HomeMy WebLinkAbout10/6/2020 - City Council - City Council Meeting Agenda Packet - Jerrilea Crawford, MayorEast Wenatchee City Council Meeting
Zoom Meeting
Tuesday, October 6, 2020
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Please note, this agenda also serves as the special meeting notice
pursuant to RCW 42.30.080. Due to the Governor’s Proclamation 20-
28 related to the COVID-19 emergency and open public meetings, this
meeting is being held remotely.
Phone-in Option for the open meeting: call, US: +1 253 215 8782 or
+1 669 900 6833. Webinar ID: 874 1238 7515.
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1.Consent Items:
a.2019-05 Perteet, Inc., Consultant Supplemental Agreement No. 3, executed on
9/21/2020. Pg. 4
Vouchers:
b.Date: 10/06/2020, Checks: 54328 - 54329; 54334 - 54393, in the amount of
$522,920.62 and voided check: 54393. Pg. 5
Minutes:
c.9/10/2020 Council Workshop Minutes. Pg. 30
d.9/15/2020 Council Meeting Minutes. Pg. 32
Motion to approve agenda, consent items, vouchers, and minutes from previous
meetings.
2.Citizen Requests/Comments.
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items not listed on
the agenda. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the
microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor
may suggest that your comments wait until that time. Citizen comments will be limited to three minutes.
3. Presentations. None
4.Department Report. None
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5. Mayor’s Report.
a. COVID-19 Update.
6. Action Items.
a. Resolution 2020-24, a Resolution of the City of East Wenatchee authorizing the
Chief of Police to offer a candidate for a position as a lateral-entry law enforcement
officer a signing bonus not to exceed $5,000.00 – Rick Johnson, Chief of Police.
Pg. 36
Motion by City Council to approve Resolution 2020-24 and authorize the Chief of
Police to offer a financial incentive to new lateral-entry law enforcement officers
not to exceed $5,000.00.
b. Resolution 2020-25, a Resolution of the City of East Wenatchee establishing a sole
source provider and authorizing the purchase and installation of police vehicle
equipment from Systems for Public Safety – Tom Wachholder, Project Development
Manager. Pg. 40
Motion by City Council to approve Resolution 2020-25 establishing a sole source
provider and authorizing the purchase and installation of police vehicle equipment
from Systems for Public Safety.
c. Resolution 2020-26, a Resolution of the City of East Wenatchee authorizing the
Mayor to execute an Arizona State Purchasing Cooperative Agreement for
Cooperative Purchasing with the State of Arizona Procurement Office – Tom
Wachholder, Project Development Manager. Pg. 45
Motion by City Council to approve Resolution 2020-26 authorizing the Mayor to
execute an Arizona State Purchasing Cooperative Agreement as presented.
d. Change Order No. 1 associated with 4th Street SE Stormwater Trunk Line Project
(Project No. 2020-01) – Tom Wachholder, Project Development Manager. Pg. 53
Motion by City Council to authorize Mayor Crawford to execute Change Order No.
1 associated with the 4th Street SE Stormwater Trunk Line Project (Project No.
2020-01) in the amount of $8,400.
e. Lease agreement with Kelley Connect for City Hall’s main copier – Maria Holman,
City Clerk. Pg. 56
Motion by City Council to authorize the Mayor to sign a 5-year lease agreement
with Kelley Connect for City hall’s main copier as presented.
f. Coronavirus Relief Funds (CRF) Contract, CARES ACT – Josh Delay, Finance Director
Pg. 69
Motion by City Council to authorize Mayor Crawford to execute contract number
20-6541C-164, Amendment A with the Department of Commerce.
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7. Executive Session.
To discuss with legal counsel representing the agency the legal risks of a proposed
action that the agency has identified when public discussion of the legal risks is likely to
result in an adverse legal or financial consequence to the agency.
8. Council Reports & Announcements.
a. Reports/New Business of Council Committees
9. Adjournment.
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CHECKS: 54328 - 54329; 54334 - 54393
VOIDED CHECKS: 54393
DEPARTMENT/FUND AMOUNT
General Fund 001 $254,373.27
Street Fund 101 $19,990.47
Community Dev Grants Funds 102 $0.00
Transportation Benefit District Fund 105 $0.00
Debt Reserve Fund 110 $0.00
Library Fund 112 $196.09
Hotel/Motel Tax Fund 113 $0.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $579.45
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $160,434.45
Storm Water Improvements 308 $0.00
Capital Improvements Fund 314 $63,524.00
Stormwater Fund 401 $18,400.33
Equipment R&R Fund 501 $5,422.56
Cafeteria Plan 634 $0.00
Grand Total All Funds $522,920.62
CITY OF EAST WENATCHEE
CHECK REGISTER
October 6, 2020 PAYABLES
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Fund Number Description Amount
001 General Fund $254,373.27
101 Street Fund $19,990.47
112 Library Fund $196.09
117 Events Board Fund $579.45
301 Street Improvements Fund $160,434.45
314 Capital Improvements Fund $63,524.00
401 Stormwater Fund $18,400.33
501 Equipment Purchase, Repair & Replacement Fund $5,422.56
Count: 8 $522,920.62
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2020 - October 2020 - October 2020 1st Council
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East Wenatchee - Fund Transaction Summary
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Vendor Number Reference Account Number Description Amount
911 Supply Inc
54340 2020 - October 2020 - October 2020 1st Council
INV-2-4351
Police/Small Tools and Equipment
001-000-210-521-10-35-00 Small Tools & Equipment $153.52
Total INV-2-4351 $153.52
Total 54340 $153.52
Total 911 Supply Inc $153.52
AG Supply Company INC
54328 2020 - October 2020 - October 2020 1st Council
Invoice - 9/11/2020 9:36:36 AM
Code/Fuel
001-000-590-558-50-32-00 Fuel Consumed $32.90
Total Invoice - 9/11/2020 9:36:36 AM $32.90
Total 54328 $32.90
Total AG Supply Company INC $32.90
American Messaging Services, LLC
54341 2020 - October 2020 - October 2020 1st Council
W2127554UI
Street/Stormwater-Pagers
101-000-430-543-30-30-00 Supplies - General Services $52.84
401-000-008-531-00-40-06 Utilities $52.84
Total W2127554UI $105.68
Total 54341 $105.68
Total American Messaging Services, LLC $105.68
Andrea M Sharp
54342 2020 - October 2020 - October 2020 1st Council
Invoice - 9/21/2020 11:28:55 AM
Police/Uniform Reimbursement Allowance 2020
001-000-210-521-10-20-01 Clothing Allowance $198.14
Total Invoice - 9/21/2020 11:28:55 AM $198.14
Total 54342 $198.14
Total Andrea M Sharp $198.14
Voucher Directory
Fiscal: : 2020 - October 2020
Council Date: : 2020 - October 2020 - October 2020 1st Council
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Vendor Number Reference Account Number Description Amount
ARC Architects, Inc.
54343 2020 - October 2020 - October 2020 1st Council
0000000005
Project Mgmt/EW Public Works Space
314-000-000-594-22-60-50 Maintenance Facilities Design $63,524.00
Total 0000000005 $63,524.00
Total 54343 $63,524.00
Total ARC Architects, Inc.$63,524.00
Ascap
54344 2020 - October 2020 - October 2020 1st Council
Invoice - 9/28/2020 12:04:04 PM
Events/License Fees
117-000-100-557-30-41-00 Professional Services $367.50
Total Invoice - 9/28/2020 12:04:04 PM $367.50
Total 54344 $367.50
Total Ascap $367.50
AT&T Mobility
54345 2020 - October 2020 - October 2020 1st Council
28729379926X09132020
Police/Wireless Communication in Vehicles
001-000-210-521-10-42-01 Telephone $346.13
Total 28729379926X09132020 $346.13
Total 54345 $346.13
Total AT&T Mobility $346.13
Axon Enterprises, Inc.
54346 2020 - October 2020 - October 2020 1st Council
SI-1681004
Police/Evidence.com System
001-000-145-514-20-40-35 Annual License Fee - Evidence.com $10,830.01
Total SI-1681004 $10,830.01
Total 54346 $10,830.01
Total Axon Enterprises, Inc.$10,830.01
Banner Bank Mastercard
54347 2020 - October 2020 - October 2020 1st Council
Invoice - 9/30/2020 8:21:31 AM
Wellness
001-000-001-518-91-30-00 Wellness $9.74
Total Invoice - 9/30/2020 8:21:31 AM $9.74
Invoice - 9/30/2020 8:23:53 AM
Central Stores
001-000-140-514-20-31-01 Central Stores $41.77
Total Invoice - 9/30/2020 8:23:53 AM $41.77
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Vendor Number Reference Account Number Description Amount
Invoice - 9/30/2020 8:25:32 AM
Police/Covid19 Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $64.97
Total Invoice - 9/30/2020 8:25:32 AM $64.97
Invoice - 9/30/2020 8:29:50 AM
Central Stores
001-000-140-514-20-31-01 Central Stores $27.13
Total Invoice - 9/30/2020 8:29:50 AM $27.13
Invoice - 9/30/2020 8:31:28 AM
Central Stores
001-000-140-514-20-31-01 Central Stores $12.56
Total Invoice - 9/30/2020 8:31:28 AM $12.56
Invoice - 9/30/2020 8:33:56 AM
Street/Report of Sale for Sweeper
001-000-140-514-20-49-00 Miscellaneous $13.65
Total Invoice - 9/30/2020 8:33:56 AM $13.65
Invoice - 9/30/2020 8:37:43 AM
Police/Toner Cartridges for Printers
001-000-210-521-10-31-00 Office Supplies $1,285.39
Total Invoice - 9/30/2020 8:37:43 AM $1,285.39
Invoice - 9/30/2020 8:38:22 AM
Street/Equipment Repairs and Maintenance Supplies
501-000-000-542-90-48-30 Street Equipment Repairs $846.35
Total Invoice - 9/30/2020 8:38:22 AM $846.35
Invoice - 9/30/2020 8:40:27 AM
Central Stores
001-000-140-514-20-31-01 Central Stores $36.71
Total Invoice - 9/30/2020 8:40:27 AM $36.71
Invoice - 9/30/2020 8:41:15 AM
Budget Meeting Supplies
001-000-110-511-60-49-00 Miscellaneous $64.97
Total Invoice - 9/30/2020 8:41:15 AM $64.97
Invoice - 9/30/2020 8:43:36 AM
Budget Meeting Supplies
001-000-110-511-60-49-00 Miscellaneous $15.98
Total Invoice - 9/30/2020 8:43:36 AM $15.98
Invoice - 9/30/2020 8:46:53 AM
Finance/Office Supplies
001-000-142-514-20-31-00 Office Supplies $15.15
Total Invoice - 9/30/2020 8:46:53 AM $15.15
Invoice - 9/30/2020 8:47:38 AM
City Clerk/Taxi Cab Driver Background Check
001-000-110-511-60-47-00 Background Check Costs $11.00
Total Invoice - 9/30/2020 8:47:38 AM $11.00
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Vendor Number Reference Account Number Description Amount
Invoice - 9/30/2020 8:48:16 AM
Street/Oil Drums
101-000-420-542-70-30-00 Supplies - Roadside $85.42
101-000-420-542-75-30-00 Supplies - City Parks $85.42
401-000-008-531-00-30-05 Supplies - NPDES PPGH $85.42
Total Invoice - 9/30/2020 8:48:16 AM $256.26
Invoice - 9/30/2020 8:49:56 AM
Street/Parks Supplies
101-000-420-542-75-30-00 Supplies - City Parks $23.48
Total Invoice - 9/30/2020 8:49:56 AM $23.48
Invoice - 9/30/2020 8:52:04 AM
Police/Covid19 Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $218.58
Total Invoice - 9/30/2020 8:52:04 AM $218.58
Invoice - 9/30/2020 8:53:11 AM
Events/Social Media
117-000-100-557-30-40-00 Training $199.00
Total Invoice - 9/30/2020 8:53:11 AM $199.00
Invoice - 9/30/2020 9:02:16 AM
IT/Covid19 Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $36.70
Total Invoice - 9/30/2020 9:02:16 AM $36.70
Invoice - 9/30/2020 9:08:48 AM
Events/Social Media Fees
117-000-100-557-30-41-00 Professional Services $12.95
Total Invoice - 9/30/2020 9:08:48 AM $12.95
Invoice - 9/30/2020 9:10:35 AM
City Clerk/Training
001-000-140-514-20-40-00 Training $35.00
Total Invoice - 9/30/2020 9:10:35 AM $35.00
Invoice - 9/30/2020 9:14:27 AM
City Hall/Covid19 Supplies
001-000-142-514-20-31-00 Office Supplies $238.24
Total Invoice - 9/30/2020 9:14:27 AM $238.24
Invoice - 9/30/2020 9:19:37 AM
City Hall/Covid19 Supplies
001-000-120-512-50-31-00 Office Supplies $224.58
001-000-180-518-30-35-00 Small Tools & Equipment $224.59
Total Invoice - 9/30/2020 9:19:37 AM $449.17
Invoice - 9/30/2020 9:33:01 AM
IT/Covid19 Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $92.02
Total Invoice - 9/30/2020 9:33:01 AM $92.02
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Vendor Number Reference Account Number Description Amount
Invoice - 9/30/2020 9:33:24 AM
IT/Covid19 Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $110.40
Total Invoice - 9/30/2020 9:33:24 AM $110.40
Invoice - 9/30/2020 9:41:06 AM
Street/Vehicle Repairs and Maintenance
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $25.92
Total Invoice - 9/30/2020 9:41:06 AM $25.92
Total 54347 $4,143.09
Total Banner Bank Mastercard $4,143.09
Bi-Mart Corporation
54348 2020 - October 2020 - October 2020 1st Council
Invoice - 9/11/2020 9:52:50 AM
Police/Evidence Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $26.83
Total Invoice - 9/11/2020 9:52:50 AM $26.83
Total 54348 $26.83
Total Bi-Mart Corporation $26.83
Cascade Natural Gas Corp
54349 2020 - October 2020 - October 2020 1st Council
Invoice - 9/29/2020 10:24:19 AM
Street/Natural Gas
101-000-430-543-50-47-00 Utilities - Facilities $13.83
Total Invoice - 9/29/2020 10:24:19 AM $13.83
Invoice - 9/29/2020 10:24:39 AM
Street/Natural Gas
101-000-430-543-50-47-00 Utilities - Facilities $13.83
Total Invoice - 9/29/2020 10:24:39 AM $13.83
Total 54349 $27.66
Total Cascade Natural Gas Corp $27.66
Cdw Government, Inc
54350 2020 - October 2020 - October 2020 1st Council
1119688
IT/Computer Software Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $334.29
Total 1119688 $334.29
1161665
IT/Computer Software Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $95.67
Total 1161665 $95.67
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Vendor Number Reference Account Number Description Amount
1269542
IT/Computer Software Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $276.75
Total 1269542 $276.75
1424117
IT/Computer Software Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $128.92
Total 1424117 $128.92
1461265
IT/Computer Software Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $9.17
Total 1461265 $9.17
ZWC1767
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $900.71
Total ZWC1767 $900.71
Total 54350 $1,745.51
Total Cdw Government, Inc $1,745.51
Ci Support LLC, dba: Ci Information Management
54351 2020 - October 2020 - October 2020 1st Council
0105918
Court/Onsite Shred Service
001-000-120-594-12-60-00 Capital Outlay $26.57
Total 0105918 $26.57
Total 54351 $26.57
Total Ci Support LLC, dba: Ci Information Management $26.57
Cinta's Corporation 607
54352 2020 - October 2020 - October 2020 1st Council
4057573470
Street/Safewasher Mobile Service
001-000-210-521-10-48-00 Repairs & Maintenance $40.02
101-000-430-543-30-30-00 Supplies - General Services $78.98
Total 4057573470 $119.00
4057573530
Street/Blue Mat Services
001-000-180-518-30-41-00 Professional Services $281.18
001-000-210-521-10-48-00 Repairs & Maintenance $67.97
Total 4057573530 $349.15
4058213941
Street/Safewasher Mobile Service
001-000-210-521-10-48-00 Repairs & Maintenance $40.02
101-000-430-543-30-30-00 Supplies - General Services $40.24
Total 4058213941 $80.26
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Vendor Number Reference Account Number Description Amount
4058854940
Street/Safewasher Mobile Service
001-000-210-521-10-48-00 Repairs & Maintenance $272.34
101-000-430-543-30-30-00 Supplies - General Services $54.74
Total 4058854940 $327.08
4059500862
Street/Safewasher Mobile Service
001-000-210-521-10-48-00 Repairs & Maintenance $40.02
101-000-430-543-30-30-00 Supplies - General Services $45.84
Total 4059500862 $85.86
4060153056
Street/Safewasher Mobile Service
001-000-210-521-10-48-00 Repairs & Maintenance $146.71
101-000-430-543-30-30-00 Supplies - General Services $86.36
Total 4060153056 $233.07
Total 54352 $1,194.42
Total Cinta's Corporation 607 $1,194.42
Compunet, Inc
54353 2020 - October 2020 - October 2020 1st Council
154847
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $308.05
Total 154847 $308.05
155577-A
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $1,531.85
Total 155577-A $1,531.85
Total 54353 $1,839.90
Total Compunet, Inc $1,839.90
Consolidated Supply Co.
54354 2020 - October 2020 - October 2020 1st Council
S009924347.001
Stormwater/Hose Parts
401-000-008-531-00-30-05 Supplies - NPDES PPGH $22.30
Total S009924347.001 $22.30
Total 54354 $22.30
Total Consolidated Supply Co.$22.30
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Vendor Number Reference Account Number Description Amount
Datec, Inc
54355 2020 - October 2020 - October 2020 1st Council
34785
Police/Police Vehicle Scanners
001-000-210-594-21-60-00 Capital Outlay $600.85
Total 34785 $600.85
Total 54355 $600.85
Total Datec, Inc $600.85
Day Wireless Systems
54356 2020 - October 2020 - October 2020 1st Council
Invoice - 9/11/2020 10:16:07 AM
Stormwater/Vehicle Repairs and Maintenance
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $767.20
Total Invoice - 9/11/2020 10:16:07 AM $767.20
Total 54356 $767.20
Total Day Wireless Systems $767.20
Don Sangster Motors, Inc
54357 2020 - October 2020 - October 2020 1st Council
5031617
Street/Vehicle Repairs and Maintenance
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $63.28
Total 5031617 $63.28
5031640
Street/Vehicle Repairs and Maintenance
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $201.73
Total 5031640 $201.73
5031776
Police/Vehicle Repairs and Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $161.22
Total 5031776 $161.22
Total 54357 $426.23
Total Don Sangster Motors, Inc $426.23
Douglas CO Sewer District
54358 2020 - October 2020 - October 2020 1st Council
Invoice - 9/25/2020 10:51:18 AM
Utilities
001-000-180-518-30-47-00 Utilities $86.00
Total Invoice - 9/25/2020 10:51:18 AM $86.00
Invoice - 9/25/2020 10:51:42 AM
Utilities
001-000-180-518-30-47-00 Utilities $86.00
Total Invoice - 9/25/2020 10:51:42 AM $86.00
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Vendor Number Reference Account Number Description Amount
Invoice - 9/25/2020 10:52:05 AM
Utilities
001-000-180-518-30-47-00 Utilities $220.22
112-000-000-572-50-47-00 Facilities - Utilities $33.90
Total Invoice - 9/25/2020 10:52:05 AM $254.12
Invoice - 9/25/2020 10:55:10 AM
Utilities
001-000-180-518-30-47-00 Utilities $116.96
Total Invoice - 9/25/2020 10:55:10 AM $116.96
Total 54358 $543.08
Total Douglas CO Sewer District $543.08
Douglas County Auditor-Recording
54337 2020 - October 2020 - October 2020 1st Council
93102
Escrow/Recording Fees
001-000-140-514-30-20-00 Records Services $748.50
Total 93102 $748.50
93403
Easement/Recording Fee
001-000-140-514-30-20-00 Records Services $107.50
Total 93403 $107.50
Total 54337 $856.00
54359 2020 - October 2020 - October 2020 1st Council
61500
Recording Fees
001-000-140-514-30-20-00 Records Services $220.00
Total 61500 $220.00
61611
Recording Fees
001-000-140-514-30-20-00 Records Services $213.00
Total 61611 $213.00
68029
Recording Fees
001-000-140-514-30-20-00 Records Services $214.00
Total 68029 $214.00
68717
Project Mgmt/Recording Fee
301-000-000-595-20-60-01 ROW - PWTFL -10th St. Design $106.50
Total 68717 $106.50
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Vendor Number Reference Account Number Description Amount
68717-A
Recording Fees
001-000-140-514-30-20-00 Records Services $106.50
Total 68717-A $106.50
Total 54359 $860.00
Total Douglas County Auditor-Recording $1,716.00
Douglas County Fire District #2
54360 2020 - October 2020 - October 2020 1st Council
Invoice - 9/23/2020 11:02:27 AM
Fire Code Services 3rd Qtr 2020
001-000-590-558-50-41-01 Fire Marshal Services $5,400.37
Total Invoice - 9/23/2020 11:02:27 AM $5,400.37
Total 54360 $5,400.37
Total Douglas County Fire District #2 $5,400.37
Douglas County PUD
54339 2020 - October 2020 - October 2020 1st Council
Invoice - 9/17/2020 12:13:18 PM
Traffic Signal
101-000-420-542-63-47-00 Utilities - Street Lighting $16.00
Total Invoice - 9/17/2020 12:13:18 PM $16.00
Invoice - 9/17/2020 12:13:52 PM
Metered Street Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $36.00
Total Invoice - 9/17/2020 12:13:52 PM $36.00
Invoice - 9/28/2020 9:17:33 AM
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $1,493.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $171.00
Total Invoice - 9/28/2020 9:17:33 AM $1,664.00
Invoice - 9/28/2020 9:24:51 AM
Metered Lighting
001-000-180-518-30-47-00 Utilities $18.00
Total Invoice - 9/28/2020 9:24:51 AM $18.00
Invoice - 9/28/2020 9:26:56 AM
Metered Street Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $20.00
Total Invoice - 9/28/2020 9:26:56 AM $20.00
Invoice - 9/28/2020 9:29:45 AM
Street Lighting on Grant RD
101-000-420-542-63-47-00 Utilities - Street Lighting $15.00
Total Invoice - 9/28/2020 9:29:45 AM $15.00
Invoice - 9/28/2020 9:31:03 AM
Utilities
001-000-180-518-30-47-00 Utilities $987.37
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10/06/2020 City Council Agenda Packet
Page 16 of 75
Vendor Number Reference Account Number Description Amount
101-000-420-542-63-47-00 Utilities - Street Lighting $218.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $43.00
101-000-420-542-75-47-00 Utilities - City Parks $61.00
101-000-430-543-50-47-00 Utilities - Facilities $133.00
112-000-000-572-50-47-00 Facilities - Utilities $131.63
Total Invoice - 9/28/2020 9:31:03 AM $1,574.00
Invoice - 9/30/2020 9:49:16 AM
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $1,501.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $174.00
Total Invoice - 9/30/2020 9:49:16 AM $1,675.00
Invoice - 9/30/2020 9:52:38 AM
Street Lighting on Grant Rd
101-000-420-542-63-47-00 Utilities - Street Lighting $16.00
Total Invoice - 9/30/2020 9:52:38 AM $16.00
Invoice - 9/30/2020 9:53:23 AM
Metered Street Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $21.00
Total Invoice - 9/30/2020 9:53:23 AM $21.00
Total 54339 $5,055.00
Total Douglas County PUD $5,055.00
Douglas County Treasurer
54336 2020 - October 2020 - October 2020 1st Council
Eastmont School District 206
Tax Affidavit
301-000-000-595-20-60-01 ROW - PWTFL -10th St. Design $10.00
Total Eastmont School District 206 $10.00
Total 54336 $10.00
Total Douglas County Treasurer $10.00
Douglas Simon
54361 2020 - October 2020 - October 2020 1st Council
Invoice - 9/29/2020 11:30:45 AM
Street/2017-2021 Boot Allowance Reimbursement
101-000-430-543-30-30-00 Supplies - General Services $169.15
Total Invoice - 9/29/2020 11:30:45 AM $169.15
Total 54361 $169.15
Total Douglas Simon $169.15
East Wenatchee Water Dist
54362 2020 - October 2020 - October 2020 1st Council
9110514
Asphalt Restoration 2020
301-000-000-595-10-40-01 Design 2020 TBD Paving $26,321.59
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Vendor Number Reference Account Number Description Amount
301-000-000-595-30-60-02 Construction 2020 TBD Paving $121,222.17
Total 9110514 $147,543.76
Total 54362 $147,543.76
Total East Wenatchee Water Dist $147,543.76
Housing Authority of Chelan County
54334 2020 - October 2020 - October 2020 1st Council
Invoice - 9/17/2020 7:56:51 AM
Services in Implementing the Covid19 Relief Fund
001-000-001-558-70-40-01 COVID-19 CARES Act Contributions $160,000.00
Total Invoice - 9/17/2020 7:56:51 AM $160,000.00
Total 54334 $160,000.00
Total Housing Authority of Chelan County $160,000.00
Interwest Communications
54363 2020 - October 2020 - October 2020 1st Council
17042
IT/Covid19 Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $290.95
Total 17042 $290.95
17049
IT/City Hall Phone Maintenance
001-000-141-514-20-48-00 Repairs & Maintenance $646.42
Total 17049 $646.42
Total 54363 $937.37
Total Interwest Communications $937.37
Kelly Gregory
54364 2020 - October 2020 - October 2020 1st Council
Invoice - 9/21/2020 11:18:18 AM
Police/Uniform Reimbursement 2020
001-000-210-521-10-20-01 Clothing Allowance $169.95
Total Invoice - 9/21/2020 11:18:18 AM $169.95
Total 54364 $169.95
Total Kelly Gregory $169.95
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10/06/2020 City Council Agenda Packet
Page 18 of 75
Vendor Number Reference Account Number Description Amount
Key Methods, LLC
54365 2020 - October 2020 - October 2020 1st Council
CF77243
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $43.32
Total CF77243 $43.32
CF77244
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $339.52
Total CF77244 $339.52
CF77251
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $43.32
Total CF77251 $43.32
Total 54365 $426.16
Total Key Methods, LLC $426.16
Keyhole Security Center Inc
54366 2020 - October 2020 - October 2020 1st Council
322448
Street/Commercial Key
001-000-180-518-30-41-01 Contracted Custodial Services $38.66
Total 322448 $38.66
322533
Police/Cabinet Lock
001-000-210-521-10-49-00 Miscellaneous $259.81
Total 322533 $259.81
Total 54366 $298.47
Total Keyhole Security Center Inc $298.47
Kottkamp & Yedinak, Pllc
54367 2020 - October 2020 - October 2020 1st Council
Invoice - 9/29/2020 11:22:21 AM
September 2020 Public Defender Fees
001-000-110-511-60-21-50 Public Defender $5,822.72
Total Invoice - 9/29/2020 11:22:21 AM $5,822.72
Total 54367 $5,822.72
Total Kottkamp & Yedinak, Pllc $5,822.72
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Page 19 of 75
Vendor Number Reference Account Number Description Amount
Localtel Communications
54368 2020 - October 2020 - October 2020 1st Council
Invoice - 9/21/2020 10:54:25 AM
City Hall/Wi-Fi Services
001-000-141-514-20-42-01 Telephone Line Charges $292.83
Total Invoice - 9/21/2020 10:54:25 AM $292.83
Total 54368 $292.83
Total Localtel Communications $292.83
Makers Architecture and Urban Design LLP
54369 2020 - October 2020 - October 2020 1st Council
2021-2
Planning/City Code Amendments
001-000-580-558-60-41-00 Professional Services $2,755.00
Total 2021-2 $2,755.00
Total 54369 $2,755.00
Total Makers Architecture and Urban Design LLP $2,755.00
Merriah Barnett
54370 2020 - October 2020 - October 2020 1st Council
20-0901
September Civil Service
001-000-160-521-10-10-00 Salaries $260.00
Total 20-0901 $260.00
Total 54370 $260.00
Total Merriah Barnett $260.00
Moon Security
54371 2020 - October 2020 - October 2020 1st Council
1049015
Police/Surveillance
001-000-210-521-10-41-00 Professional Services $39.06
Total 1049015 $39.06
Total 54371 $39.06
Total Moon Security $39.06
O'Reilly
54372 2020 - October 2020 - October 2020 1st Council
2521-168816
Street/Tools
101-000-430-543-30-30-00 Supplies - General Services $5.40
Total 2521-168816 $5.40
2521-170014
Street/Tools
101-000-430-543-30-30-00 Supplies - General Services $10.82
Total 2521-170014 $10.82
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10/06/2020 City Council Agenda Packet
Page 20 of 75
Vendor Number Reference Account Number Description Amount
2521-170023
Street/Antifreeze
101-000-430-543-30-30-00 Supplies - General Services $38.92
Total 2521-170023 $38.92
Total 54372 $55.14
Total O'Reilly $55.14
Pacific Engineering & Design, PLLC
54373 2020 - October 2020 - October 2020 1st Council
30655A
Project Mgmt/19th St and Cascade Ave Retrofit/LID
401-000-011-594-31-60-04 19th Stormwater Facility Design $1,479.00
Total 30655A $1,479.00
Total 54373 $1,479.00
Total Pacific Engineering & Design, PLLC $1,479.00
Parker Corporation Services, INC DBA Merchant Patrol Security
54374 2020 - October 2020 - October 2020 1st Council
33031
Court/Armed Guard Services August 2020
001-000-120-512-50-49-09 Security $375.00
Total 33031 $375.00
Total 54374 $375.00
Total Parker Corporation Services, INC DBA Merchant Patrol Security $375.00
Pipkin Construction Inc
54375 2020 - October 2020 - October 2020 1st Council
20-0258
Street/Stormwater-Irrigation Repair
101-000-420-542-61-48-00 Repairs & Maintenance - Sidewalks $3,000.00
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $7,965.56
Total 20-0258 $10,965.56
Total 54375 $10,965.56
Total Pipkin Construction Inc $10,965.56
Randy's Auto Parts & Towing
54376 2020 - October 2020 - October 2020 1st Council
30026799
Police/DUI Vehicle Tow
001-000-210-521-10-41-00 Professional Services $162.45
Total 30026799 $162.45
Total 54376 $162.45
Total Randy's Auto Parts & Towing $162.45
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10/06/2020 City Council Agenda Packet
Page 21 of 75
Vendor Number Reference Account Number Description Amount
Rh2 Engineering, Inc.
54377 2020 - October 2020 - October 2020 1st Council
77732
Project Mgmt/4th St Stomrwater Improvments
401-000-012-594-31-60-05 Small Improvements Projects $5,365.95
Total 77732 $5,365.95
77733
Project Mgmt/2020 General Engineering Services
001-000-315-544-20-45-00 Engineering Support Services $984.26
Total 77733 $984.26
77734
Project Mgmt/9th & Valley Mall Intersection Improvement
301-000-000-595-64-40-01 Design - 9th/VMP Intersection $9,077.78
Total 77734 $9,077.78
77735
Project Mgmt/Stormwater Plan Updates
401-000-014-531-00-40-07 Stormwater Comp Plan Update $2,662.06
Total 77735 $2,662.06
77841
Project Mgmt/3rd & Highline Roundabout
301-000-000-595-30-40-41 SDC - TIB 3rd St/Highline Roundabout $3,696.41
Total 77841 $3,696.41
Total 54377 $21,786.46
Total Rh2 Engineering, Inc.$21,786.46
Rivercom
54378 2020 - October 2020 - October 2020 1st Council
Invoice - 9/29/2020 11:07:54 AM
September 2020 Dispatch Services
001-000-001-528-70-40-00 River Com $25,380.31
Total Invoice - 9/29/2020 11:07:54 AM $25,380.31
Total 54378 $25,380.31
Total Rivercom $25,380.31
Sherwin-Williams
54379 2020 - October 2020 - October 2020 1st Council
4719-2
Street/Traffic Paint
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $30.23
Total 4719-2 $30.23
Total 54379 $30.23
Total Sherwin-Williams $30.23
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10/06/2020 City Council Agenda Packet
Page 22 of 75
Vendor Number Reference Account Number Description Amount
Steve Woods
54380 2020 - October 2020 - October 2020 1st Council
Invoice - 9/25/2020 10:48:38 AM
Court/Protem Judge 9/23/20
001-000-120-512-50-49-02 Judge Protems $75.00
Total Invoice - 9/25/2020 10:48:38 AM $75.00
Total 54380 $75.00
Total Steve Woods $75.00
Tacoma Screw Products, Inc.
54381 2020 - October 2020 - October 2020 1st Council
28103394
Street/Vehicle Repairs and Maintenance
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $3.42
Total 28103394 $3.42
Total 54381 $3.42
Total Tacoma Screw Products, Inc.$3.42
Terex Services
54382 2020 - October 2020 - October 2020 1st Council
7061178
Street/Vehicle Repairs and Maintenance Supplies
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $725.61
Total 7061178 $725.61
Total 54382 $725.61
Total Terex Services $725.61
The Public Group
54338 2020 - October 2020 - October 2020 1st Council
Invoice - 9/25/2020 10:59:17 AM
Surplus Vehicle Fees
501-000-000-369-10-00-00 Surplus Vehicle Sales - Police $978.06
Total Invoice - 9/25/2020 10:59:17 AM $978.06
Total 54338 $978.06
Total The Public Group $978.06
The Wenatchee World
54383 2020 - October 2020 - October 2020 1st Council
Invoice - 9/11/2020 10:42:47 AM
City Clerk/Annual Subscription
001-000-110-511-60-49-00 Miscellaneous $265.00
Total Invoice - 9/11/2020 10:42:47 AM $265.00
Total 54383 $265.00
Total The Wenatchee World $265.00
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Page 23 of 75
Vendor Number Reference Account Number Description Amount
Tony Ditommaso PS
54384 2020 - October 2020 - October 2020 1st Council
Invoice - 9/29/2020 11:12:45 AM
September 2020 Public Defender Fees
001-000-110-511-60-21-50 Public Defender $5,822.72
Total Invoice - 9/29/2020 11:12:45 AM $5,822.72
Total 54384 $5,822.72
Total Tony Ditommaso PS $5,822.72
Town Chrysler Jeep Dodge INC
54385 2020 - October 2020 - October 2020 1st Council
20230 CHR
Street/Vehicle Repairs and Maintenance
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $175.04
Total 20230 CHR $175.04
Total 54385 $175.04
Total Town Chrysler Jeep Dodge INC $175.04
Town Ford Inc
54386 2020 - October 2020 - October 2020 1st Council
FOCS33941
Police/Vehicle Repairs and Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $2,241.93
Total FOCS33941 $2,241.93
Total 54386 $2,241.93
Total Town Ford Inc $2,241.93
Traffic Safety Supply
54387 2020 - October 2020 - October 2020 1st Council
INV030617
Street/Traffic Safety Supplies
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $2,144.20
Total INV030617 $2,144.20
Total 54387 $2,144.20
Total Traffic Safety Supply $2,144.20
Verizon Wireless
54335 2020 - October 2020 - October 2020 1st Council
Invoice - 9/21/2020 8:39:38 AM
Police/Cell Phones
001-000-210-521-10-42-01 Telephone $4,037.04
Total Invoice - 9/21/2020 8:39:38 AM $4,037.04
Total 54335 $4,037.04
Total Verizon Wireless $4,037.04
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Page 24 of 75
Vendor Number Reference Account Number Description Amount
Wash ST Dept of Licensing
54388 2020 - October 2020 - October 2020 1st Council
EWP001849 Dugger
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001849 Dugger $18.00
EWP001861 Olson
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001861 Olson $18.00
EWP001862 Ebanez
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001862 Ebanez $18.00
EWP001863 Kingesi
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001863 Kingesi $18.00
EWP001864 Heaney Jr
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001864 Heaney Jr $18.00
EWP001865 Miller
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001865 Miller $18.00
EWP001866 Jahr
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001866 Jahr $18.00
EWP001867 Johnson
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001867 Johnson $18.00
EWP001868 Story
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001868 Story $18.00
EWP001870 Waters
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001870 Waters $18.00
EWP001871 Johnston
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001871 Johnston $18.00
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Page 25 of 75
Vendor Number Reference Account Number Description Amount
EWP001872 Sauer
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001872 Sauer $18.00
EWP001873 Walker
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001873 Walker $18.00
EWP001874 Olson
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001874 Olson $18.00
EWP001875 Mullen
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001875 Mullen $18.00
EWP001876 Farias
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001876 Farias $18.00
EWP001878 Wixom
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001878 Wixom $18.00
EWP001879 Burkhart
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001879 Burkhart $18.00
EWP001880 Douts
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001880 Douts $18.00
EWP001881 Smith
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001881 Smith $18.00
EWP001882 Meinzer
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001882 Meinzer $18.00
EWP001883 Razo
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001883 Razo $18.00
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Page 26 of 75
Vendor Number Reference Account Number Description Amount
EWP001884 Tanner
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001884 Tanner $18.00
EWP001885 Larsen
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001885 Larsen $18.00
EWP001886 Humphrey
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001886 Humphrey $18.00
EWP001887 Rockney
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001887 Rockney $18.00
EWP001888 Rockney
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001888 Rockney $18.00
EWP001889 Hart
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001889 Hart $18.00
Total 54388 $504.00
Total Wash ST Dept of Licensing $504.00
Wash State Dept of Trans
54389 2020 - October 2020 - October 2020 1st Council
RE 42 JB2234 L181
Traffic Signal Maintenance
101-000-420-542-63-47-00 Utilities - Street Lighting $9,726.75
Total RE 42 JB2234 L181 $9,726.75
Total 54389 $9,726.75
Total Wash State Dept of Trans $9,726.75
Wenatchee Valley Humane Society
54390 2020 - October 2020 - October 2020 1st Council
Invoice - 9/29/2020 11:26:00 AM
September 2020 Animal Control Services
001-000-001-539-30-40-00 Animal Control $6,126.24
Total Invoice - 9/29/2020 11:26:00 AM $6,126.24
Total 54390 $6,126.24
Total Wenatchee Valley Humane Society $6,126.24
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Page 27 of 75
Vendor Number Reference Account Number Description Amount
Wenatchee Valley Museum & Cultural Center
54391 2020 - October 2020 - October 2020 1st Council
Invoice - 9/29/2020 11:09:25 AM
September 2020 Contract Fees
001-000-001-558-70-41-15 Wenatchee Valley Museum $10,124.00
Total Invoice - 9/29/2020 11:09:25 AM $10,124.00
Total 54391 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
Xerox Corporation
54329 2020 - October 2020 - October 2020 1st Council
702419954
City Hall/Copier Fees
001-000-141-514-20-48-00 Repairs & Maintenance $602.82
Total 702419954 $602.82
Total 54329 $602.82
54392 2020 - October 2020 - October 2020 1st Council
702428041
City Hall/Copier Fees
001-000-141-514-20-48-00 Repairs & Maintenance $724.89
Total 702428041 $724.89
Total 54392 $724.89
Total Xerox Corporation $1,327.71
Ziply Fiber
54393 2020 - October 2020 - October 2020 1st Council
Invoice - 9/15/2020 9:24:29 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $67.87
Total Invoice - 9/15/2020 9:24:29 AM $67.87
Invoice - 9/15/2020 9:30:17 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $67.97
Total Invoice - 9/15/2020 9:30:17 AM $67.97
Invoice - 9/15/2020 9:38:17 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $67.87
Total Invoice - 9/15/2020 9:38:17 AM $67.87
Invoice - 9/15/2020 9:42:38 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $58.30
Total Invoice - 9/15/2020 9:42:38 AM $58.30
Invoice - 9/17/2020 12:12:27 PM
City Hall/Phone Services
001-000-180-518-30-47-00 Utilities $195.81
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Page 28 of 75
Vendor Number Reference Account Number Description Amount
112-000-000-572-50-47-00 Facilities - Utilities $30.56
Total Invoice - 9/17/2020 12:12:27 PM $226.37
Invoice - 9/25/2020 10:54:21 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $42.85
Total Invoice - 9/25/2020 10:54:21 AM $42.85
Invoice - 9/29/2020 10:25:18 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $61.16
Total Invoice - 9/29/2020 10:25:18 AM $61.16
Total 54393 $592.39
Total Ziply Fiber $592.39
Grand Total Vendor Count 60 $522,920.62
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Page 29 of 75
CITY OF EAST WENATCHEE
271 9th Street NE * East Wenatchee, WA 98802
Phone (509) 884-9515 * Fax (509) 886-6233
City Council Workshop
Zoom Meeting
East Wenatchee City Hall
271 9th St. NE
East Wenatchee, WA 98802
Minutes
Thursday, September 10, 2020
In attendance: Josh DeLay, Finance Director
Mayor Crawford Josh Toftness, Streets Manager
Councilmember Sterk Tom Wachholder, Proj. Development Manager
Councilmember Raab Rick Johnson, Chief of Police
Councilmember Tidd Maria Holman, City Clerk
Councilmember Magdoff
Councilmember Johnson
Councilmember Hepner
5:30 p.m. Council Workshop.
Councilmember Magdoff opened the meeting.
1.Project Development Manager Tom Wachholder presented information regarding
truck routes within the City of East Wenatchee. The intent of the discussion is to
decide whether the City Council would like to keep the existing truck route in
place or be concurrent with the 2014 Wenatchee Urbanized Area Freight Study.
In 2018, City Council amended Ordinance 2017-19 to establish a supporting
truck route for commercial vehicles transporting agricultural commodities entering
the City from the north. The supporting truck route connects to the designated
SR 28 truck route by way of Eastmont Avenue and 9th Street NE. There are
certain exceptions that apply. There are also concerns from a law enforcement
standpoint for officers to properly apply sanctions. As the City continues to grow
there are also concerns as to how the roads will accommodate truck usage in the
future. This topic will have a follow up discussion on a future workshop.
Comments provided by Chief of Police Rick Johnson, Mayor Crawford,
Councilmember Magdoff, Councilmember Sleiman, Councilmember Sterk and
Councilmember Hepner.
No action was taken by the Council
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2. Project Development Manager Tom Wachholder presented information regarding
Fleet Management and Equipment Rental and Revolving funds (ER&R). Mr.
Wachholder shared that RCW 35.21.088 requires that street departments of
cities with populations over 8,000 have an ER&R fund. It is best practice to have
other departments within the City participate in the ER&R program, for example
the Police Department. Having an ER&R fund established in the City of East
Wenatchee would entail putting funds aside so that funds will be available when
they are needed as opposed to reactive funding of needs on an individual basis.
The program would provide a self-sustainable backup process mandated by law.
Items on the program are funded by operating funds, as opposed to capital
funds.
Mayor Crawford recommended starting this process as soon as possible as it will
take a while for the City to be where it needs to be in terms of funding the
program. She would like to have this included in the 2021 budget.
Comments provided by Mayor Crawford, Chief of Police Rick Johnson,
Councilmember Magdoff and Councilmember Johnson.
No action was taken by the Council
3. Councilmember Tidd shared information regarding a Link Transit Study.
4. Councilmember Magdoff shared that they continue to review and award CARES
Act grants to small businesses.
5. Finance Director Josh DeLay expressed to the Council they no longer have to
complete timesheets for payroll.
Adjournment. With no further business, the meeting adjourned at 6:25 p.m.
____________________________
Attest: Jerrilea Crawford, Mayor
_______________________________
Maria E. Holman, City Clerk
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East Wenatchee City Council Meeting
Zoom Meeting
Tuesday, September 15, 2020
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Jerrilea Crawford Devin Poulson, City Attorney
Councilmember John Sterk Josh DeLay, Finance Director
Councilmember Harry Raab Tom Wachholder, Project Development Manager
Councilmember Sasha Sleiman Rick Johnson, Police Chief
Councilmember Shayne Magdoff Trina Elmes, Events Director / PIO
Councilmember Christine Johnson Mary Beth Phillips, Court Administrator
Councilmember Matthew Hepner Lori Barnett, Community Development Director
Maria Holman, City Clerk
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
Motion by Councilmember to excuse Councilmember Tidd. Councilmember seconded the
motion. Motion carried (6-0).
1.Consent Items:
a.Date: 9/15/2020 Checks: 54273 - 54327, in the amount of $93,056.13
b.August Payroll Certification
c.9/1/2020 Council Meeting Minutes
Mayor Crawford requested to amend the agenda postponing the Executive session to
the next Council meeting.
Motion by Councilmember Magdoff to approve consent items as presented and to
amend the agenda as requested by Mayor Crawford. Councilmember Johnson
seconded the motion. Motion carried (6-0).
2.Citizen Requests/Comments. None.
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3. Public Hearing.
a. A public hearing was held for the purpose of Interim Official Controls for temporary
use of Valley Mall Parkway right-of-way for streateries, and Ordinance 2020-12.
Community Development Director Lori Barnett provided that the public hearing is
held to comply with the approved Ordinance 2020-12 from the last meeting which
requires a public hearing within 60 days of passage. The City will entertain
comments with regards to the adoption of this ordinance.
Mayor Crawford opened the public hearing at 6:10 p.m. The Mayor asked if there
was any public written comment received regarding this public hearing. The public
hearing was closed, no public or council comment was received.
4. Presentations. None.
5. Department Report.
a. Finance Director Josh DeLay presented a Finance Department Report for August
2020.
Comments provided by Councilmember Johnson.
b. Project Development Manager Tom Wachholder presented a Public Works
Department Report addressing projects and activities through September 9, 2020.
Comments provided by Councilmember Magdoff.
6. Mayor’s Report.
a. Councilmember Sleiman read the Farmworker’s Rights Initiative Proclamation for
the record.
b. Mayor Crawford reported that the City has received additional Cares Act funding
due to COVID-19, an approximate amount of $205,600. Similar to the last funding
received. The City intends to use funds to resolve needs that have been identified by
departments to better serve the public’s access to services, more information to
come in the future.
c. Mayor Crawford reported about Cares Act funding which had been given to the
Chelan Douglas Regional Port Authority to distribute. Councilmember Magdoff and
Councilmember Tidd have been participating in distributing and helped select
recipients for the small grants. There are still funds available.
Comments provided by Councilmember Magdoff.
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7. Action Items.
a. Lori Barnett, Community Development Director presented a first reading of
Ordinance 2020-13, amending chapter 17.34, section 17.42.040 and section
17.46.030 and adding a new chapter 17.54 to the East Wenatchee Municipal Code
establishing the Wenatchi Landing Overlay Zoning Designation, containing a
severability clause, and establishing an effective date.
Comments provided by Councilmember Hepner.
Mayor Crawford suspended the second reading of Ordinance 2020-13.
Motion by Councilmember Magdoff to amend Ordinance 2020-13, amending
chapter 17.34, section 17.42.040 and section 17.46.030 as presented.
Councilmember Hepner seconded the motion. Motion carried (6-0).
b. Lori Barnett, Community Development Director presented a first reading of
Ordinance 2020-14, amending Attachment D, Part C. of Ordinance 2016-16 to
include a new item #6 establishing a cost of construction adjustment inflation factor
for the transportation mitigation fee, containing a severability clause, and
establishing an effective date.
Comments provided by Councilmember Hepner.
Mayor Crawford suspended the second reading of Ordinance 2020-14.
Motion by Councilmember Magdoff to amend Ordinance 2020-14, amending
Attachment D, Part C. of Ordinance 2016-16 as presented. Councilmember Sleiman
seconded the motion. Motion carried (6-0).
c. Lori Barnett, Community Development Director presented Resolution 2020-23,
declaring certain office furniture owned by the City as surplus to the needs of the
City, and authorization to exchange office furniture to the Eastmont Metropolitan
Parks District for services.
Motion by Councilmember Sterk to approve Resolution 2020-23 to surplus the
listed items and contract with the Eastmont Metropolitan Park District as
presented. Councilmember Raab seconded the motion. Motion carried (6-0).
d. Police Chief Rick Johnson presented the Teamsters Local Union 760, Memorandum
of Understanding regarding lateral officer incentives that was in the packet. Chief
Johnson stated that he no longer wished to proceed with the Memorandum. Chief
Johnson asked the Council for authorization to offer a onetime lateral hire a signing
bonus incentive in an amount of up to $5,000.
Comments provided by Councilmember Magdoff.
Motion by Councilmember Magdoff to authorize the Chief to offer a onetime
lateral hiring sign on bonus incentive in an amount not to exceed $5,000.
Councilmember Johnson seconded the motion. Motion carried (6-0).
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e. Trina Elmes, Events Director/PIO presented the website RFP selection and request
for approval and authorization to negotiate a consultant agreement in an amount
not to exceed $50,000.
Comments provided by Councilmember Magdoff.
Motion by Councilmember Sleiman to approve the selection of CivicPlus as the
most qualified website design company and authorize the Mayor to negotiate and
sign a consultant agreement in an amount not to exceed $50,000. Councilmember
Magdoff seconded the motion. Motion carried (6-0).
8. Executive Session.
a. Mayor Crawford reminded the Council that the Agenda was amended, and the
Executive Session has been moved to the next Council Meeting.
9. Council Reports & Announcements.
a. Mayor Crawford shared that she and Councilmember Magdoff toured the
Lighthouse Ministries, Gospel House, Grace House, and the men’s shelter in East
Wenatchee and learned about their services, mission and vision as well as funding.
Mayor’s takeaway is that our community is very passionate and that its citizens like
to donate and help people in need. Mayor Crawford added that our community
continues to face many challenges and that the people in our community should
continue to come together and find ways to help those in need.
Councilmember Magdoff agreed with the Mayor’s comments and added that there
are different segments of the population in need, and that the structure provided
helps people in need to continue their process of finding jobs, or transitional housing
to eventually find permanent housing. She was very impressed with the tour and the
transparency provided by the tour guide. Councilmember Magdoff agrees that
something different needs to be done for those who still need to find shelter.
b. Councilmember Sleiman reported that the Wenatchee Valley Chamber of Commerce
will purchase masks very soon and they will deliver some to the Wenatchee Valley
Mall for businesses to distribute to customers. She asked the Council that if other
entities need additional masks to please let her know.
10. Adjournment. With no further business, the meeting adjourned at 7:19 p.m.
Attest: Jerrilea Crawford, Mayor
Maria E. Holman, City Clerk
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CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
To: City Council and Mayor Crawford
From: Police Chief Rick Johnson
Date: Wednesday, September 30, 2020
Subject: Resolution 2020-24
Summary Title: A Resolution of the City of East Wenatchee, Washington
authorizing the Chief of Police to offer a candidate for a position as a lateral-entry
law enforcement officer a signing bonus not to exceed $5,000.00.
1.1. Background/History: To attract highly qualified applicants, the Police Department
needs the flexibility to offer a candidate for a position as a lateral-entry law
enforcement officer a financial incentive to choose the East Wenatchee Police
Department over competing law enforcement agencies.
Recommended Action: Staff recommends that the City Council approved this
Resolution as presented
Exhibits: Resolution 2020-24
Financial Data:
Expenditure Required Amount Budgeted Appropriation
Required
$0 $ 0 $ 0
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City of East Wenatchee, Washington
Resolution No. 2020-24
A Resolution of the City of East Wenatchee, Washington authorizing
the Chief of Police to offer a candidate for a position as a lateral-entry
law enforcement officer a signing bonus not to exceed $5,000.00.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en
voz alta, etc.), póngase en contacto con el vendedor de la ciudad al
alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711
(TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at alternateformat@east-
wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.24.190 authorize the City Council to
organize and regulate its internal affairs and to define the powers,
functions and duties of its officers and employees.
3. Recitals.
3.1. The East Wenatchee Police Department senses a crisis in its ability
to recruit new officers, and to hold on to the ones it has.
3.2. Fewer individuals are applying to become police officers, and
more people are leaving the profession. These trends are occurring
even as many police departments are already short-staffed and facing
challenges in developing a diverse workforce.
3.3. The Police Department is facing more competition in hiring.
This competition comes from law enforcement agencies and from the
overall labor market.
3.4. An important factor complicating the situation is the fact that
the work of policing itself is changing. The work of police officers is
becoming more challenging.
3.5. Furthermore, today’s police officers increasingly are being
asked to deal with social problems, such as untreated mental illness,
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substance abuse, and homelessness. As a result, the skills,
temperament, and life experiences needed to succeed as an officer
are becoming more complex.
3.6. The Police Department wishes to attract highly qualified
applicants.
3.7. To attract highly qualified applicants, the Police Department
needs the flexibility to offer a candidate for a position as a lateral-
entry law enforcement officer a financial incentive to choose the East
Wenatchee Police Department over competing law enforcement
agencies.
3.8. Teamsters Local 760 has represented to the City that pre-
employment matters are not a subject that need to be bargaining for.
3.9. Given the factors set forth above, it is in the best interests of the
City to allow the Chief of Police the discretion to offer a signing
bonus to a candidate for a position as a lateral-entry law enforcement
officer.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE
AS FOLLOWS:
4. Authorization to Offer a Signing Bonus. The City Council
authorizes the Chief of Police to offer a candidate for a lateral-entry law
enforcement officer position a signing bonus of up to $5,000.00.
5. Authorization of Execute a Signing Bonus Agreement. The City
Council authorizes the Mayor to execute a Signing Bonus Agreement,
approved as to form by the City Attorney, with a candidate in an amount
not to exceed $5,000.00.
6. Repayment. The Signing Bonus Agreement must include a clause that
requires a candidate to repay the signing bonus if he or she does not
complete at least two years of service with the East Wenatchee Police
Department.
7. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration shall
not affect the validity of the other provisions of this Resolution.
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8. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof
on this _____ day of _______________, 2020.
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea A. Crawford, Mayor
Attest:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Devin Poulson, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: Resolution 2020-25 Sole Source Provider Declaration for Systems
for Public Safety
Date: October 6, 2020
I.Summary Title: A Resolution of the City of East Wenatchee, Washington establishing a Sole
Source Provider and Authorizing the Purchase and Installation of Police Vehicle Equipment
from Systems for Public Safety.
II.Background/History: Police vehicles require a considerable amount of specialty equipment
and lighting installed to accomplish required law enforcement tasks. Systems for Public Safety
(SPS) specializes in police vehicle equipment and offers a package service of both providing
and installing desired police vehicle equipment. There are other suppliers who sell a portion of
the equipment, but do not provide installation services, and others who provide only a few
pieces of equipment that can be supplied and installed. Therefore, utilizing SPS is more
efficient, timely, and accurate because SPS is responsible for ordering the equipment that
meets Police and Public Works Department specifications. In addition, SPS ensures that
purchased equipment can be properly installed in police vehicles.
SPS is a factory authorized warranty center for all products they supply. Further, SPS is the
only company in our region that offers all required police vehicle products with certified
installation and knowledge associated with equipment that must be compatible with existing
police equipment.
As being the specialized supplier and installer of the desired police vehicle equipment, SPS is
clearly and legitimately limited to a single source of supply within the local area. This becomes
subject to waiving competitive bidding requirements per RCW 35.23.352(10) bidding
exemptions and RCW 39.04.280(1)(a) sole source and RCW 39.04.280(1)(b) special market
conditions.
III.Recommended Action: Approve Resolution 2020-25 establishing a sole source provider and
authorizing the purchase and installation of police vehicle equipment from Systems for Public
Safety.
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IV. Exhibits: Resolution 2020-25
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
N/A N/A
No
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City of East Wenatchee, Washington
Resolution No. 2020-25
A Resolution of the City of East Wenatchee, Washington
establishing a Sole Source Provider and Authorizing the Purchase
and Installation of Police Vehicle Equipment from Systems for
Public Safety.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Recitals.
2.1. The City requires consistency in police vehicle equipment
and installation for the equipment to facilitate the use and
functioning of equipment by different officers and employees.
2.2. It is critical for the City to have proper equipment and
installation to perform police functions.
2.3. Systems for Public Safety specializes in police equipment
and offers a package service of both providing and installing the
desired equipment; there are other suppliers who sell some of the
equipment but do not install, and others who have a few pieces of
equipment that can be supplied and installed; using Systems for
Public Safety is more efficient, timely, and accurate because the
supplier is responsible for ordering the equipment that meets
Police and Public Works Department specifications and ensuring
equipment is the correct model that can be properly installed in
police vehicles.
2.4. The specialized supplier and installer of the desired police
vehicle equipment is clearly and legitimately limited to a single
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source of supply within the local area, this becomes subject to
waiving competitive bidding requirements per RCW 35.23.352(10)
competitive bidding exemptions and RCW 39.04.280(1)(a) sole
source and RCW 39.04.280(1)(b) special market conditions.
3. Authority.
3.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
3.2. RCW 35.23.352(10) authorizes the City Council to waive
competitive bidding requirements pursuant to sole source
provider RCW 39.04.280(1)(a) and special market conditions RCW
39.04.280(1)(b).
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
4. Authorization. The City Council authorizes the Public Works
Department to purchase police vehicle equipment and installation
services from Systems for Public Safety.
5. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
6. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2020.
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea A. Crawford, Mayor
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Attest:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Devin Poulson, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: Resolution No. 2020-26 – Arizona State Purchasing Cooperative
Agreement
Date: October 6, 2020
I.Summary Title: Resolution 2020-26: A Resolution of the City of East Wenatchee, Washington
authorizing the Mayor to execute an Arizona State Purchasing Cooperative Agreement for
Cooperative Purchasing with the State of Arizona Procurement Office.
II.Background/History: Chapter 39.34 RCW allows local government agencies to make
purchases using another agency’s purchasing contract, a process known as “piggybacking.”
The Arizona State Purchasing Cooperative is a nationwide, government procurement service.
Similar to the Department of Enterprise Services Master Contracts, commonly referred to as
the “State bid list”, the Arizona State Purchasing Cooperative is a purchasing cooperative
containing contracts awarded by virtue of a public competitive procurement process
compliant with state statutes.
The City is eligible to join the Arizona State Purchasing Cooperative by entering into a
cooperative purchasing agreement without financial cost or obligation. Access to the Arizona
State Purchasing Cooperative will simply provide the City with additional procured contract
lists containing various Public Works and law enforcement related products.
III.Recommended Action: Approve Resolution No. 2020-26 authorizing the Mayor to execute an
Arizona State Purchasing Cooperative Agreement for Cooperative Purchasing with the State of
Arizona Procurement Office.
IV.Exhibits: Resolution No. 2020-26
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
N/A N/A No
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City of East Wenatchee, Washington
Resolution No. 2020-26
A Resolution of the City of East Wenatchee, Washington
authorizing the Mayor to execute an Arizona State Purchasing
Cooperative Agreement for Cooperative Purchasing with the State
of Arizona Procurement Office.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute
an Arizona State Purchasing Cooperative Agreement that conforms
to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
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Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this 6th day of October, 2020.
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea A. Crawford, Mayor
Attest:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Devin Poulson, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: 4th St SE Stormwater Trunk Line Project – Change Order 1
Date: October 6, 2020
I.Summary Title: Change Order No. 1 associated with the 4th Street SE Stormwater Trunk Line
Project (Prj No 2020-01).
II.Background/History: In 2002, a storm trunk line (trunk line) was installed extending an
existing trunk line from Pace Drive to S Jarvis Ave. This trunk line discharges to a series of
detention ponds located near 3rd Street SE and Rock Island Rd that were sized to serve as a
regional stormwater facility. For this reason, the 2002 trunk line installation at S Jarvis Ave
was extended approximately 250 feet to the east and capped in anticipation of future
development.
With a new apartment complex (Sutton Apartments) being constructed at 407 S Kansas Loop,
the City has an opportunity to include the installation of a trunk line as a part of the required
frontage improvements. Logistically, it is advantageous for the City to extend the existing
trunk line at S Jarvis Ave to the eastern extent of the Sutton Apartments. This effort is
coordinated with the developer, which increases efficiency by having only one road closure to
accommodate two (2) projects (1. The City’s trunk line project; and 2. Sutton Apartments
required frontage improvements). The City’s proposed project, known as the 4th Street SE
Stormwater Trunk Line Project, is eligible for Stormwater Utility funding.
From a long-term planning perspective, this will extend stormwater infrastructure and allow
for future growth. Currently, the only stormwater infrastructure along S Kentucky Ave is a
series of undersized aging dry wells, which lead to localized flooding and erosion along the
shoulder of the road. Having this trunk line available to take runoff from S Kentucky Ave will
provide a long-term solution to these issues when the roadway section is eventually
improved.
On April 7, 2020, under an existing general engineering services contract, City Council
authorized the Mayor to execute an RH2 Engineering (RH2) task authorization for the purpose
of designing the 4th Street SE Stormwater Trunk Line Project. RH2 completed the design and
six (6) local contractors from the City’s MRSC-managed Small Works Roster were invited to
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submit bids for the above-mentioned project on August 6, 2020. KRCI submitted the lowest
responsive bid in the amount of $232,755. Subsequently, City Council awarded the
construction bid to KRCI on September 1, 2020 and construction started on September 21,
2020.
Proposed Change Order No. 1 allows KRCI to eliminate an existing dip in the eastbound travel
lane on 4th Street SE at S Kansas Loop. This pavement deficiency is adjacent to the proposed
trunk line trench. This extra work includes asphalt grinding, additional asphalt, and a water
valve adjustment. The estimated cost to repair the pavement deficiency is $8,400. Due to a
favorable construction bid, there are surplus Stormwater Utility funds available for this
additional work.
III. Recommended Action: Authorize Mayor Crawford to execute Change Order No. 1 associated
with the 4th Street SE Stormwater Trunk Line Project (Prj No 2020-01) in the amount of
$8,400.
IV. Exhibits: 4th Street SE Stormwater Trunk Line Project (Prj No 2020-01) Change Order No. 1
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
Original Contract = $232,755
Change Order 1 = $8,400
Total = $241,155
$100,000
$321,000 available *
* Estimated to have an
additional $221,000 of
surplus Stormwater
Utility funds
No
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Maria Holman, City Clerk
Subject: Lease agreement with Kelley Connect for City Hall main copier.
Date: 10/6/2020
I.Summary Title: The five-year lease for the main administrative office
copier terminates at the end of October 2020. City staff has reviewed
several options for replacement copiers. The recommendation is to
lease a City Hall copier Kyocera, TASKalafa 7353ci, with Kelley
Connect, a local vendor. The proposal is a five-year lease.
II.The current lease with Xerox costs $396.26 (Minimum monthly
payment excluding tax).
III.The proposed lease with Kelly Connect will cost $294.48 (Minimum
monthly payment excluding tax).
IV.Recommended Action: Motion to authorize the Mayor to sign the 5-
year lease agreement with Kelley Connect for the City Hall main
copier as presented.
V.Exhibits: Kelley Connect Sales Agreement, Maintenance Agreement
and Master Agreement.
a.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ $14,000 $
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Josh DeLay, Finance Director
Subject: Coronavirus Relief Funds (CRF) Contract
Date: October 6, 2020
I.Summary Title: A contract allowing the City of East Wenatchee to request reimbursement
from the Department of Commerce (Commerce) from the allocation of the Coronavirus
Relief Fund as created in section 5001 of H.R. 748, the Coronavirus Aid, Relief, and
Economic Security Act (“CARES Act”) for eligible expenditures not to exceed $616,950.
II.Background/History: These funds are provided by the Federal Government through the
State of Washington via Commerce for costs incurred due to the public health emergency
with respect to the Coronavirus Disease 2019 (COVID-19) during the period of March 1,
2020 through November 30, 2020.
This contract amends the original contract that City Council authorized on June 16, 2020,
and is amended as follows:
Contract amount has been increased by $205,650
Contract end date has been extended from October 31, 2020 to November 30,
2020
Final reimbursement request must be received by December 15, 2020
III.Recommended Action: Authorize Mayor Crawford to execute Contract number 20-6541C-
164, Amendment A with Commerce
IV.Exhibits: Commerce contract number 20-6541C-164 Amendment A
Financial Data:
Expenditure Required Amount Budgeted Appropriation
Required
$616,950 $0 $616,950
10/06/2020 City Council Agenda Packet
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Contract Number: 20-6541C-164
Amendment Number: A
Washington State Department of Commerce
Local Government Division
Community Capital Facilities Unit
Coronavirus Relief Fund for Local Governments
1. Contractor 2. Contractor Doing Business As (optional)
City of East Wenatchee
271 9th St NE
EAST WENATCHEE, Washington 98802-4438
3. Contractor Representative (only if updated) 4. COMMERCE Representative (only if updated)
Josh DeLay
Finance Director
(509) 886-6101
jdelay@eastwenatcheewa.gov
Connie Rivera
Project Manager
(360) 725-3088
Fax 360-586-5880
connie.rivera@commerce.wa.gov
PO Box 42525
1011 Plum St SE
Olympia, WA 98504-2525
5. Original Contract Amount
(and any previous amendments)
6. Amendment Amount 7. New Contract Amount
$411,300.00 $205,650.00 $616,950.00
8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date
Federal: X State: Other: N/A: Date of Execution November 30, 2020
11. Federal Funds (as applicable):
$616,950.00
Federal Agency:
US Dept. of the Treasury
CFDA Number:
21.019
12. Amendment Purpose:
To provide additional funding for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019
(COVID-19) during the period of March 1, 2020 thru November 30, 2020. Final invoices must be received by December 15, 2020.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms
of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date
and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract
Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment
“A” – Scope of Work, Attachment “B” – Budget & Invoicing, Attachment “C” – A-19 Certification, Attachment “D” – A-19
Activity Report. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between
COMMERCE and the Contractor. Any reference in the original Contract to the “Contract” shall mean the “Contract as Amended”.
FOR CONTRACTOR FOR COMMERCE
Jerrilea Crawford, Mayor
Date
Mark K. Barkley, Assistant Director, Local Government Div
Date
APPROVED AS TO FORM ONLY
Sandra Adix
Assistant Attorney General
3/20/2014
Date
10/06/2020 City Council Agenda Packet
Page 70 of 75
This Contract is amended as follows:
Contract amount has been increased by $205,650.00.
Contract end date has been extended from October 31, 2020 to November 30,
2020.
Final reimbursement request must be received by December 15, 2020.
ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE
AND EFFECT.
10/06/2020 City Council Agenda Packet
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1
Anna Graef
Subject:FW: Spectrum Pacific West, LLC ("SPECTRUM") Billing Update 9.30.2020
From: Trautmann, Cara <Cara.Trautmann@charter.com>
Sent: Wednesday, September 30, 2020 9:55 AM
Subject: Spectrum Pacific West, LLC ("SPECTRUM") Billing Update 9.30.2020
Spectrum West, LL is making its customers aware that effective on or after October 31, 2020, customer bill statement
dates and payment due dates will be changing. Customers are being notified of these changes via three separate message
tactics: (1) bill message, (2) bill advertisement insert, and (3) a follow up bill statement message. If customers use our
AutoPay feature, a customer’s payment date will be the same as the due date. If customers pay by credit card, the date
the credit card is charged may change in accordance with the customer’s new due date, so customers may need to make
adjustments with their financial institutions to account for the date changes.
If you have any questions about this change, please feel free to contact me at 360.258.5109 or via email at
stafford.strong@charter.com.
Sincerely,
Stafford Strong | Senior Manager, State Government Affairs ‐ Washington | O: 360‐258‐5109 | C: 360‐936‐0522
222 NE Park Plaza Drive, #231| Vancouver, WA 98684
E‐MAIL CONFIDENTIALITY NOTICE: The contents of this e‐mail message and any attachments are intended solely for the
addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of
this message or if this message has been addressed to you in error, please immediately alert the sender by reply e‐mail
and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use,
dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited.
The contents of this e‐mail message and
any attachments are intended solely for the
addressee(s) and may contain confidential
and/or legally privileged information. If you
are not the intended recipient of this message
or if this message has been addressed to you
in error, please immediately alert the sender
by reply e‐mail and then delete this message
and any attachments. If you are not the
10/06/2020 City Council Agenda Packet
Page 72 of 75
2
intended recipient, you are notified that
any use, dissemination, distribution, copying,
or storage of this message or any attachment
is strictly prohibited.
10/06/2020 City Council Agenda Packet
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Number of Investigated Incidents Additional Information
January 87 362
February 129 $6,640
March 104 1
Total 320 $0
$210
$450
$175
Investigations of Interest
3
0
0
2
Number of Animals Received
Dogs Cats Others
23 22 1
29 53 8
42 57 3
Return to Owner 23 7 0
8
1st Quarter - 2020
City of East Wenatchee - Quarterly Reports
Wenatchee Valley Animal Care & Control
1474 S Wenatchee Avenue
Wenatchee WA 98801
509-662-9577 Ext 1
Fax: 509-662-7612
Number of Phone Calls Received: 382
Citations Issued
Dangerous Dogs
Potentially Dangerous Dogs
Licenses Issued
License Fees
Impounded Pets
Impoud Fees
Boarding Fees
Redemption Fees
Vaccination Fees
Animal Bites
Trap Neuter Release
Owner Surrender
Stray
Adoption
Intake/Outcome
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Number of Investigated Incidents Additional Information
April 63 824
May 69 $14,937
June 63 0
Total 195 $0
$120
$300
$105
Investigations of Interest
3
0
0
1
Number of Animals Received
Dogs Cats Others
10 10 3
14 29 2
11 25 0
Return to Owner 16 1 0
1
Animal Bites
Trap Neuter Release
Owner Surrender
Stray
Adoption
Intake/Outcome
Number of Phone Calls Received: 429
Citations Issued
Dangerous Dogs
Potentially Dangerous Dogs
Licenses Issued
License Fees
Animals Impounded
Impoud Fees
Boarding Fees
Redemption Fees
Vaccination Fees
2nd Quarter - 2020
City of East Wenatchee - Quarterly Reports
Wenatchee Valley Animal Care & Control
1474 S Wenatchee Avenue
Wenatchee WA 98801
509-662-9577 Ext 1
Fax: 509-662-7612
10/06/2020 City Council Agenda Packet
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