2018 Annual Action Plan 17 OMB Control No: 2506-0117 (exp. 06/30/2018) Projects AP-35 Projects – 91.220(d) Introduction The 2018 Annual Action Plan includes the following projects in accordance with the goals in the Consolidated Plan. Projects # Project Name 1 Planning and Administration 2 Rehabilitation and conversion of 18 seasonal farmworker housing apartments year-round apartments 3 Downpayment assistance for qualifying homebuyers Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The priorities address badly needed assistance to low income households to provide affordable housing options in the rental market as well as homeownership. 2018 Annual Action Plan 18 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-38 Project Summary Project Summary Information 1. $10,000 for City CDBG planning and administrative activities 2. $69,300 for the Housing Authority of Chelan County and the City of East Wenatchee to rehabilitate and convert 18 seasonal housing apartments at their Heritage Glen project located at 665 3rd St. NE, East Wenatchee, to year-round units. The project will result in 16 one-bedroom apartments and 2 two-bedroom apartments for year-round use for eligible farmworkers. The project includes unit rehabilitation including new bathroom cabinets, replacement of flooring and countertops, new closets and other improvements to prepare them for year-round use. 3. $73,469 to the Columbia Valley Housing Association for their Down Payment Assistance for Low-Income Families program. The funding is estimated to provide down payment assistance to at least 3 low-income households for the purchase of a home. 2018 Annual Action Plan 19 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The rehabilitation and conversion project is located in an existing low-income housing project. The homeownership downpayment assistance program is city wide and only open to households that qualify under income guidelines. Geographic Distribution Target Area Percentage of Funds City-wide 100% Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically The city does not allocate funds or investments geographically. This is a small community. Discussion 2018 Annual Action Plan 20 OMB Control No: 2506-0117 (exp. 06/30/2018) Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction One Year Goals for the Number of Households to be Supported Homeless Non-Homeless Special-Needs Total Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance The Production of New Units Rehab of Existing Units 18 Acquisition of Existing Units 3 Total 21 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion 2018 Annual Action Plan 21 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-60 Public Housing – 91.220(h) Introduction East Wenatchee does not have any traditional public housing projects. However, the Housing Authority of Chelan County & the City of Wenatchee provides a range of housing and housing support services including: • Section 8 tenant-based housing vouchers • Section 8 Family Self-Sufficiency program • HUD Veterans Affairs Supportive Housing Vouchers • Agricultural & migrant housing Within the City of East Wenatchee, the Housing Authority owns and operates 35 units of housing (17 year-round units and 18 seasonal units) for low-income farmworkers. That project was funded by USDA Rural Development. In addition to the housing within the City, the Housing Authority owns and operates 25 units of housing for year-round agricultural workers located just north of the City Limits. The project was developed with Housing Tax Credits through the Housing Finance Commission, funding from the Housing Trust Fund and Douglas Co. 2060 funds. The project serves families making 30%, 40% and 50% of median income. Adjacent to that project is 24 units of housing for seasonal farmworkers (120 beds). The project was developed and subsidized through USDA RD and Housing Trust Fund and serves very low income individuals. Actions planned during the next year to address the needs to public housing No actions are planned. Actions to encourage public housing residents to become more involved in management and participate in homeownership The Housing Authority holds monthly or bi-monthly resident meetings at all of their projects. In addition they offer their tenants a self-sufficiency educational program which includes information on money management, home care, and life skills. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The Housing Authority is not designated as troubled. Discussion 2018 Annual Action Plan 22 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction The Ten Year Plan to End Homelessness in Chelan & Douglas Counties establishes a two, county strategies aimed at ending homelessness. The strategies of the Ten Year Plan are adopted as part of the Consolidated Plan to provide further guidance to homeless providers and community funders in planning for increasing, and better coordinating, the resources of the community in this effort. The City will not designate specific CDBG funds to homeless or housing projects. However, the funds allocated for public services could be used for services that help people avoid becoming homeless and help the homeless overcome barriers to finding housing. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City works with the City of Wenatchee and local housing and service providers as a member of the Homeless Task Force. The new Coordinated Entry System was developed with the assistance of a sub- committee of that group. The Coordinated Entry System is one stop access point for people who are homeless or at risk of becoming homeless to connect them with emergency shelter and transitional housing agencies as well as service providers. Addressing the emergency shelter and transitional housing needs of homeless persons The City works with the City of Wenatchee and local housing and service providers as a member of the Homeless Task Force. Although East Wenatchee has only one transitional shelter that is available to women and families, there are year round emergency shelters for individuals and families in Wenatchee through a partnership with faith-based and other community organizations. The City of East Wenatchee has an interlocal agreement for the use of the deed recording fees administered through the City of Wenatchee to support homeless housing and support services. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City works with the City of Wenatchee and local housing and service providers as a member of the Homeless Task Force. An effort is underway to establish a “housing first” model to facilitate housing of 2018 Annual Action Plan 23 OMB Control No: 2506-0117 (exp. 06/30/2018) the homeless. This model is focused on helping people quickly gain stable housing and then offer them the supportive services that they need to thrive. For chronically homeless individuals this means permanent supportive housing which uses the housing first model and for families with children it means rapid rehousing with a progressive engagement model. Currently there are no homeless facilities specifically for unaccompanied youth. One of the services offered locally is eviction intervention. The city will be investigating whether those services are in need of funds and eligible for the funds that have been set aside for public services. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. East Wenatchee participates with the Homeless Task Force and area service providers to enhance the community’s comprehensive Continuum of Care (CoC) system to end as well as prevent homelessness. Several agencies have programs devoted to homelessness prevention such as assisting people who are in jeopardy of being evicted. The Chelan County Regional Justice Center operates a facility for individuals being released from detention to ensure that people are not discharged into homelessness. Discussion 2018 Annual Action Plan 24 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-75 Barriers to affordable housing – 91.220(j) Introduction: Through the Homeless Steering Committee and the Douglas County Regional Council, the City of East Wenatchee works with the City of Wenatchee and other jurisdictions to award funds under the Douglas County Regional Affordable Housing Program Fund and the Wenatchee Low-Income Housing Fund. Due to the small amount of money collected annually for the Douglas County Regional Affordable Housing Program Fund, those funds are awarded every two years. The Wenatchee Low-Income Housing Funds are awarded on an annual basis. Another ongoing process is the Affordable Housing Solutions Group effort sponsored by the Our Valley Our Future group. Our Valley’s Regional Housing Approach Game-Changer called for a coalition of key stakeholders to address the region’s critical housing market issues, including housing availability and affordability, and to advance local coordination and collaboration on a long- term regional approach to housing, involving a broad cross-section of organizations and interests. The task of this coalition was to research, recommend and support implementation of new housing market policies and tools. The City is a member of the Core Team for that group and has been participating in efforts with local citizens, business owners, realtors, and developers. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The Comprehensive Plan also has specific goals and policies as a guide to increase the amount of affordable housing. The City has infill and accessory dwelling ordinances that allow for relaxed lot coverage and setbacks requirements to encourage development on underutilized lands. The City has identified potential update to the development regulations in an effort to encourage higher density residential development by reducing lot size requirements and setbacks and increasing lot coverage thereby providing incentives for affordable housing. The City will be evaluating options to increase affordable housing with additional changes to development regulations and will explore options for tax incentives. Discussion: The decision to utilize the 2018 CDBG program funds for housing was a conscious effort on the City’s part to support an affordable housing initiative. 2018 Annual Action Plan 25 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-85 Other Actions – 91.220(k) Introduction: The City of East Wenatchee has multiple strategies to meet the needs of the community. Due to the small annual allocation of CDBG funds, the City does not generally use those funds for projects other than street improvements. Actions planned to address obstacles to meeting underserved needs While the City has pursued a variety of strategies to impact the identified needs of the community, the primary obstacle to meeting the underserved needs is the lack of sufficient financial resources Actions planned to foster and maintain affordable housing The City fosters and maintains affordable housing by: • Providing street improvements that benefit low-moderate income neighborhoods; • Work with agencies and organization that provide Tenant based Rental Assistance and housing services; • Evaluate options supporting projects using the low-income tax credit program and/or instituting a multi-family tax abatement program; • Preserve the housing stock in the City of East Wenatchee through support of other publicly and privately funded housing agencies; • Support projects proposed that utilize low income tax credit financing in order to make rental more affordable; • Providing funding for rehabilitation of public housing units to convert them to year-round use; • Providing downpayment assistance for low income homebuyers Actions planned to reduce lead-based paint hazards The Community Development Department/Building-Code Compliance section on the City web site includes a “Lead Based Paint Alert” page with links to various publications relating to identifying and abating lead based paint hazards. Actions planned to reduce the number of poverty-level families There were 668 people (5%) in East Wenatchee living below the poverty level, according to the 2007- 2011 American Community Survey. The City’s overall goal is to reduce the number and percentage of persons living in poverty. The City works with the community’s businesses and the workforce development programs, to promote job training opportunities for low income persons. The City will work with and support agencies and public services programs aimed at increasing self sufficiency for 2018 Annual Action Plan 26 OMB Control No: 2506-0117 (exp. 06/30/2018) low-income families and individuals. The following strategies, consistent with City’s overall Consolidated Plan strategies, will play a major role in combating poverty: • Support community vitality through activities that promote a diverse economic base and family wage jobs, while providing opportunities for low and moderate income people to become financially independent; • Support housing and services to assist homeless people to reach self sufficiency; • Support activities which bring additional businesses, new industries, and jobs into the community. Actions planned to develop institutional structure The City does not have the resources to develop a separate institutional structure. The City works with local providers who already have the expertise and institutional structure to meet the needs of the community. Actions planned to enhance coordination between public and private housing and social service agencies The City of East Wenatchee staff serves on the Homeless Housing Task Force and the Homeless Steering Committee. The City will continue to coordinate with local housing and service providers to meet the needs for the regions’ low income populations. Discussion: 2018 Annual Action Plan 27 OMB Control No: 2506-0117 (exp. 06/30/2018) Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Appendix 1 Community Development Block Grant Program 2018 Annual Action Plan Citizen Participation & Consultation Process From:Lori Barnett To:"Abigail Snyder"; Alan Walker; "Alicia McRae"; "Anne Rainbolt"; "Bernita Landers"; "Beth Stipe"; "Carol McCormick"; "Charlene Woodward"; "Deb Miller"; "Deb Murray"; "Dee Anne De Angelo"; "Jill Dempsey"; "Joanne Palmer"; "Karen Purdue"; "Kathy Ochs"; "Kimberly Castle "; "Laurel Turner"; "leonora.kniffen@va.gov"; "Linda Price (LindaP@cdcac.org)"; "Lola Velazquez"; "Mary Jane Gurnard"; "Mary Zavala"; "Pam Draggoo"; "Patrick Pleas"; "Ruben Ruelas"; Sandra Van Osten; "Sherri Schneider"; "Steve King"; "Tamara Cardwell" Subject:Notice of 2018 CDBG Grant Funding Opportunity Date:Thursday, May 24, 2018 12:02:00 PM To: Interested Organizations COMMUNITY DEVELOPMENT BLOCK GRANT 2018 ANNUAL ACTION PLAN NOTICE OF GRANT FUNDING OPPORTUNITY AND PUBLIC MEETING The City of East Wenatchee anticipates receiving $132,769 in U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) funds for the 2018 Program Year that runs from October 1, 2018 through September 30, 2019. The City is initiating development of the 2018 Annual Action Plan which describes the funding decisions for use of the CDBG funds. The funding must be spent during that time period. The City has four objectives for the use of CDBG funds: accessibility improvements that revitalize neighborhoods, supportive services for homeless individuals and families, promoting fair housing, and increasing and preserving affordable housing. In accordance with the 2015-2019 Community Development & Housing Consolidated Plan, the City Council has designated the 2018 Program Grant to support housing projects and programs. The funds must be used to benefit low and moderate-income residents and must be spent on projects located within the City. The City typically contracts with outside agencies as sub-recipients for the use of these funds. If you have projects or programs that would meet those objectives, please submit a letter of request including the following information: 1. Organization’s Name, Complete address, Phone Number, and DUNS number; 2. Complete contact information of grant applicant or responsible party (include name, e-mail, mailing address, and phone number); 3. Project description, cost estimates, matching funding, engineering completed or required, and a schedule. Examples of projects the City has previously funded included: street improvement projects, down payment assistance for homebuyers, and removal of ADA barriers. Please send all letters to Lori Barnett, East Wenatchee Community Development Department, 271 9th Street NE, East Wenatchee, WA 98802. Faxed or e-mailed inquiries will also be considered: Fax 509.884-6233, E-mail Lbarnett@east-wenatchee.com. Letters must be received by June 15, 2018. The East Wenatchee City Council will hold a public meeting at their June 26, 2018 meeting to discuss the 2018 CDBG Annual Action Plan. The meeting starts at 6:30 PM in the Council Chambers at East Wenatchee City Hall, 271 9th St. NE, East Wenatchee, WA. The CDBG public meeting is part of the regular agenda and will begin after the meeting has convened. It is the City’s policy to assure that no person, with a disability or on the grounds of race, color, national origin or sex, is excluded from participation in any city activity. We invite any person with special needs, including disability accessibility or interpreter services, to contact Maria Holman, City Clerk, at 509.884-9515 at least 3 working days before the meeting to discuss any special accommodations which may be necessary. Citizens with hearing impairments may call the Washington Relay Service TDD line at (800) 833-6388.   Please feel free to contact me with questions or to discuss potential CDBG projects and activities. Lori Barnett, Director City of East Wenatchee Community Development Department 271 9th St. NE East Wenatchee, WA 98802 Phone 509.884.5396 Fax 509.884.6233   NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.   In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 1 of 3 East Wenatchee City Council Meeting Tuesday, June 12, 2018 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 AGENDA 6:00 p.m. Executive Session Before convening in executive session, the presiding officer of a governing body shall publicly announce the purpose for excluding the public from the meeting place, and the time when the executive session will be concluded. The executive session may be extended to a stated later time by an announcement of the presiding officer. RCW 42.30.110 (1)(h) To evaluate the qualifications of a candidate for appointment to elective office. 6:30 p.m. Regular Meeting. 1. Call to Order, Roll Call and Pledge of Allegiance. 2. Consent Items: a. 05-22-2018 Council Meeting Minutes. b. 05-24-2018 Council Workshop Meeting Minutes. c. 06/05/2018 Council Special Meeting Minutes. Vouchers: May 2018 Payroll Certification. June 12,2018, Checks: 25542637; 50181-50183; 50206-50306, in the amount of $390,816.47. Motion to approve agenda, vouchers, and minutes from previous meetings. 3. Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 4. Public Meeting: 2018 CDBG allocation and 2018 Annual Action Plan. Public meeting for a discussion of projects to be funded from the 2018 Community Development Block Grant (CDBG) Program allocation and included in the 2018 Annual Action Plan. 5. Presentations. a. Selection of vacant council position, City Council. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 2 of 3 6. Department Report. a. Public Works Report provided by Tom Wachholder, Project and Development Manager. 7. Mayor’s Report. 8. Action Items. a. Resolution 2018-11, A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign “Amendment #2 to Trail Lease” with the Washington State Department of Transportation amending the Leased Premises used for the Apple Capital Loop Trail. Presented by Lori Barnett, Community Development Director. Motion by City Council to approve Resolution 2018-11 and authorize the Mayor to sign “Amendment #2 to Trail Lease” with the Washington State Department of transportation amending the Leased Premises used for the Apple Capital Loop Trail. b. Gateway Park Project – Council decision whether to: (a) approve the modified design with the increased cost; (b) amend the SCJ Alliance contract to include additional design and bid support, and (c) authorize staff to rebid the project. Presented by Lori Barnett, Community Development Director. Motion by City Council to approve the Value Engineering Review design modification with an increase in the construction cost threshold to $516,821. Motion by City Council to approve the Mayor’s signature on the SCJ Alliance Contract Amendment #1 for Design Revisions and Bid Advertisement #2 for $4,112. Motion by City Council to authorize staff to rebid this project in winter for a spring of 2019 construction timeline. c. East Wenatchee Municipal Court and Pacific Securities Agreement for Security Services. Presented by Mary Beth Phillips, Court Administrator. Motion by City Council authorizing Judge Crowell, to sign and enter into an Agreement with Pacific Security, for courtroom security services. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 3 of 3 d. 2018 RH2 Engineering General Services Contract Amendment No. 1. Presented by Tom Wachholder, Project Development Manager. Motion by City Council to authorize the Mayor to sign the 2018 RH2 Engineering Service Contract Amendment No.1. e. Temporary construction, TIB, 5th Street Overlay. Presented by Tom Wachholder, Project and Development Manager. Motion by City Council to authorize the Mayor to sign the Temporary Construction Permit associated with the City of East Wenatchee and the Wenatchee Valley Mall. 9. Council Reports & Announcements. a. Reports/New Business of Council Committees 10. Adjournment. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 1 of 5 East Wenatchee City Council Meeting Tuesday, June 12,2018 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Steven Lacy Devin Poulson, City Attorney Councilmember John Sterk Lori Barnett, Community Development Director Councilmember Harry Raab Tom Wachholder, Project Manager Councilmember Chuck Johnson Nick Gerde, Finance Director Councilmember Jerrilea Crawford Randy Harrison, Police Chief Councilmember Timothy J. Detering Mary Beth Phillips, Court Administrator Councilmember Matthew Hepner 6:00 p.m. Executive Session Before convening in executive session, the presiding officer of a governing body shall publicly announce the purpose for excluding the public from the meeting place, and the time when the executive session will be concluded. The executive session may be extended to a stated later time by an announcement of the presiding officer. RCW 42.30.110 (1)(h) To evaluate the qualifications of a candidate for appointment to elective office. 6:30 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. City Council selection of vacant council position. Temporary appointment ending 12/31/2019, Position 5, replacing Sandra McCourt. a. Motion to nominate Chris Goehner for the City Council by Councilmember Matt Hepner. Councilmember Tim Detering Seconded the Motion. The motion failed (2-4 Councilmembers Harry Raab, John Sterk, Jerrilea Crawford, and Cuck Johnson). b. Motion to nominate Shayne Magdoff for the City Council by Councilmember Chuck Johnson. Councilmember Harry Raab Seconded the Motion. The motion passed (5-1 Councilmember Matt Hepner abstained) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 2 of 5 2. Consent Items: Motion to approve agenda, vouchers, and minutes from previous meetings. • Motion to approve consent items by Councilmember Chuck Johnson. Councilmember Tim Detering seconded the motion. Motion carried. (6-0) 3. Citizen Requests/Comments. Carrie Kilgo, 1550 #A Cashmere Street, Wenatchee, WA 98801, daughter of Susan Stouts requested the City Council to allow Susan to sell asparagus on City property between Safeway and Costco. Lori Barnett, the Community Development Director for the City, commented in regards to City of East Wenatchee Municipal Code. The Mayor asked staff to do research and bring information to Council Workshop or Council Meeting for discussion. Comments provided by Councilmember Jerrilea Crawford and by Mayor Lacy. 4. Public Meeting: The Mayor opened the Public Meeting regarding the 2018 CDBG allocation and the 2018 Annual Action Plan. The public meeting was held to discuss projects to be funded from the 2018 Community Development Block Grant (CDBG) Program allocation and included in the 2018 Annual Action Plan. Community Development Director Lori Barnett provided the annual staff report. Mrs. Barnett reported on the 5-year consolidated plan, including information on one request received for CDBG funds. A list of potential uses will be included in the draft annual action plan. The meeting opened and closed, with no comments received. 5. Department Report. a. Project Development Manager Tom Wachholder provided a Public Works Construction Report. i. Mayor Lacy asked Tom Wachholder to research whether any residential street lights are privately paid inside the City and if City may want assume responsibility for going forward. Comments provided by Councilmember Chuck Johnson and by Mayor Lacy. 6. Mayor’s Report. a. Mayor Lacy announced that the City hired a Natural Resource Specialist, Clayton Vererellen. b. Mayor Lacy shared that he is on the Homeless Steering Committee which makes recommendations for the use of homeless funds in our area. The City is combined regionally with the Homeless Housing Task Force, made up of local agency representatives. They discovered that the current Interlocal agreement is outdated In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 3 of 5 and it is likely that an updated interlocal agreement will be coming before the Council soon. c. Mayor Lacy shared that he attended the College Foundation Strategic Planning Process Meeting. He also shared that Wenatchee Valley College plans to build a new building that will be named “Wells Hall” and their funding needs for the building. The Mayor also provided information on the “College Promise”, a grant program for students that cannot afford College. The Mayor will keep the Council informed on the Wenatchee Valley College’s strategic planning. Comments by Councilmembers Tim Detering and Matt Hepner. 7. Action Items. a. Resolution 2018-11, A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign “Amendment #2 to Trail Lease” with the Washington State Department of Transportation amending the Leased Premises used for the Apple Capital Loop Trail. Staff report by Community Development Director Lori Barnett Comments provided by Councilmember John Sterk. Motion to approve Resolution 2018-11 and authorize the Mayor to sign “Amendment #2 to Trail Lease” with Washington State Department of Transportation amending the Leased Premises used for the Apple Capital Loop Trail by Councilmember Tim Detering. Councilmember Jerrilea Crawford seconded the motion. Motion carried (6-0) b. Gateway Park Project – Council decision whether to: (a) approve the modified design with the increased cost; (b) amend the SCJ Alliance contract to include additional design and bid support, and (c) authorize staff to rebid the project. Staff report by Lori Barnett, Community Development Director. Comments provided by Councilmembers John Sterk, Harry Raab, Tim Detering, Chuck Johnson, and Jerrilea Crawford and by Lori Barnett, Community Development Director. Motion to approve the Value Engineering Review design modification with an increase in the construction cost threshold to $516,821 for the Gateway Project by Councilmember Tim Detering. Councilmember Matt Hepner seconded the motion. Motion FAILED (3-3, Councilmembers Chuck Johnson, John Sterk, and Harry Raab) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 4 of 5 c. East Wenatchee Municipal Court and Pacific Securities Agreement for Security Services. Staff report by Court Administrator Mary Beth Phillips Comments by Councilmembers Jerrilea Crawford and John Sterk. Motion to authorize Judge Crowell, to sign and enter into an agreement with Pacific Security, for courtroom security services by Councilmember Tim Detering. Councilmember Chuck Johnson seconded the motion. Motion carried (6-0) d. 2018 RH2 Engineering General Services Contract Amendment No. 1. Staff Report by Project Development Manager Tom Wachholder. Motion to authorize the Mayor to sign the 2018 RH2 Engineering Service Contract Amendment No.1 by Councilmember Chuck Johnson. Councilmember Harry Raab seconded the Motion. Motion carried (6-0) e. Temporary construction, TIB, 5th Street Overlay. Staff Report by Project Engineer Tom Wachholder. Motion to authorize the Mayor to sign a Temporary Construction Permit associated with the City of Wenatchee and the Wenatchee Valley Mall by Councilmember Jerrilea Crawford. Councilmember John Sterk seconded the motion. Motion carried (6-0) 8. Council Reports & Announcements. a. Councilmember Tim Detering reported on attending the Salcido Data Center Building on June 09, 2018 and on the need for educating the Council on cryptocurrency and blockchain technology. Council and Mayor requested staff to research about training for the Council. Comments provided by Chuck Johnson, Matt Hepner, and Mayor Lacy. b. Councilmember John Sterk informed the Council that he would be absent the next City Council meeting on Tuesday, June 26, 2018. c. Councilmember Chuck Johnson informed the Council that he would be at the AWC Annual Convention and will be absent the next City Council Meeting. d. Councilmember Jerrilea Crawford reported on Rivercom 911, and a facility needs assessment taking place including radio towers. She will keep staff updated. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 1 of 2 East Wenatchee City Council Meeting Tuesday, June 26, 2018 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 AGENDA 6:30 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Administration of Oath of Office. a. Mayor administers Oath of Office to newly appointed Councilmember Shayne Magdoff. 2. Consent Items: a. 06-12-2018 Council Meeting Minutes Vouchers: b. June 26,2018, Checks: 50314 – 50367, in the amount of $160,927.18 Motion to approve, agenda, minutes for previous meetings and vouchers from. 3. Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 4. Public Meeting: 2018 CDBG allocation and 2018 Annual Action Plan. Public meeting for discussion and decision on projects to be funded from the 2018 Community Development Block Grant (CDBG) Program allocation and included in the 2018 Annual Action Plan. Motion by Council to allocate $10,000 for City CDBG administrative functions and the remaining $142,769 for the proposed projects. 5. Presentations. a. 10 Year Public Service Award, Nick Gerde, Finance Director. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 2 of 2 6. Department Report. a. Community Development Report provided by Lori Barnett, Community Development Director. b. Finance Department Report provided by Nick Gerde, Finance Director. 7. Mayor’s Report 8. Action Items. a. Resolution 2018-12, A Resolution of the City of East Wenatchee, Washington adopting a Six-Year Transportation Improvement Program for 2019-2024, directing the City Clerk to file this Resolution with the Secretary of Transportation, and containing an effective date. Presented by Lori Barnett, Community Development Director. Motion by City Council to approve Resolution 2018-12 adopting a Six-Year Transportation Improvement Program for 2019-2024. a. Conditional award to Granite Construction of Wenatchee for the construction of FY 2019 Overlay Project on S. Kentucky Ave./5th St NE Overlay Project subject to Transportation Improvement Board (TIB) approval. Presented by Lori Barnett, Community Development Director. Motion by City Council to conditionally award the construction contract for the FY 2019 Overlay Project for S. Kentucky Ave. and 5th St NE bid to Granite Construction of Wenatchee and authorize the Mayor’s signature on the contract contingent upon the approval of the Transportation Improvement Board. 9. Council Reports & Announcements. a. Reports/New Business of Council Committees 10. Adjournment. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 1 of 2 East Wenatchee City Council Meeting Tuesday, July 10,2018 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 AGENDA 6:30 p.m. Regular Meeting 1.Call to Order, Roll Call and Pledge of Allegiance. 2.Consent Items: a.Vouchers: 07/10/2018, Checks: 50372-50373; 50383-50443, and voided checks: 50341; 50370; 50371 in the amount of $250,850.02. b.06/26/2018 Council Meeting Minutes Motion to approve agenda, vouchers, and minutes from previous meetings. 3.Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 4.Public Hearings. The Mayor will call the Public Hearing to order and state the ground rules, the purpose of the hearing, Staff will first give a report, followed then by public testimony. All speakers must speak into the microphone and clearly state their names and addresses. All comments should be addressed to the hearing body, should be relevant to the topic, and should not be of a personal nature. Public testimony may be limited to three minutes unless further time is granted by the Mayor. If there are a large number of speakers, a representative may be appointed to speak on behalf of the group. •The first public hearing for the Community Development Block Grant (CDBG) Program 2018 Annual Action Plan. Presented by Lori Barnett, Community Development Director. 5. Presentations. a.Report by interim Executive Director Darrell Dickeson of the Wenatchee Valley Museum and Cultural Center. 6.Department Report. a.Public Works Report provided by Tom Wachholder, Project Development Manager. b.Finance Department 2018 Budget Amendment Report provided by Nick Gerde, Finance Director In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 2 of 2 7.Mayor’s Report. a.Introduction of new staff member Clayton Verellen, Natural Resource Specialist. b.Update to Council regarding Events Department storage shed project. c.Update to Council regarding the potential of the City to take over the payment for streetlights that are currently being paid by private individuals. 8.Action Items. a.5th Street NE Sidewalk and Stormwater Improvements Project change order # 6 (Winter Shutdown/Spring Startup) and change order # 7 (Unforeseen Irrigation Repairs). Presented by Tom Wachholder, Project Development Manager. Motion for City Council to authorize the Mayor to sign change order #6 in the amount of $10,000; and change order #7 in the amount of $20,000 for the 5th Street NE Sidewalk and Stormwater Improvements Project. 9.Council Reports & Announcements. a.Reports/New Business of Council Committees 10.Adjournment. East Wenatchee City Council Meeting Tuesday, July 10,2018 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Steven Lacy Devin Poulson, City Attorney Councilmember John Sterk Lori Barnett, Community Development Director Councilmember Harry Raab Tom Wachholder, Project Manager Councilmember Chuck Johnson Nick Gerde, Finance Director Councilmember Jerrilea Crawford Randy Harrison, Police Chief Councilmember Timothy J. Detering Clayton Verellen, Natural Resource Specialist Councilmember Matthew Hepner Maria Holman, City Clerk 6:30 p.m. Regular Meeting 1. Call to Order, Roll Call and Pledge of Allegiance. Motion to excuse Councilmember Magdoff by Councilmember Detering. Councilmember Crawford seconded the motion. Motion carried (6-0) 2. Consent Items: Motion to approve agenda, vouchers, and minutes from previous meetings. a. 07/10/2018, Checks: 50372-50373; 50383-50443, and voided checks: 50341; 50370; 50371 in the amount of $250,850.02. b. 06/26/2018 Council Meeting Minutes. Motion to approve consent items by Councilmember Detering. Councilmember Hepner seconded the motion. Motion carried (6-0). 3. Citizen Requests/Comments. None 4. Public Hearing. The first public hearing for the Community Development Block Grant (CDBG) Program 2018 Annual Action Plan. Lori Barnett, Community Development Director, provided information to the public. No comments received from the public, hearing closed. 5. Presentations. a. Interim Executive Director Darrell Dickeson of the Wenatchee Valley Museum and Cultural Center came before Council to provide an update on 2017 Annual Report and what is going on with the Museum as required by the City agreement with the Museum. Comments provided by Councilmember Detering, Councilmember Hepner, Councilmember Sterk, and Mayor Lacy. Councilmembers Crawford and Detering provided positive feedback about what the Museum offers the community. 6. Department Report. a. Project Development Manager Tom Wachholder provided a Public Works Report. i. Tom Wachholder introduced new staff member Clayton Verellen, Natural Resource Specialist. Comments provided by Mayor Lacy, Councilmember Hepner, Councilmember Crawford, Councilmember Hepner, and Councilmember Crawford. ii. Mayor Lacy updated the Council regarding the potential of the City taking over the payment for streetlights that are currently being paid by private individuals. The Mayor clarified that it would be the lights that illuminate the City right-of-way only. This topic will be presented to Council at a later date. b. Finance Director Nick Gerde provided a June Financial update to Council. Mr. Gerde also informed the Council regarding the budget amendment that will be on the next Council Meeting Agenda. Comments provided by Councilmember Detering and Councilmember Johnson. 7. Mayor’s Report. a. Mayor Lacy announced that he has decided on a replacement for the Finance Director who will retire at the end of July. The City is in the midst of a background check, and a name was not given. b. Mayor Lacy informed Council about Police Department storage needs and a Storage- Shed Project taking place at City Hall. The project will involve a storage shed being placed on the NW side of City Hall in the grass area along with a concrete pad. The Mayor will keep Council informed regarding the project. c. Councilmember Johnson asked about the Public Works Facility Project. The Mayor stated that he met with Josh Toftness this afternoon and that the City is considering modifying and expanding the existing buildings and adding concrete floors to meet the current needs of the City. The Mayor clarified that modifications or expansion may or may not occur, this is one option being considered at this time. 8. Action Items. a. 5th Street NE Sidewalk and Stormwater Improvements Project change order # 6, $10,000.00 (Winter Shutdown/Spring Startup) and change order # 7, $20,000.00 (Unforeseen Irrigation Repairs). Comments provided by Councilmember Detering, Councilmember Crawford, Councilmember Johnson, and Mayor Lacy. Motion by Councilmember Crawford to authorize the Mayor to sign change order #6 in the amount of $10,000 and Change Order #7 in the amount of $20,000 for the 5th Street NE Sidewalk and Stormwater Improvements Project. Councilmember Johnson Seconded the Motion. Motion Carried (6-0). 9. Council Reports & Announcements. a. Councilmember Crawford asked Police Chief Harrison if the City experienced many incidents of fire calls over the 4th of July? Police Chief Harrison said No. Comments provided by Councilmember Detering and Mayor Lacy. b. Mayor Lacy asked if there had been any discussion regarding the Council Committee and Board assignments with the new Councilmember? The Mayor stated he would discuss at the next meeting. 10. Adjournment. With no further business, the meeting adjourned at 7:19 p.m. Steven C. Lacy, Mayor Attest: Maria E. Holman, City Clerk In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 1 of 3 East Wenatchee City Council Meeting Tuesday, July 24, 2018 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Amended AGENDA 6:30 p.m. Regular Meeting 1. Call to Order, Roll Call and Pledge of Allegiance. 2. Consent Items: Vouchers: a. July 24,2018, Checks: 50457-50459; 50466-50523, in the amount $121,1836.62. Minutes: b. 06/28/2018 Council Workshop Minutes. c. 07/10/2018 Council Meeting Minutes. Motion to approve agenda, vouchers, and minutes from previous meetings. 3. Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 4. Public Hearings. The Mayor will call the Public Hearing to order and state the ground rules, the purpose of the hearing, the action that the hearing body may take on the matter and will state the manner in which the hearing will proceed. Staff will first give a report, followed then by public testimony. All speakers must speak into the microphone and clearly state their names and addresses. All comments should be addressed to the hearing body, should be relevant to the application. Public testimony may be limited to three minutes unless further time is granted by the Mayor. If there are a large number of speakers, a representative may be appointed to speak on behalf of the group. a. 2018 CDBG Annual Action Plan second public hearing. 5. Presentations. a. General update on local WSDOT projects and programs by David Bierschbach, Acting Region Administrator, North Central Regional Office, Washington State Department of Transportation. 6. Department Report. a. Finance Department Report provided by Nick Gerde, Finance Director. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 2 of 3 7. Mayor’s Report. a. Council Committee & Board Assignments. 8. Action Items. a. Gateway Park Project – Council final decision whether to proceed with the project. Presented by Lori Barnett, Community and Development Director. Motion to approve the Value Engineering Review design modifications with an increase in the construction cost limit to $516,821 and; Motion to approve the Mayor’s signature on the SCJ Alliance Contract Amendment #1 for Design Revisions and Bid Advertisement #2 for $4,112.00 and; Motion to authorize staff to rebid this project in winter for a spring of 2019 construction timeline. b. First reading of Ordinance 2018-10, an Ordinance of the City of East Wenatchee, Washington, amending Ordinance Number 2017-25 which set the City of East Wenatchee 2018 Budget. Presented by Nick Gerde, Finance Director. Elevate to second reading. Motion for City Council to approve the Budget Amendment Ordinance 2018-10 amending Ordinance 2017-25 which set the 2018 Budget. c. First reading of Ordinance 2018-11, An Ordinance of the City of East Wenatchee, Washington, amending Ordinance 2017-24 which fixed and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2018, containing a severability clause, and establishing an effective date. Presented by Nick Gerde, Finance Director. Elevate to second reading. Motion for City Council to approve Ordinance 2018-11 amending ordinance 2017- 24 Salary Ordinance for 2018 compensation. d. Ordinance 2018-09, an Ordinance of the City of East Wenatchee updating the City’s process of regulating business-license fees by amending Section 5.04.020 and Section 5.04.060 of the East Wenatchee Municipal Code. Presented by Devin Poulson, City Attorney. Motion for City Council to approve Ordinance 2018-09, updating business license definitions as presented. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 3 of 3 e. Douglas County Sewer District WWTP – Temporary Easement for a Fall 2018 Waste Water Treatment Plant Maintenance Project. Presented by Tom Wachholder. Motion for City Council to authorize the Mayor to sign the Douglas County Sewer District Temporary Easement. f. PUD No. 1 of Douglas County Area Lighting Service Agreement – Area Lighting Service Agreement Between Public Utility District (PUD) No. 1 of Douglas County and the City of East Wenatchee for installing three streetlights on PUD-owned utility poles on 11th Street NE between Baker Ave and Valley Mall Parkway. Motion for City Council to authorize the Mayor to sign three streetlight - PUD area lighting service agreements. g. 2018 Residential Pavement Overlay Projects on Johnson Place, S. Iowa Ave., Tedford St. SE, S. June Ave., and 1st St. SE. Change Order Number 1 Motion for City Council to authorize the Mayor to sign the proposed 2018 Residential Overlay Program Change Order No. 1 in the amount of $17,000.00 for additional asphalt grinding. 9. Council Reports & Announcements. a. Reports/New Business of Council Committees 10. Adjournment. Appendix 2 Community Development Block Grant Program 2018 Annual Action Plan HUD Certifications CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing. Uniform Relocation Act and Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (42 U.S.C. 4601-4655) and implementing regulations at 49 CFR Part 24. It has in effect and is following a residential anti-displacement and relocation assistance plan required under 24 CFR Part 42 in connection with any activity assisted with funding under the Community Development Block Grant or HOME programs. Anti-Lobbying --To the best of the jurisdiction's knowledge and belief: 1.No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3.It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan --The housing activities to be undertaken with Community Development Block Grant, HOME, Emergency Solutions Grant, and Housing Opportunities for Persons With AIDS funds are consistent with the strategic plan in the jurisdiction’s consolidated plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR Part 135. ____________________________ _________ Signature of Authorized Official Date ____________________________ Title Mayor August 14, 2018 Specific Community Development Block Grant Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the CDBG program (i.e., the development of viable urban communities, by providing decent housing and expanding economic opportunities, primarily for persons of low and moderate income) and requirements of 24 CFR Parts 91 and 570. Following a Plan -- It is following a current consolidated plan that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate-income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include CDBG-assisted activities which the grantee certifies are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available (see Optional CDBG Certification). 2. Overall Benefit. The aggregate use of CDBG funds, including Section 108 guaranteed loans, during program year(s) _________________________ [a period specified by the grantee of one, two, or three specific consecutive program years], shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period. 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108 loan guaranteed funds, by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. In addition, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 1.A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2.A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. October 1, 2018 to September 30, 2019 Compliance with Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and the Fair Housing Act (42 U.S.C. 3601-3619) and implementing regulations. Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, Subparts A, B, J, K and R. Compliance with Laws -- It will comply with applicable laws. _____________________________ _____________ Signature of Authorized Official Date ___________________________ Title Mayor August 14, 2018 OPTIONAL Community Development Block Grant Certification Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG- assisted activities which are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. ______________________________ _________ Signature of Authorized Official Date ______________________________ Title Not Applicable Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If it plans to provide tenant-based rental assistance, the tenant-based rental assistance is an essential element of its consolidated plan. Eligible Activities and Costs -- It is using and will use HOME funds for eligible activities and costs, as described in 24 CFR §§92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in §92.214. Subsidy layering -- Before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; _______________________________ ______________ Signature of Authorized Official Date _______________________________ Title Not Applicable Emergency Solutions Grants Certifications The Emergency Solutions Grants Program recipient certifies that: Major rehabilitation/conversion/renovation – If an emergency shelter’s rehabilitation costs exceed 75 percent of the value of the building before rehabilitation, the recipient will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed rehabilitation. If the cost to convert a building into an emergency shelter exceeds 75 percent of the value of the building after conversion, the recipient will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed conversion. In all other cases where ESG funds are used for renovation, the recipient will maintain the building as a shelter for homeless individuals and families for a minimum of 3 years after the date the building is first occupied by a homeless individual or family after the completed renovation. Essential Services and Operating Costs – In the case of assistance involving shelter operations or essential services related to street outreach or emergency shelter, the recipient will provide services or shelter to homeless individuals and families for the period during which the ESG assistance is provided, without regard to a particular site or structure, so long the recipient serves the same type of persons (e.g., families with children, unaccompanied youth, disabled individuals, or victims of domestic violence) or persons in the same geographic area. Renovation – Any renovation carried out with ESG assistance shall be sufficient to ensure that the building involved is safe and sanitary. Supportive Services – The recipient will assist homeless individuals in obtaining permanent housing, appropriate supportive services (including medical and mental health treatment, victim services, counseling, supervision, and other services essential for achieving independent living), and other Federal State, local, and private assistance available for these individuals. Matching Funds – The recipient will obtain matching amounts required under 24 CFR 576.201. Confidentiality – The recipient has established and is implementing procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the ESG program, including protection against the release of the address or location of any family violence shelter project, except with the written authorization of the person responsible for the operation of that shelter. Homeless Persons Involvement – To the maximum extent practicable, the recipient will involve, through employment, volunteer services, or otherwise, homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under the ESG program, in providing services assisted under the ESG program, and in providing services for occupants of facilities assisted under the program. Consolidated Plan – All activities the recipient undertakes with assistance under ESG are consistent with its consolidated plan. Discharge Policy – The recipient will establish and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, mental health facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent this discharge from immediately resulting in homelessness for these persons. _______________________________ ______________ Signature of Authorized Official Date _______________________________ Title Not Applicable Housing Opportunities for Persons With AIDS Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the consolidated plan: 1. For a period of not less than 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For a period of not less than 3 years in the case of assistance involving non-substantial rehabilitation or repair of a building or structure. _______________________________ ______________ Signature of Authorized Official Date _______________________________ Title Not Applicable APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING CERTIFICATION: Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.