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Home My WebLink AboutOrdinances - 2018-18 - Adopting Final Budget of the Greater East Wenatchee Storm Water Utility - 11/27/2018City of East Wenatchee Ordinance 2018-18 Page 1 of 4 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev.1) CITY OF EAST WENATCHEE, WASHINGTON ORDINANCE NO. 2018-18 An Ordinance of the City of East Wenatchee adopting the final budget of the Greater East Wenatchee Storm Water Utility in the amount of $6,040,755 for the fiscal year commencing on January 1, 2019. Una Ordenanza de la ciudad del este de este año adoptando el presupuesto final de la gran utilidad de agua de tormenta del este, en la cantidad de $6.040.755 para el ejercicio que comienza el 1 de enero de 2019. 1. Alternate format. 1.1. Para leer este documento en otro formato (espafiol, Braille, leer en voz alta, etc.), p6ngase en contacto con el vendedor de la ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515 0 al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2. Recitals. 2.1. The City of East Wenatchee ("City") is a non-charter code City duly incorporated and operating under the laws of the State of Washington; and 2.2. On March 16, 1998, the City Council of East Wenatchee ("City Council") adopted Resolution No. 98-03. On March 17, 1998, the Douglas County ("County") Board of Commissioners adopted Resolution No. 98-12. These resolutions authorized the City and the County to execute an Interlocal Cooperation Agreement Between Douglas County and the City of East Wenatchee for Storm and Surface Water Management ("SWU Interlocal Agreement") for the purpose of providing a stable funding source for improvements to the drainage system and general operation and maintenance of the stormwater systems. 2.3. In compliance with RCW 35.67 and RCW 36.89, the City and the County established separate Stormwater Utilities. As authorized by the SWU Interlocal Agreement, a management team made up of staff and elected officials from the City and from the County jointly manage the stormwater utilities as the "Greater East Wenatchee Storm Water Utility." City of East Wenatchee Ordinance 2018-18 Page 2 of 4 Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev.1) 2.4. In accordance with Section 5.03 of the SWU Interlocal Agreement, the City Council finds that it is in the best interests of the City and its citizens to set the Greater East Wenatchee Stormwater Utility Budget for 2019. 3. Authority. 3.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. 3.2. RCW 35A.33.020 permits a separate budgeting process for the adoption of a municipal utility budget. 3.3. EWMC 13.10.090 and the Section 5.03 of the SWU Interlocal Agreement require the approval of the budget by the City Council and the Board of County Commissioners. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: Section1: Purpose. EWMC 13.10.090 and the SWU Interlocal Agreement require the approval of an annual budget by the City Council and by the Douglas County Board of Commissioners. Section 2: Budget Adopted. In accordance with the SWU Interlocal Agreement and with the City Municipal Code, and as set forth in Exhibit A, the City Council adopts the final budget of the Greater East Wenatchee Storm Water Utility in the amount of $6,040,755 for the fiscal year 2019. Section 3: Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. Section 4: Transmittal. The City Council directs the City Clerk to transmit a complete copy of this ordinance to the Division of Municipal Corporations of the State Auditor and to the Association of Washington Cities. Section 5: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance. The City Council directs the City Clerk to publish a copy of this Ordinance on the City's website. Section 6: Effective Date. This Ordinance becomes effective five days after the date its summary is published. DOUGLAS COUNTY TRANSPORTATION AND LAND SERVICES GREATER EAST WENATCHEE STORM WATER UTILITY MEMO To:Board of County Commissioners —East Wenatchee City Council From:Stormwater Utility Management Team Commissioner Kyle Steinburg,Councilman Mathew Hepner Date:October 25,2018 Re:2019 Storm Water Utility Budget;Management Team Recommendation Please find attached the 2019 Storm Water Utility Budget Proposal as recommended for adoption by the Stormwater Utility Management Team at the October 25,2018 Management Team meeting. Mathew Hepner —City of East Wenatchee Councilman urg —Douglas County 18_10252019 SWU Budget Recommendation.doc Summary 1 Joint Overview 3 Joint Administration Expenditures 4 Joint Administration Revenues 5 Joint Capital Expenditures 6 Joint Capital Revenues 6 ER&R Expenditures and Revenues 7 SWPMF East Wenatchee Summary 9 SWPMF East Wenatchee 10 SWPMF Douglas County Summary 13 SWPMF Douglas County 14 Greater East Wenatchee Storm Water Utility 2019 Preliminary Budget TABLE OF CONTENTS 10/29/2018 7:39 PM 10/29/18 7:37 PM Joint SWPMF SWPMF TotalPrograms CityCountyRevenuesSW Fees 1,202,139 1,202,139 Grant Revenue - 50,000 50,000 Charges for Services 40,000 40,000 Miscellaneous Revenue - - SWU Intrafund Transfers In 100,000 776,399 987,566 1,863,965 Interest 3,700 700 1,700 6,100 Total Revenues1,345,839 777,099 1,039,266 3,162,204 ExpendituresAdministration 95,322 95,322 Pre-Construction Work 450,000 225,000 675,000 Construction 2,100,000 450,000 2,550,000 Small Projects - 100,000 50,000 150,000 NPDES Operations 285,600 305,168 590,768 NPDES Permit Fee 4,600 5,000 9,600 UIC Registration/Assessments - - - ER&R Operations 13,200 13,200 SWU Intrafund Transfers Out 1,113,965 300,000 450,000 1,863,965 Debt Redemption & Interest 89,400 89,400 Capital Outlays 3,500 3,500 Significant Flood Expenditures - Total Expenditures 3,865,387 915,200 1,260,168 6,040,755 Excess (Deficient) Revenues OverExpenditures (2,519,548) (138,101) (220,901) (2,878,551) 3,352,464 671,418 1,244,777 5,268,659 832,916 533,317 1,023,876 2,390,108 Douglas CountyTransportation and Land Services2019 Preliminary BudgetBeginning Fund Bal.Ending Fund Bal. 2019 SWU Preliminary Budget 3 10/29/2018 19:37 2019 2018 2018 Budget Projected Budget Expenditures $3,865,387 $1,774,574 $4,065,574 Administration (Page 3)1,298,687 1,472,069 1,496,569 Capital (Page 6)2,550,000 258,005 2,558,005 ER&R (Page 11)16,700 44,500 11,000 Revenues $1,595,839 $1,745,623 $1,744,639 Administration (Page 5)1,203,339 1,202,939 1,203,639 Capital (Page 7)351,500 501,500 509,000 ER&R (Page 11)41,000 41,184 32,000 Beginning Fund Balance $3,352,464 $3,381,415 $3,123,574 Excess Revenues Over (Expenditures) (2,269,548) (28,951) (2,320,935) Ending Fund Balance $1,082,916 $3,352,464 $802,639 2019 Preliminary Budget Greater East Wenatchee Storm Water Utility 2019 SWU Preliminary Budget 4 Greater East Wenatchee Storm Water Utility 10/29/2018 19:37 2019 2018 2018 Budget Projected Budget Expenditures 1,298,687 1,472,069 1,496,569 Change from 2018 Budget: ($197,882) Storm Water Utility 35,515 30,000 40,000 Change from 2018 Budget: ($4,485) Administration 35,515 30,000 40,000 Douglas County 32,307 25,615 33,300 Change from 2018 Budget: ($993) Administration Treasuer fee for billing 10,000 9,615 9,300 22,307 16,000 24,000 East Wenatchee 27,500 21,800 28,300 Change from 2018 Budget: ($800) Administration Treasurer fee for billing 7,500 6,800 6,800 20,000 15,000 21,500 Joint Administration 2019 Preliminary Budget General administration, accounting, ordinance revision. General administration, accounting, and ordinance revision. Coordinate goals and policies, for the Joint Utility, related to establishment of the program and development of consisitent Stormwater Design Standards; prepare the SWU service charge roll and the list of deliquent parcels; work with the Treasurer's Office and the collection agency to collect deliquent amounts; address citizen inquiries about the utility and amounts due; provide accounting for the joint utility; establish a program including basin and watershed planning, education, capital improvements, operations and maintenance, source control, and fish protection; prepare the annual budget for approval; and GIS support fees. Establish the County's Stormwater Utility program in accordance with the interlocal agreement for the Joint Utility; pay the Treasurer for billing and collection of annual fees from County SWU residents; provide accounting for Douglas County SWU activities; perform County specific planning, conservation, and R&D; and County SWU budget preparation. Establish the City's Stormwater Utility program in accordance with the interlocal agreement for the Joint Utility; pay the Treasurer for billing and collection of annual fees from City SWU residents; provide accounting for East Wenatchee SWU activities; perform City specific planning, conservation, and R&D; and City SWU budget preparation. 2019 SWU Preliminary Budget 5 2019 2018 2018 Budget Projected Budget Intrafund Transfers 1,113,965 1,294,519 1,294,519 Change from 2018 Budget: ($180,554) Admin to Capital 100,000 500,000 500,000 Admin to Disaster - 50,000 50,000 NPDES (county) 474,547 463,362 463,362 NPDES (city)418,227 281,157 281,157 SWPMFDC (county) 63,019 SWPMFEW (city)58,172 Debt Redemption and Interest 89,400 100,135 100,450 Change from 2018 Budget: ($11,050) 11th Street Detention Basin (EW, PWTF, 2020)11,000 11,000 Canyon A Pre-Construction #1 (PWTF, 2024)12,100 12,089 12,150 Canyon A Construction (PWTF, 2025)60,500 60,244 60,500 Canyon A Pre-Construction #2 (PWTF, 2026)16,800 16,802 16,800 Revenue 1,203,339 1,202,939 1,203,639 Change from 2018 Budget: ($300) Stormwater Utility Service Charge 1,202,139 - 1,110,000 City 520,309 520,309 520,309 County 681,830 681,830 681,830 Interest 1,200 800 1,500 Miscellaneous Income Beginning Balance 220,348 489,478 438,945 Ending Balance 125,000 220,348 146,015 2019 SWU Preliminary Budget 6 Greater East Wenatchee Storm Water Utility 2019 Preliminary Budget 10/29/2018 19:37 2019 2018 2018 Budget Projected Budget Expenditures 2,550,000 258,005 2,558,005 Change from 2018 Budget: ($8,005) Preconstruction 450,000 - 200,000 Change from 2018 Budget: $250,000 Canyon A - Rural 200,000 200,000 19th St. NW / Cascade Ave. Design 250,000 Construction 2,100,000 14,405 2,114,405 Change from 2018 Budget: ($14,405) Canyon A - Rural 2,100,000 2,100,000 Baker Ave (15th to City Limits)w/X-ing 0 14,405 14,405 Small Stormwater Projects - 243,600 243,600 Change from 2018 Budget: ($243,600) Douglas County (Airport/Baker Flats) 125,000 125,000 East Wenatchee 5,000 5,000 Astor Court - 56,800 56,800 Ashland 56,800 56,800 5th Street Sidewalk and Stormsewer 2019 2018 2018 Budget Projected Budget Revenue 351,500 501,500 509,000 Change from 2018 Budget: ($157,500) Transfer from Admin 100,000 500,000 500,000 WQSWPC-2016-Ewena-00039 (19th Street /Cascade)250,000 Interest 1,500 1,500 9,000 Beginning Balance 2,890,896 2,647,401 2,470,097 Ending Balance 692,396 2,890,896 2,979,097 Capital Account Analysis of and possible design of the rural section of the Canyon A drainage project. Possible construction of the rural portion of the Canyon A project. Small project funds are used to address stormwater issues that need immediate attention, on an as needed basis. 2019 SWU Preliminary Budget 7 Greater East Wenatchee Storm Water Utility 10/29/2018 19:37 2019 2018 2018 Budget Projected Budget Expenditures 16,700 44,500 11,000 Change from 2018 Budget: 5,700 Maintenance 12,000 9,500 8,500 Insurance 1,200 2,500 Rental Contracted Services Captial Expenditures (lights)3,500 35,000 Revenues 41,000 41,184 32,000 Change from 2018 Budget: $9,000 Rental Douglas County SW 22,500 18,675 15,000 Rental East Wenatchee SW 15,000 14,500 15,000 Rental Douglas County Road Department 2,500 6,658 1,500 Rental East Wenatchee Street Department Interest 1,000 1,351 500 Beginning Balance 241,220 244,536 214,532 Ending Balance 265,520 241,220 235,532 ER&R Account 2019 Preliminary Budget 2019 SWU Preliminary Budget 8 2019 SWU Preliminary Budget 9 10/29/2018 19:37 2019 2018 2018 Budget Projected Budget Expenditures $915,200 $187,800 $210,200 NPDES 590,200 187,800 210,200 Capital 325,000 - - Disaster Reserve - - - Revenues $860,248 $281,633 $281,157 NPDES 501,576 281,633 281,157 Capital 355,263 - - Disaster Reserve 3,409 - - Beginning Fund Balance $671,418 $166,808 $221,212 Excess Revenues Over (Expenditures) (54,952) 93,833 70,957 Ending Fund Balance $616,466 $260,641 $292,169 Greater East Wenatchee Storm Water Utility 2019 Preliminary Budget East Wenatchee Stormwater Project Management Fund 2019 SWU Preliminary Budget 10 Greater East Wenatchee Storm Water Utility 10/29/2018 19:37 2019 2018 2018 Budget Projected Budget Expenditures 590,200 187,800 210,200 Change from 2018 Budget: 380,000 Stormwater Program--updates/Admin (01)14,000 11,400 14,000 Public Education and Outreach (02)2,000 1,000 2,000 Public Involvement and Participation (03)800 500 800 Illicit discharge Detection and Elimination (IDDE)(04)3,000 1,000 3,000 Construction Site Stormwater Runoff Control (05)7,000 1,800 7,000 Post Construction Stormwater Management (06)4,500 500 4,500 Pollution Prevention and Good Housekeeping (07)245,800 165,800 165,800 SWPMF-East Wenatchee 2019 Preliminary Budget NPDES Record keeping and reporting; program updates; participation +and coordination with Ecology and other stormwater permit holders. Preparation, printing, and distribution of education materials to educate the public on the importance of the stormwater program and how they can be a contributing partner in the program. Preparing for and participating in meetings and public hearings as outlined in the Municipal Permit; posting the annual report and Stormwater Management Program on the CIty web site. Train staff about illicit discharges; record, investigate and respond to, and report illicit discharges; maintain a map of the stormwater system and keep track of who is connecting to it. Implement procedures to monitor compliance with the required ordinace about erosion and sediment controls and other construction phase stormwater pollution controls at new and redevelopment projects; provide training on how to comply with the ordinance; maintain records and report as required. Implement and enforce a program to address post construction runoff from new and redevelopment through an ordinance, site plan review, and inspection; train county staff to implement the ordinance; keep records. Implement an operation and maintenance program that includes training and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations; inspect treatment and flow control facilities at least every two years. 2019 SWU Preliminary Budget 11 2019 2018 2018 Budget Projected Budget Monitoring (08)8,500 1,200 8,500 UIC Registration/Assessments Permit Fee 4,600 4,600 4,600 Transfer to EWSWPF-Capital 300,000 Revenues 501,576 281,633 281,157 Change from 2018 Budget: $220,419 NPDES (city)418,227 281,157 281,157 SWPMF Distribution - WQSWCAP-1719-Ewena-0088 33,149 ECY-Capital Grant (pending)50,000 Interest 200 476 Beginning Balance 260,641 166,808 221,212 Ending Balance 172,017 260,641 292,169 2019 2018 2018 Budget Projected Budget Expenditures 325,000 - - Change from 2018 Budget: $0 Preconstruction 225,000 Change from 2018 Budget: $225,000 Construction - Change from 2018 Budget: $0 Small Stormwater Projects 100,000 Change from 2018 Budget: $100,000 Georgia Ave Project 75,000 N. 3rd Street Infiltration Pond Maintenance 5,000 N. Baker Avenue 20,000 Revenue 355,263 - - Change from 2018 Budget: $355,263 SWPMF Distribution 55,263 Transfer from EWSWPF-Capital 300,000 Interest Beginning Balance - - - Ending Balance 30,263 - - Capital Collaborate with other permittees to select, propose, develop, and conduct Ecology approved studies to access, on a regional or sub‐regional basis, effectiveness of permit required stormwater management program activities. Fee paid to Ecology for the privilege to participate in their program. 2019 SWU Preliminary Budget 12 2019 2018 2018 Budget Projected Budget Revenue 3,409 00 Change from 2018 Budget: $3,409 SWPMF Distribution 2,909 Interest 500 Beginning Balance 410,777 - - Ending Balance 414,186 410,777 - Disaster 2019 SWU Preliminary Budget 13 10/29/2018 19:37 2019 2018 2018 Budget Projected Budget Expenditures $1,260,168 $234,500 $269,500 NPDES 760,168 234,500 269,500 Capital 500,000 - - Disaster Reserve - - - Revenues $1,039,266 $465,078 $513,362 NPDES 528,898 465,078 513,362 Capital 506,717 - - Disaster Reserve 3,651 - - Beginning Fund Balance $1,244,777 $569,190 $577,520 Excess Revenues Over (Expenditures) (220,901) 230,578 243,862 Ending Fund Balance $1,023,876 $799,768 $821,382 Greater East Wenatchee Storm Water Utility 2019 Preliminary Budget Douglas County Stormwater Project Management Fund 2019 SWU Preliminary Budget 14 Greater East Wenatchee Storm Water Utility 10/29/2018 19:37 2019 2018 2018 Budget Projected Budget Expenditures 760,168 234,500 269,500 Change from 2018 Budget: 490,668 Stormwater Program--updates/Admin (01)27,731 28,000 28,000 Public Education and Outreach (02)10,056 1,500 10,000 Public Involvement and Participation (03)3,037 500 3,000 Illicit discharge Detection and Elimination (IDDE)(04)12,023 500 5,000 Construction Site Stormwater Runoff Control (05)12,650 10,000 10,000 Post Construction Stormwater Management (06)22,396 8,000 20,000 Pollution Prevention and Good Housekeeping (07)200,000 180,000 180,000 Decant Facility Pre-Construction (Transfer to Capital)450,000 SWPMF-Douglas County 2019 Preliminary Budget NPDES Record keeping and reporting; program updates; participation and coordination with Ecology and other stormwater permit holders. Preparation, printing, and distribution of education materials to educate the public on the importance of the stormwater program and how they can be a contributing partner in the program. Preparing for and participating in meetings and public hearings as outlined in the Municipal Permit; posting the annual report and Stormwater Management Program on the County web site. Train staff about illicit discharges; record, investigate and respond to, and report illicit discharges; maintain a map of the stormwater system and keep track of who is connecting to it. Implement procedures to monitor compliance with the required ordinace about erosion and sediment controls and other construction phase stormwater pollution controls at new and redevelopment projects; provide training on how to comply with the ordinance; maintain records and report as required. Implement and enforce a program to address post construction runoff from new and redevelopment through an ordinance, site plan review, and inspection; train county staff to implement the ordinance; keep records. Implement an operation and maintenance program that includes training and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations; inspect treatment and flow control facilities at least every two years. 2019 SWU Preliminary Budget 15 2019 2018 2018 Budget Projected Budget Monitoring (08)17,275 1,000 8,500 UIC Registration/Assessments Permit Fee 5,000 5,000 5,000 Revenues 528,898 465,078 513,362 Change from 2018 Budget: $15,536 G1400228 DC DOE Grant, Capacity/Plan ($50,000)50,000 WQSWCAP-1719-DCoTLS-00135 50,000 NPDES (county) 474,547 463,362 463,362 SWPMF Distribution 3,151 Interest 1,200 1,716 Beginning Balance 799,768 569,190 577,520 Ending Balance 568,498 799,768 821,382 Collaborate with other permittees to select, propose, develop, and conduct Ecology approved studies to access, on a regional or sub‐regional basis, effectiveness of permit required stormwater management program activities. Fee paid to Ecology for the privilege to participate in their program. 2019 SWU Preliminary Budget 16 2019 2018 2018 Budget Projected Budget Expenditures 500,000 - - Change from 2018 Budget: $0 Preconstruction 450,000 Change from 2018 Budget: $450,000 Decant Feasibility 100,000 Decant Design ($350,000)350,000 Construction - Change from 2018 Budget: $0 Small Stormwater Projects 50,000 150,000 Change from 2018 Budget: ($100,000) North Baker Flats (Nelpar Ponding)15,000 Grant Road/Urban Industrial Way - Rehab 15,000 Spot Flood Mitigation 20,000 Revenue 506,717 - - Change from 2018 Budget: $506,717 SWPMF Distribution 56,717 Other (PPGH Transfer- Decant Feasibility) 450,000 Interest 0 Beginning Balance - - - Ending Balance 6,717 - - 2019 2018 2018 Budget Projected Budget Revenue 3,651 Change from 2018 Budget: $3,651 00 SWPMF Distribution 3,151 Interest 500 Expenditures Emergency Repairs/Response Beginning Balance 445,009 - - Ending Balance 448,660 445,009 - Capital Disaster 2019 SWU Preliminary Budget 17