HomeMy WebLinkAbout2020-08-04 - Chelan Douglas Regional Port Authority - General Agreements / General Service AgreementsProfessional Services Agreement ("Agreement")
between the City of East Wenatchee and the Chelan Douglas Regional Port
Authority for services in implementing the Coronavirus Relief Fund
("CRF") Small Business Stabilization Grant Program
i. Governing Law. The laws of the state of Washington govern how to interpret,
construe, and enforce the Agreement.
2. Parties. The parties to this Agreement are the City of East Wenatchee ("City") and
the Chelan Douglas Regional Port Authority ("Contractor"), a not -for -profit
corporation organized under the laws of the State of Washington, consisting of the
Port of Chelan County and the Port of Douglas County. The City and Contractor
(together "Parties") are located at the below addresses and the representatives listed
are valid for any notice required under this Agreement:
Qfty
Lori Barnett
Community Development Director
East Wenatchee City Hall
271 9th St. NE
East Wenatchee, WA 98802
Phone: 509.884.5396
Fax: 509.884.6233
Email: lbarnett@eastwenatcheewa.gov
Contractor
Jim Kuntz
Executive Director
Chelan Douglas Regional Port Authority
One Campbell Parkway, Suite A
East Wenatchee, WA 98802-9290
Phone: 509.884.4700
Fax: 509.662.5151
Email: Jim@cdrpa.org
3. Term. The term of this Agreement begins on July 30, 202o and continues until
Contractor completes the services described in Exhibit A ("Services"), but no later
than October 31, 2020. The parties may extend the term of this Agreement by
mutual, written agreement. Final reimbursement requests must be
submitted to the City by October 16, 2020.
4. Termination.
4.1. 3o-day Notice. The City may terminate this Agreement, with or without
cause, upon providing Contractor with a 3o-day, written notice.
4.2. Immediate. The City may terminate this Agreement immediately if
Contractor fails to maintain the required insurance policies, breaches
confidentiality, or materially violates Section 11 of this Agreement. If the City
immediately terminates this Agreement, Contractor will be ineligible for further
agreements with the City.
4.3• Non -appropriation of funds. The current fiscal period is January 1,
2020 to December 31, 2020. If the East Wenatchee City Council does not
appropriate sufficient funds for any future fiscal period: the City will not be
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Chelan Douglas Regional Port Authority
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obligated to pay for services or amounts incurred after the end of the current
fiscal period; this Agreement will terminate after Contractor completes all
remaining Exhibit A services for which funds are allocated, and the City will not
incur any penalty or expense if this provision applies.
5. Contractor's Services. The Contractor shall comply with the Department of
Commerce's Coronavirus Relief Funds for Local Governments Program Guidelines:
CARES Act Funds for Local Governments in Washington State, dated May 18, 2020,
which is attached hereto as Exhibit B and incorporated by this reference.
Contractor must perform Services specifically described in Exhibit A, under the
direction of the Mayor or her designee, in a manner consistent with the accepted
professional practices for other similar services within the North Central Washington
region, to the City's satisfaction, and within the time period prescribed in this
Agreement. Acceptance of the Services are subject, at all times, to the City's
inspection and approval. Contractor must cooperate with and freely participate in
any monitoring or evaluation activities conducted by the City that are pertinent to
the intent of this Agreement. If the City fails to inspect or approve, however,
Contractor must continue to perform services, notwithstanding the City's knowledge
of defective or non -complying performance, its substantiality, or the ease of its
discovery.
6. Warranties. Contractor warrants that it has the requisite training, skills, and
experience necessary to complete the Services:
7. Compensation.
7.i.Amount. The City agrees pay Contractor an amount not to exceed the sum of
$16o,000 from the City's share of its local Coronavirus Relief Fund ("CRF")
allotment, to be used for costs in performing the Services set forth in Section 5
7.2. Acknowledgment of federal funds. Funds under this Agreement are
made available and are subject to Section 6ol(a) of the Social Security Act, as
amended by section 5001 of the Coronavirus Aid, Relief, and Economic Security
Act (CARES Act), and Title V and VI of the CARES Act. This project was
supported by a grant awarded by the US Department of the Treasury. Points of
view in this document are those of the author and do not necessarily represent
the official position of the policies of the US Department of Treasury. Grant
funds are administered by the Local Government Coronavirus Relief Fund thru
the Washington State Department of Commerce.
7.3. Limitation on use of funds. On March 27, 2020, the Coronavirus Aid,
Relief, and Economic Security Act ("CARES Act") was signed into law providing
for financial relief for American workers, families, and small businesses. On May
20, 2020, Washington State announced the allocation of $411,300 for the City of
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Chelan Douglas Regional Port Authority
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East Wenatchee from the Coronavirus Relief Fund ("CRF") available under the
CARES Act. The City agrees to provide the sum of $160,00o to the Contractor
from the City's share of its local CRF allotment, to be used for costs incurred as a
result of the Coronavirus public health emergency. The CARES Act provides that
payments from the Fund may only be used to cover costs that-
7.3.1. are necessary expenditures incurred due to the public health emergency
with respect to the Coronavirus Disease 2019 (COVID-19);
7.3.2. were not accounted for in the budget most recently approved as of March
27, 2020 (the date of enactment of the CARES Act) for the State or
government; and
7.3.3• Were incurred during the period that begins on March 1, 202o and ends on
December 30, 2020.
7.4. Method. Contractor will submit a monthly invoice to the City in a form
specified by the City. The monthly invoice must detail the services performed
during the month, detail the number of hours spent performing such services,
and detail any reimbursable costs and expenses incurred with performing such
services. Contractor must also submit a final invoice upon completing all
services. The City will pay only after Contractor has performed the services and
within 3o days after the appropriate City representative has approved the
invoice.
7.5. Disputed services. If the City believes in good faith that Contractor has
not satisfactorily performed a service, the City may request that Contractor
correct the service before the City pays for such service. In such event, the City
must reasonably explain to Contractor its concerns over the service and the
remedy that the City expects from Contractor. The City may withhold from any
payment otherwise due an amount that the City believes is under dispute. If
Contractor does not provide a sufficient remedy, the City may retain the amount
equal to the cost to the City for otherwise correcting or remedying the service not
satisfactorily completed.
7.6. Taxes. Contractor is solely responsible to pay any tax imposed by any
lawful jurisdiction on any compensation received under this Agreement.
7.7.Advance Payment Prohibited. The City does not accept requests for early
payment, down payment, or partial payment.
8. Indemnification.
8.1. Contractor Indemnification. Contractor agrees to release, indemnify,
defend, and hold the City, its elected officials, officers, employees, agents,
representatives, insurers, attorneys, and volunteers harmless from any and all
claims, demands, actions, suits, causes of action, arbitrations, mediations,
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Chelan Douglas Regional Port Authority
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proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses,
fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses
to or by any and all persons or entities, including, without limitation, their
respective agents, subcontractors, employees, licensees, or representatives;
arising from, resulting from, or in connection with this Agreement or the acts,
errors or omissions of Contractor in performance of this Agreement, except for
that portion of the claims caused by the City's sole negligence. Should a court of
competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent
negligence of Contractor and the City, Contractor's liability, including the duty
and cost to defend, hereunder is only to the extent of Contractor's negligence.
Contractor must ensure that each sub -contractor agrees to defend and indemnify
the City, its elected officials, officers, employees, agents, representatives,
insurers, attorneys, and volunteers to the extent and on the same terms and
conditions as Contractor pursuant to this paragraph. The City's inspection or
acceptance of any of Contractor's work when completed is grounds to avoid any
of these covenants of indemnification.
8.2. Industrial Insurance Act Waiver. Contractor specifically and
expressly waives any immunity that may be granted to it under the Washington
State industrial insurance act, Title 51 RCW, solely for the purposes of this
indemnification. Contractor's indemnification is not be limited in any way by any
limitation on the amount of damages, compensation or benefits payable to or by
any third party under workers' compensation acts, disability benefit acts or any
other benefits acts or programs. The Parties acknowledge that they have
mutually negotiated this waiver.
8.3. Intellectual Property. Contractor releases and will defend, indemnify
and hold harmless the City from and against all claims, cost, liabilities, damages,
expenses (including but not limited to reasonable attorney fees) and royalties
based upon any actual or alleged infringement or misappropriate of any patent,
copyright, trade secret, trademark, or other intellectual property right by any
work. Further, if any work infringes or misappropriates any patent, copyright,
trade secret, trademark or other intellectual property right, Contractor must
either (a) procure for the City the right to use such work; or (b) modify work so
that it no longer infringes or misappropriates any such right.
8.3.1. Copyrights and use of Materials. Contractor hereby assigns to
the City all right, title, and interest, including, but not limited to, copyright
and all copyright rights, in all Materials created by Contractor in its
performance under this Agreement and/or delivered to the City hereunder
and must execute any documents necessary to effectuate such assignment. If
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Chelan Douglas Regional Port Authority
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Contractor uses any individual who is not a full-time employee of Contractor
or entity to perform any work required of it pursuant to this Agreement,
Contractor must require said individual or entity to sign an agreement
containing identical wording as the foregoing with the exception that word
"Contractor" is to be replaced with the individual's or entity's name.
Materials constitute all written and other tangible expressions, including, but
not limited to, drawings, documents, reports, surveys, renderings, exhibits,
models, prints, photographs, etc. All Materials furnished by the Contractor
hereunder are the property of the City. If either party terminates this
Agreement for any reason, the City has the right to receive, and Contractor
must promptly provide to the City, all drawings, documents, reports, surveys,
renderings, exhibits, models, prints, photographs, and other materials
prepared by the City for the Services. In the event of termination, and
notwithstanding any dispute regarding the amount to be paid under this
Agreement, the City retains the right to receive and use any such documents
or materials.
8.4. City Indemnification. The City agrees to release, indemnify, defend and
hold Contractor, its officers, directors, shareholders, partners, employees,
agents, representatives, and sub -contractors harmless from any and all claims,
demands, actions, suits, causes of action, arbitrations, mediations, proceedings,
judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties
expenses, attorney's fees, costs, and/or litigation expenses to or by any and all
persons or entities, including without limitation, their respective agents,
licensees, or representatives, arising from, resulting from or connected with this
Agreement to the extent solely caused by the negligent acts, errors, or omissions
of the City.
8.5. Survival. Each provision of Section 8 survives the expiration or
termination of this Agreement with respect to any event occurring prior to such
expiration or termination.
9. Insurance. Contractor must carry insurance for liability which may arise from or in
connection with the performance of the Services or work by Contractor, its agents,
representatives, employees or subcontractors for the duration of the Agreement and
thereafter with respect to any event occurring prior to such expiration or termination
as follows:
9.1. Minimum Limits. Contractor agrees to carry as a minimum, the
following insurance, in such forms and with such carriers who have a rating that
is satisfactory to the City:
9.1.1. Commercial general liability insurance covering liability arising from
premises, operations, independent contractors, products -completed
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Chelan Douglas Regional Port Authority
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operations, stop gap liability, personal injury, bodily injury, death, property
damage, products liability, advertising injury, and liability assumed under
an insured contract with limits no less than $1,000,000 for each occurrence
and $1,000,000 general aggregate.
9.1.2. Workers' compensation and employer's liability insurance in amounts
sufficient pursuant to the laws of the State of Washington.
9.i.3. Automobile liability insurance covering all owned, non -owned, hired and
leased vehicles with a minimum -combined -single limits in the minimum
amounts required to drive under Washington State law per accident for
bodily injury, including personal injury or death, and property damage.
9.1.4. Professional liability insurance with limits no less than $1,000,000 per
claim and $1,000,00o policy aggregate for damages sustained by reason of
or in the course of operation under this Agreement, whether occurring by
reason of acts, errors or omissions of Contractor.
9.2. No Limit of Liability. Contractor's maintenance of insurance as
required by the agreement does not limit the liability of Contractor to the
coverage provided by such insurance, or otherwise limit the City's recourse to
any remedy available at law or in equity. Contractor's insurance coverage is the
primary insurance as respect the City. Any insurance, self-insurance, or
insurance pool coverage maintained by the City is in excess of Contractor's
insurance and does not contribute with it.
9.3• Additional Insured, Verification. The City must be named as
additional insured on all commercial general liability insurance policies.
Concurrent with the execution of this Agreement, Contractor must provide
certificates of insurance for all commercial general liability policies attached
hereto as Exhibit C and incorporated by this reference. At the City's request,
Contractor must furnish the City with copies of all insurance policies and with
evidence of payment of premiums or fees of such policies. If Contractor's
insurance policies are "claims made," Contractor is required to maintain tail
coverage for a minimum period of three years from the date this Agreement is
actually terminated or upon project completion and acceptance by the City.
9.4• Survival. Each provision of Section 9 survives the expiration or
termination of this Agreement with respect to any event occurring prior to such
expiration or termination.
io. Independent Contractor. Contractor is an independent contractor. No
employee relationship with the City and Contractor, its agents, employees,
subcontractors is implied or created through this Agreement or performance of the
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Services. Contractor is responsible for the performance of any work performed by its
subcontractors and agents as if it had performed the work itself.
10.1. Control. Contractor has the ability to control and direct the performance
and details of its work and is solely responsible for the results obtained through
performance of the services. And the City is interested only in the results
obtained under this Agreement.
10.2. Benefits. The City is neither liable, nor obligated to pay Contractor,
Contractor's employees, or Contractor's agents sick leave, vacation pay, or
holiday pay. The City is neither liable, nor obligated to pay Contractor,
Contractor's employees, or Contractor's agents any social security or other tax or
any other benefit of employment which may arise as an incident of employment.
10.3. Safety. Contractor must take all necessary precautions and is responsible
for the safety of its employees, agents, and subcontractors in the performance of
the contract work and must utilize all protection necessary for that purpose. All
work is done at Contractor's own risk, and Contractor is responsible for any loss
of or damage to materials, tools, or other articles used or held for use in
connection with the work.
10.4. Taxes. Contractor must pay all income and other taxes due except as
specifically set forth in this Agreement.
10.5. Insurance. Industrial or any other insurance that is purchased for the
benefit of the City, regardless of whether such may provide a secondary or
incidental benefit to Contractor, does not convert this Agreement into an
employment contract.
1o.6. Notice. If Contractor is a sole proprietorship or if this Agreement is with
an individual, Contractor agrees to notify the City and complete any required
form if Contractor is retired under a State of Washington retirement system and
agrees to indemnify any losses the City may sustain through Contractor's failure
to do so.
11. Property and Confidential Information. Without the prior, written consent of
the City, Contractor may not disclose to third parties information that is not
otherwise subject to public disclosure unless: (1) The information is lawfully known
to Contractor prior to the effective date of this Agreement; (2) The information is in
the public domain prior to the time of disclosure by Contractor other than through a
breach of this Agreement or through other acts or omissions of Contractor; or (3)
The information is received by Contractor from a third party who does not have an
obligation to keep the same confidential.
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12.Work Product. All work product, including records, files, documents, plans,
computer disks, magnetic media or material which may be produced or modified by
Contractor while performing services pursuant to this Agreement belongs to the City.
At the termination of this Agreement, Contractor must deliver copies of files
containing the written record of Contractor's work. Until at least 12 months
following final payment, Contractor must provide the City prompt access to (and the
City has the right to examine, audit and copy) all of Contractor's books, documents,
papers and records related to the work.
13. Conflict of Interest. The Parties recognize that Contractor may perform
professional services during the Term for other entities. Contractor agrees, however,
that it may not perform other professional services during the Term that conflict
with or interfere with Contractor's ability to perform Services. Contractor agrees to
resolve any conflict of interest that may arise in the City's favor. Contractor confirms
that it does not have and will not enter into a business interest or a family
relationship with any elected official or employee of the City or has already disclosed
such business interest or family relationship to City. Should such a business interest
or family relationship become evident after the Agreement is formed, contractor
must disclose that business interest or family relationship to City in a timely manner.
14.Books and Records. Contractor agrees to maintain books, records, and
documents which sufficiently and properly reflect all direct and indirect costs related
to the performance of the Services and maintain such accounting procedures and
practices as may be deemed necessary by the City to assure proper accounting of all
funds paid pursuant to this Agreement. Contractor records shall include but not be
limited to accounting records (hard copy, as well as computer readable data if it can be
made available); contracts; payroll records; subconsultant agreements; vendor
agreements; purchase orders; leases; original estimates; estimating work sheets;
correspondence; receipts; memoranda; and any other supporting evidence deemed
necessary to substantiate charges under this agreement. These records are subject, at
all reasonable times, to inspection, review or audit by the City, its authorized
representative, the State Auditor, or other governmental officials authorized by law
to monitor this Agreement.
i5. Public Records Act.
15.1. Contractor understands and agrees that the records it obtains or produces
under this Agreement are public records under chapter the Public Records Act
(42.56 RCW).
15.2. Contractor agrees to keep and maintain the records it obtains or produces
under this Agreement for 6 years after the termination of this Agreement.
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15.3. Contractor must cooperate in a timely manner with the City in responding
to a public records request for records obtained or produced under this
Agreement or the services provided under this Agreement. Such cooperation
includes searching all records regarding the Services described in Section 5 and
Exhibit A of this Agreement and producing all records that are potentially
responsive to a public records request to the City.
15.4. Contractor may not charge the City for the time spent gathering and
producing records pursuant to a public records request.
15.5. Contractor agrees to pay the City for any damages, attorney's fees, or costs
that the City incurs if Contractor fails to produce a timely, responsive record to a
public records request.
15.6. Survival. Each provision of Section 15 survives the expiration or
termination of this Agreement.
16. Equal Opportunity Employer. In all services, programs, activities, hiring, and
employment made possible by or resulting from this Agreement or any subcontract,
there must be no discrimination by Contractor or its subcontractors of any level, or
any of those entities' employees, agents, subcontractors, or representatives against
any person because of sex, sexual orientation, age (except minimum age and
retirement provisions), race, color, religion, creed, color, national origin, marital
status, honorably discharged veteran or military status, or the presence of any
disability, including sensory, mental or physical handicaps, unless based upon a
bona fide occupational qualification in relationship to hiring and employment. This
requirement applies, but not be limited to the following: employment, advertising,
layoff or termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship. Contractor must comply with and must not
violate any of the terms of Chapter 49.6o RCW, Title VI of the Civil Rights Act of
1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of
1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law
or regulation regarding non-discrimination.
17. Social Equity Requirements. During the performance of this Agreement,
Contractor, for itself, its assigns and successors in interest agree as follows:
17.1. Compliance with Regulations. Contractor must comply with the
Regulations relative to nondiscrimination in federally assisted programs of the
United States Department of Transportation ("USDOT"), Title 49, Code of
Federal Regulations, Part 21, as they may be amended from time to time.
17.2. Nondiscrimination. With regard to the work performed by Contractor,
Contractor must not discriminate on the grounds of race, color, age, sex, marital
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status, sexual orientation, gender identity, creed, religion, ancestry, national
origin, honorable discharge veteran or military status, or the presence of or any
sensory, mental, or physical handicap, unless based upon a bone fide
occupational qualification, in the selection and retention of subcontractors,
including procurement of materials and leases of equipment. Contractor must
not participate either directly or indirectly in the discrimination prohibited by
Section 21.5 of Title 49 of the Federal Regulations.
i7.3. Courtesy. Contractor will ensure that its respective employees, agents,
and subcontractors conduct themselves in a courteous and expeditious manner.
The use of abusive, indecent, offensive, coarse, or insulting language, or any
form of harassment is prohibited and will not be tolerated. Contractor's
employees, agents, and subcontractors will be competent and hold appropriate
licenses and endorsements. The City may require the removal of any employee
or subcontractor of Contractor for misconduct or incompetent or negligent
performance. Such persons will not be allowed to perform services under this
Contract without the written consent of the City.
17.4. Information and Reports. Contractor must provide all information
reports required by the Regulations or directives issued pursuant thereto, and
must permit access to his books, records, counts, or other sources of information
and its facilities as may be determined by the contracting agency or the
appropriate Federal agency to be pertinent to ascertain compliance with such
Regulations, orders and instructions. Where any information required of
Contractor is in the exclusive possession of another who fails or refuses to
furnish this information, Contractor must so certify to WSDOT or the USDOT as
appropriate, and must set forth what efforts were made to obtain the
information.
J- 7.5. Sanctions for noncompliance. In the event of the Contractor's
noncompliance with the nondiscrimination provisions of this contract, the
contracting agencies will impose such contract sanctions as it or the USDOT may
determine to be appropriate, including, but not limited to:
17.5.1. Withholding of payments to Contractor under the Agreement until
Contractor complies, and/or;
17.5.2. Cancellation, termination, or suspension of contract, in whole or in part.
18.Venue. The venue for any legal dispute regarding this Agreement is Douglas
County Superior Court.
i9.Dispute Resolution. The parties mutually intend to establish procedures to
facilitate the informal and inexpensive resolution of all disputes arising under this
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Agreement, by mutual cooperation and without resort to litigation. Accordingly, all
disputes involving this transaction, or between the parties hereto with respect to the
subject matter hereof, must be resolved in a final and binding manner in accordance
with the following procedures. Whether or not mediation/arbitration is under way,
any party may have full access to the courts to compel compliance with the
provisions of this Article and to enforce or confirm an arbitration award.
19.1. Negotiation. The parties agree to first attempt to negotiate a mutually
satisfactory resolution to the dispute as follows:
19.1.1. The complaining party must notify (in the manner required in this
Agreement) the other parties of the alleged dispute, controversy, claim or
breach of contract (hereinafter "Dispute') by explaining in writing the nature
of the Dispute, and referring to the relevant paragraphs of this Agreement
upon which it bases its position regarding the Dispute. The complaining
party must also set forth in such notice a proposed solution to the Dispute;
19.1.2. The parties receiving such notice must respond by notice individually to
the complaining party within twenty days of the effective date of the
complaining party's notice, with an explanation of its defensive position, if
any, including references to the relevant paragraphs of the Agreement and a
response to the proposed solution; and
19.1.3. Within twenty days following notice of this defensive response, the parties
must meet and discuss options for resolving the Dispute; the complaining
party must initiate the scheduling of this resolution meeting. In the event a
party fails to cooperate in scheduling the resolution meeting, then the
complaining party may elect to skip the negotiation and mediation
procedures and immediately proceed with arbitration.
19.1.4. Mediation. If the parties are unable to satisfactorily resolve the Dispute
through such negotiation, mediation must be held within thirty days of an
unsuccessful resolution meeting. The mediation will be governed by and
under the then -applicable rules of JAMS/Endispute ("JAMS") in Chelan
County. The complaining party must contact JAMS to schedule the
mediation. The parties may agree on a mediator from the JAMS panel. If
they are unable to agree, the parties will request JAMS to designate a
mediator for the Parties.
20. General Provisions.
20.1. Interpretation and Modification. This Agreement, together with any
attached Exhibits, contains all of the agreements of the Parties with respect to
any matter covered or mentioned in this Agreement. No prior statements or
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agreements, whether oral or written, are effective for any purpose. Should any
language in any Exhibits to this Agreement conflict with any language in this
Agreement, the terms of this Agreement prevail. The respective captions
contained in this Agreement are inserted for convenience of reference only and
do not modify or otherwise affect any of the provisions of this Agreement. If a
provision of this Agreement is declared invalid, inoperative, null and void, or
illegal, all other provisions of this Agreement remain in full force and effect. Any
act done by either Party prior to the effective date of the Agreement that is
known by the other party and is consistent with the authority of the Agreement
and compliant with the terms of the Agreement, is hereby ratified as having been
performed under the Agreement. Neither party may amend, waive, or modify a
provision of this Agreement, except by written agreement signed by duly
authorized representatives of the Parties.
20.2. Assignment and Beneficiaries. Neither Contractor nor the City has
the right to transfer or assign, in whole or in part, any or all of its obligations and
rights hereunder without the prior written consent of the other Party. If the non -
assigning party gives its consent to any assignment, the terms of this Agreement
continue in full force and effect and no further assignment may be made without
additional written consent. Subject to the foregoing, the rights and obligations of
the Parties inure to the benefit of and be binding upon their respective
successors in interest, heirs and assigns. This Agreement is made and entered
into for the sole protection and benefit of the Parties hereto. No other person or
entity has any right of action or interest in this Agreement based on any
provision set forth herein.
20.3. Compliance with Laws. Contractor must comply with and perform the
Services in accordance with all applicable federal, state, local, and city laws
including, without limitation, all City codes, ordinances, resolutions, regulations,
rules, standards and policies, as now existing or hereafter amended, adopted, or
made effective.
20.4. Enforcement. Time is of the essence of this Agreement and each and all
of its provisions in which performance is a factor. Adherence to completion dates
set forth in Exhibit A is essential to Contractor's performance of this Agreement.
Any notices required to be given by the Parties must be delivered at the
addresses set forth at the beginning of this Agreement. Any notices must be
deposited in the United States mail, postage prepaid, to the address set forth
above and must be emailed to the address set forth above. Any notice so posted
in the United States mail is deemed received three days after the date of mailing.
Any remedies provided for under the terms of this Agreement are not intended
to be exclusive but are cumulative with all other remedies available to the City at
law, in equity or by statute. The failure of the City to insist upon strict
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performance of any of the covenants and agreements contained in this
Agreement, or to exercise any option conferred by this Agreement in one or more
instances is not a waiver or relinquishment of those covenants, agreements or
options, and the same remain in full force and effect. Failure or delay of the City
to declare any breach or default immediately upon occurrence does not waive
such breach or default. Failure of the City to declare one breach or default does
not act as a waiver of the City's right to declare another breach or default.
20.5. No Gifts and Gratuities. Contractor may not offer, nor may a City
employee or official accept gifts, gratuities, loans, trips, favors, special discounts,
work, or anything of economic value in conjunction with the City business
practices. Contractor and City employees and City officials must strictly adhere
to the statutes and ordinances for ethics in contracting and purchasing,
including the City Ethics Code, RCW 42.23 (Code of Ethics for Municipal
Officers) and RCW 42.52 (Ethics in Public Service). This is applicable to any
business practice, whether a contract condition, bid practice, or at any activity
related to the City business.
20.6. Personal Liability. The parties agree that no official, officer, employee,
or agent of the City is in any way liable or responsible for any covenant or
Contract herein contained whether express or implied, nor for any statement of
representation made herein or in any connection with this Contract.
20.7. Attorney's Fees. If either Party brings any claim or lawsuit arising from
this Agreement, each Party must pay all its legal costs and attorney's fees and
expenses incurred in defending or bringing such claim or lawsuit, including all
appeals, in addition to any other recovery or award provided by law; provided,
however, nothing in this paragraph limits the Parties' rights to indemnification
under Section 8 of this Agreement.
20.8. Execution. Each individual executing this Agreement on behalf of the
City and Contractor represents and warrants that such individual is duly
authorized to execute and deliver this Agreement. This Agreement may be
executed in any number of counterparts, each of which will be deemed an
original and with the same effect as if all Parties hereto had signed the same
document. All such counterparts will be construed together and constitute one
instrument, but in making proof hereof it is only be necessary to produce one
such counterpart. The signature and acknowledgment pages from such
counterparts may be assembled together to form a single instrument comprised
of all pages of this Agreement and a complete set of all signature and
acknowledgment pages. The date upon which the last of all of the Parties have
executed a counterpart of this Agreement is the "date of mutual execution"
hereof.
Professional Services Agreement — CARES Act Small Business Stabilization Grant Program
Chelan Douglas Regional Port Authority
Page 13 of 17
20.9. Survivability. The obligation of Contractor under all provisions of this
Agreement, which may reasonably be interpreted or construed as surviving the
completion, termination, or cancellation of this Contract, survives the
completion, termination, or cancellation of this Contract.
City of East Wenatchee Chelan Douglas Regional Port
Authority
Signature: Signature:
6 4.', L A I ---L
X - — �Mt ///
yor Jerrilea Crawford I
Kuntz, CEO
Date: Date: I ^ I ' Z��►U
ATTEST:,
l � 140 t4, i-7 afu
City Clerk Maria Holman
Exhibits
A. Scope of Work
B. Interagency Agreement - City of East Wenatchee and Commerce - Coronavirus
Relief Fund for Local Governments Commerce
C. Insurance Document in accordance with Section 9.3 of this Agreement
Professional Services Agreement — CARES Act Small Business Stabilization Grant Program
Chelan Douglas Regional Port Authority
Page 14 of 17
Exhibit A
Scope of Work
COVID-19 SMALL BUSINESS STABILIZATION GRANT FUND
CRITERIA & PROCEDURES
1. Purpose.
To assist small, locally owned East Wenatchee -based for -profit businesses, the
City of East Wenatchee is committing up to $160,000 to the COVID-19 East
Wenatchee Small Business Stabilization Grant Fund, an emergency fund that
provides grants in amounts up to $5,000 to qualifying small businesses that have
been impacted by the Coronavirus Pandemic. Grant amounts to $10,000 may be
awarded if circumstances warrant the additional funding. The following are the
criteria for financial support:
2. Criteria.
2.1. The business must be located within the City Limits and have an East
Wenatchee business license.
2.2.The business must have a valid Unified Business Identifier (UBI) number.
2.3. The business has 10 or fewer full-time equivalent employees including the
business owner.
2.4. The business must have been in operation for at least one year from the date
of application.
2.5. Grants cannot be made to businesses owned, or partially owned, by
employees, officers, directors or public officials associated with the Chelan
Douglas Regional Port Authority (Contractor) or the City of East Wenatchee.
2.6. The business must have experienced a loss of income due to COVID-19.
2.7. This grant program is on a reimbursement basis for costs incurred due to
business interruption caused by the COVID-19 pandemic between March 1,
2020 and September 30, 2020.
2.8. Based on the information submitted on the Application, grants may not exceed
$5,000. Grant amounts up to $10,000 may be awarded if circumstances warrant
the additional funding.
2.9. Grants may be used to leverage funding from a public or private financing
program, so long as the total of the funding does not exceed the amount on
the Qualifying Reimbursable Expense Worksheet.
3. Eligible use of grant funds.
3.1. Payment of rent for the business premises or qualifying monthly loan
payments.
3.2. Normal operating costs that are included in "cost of goods sold" on
businesses' income statement (raw materials for manufacturers, component
pieces for assemblers, items for resale for retailers, food for restaurants,
Professional Services Agreement — CARES Act Small Business Stabilization Grant Program
Chelan Douglas Regional Port Authority
Page 15 of 17
inventory and supplies etc.)
3.3. Normal operating expenses that are included in "operating expenses" on
businesses' income statement (utilities, insurance, professional services,
transportation etc.)
3.4. Special purchases of personal protective equipment or other safety measures
necessary to comply with the public health precautions to address COVID-19.
4. Ineligible use of grant funds.
4.1.Any expense that would not be considered an eligible business expense by
IRS rules
4.2. Political contributions
4.3. Payroll or bonuses to owners or employees
4.4. Charitable contributions
4.5. Gifts or parties
4.6. Pay down or pay off debt by more than required in underlying debt instrument.
5. Process.
5.1. Business owner contacts the Contractor to obtain application and confirm
whether:
5.2. Funds are still available, and
5.3. The business has met the business license requirement, and
5.4.The business is a for -profit business and is a type of business that is eligible
for SBA financing.
5.5. Complete the Application and submit it electronically to the Contractor.
5.6. After reviewing the Application for completeness, the Contractor will determine
whether the business qualifies for the amount sought and verify additional data
as necessary.
5.7. Weekly, the Contractor should convene the Grant Committee who will make the
final determination regarding the grant award for each applicant.
5.8. If awarded, Contractor will prepare an agreement, contact the applicant,
execute any necessary documents and provide a check to applicant.
6. Administration of program
6.1. Upon the East Wenatchee City Council adoption of the Resolution establishing
the COVID-19 East Wenatchee Small Business Stabilization Grant Fund
Contractor and the City will immediately start public outreach efforts to alert the
community that funds are available.
6.2.The Contractor will provide a weekly report to the East Wenatchee Community
Development Director documenting the businesses receiving grant funding, the
amount of the funding, the business need, and remaining grant fund balance.
Professional Services Agreement — CARES Act Small Business Stabilization Grant Program
Chelan Douglas Regional Port Authority
Page 16 of 17
6.3. Minor technical changes regarding the administration of the grant program
may be permitted with written approval of the Mayor or Community
Development Director.
6A.Adjustments beyond those that are considered minor and technical, such as
grant criteria or change to maximum funding amount shall be approved by the
East Wenatchee City Council.
6.5. City and Contractor will jointly develop any application document to ensure that
the process is simple, streamlined, and easy for the applicant and Contractor.
City and Contractor will also develop an acknowledgement form to meet audit
requirements. Application may be approved on behalf of City by Community
Development Director, and t he Acknowledgement document maybe
approved on behalf of City by the Finance Director.
6.6. Final reimbursement requests must be submitted to the City by October
16, 2020.
Professional Services Agreement — CARES Act Small Business Stabilization Grant Program
Chelan Douglas Regional Port Authority
Page 17 of 17
Exhibit B
w Washington State
Department of
Commerce
Interagency Agreement with
through
For
City of East Wenatchee
the Coronavirus Relief Fund for Local Governments
Costs incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19) during the period of
March 1, 2020 thru October 31, 2020.
Start date: March 1, 2020
TABt,E OF CONTENTS
Special Terms and Conditions
1.
Authority..............................................................................................1
2.
Acknowledgement of Federal Funding.. ......................
............................... i
3.
Contract Management............................................................................................1
4.
Compensation........................................................................................................1
5.
Expenses ..................... ........................................................................1
6.
Indirect Costs........................................................................................1
7.
Billing Procedures and Payment...........................................................................1
8.
Audit....................................................................................................2
9.
Debarment............................................................................................3
10.
Laws.......................................................................................................................3
11.
Order of Precedence... .......................... ................................................................
4
General Terms and Conditions
1.
Definitions..............................................................................................................5
2.
All Writings Contained Herein................................................................................
5
3.
Amendments..........................................................................................................
5
4.
Assignment............................................................................................................5
5.
Confidentiality and Safeguarding of Information....................................................5
6.
Copyright.. ... ............. .............................................................. ........................
6
7.
Disputes................................................................................................................6
8.
Governing Law and Venue....................................................................................6
9.
Indemnification.......................................................................................................
7
10.
Licensing, Accreditation and Registration..............................................................7
11.
Recapture...............................................................................................................7
12.
Records Maintenance............................................................................................
7
13.
Savings...................................................................................................................7
14.
Severability.............................................................................................................7
15.
Subcontracting.......................................................................................................
7
16.
Survival...................................................................................................................8
17.
Termination for Cause............................................................................................8
18.
Termination for Convenience.................................................................................8
19.
Termination Procedures.........................................................................................8
20.
Treatment of Assets......................................................................:........................
9
21.
Waiver.......................................................................... ..............10
..........................
Attachment A, Scope of Work...................................................................................................11
Attachment B, Budget & Invoicing.............................................................................................13
Attachment C, A-19 Certification................................................................................................14
Attachment D, A-19 Activity Report ............................................................................................16
FACE SHEET
Contract Number: 20-654IC-164
Washington State Department of Commerce
Local Government Division
Community Capital Facilities Unit
Coronavirus Relief Fund for Local Governments
1. Contractor
2. Contractor Doing Business As (optional)
City of East Wenatchee
271 9th St NE
EAST WENATCHEE, Washington 98802-4438
3. Contractor Representative
4. COMMERCE Representative
Josh DeLay
Susan Butz P.O. Box 42525
Finance Director
Project Manager 1011 Plum Street SE
(509) 886-6101
(360) 764-9552 Olympia, WA 98504-2525
jdelay@eastwenatcheewa.gov eastwenatcheewa.gov
Fax 360-586-5880
susan.butz@commerce.wa.gov
5. Contract Amount
6. Funding Source
7. Start Date
8. End Date
$411,300.00
Federal: X State: Other: N/A:
March 1, 2020
October 31, 2020
9. Federal Funds (as applicable) Federal Agency: CFDA Number: Indirect Rate (if applicable):
$41 1,300,00 US Dept. of the Treasury 21.999 10.00%
10. Tax ID #
11. SWV #
12. UBI #
13. DUNS #
XXXXXXXXXXXXXX
SWV0003756-00
601140637
N/A
14. Contract Purpose
To provide funds for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19)
during the period of March 1, 2020 thru October 31, 2020. Final invoices must be received by November 15, 2020,
15. Signing Statement
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents hereby incorporated by reference: Attachment "A" — Scope of Work, Attachment "B" = Budget & Invoicing, Attachment
"C" — A-19 Certification, Attachment "D" — A-19 Activity Report
FOR CONTRACTOR
FOR COMMERCE
� 4, ,,,�L
G
Mark K.-Barkley, Assistant irector, Local Government Division
Je ea Crawford, Mayor
,c,Jwl'L I U
l► r 1
Date
Date
APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 05-01-2020.
APPROVAL ON FILE.
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERALFUNDS
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by the Interlocal
Cooperation Act, Chapter 39.34 RCW.
2. ACKNOWLEDGMENT OF FEDERAL FUNDS
Funds under the Contract are made available and are subject to Section 601(a) of the Social Security
Act, as amended by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (CARES
Act), and Title V and VI of the CARES Act.
The Contractor agrees that any publications (written, visual, or sound) but excluding press releases,
newsletters, and issue analyses, issued by the Contractor describing programs or projects funded in whole
or in part with federal funds under this Contract, shall contain the following statements:
"This project was supported by a grant awarded by US Department of the Treasury. Points of
view in this document are those of the author and do not necessarily represent the official position
or policies of the US Department of the Treasury. Grant funds are administered by the Local
Government Coronavirus Relief Fund thru the Washington State Department of Commerce."
3. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet of
this Contract.
4. COMPENSATION
COMMERCE shall pay an amount not to exceed the contract amount listed on the Face Sheet for the
performance of all things necessary for or incidental to the performance of work under this Contract as set
forth in the Scope of Work (Attachment A).
5. EXPENSES
Contractor shall receive reimbursement for allowable expenses as identified in the Scope of Work
(Attachment A) or as authorized in advance by COMMERCE as reimbursable.
Travel expenses may include airfare (economy or coach class only), other transportation expenses, and
lodging and subsistence necessary during periods of required travel. Contractor shall receive compensation
for travel expenses at current state travel reimbursement rates.
6. INDIRECT COSTS
Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federal
government. If no such rate exists a de minimis indirect cost rate of 10% of modified total direct costs
(MTDC) will be used.
7. BILLING PROCEDURES AND PAYMENT
COMMERCE shall reimburse the Contractor for eligible Project expenditures, up to the maximum payable
under this Contract. When requesting reimbursement for expenditures made, Contractor shall submit all
Invoice Vouchers and any required documentation electronically through COMMERCE's Contracts
Management System (CMS), which is available through the Secure Access Washington (SAW) portal. If
the Contractor has constraints preventing access to COMMERCE's online A-19 portal, a hard copy A-19
form may be provided by the COMMERCE Project Manager upon request.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
The voucher must be certified by an official of the Contractor with authority to bind the Contractor. The final
voucher shall be submitted to COMMERCE no later than November 15, 2020.
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly.
The invoices shall describe and document, to COMMERCE's satisfaction, reimbursable expenditures as
set forth under the Scope of Work (Attachment A) and Budget & Invoicing (Attachment B). The invoice shall
include the Contract Number as stated on the Face Sheet.
Each voucher must be accompanied by an A-19 Certification (Attachment C) and A-19 Activity Report
(Attachment D). The A-19 Certification must be certified by an authorized party of the Contractor to certify
and attest all expenditures submitted on the voucher are in compliance with the United States Treasury
Coronavirus Relief Fund ("Fund") Guidance for State, Territorial, Local, and Tribal Governments:
https:Hhome. treasury.gov/system/files/136/Coronavirus-Relief-Fund-Guidance-for-State-Territorial-Local-
and-Tribal-Governments. pdf
The A-19 Activity Report must be submitted which describes, in Excel spreadsheet and narrative form, a
detailed breakdown of the expenditures within each applicable budget sub -category identified in the
voucher, as well as a report of expenditures to date. COMMERCE will not release payment for any
reimbursement request received unless and until the A-19 Certification and A-19 Activity Report is received.
After approving the Invoice Voucher, A-19 Certification and Activity Report, COMMERCE shall promptly
remit a warrant to the Contractor.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors.
Should the Contractor be found to spent funds inconsistent with federal laws, rules, guidelines, or otherwise
inappropriately, it is the responsibility of the Contractor to reimburse Commerce for any amount spent on
disallowed costs.
8. AUDIT
Contractor shall maintain internal controls providing reasonable assurance it is managing federal awards
in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a
material effect on each of its federal programs, and prepare appropriate financial statements, including a
schedule of expenditures of federal awards.
If the Contractor is a subrecipient and expends $750,000 or more in federal awards from any and/or all
sources in any fiscal year, the Contractor shall procure and pay for a single audit or a program -specific
audit for that fiscal year. Upon completion of each audit. the Contractor shall:
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 2
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERALFUNDS
A. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 CFR 200.501,
reports required by the program -specific audit guide (if applicable), and a copy of any management
letters issued by the auditor.
B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
If the Contractor is a subrecipient and expends less than $750,000 in federal awards from any and/or all
sources in any fiscal year, the Contractor shall notify COMMERCE they did not meet the single audit
requirement.
The Contractor shall send all single audit documentation to auditreview(CDcommerce.wa.gov.
9. DEBARMENT
A. Contractor, defined as the primary participant and it principals, certifies by signing these General Terms
and Conditions that to the best of its knowledge and belief that they:
i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency.
ii. Have not within a three-year period preceding this Contract, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private agreement or transaction,
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, tax evasion, receiving
stolen property, making false claims, or obstruction of justice;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of federal Executive Order 12549: and
iv. Have not within a three-year period preceding the signing of this Contract had one or more
public transactions (Federal, State, or local) terminated for cause of default.
B. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor shall
attach an explanation to this Contract.
C. The Contractor agrees by signing this Contract that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by COMMERCE.
D. The Contractor further agrees by signing this Contract that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," as follows. without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
i. The lower tier Contractor certifies, by signing this Contract that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
ii. Where the lower tier Contractor is unable to certify to any of the statements in this Contract,
such contractor shall attach an explanation to this Contract.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
person, primary covered transaction, principal, and voluntarily excluded, as used in this section,
have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive
Order 12549, You may contact COMMERCE for assistance in obtaining a copy of these regulations.
10. LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations, and policies of local,
state, and federal governments, as now or hereafter amended, including, but not limited to:
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 3
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERALFUNDS
United States Laws, Requlations and Circulars (Federal
Contractor shall comply with Uniform Administrative Requirements, Cost Principles, and Audit Requirement
for Federal Award, 2 CFR 200, Subpart F — Audit Requirements.
Contractor shall comply with the applicable requirements of 2 CFR Part 200, including any future
amendments to 2 CFR Part 200, and any successor or replacement Office of Management and Budget
(OMB) Circular or regulation.
Contractor shall comply with Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of
1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The
Department of Justice Non -Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28
C.F.R. Part 35 and 39.
11. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B — Budget & Invoicing
• Attachment C — A-19 Certification
• Attachment D — A-19 Activity Report
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 4
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE" shall mean the Department of Commerce.
C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. "State" shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
"subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes.
i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE,
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law. The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 5
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. -Ownership" includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract. the Contractor hereby grants to COMMERCE a nonexclusive.. royalty -
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 6
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall maintain records that identify, in its accounts, all federal awards received and
expended and the federal programs under which they were received, by Catalog of Federal Domestic
Assistance (CFDA) title and number. award number and year, name of the federal agency, and name
of the pass -through entity.
The Contractor shall retain such records for a period of six (6) years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE. personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement, In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
16. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
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GENERAL TERMS AND CONDITIONS
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relate to this Contract'. (b) prohibit the Contractor from subcontracting with a particular person or entity;
or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. Contractor
shall incorporate 2 CFR Part 200, Subpart F audit requirements into all subcontracts. The Contractor
is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition
of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure
fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or
reduce the liability of the Contractor to COMMERCE for any breach in the performance of the
Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor, (1) was not in default; or (2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this
Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of
this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
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with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights. title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed, would have
been required to be furnished to COMMERCE,
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary. or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this
contract. shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or (ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE. be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors.
State of Washington Interagency Agreement Version 072019
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 10
Attachment A
Scope of Work
This funding is made available under section 601(a) of the Social Security Act, as added by section 5001
of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act") and Section V and VI of the
CARES Act, for costs incurred due to the public health emergency with respect to the Coronavirus Disease
2019 (COVID-19). Under the CARES Act, the Coronavirus Relief Fund may be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19); AND
2. Are not accounted for in the budget most recently approved as of March 27, 2020 (the date
of enactment of the CARES Act) for the State or government.
These funds may be used to reimburse for expenditures incurred during the period of March 1, 2020 thru
Oct. 31, 2020. Please note: In order to ensure all funds have been fully utilized prior to the US
Treasury's December 30, 2020 end date, the State of Washington must closeout contracts by October
31, 2020. All final requests for reimbursement must be received no later than November 15, 2020.
Expenditures must be used for necessary actions taken to respond to the public health emergency. These
may include expenditures incurred to allow the local government to respond directly to the emergency, such
as by addressing medical or public health needs, as well as expenditures incurred to respond to second -
order effects of the emergency, such as by providing economic support to those suffering from employment
or business interruptions due to COVID-19-related business closures.
Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not
otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not
a permissible use of Fund payments.
Payments may be used only to cover costs not accounted for in the budget most recently approved as of
March 27, 2020. A cost meets this requirement if either:
1. The cost cannot lawfully be funded using a line item, allotment, or allocation within that budget; OR
2. The cost is for a substantially different use from any expected use of funds in such a line item,
allotment, or allocation.
The "most recently approved" budget is the enacted budget for the relevant fiscal period for the particular
government. A cost is not considered to have been accounted for in a budget merely because it could be
met using a budgetary stabilization fund, rainy day fund. or similar reserve account.
Allowable expenditures include, but are not limited to:
Medical expenses such as.
a. COVID-19-related expenses of public hospitals, clinics, and similar facilities.
b. Expenses of establishing temporary public medical facilities and other measures to increase
COVID-19 treatment capacity, including related construction costs.
c. Costs of providing COVID-19 testing, including aerological testing.
d. Emergency medical response expenses, including emergency medical transportation, related
to COVID-19.
e. Expenses for establishing and operating public telemedicine capabilities for COVID-19-related
treatment.
2. Public health expenses such as:
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 11
Attachment A
a. Expenses for communication and enforcement by State, territorial, local, and Tribal
governments of public health orders related to COVID-19.
b. Expenses for acquisition and distribution of medical and protective supplies, including
sanitizing products and personal protective equipment, for medical personnel, police officers,
social workers, child protection services, and child welfare officers, direct service providers for
older adults and individuals with disabilities in community settings, and other public health or
safety workers in connection with the COVID-19 public health emergency.
c. Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response
to the COVID-19 public health emergency.
d. Expenses for technical assistance to local authorities or other entities on mitigation of COVID-
19-related threats to public health and safety.
e. Expenses for public safety measures undertaken in response to COVID-19.
f. Expenses for quarantining individuals.
3. Payroll expenses for public safety, public health. health care, human services, and similar
employees whose services are substantially dedicated to mitigating or responding to the COVID-
19 public health emergency
4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such
as:
a. Expenses for food delivery to residents, including, for example, senior citizens and other
vulnerable populations, to enable compliance with COVID-19 public health precautions.
b. Expenses to facilitate distance learning, including technological improvements, in connection
with school closings to enable compliance with COVID-19 precautions.
c. Expenses to improve telework capabilities for public employees to enable compliance with
COVID-19 public health precautions.
d. Expenses of providing paid sick and paid family and medical leave to public employees to
enable compliance with COVID-19 public health precautions.
e. COVID-19-related expenses of maintaining state prisons and county jails, including as relates
to sanitation and improvement of social distancing measures, to enable compliance with
COVID-19 public health precautions.
f. Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable
compliance with COVID-19 public health precautions.
5. Expenses associated with the provision of economic support in connection with the COVID-19
public health emergency, such as:
a. Expenditures related to the provision of grants to small businesses to reimburse the costs of
business interruption caused by required closures.
b. Expenditures related to a State, territorial, local, or Tribal government payroll support program.
c. Unemployment insurance costs related to the COVID-19 public health emergency if such costs
will not be reimbursed by the federal government pursuant to the CARES Act or otherwise.
6. Any other COVID-19-related expenses reasonably necessary to the function of government that
satisfy the Fund's eligibility criteria.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 12
Attachment B
Budget & Invoicing
The Contractor shall determine the appropriate budget and use of funds within the following 6 budget
categories and their sub -categories:
1. Medical
2. Public Health
3. Payroll
4. Actions to Comply with Public Health Measures
5. Economic Support
6. Other Covid-19 Expenses
The Contractor shall submit invoice reimbursement requests to the Commerce Representative using the
Commerce Contract Management System's (CMS) Online A-19 Portal. Each reimbursement request must
include:
1. A-19 Certification form — An authorized party of the local government will certify each invoice (Al9)
submitted for reimbursement and attest that all incurred expenditures meet the US Treasury
Department's guidance: https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-
Guidance-for-State-Territorial-Local-and-Tribal-Governments pdf
2. A-19 Activity Report
3. A detailed breakdown of the expenditures incurred within each applicable budget sub -category on
the A-19 Activity Report.
The A-19 Certification and Activity Report templates will be provided with the executed contract. The
documents are included in Attachment C and Attachment D for reference.
Receipts and proof of payment for costs incurred do not need to be submitted with A-19s. All contractors
are required to maintain accounting records in accordance with state and federal laws. Records must be
sufficient to demonstrate the funds have been used in accordance with section 601(d) of the Social Security
Act. Commerce reserves the right to audit any costs submitted for reimbursement. The Contractor shall
comply with Commerce A-19 audits and provide the appropriate records upon request.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 13
Attachment C
LOCAL GOVERNMENT CORONAVIRUS RELIEF FUNDS
CERTIFICATION
1. <FIRST, LAST NAME, am the <TITLE> vi <LOCAL GOVERNMENT>, and I certify that:
1. 1 have the authority and approval from the governing body on behalf of the Local
Government to request reimbursement from the Department of Commerce
(Commerce) per contract number <COMMERCE CONTRACT NUMBER> from the
allocation of the Coronavirus Relief Fund as created in section 5001 of H.R.748, the
Coronavirus Aid, Relief, and Economic Security Act ("CARES Act") for eligible
expenditures included on the corresponding A-19 invoice voucher for report period
<REPORT PERIOD FROM A-19>.
2. 1 understand that as additional federal guidance becomes available, a contract
amendment to the agreement between Commerce and the Local Government may
become necessary.
3. 1 understand Commerce will rely on this certification as a material representation in
processing this reimbursement.
4. 1 certify the use of funds submitted for reimbursement from the Coronavirus Relief
Funds under this contract were used only to cover those costs that:
a. Are necessary expenditures incurred due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19);
b. W"rp not accounted for in the budget most recently approved as of March 27, 2020;
and
c. Were incurred during the period that begins on March 1, 2020, and ends on October
31, 2020,
5. 1 understand the use of funds pursuant to this certification must adhere to official
federal guidance issued or to be issued on what constitutes a necessary expenditure.
We have reviewed the guidance established by U.S. Department of the Treasury' and
certify costs meet the required guidance. Any funds expended by the Local Government
or its subcontractor(s) in any manner that does not adhere to official federal guidance
shall be returned to the State of Washington.
1 - s:nr.!an.r a,ad.shl, al
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 14
Attachment C
LOC AI_ RELIEF F I--%D�, C ERTIFIC'ATIU\
Paapc : of '
6. 1 understand the Local Government receiving funds pursuant to this certification shall
retain documentation of all uses of the funds, including but not limited to invoices
and/or sales receipts in a manner consistent with §200.333 Retention requirements for
records of 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (Uniform Guidance). Such documentation shall
be produced to Commerce upon request and may be subject to audit by the State
Auditor.
7. 1 understand any funds provided pursuant to this certification cannot be used as a
revenue replacement for lower than expected tax or other revenue collections.
g. 1 understand funds received pursuant to this certification cannot be used for
expenditures for which the Local Government has received any other emergency COVID-
19 supplemental funding (whether state, federal or private in nature) for that same
expense.
I certify that I have read the above certification and my statements contained herein are true
and correct to the best of my knowledge,
Printed Name
Title
Signature
Date:
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 15
Attachment D
CRF A-19 Activity Report
INSTRUCTIONS
INSTRUCTIONS:
A completed CRF A-19 Certification and Activity Report must be submitted with each A-19 reimbursement request.
The A-19 Activity Report must be submitted as an Excel spreadsheet. not a PDF. You must also include a detailed
breakdown of the individual expenditures reported in Column F for each applicable sub -category included on the A-19
Activity Report.
There are 6 primary budget categories,
1. Medical Expenses
2. Public Health Expenses
3. Payroll expenses for public employees dedicated to COVID-19
4. Expenses to facilitate compliance with COVID-19-measures
5. Economic Supports
6. Other COVID-19 Expenses
Each primary budget category includes sub -categories and provides an option to add "other" sub -categories not
listed.
Follow the below instructions when completing the A-19 Activity Report:
1 REPORT PERIOD - Enter the report period into Cell D1 of the A-19 Activity Report.
a This should match the report period entered on the corresponding A-19
b Report period should Include MMIYY to MM/YYYY. i.e. 03/20, March 2020, 03/2020. etc.
2 COLUMN E - Enter the total amount of all previous reimbursement requests submitted to Commerce for each
applicable sub -category.
3 COLUMN F - Enter the total amount being requested in the current reimbursement request for each applicable
sub -category
4 COLUMN H: USE OF FUNDS -You must Include a general description of the use of the funds being requested
for each applicable sub -category. Keep descriptions as concise as possible, but include adequate context to
demonstrate how these funds helped address the COVID-19 emergency. If applicable. please consider:
a Providing a brief description of the specific activities performed.
b Identifying specific populations served.
c Identifying specific programs created or utilized
d Including any known or intended outcomes, results. or community impacts
5 OTHER SUB -CATEGORIES - Budget categories 1-5 include a placeholder to add an additional sub -category if
necessary.
a Enter a Title for other expenses added within the appropriate budget category.
b Enter titles into Cells 010, D19, D2T D36. and D41.
c There is only one "other" placeholder in each budget category section. Please combine multiple "other" sub-
categories added to the same budget category
6 OTHER BUDGET CATEGORIES -Budget category 6 is where you should include any eligible expenditures
that don't fall under budget categories 1-5.
a Enter a Title for these "other" expenses within budget category 6.
b Enter titles into Cells D44 - D4&
c There are only 5 entry fields available within Budget Category 6.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 16
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