HomeMy WebLinkAbout2019-07-02 - Wenatchee Valley Chamber of Commerce - General Agreements / General Service AgreementsGrant Agreement
Between
The City of East Wenatchee
(the City)
2719th St. NE
East Wenatchee, WA 98802
(509) 884-9515
Grantee
Wenatchee Valley Chamber of Commerce
(WVCC)
PO Box 850
Wenatchee, WA 98807
c/o Shiloh Burgess, (509) 662-2116
Page 1 of 4
1. This Agreement is made by The City of East Wenatchee, a
Washington Municipal Corporation (hereafter the "City") and the
Wenatchee Valley Chamber of Commerce, a Washington Nonprofit
Corporation (hereafter the"Grantee"). It is hereby mutually agreed that the
City shall pay certain funds to the Grantee, and the Grantee shall render
certain services to the City, on the following terms and conditions as set
forth below.
Grantee's Obligations. Grantee will:
a. Complete Phase II of the Miss Veedol video, in cooperation with
Voortex Productions.
b. Promote tourism and recreation in East Wenatchee as part of the
Visit Wenatchee marketing plan and KW Media buy for 2019.
c. Make reports to the East Wenatchee Events Board in July,
September and December on the impact of promotion activities in
East Wenatchee and the Wenatchee MSA. These reports may
include, but are not limited to, hotel occupancy, marketing
campaign efforts, website analytics, industry trends, and event
development/outcomes.
d. Provide a written report to the City's Finance Department by
January 31, 202o documenting how Grant funds were used for
tourism promotion as defined in RCW 67.28.080; from July 1 to
December 31, 2019. The report shall include the reporting
necessary for the Washington State Joint Legislative Audit and
Review Committee.
e. Make a presentation to the East Wenatchee City Council on the
impact of 2019 tourism activities in East Wenatchee and the
Wenatchee MSA. This presentation shall cover the period July 1,
2019 through December 31, 2019, and the presentation shall be
made before March 1, 2020. This presentation may include, but is
not limited to, hotel occupancy, marketing campaign efforts,
website analytics, industry trends, and event
development/ outcomes.
f. Publicize the partnership between the City and the WVCC for the
purpose of growing the tourism industry in East Wenatchee and
the Wenatchee MSA. This may include, but is not limited to:
i. Press release to local media
I Editorial content in WVCC publications (i.e. newsletter,
blog, etc.)
iii. Announcement on social media
Page 2 of 4
2. The City's Obligations. City will:
a. Within 3o days of receiving a copy of the contract between Voortex
Production and the Grantee for the production of Phase II of the
Miss Veedol Video, the city shall reimburse the Grantee for
production cost paid to date not to exceed $10,000. The Grantee
will receive final payment not to exceed $5000 within 3o days of
the video being completed and final project invoice submitted.
b. The City shall pay to the Grantee a total of $45,000.00. This shall
be paid in three (3) equal installments of $15,000.0o each
(allocated as $10,000.0o for tourism promotion activities and
services, and $5,000.00 for sports tourism activities and services).
The installments shall be due within 3o days of the delivery of each
report to the East Wenatchee Events Board in July, September and
December of 2019. These activities must be a qualifying expense
for reimbursement under RCW Chapter 67.28.
3. Indemnification. Grantee releases and shall defend, indemnify and
hold harmless the City, its elected officials, officers, employees, agents and
volunteers for any and all claims, demands, losses, negligent acts or
omissions, and liabilities (including costs and all attorney's fees) to or by
any and all persons and entities, including without limitation, their
respective agents, licensees, or representatives, arising from, resulting
from, or connected with this Agreement to the extent caused by the
negligent acts, errors or omissions of Grantee, its partners, shareholders,
agents, employees, or by the Grantee's breach of this Agreement.
4. No Discrimination. Grantee ensures that it will not discriminate
against any employee or applicant for employment in violation of RCW
49.60.180 or other applicable law prohibiting discrimination, unless based
upon a bona fide occupational qualification as provided in RCW 49.60.180
or as otherwise permitted by other applicable law. Further, Grantee will not
commit an act which violates RCW 40.60.215 or other applicable law
prohibiting discrimination.
Page 3 of 4
Date: 12. 1 Z D I l
ATTEST:
City Clerk Maria Holman
Page 4 of 4
WENATCHEE VALLEY CHAMBER OF COMMERCE
Signatur :
By Shiloh Burgess, Executi irector
Date:
Federal Employee ID No.: 91-0465430