HomeMy WebLinkAbout2018-11-13 - Wenatchee Valley Chamber of Commerce - General Agreements / General Service AgreementsHsu 12-31-7O?Lf
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Grant Agreement
Between
The City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
(509) 884-9515
And
Grantee
Wenatchee Valley Chamber of Commerce
Po Box 850
Wenatchee, WA 98807
c/o Jerri Barkley
Wenatchee Valley Chamber of Commerce
Grant Agreement
Page 1 of 2
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Grantee's Obligations.
a. In cooperation with Voortex Productions, Grantee will produce a
promotional video featuring Miss Veedol.
b. Grantee will acknowledge the City's contribution in the video.
2. The City's Obligations.
Within 30 days of receiving a copy of the completed video, the City will
reimburse the Grantee in the amount of $6,000.00.
3. Indemnification.
Grantee releases and shall defend, indemnify and hold harmless the City, its
elected officials, officers, employees, agents and volunteers for any and all
claims, demands, losses, negligent acts or omissions, and liabilities (including
costs and all attorney's fees) to or by any and all persons and entities,
including without limitation, their respective agents, licensees, or
representatives, arising from, resulting from, or connected with this
Agreement to the extent caused by the negligent acts, errors or omissions of
Grantee, its partners, shareholders, agents, employees, or by the Grantee's
breach of this Agreement.
CITY OF EAST WENTCHEE
Si
Steven C. La�� , Mayor
Date: I ZD I&
ATTEST: ����,� �. I-}t f�ij1�I.Gt.►�!
By:
Wenatchee Valley Chamber of Commerce
Grant Agreement
Page 2 of 2
WENATCHEE VALLEY CHAMBER OF
COMMERCE
Signature:
a
By Jerri Barkley.
Titlo/� rr Y'
Date: i , 1 t-1 , �
Federal Employee ID No.:91-0465430
Wenatchee Valley Chamber of Commerce
P.O. Box 850
Wenatchee, WA 98807
Invoice
Date Invoice #
10/9/2018 20031
CITY OF EAST WENATCHEE
B°I To OCT 16 2018
City of East Wenatchee
Teresa Allen RECEIVED
271 9th St. NE
East Wenatchee, WA 98802 By:
P.O. No. Terms
Due on receipt
Description
Qty
Rate
Amount
Voortex Productions - Miss Veedol Video
3,000.00
3,000.00
Voortex Productions - Miss Veedol Video
3,000.00
3,000.00
Total $6,000.00
One South Wenatchee Avenue, Wenatchee, WA 98801 1 Tel: (509) 662-2116 1 Fax: (509) 663-2022
Voortex Productions
PO Box 231
Cashmere, WA 98815 US
(509) 699-9763
aliciaCa)voortexproductions.com
voortexproductions.com
INVOICE
BILL TO
Jerri Barkley
Wenatchee Chamber of
Commerce
ACTIVITY
Payment 1 of 2
Miss Veedol Video Services Down Payment
J�
INVOICE # INV-000421
DATE 01 /01 /2018
DUE DATE 01/15/2018
TERMS Due on receipt
AMOUNT
3,000.00
-------------------- -- - -- ----------------------- -- ------------------------ - ---------------------------------------- .........................
BALANCE DUE $3y000.00
Voortex Productions
PO Box 231
Cashmere, WA 98815 US
(509) 699-9763
aliciapa voortexproductions.com
voortexproductions.com
INVOICE
BILL TO
Jerri Barkley
Wenatchee Chamber of
Commerce
Payment 2 of 2
Miss Veedol Video services
BALANCE DUE
boa �-
INVOICE # INV-000422
DATE 10/01 /2018
DUE DATE 10/15/2018
TERMS Due on receipt
AMOUNT
3,000.00
$3,000.00
To: Jerri Barkley <jerri@wenatchee.org>
Subject: City of East Wenatchee: Application for Tourism Promotion Grant
A new entry to a form/survey has been submitted.
Form Name: Application for Tourism Promotion Grant
Date & Time: 03/07/2018 12:15 p.m.
Response #: 7
Submitter ID: 2795
IP address: 206.130.140.42
Time to complete: 8 min. , 10 sec.
Survey Details
[S]: This question is marked as sensitive, answers to sensitive questions are not sent by email.
Page 1
The general guidelines are:
1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee Activities or
organizations and must comply with the requirements of RCW 67.28.1816, attached at the end of the application.
2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's image and goals.
3. An activity must be of general community interest or value.
4. Unless approved by the City, admission to or participation in an activity must be "free of charge."
S. A grant recipient must provide full financial statements for the organization; and budget and actual financial
statements for the activity submitted for funding.
6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in competition with other
East Wenatchee events, activities, or organizations.
7. A funded activity or program must obtain all legally required permits, licenses, insurance and approvals before City
funds will be released.
8. A grant recipient must submit a written report of the results of the activity within 14 days of its completion. The
report must include information describing the actual number of people traveling for business or pleasure on a trip:
8.1. Away from their place of residence or business and staying overnight in paid accommodations;
8.2. To place 50 miles or more from their place of residence or business for the day or staying overnight; or
8.3. From another country or state outside of their place of residence or their business.
9. A funded recipient, activity, or program must acknowledge the City contribution in formal promotional materials and
efforts (i.e. logo, etc.)
10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants.
Page 2
1. Amount of Lodging Tax Request:
$ 6,000.00
2. Organization/Agency Information:
Name Jerri Barkley
Federal Tax ID Number: 91-0465430
Type of Organization Wenatchee Valley Chamber of Commerce
(Sole Proprietor,
Partnership, etc)
3. Activity Information:
Name
Date of Activity:
4. Contact Information:
Name
Title
Phone
Email Address
Street Address
City
State
Zip Code
Miss Veedol Video Story Phase 1
summer 2018
Jerri Barkley
Marketing
(509) 662-2116
jerri@wenatchee.org
137 N Wenatchee Avenue Suite 101
Wenatchee
Washington
98801
S. Check all service categories that apply to this application:
[x] Tourism Promotion/Marketing
Page 3
SECTION I - General Information
6. Is this a new activity? If no, how many years has this activity existed?
[x] Yes
7. Are you requesting/using other City funds for this activity?
[x] Yes
S. What is the proposed location of activity?
3
The Wenatchee Valley Chamber of Commerce is working with Voortex Productions on completing two film documentaries
that will tell the story of Miss Veedol. Footage of Miss Veedol in flight and at Pangborn Airport, Spirit of Wenatchee has
taken place but additional footage needs to be captured of the story tellers involved in the Spirit of Wenatchee. The footage
will be taken mostly in East Wenatchee for Phase 1 and Phase 2 will be Misawa.
9. Please provide a short description of the activity:
The Wenatchee Valley Chamber of Commerce is working with Voortex Productions on completing two film documentaries
that will tell the story of Miss Veedol. Footage that has been captured during the filming of the "We are Wenatchee" series
will be used in conjunction with additional footage to complete the phase 1 or Wenatchee story. It is hoped that this initial
film will spark the interest of larger sponsors and interested organizations such as the Museum of Flight and National
Geographic. Phase 2 will include the Misawa part of the story and we hope to complete that in 2019.
10. Please describe the prior success of your activity:
The "We are Wenatchee" series videos were produced and filmed by Voortex Productions. Those videos have been
embedded in hundreds of websites in over 85 countries. The cost associated with these projects, including the Miss Veedol
project has been discounted as Charley Voorhis is passionate about our area and our stories.
11. Please describe your target audience:
Our targeted audience is first the community, then the residents of Washington State, expanding then to national and
international audiences interested in stories of epic achievement. This is a story that we would like to help bring to more
people.
12. Please describe how you will promote lodging establishments, restaurants, and businesses located in the City of East
Wenatchee:
The promotion of local lodging and dining establishments as well as other services in East Wenatchee will be the direct
result of driving increased traffic to the websites that will contain the video as well as the local events that highlight Miss
Veedol.. The Miss Veedol video will be available to view on the East Wenatchee site, the Visit Wenatchee site,, the Spirit of
Wenatchee site and the Wenatchee Valley Museum site. All should be able to offer statistics of views and clicks.
Page 4
13. [S]
Please upload an itemized budget for the proposed event. Please highlight the budget items you would like the City to
reimburse you for.
14, What organization and staffing do you have to support this activity?
Voortex Productions will be producing the video and the funding requested will be paid to them. Terri Barkley at the
Wenatchee Valley Chamber of Commerce will be the staff member working on the project.
Page 5
15. Does your organization have a current City of East Wenatchee Business License? Note: A grant recipient must obtain a
business license. Business license information can be found on the City's website under the Business tab on its
homepage.
(o) No
16. fully describe the activity. Expand your activity summary from question #4 to address such issues as: what it is you wish
to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the
project. If you are requesting funds for a specific portion of a larger project, please indicate, but focus your response on
the element for which you are requesting funding.
The Phase 1 video for Miss Veedol could be tied to the 2018 Wings and Wheels Festival and support the new Miss Veedol
park project. Increased awareness for this unique community asset opens doors for other fundraising efforts that would
allow the replica the necessary fuel funding needed to travel to out of the area air shows. Experiential components to the
Wings and Wheels Festival could be added to allow for a better and true understanding of the courage it took to walk on the
wing or drop the landing gear and land the plane or what does it actually look like outside the cockpit over the Pacific Ocean
at night and how could they ascertain where they were n the year 1931. it is our hope that this is a two phase project with
partnership from East Wenatchee for the Misawa part of the story.
17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity.
Currently Miss Veedol is listed on the new visitwenatchee.com website under "unique assets". Miss Veedol is on the cover
of this years Visitor guide, postcards have been created and our 2018 Wenatchee Valley Membership plaque will feature
Miss Veedol. Our new Visitor Center welcomes visitors with a large window graphic of Miss Veedol as well. The launch of the
video will be promoted on the home page of our website, the East Wenatchee website, The Spirit of Wenatchee and the
Wenatchee Valley Museum with the debut planned at Wings and Wheels and a partnering promotion there. Social Media
will also be used to engage folks to click on and watch the epic story.
Page 6
SECTION 11- State Required Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging
tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure
Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion
activities. Please provide estimates for the following information:
18. The estimated number of participants who will attend in each of the following categories:
Overaill attendance at
n/a
the event/activity:
Number of people who
n/a
will travel more than 50
miles to attend your
event/activity:
Number of people who
n/a
will travel from another
state or country to attend
your event/activity:
Number of people who
n/a
will travel more than 50
miles to attend your
event/activity and who
will stay overnight in the
Wenatchee Valley:
Of the people staying
n/a
overnight, the number of
people who will stay in
paid accommodations:
Number of paid lodging
n/a
room nights resulting
from your proposed
event/activity:
At an average daily rate n/a
of $82, my paid room
lodging impact is:
19. Please explain how you calculated the above estimates?
The measure of this activity can be better measured when we are actually able to share reporting data with East Wenatchee
and they with the Chamber, as available. At this time the Wenatchee TPA and LTAC are in favor of this promotion and have
contributed to it. It will continue to get easier to flush out the contribution of this promotion when the new hotel is on line.
We will be able to measure the activity to each website and tell where the people are coming from that click to watch. We
will also be able to measure activity at events such as Wings and Wheels by doing a simple "enter to win" or informal survey
work.
20. How will your organization collect and verify the above information for your activity. (e.g. surveys, registrations, ticket
sales, hotel rooms, Expenditure Report Worksheet will be required for funded reimbursement. The City must report this
information to the Washington State Legislature's Joint Legislative Audit and Review Committee.
We will work with the City of East Wenatchee to meet the requirements . Surveys, hotel stays and ticket sales can be
incorporated throughout the year as the opportunities present themselves.
Page 7
SECTION III - Lodging Tax Funding Evaluation Criteria
State law defines promoting tourism as: "activities and expenditures designed to increase tourism, including but not
limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and
operations of special events and festivals designed to attract tourists."
21. Lodging tax funding Criteria (check the boxes that apply):
[x] Must meet the definition for tourism promotion as stated above.
[x] Promotes a positive image for the City.
[x] Promotes the City as a destination place.
[x] Attracts visitors, builds new audiences, and encourages tourist expansion.
[x] Increases awareness of the City's amenities, history, facilities, and natural environment.
[x] Supports regional tourism planning.
22. Benefit to the community:
[x] This activity benefits the citizens of East Wenatchee
[x] This activity benefits the overall community, rather than specific segment or interest.
23. Innovation:
[x] The activity is unusal or unique.
[x] It moves an existing program in a new direction.
24. Community support
[x] The activity has broad -based community appeal or support.
[x] There is evidence of need for this activity in the City.
25. Evidence of partnership:
[x] The activity exhibits a degree of partnership.
[x] There is volunteer involvement, inter -jurisdictional, corporate, business and/or civic organization support.
26. Other funding sources:
(o) There are multiple revenue sources to support this activity.
27. Previous and replacement funding:
(o) The funding request is for a new activity or to continue or expand on -going activity.
28. Scale of project,
(o) The activity is of a scale suitable for this funding program.
29. Indicate below how your project meets the above Lodging Tax Funding Criteria:
Provides exposure, promotes a positive City image, has support of those in the hospitality industry, showcases one of the
larges unique assets of East Wenatchee and elevates the Miss Veedol story by making it more accessible to others.
Page 8
SECTION IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and
will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state
reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional
material.
I understand the Washington State limitations place on use of Lodging Tax, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City. 1 understand use of funds is subject to
audit by State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the Washington State public
Records Act, RCW 42.56, and that the application will be discussed in meetings of the Lodging Tax Advisory Committee
that are open to the public under RCW 42.30.
I understand:
• I am proposing a tourism -related service. If awarded, y organization will enter into a Municipal Services
Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will
name the City as an additional insured and in the policy will be in an amount to be determined by the City.
• The City will only reimburse those costs actually incurred by my organization/agency. Reimbursement only
occurs after the service is rendered and after I submit a signed Request for Rimbursement documentation with
the Request.
My organization/agency will submit a report documenting the economic impact results in a format determinded
by the City.
30. Signature of Applicant
Signature (Please type in Jerri Barkley
name):
From: Dan White (mailto:DWhite@east-wenatchee.com)
Sent: Tuesday, December 12, 2017 11:05 AM
To: Steve Lacy <SLacv@east-wenatchee.com>; Brent Schmitten <Brent@mrandsins.com>; Daralyn Irby
<eastwenatcheecedarsinn@gmail.com>; iackcass@nwi.net; Jason Fonville (iason@aggrowersales.com)
<iason@aggrowersales.com>; Jerrilea Crawford <Jerrilea@wenatchee.org>; Kirk Mayer (kdmac4@nwi.net)
<kdmac4@nwi.net>; Marlin Lannoye <lannoye374@charter.net>; Michael Machado <michael.machado@usbank.com>;
Paul Preston (pdivadp@aol.com) <pdivadp@aol.com>; Sally Brawley <SBrawley@eastmontparks.com>; Vickie Sullivan
<vsullivan@bannerbank.com>
Cc: Brooke Black <BBlack@east-wenatchee.com>; Jerri Barkley <ierri@wenatchee.org>
Subject: RE: Recap of the December 11th 2017 EWEB Meeting
PS, what I did not say in the recap is that after Jerri, Pat, and Charlie left the meeting the board discussed the
request. After the discussion they voted to recommend that the city council approves the $6,000 request. Also when
asked, Jerri assured our board that the City of Wenatchee would also give the same amount of money to this
project. Sorry for not including this in the recap. Dan
From: Dan White
Sent: Tuesday, December 12, 2017 10:26 AM
To: Steve Lacy (slacy@east-wenatchee.com) <slacv@east-wenatchee.com>; Brent Schmitten <Brent@mrandsins.com>;
Daralyn Irby <eastwenatcheecedarsinn@gmail.com>; iackcass@nwi.net; Jason Fonville (iason@aggrowersales.com)
<iason@aggrowersales.com>; Jerrilea Crawford <Jerrilea@wenatchee.org>; Kirk Mayer (kdmac4@nwi.net)
<kdmac4@nwi.net>; 'Marlin Lannoye' <lannove374@charter.net>; Michael Machado
<michael.machado@usbank.com>; Paul Preston (pdivadp@aol.com) <pdivadp@aol.com>; 'Sally Brawley'
<SBrawley@eastmontparks.com>; 'Vickie Sullivan' <vsullivan@bannerbank.com>
Cc: Brooke Black <BBlack@east-wenatchee.com>; 'Jerri Barkley' <ierri@wenatchee.org>
Subject: Recap of the December 11th 2017 EWEB Meeting
Board members, Please let me know if anything should be changed or added. Thanks, Dan
Page 9
RCW 67.28.1816
Lodging tax -- Tourism promotion
(1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention
and visitors bureau or destination marketing organization for:
(a) Tourism marketing;
(b) The marketing and operations of special events and festivals designed to attract tourists; (C) Supporting the
operations and capital expenditures of tourism -related facilities owned or operated by a municipality or a public facilities
district created under chapters 36.100 RCW; or
(d) Supporting the operations of tourism -related facilities owned or operated by non profit organizations described under
26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as amended.
(2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this chapter must provide the
municipality to which they are applying estimates of how any moneys received will result in increases in the number of
people traveling for business or pleasure on a trip:
(i) Away from their place of residence or business and staying overnight in paid accommodations;
(ii) To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or
(iii) From another country or state outside of their place of residence or their business.
(b)(i) In a municipality with a population of five thousand or more, applicants applying for use of revenues in this chapter
must submit their applications and estimates described under (a) of this subsection to the local lodging tax advisory
committee.
(ii) The local lodging tax advisory committee must select the candidates from amongst the applicants applying for use of
revenues in this chapter and provide al list of such candidates and recommended municipality may choose only
recipients from the list of candidates and recommended amounts provided by the local lodging tax advisory committee.
(c)(i) All recipients must submit a report to the municipality describing the actual number of people traveling for business
or pleasure on a trip:
(A) Away from their place of residence or business and staying overnight in paid accommodations;
(B) To a place fifty miles or more one way form their place of residence or business for the day or staying overnight; or
(C) From another country or state outside of their place of residence or their business. A municipality receiving a report
must; Make such report available to the local legislative body and the public; and furnish copies of the report to the joint
legislative audit and review committee and members of the local lodging tax advisory committee.
(ii) The joint legislative audit and review committee must on a biennial basis report to the economic development
committees of the legislature on the use of lodging tax revenues by municipalities. Reporting under this subsection must
begin in calendar year 2015.
(d) This section does not apply to the revenues of any lodging tax authorized under this chapter imposed by a county
with a population of one million five hundred thousand or more.
Thank you,
City ofEast Wenatchee
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