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10/15/2019 - City Council - City Council Meeting Agenda Packet - Steven C Lacy, Mayor
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 10/15/2019 Council Meeting Agenda Page 1 of 2 East Wenatchee City Council Meeting Tuesday, October 15, 2019 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 AGENDA 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Consent Items: Vouchers: a. 10/15/2019, Checks: 52744-52745; 52753; 52768-52827, in the amount of $219,510.00. Pg. 3 Minutes: b. 10/01/2019 Council Minutes. Pg. 28 Motion to approve agenda, vouchers, and minutes from previous meetings. 2. Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 3. Presentations. None. 4. Department Report. None. 5. Mayor’s Report. 6. Action Items. a. Resolution 2019-20, a Resolution of the City of East Wenatchee, Washington opposing a ballot measure entitled Initiative Measure No. 976, an initiative seeking to repeal authority to impose certain vehicle taxes, change vehicle valuation laws, and limit motor vehicle license fees to $30.00 – Mayor Lacy. Pg. 32 i. Open Citizen comment period to express his or her opinion regarding the ballot measure. No recommendation by Staff. 10/15/2019 Council Meeting Agenda Packet Page 1 of 121 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 10/15/2019 Council Meeting Agenda Page 2 of 2 Action Items Continued: b. Resolution 2019-21, a Resolution of the City of East Wenatchee establishing a schedule for improvements to the City Hall Campus – Tom Wachholder, Project Development Manager. Pg. 57 Motion by City Council to approve Resolution No. 2019-21 as presented and authorize the Mayor’s signature. c. Prothman Employment Agency Professional Services Proposal – Mayor Lacy. Pg. 64 i. Proposal for sourcing and outreach recruitment of a Police Chief only for $5,500, or, ii. Proposal to provide recruitment service, to screen candidates, to interview candidates, and to prove a list of finalists for $17,500. Motion by City Council to authorize the Mayor to enter into an Agreement with Prothman Employment Agency for professional recruitment services in an amount of $17,500.00. d. 2019-2021 Department of Ecology Stormwater Capacity Grant. Washington State Department of Ecology 2019 - 2021 Biennial Stormwater Capacity Grant (Agreement No. WQSWCAP-1921-Ewena-00085) – Tom Wachholder, Project Development Manager. Pg. 86 Motion by Council to authorize the Mayor to sign the proposed Washington State Department of Ecology Water Quality Stormwater Capacity Grant Agreement (No. WQSWCAP-1921-Ewena-00085) as presented. e. Bid Award for the 19th Street Stormwater Improvement Project – Tom Wachholder, Project Development Manager. Pg. 107 Motion by City Council to award the 19th Street Stormwater Improvement Project construction bid to the lowest responsive bidder based on the recommendation made by RH2 Engineering. f. Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee (Statement of Work #601043) with CompuNet for the migration of our two existing individual Office 365 (O365) commercial tenants into a new single O365 Tenant. Pg. 109 Motion by City Council to authorize the Mayor to sign the proposed Office 365 Tenant Migration from Commercial to Government Cloud - City of East Wenatchee (Statement of Work #601043) as presented. 7. Council Reports & Announcements. a. Reports/New Business of Council Committees 8. Adjournment. 10/15/2019 Council Meeting Agenda Packet Page 2 of 121 CHECKS: 52744 - 52745; 52753; 52768 - 52827 VOIDED CHECKS: None DEPARTMENT/FUND AMOUNT General Fund 001 $71,772.45 Street Fund 101 $26,445.19 Community Dev Grants Funds 102 $0.00 Transportation Benefit District Fund 105 $0.00 Debt Reserve Fund 110 $0.00 Library Fund 112 $0.00 Hotel/Motel Tax Fund 113 $0.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $9,517.40 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $7,200.00 Storm Water Improvements Fund 308 $0.00 Capital Improvements Fund 314 $0.00 Equipment R&R Fund 501 $104,574.96 Transportation Benefit District 630 $0.00 Grand Total All Funds $219,510.00 CITY OF EAST WENATCHEE CHECK REGISTER October 15, 2019 PAYABLES 10/15/2019 Council Meeting Agenda Packet Page 3 of 121 Fund Number Description Amount 001 General Fund $71,772.45 101 Street Fund $26,445.19 117 Events Board Fund $9,517.40 301 Street Improvements Fund $7,200.00 501 Equipment Purchase, Repair & Replacement Fund $104,574.96 Count: 5 $219,510.00 Fund Transaction Summary Transaction Type: Invoice Fiscal: 2019 - October 2019 - October 2019 2nd Council Meeting Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:42:20 AM Page 1 of 1 East Wenatchee - Fund Transaction Summary 10/15/2019 Council Meeting Agenda Packet Page 4 of 121 Vendor Number Reference Account Number Description Amount Action Medical, Inc. 52768 2019 - October 2019 - October 2019 2nd Council Meeting TS60-3144 City Hall/Medical Cabinet 001-000-180-518-30-41-00 Professional Services $103.11 Total TS60-3144 $103.11 Total 52768 $103.11 Total Action Medical, Inc.$103.11 Adela M Valaas 52769 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 2:11:23 PM Civil Service Oct 2019 001-000-160-521-10-10-00 Salaries $260.00 Total Invoice - 10/8/2019 2:11:23 PM $260.00 Total 52769 $260.00 Total Adela M Valaas $260.00 AG Supply Company INC 52770 2019 - October 2019 - October 2019 2nd Council Meeting 448579 Street/Landscape Supplies 101-000-313-542-42-30-00 NPDES Supplies $2.69 Total 448579 $2.69 449242 Street/Gas Bulk 101-000-420-542-30-30-00 Supplies $8.73 Total 449242 $8.73 449590 Street/Parks Supplies 101-000-420-542-75-30-00 Supplies $11.06 Total 449590 $11.06 449593 Street/Roadway Supplies 101-000-420-542-30-30-00 Supplies $14.56 Total 449593 $14.56 Voucher Directory Fiscal: : 2019 - October 2019 Council Date: : 2019 - October 2019 - October 2019 2nd Council Meeting Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 1 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 5 of 121 Vendor Number Reference Account Number Description Amount 449641 Street/Socket Adapter 101-000-430-543-30-30-00 Supplies $21.63 Total 449641 $21.63 449643 Street/Concrete Mix 101-000-420-542-61-30-00 Supplies $293.70 Total 449643 $293.70 449741 Street/Utility Knife 101-000-430-543-30-30-00 Supplies $24.43 Total 449741 $24.43 449742 Street/Distilled Water 501-000-000-542-90-48-25 Street Vehicle R&M Supplies $11.62 Total 449742 $11.62 449926 Street/Pickup Tool 101-000-420-542-75-30-00 Supplies $21.63 Total 449926 $21.63 449969 Street/Parks Supplies 101-000-420-542-75-48-00 Repairs & Maintenance $8.65 Total 449969 $8.65 Invoice - 10/4/2019 1:42:01 PM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $4,053.70 Total Invoice - 10/4/2019 1:42:01 PM $4,053.70 Invoice - 10/4/2019 1:45:43 PM Street/Fuel 101-000-313-542-42-30-00 NPDES Supplies $1,025.05 101-000-420-542-30-30-00 Supplies $77.45 101-000-420-542-69-30-00 Supplies $214.98 101-000-420-542-70-30-00 Supplies $173.06 101-000-420-542-75-30-00 Supplies $194.33 Total Invoice - 10/4/2019 1:45:43 PM $1,684.87 Invoice - 10/8/2019 3:28:50 PM Planning Fuel 001-000-590-558-50-32-00 Fuel Consumed $75.52 Total Invoice - 10/8/2019 3:28:50 PM $75.52 Total 52770 $6,232.79 Total AG Supply Company INC $6,232.79 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 2 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 6 of 121 Vendor Number Reference Account Number Description Amount Amber Schulz 52771 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 2:10:26 PM Finance/Bank Deposit Mileage July-Sept 2019 001-000-142-514-20-43-00 Travel $61.25 Total Invoice - 10/8/2019 2:10:26 PM $61.25 Total 52771 $61.25 Total Amber Schulz $61.25 American Messaging Services, LLC 52772 2019 - October 2019 - October 2019 2nd Council Meeting W2127554TJ Street/Employee Pagers 101-000-313-542-42-47-00 NPDES Utilities $52.51 101-000-430-543-30-30-00 Supplies $52.50 Total W2127554TJ $105.01 Total 52772 $105.01 Total American Messaging Services, LLC $105.01 Apple City Electric, Llc 52773 2019 - October 2019 - October 2019 2nd Council Meeting 26499 Street/Replace Steel and Light Pole at Local Tel 101-000-420-542-63-48-00 Repairs & Maintenance $7,027.59 Total 26499 $7,027.59 26575 City Hall/Electrician (Replace Fuse) 101-000-420-542-63-48-00 Repairs & Maintenance $495.02 Total 26575 $495.02 Total 52773 $7,522.61 Total Apple City Electric, Llc $7,522.61 Arrow Construction Supply Inc. 52774 2019 - October 2019 - October 2019 2nd Council Meeting 253641A Street/Patch-Cold Mix 101-000-420-542-30-30-00 Supplies $1,094.51 Total 253641A $1,094.51 254119 Street/Anchor Bolts 101-000-420-542-64-30-00 Supplies $406.83 Total 254119 $406.83 Total 52774 $1,501.34 Total Arrow Construction Supply Inc.$1,501.34 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 3 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 7 of 121 Vendor Number Reference Account Number Description Amount Ascap 52775 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/9/2019 10:30:07 AM Events/License Fee 117-000-100-557-30-41-00 EWEB Professional Services $369.00 Total Invoice - 10/9/2019 10:30:07 AM $369.00 Total 52775 $369.00 Total Ascap $369.00 Axon Enterprises, Inc. 52776 2019 - October 2019 - October 2019 2nd Council Meeting SI-1613412 Police/Taser Assurance Annual Fee 001-000-145-594-14-60-27 Capital - Cmptr Equip Police $454.44 Total SI-1613412 $454.44 SI-1614110 Police/Evidence.com Annual License Fee 001-000-145-514-20-40-35 Annual License Fee - Evidence.com $6,927.30 Total SI-1614110 $6,927.30 Total 52776 $7,381.74 Total Axon Enterprises, Inc.$7,381.74 Banner Bank Mastercard 52777 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/9/2019 10:02:17 AM Events/Social Media 117-000-400-557-30-44-11 Wings & Wheels Advertising $25.00 Total Invoice - 10/9/2019 10:02:17 AM $25.00 Invoice - 10/9/2019 10:04:01 AM Police/Tactical Shirt 001-000-210-521-10-35-00 Small Tools & Equipment $11.19 Total Invoice - 10/9/2019 10:04:01 AM $11.19 Invoice - 10/9/2019 10:05:12 AM Events/Social Media 117-000-400-557-30-44-11 Wings & Wheels Advertising $8.14 Total Invoice - 10/9/2019 10:05:12 AM $8.14 Invoice - 10/9/2019 10:05:46 AM City Clerk/WMCA Fall Conference 001-000-140-514-20-40-00 Training $175.00 Total Invoice - 10/9/2019 10:05:46 AM $175.00 Invoice - 10/9/2019 10:10:11 AM Events/Business Cards 117-000-400-557-30-41-00 W & W Professional Services $179.82 Total Invoice - 10/9/2019 10:10:11 AM $179.82 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 4 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 8 of 121 Vendor Number Reference Account Number Description Amount Invoice - 10/9/2019 10:11:06 AM City Clerk/WAPRO Conference 001-000-140-514-20-40-00 Training $200.00 Total Invoice - 10/9/2019 10:11:06 AM $200.00 Invoice - 10/9/2019 10:11:59 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $46.58 Total Invoice - 10/9/2019 10:11:59 AM $46.58 Invoice - 10/9/2019 10:12:28 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $30.01 Total Invoice - 10/9/2019 10:12:28 AM $30.01 Invoice - 10/9/2019 10:12:52 AM Street/Oil Filter 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $9.73 Total Invoice - 10/9/2019 10:12:52 AM $9.73 Invoice - 10/9/2019 10:15:47 AM Council Workshop/Snacks 001-000-110-511-60-31-00 Office Supplies $7.80 Total Invoice - 10/9/2019 10:15:47 AM $7.80 Invoice - 10/9/2019 10:17:33 AM Street/Snow Deflector 101-000-420-542-66-48-00 Repairs & Maintenance $579.64 Total Invoice - 10/9/2019 10:17:33 AM $579.64 Invoice - 10/9/2019 10:18:09 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $35.24 Total Invoice - 10/9/2019 10:18:09 AM $35.24 Invoice - 10/9/2019 10:19:02 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $39.15 Total Invoice - 10/9/2019 10:19:02 AM $39.15 Invoice - 10/9/2019 10:19:33 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $32.28 Total Invoice - 10/9/2019 10:19:33 AM $32.28 Invoice - 10/9/2019 10:20:07 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $29.28 Total Invoice - 10/9/2019 10:20:07 AM $29.28 Invoice - 10/9/2019 10:20:44 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $47.78 Total Invoice - 10/9/2019 10:20:44 AM $47.78 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 5 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 9 of 121 Vendor Number Reference Account Number Description Amount Invoice - 10/9/2019 10:21:06 AM Wellness/Netflix 001-000-001-518-91-30-00 Wellness $9.73 Total Invoice - 10/9/2019 10:21:06 AM $9.73 Invoice - 10/9/2019 10:21:31 AM Events/Marketing 117-000-100-557-30-25-00 Marketing - Regional Tourism $659.31 Total Invoice - 10/9/2019 10:21:31 AM $659.31 Invoice - 10/9/2019 8:43:43 AM Police/ Fuel 001-000-210-521-10-32-00 Fuel Consumed $51.00 Total Invoice - 10/9/2019 8:43:43 AM $51.00 Invoice - 10/9/2019 8:47:03 AM Police/ Fuel 001-000-210-521-10-32-00 Fuel Consumed $33.95 Total Invoice - 10/9/2019 8:47:03 AM $33.95 Invoice - 10/9/2019 8:47:34 AM Credit Voucher/AWC Training Classes 001-000-110-511-60-46-00 Insurance ($100.00) Total Invoice - 10/9/2019 8:47:34 AM ($100.00) Invoice - 10/9/2019 8:48:16 AM Police/PrinterToner 001-000-210-521-10-31-05 Office Machine Costs $249.93 Total Invoice - 10/9/2019 8:48:16 AM $249.93 Invoice - 10/9/2019 8:49:09 AM Police/Printer Toner Cartridges 001-000-210-521-10-31-05 Office Machine Costs $605.91 Total Invoice - 10/9/2019 8:49:09 AM $605.91 Invoice - 10/9/2019 8:50:58 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $44.37 Total Invoice - 10/9/2019 8:50:58 AM $44.37 Invoice - 10/9/2019 8:51:21 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $57.67 Total Invoice - 10/9/2019 8:51:21 AM $57.67 Invoice - 10/9/2019 8:52:33 AM Table Cloths 001-000-110-511-60-31-00 Office Supplies $48.67 Total Invoice - 10/9/2019 8:52:33 AM $48.67 Invoice - 10/9/2019 8:57:55 AM Table Cloth 001-000-140-514-20-49-00 Miscellaneous $24.32 Total Invoice - 10/9/2019 8:57:55 AM $24.32 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 6 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 10 of 121 Vendor Number Reference Account Number Description Amount Invoice - 10/9/2019 8:58:31 AM Street/Automotive Supplies 101-000-313-542-42-48-00 NPDES Equipment Repair & Maintenance $141.08 Total Invoice - 10/9/2019 8:58:31 AM $141.08 Invoice - 10/9/2019 9:11:52 AM Street/Automotive Repairs 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $271.00 Total Invoice - 10/9/2019 9:11:52 AM $271.00 Invoice - 10/9/2019 9:15:08 AM Project Mgmt/AWC Training 001-000-315-542-10-49-00 Training $185.00 Total Invoice - 10/9/2019 9:15:08 AM $185.00 Invoice - 10/9/2019 9:16:03 AM IT/Surface Case 001-000-145-594-14-60-25 Capital - Cmptr Hdwe Admin $43.27 Total Invoice - 10/9/2019 9:16:03 AM $43.27 Invoice - 10/9/2019 9:22:21 AM Police/Rubber Stamp 001-000-210-521-10-31-00 Office Supplies $10.81 Total Invoice - 10/9/2019 9:22:21 AM $10.81 Invoice - 10/9/2019 9:22:55 AM Events/Marketing 117-000-100-557-30-25-00 Marketing - Regional Tourism $541.00 Total Invoice - 10/9/2019 9:22:55 AM $541.00 Invoice - 10/9/2019 9:28:20 AM Adobe Monthly Subscription 001-000-145-514-20-49-00 Miscellaneous $48.66 Total Invoice - 10/9/2019 9:28:20 AM $48.66 Invoice - 10/9/2019 9:30:31 AM IT/Wireless Keyboard 001-000-145-594-14-60-27 Capital - Cmptr Equip Police $51.93 Total Invoice - 10/9/2019 9:30:31 AM $51.93 Invoice - 10/9/2019 9:31:23 AM HR/Yearly Subscription 001-000-110-511-60-49-00 Miscellaneous $189.00 Total Invoice - 10/9/2019 9:31:23 AM $189.00 Invoice - 10/9/2019 9:32:31 AM Street/Vehicle Maintenance 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $90.17 Total Invoice - 10/9/2019 9:32:31 AM $90.17 Invoice - 10/9/2019 9:34:35 AM City Hall/Office Supplies 001-000-140-514-20-31-01 Central Stores $18.95 Total Invoice - 10/9/2019 9:34:35 AM $18.95 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 7 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 11 of 121 Vendor Number Reference Account Number Description Amount Invoice - 10/9/2019 9:35:15 AM Police/Charging Cable 001-000-145-594-14-60-27 Capital - Cmptr Equip Police $22.70 Total Invoice - 10/9/2019 9:35:15 AM $22.70 Invoice - 10/9/2019 9:37:05 AM Police/Vehicle Supplies 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $7.55 Total Invoice - 10/9/2019 9:37:05 AM $7.55 Invoice - 10/9/2019 9:37:50 AM IT/FTR Annual Fee 001-000-145-514-20-40-50 Annual License - FTR Recording System $756.32 Total Invoice - 10/9/2019 9:37:50 AM $756.32 Invoice - 10/9/2019 9:41:02 AM Legal/Training Supplies 001-000-151-515-31-20-10 Training $35.00 Total Invoice - 10/9/2019 9:41:02 AM $35.00 Invoice - 10/9/2019 9:47:05 AM Budget Meeting Dinner 001-000-110-511-60-49-00 Miscellaneous $79.31 Total Invoice - 10/9/2019 9:47:05 AM $79.31 Invoice - 10/9/2019 9:53:54 AM Events/Wings and Wheels Supplies 117-000-400-557-30-49-11 Wings & Wheels Miscellaneous $115.09 Total Invoice - 10/9/2019 9:53:54 AM $115.09 Invoice - 10/9/2019 9:57:56 AM Central Stores/Office Supplies 001-000-140-514-20-31-01 Central Stores $19.05 Total Invoice - 10/9/2019 9:57:56 AM $19.05 Invoice - 10/9/2019 9:58:52 AM Police/Toner 001-000-210-521-10-31-00 Office Supplies $58.42 Total Invoice - 10/9/2019 9:58:52 AM $58.42 Invoice - 10/9/2019 9:59:18 AM Events/Wings and Wheels Supplies 117-000-400-557-30-49-13 W&W Schedule of Events Brochur $3.00 Total Invoice - 10/9/2019 9:59:18 AM $3.00 Total 52777 $5,828.81 Total Banner Bank Mastercard $5,828.81 Battery Systems Inc 52778 2019 - October 2019 - October 2019 2nd Council Meeting 5108743 Police/Vehicle Battery 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $341.80 Total 5108743 $341.80 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 8 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 12 of 121 Vendor Number Reference Account Number Description Amount 5108746 Street/Jump Box 501-000-000-542-90-48-30 Street Equipment R&M $67.46 Total 5108746 $67.46 Total 52778 $409.26 Total Battery Systems Inc $409.26 Cdw Government, Inc 52779 2019 - October 2019 - October 2019 2nd Council Meeting TXH0146 Integrated Systems/2 PC, 4 Monitors, 4 Cables 001-000-145-594-14-60-25 Capital - Cmptr Hdwe Admin $1,651.07 001-000-145-594-14-60-27 Capital - Cmptr Equip Police $1,651.07 001-000-145-594-14-60-27 Capital - Cmptr Equip Police $493.35 001-000-145-594-14-60-27 Capital - Cmptr Equip Police $55.00 Total TXH0146 $3,850.49 Total 52779 $3,850.49 Total Cdw Government, Inc $3,850.49 Chancey C. Crowell 52780 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/1/2019 3:03:31 PM Court/Mileage Reimbursement 001-000-120-512-50-43-00 Travel $375.84 Total Invoice - 10/1/2019 3:03:31 PM $375.84 Total 52780 $375.84 Total Chancey C. Crowell $375.84 Chelan County Treasurer 52781 2019 - October 2019 - October 2019 2nd Council Meeting 150001-01210 August 2019 Housing of Inmates 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $30,423.00 Total 150001-01210 $30,423.00 Total 52781 $30,423.00 Total Chelan County Treasurer $30,423.00 Cinta's Corporation 607 52782 2019 - October 2019 - October 2019 2nd Council Meeting 607262254 Street/Uniform Coverall Wash 001-000-210-521-10-48-00 Repairs & Maintenance $103.05 101-000-430-543-30-30-00 Supplies $43.12 Total 607262254 $146.17 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 9 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 13 of 121 Vendor Number Reference Account Number Description Amount 607262983 Street/Uniform Coverall Wash 001-000-210-521-10-48-00 Repairs & Maintenance $31.98 101-000-430-543-30-30-00 Supplies $26.92 Total 607262983 $58.90 607263665 Police/Blue Mats 001-000-210-521-10-49-00 Miscellaneous $146.17 Total 607263665 $146.17 607264377 Police/Blue Mats 001-000-210-521-10-49-00 Miscellaneous $103.93 Total 607264377 $103.93 607264378 Blue Mat Services 001-000-210-521-10-49-00 Miscellaneous $369.07 Total 607264378 $369.07 607265054 Street/Uniform Coverall Wash 001-000-210-521-10-48-00 Repairs & Maintenance $103.05 101-000-430-543-30-30-00 Supplies $43.12 Total 607265054 $146.17 Total 52782 $970.41 Total Cinta's Corporation 607 $970.41 Classic One East 52783 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 1:27:15 PM Police/Dry Cleaning Services 001-000-210-521-10-49-02 Dry Cleaning Services $27.86 Total Invoice - 10/8/2019 1:27:15 PM $27.86 Total 52783 $27.86 Total Classic One East $27.86 Consolidated Electrical Distributors Inc 52784 2019 - October 2019 - October 2019 2nd Council Meeting 9360-722348 Street/LED EXT with Backup 001-000-180-518-30-48-00 Repairs & Maintenance $130.19 Total 9360-722348 $130.19 Total 52784 $130.19 Total Consolidated Electrical Distributors Inc $130.19 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 10 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 14 of 121 Vendor Number Reference Account Number Description Amount DeVries Business Records Management Inc 52785 2019 - October 2019 - October 2019 2nd Council Meeting 0114995 Police/On-Site Record Destruction 001-000-210-521-10-41-00 Professional Services $56.99 Total 0114995 $56.99 Total 52785 $56.99 Total DeVries Business Records Management Inc $56.99 Douglas CO Transportation 52786 2019 - October 2019 - October 2019 2nd Council Meeting 9189 Planning/Pictometry Bill 101-000-313-542-42-30-00 NPDES Supplies $8,512.81 Total 9189 $8,512.81 Total 52786 $8,512.81 Total Douglas CO Transportation $8,512.81 Douglas County PUD 52787 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 1:39:41 PM Street Lighting 101-000-420-542-63-47-00 Utilities $17.00 Total Invoice - 10/8/2019 1:39:41 PM $17.00 Invoice - 10/8/2019 1:40:35 PM Metered Street Lighting 101-000-420-542-63-47-00 Utilities $19.00 Total Invoice - 10/8/2019 1:40:35 PM $19.00 Invoice - 10/8/2019 1:48:19 PM Utilities 101-000-420-542-63-47-00 Utilities $2,103.00 101-000-420-542-64-47-00 Utilities $180.00 Total Invoice - 10/8/2019 1:48:19 PM $2,283.00 Total 52787 $2,319.00 Total Douglas County PUD $2,319.00 Douglas Simon 52788 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 3:21:44 PM Street/2019 Clothing Allowance 101-000-430-543-30-30-00 Supplies $68.99 Total Invoice - 10/8/2019 3:21:44 PM $68.99 Total 52788 $68.99 Total Douglas Simon $68.99 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 11 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 15 of 121 Vendor Number Reference Account Number Description Amount Fife Enterprises, Inc. 52789 2019 - October 2019 - October 2019 2nd Council Meeting 025702 Police/Vehicle Impound 001-000-210-521-10-41-00 Professional Services $216.80 Total 025702 $216.80 Total 52789 $216.80 Total Fife Enterprises, Inc.$216.80 Frontier 52790 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/1/2019 2:24:13 PM Street Modem 101-000-420-542-64-47-00 Utilities $54.95 Total Invoice - 10/1/2019 2:24:13 PM $54.95 Total 52790 $54.95 Total Frontier $54.95 Gary Anderson DBA Dynamic Tents 52791 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 3:45:43 PM Events/Classy Chassis and Wings ans Wheels Tent Rentals 117-000-300-557-30-44-12 Classy Chassis Advertising $325.20 117-000-400-557-30-41-00 W & W Professional Services $325.20 Total Invoice - 10/8/2019 3:45:43 PM $650.40 Total 52791 $650.40 Total Gary Anderson DBA Dynamic Tents $650.40 Haglund's Trophies 52792 2019 - October 2019 - October 2019 2nd Council Meeting 58151 Events/Dash Plate, Logo Artwork 117-000-400-557-30-41-00 W & W Professional Services $607.04 Total 58151 $607.04 58152 Events/Plaques and Sculptures 117-000-400-557-30-41-00 W & W Professional Services $666.35 Total 58152 $666.35 Total 52792 $1,273.39 Total Haglund's Trophies $1,273.39 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 12 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 16 of 121 Vendor Number Reference Account Number Description Amount In-Print 52793 2019 - October 2019 - October 2019 2nd Council Meeting 2355 Events/Wings and Wheels Programs 117-000-400-557-30-49-13 W&W Schedule of Events Brochur $1,190.20 Total 2355 $1,190.20 Total 52793 $1,190.20 Total In-Print $1,190.20 Ising Inc.-dba Cascade Quality Water 52794 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 2:12:18 PM Wellness/Kitchen Drinking Water 001-000-001-518-91-30-00 Wellness $102.19 Total Invoice - 10/8/2019 2:12:18 PM $102.19 Total 52794 $102.19 Total Ising Inc.-dba Cascade Quality Water $102.19 Jeanette S Bryant 52795 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 1:22:36 PM Police/2019 Clothing Allowance 001-000-210-521-10-20-01 Clothing Allowance $336.90 Total Invoice - 10/8/2019 1:22:36 PM $336.90 Total 52795 $336.90 Total Jeanette S Bryant $336.90 Jimmy Wright Band 52745 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/1/2019 9:28:33 AM Events/Wings & Wheels Entertainment 117-000-400-557-30-41-00 W & W Professional Services $1,250.00 Total Invoice - 10/1/2019 9:28:33 AM $1,250.00 Total 52745 $1,250.00 Total Jimmy Wright Band $1,250.00 Jon Knutson 52796 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 1:01:14 PM Police/2019 Clothinng Allowance 001-000-210-521-10-20-01 Clothing Allowance $600.00 Total Invoice - 10/8/2019 1:01:14 PM $600.00 Total 52796 $600.00 Total Jon Knutson $600.00 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 13 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 17 of 121 Vendor Number Reference Account Number Description Amount Jordan Conley 52797 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/1/2019 2:34:11 PM Street/2017-2020 Clothing Allowance Reimbursement 101-000-430-543-30-30-00 Supplies $186.63 Total Invoice - 10/1/2019 2:34:11 PM $186.63 Total 52797 $186.63 Total Jordan Conley $186.63 Jump for Fun LLC 52744 2019 - October 2019 - October 2019 2nd Council Meeting 571 Events/Wings & Wheels Inflatables Rental 117-000-400-557-30-41-00 W & W Professional Services $1,290.93 Total 571 $1,290.93 Total 52744 $1,290.93 Total Jump for Fun LLC $1,290.93 K & K Systems INC 52798 2019 - October 2019 - October 2019 2nd Council Meeting 14643 Street/365 Day Timer Module 101-000-420-542-64-48-00 Repairs & Maintenance $485.26 Total 14643 $485.26 Total 52798 $485.26 Total K & K Systems INC $485.26 Kelly Gregory 52799 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/1/2019 2:50:33 PM Police/Fuel Reimbursemnt 001-000-210-521-10-32-00 Fuel Consumed $68.67 Total Invoice - 10/1/2019 2:50:33 PM $68.67 Total 52799 $68.67 Total Kelly Gregory $68.67 Kenneth Britt dba Britt Polygraph 52800 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 1:24:12 PM Police/Polygraph Exam 001-000-210-521-10-41-00 Professional Services $250.00 Total Invoice - 10/8/2019 1:24:12 PM $250.00 Total 52800 $250.00 Total Kenneth Britt dba Britt Polygraph $250.00 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 14 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 18 of 121 Vendor Number Reference Account Number Description Amount Language Line Services, Inc 52801 2019 - October 2019 - October 2019 2nd Council Meeting 4638369 Police/Interpreting Services 001-000-210-521-10-41-00 Professional Services $26.64 Total 4638369 $26.64 Total 52801 $26.64 Total Language Line Services, Inc $26.64 Les Schwab Tire Center Inc 52802 2019 - October 2019 - October 2019 2nd Council Meeting 34301008115 Street/Vehicle Repairs 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $174.20 Total 34301008115 $174.20 34301010170 Street/New Tires 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $1,260.11 Total 34301010170 $1,260.11 Total 52802 $1,434.31 Total Les Schwab Tire Center Inc $1,434.31 Michael L. Brophy 52803 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/1/2019 2:29:12 PM Right of Way Property Payment 301-000-000-595-20-60-00 10th Street ROW $6,300.00 Total Invoice - 10/1/2019 2:29:12 PM $6,300.00 Total 52803 $6,300.00 Total Michael L. Brophy $6,300.00 Moon Security 52804 2019 - October 2019 - October 2019 2nd Council Meeting 997437 Police/Security Surveillance 001-000-210-521-10-41-00 Professional Services $38.18 Total 997437 $38.18 Total 52804 $38.18 Total Moon Security $38.18 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 15 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 19 of 121 Vendor Number Reference Account Number Description Amount North Cascades Heating & Air Conditioning, Inc 52805 2019 - October 2019 - October 2019 2nd Council Meeting 23880 Quarterly HVAC Maintenance Fee 001-000-180-518-30-41-00 Professional Services $2,637.38 Total 23880 $2,637.38 Total 52805 $2,637.38 Total North Cascades Heating & Air Conditioning, Inc $2,637.38 Northend Truck Equipment, Inc. 52806 2019 - October 2019 - October 2019 2nd Council Meeting 1037738 Street/New Snowplow and Attachments 501-000-000-594-42-60-30 Capital - Street Equipment $100,139.10 Total 1037738 $100,139.10 Total 52806 $100,139.10 Total Northend Truck Equipment, Inc.$100,139.10 Numerica Credit Union 52807 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 2:55:44 PM Wellness/Thermoflasks 001-000-001-518-91-30-00 Wellness $108.16 Total Invoice - 10/8/2019 2:55:44 PM $108.16 Total 52807 $108.16 Total Numerica Credit Union $108.16 Office Depot Credit Plan 52808 2019 - October 2019 - October 2019 2nd Council Meeting 382108561001 Events/Printer Toner 117-000-100-557-30-31-00 Events Department Office Supplies $462.12 Total 382108561001 $462.12 382518974001 Central Stores/Envelopes 001-000-210-521-10-31-00 Office Supplies $18.04 Total 382518974001 $18.04 383621214001 Credit 001-000-210-521-10-31-00 Office Supplies ($18.04) Total 383621214001 ($18.04) Total 52808 $462.12 Total Office Depot Credit Plan $462.12 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 16 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 20 of 121 Vendor Number Reference Account Number Description Amount One Call Concepts, Inc 52809 2019 - October 2019 - October 2019 2nd Council Meeting 909903 Street/Excavation Notice 101-000-313-542-42-47-00 NPDES Utilities $34.24 Total 909903 $34.24 Total 52809 $34.24 Total One Call Concepts, Inc $34.24 O'Reilly 52810 2019 - October 2019 - October 2019 2nd Council Meeting 2521-495707 Street/Antifreeze for Vehicles 501-000-000-542-90-48-25 Street Vehicle R&M Supplies $64.86 Total 2521-495707 $64.86 2521-497263 Street/Starter Fluid 501-000-000-542-90-48-25 Street Vehicle R&M Supplies $10.35 Total 2521-497263 $10.35 2521-498106 Street/Transmission Fliuid 501-000-000-542-90-48-25 Street Vehicle R&M Supplies $90.76 Total 2521-498106 $90.76 2521-498195 Street/Oil Filters 101-000-313-542-42-48-00 NPDES Equipment Repair & Maintenance $11.73 Total 2521-498195 $11.73 Total 52810 $177.70 Total O'Reilly $177.70 Parker Corporation Services, INC DBA Merchant Patrol Security 52811 2019 - October 2019 - October 2019 2nd Council Meeting 28645 Court/Security Fee 001-000-120-512-50-49-09 Security $450.00 Total 28645 $450.00 29317 Court/Security Fee 001-000-120-512-50-49-09 Security $387.50 Total 29317 $387.50 Total 52811 $837.50 Total Parker Corporation Services, INC DBA Merchant Patrol Security $837.50 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 17 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 21 of 121 Vendor Number Reference Account Number Description Amount Patrick McMahon 52812 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/1/2019 2:12:58 PM Court/Pro-Tem Judge 9/23 & 9/25 001-000-120-512-50-49-02 Judge Protems $300.00 Total Invoice - 10/1/2019 2:12:58 PM $300.00 Total 52812 $300.00 Total Patrick McMahon $300.00 Resort Radio Llc 52813 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/9/2019 10:29:27 AM Events/Advertising 117-000-400-557-30-44-11 Wings & Wheels Advertising $1,000.00 Total Invoice - 10/9/2019 10:29:27 AM $1,000.00 Total 52813 $1,000.00 Total Resort Radio Llc $1,000.00 S & W Irrigation Supply 52814 2019 - October 2019 - October 2019 2nd Council Meeting 451082 Street/Landscaping Supplies 101-000-420-542-75-30-00 Supplies $19.13 Total 451082 $19.13 Total 52814 $19.13 Total S & W Irrigation Supply $19.13 Shaun McGuire 52815 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/1/2019 2:33:00 PM Right of Way Property Payment 301-000-000-595-20-60-00 10th Street ROW $900.00 Total Invoice - 10/1/2019 2:33:00 PM $900.00 Total 52815 $900.00 Total Shaun McGuire $900.00 Star Rentals 52816 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 3:58:21 PM Street/Unpaid Portion of Rental Equipment 501-000-000-542-90-48-30 Street Equipment R&M $29.14 Total Invoice - 10/8/2019 3:58:21 PM $29.14 Total 52816 $29.14 Total Star Rentals $29.14 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 18 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 22 of 121 Vendor Number Reference Account Number Description Amount Systems For Public Safety Inc. 52817 2019 - October 2019 - October 2019 2nd Council Meeting 36165 Police/Police Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,807.00 Total 36165 $1,807.00 Total 52817 $1,807.00 Total Systems For Public Safety Inc.$1,807.00 The Ups Store 52818 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/8/2019 2:16:42 PM Police/Postage 001-000-210-521-10-42-03 Postage $70.37 Total Invoice - 10/8/2019 2:16:42 PM $70.37 Total 52818 $70.37 Total The Ups Store $70.37 The Wenatchee World 52819 2019 - October 2019 - October 2019 2nd Council Meeting AD#78457 Street/Maintenance Worker Ad 101-000-430-543-30-30-00 Supplies $586.07 Total AD#78457 $586.07 AD#78994 Planning/Notice of Decision 001-000-580-558-60-44-00 Advertising $213.28 Total AD#78994 $213.28 AD#79409 Events/Wings & Wheels Ad 117-000-400-557-30-44-11 Wings & Wheels Advertising $500.00 Total AD#79409 $500.00 AD#79884 City Clerk/Summary of Ordinance 2019-20 001-000-140-514-20-44-00 Advertising $69.36 Total AD#79884 $69.36 Total 52819 $1,368.71 Total The Wenatchee World $1,368.71 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 19 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 23 of 121 Vendor Number Reference Account Number Description Amount Town Ford Inc 52820 2019 - October 2019 - October 2019 2nd Council Meeting 15515 Street/Vehicle Repair 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $200.11 Total 15515 $200.11 Total 52820 $200.11 Total Town Ford Inc $200.11 Wash ST Dept of Licensing 52753 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/2/2019 10:23:25 AM Remainder of Late Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $3.00 Total Invoice - 10/2/2019 10:23:25 AM $3.00 Total 52753 $3.00 52821 2019 - October 2019 - October 2019 2nd Council Meeting EWP001536 Wiggins Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001536 Wiggins $18.00 EWP001537 Kirschner Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001537 Kirschner $18.00 EWP001538 Montes Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001538 Montes $18.00 EWP001539 Dovich Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001539 Dovich $18.00 EWP001540 Isler Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001540 Isler $18.00 EWP001541 Jacobo Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001541 Jacobo $18.00 EWP001542 Parkhill Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001542 Parkhill $18.00 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 20 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 24 of 121 Vendor Number Reference Account Number Description Amount EWP001544 Sanchez Jr Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001544 Sanchez Jr $18.00 EWP001545 McVay Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001545 McVay $18.00 EWP001546 Chaney Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001546 Chaney $18.00 EWP001546 Cooper Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001546 Cooper $18.00 EWP001547 Timboe Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001547 Timboe $18.00 EWP001549 Aldrich Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001549 Aldrich $18.00 EWP001549 Pratt Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001549 Pratt $18.00 EWP001550 Snow Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001550 Snow $18.00 EWP001552 Avila Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001552 Avila $18.00 EWP001553 Maupin Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001553 Maupin $18.00 EWP001554 Romo Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001554 Romo $18.00 Total 52821 $324.00 Total Wash ST Dept of Licensing $327.00 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 21 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 25 of 121 Vendor Number Reference Account Number Description Amount Wash State Dept of Trans 52822 2019 - October 2019 - October 2019 2nd Council Meeting RE 42 JB2234 L176 August 2019 Traffic Signal Maintenance 101-000-420-542-63-47-00 Utilities $1,816.18 Total RE 42 JB2234 L176 $1,816.18 Total 52822 $1,816.18 Total Wash State Dept of Trans $1,816.18 Wash State Treasurer 52823 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/9/2019 10:26:34 AM Sept 2019 Court Remit 001-001-000-589-30-00-10 Remittance: State Bldg Code Surcharge $88.00 001-001-000-589-30-00-20 Court Remittances $12,722.16 Total Invoice - 10/9/2019 10:26:34 AM $12,810.16 Total 52823 $12,810.16 Total Wash State Treasurer $12,810.16 Washington State Patrol 52824 2019 - October 2019 - October 2019 2nd Council Meeting I20002065A Background Checks for Gun Pemits 001-001-000-589-30-00-15 State Share of Permits & Licenses $233.00 Total I20002065A $233.00 Total 52824 $233.00 Total Washington State Patrol $233.00 Wilbur-Ellis Company 52825 2019 - October 2019 - October 2019 2nd Council Meeting 13069852 Street/Landscape Supplies 001-000-180-518-30-49-01 Landscaping $78.53 101-000-313-542-42-30-00 NPDES Supplies $168.27 101-000-420-542-75-30-00 Supplies $127.14 Total 13069852 $373.94 Total 52825 $373.94 Total Wilbur-Ellis Company $373.94 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 22 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 26 of 121 Vendor Number Reference Account Number Description Amount Woods & Brangwin PLLC 52826 2019 - October 2019 - October 2019 2nd Council Meeting Invoice - 10/1/2019 2:10:29 PM Court/Conflict Cases 001-000-110-511-60-30-00 Public Defender Conflicts $150.00 Total Invoice - 10/1/2019 2:10:29 PM $150.00 Total 52826 $150.00 Total Woods & Brangwin PLLC $150.00 Xerox Corporation 52827 2019 - October 2019 - October 2019 2nd Council Meeting 098291348 Police/Copier Fees 001-000-210-521-10-31-05 Office Machine Costs $330.93 Total 098291348 $330.93 098291356 Street/Copier Fees 001-000-141-514-20-31-01 Office Machine Costs $104.13 Total 098291356 $104.13 098291361 Court/Copier Fees 001-000-120-594-12-60-00 Capital Outlay $274.22 Total 098291361 $274.22 702336230 City Hall/Copier Fees 001-000-141-514-20-48-00 Repairs & Maintenance $733.83 Total 702336230 $733.83 Total 52827 $1,443.11 Total Xerox Corporation $1,443.11 Grand Total Vendor Count 62 $219,510.00 Printed by EASTWENATCHEE\ASchulz on 10/9/2019 11:40:13 AM Page 23 of 23 East Wenatchee - Voucher Directory10/15/2019 Council Meeting Agenda Packet Page 27 of 121 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 10/01/2019 Council Meeting Minutes Page 1 of 4 East Wenatchee City Council Meeting Tuesday, October 1, 2019 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Steven Lacy Devin Poulson, City Attorney Councilmember John Sterk Tom Wachholder, Project Development Manager Councilmember Harry Raab Josh DeLay, Finance Director Councilmember Rob Tidd Randy Harrison, Police Chief Councilmember Jerrilea Crawford Josh Toftness, Street Manager Councilmember Shayne Magdoff John Phillips, Detective Councilmember Matthew Hepner Maria Holman, City Clerk 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Consent Items: a. October 1, 2019, Checks: 52688-52743, in the amount of $194,521.39. b. 09/17/2019 Council Meeting Minutes. Motion to approve consent items by Councilmember Sterk. Councilmember Detering seconded the motion. Motion carried (7-0). 2. Citizen Requests/Comments. None. 3. Presentations. a. 2019 Make a Difference Day Proclamation was read by Mayor Lacy. Mrs. Laurel Helton was present to receive the Proclamation. 4. Department Report. a. Finance Director Josh Delay presented the August 2019 Finance Department Report. b. Project Development Manager Tom Wachholder presented a Public Works Department Report. Comments provided by Councilmember Sterk regarding stormwater related to the rainstorm in September. 5. Mayor’s Report. a. The Mayor stated that City of Shoreline held a Public Meeting regarding the Eyman Initiative I976, and requested a Resolution. Without opposition from Council, the Mayor requested a Resolution be brought before the Council soon. 10/15/2019 Council Meeting Agenda Packet Page 28 of 121 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 10/01/2019 Council Meeting Minutes Page 2 of 4 6. Action Items. a. City Attorney Devin Poulson presented a first reading of Ordinance 2019-15, revising and extending interim regulations amending chapter 17.70 of the East Wenatchee Municipal Code regulating the acceptance of applications for use permits, wireless communications facility permits, building permits, right of way use authorizations and franchises for wireless communication facilities within the City, to be effective for a period of 12 months, establishing a Work Plan, repealing Ordinance 2019-03, declaring an emergency and providing for severability. Comments provided by Councilmember Hepner and Councilmember Detering. Mayor Lacy elevated Ordinance 2019-15 to the second reading. Motion by Councilmember Magdoff to adopt Ordinance 2019-15 as presented. Councilmember Crawford seconded the motion. Motion carried (7-0). b. City Attorney Devin Poulson presented Resolution 2019-19, a resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute an Interlocal Agreement with the Eastmont Metropolitan Park District for maintenance of the Apple Capital Loop Trail. Comments provided by Councilmember Crawford and City Attorney Devin Poulson who requested to remove #6 from Exhibit A - Shape or replace trail shoulder gravel, as needed. Gravel replacement is limited to a maximum of 25 tons per year. This is already covered by #12-Trail shoulder gravel replacement not to exceed $500 per year. Motion by Councilmember Detering to adopt Resolution 2019-19, Interlocal Agreement with the Eastmont Metropolitan Park District, removing #6 from Exhibit-A, and authorizing the Mayor to sign. Councilmember Raab seconded the motion. Motion carried (7-0). c. Police Chief Randy Harrison presented Resolution 2019-22, a Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign an Interlocal Agreement for Special Investigations Unit (SIU) to investigate officer-involved incidents. Comments provided by Mayor Lacy, Councilmember Detering and Councilmember Hepner. Motion by Councilmember Detering to approve Resolution 2019-22 authorizing the Mayor to renew and sign a joint interlocal agreement for a Special Investigation Unit. Councilmember Crawford seconded the motion. Motion carried (7-0). 10/15/2019 Council Meeting Agenda Packet Page 29 of 121 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 10/01/2019 Council Meeting Minutes Page 3 of 4 d. Police Chief Randy Harrison presented Resolution 2019-23, a Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign an Interlocal Agreement for Columbia River Task Force a multi jurisdiction narcotics and gang control task force. Comments provided by Councilmember Detering and Councilmember Crawford. Motion by Councilmember Crawford to approve Resolution 2019-23 authorizing the Mayor to renew and sign a joint Interlocal Agreement for the Columbia River Drug Task Force. Councilmember Hepner seconded the motion. Motion carried (7-0). e. Mayor Steve Lacy presented the 2020-2024 Joint Agreement between the City of Wenatchee, the City of East Wenatchee and the Wenatchee Valley Museum and Cultural Center. Comments provided by Councilmember Detering and Councilmember Crawford. Motion by Councilmember Sterk to authorize the Mayor to sign the 2020-2024 Joint Agreement with the Wenatchee Valley Museum and Cultural Center obligating the City to pay $121,488 per year. Councilmember Detering seconded the motion. Motion carried (7-0). f. Project Development Manager Tom Wachholder presented the Transportation Improvement Board (TIB) Complete Streets Project - Consultant Selection for Design Services. Comments provided by Councilmember Hepner, Councilmember Crawford and Councilmember Detering. Motion by Councilmember Detering to approve the selection of Perteet, Inc., as the most qualified consultant. In addition, authorize the Mayor, or designee, to negotiate a consultant agreement in an amount not to exceed $100,000. Councilmember Tidd seconded the motion. Motion carried (7-0). g. Street Manager Josh Toftness presented the 2020 renewal of the Master Gardener Foundation of Chelan County, Professional Services Agreement for maintenance and landscaping of the Japanese Garden. Comments by Councilmember Magdoff, Councilmember Hepner, Councilmember Detering, Councilmember Raab and Mayor Lacy. Motion by Councilmember Magdoff to authorize the Mayor to renew and sign the 2020-2024 Professional Service Agreement for the Master Gardner Foundation obligating the City to pay $18,000 each year. Councilmember Tidd seconded the motion. Motion carried (7-0). 10/15/2019 Council Meeting Agenda Packet Page 30 of 121 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 10/01/2019 Council Meeting Minutes Page 4 of 4 7. Council Reports & Announcements. a. Linda Haglund of the Wenatchee Downtown Association spoke to Council regarding the success of the “Hero’s Banner Project” and thanked the City again for supporting their efforts. She is looking forward to seeing the banners in East Wenatchee this year. b. Councilmember Tidd acknowledged Street Manager Josh Toftness and the Street crew for their work and quick fix of sidewalk concerns that were addressed. c. Councilmember Tidd also spoke about the LINK Transit’s special meeting that he attended, LINK Transit is now working on expanding their services and staff levels. This is due to voters approving LINK Transit Proposition 1 which provides additional sales tax to their revenue. d. Councilmember Tidd also stated that LINK has re-established a LINK Transit Community Advisory Board and are accepting applications from the public. i. Mayor Lacy stated he would be attending the LINK Transit meeting at which they will be reviewing the make-up of the LINK Transit Board. e. Councilmember Crawford spoke regarding statistics of the Sunburn Classic Event from this past summer. It was a great event for our community, approximately 40% of the teams that registered were from out of the area, and the estimated economic impact was $110,000 to our community. f. Councilmember Sterk commented on the Wenatchee Valley Museum and Cultural Center staff present at the meeting. 8. Adjournment. With no further business, the meeting adjourned at 6:47 p.m. Steven C. Lacy, Mayor Attest: Maria E. Holman, City Clerk 10/15/2019 Council Meeting Agenda Packet Page 31 of 121 CITY OF EAST WENATCHEE City Council Agenda Bill To: Mayor Steven C. Lacy City Councilmembers. From: Tom Wachholder, Project Development Manager Subject: Initiative Measure No. 976 Date: October 15, 2019 Summary Title: A Resolution of the City of East Wenatchee, Washington opposing a ballot measure entitled Initiative Measure No. 976, an initiative seeking to repeal authority to impose certain vehicle taxes, change vehicle valuation laws, and limit motor vehicle license fees to $30.00. Background/History: Initiative 976 will be on the November ballot this year. It was designed to do the following: • Limit annual license fees for vehicles weighing under 10,000 pounds at $30 except voter-approved charges; • Base vehicle taxes on the Kelley Blue Book value rather than the manufacturer's suggested retail price; • Repeal local Transportation Benefit District (TBD) fees; • Repeal the $150 fee on electric vehicles; • Repeal authorization for certain regional transit authorities, such as Sound Transit, to impose motor vehicle excise taxes; and • Limit certain taxes and fees related to transportation. The initiative impacts vehicle registration fees, but not other TBD funding options - including sales tax. Some refer to I-976 as the “$30 Tabs Initiative”. If passed by the voters in the general election this fall, Washington State Initiative -976, which concerns motor vehicles taxes and fees, would significantly disrupt funding of the City’s pavement preservation projects. Following a City Council discussion on October 1, 2019, the City Council directed staff to prepare a resolution in opposition to I-976. Proposed Resolution 2019-20 declares that City Council opposes I-976. 10/15/2019 Council Meeting Agenda Packet Page 32 of 121 Tonight, Council is scheduled to hear public comment on I-976 and on the proposed resolution. To consider a resolution in support of or opposition to a ballot measure, the City Council must provide equal time to individuals speaking in favor of or in opposition to the ballot measure. Tonight’s City Council Meeting will provide for this public comment requirement. Following the public comment period, Council is scheduled to take action on the proposed resolution. Financial Impact: If passed, I-976 would reverse the City Council action that implemented a $20 car tab fee that supports the City’s pavement preservation program. In 2019, in total, the City will receive an estimated $260,000 from TBD revenue. In 2020, the City will receive an estimated $266,000 in TBD revenue. In 2018, the City completed the following projects with TBD revenue: Project Name From To S June Ave Grant Rd 1st St SE 1st St SE S Iowa Ave S June Ave Tedford St SE S Iowa Ave S June Ave S Iowa Ave 1st St SE 2nd St SE 4th St NE Eastmont Ave End 2018 TBD Construction Cost $162,855.00 2019 TBD Design Engineering $22,256.75 2018 Total TBD Cost $185,111.75 In 2019, the City completed the following projects with TBD revenue: Project Name From To 12th St NE Baker Ave Ashland Ave Ashland Ave 12th St NE 13th St NE Fairview Pl 10th St NE End Gilbert Ct N Grover Pl End 2019 TBD Construction Cost $242,092.00 2019 TBD Engineering $29,956.14 Pavement Mgmt Plan Update $25,000.00 2019 Total Est TBD Cost $297,048.14 In 2020, the City is planning to complete the following projects with TBD revenue: Project Name From To Clemonts Cir 13th St NE 13th St NE 4th St NE N Colorado Ave Eastmont Ave S Keller Ave 1st St SE 3rd St SE 2020 Total TBD Cost Estimate $374,400 10/15/2019 Council Meeting Agenda Packet Page 33 of 121 In 2021, the City is planning to complete the following projects with TBD revenue: Project Name From To N Colorado Ave Colby Ct 3rd St NE N Dayton Ave 6th St NE 5th St NE 2021 Total TBD Cost Estimate $286,624 In 2022, the City is planning to complete the following projects with TBD revenue: Project Name From To N Harrison Ct 10th St NE Jackson Ave 6th St NE N Colorado Ave Eastmont Ave Hamilton Ave Standerfer Ave End Standerfer Ave Hamilton Ave Valley Mall Pkwy 2022 Total TBD Cost Estimate $371,768 In 2023, the City is planning to complete the following projects with TBD revenue: Project Name From To Parkroy Pl Loop S Iowa Ave S Houston Ave 2023 Total TBD Cost Estimate $245,670 In 2024, the City is planning to complete the following projects with TBD revenue: Project Name From To Green Pl Grant Rd End S Georgia Ave Grant Rd End S Gillmore Ave Grant Rd End 2024 Total TBD Cost Estimate $291,997 Recommended Action: Approve Resolution No. 2019-20 and authorize the Mayor’s signature. Exhibits: 1. Resolution No. 2019-20 Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $ 0 $ 0 10/15/2019 Council Meeting Agenda Packet Page 34 of 121 City of East Wenatchee Resolution 2019-2 Page 1 of 3 City of East Wenatchee, Washington Resolution No. 2019-2 A Resolution of the City of East Wenatchee, Washington opposing a ballot measure entitled Initiative Measure No. 976, an initiative seeking to repeal authority to impose certain vehicle taxes, change vehicle valuation laws, and limit motor vehicle license fees to $30.00. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 724 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 724 (TTY). 2. Authority. 2.1. RCW 35A.24.020 and RCW 35A.24.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. 2.2. 42.17A.555 authorizes the City Council to Action to express a collective decision to support or oppose a ballot proposition 3. Recitals. 3.1. Attached as Exhibit A is copy of a ballot title letter from the Attorney General of Washington. 3.2. Attached as Exhibit B is the full text of Initiative Measure No. 976. 10/15/2019 Council Meeting Agenda Packet Page 35 of 121 City of East Wenatchee Resolution 2019-2 Page 2 of 3 3.3. The notice advertising the October 15, 2019 regular meeting of the City of East Wenatchee City Council included the title and number of the proposed ballot measure. 3.4. Before this resolution was approved, each member of the City Council was given approximately equal opportunity to express his or her opinion regarding the ballot measure. 3.5. Likewise, before this resolution was approved, each member of the public in attendance was given approximately equal opportunity to express his or her opinion regarding the ballot measure. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 4. The City Council is opposed the ballot measure. The City Council finds that it is the best interest of the City to oppose Initiative No. 976 and encourages the citizens of East Wenatchee to reject Initiative No. 976, a measure repealing or removing authority to impose certain vehicle taxes and fees, including charges funding mass transit or regional transportation; change vehicle valuation laws; and limit motor vehicle license fees to $30, except voter- approved changes; at the November 2019 General Election. 5. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 6. Effective date. This Resolution becomes effective immediately. 10/15/2019 Council Meeting Agenda Packet Page 36 of 121 City of East Wenatchee Resolution 2019-2 Page 3 of 3 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2019. The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ 10/15/2019 Council Meeting Agenda Packet Page 37 of 121 Bob Ferguson ATTORNEY GENERAL OF WASHINGTON Administration Division PO Box 40100 • Olympia WA 98504-0100 • (360) 753-6200 March 26, 2018 The Honorable Kim Wyman Elections Division ATTN: Initiative and Referendum PO Box 40220 Olympia, WA 98504-0220 Re: Initiative No. 976 Dear Secretary Wyman: Pursuant to RCW 29A.72.060, we supply herewith the ballot title and ballot measure summary for Initiative No. 976 to the Legislature (an act relating to limiting state and local taxes, fees, and other charges relating to vehicles). BALLOT TITLE Statement of Subject: Initiative Measure No. 976 concerns motor vehicle taxes and fees. Concise Description: This measure would repeal, reduce, or remove authority to impose certain vehicle taxes and fees; limit annual motor-vehicle-license fees to $30, except voter-approved charges; and base vehicle taxes on Kelley Blue Book value. Should this measure be enacted into law? Yes [ ] No [ ] BALLOT MEASURE SUMMARY This measure would repeal or remove authority to impose certain vehicle taxes and fees; limit state and local license fees to $30 for motor vehicles weighing 10,000 pounds or less, except charges approved by voters after the measure's effective date; base vehicle taxes on Kelley Blue Book value; require regional transit authorities to retire bonds early where allowed; and either reduce or repeal taxes pledged to bonds depending on whether bonds are retired by 2020. Sincerely, PETER B. GONICK Deputy Solicitor General (360) 753-6245 Resolution 2019-20 Exhibit A 10/15/2019 Council Meeting Agenda Packet Page 38 of 121 Initiative Measure No. 976, filed March 19, 2018 BRING BACK OUR $30 CAR TABS AN ACT Relating to limiting state and local taxes, fees, and other charges relating to vehicles; amending RCW 46.17.350, 46.17.355, 46.17.323, 82.08.020, 82.44.065, 81.104.140, and 81.104.160; adding a new section to chapter 46.17 RCW; adding a new section to chapter 82.44 RCW; adding a new section to chapter 81.112 RCW; creating new sections; repealing RCW 46.17.365, 46.68.415, 82.80.130, 82.80.140, 82.44.035, and 81.104.160; and providing an effective date. BE IT ENACTED BY THE PEOPLE OF THE STATE OF WASHINGTON: POLICIES AND PURPOSES NEW SECTION. Sec. 1. Voters have repeatedly approved initiatives limiting vehicle costs, yet politicians keep ignoring the voters’ repeated, unambiguous mandate by imposing higher and Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 39 of 121 higher vehicle taxes and fees. It’s not fair and it must stop. Without this follow-up ballot measure, vehicle costs will continue to skyrocket until vehicle charges are obscenely expensive, as they were prior to Initiative 695. This measure and each of its provisions limit state and local taxes, fees, and other charges relating to motor vehicles. This measure would limit annual motor vehicle license fees to $30, except voter-approved charges, repeal and remove authority to impose certain vehicle taxes and charges; and base vehicle taxes on Kelley Blue Book rather than the dishonest, inaccurate, and artificially inflated manufacturer's suggested retail price (MRSP). Voters have repeatedly approved initiatives limiting vehicle costs. Politicians must learn to listen to the people. LIMITING ANNUAL MOTOR-VEHICLE-LICENSE FEES TO $30, EXCEPT VOTER-APPROVED CHARGES NEW SECTION. Sec. 2. A new section is added to chapter 46.17 RCW to read as follows: (1) State and local motor vehicle license fees may not exceed $30 per year for motor vehicles, regardless of year, value, make, or model. (2) For the purposes of this section, "state and local motor vehicle license fees" means the general license tab fees paid annually for licensing motor vehicles, including but not limited to cars, sport utility vehicles, light trucks under RCW 46.17.355, motorcycles, and motor homes, and do not include charges approved by voters after the effective date of this section. This annual fee must be paid and collected annually and is due at the time of initial and renewal vehicle registration. Sec. 3. RCW 46.17.350 and 2014 c 30 s 2 are each amended to read as follows: (1) Before accepting an application for a vehicle registration, the department, county auditor or other agent, or subagent appointed Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 40 of 121 by the director shall require the applicant, unless specifically exempt, to pay the following vehicle license fee by vehicle type: VEHICLE TYPE INITIAL FEE RENEWAL FEE DISTRIBUTED UNDER (a) Auto stage, six seats or less $ 30.00 $ 30.00 RCW 46.68.030 (b) Camper $ 4.90 $ 3.50 RCW 46.68.030 (c) Commercial trailer $ ((34.00)) 30.00 $ 30.00 RCW 46.68.035 (d) For hire vehicle, six seats or less $ 30.00 $ 30.00 RCW 46.68.030 (e) Mobile home (if registered) $ 30.00 $ 30.00 RCW 46.68.030 (f) Moped $ 30.00 $ 30.00 RCW 46.68.030 (g) Motor home $ 30.00 $ 30.00 RCW 46.68.030 (h) Motorcycle $ 30.00 $ 30.00 RCW 46.68.030 (i) Off-road vehicle $ 18.00 $ 18.00 RCW 46.68.045 (j) Passenger car $ 30.00 $ 30.00 RCW 46.68.030 (k) Private use single-axle trailer $ 15.00 $ 15.00 RCW 46.68.035 (l) Snowmobile $ ((50.00)) 30.00 $ ((50.00)) 30.00 RCW 46.68.350 (m) Snowmobile, vintage $ 12.00 $ 12.00 RCW 46.68.350 (n) Sport utility vehicle $ 30.00 $ 30.00 RCW 46.68.030 (o) Tow truck $ 30.00 $ 30.00 RCW 46.68.030 (p) Trailer, over 2000 pounds $ 30.00 $ 30.00 RCW 46.68.030 (q) Travel trailer $ 30.00 $ 30.00 RCW 46.68.030 (r) Wheeled all-terrain vehicle, on-road use $ 12.00 $ 12.00 RCW 46.09.540 Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 41 of 121 (s) Wheeled all-terrain vehicle, off-road use $ 18.00 $ 18.00 RCW 46.09.510 (2) The vehicle license fee required in subsection (1) of this section is in addition to the filing fee required under RCW 46.17.005, and any other fee or tax required by law. Sec. 4. RCW 46.17.355 and 2015 3rd sp.s. c 44 s 201 are each amended to read as follows: (1)(a) For vehicle registrations that are due or become due before July 1, 2016, in lieu of the vehicle license fee required under RCW 46.17.350 and before accepting an application for a vehicle registration for motor vehicles described in RCW 46.16A.455, the department, county auditor or other agent, or subagent appointed by the director shall require the applicant, unless specifically exempt, to pay the following license fee by weight: WEIGHT SCHEDULE A SCHEDULE B 4,000 pounds $ 38.00 $ 38.00 6,000 pounds $ 48.00 $ 48.00 8,000 pounds $ 58.00 $ 58.00 10,000 pounds $ 60.00 $ 60.00 12,000 pounds $ 77.00 $ 77.00 14,000 pounds $ 88.00 $ 88.00 16,000 pounds $ 100.00 $ 100.00 18,000 pounds $ 152.00 $ 152.00 20,000 pounds $ 169.00 $ 169.00 22,000 pounds $ 183.00 $ 183.00 24,000 pounds $ 198.00 $ 198.00 26,000 pounds $ 209.00 $ 209.00 28,000 pounds $ 247.00 $ 247.00 30,000 pounds $ 285.00 $ 285.00 32,000 pounds $ 344.00 $ 344.00 34,000 pounds $ 366.00 $ 366.00 36,000 pounds $ 397.00 $ 397.00 38,000 pounds $ 436.00 $ 436.00 Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 42 of 121 40,000 pounds $ 499.00 $ 499.00 42,000 pounds $ 519.00 $ 609.00 44,000 pounds $ 530.00 $ 620.00 46,000 pounds $ 570.00 $ 660.00 48,000 pounds $ 594.00 $ 684.00 50,000 pounds $ 645.00 $ 735.00 52,000 pounds $ 678.00 $ 768.00 54,000 pounds $ 732.00 $ 822.00 56,000 pounds $ 773.00 $ 863.00 58,000 pounds $ 804.00 $ 894.00 60,000 pounds $ 857.00 $ 947.00 62,000 pounds $ 919.00 $ 1,009.00 64,000 pounds $ 939.00 $ 1,029.00 66,000 pounds $ 1,046.00 $ 1,136.00 68,000 pounds $ 1,091.00 $ 1,181.00 70,000 pounds $ 1,175.00 $ 1,265.00 72,000 pounds $ 1,257.00 $ 1,347.00 74,000 pounds $ 1,366.00 $ 1,456.00 76,000 pounds $ 1,476.00 $ 1,566.00 78,000 pounds $ 1,612.00 $ 1,702.00 80,000 pounds $ 1,740.00 $ 1,830.00 82,000 pounds $ 1,861.00 $ 1,951.00 84,000 pounds $ 1,981.00 $ 2,071.00 86,000 pounds $ 2,102.00 $ 2,192.00 88,000 pounds $ 2,223.00 $ 2,313.00 90,000 pounds $ 2,344.00 $ 2,434.00 92,000 pounds $ 2,464.00 $ 2,554.00 94,000 pounds $ 2,585.00 $ 2,675.00 96,000 pounds $ 2,706.00 $ 2,796.00 98,000 pounds $ 2,827.00 $ 2,917.00 100,000 pounds $ 2,947.00 $ 3,037.00 102,000 pounds $ 3,068.00 $ 3,158.00 104,000 pounds $ 3,189.00 $ 3,279.00 105,500 pounds $ 3,310.00 $ 3,400.00 Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 43 of 121 (b) For vehicle registrations that are due or become due on or after July 1, 2016, in lieu of the vehicle license fee required under RCW 46.17.350 and before accepting an application for a vehicle registration for motor vehicles described in RCW 46.16A.455, the department, county auditor or other agent, or subagent appointed by the director shall require the applicant, unless specifically exempt, to pay the following license fee by gross weight: WEIGHT SCHEDULE A SCHEDULE B 4,000 pounds $ ((53.00)) 30.00 $ ((53.00)) 30.00 6,000 pounds $ ((73.00)) 30.00 $ ((73.00)) 30.00 8,000 pounds $ ((93.00)) 30.00 $ ((93.00)) 30.00 10,000 pounds $ ((93.00)) 30.00 $ ((93.00)) 30.00 12,000 pounds $ 81.00 $ 81.00 14,000 pounds $ 88.00 $ 88.00 16,000 pounds $ 100.00 $ 100.00 18,000 pounds $ 152.00 $ 152.00 20,000 pounds $ 169.00 $ 169.00 22,000 pounds $ 183.00 $ 183.00 24,000 pounds $ 198.00 $ 198.00 26,000 pounds $ 209.00 $ 209.00 28,000 pounds $ 247.00 $ 247.00 30,000 pounds $ 285.00 $ 285.00 32,000 pounds $ 344.00 $ 344.00 34,000 pounds $ 366.00 $ 366.00 36,000 pounds $ 397.00 $ 397.00 38,000 pounds $ 436.00 $ 436.00 40,000 pounds $ 499.00 $ 499.00 42,000 pounds $ 519.00 $ 609.00 44,000 pounds $ 530.00 $ 620.00 46,000 pounds $ 570.00 $ 660.00 48,000 pounds $ 594.00 $ 684.00 50,000 pounds $ 645.00 $ 735.00 52,000 pounds $ 678.00 $ 768.00 54,000 pounds $ 732.00 $ 822.00 56,000 pounds $ 773.00 $ 863.00 Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 44 of 121 58,000 pounds $ 804.00 $ 894.00 60,000 pounds $ 857.00 $ 947.00 62,000 pounds $ 919.00 $ 1,009.00 64,000 pounds $ 939.00 $ 1,029.00 66,000 pounds $ 1,046.00 $ 1,136.00 68,000 pounds $ 1,091.00 $ 1,181.00 70,000 pounds $ 1,175.00 $ 1,265.00 72,000 pounds $ 1,257.00 $ 1,347.00 74,000 pounds $ 1,366.00 $ 1,456.00 76,000 pounds $ 1,476.00 $ 1,566.00 78,000 pounds $ 1,612.00 $ 1,702.00 80,000 pounds $ 1,740.00 $ 1,830.00 82,000 pounds $ 1,861.00 $ 1,951.00 84,000 pounds $ 1,981.00 $ 2,071.00 86,000 pounds $ 2,102.00 $ 2,192.00 88,000 pounds $ 2,223.00 $ 2,313.00 90,000 pounds $ 2,344.00 $ 2,434.00 92,000 pounds $ 2,464.00 $ 2,554.00 94,000 pounds $ 2,585.00 $ 2,675.00 96,000 pounds $ 2,706.00 $ 2,796.00 98,000 pounds $ 2,827.00 $ 2,917.00 100,000 pounds $ 2,947.00 $ 3,037.00 102,000 pounds $ 3,068.00 $ 3,158.00 104,000 pounds $ 3,189.00 $ 3,279.00 105,500 pounds $ 3,310.00 $ 3,400.00 (2) Schedule A applies to vehicles either used exclusively for hauling logs or that do not tow trailers. Schedule B applies to vehicles that tow trailers and are not covered under Schedule A. (3) If the resultant gross weight is not listed in the table provided in subsection (1) of this section, it must be increased to the next higher weight. (4) The license fees provided in subsection (1) of this section and the freight project fee provided in subsection (((6))) (7) of this section are in addition to the filing fee required under RCW 46.17.005 and any other fee or tax required by law. Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 45 of 121 (5) The license fees provided in subsection (1) of this section for light trucks weighing 10,000 pounds or less are limited to $30. (6) The license fee based on declared gross weight as provided in subsection (1) of this section must be distributed under RCW 46.68.035. (((6))) (7) For vehicle registrations that are due or become due on or after July 1, 2016, in addition to the license fee based on declared gross weight as provided in subsection (1) of this section, the department, county auditor or other agent, or subagent appointed by the director must require an applicant with a vehicle with a declared gross weight of more than 10,000 pounds, unless specifically exempt, to pay a freight project fee equal to fifteen percent of the license fee provided in subsection (1) of this section, rounded to the nearest whole dollar, which must be distributed under RCW 46.68.035. (((7))) (8) For vehicle registrations that are due or become due on or after July 1, 2022, in addition to the license fee based on declared gross weight as provided in subsection (1) of this section, the department, county auditor or other agent, or subagent appointed by the director must require an applicant with a vehicle with a declared gross weight of less than or equal to 12,000 pounds, unless specifically exempt, to pay an additional weight fee of ten dollars, which must be distributed under RCW 46.68.035. Sec. 5. RCW 46.17.323 and 2015 3rd sp.s. c 44 s 203 are each amended to read as follows: (1) Before accepting an application for an annual vehicle registration renewal for a vehicle that both (a) uses at least one method of propulsion that is capable of being reenergized by an external source of electricity and (b) is capable of traveling at least thirty miles using only battery power, the department, county auditor or other agent, or subagent appointed by the director must require the applicant to pay a ((one hundred dollar fee in addition to any other fees and taxes required by law)) $30 fee. The ((one Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 46 of 121 hundred thirty dollar)) $30 fee is due only at the time of annual registration renewal. (2) This section only applies to a vehicle that is designed to have the capability to drive at a speed of more than thirty-five miles per hour. (3)(((a) The fee under this section is imposed to provide funds to mitigate the impact of vehicles on state roads and highways and for the purpose of evaluating the feasibility of transitioning from a revenue collection system based on fuel taxes to a road user assessment system, and is separate and distinct from other vehicle license fees. Proceeds from the fee must be used for highway purposes, and must be deposited in the motor vehicle fund created in RCW 46.68.070, subject to (b) of this subsection. (b))) If in any year the amount of proceeds from the fee collected under this section exceeds one million dollars, the excess amount over one million dollars must be deposited as follows: (((i))) (a) Seventy percent to the motor vehicle fund created in RCW 46.68.070; (((ii))) (b) Fifteen percent to the transportation improvement account created in RCW 47.26.084; and (((iii))) (c) Fifteen percent to the rural arterial trust account created in RCW 36.79.020. (((4)(a) In addition to the fee established in subsection (1) of this section, before accepting an application for an annual vehicle registration renewal for a vehicle that both (i) uses at least one method of propulsion that is capable of being reenergized by an external source of electricity and (ii) is capable of traveling at least thirty miles using only battery power, the department, county auditor or other agent, or subagent appointed by the director must require the applicant to pay a fifty dollar fee. (b) The fee required under (a) of this subsection must be distributed as follows: (i) The first one million dollars raised by the fee must be deposited into the multimodal transportation account created in RCW 47.66.070; and Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 47 of 121 (ii) Any remaining amounts must be deposited into the motor vehicle fund created in RCW 46.68.070. (5) This section applies to annual vehicle registration renewals until the effective date of enacted legislation that imposes a vehicle miles traveled fee or tax.)) REPEAL AND REMOVE AUTHORITY TO IMPOSE CERTAIN VEHICLE TAXES AND CHARGES Sec. 6. The following acts or parts of acts are each repealed: (1) RCW 46.17.365 (Motor vehicle weight fee—Motor home vehicle weight fee) and 2015 3rd sp.s. c 44 s 202 & 2010 c 161 s 533; (2) RCW 46.68.415 (Motor vehicle weight fee, motor home vehicle weight fee—Disposition) and 2010 c 161 s 813; (3) RCW 82.80.130 (Passenger-only ferry service—Local option motor vehicle excise tax authorized) and 2010 c 161 s 916, 2006 c 318 s 4, & 2003 c 83 s 206; and (4) RCW 82.80.140 (Vehicle fee—Transportation benefit district— Exemptions) and 2015 3rd sp.s. c 44 s 310, 2010 c 161 s 917, 2007 c 329 s 2, & 2005 c 336 s 16. Sec. 7. RCW 82.08.020 and 2014 c 140 s 12 are each amended to read as follows: (1) There is levied and collected a tax equal to six and five- tenths percent of the selling price on each retail sale in this state of: (a) Tangible personal property, unless the sale is specifically excluded from the RCW 82.04.050 definition of retail sale; (b) Digital goods, digital codes, and digital automated services, if the sale is included within the RCW 82.04.050 definition of retail sale; (c) Services, other than digital automated services, included within the RCW 82.04.050 definition of retail sale; (d) Extended warranties to consumers; and Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 48 of 121 (e) Anything else, the sale of which is included within the RCW 82.04.050 definition of retail sale. (2) There is levied and collected an additional tax on each retail car rental, regardless of whether the vehicle is licensed in this state, equal to five and nine-tenths percent of the selling price. The revenue collected under this subsection must be deposited in the multimodal transportation account created in RCW 47.66.070. (3) ((Beginning July 1, 2003, there is levied and collected an additional tax of three-tenths of one percent of the selling price on each retail sale of a motor vehicle in this state, other than retail car rentals taxed under subsection (2) of this section. The revenue collected under this subsection must be deposited in the multimodal transportation account created in RCW 47.66.070. (4) For purposes of subsection (3) of this section, "motor vehicle" has the meaning provided in RCW 46.04.320, but does not include: (a) Farm tractors or farm vehicles as defined in RCW 46.04.180 and 46.04.181, unless the farm tractor or farm vehicle is for use in the production of marijuana; (b) Off-road vehicles as defined in RCW 46.04.365; (c) Nonhighway vehicles as defined in RCW 46.09.310; and (d) Snowmobiles as defined in RCW 46.04.546. (5))) Beginning on December 8, 2005, 0.16 percent of the taxes collected under subsection (1) of this section must be dedicated to funding comprehensive performance audits required under RCW 43.09.470. The revenue identified in this subsection must be deposited in the performance audits of government account created in RCW 43.09.475. (((6))) (4) The taxes imposed under this chapter apply to successive retail sales of the same property. (((7))) (5) The rates provided in this section apply to taxes imposed under chapter 82.12 RCW as provided in RCW 82.12.020. BASE VEHICLE TAXES USING KELLEY BLUE BOOK VALUE Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 49 of 121 NEW SECTION. Sec. 8. A new section is added to chapter 82.44 RCW to read as follows: (1) BASE VEHICLE TAXES USING KELLEY BLUE BOOK VALUE. Any motor vehicle excise tax must be calculated in an honest and accurate way so the burden on vehicle owners is not artificially inflated. For the purpose of determining a vehicle tax, a taxing district imposing a vehicle tax must set a vehicle’s taxable value at the vehicle’s base model Kelley Blue book value. This ensures an honest and accurate calculation of the tax and, combined with the appeal process in RCW 82.44.065, ensures that vehicle owners are taxed on their vehicle’s market value. (2) For the purpose of determining a tax under this chapter, the value of a truck-type power or trailing unit, or motor vehicle, including a passenger vehicle, motorcycle, motor home, sport utility vehicle, or light duty truck is the base model Kelley Blue book value of the vehicle, excluding applicable federal excise taxes, state and local sales or use taxes, transportation or shipping costs, or preparatory or delivery costs. Sec. 9. RCW 82.44.065 and 2010 c 161 s 912 each amended to read as follows: If the department determines a value for a vehicle ((equivalent to a manufacturer's base suggested retail price or the value of a truck or trailer under RCW 82.44.035)) under section 8 of this act, any person who pays a state or locally imposed tax for that vehicle may appeal the valuation to the department under chapter 34.05 RCW. If the taxpayer is successful on appeal, the department shall refund the excess tax in the manner provided in RCW 82.44.120. Using Kelley Blue Book value ensures an honest and accurate calculation. NEW SECTION. Sec. 10. RCW 81.104.140 and 2015 3rd sp.s. c 44 s 318 are each amended to read as follows: (1) Agencies authorized to provide high capacity transportation service, including transit agencies and regional transit authorities, and regional transportation investment districts acting Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 50 of 121 with the agreement of an agency, are hereby granted dedicated funding sources for such systems. These dedicated funding sources, as set forth in RCW 81.104.150, 81.104.160, 81.104.170, and 81.104.175, are authorized only for agencies located in (a) each county with a population of two hundred ten thousand or more and (b) each county with a population of from one hundred twenty-five thousand to less than two hundred ten thousand except for those counties that do not border a county with a population as described under (a) of this subsection. In any county with a population of one million or more or in any county having a population of four hundred thousand or more bordering a county with a population of one million or more, these funding sources may be imposed only by a regional transit authority or a regional transportation investment district. Regional transportation investment districts may, with the approval of the regional transit authority within its boundaries, impose the taxes authorized under this chapter, but only upon approval of the voters and to the extent that the maximum amount of taxes authorized under this chapter have not been imposed. (2) Agencies planning to construct and operate a high capacity transportation system should also seek other funds, including federal, state, local, and private sector assistance. (3) Funding sources should satisfy each of the following criteria to the greatest extent possible: (a) Acceptability; (b) Ease of administration; (c) Equity; (d) Implementation feasibility; (e) Revenue reliability; and (f) Revenue yield. (4)(a) Agencies participating in regional high capacity transportation system development are authorized to levy and collect the following voter-approved local option funding sources: (i) Employer tax as provided in RCW 81.104.150, other than by regional transportation investment districts; (ii) ((Special motor vehicle excise tax as provided in RCW Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 51 of 121 81.104.160; (iii))) Regular property tax as provided in 81.104.175; and (((iv))) (iii) Sales and use tax as provided in RCW 81.104.170. (b) Revenues from these taxes may be used only to support those purposes prescribed in subsection (10) of this section. Before the date of an election authorizing an agency to impose any of the taxes enumerated in this section and authorized in RCW 81.104.150, 81.104.160, 81.104.170, and 81.104.175, the agency must comply with the process prescribed in RCW 81.104.100 (1) and (2) and 81.104.110. No construction on exclusive right-of-way may occur before the requirements of RCW 81.104.100(3) are met. (5) Except for the regular property tax authorized in 81.104.175, the authorization in subsection (4) of this section may not adversely affect the funding authority of transit agencies not provided for in this chapter. Local option funds may be used to support implementation of interlocal agreements with respect to the establishment of regional high capacity transportation service. Except when a regional transit authority exists, local jurisdictions must retain control over moneys generated within their boundaries, although funds may be commingled with those generated in other areas for planning, construction, and operation of high capacity transportation systems as set forth in the agreements. (6) Except for the regular property tax authorized in 81.104.175, agencies planning to construct and operate high capacity transportation systems may contract with the state for collection and transference of voter-approved local option revenue. (7) Dedicated high capacity transportation funding sources authorized in RCW 81.104.150, 81.104.160, 81.104.170, and 81.104.175 are subject to voter approval by a simple majority. A single ballot proposition may seek approval for one or more of the authorized taxing sources. The ballot title must reference the document identified in subsection (8) of this section. (8) Agencies must provide to the registered voters in the area a document describing the systems plan and the financing plan set forth in RCW 81.104.100. It must also describe the relationship of Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 52 of 121 the system to regional issues such as development density at station locations and activity centers, and the interrelationship of the system to adopted land use and transportation demand management goals within the region. This document must be provided to the voters at least twenty days prior to the date of the election. (9) For any election in which voter approval is sought for a high capacity transportation system plan and financing plan pursuant to RCW 81.104.040, a local voter's pamphlet must be produced as provided in chapter 29A.32 RCW. (10)(a) Agencies providing high capacity transportation service must retain responsibility for revenue encumbrance, disbursement, and bonding. Funds may be used for any purpose relating to planning, construction, and operation of high capacity transportation systems and commuter rail systems, personal rapid transit, busways, bus sets, and entrained and linked buses. (b) A regional transit authority that ((imposes a motor vehicle excise tax after the effective date of this section,)) imposes a property tax((,)) or increases a sales and use tax to more than nine-tenths of one percent must undertake a process in which the authority's board formally considers inclusion of the name, Scott White, in the naming convention associated with either the University of Washington or Roosevelt stations. NEW SECTION. Sec. 11. The following acts or parts of acts are each repealed: (1) RCW 82.44.035 (Valuation of vehicles) and 2010 c 161 s 910 & 2006 c 318 s 1; and (2) RCW 81.104.160 (Motor vehicle excise tax for regional transit authorities---Sales and use tax on car rentals---Former motor vehicle excise tax repealed) and 2015 3rd sp.s. c 44 s 319, 2010 c 161 s 903, 2009 c 280 s 4, 2003 c 1 s 6 (Initiative Measure No. 776, approved November 5, 2002), & 1998 c 321 s 35 (Referendum Bill No. 49, approved November 3, 1998). Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 53 of 121 NEW SECTION. Sec. 12. A new section is added to chapter 81.112 RCW to read as follows: In order to effectuate the policies, purposes, and intent of this act and to ensure that the motor vehicle excise taxes repealed by this act are no longer imposed or collected, an authority that imposes a motor vehicle excise tax under RCW 81.104.160 must fully retire, defease, or refinance any outstanding bonds issued under this chapter if: (1) Any revenue collected prior to the effective date of this section from the motor vehicle excise tax imposed under RCW 81.104.160 has been pledged to such bonds; and (2) The bonds, by virtue of the terms of the bond contract, covenants, or similar terms, may be retired or defeased early or refinanced. Sec. 13. RCW 81.104.160 and 2015 3rd sp.s. c 44 s 319 are each amended to read as follows: (1) Regional transit authorities that include a county with a population of more than one million five hundred thousand may submit an authorizing proposition to the voters, and if approved, may levy and collect an excise tax, at a rate approved by the voters, but not exceeding ((eight-tenths)) two-tenths of one percent on the value, under chapter 82.44 RCW, of every motor vehicle owned by a resident of the taxing district, solely for the purpose of providing high capacity transportation service. The maximum tax rate under this subsection does not include a motor vehicle excise tax approved before the effective date of this section if the tax will terminate on the date bond debt to which the tax is pledged is repaid. This tax does not apply to vehicles licensed under RCW 46.16A.455 except vehicles with an unladen weight of six thousand pounds or less, RCW 46.16A.425 or 46.17.335(2). Notwithstanding any other provision of this subsection or chapter 82.44 RCW, a motor vehicle excise tax imposed by a regional transit authority before or after the effective date of this section must comply with chapter 82.44 RCW as it existed on January 1, 1996, until December 31st of the year in Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 54 of 121 which the regional transit authority repays bond debt to which a motor vehicle excise tax was pledged before the effective date of this section. Motor vehicle taxes collected by regional transit authorities after December 31st of the year in which a regional transit authority repays bond debt to which a motor vehicle excise tax was pledged before the effective date of this section must comply with chapter 82.44 RCW as it existed on the date the tax was approved by voters. (2) An agency and high capacity transportation corridor area may impose a sales and use tax solely for the purpose of providing high capacity transportation service, in addition to the tax authorized by RCW 82.14.030, upon retail car rentals within the applicable jurisdiction that are taxable by the state under chapters 82.08 and 82.12 RCW. The rate of tax may not exceed 2.172 percent. The rate of tax imposed under this subsection must bear the same ratio of the 2.172 percent authorized that the rate imposed under subsection (1) of this section bears to the rate authorized under subsection (1) of this section. The base of the tax is the selling price in the case of a sales tax or the rental value of the vehicle used in the case of a use tax. (3) Any motor vehicle excise tax previously imposed under the provisions of RCW 81.104.160(1) shall be repealed, terminated, and expire on December 5, 2002, except for a motor vehicle excise tax for which revenues have been contractually pledged to repay a bonded debt issued before December 5, 2002, as determined by Pierce County et al. v. State, 159 Wn.2d 16, 148 P.3d 1002 (2006). In the case of bonds that were previously issued, the motor vehicle excise tax must comply with chapter 82.44 RCW as it existed on January 1, 1996. (4) If a regional transit authority imposes the tax authorized under subsection (1) of this section, the authority may not receive any state grant funds provided in an omnibus transportation appropriations act except transit coordination grants created in chapter 11, Laws of 2015 3rd sp. sess. Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 55 of 121 NEW SECTION. Sec. 14. CONSTRUCTION CLAUSE. The provisions of this act are to be liberally construed to effectuate the intent, policies, and purposes of this act. NEW SECTION. Sec. 15. SEVERABILITY CLAUSE. If any provision of this act or its application to any person or circumstance is held invalid, the remainder of the act or the application of the provision to other persons or circumstances is not affected. NEW SECTION. Sec. 16. EFFECTIVE DATE. (1) Sections 10 and 11 of this act take effect on the date that the regional transit authority complies with section 12 of this act and retires, defeases, or refinances its outstanding bonds. (2) Section 13 takes effect April 1, 2020, if sections 10 and 11 of this act have not taken effect by March 31, 2020. (3) The regional transit authority must provide written notice of the effective dates of sections 10, 11, and 13 of this act to affected parties, the chief clerk of the house of representatives, the secretary of the senate, the office of the code reviser, and others as deemed appropriate by the regional transit authority. NEW SECTION. Sec. 17. TITLE. This act is known and may be cited as “Bring Back Our $30 Car Tabs.” --- END --- Resolution 2019-20 Exhibit B 10/15/2019 Council Meeting Agenda Packet Page 56 of 121 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: City Hall Campus Improvements Schedule Date: October 15, 2019 I. Summary Title: Resolution 2019-21: A Resolution of the City of East Wenatchee establishing a schedule for improvements to the City Hall Campus. II. Background/History: In 2008, the City hired Forte Architects to complete a space needs assessment and a City Hall expansion study. The results of the mentioned 2008 space needs assessment indicated that City Hall space availability represented less than 50% of the needed space. In 2016, City Council approved the selection of DOH Associates (DOH) to develop a master plan and design associated with upgrading the City’s Street Department facilities. Based on a concept developed by DOH, a City Hall Facilities Team comprised of staff, Mayor Lacy, and Councilmembers was developed in 2018 for the purpose of refining the DOH concept. In addition, since the DOH work was completed, City Council approved the purchase of two (2) additional properties adjacent to the City Hall Campus to allow for more expansion. At the July 11, 2019 City Council Workshop, the Council reviewed estimated costs and staging for improvements to the City Hall Campus. Following the discussion, City Council requested that a resolution be prepared to authorize the Finance Director to begin the process of securing a $5 million bond; Resolution 2019-15 was approved by City Council on August 8, 2019. Subsequently, City Council approved a contract with Martin, Nelson & Company for bond financing underwriting services on September 3, 2019. To keep the City Hall Campus expansion projects on track and to plan for future funding sources, it is necessary to have a schedule for completion. Proposed Resolution 2019-21 establishes a schedule for improvements associated with the City Hall Campus. III. Recommended Action: Approve Resolution No. 2019-21 and authorize the Mayor’s signature. IV. Exhibits: 1. Resolution 2019-21; 2. September 12, 2019 City Hall facilities Improvement Schedule Memorandum 10/15/2019 Council Meeting Agenda Packet Page 57 of 121 Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $0 No 10/15/2019 Council Meeting Agenda Packet Page 58 of 121 City of East Wenatchee Resolution 2019-21 Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2019-21 A Resolution of the City of East Wenatchee establishing a schedule for improvements to the City Hall Campus. 1. Authority. a. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 2. Needs Assessment. a. In 2008, the City commissioned an architectural firm to complete a space needs assessment and City Hall expansion study for the City Hall Campus. The conclusion of that study was that the facilities available on campus represented less than 50% of the needed space. b. The City Council desires to have all City operations located on the Campus site. c. In 2016, the City commissioned an architectural firm to prepare a preliminary design recommendation for the expansion and modernization of the public works facilities. 3. Declaration. The City Council declares a need for improvements to the City Hall Campus located at 271 9th St. NE to provide modern, convenient, and safe accommodations for employees and visitors. 4. Schedule of Improvements. To effectively plan for the financial needs of the City, the Council adopts the Schedule of Improvements included as Exhibit A to this resolution. 5. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 6. Effective Date. This Resolution becomes effective immediately. 10/15/2019 Council Meeting Agenda Packet Page 59 of 121 City of East Wenatchee Resolution 2019-21 Page 1 of 2 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2019. CITY OF EAST WENATCHEE, WASHINGTON By _________________________________ Steven C. Lacy, Mayor ATTEST: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ 10/15/2019 Council Meeting Agenda Packet Page 60 of 121 2019 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 1 Public Works Design Bidding Construction 2 Police Station Design Bidding Construction 3 Court /Admin Design Bidding Construction 4 Library Fund Raising Design Bidding Construction 5 Remodel Library Space Design Bidding Construction Potential Schedule for City Hall Facilities 202220212020 2023 10/15/2019 Council Meeting Agenda Packet Page 61 of 121 CITY OF EAST WENATCHEE COMMUNITY DEVELOPMENT DEPARTMENT 271 9th Street NE * East Wenatchee, WA 98802 Phone (509) 884-5396 * Fax (509) 884-6233 LBarnett@east-wenatchee.com MEMORANDUM To: East Wenatchee City Council and Mayor From: Lori Barnett, Director Date: September 12, 2019 Subject: City Hall Facilities Improvement Schedule At the July 11, 2019 Council Workshop, the Council reviewed estimated costs and staging for improvements to the City Hall Campus. Following the discussion, Council requested that a resolution be prepared to authorize the Finance Director to begin the process of securing a $5 million-dollar bond. Resolution 2019-15 was approved by the Council on August 8, 2019. Council approved a contract with Martin, Nelson & Company for bonding finance underwriting services on September 3, 2019. To keep these projects on track and to plan for future funding sources it is necessary to have a schedule for completion. Phase 1 Public Works: Design November 2019 –2020. Construction 2020-21. The proposal relies upon the basic design from DOH. All of Building B, C, and D, the herbicide and paint storage buildings, and a portion of Building A would be included in the construction. The existing sand shed would remain. The brick building in the center of the parking lot would be demolished. The portable storage building will be retained for future use. This phase would provide 26,728 sq. ft. of covered space for public works. Currently, they have approximately 15,794 sq. ft. Phase 1 Public Works Building ID Sq. Ft. Cost/Sq.Ft. Cost A 5,778 215$ 1,242,270$ B 3,850 110$ 423,500$ C 6,000 130$ 780,000$ D 6,300 125$ 787,500$ Herbicide Storage 1,200 75$ 90,000$ Paint Storage 1,200 75$ 90,000$ Sand Storage 2,400 0 -$ 26,728 3,413,270$ Site Development 540,000$ 3,953,270$ Estimated Cost Using DOH Figures Estimated Cost of Western Ranch Engineered Steel Building with office and restrooms Sq. Ft. Cost Cost/Sq.Ft. 9,360 1,320,000$ 141.03$ 10/15/2019 Council Meeting Agenda Packet Page 62 of 121 City Council Memo Phased City Hall Expansion Page 2 of 2 Phase 2 Police: Design Spring 2020. Construction 2021 – 2022. The proposal is to build a new police station on where the old shop building is located. The Police currently occupy approximately 3,600 sq. ft. in the main building and approximately 1,700 sq. ft. in the Annex Building for a total of 5,300 sq. ft. The 2008 Space Needs Assessment estimated that 14,000 sq. ft. would be necessary for police functions. A building between 9,000 and 14,000 sq. ft. could be accommodated on the property. Planning ahead, it would seem prudent to establish the larger footprint. Phase 3 Court: Design Spring 2020. Construction 2022. Once the police station is built, the old police area would be remodeled to expand the Court space and potentially other departments. Court offices currently occupy 1,222 sq. ft. and the Courtroom an additional 1,372 sq. ft for a total of 2,594 sq. ft. According to the needs assessment, the Court should have nearly 7,000. That number included a breakroom and attorney conference space. Phase 4 Library: Funding raising starting in 2020. Design 2021 – 2022. Construction 2022-23. The library currently occupies 1,000 sq. ft. Additional space would increase the ability for the East Wenatchee Library to provide more services to the community. Public access to computers is very limited, no classes are provided, and very few events will fit within the space. It is anticipated that the annex building and the second house on 9th St. would be demolished and a new library with public meeting space could be constructed on the site. Phase 5 Remodel existing Library to provide additional administrative offices space and conference rooms. Include in the design for the Court. Design Spring 2020. Construction 2023 (after new Library is open.) Estimated cost of all 5 phases: Phase 2 Sq. Ft. Cost/Sq.Ft. Cost Police-Option 1 9,000 275$ 2,475,000$ Option 2 14,000 275$ 3,850,000$ Phase 3 Sq. Ft. Cost/Sq.Ft. Cost Court 3,600 170$ 612,000$ Phase 4 Sq. Ft. Cost/Sq.Ft. Cost Library/Mtg Room 6,000 225$ 1,350,000$ Phase 5 Sq. Ft. Cost/Sq.Ft. Cost Remodel Library 1,000 170$ 170,000$ Total All Phases Smaller Police Building 8,560,270$ Total All Phases Larger Police Building 9,935,270$ 10/15/2019 Council Meeting Agenda Packet Page 63 of 121 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Steven C Lacy, Mayor Subject: Prothman Recruitment Services for EW Police Chief. Date: October 15, 2019 I. Summary Title: Prothman specializes in providing national and regional executive recruitment services to cities, counties, districts and other governmental agencies throughout the United States. Founded in 2001, Prothman has become an industry leader known and respected for outstanding customer service, quality candidate pools, and their knowledge of local government. II. Background/History: Two Prothman Employment Agency Professional Service Proposals are attached. a. Proposal for Sourcing & Outreach Recruitment of a Police Chief only for $5,500, or b. Proposal to provide recruitment service, to screen candidates, to interview candidates, and to confirm a list of finalists for $17,500. III. Recommended Action: Motion by City Council to Authorize the Mayor to enter into an Agreement with Prothman Employment Agency for professional recruitment services in an amount of $17,500.00. IV. Exhibits: Prothman Proposals Financial Data: Expenditure Required Amount Budgeted Appropriation Required $17,500 $0 10/15/2019 Council Meeting Agenda Packet Page 64 of 121 www.prothman.com 371 NE Gilman Blvd, Suite 310, Issaquah, WA 98027 206.368.0050 Sourcing & Outreach Position Profile Development Working with you, we will create a position profile. This document will be posted on our website. Profiles include the following: ♦ A description of the ideal candidate’s qualifications ♦ Organization-specific information ♦ Community-specific information ♦ Compensation package details ♦ Information on how to apply Advertising & Outreach Strategy Our staff will handle all advertising and outreach on your behalf. We have an aggressive recruitment strategy which involves the following: ♦ Print and Internet-based Ads placed nationally in professional publications, journals and on related websites. ♦ Targeted Candidate Outreach via direct mail recruitment brochures sent directly to hundreds of highly qualified police chiefs who are not actively searching for a new position. ♦ Focused Candidate Outreach via personal emails and networking from our extensive database of police chiefs and deputy chiefs. ♦ Posting the Position Profile on Prothman Facebook, LinkedIn, and on the Prothman Website, which receives over five thousand visits per month from potential candidates. Use of Prothman OAS - Online Application Service If you desire, we will work with you to set up your application in our OAS software. With your personal login and administration page, you will be able to collect and view applications, resumes, cover letters and other documents as they are submitted. For more information on this service: www.prothman-jobboard.com/OnlineApplicationService.aspx Or, we can collect applications via our Prothman Online Application Process and forward all application materials to you via a link that connects you to our application software. City of East Wenatchee handles all screening and interviews from this point. Warranty If a candidate is not chosen from the first pool of applicants, we will repeat the process with no additional fee, the only cost to you would be the cost for the advertising and direct mail. Fee & Expenses The fee for a Police Chief Sourcing & Outreach Recruitments is $5,500, any subsequent "Sourcings" will be $5,000 each. The professional fee is billed at the beginning of the recruitment. We do not markup expenses and expense items for each recruitment include: Newspaper, trade journal, websites and other advertising (approx. $1,300 - 1,600) Direct mail announcements (approx. $1,600 - 1,800) Any client-required licenses, fees or taxes 10/15/2019 Council Meeting Agenda Packet Page 65 of 121 www.prothman.com 371 NE Gilman Blvd, Suite 310, Issaquah, WA 98027 206.368.0050 Draft Schedule Date Topic Week of October 7, 2019 Gather information for profile, send profile for review October 14, 2019 Post Profile and Start Advertising October 23, 2019 Send Direct Mail November 4, 2019 Send Personal Email Job Announcements November 24, 2019 Application Closing Date 10/15/2019 Council Meeting Agenda Packet Page 66 of 121 Leadership is Key to the Sustainability of Any Organization Professionalism, character, integrity, and the commitment of a leader inspires those in the workplace to go the extra mile and can greatly influence the team’s success in achieving its objectives. Finding great leaders is what we do! Proposal to provide recruitment services for the City of East Wenatchee’s next Police Chief Executive Recruitment Interim Staffing. Application Software. Job Board. 10/15/2019 Council Meeting Agenda Packet Page 67 of 121 2 STATEMENT OF QUALIFICATIONS ABOUT PROTHMAN Prothman specializes in providing national and regional executive recruitment services to cities, counties, districts and other governmental agencies throughout the United States. Founded in 2001, Prothman has become an industry leader known and respected for outstanding customer service, quality candidate pools, and our knowledge of local government. OUR EXPERTISE Recruitment Knowledge and Experience: The Prothman team has conducted over 500 recruitments and interim placements. We have read and screened over 15,000 resumes, and we have personally interviewed over 6,500 semifinalist candidates. We know how to read between the lines, filter the fluff, and drill down to the qualities and experiences required to be a good manager. Firsthand Knowledge of Local Government: Every Prothman team member has worked in local government. Our talented consultants have a cumulative 175 years in local government service, with expertise ranging from organization management, police and fire management, human resources, finance, public works and elected official public service. OUR PROVEN PROCESS Clients and candidates continually tell us that we have the best process and client service in the industry. The tenure of our placements is among the best in the industry because we understand that "fit" is the most important part of the process; not just fit within your organization, but fit within your community, as well. OUR GUARANTEE We are confident in our ability to recruit an experienced and qualified candidate who will be the perfect “fit” for your organization. Should the selected finalist leave the position or be terminated for cause within one year from the employment date, we will conduct a replacement search with no additional professional fee. CONTACT INFORMATION Sonja Prothman - sonja@prothman.com, 206.368.0050 371 NE Gilman Blvd., Suite 310, Issaquah, WA 98027 www.prothman.com www.prothman-jobboard.com Submittal Date: October 7, 2019 COMMITMENT TO PROVIDE SERVICE Prothman looks forward to working with the City of East Wenatchee and commits to performing all services represented in this proposal. 10/15/2019 Council Meeting Agenda Packet Page 68 of 121 3 STATEMENT OF QUALIFICATIONS - EXPERIENCE Current Recruitments City of Snoqualmie, WA – Public Works / Parks Director City of Snoqualmie, WA – IT Director City of Chelan, WA – Parks Director City of Sun Valley, ID – City Administrator City of Vancouver, WA – Deputy Finance Director City of Moses Lake, WA – City Manager City of Tacoma, WA – Accounting Services Division Manager Wood River Fire & Rescue, ID – Fire Chief Lancaster County, NE – Chief Administrative Officer City of Lincoln, NE – Health Director City of Wood Village, OR – City Manager City of Coquille, OR – City Manager City of Toledo, OR – City Manager Association of Oregon Counties, OR – Executive Director Port of Benton, WA – Executive Director Washington Association of County Officials, WA – Executive Director Pacific City Joint Water-Sanitary Authority, OR – Authority Manager City of Vancouver, WA – City Attorney Completed Police Chief Recruitments City of Arlington, WA City of Battle Ground, WA City of Bend, OR City of Blaine, WA City of Boardman, OR City of Bothell, WA City of Bremerton, WA Brigham City, UT City of Burlington, WA City of Canby, OR City of Chehalis, WA Clackamas Community College, OR City of College Place, WA City of Ephrata, WA City of Ferndale, WA City of Issaquah, WA City of Kalama, WA City of La Center, WA City of Lake Stevens, WA City of Marysville, WA City of Monroe, WA City of Mountlake Terrace, WA City of Othello, WA City of Pasco, WA City of Port Angeles, WA City of Poulsbo, WA City of Red Lodge, MT City of Sandy, OR City of Shelton, WA City of Snoqualmie, WA The Tulalip Tribes, WA City of Woodburn, OR 10/15/2019 Council Meeting Agenda Packet Page 69 of 121 4 STATEMENT OF QUALIFICATIONS - PROJECT TEAM Robert Carden - Project Lead Bob brings more than 37 years of law enforcement experience to the Prothman team, including having been Police Chief for three cities with populations ranging from 20,000 to 125,000. Bob retired as Police Chief from the City of Visalia, California, in 2009. At Visalia, he administered a budget of over $27 million and oversaw a department of over 200 fulltime personnel. Prior to Visalia, he was Police Chief for the City of Marysville, Washington, for eight years, and was also Chief of Police for the City of Lemoore, California. Earlier in his career, Bob also served the Tulare County Sheriff's Department and the Wasco Police Department, both in California, and he is an active member of the California Police Chiefs Association. Bob has also worked through Prothman as interim Police Chief for the City of Battle Ground, Washington. Bob has a Bachelor of Science degree in Criminal Justice from Culver-Stockton College, Missouri, and a Master of Science degree in Management from California State Polytechnic University. He also is a graduate of the California Command College, the Washington Command College, and serves as an Instructor in Criminal Justice for Columbia College, having developed and is currently teaching courses in "Ethics and Morality in Criminal Justice", and "Corrections and Penology". Bob has also taught "Management of Criminal Justice Agencies" for Columbia College at the Naval Station Everett-Marysville Campus. Greg Prothman - Project Support As President of the Prothman Company, Greg offers a unique combination of 20+ years of experience in various functions of government and 15 years of experience in public sector recruitment. Prior to forming the Prothman Company, Greg served as a police officer for the University of Washington and the City of Renton. He left police work after completing his master’s degree in public administration and accepted an administrative position for the City of Des Moines, WA. He was quickly promoted to Assistant City Manager and next, City Manager. A Seattle native, Greg completed his BA at Western Washington University and his Master of Public Administration degree from the University of Washington. Greg is a volunteer EMT/Firefighter for the City of Snoqualmie and a member of Seattle Mountain Rescue. Sonja Prothman - Project Support As Vice President, Sonja directs the day-to-day operations of the Prothman Company and she assists with recruitments, interim placements, and organizational assessments. Sonja is a former councilmember for the City of Normandy Park, Washington, and brings to Prothman the “elected official” side of government – a vital perspective for understanding our clients’ needs. Sonja earned a bachelor’s degree in Communications from the University of Washington. Barry Gaskins - Project Support Barry is responsible for candidate management. His attention to detail and understanding of timeliness to the customer and candidates is remarkable. Barry works with the lead consultant in following through with scheduling interviews, arranging candidate travel, managing candidate application packets, and assembly of candidate information to give to the client. Barry came to us from the Bill & Melinda Gates Foundation where he served as a Program Assistant for four years in the US Library Program. Barry earned his bachelor’s degree from California State University in Los Angeles. Jared Eckhardt - Project Support Jared is responsible for profile development and supports candidate outreach. He works closely with each client to gather information and create the position profile and he researches each position and creates contact and email lists to optimize our targeted outreach. Jared earned his bachelor’s degree from the University of Washington. 10/15/2019 Council Meeting Agenda Packet Page 70 of 121 5 References City of Pasco, WA – Police Chief (just completed), Public Works Director, City Manager, Finance Director Contact – City Manager, Dave Zabell – 509.545.3404 zabelld@pasco-wa.gov City of Kalama, WA – Police Chief, City Administrator Contact – City Administrator, Adam Smee – 360.673.3265 asmee@kalama.com City of Burlington, WA – Police Chief, Fire Chief Contact – Interim City Administrator, Greg Young – 360.755.0531 gyoung@burlingtonwa.gov City of Ferndale, WA – Police Chief, Finance Director Contact – Mayor Jon Mutchler – 360.384.4302 jonmutchler@cityofferndale.org King County, WA – Director of Adult and Juvenile Detention Contact – HR Manager, Seth Watson – 206.477.5330 seth.watson@kingcounty.gov SAMPLE SCHEDULE Blue highlighted events represent meetings with the client Date Topic Weeks of October 7 & 14, 2019 Work the contract, gather information for position profile, travel to East Wenatchee and hold stakeholder interviews, send profile for review October 21, 2019 Post profile and start advertising November 24, 2019 Application Close Date November 28 & 29, 2019 Thanksgiving Holiday Weeks of November 25 & Dec. 2, 2019 Prothman screens applications & interviews top 8 - 12 candidates Week of December 9 - 13, 2019 Travel to East Wenatchee for work session to review semifinalists and pick finalists, and design final interviews Week of January 6 or 13, 2020 Final Interview Process, usually includes an evening reception and next day interviews 10/15/2019 Council Meeting Agenda Packet Page 71 of 121 6 EXECUTIVE SUMMARY Prothman has been in the business of finding highly qualified candidates for placement in local government organizations of various sizes with varying political ideologies for 17 years. We have worked for small organizations like Yachats, Oregon, pop. 800, to Pasco, Washington, pop. 73,000, to large cities like Seattle, Washington, pop. 725,000. We understand politics, council and board dynamics, and community passion, and we are experts in facilitating. We have designed our recruitment process so that all stakeholders are included, listened to and treated with respect. Our company takes pride in and stakes its reputation on finding qualified candidates who are the right “fit” for our clients. Anything less would be unacceptable! Our strategy is to cast the widest net possible to ensure a diverse, qualified applicant pool. We have an aggressive national advertising campaign and our extensive databases allow us to mail and email the job announcement directly to employees in every city, county, and district in the US. Our recruitment process emphasizes "fit" and we take as much time as needed to meet with your team so that we can learn and understand the experience, qualities and personality traits required for candidates to be successful within your unique organization and community. PROPOSED SCOPE OF WORK 1. Develop a Tailored Recruitment Strategy Project Review The first step will be to: ♦ Review the scope of work and project schedule ♦ Review compensation and decide if a salary survey is needed Information Gathering and Research (Soliciting Input) We will travel to East Wenatchee and spend as much time as it takes to learn everything we can about your organization. Our goal is to thoroughly understand the values and culture of your organization, as well as the preferred qualifications you desire in your next Police Chief. We will: ♦ Meet with the Mayor and City Council ♦ Meet with Police Department Staff ♦ Meet with Union Representatives, as directed ♦ Meet with community and other stakeholders, as directed ♦ Review all documents related to the position Position Profile Development (Identifying the Ideal Candidate) We will develop a profile of your ideal candidate. Once the Position Profile is written and approved, it will serve as the foundation for our determination of a candidate’s "fit" within the organization and community. Profiles include the following: ♦ A description of the ideal candidate’s qualifications Years of related experience Ideal personality traits ♦ Organization-specific information Description of the organization, position and key responsibilities Priorities and challenges facing the organization ♦ Community-specific information ♦ Compensation package details ♦ Information on how to apply 10/15/2019 Council Meeting Agenda Packet Page 72 of 121 7 2. Identify, Target, and Recruit Viable Candidates Outreach and Advertising Strategy (Locating Qualified Candidates) We recognize that often the best candidates are not actively looking for a new position--this is the person we want to reach and recruit. We have an aggressive recruitment strategy which involves the following: ♦ Print and Internet-based Ads placed nationally in professional publications, journals and on related websites. ♦ Targeted Direct Mail Brochures sent directly to hundreds of highly qualified police chiefs who are not actively searching for a new position. ♦ Focused Candidate Outreach via emails from our database of police professionals. ♦ Networking and Personal Calls placed directly to potential candidates. Our consultants are active members in local government organizations and work together to create an extensive regional network of potential candidates. ♦ Posting the Position Profile on Prothman's Facebook and LinkedIn pages, and on the Prothman website, which receives over five thousand visits per month from potential candidates. 3. Conduct Preliminary Screening Candidate Screening (Narrowing the Field) Once the application deadline has passed, we will conduct an extensive candidate review designed to gather detailed information on the leading candidates. The screening process has 3 key steps: 1) Application Review: Using the Position Profile as our guide, we will screen the candidates for qualifications based on the resumes, applications, and supplemental question responses (to determine a candidate’s writing skills, analytical abilities and communication style). After the initial screening, we take the yes's and maybe's and complete a second screening where we take a much deeper look into the training, work history and qualifications of each candidate. 2) Internet Publication Background Search: We conduct an internet publication search on all semifinalist candidates prior to their interviews. If we find anything out of the ordinary, we discuss this during the initial interview and bring this information to you. 3) Personal Interviews: We will conduct in-depth videoconference or in-person interviews with the top 8 to 12 candidates. During the interviews, we ask the technical questions to gauge their competency, and just as importantly, we design our interviews to measure the candidate's fit within your organization. Candidate Presentation We will prepare and send to you a detailed summary report for the semifinalist candidates and binders which include each candidate's application materials, including resume, cover letter, and supplemental question responses, and the results of the personal interviews and publication search. We will travel to East Wenatchee and discuss with you everything we have learned throughout our screening process. We will review with you the candidates' qualifications and experience, the results of the semifinal interviews and the candidates' strengths and weaknesses relative to fit within your organization. We will give you our recommendations and then work with you to identify the top 3 to 5 candidates to invite to the final interviews. We will discuss the planning and design of the final interview process during this meeting after the finalist candidates have been agreed upon. 10/15/2019 Council Meeting Agenda Packet Page 73 of 121 8 4. Prepare Process and Materials for Final Interviews Final Interview Process (Selecting the Right Candidate) The design of the final interviews is an integral component towards making sure that all stakeholders have the opportunity to learn as much as possible about each candidate. ♦ Elements of the design process include: Deciding on the Structure of the Interviews We will tailor the interview process to fit your needs. It may involve using various interview panels or an evening reception. Deciding on Candidate Travel Expenses We will help you identify which expenses your organization wishes to cover. Identifying Interview Panel Participants & Panel Facilitators We will work with you to identify the participants of different interview panels. ♦ Background Checks Prior to the final interviews, we will conduct a background check on each of the finalist candidates. Background checks include the following: References We conduct 6-8 reference checks on each candidate. We ask each candidate to provide names of their supervisors, subordinates and peers for the last several years. Education Verification, Criminal History, Driving Record and Sex Offender Check We contract with Sterling for all background checks. ♦ Candidate Travel Coordination After you have identified the expenses you wish to cover, we work with the candidates to organize the most cost-effective travel arrangements. ♦ Final Interview Binders The Final Interview Binders include suggested interview questions, as well as the candidates' applications, supplemental question responses, and resumes, and are the tool that keeps the final interview process organized. Each panel member will be provided a binder. ♦ Final Interviews with Candidates We will travel to East Wenatchee and facilitate the interviews. The interview process usually begins with a morning briefing where schedule and process will be discussed with all those involved in the interviews. Each candidate will then go through a series of one-hour interview sessions, with an hour break for lunch. ♦ Panelists & Decision Makers Debrief: After the interviews are complete, we will facilitate a debrief with all panel participants where the panel facilitators will report their panel's view of the strengths and weaknesses of each candidate interviewed. The decision makers will also have an opportunity to ask panelists questions. ♦ Candidate Evaluation Session: After the debrief, we will facilitate the evaluation process, help the decision makers come to consensus, discuss next steps, and organize any additional candidate referencing or research if needed. ♦ Facilitate Employment Agreement: Once the top candidate has been selected, we will offer any assistance needed in developing a letter of offer and negotiating terms of the employment agreement. 10/15/2019 Council Meeting Agenda Packet Page 74 of 121 9 FEE, EXPENSES & GUARANTEE Professional Fee The fee for conducting a Police Chief recruitment with a one-year guarantee is $17,500. The professional fee covers all Prothman staff time required to conduct the recruitment. This includes all correspondence and (3) on-site meetings with the client, writing and placing the recruitment ads, development of the candidate profile, creating and processing invitation letters, reviewing resumes, coordinating and conducting semifinalist interviews, coordinating and attending finalist interviews, coordinating candidate travel, conducting background checks and professional references on the finalist candidates and all other search related tasks required to successfully complete the recruitment. Professional fees are billed in three equal installments throughout the recruitment, one at the beginning, at the halfway point, and upon completion. Expenses Expenses vary depending on the design and geographical scope of the recruitment. We work diligently to keep expenses at a minimum and keep records of all expenditures. The City of East Wenatchee will be responsible for reimbursing expenses Prothman incurs on your behalf. Expenses are estimated to not exceed $5,500 and include: Newspaper, trade journal, websites and other advertising (approx. $1,300 - 1,600) Direct mail announcements (approx. $1,600 - 1,800) Interview Binders & printing of materials (approx. $500 - 600) Delivery expenses for Interview Binders (approx. $150 - 300) Consultant travel: mileage at IRS rate, travel time at $50 per hour, lodging if needed (approx. $500 - 850 per trip) Background checks performed by Sterling (approx. $150 per candidate) Expenses are billed monthly. Other Expenses Candidate travel: We cannot approximate candidate travel expenses because they vary depending on the number of candidates, how far the candidates travel, length of stay, if spouses are included, etc. If you wish, we will coordinate and forward to your organization the candidates' travel receipts for direct reimbursement to the candidates. Warranty Repeat the Recruitment: If you follow our process and a top candidate is not chosen, we will repeat the recruitment with no additional professional fee, the only cost to you would be for the expenses. Guarantee Our record of success in placing highly qualified candidates provides that Prothman will guarantee with a full recruitment that if the selected finalist is terminated for cause or resigns within one year from the employment date, we will conduct a replacement search with no additional professional fee, the only cost to you would be the expenses. Cancellation You have the right to cancel the search at any time. Your only obligation would be the fees and expenses incurred prior to cancellation. 10/15/2019 Council Meeting Agenda Packet Page 75 of 121 EXAMPLE OF POSITION PROFILE 10/15/2019 Council Meeting Agenda Packet Page 76 of 121 P O LICE CHIEF UP TO $143,340 Plus Excellent Benefits (Salary Under Review ) Apply by June 23, 2019 (ope n until filled) WASHINGTON 10/15/2019 Council Meeting Agenda Packet Page 77 of 121 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 2 WHY APPLY? Situated between the pristine Columbia and iconic Snake Rivers in southeastern Washing- ton, Pasco is a vibrant and growing community that enjoys 300 days of sunshine a year. The ex- ceptional climate, com- bined with the area’s inviting waterways, enables residents and visitors alike to enjoy a multitude of outdoor activities from water sports and golf to wine touring and outdoor theater. The City is highly regarded in the community for its organizational integrity and for the quality of services provided. The organization is financially sound with a dedicated team of employees, and a supportive City Manager and City Council. If you are a public safety professional looking to lead and shape a modern and progressive well regarded police department, this is the position for you! THE COMMUNITY Rated as one of “the 10 safest cities in Washing- ton State to live,” Pasco is a thriving community of 74,000 that has seen tremendous growth in the last decade, while maintaining its sense of com- munity and focus on public safety. Aesthetic and recreational charisma surrounded by natural beau- ty makes this desert community, which is rich in agriculture, a popular recreation destination. The City has put an emphasis on inclusion and enjoys a culturally diverse array of entertainment, food, arts, music and community events. Pasco has undergone a significant transformation as one of the fastest growing communities in Washington State between 2011-2016. As a result of its population growth, and growth in the Tri- Cities metropolitan area, the City has experienced significant growth in the City’s retail and tourism industries. Pasco, along with the neighboring cities of Rich- land and Kennewick, comprise the Tri-Cities met- ropolitan area with a population of over 300,000; the third largest, and fastest growing metro area in the state. While the three cities are close neigh- bors and coordinate on multiple municipal ser- vices, each has its own distinct character. Pasco is just a few hour’s drive from the major ur- ban centers of Seattle, Spokane and Portland. The Tri-Cities Airport, located in Pasco, provides direct flights to Seattle, Denver, Salt Lake City, Las Ve- gas, Los Angeles, Minneapolis, Phoenix and San Francisco. The Tri-Cities offers breathtaking parks, vibrant downtowns, upscale dining and retail, art galleries, antique shops, and a variety of entertainment ven- ues. Residents and visitors enjoy endless recrea- tional opportunities, including water sports, fishing, biking, hunting, skiing and more. Golf is one of the most popular sports enjoyed year-round with over ten premier courses. The massive Columbia River features many waterfront parks, trails, and easy river access. The Tri-Cities is a sports minded community, providing many public athletic facilities and is home to two professional sports teams: Tri-City Dust Devils, a professional Single A affiliate of the Colorado Rockies call Pasco’s GESA Stadium home and the Tri-City Americans WHL Ice Hock- ey, are based in neighboring Kennewick. Pasco has its share of fine sports venues in the mix, boasting a state-of-the-art, six-field softball com- plex and a world class, 15-field soccer facility. The region is also home to over 160 wineries and is known as the “Heart of Washington Wine Coun- try,” producing some of the finest wines in the world. Pasco has enjoyed many awards in recent years, including “The Best Places to Invest in Real Estate in Washington” (2015), “10 Fastest Grow- ing Cities in Washington” (2015), “Top Cities on the Rise” (2014), “The 50 Safest Cities in Wash- ington” (2014), and 3rd Safest City over 50,000 in Washington (2017, 2018). 10/15/2019 Council Meeting Agenda Packet Page 78 of 121 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 3 THE CITY Incorporated in 1891, the City of Pasco is a full- service city with an exceptional workforce of ap- proximately 380 employees. The City has a 2019- 2020 budget of $450.57 million. The City Depart- ments include: Public Works, Community and Economic Development, Administrative and Community Services, Police, Fire, Finance, Ex- ecutive, and Municipal Court. Pasco operates under the Council-Manager form of government with the seven-member City Coun- cil each serving overlapping, four-year terms. Six Council members each represent a district, while one is elected at-large. Dave Zabell was appointed City Manager in June of 2014 and is responsible for the day-to-day administration of city business, implementation of Council policies and establish- ment of operating policies and processes. THE DEPARTMENT Operating on a 2019-2020 budget of $35,524,184 the department is organized into three divisions including Administration, Field Operations, and Support Operations. The Pasco Police Depart- ment consists of an authorized strength of 82 commissioned officers, consisting of a Chief, Dep- uty Chief, 2 Captains, 10 Sergeants, and 68 Offic- ers and Detectives. Additionally, 10 staff provide administrative support for police records, evidence and property, crime analysis, and department leadership. The Department receives emergency dispatch services from SECOMM, the regional PSAP. The department is on a mission of provid- ing community-oriented policing services to the City. The department provides many quality services to the community including patrol, investigations, ca- nine, area and school resource officers, street crimes, SWAT, Metro drug unit, and liaisons with the FBI, DEA and U.S. Marshalls. In addition, it provides community policing programs and ser- vices such as Coffee with a Cop, Citizen's Acad- emy (English and Spanish) and a very successful Facebook page, which has the largest following of any police department in the State of Washington. THE POSITION Under the general direction of the City Manager, the Police Chief plans, organizes, directs and evaluates all activities and operations of the City’s Police Department to provide security to the com- munity through law enforcement and crime pre- vention activities. The Chief exercises direct or indirect supervision over all commissioned and non-commissioned Police Department employees and volunteers and fosters strong community rela- tionships through engagement and public in- volvement with citizens, groups, and other gov- ernmental entities. As well, the Police Chief serves on City’s Executive Leadership Team, advises the City Council and collaborates with other City De- partments to ensure cooperation and communica- tion in operational activities, services, and policies. Other responsibilities include: ➢ Recommend and organize and direct the activi- ties, projects, and programs of the Police Depart- ment including development, implementation, and evaluation of programs to meet community law enforcement needs or achieve activities estab- lished by state and federal agencies and the City Council, as requested and approved by the City Manager. ➢ Establishes policies, procedures, regulations, work methods, and performance standards to as- sure the efficient and effective operation of the Po- lice Department in compliance with City Council policies, city standards and applicable federal, state, and local laws. ➢ Direct and develop short- and long-range plans, goals, and objectives for assigned operations. ➢ Provide positive leadership/guidance to support personnel and assure they are adequately trained to perform duties. ➢ Plan and supervise the enforcement of traffic and safety regulations and programs of crime pre- vention and detection. 10/15/2019 Council Meeting Agenda Packet Page 79 of 121 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 4 ➢ Oversee internal affairs investigations to ad- dress allegations of employee misconduct. Rec- ommend and carry out corrective or disciplinary action as necessary. ➢ Monitor and analyze police calls and crime trends, and direct changes in operations as need- ed to assure services are provided in an efficient and timely manner. ➢ Oversees fiscal performance of the department and its impact on internal services. ➢ Represents the City on committees and com- missions regarding public safety issues and coor- dinates department activities with local, state, and federal agencies with apprehension and detention of wanted persons and other law enforcement matters. ➢ Provides technical support to the City Manager, Mayor, and City Council including the interpreta- tion and application of policy and procedure, de- veloping recommendations regarding public safety matters, and interpretation of legislated changes as they affect assigned functions. ➢ Participates in labor negotiations and employee relations matters. ➢ Makes presentations to community groups and meets with media to provide information and re- ceive input regarding major issues and police ser- vices. ➢ Reviews local, state, and federal legislation to determine impact on departmental plans, policies and strategies. ➢ Directs the resolution of inquiries, complaints, problems, or emergencies affecting the availability or quality of services. Responds to the most sensi- tive or complex inquiries of service complaints. CHALLENGES & OPPORTUNITIES Growth While Pasco currently enjoys the lowest crime rate that it has in over 35 years, the City has experi- enced ongoing and significant growth over the past decade and now has a population of over 74,000, with 48,000 additional residents projected over the next 20-year horizon. At the same time, growth of police department staff has been meas- ured due to economic realities. The new Police Chief will evaluate the Department’s current and projected service and staffing needs and work with the administration to assure an adequate work- force going forward. Moving the Department Forward While the retiring Chief has left the Department in outstanding condition with an admirable reputa- tion, the new Chief is expected to be highly moti- vated, bringing the Department to the next level of excellence. The Department achieved State Ac- creditation in 2016 and was awarded CALEA Ac- creditation in 2019. This makes the Pasco Police Department one of only seven organizations in Washington with this honor. Diverse Community The engagement of the City's diverse community has long been a strength of the Pasco Police De- partment and it remains a critical element to its future success. However, community growth and increasing call volumes have and will continue to impact officers' ability to foster and make good community connections. Efforts must be undertak- en to assure officers have the discretionary time officers require to do this work, and to determine the most efficient and effective strategies to pur- sue and attain the Department's goals. 10/15/2019 Council Meeting Agenda Packet Page 80 of 121 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 5 Social Media Engagement The Chief will continue to lead the department in positive engagement with the community and should be familiar with the use of social media as a means of engaging the community in a positive manner. The Department and City currently have an excellent, established social media platform, and the new Chief should be knowledgeable of the positive benefits this can provide. IDEAL CANDIDATE • A strong leader who possesses the skill set to maintain a top of the line Police Department that is highly respected by the community and profes- sionally across the state. • Compassionate, open-minded, valuing qualities in others, with an affable personality and an ap- propriate sense of humor. • A proven track record of honesty and demon- strated integrity. • A commitment to community outreach to all segments of the community. • An excellent verbal and written communicator as well as a perceptive listener. • Assertive, yet calm, instilling an atmosphere of accountability through the organization. • Embrace evidence-based practices, with a spe- cial emphasis on mental health policing practices and responses CALEA. • Be knowledgeable of accreditation processes. • Understand the importance of customer service and the importance of “building bridges”. Education and Experience: A Bachelor’s degree in Criminal Justice Admin- istration, Public Administration, Police Science or a closely related field, five (5) years of administra- tive experience, and ten (10) years of supervisory law enforcement experience is required. Candi- dates possess or be able to obtain a valid Wash- ington State driver license by time of hire and be a certified police academy graduate, or eligible for reciprocity. Necessary Knowledge, Skills and Abilities: • Strong written and oral communication skills, including skills as a public speaker, with the ability to communicate in a clear, collegial and profes- sional manner, internally as well as externally. • Thorough understanding and experience in cul- tural diversity. While being bilingual is not a prima- ry requirement, it is preferable. • Ability to use tact, understanding and judge- ment in establishing and maintaining effective working relationship with the City Manager, Depu- ty City Manager, employees, labor unions, legal counsel, and vendors. • Well-versed in police-community relations. • Knowledge of progressive and contemporary policing practices, modern training, crime preven- tion and investigative techniques, criminal identifi- cation, jail and detention operations, rules of evi- dence, traffic control, safety, record keeping, and public safety dispatching and communications. • Willing and able to mentor and motivate subor- dinate employees. Ability to help staff prioritize workload; skilled in effective delegation of assign- ments/workload. • Ability to solve problems and have a “common sense” approach. • Ability to be flexible, directing the operation of the Police Department while responding to the un- scheduled challenges, which are constant and in- evitable, with the city’s diverse workforce. • Knowledge of growth and municipal needs growth cycles. • Ability to collaborate within the Tri-Cities’ region to foster proactive and collective effort to suppress crime activity. • Depth of experience implementing and manag- ing contemporary law enforcement practices, par- ticularly Community Oriented Policing. • Embrace solid partnerships, including those with local school districts where five SRO’s are currently on duty. 10/15/2019 Council Meeting Agenda Packet Page 81 of 121 C I T Y O F P A S C O , W A S H I N G T O N ♦ P O L I C E C H I E F 6 © 2019 Prothman. All Rights Reserved. • Understanding of, or exposure to gang activi- ties and methods to combat it. • Demonstrated capacity and willingness to be involved in community organizations to enhance the law enforcement mission. • Ability to work closely with Federal and State agencies. • While not a “working chief” role, the new Po- lice Chief is expected to wear a uniform daily, be outgoing, maintain a high profile in the community and be willing to participate in community events and organizations. • Experience with social media as an avenue for police community outreach is a must. Candidates may possess any combination of rele- vant education and experience that demonstrates their ability to perform the essential duties and re- sponsibilities. The ideal candidate will be commit- ted to excellent customer service. COMPENSATION & BENEFITS ➢ Up to $143,340 DOQ ➢ Eligible for Auto Allowance ➢ Medical, Dental and Vision ➢ $50,000 Life Insurance ➢ 24 Days’ Vacation ➢ 12 Days Sick Leave ➢ 11 Paid Holidays ➢ LEOFF Retirement Plan ➢ Employee Assistance Program ➢ Flexible Spending Plan ➢ Fitness Center Membership ➢ Tuition Assistance Please visit: www.pasco-wa.gov www.facebook.com/pasco.police The City of Pasco is an Equal Opportunity Employer. All qualified candidates are strongly encouraged to apply by June 23, 2019 (first review, open until filled). Applications, supplemental questions, resumes and cover letters will only be accepted electronically. To apply online, go to www.prothman.com and click on “submit your application” and follow the directions provided. Resumes, cover letters and supplemental questions can be uploaded once you have logged in. www.prothman.com 371 NE Gilman Blvd., Suite 310 Issaquah, WA 98027 206.368.0050 10/15/2019 Council Meeting Agenda Packet Page 82 of 121 EXAMPLE OF INVITE LETTER 10/15/2019 Council Meeting Agenda Packet Page 83 of 121 POLICE CHIEF $120,616 - $147,600 First Review: June 3, 201 8 (Open Until Filled) Apply at www.prothman.com Dear Colleague, Prothman is currently recruiting for the Police Chief position for the City of Monroe, Wash- ington. We invite you to review the position details on the back page, and if you find that this position isn't right for you, could you please pass this on to other senior law enforcement pr o- fessionals who may be ready for this next step in their career. Thank you for your consideration and help! The Prothman Company 10/15/2019 Council Meeting Agenda Packet Page 84 of 121 C I T Y OF M O N R O E , W A S H I N G T O N ♦ P O L I C E C H I EF © 2018 Prothman. All Rights Reserved. WHY APPLY? Located just east of Ever- ett and north of Seattle, Monroe enjoys numerous advantages and the con- venience of being a re- gional retail and commer- cial center while maintain- ing the livability of a small town. Monroe offers a unique combination of family-friendly, high quality lifestyle with easy access to a wide variety of educa- tional, cultural, and recreational opportunities. If you are looking for an opportunity to make a differ- ence in a beautiful and stable community surrounded by the best the Pacific Northwest has to offer, this is the position for you! THE COMMUNITY Located in Snohomish County at the intersections of State Route 522, State Route 203 and U.S. Highway 2, with a population of 18,350, Monroe is 33 miles northeast of Seattle and 15 miles southeast of Ever- ett, Washington. Officially incorporated in 1902, Mon- roe has a rich history as an important stop on the Great Northern Railway which pushed over the Cas- cade Mountain Range at Stevens Pass. Today Monroe is a lively and active community in transition, changing from a small rural town into a city of regional significance providing services and employment for residents in the Skykomish River Valley. Monroe has a vibrant historic business district and a strong regional retail and commercial area serving more than 45,000 residents in southeast Snohomish County. The City is home to institutions and events of county and statewide importance, in- cluding the Monroe Correctional Complex, Ever- green State Fairgrounds and Evergreen Speedway, the only NASCAR track in the Northwest. New resi- dents are moving to Monroe seeking affordable housing in newly developed and established neigh- borhoods, good schools, and easy access to outdoor recreation and employment centers near Seattle and Everett. City residents and visitors take advantage of the city’s proximity to Stevens Pass, the Skykomish Riv- er, and numerous local parks and trails, including the 60-acre Lake Tye Park, which hosts regional athletic events, including the National Wakeboard Tour and Tri-Monroe Triathlon; the 90-acre Al Borlin Park, lo- cated near the city’s historic business district and next to the Skykomish River; and the Lewis Street Boat Launch offering year-round access to world- class salmon and steelhead fishing. THE DEPARTMENT & POSITION The Monroe Police Department is dedicated to the pursuit of excellence in providing professional law enforcement services to the City of Monroe including investigations of crimes, citizen calls for service, pro- active policing, security, code enforcement, and traf- fic enforcement services. The department has spe- cialty assignments including members of a multi- agency SWAT team, K-9 handlers, motorcycle traffic officers, drug recognition experts, Investigative and ProAct Units, and a school resource officer. The Operations division responds to roughly 23,000 calls for service yearly with 34 commissioned offic- ers, along with a civilian Community Service Officer, a part-time Domestic Violence Advocate and a part- time social services worker as part of the Community Outreach Team. The Administrative division serves the department with nine civilian staff supporting op- erations as well as case management, records dis- closure, evidence and services to the public. The department’s total operating budget for 2018 is $7,600,512. Under the direction of the Mayor, the Chief plans, directs and coordinates all aspects of Police De- partment operations and administration, prepares the Department’s annual operating budget, oversees investigation of major crimes, and performs a variety of public relations activities. Please visit www.prothman.com to review the detailed position profile and compensation pack- age. Also visit the Prothman Job Board at prothman-jobboard.com for this and other great opportunities! 10/15/2019 Council Meeting Agenda Packet Page 85 of 121 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: 2019-2021 Department of Ecology Stormwater Capacity Grant Date: October 15, 2019 I. Summary Title: Washington State Department of Ecology 2019 - 2021 Biennial Stormwater Capacity Grant (Agreement No. WQSWCAP-1921-Ewena-00085). II. Background/History: Washington State Department of Ecology (Ecology) Stormwater Capacity Grants are non-competitive and awarded to Phase I and Phase II National Pollutant Discharge Elimination System (NPDES) municipal permitees for activities and equipment necessary for stormwater permit implementation. The City of East Wenatchee (City) is a Phase II NPDES municipal permitee that is eligible for a Stormwater Capacity Grant. These grant funds will provide financial assistance for implementing the City’s stormwater management and NPDES programs. For the 2019 – 2021 biennium, the City is eligible to receive $95,000 of Ecology funding. Please note, this grant is 100% funded by Ecology with no local match requirement. III. Recommended Action: Authorize the Mayor to execute the proposed Washington State Department of Ecology Water Quality Stormwater Capacity Grant Agreement (No. WQSWCAP- 1921-Ewena-00085). IV. Exhibits: 1. Washington State Department of Ecology Water Quality Stormwater Capacity Grant Agreement. Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $0 No 10/15/2019 Council Meeting Agenda Packet Page 86 of 121 Agreement No. WQSWCAP-1921-Ewena-00085 WATER QUALITY STORMWATER CAPACITY AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF EAST WENATCHEE This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as “ECOLOGY,” and City of East Wenatchee, hereinafter referred to as the “RECIPIENT,” to carry out with the provided funds activities described herein. 2019-2021 Biennial Stormwater Capacity Grants GENERAL INFORMATION Project Title: Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: Project Short Description: This project will assist Phase I and II Permittees in implementation or management of municipal stormwater programs. Project Long Description: N/A Overall Goal: This project will improve water quality in the State of Washington by reducing stormwater pollutants discharged to state water bodies. $95,000.00 $95,000.00 $95,000.00 $0.00 07/01/2019 03/31/2021 Capacity Grant 10/15/2019 Council Meeting Agenda Packet Page 87 of 121 Page 2 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee RECIPIENT INFORMATION Organization Name: Federal Tax ID: DUNS Number: Mailing Address: Physical Address: Contacts Organization Email: Organization Fax: City of East Wenatchee 91-6009051 018981480 271 9th St NE East Wenatchee, WA 98802 271 9th St NE East Wenatchee, WA 98802 twachholder@east-wenatchee.com (509) 886-6113 Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 88 of 121 Page 3 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee Garren Melton Natural Resource Specialist CO Garren Melton 271 9th St NE East Wenatchee, Washington 98802 Email: gmelton@east-wenatchee.com Phone: (509) 884-8126 Authorized Signatory Josh DeLay Finance Director 271 9th St NE East Wenatchee, WA 98802 East Wenatchee, Washington 98802 Email: jdelay@east-wenatchee.com Phone: (509) 886-4507 Billing Contact Project Manager Authorized Signatory Steve Lacy Mayor 271 9th St Ne East Wenatchee, Washington 98802 Email: slacy@east-wenatchee.com Phone: (509) 884-9515 Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 89 of 121 Page 4 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee Contacts Project Manager Financial Manager Kyle Graunke PO Box 47600 Olympia, Washington 98504-7600 Email: kygr461@ecy.wa.gov Phone: (360) 407-6452 Kyle Graunke PO Box 47600 Olympia, Washington 98504-7600 Email: kygr461@ecy.wa.gov Phone: (360) 407-6452 ECOLOGY INFORMATION Mailing Address: Physical Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Water Quality 300 Desmond Drive SE Lacey, WA 98503 Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 90 of 121 Page 5 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. Washington State Department of Ecology Water Quality Date Date City of East Wenatchee Heather R. Bartlett Mayor Steve Lacy By:By: Template Approved to Form by Attorney General's Office Program Manager Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 91 of 121 Page 6 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee SCOPE OF WORK Task Number: 1 Task Cost: $1,000.00 Task Title: Project Administration/Management Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including photos). B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY’s grant and loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report, and two-page Outcome Summary Report. <br> * Properly maintained project documentation. Deliverables Project Administration/Management Number Description Due Date 1.1 Progress Reports that include descriptions of work accomplished, project challenges, and changes in the project schedule. Submitted at least quarterly in EAGL. 1.2 Recipient Closeout Report (EAGL Form). 1.3 Two-page draft and Final Outcome Summary Reports. Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 92 of 121 Page 7 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee SCOPE OF WORK Task Number: 2 Task Cost: $94,000.00 Task Title: Permit Implementation Task Description: Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable. The following is a list of elements RECIPIENT’s project may include. 1) Public education and outreach activities, including stewardship activities. 2) Public involvement and participation activities. 3) Illicit discharge detection and elimination (IDDE) program activities, including: a) Mapping of municipal separate storm sewer systems (MS4s). b) Staff training. c) Activities to identify and remove illicit stormwater discharges. d) Field screening procedures. e) Complaint hotline database or tracking system improvements. 4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including: a) Development of an ordinance and associated technical manual or update of applicable codes. b) Inspections before, during, and upon completion of construction, or for post-construction long-term maintenance. c) Training for plan review or inspection staff. d) Participation in applicable watershed planning effort. 5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as: a) Inspecting and/or maintaining the MS4 infrastructure. b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or facilities. 6) Annual reporting activities. 7) Establishing and refining stormwater utilities, including stable rate structures. 8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior to awarding funding for monitoring. Monitoring, including: a) Development of applicable QAPPs. b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements. 9) Structural stormwater controls program activities (Phase I permit requirement) 10) Source control for existing development (Phase I permit requirement), including: a) Inventory and inspection program. b) Technical assistance and enforcement. c) Staff training. 11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 93 of 121 Page 8 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee purchases over $5,000 must be pre-approved by Ecology. Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital construction projects, incentives or give-a-ways, grant application preparation, TAPE review for proprietary treatment systems, or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses. Task Goal Statement: This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes, streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits. Task Expected Outcome: RECIPIENTS will implement measures required by Phase I and II NPDES permits. Deliverables Permit Implementation Number Description Due Date 2.1 Documentation of tasks completed Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 94 of 121 Page 9 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee BUDGET Funding Distribution EG200183 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Title: State Model Toxics Control Operating Account (MTCOA) 100% Cap Grants-MTC Operating Type: Funding Source %: Description: Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Is this Funding Distribution used to match a federal grant? No Approved State Indirect Rate: 30% 0% No No Funding Title: Funding Source: Funding Expiration Date: Funding Type: Funding Effective Date: 1921 stormwater capacity 07/01/2019 03/31/2021 Grant 1921 stormwater capacity Task Total Project Administration/Management 1,000.00$ Permit Implementation 94,000.00$ 95,000.00$Total: Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 95 of 121 Page 10 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee Funding Distribution Summary Recipient / Ecology Share Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name $$$%95,000.00 95,000.000.000.001921 stormwater capacity Total $$0.00 95,000.00 $95,000.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled “CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 96 of 121 Page 11 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov> and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. ·Receives more than $25,000 in federal funds under this award. ·Receives more than 80 percent of its annual gross revenues from federal funds. ·Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www.fsrs.gov <http://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov/>. For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>. Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 97 of 121 Page 12 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 7-1-2019 VERSION 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition." (https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188, Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all products supplied under the agreement, providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic documents intended for publishing on Ecology’s public web site. 4. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic resources. The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered, disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: • For capital construction projects or land acquisitions for capital construction projects, if required, comply with Governor Executive Order 05-05, Archaeology and Cultural Resources. • For projects with any federal involvement, if required, comply with the National Historic Preservation Act. • Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site. b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 98 of 121 Page 13 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff and contractors working at the project site. • Implement the IDP when cultural resources or human remains are found at the project site. c) If any archeological or historic resources are found while conducting work under this Agreement: • Immediately stop work and notify the ECOLOGY Program, the Department of Archaeology and Historic Preservation at (360) 586-3064, any affected Tribe, and the local government. d) If any human remains are found while conducting work under this Agreement: • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner’s Office, and then the ECOLOGY Program. e) Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting cultural resources and human remains. 5. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 6. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 7. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9 form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and other reports required by this agreement. Failure to comply may result in delayed reimbursement. 8. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 99 of 121 Page 14 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 9. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 10. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion. 11. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT’s appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director’s decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 100 of 121 Page 15 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 12. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall: • Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA) officer or the Program QA coordinator instructs otherwise. • Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at: https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. 13. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 14. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 15. INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. 16. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE) Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 101 of 121 Page 16 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 18. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g) General Terms and Conditions. 19. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline. c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY’s logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 20. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY’s provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 102 of 121 Page 17 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY, all financial, performance, and other reports required by the agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 21. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 22. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 103 of 121 Page 18 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 23. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 24. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 25. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 26. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 27. SUSTAINABLE PRACTICES In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 104 of 121 Page 19 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free products. For more suggestions visit ECOLOGY’s web page, Green Purchasing, https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 28. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the agreement and any amendments. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 105 of 121 Page 20 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQSWCAP-1921-Ewena-00085 2019-2021 Biennial Stormwater Capacity Grants City of East Wenatchee ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 29. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 30. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. Template Version 10/30/2015 10/15/2019 Council Meeting Agenda Packet Page 106 of 121 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: Bid Award – 19th Street Stormwater Improvement Project Date: October 15, 2019 I. Summary Title: Bid Award for the 19th Street Stormwater Improvement Project II. Background/History: Prior to 2012, the homes located in the 400 block of 19th St NE experienced persistent flooding resulting from stormwater runoff discharging from the street. In 2012, the City’s street maintenance crew installed a stormwater retention facility upstream from the abovementioned location. This facility retained stormwater runoff, ultimately preventing further flooding issues to the homes downstream; however, this stormwater facility discharged runoff to a vacant lot located at 440 19 th Street NE. The owner of the vacant lot located at 440 19th Street NE has plans to construct a home in the near future. City staff identified a long-term solution to the stormwater drainage issue in this area by constructing a piped conveyance system that ties into an existing culvert downstream. Annually, the City budgets $100,000 of Greater East Wenatchee Stormwater Utility (GEWSWU) funds for small stormwater improvement projects. The proposed 19 th Street Stormwater Improvement Project is 100% eligible for this type of GEWSWU funding. In addition, the City has $225,000 budgeted for stormwater capital associated with acquiring property for a stormwater retention pond for the 10 th Street Improvements Project; however, this funding will not be needed as existing stormwater facilities can be utilized. Ultimately, the City has $325,000 available for stormwater capital projects. On September 17, 2019, City Council authorized a Task Order to allow RH2 Engineering to design the 19th Street Stormwater Improvement Project. RH2 Engineering completed the design and five (5) local contractors from the City’s MRSC-managed Small Works Roster were invited to submit bids for the abovementioned project on October 8, 2019. Construction bids are due on October 15, 2019 by 1:00pm. The bid tabulation and recommendation of award will be presented at the October 15, 2019 City Council Meeting. III. Recommended Action: Award the 19th Street Stormwater Improvement Project construction bid to the lowest responsive bidder based on the recommendation made by RH2 Engineering. 10/15/2019 Council Meeting Agenda Packet Page 107 of 121 IV. Exhibits provided at the City Council Meeting: 1. Bid Tabulation; 2. RH2 Engineering Recommendation of Bid Award Financial Data: Expenditure Required Amount Budgeted Appropriation Required TBD $100,000 Small Imprv Prjs $225,000 Storm Capital $325,000 Total No 10/15/2019 Council Meeting Agenda Packet Page 108 of 121 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Ike Lasswell, Information Systems Manager Subject: Office 365 Tenant Migration from Commercial to Government Cloud Date: October 15, 2019 I. Summary Title: Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee (Statement of Work #601043). II. Background/History: The City of East Wenatchee (The City) has engaged CompuNet for the migration of their two existing individual Office 365 (O365) commercial tenants into a new single O365 Tenant. The City is currently maintaining two separate Office 365 tenants; one for th e City (35 licenses) and one for the Police Department (25 licenses). Both tenants exist in the commercial cloud. Due to CJIS requirements for the Police Department, and the complexity of managing users across two separate tenants, the City desires to transition the existing user data and workloads from the two commercial tenants to a new O365 tenant within the Government Cloud (GCC). The City has received authorization from Microsoft to stand up a new GCC tenant. CompuNet will provide a quote for new licenses in the GCC cloud and then provide professional services to stand up the new tenant, synchronize with Active Directory and migrate the user data and workloads from the two existing tenants to the new tenant. Upon completion of the migration to the new O365 tenant, The City will be responsible for cancelling their existing O365 agreements with Microsoft in the commercial cloud. Additionally, as part of this project, CompuNet will include discovery and planning sessions on Microsoft Azure topics including Hybrid Azure AD Join, Azure back up and Disaster Recovery, and cloud security for identity and data. III. Recommended Action: Authorize the Mayor to execute the proposed Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee (Statement of Work #601043). 10/15/2019 Council Meeting Agenda Packet Page 109 of 121 IV. Exhibits: 1. SOW 601043 City of East Wanatchee (Office 365 Tenant Migration from Commerical to Government Cloud) 9.30.2019 v2.1 (003). Financial Data: Expenditure Required Amount Budgeted Appropriation Required $5,800 $13,300 No 10/15/2019 Council Meeting Agenda Packet Page 110 of 121 SOW #601043 – Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee This document is PROPRIETARY and CONFIDENTIAL and may not be duplicated, redistributed, or displayed to any other party without the expressed written permission of CompuNet, Inc. Phone: (208) 286-3006|1326 N. Whitman Lane, Liberty Lake, WA 99019 For further descriptions of products and services, visit us at: www.compunet.biz Page 1 of 8 STATEMENT OF WORK Office 365 Tenant Migration from Commercial to Government Cloud SOW #601043 CITY OF EAST WENATCHEE September 30, 2019 Prepared for: City of East Wenatchee 271 9th St NE East Wenatchee, WA 98802 Prepared by: CompuNet, Inc. 1326 N. Whitman Lane Liberty Lake, WA 99019 10/15/2019 Council Meeting Agenda Packet Page 111 of 121 SOW #601043 – Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee This document is PROPRIETARY and CONFIDENTIAL and may not be duplicated, redistributed, or displayed to any other party without the expressed written permission of CompuNet, Inc. Phone: (208) 286-3006|1326 N. Whitman Lane, Liberty Lake, WA 99019 For further descriptions of products and services, visit us at: www.compunet.biz Page 2 of 8 TABLE OF CONTENTS TABLE OF CONTENTS .............................................................................................................................................. 2 CLIENT ................................................................................................................................................................... 3 PRIMARY CONTACTS .............................................................................................................................................. 3 RECORD OF REVISIONS .......................................................................................................................................... 3 EXECUTIVE SUMMARY ........................................................................................................................................... 3 PROJECT OVERVIEW .............................................................................................................................................. 4 PROJECT SCOPE ..................................................................................................................................................... 5 PHASE 0 – DISCOVER AND PLANNING .......................................................................................................................... 5 Azure Infrastructure as a Service Discovery and Planning ..................................................................................... 5 Windows 10 Hybrid Join Discovery and Planning .................................................................................................. 5 Microsoft 365 Discovery and Planning .................................................................................................................. 5 PHASE 1 – ENGAGEMENT, PLATFORM SETUP ....................................................................................................................... 6 PHASE 2 – POST IMPLEMENTATION .................................................................................................................................... 6 DOCUMENTATION........................................................................................................................................................... 6 OUTAGES ...................................................................................................................................................................... 6 PROJECT MANAGEMENT .................................................................................................................................................. 6 ENGAGEMENT AND FEE SCHEDULE ........................................................................................................................ 7 SCHEDULE ..................................................................................................................................................................... 7 COMPUNET PROFESSIONAL SERVICES FEE ........................................................................................................................... 7 EXPENSES AND TRAVEL TIME............................................................................................................................................. 7 CONDITIONS OF AGREEMENT ................................................................................................................................ 7 SIGNOFF AND AGREEMENT.................................................................................................................................... 8 10/15/2019 Council Meeting Agenda Packet Page 112 of 121 SOW #601043 – Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee This document is PROPRIETARY and CONFIDENTIAL and may not be duplicated, redistributed, or displayed to any other party without the expressed written permission of CompuNet, Inc. Phone: (208) 286-3006|1326 N. Whitman Lane, Liberty Lake, WA 99019 For further descriptions of products and services, visit us at: www.compunet.biz Page 3 of 8 CLIENT City of East Wenatchee 271 9th St NE East Wenatchee, WA 98802 This Statement of Work ("SoW") is entered into and effective as of the date of signature, by and between CompuNet, Inc., and City of East Wenatchee – herein referred to “CLIENT”. PRIMARY CONTACTS Unless specified otherwise in writing, the primary contacts for the Client and CompuNet shall be as listed in the following table. All project deliverables, requested changes or modifications to scope, should be directed to the following contacts listed below. RECORD OF REVISIONS Rev Date Pages Affected Summary of Technical Changes 1 9.16.2019 All Initial document release. 2 9.30.2019 3, 5, 6 and 8 Updates to Executive Summary, Project Overview and Project Scope EXECUTIVE SUMMARY The City of East Wenatchee (The City) has engaged CompuNet for the migration of their two existing individual Office 365 commercial tenants into a new single Office 365 Tenant. The City is currently maintaining two separate Office 365 tenants; one for the City (35 licenses) and one for the Police Department (25 licenses). Both tenants exist in the commercial cloud. Due to CJIS requirements for the Police Department, and the complexity of managing users across two separate tenants, the City desires to transition the existing user data and workloads from the two commercial tenants to a new O365 tenant within the Government Cloud. The City has received authorization from Microsoft to stand up a new GCC tenant. CompuNet will provide a quote for new licenses in the GCC cloud and then provide professional services to stand up the new tenant, synchronize with Active Directory and migrate the user data and workloads from the two existing tenants to the new tenant. Primary Client Contact CompuNet Engineering Contact Contact Name Ike Lasswell Contact Name Mason McCroskey Phone Number 502.988.4951 Phone Number 208.488.7248 Email Address ilasswell@east-wanatchee.com Email Address mmccroskey@compunet.biz Additional Client Contact CompuNet Sales Account Manager Contact Name N/A Contact Name Cody Smith Phone Number N/A Phone Number 509.795.8268 Email Address N/A Email Address csmith@compunet.biz 10/15/2019 Council Meeting Agenda Packet Page 113 of 121 SOW #601043 – Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee This document is PROPRIETARY and CONFIDENTIAL and may not be duplicated, redistributed, or displayed to any other party without the expressed written permission of CompuNet, Inc. Phone: (208) 286-3006|1326 N. Whitman Lane, Liberty Lake, WA 99019 For further descriptions of products and services, visit us at: www.compunet.biz Page 4 of 8 Upon completion of the migration to the new O365 tenant, The City will be responsible for cancelling their existing O365 agreements with Microsoft in the commercial cloud. Additionally, as part of this project, CompuNet will include discovery and planning sessions on Microsoft Azure topics including Hybrid Azure AD Join, Azure back up and Disaster Recovery, and cloud security for identity and data. PROJECT OVERVIEW This project scope outlines steps to meet the requirements for the migration of two existing Office 365 tenants supporting Exchange, SharePoint, OneDrive for Business and Office 365 ProPlus into a new single instance of Office 365 in the government cloud. The City maintains two (2) O365 domains today in separate tenants. East-Wenatchee.com and East- Wenatcheepolice.com. The new tenant will be created with a primary domain space of East-Wenatcheewa.gov and the current domains will become sub-domains within the new tenant so mail to those domains will not be lost. CompuNet will configure a hybrid identity model that will Connect the on-premises Active Directory environments to Office365 Azure AD via Azure AD Connect. Subsequently the new Office 365 tenant will be configured to support Exchange Online services in preparation for mailbox migration. After testing and validation CompuNet will facilitate a migration of the mailbox, SharePoint and OneDrive data. End User installations of Office 365 ProPlus currently signed into the existing tenants will need to be re-signed into the new tenant. This process and will be the responsibility of the City. The architecture proposed in this document could be subject to change based on the needs of the project. See sample architecture below. 10/15/2019 Council Meeting Agenda Packet Page 114 of 121 SOW #601043 – Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee This document is PROPRIETARY and CONFIDENTIAL and may not be duplicated, redistributed, or displayed to any other party without the expressed written permission of CompuNet, Inc. Phone: (208) 286-3006|1326 N. Whitman Lane, Liberty Lake, WA 99019 For further descriptions of products and services, visit us at: www.compunet.biz Page 5 of 8 PROJECT SCOPE PHASE 0 – DISCOVER AND PLANNING The City is interested in learning how to manage hybrid identities to create a more seamless user experience at the desktop level, how to back up their premise environment to the cloud and how to properly secure their employees and data. CompuNet will schedule 3 discovery and planning sessions with the City to cover the Azure-related topics listed below. AZURE INFRASTRUCTURE AS A SERVICE DISCOVERY AND PLANNING Azure DR o Azure Migrate o Azure Site Recovery Manager o Azure Backup Azure Infrastructure o VMs o Network Security Groups o Azure Storage Azure Networking o VPN Gateway o Vnets o Express Route WINDOWS 10 HYBRID JOIN DISCOVERY AND PLANNING Azure AD Connect o Preparing Active Directory to Sync o Seamless SSO and identity Management o Pass Thru Authentication VS Password Hash Windows 10 Hybrid Join o Benefits of Hybrid Join o Preparing Environment for Hybrid Join o Automatic Hybrid Join and registration with Intune MICROSOFT 365 DISCOVERY AND PLANNING Discussion Regarding Data Loss Prevention o Data Loss Prevention Policies o Impacts on Teams, OneDrive, Exchange Discussion of Microsoft Intune o Mobile Device Management o Mobile Applications Management o Autopilot / with Nick o Windows Hello for business / with Nick o Application management 10/15/2019 Council Meeting Agenda Packet Page 115 of 121 SOW #601043 – Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee This document is PROPRIETARY and CONFIDENTIAL and may not be duplicated, redistributed, or displayed to any other party without the expressed written permission of CompuNet, Inc. Phone: (208) 286-3006|1326 N. Whitman Lane, Liberty Lake, WA 99019 For further descriptions of products and services, visit us at: www.compunet.biz Page 6 of 8 Discussion Regarding Conditional Access Policies o Conditional access policy as it relates to (Geo-Fence) o Deep dive on granular controls o Discussion regarding outlook web applications (OWA) controls Security and compliance Dashboard o Dashboard demo o Compliance navigation o Security alerts flow PHASE 1 – ENGAGEMENT, PLATFORM SETUP CompuNet to complete the following 0ffice365 and mailbox migration tasks o Configure\ verify DNS, Admin Setup Licensing o Configure Domains esastwenatcheewa.gov, eastwenatcheepolice.com, east-wenatchee.com Connect client AD to O365 (directory synchronization) o Install and configure Azure AD Connect tool o Run and verify AD Sync o Install and test Azure PowerShell Module Configure client O365 Tenant for mailbox migration o Configure Service Account access to Source and Destination o Configure Migration to use Service account to connect Source and Destination Create and Migrate test mailbox Migrate user Mailboxes o Migrate any remaining test mailboxes o Identify issues and remediate o Continue Migration for all remaining mailboxes PHASE 2 – POST IMPLEMENTATION Ad-hoc knowledge transfer: o Operational/functional overview of implemented features o Administrator Training - Basic administration of the Office365 portal DOCUMENTATION Review Project Closeout Document with Client and obtain sign-off CompuNet will NOT be building customized documentation; significant web-based information is available via the product manufacturer OUTAGES Outages will be required with this scope of work o Dates and Times will be determined by Project and Client schedule PROJECT MANAGEMENT Project Planning o The Project Management team will develop project planning documents including timelines, tasks, resource assignments, and project updates. 10/15/2019 Council Meeting Agenda Packet Page 116 of 121 SOW #601043 – Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee This document is PROPRIETARY and CONFIDENTIAL and may not be duplicated, redistributed, or displayed to any other party without the expressed written permission of CompuNet, Inc. Phone: (208) 286-3006|1326 N. Whitman Lane, Liberty Lake, WA 99019 For further descriptions of products and services, visit us at: www.compunet.biz Page 7 of 8 Project Closure o The Project Management team will create project acceptance documentation to be signed upon completion of the project. ENGAGEMENT AND FEE SCHEDULE SCHEDULE Estimated Project Start Date: TBD Estimated Project Completion Date: TBD COMPUNET PROFESSIONAL SERVICES FEE Total Professional Services: $ 13,300.00 $7,500.00 of this project will be funded via Microsoft Funding. If for any reason payment via Microsoft Pie Funding does not occur, the Client will be responsible for payment of the full amount of the project ($13,300.00). The anticipated final cost to the Client is $5,800. EXPENSES AND TRAVEL TIME Expenses and travel time will not be billed to the Client in conjunction with this Statement of Work CONDITIONS OF AGREEMENT CompuNet will require access to facilities and Client owned network equipment on an “as needed” basis and during regular business hours only. Should access be needed outside of standard business hours, prior arrangements must be made with both a CompuNet associate and the Client. If for any reason the scope of work outlined in this SOW should take longer than 30 days to complete, the project will become subject to progress billing on a monthly basis o Monthly invoices will be based on the percentage of the project that is complete CompuNet contract services invoiced as Net 30 unless other arrangements are agreed upon prior to sign off of this contract. CompuNet will make prior arrangements with the appropriate Client IT onsite staff to be available as needed during the installation. CompuNet provides appropriate personnel to perform the services specified in the Project Scope section above. Client will designate a single point of contact (Project Manager) for all matters relating to this engagement. Client will provide required access to facilities and network equipment, both physical and remote, as needed for a successful engagement by the CompuNet engineer. Client will provide all existing configurations and pertinent network diagrams prior to installation Services to be performed during normal business hours (8:00 AM to 5:00 PM, local time), Mon – Fri, unless Client policies require off-hours deployment, in which case such time will be scheduled with CompuNet engineer Custom configuration work and training can be provided outside the scope of this engagement on a time & expense basis. Training and shadowing will be provided to assigned Client IT staff during implementation process 10/15/2019 Council Meeting Agenda Packet Page 117 of 121 SOW #601043 – Office 365 Tenant Migration from Commercial to Government Cloud – City of East Wenatchee This document is PROPRIETARY and CONFIDENTIAL and may not be duplicated, redistributed, or displayed to any other party without the expressed written permission of CompuNet, Inc. Phone: (208) 286-3006|1326 N. Whitman Lane, Liberty Lake, WA 99019 For further descriptions of products and services, visit us at: www.compunet.biz Page 8 of 8 Upon project completion, Client sign off is required to indicate acceptance that the scope of work has been completed. Any additions or changes to this Statement of Work must be mutually agreed upon by CompuNet and Client in a separate CompuNet Statement of Work detailing the proposed changes, the impact of the proposed change on pricing and schedule, and other relevant terms. Depending on the scope of such additions or changes, Client may be required to agree to CompuNet’s then-current standard terms and conditions for professional services. Such changes include, but are not limited to: o Any additional hardware configuration not listed in this document. o Modification of the Client’s application software. o Development of custom solutions including scripting. SIGNOFF AND AGREEMENT IN WITNESS WHEREOF, the duly authorized representatives of the parties hereto have caused this Statement of Work to be duly executed. If the Client will be issuing a Purchase Order in place of signing the SOW, the Purchase Order must reference the SOW ticket number from the cover page in order for the Purchase Order to be accepted by CompuNet. If the Client is approving this SOW via email, the email must reference the SOW ticket number from the cover page. _________________________________________________ Client Authorized Representative Date _________________________________________________ CompuNet, Inc. Authorized Representative Date 10/15/2019 Council Meeting Agenda Packet Page 118 of 121 From:JP Downs To:Maria Holman Subject:976 Date:Thursday, October 10, 2019 1:27:16 PM Please don't vote against 976, the $30.00 car tab issue. By doing so you will be supporting Seattle and we already pay enough for them. 10/15/2019 Council Meeting Agenda Packet Page 119 of 121 From:Trautmann, Cara Subject:Spectrum - Upcoming Changes TV Silver, TV Gold, TV Sports Pack Date:Tuesday, October 8, 2019 9:57:06 AM Attachments:image001.png image002.png At Charter, locally known as Spectrum, we continue to enhance our services in order to offer more entertainment and communication choices, and to deliver the best value to our customers. We are committed to offering our customers with products and services we are sure they will enjoy. Programming fees charged by TV networks we carry are the greatest single factor in higher cable prices, and continue to rise. Despite our best efforts to control these costs, this has resulted in a change in the rates we charge our customers. Effective on or after November 12, 2019, the following monthly pricing changes will affect new customers subscribing to Spectrum TV Silver and Spectrum TV Gold services. Services/Products/Equipment Pricing Adjustment Spectrum TV Silver Price will increase by $5.00 to $97.49. Spectrum TV Gold Price will increase by $5.00 to $117.49. Further, effective on or after November 12, 2019, Charter will launch the Spectrum TV Sports Pack, a new eleven channel sports tier, available for monthly subscription to new customers for $5.00 per month. Existing customers who currently receive these channels as part of their service will not be charged an additional fee for the new tier. Spectrum TV Sports Pack: ESPN Goal Line ESPNews Golf Channel MavTV MLB Strikezone NFL Network NFL Redzone NHL Network Olympic Channel Outdoor Channel Tennis Channel To view a current Spectrum channel lineup visit www.spectrum.com/channels. If you have any questions about this change, please feel free to contact me at 360.258.5108 or via email at marian.jackson@charter.com. 10/15/2019 Council Meeting Agenda Packet Page 120 of 121 Sincerely, Marian Jackson | Director, Government Affairs | Work: 360-258-5108 | Cell: 360-600-4131 222 NE Park Plaza Drive, #231| Vancouver, WA 98684 E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited. The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited. 10/15/2019 Council Meeting Agenda Packet Page 121 of 121