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12/3/2019 - City Council - City Council Meeting Agenda Packet - Steven C Lacy, Mayor (2)
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 12/03/2019 Council Meeting Agenda Page 1 of 4 East Wenatchee City Council Meeting Tuesday, December 03, 2019 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 AGENDA 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1.Consent Items: Vouchers: a.12/03/2019, Checks: 52965-52967; 52973-52974; 52977-53045 and Voided Check: 52877 in the amount of $228,418.22 Pg. 5 b.October 2019 Payroll Certification Pg. 26 Minutes: c.11/19/2019 Council Meeting Minutes Pg. 40 Motion to approve agenda, vouchers, and minutes from previous meetings. 2.Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 3.Oaths of Office. a.Mayor Lacy to administer the Oath of Office to Jerrilea Crawford, newly elected City of East Wenatchee Mayor, term beginning 01/01/2020. b.Mayor Lacy to administer the Oath of office to John D. Sterk, re-elected Councilmember, Position 1, term beginning 01/01/2020. c.Mayor Lacy to administer the Oath of office to Harry Raab, re-elected Councilmember, Position 2, term beginning 01/01/2020. d.Mayor Lacy to administer the Oath of office to Shayne L Magdoff, re-elected Councilmember, Position 5, term beginning 01/01/2020. e.Mayor Lacy to administer the Oath of office to Christine Johnson, newly elected Councilmember, Position 6, term beginning 01/01/2020. 12-03-2019 Council Meeting Agenda Packet Page 1 of 159 Updated 12/2/2019 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 12/03/2019 Council Meeting Agenda Page 2 of 4 4. Public Hearings. The Mayor will call the Public Hearing to order and state the ground rules, the purpose of the hearing, the action that the hearing body may take on the matter, will address the appearance of fairness doctrine, and will state the manner in which the hearing will proceed. Staff will first give a report, followed by testimony of experts and/or the applicant, followed then by public testimony. All speakers must speak into the microphone and clearly state their names and addresses. All comments should be addressed to the hearing body, should be relevant to the application, and should not be of a personal nature. Public testimony may be limited to three minutes, unless further time is granted by the Mayor. If there are a large number of speakers, a representative may be appointed to speak on behalf of the group. a. A public hearing to receive citizen comments on the 2018 Consolidated Annual Performance and Evaluation Report (CAPER). The 2018 CAPER describes how the city used the Community Development Block Grant program funds during the 2018 program year. Pg. 44 i. Resolution 2019-31, a Resolution of the City of East Wenatchee, Washington, adopting the “City of East Wenatchee 2018 Consolidated Annual Performance and Evaluation Report” in accordance with the requirements of the U.S. Department of Housing and Urban Development regulations at 24 CFR Part 91, and establishing an effective date. Pg. 46 5. Presentations. a. Wenatchee Valley Museum & Cultural Center 2019, 3rd Quarter Report - Keni Sturgeon, Executive Director. Pg. 60 b. Certificate of Recognition for Police Administrative Assistant Jeanie Bryant for 30 years of Service. Pg. 64 c. Certificate of Recognition for Police Chief Randy Harrison, 1982 – 2019. Pg. 65 d. Certificate of Recognition for Councilmember Tim Detering, 2012- 2019 Councilmember, Position 6. Pg. 66 6. Department Report. a. Wings ‘N Wishes Events Department Report – Trina Elmes, Events Director /PIO. Pg. 67 b. November 2019 Public Works Report - Tom Wachholder, Project Development Manager. Pg. 68 7. Mayor’s Report. a. Christmas Employee Appreciation Luncheon, December 10, 2019, at 12:00 p.m. 8. Action Items. a. The second reading of Ordinance 2019-18, fixing and confirming salaries and compensation to be paid to officials and non-represented employees of East Wenatchee – Josh DeLay, Finance Director. Pg. 76 Motion by City Council to adopt Ordinance 2019-18 as presented fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee commencing January 01, 2020. 12-03-2019 Council Meeting Agenda Packet Page 2 of 159 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 12/03/2019 Council Meeting Agenda Page 3 of 4 b. The second reading of Ordinance 2019-20 of the City Council of the City of East Wenatchee, Washington, fixing and adopting the annual budget of the City for the fiscal year commencing January 1, 2020 – Josh DeLay, Finance Director. Pg. 83 Motion by City Council to adopt Ordinance 2019-20 as presented adopting the annual budget of the City of East Wenatchee for the fiscal year commencing January 01, 2020. Action Items continued: c. Prothman Employment Agency Professional Services Proposal – Mayor Lacy. Pg. 101 i. Proposal for sourcing and outreach recruitment of a Police Chief only for $5,500, or, ii. Proposal to provide recruitment service, to screen candidates, to interview candidates, and to prove a list of finalists for $17,500. Motion by City Council to authorize the Mayor to enter into an Agreement with Prothman Employment Agency for professional recruitment services in an amount of $17,500.00. d. Amendment to agreement with the Columbia Valley Housing Association for the 2018 CDBG Direct Homeownership Assistance Program – Lori Barnett, Community Development Director. Pg. 122 Motion by City Council to approve the Mayor’s signature on the First amendment to agreement between the City of East Wenatchee and Columbia Valley Housing Association for the East Wenatchee 2018 CDBG Homeownership Assistance Program. e. Agreement with the Columbia Valley Housing Association for a 2019 CDBG Program Year Direct Homeownership Assistance - Lori Barnett, Community Development Director. Pg. 126 Motion by City Council to approve the Mayor’s signature on the Agreement Between City of East Wenatchee and Columbia Valley Housing Association for East Wenatchee 2019 CDBG Direct Homeownership Assistance Program. f. 19th Street NW and NW Cascade Avenue Stormwater Facility Design - Agreement Supplement No. 1 for the Washington State Department of Ecology Funded 19th Street NW and NW Cascade Avenue Regional Stormwater Facility Design - Tom Wachholder, Project Development Manager. Pg. 150 Motion by Council to approve and authorize the Mayor to execute Agreement Supplement No. 1 associated with the March 19, 2019 Professional Engineering Services Agreement for the design of the 2019 19th Street NW/Cascade Ave Corridor Green Retrofit and LID Stormwater Facility Design Project (No. 2019-02). 12-03-2019 Council Meeting Agenda Packet Page 3 of 159 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 12/03/2019 Council Meeting Agenda Page 4 of 4 g. Project consultant selection for design engineering services associated with the 9th Street NE and Valley Mall Parkway Intersection Improvements Project – Tom Wachholder, Project Development Manager. Pg. 156 Motion by Council to approve the selection of RH2 Engineering and, contingent upon 2020 budget adoption, authorize the Mayor to negotiate and execute a consultant agreement in an amount not to exceed $147,446. 9. Council Reports & Announcements. a. Reports/New Business of Council Committees 10. Executive Session. a. To discuss with legal counsel potential litigation to which the City is likely to become a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the City. 11. Adjournment. 12-03-2019 Council Meeting Agenda Packet Page 4 of 159 CHECKS: 52965 - 52967; 52973 - 52974; 52977 - 53045 VOIDED CHECKS: 52877 DEPARTMENT/FUND AMOUNT General Fund 001 $59,684.40 Street Fund 101 $1,162.08 Community Dev Grants Funds 102 $0.00 Transportation Benefit District Fund 105 $0.00 Debt Reserve Fund 110 $0.00 Library Fund 112 $43.23 Hotel/Motel Tax Fund 113 $9,273.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $654.69 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $0.00 Storm Water Improvements Fund 308 $154,934.45 Capital Improvements Fund 314 $0.00 Equipment R&R Fund 501 $2,666.37 Transportation Benefit District 630 $0.00 Grand Total All Funds $228,418.22 CITY OF EAST WENATCHEE CHECK REGISTER December 3, 2019 PAYABLES 12-03-2019 Council Meeting Agenda Packet Page 5 of 159 Fund Number Description Amount 001 General Fund $59,684.40 101 Street Fund $1,162.08 112 Library Fund $43.23 113 Hotel/Motel Tax Fund $9,273.00 117 Events Board Fund $654.69 308 Storm Water Improvements Fund $154,934.45 501 Equipment Purchase, Repair & Replacement Fund $2,666.37 Count: 7 $228,418.22 Fund Transaction Summary Transaction Type: Invoice Fiscal: 2019 - December 2019 - December 2019 1st Council Meeting Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:30:47 PM Page 1 of 1 East Wenatchee - Fund Transaction Summary 12-03-2019 Council Meeting Agenda Packet Page 6 of 159 Vendor Number Reference Account Number Description Amount Airespring Inc 52978 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/21/2019 3:50:51 PM Phone Services-October 2019 001-000-141-514-20-42-01 Telephone Line Charges $763.70 Total Invoice - 11/21/2019 3:50:51 PM $763.70 Total 52978 $763.70 Total Airespring Inc $763.70 Allen McCulloch 52979 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:18:42 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $17.90 Total Invoice - 11/24/2019 1:18:42 PM $17.90 Total 52979 $17.90 Total Allen McCulloch $17.90 Andrea M Sharp 52973 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/19/2019 9:08:53 AM Police/Drug Destruction 001-000-210-521-10-43-00 Travel $16.00 Total Invoice - 11/19/2019 9:08:53 AM $16.00 Total 52973 $16.00 Total Andrea M Sharp $16.00 Andres Caballero 52980 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:46:31 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $20.80 Total Invoice - 11/24/2019 1:46:31 PM $20.80 Total 52980 $20.80 Total Andres Caballero $20.80 Voucher Directory Fiscal: : 2019 - December 2019 Council Date: : 2019 - December 2019 - December 2019 1st Council Meeting Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 1 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 7 of 159 Vendor Number Reference Account Number Description Amount Appleland Spray & Tree Service INC 52981 2019 - December 2019 - December 2019 1st Council Meeting 68218 Street/Stump Removal 117-000-500-557-30-41-01 Christmas Professional Ser $162.30 Total 68218 $162.30 Total 52981 $162.30 Total Appleland Spray & Tree Service INC $162.30 Ariel Stockton 52982 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:03:38 PM Court/Juror 9Z01587973 001-000-120-512-50-49-04 Juror Fees $16.74 Total Invoice - 11/24/2019 1:03:38 PM $16.74 Total 52982 $16.74 Total Ariel Stockton $16.74 AT&T Mobility 52983 2019 - December 2019 - December 2019 1st Council Meeting 287293799226X11132019 Police/In-Car Computer Equipment 001-000-145-594-14-60-27 Capital - Cmptr Equip Police $377.60 Total 287293799226X11132019 $377.60 Total 52983 $377.60 Total AT&T Mobility $377.60 Banner Bank Mastercard 52966 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/15/2019 9:31:44 AM Annual Fee for Survey Monkey 001-000-140-514-20-41-00 Membership Dues & Publications $415.49 Total Invoice - 11/15/2019 9:31:44 AM $415.49 Total 52966 $415.49 Total Banner Bank Mastercard $415.49 Battery Systems Inc 52984 2019 - December 2019 - December 2019 1st Council Meeting 5179927 Street/Vehicle battery 501-000-000-542-90-48-30 Street Equipment R&M $489.27 Total 5179927 $489.27 Total 52984 $489.27 Total Battery Systems Inc $489.27 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 2 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 8 of 159 Vendor Number Reference Account Number Description Amount Calvin Burns 52985 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:24:35 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $16.16 Total Invoice - 11/24/2019 1:24:35 PM $16.16 Total 52985 $16.16 Total Calvin Burns $16.16 Cdw Government, Inc 52986 2019 - December 2019 - December 2019 1st Council Meeting VQG8170 IT/Computer Hardware 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $422.62 Total VQG8170 $422.62 Total 52986 $422.62 Total Cdw Government, Inc $422.62 Cheri McMillan 52987 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:52:21 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $17.67 Total Invoice - 11/24/2019 1:52:21 PM $17.67 Total 52987 $17.67 Total Cheri McMillan $17.67 Cheryl Martinez 52988 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:15:02 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $20.80 Total Invoice - 11/24/2019 1:15:02 PM $20.80 Total 52988 $20.80 Total Cheryl Martinez $20.80 Ci Support LLC, dba: Ci Information Management 52989 2019 - December 2019 - December 2019 1st Council Meeting 0091536 Court/Document Destruction 001-000-120-594-12-60-00 Capital Outlay $23.60 Total 0091536 $23.60 Total 52989 $23.60 Total Ci Support LLC, dba: Ci Information Management $23.60 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 3 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 9 of 159 Vendor Number Reference Account Number Description Amount CMH Homes Inc. 52990 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/21/2019 4:12:38 PM Business License Refund 001-000-000-321-99-00-00 Business Licenses & Permits $54.00 Total Invoice - 11/21/2019 4:12:38 PM $54.00 Total 52990 $54.00 Total CMH Homes Inc.$54.00 Colleen McDonnell 52991 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:49:24 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $16.16 Total Invoice - 11/24/2019 1:49:24 PM $16.16 Total 52991 $16.16 Total Colleen McDonnell $16.16 Commercial Printing CO 52992 2019 - December 2019 - December 2019 1st Council Meeting 116350 Christmas Tree Lighting Flyers 117-000-500-557-30-41-01 Christmas Professional Ser $492.39 Total 116350 $492.39 Total 52992 $492.39 Total Commercial Printing CO $492.39 Confluence Health 52993 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/21/2019 4:02:50 PM Police/Lane Health Assessment 001-000-210-521-10-41-00 Professional Services $130.00 Total Invoice - 11/21/2019 4:02:50 PM $130.00 Total 52993 $130.00 Total Confluence Health $130.00 Connie Harper 52994 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:04:41 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $17.32 Total Invoice - 11/24/2019 1:04:41 PM $17.32 Total 52994 $17.32 Total Connie Harper $17.32 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 4 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 10 of 159 Vendor Number Reference Account Number Description Amount Consolidated Electrical Distributors Inc 52995 2019 - December 2019 - December 2019 1st Council Meeting 9360-732133 Street/Vehicle Lamp Part 001-000-180-518-30-48-00 Repairs & Maintenance $7.67 Total 9360-732133 $7.67 Total 52995 $7.67 Total Consolidated Electrical Distributors Inc $7.67 Corliss Sweeney 52996 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:42:39 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $19.64 Total Invoice - 11/24/2019 1:42:39 PM $19.64 Total 52996 $19.64 Total Corliss Sweeney $19.64 David Marden 52997 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:25:54 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $44.00 Total Invoice - 11/24/2019 1:25:54 PM $44.00 Total 52997 $44.00 Total David Marden $44.00 Douglas CO Sewer District 52998 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 12:41:17 PM Utilities 001-000-180-518-30-47-00 Utilities $79.60 112-000-000-572-50-47-00 Facilities--Utilities $12.42 Total Invoice - 11/24/2019 12:41:17 PM $92.02 Invoice - 11/24/2019 12:42:07 PM Utilities 001-000-180-518-30-47-00 Utilities $86.00 Total Invoice - 11/24/2019 12:42:07 PM $86.00 Invoice - 11/24/2019 12:42:29 PM Utilities 001-000-180-518-30-47-00 Utilities $86.00 Total Invoice - 11/24/2019 12:42:29 PM $86.00 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 5 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 11 of 159 Vendor Number Reference Account Number Description Amount Invoice - 11/24/2019 12:43:10 PM Utilities 001-000-180-518-30-47-00 Utilities $86.00 Total Invoice - 11/24/2019 12:43:10 PM $86.00 Total 52998 $350.02 Total Douglas CO Sewer District $350.02 Douglas County Auditor-Recording 52999 2019 - December 2019 - December 2019 1st Council Meeting 87121 Recording Fee 001-000-140-514-30-20-00 Records Services $120.50 Total 87121 $120.50 Total 52999 $120.50 Total Douglas County Auditor-Recording $120.50 Douglas County PUD 53000 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 12:39:51 PM Metered Street Lighting 101-000-420-542-63-47-00 Utilities $46.00 Total Invoice - 11/24/2019 12:39:51 PM $46.00 Invoice - 11/24/2019 12:40:22 PM Traffic Signal Lighting 101-000-420-542-63-47-00 Utilities $16.00 Total Invoice - 11/24/2019 12:40:22 PM $16.00 Total 53000 $62.00 Total Douglas County PUD $62.00 Doug's Diesel Repair Inc 53001 2019 - December 2019 - December 2019 1st Council Meeting 45288 Street/Vehicle Repairs 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $140.66 Total 45288 $140.66 Total 53001 $140.66 Total Doug's Diesel Repair Inc $140.66 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 6 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 12 of 159 Vendor Number Reference Account Number Description Amount Eric McGhee 53002 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:50:52 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $15.58 Total Invoice - 11/24/2019 1:50:52 PM $15.58 Total 53002 $15.58 Total Eric McGhee $15.58 Fastenal Company 53003 2019 - December 2019 - December 2019 1st Council Meeting WAWEN204663 Street/Shop Supplies 101-000-430-543-30-30-00 Supplies $57.08 Total WAWEN204663 $57.08 WAWEN204789 Street/Shop Supplies 101-000-420-542-69-30-00 Supplies $13.18 Total WAWEN204789 $13.18 WAWEN204816 Street/Shop Supplies 101-000-420-542-69-30-00 Supplies $29.95 Total WAWEN204816 $29.95 WAWEN205041 Street/Shop Supplies 101-000-420-542-66-48-00 Repairs & Maintenance $55.96 Total WAWEN205041 $55.96 WAWEN205063 Street/Shop Supplies 101-000-430-543-30-30-00 Supplies $26.63 Total WAWEN205063 $26.63 WAWEN205075 Street/Shop Supplies 101-000-430-543-30-30-00 Supplies $18.12 Total WAWEN205075 $18.12 WAWEN205156 Street/Tools 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $37.15 Total WAWEN205156 $37.15 WAWEN205158 Street/Tools 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $179.97 Total WAWEN205158 $179.97 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 7 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 13 of 159 Vendor Number Reference Account Number Description Amount WAWEN205184 Street/Tools 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $11.45 Total WAWEN205184 $11.45 WAWEN205288 Street/Shop Supplies 101-000-430-543-30-30-00 Supplies $149.95 Total WAWEN205288 $149.95 WAWEN205306 Street/Vehicle Repair Supplies 101-000-420-542-66-48-00 Repairs & Maintenance $43.99 Total WAWEN205306 $43.99 Total 53003 $623.43 Total Fastenal Company $623.43 Frontier 53004 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/21/2019 4:21:34 PM Street Modems 101-000-420-542-64-47-00 Utilities $59.04 Total Invoice - 11/21/2019 4:21:34 PM $59.04 Invoice - 11/21/2019 4:22:07 PM Street Modems 101-000-420-542-64-47-00 Utilities $68.61 Total Invoice - 11/21/2019 4:22:07 PM $68.61 Invoice - 11/21/2019 4:22:36 PM Phone Lines 001-000-180-518-30-47-00 Utilities $197.44 112-000-000-572-50-47-00 Facilities--Utilities $30.81 Total Invoice - 11/21/2019 4:22:36 PM $228.25 Invoice - 11/21/2019 4:23:37 PM Street Modems 101-000-420-542-64-47-00 Utilities $68.61 Total Invoice - 11/21/2019 4:23:37 PM $68.61 Invoice - 11/21/2019 4:24:03 PM Street Modems 101-000-420-542-64-47-00 Utilities $68.72 Total Invoice - 11/21/2019 4:24:03 PM $68.72 Invoice - 11/24/2019 12:43:37 PM Street Modems 101-000-420-542-64-47-00 Utilities $63.80 Total Invoice - 11/24/2019 12:43:37 PM $63.80 Total 53004 $557.03 Total Frontier $557.03 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 8 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 14 of 159 Vendor Number Reference Account Number Description Amount H. Edward Steinburg 53005 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:02:40 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $16.74 Total Invoice - 11/24/2019 1:02:40 PM $16.74 Total 53005 $16.74 Total H. Edward Steinburg $16.74 In-Print 53006 2019 - December 2019 - December 2019 1st Council Meeting 2505 Police/Lane Business Cards 001-000-210-521-10-31-00 Office Supplies $162.30 Total 2505 $162.30 Total 53006 $162.30 Total In-Print $162.30 Interwest Communications 53007 2019 - December 2019 - December 2019 1st Council Meeting 15145 Telephone Cord 001-000-145-594-14-60-25 Capital - Cmptr Hdwe Admin $12.70 Total 15145 $12.70 Total 53007 $12.70 Total Interwest Communications $12.70 Jacqueline Suzelis 53008 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:41:16 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $19.64 Total Invoice - 11/24/2019 1:41:16 PM $19.64 Total 53008 $19.64 Total Jacqueline Suzelis $19.64 Jason Sims 53009 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 2:06:11 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $18.25 Total Invoice - 11/24/2019 2:06:11 PM $18.25 Total 53009 $18.25 Total Jason Sims $18.25 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 9 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 15 of 159 Vendor Number Reference Account Number Description Amount Jeanette S Bryant 52974 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/19/2019 9:10:47 AM Police/Drug Destruction 001-000-210-521-10-43-00 Travel $16.00 Total Invoice - 11/19/2019 9:10:47 AM $16.00 Total 52974 $16.00 Total Jeanette S Bryant $16.00 Jenessa Marlow 53010 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:27:39 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $41.10 Total Invoice - 11/24/2019 1:27:39 PM $41.10 Total 53010 $41.10 Total Jenessa Marlow $41.10 Jennifer Groos 52965 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/14/2019 1:54:00 PM Planning/PAW 2019 Mercer Boot Camp Training, Per Diem 11-14 thru 11-15 001-000-580-558-60-43-00 Travel $446.25 Total Invoice - 11/14/2019 1:54:00 PM $446.25 Total 52965 $446.25 Total Jennifer Groos $446.25 John McBride 53011 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:16:06 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $23.70 Total Invoice - 11/24/2019 1:16:06 PM $23.70 Total 53011 $23.70 Total John McBride $23.70 Jonnie Smith 53012 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 2:08:02 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $17.32 Total Invoice - 11/24/2019 2:08:02 PM $17.32 Total 53012 $17.32 Total Jonnie Smith $17.32 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 10 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 16 of 159 Vendor Number Reference Account Number Description Amount Key Methods, LLC 53013 2019 - December 2019 - December 2019 1st Council Meeting CF2189 IT/Office 365 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $782.29 Total CF2189 $782.29 CF72190 IT/SPAM Control 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $339.21 Total CF72190 $339.21 CF72196 IT/Office 365 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $541.00 Total CF72196 $541.00 Total 53013 $1,662.50 Total Key Methods, LLC $1,662.50 Kottkamp & Yedinak, Pllc 53014 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 11:54:22 AM November 2019 Public Defender Services 001-000-110-511-60-21-50 Public Defender $4,050.00 Total Invoice - 11/24/2019 11:54:22 AM $4,050.00 Total 53014 $4,050.00 Total Kottkamp & Yedinak, Pllc $4,050.00 Krci Llc 53015 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 12:48:28 PM Project Mgmt/Retainage Bond 308-000-000-595-40-63-00 SWA Small Improvement Projects $131,947.46 Total Invoice - 11/24/2019 12:48:28 PM $131,947.46 Total 53015 $131,947.46 Total Krci Llc $131,947.46 Localtel Communications 53016 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/21/2019 10:56:15 AM Phone/Internet Fees 001-000-141-514-20-42-01 Telephone Line Charges $387.68 Total Invoice - 11/21/2019 10:56:15 AM $387.68 Total 53016 $387.68 Total Localtel Communications $387.68 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 11 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 17 of 159 Vendor Number Reference Account Number Description Amount Lorana McCalester 53017 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:17:16 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $16.16 Total Invoice - 11/24/2019 1:17:16 PM $16.16 Total 53017 $16.16 Total Lorana McCalester $16.16 Lori Brundage 53018 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:20:14 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $18.48 Total Invoice - 11/24/2019 1:20:14 PM $18.48 Total 53018 $18.48 Total Lori Brundage $18.48 Martha Snyder 53019 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 12:59:03 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $15.58 Total Invoice - 11/24/2019 12:59:03 PM $15.58 Total 53019 $15.58 Total Martha Snyder $15.58 Miguel Ruiz 53020 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 12:52:39 PM Court/Witness 9Z0158973 001-000-120-512-50-49-03 Witness Fees $17.90 Total Invoice - 11/24/2019 12:52:39 PM $17.90 Total 53020 $17.90 Total Miguel Ruiz $17.90 Monte Spurgeon 53021 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:01:29 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $15.58 Total Invoice - 11/24/2019 1:01:29 PM $15.58 Total 53021 $15.58 Total Monte Spurgeon $15.58 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 12 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 18 of 159 Vendor Number Reference Account Number Description Amount Moon Security 53022 2019 - December 2019 - December 2019 1st Council Meeting 1006114 Police/Security 001-000-210-521-10-41-00 Professional Services $38.18 Total 1006114 $38.18 Total 53022 $38.18 Total Moon Security $38.18 N C Machinery CO 53023 2019 - December 2019 - December 2019 1st Council Meeting WNCS0199168 Street/Motor Parts 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $1,323.33 Total WNCS0199168 $1,323.33 Total 53023 $1,323.33 Total N C Machinery CO $1,323.33 Numerica Credit Union 52977 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/20/2019 9:33:28 AM Police/Combat First Aid Supplies 001-000-210-521-10-49-00 Miscellaneous $14.47 Total Invoice - 11/20/2019 9:33:28 AM $14.47 Total 52977 $14.47 Total Numerica Credit Union $14.47 Okanogan County Jail 52967 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/15/2019 11:33:42 AM April-Sept 2019 Medical and Housing of Inmates 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $5,999.47 Total Invoice - 11/15/2019 11:33:42 AM $5,999.47 Total 52967 $5,999.47 Total Okanogan County Jail $5,999.47 Pacific Engineering & Design, PLLC 53024 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/21/2019 3:52:24 PM 19th and Cascade Ave Corridor Retrofit/LID 308-000-000-595-40-63-39 19th St. NW Design SWU DOE $9,284.68 Total Invoice - 11/21/2019 3:52:24 PM $9,284.68 Total 53024 $9,284.68 Total Pacific Engineering & Design, PLLC $9,284.68 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 13 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 19 of 159 Vendor Number Reference Account Number Description Amount Pape Machinery, Inc 53025 2019 - December 2019 - December 2019 1st Council Meeting 516543 Steet/Snow and Ice Removal Supplies 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $484.54 Total 516543 $484.54 Total 53025 $484.54 Total Pape Machinery, Inc $484.54 Patricia Sutterlin 53026 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:37:13 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $18.48 Total Invoice - 11/24/2019 1:37:13 PM $18.48 Total 53026 $18.48 Total Patricia Sutterlin $18.48 Patrick McCall 53027 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:53:49 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $32.40 Total Invoice - 11/24/2019 1:53:49 PM $32.40 Total 53027 $32.40 Total Patrick McCall $32.40 Paula Martin 53028 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:11:34 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $18.48 Total Invoice - 11/24/2019 1:11:34 PM $18.48 Total 53028 $18.48 Total Paula Martin $18.48 Rh2 Engineering, Inc. 53029 2019 - December 2019 - December 2019 1st Council Meeting 74850 Project Mgmt/19th St NE Stormwater Improvements 308-000-000-595-40-63-00 SWA Small Improvement Projects $13,702.31 Total 74850 $13,702.31 Total 53029 $13,702.31 Total Rh2 Engineering, Inc.$13,702.31 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 14 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 20 of 159 Vendor Number Reference Account Number Description Amount Rivercom 53030 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 11:53:33 AM Nov 2019 Dispatch Services 001-000-001-528-70-40-00 River Com $28,242.67 Total Invoice - 11/24/2019 11:53:33 AM $28,242.67 Total 53030 $28,242.67 Total Rivercom $28,242.67 Roger Taggart 53031 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:44:44 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $18.48 Total Invoice - 11/24/2019 1:44:44 PM $18.48 Total 53031 $18.48 Total Roger Taggart $18.48 Sedgwick Claims Management Services, Inc: Suntrust Bank 53032 2019 - December 2019 - December 2019 1st Council Meeting 400000023358 Quarterly Insurance Premiums 001-000-110-511-60-46-00 Insurance $31.19 001-000-120-512-50-46-00 Insurance $62.37 001-000-140-514-20-46-00 Insurance $31.19 001-000-142-514-20-46-00 Insurance $31.19 001-000-151-515-31-46-00 Insurance $15.59 001-000-160-521-10-46-00 Insurance $15.59 001-000-210-521-10-46-00 Insurance $374.22 001-000-315-542-10-46-00 Insurance $15.59 001-000-580-558-60-46-00 Insurance $31.19 001-000-590-558-50-46-00 Insurance $15.59 101-000-430-543-30-46-00 Insurance $155.93 Total 400000023358 $779.64 Total 53032 $779.64 Total Sedgwick Claims Management Services, Inc: Suntrust Bank $779.64 Stacey Smith 53033 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 2:09:10 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $32.40 Total Invoice - 11/24/2019 2:09:10 PM $32.40 Total 53033 $32.40 Total Stacey Smith $32.40 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 15 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 21 of 159 Vendor Number Reference Account Number Description Amount State Auditor's Office 53034 2019 - December 2019 - December 2019 1st Council Meeting L133412 Accountability and Financial Audit 001-000-142-514-23-20-00 Budgeting, Accting, & Auditing $1,301.30 Total L133412 $1,301.30 Total 53034 $1,301.30 Total State Auditor's Office $1,301.30 Tacoma Screw Products, Inc. 53035 2019 - December 2019 - December 2019 1st Council Meeting 28077752 Street/Snow Plow Parts 101-000-420-542-66-48-00 Repairs & Maintenance $17.60 Total 28077752 $17.60 Total 53035 $17.60 Total Tacoma Screw Products, Inc.$17.60 Taryn Spoonemore 53036 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:00:23 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $35.88 Total Invoice - 11/24/2019 1:00:23 PM $35.88 Total 53036 $35.88 Total Taryn Spoonemore $35.88 Tony Ditommaso PS 53037 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 11:54:59 AM November 2019 Public Defender Services 001-000-110-511-60-21-50 Public Defender $4,050.00 Total Invoice - 11/24/2019 11:54:59 AM $4,050.00 Total 53037 $4,050.00 Total Tony Ditommaso PS $4,050.00 Travis Martin 53038 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 1:13:39 PM Court/Juror 9Z0158973 001-000-120-512-50-49-04 Juror Fees $23.12 Total Invoice - 11/24/2019 1:13:39 PM $23.12 Total 53038 $23.12 Total Travis Martin $23.12 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 16 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 22 of 159 Vendor Number Reference Account Number Description Amount Verizon Wireless 53039 2019 - December 2019 - December 2019 1st Council Meeting 9841402289 Legislative Cell Phones 001-000-110-511-60-49-00 Miscellaneous $366.22 Total 9841402289 $366.22 9841402296 Police/Cell Phones 001-000-210-521-10-42-01 Telephone $1,426.32 Total 9841402296 $1,426.32 Total 53039 $1,792.54 Total Verizon Wireless $1,792.54 Wash ST Dept of Licensing 53040 2019 - December 2019 - December 2019 1st Council Meeting EWP001581 Pacheco Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001581 Pacheco $18.00 EWP001582 Voth Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001582 Voth $18.00 EWP001583 Dodge Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001583 Dodge $18.00 EWP001584 Castellente Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001584 Castellente $18.00 EWP001585 Richardson Late Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001585 Richardson $18.00 EWP001586 Walker Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001586 Walker $18.00 EWP001587 Love Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001587 Love $18.00 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 17 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 23 of 159 Vendor Number Reference Account Number Description Amount EWP001588 Cawker Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001588 Cawker $18.00 EWP001591 Halliday Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001591 Halliday $18.00 EWP001592 Bryan Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001592 Bryan $18.00 EWP001593 Eggers Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001593 Eggers $18.00 EWP001595 Huerta-Varela Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001595 Huerta-Varela $18.00 Total 53040 $216.00 Total Wash ST Dept of Licensing $216.00 Wenatchee Valley Humane Society 53041 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 11:56:35 AM November 2019 Animal Control Services 001-000-001-539-30-40-00 Animal Control $6,126.18 Total Invoice - 11/24/2019 11:56:35 AM $6,126.18 Total 53041 $6,126.18 Total Wenatchee Valley Humane Society $6,126.18 Wenatchee Valley Museum & Cultural Center 53042 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 11:55:46 AM December 2019 Joint Agreement 113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $9,273.00 Total Invoice - 11/24/2019 11:55:46 AM $9,273.00 Total 53042 $9,273.00 Total Wenatchee Valley Museum & Cultural Center $9,273.00 Wilbur-Ellis Company 53043 2019 - December 2019 - December 2019 1st Council Meeting 13143276 Street/Landscaping Supplies 001-000-180-518-30-49-01 Landscaping $53.94 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 18 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 24 of 159 Vendor Number Reference Account Number Description Amount 101-000-313-542-42-30-00 NPDES Supplies $115.58 101-000-420-542-75-30-00 Supplies $87.33 Total 13143276 $256.85 Total 53043 $256.85 Total Wilbur-Ellis Company $256.85 William Brender 53044 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/21/2019 4:03:54 PM Police/2019 Clothing Allowance 001-000-210-521-10-20-01 Clothing Allowance $242.33 Total Invoice - 11/21/2019 4:03:54 PM $242.33 Total 53044 $242.33 Total William Brender $242.33 Woods & Brangwin PLLC 53045 2019 - December 2019 - December 2019 1st Council Meeting Invoice - 11/24/2019 12:49:51 PM October 2019 Conflict Cases 001-000-110-511-60-30-00 Public Defender Conflicts $570.00 Total Invoice - 11/24/2019 12:49:51 PM $570.00 Invoice - 11/24/2019 12:51:37 PM September 2019 Conflict Cases 001-000-110-511-60-30-00 Public Defender Conflicts $187.50 Total Invoice - 11/24/2019 12:51:37 PM $187.50 Total 53045 $757.50 Total Woods & Brangwin PLLC $757.50 Grand Total Vendor Count 74 $228,418.22 Printed by EASTWENATCHEE\ASchulz on 11/24/2019 2:28:35 PM Page 19 of 19 East Wenatchee - Voucher Directory12-03-2019 Council Meeting Agenda Packet Page 25 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime Comments86.000.000.00$3,700.34 $499.45$274.3086.00 0.00 0.00 $3,700.34 $499.45$274.3089.000.001.00$3,700.34 $2,214.05$274.3089.00 0.00 1.00 $3,700.34 $2,214.05$274.30175.00 0.00 1.00 $7,400.68 $2,713.50$548.600.000.0088.00$4,071.11 $531.68$311.440.00 0.00 88.00 $4,071.11 $531.68$311.4472.000.0015.00$4,071.11 $1,400.91$307.0472.00 0.00 15.00 $4,071.11 $1,400.91$307.0472.00 0.00 103.00 $8,142.22 $1,932.59$618.4888.0010.000.00$2,731.96 $273.59$206.99Travel To/From Academy88.00 10.00 0.00 $2,731.96 $273.59$206.9996.0010.000.00$2,731.96 $1,954.56$206.99Travel To/From Academy96.00 10.00 0.00 $2,731.96 $1,954.56$206.99184.00 20.00 0.00 $5,463.92 $2,228.15$413.9850.000.0040.00$2,903.58 $388.62$222.1250.00 0.00 40.00 $2,903.58 $388.62$222.1299.000.001.00$2,903.58 $1,678.00$216.8999.00 0.00 1.00 $2,903.58 $1,678.00$216.89149.00 0.00 41.00 $5,807.16 $2,066.62$439.0180.000.0020.00$3,332.68 $284.32$254.95Posting Run - 10/16/2019 12 43 18 PMCount: 2Caballero-Valdez, Joshua2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Bryant, Jeanette S.2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Brender, William H2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Barnett, Lorraine C2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PM2019 - October 2019 Payroll - October 2019 1st PayPosting Run - 10/16/2019 12 43 18 PMFull NameAllen, Teresa L12-03-2019 Council Meeting Agenda Packet Page 26 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name80.00 0.00 20.00 $3,332.68 $284.32$254.95104.000.000.00$3,332.68 $1,160.07$254.95104.00 0.00 0.00 $3,332.68 $1,160.07$254.95184.00 0.00 20.00 $6,665.36 $1,444.39$509.9088.0020.572.00$2,511.30 $409.32$192.11On‐Call; Emergency Locate88.00 20.57 2.00 $2,511.30 $409.32$192.11100.000.000.00$2,010.88 $1,192.03$153.83100.00 0.00 0.00 $2,010.88 $1,192.03$153.83188.00 20.57 2.00 $4,522.18 $1,601.35$345.9487.000.000.00$4,420.07 $353.20$338.1387.00 0.00 0.00 $4,420.07 $353.20$338.1377.000.0010.00$4,420.07 $2,390.52$308.3377.00 0.00 10.00 $4,420.07 $2,390.52$308.33164.00 0.00 10.00 $8,840.14 $2,743.72$646.4690.000.000.00$1,341.96 $256.61$102.6690.00 0.00 0.00 $1,341.96 $256.61$102.6693.008.0010.00$1,341.96 $1,539.88$102.66On‐Call93.00 8.00 10.00 $1,341.96 $1,539.88$102.66183.00 8.00 10.00 $2,683.92 $1,796.49$205.3286.002.864.00$2,016.75 $341.12$154.28On‐Call 86.00 2.86 4.00 $2,016.75 $341.12$154.2883.507.1416.50$2,113.17 $1,629.73$161.66On‐CallCount: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Conley, Jordan M2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Collins, Hunter L2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Coble, Raymond Leroy JR2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Clardy, Aaron J2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PM12-03-2019 Council Meeting Agenda Packet Page 27 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name83.50 7.14 16.50 $2,113.17 $1,629.73$161.66169.50 10.00 20.50 $4,129.92 $1,970.85$315.9442.000.000.00$3,084.00 $0.00$235.9342.00 0.00 0.00 $3,084.00 $0.00$235.9348.000.000.00$3,084.00 $0.00$235.9348.00 0.00 0.00 $3,084.00 $0.00$235.9390.00 0.00 0.00 $6,168.00 $0.00$471.8690.500.001.00$3,612.38 $312.90$271.2990.50 0.00 1.00 $3,612.38 $312.90$271.29100.750.006.00$3,612.38 $1,177.69$271.29100.75 0.00 6.00 $3,612.38 $1,177.69$271.29191.25 0.00 7.00 $7,224.76 $1,490.59$542.5887.000.003.00$2,469.42 $338.88$186.0987.00 0.00 3.00 $2,469.42 $338.88$186.09100.000.000.00$2,469.42 $1,184.06$186.09100.00 0.00 0.00 $2,469.42 $1,184.06$186.09187.00 0.00 3.00 $4,938.84 $1,522.94$372.1877.000.0010.00$4,265.48 $571.56$326.3177.00 0.00 10.00 $4,265.48 $571.56$326.3187.000.000.00$4,265.48 $2,260.06$322.3087.00 0.00 0.00 $4,265.48 $2,260.06$322.30164.00 0.00 10.00 $8,530.96 $2,831.62$648.61Count: 2Elmes, Katrina MCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2DeLay, Josh R2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Darnell, Stefanie A2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Darnell, Darin M.2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Crowell, Chancey C2019 - October 2019 Payroll - October 2019 1st PayCount: 112-03-2019 Council Meeting Agenda Packet Page 28 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name87.000.000.00$3,000.00 $408.17$229.5087.00 0.00 0.00 $3,000.00 $408.17$229.5075.500.0011.50$3,000.00 $2,267.00$213.8275.50 0.00 11.50 $3,000.00 $2,267.00$213.82162.50 0.00 11.50 $6,000.00 $2,675.17$443.3280.001.500.00$4,121.47 $329.80$315.29Brass Meeting80.00 1.50 0.00 $4,121.47 $329.80$315.29100.000.000.00$4,017.18 $2,406.24$277.51100.00 0.00 0.00 $4,017.18 $2,406.24$277.51180.00 1.50 0.00 $8,138.65 $2,736.04$592.8092.002.250.00$3,333.94 $302.20$255.04Reports92.00 2.25 0.00 $3,333.94 $302.20$255.0479.000.001.00$3,208.96 $1,124.94$245.4979.00 0.00 1.00 $3,208.96 $1,124.94$245.49171.00 2.25 1.00 $6,542.90 $1,427.14$500.5392.009.500.00$4,589.29 $380.69$351.08Reports; DRE Evaluation; Posted OT92.00 9.50 0.00 $4,589.29 $380.69$351.0880.0015.000.00$4,964.50 $2,451.77$349.98SRT; First Aid/CPR80.00 15.00 0.00 $4,964.50 $2,451.77$349.98172.00 24.50 0.00 $9,553.79 $2,832.46$701.0681.0013.503.00$4,167.59 $348.61$318.82Shift Coverage81.00 13.50 3.00 $4,167.59 $348.61$318.82Count: 1Posting Run - 10/16/2019 12 43 18 PMCount: 2Gregory, Kelly Eugene2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Garcia, Karsten Z2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Fleshman-Cooper, Isaac2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Fauconnier, Ben 2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PM2019 - October 2019 Payroll - October 2019 1st Pay12-03-2019 Council Meeting Agenda Packet Page 29 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name103.0014.001.00$4,196.83 $2,042.81$321.05Sniper; SWAT; CJTC103.00 14.00 1.00 $4,196.83 $2,042.81$321.05184.00 27.50 4.00 $8,364.42 $2,391.42$639.8789.500.000.00$2,360.39 $325.11$180.5789.50 0.00 0.00 $2,360.39 $325.11$180.5789.000.008.00$2,360.39 $1,166.87$180.5789.00 0.00 8.00 $2,360.39 $1,166.87$180.57178.50 0.00 8.00 $4,720.78 $1,491.98$361.1487.000.000.00$5,311.17 $402.48$406.3087.00 0.00 0.00 $5,311.17 $402.48$406.3067.000.0020.00$5,311.17 $2,054.03$406.3067.00 0.00 20.00 $5,311.17 $2,054.03$406.30154.00 0.00 20.00 $10,622.34 $2,456.51$812.6092.000.500.00$3,441.23 $305.94$263.26Investigation92.00 0.50 0.00 $3,441.23 $305.94$263.2680.007.500.00$3,854.62 $2,313.97$294.88First Aid; Coverage; Investigation80.00 7.50 0.00 $3,854.62 $2,313.97$294.88172.00 8.00 0.00 $7,295.85 $2,619.91$558.1479.000.008.00$3,071.92 $416.06$224.5079.00 0.00 8.00 $3,071.92 $416.06$224.5079.000.008.00$3,071.92 $2,314.86$224.5079.00 0.00 8.00 $3,071.92 $2,314.86$224.50Count: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Holman, Maria E2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Hinkle, Joseph A2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Harrison, John Randall2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Groos, Jennifer L2019 - October 2019 Payroll - October 2019 1st PayCount: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PM12-03-2019 Council Meeting Agenda Packet Page 30 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name158.00 0.00 16.00 $6,143.84 $2,730.92$449.0070.004.0020.00$3,898.26 $308.09$298.21Wings & Wheels; EHS Football70.00 4.00 20.00 $3,898.26 $308.09$298.21100.008.000.00$4,150.67 $2,420.62$287.71First Aid 100.00 8.00 0.00 $4,150.67 $2,420.62$287.71170.00 12.00 20.00 $8,048.93 $2,728.71$585.9280.0025.750.00$5,005.58 $409.02$380.85Shift Coverage; Paperwork80.00 25.75 0.00 $5,005.58 $409.02$380.85104.007.000.00$3,887.61 $2,440.16$277.19Shift Coverage104.00 7.00 0.00 $3,887.61 $2,440.16$277.19184.00 32.75 0.00 $8,893.19 $2,849.18$658.0440.000.000.00$2,862.60 $0.00$218.9940.00 0.00 0.00 $2,862.60 $0.00$218.9940.000.000.00$2,862.60 $1,656.77$218.9940.00 0.00 0.00 $2,862.60 $1,656.77$218.9980.00 0.00 0.00 $5,725.20 $1,656.77$437.9885.000.002.00$3,793.00 $511.37$290.1785.00 0.00 2.00 $3,793.00 $511.37$290.1787.000.000.00$3,793.00 $2,569.00$260.3687.00 0.00 0.00 $3,793.00 $2,569.00$260.36172.00 0.00 2.00 $7,586.00 $3,080.37$550.53Count: 2Leyde, Leeon E2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Lasswell, Ike P 2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Lacy, Steven C.2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Knutson, Jonathan D2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Johnson, James Brandon2019 - October 2019 Payroll - October 2019 1st Pay12-03-2019 Council Meeting Agenda Packet Page 31 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name48.000.0044.00$3,478.60 $252.38$266.1148.00 0.00 44.00 $3,478.60 $252.38$266.1148.730.0036.00$3,478.60 $1,743.15$247.4048.73 0.00 36.00 $3,478.60 $1,743.15$247.4096.73 0.00 80.00 $6,957.20 $1,995.53$513.5180.000.0010.00$2,308.54 $373.81$176.6080.00 0.00 10.00 $2,308.54 $373.81$176.6080.000.0020.00$2,308.54 $1,215.25$176.6080.00 0.00 20.00 $2,308.54 $1,215.25$176.60160.00 0.00 30.00 $4,617.08 $1,589.06$353.2053.0012.0027.00$4,679.51 $340.04$342.04Posted OT; Coverage53.00 12.00 27.00 $4,679.51 $340.04$342.0498.504.005.50$4,142.99 $1,770.96$301.00Arrest/Booking; First Aid98.50 4.00 5.50 $4,142.99 $1,770.96$301.00151.50 16.00 32.50 $8,822.50 $2,111.00$643.0486.500.001.50$1,773.45 $246.39$135.6786.50 0.00 1.50 $1,773.45 $246.39$135.6793.000.003.00$1,773.45 $2,290.06$105.8593.00 0.00 3.00 $1,773.45 $2,290.06$105.85179.50 0.00 4.50 $3,546.90 $2,536.45$241.5269.000.0021.00$2,517.87 $341.83$192.6269.00 0.00 21.00 $2,517.87 $341.83$192.62Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 10/16/2019 12 43 18 PMCount: 2Martz, Marcia Ann2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Martinez, Sergio G2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Marshall, James W2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Lovold, Jeremy S2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PM12-03-2019 Council Meeting Agenda Packet Page 32 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name98.000.0012.00$2,517.87 $1,630.12$186.2098.00 0.00 12.00 $2,517.87 $1,630.12$186.20167.00 0.00 33.00 $5,035.74 $1,971.95$378.8289.000.001.00$2,559.37 $351.00$195.7989.00 0.00 1.00 $2,559.37 $351.00$195.79100.005.000.00$2,780.86 $1,226.40$212.7319th St; Make a Difference Day100.00 5.00 0.00 $2,780.86 $1,226.40$212.73189.00 5.00 1.00 $5,340.23 $1,577.40$408.5290.000.000.00$2,133.34 $359.97$163.2090.00 0.00 0.00 $2,133.34 $359.97$163.2093.500.009.50$2,113.34 $1,934.68$161.6793.50 0.00 9.50 $2,113.34 $1,934.68$161.67183.50 0.00 9.50 $4,246.68 $2,294.65$324.8788.000.002.00$3,122.09 $424.30$235.0288.00 0.00 2.00 $3,122.09 $424.30$235.0290.000.0010.00$2,967.96 $2,265.29$207.5490.00 0.00 10.00 $2,967.96 $2,265.29$207.54178.00 0.00 12.00 $6,090.05 $2,689.59$442.5656.000.0036.00$3,950.70 $288.48$302.2356.00 0.00 36.00 $3,950.70 $288.48$302.2380.008.500.00$4,531.84 $2,419.78$316.88Shift Coverage; First Aid80.00 8.50 0.00 $4,531.84 $2,419.78$316.88136.00 8.50 36.00 $8,482.54 $2,708.26$619.11Count: 2Count: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Mott, Richard 2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Morrison, Jeffrey M.2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Mitchell, Harold A2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Melton, Garren L2019 - October 2019 Payroll - October 2019 1st PayCount: 1Posting Run - 11/1/2019 12 01 32 PM12-03-2019 Council Meeting Agenda Packet Page 33 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name65.5010.000.00$1,658.30 $230.79$126.86Wings & Wheels65.50 10.00 0.00 $1,658.30 $230.79$126.8652.500.000.00$1,081.50 $710.73$82.7352.50 0.00 0.00 $1,081.50 $710.73$82.73118.00 10.00 0.00 $2,739.80 $941.52$209.5985.004.005.00$3,790.95 $320.91$290.01Drug Investigation85.00 4.00 5.00 $3,790.95 $320.91$290.0190.0011.5010.00$4,251.19 $1,550.64$325.21Drug Investigation; Surveillance90.00 11.50 10.00 $4,251.19 $1,550.64$325.21175.00 15.50 15.00 $8,042.14 $1,871.55$615.2247.000.0040.00$2,678.30 $358.64$204.8947.00 0.00 40.00 $2,678.30 $358.64$204.8975.000.0012.00$2,678.30 $1,325.48$200.8775.00 0.00 12.00 $2,678.30 $1,325.48$200.87122.00 0.00 52.00 $5,356.60 $1,684.12$405.7687.000.000.00$4,810.32 $644.60$364.1687.00 0.00 0.00 $4,810.32 $644.60$364.1687.000.000.00$4,810.32 $2,710.08$334.3587.00 0.00 0.00 $4,810.32 $2,710.08$334.35174.00 0.00 0.00 $9,620.64 $3,354.68$698.5168.000.0012.00$3,461.87 $276.45$264.84Posting Run - 10/16/2019 12 43 18 PMCount: 2Robins, Michael L2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Poulson, P Devin2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Phillips, Mary Beth 2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Phillips, John S2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMOstrom, Cami L2019 - October 2019 Payroll - October 2019 1st Pay12-03-2019 Council Meeting Agenda Packet Page 34 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name68.00 0.00 12.00 $3,461.87 $276.45$264.8491.500.0017.00$3,461.87 $2,360.41$235.0391.50 0.00 17.00 $3,461.87 $2,360.41$235.03159.50 0.00 29.00 $6,923.74 $2,636.86$499.8760.500.0029.50$2,308.54 $356.19$176.6060.50 0.00 29.50 $2,308.54 $356.19$176.6090.004.5613.00$2,308.53 $2,432.24$146.79On‐Call90.00 4.56 13.00 $2,308.53 $2,432.24$146.79150.50 4.56 42.50 $4,617.07 $2,788.43$323.3977.500.0011.00$2,013.99 $277.62$149.4377.50 0.00 11.00 $2,013.99 $277.62$149.4373.500.0026.00$2,013.99 $1,892.84$149.4373.50 0.00 26.00 $2,013.99 $1,892.84$149.43151.00 0.00 37.00 $4,027.98 $2,170.46$298.8670.000.0020.00$2,493.87 $338.87$190.7870.00 0.00 20.00 $2,493.87 $338.87$190.7810.000.0080.00$2,493.87 $1,545.51$190.7810.00 0.00 80.00 $2,493.87 $1,545.51$190.7880.00 0.00 100.00 $4,987.74 $1,884.38$381.5673.500.0016.50$2,285.91 $364.98$174.8873.50 0.00 16.50 $2,285.91 $364.98$174.8885.000.0015.00$2,285.91 $2,026.05$174.88Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Simon, Douglas M2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Sharp, Andrea M2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Schulz, Amber N2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Schott, Frederick R2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PM12-03-2019 Council Meeting Agenda Packet Page 35 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name85.00 0.00 15.00 $2,285.91 $2,026.05$174.88158.50 0.00 31.50 $4,571.82 $2,391.03$349.7687.000.003.00$2,202.41 $304.00$168.4887.00 0.00 3.00 $2,202.41 $304.00$168.4877.000.0023.00$2,202.41 $2,346.53$129.4077.00 0.00 23.00 $2,202.41 $2,346.53$129.40164.00 0.00 26.00 $4,404.82 $2,650.53$297.8886.000.001.00$3,079.23 $479.89$235.5686.00 0.00 1.00 $3,079.23 $479.89$235.5675.000.0012.00$3,079.23 $2,521.43$205.7575.00 0.00 12.00 $3,079.23 $2,521.43$205.75161.00 0.00 13.00 $6,158.46 $3,001.32$441.3191.380.008.00$3,528.76 $309.38$269.9591.38 0.00 8.00 $3,528.76 $309.38$269.9599.500.0015.00$3,528.76 $2,000.19$265.9499.50 0.00 15.00 $3,528.76 $2,000.19$265.94190.88 0.00 23.00 $7,057.52 $2,309.57$535.8972.0022.000.00$4,687.58 $376.75$358.60Posted OT 72.00 22.00 0.00 $4,687.58 $376.75$358.6080.000.000.00$3,394.97 $1,138.18$259.7280.00 0.00 0.00 $3,394.97 $1,138.18$259.72152.00 22.00 0.00 $8,082.55 $1,514.93$618.32Count: 2Wachholder, Thomas SCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Virnig, Joshua M2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Valdez, Miguel A2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Toftness, Josh N2019 - October 2019 Payroll - October 2019 1st PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PMCount: 2Thompson, Anelva2019 - October 2019 Payroll - October 2019 1st PayCount: 112-03-2019 Council Meeting Agenda Packet Page 36 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name63.000.0024.00$3,433.50 $460.28$262.6763.00 0.00 24.00 $3,433.50 $460.28$262.6786.000.001.00$3,433.50 $2,366.34$244.5386.00 0.00 1.00 $3,433.50 $2,366.34$244.53149.00 0.00 25.00 $6,867.00 $2,826.62$507.2070.000.000.00$1,577.10 $1,107.80$120.6570.00 0.00 0.00 $1,577.10 $1,107.80$120.6570.00 0.00 0.00 $1,577.10 $1,107.80$120.659.000.000.00$630.00 $0.00$48.209.00 0.00 0.00 $630.00 $0.00$48.209.00 0.00 0.00 $630.00 $0.00$48.2010.000.000.00$615.00 $0.00$47.0510.00 0.00 0.00 $615.00 $0.00$47.0510.00 0.00 0.00 $615.00 $0.00$47.0512.000.000.00$630.00 $0.00$48.2012.00 0.00 0.00 $630.00 $0.00$48.2012.00 0.00 0.00 $630.00 $0.00$48.20102.000.000.00$3,344.80 $483.78$255.88102.00 0.00 0.00 $3,344.80 $483.78$255.88102.00 0.00 0.00 $3,344.80 $483.78$255.8818.000.000.00$615.00 $0.00$47.052019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMCount: 1Count: 1Magdoff, Shayne L2019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMCount: 1Count: 1Lane, William R2019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMCount: 1Count: 1Hepner, Matthew A2019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMCount: 1Count: 1Detering, Timothy J2019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMCount: 1Count: 1Crawford, Jerrilea APosting Run - 11/1/2019 12 01 32 PMCount: 2Bailey, Carolyn M2019 - October 2019 Payroll - October 2019 2nd PayCount: 1Count: 12019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMPosting Run - 10/16/2019 12 43 18 PM2019 - October 2019 Payroll - October 2019 1st Pay12-03-2019 Council Meeting Agenda Packet Page 37 of 159 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name18.00 0.00 0.00 $615.00 $0.00$47.0518.00 0.00 0.00 $615.00 $0.00$47.054.000.000.00$615.00 $0.00$47.054.00 0.00 0.00 $615.00 $0.00$47.054.00 0.00 0.00 $615.00 $0.00$47.0512.500.000.00$615.00 $0.00$47.0512.50 0.00 0.00 $615.00 $0.00$47.0512.50 0.00 0.00 $615.00 $0.00$47.056.500.000.00$630.00 $0.00$48.206.50 0.00 0.00 $630.00 $0.00$48.206.50 0.00 0.00 $630.00 $0.00$48.208,029.36 248.63 942.50 $324,022.65 $109,110.86$24,187.39Count: 1Count: 1Total Count: 1072019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMCount: 1Count: 1Tidd, Robert B2019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMCount: 1Count: 1Sterk, John D2019 - October 2019 Payroll - October 2019 2nd PayPosting Run - 11/1/2019 12 01 32 PMCount: 1Count: 1Raab, Harry A12-03-2019 Council Meeting Agenda Packet Page 38 of 159 12-03-2019 Council Meeting Agenda Packet Page 39 of 159 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 11/19/2019 Council Meeting Minutes Page 1 of 4 East Wenatchee City Council Meeting Tuesday, November 19, 2019 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Steven Lacy Devin Poulson, City Attorney Councilmember John Sterk Lori Barnett, Community Development Director Councilmember Harry Raab Tom Wachholder, Project Development Manager Councilmember Rob Tidd Josh DeLay, Finance Director Councilmember Jerrilea Crawford Mary Beth Phillips, Court Administrator Councilmember Shayne Magdoff Trina Elmes, Events Director/PIO Councilmember Timothy Detering James Marshall, Police Sergeant Councilmember Matthew Hepner William Brender, Police Officer William Lane, Police Officer Maria Holman, City Clerk 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Consent Items: Vouchers: a. 11/19/2019, Checks: 52914-52964, and voided check: 52820, in the amount of $208,064.29 Minutes: b. 11/05/2019 Council Meeting Minutes Motion to approve consent items by Councilmember Magdoff. Councilmember Tidd seconded the motion. Motion carried (7-0). 2. Citizen Requests/Comments. None 3. Presentations. a. East Wenatchee Police Sergeant James Marshall introduced two new hires of the East Wenatchee Police Department; Police Officer William Brender and Lateral transfer, William Lane. Comments provided by Mayor Lacy. 12-03-2019 Council Meeting Agenda Packet Page 40 of 159 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 11/19/2019 Council Meeting Minutes Page 2 of 4 4. Public Hearings. a. The City Council held a Public Hearing for the purpose of fixing the 2020 Final Budget, which has been filed with the City Clerk. Copies are available to the public and taxpayers by contacting the City Clerk’s Office. Taxpayers are encouraged to comment for or against any part of the preliminary budget. The Mayor opened the public hearing at 6:05 p.m., Finance Director Josh DeLay was present for any questions or comments. The hearing closed without public comment at 6:06 p.m. i. Mayor Lacy read the first reading of Ordinance 2019-20, an ordinance of the City Council of the City of East Wenatchee, Washington, adopting the annual budget of the City for the fiscal year commencing January 1, 2020. b. The City Council held a Public Hearing for Ordinance 2019-15, an Ordinance of the City of East Wenatchee revising and extending interim regulations amending chapter 17.70 of the East Wenatchee Municipal regulating the acceptance of applications for use permits, wireless communication facility permits, building permits, right of way use authorizations and franchises for wireless communication facilities within the City, to be effective for a period of 12 months, establishing a Work Plan, repealing Ordinance 2019-03, declaring an emergency and providing for severability. The Mayor opened the public hearing at 6:07 p.m., Community Development Director Lori Barnett was present for any questions or comments. The hearing closed without public comment at 6:08 p.m. i. Ordinance 2019-15 was adopted by the Council on October 1, 2019. RCW 35A.63.220 and RCW 36.70A.390 require a public hearing within 60 days of the adoption of interim regulations. 5. Presentations. a. Travis Hornby of Wenatchee, the President of the Evergreen Mountain Bike Alliance came before Council to talk about efforts to build a Pump Track at the East Wenatchee Community Park and provided information on benefits to the community. Comments provided by Councilmember Tidd, Councilmember Hepner, and Councilmember Raab. 6. Department Report. None 7. Mayor’s Report. None 12-03-2019 Council Meeting Agenda Packet Page 41 of 159 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 11/19/2019 Council Meeting Minutes Page 3 of 4 8. Action Items. a. Community Development Director Lori Barnett and the City of Wenatchee, Housing Programs Coordinator Oliver Crain presented Resolution 2019-29. A Resolution of the City of East Wenatchee adopting the Chelan-Douglas Homeless Housing Strategic Plan 2019-2024. Comments provided by Councilmember Magdoff, Councilmember Hepner, Councilmember Raab, and Mayor Lacy. Motion by Councilmember Crawford to approve Resolution 2019-29 as presented to adopt the 2019-2024 Chelan Douglas Homeless Housing Strategic Plan. Councilmember Magdoff seconded the motion. Motion carried (7-0). b. Mayor Lacy read the second reading of Ordinance 2019-16, an Ordinance of the City of East Wenatchee, Washington, authorizing the regular property tax levy to be collected in the 2020 tax year, an increase of 1% in the regular tax levy, and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State law. Motion by Councilmember Sterk adopting Ordinance 2019-16 as presented. Councilmember Magdoff seconded the motion. Motion carried (7-0). c. Mayor Lacy read the second reading of Ordinance 2019-17, an Ordinance of the City of East Wenatchee, Washington, authorizing the regular property tax levy to be collected in the 2020 tax year, an increase of $1,790.49 in the regular property tax resulting from previously banked capacity, an increase of 1% in the regular tax levy, and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State law. Ordinance 2019-17 failed due to lack of motion. d. Mayor Lacy read the first reading of Ordinance 2019-18, an Ordinance of the City of East Wenatchee, Washington, fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2020, containing a severability clause and establishing an effective date. Mayor Lacy asked if there were any objections to elevating the Ordinance to second reading, Councilmember Sterk objected, and the Mayor did not exercise his discretion to elevate to the second reading. 12-03-2019 Council Meeting Agenda Packet Page 42 of 159 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 11/19/2019 Council Meeting Minutes Page 4 of 4 e. City Attorney Devin Poulson presented Resolution 2019-28, a Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute an Interlocal Agreement between the City of East Wenatchee, Washington and the Eastmont Metropolitan Park District for Futsal Field Project. Comments provided by Councilmember Tidd. Motion by Councilmember Hepner to approve Resolution 2019-28 as presented. Councilmember Raab seconded the motion. Motion carried (7-0). f. Resolution 2019-30, a Resolution of the City of East Wenatchee approving a three- year allocation of funding for the Our Valley Our Future regional planning effort. Motion by Councilmember Crawford to approve Resolution 2019-30 as presented. Councilmember Tidd seconded the motion. Motion carried (7-0). 9. Council Reports & Announcements. a. Councilmember Rob Tidd reported that he attended the Link Transit Board Meeting and Workshop, they plan to extend services on the weekends. b. Councilmember Sterk, requested to have a workshop on 11/27/2019 at 4:00 p.m., to discuss effects of the lost funding to the City in the amount of approximately $260,000 due to Initiative I-976, affecting the 2021 budget. Council and Mayor agreed to meet on Wednesday November 27th. 10. Adjournment. With no further business, the meeting adjourned at 6:38 p.m. Steven C. Lacy, Mayor Attest: Maria E. Holman, City Clerk 12-03-2019 Council Meeting Agenda Packet Page 43 of 159 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Lori Barnett, Community Development Director Subject: Public Hearing for the 2018 Consolidated Annual Performance and Evaluation Report. Date: December 3, 2019 I. Summary Title: Public hearing to obtain comment on the “City of East Wenatchee 2018 Consolidated Annual Performance and Evaluation Report” (CAPER). II. Background/History: The City of East Wenatchee receives federal Community Development Block Grant (CDBG) funds on an annual basis from the office of Housing and Urban Development (HUD). A consolidated annual performance and evaluation report (CAPER) must be prepared, reviewed by the public, and submitted to HUD on an annual basis. The CAPER describes the projects and activities that were funded during that program year. East Wenatchee’s 2018 Program year is from October 1, 2018 through September 30, 2019. Federal rules require that a public hearing be held prior to the approval of the CAPER. A resolution and copy of the 2018 CAPER is included later in this packet for your consideration. I. Recommended Action: Hold public hearing. II. Exhibits: A notice of availability and notice of public hearing was published in the Wenatchee World advertisement on November 8, 2019 in English and Spanish. The text of the advertisement is reprinted in English below. 2018 CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION REPORT NOTICE OF AVAILABILITY AND NOTICE OF PUBLIC HEARING NOTICE OF AVAILABILITY: Residents of East Wenatchee and other interested parties are invited to comment on the draft 2018 Consolidated Annual Performance and Evaluation Report (CAPER). The 2018 CAPER describes how the city used the Community Development Block Grant program funds during the 2018 program year. The draft document may be reviewed at the East Wenatchee Community Development Department during regular business hours or on the City’s web page at Community Development Department - Community Development Block Grant Program page at www.east-wenatchee.com. To 12-03-2019 Council Meeting Agenda Packet Page 44 of 159 request copies in an alternate format, please contact Marcia Martz at (509)884- 5396. NOTICE OF PUBLIC HEARING: The East Wenatchee City Council will conduct a public hearing at their December 3, 2019 meeting to receive citizen comments on the 2018 CAPER. The meeting starts at 6:00 PM in the Council Chambers at East Wenatchee City Hall, 271 9th St. NE, East Wenatchee, WA. The public hearing will be part of the meeting agenda and will begin after the meeting has convened. All interested persons are encouraged to attend the public hearing, at the date, time, and location noted above, and to provide written and/or oral comments. Please address written comments in advance of the hearing to Lori Barnett, Community Development Director, at East Wenatchee City Hall, 271 9th St. NE, East Wenatchee, WA 98802. Phone (509)884-5396 and fax (509)886-6233 or via e-mail to lbarnett@east-wenatchee.com. East Wenatchee is committed to providing equal access to its facilities, programs and services for persons with disabilities. The Council Chambers are wheelchair accessible. If you need special assistance to participate in this hearing, please contact the City Clerk at (509)886-6103. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the hearing. Citizens with hearing impairments may call the Washington Relay Service TDD line at 800-833-6388. Financial Data: Expenditure Required Amount Budgeted Appropriation Required $ 0 $ 0 $ 0 12-03-2019 Council Meeting Agenda Packet Page 45 of 159 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Lori Barnett, Community Development Director Subject: Resolution 2019-31 considering the approval of the 2018 CDBG Consolidated Annual Performance and Evaluation Report. Date: December 3, 2019 I. Summary Title: A Resolution of the City of East Wenatchee, Washington, adopting the “City of East Wenatchee 2018 Consolidated Annual Performance and Evaluation Report” in accordance with the requirements of the U.S. Department of Housing and Urban Development regulations at 24 CFR Part 91, and establishing an effective date. II.Background/History: The CAPER must be prepared, reviewed by the public, and submitted to HUD on an annual basis within 90 days of the end of the program year. The program year ended on September 31, 2019. The 2018 CAPER describes how the City used the CDBG program funds during that program year. In summary: •The Housing Authority completed their project to rehabilitate and convert 18 apartments from seasonal use to year-round use. They spent only $59,927 of the $69,300 that was allocated for that project. •The City expended $5,323 of the $10,000 allocated for program administration including work completed by the City of Wenatchee on the regional assessment of fair housing. •The Columbia Valley Housing Association was unable to spend any of the $53,469 that was awarded to them for their home purchase down payment assistance program. The tight rental market has reduced inventory and increased the cost of housing making it difficult to find homes affordable to family making 80% of the median income. It will be important to monitor their progress next year to ensure that we spend down the CDBG funds in a timely manner. There are other activities listed in the CAPER including efforts to address homelessness and opportunities to facilitate housing 12-03-2019 Council Meeting Agenda Packet Page 46 of 159 development. Those activities did not involve CDBG funds, however they do address some of the goals of that program. A combined notice of availability and notice of public hearing was published in the Wenatchee World on November 8, 2019, to initiate the required 15-day comment period. The notice and a copy of the Draft 2018 CAPER was also posted on the City web site. No comments have been received. I. Recommended Action: Motion to approve Resolution 2019-31 adopting the City of East Wenatchee 2018 Consolidated Annual Performance and Evaluation Report and authorize the Mayor to sign all required HUD certifications. II.Exhibits: Resolution 2019-31 and Exhibit A City of East Wenatchee 2018 Consolidated Annual Performance and Evaluation Report Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 0 $ 0 12-03-2019 Council Meeting Agenda Packet Page 47 of 159 Resolution No. 2019-31 Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2019-31 A Resolution of the City of East Wenatchee, Washington, adopting the “City of East Wenatchee 2018 Consolidated Annual Performance and Evaluation Report” in accordance with the requirements of the U.S. Department of Housing and Urban Development regulations at 24 CFR Part 91, and establishing an effective date. 1.Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2.Authority. 2.1. The City of East Wenatchee is a non-charter code City duly incorporated andoperating under the laws of the State of Washington. 2.2. RCW 35A.74 authorizes the City to administer programs to assist low income individuals. 2.3. The U.S. Department of Housing and Urban Development regulations at 24 CFR Part 91 require entitlement communities to adopt a five-year consolidated plan, an annual action plan, and a consolidated annual performance and evaluation report (“CAPER”). 3.Recitals. 3.1. In 2009, the City of East Wenatchee (“City”) was notified by the U.S.Department of Housing and Urban Development (HUD) that it qualified as a federally designated “principal city” within the Wenatchee Metropolitan Statistical Area and was eligible for entitlement status to receive annual grants from the Community Development Block Grant Program (CDBG). 3.2. The City Council of East Wenatchee (“City Council”) took action at their August 25, 2009 meeting to accept entitlement status to become a direct recipient of CDBG funds. 3.3. The City Council adopted the 2015 - 2019 Community Development and Housing Consolidated Plan with Resolution 2015-13 on August 11, 2015. 3.4. In compliance with the Citizen Participation Plan and the Limited English Proficiency Plan, the City published a notice of availability and notice of public hearing in the Wenatchee World on November 8, 2019. The notice 12-03-2019 Council Meeting Agenda Packet Page 48 of 159 Resolution No. 2019-31 Page 2 of 2 was published in English and Spanish. The notice announced the availability of the Draft 2018 Consolidated Annual Performance and Evaluation Report and initiated a 15-day comment period. 3.5. The Draft 2018 CAPER and notice of public hearing was posted on the City’s webpage. 3.6. The City Council held a public hearing on December 3, 2019 to receive comments and consider adoption of the Draft East Wenatchee 2018 CAPER. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: Section 1: Action. The City Council hereby APPROVES the City of East Wenatchee 2018 Consolidated Annual Performance and Evaluation Report, which is attached to this Resolution as Exhibit “A”. Section 2: Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution Section 3: Effective Date. This resolution becomes effective on the date that it is passed by the City Council. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 3rd day of December, 2019. CITY OF EAST WENATCHEE, WASHINGTON By _________________________________ Steven C. Lacy, Mayor ATTEST: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: 12/03/2019 EFFECTIVE DATE: 12-03-2019 Council Meeting Agenda Packet Page 49 of 159 City of East Wenatchee 2018 Consolidated Annual Performance and Evaluation Report (CAPER) Draft Date 11-8-2019 Adopted on _________ by Resolution 2019________ Prepared by: City of East Wenatchee Community Development Department 271 9th Street NE East Wenatchee, WA 98802 Phone (509) 884-5396 Fax (509) 884-6233 E-mail: LBarnett@east-wenatchee.com Exhibit A 12-03-2019 Council Meeting Agenda Packet Page 50 of 159 City of East Wenatchee Page 2 2018 Consolidated Annual Performance and Evaluation Report Introduction The City of East Wenatchee receives federal Community Development Block Grant (CDBG) funds on an annual basis under Title I of the Housing and Community Development Act of 1974. The overall goal of the CDBG Program is to develop a strong community with the provision of decent housing, a suitable living environment, and to expand economic opportunities. Use of CDBG funds in East Wenatchee are targeted to benefit low and moderate-income citizens. Within 90 days of the end of each program year, a Consolidated Annual Performance and Evaluation Report (CAPER) must be prepared, reviewed by the public, and submitted to HUD. The CAPER allows the public, local officials, and HUD to evaluate and provide feedback on the effectiveness and success of program strategies and activities undertaken during the preceding year. East Wenatchee’s CDBG Program fiscal year for the 2018 Annual Action Plan is from October 1, 2018 through September 30, 2019. This 2018 CAPER describes the projects and activities completed by the City during that program year. This report follows the format guidance provided by HUD for elements of a CAPER. CR-5 Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) Summary of the goals, objectives, and outcomes identified in the adopted 2015 to 2019 Community Development and Housing Consolidated Plan: Goal 1: Revitalize neighborhoods: • Review public infrastructure and ADA needs when determining projects • Purchase, construct and improve public facilities and improvements Goal 2: Provide supportive services for people who are homeless and those at risk of homelessness: • Target individuals who meet the chronically homeless definition • Connect people who are homeless with services, shelter and food • Provide services for people with special needs • Promote services that improve overall efficiency of the homeless system Goal 3: Increase and preserve affordable housing: • Evaluate options for tax credits and other programs to increase the availability of affordable housing • Continue to work with local housing providers to identify opportunities to increase housing options and rehabilitate existing housing stock. • Increase and preserve affordable housing. Evaluate opportunities to work with the private and public sector to increase the availability of lower cost housing with programs to provide rental assistance and down payment assistance for homebuyers. 12-03-2019 Council Meeting Agenda Packet Page 51 of 159 City of East Wenatchee Page 3 2018 Consolidated Annual Performance and Evaluation Report In 2018, East Wenatchee’s annual CDBG formula amount was $132,759. Of that amount, the City’s 2018 Annual Action Plan allocated the funds for the following projects and activities: • $10,000 to administration and planning, • $69,300 for the Housing Authority of Chelan County and the City of East Wenatchee to rehabilitate and convert 18 seasonal housing apartments to year- round use, and • $53,469 for the Columbia Valley Housing Association for their Homebuyers Down Payment Assistance Program. Project Status. The following is a summary of work that was initiated or accomplished during the 2017 program year to further the goals and objectives in the Consolidated Plan. Administrative and planning functions. Only $5,323 of the funds for administrative activities were expended. The majority of the expenses related to the preparation of a regional assessment of fair housing. The City is working with the City of Wenatchee and the Housing Authority of Chelan County and the City of East Wenatchee to develop a regional assessment of fair housing. The City of Wenatchee is acting as lead entity for this effort. The following two projects address Goal 3 Increase and preserve affordable housing. The Housing Authority of Chelan County and the City of East Wenatchee used $59,926.90 of the funds awarded to them to rehabilitate and convert 18 seasonal housing apartments at their Heritage Glen project located at 665 3rd St. NE, East Wenatchee, to year-round units. The project included 16 one-bedroom apartments and 2 two-bedroom apartments for year-round use for eligible low- moderate income farmworkers. The project included unit rehabilitation with new bathroom cabinets, replacement of flooring and countertops, new closets and other improvements to prepare them for year-round use. The Columbia Valley Housing Association was unable to expend any of their allocated funds for their Down Payment Assistance for Low-Income Families program. The current market in East Wenatchee for home sales is very tight. The funds will remain available to the Housing Association until it becomes necessary to reallocate them to another project. The activities described below address Goal 4 Provide supportive services for people who are homeless and those at risk of homelessness Mitigation of homelessness and those at-risk of homelessness: The City works with agencies and service providers to target individuals who meet the chronically homeless definition, connect people who are homeless with services, shelter and food, provide services for people with special needs, and promote services that improve overall efficiency of the homeless support system. Staff from the East Wenatchee Community Development Department regularly attend meetings of the Chelan Douglas Homeless Advisory Committee (formerly 12-03-2019 Council Meeting Agenda Packet Page 52 of 159 City of East Wenatchee Page 4 2018 Consolidated Annual Performance and Evaluation Report called the Task Force). That committee includes representatives from various housing and service providers including state and local government agencies, non-profits, local landlords, and faith-based organizations. Staff and elected officials from the City of East Wenatchee are members of the Chelan Douglas Homeless Housing Task Force (formerly called the Steering Committee). That group is responsible for the development of the local homeless housing strategic plan and recommends awards for the distribution of the Chelan-Douglas Counties Homeless Housing fund, City of Wenatchee Low- Income Housing funds, Consolidated Homeless Grant (CHG), Housing & Essential Needs Grant Funds (HEN) and Emergency Solutions Grant funds (ESG). No CDBG funds are used for this activity. Since no projects were completed using CDBG funds, no accomplishments have been reported. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) As mentioned above, the current housing market is limiting the ability to find reasonably priced homes. The median home sale price in the Wenatchee market area is currently 2018 Program Year Funds Available 2018 132,769$ 2017 11,082$ 2015 10,000$ Total 153,851$ Project Allocations Administration 10,000$ 2018 Housing Authority 69,300$ 2018 Housing Assoc.53,469$ 2018 11,082$ 2017 10,000$ 2015 Total for Hsg. Assoc.74,551$ Expenditures Administration 5,323$ Housing Authority 59,927$ Total 65,250$ Funds Remaining 2018 Funds to be Reallocated 14,050$ Housing Association 53,469$ 2017 11,082$ 2015 10,000$ Total 88,601$ 12-03-2019 Council Meeting Agenda Packet Page 53 of 159 City of East Wenatchee Page 5 2018 Consolidated Annual Performance and Evaluation Report $348,250. This is an increase of 6% from last year. Using the median income for the area, a family of 4 with an income of 80% of median ($54,700), can only afford a home in the $220,000 or less range. It will continue to be a challenge to find affordable homes given the limited inventory within the City Limits. Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. The projects that were awarded funds address the priority to promote affordable housing. The Housing Authority project converted 18 apartments from seasonal use to year-round use to better utilize the available units. The Housing Association down payment assistance program will provide an opportunity for low-moderate income families to move from the rental market to homeownership. That change in tenancy helps to stabilize the family and provide financial predictability. CR-10 Racial & Ethnic Composition of Families Assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 31 Black or African American 0 Asian 0 American Indian or American Native 0 Native Hawaiian or Other Pacific Islander 0 Total 31 Hispanic 30 Not Hispanic 1 Table 1 – Table of assistance to racial and ethnic populations by source of funds CR-15 Resources and Investments Grant Funds Spent Identify the resources made available Source of Funds Source Resources Made Available Amount expended During Program Year CDBG $153,851.24 $ Table 3 - Resources Made Available Narrative In 2018, East Wenatchee’s CDBG formula grant was $132,769. Additionally, there is $10,000 remaining from 2015 and $11,082 remaining from 2017. Those funds have been committed to the down payment assistance program. However, amendments to the annual action plans for those years must be completed before the city can enter into a contract with the Housing Association. 12-03-2019 Council Meeting Agenda Packet Page 54 of 159 City of East Wenatchee Page 6 2018 Consolidated Annual Performance and Evaluation Report Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Table 4 – Identify the geographic distribution and location of investments Narrative The City of East Wenatchee does not use “target areas”. Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. No other funds were used to complete the projects for the 2018 program year. Typically, the homeownership assistance program includes private funds as part of the home purchase. However, as mentioned above, the funds allocated to that program were not expanded during the 2018 program year. CR-20 Affordable Housing The Housing Authority project converted 18 dwelling units from seasonal use to year- round use providing more units of affordable housing for eligible low-moderate income farmworkers. The project included 16 one-bedroom apartments and 2 two-bedroom apartments for year-round use. The Housing Association down payment assistance program. CR-25 Homeless and Other Special Needs Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: East Wenatchee has no housing programs and relies upon other local agencies for public housing and housing support programs serving homeless and other special needs individuals and families. o Staff from the East Wenatchee Community Development Department regularly attend meetings of the Chelan Douglas Homeless Advisory Committee (formerly called the Task Force). That committee includes representatives from various housing and service providers including state and local government agencies, non- profits, local landlords, and faith-based organizations. o Staff and elected officials from the City of East Wenatchee are members of the Chelan Douglas Homeless Housing Task Force (formerly called the Steering Committee). That group is responsible for the development of the local homeless housing strategic plan and recommends awards for the distribution of the Chelan- 12-03-2019 Council Meeting Agenda Packet Page 55 of 159 City of East Wenatchee Page 7 2018 Consolidated Annual Performance and Evaluation Report Douglas Counties Homeless Housing fund (RCW 36.22.179 and RCW 36.22.1791), City of Wenatchee Low-Income Housing funds, Consolidated Homeless Grant (CHG), Housing & Essential Needs Grant Funds (HEN) and Emergency Solutions Grant funds (ESG). The funds are awarded using a competitive grant application process. The city of Wenatchee is the lead entity for this process. Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs As mentioned previously, the City participates in the award program for regional homeless assistance program funds. 2020-2021 Homeless Housing Funding Awards allocated $92,000 to Homeless Outreach and $688,000 for the Coordinated Entry/Diversion and Training Programs. All of these programs are outreach efforts directed toward assessing needs and helping folks find alternatives to living on the streets. Addressing the emergency shelter and transitional housing needs of homeless persons Homeless Housing Funding Awards were granted for Traditional Emergency Shelter in the amount of $136,500 and $498,816 for Transitional Housing. Additionally, $100,000 was set aside for a Low-Barrier Emergency Shelter Development. A hotel voucher program was funded to provide alternatives to emergency shelters when the typical shelter environment will not work. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Homeless Housing Funding Awards were granted for Prevention of Homelessness in the amount of $276,800. A Landlord Liaison program that connects homeless individuals with private housing was funded with $180,000. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Homeless Housing Funding Awards were allocated for Rapid Rehousing in the amount of $592,383 and for Permanent Supportive Housing $267,734 was awarded. CR-30 – Public Housing Actions taken to address the needs of public housing 12-03-2019 Council Meeting Agenda Packet Page 56 of 159 City of East Wenatchee Page 8 2018 Consolidated Annual Performance and Evaluation Report In 2002, the city of East Wenatchee executed an interlocal governmental cooperation agreement (ILA) with the Housing Authority of Chelan County and the City of Wenatchee. The ILA allows the Housing Authority to operate, under limited circumstances, within the city limits. An East Wenatchee city councilmember serves on that agency’s board of directors. The Housing Authority operates an apartment complex that was previously providing 17 year-round units and 18 seasonal units for low-income farmworkers. That complex was the recipient of CDBG funds in the 2018 Program Year to convert those seasonal units to year-round units – a better utilization of the units. The Housing Authority also operates the Section 8 Tenant Based Rental Assistance Program with 494 vouchers. Approximately 150 of the participants in the program reside in East Wenatchee. They also have 47 HUD Veteran’s Assistance Vouchers. The Housing Authority has a range of services to address the needs of their tenants and clients. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership No activities or actions were taken by the city. However, the Housing Authority offers their tenants and clients a self-sufficiency education program which includes information on managing money, caring for a home, and life skills. Actions taken to provide assistance to troubled PHAs The Housing Authority is not a troubled PHA. CR-35 - Other Actions Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. East Wenatchee participates in the regional Our Valley Our Future/Nuestro Valley Nuestro Futuro regional planning process. Significant efforts over the past two years involved a regional approach to identifying solutions to our current housing crisis. Over 40 local individuals representing industries and agencies including building, real estate, land development, government and the general public have been meeting to identify and discuss ways to increase the availability, variety, and affordability of homes. The initial recommendations of the Housing Solutions Group can be found in a document entitled: Where Will We Live? Which was published in October of 2018. That group has continued to meet, and several subcommittees have been formed. One of the focus groups is specifically looking at public policies that may be impacting affordable housing. Those efforts are continuing. It is anticipated that code amendments will be identified and implemented in the near future. Actions taken to address obstacles to meeting underserved needs. None taken 12-03-2019 Council Meeting Agenda Packet Page 57 of 159 City of East Wenatchee Page 9 2018 Consolidated Annual Performance and Evaluation Report Actions taken to reduce lead-based paint hazards. The City maintains and periodically updates a Lead Based Paint page in the Building Department section of the city web site that provides information to tenants and homeowners regarding lead-based paint. Actions taken to reduce the number of poverty-level families. None taken Actions taken to develop institutional structure. None taken Actions taken to enhance coordination between public and private housing and social service agencies. City staff regularly attend meetings of the Chelan Douglas Homeless Housing Advisory Committee. The Committee includes housing and service providers. Representatives are from the rental association, faith-based organizations, non- profits, state and local agencies. The Committee concentrates on outreach and communication between service providers and other public agencies that may be in contact with homeless individuals and families. This group provides recommendations to the cities, counties, and housing and service providers relative to actions that will reduce homelessness, encourage rapid re-housing, support and educate landlords, and provide information to the general public regarding homelessness. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. The City maintains and periodically updates a Fair Housing web page in the Community Development Department section of the City web site that provides, brochures, forms and contact information for people to pursue Fair Housing claims. CR-40 Monitoring Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements. The Community Development Department for the City of East Wenatchee is responsible for the administration of the CDBG Program. This includes the monitoring and evaluation of program activities as they relate to the adopted consolidated plan and annual action plan. Monitoring and oversight in 2018 were focused primarily on documenting the process and expenditures related to the rehabilitation and conversion of the Housing Authority multifamily housing units. The progress implementing the homeowner down payment assistance will need to be monitored closely during the 2019 Program Year to ensure that the funds are spent in a 12-03-2019 Council Meeting Agenda Packet Page 58 of 159 City of East Wenatchee Page 10 2018 Consolidated Annual Performance and Evaluation Report timely manner. If the program continues to have difficulties finding affordable units, the funds may need to be re-programmed to a different project. All administrative tasks were completed on time and submitted to HUD. The City is committed to its success as a CDBG entitlement jurisdiction and intends to make the best use possible of the limited funding it receives. Citizen Participation 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports In compliance with the Citizen Participation Plan and the Limited English Proficiency Plan, the City published a notice of availability and notice of public hearing in the Wenatchee World on November 8, 2019 providing 25 days for public review and comment. The notice was published in English and Spanish. The notice announced the availability of the Draft 2018 Consolidated Annual Performance and Evaluation Report (CAPER) report and a notice of the public hearing on December 3, 2019. A copy of the Draft CAPER was posted on the City website and made available at City Hall. The City Council held a public hearing on December 3, 2019 to accept testimony and consider approval of the City’s 2018 CAPER. No public testimony was offered. CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes are planned or anticipated. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No, this jurisdiction does not have any BEDI funds. [BEDI grantees] Describe accomplishments and program outcomes during the last year. Not applicable. 12-03-2019 Council Meeting Agenda Packet Page 59 of 159 Wenatchee Valley Museum & Cultural Center Fall 2019 at the Museum 12-03-2019 Council Meeting Agenda Packet Page 60 of 159 Fall 2019 Special Exhibit & Related Programs My Sky opened October 4, runs through January 4, 2020. Fall My Sky Programs have included: Member opening (110) First Friday public opening (360) Space Camp! (all classes completely filled) Space Family Fun Day (500) My Sky School Field Trips (400 mainly PreK-3rd) 12-03-2019 Council Meeting Agenda Packet Page 61 of 159 Other Fall 2019 Happenings Dia de los Muertos (free): nearly 800 attendees in 2.5 hours. Created and hosted two sold out Murder Mystery Dinners. Environmental Film & Speaker Series (free): 3 programs so far, w/253 attendees. Monthly Family Art Classes (free): averaging 30 children & caregivers a class. Coyote’s Corner Tots drop-in (free): averaging 75 kids & caregivers a month. The Haunt @ the Museum: nearly doubled in attendance from 2018 (983 in 2018; 1,856 in 2019). Exhibit panels for Pangborn Airport being printed Geology Bus Tours ran through October 12-03-2019 Council Meeting Agenda Packet Page 62 of 159 2020 at a High Level Strategic Planning MLK Day Multicultural Festival, January 18th Featuring Four Special Exhibits: Hartsfield Quilt Collection, Jan. 17th –Feb. 8th Annual Regional High School Art Show, March 6th –April 4th Tomfoolery: Vintage Fun From Wenatchee Cycle & Toy, May 1st –Sept. 5th Continuing the Legacy of Freedom: 100 Years of Suffrage in Washington,October 2nd –February 6th, 2021 School Field Trip Curriculum upgrades New MakerSpace programs and partnerships Refresh Coyotes Corner early learning space 12-03-2019 Council Meeting Agenda Packet Page 63 of 159 12-03-2019 Council Meeting Agenda Packet Page 64 of 159 12-03-2019 Council Meeting Agenda Packet Page 65 of 159 12-03-2019 Council Meeting Agenda Packet Page 66 of 159 CHRISTMAS TREE LIGHTING WINGS 'N WISHES Miss Vee d o l CHINOOK MUSIC SERVICE Sponsored by: For more information contact the City of East Wenatchee Events Department: (509) 886-6108 | www.east-wenatchee.com food too! Will be selling FREE activities for the whole family ! Arrival of Santa on a Fire Truck | Pictures with Santa Christmas Carols | Story time with Mrs . Claus | Ornaments from Numerica | Cookies & Hot Cocoa at the North Pole Cafe | Make a toy at Santa 's Workshop | Write a Letter to Santa at the North Pole Post Thank you to our sponsors! The School District does not sponsor or endorse this event/information nor does the district assume any liability for it. In consideration of the privilege to distribute materials, the School District will be held harmless from any cause of action filed in any court or administrative tribunal arising out of the distribution of these materials, including costs, attorney’s fees and judgments or awards. 1 2 . 0 5 . 1 9 • E A S T W E N A T C H E E C I T Y H A L L • 6 P M 12-03-2019 Council Meeting Agenda Packet Page 67 of 159 Date: November 22, 2019 To: Mayor and City Council From: Tom Wachholder, Project Development Manager Subject: November 2019 Public Works Report ______________________________________________________________________ This report summarizes Public Works Department related projects and activities through November 22, 2019. Projects/activities include the following: 1. 10th Street NE Improvements – Eastmont Ave to Kentucky Ave 2. Highline Drive and 3rd Street SE Roundabout 3. 19th Street Regional Stormwater Facility 4. 2020 Residential Overlay Program 5. Pavement Management Program 6. Stormwater Utility 7. 9th Street NE and Valley Mall Parkway Traffic Signal 8. 5th Street NE Safe Routes to School Project 9. TIB Complete Streets Projects 10. City Hall Campus Improvements 1. 10th Street NE Improvements – Eastmont Ave to Kentucky Ave The 10th Street NE corridor from Eastmont Ave to Kentucky Ave is noted for several deficiencies pertaining to both motorized and non-motorized transportation. For CITY OF EAST WENATCHEE PUBLIC WORKS DEPARTMENT 271 9TH STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 884-1829 • FAX (509) 886-6113 twachholder@east-wenatchee.com 1 of 8 12-03-2019 Council Meeting Agenda Packet Page 68 of 159 example, the roadway lacks adequate subgrade surfacing, multi-modal access (e.g., limited sidewalks, poor pedestrian crossings, non-existent bicycle lanes), an adequate storm sewer system, and illumination. On August 14, 2018, City Council approved and authorized Mayor Lacy to execute a Public Works Board Contract for a $750,000 pre- construction loan. This is a 5-year loan with an interest rate of 0.78% with repayment starting in June 2020. RH2 Engineering was selected for designing this project. Status (Unchanged): - Federal construction funding secured through Chelan-Douglas Transportation Council for the initial phase ($1,683,189); - Construction is tentatively scheduled for 2021; and - Continuing to purchase needed right of way for the project. 2. Highline Drive and 3rd Street SE Roundabout In late 2018, the City secured Transportation Improvement Board (TIB) funding to design and construct a roundabout at Highline Dr and 3rd Street SE. This intersection currently experiences excessive delays and traffic accidents due to increasing traffic volumes, intersection configuration, and limited site distance. Status (unchanged): - Design is at 90% complete; and - On schedule to advertise in December 2019. 3. 19th Street Regional Stormwater Facility A Washington State Department of Ecology grant has been secured to fund a regional stormwater facility design project. This project addresses Phase One of the overall 19 th Street NE corridor project area, including 1,000 feet of Douglas County’s Cascade Avenue. Stormwater in the project area currently flows through a series of roadside 2 of 8 12-03-2019 Council Meeting Agenda Packet Page 69 of 159 ditches, short segments of piping, and paved shoulders. The goal is to design a regional stormwater facility to accommodate runoff from the entire 19th Street corridor. Status: - Received direction from Ecology to move forward with an Alternatives Analysis resulting from cultural resource survey; pending City Council approval. 4. 2020 Residential Overlay The City of Wenatchee has $4,661,450 of non-federal funds programmed for a 2020 overlay project that will resurface approximately 15 miles of streets. This is an opportunity for the City of East Wenatchee to obtain better construction prices by benefitting from the available economies of scale. Staff is currently exploring a way (e.g., interlocal agreement) to collaborate with the City of Wenatchee to be a part of their 2020 overlay program. Status: - To be determined. 5. Pavement Management Program The City’s pavement management program was developed in 2011 and is currently in need of an update. City staff started the scoping process of updating the City’s pavement management program. The updated pavement management program will be based on a proactive preventative maintenance approach. Status: - Pavement condition survey work scheduled to be complete near the end of November 2019. 3 of 8 12-03-2019 Council Meeting Agenda Packet Page 70 of 159 6. Stormwater Utility In terms of City planned stormwater maintenance projects for 2019, staff identified areas throughout the City that experience localized drainage issues and infrastructure in need of maintenance. Project locations for 2019 include the following: 1. 19th Street NE S-curve west of Eastmont Ave (Complete); 2. Baker Ave infiltration trench maintenance (Complete); 3. Kansas Ave ditching (Complete); 4. 3rd Street NE and Eastmont Ave stormwater pond maintenance (Complete); As a result of terminating the interlocal cooperation agreement between the City and Douglas County, joint administration of each jurisdiction’s stormwater utility (utility) will no longer take place beginning January 1, 2020. The City will now be responsible for updating the utility service fee roll each year and submitting updates directly to the Douglas County Treasurer. Public Works Department staff conducted a preliminary audit of the utility roll and discovered billing issues resulting in undercharging of several parcels (see department memo on following page). 4 of 8 12-03-2019 Council Meeting Agenda Packet Page 71 of 159 Memorandum To: Tom Wachholder, Project Development Manager From: Garren Melton, Natural Resource Specialist Date: November 21st, 2019 Subject: Stormwater Utility Billing __________________________________________________________________________________ This memorandum addresses the internal stormwater billing audit completed in November 2019. Background: From inception of the stormwater utility, the City of East Wenatchee (City) had an interlocal agreement with Douglas County (County) for aiding the City in the billing and administration of stormwater fees. In 2019, the interlocal agreement pertaining to the administration of the stormwater utility was terminated, giving the City the sole responsibility to update its own stormwater assessment rolls. During an audit of prior years’ certified rolls from the County, a number of errors and omissions were found. The two most common causes of the errors were parcels holding a tax exempt status and parcels classified as “Unimproved Land” despite the presence of improvements, such as a parking lot. The nature of these errors means that certain groups have been historically underpaying stormwater utility fees. Notable increases will be seen by Eastmont School District, Douglas County, City of East Wenatchee, Douglas County PUD, Douglas County Sewer District, and East Wenatchee Water District. See Appendix A for an overview of notable entities that have been impacted by this audit, and a hypothetical revenue comparison from 2019 to 2020. Currently, there could be approximately $33,075 of additional renveue added to the rolls. Going forward, the stormwater utility roll will be regularly audited to ensure that the city is administering the stormwater utility fee as fairly and equitably as possible. Attachments: Appendix A, Summary of Fee Changes and Revenue Gains CITY OF EAST WENATCHEE PUBLIC WORKS DEPARTMENT 271 9TH STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 884-1829 • FAX (509) 886-6113 gmelton@east-wenatchee.com 5 of 8 12-03-2019 Council Meeting Agenda Packet Page 72 of 159 Appendix A Parcel Owner 2019 Fee Totals for Audited Parcels 2020 Fee Totals for Audited Parcels Difference % Increase City of East Wenatchee 1,485.00$ 2,842.36$ 1,357.36$ 91.40% Douglas County 1,935.00$ 4,050.98$ 2,115.98$ 109.35% Douglas County PUD 5,850.00$ 7,440.55$ 1,590.55$ 27.19% Douglas County Sewer District 1,035.00$ 2,806.36$ 1,771.36$ 171.15% East Wenatchee Water District 1,080.00$ 2,737.64$ 1,657.64$ 153.48% Housing Authority of Chelan County 45.00$ 1,030.91$ 985.91$ 2190.91% School District #206 19,530.00$ 29,346.55$ 9,816.55$ 50.26% Wenatchee Valley Country Club 1,305.00$ 2,947.50$ 1,642.50$ 125.86% Ambercrest Homeowners Assn 1,777.50$ 4,984.36$ 3,206.86$ 180.41% Notable Stormwater Utility Assessment Changes Year Total Revenue % Change 2018 520,309.00$ - 2019 529,974.00$ 1.82% 2020 563,049.00$ 5.87% Difference 33,075.00$ Total Revenue From Stormwater Utility Fee 6 of 8 12-03-2019 Council Meeting Agenda Packet Page 73 of 159 7. 9th Street NE and Valley Mall Parkway Traffic Signal In 2013, the City successfully acquired a federal grant through the Wenatchee Valley Transportation Council, now known as the Chelan-Douglas Transportation Council, for constructing a traffic signal at 9th Street NE and Valley Mall Parkway. Subsequently, the Washington State Department of Transportation (WSDOT) considered constructing a roundabout at SR28 and 9th Street NE and needed time to evaluate both intersections. Additional federal funding was secured in 2016 for dual roundabouts; however, a traffic signal was ultimately deemed the best option for the 9th Street NE and Valley Mall intersection. The traffic signal project is now moving forward. Status: - A committee comprised of City staff selected RH2 Engineering as the most qualified consultant, pending City Council approval. 8. 5th Street NE Safe Routes to School Projects In June 2019, the City was awarded two Safe Routes to School grants (Sterling Intermediate and Kenroy Elementary), totaling $3,936,466 in federal grant funds. The anticipated City match is approximately $694,670. This project will enhance 5th Street NE from N Grover Place to N James Ave and N Jonathan Ave to Kentucky Avenue. Proposed improvements include curb, gutter, sidewalk, storm sewer system, enhanced pedestrian crossings, intersection improvements, and street illumination. Status: - A Request for Qualifications (RFQ) was advertised in the Wenatchee World on November 10 and November 17, 2019; and - Statements of Qualifications are due December 12, 2019. 7 of 8 12-03-2019 Council Meeting Agenda Packet Page 74 of 159 9. TIB Complete Streets Project In February 2019, the City secured a $400,000 TIB Complete Streets grant to enhance the existing pedestrian crosswalk at Grant Road and Georgia Ave, evaluate, engineer, construct a pedestrian crosswalk at June Ave and Grant Road, and fill a sidewalk gap on 3rd Street NE from the irrigation canal to Eastmont High School . Status: - Design is underway. 10. City Hall Campus Improvements The City is currently in the process of securing a bond to begin a phased approach to making improvements to the City Hall Campus. Improvements include constructing a new Public Works facility, evaluating East Wenatchee Police Department current and future space needs, constructing a future police department, upgrading court facilities, and constructing a library. Status: - A Request for Qualifications (RFQ) for architectural consulting services was advertised in the Wenatchee World on October 27, 2019 , and will advertise again on November 3, 2019; and - Statements of Qualifications (SOQs) were due by 5:00pm on November 22, 2019. 8 of 8 12-03-2019 Council Meeting Agenda Packet Page 75 of 159 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From: Josh DeLay, Finance Director Subject: Ordinance 2019-18; Fixing and Confirming Salaries to Certain Officials and Employees of the City Date: December 3, 2019 I. Summary Title: An Ordinance of the City of East Wenatchee, Washington, fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2020, containing a severability date and establishing an effective date. II. Background/History: a. The City is obligated under RCW 35.33.055 to prepare a preliminary budget for the following year and make them available to the public not later than six weeks before the beginning of the next year; b. The City is obligated under its bargaining unit contracts and employee contracts to pay the salaries and benefits agreed to under those contracts; and c. The City is obligated under RCW 35.33.107 that, notwithstanding the appropriations for any salary, or salary range of any employee or employees adopted in a final budget; the City Council may by ordinance, change the wages, hours and conditions of employment of any or all its appointive employees if enough funds are available for appropriation to such purposes d. The City’s Finance & Budget Policy (Resolution No. 2009-06), outlines the processes, informational tools and expenditure data that need to be developed, reviewed and approved for inclusion in the City’s annual financial budget. The expenditure data includes the salaries, payroll and benefit costs that the City expects to spend in the budget year in support of City operations e. The City Council annually approves the monthly base salaries of certain City officials, non-bargaining unit/non-contract employees and temporary part-time employees. City officials include the Mayor and seven Councilmembers. f. Non-bargaining and non-contract employees include a total of eleven employees; ten salaried and one hourly. These monthly base salary costs and the associated payroll tax and benefit costs are included in substance in various departments and funds in the City’s annual financial budget, as well as those salary benefits costs 12-03-2019 Council Meeting Agenda Packet Page 76 of 159 delineated in collective bargaining unit, employee contracts and independent contractor agreements. III. Recommended Action: Approval of the proposed Ordinance IV. Exhibits: a. Ordinance No. 2019-18 b. 2020 Step Schedule for exempt and other non-union, non-contract employees Financial Data: Expenditure Required Amount Budgeted Appropriation Required $1,148,213 $1,148,213 $1,148,213 12-03-2019 Council Meeting Agenda Packet Page 77 of 159 City of East Wenatchee Ordinance 2019-18 Page 1 of 4 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev.1) CITY OF EAST WENATCHEE, WASHINGTON ORDINANCE NO. 2019-18 An Ordinance of the City of East Wenatchee, Washington, fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2020, containing a severability clause, and establishing an effective date. Una Ordenanza de la Ciudad de East Wenatchee Washington, se modifica L Ordenanza Numero 2019-18 que establecio la Ciudad de East Wenatchee 2020 Presupuesto. The City Council of the City of East Wenatchee do ordain as follows: Section 1: Exhibit: The attached Exhibit A to this ordinance includes the amended monthly base salary schedule within a seventeen-step salary plan for non-bargaining/non- contract employees; the monthly base salaries to be paid to temporary part-time employees based upon an hourly rate and actual hours worked; and the monthly salaries to be paid to the officials of the City of East Wenatchee. Section 2: Salaries. The monthly base salaries to be paid to the officials and employees of the City of East Wenatchee reflected in the attached Exhibit A, as amended, with the exception of bargaining unit and contract employees, during the year 2020, shall be as follows: Legislative Department: Mayor 5,868.32 Councilmembers 645.00 for Positions 3,4&7 630.00 for Positions 1,2,5&6 Legislative/Finance Department: Human Resource Generalist 7,548.85 Municipal Court: Court Administrator 6,195.02 12-03-2019 Council Meeting Agenda Packet Page 78 of 159 City of East Wenatchee Ordinance 2019-18 Page 2 of 4 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev.1) City Clerk Department: City Clerk 6,359.47 Finance Department: Finance Director 8,962.82 Civil Service: Chief Examiner/Secretary 260.00 per month as needed Additional work at $16.00/hr. Law Enforcement Department: Police Chief 10,271.60 Assistant Police Chief 9,105.56 Community Development Department: Community Development Director 8,225.41 Public Works Department: Project Development Manager 7,752.44 Street Fund: Street Manager 6,406.17 Events Fund/Legislative: Events Director/Public Information Officer 6,303.75 I.T. Department: Information Systems Manger 7,970.04 Section 3: Severability. If a court of competent jurisdiction declares any provision in this 12-03-2019 Council Meeting Agenda Packet Page 79 of 159 City of East Wenatchee Ordinance 2019-18 Page 3 of 4 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev.1) Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. Section 4: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance Section 5: Effective Date. This Ordinance becomes effective five days after the date its summary is published. Section 6: Short Title. This Ordinance shall be known as the 2020 Salary Ordinance and may be cited as such. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this ____ day of _______________, 2019. By _________________________________ Steven C. Lacy, Mayor AUTHENTICATED: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: 12-03-2019 Council Meeting Agenda Packet Page 80 of 159 City of East Wenatchee Ordinance 2019-18 Page 4 of 4 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev.1) Summary of the City of East Wenatchee, Washington Ordinance No. 2019-18 On the ____ day of ______________, 2019, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2019-18, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee, Washington, fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2020, containing a severability clause, and establishing an effective date. The full text of this Ordinance is available at www.east-wenatchee.com. Dated this _____ day of ______________, 2019. _______________________ Maria Holman, City Clerk 12-03-2019 Council Meeting Agenda Packet Page 81 of 159 Position Department 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 FYI - 2019 Rates Court Administrator Municipal Court 4,960.53 5,084.54 5,211.65 5,341.94 5,475.49 5,612.38 5,752.69 5,896.51 6,043.92 6,195.02 6,349.89 6,508.64 6,671.36 6,838.14 7,009.09 7,184.32 7,363.93 5,200.57 City Clerk City Clerk 4,728.62 4,846.83 4,968.01 5,092.21 5,219.51 5,350.00 5,483.75 5,620.84 5,761.36 5,905.40 6,053.03 6,204.36 6,359.47 6,518.45 6,681.42 6,848.45 7,019.66 6,053.03 Finance Director Finance 7,001.74 7,176.79 7,356.21 7,540.11 7,728.62 7,921.83 8,119.88 8,322.87 8,530.95 8,744.22 8,962.82 9,186.90 9,416.57 9,651.98 9,893.28 10,140.61 10,394.13 8,530.95 Human Resources Generalist Legislative/Finance 5,612.99 5,753.32 5,897.15 6,044.58 6,195.69 6,350.59 6,509.35 6,672.09 6,838.89 7,009.86 7,185.11 7,364.73 7,548.85 7,737.57 7,931.01 8,129.29 8,332.52 7,185.11 Police Chief Police Dept.6,919.20 7,092.18 7,269.49 7,451.23 7,637.51 7,828.44 8,024.16 8,224.76 8,430.38 8,641.14 8,857.17 9,078.60 9,305.56 9,538.20 9,776.65 10,021.07 10,271.60 10,021.07 Assistant Police Chief Police Dept.6,444.25 6,605.36 6,770.49 6,939.75 7,113.25 7,291.08 7,473.36 7,660.19 7,851.69 8,047.99 8,249.19 8,455.42 8,666.80 8,883.47 9,105.56 9,333.20 9,566.53 8,666.80 Community Development Director Planning 6,116.05 6,268.95 6,425.67 6,586.32 6,750.97 6,919.75 7,092.74 7,270.06 7,451.81 7,638.11 7,829.06 8,024.79 8,225.41 8,431.04 8,641.82 8,857.86 9,079.31 7,829.06 Information Systems Manager I.T.6,381.84 6,541.38 6,704.92 6,872.54 7,044.36 7,220.46 7,400.98 7,586.00 7,775.65 7,970.04 8,169.29 8,373.52 8,582.86 8,797.43 9,017.37 9,242.80 9,473.87 7,586.00 Street Manager Public Works 5,004.49 5,129.60 5,257.84 5,389.29 5,524.02 5,662.12 5,803.67 5,948.76 6,097.48 6,249.92 6,406.17 6,566.32 6,730.48 6,898.74 7,071.21 7,247.99 7,429.19 6,097.48 Events Director/Public Information Officer Events 5,047.59 5,173.78 5,303.13 5,435.70 5,571.60 5,710.89 5,853.66 6,000.00 6,150.00 6,303.75 6,461.34 6,622.88 6,788.45 6,958.16 7,132.11 7,310.42 7,493.18 6,000.00 Project Development Manager Public Works 6,684.91 6,852.03 7,023.33 7,198.91 7,378.89 7,563.36 7,752.44 7,946.25 8,144.91 8,348.53 8,557.25 8,771.18 8,990.46 9,215.22 9,445.60 9,681.74 9,923.78 6,866.99 2020 City of East Wenatchee Monthly Salary for the Mayor and Councilmembers Position Department Salary Mayor Legislative 5,868.32 Councilmember Positions 3, 4 & 7 Legislative 645.00 Councilmember Positions 1, 2, 5 & 6 Legislative 630.00 Civil Service Secretary Civil Service 260.00 2020 City of East Wenatchee Monthly Salary Step Schedule for Non-Union/Non-Contract Employees 12-03-2019 Council Meeting Agenda Packet Page 82 of 159 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Josh DeLay, Finance Director Subject: 2020 City of East Wenatchee Budget Date: December 3, 2019 I. Summary Title: An Ordinance of the City Council of the City of East Wenatchee, Washington, adopting the annual budget of the City for the fiscal year commencing January 1, 2020. II. Background/History a. Legal Considerations: i. The City is obligated under RCW 35.33.031 to receive and consider estimates of revenues and budgeted expenditures from City staff prior to the 2nd Monday of September, prepared in accordance with the requirements and classification of the Washington State Auditor; ii. The City is obligated under RCW 35.33.057 to provide a budget message with the preliminary budget at least 60 days before the end of the fiscal year; iii. The City is obligated under RCW 35.33.055 to prepare a preliminary budget for the following year and make it available to the public not later than six weeks before the beginning of the next fiscal year; iv. The City is obligated under RCW 35.33.061 to provide timely notice for the purpose of fixing the final budget, designating the date, time and place of the City Council meeting, and that any taxpayer may appear thereat and be heard for or against any part of the budget; and v. The City has met its obligations under prevailing RCW’s for a public hearing of its annual financial budget on November 19, 2019. b. Financial Considerations i. In May of 2009, by passing Resolution 2009-06, the City Council adopted a finance and budget policy, which outlines the purposes, framework and organizational participation for the City to accomplish its annual financial budget and annual financial plan; ii. Through participation by the City’s Mayor, Council and staff, the City has followed its policy in preparing a preliminary budget for 2020. The preliminary budget includes enough resources to support its budgeted expenditures. 12-03-2019 Council Meeting Agenda Packet Page 83 of 159 iii. The preliminary budget has been available to the public at the City Clerk’s desk and has been subsequently posted on the City’s website. iv. The public hearing being held on November 19, 2019, provided an opportunity for the public (any taxpayer) to gain a better understanding of the elements of the preliminary budget and be heard for or against any part of the budget. III. Recommended Action: Approval of the 2020 City of East Wenatchee budget IV. Exhibits: 2020 budget Ordinance 2019-20, and a summary of the 2020 budget Financial Data: Expenditure Required Amount Budgeted Appropriation Required $20,128,705 $20,128,705 $29,325,935 12-03-2019 Council Meeting Agenda Packet Page 84 of 159 City of East Wenatchee Ordinance 2019-20 Page 1 of 5 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev.1) . CITY OF EAST WENATCHEE, WASHINGTON ORDINANCE NO. 2019-20 An ordinance of the City Council of the City of East Wenatchee, Washington, adopting the annual budget of the City for the fiscal year commencing January 1, 2020. Una Ordenanza de la Ciudad de East Wenatchee Washington, se modifica L Ordenanza Numero 2019-20 que establecio la Ciudad de East Wenatchee 2020 Prseupuesto. _____________________________________________________________________________ 1. Recitals a. Preamble. The City of East Wenatchee (“City”) is a non-charter code city duly incorporated and operating under the laws of the State of Washington; and b. Conditions Precedent. Previously, the City Council of East Wenatchee (“City Council”): i. prepared and filed its preliminary budget for the year 2020; ii. gave notice of the time and place of hearing thereon according to law; iii. met in accordance with said notice; and iv. considered the proposed budget. c. Authority. i. RCW 35A.11.020 authorizes the City Council to regulate local affairs and provide municipal services. The City Council of the City of East Wenatchee do ordain as follows: Section 1: Purpose. Adopt a City budget for the year 2020. Section 2: Adoption of 2020 Budget. In accordance with RCW 35A.33.075, the City Council adopts, by reference, the final budget for the year 2020 for the City of East Wenatchee, Washington. Section 3: Recognition of Estimated Beginning Fund Balances and Estimated Revenues: The 2020 budget recognizes estimates for its beginning fund balances and estimated revenues for 2020 from the following fund sources: 12-03-2019 Council Meeting Agenda Packet Page 85 of 159 City of East Wenatchee Ordinance 2019-20 Page 2 of 5 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev.1) Fund & Fund Number Projected Beginning Fund Balance 1/1/2020 Estimated 2020 Revenue General – 001 $2,956,013 $7,424,455 Street – 101 298,609 1,012,000 Comm. Dev. Grants – 102 77,954 219,619 Trans. Benefit District – 105 350,597 40,000 Debt Reserve – 110 660,000 - Library – 112 11,372 7,000 Hotel/Motel Tax – 113 45,283 250,000 Drug – 114 1,516 100 Criminal Justice – 116 47,104 17,700 Events – 117 56,609 173,650 Bond Redemption – 202 8,669 815,000 Street Improvements – 301 903,671 3,584,702 Stormwater Improvements – 308 103,090 - Capital Improvements – 314 1,032,032 5,350,000 Stormwater – 401 - 3,386,090 Equipment Purchase, Maintenance & Replacement – 501 143,100 350,000 Total Cash Balances $6,695,619 $22,630,316 Section 4: Funds Appropriated. The 2020 budget is appropriated by fund as follows: Fund & Fund Number 2020 Appropriation General – 001 $10,380,468 Street – 101 1,310,609 Comm. Dev. Grants – 102 297,573 Trans. Benefit District – 105 390,597 Debt Reserve – 110 660,000 Library – 112 18,372 Hotel/Motel Tax – 113 295,283 Drug – 114 1,616 Criminal Justice – 116 64,804 Events – 117 230,259 Bond Redemption – 202 823,669 Street Improvements – 301 4,488,373 Stormwater Improvements – 308 103,090 Capital Improvements – 314 6,382,032 Stormwater – 401 3,386,090 Equipment Purchase, Maintenance & Replacement – 501 493,100 Total Cash Balances $29,325,935 12-03-2019 Council Meeting Agenda Packet Page 86 of 159 City of East Wenatchee Ordinance 2019-20 Page 3 of 5 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev.1) Section 5: 2020 Financial Budget Summarized Cash Flow by Fund and Combined. The following is a summary cash flow schedule for 2020 with estimated beginning balances, estimated revenue, fund transfers and budgeted expenditures by fund, and in total for 2020. Fund & Fund Number Projected Beginning Balance, 1/1/2020 Budgeted 2020 Revenues Budgeted 2020 Expenditures Projected Ending Balance, 12/31/2020 General – 001 $2,956,013 $7,424,455 $(7,784,655) $2,595,813 Street – 101 298,609 1,012,000 (1,175,872) 134,737 Comm. Dev. Grants – 102 77,954 219,619 (219,619) 77,954 Trans. Benefit District – 105 350,597 40,000 (375,000) 15,597 Debt Reserve – 110 660,000 - (660,000) - Library – 112 11,372 7,000 (6,040) 12,332 Hotel/Motel Tax – 113 45,283 250,000 (205,000) 90,283 Drug – 114 1,516 100 - 1,616 Criminal Justice – 116 47,104 17,700 - 64,804 Events - 117 56,609 173,650 (173,810) 56,449 Bond Redemption - 202 8,669 815,000 (535,811) 287,858 Street Improvements - 301 903,671 3,584,702 (4,361,908) 126,465 Stormwater Improvements - 308 103,090 - (103,090) - Capital Improvements - 314 1,032,032 5,350,000 (2,795,000) 3,587,032 Stormwater - 401 - 3,386,090 (1,306,200) 2,079,890 E, P, M & R - 501 143,100 350,000 (426,700) 66,400 Total Cash Balances $6,695,619 $22,630,316 $(20,128,705) $9,197,230 Section 6: Final Budget on File. A detailed final budget, including a list of revenues and expenditures for each separate fund, shall be on file with the City Clerk of the City of East Wenatchee, East Wenatchee, Washington. The City Council also directs the City Clerk to upload a copy of the final budget to the City’s website. Section 7: Transmittal. The City Treasurer shall transmit a complete copy of the final budget for 2020 as adopted, together with a copy of this adopting ordinance to the Division of Municipal Corporations of the State Auditor and to the Association of Washington Cities. Section 8: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance. 12-03-2019 Council Meeting Agenda Packet Page 87 of 159 City of East Wenatchee Ordinance 2019-20 Page 4 of 5 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev.1) Section 9: Effective Date. This Ordinance becomes effective on January 1, 2020. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this ____ day of ______________, 2019. By______________________ Steven C. Lacy, Mayor AUTHENTICATED: Maria Holman, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: 12-03-2019 Council Meeting Agenda Packet Page 88 of 159 City of East Wenatchee Ordinance 2019-20 Page 5 of 5 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev.1) Summary of the City of East Wenatchee, Washington Ordinance No. 2019-20 ______________________________________________________________________________ On the _____ day of ______________, 2019, the City Council of the City of East Wenatchee, Washington, approved Ordinance No. 2019-20. A summary of the content of said ordinance consisting of the title provides as follows: An ordinance of the City Council of the City of East Wenatchee, Washington, adopting the annual budget of the City for the fiscal year commencing January 1, 2020. The full text of this Ordinance is available at www.east-wenatchee.com. Dated this ____ day of _____________, 2019. ______________________ Maria Holman, City Clerk 12-03-2019 Council Meeting Agenda Packet Page 89 of 159 City of East Wenatchee, Washington 2020 Annual Financial Budget December 3, 2019 Prepared by, Finance Department 12-03-2019 Council Meeting Agenda Packet Page 90 of 159 TABLE OF CONTENTS TITLE PAGE – 2019 FINANCIAL BUDGET ............................................................... 1 TABLE OF CONTENTS ......................................................................................................... 2 Elected Officials ................................................................................................................ 3 Accounting Policy and Fund Structure........................................................................... 4 Summary of Proposed Significant Budget Changes…………………………………5-7 Budget Assumptions and Highlights .......................................................................... 8-10 Cash and Fund Balance Projections ............................................................................. 11 General Fund .............................................................................................................. 12-15 General Government .............................................................................................. 16-17 Legislative ................................................................................................................ 18-19 Municipal Court ..................................................................................................... 20-21 City Clerk ................................................................................................................ 22-23 Finance ..................................................................................................................... 24-25 Information Technology......................................................................................... 26-27 Internal Services ..................................................................................................... 28-29 Legal ......................................................................................................................... 30-32 Public Works ........................................................................................................... 33-34 Civil Service............................................................................................................. 35-36 Central Services ...................................................................................................... 37-38 Law Enforcement ................................................................................................... 39-40 Planning ................................................................................................................... 41-42 Code Compliance .................................................................................................... 43-44 Street Fund ................................................................................................................. 45-48 Community Development Grant Fund .................................................................... 49-50 Transportation Benefit District Fund ...................................................................... 51-52 Debt Reserve Fund ..................................................................................................... 53-54 Library Fund .............................................................................................................. 55-56 Hotel/Motel Tax Fund ............................................................................................... 57-58 Drug Fund................................................................................................................... 59-60 Criminal Justice Fund ............................................................................................... 61-62 Events Fund ................................................................................................................ 63-65 Bond Fund .................................................................................................................. 66-67 Street Improvements Fund ....................................................................................... 68-70 Storm Water Capital Improvements Fund ............................................................. 71-72 Capital Improvements Fund ..................................................................................... 73-74 Stormwater Fund ....................................................................................................... 75-77 Equipment Purchase, Maintenance & Replacement Fund .................................... 78-79 12-03-2019 Council Meeting Agenda Packet Page 91 of 159 Elected Officials Steve Lacy Mayor John Sterk Council Member Position 1 Harry Raab Council Member Position 2 Rob Tidd Council Member Position 3 Jerrilea Crawford Council Member Position 4 Shayne Magdoff Council Member Position 5 Tim Detering Council Member Position 6 Matthew Hepner Council Member Position 7 12-03-2019 Council Meeting Agenda Packet Page 92 of 159 Accounting Policy and Fund Structure The City of East Wenatchee uses the revenue and expenditure classifications contained in the Budgeting, Accounting, and Reporting System (BARS) manual. The manual is prescribed by the State Auditor’s Office under the authority of Washington State Law, Chapter 43.09 RCW. The City of East Wenatchee was incorporated in 1935 and operates under the laws of the State of Washington applicable to a non-charter code city with a mayor-council form of government. The City of East Wenatchee is a general-purpose government and provides public safety, street improvements, community development, municipal court, prosecuting attorney, and general administrative services. The City of East Wenatchee uses single entry, cash basis accounting, referred to as “other comprehensive basis of accounting” (OCBOA), which is a departure from “generally accepted accounting principles” (GAAP). In 2009, the City Council approved by Resolution No. 2009-06, a “Finance and Budget Policy” which established the financial framework, approach, requirements and responsibilities for developing the “Annual Budget and Financial Plan” for the City. This policy significantly expanded the scope of the City’s annual budget process to include developing a five-year cash flow plan to help ensure visibility of financial requirements on a longer-term basis. This increased visibility provides the City Council, as the legislative body of the City, better information as to the results of current decisions, and the challenges or opportunities that a financial forecast would provide for future decisions or strategies. Copies of this policy can be obtained at City Hall. 12-03-2019 Council Meeting Agenda Packet Page 93 of 159 Summary of Significant Budget Changes for 2020 All Funds: 2.5% COLA for exempt staff and the HR Generalist/Mayor Assistant, plus a step increase (additional 2.5%) per the Mayor’s recommendation 3% COLA for Local-846 union, plus a step increase (additional 2 – 3% depending on the step), per union contract 3.5% salary increase for the Teamsters union, per union contract General liability insurance is expected to rise 10% per our insurance broker General Fund: General Government o $12,000 increase from last year for the Wenatchee Valley Museum. The full $120,000 is now planned to come out of the General Fund (the Museum may still apply for and receive Hotel-Motel taxes, which could shift some of the cost to the Hotel-Motel Tax Fund) o Futsal field - $20,000 o Additional $5,000 to “Our Valley, Our Future” Legislative o Increase in public defense contract of roughly $40,000 (We received $40,000 in grant funding for this split over the next biennium) o $20,000 increase for the Prothman Company for the recruitment of a new Police Chief Information Technology o $25,000 for a disaster recovery backup system o $4,000 increase for training o $4,000 increase for travel Legal o The addition of a full-time Deputy Prosecuting Attorney in the Legal budget with an estimated cost of $105,000 for salary, benefits, training and travel (Legal Assistant moves from Legal into Finance full-time, which accounts for a $30,000 savings in the Legal budget resulting in a net increase of $75,000 in the Legal budget) o $9,500 increase for litigation expenses Municipal Court o $8,500 increase in the Court Administrator’s salary to catch that position up to the average of our comparable entities per the City’s comparable entities policy Public Works o $7,000 increase in salary for the Project Development Manager position after a re- analysis of that position per the Mayor’s recommendation o $5,000 increase in engineering support services Central Services 12-03-2019 Council Meeting Agenda Packet Page 94 of 159 o $12,000 increase in Capital Outlay for heater improvements/repairs for City Hall o $5,000 increase for external scanning services Law Enforcement o $25,000 increase in Overtime Salaries o $7,000 increase in Fuel Planning o $13,000 increase in Professional Services Transportation Benefit District Fund: $15,000 increase in funds transferred to the Street Improvements Fund for overlay projects The potential loss of all revenue associated with this fund due to Initiative 976 Debt Reserve Fund: The transfer out of the entire fund balance ($660,000) to the Bond Fund to start paying off bond debt out of the Bond Fund Hotel/Motel Tax Fund: All Hotel/Motel tax revenues will now go into this fund. Transfers will be made to the Events Fund, as needed and approved Events Fund: $8,500 increase for Christmas decorations for replacement light pole snowflakes Bond Fund: $505,000 increase to begin paying off bond debt, and the increased payment for the 10th Street Public Works Trust Fund Loan Street Improvements Fund: Large increases in expenditures and city matching funds due to a few potential large projects starting (subject to approved grant funding) It will be necessary to supplement this fund from the Capital Improvements Fund in order to keep it out of a negative fund balance Storm Water Capital Improvements Fund: This fund is no longer needed due to the termination of the Interlocal Agreement with Douglas County for storm water related services. The State Auditor’s Office requires capital projects for utilities be reported in an enterprise fund. The monies remaining in this fund at 2019 year-end will be transferred over to our new Stormwater Fund (401) Stormwater Fund: 12-03-2019 Council Meeting Agenda Packet Page 95 of 159 Brand new fund for 2020 to account for revenues and expenditures related to stormwater fee collection. We are expected to receive roughly $2,500,000 from Douglas County in addition to whatever is left over from the Storm Water Capital Improvements Fund Capital Improvements Fund: $150,000 transfer to Street Improvements Fund to keep that fund from going negative Equipment Purchase, Repair & Replacement Fund: $14,000 increase in street vehicles due to cost increases based on inflation for a new snow plow, and the need to purchase a new walk behind lane striper 12-03-2019 Council Meeting Agenda Packet Page 96 of 159 2020 Revenue Budget Assumptions and Highlights The Council, Mayor, and Finance Director develop and communicate the budget assumptions that the City will use each year. Revenue is primarily the responsibility of the Finance Director. Primary operating revenue estimates for 2020 include: Revenue Source Amount Sales and Use Tax $4,100,000 Property Tax 1,820,000 Utility Tax 740,000 Gambling Tax 345,000 Criminal Justice Sales Tax 300,000 Street Fuel Excise Tax 275,000 Hotel/Motel Tax 250,000 Fines and Penalties 190,000 Liquor Taxes & Profits 182,500 Business Licenses & Permits 107,100 Interest Earnings 100,000 Primary capital revenue estimates for 2020 include: Revenue Source Amount Proceeds from LTGO Bond $5,000,000 Transfer-In from Douglas Co. for Stormwater 2,500,000 STP Funding for 9th/Valley Mall Pkwy 901,700 TIB Funding for 3rd St/Highline Roundabout 663,000 TIB Funding for N Kentucky Ave Overlay 637,500 Stormwater Utility Fees 518,000 Safe Routes to Schools 446,002 Transfer-In from Car Tab Fee Fund 105 375,000 Real Estate Excise Tax 350,000 Public Works Trust Fund Loan – 10th Street 315,000 Each revenue source was evaluated in consideration of a three to five-year receipt history, street improvements/capital projects and transfers to support them. Additionally, monthly trends over 2019 were studied while considering recent fluctuating economic trends and experience by other cities in our region. 12-03-2019 Council Meeting Agenda Packet Page 97 of 159 2020 Expenditure Budget Assumptions and Highlights Departmental costs are the responsibility of each department head. All other costs are the responsibility of the Finance Director. Primary expenditure budget assumptions for 2020 costs include the following: Budget costs conservatively - no increases in operating costs unless they can be substantiated and approved by the Mayor and City Council Department Capital Costs - costs for capital need to be specifically budgeted and substantiated The City currently has fifty employees. Compensation for all is premised upon the City’s long-standing policy of wage parity. The City Attorney and Municipal Court Judge are compensated according to employment agreements An additional employee – a Deputy Prosecuting Attorney – is included in the 2020 budget. It is currently unclear whether this position will be exempt or a member of the Local 846-W union The collective bargaining agreements with Teamsters covering twenty-two employees in the police department will expire on December 31, 2021 The collective bargaining unit agreement with Local 846-W covering sixteen employees in various departments expires on December 31, 2019. Negotiations are ongoing. Healthcare premiums, commercial insurance, detention costs, RiverCom costs, and any other significant operating costs are determined through communication, agreements or quotes from respective vendors Budgeted primary operating expenditures for 2020 include: Expenditure Type Amount Salaries $4,080,000 Benefits 1,800,000 Departmental Capital Expenses 446,500 Chelan Co. Regional Justice Center 378,000 RiverCom 911 365,000 General Liability Insurance 279,380 Supplies 274,350 Public Defenders 135,000 Wenatchee Valley Museum 121,488 Budgeted primary capital expenditures for 2020 include: 12-03-2019 Council Meeting Agenda Packet Page 98 of 159 Expenditure Type Amount New Public Works Area Construction $2,500,000 9th/Valley Mall Parkway Improvements 1,044,500 3rd St/Highline Drive Roundabout 780,000 N Kentucky Ave Overlay 750,000 Safe Routes to School – 5th Sterling/Kenroy 524,408 Complete Streets – Pedestrian Crossings 400,000 LTGO Debt & Principal Payment 337,300 The principal source for street improvement projects is the 6-year Transportation Improvement Plan (TIP), which the City is required to provide to the Washington State Department of Transportation (WSDOT) each year in June. The principal source for capital improvement projects is the Capital Facilities Plan, which is required by the Washington State Growth Management Act. 12-03-2019 Council Meeting Agenda Packet Page 99 of 159 Fund & Fund Number Projected Beginning Balance 1/1/2020 Budgeted 2020 Revenues Budgeted 2020 Expenditures Projected Ending Balance 12/31/2020 General - 001 2,956,013$ 7,424,455$ (7,784,655)$ 2,595,813$ Street - 101 298,609 1,012,000 (1,175,872) 134,737 Comm. Dev Grants - 102 77,954 219,619 (219,619) 77,954 Transportation Benefit District - 105 350,597 40,000 (375,000) 15,597 Debt Reserve - 110 660,000 - (660,000) - Library - 112 11,372 7,000 (6,040) 12,332 Hotel/Motel Tax - 113 45,283 250,000 (205,000) 90,283 Drug - 114 1,516 100 - 1,616 Criminal Justice - 116 47,104 17,700 - 64,804 Events - 117 56,609 173,650 (173,810) 56,449 Bond Redemption - 202 8,669 815,000 (535,811) 287,858 Street Improvements - 301 903,671 3,584,702 (4,361,908) 126,465 Storm Water Improvements - 308 103,090 - (103,090) - Capital Improvements - 314 1,032,032 5,350,000 (2,795,000) 3,587,032 Stormwater - 401 - 3,386,090 (1,306,200) 2,079,890 Equipment Purchase, Maintenance & Replacement - 501 143,100 350,000 (426,700) 66,400 Total Cash Balances 6,695,619$ 22,630,316$ (20,128,705)$ 9,197,230$ 2020 Budget by Fund Projections - City of East Wenatchee Revenues, Expenses & Changes in Fund Balances 12-03-2019 Council Meeting Agenda Packet Page 100 of 159 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Steven C Lacy, Mayor Subject: Prothman Recruitment Services for EW Police Chief. Date: 12/3/2019 I.Summary Title: Prothman specializes in providing national and regional executive recruitment services to cities, counties, districts and other governmental agencies throughout the United States. Founded in 2001, Prothman has become an industry leader known and respected for outstanding customer service, quality candidate pools, and their knowledge of local government. II.Background/History: Two Prothman Employment Agency Professional Service Proposals are attached. a.Proposal for Sourcing & Outreach Recruitment of a Police Chief only for $5,500, or b.Proposal to provide recruitment service, to screen candidates, to interview candidates, and to confirm a list of finalists for $17,500. III.Recommended Action: Motion by City Council to Authorize the Mayor to enter into an Agreement with Prothman Employment Agency for professional recruitment services in an amount of $17,500.00. IV.Exhibits: Prothman Proposals Financial Data: Expenditure Required Amount Budgeted Appropriation Required $17,500 $0 12-03-2019 Council Meeting Agenda Packet Page 101 of 159 www.prothman.com 371 NE Gilman Blvd, Suite 310, Issaquah, WA 98027 206.368.0050 Sourcing & Outreach Position Profile Development Working with you, we will create a position profile. This document will be posted on our website. Profiles include the following: ♦A description of the ideal candidate’s qualifications ♦Organization-specific information ♦Community-specific information ♦Compensation package details ♦Information on how to apply Advertising & Outreach Strategy Our staff will handle all advertising and outreach on your behalf. We have an aggressive recruitment strategy which involves the following: ♦Print and Internet-based Ads placed nationally in professional publications, journals and on related websites. ♦Targeted Candidate Outreach via direct mail recruitment brochures sent directly to hundreds of highly qualified police chiefs who are not actively searching for a new position. ♦Focused Candidate Outreach via personal emails and networking from our extensive database of police chiefs and deputy chiefs. ♦Posting the Position Profile on Prothman Facebook, LinkedIn, and on the Prothman Website, which receives over five thousand visits per month from potential candidates. Use of Prothman OAS - Online Application Service If you desire, we will work with you to set up your application in our OAS software. With your personal login and administration page, you will be able to collect and view applications, resumes, cover letters and other documents as they are submitted. For more information on this service: www.prothman-jobboard.com/OnlineApplicationService.aspx Or, we can collect applications via our Prothman Online Application Process and forward all application materials to you via a link that connects you to our application software. City of East Wenatchee handles all screening and interviews from this point. Warranty If a candidate is not chosen from the first pool of applicants, we will repeat the process with no additional fee, the only cost to you would be the cost for the advertising and direct mail. Fee & Expenses The fee for a Police Chief Sourcing & Outreach Recruitments is $5,500, any subsequent "Sourcings" will be $5,000 each. The professional fee is billed at the beginning of the recruitment. We do not markup expenses and expense items for each recruitment include: Newspaper, trade journal, websites and other advertising (approx. $1,300 - 1,600) Direct mail announcements (approx. $1,600 - 1,800) Any client-required licenses, fees or taxes 12-03-2019 Council Meeting Agenda Packet Page 102 of 159 Leadership is Key to the Sustainability of Any Organization Professionalism, character, integrity, and the commitment of a leader inspires those in the workplace to go the extra mile and can greatly influence the team’s success in achieving its objectives. Finding great leaders is what we do! Proposal to provide recruitment services for the City of East Wenatchee’s next Police Chief Executive Recruitment Interim Staffing. Application Software. Job Board. 12-03-2019 Council Meeting Agenda Packet Page 103 of 159 2 STATEMENT OF QUALIFICATIONS ABOUT PROTHMAN Prothman specializes in providing national and regional executive recruitment services to cities, counties, districts and other governmental agencies throughout the United States. Founded in 2001, Prothman has become an industry leader known and respected for outstanding customer service, quality candidate pools, and our knowledge of local government. OUR EXPERTISE Recruitment Knowledge and Experience: The Prothman team has conducted over 500 recruitments and interim placements. We have read and screened over 15,000 resumes, and we have personally interviewed over 6,500 semifinalist candidates. We know how to read between the lines, filter the fluff, and drill down to the qualities and experiences required to be a good manager. Firsthand Knowledge of Local Government: Every Prothman team member has worked in local government. Our talented consultants have a cumulative 175 years in local government service, with expertise ranging from organization management, police and fire management, human resources, finance, public works and elected official public service. OUR PROVEN PROCESS Clients and candidates continually tell us that we have the best process and client service in the industry. The tenure of our placements is among the best in the industry because we understand that "fit" is the most important part of the process; not just fit within your organization, but fit within your community, as well. OUR GUARANTEE We are confident in our ability to recruit an experienced and qualified candidate who will be the perfect “fit” for your organization. Should the selected finalist leave the position or be terminated for cause within one year from the employment date, we will conduct a replacement search with no additional professional fee. CONTACT INFORMATION Sonja Prothman - sonja@prothman.com, 206.368.0050 371 NE Gilman Blvd., Suite 310, Issaquah, WA 98027 www.prothman.com www.prothman-jobboard.com Submittal Date: November 27, 2019 COMMITMENT TO PROVIDE SERVICE Prothman looks forward to working with the City of East Wenatchee and commits to performing all services represented in this proposal. 12-03-2019 Council Meeting Agenda Packet Page 104 of 159 3 STATEMENT OF QUALIFICATIONS - EXPERIENCE Current Recruitments City of Snoqualmie, WA – Public Works / Parks Director City of Snoqualmie, WA – IT Director City of Chelan, WA – Parks Director City of Sun Valley, ID – City Administrator City of Vancouver, WA – Deputy Finance Director City of Moses Lake, WA – City Manager City of Tacoma, WA – Accounting Services Division Manager Wood River Fire & Rescue, ID – Fire Chief Lancaster County, NE – Chief Administrative Officer City of Lincoln, NE – Health Director City of Wood Village, OR – City Manager City of Coquille, OR – City Manager City of Toledo, OR – City Manager Association of Oregon Counties, OR – Executive Director Port of Benton, WA – Executive Director Washington Association of County Officials, WA – Executive Director Pacific City Joint Water-Sanitary Authority, OR – Authority Manager City of Vancouver, WA – City Attorney Completed Police Chief Recruitments City of Arlington, WA City of Battle Ground, WA City of Bend, OR City of Blaine, WA City of Boardman, OR City of Bothell, WA City of Bremerton, WA Brigham City, UT City of Burlington, WA City of Canby, OR City of Chehalis, WA Clackamas Community College, OR City of College Place, WA City of Ephrata, WA City of Ferndale, WA City of Issaquah, WA City of Kalama, WA City of La Center, WA City of Lake Stevens, WA City of Marysville, WA City of Monroe, WA City of Mountlake Terrace, WA City of Othello, WA City of Pasco, WA City of Port Angeles, WA City of Poulsbo, WA City of Red Lodge, MT City of Sandy, OR City of Shelton, WA City of Snoqualmie, WA The Tulalip Tribes, WA City of Woodburn, OR 12-03-2019 Council Meeting Agenda Packet Page 105 of 159 4 STATEMENT OF QUALIFICATIONS - PROJECT TEAM Robert Carden - Project Lead Bob brings more than 37 years of law enforcement experience to the Prothman team, including having been Police Chief for three cities with populations ranging from 20,000 to 125,000. Bob retired as Police Chief from the City of Visalia, California, in 2009. At Visalia, he administered a budget of over $27 million and oversaw a department of over 200 fulltime personnel. Prior to Visalia, he was Police Chief for the City of Marysville, Washington, for eight years, and was also Chief of Police for the City of Lemoore, California. Earlier in his career, Bob also served the Tulare County Sheriff's Department and the Wasco Police Department, both in California, and he is an active member of the California Police Chiefs Association. Bob has also worked through Prothman as interim Police Chief for the City of Battle Ground, Washington. Bob has a Bachelor of Science degree in Criminal Justice from Culver-Stockton College, Missouri, and a Master of Science degree in Management from California State Polytechnic University. He also is a graduate of the California Command College, the Washington Command College, and serves as an Instructor in Criminal Justice for Columbia College, having developed and is currently teaching courses in "Ethics and Morality in Criminal Justice", and "Corrections and Penology". Bob has also taught "Management of Criminal Justice Agencies" for Columbia College at the Naval Station Everett-Marysville Campus. Greg Prothman - Project Support As President of the Prothman Company, Greg offers a unique combination of 20+ years of experience in various functions of government and 15 years of experience in public sector recruitment. Prior to forming the Prothman Company, Greg served as a police officer for the University of Washington and the City of Renton. He left police work after completing his master’s degree in public administration and accepted an administrative position for the City of Des Moines, WA. He was quickly promoted to Assistant City Manager and next, City Manager. A Seattle native, Greg completed his BA at Western Washington University and his Master of Public Administration degree from the University of Washington. Greg is a volunteer EMT/Firefighter for the City of Snoqualmie and a member of Seattle Mountain Rescue. Sonja Prothman - Project Support As Vice President, Sonja directs the day-to-day operations of the Prothman Company and she assists with recruitments, interim placements, and organizational assessments. Sonja is a former councilmember for the City of Normandy Park, Washington, and brings to Prothman the “elected official” side of government – a vital perspective for understanding our clients’ needs. Sonja earned a bachelor’s degree in Communications from the University of Washington. Barry Gaskins - Project Support Barry is responsible for candidate management. His attention to detail and understanding of timeliness to the customer and candidates is remarkable. Barry works with the lead consultant in following through with scheduling interviews, arranging candidate travel, managing candidate application packets, and assembly of candidate information to give to the client. Barry came to us from the Bill & Melinda Gates Foundation where he served as a Program Assistant for four years in the US Library Program. Barry earned his bachelor’s degree from California State University in Los Angeles. Jared Eckhardt - Project Support Jared is responsible for profile development and supports candidate outreach. He works closely with each client to gather information and create the position profile and he researches each position and creates contact and email lists to optimize our targeted outreach. Jared earned his bachelor’s degree from the University of Washington. 12-03-2019 Council Meeting Agenda Packet Page 106 of 159 5 References City of Pasco, WA – Police Chief (just completed), Public Works Director, City Manager, Finance Director Contact – City Manager, Dave Zabell – 509.545.3404 zabelld@pasco-wa.gov City of Kalama, WA – Police Chief, City Administrator Contact – City Administrator, Adam Smee – 360.673.3265 asmee@kalama.com City of Burlington, WA – Police Chief, Fire Chief Contact – Interim City Administrator, Greg Young – 360.755.0531 gyoung@burlingtonwa.gov City of Ferndale, WA – Police Chief, Finance Director Contact – Mayor Jon Mutchler – 360.384.4302 jonmutchler@cityofferndale.org King County, WA – Director of Adult and Juvenile Detention Contact – HR Manager, Seth Watson – 206.477.5330 seth.watson@kingcounty.gov SAMPLE SCHEDULE Blue highlighted events represent meetings with the client Date Topic Weeks of January 6 & 13, 2020 Gather information for position profile, travel to East Wenatchee and hold stakeholder interviews, send profile for review January 20, 2020 Post profile and start advertising March 1, 2020 Application Close Date Weeks of March 2 & 9, 2020 Prothman screens applications & interviews top 8 - 12 candidates Week of March 16 – 20, 2020 Travel to East Wenatchee for work session to review semifinalists and pick finalists, and design final interviews Week of April 6 – 10, 2020 Final Interview Process, usually includes an evening reception and next day interviews 12-03-2019 Council Meeting Agenda Packet Page 107 of 159 6 EXECUTIVE SUMMARY Prothman has been in the business of finding highly qualified candidates for placement in local government organizations of various sizes with varying political ideologies for 17 years. We have worked for small organizations like Yachats, Oregon, pop. 800, to Pasco, Washington, pop. 73,000, to large cities like Seattle, Washington, pop. 725,000. We understand politics, council and board dynamics, and community passion, and we are experts in facilitating. We have designed our recruitment process so that all stakeholders are included, listened to and treated with respect. Our company takes pride in and stakes its reputation on finding qualified candidates who are the right “fit” for our clients. Anything less would be unacceptable! Our strategy is to cast the widest net possible to ensure a diverse, qualified applicant pool. We have an aggressive national advertising campaign and our extensive databases allow us to mail and email the job announcement directly to employees in every city, county, and district in the US. Our recruitment process emphasizes "fit" and we take as much time as needed to meet with your team so that we can learn and understand the experience, qualities and personality traits required for candidates to be successful within your unique organization and community. PROPOSED SCOPE OF WORK 1. Develop a Tailored Recruitment Strategy Project Review The first step will be to: ♦ Review the scope of work and project schedule ♦ Review compensation and decide if a salary survey is needed Information Gathering and Research (Soliciting Input) We will travel to East Wenatchee and spend as much time as it takes to learn everything we can about your organization. Our goal is to thoroughly understand the values and culture of your organization, as well as the preferred qualifications you desire in your next Police Chief. We will: ♦ Meet with the Mayor and City Council ♦ Meet with Police Department Staff ♦ Meet with Union Representatives, as directed ♦ Meet with community and other stakeholders, as directed ♦ Review all documents related to the position Position Profile Development (Identifying the Ideal Candidate) We will develop a profile of your ideal candidate. Once the Position Profile is written and approved, it will serve as the foundation for our determination of a candidate’s "fit" within the organization and community. Profiles include the following: ♦ A description of the ideal candidate’s qualifications • Years of related experience • Ideal personality traits ♦ Organization-specific information • Description of the organization, position and key responsibilities • Priorities and challenges facing the organization ♦ Community-specific information ♦ Compensation package details ♦ Information on how to apply 12-03-2019 Council Meeting Agenda Packet Page 108 of 159 7 2. Identify, Target, and Recruit Viable Candidates Outreach and Advertising Strategy (Locating Qualified Candidates) We recognize that often the best candidates are not actively looking for a new position--this is the person we want to reach and recruit. We have an aggressive recruitment strategy which involves the following: ♦ Print and Internet-based Ads placed nationally in professional publications, journals and on related websites. ♦ Targeted Direct Mail Brochures sent directly to hundreds of highly qualified police chiefs who are not actively searching for a new position. ♦ Focused Candidate Outreach via emails from our database of police professionals. ♦ Networking and Personal Calls placed directly to potential candidates. Our consultants are active members in local government organizations and work together to create an extensive regional network of potential candidates. ♦ Posting the Position Profile on Prothman's Facebook and LinkedIn pages, and on the Prothman website, which receives over five thousand visits per month from potential candidates. 3. Conduct Preliminary Screening Candidate Screening (Narrowing the Field) Once the application deadline has passed, we will conduct an extensive candidate review designed to gather detailed information on the leading candidates. The screening process has 3 key steps: 1) Application Review: Using the Position Profile as our guide, we will screen the candidates for qualifications based on the resumes, applications, and supplemental question responses (to determine a candidate’s writing skills, analytical abilities and communication style). After the initial screening, we take the yes's and maybe's and complete a second screening where we take a much deeper look into the training, work history and qualifications of each candidate. 2) Internet Publication Background Search: We conduct an internet publication search on all semifinalist candidates prior to their interviews. If we find anything out of the ordinary, we discuss this during the initial interview and bring this information to you. 3) Personal Interviews: We will conduct in-depth videoconference or in-person interviews with the top 8 to 12 candidates. During the interviews, we ask the technical questions to gauge their competency, and just as importantly, we design our interviews to measure the candidate's fit within your organization. Candidate Presentation We will prepare and send to you a detailed summary report for the semifinalist candidates and binders which include each candidate's application materials, including resume, cover letter, and supplemental question responses, and the results of the personal interviews and publication search. We will travel to East Wenatchee and discuss with you everything we have learned throughout our screening process. We will review with you the candidates' qualifications and experience, the results of the semifinal interviews and the candidates' strengths and weaknesses relative to fit within your organization. We will give you our recommendations and then work with you to identify the top 3 to 5 candidates to invite to the final interviews. We will discuss the planning and design of the final interview process during this meeting after the finalist candidates have been agreed upon. 12-03-2019 Council Meeting Agenda Packet Page 109 of 159 8 4. Prepare Process and Materials for Final Interviews Final Interview Process (Selecting the Right Candidate) The design of the final interviews is an integral component towards making sure that all stakeholders have the opportunity to learn as much as possible about each candidate. ♦ Elements of the design process include: • Deciding on the Structure of the Interviews We will tailor the interview process to fit your needs. It may involve using various interview panels or an evening reception. • Deciding on Candidate Travel Expenses We will help you identify which expenses your organization wishes to cover. • Identifying Interview Panel Participants & Panel Facilitators We will work with you to identify the participants of different interview panels. ♦ Background Checks Prior to the final interviews, we will conduct a background check on each of the finalist candidates. Background checks include the following: • References We conduct 6-8 reference checks on each candidate. We ask each candidate to provide names of their supervisors, subordinates and peers for the last several years. • Education Verification, Criminal History, Driving Record and Sex Offender Check We contract with Sterling for all background checks. ♦ Candidate Travel Coordination After you have identified the expenses you wish to cover, we work with the candidates to organize the most cost-effective travel arrangements. ♦ Final Interview Binders The Final Interview Binders include suggested interview questions, as well as the candidates' applications, supplemental question responses, and resumes, and are the tool that keeps the final interview process organized. Each panel member will be provided a binder. ♦ Final Interviews with Candidates We will travel to East Wenatchee and facilitate the interviews. The interview process usually begins with a morning briefing where schedule and process will be discussed with all those involved in the interviews. Each candidate will then go through a series of one-hour interview sessions, with an hour break for lunch. ♦ Panelists & Decision Makers Debrief: After the interviews are complete, we will facilitate a debrief with all panel participants where the panel facilitators will report their panel's view of the strengths and weaknesses of each candidate interviewed. The decision makers will also have an opportunity to ask panelists questions. ♦ Candidate Evaluation Session: After the debrief, we will facilitate the evaluation process, help the decision makers come to consensus, discuss next steps, and organize any additional candidate referencing or research if needed. ♦ Facilitate Employment Agreement: Once the top candidate has been selected, we will offer any assistance needed in developing a letter of offer and negotiating terms of the employment agreement. 12-03-2019 Council Meeting Agenda Packet Page 110 of 159 9 FEE, EXPENSES & GUARANTEE Professional Fee The fee for conducting a Police Chief recruitment with a one-year guarantee is $17,500. The professional fee covers all Prothman staff time required to conduct the recruitment. This includes all correspondence and (3) on-site meetings with the client, writing and placing the recruitment ads, development of the candidate profile, creating and processing invitation letters, reviewing resumes, coordinating and conducting semifinalist interviews, coordinating and attending finalist interviews, coordinating candidate travel, conducting background checks and professional references on the finalist candidates and all other search related tasks required to successfully complete the recruitment. Professional fees are billed in three equal installments throughout the recruitment, one at the beginning, at the halfway point, and upon completion. Expenses Expenses vary depending on the design and geographical scope of the recruitment. We work diligently to keep expenses at a minimum and keep records of all expenditures. The City of East Wenatchee will be responsible for reimbursing expenses Prothman incurs on your behalf. Expenses are estimated to not exceed $5,500 and include: • Newspaper, trade journal, websites and other advertising (approx. $1,300 - 1,600) • Direct mail announcements (approx. $1,600 - 1,800) • Interview Binders & printing of materials (approx. $500 - 600) • Delivery expenses for Interview Binders (approx. $150 - 300) • Consultant travel: mileage at IRS rate, travel time at $50 per hour, lodging if needed (approx. $500 - 850 per trip) • Background checks performed by Sterling (approx. $150 per candidate) Expenses are billed monthly. Other Expenses Candidate travel: We cannot approximate candidate travel expenses because they vary depending on the number of candidates, how far the candidates travel, length of stay, if spouses are included, etc. If you wish, we will coordinate and forward to your organization the candidates' travel receipts for direct reimbursement to the candidates. Warranty Repeat the Recruitment: If you follow our process and a top candidate is not chosen, we will repeat the recruitment with no additional professional fee, the only cost to you would be for the expenses. Guarantee Our record of success in placing highly qualified candidates provides that Prothman will guarantee with a full recruitment that if the selected finalist is terminated for cause or resigns within one year from the employment date, we will conduct a replacement search with no additional professional fee, the only cost to you would be the expenses. Cancellation You have the right to cancel the search at any time. Your only obligation would be the fees and expenses incurred prior to cancellation. 12-03-2019 Council Meeting Agenda Packet Page 111 of 159 EXAMPLE OF POSITION PROFILE 12-03-2019 Council Meeting Agenda Packet Page 112 of 159 P O LICE CHIEF UP TO $143,340 Plus Excellent Benefits (Salary Under Review ) Apply by June 23, 2019 (ope n until filled) WASHINGTON 12-03-2019 Council Meeting Agenda Packet Page 113 of 159 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 2 WHY APPLY? Situated between the pristine Columbia and iconic Snake Rivers in southeastern Washing- ton, Pasco is a vibrant and growing community that enjoys 300 days of sunshine a year. The ex- ceptional climate, com- bined with the area’s inviting waterways, enables residents and visitors alike to enjoy a multitude of outdoor activities from water sports and golf to wine touring and outdoor theater. The City is highly regarded in the community for its organizational integrity and for the quality of services provided. The organization is financially sound with a dedicated team of employees, and a supportive City Manager and City Council. If you are a public safety professional looking to lead and shape a modern and progressive well regarded police department, this is the position for you! THE COMMUNITY Rated as one of “the 10 safest cities in Washing- ton State to live,” Pasco is a thriving community of 74,000 that has seen tremendous growth in the last decade, while maintaining its sense of com- munity and focus on public safety. Aesthetic and recreational charisma surrounded by natural beau- ty makes this desert community, which is rich in agriculture, a popular recreation destination. The City has put an emphasis on inclusion and enjoys a culturally diverse array of entertainment, food, arts, music and community events. Pasco has undergone a significant transformation as one of the fastest growing communities in Washington State between 2011-2016. As a result of its population growth, and growth in the Tri- Cities metropolitan area, the City has experienced significant growth in the City’s retail and tourism industries. Pasco, along with the neighboring cities of Rich- land and Kennewick, comprise the Tri-Cities met- ropolitan area with a population of over 300,000; the third largest, and fastest growing metro area in the state. While the three cities are close neigh- bors and coordinate on multiple municipal ser- vices, each has its own distinct character. Pasco is just a few hour’s drive from the major ur- ban centers of Seattle, Spokane and Portland. The Tri-Cities Airport, located in Pasco, provides direct flights to Seattle, Denver, Salt Lake City, Las Ve- gas, Los Angeles, Minneapolis, Phoenix and San Francisco. The Tri-Cities offers breathtaking parks, vibrant downtowns, upscale dining and retail, art galleries, antique shops, and a variety of entertainment ven- ues. Residents and visitors enjoy endless recrea- tional opportunities, including water sports, fishing, biking, hunting, skiing and more. Golf is one of the most popular sports enjoyed year-round with over ten premier courses. The massive Columbia River features many waterfront parks, trails, and easy river access. The Tri-Cities is a sports minded community, providing many public athletic facilities and is home to two professional sports teams: Tri-City Dust Devils, a professional Single A affiliate of the Colorado Rockies call Pasco’s GESA Stadium home and the Tri-City Americans WHL Ice Hock- ey, are based in neighboring Kennewick. Pasco has its share of fine sports venues in the mix, boasting a state-of-the-art, six-field softball com- plex and a world class, 15-field soccer facility. The region is also home to over 160 wineries and is known as the “Heart of Washington Wine Coun- try,” producing some of the finest wines in the world. Pasco has enjoyed many awards in recent years, including “The Best Places to Invest in Real Estate in Washington” (2015), “10 Fastest Grow- ing Cities in Washington” (2015), “Top Cities on the Rise” (2014), “The 50 Safest Cities in Wash- ington” (2014), and 3rd Safest City over 50,000 in Washington (2017, 2018). 12-03-2019 Council Meeting Agenda Packet Page 114 of 159 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 3 THE CITY Incorporated in 1891, the City of Pasco is a full- service city with an exceptional workforce of ap- proximately 380 employees. The City has a 2019- 2020 budget of $450.57 million. The City Depart- ments include: Public Works, Community and Economic Development, Administrative and Community Services, Police, Fire, Finance, Ex- ecutive, and Municipal Court. Pasco operates under the Council-Manager form of government with the seven-member City Coun- cil each serving overlapping, four-year terms. Six Council members each represent a district, while one is elected at-large. Dave Zabell was appointed City Manager in June of 2014 and is responsible for the day-to-day administration of city business, implementation of Council policies and establish- ment of operating policies and processes. THE DEPARTMENT Operating on a 2019-2020 budget of $35,524,184 the department is organized into three divisions including Administration, Field Operations, and Support Operations. The Pasco Police Depart- ment consists of an authorized strength of 82 commissioned officers, consisting of a Chief, Dep- uty Chief, 2 Captains, 10 Sergeants, and 68 Offic- ers and Detectives. Additionally, 10 staff provide administrative support for police records, evidence and property, crime analysis, and department leadership. The Department receives emergency dispatch services from SECOMM, the regional PSAP. The department is on a mission of provid- ing community-oriented policing services to the City. The department provides many quality services to the community including patrol, investigations, ca- nine, area and school resource officers, street crimes, SWAT, Metro drug unit, and liaisons with the FBI, DEA and U.S. Marshalls. In addition, it provides community policing programs and ser- vices such as Coffee with a Cop, Citizen's Acad- emy (English and Spanish) and a very successful Facebook page, which has the largest following of any police department in the State of Washington. THE POSITION Under the general direction of the City Manager, the Police Chief plans, organizes, directs and evaluates all activities and operations of the City’s Police Department to provide security to the com- munity through law enforcement and crime pre- vention activities. The Chief exercises direct or indirect supervision over all commissioned and non-commissioned Police Department employees and volunteers and fosters strong community rela- tionships through engagement and public in- volvement with citizens, groups, and other gov- ernmental entities. As well, the Police Chief serves on City’s Executive Leadership Team, advises the City Council and collaborates with other City De- partments to ensure cooperation and communica- tion in operational activities, services, and policies. Other responsibilities include: ➢ Recommend and organize and direct the activi- ties, projects, and programs of the Police Depart- ment including development, implementation, and evaluation of programs to meet community law enforcement needs or achieve activities estab- lished by state and federal agencies and the City Council, as requested and approved by the City Manager. ➢ Establishes policies, procedures, regulations, work methods, and performance standards to as- sure the efficient and effective operation of the Po- lice Department in compliance with City Council policies, city standards and applicable federal, state, and local laws. ➢ Direct and develop short- and long-range plans, goals, and objectives for assigned operations. ➢ Provide positive leadership/guidance to support personnel and assure they are adequately trained to perform duties. ➢ Plan and supervise the enforcement of traffic and safety regulations and programs of crime pre- vention and detection. 12-03-2019 Council Meeting Agenda Packet Page 115 of 159 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 4 ➢ Oversee internal affairs investigations to ad- dress allegations of employee misconduct. Rec- ommend and carry out corrective or disciplinary action as necessary. ➢ Monitor and analyze police calls and crime trends, and direct changes in operations as need- ed to assure services are provided in an efficient and timely manner. ➢ Oversees fiscal performance of the department and its impact on internal services. ➢ Represents the City on committees and com- missions regarding public safety issues and coor- dinates department activities with local, state, and federal agencies with apprehension and detention of wanted persons and other law enforcement matters. ➢ Provides technical support to the City Manager, Mayor, and City Council including the interpreta- tion and application of policy and procedure, de- veloping recommendations regarding public safety matters, and interpretation of legislated changes as they affect assigned functions. ➢ Participates in labor negotiations and employee relations matters. ➢ Makes presentations to community groups and meets with media to provide information and re- ceive input regarding major issues and police ser- vices. ➢ Reviews local, state, and federal legislation to determine impact on departmental plans, policies and strategies. ➢ Directs the resolution of inquiries, complaints, problems, or emergencies affecting the availability or quality of services. Responds to the most sensi- tive or complex inquiries of service complaints. CHALLENGES & OPPORTUNITIES Growth While Pasco currently enjoys the lowest crime rate that it has in over 35 years, the City has experi- enced ongoing and significant growth over the past decade and now has a population of over 74,000, with 48,000 additional residents projected over the next 20-year horizon. At the same time, growth of police department staff has been meas- ured due to economic realities. The new Police Chief will evaluate the Department’s current and projected service and staffing needs and work with the administration to assure an adequate work- force going forward. Moving the Department Forward While the retiring Chief has left the Department in outstanding condition with an admirable reputa- tion, the new Chief is expected to be highly moti- vated, bringing the Department to the next level of excellence. The Department achieved State Ac- creditation in 2016 and was awarded CALEA Ac- creditation in 2019. This makes the Pasco Police Department one of only seven organizations in Washington with this honor. Diverse Community The engagement of the City's diverse community has long been a strength of the Pasco Police De- partment and it remains a critical element to its future success. However, community growth and increasing call volumes have and will continue to impact officers' ability to foster and make good community connections. Efforts must be undertak- en to assure officers have the discretionary time officers require to do this work, and to determine the most efficient and effective strategies to pur- sue and attain the Department's goals. 12-03-2019 Council Meeting Agenda Packet Page 116 of 159 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 5 Social Media Engagement The Chief will continue to lead the department in positive engagement with the community and should be familiar with the use of social media as a means of engaging the community in a positive manner. The Department and City currently have an excellent, established social media platform, and the new Chief should be knowledgeable of the positive benefits this can provide. IDEAL CANDIDATE • A strong leader who possesses the skill set to maintain a top of the line Police Department that is highly respected by the community and profes- sionally across the state. • Compassionate, open-minded, valuing qualities in others, with an affable personality and an ap- propriate sense of humor. • A proven track record of honesty and demon- strated integrity. • A commitment to community outreach to all segments of the community. • An excellent verbal and written communicator as well as a perceptive listener. • Assertive, yet calm, instilling an atmosphere of accountability through the organization. • Embrace evidence-based practices, with a spe- cial emphasis on mental health policing practices and responses CALEA. • Be knowledgeable of accreditation processes. • Understand the importance of customer service and the importance of “building bridges”. Education and Experience: A Bachelor’s degree in Criminal Justice Admin- istration, Public Administration, Police Science or a closely related field, five (5) years of administra- tive experience, and ten (10) years of supervisory law enforcement experience is required. Candi- dates possess or be able to obtain a valid Wash- ington State driver license by time of hire and be a certified police academy graduate, or eligible for reciprocity. Necessary Knowledge, Skills and Abilities: • Strong written and oral communication skills, including skills as a public speaker, with the ability to communicate in a clear, collegial and profes- sional manner, internally as well as externally. • Thorough understanding and experience in cul- tural diversity. While being bilingual is not a prima- ry requirement, it is preferable. • Ability to use tact, understanding and judge- ment in establishing and maintaining effective working relationship with the City Manager, Depu- ty City Manager, employees, labor unions, legal counsel, and vendors. • Well-versed in police-community relations. • Knowledge of progressive and contemporary policing practices, modern training, crime preven- tion and investigative techniques, criminal identifi- cation, jail and detention operations, rules of evi- dence, traffic control, safety, record keeping, and public safety dispatching and communications. • Willing and able to mentor and motivate subor- dinate employees. Ability to help staff prioritize workload; skilled in effective delegation of assign- ments/workload. • Ability to solve problems and have a “common sense” approach. • Ability to be flexible, directing the operation of the Police Department while responding to the un- scheduled challenges, which are constant and in- evitable, with the city’s diverse workforce. • Knowledge of growth and municipal needs growth cycles. • Ability to collaborate within the Tri-Cities’ region to foster proactive and collective effort to suppress crime activity. • Depth of experience implementing and manag- ing contemporary law enforcement practices, par- ticularly Community Oriented Policing. • Embrace solid partnerships, including those with local school districts where five SRO’s are currently on duty. 12-03-2019 Council Meeting Agenda Packet Page 117 of 159 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 6 © 2019 Prothman. All Rights Reserved. • Understanding of, or exposure to gang activi- ties and methods to combat it. • Demonstrated capacity and willingness to be involved in community organizations to enhance the law enforcement mission. • Ability to work closely with Federal and State agencies. • While not a “working chief” role, the new Po- lice Chief is expected to wear a uniform daily, be outgoing, maintain a high profile in the community and be willing to participate in community events and organizations. • Experience with social media as an avenue for police community outreach is a must. Candidates may possess any combination of rele- vant education and experience that demonstrates their ability to perform the essential duties and re- sponsibilities. The ideal candidate will be commit- ted to excellent customer service. COMPENSATION & BENEFITS ➢ Up to $143,340 DOQ ➢ Eligible for Auto Allowance ➢ Medical, Dental and Vision ➢ $50,000 Life Insurance ➢ 24 Days’ Vacation ➢ 12 Days Sick Leave ➢ 11 Paid Holidays ➢ LEOFF Retirement Plan ➢ Employee Assistance Program ➢ Flexible Spending Plan ➢ Fitness Center Membership ➢ Tuition Assistance Please visit: www.pasco-wa.gov www.facebook.com/pasco.police The City of Pasco is an Equal Opportunity Employer. All qualified candidates are strongly encouraged to apply by June 23, 2019 (first review, open until filled). Applications, supplemental questions, resumes and cover letters will only be accepted electronically. To apply online, go to www.prothman.com and click on “submit your application” and follow the directions provided. Resumes, cover letters and supplemental questions can be uploaded once you have logged in. www.prothman.com 371 NE Gilman Blvd., Suite 310 Issaquah, WA 98027 206.368.0050 12-03-2019 Council Meeting Agenda Packet Page 118 of 159 EXAMPLE OF INVITE LETTER 12-03-2019 Council Meeting Agenda Packet Page 119 of 159 POLICE CHIEF $120,616 - $147,600 First Review: June 3, 201 8 (Open Until Filled) Apply at www.prothman.com Dear Colleague, Prothman is currently recruiting for the Police Chief position for the City of Monroe, Wash- ington. We invite you to review the position details on the back page, and if you find that this position isn't right for you, could you please pass this on to other senior law enforcement pr o- fessionals who may be ready for this next step in their career. Thank you for your consideration and help! The Prothman Company 12-03-2019 Council Meeting Agenda Packet Page 120 of 159 C I T Y OF M O N R O E , W A S H I N G T O N ♦ P O L I C E C H I EF © 2018 Prothman. All Rights Reserved. WHY APPLY? Located just east of Ever- ett and north of Seattle, Monroe enjoys numerous advantages and the con- venience of being a re- gional retail and commer- cial center while maintain- ing the livability of a small town. Monroe offers a unique combination of family-friendly, high quality lifestyle with easy access to a wide variety of educa- tional, cultural, and recreational opportunities. If you are looking for an opportunity to make a differ- ence in a beautiful and stable community surrounded by the best the Pacific Northwest has to offer, this is the position for you! THE COMMUNITY Located in Snohomish County at the intersections of State Route 522, State Route 203 and U.S. Highway 2, with a population of 18,350, Monroe is 33 miles northeast of Seattle and 15 miles southeast of Ever- ett, Washington. Officially incorporated in 1902, Mon- roe has a rich history as an important stop on the Great Northern Railway which pushed over the Cas- cade Mountain Range at Stevens Pass. Today Monroe is a lively and active community in transition, changing from a small rural town into a city of regional significance providing services and employment for residents in the Skykomish River Valley. Monroe has a vibrant historic business district and a strong regional retail and commercial area serving more than 45,000 residents in southeast Snohomish County. The City is home to institutions and events of county and statewide importance, in- cluding the Monroe Correctional Complex, Ever- green State Fairgrounds and Evergreen Speedway, the only NASCAR track in the Northwest. New resi- dents are moving to Monroe seeking affordable housing in newly developed and established neigh- borhoods, good schools, and easy access to outdoor recreation and employment centers near Seattle and Everett. City residents and visitors take advantage of the city’s proximity to Stevens Pass, the Skykomish Riv- er, and numerous local parks and trails, including the 60-acre Lake Tye Park, which hosts regional athletic events, including the National Wakeboard Tour and Tri-Monroe Triathlon; the 90-acre Al Borlin Park, lo- cated near the city’s historic business district and next to the Skykomish River; and the Lewis Street Boat Launch offering year-round access to world- class salmon and steelhead fishing. THE DEPARTMENT & POSITION The Monroe Police Department is dedicated to the pursuit of excellence in providing professional law enforcement services to the City of Monroe including investigations of crimes, citizen calls for service, pro- active policing, security, code enforcement, and traf- fic enforcement services. The department has spe- cialty assignments including members of a multi- agency SWAT team, K-9 handlers, motorcycle traffic officers, drug recognition experts, Investigative and ProAct Units, and a school resource officer. The Operations division responds to roughly 23,000 calls for service yearly with 34 commissioned offic- ers, along with a civilian Community Service Officer, a part-time Domestic Violence Advocate and a part- time social services worker as part of the Community Outreach Team. The Administrative division serves the department with nine civilian staff supporting op- erations as well as case management, records dis- closure, evidence and services to the public. The department’s total operating budget for 2018 is $7,600,512. Under the direction of the Mayor, the Chief plans, directs and coordinates all aspects of Police De- partment operations and administration, prepares the Department’s annual operating budget, oversees investigation of major crimes, and performs a variety of public relations activities. Please visit www.prothman.com to review the detailed position profile and compensation pack- age. Also visit the Prothman Job Board at prothman-jobboard.com for this and other great opportunities! 12-03-2019 Council Meeting Agenda Packet Page 121 of 159 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Lori Barnett, Community Development Director Subject: Amendment to agreement with the Columbia Valley Housing Association for the 2018 CDBG Direct Homeownership Assistance Program. Date: December 3, 2019 I. Summary Title: First amendment to agreement between the City of East Wenatchee and Columbia Valley Housing Association for the East Wenatchee 2018 CDBG homeownership assistance program. II. Background/History: The 2018 CDBG Annual Action Plan allocated $53,469 in 2018 Program Year funds for a direct homeowner down payment assistance program. The Columbia Valley Housing Association (CVHA) is a private non-profit that has been operating a homeowner assistance program for many years using various funding sources. The City used CVHA in 2013 and 2014 for the same program. Funds allocated totaled $61,275 and helped three homeowners. The program assists eligible low and moderate-income buyers to purchase existing housing units that are for sale on the open market within the East Wenatchee City Limits. Funds may be used for the following: • Up to 50% of the required down payment; • Reasonable closing costs; • Principal write-down assistance; • Subsidize interest rates; • Finance acquisition of housing occupied by the homebuyer; and • Acquire guarantees for mortgage financing from private lenders. Homebuyers must have household incomes at or below 80% of the Area Median income as published annually by HUD. See table below for 2019 income limits. 12-03-2019 Council Meeting Agenda Packet Page 122 of 159 The program only allows the purchase of existing housing. If the home is new construction, it must have a Certificate of Occupancy issued prior to Homebuyer Assistance and loan closing. The 2018 Agreement was initiated on July 13, 2019 with an expiration date of December 13, 2019. Those funds have not been spent. Since the funds must be used to purchase homes within the City Limits, the inventory of available homes is limited. According to Pacific Appraisal Associates’ latest Real Estate Snapshot, the median sales price of a home in the Wenatchee Market Area (i.e. East Wenatchee, Malaga, Wenatchee, Orondo, and Rock Island) is $348,250. A 4-person family making 80% of median could not afford a home at that price. The sale range would need to be between $220,000 and $250,000. The grant agreement was signed late in the year and the availability of affordable homes has been limited. The extension of the existing contract to December of 2020 would provide additional time to secure properties for eligible homeowners. It will be important to monitor the progress to ensure that funds are spent in 2020. III. Recommended Action: Motion to approve the Mayor’s signature on the First amendment to agreement between the City of East Wenatchee and Columbia Valley Housing Association for the East Wenatchee 2018 CDBG homeownership assistance program. IV. Exhibits: First amendment to agreement between the City of East Wenatchee and Columbia Valley Housing Association for the East Wenatchee 2018 CDBG homeownership assistance program Financial Data: Expenditure Required Amount Budgeted Appropriation Required $53,469 $74,551 $ Wenatchee MSA CDBG 2019 Family Income Limits Effective June 28, 2019 % of Median Income 1 2 3 4 5 6 7 8 30% 14,350$ 16,400$ 18,450$ 20,500$ 22,150$ 23,800$ 25,450$ 27,100$ 50% 23,950$ 27,400$ 30,800$ 34,200$ 36,950$ 39,700$ 42,450$ 45,150$ 60% 28,740$ 32,880$ 36,960$ 41,040$ 44,340$ 47,640$ 50,940$ 54,180$ 80% 38,300$ 43,800$ 49,250$ 54,700$ 59,100$ 63,500$ 67,850$ 72,250$ Number of Persons 12-03-2019 Council Meeting Agenda Packet Page 123 of 159 First Amendment to Subrecipient Agreement: CVHA Homeownership Assistance Program CDBG PY2011 and 2012 - 1 - FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF EAST WENATCHEE AND COLUMBIA VALLEY HOUSING ASSOCIATION FOR THE EAST WENATCHEE 2018 CDBG HOMEOWNERSHIP ASSISTANCE PROGRAM THIS AMENDMENT TO THE AGREEMENT, is made and entered into this _____ day of __________, 20____ between the City of East Wenatchee (“Grantee”) and the Columbia Valley Housing Association (“Subrecipient”). RECITALS WHEREAS, the East Wenatchee City Council approved entering into an agreement with the Columbia Valley Housing Association at their July 2, 2019 meeting and the Columbia Valley Housing Association Board of Directors approved the agreement; and WHEREAS, local housing market conditions related to lack of inventory and high cost have delayed the ability of the Housing Association to find homes that are available for purchase and affordable to low and moderate income families, as defined by HUD guidelines; NOW, THEREFORE, it is agreed between the parties hereto that the agreement will be amended as described below; Amendment 1: Amend section II which currently reads: II. TIME OF PERFORMANCE Services of the Subrecipient must start on the 2nd day of July, 2019 and end on the 13th day of December, 2019. The term of this Agreement and the provisions herein must be extended to cover any additional time period during which the Subrecipient remains in control of CDBG funds or other CDBG assets. To Read: II. TIME OF PERFORMANCE Services of the Subrecipient must start on the 2nd day of July, 2019 and end on the 14th day of December, 2020. The term of this Agreement and the provisions herein must be extended to cover 12-03-2019 Council Meeting Agenda Packet Page 124 of 159 First Amendment to Subrecipient Agreement: CVHA Homeownership Assistance Program CDBG PY2011 and 2012 - 2 - any additional time period during which the Subrecipient remains in control of CDBG funds or other CDBG assets. IN WITNESS WHEREOF, the Parties have executed this amendment to the agreement as of the date first written above. Grantee City of East Wenatchee Subrecipient Columbia Valley Housing Association By By Steven C. Lacy, Mayor Board President Attest Federal I.D. #91-1765830 Maria Holman, City Clerk DUNS# 361861508 Approved as to form Devin Poulson, City Attorney 12-03-2019 Council Meeting Agenda Packet Page 125 of 159 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Lori Barnett, Community Development Director Subject: Agreement with the Columbia Valley Housing Association for a 2019 CDBG Program Year direct homeownership assistance program. Date: December 3, 2019 I. Summary Title: Agreement Between City of East Wenatchee and Columbia Valley Housing Association for East Wenatchee 2019 CDBG Direct Homeownership Assistance Program. II. Background/History: The 2019 CDBG Annual Action Plan allocated $108,695 for a direct homeowner down payment assistance program. CDBG guidelines permit a Grantee (the City) to contract with an eligible non-profit or public housing authority as a subrecipient rather than go through a federal consultant selection process. The subrecipient would then be responsible for administering the Homeownership Assistance Program using CDBG funds. The Columbia Valley Housing Association (CVHA) is a private non- profit that has been offering homeowner assistance programs for many years using various funding sources. The City provided funds to CVHA in 2013, 2014, and 2018 for the same program. Funds allocated totaled $61,275 using the 2011 and 2012 Program Years. Three homeowners benefitted from that program. In 2018 the funding award was $53,469. Those funds have not been expended. The delay in spending the 2018 funds is due to the lack of inventory and high cost of housing. The program helps eligible low and moderate-income buyers to purchase existing housing units that are for sale on the open market within the East Wenatchee city limits. Funds will be granted to eligible individuals in an amount sufficient to make the home affordable and may include: • Up to 50% of required down payment; • Reasonable closing costs; • Principal write-down assistance; • Subsidize interest rates; 12-03-2019 Council Meeting Agenda Packet Page 126 of 159 • Finance acquisition of housing occupied by the homebuyer; and • Acquire guarantees for mortgage financing from private lenders (i.e., assist homebuyers with private mortgage insurance). Homebuyers must have household incomes at or below 80% of the Area Median income as published annually by HUD. See table below. The program allows the purchase of existing housing. If the home is new construction, it must have a Certificate of Occupancy issued prior to Homebuyer Assistance and loan closing. The 2019 Program Year agreement expires on December 14, 2020. It will be important to monitor the progress in drawing down the 2018 and 2019 funds to ensure compliance with HUDs spending guidelines. III. Recommended Action: Motion to approve the Mayor’s signature on the Agreement Between City of East Wenatchee and Columbia Valley Housing Association for East Wenatchee CDBG Direct Homeownership Assistance Program IV. Exhibits: Agreement Between City of East Wenatchee and Columbia Valley Housing Association for East Wenatchee 2019 CDBG Direct Homeownership Assistance Program. Financial Data: Expenditure Required Amount Budgeted Appropriation Required $108,695 $108,695 $ Wenatchee MSA CDBG 2019 Family Income Limits Effective June 28, 2019 % of Median Income 1 2 3 4 5 6 7 8 30% 14,350$ 16,400$ 18,450$ 20,500$ 22,150$ 23,800$ 25,450$ 27,100$ 50% 23,950$ 27,400$ 30,800$ 34,200$ 36,950$ 39,700$ 42,450$ 45,150$ 60% 28,740$ 32,880$ 36,960$ 41,040$ 44,340$ 47,640$ 50,940$ 54,180$ 80% 38,300$ 43,800$ 49,250$ 54,700$ 59,100$ 63,500$ 67,850$ 72,250$ Number of Persons 12-03-2019 Council Meeting Agenda Packet Page 127 of 159 AGREEMENT BETWEEN CITY OF EAST WENATCHEE AND COLUMBIA VALLEY HOUSING ASSOCIATION FOR EAST WENATCHEE 2019 CDBG DIRECT HOMEOWNERSHIP ASSISTANCE PROGRAM THIS AGREEMENT, is made and entered into this _____ day of __________, 20____ between the City of East Wenatchee (“Grantee”) and Columbia Valley Housing Association (“Subrecipient”). RECITALS WHEREAS, the Grantee has applied for and received funds from the United States Department of Housing and Urban Development (HUD) under Title I of the Housing and Community Development Act of 1974, as amended (HCD Act), Public Law 93-383; WHEREAS, the Annual Action Plan prepared and adopted for Program Year 2018 allocated funds for direct homeownership assistance; and WHEREAS, the Grantee has selected the Columbia Valley Housing Association as a Subrecipient to assist the Grantee in utilizing such funds for the intended purpose; NOW, THEREFORE, the parties, for and in consideration of the promises and mutual obligations set forth below, agree as provided for in this Agreement. I. SCOPE OF SERVICE A. Activities The Subrecipient will be responsible for administering a Homeownership Assistance Program using CDBG Program Year funds from 2018 in a manner satisfactory to the Grantee and consistent with any and all applicable Federal, state, and local rules and regulations as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant program: Program Delivery The purpose of the program is to provide direct assistance to eligible low and moderate-income buyers to purchase existing housing units, to be used for permanent housing, that are for sale on the open market within the East Wenatchee city limits to facilitate and expand homeownership among persons of low and moderate income. Activity #1 Direct Homeownership Assistance: The Subrecipient will grant funds to eligible individuals in an amount sufficient to make the home affordable per underwriting guidelines of the participating lending institution. Such assistance must comply with the requirements of Title 24 Housing and Urban Development section 570.201(n) and may include: 12-03-2019 Council Meeting Agenda Packet Page 128 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 2 - a. Payment of all or part of the premium (on behalf of the purchaser) for mortgage insurance required up-front by a private mortgagee. (This would include the cost for private mortgage insurance.) b. Payment of any or all of the reasonable closing costs associated with the home purchase on behalf of the purchaser. c. Provide principal write-down assistance. Subsidize interest rates and mortgage principal amounts, including making a grant to reduce the effective interest rate on the amount needed by the purchaser to an affordable level. The funds granted under this provision must be applied towards the purchase price. Alternatively, the Subrecipient could make a subordinate loan for part of the purchase price, at little or no interest, for an amount of funds the payment on which, together with the required under the first mortgage, would be affordable to the purchaser. d. Payment of up to 50% of the down payment required by the mortgagee for the purchase on behalf of the purchaser. e. Homebuyers must have household incomes at or below 80% of the Area Median income as published annually by the Department of Housing and Urban Development. The HUD Income Limits can be found on HUD’s website. For the purpose of determining whether a family or household is low- and moderate-income under subpart C of 24 CFR 570.3, the Subrecipient will use the following definition of income: Estimate the annual income of a family or household by projecting the prevailing rate of income of each person at the time assistance is provided for the individual, family, or household (as applicable). Estimated annual income shall include income from all family or household members, as applicable. Income or asset enhancement derived from the CDBG-assisted activity shall not be considered in calculating estimated annual income. f. All existing housing to be acquired using the Homebuyer Assistance Program must be decent, safe, sanitary, and in good repair, and meet local ordinances and zoning at the time of acquisition. If the property is new construction, it must have a Certificate of Occupancy issued prior to Homebuyer Assistance and loan closing. g. The Subrecipient must comply with the U.S. Department of Housing and Urban Development Lead-Based Paint Regulations (24 CFR Part 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Sections 4821-4846, et seq.) and the Residential Lead- Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856) requiring elimination of immediate 12-03-2019 Council Meeting Agenda Packet Page 129 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 3 - lead-based paint hazards in residential structures; and notification of the hazards of lead-based paint poisoning to purchasers and/or owners of residential structures constructed prior to 1978. Properties must pass the lead-based paint visual inspection (if home built prior to 1978). The Subrecipient will be responsible for conducting a visual inspection of any homes built prior to 1978 to identify any potential issues with lead-based paint. Should the visual inspection identify potential issues, the prospective buyer will be informed, and the buyer and/or seller shall be responsible for all lead-based paint testing, required repairs using safe work practices or a certified lead-based paint abatement firm, and a clearance exam. General Administration The Subrecipient is responsible for program marketing, intake and screening of prospective homebuyers, thorough buyer underwriting, income calculation and documentation, executing required agreements with buyers, recordkeeping, and ensuring long-term compliance. The Subrecipient must establish and maintain administrative, financial, reporting, and record keeping systems consistent with the requirements of the federal Community Development Block Grant program. These activities generally consist of the following elements: a. Verify income eligibility of all recipients and maintenance of income eligibility records. b. Verify that the property will be used as the home buyer’s primary residence. c. Establish adequate financial and record keeping systems for the project. d. Comply with applicable civil rights requirements. e. Maintain written procurement procedures. f. Submit payment requests and supporting documentation to the City of East Wenatchee. g. Resolve all monitoring issues, if identified. h. Submit CDBG Performance Reports, when requested. B. National Objectives All activities funded with CDBG funds must meet one of the CDBG program’s National Objectives: benefit low- and moderate-income persons; aid in the prevention or elimination of slums or blight; or meet community development needs having a particular urgency, as defined in 24 CFR 570.208. 12-03-2019 Council Meeting Agenda Packet Page 130 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 4 - The Subrecipient certifies that the activities carried out under this Agreement will meet the following National Objective: The proposed activity qualifies as a Low-Moderate Household (LMH) benefit under §570.201(n) since only low- and moderate-income persons will be eligible for the homeownership assistance program. C. Levels of Accomplishment – Goals and Performance Measures The goal for households to be served under this program is 5 in the 2019 Annual Action Plan. The Subrecipient agrees to provide homeownership assistance services based upon that general goal. D. Staffing The Subrecipient will commit to assign staff as necessary to carry out the provisions of this contract for the CDBG Program. Any procurement of professional service contracts must meet the requirements of federal, state, and local laws, and this contract. E. Performance Monitoring The Grantee will monitor the performance of the Subrecipient against goals and performance standards as stated above. Substandard performance as determined by the Grantee will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the Grantee, contract suspension or termination procedures will be initiated. II. TIME OF PERFORMANCE Services of the Subrecipient must start on the 3rd day of December, 2019 and end on the 14th day of December, 2020. The term of this Agreement and the provisions herein must be extended to cover any additional time period during which the Subrecipient remains in control of CDBG funds or other CDBG assets. III. BUDGET Line Item Amount Homeownership Assistance Grants $98,000 Program Operations* $10,695 TOTAL $108,695 *Program Operations includes reasonable and necessary direct program support costs (i.e. program supplies/materials, salaries for staff members providing direct program services). The amounts listed for each Budget Line Item may be modified by the Subrecipient; provided, the amount expended for Program Operations does not exceed 10% of the Grant Amount. Any costs and time charged must be documented through the appropriate means (i.e., invoices, receipts, time and 12-03-2019 Council Meeting Agenda Packet Page 131 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 5 - attendance records, etc.). The documentation must be kept on file and will be reviewed at financial monitoring. In addition, the Grantee may require a more detailed budget breakdown than the one contained herein, and the Subrecipient must provide such supplementary budget information in a timely fashion in the form and content prescribed by the Grantee. Any amendments to the budget must be approved in writing by both the Grantee and the Subrecipient. IV. PAYMENT It is expressly agreed and understood that the total amount to be paid by the Grantee under this Agreement shall not exceed $53,469. Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in Paragraph III herein and in accordance with performance. If applicable, expenses for general administration shall also be paid against the line item budgets specified in Paragraph III and in accordance with performance. Payments may be contingent upon certification of the Subrecipient’s financial management system in accordance with the standards specified in 24 CFR 84.21. V. NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. Communication and details concerning this contract shall be directed to the following contract representatives: Grantee Lori Barnett Community Development Director East Wenatchee City Hall 271 9th St. NE East Wenatchee, WA 98802 Phone: 509.884.5396 Fax: 509.884.6233 E-mail: lbarnett@east-wenatchee.com Subrecipient Sherri Schneider Executive Director Columbia Valley Housing Association 1555 S. Methow Street Wenatchee, WA 98801 Phone: 509.264.6776 Fax: 509.663.4761 E-mail: sherri@cvhousing.org VI. SPECIAL CONDITIONS Venue and Law Unless preempted by federal law, the laws of the State of Washington govern the interpretation, construction, and enforcement of this Agreement. The 12-03-2019 Council Meeting Agenda Packet Page 132 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 6 - venue for any dispute regarding the terms of this Agreement is Douglas County Superior Court. In the event of a lawsuit between the parties to this Agreement, the substantially prevailing party shall be entitled to recover judgment against the other party for reasonable attorney’s fees and other costs either at trial or on appeal. VII. GENERAL CONDITIONS A. General Compliance The Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) the Subrecipient does not assume the recipient’s environmental responsibilities described in 24 CFR 570.604 and (2) the Subrecipient does not assume the recipient’s responsibility for initiating the review process under the provisions of 24 CFR Part 52. The Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this contract. The Subrecipient further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. B. “Independent Contractor” Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an “independent contractor” with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers’ Compensation Insurance, as the Subrecipient is an independent contractor. C. Hold Harmless The Subrecipient shall hold harmless, defend and indemnify the Grantee from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Subrecipient’s performance or nonperformance of the services or subject matter called for in this Agreement. D. Workers’ Compensation The Subrecipient shall provide Workers’ Compensation Insurance coverage for all of its employees involved in the performance of this Agreement. E. Insurance & Bonding The Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a 12-03-2019 Council Meeting Agenda Packet Page 133 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 7 - minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the Grantee. The Subrecipient shall comply with the bonding and insurance requirements of 24 CFR 84.31 and 84.48, Bonding and Insurance. F. Grantee Recognition The Subrecipient shall insure recognition of the role of the Grantee in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. G. Amendments The Grantee or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Grantee’s governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from its obligations under this Agreement. The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and Subrecipient. H. Suspension or Termination In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the Subrecipient materially fails to comply with any terms of this Agreement, which include (but are not limited to) the following: 1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; 2. Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement; 3. Ineffective or improper use of funds provided under this Agreement; or 4. Submission by the Subrecipient to the Grantee reports that are incorrect or incomplete in any material respect. 12-03-2019 Council Meeting Agenda Packet Page 134 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 8 - In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the Grantee or the Subrecipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Grantee may terminate the award in its entirety. VIII. ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Subrecipient agrees to comply with 24 CFR 84.21−28 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Subrecipient shall administer its program in conformance with OMB Circulars A-122, “Cost Principles for Non-Profit Organizations”. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. B. Documentation and Record Keeping 1. Records to be Maintained The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; c. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; f. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21−28; and 12-03-2019 Council Meeting Agenda Packet Page 135 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 9 - g. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. 2. Retention The Subrecipient shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of four (4) years. The retention period begins on the date of the submission of the Grantee’s annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the four-year period, whichever occurs later. 3. Client Data The Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to Grantee Monitors or their designees for review upon request. 4. Disclosure The Subrecipient understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the Grantee’s or Subrecipient’s responsibilities with respect to services provided under this contract, is prohibited by the Public Records Act as set forth in Chapter 42.56 RCW unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 5. Close-outs The Subrecipient’s obligation to the Grantee shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Subrecipient has control over CDBG funds, including program income. 6. Audits & Inspections 12-03-2019 Council Meeting Agenda Packet Page 136 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 10 - All Subrecipient records with respect to any matters covered by this Agreement shall be made available to the Grantee, grantor agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current Grantee policy concerning subrecipient audits and OMB Circular A-133. C. Reporting and Payment Procedures 1. Program Income Any program income derived from this Homeownership program shall be retained by the Subrecipient. The use of program income by the Subrecipient shall comply with the requirements set forth at 24 CFR 570.504. By way of further limitations, the Subrecipient may use such income during the contract period for activities permitted under this contract. 2. Indirect Costs No indirect costs shall be charged to this program. 3. Payment Procedures The Grantee will pay to the Subrecipient funds available under this Agreement based upon information submitted by the Subrecipient and consistent with any approved budget and Grantee policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by the Grantee in accordance with advance fund and program income balances available in Subrecipient accounts. In addition, the Grantee reserves the right to liquidate funds available under this contract for costs incurred by the Grantee on behalf of the Subrecipient. 4. Progress Reports The Subrecipient shall submit regular Progress Reports to the Grantee in the form, content, and frequency as required by the Grantee. D. Procurement 1. Compliance 12-03-2019 Council Meeting Agenda Packet Page 137 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 11 - The Subrecipient shall comply with current Grantee policy concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the Grantee upon termination of this Agreement. 2. OMB Standards Unless specified otherwise within this agreement, the Subrecipient shall procure all materials, property, or services in accordance with the requirements of 24 CFR 84.40−48. 3. Travel The Subrecipient is not authorized to use funds under this Agreement for travel outside the metropolitan area. E. Use and Reversion of Assets The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and 570.504, as applicable, which include but are not limited to the following: 1. The Subrecipient shall transfer to the Grantee any CDBG funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination. 2. Real property under the Subrecipient’s control that was acquired or improved, in whole or in part, with funds under this Agreement in excess of $25,000 shall be used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208 until ten (10) years after expiration of this Agreement. If the Subrecipient fails to use CDBG-assisted real property in a manner that meets a CDBG National Objective for the prescribed period of time, the Subrecipient shall pay the Grantee an amount equal to the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such payment shall constitute program income to the Grantee. The Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the ten-year period. 3. In all cases in which equipment acquired, in whole or in part, with funds under this Agreement is sold, the proceeds shall be program income (prorated to reflect the extent to that funds received under this Agreement were used to acquire the 12-03-2019 Council Meeting Agenda Packet Page 138 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 12 - equipment). Equipment not needed by the Subrecipient for activities under this Agreement shall be (a) transferred to the Grantee for the CDBG program or (b) retained after compensating the Grantee [an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment]. IX. RELOCATION, REAL PROPERTY ACQUISITION AND ONE-FOR- ONE HOUSING REPLACEMENT The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); (b) the requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the requirements in 24 CFR 570.606(d) governing optional relocation policies. [The Grantee may preempt the optional policies.] The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b) (2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. The Subrecipient also agrees to comply with applicable Grantee ordinances, resolutions and policies concerning the displacement of persons from their residences. X. PERSONNEL & PARTICIPANT CONDITIONS A. Civil Rights 1. Compliance The Subrecipient agrees to comply with local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. 2. Nondiscrimination The Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable. 12-03-2019 Council Meeting Agenda Packet Page 139 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 13 - 3. Land Covenants This contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this contract, the Subrecipient shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants. The Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. 4. Section 504 The Subrecipient agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the individuals with disabilities or handicaps in any Federally assisted program. The Grantee shall provide the Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. B. Affirmative Action 1. Approved Plan The Subrecipient agrees that it shall be committed to carry out pursuant to the Grantee’s specifications an Affirmative Action Program in keeping with the principles as provided in President’s Executive Order 11246 of September 24, 1966. The Grantee shall provide Affirmative Action guidelines to the Subrecipient to assist in the formulation of such program. The Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. 2. Women- and Minority-Owned Businesses (W/MBE) The Subrecipient will use its best efforts to afford small businesses, minority business enterprises, and women’s business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract, the terms “small business” means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and “minority and women’s business enterprise” means a business at least fifty-one (51) percent owned and controlled by minority group members or women. 12-03-2019 Council Meeting Agenda Packet Page 140 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 14 - For the purpose of this definition, “minority group members” are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The Subrecipient may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. 3. Access to Records The Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the Grantee, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 4. Notifications The Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker’s representative of the Subrecipient’s commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement The Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. 6. Subcontract Provisions The Subrecipient will include the provisions of Paragraphs X.A, Civil Rights, and B, Affirmative Action, in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own subrecipients or subcontractors. C. Employment Restrictions 1. Prohibited Activity The Subrecipient is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities. 12-03-2019 Council Meeting Agenda Packet Page 141 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 15 - 2. Labor Standards The Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. The Subrecipient agrees to comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.) and its implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. The Subrecipient shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Grantee for review upon request. The Subrecipient agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair work financed in whole or in part with assistance provided under this contract, shall comply with Federal requirements adopted by the Grantee pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided that, if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the Subrecipient of its obligation, if any, to require payment of the higher wage. The Subrecipient shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph. 3. “Section 3” Clause a. Compliance Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the Grantee, the Subrecipient and any of the Subrecipient’s subrecipients and subcontractors. Failure to fulfill these requirements shall subject the Grantee, the Subrecipient and any of the Subrecipient’s subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The Subrecipient certifies and agrees that no 12-03-2019 Council Meeting Agenda Packet Page 142 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 16 - contractual or other disability exists that would prevent compliance with these requirements. The Subrecipient further agrees to comply with these “Section 3” requirements and to include the following language in all subcontracts executed under this Agreement: “The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located.” The Subrecipient further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. 12-03-2019 Council Meeting Agenda Packet Page 143 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 17 - The Subrecipient certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. b. Notifications The Subrecipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker’s representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. c. Subcontracts The Subrecipient will include this Section 3 clause in every subcontract and will take appropriate action pursuant to the tract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. The Subrecipient will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. D. Conduct 1. Assignability The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written consent of the Grantee thereto; provided, however, that claims for money due or to become due to the Subrecipient from the Grantee under this contract may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Grantee. 2. Subcontracts a. Approvals The Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this contract without the written consent of the Grantee prior to the execution of such agreement. 12-03-2019 Council Meeting Agenda Packet Page 144 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 18 - b. Monitoring The Subrecipient will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. c. Content The Subrecipient shall cause all of the provisions of this contract in its entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. d. Selection Process The Subrecipient shall undertake to insure that all subcontracts let in the performance of this Agreement shall be awarded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to the Grantee along with documentation concerning the selection process. 3. Hatch Act The Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C. 4. Conflict of Interest The Subrecipient agrees to abide by the provisions of 24 CFR 84.42 and 570.611, which include (but are not limited to) the following: a. The Subrecipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds. b. No employee, officer or agent of the Subrecipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. c. No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial 12-03-2019 Council Meeting Agenda Packet Page 145 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 19 - interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds from the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the Subrecipient, or any designated public agency. 5. Lobbying The Subrecipient hereby certifies that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; and c. It will require that the language of paragraph (d) of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly: d. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was 12-03-2019 Council Meeting Agenda Packet Page 146 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 20 - made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 6. Copyright If this contract results in any copyrightable material or inventions, the Grantee and/or grantor agency reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes. 7. Religious Activities The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. XI. ENVIRONMENTAL CONDITIONS A. Air and Water The Subrecipient agrees to comply with the following requirements insofar as they apply to the performance of this Agreement: - Clean Air Act, 42 U.S.C. , 7401, et seq.; - Federal Water Pollution Control Act, as amended, 33 U.S.C., 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as well as other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued thereunder; - Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50, as amended. B. Flood Disaster Protection In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the Subrecipient shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). C. Lead-Based Paint The Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to 12-03-2019 Council Meeting Agenda Packet Page 147 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 21 - HUD Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assessment, treatment and/or abatement may be conducted. D. Historic Preservation The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, state, or local historic property list. XII. SEVERABILITY If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. XIII. SECTION HEADINGS AND SUBHEADINGS The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. XIV. WAIVER The Grantee’s failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a waiver of such right or provision. XV. ENTIRE AGREEMENT This agreement constitutes the entire agreement between the Grantee and the Subrecipient for the use of funds received under this Agreement and it 12-03-2019 Council Meeting Agenda Packet Page 148 of 159 Subrecipient Agreement: CVHA Direct Homeownership Assistance Program CDBG PY 2019 - 22 - supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantee and the Subrecipient with respect to this Agreement. IN WITNESS WHEREOF, the Parties have executed this contract as of the date first written above. Grantee City of East Wenatchee Subrecipient Columbia Valley Housing Association By By Steven C. Lacy, Mayor Board President Attest Federal I.D. #91-1765830 Maria Holman, City Clerk DUNS# 361861508 Approved as to form Devin Poulson, City Attorney 12-03-2019 Council Meeting Agenda Packet Page 149 of 159 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: 19th Street NW and NW Cascade Avenue Stormwater Facility Design – Agreement Supplement No. 1 Date: December 3, 2019 I. Summary Title: Agreement Supplement No. 1 for the Washington State Department of Ecology Funded 19th Street NW and NW Cascade Avenue Regional Stormwater Facility Design Project. II. Background/History: A stormwater facility need is identified in the 2013 DRAFT Greater East Wenatchee Stormwater Utility Comprehensive Stormwater Plan for the 19th Street NW and NW Cascade Ave corridor. On June 10, 2014, City Council approved the purchase of WSDOT surplus property at the corner of 19th Street NW and NW Cascade Ave to accommodate a future stormwater facility (e.g., detention pond). The cost of the property purchase was $150,000 and was reimbursed by the Greater East Wenatchee Stormwater Utility. In 2015, City staff submitted a grant application to the Washington State Department of Ecology (Ecology) for pre-construction funds to design a stormwater facility for the above- mentioned location. The City was awarded $250,000 in 2016 for designing the project; however, due to Ecology budget constraints at that time, the funding was placed in a delayed status until 2018. On November 7, 2018, the City entered into an agreement with Ecology to accept the $250,000 pre-construction grant. Please note, this is 100% funded by Ecology without a local match requirement. On February 19, 2019, City Council approved the selection of Pacific Engineering and Design a s the “most qualified” consulting firm to design the above-mentioned project. One task associated with the deign scope of work was to perform a cultural resources investigation. The results from the cultural resources investigation convinced Ecology to require the completion of an Alternatives Analysis. This Alternatives Analysis will evaluate up to three alternatives to runoff treatment associated with the project area and be incorporated into the 90% Design Report to Ecology. 12-03-2019 Council Meeting Agenda Packet Page 150 of 159 III. Recommended Action: Approve and authorize the Mayor to execute Agreement Supplement No. 1 associated with the March 19, 2019 Professional Engineering Services Agreement for the design of the 2019 19th Street NW/Cascade Ave Corridor Green Retrofit and LID Stormwater Facility Design Project (No. 2019-02). IV. Exhibits: Agreement Supplement No. 1 Financial Data: Expenditure Required Amount Budgeted Appropriation Required $15,000 Total Not to Exceed Amount $248,500 $250,000 No 12-03-2019 Council Meeting Agenda Packet Page 151 of 159 Pacific Engineering and Design Agreement Supplement No. 1 Page 1 of 1 Agreement Supplement No. 1 The City of East Wenatchee (“City”) desires to supplement the agreement entered into with Pacific Engineering and Design (“Consultant”) dated March 19, 2019, to provide Professional Engineering Services for the design of the 2019 19th Street NW/Cascade Ave Corridor Green Retrofit and LID Stormwater Facility Design Project (No. 2019-02). As allowed by Section 15, the parties desire to modify said agreement as follows: 5. Compensation – a. Total Compensation. The City shall pay an additional $15,000 for performing the work set forth in Exhibit A, increasing the total compensation amount to $248,500. All other provisions in said agreement remain in full force and effect except as expressly modified by this supplement. CITY OF EAST WENATCHEE PACIFIC ENGINEERING AND DESIGN Signature: ______________________________ Signature: ________________________________ Steven C. Lacy, Mayor J. Ryan Brownlee, PE, Senior Civil Engineer Date:_________________________ Date:___________________________ ATTEST: _____________________________ By: ______________________________ 12-03-2019 Council Meeting Agenda Packet Page 152 of 159 200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net September 27, 2019 Tom Wachholder, Project Development Manager City of East Wenatchee 271 9th Street NE East Wenatchee, WA 98802 PROJECT: 19th Street and Cascade Avenue Corridor Green Retrofit and LID Stormwater Facility Design Project, East Wenatchee WA Ecology Agreement No. WQSWPC-2016-Ewena-00039 Pacific Project No. 19025CB SUBJECT: Alternatives Analysis Services Fee Proposal Dear Tom, Thank you for the opportunity to provide alternatives analysis services for the 19th Street and Cascade Avenue Corridor Green Retrofit and LID Stormwater Facility Design Project. BACKGROUND This proposal is to provide for evaluation of alternatives to the current end of pipe runoff treatment concept. SCOPE OF WORK Pacific will identify and evaluate up to three alternatives for runoff treatment of the project area (19th Street and NW Cascade Corridor). Consideration will be given to runoff treatment of the complete limits of 19th Street to Eastmont Avenue in order to provide adequate comparison to the benefits of the regional facility as currently designed. Preliminary results of the alternatives analysis will be documented in an email summary. Final results will be included in the 90% Design Report to Ecology. The following information will be generated for each alternative: Identification of Best Management Practice (BMP) including type, size, configuration and location Characterization of the tributary basin associated with each BMP identified Performance characteristics of the various BMP during a range of runoff events (e.g., 6- month, 2-year, 10-year, 25-year) Operations and Maintenance Considerations Right-of-Way / Property Considerations Permitting, Design and Construction Considerations Life Cycle Cost (Capital, and Operations and Maintenance) Each alternative will be evaluated against the current end-of-pipe treatment concept (bio- filtration swale) in a comparison matrix. The matrix will present the merits of each alternative over a range of common qualitative and quantitative criteria. 12-03-2019 Council Meeting Agenda Packet Page 153 of 159 Tom Wachholder Alternatives Analysis September 27, 2019 Project No. 19025CB Page 2 of 2 Deliverables: 1. Engineering Exhibit (Figure and Details), and Cost Estimate for each Alternative 2. Alternatives Comparison Matrix 3. Brief Email Summary (Preliminary Results) 4. Detailed Documented Summary (Final Results) FEE PROPOSAL These services will be provided on a time and materials basis in accordance with the following schedule: DESCRIPTION FEE 1. Alternatives Analysis $15,000 TOTAL $15,000(1,2) FOOTNOTES 1. Construction Phase services are not included in this proposal. If authorized by the owner, Pacific will provide these services on a time and expense basis in accordance with the attached fee schedule. Construction Phase services are assumed to include shop drawing review, response to RFIs and contractor questions, and site visits during construction. Additional design or re- design predicated upon contractor errors or requests are not included in the estimated amount. 2. The proposed fee identified for individual tasks are estimates only and are provided for convenience. Adjustments of fee between individual tasks within the total limit of proposed fee may be necessary to complete the work. PROJECT SCHEDULING It is understood that work will begin immediately once authorization to proceed is provided and will be completed within 60 days. Thank you for the opportunity to work with you on this project. Please review the above information and call if you have any questions or need additional information. Sincerely, J. Ryan Brownlee, PE Senior Civil Engineer 12-03-2019 Council Meeting Agenda Packet Page 154 of 159 200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net 2019 FEE SCHEDULE DESCRIPTION HOURLY RATE SENIOR CIVIL ENGINEER $168 SENIOR STRUCTURAL ENGINEER $165 SENIOR PROFESSIONAL ENGINEER $155 STRUCTURAL ENGINEER $150 PROFESSIONAL ENGINEER II $150 PROFESSIONAL ENGINEER I $140 ENGINEER IN TRAINING II $92 ENGINEER IN TRAINING I $85 TECHNICIAN III $108 TECHNICIAN II $100 TECHNICIAN I $92 FUNDING SPECIALIST / PROJECT ADMINISTRATOR $80 SECRETARY / ADMINISTRATION $50 EXPENSES: COST +15% SENIOR CIVIL ENGINEER – Senior level licensed Civil Engineer SENIOR STRUCTURAL ENGINEER – Senior level licensed Structural Engineer SENIOR PROFESSIONAL ENGINEER – Senior level licensed Engineer STRUCTURAL ENGINEER – Licensed Structural Engineer PROFESSIONAL ENGINEER II – Level 2 Licensed Engineer PROFESSIONAL ENGIENER I – Level 1 Licensed Engineer ENGINEER IN TRAINING II – Engineer in Training ENGINEER IN TRAINING I – Entry level Engineer in Training TECHNICIAN III – Senior level Technician TECHNICIAN II – Technician TECHNICIAN I – Entry level Technician FUNDING SPECIALIST / PROJECT ADMINISTRATOR – Senior level Specialist SECRETARY / ADMINISTRATION – Unlicensed Assistant 12-03-2019 Council Meeting Agenda Packet Page 155 of 159 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: 9th St NE & Valley Mall Parkway Intersection Improvements Project Date: December 3, 2019 I. Summary Title: Consultant selection for design engineering services associated with the 9th Street NE and Valley Mall Parkway Traffic Signal Project. II. Background/History: In 2013, a need was identified to improve the 9th Street NE and Valley Mall Parkway four-way stop controlled intersection. Based on 2013 traffic count data, the intersection was, and still is, operating at a Level of Service (LOS) F. In addition, traffic volumes justified the need for a traffic signal based on Manual on Uniform Traffic Control Devices (MUTCD) criteria. Following the intersection evaluation, the City successfully acquired a $346,000 federal grant through the Wenatchee Valley Transportation Council, now known as the Chelan-Douglas Transportation Council (CDTC), for constructing a traffic signal at the above-mentioned intersection. Subsequently, WSDOT considered constructing a roundabout at the SR 28 and 9th Street NE intersection and requested additional time to evaluate both intersections. In 2016, WSDOT and the City jointly funded a scoping exercise to determine dual roundabout design and construction cost. Following the scoping exercise, the City successfully acquired additional federal funds ($886,000) through the CDTC to construct a roundabout at 9th Street NE and Valley Mall Parkway and a roundabout at 9th Street NE and SR 28; federal grant funds now total $1,232,000. Following the construction of the WSDOT roundabout at 5 th Street NE and SR 28 in 2017, WSDOT had a desire to reevaluate the dual roundabout concept to ensure it could function properly with the new 5th Street NE roundabout. WSDOT retained a consultant to perform a traffic analysis, including modeling, on a dual roundabout and a dual traffic signal concept. Ultimately, a dual signal option was deemed the preferred option. Currently, the 9th Street NE and Valley Mall Parkway Traffic Signal Project is moving into the design phase. On August 8, 2019, City Council authorized the Mayor to execute a WSDOT Local Agency Agreement to obligate design funding. On August 28, 2019, the City received 12-03-2019 Council Meeting Agenda Packet Page 156 of 159 official notice from WSDOT indicating that design funding was obligated. The City’s Public Works Department advertised a Request for Qualifications (RFQ) in the Wenatchee World for design engineering services. The City received two (2) Statements of Qualifications by the October 25, 2019 deadline; RH2 Engineering and Perteet, Inc. A selection committee comprised of interdepartmental staff interviewed both firms during the we ek of November 11, 2019. Interviews were scored as follows: Rank Firm Total Score (300 points max) 1 RH2 Engineering 274 2 Perteet, Inc. 255 Based on interview scores, RH2 Engineering was deemed the “most qualified” consultant. A scope of work and fee associated with design services still needs to be negotiated. III. Recommended Action: Approve the selection of RH2 Engineering and, contingent upon 2020 budget adoption, authorize the Mayor to negotiate and execute a consultant agreement in an amount not to exceed $147,446. IV. Exhibits: N/A Financial Data: Expenditure Required Design Phase Amount Budgeted Appropriation Required Not to Exceed $147,446 2020 Budget $147,446 No 12-03-2019 Council Meeting Agenda Packet Page 157 of 159 From:Trautmann, Cara Subject:Spectrum - Upcoming Changes - Spectrum TV Sports Pack Date:Tuesday, November 26, 2019 2:12:30 PM Attachments:image001.png image002.png Charter Communications (“Charter”), locally known as Spectrum, is making its customers aware that on or around December 30, 2019, MLB Strike Zone 434 SD & 699 HD, NFL Red Zone 409 SD & 808 HD and Outdoor Channel 418 SD & 830 HD, located on Digi Tier 2/Spectrum TV Gold, Variety Pass/Preferred TV or Sports Pass will no longer be available on the channel lineup serving your community. MLB Strike Zone, NFL Red Zone and Outdoor Channel will continue to be available to customers with a subscription to Spectrum TV Sports Pack on the following channels: Spectrum TV Sports Pack: 1. MLB Strike Zone 434 SD & 699 HD 2. NFL Red Zone 409 SD & 808 HD 3. Outdoor Channel 418 SD & 830 HD To view a current Spectrum channel lineup visit www.spectrum.com/channels. If you have any questions about this change, please feel free to contact me at 360.258.5108 or via email at marian.jackson@charter.com. Sincerely, Marian Jackson | Director, Government Affairs | Work: 360-258-5108 | Cell: 360-600-4131 222 NE Park Plaza Drive, #231| Vancouver, WA 98684 E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited. 12-03-2019 Council Meeting Agenda Packet Page 158 of 159 The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited. 12-03-2019 Council Meeting Agenda Packet Page 159 of 159