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City Council Workshop
ZOOM Meeting
East Wenatchee City Hall
271 9th St. NE
East Wenatchee, WA 98802
AGENDA
Thursday, September 10, 2020, 5:30 PM
Please note, this agenda also serves as the special meeting notice pursuant to RCW 42.30.080. Due to
the Governor’s Proclamation 20-28 related to the COVID-19 emergency and open public meetings, this
meeting is being held remotely.
Phone-in Option for the open meeting: call, US: +1 253 215 8782 or +1 669 900 6833 or +1 346 248
7799 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099. Webinar ID: 839 6226 2703
____________________________________________________________
1. Truck Route Discussion – Tom Wachholder
2. Fleet Management, ER&R update – Tom Wachholder
3. Misc. Councilmembers.
4. Adjournment.
CITY OF EAST WENATCHEE
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-9515 • FAX (509) 884-6233
CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9th Street NE * East Wenatchee, WA 98802
Phone 509.884.1824 * Fax 509.884.6233
twachholder@eastwenatcheewa.gov
MEMORANDUM
To: City Council and Mayor Crawford
From: Tom Wachholder, Project Development Manager
Date: September 3, 2020
Subject: Truck Routes and Freight Study
This memorandum provides background information on the designation of truck routes within
the City of East Wenatchee and summarizes the 2014 Wenatchee Valley Urbanized Area
Freight Study.
Truck Routes
On November 28, 2017, the City Council adopted Ordinance 2017-19 establishing East
Wenatchee Municipal Code (EWMC) Chapter 10.64, which designated truck routes through
the City. The intent of designating truck routes was to prevent potential damage to City streets
resulting from commercial vehicle traffic (e.g., heavy trucks) traveling on substandard streets.
Substandard streets are characterized by not being constructed to withstand commercial vehicle
traffic resulting from either inadequate subgrade materials or deficient pavement thicknesses.
EWMC Chapter 10.64 initially designated SR 28 and Grant Road as the truck routes. As a
result, Chapter 10.64 EWMC prohibits vehicles with a gross vehicle weight rating exceeding
26,000 pounds from operating on non-designated streets. However, several exceptions were
established:
a. Operation on Street of Destination. The operation of a truck upon any street
where necessary to the conduct of business at a destination point, provided
streets upon which such traffic is permitted are used until reaching the
intersection nearest the destination point;
b. Perishable Commodities. The operation of a truck while transporting a perishable
commodity;
c. Government Vehicles. The operation of a truck owned and operated by a
government agency;
Truck Routes Memorandum
September 3, 2020
Page 2 of 2
d. Emergency Vehicles. The operation of an emergency vehicle upon any street in
the city;
e. Public Utilities. The operation of a truck owned or operated by the city, public
utilities, any contractor or materialman, while engaged in the repair, maintenance
or construction of streets, street improvements, or street utilities within the city;
f. Recreational Vehicles. The operation of a recreational vehicle including a motor
home, a camper, or a travel trailer;
g. Solid Waste. The operation of a truck while engaged in the collection of solid
waste within the city; or
h. Detoured Trucks. The operation of a truck upon any officially established detour.
Following the November 28, 2017 adoption of Ordinance 2017-19 (designating truck routes),
transporters of wheat attended several City Council meetings expressing concerns regarding
the designated truck routes. The typical haul route utilized by wheat transporters originating
from the Badger Mountain area is Badger Mountain Road, Eastmont Avenue, and 9th Street
NE, ultimately crossing the George Sellar Bridge and delivering wheat to the Wenatchee-based
distribution center. According to the designated truck routes, the above-mentioned wheat
transporters, after descending Badger Mountain Road, are required to backtrack north along
Eastmont Avenue to southbound SR 28, ultimately adding several trip miles. On August 14,
2018, City Council amended Ordinance 2017-19 to establish a supporting truck route for
commercial vehicles transporting agricultural commodities entering the City from the north.
The supporting truck route connects to the designated SR 28 truck route by way of Eastmont
Avenue and 9th Street NE (Exhibit A).
Freight Study
In 2014, the Wenatchee Valley Transportation Council (now known as the Chelan-Douglas
Transportation Council [CDTC]) facilitated a freight study (Wenatchee Valley Urbanized Area
Freight Study) for the Wenatchee Valley. The study objective was based on a local
agency/CDTC collective decision that a “…systematic approach was needed for addressing
freight mobility issues in the region. The Metropolitan Transportation Plan (MTP) and local
agency Comprehensive Plans provide some discussion and policy direction to improve truck
freight, but there is no region-wide plan or priorities.” The above-mentioned study
recommended Eastmont Avenue, Highline Drive, and 3rd Street SE all being part of a freight
route associated with the City of East Wenatchee. In addition, the study recommended Valley
Mall Parkway, 9th Street NE, 5th Street NE, 6th Street NE, and 4th Street SE all being part of a
supporting freight system (Exhibit B).
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Freight Classification
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CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9th Street NE * East Wenatchee, WA 98802
Phone 509.884.1829 * Fax 509.884.6233
twachholder@eastwenatcheewa.gov
MEMORANDUM
To: City Council and Mayor Crawford
From: Tom Wachholder, Project Development Manager
Date: September 8, 2020
Subject: Equipment Rental and Revolving (ER&R) Fund
This memorandum provides background information on Equipment Rental and Revolving
(ER&R) fund requirements applicable to the City of East Wenatchee (City). According to the
Office of the Washington State Auditor’s BARS Cash Manual, ER&R funds are:
“…established to provide equipment rental services within a local government. [ER&R funds]
increase government efficiency by giving the government a way to allow expensive equipment
and supplies to, in essence, be rented to the government’s various departments. ER&R funds
are internal service funds and should operate on a cost reimbursement basis (without
generating a profit). Their rental equipment can include items such as computers, police and
fire vehicles, heavy road equipment and specialized high voltage equipment.”
RCW 35.21.088
According to RCW 35.21.088, cities with populations over 8,000 are legally required to have
an ER&R fund for operating street departments. However, best practices expand ER&R funds
to provide services to other departments including Public Works admin, Stormwater Utility,
and Police.
Rate Setting
Equipment rental rates are established based on information regarding historical cost, purchase
date, expected life, and anticipated replacement cost. City vehicle/equipment replacement
programs are developed (Exhibits A-C) and will be enhanced over time. For example, the
City’s ER&R program is currently based on replacement cost. Eventually, integrating historic
maintenance and fund operation costs will enhance the program in terms of increasing fund
sustainability.
ER&R Memorandum
September 8, 2020
Page 2 of 2
City Vehicle/Equipment Replacement Programs
To satisfy 35.21.088 RCW and adhere to best practices, the City’s Public Works Department
established initial vehicle replacement programs. These vehicle replacement programs were
developed through collaboration amongst applicable departments (Finance, Street, and Police).
Due to starting vehicle replacement programs from the scratch, there are substantial costs
associated with funding deferred rental payments. These deferred rental payments are referred
to as “seed money.” Seed monies are necessary to replace vehicles that have reached the end of
their useful life within the near-term. Once seed money is no longer necessary, vehicle
replacement programs will be self-sustaining.
Police Department
The Police Department has 20 active vehicles in their fleet. Sixteen (16) patrol and four (4)
administrative vehicles. The current vehicle replacement program associated with the Police
Department is characterized by establishing a useful life of seven (7) years for patrol cars (e.g.,
Officers, Sergeants) and nine (9) years for administrative cars (e.g., Chief, Detectives). Exhibit
A outlines the Police Department vehicle replacement program.
Street Department
The Street Department has the most complex and costly vehicle replacement program (Exhibit
B). The useful life for each vehicle was established by the Street Manager on a case by case
basis due to wide age ranges among the fleet. Typically, based on consulting comparable
agencies, pickup trucks have a useful life of 15 years, dump trucks/snowplows 20 years, and
specialty equipment varies based on usage.
Stormwater Utility
The Stormwater Utility has three (3) vehicles in its fleet, two (2) street sweepers and one (1)
administrative vehicle. Exhibit C outlines the vehicle replacement program for the Stormwater Utility.
Car Number Make Model
7/2020
Miles Year Life EOL Purchase $Salvage Inflation Replacement
2021
Replacement
Rate/Mo 2021 Exp 2022 Exp 2023 Exp 2024 Exp 2025 Exp 2026 Exp 2027 Exp 2028 Exp 2029 Exp
10-P1 Ford Expedition 85,000 2010 13 2023 40,000.00$ 2,000.00$ 1.03 56,741.35$ 363.73$ Inflation 45,829.55$
13-P1 Ford Taurus 74,000 2013 8 2021 44,000.00$ 1,500.00$ 1.03 54,237.88$ -$ 1.03 54,237.88$
14-P1 Ford Explorer Utility 74,500 2014 7 2021 45,250.00$ 5,000.00$ 1.03 50,651.79$ -$ 50,651.79$
14-P2 Ford Explorer Utility 85,500 2014 7 2021 45,250.00$ 5,000.00$ 1.03 50,651.79$ -$ 50,651.79$
15-P1 Ford Explorer Utility 85,000 2015 7 2022 46,562.00$ 5,000.00$ 1.03 52,265.39$ 622.21$ 41,065.66$
15-P2 Ford Explorer Utility 40,000 2015 7 2022 46,562.00$ 5,000.00$ 1.03 52,265.39$ 622.21$ 41,065.66$
15-P3 Ford Explorer Utility 81,000 2015 7 2022 46,562.00$ 5,000.00$ 1.03 52,265.39$ 622.21$ 41,065.66$
16-P1 Ford Explorer Utility 44,000 2016 7 2023 47,958.00$ 5,000.00$ 1.03 53,982.29$ 642.65$ 34,702.90$
16-P2 Ford Explorer Utility 52,000 2016 7 2023 47,958.00$ 5,000.00$ 1.03 53,982.29$ 642.65$ 34,702.90$
16-P3 Ford Explorer Utility 30,000 2016 9 2025 46,500.00$ 5,000.00$ 1.03 55,671.95$ 515.48$ 27,835.98$
16-P4 Ford Explorer Utility 30,000 2016 9 2025 47,958.00$ 5,000.00$ 1.03 57,574.31$ 533.10$ 28,787.16$
17-P1 Ford Explorer Utility 37,000 2017 7 2024 49,400.00$ 5,000.00$ 1.03 55,755.77$ 663.76$ 27,877.88$
17-P2 Ford Explorer Utility 30,000 2017 7 2024 49,400.00$ 5,000.00$ 1.03 55,755.77$ 663.76$ 27,877.88$
18-P1 Ford Explorer Utility 30,100 2018 7 2025 50,895.00$ 5,000.00$ 1.03 57,594.43$ 685.65$ 20,569.44$
18-P2 Ford Explorer Utility 28,000 2018 7 2025 50,895.00$ 5,000.00$ 1.03 57,594.43$ 685.65$ 20,569.44$
19-P1 Chev Tahoe 15,000 2019 7 2026 65,000.00$ 5,000.00$ 1.03 74,941.80$ 892.16$ 16,058.96$
19-P2 Chev Tahoe 8,000 2019 7 2026 65,000.00$ 5,000.00$ 1.03 74,941.80$ 892.16$ 16,058.96$
20-P1 Ford Explorer Utility 3,000 2020 9 2029 53,000.00$ 5,000.00$ 1.03 64,152.98$ 594.01$ -$
20-P2 Ford Explorer Utility 500 2020 7 2027 53,977.00$ 5,000.00$ 1.03 61,384.90$ 730.77$ -$
20-P3 Ford Explorer Utility-Hybrid 0 2020 7 2027 56,777.00$ 5,000.00$ 1.03 64,828.55$ 771.77$ -$
Replaces Monthly RR
13-P1 Ford Explorer Utility 2021 7 2028 54,237.88$ 5,000.00$ 1.03 61,705.76$ 734.59$
14-P1 Ford Explorer Utility 2021 7 2028 50,651.79$ 5,000.00$ 1.03 57,295.32$ 682.09$
14-P2 Ford Explorer Utility 2021 7 2028 50,651.79$ 5,000.00$ 1.03 57,295.32$ 682.09$
Year Annual RR Annual Seed 155,541.47$ 123,196.98$ 115,235.35$ 55,755.77$ 97,762.01$ 32,117.91$
15-P1 Ford Explorer Utility 2022 7 2029 52,265.39$ 5,000.00$ 1.03 59,279.83$ 705.71$ 2021 133,726.92$ Seed + Annual RR 301,860.98$ 283,612.19$ 279,865.00$ 211,630.52$ 269,875.35$ 208,874.11$ 173,090.05$
15-P2 Ford Explorer Utility 2022 7 2029 52,265.39$ 5,000.00$ 1.03 59,279.83$ 705.71$ 2022 160,415.21$
15-P3 Ford Explorer Utility 2022 7 2029 52,265.39$ 5,000.00$ 1.03 59,279.83$ 705.71$ 2023 164,629.65$
2024 155,874.75$
16-P1 Ford Explorer Utility 2023 7 2030 53,982.29$ 5,000.00$ 1.03 61,391.41$ 730.85$ 2025 172,113.34$
16-P2 Ford Explorer Utility 2023 7 2030 53,982.29$ 5,000.00$ 1.03 61,391.41$ 730.85$ 2026 176,756.19$
10-P1 Ford Explorer Utility 2023 9 2032 56,741.35$ 5,000.00$ 1.03 69,034.59$ 639.21$ 2027 173,090.05$
17-P1 Ford Explorer Utility 2024 7 2031 55,755.77$ 5,000.00$ 1.03 63,572.56$ 756.82$
17-P2 Ford Explorer Utility 2024 7 2031 55,755.77$ 5,000.00$ 1.03 63,572.56$ 756.82$
16-P3 Ford Explorer Utility 2025 9 2034 55,671.95$ 5,000.00$ 1.03 67,639.27$ 626.29$
16-P4 Ford Explorer Utility 2025 9 2034 57,574.31$ 5,000.00$ 1.03 70,121.42$ 649.27$
18-P1 Ford Explorer Utility 2025 7 2032 57,594.43$ 5,000.00$ 1.03 65,833.88$ 783.74$
18-P2 Ford Explorer Utility 2025 7 2032 57,594.43$ 5,000.00$ 1.03 65,833.88$ 783.74$
19-P1 Chev Tahoe 2026 7 2033 74,941.80$ 5,000.00$ 1.03 87,168.96$ 1,037.73$
19-P2 Chev Tahoe 2026 7 2033 74,941.80$ 1.03 92,168.96$ 1,097.25$
20-P2 Ford Explorer Utility 2027 7 2034 61,384.90$ 5,000.00$ 1.03 70,495.69$ 839.23$
20-P3 Ford Explorer Utility - Hyb 2027 7 2034 64,828.55$ 5,000.00$ 1.03 74,730.94$ 889.65$
20-P1 Ford Explorer Utility 2029 9 2038 64,152.98$ 5,000.00$ 1.03 78,705.09$ 728.75$
Other Vehicles 2020 Ford Utitlity
03-P1 Ford Expedition 2003 Surplus?53,977.00$
17-P3 Ford Explorer Utility 2017 Totaled
05-P1 Chev Trailblazer 2005 Surplus?2020 Ford Utiltiy Hybrid
07-P1 Jeep Commander 2007 Surplus?56,777.00$
06-P1
Harley
Davidson M/C 2006 Surplus?
2019 Tahoe
65,000.00$ Need to confirm
2020 Ford Utility - ADMIN
53,000.00$ Need to confirm this amount (Chief's car)
Utility Box
$2,300
Veh Number Make Model 7/2020 Miles Year Life EOL Purchase $Salvage Inflation Replacement
Replacement
Rate/Mo 2021 Exp 2022 Exp 2023 Exp 2024 Exp 2025 Exp 2026 Exp 2027 Exp 2028 Exp
13 International S1954 Dump Truck 1987 35 2022 77,500.00$ 5,000.00$ 1.03 213,074.34$ 507.32$ Inflation 203,942.58$
14 International S1900 Plow Truck 1985 36 2021 73,500.00$ 5,000.00$ 1.03 208,023.46$ -$ 1.03 208,023.46$
17 Chevrolet K-2500 Pickup 2003 20 2023 21,000.00$ 6,500.00$ 1.03 31,428.34$ 130.95$ 27,499.79$
20 Chevrolet S-10 Pickup 1998 25 2023 15,000.00$ 1,000.00$ 1.03 30,406.67$ 101.36$ 27,366.00$
7 Sterling Dump Truck 1999 30 2029 109,750.00$ 5,000.00$ 1.03 261,392.06$ 726.09$
10 Chevrolet C3500 Boom Truck 1994 30 2024 75,000.00$ 1,000.00$ 1.03 181,044.69$ 502.90$ 159,922.81$
18 Chevrolet C3500 Sign Truck 1994 30 2024 25,000.00$ 5,000.00$ 1.03 55,681.56$ 154.67$ 49,185.38$
3 Caterpillar 920 Wheel Loader 1984 39 2023 48,000.00$ 1,000.00$ 1.03 151,017.30$ 322.69$ 141,336.70$
9 Sterling Dump Truck 2000 30 2030 112,800.00$ 5,000.00$ 1.03 268,795.21$ 746.65$
12 John Deere Backhoe 1985 40 2025 40,000.00$ 5,000.00$ 1.03 125,481.51$ 261.42$ 111,364.84$
15 Chevrolet K-2500 Pickup 1995 30 2025 15,500.00$ 5,000.00$ 1.03 32,622.57$ 90.62$ 27,729.18$
21 International S2674 Plow Truck 1990 32 2022 85,000.00$ 5,000.00$ 1.03 213,882.03$ 556.98$ 203,856.31$
1 Ford F-350 Flatbed 1976 50 2026 30,000.00$ 1,000.00$ 1.03 130,517.18$ 217.53$ 116,160.29$
5 Sterling Dump Truck 2001 30 2031 116,125.00$ 5,000.00$ 1.03 276,865.85$ 769.07$
11 Chevrolet 1500 Silverado 2011 15 2026 22,000.00$ 1,000.00$ 1.03 33,275.28$ 184.86$ 21,074.35$
2 Ford Flusher 1989 40 2029 25,000.00$ 1,000.00$ 1.03 80,550.94$ 167.81$
25 Kubota RTV X1100C 2014 15 2029 15,000.00$ 500.00$ 1.03 22,869.51$ 127.05$
6 Dodge Ram 5500 2017 15 2032 110,000.00$ 5,000.00$ 1.03 166,376.42$ 924.31$
8 Ford F-250 Pickup 2019 15 2034 27,000.00$ 2,500.00$ 1.03 39,565.12$ 219.81$
19 Ford F-250 Pickup 2020 15 2035 28,000.00$ 5,000.00$ 1.03 38,623.09$ 214.57$
26 Caterpillar CB14B Asphalt Roller 2018 30 2048 30,347.00$ 1,000.00$ 1.03 72,660.13$ 201.83$
4 International HV607 Dump Truck 2020 20 2040 200,000.00$ 10,000.00$ 1.03 351,222.25$ 1,463.43$
TBD1 Graco Line Lazer 5500 2018 10 2028 8,000.00$ 200.00$ 1.03 10,551.33$ 87.93$ 2,637.83$
TBD2 Graco Line Lazer 3900 2002 19 2021 5,000.00$ 200.00$ 1.03 8,567.53$ -$ 8,567.53$
TBD3 Graco Line Lazer 2900 1995 26 2021 3,000.00$ 200.00$ 1.03 6,269.77$ -$ 6,269.77$
TBD4 Graco Line Lazer GPS 2900 2015 15 2030 45,000.00$ 2,000.00$ 1.03 68,108.53$ 378.38$
TOTALS 9,058.24$
108,698.91$
2019 F-250 Cost 2020 Snow Plow Cost Year Annual RR Annual Seed 222,860.76$ 407,798.90$ 196,202.50$ 209,108.18$ 139,094.02$ 137,234.64$ -$ 2,637.83$
27,000.00$ Confirm 200,000.00$ Confirm 2021 108,698.91$ Seed + Annual RR 331,559.67$ 549,629.93$ 357,117.76$ 383,021.15$ 324,602.34$ 333,707.49$ 202,397.94$ 205,207.22$
2022 141,831.03$
2020 F-250 Cost 2017 Dodge 5500 2023 160,915.26$
28,000.00$ Confirm 110,000.00$ Confirm 2024 173,912.96$
2025 185,508.31$
2026 196,472.85$
Replaces 2027 202,397.94$
14 International HV607 Dump Truck 2021 20 2041 208,023.46$ 5,000.00$ 1.03 370,713.50$ 1,544.64$ 2028 202,569.38$
TBD2 Graco Line Lazer 3900 2021 10 2031 8,567.53$ 200.00$ 1.03 11,314.04$ 94.28$
TBD3 Graco Line Lazer 2900 2021 10 2031 6,269.77$ 200.00$ 1.03 8,226.05$ 68.55$
13 International HV607 Dump Truck 2022 20 2042 213,074.34$ 5,000.00$ 1.03 379,835.96$ 1,582.65$
21 International HV607 Dump Truck 2022 20 2042 213,882.03$ 5,000.00$ 1.03 381,294.74$ 1,588.73$
17 Ford F-250 2023 15 2038 31,428.34$ 2,000.00$ 1.03 46,964.32$ 260.91$
20 Ford F-251 2023 15 2038 30,406.67$ 2,000.00$ 1.03 45,372.60$ 252.07$
3 Caterpillar 914 2023 20 2043 151,017.30$ 5,000.00$ 1.03 267,754.03$ 1,115.64$
10 Boom Truck 2024 20 2044 181,044.69$ 5,000.00$ 1.03 321,986.84$ 1,341.61$
18 Sign Truck 2024 20 2044 55,681.56$ 2,500.00$ 1.03 98,067.09$ 408.61$
12 Backhoe 2025 20 2045 125,481.51$ 5,000.00$ 1.03 221,633.57$ 923.47$
15 Ford F-250 2025 15 2040 32,622.57$ 2,500.00$ 1.03 48,324.90$ 268.47$
1 Dodge 5500 2026 15 2041 130,517.18$ 2,500.00$ 1.03 200,841.51$ 1,115.79$
11 Ford F-250 2026 15 2041 33,275.28$ 2,500.00$ 1.03 49,341.81$ 274.12$
TBD1 Graco Line Lazer 5500 2028 10 2038 10,551.33$ 200.00$ 1.03 13,980.11$ 116.50$
Veh Number Make Model
7/2020
Miles Year Life EOL Purchase $Salvage Inflation Replacement
Replacement
Rate/Mo 2021 Exp 2022 Exp 2023 Exp 2024 Exp 2025 Exp 2026 Exp 2027 Exp 2028 Exp 2029 Exp
22 Dodge Ram 1500 Pickup 2018 10 2028 30,342.40$ 5,000.00$ 1.03 35,777.65$ 298.15$ Inflation 8,944.41$
24 Freightliner Air Sweeper 2014 18 2032 238,793.31$ 10,000.00$ 1.03 396,529.63$ 1,835.79$ 1.03
23 Peterbuilt Mechanical Sweeper 2020 18 2038 336,652.16$ 10,000.00$ 1.03 563,127.77$ 2,607.07$
TOTALS 4,741.01$ Monthly RR Annual Seed -$ -$ -$ -$ -$ -$ -$ 8,944.41$ -$
56,892.06$ Yearly RR Seed + Annual RR 56,892.06$ 56,892.06$ 56,892.06$ 56,892.06$ 56,892.06$ 56,892.06$ 56,892.06$ 65,836.48$ 56,892.06$