HomeMy WebLinkAbout4/7/2020 - City Council - City Council Meeting Agenda Packet - Jerrilea Crawford, MayorIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
04/07/2020 Council Meeting Agenda Page 1 of 2
East Wenatchee City Council Meeting
Tuesday, April 7, 2020
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1. Consent Items:
a. 3/31/2020 City of East Wenatchee 2019 TIB Complete Streets Project, Consultant
Supplemental Agreement No. 1 Pg. 3
Vouchers:
b. Date: 4/7/2020, Checks: 53601; 53617 – 53686 and Voided Checks: 53562; 53564;
53578, in the amount of $275,430.57 Pg. 4
Minutes:
c. 03/17/2020 Council Meeting Minutes Pg. 28
Motion to approve agenda, vouchers, and minutes from previous meetings.
2. Citizen Requests/Comments.
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items not listed on
the agenda. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the
microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor
may suggest that your comments wait until that time. Citizen comments will be limited to three minutes.
3. Presentations.
4. Department Report.
a. February 2020 Finance Department Report – Josh DeLay, Finance Director Pg. 32
5. Mayor’s Report.
a. Update on City of East Wenatchee Police Chief recruitment
b. COVID-19 and City of East Wenatchee update
6. Action Items.
a. Ordinance 2020-04, an Ordinance of the City of East Wenatchee bringing the East
Wenatchee Municipal Code establishing the process the East Wenatchee Municipal
Court must follow if it wishes to sanction a defendant for contempt based on failure
to pay fines, penalties, assessments, fees, or costs by amending Section 1.020.030 of
the East Wenatchee Municipal Code – Sean Lewis, Deputy Prosecuting Attorney.
First Reading of Ordinance Pg. 58
04/07/2020 City Council Meeting Agenda Packet
Page 1 of 192
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
04/07/2020 Council Meeting Agenda Page 2 of 2
b. Resolution 2020-12, a Resolution of the City of East Wenatchee, Washington
establishing two categories of emergency leave by adopting the City of East
Wenatchee Families First Coronavirus Response Policy – Maria Holman, City Clerk
Pg. 66
Motion by City Council to adopt the City of East Wenatchee Families First
Coronavirus Response Policy as set forth in Resolution 2020-12.
c. Amendment to Professional Services Agreement for Municipal Court Judge – Mayor
Jerrilea Crawford. Pg. 72
Motion by City Council to authorize the Mayor to execute an amendment to the
Professional Services Agreement for Municipal Court Judge as presented.
d. RH2 Engineering General Engineering Services Task Authorization for Engineering
Services associated with the 4th Street SE Stormwater Improvements Project – Tom
Wachholder, Project Development Manager. Pg. 83
Motion by City Council to Authorize the Mayor to execute the proposed RH2
Engineering Task Authorization No. 2 for engineering services associated with the
4th St SE Stormwater Improvements Project.
e. City Hall Campus Improvements - ARC Architects Professional Services Contract for
providing architectural design services associated with City Hall Campus
Improvements Phase 1: Public Works Facility and Police Department Space Needs
Assessment – Tom Wachholder, Project Development Manager. Pg. 88
Motion by City Council to Authorize the Mayor to execute a Professional Services
Contract for architectural design services associated with City Hall Campus
Improvements Phase 1: Public Works Facility and Police Department Space Needs
Assessment not to exceed $509,069.
f. Transportation Improvement Board (TIB) Complete Streets Project – Construction
Bid Award – Tom Wachholder, Project Development Manager. Pg. 179
Motion by City Council to award the TIB Complete Streets Project construction bid
to Pipkin Construction in the amount of $372,447.00.
g. Temporary Construction Permit necessary for constructing the proposed pedestrian
crosswalk at the Grant Road and June Avenue intersection associated with the City
of East Wenatchee’s TIB Compete Streets Project – Tom Wachholder, Project
Development Manager. Pg. 186
Motion by City Council to Authorize the Mayor to execute the proposed Temporary
Construction Permit between the City of East Wenatchee and Carlos Torres.
7. Council Reports & Announcements.
a. Reports/New Business of Council Committees
8. Adjournment.
04/07/2020 City Council Meeting Agenda Packet
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04/07/2020 City Council Meeting Agenda Packet
Page 3 of 192
CHECKS: 53601; 53617 - 53686
VOIDED CHECKS: 53562; 53564; 53578
DEPARTMENT/FUND AMOUNT
General Fund 001 $137,203.12
Street Fund 101 $5,397.28
Community Dev Grants Funds 102 $0.00
Transportation Benefit District Fund 105 $0.00
Debt Reserve Fund 110 $0.00
Library Fund 112 $256.11
Hotel/Motel Tax Fund 113 $0.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $1,823.05
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $25,999.23
Capital Improvements Fund 314 $3,980.00
Stormwater Fund 401 $59.04
Equipment R&R Fund 501 $100,712.74
Transportation Benefit District 630 $0.00
Grand Total All Funds $275,430.57
CITY OF EAST WENATCHEE
CHECK REGISTER
April 7, 2020 PAYABLES
04/07/2020 City Council Meeting Agenda Packet
Page 4 of 192
Fund Number Description Amount
001 General Fund $137,203.12
101 Street Fund $5,397.28
112 Library Fund $256.11
117 Events Board Fund $1,823.05
301 Street Improvements Fund $25,999.23
314 Capital Improvements Fund $3,980.00
401 Stormwater Fund $59.04
501 Equipment Purchase, Repair & Replacement Fund $100,712.74
Count: 8 $275,430.57
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2020 - April 2020 - April 2020 1st Council
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East Wenatchee - Fund Transaction Summary
04/07/2020 City Council Meeting Agenda Packet
Page 5 of 192
Vendor Number Reference Account Number Description Amount
48 North, PLLC
53619 2020 - April 2020 - April 2020 1st Council
556
Project Mgmt/City Hall Site Topography
314-000-000-594-22-60-50 Maintenance Facilities Design $3,980.00
Total 556 $3,980.00
Total 53619 $3,980.00
Total 48 North, PLLC $3,980.00
911 Supply Inc
53620 2020 - April 2020 - April 2020 1st Council
INV-2-1265
Police/Recruit/Training Supplies
001-000-210-521-40-30-00 Training - Academy $60.29
Total INV-2-1265 $60.29
Total 53620 $60.29
Total 911 Supply Inc $60.29
Advanced Traffic Products
53621 2020 - April 2020 - April 2020 1st Council
0000025109
Street/Traffic Control Supplies
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $142.09
Total 0000025109 $142.09
Total 53621 $142.09
Total Advanced Traffic Products $142.09
Airespring Inc
53622 2020 - April 2020 - April 2020 1st Council
Invoice - 3/12/2020 10:59:26 AM
City Hall Phone Lines
001-000-141-514-20-42-01 Telephone Line Charges $737.17
Total Invoice - 3/12/2020 10:59:26 AM $737.17
Total 53622 $737.17
Total Airespring Inc $737.17
Voucher Directory
Fiscal: : 2020 - April 2020
Council Date: : 2020 - April 2020 - April 2020 1st Council
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 6 of 192
Vendor Number Reference Account Number Description Amount
Alignment Pros and Express Lube
53623 2020 - April 2020 - April 2020 1st Council
18828
Police/Vehicle Repairs and Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $107.21
Total 18828 $107.21
Total 53623 $107.21
Total Alignment Pros and Express Lube $107.21
AT&T Mobility
53624 2020 - April 2020 - April 2020 1st Council
287293799226X03132020
Police/On Duty Cell Phonesw
001-000-210-521-10-42-01 Telephone $461.08
Total 287293799226X03132020 $461.08
Total 53624 $461.08
Total AT&T Mobility $461.08
Awc Emp Benefit Trust
53625 2020 - April 2020 - April 2020 1st Council
Invoice - 3/26/2020 9:52:05 AM
Employee/Spousal Life Ins
001-000-110-511-60-20-00 Benefits $46.60
001-000-145-514-20-20-00 Benefits $69.20
Total Invoice - 3/26/2020 9:52:05 AM $115.80
Total 53625 $115.80
Total Awc Emp Benefit Trust $115.80
Ballard Services, Inc.
53626 2020 - April 2020 - April 2020 1st Council
400205
Police/DUI Blood Draw
001-000-210-521-10-41-00 Professional Services $100.00
Total 400205 $100.00
400635
Police/DUI Blood Draw
001-000-210-521-10-41-00 Professional Services $100.00
Total 400635 $100.00
Total 53626 $200.00
Total Ballard Services, Inc.$200.00
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Vendor Number Reference Account Number Description Amount
Basin Express, LLC
53627 2020 - April 2020 - April 2020 1st Council
532928
Street/Traffic Control Supplies
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $267.60
Total 532928 $267.60
Total 53627 $267.60
Total Basin Express, LLC $267.60
Battery Systems Inc
53628 2020 - April 2020 - April 2020 1st Council
5421430
Street/Flusher Parts
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $485.07
Total 5421430 $485.07
5447568
Police/Vehicle Battery
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $141.15
Total 5447568 $141.15
5447577
Police/Vehicle Battery
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $141.15
Total 5447577 $141.15
Total 53628 $767.37
Total Battery Systems Inc $767.37
Ben Fauconnier
53629 2020 - April 2020 - April 2020 1st Council
Invoice - 3/19/2020 9:04:21 AM
Police/Reimbursement for Work Related Supplies
001-000-210-521-10-20-01 Clothing Allowance $14.38
Total Invoice - 3/19/2020 9:04:21 AM $14.38
Total 53629 $14.38
Total Ben Fauconnier $14.38
Cascade Natural Gas Corp
53630 2020 - April 2020 - April 2020 1st Council
Invoice - 4/1/2020 8:52:48 AM
Street/Garage Gas
101-000-430-543-50-47-00 Utilities - Facilities $246.72
Total Invoice - 4/1/2020 8:52:48 AM $246.72
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Vendor Number Reference Account Number Description Amount
Invoice - 4/1/2020 8:57:14 AM
Sreet/Shop Gas
101-000-430-543-50-47-00 Utilities - Facilities $112.28
Total Invoice - 4/1/2020 8:57:14 AM $112.28
Total 53630 $359.00
Total Cascade Natural Gas Corp $359.00
Cashmere Mailing House LLC
53631 2020 - April 2020 - April 2020 1st Council
8845
Events/Classy Chassis Mailing and Postage Fees
117-000-300-557-30-42-14 CC - Postage $758.16
Total 8845 $758.16
Total 53631 $758.16
Total Cashmere Mailing House LLC $758.16
Cdw Government, Inc
53632 2020 - April 2020 - April 2020 1st Council
XBH0717
IT/Computer Software
001-000-145-594-14-60-25 Capital - PC Hardware Admin $407.51
Total XBH0717 $407.51
XCB5186
IT/Computer Software
001-000-145-594-14-60-25 Capital - PC Hardware Admin $195.80
Total XCB5186 $195.80
Total 53632 $603.31
Total Cdw Government, Inc $603.31
Chelan County Treasurer
53633 2020 - April 2020 - April 2020 1st Council
150001-01318
March 2020 Housing of Inmates
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $31,489.23
Total 150001-01318 $31,489.23
150001-01329
April 2020 Housing of Inmates
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $31,489.23
Total 150001-01329 $31,489.23
Total 53633 $62,978.46
Total Chelan County Treasurer $62,978.46
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 9 of 192
Vendor Number Reference Account Number Description Amount
Ci Support LLC, dba: Ci Information Management
53634 2020 - April 2020 - April 2020 1st Council
0097979
Court/On-Site Record Destruction
001-000-120-594-12-60-00 Capital Outlay $27.43
Total 0097979 $27.43
Total 53634 $27.43
Total Ci Support LLC, dba: Ci Information Management $27.43
City of Wenatchee
53635 2020 - April 2020 - April 2020 1st Council
017463
Project Mgmt/Pavement Management Preservation
301-000-000-595-10-40-01 Design 2020 TBD Paving $3,687.16
Total 017463 $3,687.16
Total 53635 $3,687.16
Total City of Wenatchee $3,687.16
Commercial Printing CO
53636 2020 - April 2020 - April 2020 1st Council
118104
Events/Spring East Egg Hunt
117-000-200-557-30-44-02 Easter - Advertising $416.65
Total 118104 $416.65
118198
Events/Classy Chassis Tri-fold Brochure
117-000-300-557-30-44-12 CC - Advertising $589.20
Total 118198 $589.20
Total 53636 $1,005.85
Total Commercial Printing CO $1,005.85
Compunet, Inc
53637 2020 - April 2020 - April 2020 1st Council
144530
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $3,086.55
Total 144530 $3,086.55
144687
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $1,500.30
Total 144687 $1,500.30
Total 53637 $4,586.85
Total Compunet, Inc $4,586.85
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Vendor Number Reference Account Number Description Amount
Consolidated Electrical Distributors Inc
53638 2020 - April 2020 - April 2020 1st Council
9360-739377
Street/City Hall Repairs and Maintenance Supplies
001-000-180-518-30-48-00 Repairs & Maintenance $117.18
Total 9360-739377 $117.18
9360-740548
Street/Wall Mounted Sensor Light Supplies
001-000-180-518-30-48-00 Repairs & Maintenance $178.19
Total 9360-740548 $178.19
9360-740571
Street/Wall Mounted Sensor Light Supplies
001-000-180-518-30-48-00 Repairs & Maintenance $101.83
Total 9360-740571 $101.83
Total 53638 $397.20
Total Consolidated Electrical Distributors Inc $397.20
Cross Match Technologies, Inc.
53639 2020 - April 2020 - April 2020 1st Council
309194
IT/Computer Software Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $1,669.44
Total 309194 $1,669.44
Total 53639 $1,669.44
Total Cross Match Technologies, Inc.$1,669.44
Darnell Investigations, LLC
53640 2020 - April 2020 - April 2020 1st Council
1004
Police/Background Investigation Mohns
001-000-210-521-10-41-00 Professional Services $850.00
Total 1004 $850.00
Total 53640 $850.00
Total Darnell Investigations, LLC $850.00
Delicate Chinese Translations, Inc.
53641 2020 - April 2020 - April 2020 1st Council
EWM030720
Court/Interpreter 3/4/2020
001-000-120-512-50-49-01 Interpreting $120.00
Total EWM030720 $120.00
Total 53641 $120.00
Total Delicate Chinese Translations, Inc.$120.00
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Vendor Number Reference Account Number Description Amount
Department of Labor & Industries Boiler, Pressure Section
53642 2020 - April 2020 - April 2020 1st Council
324337
Street/Shop Repairs and Maintenance Supplies
001-000-180-518-30-48-00 Repairs & Maintenance $48.46
Total 324337 $48.46
324533
Street/City Hall Basement Repairs and Maintenance
001-000-180-518-30-48-00 Repairs & Maintenance $104.62
Total 324533 $104.62
Total 53642 $153.08
Total Department of Labor & Industries Boiler, Pressure Section $153.08
Dept of Retirement System
53643 2020 - April 2020 - April 2020 1st Council
1388609
OASI Insurance
001-000-110-511-60-46-00 Insurance $25.00
Total 1388609 $25.00
Total 53643 $25.00
Total Dept of Retirement System $25.00
Douglas CO Sewer District
53644 2020 - April 2020 - April 2020 1st Council
Invoice - 3/18/2020 4:26:20 PM
Utilities
001-000-180-518-30-47-00 Utilities $217.22
112-000-000-572-50-47-00 Facilities - Utilities $33.90
Total Invoice - 3/18/2020 4:26:20 PM $251.12
Invoice - 3/18/2020 4:26:57 PM
Utilities
001-000-180-518-30-47-00 Utilities $116.96
Total Invoice - 3/18/2020 4:26:57 PM $116.96
Invoice - 3/19/2020 8:47:49 AM
Utilities
001-000-180-518-30-47-00 Utilities $86.00
Total Invoice - 3/19/2020 8:47:49 AM $86.00
Invoice - 3/19/2020 8:49:20 AM
Utilities
001-000-180-518-30-47-00 Utilities $86.00
Total Invoice - 3/19/2020 8:49:20 AM $86.00
Total 53644 $540.08
Total Douglas CO Sewer District $540.08
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Vendor Number Reference Account Number Description Amount
Douglas County Auditor-Recording
53645 2020 - April 2020 - April 2020 1st Council
89587
City Clerk/Recording Fee
001-000-140-514-30-20-00 Records Services $113.50
Total 89587 $113.50
Total 53645 $113.50
Total Douglas County Auditor-Recording $113.50
Douglas County PUD
53646 2020 - April 2020 - April 2020 1st Council
Invoice - 3/19/2020 8:52:33 AM
Metered Street Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $49.00
Total Invoice - 3/19/2020 8:52:33 AM $49.00
Invoice - 3/19/2020 8:53:04 AM
Traffic Signal Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $17.00
Total Invoice - 3/19/2020 8:53:04 AM $17.00
Invoice - 3/25/2020 8:46:09 AM
Utilities
001-000-180-518-30-47-00 Utilities $1,530.79
101-000-420-542-63-47-00 Utilities - Street Lighting $227.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $44.00
101-000-420-542-75-47-00 Utilities - City Parks $44.00
101-000-430-543-50-47-00 Utilities - Facilities $165.00
112-000-000-572-50-47-00 Facilities - Utilities $222.21
Total Invoice - 3/25/2020 8:46:09 AM $2,233.00
Invoice - 3/25/2020 8:58:06 AM
Metered Lighting
001-000-180-518-30-47-00 Utilities $19.00
Total Invoice - 3/25/2020 8:58:06 AM $19.00
Invoice - 4/1/2020 8:43:18 AM
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $1,725.00
101-000-420-542-63-47-00 Utilities - Street Lighting ($211.71)
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $178.00
Total Invoice - 4/1/2020 8:43:18 AM $1,691.29
Invoice - 4/1/2020 8:48:27 AM
Metered Street Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $20.00
Total Invoice - 4/1/2020 8:48:27 AM $20.00
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Vendor Number Reference Account Number Description Amount
Invoice - 4/1/2020 8:50:55 AM
Grant Road Street Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $16.00
Total Invoice - 4/1/2020 8:50:55 AM $16.00
Total 53646 $4,045.29
Total Douglas County PUD $4,045.29
Fastenal Company
53647 2020 - April 2020 - April 2020 1st Council
WAWEN210819
Street/City Park Supplies
101-000-420-542-75-30-00 Supplies - City Parks $22.61
Total WAWEN210819 $22.61
WAWEN210846
Street/Vehicle Repair and Maintenance Supplies
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $25.20
Total WAWEN210846 $25.20
WAWEN210916
Street/Vehicle Repair and Maintenance Supplies
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $41.49
Total WAWEN210916 $41.49
WAWEN210928
Street/Traffic Safety Supplies
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $5.59
Total WAWEN210928 $5.59
WAWEN211182
Street/Traffic Signal Supplies
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $48.79
Total WAWEN211182 $48.79
WAWEN211205
Street/Vehicle Repairs and Maintenance Supplies
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $10.73
Total WAWEN211205 $10.73
WAWEN211236
Street/Vehicle Repairs and Maintenance Supplies
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $143.28
Total WAWEN211236 $143.28
WAWEN211262
Street/Vehicle Repairs and Maintenance Supplies
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $13.30
Total WAWEN211262 $13.30
Total 53647 $310.99
Total Fastenal Company $310.99
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Vendor Number Reference Account Number Description Amount
Frontier
53648 2020 - April 2020 - April 2020 1st Council
Invoice - 3/19/2020 8:49:55 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $63.49
Total Invoice - 3/19/2020 8:49:55 AM $63.49
Invoice - 3/19/2020 8:51:31 AM
Phone Lines
001-000-180-518-30-47-00 Utilities $226.30
Total Invoice - 3/19/2020 8:51:31 AM $226.30
Invoice - 3/25/2020 8:58:39 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $55.38
Total Invoice - 3/25/2020 8:58:39 AM $55.38
Total 53648 $345.17
Total Frontier $345.17
Gunarama Wholesale, Inc.
53649 2020 - April 2020 - April 2020 1st Council
1019224
Police/New Recruit Firearm
001-000-210-521-40-30-00 Training - Academy $470.02
Total 1019224 $470.02
Total 53649 $470.02
Total Gunarama Wholesale, Inc.$470.02
Harold Mitchell
53650 2020 - April 2020 - April 2020 1st Council
Invoice - 4/1/2020 9:00:14 AM
Street/2017-2021 Boot Allowance
101-000-430-543-30-30-00 Supplies - General Services $151.88
Total Invoice - 4/1/2020 9:00:14 AM $151.88
Total 53650 $151.88
Total Harold Mitchell $151.88
Intermountain Sign & Safety Inc.
53651 2020 - April 2020 - April 2020 1st Council
11754
Street/Traffic Safety Supplies
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $1,528.38
Total 11754 $1,528.38
Total 53651 $1,528.38
Total Intermountain Sign & Safety Inc.$1,528.38
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Vendor Number Reference Account Number Description Amount
Interwest Communications
53652 2020 - April 2020 - April 2020 1st Council
16040
Phone Line Repairs
001-000-210-521-10-41-00 Professional Services $108.30
Total 16040 $108.30
16138
Phone Line Forwards
001-000-210-521-10-41-00 Professional Services $108.30
Total 16138 $108.30
Total 53652 $216.60
Total Interwest Communications $216.60
Isaac Fleshman-Cooper
53653 2020 - April 2020 - April 2020 1st Council
Invoice - 4/1/2020 9:11:05 AM
Police/Clothing Allowance 2020
001-000-210-521-10-20-01 Clothing Allowance $476.55
Total Invoice - 4/1/2020 9:11:05 AM $476.55
Total 53653 $476.55
Total Isaac Fleshman-Cooper $476.55
Ising Inc.-dba Cascade Quality Water
53654 2020 - April 2020 - April 2020 1st Council
Invoice - 4/1/2020 8:38:38 AM
City Hall Drinking Water
001-000-001-518-91-30-00 Wellness $39.25
Total Invoice - 4/1/2020 8:38:38 AM $39.25
Total 53654 $39.25
Total Ising Inc.-dba Cascade Quality Water $39.25
JP Portrait Studio
53655 2020 - April 2020 - April 2020 1st Council
3810
Council Member Sleiman Headshot
001-000-110-511-60-41-00 Professional Services $135.38
Total 3810 $135.38
Total 53655 $135.38
Total JP Portrait Studio $135.38
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 16 of 192
Vendor Number Reference Account Number Description Amount
Karsten Garcia
53618 2020 - April 2020 - April 2020 1st Council
Invoice - 3/27/2020 8:20:25 AM
Police/Clothing Allowance Reimbursement 2020
001-000-210-521-10-20-01 Clothing Allowance $600.00
Total Invoice - 3/27/2020 8:20:25 AM $600.00
Total 53618 $600.00
Total Karsten Garcia $600.00
Key Methods, LLC
53656 2020 - April 2020 - April 2020 1st Council
CF74166
IT/Computer Software
001-000-145-594-14-60-20 Capital - PC Software Admin $89.89
Total CF74166 $89.89
CF74167
IT/Computer Software
001-000-145-594-14-60-20 Capital - PC Software Admin $339.52
Total CF74167 $339.52
CF74173
IT/Computer Software
001-000-145-594-14-60-20 Capital - PC Software Admin $43.32
Total CF74173 $43.32
Total 53656 $472.73
Total Key Methods, LLC $472.73
Kottkamp & Yedinak, Pllc
53657 2020 - April 2020 - April 2020 1st Council
Invoice - 3/24/2020 9:22:12 AM
Public Defender Fees/March 2020
001-000-110-511-60-21-50 Public Defender $5,822.73
Total Invoice - 3/24/2020 9:22:12 AM $5,822.73
Total 53657 $5,822.73
Total Kottkamp & Yedinak, Pllc $5,822.73
Localtel Communications
53658 2020 - April 2020 - April 2020 1st Council
Invoice - 3/12/2020 10:58:47 AM
Internet and Phone Services
001-000-141-514-20-42-01 Telephone Line Charges $292.26
Total Invoice - 3/12/2020 10:58:47 AM $292.26
Total 53658 $292.26
Total Localtel Communications $292.26
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 17 of 192
Vendor Number Reference Account Number Description Amount
Lou Sowers, PC
53659 2020 - April 2020 - April 2020 1st Council
2012623
Police/Psychological Exam for New Hire
001-000-210-521-10-41-00 Professional Services $600.00
Total 2012623 $600.00
Total 53659 $600.00
Total Lou Sowers, PC $600.00
Michael Robins
53660 2020 - April 2020 - April 2020 1st Council
Invoice - 3/24/2020 8:54:34 AM
Police/2020 Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $172.49
Total Invoice - 3/24/2020 8:54:34 AM $172.49
Total 53660 $172.49
Total Michael Robins $172.49
Miguel Valdez
53661 2020 - April 2020 - April 2020 1st Council
Invoice - 4/1/2020 9:07:00 AM
Police/Clothing Allowance 2020
001-000-210-521-10-20-01 Clothing Allowance $411.52
Total Invoice - 4/1/2020 9:07:00 AM $411.52
Total 53661 $411.52
Total Miguel Valdez $411.52
O'Reilly
53662 2020 - April 2020 - April 2020 1st Council
2521-126042
Street/Landscape Gloves
101-000-420-542-75-30-00 Supplies - City Parks $27.06
Total 2521-126042 $27.06
2521-128600
Street/Vehicle Repair Supplies
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $27.81
Total 2521-128600 $27.81
Total 53662 $54.87
Total O'Reilly $54.87
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 18 of 192
Vendor Number Reference Account Number Description Amount
Oxarc, Inc
53663 2020 - April 2020 - April 2020 1st Council
30914356
Police/Fire Safety Supplies
001-000-210-521-10-49-00 Miscellaneous $80.83
Total 30914356 $80.83
Total 53663 $80.83
Total Oxarc, Inc $80.83
Parker Corporation Services, INC DBA Merchant Patrol Security
53664 2020 - April 2020 - April 2020 1st Council
31142
Court/Armed Guard Services March 2020
001-000-120-512-50-49-09 Security $206.25
Total 31142 $206.25
Total 53664 $206.25
Total Parker Corporation Services, INC DBA Merchant Patrol Security $206.25
Patrick McMahon
53665 2020 - April 2020 - April 2020 1st Council
Invoice - 3/24/2020 8:52:56 AM
Court/Pro-tem Judge 3/18/2020
001-000-120-512-50-49-02 Judge Protems $225.00
Total Invoice - 3/24/2020 8:52:56 AM $225.00
Total 53665 $225.00
Total Patrick McMahon $225.00
Perteet Engineering, Inc
53666 2020 - April 2020 - April 2020 1st Council
20190041.000-4
Project Mgmt/Complete Streets Program
301-000-000-595-61-60-00 TIB Complete Streets - Grant/Georgia Crossing $4,142.51
301-000-000-595-61-60-01 TIB Complete Streets - Grant/June Crossing $3,925.00
301-000-000-595-61-60-02 TIB Complete Streets - 3rd St. Sidewalk $4,933.44
Total 20190041.000-4 $13,000.95
Total 53666 $13,000.95
Total Perteet Engineering, Inc $13,000.95
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 19 of 192
Vendor Number Reference Account Number Description Amount
Poltz Fire Protection
53667 2020 - April 2020 - April 2020 1st Council
122284
City Hall/Fire Extinguisher
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $194.94
Total 122284 $194.94
Total 53667 $194.94
Total Poltz Fire Protection $194.94
Raymond Coble
53601 2020 - April 2020 - April 2020 1st Council
Invoice - 3/18/2020 3:15:45 PM
Police/Re-issue Check for Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $86.55
Total Invoice - 3/18/2020 3:15:45 PM $86.55
Total 53601 $86.55
53617 2020 - April 2020 - April 2020 1st Council
Invoice - 3/19/2020 11:17:07 AM
Police/RE-issue check for Training that was voided
001-000-210-521-10-43-00 Travel $50.00
Total Invoice - 3/19/2020 11:17:07 AM $50.00
Total 53617 $50.00
Total Raymond Coble $136.55
Rh2 Engineering, Inc.
53668 2020 - April 2020 - April 2020 1st Council
76013
Project Mgmt/10th St NE Reconstruction
301-000-000-595-10-40-26 Design - PWTFL - 10th St $4,264.13
301-000-000-595-20-60-01 ROW - PWTFL -10th St. Design $1,034.65
Total 76013 $5,298.78
76014
Project Mgmt/General Engineering Services
001-000-315-544-20-45-00 Engineering Support Services $507.38
Total 76014 $507.38
76015
Project Mgmt/3rd & Highline Roundabout
301-000-000-595-30-40-41 SDC - TIB 3rd St/Highline Roundabout $4,012.34
Total 76015 $4,012.34
Total 53668 $9,818.50
Total Rh2 Engineering, Inc.$9,818.50
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 20 of 192
Vendor Number Reference Account Number Description Amount
Rivercom
53669 2020 - April 2020 - April 2020 1st Council
Invoice - 3/24/2020 9:14:00 AM
Emergency Dispatch Services March 2020
001-000-001-528-70-40-00 River Com $25,380.31
Total Invoice - 3/24/2020 9:14:00 AM $25,380.31
Total 53669 $25,380.31
Total Rivercom $25,380.31
RWC International , Ltd.
53670 2020 - April 2020 - April 2020 1st Council
14039
Street/New Dump Truck
501-000-000-594-42-60-30 Capital - Street Equipment $96,628.36
Total 14039 $96,628.36
Total 53670 $96,628.36
Total RWC International , Ltd.$96,628.36
Sherwin-Williams
53671 2020 - April 2020 - April 2020 1st Council
6867-7
Street/Traffic Control Supplies
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $75.62
Total 6867-7 $75.62
Total 53671 $75.62
Total Sherwin-Williams $75.62
Sirchie Finger Print Laboratories
53672 2020 - April 2020 - April 2020 1st Council
0438192-IN
Police/Evidence Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $191.56
Total 0438192-IN $191.56
Total 53672 $191.56
Total Sirchie Finger Print Laboratories $191.56
Standard Pallet Co
53673 2020 - April 2020 - April 2020 1st Council
598889
Street/Landscaping Supplies
001-000-180-518-30-49-01 Landscaping $135.38
Total 598889 $135.38
Total 53673 $135.38
Total Standard Pallet Co $135.38
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 21 of 192
Vendor Number Reference Account Number Description Amount
Tony Ditommaso PS
53674 2020 - April 2020 - April 2020 1st Council
Invoice - 3/24/2020 9:21:35 AM
Public Defender Fees/March 2020
001-000-110-511-60-21-50 Public Defender $5,822.73
Total Invoice - 3/24/2020 9:21:35 AM $5,822.73
Total 53674 $5,822.73
Total Tony Ditommaso PS $5,822.73
Town Ford Inc
53675 2020 - April 2020 - April 2020 1st Council
19422
Police/Vehicle Repairs and Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $220.47
Total 19422 $220.47
19426
Police/Vehicle Repairs and Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $78.08
Total 19426 $78.08
FOCS29247
Police/Vehicle Repairs and Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $248.00
Total FOCS29247 $248.00
FOCS29431
Police/Vehicle Repairs and Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $2,206.50
Total FOCS29431 $2,206.50
Total 53675 $2,753.05
Total Town Ford Inc $2,753.05
Valley Tractor And
53676 2020 - April 2020 - April 2020 1st Council
9282984
Street/Prop Kit for Snow and Ice Removal
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $194.41
Total 9282984 $194.41
Total 53676 $194.41
Total Valley Tractor And $194.41
Verizon Wireless
53677 2020 - April 2020 - April 2020 1st Council
9849692845
Department Head Cell Phones
001-000-110-511-60-49-00 Miscellaneous $47.09
001-000-110-511-60-49-00 Miscellaneous ($9.98)
001-000-145-514-20-42-00 Cell Phone $69.04
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 22 of 192
Vendor Number Reference Account Number Description Amount
001-000-315-542-10-40-00 Cell Phone $59.04
101-000-430-543-50-42-01 Cell Phone $59.04
117-000-100-557-30-42-00 Cell Phone $59.04
401-000-001-531-00-40-00 Cell Phone $59.04
Total 9849692845 $342.31
9849692852
Police/Cell Phones
001-000-210-521-10-42-01 Telephone $1,421.88
Total 9849692852 $1,421.88
Total 53677 $1,764.19
Total Verizon Wireless $1,764.19
Wash Criminal Justice
53678 2020 - April 2020 - April 2020 1st Council
201134252
Police/Officer Training
001-000-210-521-40-25-00 Training - Officers $190.00
Total 201134252 $190.00
Total 53678 $190.00
Total Wash Criminal Justice $190.00
Wash ST Dept of Licensing
53679 2020 - April 2020 - April 2020 1st Council
EWP001694 Maleno
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001694 Maleno $18.00
EWP001695 Graham
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001695 Graham $18.00
EWP001696 Gilmore
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001696 Gilmore $18.00
EWP001697 Venegas-Kirkpatrick
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001697 Venegas-Kirkpatrick $18.00
EWP001698 Pederson
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001698 Pederson $18.00
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 23 of 192
Vendor Number Reference Account Number Description Amount
EWP001700 Estes
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001700 Estes $18.00
EWP001701 Staab
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001701 Staab $18.00
EWP001702 Grennes
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001702 Grennes $18.00
EWP001703 Price
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001703 Price $18.00
EWP001704 Price
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001704 Price $18.00
EWP001705 Shelton
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001705 Shelton $18.00
EWP001706 Rolon
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001706 Rolon $18.00
EWP001707 Logan
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001707 Logan $18.00
EWP001708 Walters
Late Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $21.00
Total EWP001708 Walters $21.00
EWP001710 Brown
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001710 Brown $18.00
EWP001711 Brown
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001711 Brown $18.00
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 24 of 192
Vendor Number Reference Account Number Description Amount
EWP001712 Ossinger
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001712 Ossinger $18.00
EWP001714 Jackson
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001714 Jackson $18.00
EWP001715 Slusser
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001715 Slusser $18.00
EWP001716 Medina
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001716 Medina $18.00
EWP001717 Lindsey
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001717 Lindsey $18.00
Total 53679 $381.00
Total Wash ST Dept of Licensing $381.00
Washington State Transit Insurance Pool
53680 2020 - April 2020 - April 2020 1st Council
125699
Street/Driver Record Monitoring Feb 2020
101-000-430-543-30-46-00 Insurance $10.64
Total 125699 $10.64
Total 53680 $10.64
Total Washington State Transit Insurance Pool $10.64
Waxie Sanitary Supply
53681 2020 - April 2020 - April 2020 1st Council
K48JC/00
Cleaning and Sanitation Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $200.29
Total K48JC/00 $200.29
K699U/00
Cleaning and Sanitation Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $50.64
Total K699U/00 $50.64
Total 53681 $250.93
Total Waxie Sanitary Supply $250.93
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 25 of 192
Vendor Number Reference Account Number Description Amount
Wenatchee Sand & Gravel Inc
53682 2020 - April 2020 - April 2020 1st Council
2974330
Street/Landscape Supplies
101-000-420-542-30-30-00 Supplies - Roadway $112.41
Total 2974330 $112.41
Total 53682 $112.41
Total Wenatchee Sand & Gravel Inc $112.41
Wenatchee Valley Humane Society
53683 2020 - April 2020 - April 2020 1st Council
Invoice - 3/24/2020 9:20:47 AM
Animal Control Services/March 2020
001-000-001-539-30-40-00 Animal Control $6,126.24
Total Invoice - 3/24/2020 9:20:47 AM $6,126.24
Total 53683 $6,126.24
Total Wenatchee Valley Humane Society $6,126.24
Wenatchee Valley Museum & Cultural Center
53684 2020 - April 2020 - April 2020 1st Council
Invoice - 3/24/2020 9:18:48 AM
Museum Contract Fee/April 2020
001-000-001-558-70-41-15 Wenatchee Valley Museum $10,124.00
Total Invoice - 3/24/2020 9:18:48 AM $10,124.00
Total 53684 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
Woods, Brangwin, & Bratton, PLLC
53685 2020 - April 2020 - April 2020 1st Council
Invoice - 3/16/2020 11:09:56 AM
Court/Feb 2020 Conflict Cases
001-000-110-511-60-30-00 Public Defender Conflicts $90.00
Total Invoice - 3/16/2020 11:09:56 AM $90.00
Total 53685 $90.00
Total Woods, Brangwin, & Bratton, PLLC $90.00
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 26 of 192
Vendor Number Reference Account Number Description Amount
Xerox Corporation
53686 2020 - April 2020 - April 2020 1st Council
702380537
City Hall Copier Fees
001-000-141-514-20-48-00 Repairs & Maintenance $663.10
Total 702380537 $663.10
Total 53686 $663.10
Total Xerox Corporation $663.10
Grand Total Vendor Count 70 $275,430.57
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East Wenatchee - Voucher Directory04/07/2020 City Council Meeting Agenda Packet Page 27 of 192
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
03/17/2020 Council Meeting Minutes Page 1 of 4
East Wenatchee City Council Meeting
Tuesday, March 17, 2020
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Jerrilea Crawford Devin Poulson, City Attorney
Councilmember John Sterk Lori Barnett, Community Development Director
Councilmember Harry Raab Tom Wachholder, Project Development Manager
Councilmember Robert Tidd Tom Robbins, Interim Police Chief
Councilmember Sasha Sleiman Trina Elmes, Events Director / PIO
Councilmember Shayne Magdoff Josh DeLay, Finance Director
Councilmember Christine Johnson Maria Holman, City Clerk
Councilmember Matthew Hepner
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1. Consent Items:
a. 03/17/2020, Checks: 53525; 53532 – 53595 in the amount of $340,033.35
b. February 2020 Payroll Certification
c. 03/03/2020 Council Meeting Minutes
d. 3/12/2020 Council Workshop Meeting Minutes
Motion by Councilmember Sterk to approve the consent items presented. Councilmember Tidd
seconded the motion. Motion carried. (7-0)
2. Citizen Requests/Comments. None.
3. Presentations. None.
4. Department Report.
a. Project Development Manager Tom Wachholder presented a Public Works Report.
Comments provided by Councilmember Raab, Councilmember Magdoff and Mayor
Crawford.
04/07/2020 City Council Meeting Agenda Packet
Page 28 of 192
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
03/17/2020 Council Meeting Minutes Page 2 of 4
5. Mayor’s Report.
a. Mayor Crawford reported that on March 16, 2020, she signed a Proclamation of Civil
Emergency. On February 29, 2020, the Governor of the State of Washington
proclaimed that a State of Emergency exists in all counties in the State of
Washington due to the outbreak of COVID-19. This Proclamation will allow the
Mayor and City flexibility if the need arises to act quickly.
b. Mayor Crawford reported that the Department of Revenue requested permission
from the City to extend business licenses expiration/renewal date from March 30,
2020, to May 31, 2020. The Mayor authorized and signed Administrative Order
2020-01, allowing the extension of the business license expiration/renewal dates.
Comments provided by Councilmember Tidd.
Motion by Councilmember Magdoff to ratify and confirm Administrative Order
2020-01 for the extension of business license due dates. Councilmember Johnson
seconded the motion. Motion carried (7-0).
c. Mayor Crawford reported that Waste Management called to advise that they have
closed public access to the local office and their call center. They have requested all
communication be through their online service at WM.com website.
d. Mayor Crawford reported that the final invoice has been received from Ogden,
Murphey, Wallace Law Firm which was included in the vouchers. The subject matter
that they were being used for has been completed. The agreement on file is an
outline of Ogdon, Murphy, Wallace’s hourly rates and does not specify a particular
subject matter.
Comments provided by Councilmember Sterk, Councilmember Magdoff, and
Councilmember Hepner. Councilmember Tidd said that the Mayor could enter into
another contract if the Mayor needs outside legal counsel again in the future.
Motion by Councilmember Raab to terminate the professional service agreement
with Ogden, Murphy, Wallace Law Firm. Councilmember Tidd seconded the
motion. Motion carried (7-0).
e. Mayor Crawford reported that the East Wenatchee Municipal Court has been
ordered to close by the Supreme Court due to COVID-19, this has been posted to the
public. The Mayor had decided to keep City Hall open at this time, she has allowed
flexibility with staff who needs to be home to care for children who are out of
school, as the schools have closed. The Police Department remains open to the
public at this time. Everything is being evaluated on a day to day basis. The libraries
have been closed in our valley.
Councilmember Tidd asked if the City will be moving to ZOOM Council Meeting
Meetings in the future if needed. The Mayor said that City staff has been working on
this for future meetings.
04/07/2020 City Council Meeting Agenda Packet
Page 29 of 192
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
03/17/2020 Council Meeting Minutes Page 3 of 4
6. Action Items.
a. Events Director/PIO Trina Elmes presented Resolution 2020-11, a resolution
appointing members to the East Wenatchee Events Board.
Comments provided by Councilmember Tidd, and Councilmember Magdoff.
Motion by Councilmember Tidd to approve Resolution 2010-11 as presented
appointing members to the City of East Wenatchee Events Board. Councilmember
Magdoff seconded the motion. Motion carried (7-0).
b. Events Director/PIO Trina Elmes presented an updated Wellness Committee
Administrative Policies & Procedures for the Health and Safety Worksite Wellness
Program and repeal all previous versions.
Comments provided by Councilmember Magdoff, Mayor Crawford, City Clerk Maria
Holman, City Attorney Devin Poulson, Community Development Director Lori Barnett,
and Councilmember Tidd.
Motion by Councilmember Tidd to adopt the updated Wellness Committee
Administrative Policies and Procedures for the Health and Safety Worksite
Wellness Program and repeal all previous versions. Councilmember Sleiman
seconded the motion. Motion carried (7-0).
c. Events Director/PIO Trina Elmes presented the 2020 City of East Wenatchee Events
Board Funding Recommendation for the Greater Wenatchee Girls Softball
Association’s Sterling Invite, May 23-25, 2020.
Comments provided by Councilmember Magdoff. There is a possibility this event will
not take place due to the COVID-19; no reimbursement will be provided if the event
doesn’t happen.
Motion by Councilmember Tidd to approve the funding of the Greater Wenatchee
Girls Softball Associations request of Lodging Taxes in the amount of $5,000 for the
Sterling Invite and authorize the Mayor to sign an agreement not to exceed the
$5,000 recommended amount as recommended by the EWEB. Councilmember
Raab seconded the motion. Motion carried (7-0).
d. Project Development Manager Tom Wachholder presented the Consultant Selection
for the 2020 Stormwater Utility Comprehensive Plan Update
Comments provided by Councilmember Sterk, Community Development Director Lori
Barnett, and Councilmember Tidd.
Motion by Councilmember Tidd to approve the selection of RH2 Engineering as the
most qualified consulting firm and authorize the Mayor to negotiate a professional
services agreement not to exceed $150,000. Councilmember Magdoff seconded
the motion. Motion carried (7-0).
04/07/2020 City Council Meeting Agenda Packet
Page 30 of 192
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
03/17/2020 Council Meeting Minutes Page 4 of 4
e. Project Development Manager Tom Wachholder presented a Pavement
Management Program - M2 Consulting, PLLC Agreement, a personal services
agreement between the City and M2 Consulting, PLLC for developing a Pavement
Management Program for an amount not to exceed $6,000.
Comments provided by Councilmember Magdoff.
Motion by Councilmember Sterk to approve and authorize the Mayor to execute a
Personal Services Contract between the City and M2 Consulting, PLLC for
developing a Pavement Management Program not to exceed $6,000.
Councilmember Johnson seconded the motion. Motion carried (7-0).
f. Community Development Director Lori Barnett presented an Interagency Agreement
with Commerce Growth Management Services Grant for selected actions to increase
residential building capacity from E2SHB 1923.
Comments provided by Councilmember Sterk, Councilmember Magdoff.
Motion by Councilmember Magdoff to approve the Mayor’s signature on the
Interagency Agreement with Commerce Growth Management Services for selected
actions to increase residential building capacity from E2SHB 1923. Councilmember
Sleiman seconded the motion. Motion carried (7-0).
7. Council Reports & Announcements.
a. Councilmember Magdoff shared that the Wenatchee Housing Authority is limiting
meetings to 10 people and the rest will join via Zoom meetings.
b. Councilmember Sterk is also calling in for the Museum Board Meeting instead of
going in. There are now two confirmed COVID-19 cases in our valley one in Chelan
County and one in Douglas County.
c. Councilmember Tidd provided information on how the COVID-19 is going to affect
routes and services for LINK Transit. Until the end of February ridership was going
up, and now it has been going down.
8. Adjournment. With no further business, the meeting adjourned at 7:03 p.m.
Jerrilea Crawford, Mayor
Attest:
Maria E. Holman, City Clerk
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City of East Wenatchee
April 7, 2020 City Council Meeting
February 2020 Financial Report
Date: April 7, 2020
To: Councilmembers, Mayor Crawford & Department Heads
From: Josh DeLay, Finance Director
Subject: February 2020 Financial Report
This report provides a summary of the City’s overall financial operations through February 29, 2020.
It offers a comparison of total overall revenues and expenditures between the current fiscal year and
the same point in time as the last fiscal year.
For the purposes of this report, operating funds are funds that receive general local tax support
and/or expend wages and other steady expenses to support the day-to-day operations of the City.
Non-operating funds are funds that are supported through special revenues and/or include non-wage
and varying expenses (i.e. capital, grant projects, etc.).
Table 1 below shows the City’s revenue collections through February 29, 2020 compared to revenue
collections through February 28, 2019, along with the respective dollar and percentage variances for
its operating funds.
Table 1
February 29, 2020 February 28, 2019
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
General Fund - 001 670,703 707,141 (36,438) (5.15%)
Street Fund - 101 346,895 347,720 (825) (0.24%)
Events Board Fund - 117 250 12,230 (11,980) (97.96%)
Equipment R&R Fund - 501 350,000 200,000 150,000 75.00%
Total Revenues - Operating Funds 1,367,848 1,267,091 100,757 7.95%
Revenues - Operating Funds
CITY OF EAST WENATCHEE
Finance Department
271 9th Street NE * East Wenatchee, WA 98802
P: (509) 886-6101 * F: (509) 884-6233
Email: jdelay@eastwenatcheewa.gov
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City of East Wenatchee
April 7, 2020 City Council Meeting
February 2020 Financial Report
Chart 1 is a graphical representation of year to year revenue comparisons for the City’s operating
funds.
Chart 1
Table 2 below shows the City’s revenue collections through February 29, 2020 compared to revenue
collections through February 28, 2019, along with the respective dollar and percentage variances for
its non-operating funds.
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City of East Wenatchee
April 7, 2020 City Council Meeting
February 2020 Financial Report
Table 2
February 29, 2020 February 28, 2019
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
Comm Dev Grants Fund - 102 - - - -
Trans Benefit District Fund - 105 35,165 33,501 1,664 4.97%
Library Fund - 112 - - - -
Hotel/Motel Tax Fund - 113 52,045 22,860 29,185 127.67%
Drug Fund - 114 2 10 (8) (81.27%)
Criminal Justice Fund - 116 4,770 4,594 176 3.83%
Bond Redemption Fund - 202 - - - -
Street Improvements Fund - 301 75,536 - 75,536 -
Capital Improvements Fund - 314 160,817 10,011 150,806 1506.38%
Storm Water Fund - 401 2,613,275 - 2,613,275 -
Total Revenues - Non-Operating Funds 2,941,609 70,976 2,870,633 4044.53%
Revenues - Non-Operating Funds
Chart 2 is a graphical representation of year to year revenue comparisons for the City’s non-operating
funds.
Chart 2
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City of East Wenatchee
April 7, 2020 City Council Meeting
February 2020 Financial Report
Revenue Highlights:
General Fund revenues are down $36,438, or 5.15%, from last year due to:
$96,677 less sales tax allocated to this fund this year versus last year at this time
$14,271 less property tax allocated to this fund this year versus last year at this time
The above decreases are offset by the following increases from last year:
$20,000 in grant funding from the Washington State Office of Public Defense
$19,714 reimbursement from RiverCom for Police Department purchases
Events Fund revenues are down $11,980, or 97.96%, because hotel/motel taxes are no longer
directly deposited into this fund – a transfer of up to $135,000 from the Hotel/Motel Tax Fund is
scheduled to occur this year, when necessary.
Equipment R&R Fund revenues are up $150,000, or 75.00%, from last year due to a larger sales tax
allocation this year versus last year currently due to the timing of vehicle purchases.
Hotel/Motel Tax Fund revenues are up $29,185, or 127.67%, from last year presumably due to an
increase in hotel stays in the City. Additionally, this fund now receives all hotel/motel taxes; however,
a transfer of up to $135,000 is budgeted to go to the Events Fund.
Street Improvements Fund revenues are up $75,536 from last year due to the timing of 10th Street
Public Works Trust Fund Loan reimbursements, and grant funding received for the 3rd Street
SE/Highline Drive roundabout.
Capital Improvements Fund revenues are up $150,806, or 1,506.38%, from last year due to the
increased collection of real estate excise tax presumably due to more or larger real estate sales
transactions.
Storm Water Fund revenues are up $2,613,275 because this is a new fund that the City is
accounting for due to a terminated Interlocal Agreement with Douglas County for storm water
services. Prior to 2020, Douglas County accounted for these monies as a fiduciary agent for the City.
Table 3 below shows the City’s expenditures through February 29, 2020 compared to expenditures
through February 28, 2019, along with respective dollar and percentage variances for its operating
funds.
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City of East Wenatchee
April 7, 2020 City Council Meeting
February 2020 Financial Report
Table 3
February 29, 2020 February 28, 2019
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
General Fund - 001 1,202,001 1,238,467 (36,466) (2.94%)
Street Fund - 101 125,895 200,745 (74,851) (37.29%)
Events Board Fund - 117 18,098 16,772 1,326 7.90%
Equipment R&R Fund - 501 65,951 101,007 (35,056) (34.71%)
Total Expenditures - Operating Funds 1,411,945 1,556,992 (145,047) (9.32%)
Expenditures - Operating Funds
Chart 3 is a graphical representation of year to year expenditure comparisons for the City’s operating
funds.
Chart 3
Table 4 below shows the City’s expenditures through February 29, 2020 compared to expenditures
through February 28, 2019, along with respective dollar and percentage variances for its non-
operating funds.
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City of East Wenatchee
April 7, 2020 City Council Meeting
February 2020 Financial Report
Table 4
February 29, 2020 February 28, 2019
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
Comm Dev Grants Fund - 102 - - - -
Trans Benefit District Fund - 105 - - - -
Debt Reserve Fund - 110 - - - -
Library Fund - 112 1,015 344 672 195.59%
Hotel/Motel Tax Fund - 113 - 18,546 (18,546) (100.00%)
Bond Redemption Fund - 202 - - - -
Street Improvements Fund - 301 62,524 98,550 (36,026) (36.56%)
Storm Water Improvements Fund - 308 - - - -
Capital Improvements Fund - 314 - 787 (787) (100.00%)
Storm Water Fund - 401 31,226 - 31,226 -
Total Expenditures - Non-Operating Funds 94,765 118,226 (23,461) (19.84%)
Expenditures - Non-Operating Funds
Chart 4 is a graphical representation of year to year expenditure comparisons for the City’s non-
operating funds.
Chart 4
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City of East Wenatchee
April 7, 2020 City Council Meeting
February 2020 Financial Report
Expenditure Highlights:
General Fund expenditures are down $36,466, or 2.94%, from last year due to:
$240,187 purchase of the Colorado Ave. property last year
$19,059 less spending on Municipal Court capital outlay due to some equipment upgrades that
were needed last year
The above decreases are offset by the following increases:
General salary and benefit increases, and increases due to retirements and separations
$32,659 increase in bills to the Chelan County Regional Justice Center due to the timing of
billings received, and due to the terms of the City’s new contract with them
Street Fund expenditures are down $74,851, or 37.29%, from last year due to a calm winter, which
resulted in less snow and ice removal overtime, and getting caught up with delayed Department of
Transportation utility billings from prior years that we paid in the early part of 2019.
Equipment R&R Fund expenditures are down $35,056, or 34.71%, from last year due to one less
vehicle purchase by the Police Department.
Hotel/Motel Tax Fund expenditures are down $18,546 due to a decrease in contributions to the
Wenatchee Valley Museum. Monies for the museum were budgeted to come out of the General
Fund; in early 2020, the Lodging Tax Advisory Committee approved the funding to come out of this
fund. Finance will move the Wenatchee Valley Museum expenditures to this fund after a budget
amendment is completed by year-end.
Street Improvements Fund expenditures are down $36,026, or 36.56%, from last year due to a
decrease in expenditures for the design of 10th Street.
Storm Water Fund expenditures are up $31,226 from last year because this is a new fund that the
City is accounting for due to a terminated Interlocal Agreement with Douglas County for storm water
services. Prior to 2020, these expenditures were accounted for in the Street Fund.
The reports presented in the following pages represent accounting system generated line-item details
of revenues, expenditures, budgets, and cash balances for each fund through February 29, 2020.
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Account Number Title Period Fiscal Budget % of Total Balance
General Fund
Taxes
001-000-000-311-10-00-00 Real & Personal Property Tax $4,379.29 $4,379.29 $1,245,000.00 0.35 %$1,240,620.71
001-000-000-313-11-00-00 Local Retail Sales & Use Tax $138,521.62 $138,521.62 $3,500,000.00 3.96 %$3,361,478.38
001-000-000-313-71-00-00 Criminal Justice Sales Tax $29,720.79 $55,996.52 $300,000.00 18.67 %$244,003.48
001-000-000-316-40-00-00 Electric Utility Tax $39,384.65 $75,943.90 $355,000.00 21.39 %$279,056.10
001-000-000-316-45-00-00 Natural Gas Utility Tax $7,041.01 $12,854.47 $35,000.00 36.73 %$22,145.53
001-000-000-316-49-00-00 Phone/Cellular Utility Tax $21,964.52 $46,639.24 $350,000.00 13.33 %$303,360.76
001-000-000-316-84-00-00 Gambling Tax $35,415.68 $108,279.74 $345,000.00 31.39 %$236,720.26
Total Taxes $276,427.56 $442,614.78 $6,130,000.00 7.22 %$5,687,385.22
Licenses and Permits
001-000-000-321-30-01-00 Fireworks Permits $0.00 $0.00 $500.00 0.00 %$500.00
001-000-000-321-60-00-00 Taxicab Licenses & Permits $87.00 $87.00 $800.00 10.88 %$713.00
001-000-000-321-91-00-50 Franchise Fees - Cable $23,905.02 $23,905.02 $97,000.00 24.64 %$73,094.98
001-000-000-321-99-00-00 Business Licenses & Permits $8,135.83 $17,534.59 $107,100.00 16.37 %$89,565.41
001-000-000-321-99-05-00 Other Business Lic & Permits $660.00 $660.00 $650.00 101.54 %($10.00)
001-000-000-322-10-00-00 Building & Structure Permits $134.00 $20,909.24 $50,000.00 41.82 %$29,090.76
001-000-000-322-90-01-00 Gun Permits $421.00 $1,037.00 $6,500.00 15.95 %$5,463.00
001-000-000-322-90-02-00 Sign Permits $0.00 $0.00 $100.00 0.00 %$100.00
Total Licenses and Permits $33,342.85 $64,132.85 $262,650.00 24.42 %$198,517.15
Intergovernmental Revenues
001-000-000-333-16-50-00 Columbia River Drug Task Force $0.00 $0.00 $7,500.00 0.00 %$7,500.00
001-000-000-334-03-10-00 Dept. of Ecology SMP Grant $0.00 $0.00 $16,800.00 0.00 %$16,800.00
001-000-000-334-03-51-03 TSC - Seatbelt Emphasis Patrols $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-000-334-03-51-04 X-52 TSC-Speed Limit Emphasis $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-000-334-03-51-10 Distracted Driving Enforcement Patrol $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-000-334-03-51-12 TSC - DUI Emphasis Patrol $0.00 $1,194.96 $2,750.00 43.45 %$1,555.04
001-000-000-334-04-20-05 Dept. of Commerce Grant $0.00 $0.00 $15,920.00 0.00 %$15,920.00
001-000-000-334-06-91-00 WA ST Office of Public Defense $0.00 $20,000.00 $0.00 ($20,000.00)
001-000-000-334-06-91-10 Washington State Archives Grant $0.00 $0.00 $20,000.00 0.00 %$20,000.00
001-000-000-334-06-95-00 RIVERCOM 911 Funding Assistance $19,714.23 $19,714.23 $21,000.00 93.88 %$1,285.77
001-000-000-335-00-91-00 PUD Privilege Tax $0.00 $0.00 $42,000.00 0.00 %$42,000.00
001-000-000-336-06-42-00 Marijuana Excise Tax Distribution $0.00 $0.00 $21,000.00 0.00 %$21,000.00
001-000-000-336-06-51-00 DUI - Cities Allocation $0.00 $449.72 $2,000.00 22.49 %$1,550.28
001-000-000-336-06-94-00 Liquor Excise Tax $0.00 $18,186.52 $75,000.00 24.25 %$56,813.48
001-000-000-336-06-95-00 Liquor Board Profits $0.00 $0.00 $107,500.00 0.00 %$107,500.00
Revenue
Starting Account Number: 001-000-000-308-00-00-00 Beginning Net Cash & Invest
Ending Account Number: 501-000-000-397-21-00-20 Transfer In - Criminal Justice
Period: 2020 - February 2020
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Account Number Title Period Fiscal Budget % of Total Balance
Total Intergovernmental Revenues $19,714.23 $59,545.43 $336,470.00 17.70 %$276,924.57
Charges for Goods and Services
001-000-000-341-33-10-00 Background Check Fees $0.00 $0.00 $60.00 0.00 %$60.00
001-000-000-341-35-30-00 Duplicating Services - Court & Police $0.00 $0.00 $500.00 0.00 %$500.00
001-000-000-341-35-31-00 Copy and Duplication Fees - Admin $0.00 $0.00 $200.00 0.00 %$200.00
001-000-000-341-35-33-00 Recording and Filing Fees $0.00 $0.00 $75.00 0.00 %$75.00
001-000-000-341-35-35-00 Annual Admin Reimb Fees $0.00 $0.00 $6,000.00 0.00 %$6,000.00
001-000-000-342-33-00-00 Adult Probation Services $3,177.89 $6,893.21 $70,000.00 9.85 %$63,106.79
001-000-000-342-36-00-00 Housing of Prisoners $502.80 $1,284.62 $25,000.00 5.14 %$23,715.38
001-000-000-342-40-00-01 Fire Marshall Inspection Services $0.00 $2,930.00 $5,000.00 58.60 %$2,070.00
001-000-000-345-83-00-00 Plan Checking Fees $15.27 $12,774.21 $25,000.00 51.10 %$12,225.79
001-000-000-345-83-41-00 Engineering Review Fees $0.00 $600.00 $800.00 75.00 %$200.00
001-000-000-345-86-00-00 Sepa Permits $0.00 $0.00 $500.00 0.00 %$500.00
001-000-000-345-89-00-00 Planning & Development Fees $490.00 $490.00 $7,500.00 6.53 %$7,010.00
Total Charges for Goods and Services $4,185.96 $24,972.04 $140,635.00 17.76 %$115,662.96
Fines and Penalties
001-000-000-356-50-00-00 Fines And Penalties $8,477.05 $20,300.77 $190,000.00 10.68 %$169,699.23
001-000-000-357-33-00-00 Public Defender Costs $419.65 $1,646.93 $25,000.00 6.59 %$23,353.07
001-000-000-357-35-00-00 Restitution $0.00 $50.00 $150.00 33.33 %$100.00
Total Fines and Penalties $8,896.70 $21,997.70 $215,150.00 10.22 %$193,152.30
Miscellaneous Revenues
001-000-000-361-11-00-00 Interest Earnings $8,898.94 $17,973.46 $100,000.00 17.97 %$82,026.54
001-000-000-361-40-00-00 Sales Tax Interest $585.44 $1,207.12 $5,000.00 24.14 %$3,792.88
001-000-000-362-00-00-00 Rental Income - 311 9th St NE $1,092.11 $2,287.11 $10,000.00 22.87 %$7,712.89
001-000-000-369-91-50-00 Miscellaneous Revenue $0.00 $110.50 $7,500.00 1.47 %$7,389.50
Total Miscellaneous Revenues $10,576.49 $21,578.19 $122,500.00 17.61 %$100,921.81
Other Increases in Fund Resources
001-000-000-389-30-00-03 Fireworks - Cleaning Deposit $0.00 $0.00 $2,200.00 0.00 %$2,200.00
001-000-000-389-30-00-04 Fireworks - Dcfd Remittance $0.00 $0.00 $250.00 0.00 %$250.00
001-000-000-389-30-00-05 Crime Victim Assessment $140.61 $358.04 $3,500.00 10.23 %$3,141.96
001-000-000-389-30-00-10 State Surcharge $6.50 $194.50 $500.00 38.90 %$305.50
001-000-000-389-30-00-15 State Share Weapons Permit Fee $683.00 $1,663.25 $9,500.00 17.51 %$7,836.75
001-000-000-389-30-00-20 Court Remittance - State $8,065.73 $21,221.16 $200,000.00 10.61 %$178,778.84
Total Other Increases in Fund Resources $8,895.84 $23,436.95 $215,950.00 10.85 %$192,513.05
Other Financing Sources
001-000-000-395-10-00-00 Proceeds - Disposition of Assets $12,424.80 $12,424.80 $100.00 12,424.80 %($12,324.80)
001-000-000-395-20-00-00 Insurance Recoveries - Capital Assets $0.00 $0.00 $1,000.00 0.00 %$1,000.00
Total Other Financing Sources $12,424.80 $12,424.80 $1,100.00 1,129.53 %($11,324.80)
Total General Fund $374,464.43 $670,702.74 $7,424,455.00 9.03 %$6,753,752.26
Street Fund
101-000-000-311-10-00-00 Property Taxes - Street Dept $0.00 $3,142.31 $400,000.00 0.79 %$396,857.69
101-000-000-313-11-00-00 Sales & Use Tax $151,288.36 $300,000.00 $300,000.00 100.00 %$0.00
101-000-000-322-40-00-00 Street Permits $35.00 $35.00 $3,000.00 1.17 %$2,965.00
101-000-000-336-00-71-00 Multi-Modal Distribution $0.00 $0.00 $18,000.00 0.00 %$18,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
101-000-000-336-00-87-00 Gas Tax $21,643.29 $43,717.70 $275,000.00 15.90 %$231,282.30
101-000-000-336-00-87-05 Increased Gas Tax $0.00 $0.00 $16,000.00 0.00 %$16,000.00
Total Street Fund $172,966.65 $346,895.01 $1,012,000.00 34.28 %$665,104.99
Community Development Grants Fund
102-000-000-331-14-00-00 HUD CD Block Grant $0.00 $0.00 $219,619.00 0.00 %$219,619.00
Total Community Development Grants Fund $0.00 $0.00 $219,619.00 0.00 %$219,619.00
Transportation Benefit District Fund
105-000-000-317-60-00-00 Car Tab Fees $20,730.60 $35,164.80 $40,000.00 87.91 %$4,835.20
Total Transportation Benefit District Fund $20,730.60 $35,164.80 $40,000.00 87.91 %$4,835.20
Library Fund
112-000-000-347-20-00-00 Library Services $0.00 $0.00 $7,000.00 0.00 %$7,000.00
Total Library Fund $0.00 $0.00 $7,000.00 0.00 %$7,000.00
Hotel/Motel Tax Fund
113-000-000-313-31-02-00 Hotel/Motel Tax $30,713.76 $52,044.79 $250,000.00 20.82 %$197,955.21
Total Hotel/Motel Tax Fund $30,713.76 $52,044.79 $250,000.00 20.82 %$197,955.21
Drug Fund
114-000-000-356-50-03-00 Drug Investigation $0.57 $1.83 $100.00 1.83 %$98.17
Total Drug Fund $0.57 $1.83 $100.00 1.83 %$98.17
Criminal Justice Fund
116-000-000-336-06-21-00 Criminal Justice - Population $0.00 $1,039.30 $3,700.00 28.09 %$2,660.70
116-000-000-336-06-26-00 Criminal Justice - Special Programs $0.00 $3,730.39 $14,000.00 26.65 %$10,269.61
Total Criminal Justice Fund $0.00 $4,769.69 $17,700.00 26.95 %$12,930.31
Events Board Fund
117-000-100-397-00-00-00 Transfer-In from Fund 113 $0.00 $0.00 $135,000.00 0.00 %$135,000.00
117-000-200-347-40-02-01 Easter Egg Hunt Admission Fees $0.00 $0.00 $1,400.00 0.00 %$1,400.00
117-000-300-347-40-12-02 Classy Chassis Parade/Car Show $175.00 $250.00 $9,000.00 2.78 %$8,750.00
117-000-300-347-40-12-03 Classy Chassis Vendor Fees $0.00 $0.00 $150.00 0.00 %$150.00
117-000-300-347-90-00-12 Classy Chassis Sponsorships $0.00 $0.00 $8,000.00 0.00 %$8,000.00
117-000-300-347-90-12-00 Classy Chassis Merchandise Sales $0.00 $0.00 $500.00 0.00 %$500.00
117-000-400-347-40-11-03 Wings & Wheels Car Show Registration $0.00 $0.00 $4,500.00 0.00 %$4,500.00
117-000-400-347-40-11-07 Wings & Wheels Vendor Fees $0.00 $0.00 $100.00 0.00 %$100.00
117-000-400-347-90-00-11 Wings & Wheels Sponsorships $0.00 $0.00 $12,000.00 0.00 %$12,000.00
117-000-400-347-90-11-00 Wings & Wheels Merchandise Sales $0.00 $0.00 $500.00 0.00 %$500.00
117-000-450-347-90-00-12 Parkway Pile-Up Car Show
Sponsorships
$0.00 $0.00 $500.00 0.00 %$500.00
117-000-500-367-19-00-01 Christmas Sponsorships $0.00 $0.00 $2,000.00 0.00 %$2,000.00
Total Events Board Fund $175.00 $250.00 $173,650.00 0.14 %$173,400.00
Bond Redemption Fund
202-000-000-311-10-00-00 Property Tax $0.00 $0.00 $155,000.00 0.00 %$155,000.00
202-000-000-397-00-00-00 Transfer-In from Fund 110 $0.00 $0.00 $660,000.00 0.00 %$660,000.00
Total Bond Redemption Fund $0.00 $0.00 $815,000.00 0.00 %$815,000.00
Street Improvements Fund
301-000-000-311-10-00-00 Property Tax $0.00 $0.00 $20,000.00 0.00 %$20,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
301-000-000-333-20-00-13 STP 9th/VMP Intersection $0.00 $0.00 $901,700.00 0.00 %$901,700.00
301-000-000-334-03-60-01 SRTS - 5th St NE: Sterling $0.00 $0.00 $220,224.00 0.00 %$220,224.00
301-000-000-334-03-60-02 SRTS - 5th St NE: Kenroy $0.00 $0.00 $225,778.00 0.00 %$225,778.00
301-000-000-334-03-80-08 TIB 3rd St SE/Highline Drive
Roundabout
$0.00 $15,467.01 $663,000.00 2.33 %$647,532.99
301-000-000-334-03-80-13 TIB N Kentucky Ave Overlay $0.00 $0.00 $637,500.00 0.00 %$637,500.00
301-000-000-334-03-80-15 TIB 3rd/Rock Island Rd. Traffic Signal $0.00 $0.00 $76,500.00 0.00 %$76,500.00
301-000-000-334-04-20-02 PWTFL - 10th Street Design $0.00 $60,068.94 $315,000.00 19.07 %$254,931.06
301-000-000-397-41-10-05 Transfer-In from Fund 105 $0.00 $0.00 $375,000.00 0.00 %$375,000.00
301-000-000-397-95-00-20 Transfer-In from Fund 314 $0.00 $0.00 $150,000.00 0.00 %$150,000.00
Total Street Improvements Fund $0.00 $75,535.95 $3,584,702.00 2.11 %$3,509,166.05
Capital Improvements Fund
314-000-000-318-34-00-00 Real Estate Excise Tax $39,409.84 $160,817.22 $350,000.00 45.95 %$189,182.78
314-000-000-391-10-00-00 LTGO Bond Proceeds $0.00 $0.00 $5,000,000.00 0.00 %$5,000,000.00
Total Capital Improvements Fund $39,409.84 $160,817.22 $5,350,000.00 3.01 %$5,189,182.78
Stormwater Fund
401-000-000-334-03-10-00 Dept. of Ecology Capacity Grant $0.00 $0.00 $95,000.00 0.00 %$95,000.00
401-000-000-334-03-10-01 19th St. Ecology Grant $0.00 $46,140.36 $170,000.00 27.14 %$123,859.64
401-000-000-337-00-00-00 Transfer-In from Douglas Co.$0.00 $2,567,089.36 $2,500,000.00 102.68 %($67,089.36)
401-000-000-343-10-00-00 SWU Fee $45.00 $45.00 $518,000.00 0.01 %$517,955.00
401-000-000-397-00-00-00 Transfer-In from Fund 308 $0.00 $0.00 $103,090.00 0.00 %$103,090.00
Total Stormwater Fund $45.00 $2,613,274.72 $3,386,090.00 77.18 %$772,815.28
Equipment Purchase, Repair & Replacement Fund
501-000-000-313-11-00-10 Sales & Use Tax - Police $0.00 $50,000.00 $50,000.00 100.00 %$0.00
501-000-000-313-11-00-20 Sales & Use Tax - Streets $150,000.00 $300,000.00 $300,000.00 100.00 %$0.00
Total Equipment Purchase, Repair & Replacement Fund $150,000.00 $350,000.00 $350,000.00 100.00 %$0.00
Grand Totals $788,505.85 $4,309,456.75 $22,630,316.00 19.04 %$18,320,859.25
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Totals By Fund
Fund Number Title Period Fiscal Budget % of Total Balance
001-000-000-000-00-00-00 General Fund $374,464.43 $670,702.74 $7,424,455.00 9.03 %$6,753,752.26
101-000-000-000-00-00-00 Street Fund $172,966.65 $346,895.01 $1,012,000.00 34.28 %$665,104.99
102-000-000-000-00-00-00 Community Development Grants Fund $0.00 $0.00 $219,619.00 0.00 %$219,619.00
105-000-000-000-00-00-00 Transportation Benefit District Fund $20,730.60 $35,164.80 $40,000.00 87.91 %$4,835.20
112-000-000-000-00-00-00 Library Fund $0.00 $0.00 $7,000.00 0.00 %$7,000.00
113-000-000-000-00-00-00 Hotel/Motel Tax Fund $30,713.76 $52,044.79 $250,000.00 20.82 %$197,955.21
114-000-000-000-00-00-00 Drug Fund $0.57 $1.83 $100.00 1.83 %$98.17
116-000-000-000-00-00-00 Criminal Justice Fund $0.00 $4,769.69 $17,700.00 26.95 %$12,930.31
117-000-000-000-00-00-00 Events Board Fund $175.00 $250.00 $173,650.00 0.14 %$173,400.00
202-000-000-000-00-00-00 Bond Redemption Fund $0.00 $0.00 $815,000.00 0.00 %$815,000.00
301-000-000-000-00-00-00 Street Improvements Fund $0.00 $75,535.95 $3,584,702.00 2.11 %$3,509,166.05
314-000-000-000-00-00-00 Capital Improvements Fund $39,409.84 $160,817.22 $5,350,000.00 3.01 %$5,189,182.78
401-000-000-000-00-00-00 Stormwater Fund $45.00 $2,613,274.72 $3,386,090.00 77.18 %$772,815.28
501-000-000-000-00-00-00 Equipment Purchase, Repair &
Replacement Fund
$150,000.00 $350,000.00 $350,000.00 100.00 %$0.00
Grand Totals $788,505.85 $4,309,456.75 $22,630,316.00 19.04 %$18,320,859.25
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Account Number Title Period Fiscal Budget % of Total Balance
General Fund
General Government
001-000-001-518-90-40-00 GWATA Membership $0.00 $0.00 $300.00 0.00 %$300.00
001-000-001-518-91-30-00 Wellness $0.00 $9.74 $3,000.00 0.32 %$2,990.26
001-000-001-518-93-49-00 City Theme $0.00 $0.00 $750.00 0.00 %$750.00
001-000-001-521-10-29-00 LEOFF 1 Insurance Premiums $2,227.50 $4,455.00 $27,500.00 16.20 %$23,045.00
001-000-001-528-70-40-00 River Com $25,380.31 $50,760.62 $365,000.00 13.91 %$314,239.38
001-000-001-539-30-40-00 Animal Control $6,126.24 $12,252.48 $73,515.00 16.67 %$61,262.52
001-000-001-558-60-41-00 Chelan-Douglas Transportation Council $0.00 $0.00 $13,928.00 0.00 %$13,928.00
001-000-001-558-70-40-00 Contributions - Region $0.00 $0.00 $45,000.00 0.00 %$45,000.00
001-000-001-558-70-41-00 NCW Economic Development District $0.00 $0.00 $1,250.00 0.00 %$1,250.00
001-000-001-558-70-41-05 NCWEDD Chelan/Douglas Trends $1,500.00 $1,500.00 $1,500.00 100.00 %$0.00
001-000-001-558-70-41-07 Wenatchee Valley Chamber of
Commerce
$360.00 $360.00 $360.00 100.00 %$0.00
001-000-001-558-70-41-10 Spirit of Wenatchee Miss Veedol $3,000.00 $3,000.00 $3,000.00 100.00 %$0.00
001-000-001-558-70-41-15 Wenatchee Valley Museum $10,124.00 $20,248.00 $121,488.00 16.67 %$101,240.00
001-000-001-564-00-40-00 Comm Mental Health (2% Liquor)$958.80 $958.80 $3,600.00 26.63 %$2,641.20
Total General Government $49,676.85 $93,544.64 $660,191.00 14.17 %$566,646.36
Legislative
001-000-110-511-60-10-00 Salaries $44,376.18 $65,725.50 $197,000.00 33.36 %$131,274.50
001-000-110-511-60-20-00 Benefits $10,046.01 $14,681.32 $60,000.00 24.47 %$45,318.68
001-000-110-511-60-21-50 Public Defender $12,145.46 $20,245.46 $135,000.00 15.00 %$114,754.54
001-000-110-511-60-30-00 Public Defender Conflicts $0.00 $0.00 $5,500.00 0.00 %$5,500.00
001-000-110-511-60-31-00 Office Supplies $38.93 $321.27 $300.00 107.09 %($21.27)
001-000-110-511-60-31-05 Newsletter Printing & Mailing $0.00 $0.00 $10,500.00 0.00 %$10,500.00
001-000-110-511-60-31-10 Public Records Expenses $0.00 $0.00 $200.00 0.00 %$200.00
001-000-110-511-60-40-00 Training $0.00 $0.00 $3,000.00 0.00 %$3,000.00
001-000-110-511-60-41-00 Professional Services $20,337.21 $20,337.21 $42,000.00 48.42 %$21,662.79
001-000-110-511-60-41-20 AWC Annual Membership Fee $0.00 $9,967.00 $10,000.00 99.67 %$33.00
001-000-110-511-60-42-01 Cell Phone $56.13 $56.13 $500.00 11.23 %$443.87
001-000-110-511-60-43-00 Travel $391.84 $391.84 $1,500.00 26.12 %$1,108.16
001-000-110-511-60-43-01 Travel - Misawa $0.00 $0.00 $4,750.00 0.00 %$4,750.00
001-000-110-511-60-44-00 Advertising $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-110-511-60-45-00 Election Costs - Registered Voters $0.00 $0.00 $22,000.00 0.00 %$22,000.00
001-000-110-511-60-46-00 Insurance $28.83 $28.83 $13,000.00 0.22 %$12,971.17
001-000-110-511-60-47-00 Background Check Costs $0.00 $55.00 $200.00 27.50 %$145.00
001-000-110-511-60-49-00 Miscellaneous $245.81 $565.01 $5,000.00 11.30 %$4,434.99
Total Legislative $87,666.40 $132,374.57 $512,450.00 25.83 %$380,075.43
Expenditure
Starting Account Number: 001-000-001-518-20-40-00 Property Management - 311 9th St NE
Ending Account Number: 501-001-000-508-80-00-00 Ending EPM&R Fund Balance - Unreserved
Period: 2020 - February 2020
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Account Number Title Period Fiscal Budget % of Total Balance
Municipal Court
001-000-120-512-50-10-00 Salaries $16,433.82 $32,867.64 $199,000.00 16.52 %$166,132.36
001-000-120-512-50-12-00 Salaries - Probation Services $4,673.08 $9,346.16 $55,000.00 16.99 %$45,653.84
001-000-120-512-50-20-00 Benefits $5,537.86 $11,075.72 $74,000.00 14.97 %$62,924.28
001-000-120-512-50-22-00 Benefits - Probation Services $2,964.86 $5,987.14 $41,000.00 14.60 %$35,012.86
001-000-120-512-50-31-00 Office Supplies $0.00 $0.00 $1,500.00 0.00 %$1,500.00
001-000-120-512-50-40-00 Training $0.00 $690.00 $1,500.00 46.00 %$810.00
001-000-120-512-50-43-00 Travel $1,802.72 $2,005.13 $6,000.00 33.42 %$3,994.87
001-000-120-512-50-46-00 Insurance $43.25 $143.25 $13,860.00 1.03 %$13,716.75
001-000-120-512-50-49-00 Miscellaneous $152.00 $152.00 $0.00 ($152.00)
001-000-120-512-50-49-01 Interpreting $140.00 $140.00 $5,000.00 2.80 %$4,860.00
001-000-120-512-50-49-02 Judge Protems $300.00 $300.00 $4,000.00 7.50 %$3,700.00
001-000-120-512-50-49-03 Witness Fees $59.90 $59.90 $500.00 11.98 %$440.10
001-000-120-512-50-49-04 Juror Fees $1,045.52 $1,199.98 $2,000.00 60.00 %$800.02
001-000-120-512-50-49-09 Security $408.25 $408.25 $6,000.00 6.80 %$5,591.75
001-000-120-594-12-60-00 Capital Outlay $23.70 $280.04 $5,000.00 5.60 %$4,719.96
Total Municipal Court $33,584.96 $64,655.21 $414,360.00 15.60 %$349,704.79
City Clerk
001-000-140-514-20-10-00 Salaries $6,438.52 $12,877.04 $78,000.00 16.51 %$65,122.96
001-000-140-514-20-20-00 Benefits $3,011.28 $5,647.56 $42,000.00 13.45 %$36,352.44
001-000-140-514-20-31-00 Office Supplies $153.81 $543.24 $3,000.00 18.11 %$2,456.76
001-000-140-514-20-31-01 Central Stores $244.94 $260.73 $5,000.00 5.21 %$4,739.27
001-000-140-514-20-40-00 Training $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-140-514-20-41-00 Membership Dues & Publications $170.00 $170.00 $1,200.00 14.17 %$1,030.00
001-000-140-514-20-43-00 Travel $0.00 $231.60 $2,500.00 9.26 %$2,268.40
001-000-140-514-20-44-00 Advertising $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-140-514-20-46-00 Insurance $14.42 $14.42 $8,800.00 0.16 %$8,785.58
001-000-140-514-20-48-00 Repairs & Maintenance $0.00 $0.00 $250.00 0.00 %$250.00
001-000-140-514-20-49-00 Miscellaneous $40.31 $58.58 $750.00 7.81 %$691.42
001-000-140-514-30-20-00 Records Services $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-140-514-30-25-00 Codification $0.00 $0.00 $2,100.00 0.00 %$2,100.00
Total City Clerk $10,073.28 $19,803.17 $148,600.00 13.33 %$128,796.83
Internal Services
001-000-141-514-20-31-01 Office Machine Costs $0.00 $0.00 $14,000.00 0.00 %$14,000.00
001-000-141-514-20-42-01 Telephone Line Charges $1,004.38 $1,383.70 $14,000.00 9.88 %$12,616.30
001-000-141-514-20-42-03 Postage $15.65 $15.65 $7,000.00 0.22 %$6,984.35
001-000-141-514-20-48-00 Repairs & Maintenance $747.76 $747.76 $3,000.00 24.93 %$2,252.24
Total Internal Services $1,767.79 $2,147.11 $38,000.00 5.65 %$35,852.89
Finance
001-000-142-514-20-10-00 Salaries $46,100.95 $69,175.08 $210,000.00 32.94 %$140,824.92
001-000-142-514-20-20-00 Benefits $12,108.92 $19,894.71 $95,000.00 20.94 %$75,105.29
001-000-142-514-20-31-00 Office Supplies $0.00 $65.34 $1,700.00 3.84 %$1,634.66
001-000-142-514-20-43-00 Travel $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-142-514-20-46-00 Insurance $28.83 $28.83 $9,680.00 0.30 %$9,651.17
001-000-142-514-23-20-00 State Audit $0.00 $0.00 $18,000.00 0.00 %$18,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
001-000-142-514-25-30-00 Bank Charges & Fees $265.72 $596.61 $5,000.00 11.93 %$4,403.39
001-000-142-514-40-20-00 Training $0.00 $0.00 $2,000.00 0.00 %$2,000.00
Total Finance $58,504.42 $89,760.57 $342,380.00 26.22 %$252,619.43
Information Technology
001-000-145-514-20-10-00 Salaries $7,949.86 $15,899.72 $96,000.00 16.56 %$80,100.28
001-000-145-514-20-20-00 Benefits $3,663.64 $7,327.28 $50,000.00 14.65 %$42,672.72
001-000-145-514-20-31-00 Supplies $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-145-514-20-40-01 Memberships $0.00 $75.00 $100.00 75.00 %$25.00
001-000-145-514-20-40-05 Disaster Backup System Support $0.00 $0.00 $25,000.00 0.00 %$25,000.00
001-000-145-514-20-40-10 Annual Fee - ESRI GIS System License $0.00 $0.00 $1,100.00 0.00 %$1,100.00
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion &
Ragnasoft
$0.00 $0.00 $20,645.00 0.00 %$20,645.00
001-000-145-514-20-40-30 Annual Fee - Vision Financial Software $0.00 $5,908.32 $6,000.00 98.47 %$91.68
001-000-145-514-20-40-35 Annual License Fee - Evidence.com $0.00 $0.00 $7,000.00 0.00 %$7,000.00
001-000-145-514-20-40-40 Annual Subscription - Granicus $594.64 $594.64 $7,000.00 8.49 %$6,405.36
001-000-145-514-20-40-50 Annual License - FTR Recording
System
$0.00 $0.00 $1,500.00 0.00 %$1,500.00
001-000-145-514-20-40-55 Annual Support & Maintenance -
Laserfiche
$0.00 $0.00 $9,800.00 0.00 %$9,800.00
001-000-145-514-20-40-60 Service Package - Laserfiche (Legal,
Police, & Planning)
$0.00 $3,200.00 $8,000.00 40.00 %$4,800.00
001-000-145-514-20-41-00 Professional Services $5,800.00 $5,800.00 $5,000.00 116.00 %($800.00)
001-000-145-514-20-42-00 Cell Phone $69.04 $69.04 $750.00 9.21 %$680.96
001-000-145-514-20-43-00 Training $0.00 $0.00 $4,000.00 0.00 %$4,000.00
001-000-145-514-20-44-00 Travel $0.00 $0.00 $4,000.00 0.00 %$4,000.00
001-000-145-514-20-49-00 Miscellaneous $0.00 $73.60 $0.00 ($73.60)
001-000-145-594-14-60-20 Capital - PC Software Admin $2,132.16 $2,716.44 $20,000.00 13.58 %$17,283.56
001-000-145-594-14-60-25 Capital - PC Hardware Admin $427.44 $2,272.58 $50,000.00 4.55 %$47,727.42
Total Information Technology $20,636.78 $43,936.62 $316,895.00 13.86 %$272,958.38
Legal
001-000-151-515-31-10-00 Salaries $9,836.18 $19,672.36 $195,000.00 10.09 %$175,327.64
001-000-151-515-31-20-00 Benefits $4,059.16 $8,164.50 $104,000.00 7.85 %$95,835.50
001-000-151-515-31-20-10 Training $100.00 $100.00 $2,000.00 5.00 %$1,900.00
001-000-151-515-31-25-00 Professional Services $56.00 $56.00 $1,500.00 3.73 %$1,444.00
001-000-151-515-31-25-10 Licensing $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-151-515-31-31-00 Office Supplies $0.00 $0.00 $300.00 0.00 %$300.00
001-000-151-515-31-42-03 Postage $28.93 $28.93 $0.00 ($28.93)
001-000-151-515-31-43-00 Travel $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-151-515-31-46-00 Insurance $14.42 $14.42 $12,100.00 0.12 %$12,085.58
001-000-151-515-31-49-00 Miscellaneous $0.00 $649.00 $3,000.00 21.63 %$2,351.00
001-000-151-515-35-25-05 Litigation Expenses $0.00 $0.00 $10,000.00 0.00 %$10,000.00
Total Legal $14,094.69 $28,685.21 $330,900.00 8.67 %$302,214.79
Civil Service
001-000-160-521-10-10-00 Salaries $0.00 $260.00 $3,214.00 8.09 %$2,954.00
001-000-160-521-10-46-00 Insurance $14.42 $14.42 $7,150.00 0.20 %$7,135.58
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Account Number Title Period Fiscal Budget % of Total Balance
Total Civil Service $14.42 $274.42 $10,364.00 2.65 %$10,089.58
Central Services
001-000-180-518-30-31-01 Central Stores $0.00 $13.53 $0.00 ($13.53)
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $267.51 $267.51 $2,000.00 13.38 %$1,732.49
001-000-180-518-30-35-00 Small Tools & Equipment $34.08 $34.08 $10,000.00 0.34 %$9,965.92
001-000-180-518-30-41-00 Professional Services $510.17 $522.67 $25,000.00 2.09 %$24,477.33
001-000-180-518-30-41-01 Contracted Custodial Services $2,099.13 $4,198.40 $24,000.00 17.49 %$19,801.60
001-000-180-518-30-46-00 Insurance $28.83 $28.83 $47,300.00 0.06 %$47,271.17
001-000-180-518-30-47-00 Utilities $2,241.21 $2,436.96 $25,000.00 9.75 %$22,563.04
001-000-180-518-30-48-00 Repairs & Maintenance $569.18 $598.40 $12,000.00 4.99 %$11,401.60
001-000-180-518-30-49-00 Miscellaneous $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-180-518-30-49-01 Landscaping $0.00 $0.00 $12,000.00 0.00 %$12,000.00
001-000-180-518-61-41-00 Judgements & Settlements $0.00 $0.00 $10,000.00 0.00 %$10,000.00
001-000-180-518-92-20-00 Ancillary (Interfund Maintenance)$2,948.29 $4,200.00 $6,000.00 70.00 %$1,800.00
001-000-180-594-18-60-00 Capital Outlay $0.00 $0.00 $22,000.00 0.00 %$22,000.00
Total Central Services $8,698.40 $12,300.38 $197,300.00 6.23 %$184,999.62
Law Enforcement
001-000-210-521-10-10-00 Salaries $214,176.96 $389,241.37 $2,100,000.00 18.54 %$1,710,758.63
001-000-210-521-10-10-02 Overtime Salaries $15,795.74 $29,174.24 $175,000.00 16.67 %$145,825.76
001-000-210-521-10-10-03 Overtime Salaries - Traffic Control $0.00 $555.26 $8,000.00 6.94 %$7,444.74
001-000-210-521-10-20-00 Benefits $57,196.86 $114,505.05 $900,000.00 12.72 %$785,494.95
001-000-210-521-10-20-01 Clothing Allowance $911.81 $911.81 $14,400.00 6.33 %$13,488.19
001-000-210-521-10-31-00 Office Supplies ($216.36)($216.36)$8,500.00 -2.55 %$8,716.36
001-000-210-521-10-31-05 Office Machine Costs $307.67 $630.15 $5,000.00 12.60 %$4,369.85
001-000-210-521-10-32-00 Fuel Consumed $35.46 $35.46 $52,000.00 0.07 %$51,964.54
001-000-210-521-10-35-00 Small Tools & Equipment $3,778.74 $3,778.74 $13,000.00 29.07 %$9,221.26
001-000-210-521-10-35-02 WASPC Traffic Safety Grant $0.00 $0.00 $3,000.00 0.00 %$3,000.00
001-000-210-521-10-35-05 Bulletproof Vests $0.00 $0.00 $4,000.00 0.00 %$4,000.00
001-000-210-521-10-35-06 US Marshall Fugitive Task Force $0.00 $0.00 $1,500.00 0.00 %$1,500.00
001-000-210-521-10-41-00 Professional Services $1,045.56 $1,045.56 $15,000.00 6.97 %$13,954.44
001-000-210-521-10-42-01 Telephone $1,883.52 $1,883.52 $28,000.00 6.73 %$26,116.48
001-000-210-521-10-42-03 Postage $84.74 $84.74 $1,200.00 7.06 %$1,115.26
001-000-210-521-10-43-00 Travel $1,663.88 $1,663.88 $22,000.00 7.56 %$20,336.12
001-000-210-521-10-46-00 Insurance $317.12 $317.12 $69,000.00 0.46 %$68,682.88
001-000-210-521-10-48-00 Repairs & Maintenance $262.07 $262.07 $8,000.00 3.28 %$7,737.93
001-000-210-521-10-49-00 Miscellaneous $245.00 $245.00 $5,500.00 4.45 %$5,255.00
001-000-210-521-10-49-01 Reserves $0.00 $0.00 $500.00 0.00 %$500.00
001-000-210-521-10-49-02 Dry Cleaning Services $17.58 $17.58 $1,500.00 1.17 %$1,482.42
001-000-210-521-30-40-00 Crime Prevention $0.00 $0.00 $850.00 0.00 %$850.00
001-000-210-521-40-22-00 Training - Police Chief $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-210-521-40-25-00 Training - Officers $0.00 $0.00 $9,000.00 0.00 %$9,000.00
001-000-210-521-40-27-00 Training - Office Staff $0.00 $0.00 $900.00 0.00 %$900.00
001-000-210-521-40-30-00 Training - Academy $0.00 $0.00 $9,600.00 0.00 %$9,600.00
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle
Maintenance)
$0.00 $0.00 $2,400.00 0.00 %$2,400.00
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Account Number Title Period Fiscal Budget % of Total Balance
001-000-210-521-50-49-00 Other Services $0.00 $0.00 $1,500.00 0.00 %$1,500.00
001-000-210-594-21-60-00 Capital Outlay $0.00 $33,171.22 $33,000.00 100.52 %($171.22)
Total Law Enforcement $297,506.35 $577,306.41 $3,493,350.00 16.53 %$2,916,043.59
Jail Services
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $32,659.23 $32,659.23 $378,000.00 8.64 %$345,340.77
001-000-230-523-60-20-00 Medical Care - Prisoners $0.00 $0.00 $10,000.00 0.00 %$10,000.00
001-000-230-527-60-30-00 Juvenile Detention $0.00 $0.00 $6,500.00 0.00 %$6,500.00
Total Jail Services $32,659.23 $32,659.23 $394,500.00 8.28 %$361,840.77
Public Works
001-000-315-542-10-10-00 Salaries $7,732.80 $15,465.60 $94,000.00 16.45 %$78,534.40
001-000-315-542-10-20-00 Benefits $3,477.52 $6,955.04 $46,000.00 15.12 %$39,044.96
001-000-315-542-10-31-00 Office Supplies $0.00 $0.00 $750.00 0.00 %$750.00
001-000-315-542-10-35-00 Small Tools & Equipment $0.00 $0.00 $500.00 0.00 %$500.00
001-000-315-542-10-40-00 Cell Phone $59.04 $59.04 $750.00 7.87 %$690.96
001-000-315-542-10-43-00 Travel $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-315-542-10-46-00 Insurance $14.42 $14.42 $11,000.00 0.13 %$10,985.58
001-000-315-542-10-49-00 Training $227.00 $227.00 $2,000.00 11.35 %$1,773.00
001-000-315-542-10-49-01 Miscellaneous $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-315-542-10-49-10 Memberships $0.00 $0.00 $500.00 0.00 %$500.00
001-000-315-544-20-45-00 Engineering Support Services $0.00 $0.00 $15,000.00 0.00 %$15,000.00
Total Public Works $11,510.78 $22,721.10 $172,500.00 13.17 %$149,778.90
Planning
001-000-580-558-60-10-00 Salaries $14,837.74 $29,675.48 $179,500.00 16.53 %$149,824.52
001-000-580-558-60-20-00 Benefits $5,062.88 $10,125.76 $62,000.00 16.33 %$51,874.24
001-000-580-558-60-31-00 Office Supplies $37.86 $37.86 $1,000.00 3.79 %$962.14
001-000-580-558-60-32-00 Fuel Consumed $0.00 $0.00 $200.00 0.00 %$200.00
001-000-580-558-60-35-00 Small Tools & Equipment $0.00 $0.00 $100.00 0.00 %$100.00
001-000-580-558-60-40-00 Training $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-580-558-60-41-00 Professional Services $0.00 $0.00 $25,000.00 0.00 %$25,000.00
001-000-580-558-60-41-01 Hearings Examiner $0.00 $0.00 $600.00 0.00 %$600.00
001-000-580-558-60-41-02 Engineer/Architect Services $0.00 $0.00 $1,200.00 0.00 %$1,200.00
001-000-580-558-60-43-00 Travel $0.00 $0.00 $3,000.00 0.00 %$3,000.00
001-000-580-558-60-44-00 Advertising $0.00 $0.00 $3,500.00 0.00 %$3,500.00
001-000-580-558-60-46-00 Insurance $28.83 $28.83 $11,440.00 0.25 %$11,411.17
001-000-580-558-60-48-00 Repairs & Maintenance $0.00 $0.00 $100.00 0.00 %$100.00
001-000-580-558-60-49-00 Miscellaneous $615.00 $615.00 $2,200.00 27.95 %$1,585.00
Total Planning $20,582.31 $40,482.93 $291,840.00 13.87 %$251,357.07
Code Compliance
001-000-590-558-50-10-00 Salaries $8,739.08 $17,446.50 $111,000.00 15.72 %$93,553.50
001-000-590-558-50-20-00 Benefits $4,259.68 $8,512.88 $56,000.00 15.20 %$47,487.12
001-000-590-558-50-31-00 Office Supplies $71.67 $71.67 $2,200.00 3.26 %$2,128.33
001-000-590-558-50-32-00 Fuel Consumed $37.81 $37.81 $460.00 8.22 %$422.19
001-000-590-558-50-35-00 Small Tools & Equipment $0.00 $0.00 $100.00 0.00 %$100.00
001-000-590-558-50-40-00 Training $0.00 $0.00 $300.00 0.00 %$300.00
001-000-590-558-50-41-01 Fire Marshal Services $0.00 $0.00 $21,500.00 0.00 %$21,500.00
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Account Number Title Period Fiscal Budget % of Total Balance
001-000-590-558-50-42-00 Abatement $0.00 $0.00 $30,000.00 0.00 %$30,000.00
001-000-590-558-50-43-00 Travel $0.00 $0.00 $475.00 0.00 %$475.00
001-000-590-558-50-46-00 Insurance $14.42 $14.42 $8,690.00 0.17 %$8,675.58
001-000-590-558-50-49-00 Miscellaneous $95.00 $95.00 $300.00 31.67 %$205.00
Total Code Compliance $13,217.66 $26,178.28 $231,025.00 11.33 %$204,846.72
Other Expenditures
001-001-000-589-30-00-03 Fireworks - Deposit Refund $0.00 $0.00 $2,500.00 0.00 %$2,500.00
001-001-000-589-30-00-04 Fireworks - DCFD Remittance $0.00 $0.00 $500.00 0.00 %$500.00
001-001-000-589-30-00-05 County Share of Crime Victims $748.96 $748.96 $4,000.00 18.72 %$3,251.04
001-001-000-589-30-00-10 Remittance: State Building Code
Surcharge
$188.00 $188.00 $500.00 37.60 %$312.00
001-001-000-589-30-00-15 State Share of Permits & Licenses $806.25 $1,079.25 $11,500.00 9.38 %$10,420.75
001-001-000-589-30-00-20 Court Remittances $13,155.42 $13,155.42 $211,000.00 6.23 %$197,844.58
Total Other Expenditures $14,898.63 $15,171.63 $230,000.00 6.60 %$214,828.37
Total General Fund $675,092.95 $1,202,001.48 $7,784,655.00 15.44 %$6,582,653.52
Street Fund
Storm Water Administration
101-000-311-542-42-10-00 SWU Administration - Salaries $0.00 $1,703.52 $0.00 ($1,703.52)
Total Storm Water Administration $0.00 $1,703.52 $0.00 ($1,703.52)
NPDES
101-000-313-542-42-10-00 NPDES Maintenance Salaries $0.00 $269.47 $0.00 ($269.47)
101-000-313-542-42-10-10 NPDES Sweeping Salaries $0.00 $641.61 $0.00 ($641.61)
101-000-313-542-42-20-00 NPDES Maintenance Benefits $0.00 $55.27 $0.00 ($55.27)
101-000-313-542-42-20-10 NPDES Sweeping Benefits $0.00 $131.60 $0.00 ($131.60)
101-000-313-542-42-30-00 NPDES Supplies $206.20 $206.20 $0.00 ($206.20)
101-000-313-542-42-47-00 NPDES Utilities $52.40 $52.40 $0.00 ($52.40)
101-000-313-542-42-49-00 NPDES Miscellaneous Expense $0.00 $10.66 $0.00 ($10.66)
Total NPDES $258.60 $1,367.21 $0.00 ($1,367.21)
101-000-420-542-30-10-00 Salaries - Roadway $1,295.70 $2,858.58 $80,000.00 3.57 %$77,141.42
101-000-420-542-30-20-00 Benefits - Roadway $844.96 $1,518.53 $53,000.00 2.87 %$51,481.47
101-000-420-542-30-30-00 Supplies - Roadway $101.02 $1,070.49 $50,000.00 2.14 %$48,929.51
101-000-420-542-30-48-00 Repairs & Maintenance - Roadway $0.00 $0.00 $6,000.00 0.00 %$6,000.00
101-000-420-542-61-10-00 Salaries - Sidewalks $0.00 $0.00 $4,500.00 0.00 %$4,500.00
101-000-420-542-61-20-00 Benefits - Sidewalks $0.00 $0.00 $2,400.00 0.00 %$2,400.00
101-000-420-542-61-30-00 Supplies - Sidewalks $0.00 $0.00 $2,000.00 0.00 %$2,000.00
101-000-420-542-61-48-00 Repairs & Maintenance - Sidewalks $0.00 $0.00 $3,000.00 0.00 %$3,000.00
101-000-420-542-62-10-00 Salaries - Special Purpose Paths $0.00 $0.00 $500.00 0.00 %$500.00
101-000-420-542-62-20-00 Benefits - Special Purpose Paths $0.00 $0.00 $250.00 0.00 %$250.00
101-000-420-542-62-30-00 Supplies - Special Purpose Paths $0.00 $0.00 $2,500.00 0.00 %$2,500.00
101-000-420-542-63-10-00 Salaries - Street Lighting $111.92 $355.20 $2,000.00 17.76 %$1,644.80
101-000-420-542-63-20-00 Benefits - Street Lighting $22.95 $95.50 $1,200.00 7.96 %$1,104.50
101-000-420-542-63-30-00 Supplies - Street Lighting $0.00 $0.00 $500.00 0.00 %$500.00
101-000-420-542-63-47-00 Utilities - Street Lighting $2,462.00 $2,566.40 $60,000.00 4.28 %$57,433.60
101-000-420-542-63-48-00 Repairs & Maintenance - Street Lighting $0.00 $0.00 $5,000.00 0.00 %$5,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
101-000-420-542-64-10-00 Salaries - Traffic Control Devices $123.10 $335.72 $40,000.00 0.84 %$39,664.28
101-000-420-542-64-20-00 Benefits - Traffic Control Devices $73.71 $204.68 $23,000.00 0.89 %$22,795.32
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $0.00 $64.97 $48,000.00 0.14 %$47,935.03
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $358.87 $622.00 $9,000.00 6.91 %$8,378.00
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control
Devices
$0.00 $0.00 $14,000.00 0.00 %$14,000.00
101-000-420-542-65-10-00 Salaries - Parking Facilities $0.00 $371.18 $1,000.00 37.12 %$628.82
101-000-420-542-65-20-00 Benefits - Parking Facilities $0.00 $311.65 $500.00 62.33 %$188.35
101-000-420-542-65-30-00 Supplies - Parking Facilities $0.00 $0.00 $300.00 0.00 %$300.00
101-000-420-542-65-47-00 Utilities - Parking Facilities $0.00 $0.00 $500.00 0.00 %$500.00
101-000-420-542-66-10-00 Salaries - Snow & Ice Control $1,720.42 $8,700.71 $70,000.00 12.43 %$61,299.29
101-000-420-542-66-20-00 Benefits - Snow & Ice Control $1,234.67 $5,212.66 $47,000.00 11.09 %$41,787.34
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $1,709.56 $8,690.65 $100,000.00 8.69 %$91,309.35
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice
Control
$425.40 $425.40 $5,000.00 8.51 %$4,574.60
101-000-420-542-69-10-00 Salaries - Flags/Banners $739.51 $1,616.31 $30,000.00 5.39 %$28,383.69
101-000-420-542-69-20-00 Benefits - Flags/Banners $184.60 $412.54 $25,000.00 1.65 %$24,587.46
101-000-420-542-69-30-00 Supplies - Flags/Banners $341.68 $798.07 $2,000.00 39.90 %$1,201.93
101-000-420-542-70-10-00 Salaries - Roadside $18,149.56 $38,297.48 $180,000.00 21.28 %$141,702.52
101-000-420-542-70-20-00 Benefits - Roadside $9,230.27 $19,663.93 $94,000.00 20.92 %$74,336.07
101-000-420-542-70-30-00 Supplies - Roadside $112.25 $223.87 $5,000.00 4.48 %$4,776.13
101-000-420-542-70-41-00 Professional Services - Roadside $0.00 $0.00 $3,000.00 0.00 %$3,000.00
101-000-420-542-70-47-00 Utilities - Roadside $0.00 $0.00 $1,000.00 0.00 %$1,000.00
101-000-420-542-70-48-00 Repairs & Maintenance - Roadside $0.00 $0.00 $1,000.00 0.00 %$1,000.00
101-000-420-542-75-10-00 Salaries - City Parks $5,387.69 $9,573.44 $45,000.00 21.27 %$35,426.56
101-000-420-542-75-20-00 Benefits - City Parks $2,479.45 $4,146.35 $23,000.00 18.03 %$18,853.65
101-000-420-542-75-30-00 Supplies - City Parks $263.82 $375.43 $15,000.00 2.50 %$14,624.57
101-000-420-542-75-47-00 Utilities - City Parks $46.00 $46.00 $4,000.00 1.15 %$3,954.00
101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $428.04 $525.77 $4,000.00 13.14 %$3,474.23
101-000-420-542-80-48-00 Japanese Garden Agreement $0.00 $1,500.00 $18,000.00 8.33 %$16,500.00
101-000-420-542-90-10-00 Salaries - Maintenance Admin $0.00 $1,172.88 $0.00 ($1,172.88)
101-000-420-542-90-20-00 Benefits - Maintenance Admin $0.00 $284.71 $0.00 ($284.71)
101-000-430-543-30-10-00 Salaries - General Services $1,965.93 $3,992.68 $0.00 ($3,992.68)
101-000-430-543-30-20-00 Benefits - General Services $868.57 $1,746.29 $0.00 ($1,746.29)
101-000-430-543-30-30-00 Supplies - General Services $622.52 $687.61 $6,000.00 11.46 %$5,312.39
101-000-430-543-30-46-00 Insurance $115.32 $124.35 $54,000.00 0.23 %$53,875.65
101-000-430-543-30-49-00 Miscellaneous - General Services $0.00 $640.00 $3,000.00 21.33 %$2,360.00
101-000-430-543-50-10-00 Salaries - Facilities $0.00 $1,410.94 $3,000.00 47.03 %$1,589.06
101-000-430-543-50-20-00 Benefits - Facilities $0.00 $486.89 $1,600.00 30.43 %$1,113.11
101-000-430-543-50-30-00 Supplies - Facilities $0.00 $0.00 $2,000.00 0.00 %$2,000.00
101-000-430-543-50-42-01 Cell Phone $59.04 $59.04 $750.00 7.87 %$690.96
101-000-430-543-50-47-00 Utilities - Facilities $810.76 $810.76 $6,000.00 13.51 %$5,189.24
101-000-430-543-50-48-00 Repairs & Maintenance - Facilities $0.00 $0.00 $2,500.00 0.00 %$2,500.00
101-000-430-544-90-10-00 Salaries - Training $577.51 $577.51 $6,500.00 8.88 %$5,922.49
101-000-430-544-90-20-00 Benefits - Training $246.68 $246.68 $3,872.00 6.37 %$3,625.32
101-000-430-544-90-30-00 Supplies - Training $0.00 $0.00 $500.00 0.00 %$500.00
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Account Number Title Period Fiscal Budget % of Total Balance
101-000-430-544-90-35-00 Travel $0.00 $0.00 $4,000.00 0.00 %$4,000.00
101-000-430-544-90-49-01 Training $0.00 $0.00 $1,000.00 0.00 %$1,000.00
Total Street Fund $53,372.08 $125,894.58 $1,175,872.00 10.71 %$1,049,977.42
Community Development Grants Fund
102-000-000-558-70-40-00 CDBG Housing Program Costs $0.00 $0.00 $192,619.00 0.00 %$192,619.00
102-000-000-558-70-41-00 CDBG Professional Services $0.00 $0.00 $25,300.00 0.00 %$25,300.00
102-000-000-558-70-44-00 CDBG Advertising $0.00 $0.00 $1,600.00 0.00 %$1,600.00
102-000-000-558-70-49-00 CDBG Miscellaneous $0.00 $0.00 $100.00 0.00 %$100.00
Total Community Development Grants Fund $0.00 $0.00 $219,619.00 0.00 %$219,619.00
Transportation Benefit District Fund
105-000-000-597-91-00-00 Transfer-Out to Fund 301 $0.00 $0.00 $375,000.00 0.00 %$375,000.00
Total Transportation Benefit District Fund $0.00 $0.00 $375,000.00 0.00 %$375,000.00
Financing Reserves Fund
110-000-000-597-00-00-00 Transfer-Out to Fund 202 $0.00 $0.00 $660,000.00 0.00 %$660,000.00
Total Financing Reserves Fund $0.00 $0.00 $660,000.00 0.00 %$660,000.00
Library Fund
112-000-000-572-50-41-00 Facilities - Professional Services $0.00 $0.00 $2,000.00 0.00 %$2,000.00
112-000-000-572-50-47-00 Facilities - Utilities $657.35 $1,015.37 $4,000.00 25.38 %$2,984.63
112-000-000-572-50-49-00 Facilities - Supplies & Miscellaneous $0.00 $0.00 $40.00 0.00 %$40.00
Total Library Fund $657.35 $1,015.37 $6,040.00 16.81 %$5,024.63
Hotel/Motel Tax Fund
113-000-000-557-30-41-10 Contributions to Other Entities $0.00 $0.00 $70,000.00 0.00 %$70,000.00
113-001-000-597-00-00-01 Transfer-Out to Fund 117 $0.00 $0.00 $135,000.00 0.00 %$135,000.00
Total Hotel/Motel Tax Fund $0.00 $0.00 $205,000.00 0.00 %$205,000.00
Events Board Fund
117-000-050-557-30-10-00 Salaries $4,707.75 $11,742.62 $78,000.00 15.05 %$66,257.38
117-000-050-557-30-20-00 Benefits $2,093.06 $5,402.20 $41,000.00 13.18 %$35,597.80
117-000-100-557-30-25-00 Marketing - Regional Tourism $0.00 $249.00 $3,000.00 8.30 %$2,751.00
117-000-100-557-30-32-00 Fuel $0.00 $0.00 $200.00 0.00 %$200.00
117-000-100-557-30-40-00 Training $0.00 $0.00 $2,000.00 0.00 %$2,000.00
117-000-100-557-30-41-00 Professional Services $0.00 $12.95 $600.00 2.16 %$587.05
117-000-100-557-30-42-00 Cell Phone $59.04 $59.04 $600.00 9.84 %$540.96
117-000-100-557-30-43-00 Travel $0.00 $0.00 $500.00 0.00 %$500.00
117-000-100-557-30-44-00 Advertising $0.00 $0.00 $500.00 0.00 %$500.00
117-000-105-557-30-40-00 Insurance $28.83 $28.83 $8,360.00 0.34 %$8,331.17
117-000-115-557-30-31-05 Office Supplies $0.00 $0.00 $1,000.00 0.00 %$1,000.00
117-000-200-557-30-35-02 Easter - Small Tools & Equipment $0.00 $0.00 $200.00 0.00 %$200.00
117-000-200-557-30-44-02 Easter - Advertising $0.00 $0.00 $500.00 0.00 %$500.00
117-000-200-557-30-46-02 Easter - Office Supplies $0.00 $0.00 $100.00 0.00 %$100.00
117-000-200-557-30-49-02 Easter - Miscellaneous $0.00 $54.14 $600.00 9.02 %$545.86
117-000-300-557-30-35-12 CC - Small Tools & Equipment $0.00 $0.00 $500.00 0.00 %$500.00
117-000-300-557-30-41-12 CC - Professional Services $259.68 $259.68 $2,300.00 11.29 %$2,040.32
117-000-300-557-30-42-14 CC - Postage $0.00 $0.00 $500.00 0.00 %$500.00
117-000-300-557-30-43-12 CC - EMPD Facility Fee $0.00 $0.00 $1,000.00 0.00 %$1,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
117-000-300-557-30-44-12 CC - Advertising $99.00 $109.00 $3,000.00 3.63 %$2,891.00
117-000-300-557-30-49-12 CC - Miscellaneous $0.00 $0.00 $2,000.00 0.00 %$2,000.00
117-000-400-557-30-35-11 W&W - Small Tools & Equipment $0.00 $0.00 $500.00 0.00 %$500.00
117-000-400-557-30-41-00 W&W - Professional Services $0.00 $0.00 $5,200.00 0.00 %$5,200.00
117-000-400-557-30-42-13 W&W - Postage $0.00 $0.00 $550.00 0.00 %$550.00
117-000-400-557-30-43-12 W&W - EMPD Facility Fee $0.00 $0.00 $1,000.00 0.00 %$1,000.00
117-000-400-557-30-44-11 W&W - Advertising $99.00 $109.00 $5,000.00 2.18 %$4,891.00
117-000-400-557-30-49-11 W&W - Miscellaneous $0.00 $0.00 $300.00 0.00 %$300.00
117-000-400-557-30-49-13 W&W - Schedule of Events Brochure $0.00 $0.00 $1,600.00 0.00 %$1,600.00
117-000-450-557-30-41-00 Parkway Pile-Up - Professional Services $0.00 $0.00 $600.00 0.00 %$600.00
117-000-450-557-30-44-12 Parkway Pile-Up - Advertising $0.00 $10.00 $500.00 2.00 %$490.00
117-000-450-557-30-49-01 Parkway Pile-Up - Miscellaneous $0.00 $0.00 $300.00 0.00 %$300.00
117-000-500-557-30-35-01 Christmas - Small Tools & Equipment $61.64 $61.64 $150.00 41.09 %$88.36
117-000-500-557-30-40-05 Christmas - Events & Decorations $0.00 $0.00 $10,000.00 0.00 %$10,000.00
117-000-500-557-30-41-01 Christmas - Professional Services $0.00 $0.00 $400.00 0.00 %$400.00
117-000-500-557-30-44-01 Christmas - Advertising $0.00 $0.00 $750.00 0.00 %$750.00
117-000-500-557-30-49-01 Christmas - Miscellaneous $0.00 $0.00 $500.00 0.00 %$500.00
Total Events Board Fund $7,408.00 $18,098.10 $173,810.00 10.41 %$155,711.90
Bond Redemption Fund
202-000-000-591-48-70-00 Principal - 2020 LTGO Bond (Public
Works Area)
$0.00 $0.00 $150,000.00 0.00 %$150,000.00
202-000-000-591-95-70-00 Principal - PWTFL 10th St. NE $0.00 $0.00 $125,000.00 0.00 %$125,000.00
202-000-000-591-95-71-05 Principal - PWTFL 11th St. NE $0.00 $0.00 $29,713.00 0.00 %$29,713.00
202-000-000-592-48-80-00 Interest - 2020 LTGO Bond (Public
Works Area)
$0.00 $0.00 $223,300.00 0.00 %$223,300.00
202-000-000-592-95-80-00 Interest - PWTFL 10th St. NE $0.00 $0.00 $7,500.00 0.00 %$7,500.00
202-000-000-592-95-89-05 Interest - PWTFL 11th St. NE $0.00 $0.00 $298.00 0.00 %$298.00
Total Bond Redemption Fund $0.00 $0.00 $535,811.00 0.00 %$535,811.00
Street Improvements Fund
301-000-000-595-10-40-01 Design 2020 TBD Paving $0.00 $0.00 $30,000.00 0.00 %$30,000.00
301-000-000-595-10-40-02 Design - TIB N. Kentucky Overlay $0.00 $0.00 $80,000.00 0.00 %$80,000.00
301-000-000-595-10-40-03 Design - TIB 3rd/Rock Island Rd. Traffic
Signal
$0.00 $0.00 $90,000.00 0.00 %$90,000.00
301-000-000-595-10-40-19 Design - TIB 3rd St SE/Highline Dr
Roundabout
$2,158.25 $2,158.25 $5,000.00 43.17 %$2,841.75
301-000-000-595-10-40-23 Design - SRTS - 5th St NE: Sterling $0.00 $0.00 $259,087.00 0.00 %$259,087.00
301-000-000-595-10-40-24 Design - SRTS - 5th St NE: Kenroy $0.00 $0.00 $265,321.00 0.00 %$265,321.00
301-000-000-595-10-40-26 Design - PWTFL - 10th St $711.86 $711.86 $320,000.00 0.22 %$319,288.14
301-000-000-595-20-60-01 ROW - PWTFL -10th St. Design $285.71 $285.71 $78,000.00 0.37 %$77,714.29
301-000-000-595-30-40-41 SDC - TIB 3rd St/Highline Roundabout $0.00 $0.00 $75,000.00 0.00 %$75,000.00
301-000-000-595-30-60-00 Construction - TIB 3rd St/Highline
Roundabout
$0.00 $0.00 $700,000.00 0.00 %$700,000.00
301-000-000-595-30-60-01 SDC 2020 TBD Paving $0.00 $0.00 $20,000.00 0.00 %$20,000.00
301-000-000-595-30-60-02 Construction 2020 TBD Paving $0.00 $0.00 $325,000.00 0.00 %$325,000.00
301-000-000-595-30-60-03 SDC - TIB N. Kentucky Overlay $0.00 $0.00 $45,000.00 0.00 %$45,000.00
301-000-000-595-30-60-04 Construction - TIB N. Kentucky Overlay $0.00 $0.00 $625,000.00 0.00 %$625,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
301-000-000-595-61-60-00 TIB Complete Streets - Grant/Georgia
Crossing
$10,025.94 $17,147.61 $75,000.00 22.86 %$57,852.39
301-000-000-595-61-60-01 TIB Complete Streets - Grant/June
Crossing
$11,792.05 $24,650.21 $100,000.00 24.65 %$75,349.79
301-000-000-595-61-60-02 TIB Complete Streets - 3rd St. Sidewalk $10,505.42 $17,570.61 $225,000.00 7.81 %$207,429.39
301-000-000-595-64-40-01 Design - 9th/VMP Intersection $0.00 $0.00 $156,400.00 0.00 %$156,400.00
301-000-000-595-64-60-00 SDC - 9th/VMP Intersection $0.00 $0.00 $93,100.00 0.00 %$93,100.00
301-000-000-595-64-60-01 Construction - 9th/VMP Intersection $0.00 $0.00 $795,000.00 0.00 %$795,000.00
Total Street Improvements Fund $35,479.23 $62,524.25 $4,361,908.00 1.43 %$4,299,383.75
Storm Water Improvements Fund
308-000-000-597-00-00-00 Transfer-Out to 401 Fund $0.00 $0.00 $103,090.00 0.00 %$103,090.00
Total Storm Water Improvements Fund $0.00 $0.00 $103,090.00 0.00 %$103,090.00
Capital Improvements Fund
314-000-000-594-22-60-50 Maintenance Facilities Design $0.00 $0.00 $145,000.00 0.00 %$145,000.00
314-000-000-594-48-60-00 Maintenance Facilities Construction $0.00 $0.00 $2,500,000.00 0.00 %$2,500,000.00
314-001-000-597-00-00-01 Transfer-Out to 301 Fund $0.00 $0.00 $150,000.00 0.00 %$150,000.00
Total Capital Improvements Fund $0.00 $0.00 $2,795,000.00 0.00 %$2,795,000.00
Stormwater Fund
Stormwater Utility Admin
401-000-001-531-00-10-00 Salaries - Stormwater Admin $2,251.08 $4,319.63 $15,750.00 27.43 %$11,430.37
401-000-001-531-00-20-00 Benefits - Stormwater Admin $841.57 $2,186.34 $6,300.00 34.70 %$4,113.66
401-000-001-531-00-30-00 Supplies - Stormwater Admin $0.00 $0.00 $500.00 0.00 %$500.00
401-000-001-531-00-30-01 Small Tools & Equipment $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-001-531-00-40-00 Cell Phone $59.04 $59.04 $750.00 7.87 %$690.96
401-000-001-531-00-40-01 Fee Collection - Douglas Co.$0.00 $0.00 $8,500.00 0.00 %$8,500.00
401-000-001-531-00-40-02 Insurance $283.80 $283.80 $5,000.00 5.68 %$4,716.20
401-000-001-531-00-40-03 City Stormwater Utility Charge $0.00 $0.00 $165,000.00 0.00 %$165,000.00
401-000-001-531-00-40-04 Miscellaneous $10.67 $67.67 $0.00 ($67.67)
Total Stormwater Utility Admin $3,446.16 $6,916.48 $202,800.00 3.41 %$195,883.52
NPDES Admin
401-000-002-531-00-10-01 Salaries - NPDES Admin $1,612.27 $2,190.25 $9,000.00 24.34 %$6,809.75
401-000-002-531-00-20-01 Benefits - NPDES Admin $476.78 $696.09 $3,600.00 19.34 %$2,903.91
401-000-002-531-00-40-02 Repairs & Maint. - NPDES Admin $145.12 $145.12 $0.00 ($145.12)
401-000-002-531-00-40-04 Municipal Stormwater Permit Fee $0.00 $2,535.65 $8,000.00 31.70 %$5,464.35
Total NPDES Admin $2,234.17 $5,567.11 $20,600.00 27.02 %$15,032.89
NPDES Outreach
401-000-003-531-00-10-02 Salaries - NPDES Outreach $0.00 $0.00 $1,500.00 0.00 %$1,500.00
401-000-003-531-00-20-02 Benefits - NPDES Outreach $0.00 $0.00 $600.00 0.00 %$600.00
401-000-003-531-00-30-02 Supplies - NPDES Outreach $0.00 $0.00 $1,000.00 0.00 %$1,000.00
Total NPDES Outreach $0.00 $0.00 $3,100.00 0.00 %$3,100.00
NPDES Public Involvement
401-000-004-531-00-10-03 Salaries - NPDES Public Involvement $0.00 $0.00 $500.00 0.00 %$500.00
401-000-004-531-00-20-03 Benefits - NPDES Public Involvement $0.00 $0.00 $200.00 0.00 %$200.00
401-000-004-531-00-30-03 Supplies - NPDES Public Involvement $0.00 $0.00 $1,000.00 0.00 %$1,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
Total NPDES Public Involvement $0.00 $0.00 $1,700.00 0.00 %$1,700.00
NPDES IDDE
401-000-005-531-00-10-04 Salaries - NPDES IDDE $0.00 $0.00 $6,500.00 0.00 %$6,500.00
401-000-005-531-00-20-04 Benefits - NPDES IDDE $0.00 $0.00 $2,600.00 0.00 %$2,600.00
401-000-005-531-00-30-04 Supplies - NPDES IDDE $0.00 $0.00 $1,000.00 0.00 %$1,000.00
Total NPDES IDDE $0.00 $0.00 $10,100.00 0.00 %$10,100.00
NPDES Construction
401-000-006-531-00-10-05 Salaries - NPDES Construction $0.00 $0.00 $1,500.00 0.00 %$1,500.00
401-000-006-531-00-20-05 Benefits - NPDES Construction $0.00 $0.00 $600.00 0.00 %$600.00
Total NPDES Construction $0.00 $0.00 $2,100.00 0.00 %$2,100.00
NPDES Post Construction
401-000-007-531-00-10-06 Salaries - NPDES Post Construction $0.00 $0.00 $1,500.00 0.00 %$1,500.00
401-000-007-531-00-20-06 Benefits - NPDES Post Construction $0.00 $0.00 $600.00 0.00 %$600.00
Total NPDES Post Construction $0.00 $0.00 $2,100.00 0.00 %$2,100.00
NPDES PPGH
401-000-008-531-00-10-07 Salaries - NPDES PPGH $2,969.90 $4,424.53 $73,000.00 6.06 %$68,575.47
401-000-008-531-00-10-08 Salaries - Sweeping $2,391.11 $2,391.11 $12,000.00 19.93 %$9,608.89
401-000-008-531-00-20-07 Benefits - NPDES PPGH $1,165.24 $2,420.40 $29,200.00 8.29 %$26,779.60
401-000-008-531-00-20-08 Benefits - Sweeping $1,510.07 $1,510.07 $4,800.00 31.46 %$3,289.93
401-000-008-531-00-30-05 Supplies - NPDES PPGH $49.80 $49.80 $30,000.00 0.17 %$29,950.20
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $126.50 $126.50 $0.00 ($126.50)
401-000-008-531-00-40-05 Rental Equipment $0.00 $0.00 $35,000.00 0.00 %$35,000.00
401-000-008-531-00-40-06 Utilities $150.00 $150.00 $2,200.00 6.82 %$2,050.00
Total NPDES PPGH $8,362.62 $11,072.41 $186,200.00 5.95 %$175,127.59
NPDES Monitoring
401-000-009-531-00-10-09 Salaries - NPDES Monitoring $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-009-531-00-20-09 Benefits - NPDES Monitoring $0.00 $0.00 $400.00 0.00 %$400.00
401-000-009-531-00-30-06 Supplies - NPDES Monitoring $0.00 $0.00 $100.00 0.00 %$100.00
Total NPDES Monitoring $0.00 $0.00 $1,500.00 0.00 %$1,500.00
Capital Outlay
401-000-010-594-31-60-00 Mechanical Sweeper $0.00 $0.00 $355,000.00 0.00 %$355,000.00
401-000-010-594-31-60-01 Storm Sewer Camera $0.00 $0.00 $15,000.00 0.00 %$15,000.00
401-000-010-594-31-60-03 Devon Pond $0.00 $0.00 $15,000.00 0.00 %$15,000.00
Total Capital Outlay $0.00 $0.00 $385,000.00 0.00 %$385,000.00
401-000-011-594-31-60-04 19th Stormwater Facility Design $7,669.50 $7,669.50 $130,000.00 5.90 %$122,330.50
401-000-012-594-31-60-05 Small Improvements Projects $0.00 $0.00 $100,000.00 0.00 %$100,000.00
401-000-013-531-00-40-08 Payment to Douglas Co. for PWTFL $0.00 $0.00 $76,000.00 0.00 %$76,000.00
401-000-014-531-00-40-07 Stormwater Comp Plan Update $0.00 $0.00 $150,000.00 0.00 %$150,000.00
401-000-015-594-31-60-02 ConTech Filter Design $0.00 $0.00 $50,000.00 0.00 %$50,000.00
401-000-016-594-31-60-06 VMP LID Landscape $0.00 $0.00 $20,000.00 0.00 %$20,000.00
Total Stormwater Fund $21,712.45 $31,225.50 $1,341,200.00 2.33 %$1,309,974.50
Equipment Purchase, Repair & Replacement Fund
501-000-000-521-10-10-00 Police Vehicle Repair Labor $501.90 $1,027.71 $5,000.00 20.55 %$3,972.29
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Account Number Title Period Fiscal Budget % of Total Balance
501-000-000-521-10-20-00 Police Vehicle Repair Benefits $215.85 $348.59 $2,600.00 13.41 %$2,251.41
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $10,450.53 $11,373.16 $30,000.00 37.91 %$18,626.84
501-000-000-542-90-10-00 Street Vehicle Repair Labor $2,424.37 $6,040.21 $23,000.00 26.26 %$16,959.79
501-000-000-542-90-20-00 Street Vehicle Repair Benefits $970.29 $2,160.12 $12,000.00 18.00 %$9,839.88
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $2,559.37 $2,599.54 $31,000.00 8.39 %$28,400.46
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $56.38 $77.88 $5,000.00 1.56 %$4,922.12
501-000-000-542-90-48-30 Street Equipment Repairs $0.00 $0.00 $1,600.00 0.00 %$1,600.00
501-000-000-594-21-60-00 Capital Outlay - Police Vehicles $42,323.70 $42,323.70 $58,500.00 72.35 %$16,176.30
501-000-000-594-42-60-20 Capital Outlay - Street Vehicles $0.00 $0.00 $8,000.00 0.00 %$8,000.00
501-000-000-594-42-60-30 Capital - Street Equipment $0.00 $0.00 $250,000.00 0.00 %$250,000.00
Total Equipment Purchase, Repair & Replacement Fund $59,502.39 $65,950.91 $426,700.00 15.46 %$360,749.09
Grand Totals $853,224.45 $1,506,710.19 $20,163,705.00 7.47 %$18,656,994.81
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Totals By Fund
Fund Number Title Period Fiscal Budget % of Total Balance
001-000-000-000-00-00-00 General Fund $675,092.95 $1,202,001.48 $7,784,655.00 15.44 %$6,582,653.52
101-000-000-000-00-00-00 Street Fund $53,372.08 $125,894.58 $1,175,872.00 10.71 %$1,049,977.42
102-000-000-000-00-00-00 Community Development Grants Fund $0.00 $0.00 $219,619.00 0.00 %$219,619.00
105-000-000-000-00-00-00 Transportation Benefit District Fund $0.00 $0.00 $375,000.00 0.00 %$375,000.00
110-000-000-000-00-00-00 Financing Reserves Fund $0.00 $0.00 $660,000.00 0.00 %$660,000.00
112-000-000-000-00-00-00 Library Fund $657.35 $1,015.37 $6,040.00 16.81 %$5,024.63
113-000-000-000-00-00-00 Hotel/Motel Tax Fund $0.00 $0.00 $205,000.00 0.00 %$205,000.00
117-000-000-000-00-00-00 Events Board Fund $7,408.00 $18,098.10 $173,810.00 10.41 %$155,711.90
202-000-000-000-00-00-00 Bond Redemption Fund $0.00 $0.00 $535,811.00 0.00 %$535,811.00
301-000-000-000-00-00-00 Street Improvements Fund $35,479.23 $62,524.25 $4,361,908.00 1.43 %$4,299,383.75
308-000-000-000-00-00-00 Storm Water Improvements Fund $0.00 $0.00 $103,090.00 0.00 %$103,090.00
314-000-000-000-00-00-00 Capital Improvements Fund $0.00 $0.00 $2,795,000.00 0.00 %$2,795,000.00
401-000-000-000-00-00-00 Stormwater Fund $21,712.45 $31,225.50 $1,341,200.00 2.33 %$1,309,974.50
501-000-000-000-00-00-00 Equipment Purchase, Repair &
Replacement Fund
$59,502.39 $65,950.91 $426,700.00 15.46 %$360,749.09
Grand Totals $853,224.45 $1,506,710.19 $20,163,705.00 7.47 %$18,656,994.81
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Beginning Activity
Cash In
001 $3,125,890.64 $670,702.74
101 $225,970.94 $346,895.01
102 $77,431.47 $0.00
105 $334,569.98 $35,164.80
110 $660,000.00 $0.00
112 $12,079.33 $0.00
113 $81,632.99 $52,044.79
114 $1,514.77 $1.83
116 $47,204.19 $4,769.69
117 $52,972.21 $250.00
202 $8,668.69 $0.00
301 $940,019.68 $75,535.95
308 $66,058.66 $0.00
314 $1,076,863.08 $160,817.22
401 $0.00 $2,613,274.72
501 $121,658.96 $350,000.00
$6,832,535.59 $4,309,456.75
Cash and Investment
Activity
Period: 2020 - February 2020
Fiscal Totals
Fund Activity Ending
Out Cash
General Fund $1,202,001.48 $2,594,591.90
Street Fund $125,894.58 $446,971.37
Community Development Grants Fund $0.00 $77,431.47
Transportation Benefit District Fund $0.00 $369,734.78
Financing Reserves Fund $0.00 $660,000.00
Library Fund $1,015.37 $11,063.96
Hotel/Motel Tax Fund $0.00 $133,677.78
Drug Fund $0.00 $1,516.60
Criminal Justice Fund $0.00 $51,973.88
Events Board Fund $18,098.10 $35,124.11
Bond Redemption Fund $0.00 $8,668.69
Street Improvements Fund $62,524.25 $953,031.38
Storm Water Improvements Fund $0.00 $66,058.66
Capital Improvements Fund $0.00 $1,237,680.30
Stormwater Fund $31,225.50 $2,582,049.22
Equipment Purchase, Repair &
R l t F d
$65,950.91 $405,708.05
$1,506,710.19 $9,635,282.15
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter: Sean Lewis, Deputy Prosecutor
Subject: Ordinance 2020-04
Date: March 30, 2020
I. Summary Title: Ordinance 2020-04 governing processes the Court must follow for sanctioning
a defendant for contempt for failure to pay Court-ordered fines and fees.
II. Background/History: EWMC Section 1.20.030, last amended in 1985, currently provides a
process allowing the incarceration of a defendant until a fine is considered paid in full, at a
rate of one day of jail time for each $25.00 owed. However, the language of the code section
is outdated and fails to adequately consider whether a defendant’s nonpayment is willful. In
determining whether nonpayment is willful, a court must consider the following factors:
• Whether a defendant is indigent;
• Whether a defendant is homeless; or
• Whether a defendant is mentally ill
If any of these factors are present, a defendant’s nonpayment of fines is not willful.
RCW 10.01.180, most recently updated in 2018, provides updated comprehensive language
requiring consideration of the housing status of the defendant, and detailed instructions to
follow regarding how a defendant’s failure to pay is determined to be willful, i.e. the
defendant has the ability to pay and refuses to do so, and what actions are available when the
failure to pay is not willful.
Ordinance 2020-04 replaces EWMC Section 1.20.030 by adopting by reference RCW
10.01.180.
III. Recommended Action: First Reading
IV. Exhibits: Ordinance No. 2020-04 & RCW 10.01.180
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
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City of East Wenatchee Ordinance 2020-04
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City of East Wenatchee, Washington
Ordinance No. 2020-04
An Ordinance of the City of East Wenatchee bringing the East Wenatchee
Municipal Code establishing the process the East Wenatchee Municipal
Court must follow if it wishes to sanction a defendant for contempt based
on failure to pay fines, penalties, assessments, fees, or costs by amending
Section 1.020.030 of the East Wenatchee Municipal Code.
Una ordenanza de la ciudad de East Wenatchee que establezca el Código
Municipal de East Wenatchee que establece el proceso que debe seguir el
Tribunal Municipal de East Wenatchee si desea sancionar a un acusado por
desacato debido a la falta de pago de multas, sanciones, evaluaciones,
tarifas o costos mediante enmiendas Sección 1.020.030 del Código
Municipal de East Wenatchee.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en
voz alta, etc.), póngase en contacto con el vendedor de la ciudad al
alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711
(TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at alternateformat@east-
wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2. Recitals.
2.1. The City of East Wenatchee (“City”) is a non-charter code City duly
incorporated and operating under the laws of the State of
Washington; and
2.2. The City Council of East Wenatchee (“City Council”) finds that
it is in the best interests of the City and its citizens to bring the East
Wenatchee Municipal Code into greater conformity with the Revised
Code of Washington.
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City of East Wenatchee Ordinance 2020-04
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3. Authority.
3.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to
adopt ordinances of all kinds to regulate its municipal affairs and
appropriate to the good government of the City.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN
AS FOLLOWS:
4. Purpose. The purpose of this ordinance is to bring Section 1.020.030 of
the East Wenatchee Municipal Code regarding nonpayment of fines and
costs into greater conformity with the Revised Code of Washington.
5. Amendment. The City Council amends Section 1.020.030 of the East
Wenatchee Municipal Code to read as set forth in Exhibit A.
6. Repeal. The City Council repeals those provisions of any ordinance that is
in conflict with the language of this ordinance.
7. Severability. If a court of competent jurisdiction declares any provision in
this Ordinance to be contrary to law, such declaration shall not affect the
validity of the other provisions of this Ordinance.
8. Publication. The City Council directs the City Clerk to publish a summary
of this Ordinance. The summary shall consist of the title of this Ordinance.
The City Council directs the City Clerk to publish a copy of this Ordinance
on the City’s website.
9. Effective Date. This Ordinance becomes effective five days after the date
its summary is published.
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City of East Wenatchee Ordinance 2020-04
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Passed by the City Council of East Wenatchee, at a regular meeting thereof
on this __________ day of ______________________________,
2020.
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea Crawford, Mayor
Authenticated:
_____________________________________
Maria Holman, City Clerk
Approved as to form only:
_____________________________________
Devin Poulson, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Published: __________
Effective Date: __________
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City of East Wenatchee Ordinance 2020-04
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Summary of
City of East Wenatchee, Washington
Ordinance No. 2020-04
On the _____ day of _______________________________, 2020,
the City Council of the City of East Wenatchee, Washington approved
Ordinance No. 2020-04, the main point of which may be summarized by its
title as follows:
An Ordinance of the City of East Wenatchee bringing the East Wenatchee
Municipal Code establishing the process the East Wenatchee Municipal
Court must follow if it wishes to sanction a defendant for contempt based
on failure to pay fines, penalties, assessments, fees, or costs by amending
Section 1.020.030 of the East Wenatchee Municipal Code.
The full text of this Ordinance will be mailed upon request.
Dated this ______ day of ___________________________, 2020.
_____________________________
Maria Holman, City Clerk
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City of East Wenatchee Ordinance 2020-04
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Ordinance 2020-04 Exhibit A
1.20.030 Fine or costs—Default in payment Penalty designated.
A. Any person convicted of a misdemeanor or gross misdemeanor in the
East Wenatchee Municipal Court for which a fine and cost are imposed,
may be committed to the jail designated by the city until there is payment
of the fine and cost in full, except that the defendant shall not be
imprisoned for any longer period of time than one day for every $25.00 of
total fine and cost imposed; and a defendant who has been committed
pursuant to this section shall be discharged at any time upon the payment
of such part of the fine and cost as remained unpaid after deducting from
the whole any amount previously paid at the rate of $25.00 for every day
such defendant has been imprisoned upon a commitment heretofore.
B. However, no person shall be subject to subsection A of this section
unless such person has had the manner or means to have paid such fine or
costs but has refused to do so. No person shall be subject to subsection A of
this section unless the court does find that such person was in fact capable
of paying such fine or costs.
By reference, the city adopts RCW 10.01.180 (as enacted and including all
future amendments).
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RCW RCW 10.01.18010.01.180
Fine or costsFine or costs——Default in paymentDefault in payment——Contempt of courtContempt of court——Enforcement, Enforcement,
collection procedures.collection procedures.
(1) A defendant sentenced to pay any fine, penalty, assessment, fee, or costs who (1) A defendant sentenced to pay any fine, penalty, assessment, fee, or costs who
willfully defaults in the payment thereof or of any installment is in contempt of court as willfully defaults in the payment thereof or of any installment is in contempt of court as
provided in chapter provided in chapter 7.217.21 RCW. The court may issue a warrant of arrest for his or her RCW. The court may issue a warrant of arrest for his or her
appearance.appearance.
(2) When any fine, penalty, assessment, fee, or assessment of costs is imposed on a (2) When any fine, penalty, assessment, fee, or assessment of costs is imposed on a
corporation or unincorporated association, it is the duty of the person authorized to make corporation or unincorporated association, it is the duty of the person authorized to make
disbursement from the assets of the corporation or association to pay the obligation from disbursement from the assets of the corporation or association to pay the obligation from
those assets, and his or her failure to do so may be held to be contempt.those assets, and his or her failure to do so may be held to be contempt.
(3)(a) The court shall not sanction a defendant for contempt based on failure to pay (3)(a) The court shall not sanction a defendant for contempt based on failure to pay
fines, penalties, assessments, fees, or costs unless the court finds, after a hearing and on the fines, penalties, assessments, fees, or costs unless the court finds, after a hearing and on the
record, that the failure to pay is willful. A failure to pay is willful if the defendant has the current record, that the failure to pay is willful. A failure to pay is willful if the defendant has the current
ability to pay but refuses to do so.ability to pay but refuses to do so.
(b) In determining whether the defendant has the current ability to pay, the court shall (b) In determining whether the defendant has the current ability to pay, the court shall
inquire into and consider: (i) The defendant's income and assets; (ii) the defendant's basic inquire into and consider: (i) The defendant's income and assets; (ii) the defendant's basic
living costs as defined by RCW living costs as defined by RCW 10.101.01010.101.010 and other liabilities including child support and and other liabilities including child support and
other legal financial obligations; and (iii) the defendant's bona fide efforts to acquire additional other legal financial obligations; and (iii) the defendant's bona fide efforts to acquire additional
resources. A defendant who is indigent as defined by RCW resources. A defendant who is indigent as defined by RCW 10.101.01010.101.010(3) (a) through (c) is (3) (a) through (c) is
presumed to lack the current ability to pay.presumed to lack the current ability to pay.
(c) If the court determines that the defendant is homeless or a person who is mentally (c) If the court determines that the defendant is homeless or a person who is mentally
ill, as defined in RCW ill, as defined in RCW 71.24.02571.24.025, failure to pay a legal financial obligation is not willful , failure to pay a legal financial obligation is not willful
contempt and shall not subject the defendant to penalties.contempt and shall not subject the defendant to penalties.
(4) If a term of imprisonment for contempt for nonpayment of any fine, penalty, (4) If a term of imprisonment for contempt for nonpayment of any fine, penalty,
assessment, fee, or costs is ordered, the term of imprisonment shall be set forth in the assessment, fee, or costs is ordered, the term of imprisonment shall be set forth in the
commitment order, and shall not exceed one day for each twenty-five dollars of the amount commitment order, and shall not exceed one day for each twenty-five dollars of the amount
ordered, thirty days if the amount ordered of costs was imposed upon conviction of a violation ordered, thirty days if the amount ordered of costs was imposed upon conviction of a violation
or misdemeanor, or one year in any other case, whichever is the shorter period. A person or misdemeanor, or one year in any other case, whichever is the shorter period. A person
committed for nonpayment of any fine, penalty, assessment, fee, or costs shall be given credit committed for nonpayment of any fine, penalty, assessment, fee, or costs shall be given credit
toward payment for each day of imprisonment at the rate specified in the commitment order.toward payment for each day of imprisonment at the rate specified in the commitment order.
(5) If it appears to the satisfaction of the court that the default in the payment of any (5) If it appears to the satisfaction of the court that the default in the payment of any
fine, penalty, assessment, fee, or costs is not willful contempt, the court may, and if the fine, penalty, assessment, fee, or costs is not willful contempt, the court may, and if the
defendant is indigent as defined in RCW defendant is indigent as defined in RCW 10.101.01010.101.010(3) (a) through (c), the court shall enter an (3) (a) through (c), the court shall enter an
order: (a) Allowing the defendant additional time for payment; (b) reducing the amount thereof order: (a) Allowing the defendant additional time for payment; (b) reducing the amount thereof
or of each installment; (c) revoking the fine, penalty, assessment, fee, or costs or the unpaid or of each installment; (c) revoking the fine, penalty, assessment, fee, or costs or the unpaid
portion thereof in whole or in part; or (d) converting the unpaid fine, penalty, assessment, fee, portion thereof in whole or in part; or (d) converting the unpaid fine, penalty, assessment, fee,
or costs to community restitution hours, if the jurisdiction operates a community restitution or costs to community restitution hours, if the jurisdiction operates a community restitution
program, at the rate of no less than the state minimum wage established in RCW program, at the rate of no less than the state minimum wage established in RCW 49.46.02049.46.020
for each hour of community restitution. The crime victim penalty assessment under RCW for each hour of community restitution. The crime victim penalty assessment under RCW
7.68.0357.68.035 may not be reduced, revoked, or converted to community restitution hours.may not be reduced, revoked, or converted to community restitution hours.
(6) A default in the payment of any fine, penalty, assessment, fee, or costs or any (6) A default in the payment of any fine, penalty, assessment, fee, or costs or any
installment thereof may be collected by any means authorized by law for the enforcement of a installment thereof may be collected by any means authorized by law for the enforcement of a
judgment. The levy of execution for the collection of any fine, penalty, assessment, fee, or judgment. The levy of execution for the collection of any fine, penalty, assessment, fee, or
Page 1 of 2RCW 10.01.180: Fine or costs—Default in payment—Contempt of court—Enforcement, ...
3/30/2020https://app.leg.wa.gov/RCW/default.aspx?cite=10.01.180
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costs shall not discharge a defendant committed to imprisonment for contempt until the costs shall not discharge a defendant committed to imprisonment for contempt until the
amount has actually been collected.amount has actually been collected.
[ [ 2018 c 269 § 8;2018 c 269 § 8;2010 c 8 § 1006;2010 c 8 § 1006;1989 c 373 § 13;1989 c 373 § 13;1975-'76 2nd ex.s. c 96 § 3.]1975-'76 2nd ex.s. c 96 § 3.]
NOTES:NOTES:
ConstructionConstruction——2018 c 269:2018 c 269:See note following RCW See note following RCW 10.82.09010.82.090..
Fine and costsFine and costs——Collection procedure, commitment for failure to pay, execution against Collection procedure, commitment for failure to pay, execution against
defendant's property: Chapter defendant's property: Chapter 10.8210.82 RCW.RCW.
Page 2 of 2RCW 10.01.180: Fine or costs—Default in payment—Contempt of court—Enforcement, ...
3/30/2020https://app.leg.wa.gov/RCW/default.aspx?cite=10.01.180
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City of East Wenatchee Resolution 2020-12 Page 1 of 2
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City of East Wenatchee, Washington
Resolution No. 2020-12 A Resolution of the City of East Wenatchee, Washington establishing two categories of emergency leave by adopting the City of East Wenatchee Families First Coronavirus Response Policy.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Adoption. The City Council adopts the City of East Wenatchee Families First Coronavirus Response Policy as forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
6. Termination date. This Resolution and the attached policy terminate on December 31, 2020.
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City of East Wenatchee Resolution 2020-12 Page 2 of 2
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Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2020.
The City of East Wenatchee, Washington By _________________________________ Jerrilea A. Crawford, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________
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Exhibit A of Resolution 2020-12
Families First Coronavirus Response Act Policy
Page 1 of 4
City of East Wenatchee
Families First Coronavirus Response Act Policy
In response to the COVID-19 outbreak, the federal government has enacted Families
First Coronavirus Response Act (“FFCRA”). Beginning April 1, 2020, FFCRA provides
an eligible employee with protected leave and paid leave benefits for certain absences
arising from the COVID-19 outbreak.
The City will administer this policy in accordance with the FFCRA and in accordance
with forthcoming federal regulations and guidance.
The FFCRA provides for two categories of leave. The first category is called the Public
Health Emergency Leave (“PHEL/FMLA”). The PHEL expands existing FMLA coverage
to provide up to 12 weeks of partially-paid Public Health Emergency Leave for an
eligible employee who is forced to miss work due to the closure of their child’s school or
because the employee’s childcare provider cannot provide service because of COVID-19.
The second category is called Emergency Sick Leave. The FFCRA provides up to 10 days
of Emergency Sick Leave for various reasons related to the COVID-19 outbreak.
Public Health Emergency Leave (PHEL/FMLA)
Eligibility. An employee who has worked for the City for at least 30 calendar days is
eligible for PHEL/FMLA leave.
Leave Entitlement. An eligible employee may take up to 12 weeks of protected leave
if the employee is unable to work, or telework, based on a need to care for the
employee’s child under age 18 because the child’s school or place of care has been
closed, or the child care provider is unavailable due to a public health emergency. A
public health emergency means an emergency with respect to COVID-19 declared by a
federal, state, or local authority. PHEL/FMLA may be taken intermittently only if
approved by the City.
PHEL/FMLA is part of an employee’s regular FMLA leave entitlement. Accordingly, if
an employee has already used FMLA for other purposes during the FMLA leave year, the
amount of available PHEL/FMLA will be reduced by the amount of FMLA leave already
taken. PHEL/FMLA leave will be available through December 31, 2020.
Partial Pay Entitlement. The first 10 days of PHEL/FMLA are unpaid. An employee
may elect to use accrued leave or use Emergency Sick Leave during this period. For
leave beyond the first 10 days, the City will pay two-thirds of the employee’s regular pay,
up to a maximum of $200 per day or $10,000 in the aggregate. Pay is calculated based
on the number of hours an employee would otherwise have been scheduled to work. For
an employee with variable hours, hours will be determined based on the average
number of hours scheduled over the six-month period preceding the leave (including
paid leave hours) or on a reasonable expectation at the time of hire as to the hours per
day the employee would normally be scheduled to work.
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Exhibit A of Resolution 2020-12
Families First Coronavirus Response Act Policy
Page 2 of 4
Notification; Verification. An employee who needs to take PHEL/FMLA leave
should notify Human Resources as soon as practicable after the need for leave arises.
An employee seeking PHEL/FMLA leave must submit documentation establishing a
school closure or unavailability of childcare (which may include a post from a school
district website, email from a school or provider, etc.).
Other. Unless the FFCRA requires otherwise, the City will administer this policy
consistent with the City’s existing Family and Medical Leave (FMLA) policy.
Emergency Sick Leave
Eligibility. Each employee of the City is eligible for up to 80 hours of Emergency Sick
Leave. Depending on the underlying reason for taking leave, Emergency Sick Leave may
be fully paid or partially paid.
Covered Reasons for Using Emergency Sick Leave. An employee may use
Emergency Sick Leave if an employee is unable to work, or telework, for any of the
following reasons:
1. The employee is subject to a federal, state, or local quarantine or isolation order
related to COVID-19.
2. The employee has been advised by a health care provider to self-quarantine due
to concerns related to COVID-19.
3. The employee is experiencing symptoms of COVID-19 and is seeking a medical
diagnosis.
4. The employee has to care for an individual who is self-isolating for one of the
reasons described in (1) or (2) above.
5. The employee has to care for the employee’s child under age 18 due to closure of
the child’s school or unavailability of the child’s childcare provider due to COVID-
19 precautions. A “child” is defined the same as under the FMLA; i.e., a
biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person
standing in loco parentis who is either under 18 years of age or is 18 years of age
or older and “incapable of self-care because of a mental or physical disability” at
the time leave is to commence.
6. The employee is experiencing any other substantially similar condition specified
by the Secretary of Health and Human Services in consultation with the Secretary
of the Treasury and the Secretary of Labor.
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Exhibit A of Resolution 2020-12
Families First Coronavirus Response Act Policy
Page 3 of 4
Paid Leave Entitlement. A full-time employee is entitled up to 80 hours of
Emergency Sick Leave. A part-time employee is entitled to the Emergency Sick Leave
equal to number of hours he or she typically works over a two-week period. For an
employee with variable hours, the City will determine hours based on the average
number of hours scheduled over the six-month period preceding the leave (including
paid leave hours) or on a reasonable expectation at the time of hire as to the hours per
day the employee would normally be scheduled to work. Any Emergency Sick Leave
available under this policy is in addition to accrued leave to which an
employee was already entitled under existing City policies or labor
agreements.
Reduced Benefit for Certain Leaves; Cap on Sick Leave Amount.
If an employee takes Emergency Sick Leave for reason (1), (2), or (3) above (which cover
leave due to the employee’s own health or quarantine), the paid sick leave benefit is
equal to the employee’s regular rate of pay for the missed work time, up to a maximum
of $511 per day and $5,110 in the aggregate.
If an employee takes leave for reason (4), (5), or (6) above (to care for another, to care
for a child due to a school closure or unavailability of childcare, or where the employee
is experiencing a substantially similar condition), the paid sick leave benefit is two-
thirds of the employee’s regular rate of pay, up to a maximum of $200 per day and
$2,000 in the aggregate.
Use of Paid Sick Leave; Sequencing with Other Leave; Intermittent Use. An employee
may access Emergency Sick Leave for a covered reason before exhausting other accrued
leaves. If an absence is covered by this Emergency Sick Leave policy and the
PHEL/FMLA policy above, the employee may elect to use Emergency Sick Leave during
the first 10 days of PHEL/FMLA in order to remain in paid status.
If approved by the City, an employee may use Emergency Sick Leave intermittently due
to a closure of a child’s school or unavailability of the childcare provider.
If approved by the City, an employee may use Emergency Sick Leave intermittently if
the employee is unable to telework his/her normal schedule of hours due to a qualifying
reason (for example, if an employee can telework in the morning, but needs to care for a
child in the afternoon due to a school closure).
Per Department of Labor guidance, where an employee is not teleworking, intermittent
use of Emergency Sick Leave is not permitted when leave is taken for reasons (1), (2),
(3), (4), or (6) above. In such cases, Emergency Sick Leave must be taken in full-day
increments and once leave is initiated for one of these reasons, the employee must
continue to use Emergency Sick Leave until either (i) the full amount of Emergency Sick
Leave has been used; or (ii) the employee no longer has a qualifying reason for taking
Emergency Sick Leave. The Department of Labor has explained that this requirement is
imposed because if an employee is actually or possibly sick with COVID-19, or is caring
for someone who is sick or possibly sick with COVID-19, the intent of the law is to
provide paid leave to prevent the spread of the virus.
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Exhibit A of Resolution 2020-12
Families First Coronavirus Response Act Policy
Page 4 of 4
Carryover; Termination of Benefit. The Emergency Sick Leave Benefit expires on
December 31, 2020; any unused Emergency Sick Leave will not carry over to the next
calendar year or merged into other leave banks. Additionally, the entitlement to
Emergency Sick Leave ceases beginning with the employee’s next scheduled work shift
immediately following the termination of the need for paid sick leave. However, to the
extent an employee subsequently needs additional time off for another covered reason
prior to December 31, 2020, the employee may use any remaining Emergency Sick
Leave available.
Notification. An employee who needs to take Emergency Sick Leave should notify
Human Resources as soon as practicable. After the first workday (or portion thereof)
that an employee takes Emergency Sick Leave, the employee must follow the notice
requirements required for use of regular sick leave. While on leave an employee will be
required to furnish the City with periodic reports of his/her status and intent to return
to work every week.
Verification. An employee requesting Emergency Sick Leave must:
• specify the qualifying reason for requesting leave;
• state that the employee is unable to work or telework, for that specified reason;
and
• provide the date(s) for which leave is requested.
The Department of Labor also requires that the City obtain documentation supporting
the leave request. Documentation may include, for example, a copy of the federal, state
or local quarantine or isolation order related to COVID-19; written documentation from
a health care provider advising the individual to self-quarantine due to COVID-19; or
documentation from the employee’s child’s school or childcare provider of closure (such
as website posting or email).
For general information about FFCRA, please visit: https://www.dol.gov/
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CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
To: City Council
From: Mayor Jerrilea Crawford
Date: Thursday, April 2, 2020
Subject: Amendment to Professional Services Agreement for Municipal Court Judge
Summary Title: Amendment to Professional Services Agreement for Municipal Court Judge
Background/History: Chancey Crowell began working for the City as the East
Wenatchee Municipal Court Judge in 2010. His current Agreement with the City
started on January 1, 2018 and ends on December 31, 2021. Under the existing
Agreement, Judge Crowell is entitled to compensation of $6,000 per month, plus an
annual CPI adjustment up to 3%. Accordingly, the City paid him $6,000 per month in
2018, $6,168 per month in 2019, and is currently paying him $6,322.20 per month in
2020.
As a Municipal Court Judge, Judge Crowell is performing the same services that a
District Court Judge for a county would be performing. When Judge Crowell agreed to
the Agreement, the salary (established by RCW43.03.012) for a full-time District Court
Judge was $151,012,500. Since that time, the legislature has increased the salary of
full-time District Court Judge as follows:
September 1, 2018: $164,313
July 1, 2019: $181,846
July 1, 2020: $190,120
Each year, the Administrative Office of the Court (“AOC”) estimates the judicial needs
of each court in the state. According to AOC, based on 2019 filings, the East Wenatchee
Municipal Court needs a “.66 judge” in 2020. If Judge Crowell was paid according to
the statutory rate, his monthly compensation beginning on July 1, 2020 would be
$10,456.60 per month.
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Judge Crowell has presented his salary request to me and to the Finance Committee.
The Finance Committee recommends the Judge’s monthly compensation, effective
April 1, be increased to $8,161.87 per month, which is 50% of his request.
Recommended Action: Motion to authorize the Mayor to execute an amendment to the Professional Services Agreement for Municipal Court Judge as presented.
Exhibits: 2018 Professional Services Agreement for Municipal Court Judge.
Financial Data:
Expenditure Required Amount Budgeted Appropriation
Required
$92,421.00 $ 75,866.52 $16,554.48
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Professional Services Contract for Municipal Court Judge
Page 1 of 1
Amendment to Professional Services Agreement for Municipal Court Judge
1. Parties. The Parties to this Amendment are the City of East Wenatchee (“City”) and Chancey Crowell (“Crowell”).
2. Amendment. The parties agree to amend paragraph 8 of the existing Agreement to read as follows:
8. Compensation.
8.1. Total Compensation. Beginning April 1, 2020, the City will pay Crowell $8,161.87 per month for performing the work set forth in this Agreement. Article IV, § 8 of the Washington Constitution prohibits the City from diminishing this compensation during the term of this Agreement.
8.2. Cost of Living Increase. On January 1st of each year, the City will increase Crowell’s annual base salary by 100% of the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) in Pacific Cities and U.S. City Average, September to September statistics for the preceding twelve months. The increase, however, may not be less than 1% and may not be more than 3%.
CITY OF EAST WENATCHEE:
Signature: ______________________________ Jerrilea Crawford, Mayor Date:_________________________ ATTEST: ______________________________ City Clerk Maria Holman
CHANCEY C. CROWELL:
Signature: ________________________________ Chancy C. Crowell Date:___________________________
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Professional Services Contract for Municipal Court Judge
Page 1 of 8
Professional Services Agreement for
Municipal Court Judge
1. Washington law governs the terms of this Agreement. The laws of
the State of Washington govern the interpretation, construction, and
enforcement of this Professional Services Agreement (“Agreement”).
2. Parties. The Parties to this Agreement are the City of East
Wenatchee (“City”) and Chancey Crowell (“Crowell”).
3. Recitals.
3.1. As authorized by Chapter 3.50 of the Revised Code of
Washington (“RCW”), the City established the East Wenatchee
Municipal Court. The Municipal Court has jurisdiction and
exercises all powers vested in municipal courts, as are
conferred upon such courts in the State of Washington, either
by common law or by express statute or ordinance.
3.2. Chapter 2.14 of the East Wenatchee Municipal Code
(“EWMC”) and Chapter 3.50 RCW authorize the City to
appoint a Municipal Court Judge to preside over the hearings
and proceedings of the East Wenatchee Municipal Court.
3.3. Crowell has sought the appointment to the part-time
position of Municipal Court Judge for the Municipal Court.
3.4. The Mayor deems Crowell qualified to hold such position.
3.5. As required by RCW 3.50.040 and EWMC 2.14.110(B), the
Mayor appoints Crowell to serve as the City’s Municipal Court
Judge for a term of four years (January 1, 2018 through
December 31, 2021).
3.6. In accordance with the appointment, the City should enter
into an Agreement with Crowell to provide for the services of
the position and to identity the compensation to be paid to
Crowell for such services.
4. Appointment of Judge. The City agrees to appoint Crowell as the
presiding judge of the East Wenatchee Municipal Court. Article IV, §
31 of the Washington Constitution prohibits the City from
disciplining Crowell or removing him from office. Crowell is not
subject to discipline or removal from office, except by action of the
Commission on Judicial Conduct and the Supreme Court. The City,
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Professional Services Contract for Municipal Court Judge
Page 2 of 8
however, will promptly notify the Commission on Judicial Conduct if
it believes that Crowell is disqualified to serve as a judge for any
reason set forth in RCW 3.50.095.
5. Independent Judicial Branch. The Municipal Court is a part of an
independent branch of government and Crowell must act in
accordance with the provisions of the Code of Judicial Conduct, GR
29, and Washington State Court rules.
6. Scope of work. Crowell agrees to perform the following services:
6.1. Serve as East Wenatchee Municipal Court Judge;
6.2. Supervise the daily operation of the Municipal Court;
6.3. Supervise all employees assigned to perform court functions;
6.4. Except for wages and benefits related to wages, establish the
working conditions, hiring, discipline, and termination policies
of all employees assigned to perform court functions;
6.5. Supervise the court's accounts;
6.6. Audit the procurement and disbursement of appropriations;
6.7. Prepare the Municipal Court’s annual budget requests;
6.8. Serve as administrative hearing examiner and conduct
hearings as the administrative hearing examiner for purposes
of RCW 69.50.505 SEIZURE AND FORFEITURE, as amended.
The City will defend, hold harmless, release and discharge
Crowell from all claims, demands or actions arising from his
appointment and/or duties as such administrative hearing
examiner;
6.9. Perform the services enumerated above in accordance with
all laws, rules, and regulations governing the administration of
a court of limited jurisdiction; and
6.10. Comply with each provision in the Code of Judicial Conduct.
7. Term of Agreement. This Agreement begins at 12:01 a.m. on January
1, 2018 and ends at 11:59 p.m. on December 31, 2021.
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Professional Services Contract for Municipal Court Judge
Page 3 of 8
8. Compensation.
8.1. Total Compensation. In 2018, the City will pay Crowell
$6,000 per month for performing the work set forth in this
Agreement. Article IV, § 8 of the Washington Constitution
prohibits the City from diminishing this compensation during
the term of this Agreement.
8.2. Cost of Living Increase. On January 1st of each year, the
City will increase Crowell’s annual base salary by 100% of the
Consumer Price Index for Urban Wage Earners and Clerical
Workers (CPI-W) in Pacific Cities and U.S. City Average,
September to September statistics for the preceding twelve
months. The increase, however, may not be less than 1% and
may not be more than 3%.
8.3. Additional Compensation. As required by state law, the City
agrees to pay for Crowell’s required membership in the District
and Municipal Court Judges' Association. The City will not pay
for any benefits not specifically stated in this Agreement.
8.4. Method of Payment. As required by the IRS, the City will
pay Crowell’s compensation as wages to an employee.
Accordingly, the City must withhold all state and federal taxes.
For all other purposes, Crowell is an independent contractor.
8.5. Time of Payment. Upon receipt of a completed time sheet,
the City will pay Crowell on or before the 5th and 20th of each
month.
9. Financial Matters.
9.1. Crowell must administer the Municipal Court’s financial or
budgetary functions in conformance with City policies and
standard accounting procedures, BARS and JIS and with the
concurrence of the City Treasurer;
9.2. Crowell may not sign a contract on behalf of the City without
approval of the City Council; and
9.3. In matters regarding wages and in matters regarding
benefits directly related to wages, Crowell must comply with
any written directive he receives from the Mayor.
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Professional Services Contract for Municipal Court Judge
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10. Non-discrimination. Crowell agrees not to discriminate against
any employee or applicant for employment because of race, creed,
color, national origin, sex, honorably discharged veteran or military
status, sexual orientation, or the presence of any sensory, mental, or
physical disability or the use of a trained dog guide or service animal
by a person with a disability.
11. Time Requirements. Crowell must administer the court, and sit as
judge and hearing examiner as required for a minimum of two days
per week. There must be two days per week for regular court
calendars and hearings. Should these activities, or the
administrative demands of the court, require more than two days in
any week, Crowell is not entitled to additional compensation from
the City.
12. Pro Tem Judges. As provided by RCW 3.50.090, and at his sole
discretion, Crowell may appoint pro tem judges. From time to time
the use of pro-tem judges will be necessary in the court.
12.1. To allow Crowell to miss court dates for personal reasons
(vacation, illness), the City will pay for the services of a pro-
tem judge up to a maximum of $4,000 each year. If Crowell
exceeds the maximum limit of $4,000, the City will deduct the
cost of missing court dates for personal reasons from Crowell’s
total compensation.
12.2. If a pro-tem judge is used because of a conflict of interest on
Crowell's part, or because of the filing of an affidavit of
prejudice, Crowell is not excused from fulfilling any other
administrative or calendar duties as may be necessary during
such usage.
12.3. If it is determined by appropriate third-party authority
having jurisdiction over Court activities (such as the
Commission on Judicial Conduct or the Washington State
Supreme Court) that the use of pro-tem judges resulted from
the wrongful acts of Crowell, then Crowell is responsible and
liable for the costs and expenses incidental to the use of such
pro-tem judge(s).
13. Court Facilities. The City will provide a suitable place for holding
court and will pay for all of the expense of maintaining it. The City
will also furnish supplies and equipment sufficient for the operation
of the Court.
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Professional Services Contract for Municipal Court Judge
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14. Independent Contractor. Crowell is an independent contractor. To
the extent it does not interfere with his appointment as a judge,
Crowell may perform professional work during the term of this
Agreement.
15. Licensing. Crowell agrees to comply with all applicable state
standards for the licensing, certification, operation of facilities and
accreditation, if any, necessary to serve as East Wenatchee
Municipal Court Judge.
16. Contract Administration. The Mayor will administer this
Agreement on behalf of the City. The parties must serve or mail any
written notice required by this Agreement to the following addresses:
Chancey C. Crowell City of East Wenatchee
PO Box 2866 271 9th St. NE
Wenatchee, WA 98807-2866 East Wenatchee, WA 98802
17. Representations. Crowell represents and affirms that he is: 1) a
citizen of the United States of America; 2) a citizen of the State of
Washington; 3) a resident of Douglas County; and 4) an attorney
admitted to practice law before the courts of record of the State of
Washington.
18. Opportunity for Independent Review. Crowell represents that he:
1) considered the terms of this Agreement for a reasonable time; 2)
had the opportunity to have this Agreement reviewed by an attorney
of his choosing; 3) fully understood the significance and consequences
of each term of this Agreement before signing; and 4) voluntarily
signed this Agreement after full reflection and analysis.
19. Property and Confidential Information. Crowell must not, without
the prior written consent of the City, disclose to third parties
information that is not otherwise subject to public disclosure unless:
19.1. The information is known to Crowell prior to receiving the
same directly or indirectly in connection with the work;
19.2. The information is in the public domain at the time of
disclosure by Crowell; or
19.3. The information is received by Crowell from a third party
who does not have an obligation to keep the same confidential.
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Professional Services Contract for Municipal Court Judge
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20. Interdepartmental Cooperation. Crowell agrees to administer the
court at all times so as to comply with any reasonable request made
by a City department, by the Mayor, or by the City Council, so long
as complying with a reasonable request does not impair the
necessary independence of the court.
21. Indemnification. Crowell releases and will defend, indemnify and
hold harmless the City, its elected officials, officers, employees,
agents and volunteers for any and all claims, demands, losses,
negligent acts or omissions, and liabilities (including costs and all
attorney's fees) to or by any and all persons and entities, including
without limitation, their respective agents, licensees, or
representatives, arising from, resulting from, or connected with this
Agreement to the extent caused by the negligent acts, errors or
omissions of Crowell or by the Crowell's breach of this Agreement.
22. Insurance. Crowell must maintain Professional Errors and
Omissions Liability insurance which must provide coverage for any
negligent professional acts, errors or omissions for which Crowell is
legally responsible. Before January 30 of each year, Crowell must
furnish the City with a copy of a current certificate of insurance.
23. General Provisions.
23.1. Full Agreement. This Agreement and all attachments form
all of the covenants, promises, agreements and conditions,
between the parties.
23.2. Full Force and Effect. If any provision of this Agreement is
declared invalid, the remaining provisions remain in full force
and effect.
23.3. Survivability. The obligations of Crowell under all provisions
of this Agreement, which may reasonably be interpreted or
construed as surviving the completion, termination, or
cancellation of this Agreement, survive the completion,
termination, or cancellation of this Agreement.
23.4. Authority. Each individual executing this Agreement on
behalf of the City and Crowell represents and warrants that
such individuals are duly authorized to execute and deliver
this Agreement on behalf of Crowell or the City.
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23.5. No Gifts and Gratuities. Crowell may not offer, nor may City
employees accept gifts, gratuities, loans, trips, favors, special
discounts, work, or anything of economic value in conjunction
with the City business practices. Crowell must strictly adhere
to the statutes and ordinances for ethics in contracting and
purchasing, including the City Ethics Code, RCW 42.23 (Code
of Ethics for Municipal Officers) and RCW 42.52 (Ethics in
Public Service). This is applicable to any business practice,
whether a contract condition, bid practice, or at any activity
related to the City business.
23.6. Conflict of Interest. Crowell represents that he does not have
a business interest or close family relationship with any City
officer or employee who was, is, or will be involved in Crowell’s
selection, negotiation, drafting, signing, administration or
evaluation of the Crowell's performance.
24. Modification. This Agreement constitutes the entire agreement
between the parties. Except with the written consent of both parties,
neither party may modify this Agreement.
25. Venue. Douglas County Superior Court is the venue for any legal
dispute regarding this Agreement.
26. Attorney’s Fees. If any legal action or other proceeding is brought
for the enforcement of this Agreement, each party must bear its or
his own attorney’s fees, expert witness fees, filing fees, or other costs
incurred in that action.
27. Severability. If a competent court of law determines any section or
portion of this Agreement to be unlawful, such determination does
not affect the remaining terms and conditions of the Agreement.
28. Non-waiver. By waiving a default or breach of this Agreement, a
party does not waive any other prior or subsequent default or breach.
A waiver does not modify the terms of this agreement.
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CITY OF EAST WENATCHEE:
Signature:
______________________________
Steven C. Lacy, Mayor
Date:_________________________
ATTEST:
______________________________
City Clerk Maria Holman
CHANCEY C. CROWELL:
Signature:
________________________________
Chancey C. Crowell
Date:___________________________
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To:Mayor Crawford and City Council
From/Presenter :Tom Wachholder, Project Development Manager
Subject:RH2 Engineering Task Authorization for Engineering Services
Date:April 7, 2020
I.Summary Title:RH2 Engineering General Engineering Services Task Authorization for
Engineering Services associated with the 4th Street SE Stormwater Improvements Project.
II.Background/History:In 2002,a storm trunk line (trunk line)was installed extending an
existing trunk line from Pace Drive to S Jarvis Ave.This trunk line discharges to a series of
detention ponds that were sized to serve as a regional stormwater facility. For this reason,the
trunk line at S Jarvis Ave was extended approximately 250 feet to the east and capped in
anticipation of future development.
With a new apartment complex being proposed at 407 S Kansas Loop,the City has an
opportunity to include the installation of a trunk line as a part of required frontage
improvements. Logistically it would make the most sense for the City to extend the existing
line at S Jarvis Ave to their construction limit for a seamless connection. This will require the
City to install approximately 550 feet of trunk line, and several manholes.This proposed
project, known as the 4th St SE Stormwater Improvements Project, is eligible for Stormwater
Utility funding.
From a long-term planning perspective, this will extend critical infrastructure and allow for
future growth.Currently,the only stormwater infrastructure along S Kentucky Ave is a series
of undersized aging dry wells, which lead to localized flooding and erosion along the shoulder
of the road.Having this trunk line available to take runoff from S Kentucky Ave will provide a
long-term solution to those issues when the road section is eventually improved.
On January 21, 2020, City Council approved and authorized the execution of a General
Engineering Services Contract (Contract) with RH2 Engineering for periodic professional
engineering services. City staff recommends executing Task Authorization No. 2 associated
with the RH2 Engineering Contract to design the 4th St SE Stormwater Improvements Project.
The proposed engineering costs are also eligible for Stormwater Utility funding.
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III.Recommended Action:Authorize the Mayor to execute proposed RH2 Engineering Task
Authorization No. 2 for engineering services associated with the 4th St SE Stormwater
Improvements Project.
IV.Exhibits:1.Task Authorization No. 2
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$20,000 $100,000 No
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1
3/13/2020 5:00:54 PM J:\data\EW\20-0011\Contract\TA 2\TaskAuth No. 2_AGMT SOW_4th St Stormwater.docx
Task Authorization No. 2
City of East Wenatchee
4th Street SE Stormwater Improvements
March 2020
RH2 Project No. EW 20.0011.02
Scope of Services
The City of East Wenatchee (City) has requested RH2 Engineering, Inc., (RH2) to complete a
stormwater design on 4th Street SE. The project limits begin on the east side of the 4th Street SE and
S. Jarvis Avenue intersection and extend approximately 800 feet along 4th Street NE to the east.
Proposed improvements consist of a closed stormwater conveyance system along the south side of
the road.
1.1 Prepare plans and specifications to complete approximately 800 linear feet of stormwater
improvements along the south side of 4th Street SE utilizing data from previous topographic
surveys within the project limits.
1.2 Prepare a stormwater narrative identifying the conveyance capacity of the proposed
improvements. The narrative will identify a general conveyance feasibility to the east ;
however, a basin-wide stormwater analysis will not be completed.
1.3 Provide services during bidding, including responding to contractor questions, preparing up
to one (1) addendum, if necessary, and providing a recommendation of award letter.
1.4 Provide on-call construction services to support the City during construction. Review
submittals for the stormwater pipe, stormwater structures, rock, and asphalt. Provide
construction observation services at milestone points during construction such as subsurface
preparation, checking pipe and structures for plan consistency, and observing placement of
rock and asphalt. It is assumed RH2 will not provide full-time observation but instead support
the City’s staff.
Assumptions: This project will be bid as a small works project utilizing the City’s small works roster.
It is assumed this project is State Environmental Policy Act (SEPA) categorically exempt p er
Washington Administrative Code (WAC) 197-11-800(2)(vii). It is assumed this project is under the
threshold requirements for a Washington State Department of Ecology Construction Stormwater
General Permit.RH2 is not responsible for site safety or for directing the contractor in their work.
Provided by City:
• Right-of-way construction permit as needed.
RH2 Deliverables:
• Plans and specifications for improvements in electronic PDF format.
• Stormwater narrative in electronic PDF format.
• Up to one (1) addendum in electronic PDF format.
• Recommendation of award letter in electronic PDF format.
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EXHIBIT A
Fee Estimate
Task Authorization No. 2
City of East Wenatchee
4th Street SE Stormwater Improvements
Mar-20
Description Total
Hours Total Labor Total Expense Total Cost
Classification
Task 1 Stormwater Design, Bidding, and Construction 106 16,688$ 3,312$ 20,000$
PROJECT TOTAL 106 16,688$ 3,312$ 20,000.00$
J:\data\EW\20-0011\Contract\TA 2\TaskAuth No. 2_FEE_4th St Stormwater.xlsm 3/13/2020 5:02 PM
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter : Tom Wachholder, Project Development Manager
Subject: City Hall Campus Improvements – ARC Architects Design Contract
Date: April 7, 2020
I. Summary Title: ARC Architects Professional Services Contract for providing architectural
design services associated with City Hall Campus Improvements Phase 1: Public Works Facility
and Police Department Space Needs Assessment.
II. Background/History: In 2008, the City hired Forte Architects to complete a space needs
assessment and a City Hall expansion study. The results of the mentioned 2008 space needs
assessment indicated that City Hall space availability represented less than 50% of the needed
space.
In 2016, City Council approved the selection of DOH Associates (DOH) to develop a master
plan and design associated with upgrading the City’s Street Department facilities. Based on a
concept developed by DOH, a City Hall Facilities Team comprised of staff, Mayor Lacy, and
Councilmembers, was developed in 2018 for the purpose of refining the DOH concept. In
addition, since the DOH work was completed, City Council approved the purchase of two (2)
additional properties adjacent to the City Hall Campus to allow for more expansion.
At the July 11, 2019 City Council Workshop, the Council reviewed estimated costs and staging
for improvements to the City Hall Campus. Following the discussion, City Council requested
that a resolution be prepared to authorize the Finance Director to begin the process of
securing a $5 million bond; Resolution 2019-15 was approved by City Council on August 8,
2019. Subsequently, City Council approved a contract with Martin, Nelson & Company for
bond financing underwriting services on September 3, 2019.
Resolution 2019-21 was passed on October 15, 2019, which established a schedule for
improvements associated with the City Hall Campus. Subsequently, City staff developed a
Request for Qualifications (RFQ) for architectural services that was issued on October 27,
2019. The City received eight (8) responsive Statements of Qualifications (SOQs) and a
selection committee comprised of interdepartmental staff selected the top three (3) firms
based on SOQ evaluation scores. The top three (3) architectural firms were interviewed during
the week of January 13, 2020.
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Based on interview scores, ARC Architects (ARC) was deemed the “most qualified” consultant.
City Council approved the selection of ARC at the regularly scheduled January 21, 2020 City
Council Meeting.
Following the formal selection of ARC, a scope of work was negotiated and presented to the
City Hall Campus Improvements Project Team (Project Team) at three separate monthly
meetings. The final scope of work was presented to the Project Team at the March 24, 2020
Project Team meeting (meeting no. 3). The attached March 19, 2020 ARC Scope of Work
Summary Memorandum (Exhibit 1) provides an explanation of proposed architectural services
in addition to outlining how the associated architectural related fees were established.
III. Recommended Action: Authorize the Mayor to execute a Professional Services Contract for
architectural design services associated with City Hall Campus Improvements Phase 1: Public
Works Facility and Police Department Space Needs Assessment not to exceed $509,069.
IV. Exhibits: 1. March 19, 2020 ARC Architects Scope of Work Summary Memorandum; 2.
Tentative Phase 1 Schedule; 3. ARC Architects Professional Services Contract
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$509,069 $2,500,000 (PW* Remodel)
$145,000 (PW* Design)
$2,645,000 (TOTAL)
No
*PW = Public Works
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Memorandum
To:
City Hall Campus Improvements Project Team
From:
Tom Wachholder, Project Development Manager
CC: N/A
Date:
March 19, 2020
Subject: ARC Architects Scope of Work and Fee
__________________________________________________________________________________
This memorandum summarizes the proposed ARC Architects (ARC) scope of work and fee associated
with Phase 1 of the overall City Hall campus improvement project. Phase 1 includes designing and
constructing a new Public Works street maintenance and administration facility as well as conducting a
Police Department space needs assessment.
Public Works Facility
With an overall budget of $6,500,000 dictating this process, a planning level construction budget was
established at $4,500,000. Based on the $4,500,000 construction budget, ARC proposes the following
scope of work and fee for design services:
Schematic Design
In the Schematic Design Phase, the architect/engineer (A/E) provides those services necessary to
prepare schematic design documents consisting of drawings and other documents illustrating the
general scope, scale, and relationship of project components for approval by the agency. Design should
be conceptual in nature, based on the requirements developed during the predesign phase, approved by
the agency, and reviewed by the A/E.
Design Development
In the Design Development Phase, the A/E shall provide those services necessary to prepare from the
approved schematic design documents, the design development documents consisting of drawings and
other documents to fix and describe the size and character of the entire project for approval by the
agency. Consideration shall be given to availability of materials, equipment, labor, construction
CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-1829 • FAX (509) 886-6113
twachholder@eastwenatcheewa.gov
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sequencing and scheduling, economic analysis of construction and operations, user safety and
maintenance requirements, and energy conservation.
Construction Document Services
In the Construction Documents Phase, the A/E shall provide the services necessary to prepare for
approval by the agency – from the approved design development documents; construction documents
consisting of drawings, specifications, and other documents describing the requirements for
construction of the project; and bidding and contracting for the construction of the project.
Master Planning
ARC will evaluate existing City functions, space, previous studies, and interview staff to ensure that all
proposed phases will satisfy the City’s long-term needs. This process will consider projected growth in
each City Department and the City in general.
Proposed Public Works Facility Design Subconsultants
Firm Discipline
PCS Structural Solutions Structural
Hargis Engineers Inc Mechanical, Plumbing, Electrical, Telecommunications/Security
Pacific Engineering & Design Civil (Storm, Site Utilities)
SCJ Alliance Landscape, Master Plan Renderings
Project Delivery Analysts, LLC Estimator
Aspect Consulting Environmental, Geotechnical Engineering
NW Geodimensions Survey
Architect/Engineering Fee
See Exhibit A
Police Department Space Needs Assessment
The following list outlines the scope of work associated with the Police Department space needs
assessment:
• Conduct on-site analysis, interview staff and city officials, and apply professional
knowledge and standards to determine current and future space needs for the Police
Department;
• Determine appropriate space (square footage requirements) for offices, work areas,
storage space (e.g., general, evidence), and conference space;
• Determine telephone/communications and computer services requirements for the best
building layout;
• Identify short-term space need solutions and efficiencies associated with existing Police
Department facilities;
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• Analyze space needs of all elements that will be using the building and determine the
specific facility requirements needed to provide the best functional use for Police
Department staff and the general public. This includes an access and personnel traffic
flow analysis for both building occupants and customers, including ADA provisions and
security; and
• Determine long-term adjacency requirements between various working units and
departments.
Proposed Police Department Space Needs Assessment Subconsultants
Firm Discipline
Beckwith Group Programming
SCJ Alliance Landscape
Architect/Engineering Fee
See Exhibit B
Discussion
The proposed design contract amount, including all fees, will be $509,069 ($469,958 Public Works
Design; $39,111 Police Space Needs Assessment). The design contract includes the above-mentioned
scope of work for both the Public Works facility and Police Department Space Needs Assessment.
Future A/E fees will be associated with the Public Works facility construction phase, which are
estimated at $162,937.
At the upcoming March 24, 2020 Project Team Meeting, I will provide detail on fee negotiation
history. In addition, I will provide more detail on what each subconsultant will be responsible for
associated with both Public Works and Police Department aspects. Please note, the overall A/E fee
(design and construction management) for the Public Works facility is approximately 14% of the
construction cost. Exhibit A outlines three (3) cost items that are typically covered under separate
contracts. Due to the City’s Public Works Department size, and current workload, these tasks are best
managed by ARC. This results in an approximate 1% increase to the overall A/E fee.
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March 10, 2020 2:32 PM
East Wenatchee Public Works Facility and Police Programming Proposal - Page 9 of 11
EXHIBIT D
EAST WENATCHEE PUBLIC WORKS FACILITY & POLICE PROGRAMMING
FEE PROPOSAL - PUBLIC WORKS ARCHITECTURAL & ENGINEERING SERVICES (SD, DD, CD)
FEE BASIS - WASHINGTON STATE FEE SCHEDULE
3/6/2020
FEE SUMMARY - PUBLIC WORKS fee overhead macc amount remarks
WSFS Basic Services (minus Bidding,
CA, Project Closeout)9.20% 1 $4,500,000 $285,660 $414,000 x 69% (SD-CDs)
architect $131,495 ARC
structural $34,600 PCS
mechanical, plumbing, electrical $79,489 Hargis
Specialty Consultants
civil $66,000 1.1 $72,600 Pacific
landscape $44,555 1.1 $49,011 SCJ
telecommunications / security $18,628 1.1 $20,491 Hargis
environmental $9,735 1.1 $10,709 Aspect
survey $19,757 1.1 $21,733 NW Geodimensions
geotechnical engineering $12,992 1.1 $14,291 Aspect
estimator $20,920 1.1 $23,012 PDA
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $457,430
ESTIMATED EXPENSES - PUBLIC WORKS fee overhead amount remarks
architect $6,000 1.1 $6,600 ARC
structural $1,050 1.1 $1,155 PCS
mechanical, plumbing, electrical $3,000 1.1 $3,300 Hargis
civil $0 1.1 $0 Pacific
landscape $539 1.1 $593 SCJ
telecommunications / security $0 1.1 $0 Hargis
environmental $200 1.1 $220 Aspect
survey $0 1.1 $0 NW Geodimensions
geotechnical engineering $200 1.1 $220 Aspect
estimator $400 1.1 $440 PDA
TOTAL ESTIMATED EXPENSES $12,528
$469,958 TOTAL (PUBLIC WORKS)
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March 10, 2020 2:32 PM
East Wenatchee Public Works Facility and Police Programming Proposal - Page 10 of 11
EXHIBIT D
EAST WENATCHEE PUBLIC WORKS FACILITY & POLICE PROGRAMMING
FEE PROPOSAL - POLICE PROGRAMMING SERVICES
3/6/2020
FEE SUMMARY - POLICE fee overhead amount remarks
architect $16,660 1 $16,660 ARC
landscape $5,000 1.1 $5,500 SCJ
programming $13,910 1.1 $15,301 Beckwith
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $37,461
ESTIMATED EXPENSES - POLICE fee overhead amount remarks
architect $500 1.1 $550 ARC
landscape $0 1.1 $0 SCJ
programming $1,000 1.1 $1,100 Beckwith
TOTAL ESTIMATED EXPENSES $1,650
$39,111 TOTAL (POLICE)
(2020) ARC BILLING RATES
Managing Principal/Project Manager (P) $160
Project Manager 8+ (PM) $135
Staff Designer AS- L1 3-5 (SD) $110
PROGRAMMING - POLICE P PM SD remarks
programming
contracting / scheduling 2 0 0
immersion 4 4 4
building / site analysis 4 2 18
programming 8 8 8
options / ROM estimating 6 12 12
report 4 6 0
Meetings
site visits / owner meetings 8 8 8 assume 1
Hours 36 40 50
Hourly Rate $160 $135 $110
Subtotal Fee $5,760 $5,400 $5,500
ADDITIONAL SERVICE FEE $16,660
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Traditional Project Schedule Duration (Public Works)
2019 2020 2021 2022
SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR
Construction
Traditional Project Schedule Duration (Police Station)
2019 2020 2021 2022
SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR
Contracting
Concept / Cost Estimate
Building / Site Analysis
Programming
Analyze Option
Contracting
Immersion
Design Development
Construction Documents
Bidding
Schematic Design
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Professional Architectural Services for the Design of a New Public Works Facility and Conducting a
Police Department Space Needs Assessment (Prj No. 2019-12)
Page 1 of 10
Professional Services Contract
Between
The City of East Wenatchee
And
ARC Architects
For
Professional Architectural Services for the Design of a New Public Works Facility and
Conducting a Police Department Space Needs Assessment (Prj No. 2019-12)
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Professional Architectural Services for the Design of a New Public Works Facility and Conducting a
Police Department Space Needs Assessment (Prj No. 2019-12)
Page 2 of 10
1. Washington Law governs the interpretation of this Contract.
This Contract shall be interpreted, construed, and enforced in all respects in accordance
with the laws of the State of Washington.
2. Parties. The Parties to this agreement (“Agreement”) are the City of East Wenatchee
(“City”) and ARC Architects (“Consultant”).
In consideration of the terms, conditions, covenants, and performance of the scope of
work contained herein, as attached and made a part hereof, the City and Consultant mutually
agree as follows:
3. Scope of work. Consultant shall provide the services specified below. These services
shall be termed "work" herein. Consultant shall perform the following services that:
a. See Exhibit A
4. Term of Contract. The effective date of this contract begins upon execution. This
contract expires on June 30, 2021. The City may terminate this Contract without cause upon
written notice. Work in progress will be paid, on a prorated basis to the date ordered to stop. If
Contractor terminates this contract without any breach of the contract by the City, Contractor
will pay the City $3,000.00 as liquidated damages.
5. Compensation.
a. Total Compensation. The City shall pay $509,069 for performing the work set
forth in Exhibit A.
b. Disputed work: If the City believes in good faith that some portion of work has
not been completed satisfactorily; the City may request that Consultant correct the
work before the City pays for such work. In such event, the City must reasonably
explain to Consultant its concern over the work and the remedy that the City
expects from Consultant. The City may withhold from any payment otherwise due
an amount that the City in good faith is under dispute, or if the Consultant does
not provide a sufficient remedy, the City may retain the amount equal to the cost
to the City for otherwise correcting or remedying the work not properly
completed.
c. Method of Payment. Consultant shall submit a monthly invoice for compensation.
The monthly invoice shall contain a detailed description of the work performed
during the month, the number of hours spent performing such work, and any
reimbursable costs and expenses incurred in connection with such work.
d. Invoices. Consultant shall submit invoices to the following address:
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The City of East Wenatchee
271 Ninth St. NE
East Wenatchee, WA 98802
Attention: Amber Schulz
6. Representations. Consultant represents and warrants that he/she/it has the requisite
training, skill and experience necessary to provide work and is appropriately accredited and
licensed by all applicable agencies and governmental entities.
7. Independent Contractor. The parties intend and understand that Consultant shall be an
independent contractor. The parties further intend and understand that the City shall be neither
liable for, nor obligated to pay: sick leave, vacation pay, social security or other tax that may
arise as an incident of employment, or any other benefit of employment.
Consultant shall pay all income and other taxes as due. Any industrial or other insurance
purchased for the benefit of the Consultant shall not convert this Contract to any type of
employment contract.
The Parties recognize that Consultant may or will be performing professional work during the
term for other parties and that the City is not the exclusive user of the work that Consultant will
provide.
8. Property and Confidential Information. Consultant shall not, without the prior written
consent of the City, disclose to third parties information that is not otherwise subject to public
disclosure unless:
a. The information is known to Consultant prior to receiving the same directly or
indirectly in connection with the work;
b. The information is in the public domain at the time of disclosure by Consultant; or
c. The information is received by Consultant from a third party who does not have
an obligation to keep the same confidential.
9. Indemnification. Consultant releases and shall indemnify and hold harmless the City, its
elected officials, officers, employees, agents and volunteers for any and all claims, demands,
losses, negligent acts or omissions, and liabilities (including costs and all attorney's fees) to or by
any and all persons and entities, including without limitation, their respective agents, licensees,
or representatives, arising from, resulting from, or connected with this Contract to the extent
caused by the negligent acts, errors or omissions of Consultant, its partners, shareholders, agents,
employees, or by the Consultant's breach of this Contract.
To the maximum extent permitted by applicable law, this shall apply. However, this shall not
require Consultant to indemnify the City against any liability for damages arising out of bodily
injury or property damages caused by or resulting from negligence of the City. the City shall
protect, defend and indemnify and save harmless the Consultant, its representatives and other
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employees all costs, claims, judgments or awards of damages arising out of the negligent acts or
omissions of the City, its officers or employees. Further, in the case of concurrent negligence of
Consultant on the one hand and the City on the other hand, each party shall be required to
indemnify the other only to the extent of the negligence of the party.
Consultant releases and shall defend, indemnify and hold harmless the City from and against all
claims, cost, liabilities, damages, expenses (including but not limited to reasonable attorney fees)
and royalties based upon any actual or alleged infringement or misappropriate of any patent,
copyright, trade secret, trademark, or other intellectual property right by any work. Further, if
any work infringes or misappropriates any patent, copyright, trade secret, trademark or other
intellectual property right, Consultant shall either (a) procure for the City the right to use such
work; or (b) modify work so that it no longer infringes or misappropriates any such right.
10. Work Product. All work product, including records, files, documents, plans, computer
disks, magnetic media or material which may be produced or modified by Consultant while
performing work shall belong to the City. At the termination of this Contract, Consultant shall
deliver copies of files containing the written record of Consultant's work. Until at least 12
months following final payment, Consultant shall provide the City prompt access to (and the
City shall have the right to examine, audit and copy) all of Consultant's books, documents,
papers and records related to the work.
11. Evaluation and Monitoring. Consultant shall control and direct the performance of the
work of Consultant pursuant to this Contract, subject to oversight by the City. The Mayor, or his
designee, will oversee Consultant’s work. The City reserves the right to inspect, review and
approve the work of Consultant to assure that it has been completed as specified, before
payment. Consultant shall cooperate with and freely participate in any monitoring or evaluation
activities conducted by the City that are pertinent to the intent of this Agreement.
12. Insurance. Consultant shall provide Professional Errors and Omissions Liability
insurance which shall provide coverage for any negligent professional acts, errors or omissions
for which Consultant is legally responsible, with limits of not less than $1,000,000.00 each
occurrence. Consultantshall furnish a certificate of insurance to the CITY at the time of
execution of this agreement.
13. Non-Discrimination. During the performance of this contract, Consultant, for itself, its
assigns and successors in interest agree as follows:
a. Compliance with Regulations. Consultant shall comply with the Regulations
relative to nondiscrimination in federally assisted programs of the United States
Department of Transportation (“USDOT”), Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time.
b. Nondiscrimination. With regard to the work performed by Consultant, Consultant
shall not discriminate on the grounds of race, color, sex, or national origin in the
selection and retention of subcontractors, including procurement of materials and
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leases of equipment. Consultant shall not participate either directly or indirectly
in the discrimination prohibited by Section 21.5 of the Regulations.
c. Information and Reports. Consultant shall provide all information reports
required by the Regulations or directives issued pursuant thereto, and shall permit
access to his books, records, counts, or other sources of information and its
facilities as may be determined by the contracting agency or the appropriate
Federal agency to be pertinent to ascertain compliance with such Regulations,
orders and instructions. Where any information required of Consultant is in the
exclusive possession of another who fails or refuses to furnish this information,
Consultant shall so certify to WSDOT or the USDOT as appropriate, and shall set
forth what efforts were made to obtain the information.
d. Sanctions for noncompliance. In the event of the Consultant's noncompliance
with the nondiscrimination provisions of this contract, the contracting agencies
shall impose such contract sanctions as it or the USDOT may determine to be
appropriate, including, but not limited to:
i. Withholding of payments to Consultant under the contract until Consultant
complies, and/or;
ii. Cancellation, termination, or suspension of contract, in whole or in part.
14. General Provisions.
a. Full Agreement. This Contract and all attachments form all of the covenants,
promises, agreements and conditions, between the parties. All attachments and
addendum are incorporated herein by this reference, and shall be a part of this
contract instrument. In the event of discrepancy between the documents,
addendum and attachments shall prevail over the Contract. This entire contract
including all attachments specifies the working relationship between the City and
Consultant and specific obligations of both parties.
b. Full Force and Effect. If any provision of this Contract is declared invalid, the
remaining provisions shall remain in full force and effect.
c. Survivability. The obligation of Consultant under all provisions of this
Agreement, which may reasonably be interpreted or construed as surviving the
completion, termination, or cancellation of this Contract, shall survive the
completion, termination, or cancellation of this Contract.
d. Executory Contract. This Contract will be considered valid once signed by both
parties.
e. No Waiver. If the City fails to or delays in declaring a breach or default, the City
does not waive its right to declare a breach or default. If the City fails to declare
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one breach or default, it is not waiving its right to declare another breach or
default.
f. Authority. Each individual executing this Contract on behalf of the City and
Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Contract on behalf of Consultant or the City.
g. Performance. Time is of the essence of this Contract in each and all of its
provisions in which performance is a factor.
h. Remedies Cumulative. Any remedies provided for under the terms of this
Contract are not intended to be exclusive, but shall be cumulative with all other
remedies available at the City at law or in equity.
i. Titles. The titles to the paragraphs of this Contract are solely for the convenience
of the parties and are not an aid in the interpretation of the instrument.
j. Contractor Obligation. Except as otherwise specifically provided in this
Agreement, Consultant shall furnish all that may be required to provide the scope
of work as described in the contract and incorporated documents, including any
personnel, labor and supervision, technical, professional and other work,
equipment and supplies. Details of the any supplies, equipment, or installation or
same, that are necessary to carry out the intent of this Contract, but that are not
expressly stated, shall be performed or furnished by Consultant as part of the
Contract, without any increase in the compensation otherwise payable under this
Contract.
k. Binding Effect. The provisions, covenants, and conditions in this Contract apply
to bind the parties, their legal heirs, representatives, successors, and assigns
l. No Gifts and Gratuities. Consultant may not offer, nor may City employees
accept gifts, gratuities, loans, trips, favors, special discounts, work, or anything of
economic value in conjunction with the City business practices. Consultant and
the City employees must strictly adhere to the statutes and ordinances for ethics in
contracting and purchasing, including the City Ethics Code, RCW 42.23 (Code of
Ethics for Municipal Officers) and RCW 42.52 (Ethics in Public Ser vice). This is
applicable to any business practice, whether a contract condition, bid practice, or
at any activity related to the City business.
m. Conflict of Interest. Consultant represents that he does not have a business interest
or close family relationship with any City officer or employee who was, is, or will
be involved in the Consultant selection, negotiation, drafting, signing,
administration or evaluation of the Consultant's performance. In addition,
Consultant acknowledges that he will adhere to the City’s policies regarding
conflict of interest, the City Ethics Code, and the RCW as named previous.
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n. Compliance with Laws. Consultant, at his/her/its sole cost and expense, shall
perform and comply with all applicable laws of the United States and the State of
Washington; and all applicable laws, ordinances, rules, regulations, orders, and
other requirements, in effect, of any governmental entity (including but not
limited to such requirements as may be imposed upon the City and applicable to
the Contract). Consultant shall furnish documents as may be required to effect or
evidence such compliance.
o. Personal Liability. The parties agree that in no event shall any official, officer,
employee, or agent of the City be in any way liable or responsible for any
covenant or Contract herein contained whether express or implied, nor for any
statement of representation made herein or in any connection with this Contract.
15. Modification. This Agreement constitutes the entire agreement between the parties.
Except with the written consent of both parties, neither party may alter or modify this
Agreement.
16. Termination of Agreement. Either party may terminate this Agreement at any time by
providing written notice of such termination, specifying the effective date thereof at least thirty
days prior to such date. In such event the City shall pay Consultant all amounts due for all work
previously authorized and performed prior to the date of termination. In the event of
termination, Consultant agrees to cooperate reasonably with any service provider thereafter
retained by the City in making available information developed as the result of work previously
performed by the Consultant . If no notice of termination is given, all relationships and
obligations created by this Agreement, shall terminate at the conclusion of the Agreement period
set out in Paragraph 3.
17. Venue. The venue for any legal dispute regarding this Agreement shall be Douglas
County Superior Court.
18. Dispute Resolution. The parties mutually intend to establish procedures to facilitate the
informal and inexpensive resolution of all disputes arising under this Agreement, by mutual
cooperation and without resort to litigation. Accordingly, all disputes involving this transaction,
or between the parties hereto with respect to the subject matter hereof, shall be resolved in a final
and binding manner in accordance with the following procedures. Whether or not
mediation/arbitration is under way, any party may have full access to the courts to compel
compliance with the provisions of this Article and to enforce or confirm an arbitration award.
a. Negotiation. The parties shall first attempt to negotiate a mutually-satisfactory
resolution to the dispute as follows:
i. The complaining party shall notify (in the manner required in this
Agreement) the other parties of the alleged dispute, controversy, claim or
breach of contract (hereinafter “Dispute’) by explaining in writing the
nature of the Dispute, and referring to the relevant paragraphs of this
Agreement upon which it bases its position regarding the Dispute. The
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complaining party shall also set forth in such notice a proposed solution to
the Dispute;
ii. The parties receiving such notice shall respond by notice individually to
the complaining party within twenty (20) days of the effective date of the
complaining party’s notice, with an explanation of its defensive position,
if any, including references to the relevant paragraphs of the Agreement
and a response to the proposed solution; and
iii. Within twenty days following notice of this defensive response, the parties
shall meet and discuss options for resolving the Dispute; the complaining
party must initiate the scheduling of this resolution meeting. In the event a
party fails to cooperate in scheduling the resolution meeting, then the
complaining party may elect to skip the negotiation and mediation
procedures and immediately proceed with arbitration.
b. Mediation. If the parties are unable to satisfactorily resolve the Dispute through
such negotiation, mediation must be held within thirty days of an unsuccessful
resolution meeting. The mediation will be governed by and under the then-
applicable rules of JAMS/Endispute (“JAMS”) in Chelan County. The
complaining party must contact JAMS to schedule the mediation. The parties may
agree on a mediator from the JAMS panel. If they are unable to agree, the parties
shall request JAMS to provide a list of three available mediators, and each side
shall strike one; the remaining individual shall serve as the mediator. In the event
a party fails to cooperate in this mediation process in a timely manner, then the
complaining party may elect to skip the mediation procedure and immediately
proceed with arbitration.
c. Binding Arbitration. If the dispute is not timely settled by mediation as set forth
above, then the parties agree to submit the dispute immediately to JAMS for final
and binding arbitration as follows:
i. A single arbitrator shall be used. The parties may agree on an arbitrator
from the JAMS panel. The complaining party may initiate arbitration by
providing notice of intent to arbitrate to all parties and to JAMS: The
notice must contain a description of the Dispute, the amount involved, and
the remedy sought. If the parties are unable to agree on an arbitrator, the
parties shall request JAMS to provide a list of three available panel
members and each party may strike one; the remaining individual shall
serve as the arbitrator. If the parties agree, the individual that served as the
mediator may serve as the arbitrator.
ii. If and when such a demand for arbitration is made by any party, the
parties agree to promptly conduct the arbitration in accordance with JAMS
Rules and Procedures.
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iii. The parties agree that arbitration must be initiated within one (1) year after
the latter of (i) the occurrence of the claimed breach, or (ii) the discovery
thereof by the complaining party; and that the failure to initiate dispute
resolution in accordance with this Section within that one-year period shall
constitute an absolute bar to the institution of any adjudicatory
proceedings with respect thereto, unless the parties agree otherwise in
writing to extend such period of time.
iv. Provided, however, that such arbitration shall not apply so as to delay or
prevent any judicial or arbitrator’s injunctive or other equitable relief
hereunder, which shall be effective immediately, subject to the requisite
final and binding arbitration with respect thereto which shall be handled
concurrently or after such relief is granted. The arbitrator shall not have
the power to award exemplary or punitive damages.
v. The arbitrator shall have exclusive authority to enter a decision
adjudicating the Dispute, or granting other affirmative relief, including an
award for damages, other affirmative relief, specific performance and
injunctive relief; provided that a party may petition the court for
enforcement of confirmation of any award if necessary.
vi. Any decision or award entered by the arbitrator may be entered on an ex-
parte basis.
19. Attorney’s Fees. If any legal action or other proceeding is brought for the enforcement
of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in
connection with any of the provisions of this Agreement, the substantially prevailing party shall
be entitled to recover reasonable attorney’s fees and other costs incurred in that action,
arbitration or proceeding.
20. Severability. If a competent court of law determines any section or portion of this
Agreement to be unlawful, such determination shall not affect the remaining terms and
conditions of the Agreement.
21. Non-waiver. Waiver of any default or breach of this agreement shall not be deemed to
be a waiver of any other prior or subsequent default or breach and shall not be construed to be a
modification of the terms of this agreement unless stated to be such through written agreement of
the signatories hereto.
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CITY OF EAST WENTCHEE:
Signature:
____________________________________
Jerrilea Crawford, Mayor
Date:_______________________________
ATTEST:
____________________________________
By:
____________________________________
ARC ARCHITECTS:
Signature:
______________________________________
Jeff Wandasiewicz, Principal, AIA
Date: __________________________________
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03/23/2020
Attn: Tom Wachholder, East Wenatchee Project Development Manager
Submitted via e-mail to TWachholder@eastwenatcheewa.gov
RE: East Wenatchee Public Works Facility & Police Programming A&E Professional Services Fee Proposal
Dear Tom:
ARC Architects is pleased to submit its proposal for the East Wenatchee Public Works Facility & Police Programming
project at your current Civic Campus site, which includes architectural & engineering services for Schematic
Design through Construction Documents services for Public Works, and Programming (Pre-design) services for
Police; with forecasted CA and post-construction estimated services for consideration. For more than 40 years ARC
has provided quality services to public and non-profi t clients across the state. In addition to ARC, our team for this
proposal includes the following consultants:
Structural - PCS Structural Solutions (Seattle)
Mechanical/Plumbing/Electrical/Lighting/Telecom/Security & Access Control - Hargis Engineers (Seattle)
Civil - Pacifi c Engineering (Wenatchee)
Landscape - SCJ Studio (Seattle/Wenatchee)
Survey - Northwest Geodimensions, Inc. (Wenatchee)
Cost Estimator - Project Delivery Analysts (Bainbridge Island)
Programming - Beckwith Group (LaConner)
Geotechnical and Environmental Consulting - Aspect Consulting (Wenatchee)
The Design Team’s total proposed fee for Police Programming is $39,111 including reimbursable expenses, based
on your original $39,000 budget.
The Design Team’s total proposed fee for Schematic Design through Construction Documents is $469,958
including reimbursable expenses. Construction administration and post-construction services for a future
amended contract, excluding reimbursable expenses, are included for informational purposes and calculations
for those future phases currently stand at $162,937, for a total estimated fee of $632,895. Our current proposal
includes 3 consultants (Environmental, Geotechnical, Survey) that are typically owner-provided services at a total
of $55,972 (SD through post-construction), their services are highlighted in blue in Exhibit D. For budgetary
purposes our anticipated total Standard and Speciality fee excluding these 3 consultants compared to your
original $550,000 budget is $576,923 ($632,895 - $55,972).
Standard Services Fee Proposal Overview
Public Works Facility
Stemming from our previous correspondence the anticipated construction cost for the Public Works Facility
building and site was determined to be $4,500,000, which ARC is utilizing as the Maximum Allowable Construction
Cost (MACC). Per the most current Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects
(eff ective July 1, 2015), commonly referred to as the Washington State Fee Schedule (WSFS), ARC has enclosed
Basic Consultant fee calculations per these guidelines on the enclosed proposal as well as necessary Speciality
Consultant fee proposals in attached Exhibit D. Basic Consultant fees cover Architectural, Structural, Mechanical/
architecture resource collaborative
EXHIBIT A
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Plumbing and Electrical professional services and are valued as 9.2% of the MACC. This is calculated as the midway
between a Schedule B (8.9%) and C (7.5%) structure per the WSFS, with an added 1% for remodel/phasing work
(7.2% + 1% = 8.2%).
Police Programming
Fees for the Police Department programming eff ort are based on a task analysis as outline in attached Exhibit D.
Specialty & Additional Services Fee Proposal Overview
Given that the Washington State Fee Schedule does not cover all scope of services that are required for your
project, ARC has also provided an itemized list of Specialty Services that are necessary to be added to this proposed
Standard Services fee. This primarily includes all design and engineering services not architectural, structural or
MEP (mechanical/electrical/plumbing). No additional service requests are proposed at this time.
Project Understanding
In 2008, the City hired Forte Architects to complete a space needs assessment and a City Hall expansion study.
The results of the mentioned 2008 space needs assessment indicated that City Hall space availability represented
less than 50% of the needed space.
In 2016, City Council approved the selection of DOH Associates (DOH) to develop a master plan and design
associated with upgrading the City’s Street Department facilities. Based on a concept developed by DOH, a City
Hall Facilities Team comprised of staff , Mayor Lacy, and Council members was developed in 2018 for the purpose
of refi ning the DOH concept. In addition, since the DOH work was completed, City Council approved the purchase
of two (2) additional properties adjacent to the City Hall Campus to allow for more expansion.
At the July 11, 2019 City Council Workshop, the Council reviewed estimated costs and staging for improvements to
the City Hall Campus. Following the discussion, City Council requested that a resolution be prepared to authorize
the Finance Director to begin the process of securing a $5 million bond; Resolution 2019-15 was approved by City
Council on August 8, 2019. Subsequently, City Council approved a contract with Martin, Nelson & Company for
bond fi nancing underwriting services on September 3, 2019.
To keep the City Hall Campus expansion projects on track and to plan for future funding sources, it is necessary to
have a schedule for completion. Proposed Resolution 2019-21 establishes a schedule for improvements associated
with the City Hall Campus.
Public Works Facility
The City is requesting a fee proposal for professional Architectural and Engineering Services to design a new
Public Works facility that meets current and future needs of the Public Works Department. The existing Public
Works facility is located at 271 9th St NE, East Wenatchee, WA and consists of one (1) 9,800 sq. ft. main shop
containing storage and personnel facilities, one (1) 1,800 sq. ft. equipment storage outbuilding, and one (1) 300
sq. ft. herbicide storage outbuilding. Existing structures appear to be outdated, contain dirt fl oors in areas, and
no longer adequately or eff ectively house the functions of the Public Works Department. The new facility would
be constructed on site to the north of the existing facilities. In addition, the new Public Works facility needs to
optimize the current land area by minimizing footprint.
EXHIBIT A
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The Public Works fees for ARC also includes a Master Planning eff ort that will consider the current Civic Campus
property (which includes the City Hall building and grounds). In tandem with our Landscape Architect we will
provide conceptual layout options to guide future growth and development of the entire property. Deliverables
will be rendered site plans indicating building footprints, parking and drive aisles, and hard/softscape exterior
areas. The intent of this exercise is to design the Public Works project with the entire property in mind, to best
layout the future Public Works facility in the short term, and the future development in the long term.
Police Department Programming
In addition to the above-mentioned Public Works facility work, the City is also seeking Architectural Services for
conducting a space needs assessment for the East Wenatchee Police Department. The East Wenatchee Police
Department is currently made up of two (2) records clerks, 16 patrol offi cers, two (2) detectives, one (1) assistant
chief, one (1) executive assistance, and one (1) police chief. The existing Police Department facilities are comprised
of two separate buildings, one 3,600 sq. ft. main building attached to City Hall and one 1,700 sq. ft. outbuilding
known as the Annex. Services for this programming include, but are not limited, to:
• Conduct on-site analysis, interview staff and city offi cials, and apply professional knowledge and standards
to determine current and future space needs for the Police Department;
• Determine appropriate space (square footage requirements) for offi ces, work areas, storage space (e.g.,
general, evidence), and conference space;
• Determine telephone/communications and computer services requirements for the best building layout;
• Identify short-term space solutions and effi ciencies associated with existing Police Department facilities;
• Analyze space needs of all elements that will be using the building and determine the specifi c facility
requirements needed to provide the best functional use for Police Department staff and the general public.
This includes an access and personnel traffi c fl ow analysis for both building occupants and customers,
including ADA provisions and security; an
• Determine long-term adjacency requirements between various working units and departments.
ARC Architects Standard Services
ARC Architects’ responsibilities, currently limited to Programming, Schematic Design, Design Development and
Construction Documents services, will be followed in accordance with the American Institute of Architects (AIA)
B101-2017 Owner-Architect Agreement, Article 2, with term and policy limits and amounts established by ARC.
ARC Architect’s basic services will consist of those described in Article 3 of AIA B101-2017, Scope of Architect’s Basic
Services, in addition to the requirements set forth in any City initiated Consultant Agreement signed between ARC
Architects and the City of East Wenatchee.
ARC Architects Professional Fees
Unless dictated in any City initiated Consultant Agreement, ARC Architects will provide the following services on
a %-complete not to exceed fee per attached Exhibit D.
Attachments
Also included are the standard billing rate schedule (Exhibit B, standard reimbursable expenses (Exhibit C), and
EXHIBIT A
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detailed ARC Architects and Consultant fee proposals (Exhibit D).
Sincerely, Approval
Jeff Wandasiewicz | Principal, AIA Tom Wachholder, Project Development Manager
ARC Architects City of East Wenatchee, Public Works Department
D: (206) 900-0326 (509) 884-1829
Attachments:
Exhibit A – Scope of Work
Exhibit B – Standard Billing Rate Schedule 2020
Exhibit C – Standard Reimbursable Expenses
Exhibit D – Detailed Fee Proposals
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ARC Architects
Hourly Billing Rates Schedule 2020
All rates are reviewed annually each January
CLASSIFICATION $/HOUR
Consulting Principal $180
Managing Principal/Project Manager $160
Architect PM L/8+ $145
Project Manager 8+ $135
Architect PM L/6+ $130
Project Manager 6+ $130
Architect Designer L/3-5 $130
Staff Designer AS- L1 3-5 $110
Recent College Graduate w/ Experience $100
Recent College Graduate no Experience $90
Intern $90
Administration $90
EXHIBIT B
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ARC Architects
Standard Reimbursable Expenses
Reimbursable Expenses
Compensation for Reimbursable Expenses incurred by ARC Architects in connection with the Project shall
be based on amounts invoiced to ARC Architects, plus ten percent (10%). The following list is not intended
to be all inclusive but rather a list of the most common reimbursable expenses:
1. Fees paid for securing approval of authorities having jurisdiction over the Project
2. Reproductions and scanning services
3. Color & color plotting, small and large format
5. Couriers, postage and handling of documents
6. Parking, mileage and transportation expenses associated with the Project
7. Models, materials board, mock-ups and special samples requested by the Owner
9. Expense of additional insurance coverage or limits, including professional liability insurance, requested
by the Owner in excess of that normally carried by the Architect and the Architect’s consultants.
EXHIBIT C
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EXHIBIT D
EAST WENATCHEE PUBLIC WORKS FACILITY & POLICE PROGRAMMING
FEE PROPOSAL - PUBLIC WORKS ARCHITECTURAL & ENGINEERING SERVICES (SD, DD, CD)
FEE BASIS - WASHINGTON STATE FEE SCHEDULE
3/6/2020
FEE SUMMARY - PUBLIC WORKS fee overhead macc amount remarks
WSFS Basic Services (minus Bidding,
CA, Project Closeout)9.20% 1 $4,500,000 $285,660 $414,000 x 69% (SD-CDs)
architect $131,495 ARC
structural $34,600 PCS
mechanical, plumbing, electrical $79,489 Hargis
Specialty Consultants
civil $66,000 1.1 $72,600 Pacific
landscape $44,555 1.1 $49,011 SCJ
telecommunications / security $18,628 1.1 $20,491 Hargis
environmental $9,735 1.1 $10,709 Aspect
survey $19,757 1.1 $21,733 NW Geodimensions
geotechnical engineering $12,992 1.1 $14,291 Aspect
estimator $20,920 1.1 $23,012 PDA
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $457,430
ESTIMATED EXPENSES - PUBLIC WORKS fee overhead amount remarks
architect $6,000 1.1 $6,600 ARC
structural $1,050 1.1 $1,155 PCS
mechanical, plumbing, electrical $3,000 1.1 $3,300 Hargis
civil $0 1.1 $0 Pacific
landscape $539 1.1 $593 SCJ
telecommunications / security $0 1.1 $0 Hargis
environmental $200 1.1 $220 Aspect
survey $0 1.1 $0 NW Geodimensions
geotechnical engineering $200 1.1 $220 Aspect
estimator $400 1.1 $440 PDA
TOTAL ESTIMATED EXPENSES $12,528
$469,958 TOTAL (PUBLIC WORKS)
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March 23, 2020 10:46 AM
East Wenatchee Public Works Facility and Police Programming Proposal - Page 9 of 9
EAST WENATCHEE PUBLIC WORKS FACILITY & POLICE PROGRAMMING
FEE PROPOSAL - PUBLIC WORKS ARCHITECTURAL & ENGINEERING SERVICES (SD, DD, CD)
TEAM FEES BY PHASE
3/6/2020
Discipline Company
Schematic
Design (SD)
Design
Development
(DD)
Construction
Documents (CD)
Overhead
Markkup SD-CD Totals
Bidding
Construction
Administration
(CA)
Project Closeout
(PC)
Overhead
Markkup Bid-PC Subtotal Full Service
Subtotal
architect ARC Architects $34,303.04 $38,114.49 $59,077.46 1.0 $131,495 $3,811.45 $51,454.57 $3,811.45 1.0 $59,077 $190,572
structural PCS Structural Solutions $9,018.00 $10,020.00 $15,562.00 1.0 $34,600 $1,002.00 $13,496.00 $1,002.00 1.0 $15,500 $50,100
mechanical, plumbing, electrical Hargis Enigineers Inc $13,380.00 $49,826.00 $16,283.00 1.0 $79,489 $1,120.00 $25,010.00 $1,275.00 1.0 $27,405 $106,894
civil Pacific Engineering $14,000.00 $24,000.00 $28,000.00 1.1 $72,600 $2,500.00 $24,000.00 $0.00 1.1 $29,150 $101,750
landscape SCJ Studio $23,025.00 1.1 $49,011 $3,480.00 $13,320.00 $0.00 1.1 $18,480 $67,491
telecommunications / security Hargis Enigineers Inc $1,835.00 $13,877.00 $2,916.00 1.1 $20,491 $358.00 $3,600.00 $155.00 1.1 $4,524 $25,015
estimator Project Delivery Analysts, LLC $11,420.00 1.1 $23,012 $0.00 $0.00 $0.00 1.1 $0 $23,012
$410,697 $154,137 $564,834
$347,566
$217,268
$564,834
target $550,000
($14,834)
Soft Cost Consultants
environmental Aspect Consulting $9,735.00 $0.00 $0.00 1.1 $10,709 $0.00 $0.00 $0.00 1.1 $0 $10,709
survey NW Geodimensions $19,757.00 $0.00 $0.00 1.1 $21,733 $0.00 $0.00 $0.00 1.1 $0 $21,733
geotechnical engineering Aspect Consulting $12,992.00 $0.00 $0.00 1.1 $14,291 $0.00 $8,000.00 $0.00 1.1 $8,800 $23,091
$46,732 $8,800 $55,532
$21,530.00
$9,500.00
basic services, excluding reimbursable expenses
subtotal
specialty services, excluding reimbursable expenses
EXHIBIT D
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Guidelines for Determining Architect/Engineer Fees for Public Works
Building Projects (effective July 1, 2015)
When budgeting for state capital projects, the estimated value of the Architectural/Engineering (A/E)
Basic Services fee (Exhibit A) can be determined by using these fee guidelines. The guidelines are
divided into three levels determined by the type and complexity of the building. They are used in the
preparation of capital budget requests for Washington State public works building projects under the
jurisdiction of the Department of Enterprise Services, universities, natural resource agencies, and the
Department of Transportation. A/E Basic Services are defined in this document.
The payment of A/E fees represents some of the most important dollars spent on a project. These
funds are an investment affecting both the quality and successful completion of a project. Recognizing
this, calculation of a fee structure to obtain quality design at a reasonable cost presents a challenge.
There are pros and cons associated with any system used to set fees, and there is great variation in the
types and complexity of state construction projects.
These fee guidelines originally were the outcome of a study coordinated by the Office of Financial
Management (OFM) to review other fee guidelines and identify approaches used by other states. The
study included state agencies, the Washington Council of the American Institute of Architects,
American Council of Engineering Companies of Washington, and state universities. State agencies
documented examples within state government where the existing fee system posed problems, and they
proposed changes that would improve the state system. Higher education agencies provided evaluations
of the scope, magnitude, and methods used to establish fees for design services at peer institutions.
Updates to the fee guidelines also have considered issues raised by the design community.
Use of the Guidelines
These fee guidelines should be used in preparing capital budget requests to determine the maximum
amount that may be payable for A/E basic service fees in fixed price agreements and percent of
construction cost agreements. The guidelines define the standard basic services (based on the definition
of basic services) that should be included in each design phase of state public works projects for the
typical design/bid/build process. They also provide further definition of what are considered
reimbursable expenses, extra and other services.
Agencies may choose to pay design consultant fees or allow extra and other charges in a manner other
than described in these guidelines, and any additional cost (above the level provided by the guidelines)
may be paid from other agency resources.
Percent Fee Compensation
The standard fee schedule has been prepared to establish a basis for determining the scope and cost of
design services and to focus the attention of agencies on the quality, capability, and prior performance
of the firms being selected for public works projects.
The fee schedule is used to prepare capital budget requests. The actual contracts for basic services
payable to the A/E shall be a negotiated fixed amount or percentage of the maximum allowable
construction cost of the project not including fees; licenses; permits; sales taxes; contingencies; and
change orders caused by A/E errors or omissions, or change orders which do not require design
consultant services. Based on the specific circumstances of each project, the final negotiated fee may
be above or below the guidelines shown on the schedule. In addition to the basic services fee,
allowances will be negotiated for services not covered in the basic services contract.
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 2 March 2015
Maximum Allowable Construction Cost
The Maximum Allowable Construction Cost (MACC) is defined as the total sum available to the general
contractor for construction purposes, including all alternates. The MACC excludes Washington state
sales tax, professional fees, project contingency funds, or other charges that may not be under the scope
of the general contractor. The budget for A/E basic services is based on the MACC plus construction
contingency as reflected in the Capital Budgeting System (CBS) and the updated cost estimating form
(C-100). The negotiated fee for A/E basic services should be based on the MACC only as shown in
Exhibit A – A/E Fee Schedule.
Remodel Design
A/E costs and effort may vary greatly between individual remodeling projects of the same dollar
amount. Consequently, each project will be analyzed on an individual basis. As a general rule, the fee
will be based upon the building type classification. When program changes are significant or if
warranted by other conditions, fees noted under those schedules may be increased by up to three percent
for basic services. Factors to be considered include:
• Age and character of the building
• Availability and accuracy of existing plans and specifications
• Extent and type of program revisions
• Requirement to maintain the building's existing character
• Extent of mechanical and electrical involvement
Phased construction in occupied buildings may substantially affect the construction schedule. More
field observation and coordination may require consideration of additional fees beyond the basic
services contract amount.
Fee Modifications
It is recognized that there may be considerable variance between projects of a similar size and type that
may necessitate modification of the A/E fee schedule. Examples of special circumstances that may
necessitate such modifications include:
• Unusual site conditions
• Unique problems requiring specialized or extensive consulting services
• Renovations required by additions to an existing structure
• Unusually slow or fast development schedule (fast track, design build, GC/CM)
• Contractor design (fire protection systems)
• Large portions of work outside the control of the prime architect (wetlands mitigation)
Other circumstances where a fee modification may be appropriate include the following:
Repetitive Design
Where all or part of a project is a site adaptation of a previous design, the basic services fee shall be
negotiated, recognizing the reduced level of services. This usually reduces the program analysis,
design, and bidding document preparation costs to an amount necessary to update the documents
for site work, code revisions, etc. Reductions must be considered on a case-by-case basis.
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 3 March 2015
Equipment and Substantially Reduced Work Requirements
Where a project involves a substantial amount of expensive equipment that may be relatively easy
to accommodate, fees should be reduced accordingly. Likewise, any contract or modification to a
contract where work requirements are substantially less than indicated by the application of a
percentage fee need to be addressed separately. Projects with disproportionate elements of high
cost, such as earth moving, may be relatively easy to design and fees should be reduced accordingly.
Prototype Design
The initial design of a prototype facility, such as a housing unit at an institution, may warrant a full
design fee based on the previous development of the prototype. However, the fee for A/E basic
services for all additional replications of the prototype constructed at the same time or at other
locations in the future shall be calculated at 40 percent of full fees.
Policy Regarding Geographic Location of Consultant
It is the state’s policy to obtain the highest quality design services for a fair and equitable payment to
the design firm. The state recognizes that the investment for quality design services is directly related to
a well-organized construction process and maximum functionality of the completed project. With this
in mind, proposals for design services will be accepted from all firms wishing to work for the state, and
evaluated based on the firm's capability, competency, and experience in successfully completing similar
projects.
The fee structure should be appropriate for each project, regardless of the location of the consultant.
The basic services fee includes all travel costs associated with the performance of basic services within
a 50-mile radius of the project. General expenses for the cost of travel and per diem between 50 and
350 miles shall be based on state rates and may be reimbursable to the extent they are reasonable and
negotiated within the A/E agreement. Travel expenses beyond 350 miles for both the agency and
consultants must be justified in writing when submitting a budget request to OFM.
Basic Services Fee Breakdown
The following is a guide for splitting the A/E fee into approximate percentages for each phase of work.
Although it is not intended to be absolute, significant deviations should be closely reviewed. The intent
of the guidelines is to ensure that design requirements progress in an orderly manner and that essential
planning and system development occur when most beneficial to the project. Essential elements of the
work should be completed and approved prior to initiating succeeding design phases. For a more
detailed explanation of activities normally included in each phase, see the A/E Basic Services section.
The basic fee categories are described below:
Percent of Basic Services Fee
Schematic Design 18
Design Development 20
Construction Document 31
Bidding 2
Construction 27
Project 2
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 4 March 2015
A/E Basic Services
A/E Basic Design Services consist of the services described in the following pages and are included
on the Capital Project Cost Estimate within CBS. These design services include normal architectural,
structural, civil, mechanical, and electrical engineering services.
Schematic Design Services (18 Percent)
In the Schematic Design phase, the A/E provides those services necessary to prepare Schematic
design documents consisting of drawings and other documents illustrating the general scope, scale,
and relationship of project components for approval by the agency. Design should be conceptual in
character, based on the requirements developed during the predesign phase, approved by the agency,
or program requirements provided by the agency and reviewed and agreed upon by the A/E.
Schematic design includes the following:
Project Administration Services related to schematic design administrative functions including
consultation, meetings and correspondence, and progress design review
conferences.
Disciplines Coordination Coordination between the architectural work and engineering work and
other involved consultants for the project. When specialty consultants are
used, additional coordination beyond basic services may be required and
negotiated for appropriate phases of the work.
Document Checking Review and coordination of project documents.
Consulting
Permitting Authority
Consultations, research of critical applicable regulations, preparation of
written and graphic explanatory materials. The services apply to
applicable laws, statutes, regulations, and codes.
Data Coordination
User Agency
Review and coordination of data furnished for the project by the
agency.
Architectural Design Services responding to scope of work (program/predesign) requirements and
consisting of preparation of conceptual site and building plans, schematic
sections and elevations, preliminary selection of building systems and
materials, development of approximate dimensions, areas and volumes.
Structural Design Services consisting of recommendations regarding basic structural
material and systems, analysis, and development of conceptual design
solutions.
Mechanical Design Services consisting of consideration of alternate materials, systems and
equipment, and development of conceptual design solutions for energy
sources/conservation, heating, ventilating and air conditioning (HVAC),
plumbing, fire protection, and general space requirements.
Electrical Design Services consisting of consideration of alternate systems,
recommendations regarding basic electrical materials, systems and
equipment, analysis, and development of conceptual design solutions for
power service and distribution, lighting, communication raceways, fire
detection and alarms, and general space requirements.
Civil/Site Design Services consisting of site planning including layout of site features,
building position, preliminary grading, location of paving for walkways,
driveways and parking, and fencing locations. Also included are the
normal connections required to service the building such as water,
drainage, and sanitary systems, if applicable.
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 5 March 2015
Specifications Services consisting of preparation for agency's approval of proposed
development of architectural outline specifications, and coordination of
outline specifications of other disciplines.
Materials Research Services consisting of identification of potential of architectural
materials, systems, and equipment.
Scheduling Services consisting of reviewing and updating previously established
project schedules or initial development of schedules for decision-
making, design, and documentation.
Cost Estimating Services consisting of development of a probable construction cost from
quantity surveys and unit costs of building elements for the project.
Parametric costs shall reflect the level of design elements presented in the
schematic design documents, plus appropriate design contingencies to
encompass unidentified scope ultimately included in the program.
Assist user agency with analyzing scope, schedule, and budget options to
stay within the MACC.
Presentations Services consisting of appropriate presentation(s) of schematic design
documents by the A/E to agency representatives.
Design Development Services (20 Percent)
In the Design Development Phase, the A/E shall provide those services necessary to prepare from
the approved schematic design documents, the design development documents consisting of drawings
and other documents to fix and describe the size and character of the entire project for approval by the
agency. Consideration shall be given to availability of materials, equipment and labor, construction
sequencing and scheduling, economic analysis of construction and operations, user safety and
maintenance requirements, and energy conservation.
Design development includes the following:
Project Administration Services consisting of design development administrative functions
including consultation, meetings and correspondence, and progress
design review conferences with user agency.
Disciplines Coordination Coordination of the architectural work and the work of engineering
with other involved consultants for the project.
Document Checking Review and coordination of documents prepared for the project.
Permitting Authority
Consulting
Consultations, research of critical applicable regulations, preparation of
written and graphic explanatory materials. The services apply to
applicable laws, statutes, regulations, and codes. Assist in obtaining
approval from approving agencies as required.
User Agency Data
Coordination
Review and coordination of data furnished for the project by the agency.
Architectural Design Services consisting of continued development and expansion of
architectural schematic design documents to establish the final scope,
relationships, forms, size, and appearance of the project through plans,
sections and elevations, typical construction details, three-dimensional
sketches, materials selections, and equipment layouts.
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 6 March 2015
Structural Design Services consisting of continued development of the specific structural
system(s) and schematic design documents in sufficient detail to establish
basic structural system and dimensions, structural design criteria, foundation
design criteria, preliminary sizing of major structural components, critical
coordination clearances, and outline specifications or materials lists.
Mechanical Design Services consisting of continued development and expansion of
mechanical schematic design documents and development of outline
specifications or materials lists to establish approximate equipment sizes
and capacities, preliminary equipment layouts, required space for
equipment, chases and clearances, acoustical and vibration control, visual
impacts, and energy conservation measures.
Electrical Design Services consisting of continued development and expansion of electrical
schematic design documents and development of outline specifications or
materials lists to establish criteria for lighting, electrical and
communication raceways, approximate sizes and capacities of major
components, preliminary equipment layouts, required space for
equipment, chases, and clearances.
Civil/Site Design Services consisting of continued development of civil/site schematic
design documents and development of outline specifications required for
the project that are normally prepared by the architect. See the Extra
Services section for detailed civil design services beyond basic services.
Specifications Services consisting of preparation for the agency's approval of proposed
General and Supplementary Conditions of the Contract for construction,
development of architectural outline specifications, coordination of outline
specifications of other disciplines, and production of design manual
including design criteria, and outline specifications of materials lists.
Scheduling Services consisting of reviewing and updating previously established
schedules for the project.
Cost Estimating Services consisting of development of a probable construction cost from
quantity surveys and unit costs of building elements for the project.
Parametric costs reflect the level of design elements presented in the design
development documents, plus appropriate design contingencies to encompass
unidentified scope ultimately included in the program. Assist user agency
with analyzing scope, schedule and budget options to stay within the MACC.
Presentations Services consisting of appropriate presentation(s) of design development
documents by the A/E to agency representatives.
Construction Document Services (31 Percent)
In the construction documents phase, the A/E shall provide the services necessary to prepare for
approval by the agency – from the approved design development documents; construction documents
consisting of drawings, specifications, and other documents describing the requirements for
construction of the project; and bidding and contracting for the construction of the project.
Project Administration Services consisting of construction documents, administrative functions
(including consultation, meetings and correspondence), and progress
design review conferences.
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 7 March 2015
Disciplines Coordination Coordination of the architectural work, with the work of engineering, and
with other involved consultants for the project.
Document Checking Review and coordination of documents prepared for the project.
Permitting Authority
Consulting
Consultations, research of critical applicable regulations, preparation of
written and graphic explanatory materials. The services apply to applicable
laws, statutes, regulations, and codes. Assist in obtaining approval from
approving agencies as required.
User Agency Data
Coordination
Review and coordination of data furnished for the project by the agency.
Architectural Design Services consisting of preparation of drawings based on approved design
development documents setting forth in detail the architectural
construction requirements for the project.
Structural Design Services consisting of preparation of final structural engineering
calculations, drawings, and specifications based on approved design
development documentation, which details structural construction
requirements for project.
Mechanical Design Services consisting of preparation of final mechanical engineering
calculation, drawings and specifications based on approved design
development documentation, setting forth in detail the mechanical
construction requirements for the project.
Electrical Design Services consisting of preparation of final electrical engineering
calculation, drawing and specifications based on approved design
development documentation, setting forth in detail the electrical
construction requirements for the project.
Civil/Site Design Services consisting of preparation of final civil/site design drawings and
specifications based on approved design development documentation
required for the project, which are normally prepared by the architect. See
the Extra Services section for detailed civil design services beyond basic
services.
Specifications Services consisting of activities of development and preparation of bidding
documents, Conditions of the Contract, architectural specifications,
coordination of specifications prepared by other disciplines, and
compilation of the project manual.
Cost Estimating Services consisting of development of a probable construction cost from
quantity surveys and unit costs of building elements for the project.
Parametric costs shall reflect the level of design elements presented in the
Construction documents plus appropriate design contingencies to
encompass unidentified scope ultimately included in the program. Assist
user agency with analyzing scope, schedule, and budget options to stay
within the MACC.
Scheduling Services consisting of reviewing and updating previously established
schedules for the project.
User Agency Assistance Provide necessary information to user agency for the preparation of OFM
requirements for release of allotments including preparation of cost
statistics.
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 8 March 2015
Bidding Phase (2 Percent)
In the Bidding Phase, the A/E, following the agency's approval of the Construction Documents and
the most recent statement of probable construction cost, shall provide those services necessary for the
A/E to assist the agency in obtaining bids and in awarding and preparing contracts for construction. In
the case of phased construction, the agency may authorize bidding of portions of the work.
Project Administration Services consisting of bidding administrative functions.
Disciplines Coordination Coordination between the architectural work and the work of engineering and
other involved consultants for the project.
Bidding Materials Services consisting of organizing, coordinating, and handling Bidding
documents for reproduction, distribution and retrieval, receipt, and return
of document deposits.
Addenda Services consisting of preparation and distribution of Addenda as may be
required during bidding and including supplementary drawings,
specifications, instructions, and notice(s) of changes in the bidding
schedule and procedure.
Bidding Services consisting of participation in pre-bid conferences, responses to
questions from bidders, and clarification or interpretations of the bidding
documents, attendance at bid opening, and documentation and distribution
of bidding results.
Analysis of Substitutions Services consisting of consideration, analysis, comparisons, and
recommendations relative to substitutions proposed by bidders prior to
receipt of bids.
Bid Evaluation Services consisting of validation of bids, participation in review of bids
and alternates, evaluation of bids, and recommendation on award of
contract.
Contract Agreements Assist using agency in notification of contract award, assistance in
preparation of construction contract agreements when required, preparation
and distribution of sets of contract documents for execution of the contract,
receipt, distribution and processing, for agency approval, of required
certificates of insurance, bonds and similar documents, and preparation and
distribution to contractor(s) on behalf of the agency, of notice(s) to proceed
with the work.
Construction Contract Administration Phase (27 Percent)
In the Construction Contract Administration phase, the A/E shall provide services necessary for the
administration of the construction contract as set forth in the General Conditions of the Contract for
Construction.
Project Administration Services consisting of construction contract administrative functions
including consultation, conferences, communications, and progress reports.
Disciplines Coordination
Document Checking
Coordination between the architectural work and the work of engineering
and other involved consultants for the project. Reviewing and checking of
documents (required submittals) prepared for the project.
Permitting Authority
Consulting
Services relating to applicable laws, statutes, regulations and codes of
regulating entities relating to the agency's interests during construction of
the project.
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 9 March 2015
Construction
Administration
Services consisting of processing of submittals, including receipt, review of
and appropriate action on shop drawings, product data, samples, and other
submittals required by the contract documents. Distribution of submittals
to agency, contractor, and field representatives as required. Maintenance of
master file of submittals and related communications.
Construction Field
Observation
Services consisting of visits to the site at intervals appropriate to the stage
of construction or as otherwise agreed to become generally familiar with
the progress and quality of the work and to determine in general if the work
is proceeding in accordance with the contract documents, and preparing
related reports and communications. A/E to chair project meetings.
Project Representation Services consisting of assisting the agency in selection of full- or part-time
project representative(s).
Documents Services consisting of preparation, reproduction, and distribution of
clarification documents and interpretations in response to requests for
clarification by contractors or the user agency. Maintenance of records and
coordination of communications relative to requests for clarification or
information (RFI). Preparation, reproduction and distribution of drawings
and specifications to describe work to be added, deleted or modified,
review of proposals, review and recommend changes in time for substantial
completion, assisting in the preparation of modifications of the contracts
and coordination of communications, approvals, notifications, and record-
keeping relative to changes in the work. Additional fees for changes to the
scope of a project shall be negotiated.
Scheduling Services consisting of monitoring the progress of the contractors relative to
established schedules and making status reports to the user agency.
Cost Accounting Services consisting of maintenance of records of payments on account of
the contract and all changes thereto, evaluation of applications for payment
and certification thereof, and review and evaluation of cost data submitted
by the contractors for work performed.
Project Closeout (2 Percent)
Project Closeout Services initiated upon notice from the contractor that the work is sufficiently
complete, in accordance with the contract documents, to permit occupancy or
utilization for the use for which it is intended, and consisting of a detailed
inspection for conformity of the work to the contract documents, issuance of
certificate of substantial completion, issuance of a list of remaining work
required (punch list), final inspections, receipt and transmittal of warranties,
affidavits, receipts, releases and waivers of lien or bonds, permits, and
issuance of final certificate for payment.
Record Documents (As-
Builts)
Receive and review the contractors marked up field records. Supply the
record documents to user agency. (Transferring the contractor’s record of
field changes to the original record drawings may be authorized by the owner
as an additional service.)
Operations and
Maintenance Manuals
Services consisting of processing, reviewing, commenting on, taking
appropriate action, and transmitting Operations and Maintenance Manuals
provided by the contractor to user agency.
Warranty Period Continued assistance to investigate contract problems that arise during the
warranty period.
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 10 March 2015
A/E Extra Services/Reimbursables and Other Services
The majority of projects should be completed within the structure of the basic fee schedule.
However, some projects will be more complex and require a range of Extra Services/Reimbursables
and Other Services, which will be negotiated for specific tasks. These services typically require
specialist expertise and may not neatly fall within one phase of service or another. As projects become
more complex, they demand a variety of special studies and services. Extra Services/Reimbursables
are services generally provided by the same A/E providing the basic services, and Other Services are
those services generally provided by additional specialty consultants, either as subs to the prime A/E
or as independent consultants directly contracted with the agency.
Extra services are not intended as an adjustment to basic services and should reflect actual anticipated
cost. The following provides a guideline for evaluating the pricing of Extra and Other services, and
establishing the eligibility of reimbursable expenses.
A. Pricing Consultants and Subconsultant Personnel
Multiplier Negotiated rate within a range of 2 to 3.2 times employee direct base salary
(not including fringe benefits, taxes, retirement contributions, or profit
sharing).
Employees of Firm Negotiated rate not to exceed a maximum of $150 per hour.
Principal of Firm A Principal is defined as a partner of a partnership, a stockholder of a
corporation, or a duly authorized officer. The negotiated rate is not to exceed
$200 per hour.
Special Consulting
Services
When special consulting services not normally associated with traditional
project design are necessary, the fee may be outside of the above guidelines
(such as expert witness or special investigations).
Service Charge on Sub-
Consultant
Ten percent service charge may be added to work incorporated by addenda to
the original agreement.
B. A/E Extra Services/Reimbursable Expenses
When drafting the A/E agreement, the Project Manager should review the following list in determining
eligible reimbursable items. It is not all inclusive or exclusive and should only be used as a guide.
Alternative Cost Studies Additional costing beyond the parametric estimates required in basic
services as requested by the agency.
Energy Life Cycle Cost
Analysis (ELCCA)
All projects over 25,000 square feet are required by Chapter 39.35 RCW to
be analyzed for the cost of energy consumption and operation during its
entire economic life.
Life Cycle Cost Analysis
(LCCA)
All projects valued over $5,000,000 or projects constructing new building
space over 5,000 square feet are required to perform a life cycle cost
analysis to evaluate the total cost of ownership for the building or building
system. Agencies will utilize the Life Cycle Cost Tool (LCCT) which
standardizes rates and methodology to perform the analysis.
Commissioning and
Training
Cost to the A/E of assembly, tabulation, and indexing of all shop drawings
and submittals on all equipment, controls, systems, and participating in an
independent commissioning of the project and providing initial operator
training on the maintenance of systems.
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Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 11 March 2015
Enhanced
Commissioning
A longer post occupancy phase, commonly referred to as enhanced
commissioning, may be necessary to achieve the long-term desired
performance of a new building or system. This work generally includes
monitoring energy performance after construction, additional training to
facility staff, and system adjustments to ensure the building continues to
operate as originally designed.
On-Site Representative On-site observation beyond the periodic site visits required under basic
services for construction field observation.
Thermal Scans Cost of an examination of a structure for thermal loss on existing facilities
to be remodeled.
Value Engineering
Participation and
Implementation
Cost to the A/E for participation in the value engineering study and
implementation of the accepted ideas that generate during the study.
Travel and Per Diem Customary and approved costs to A/E during the course of basic and
additional services (based on state rates and limited to between 50 and 350
miles).
Renderings, Presentations,
and Models
Cost for special presentations, renderings, and models required for the
project.
Document Reproduction Additional cost of printing and mailing bidding and construction
documents.
Advertising Cost of required advertisements and placing bidding documents in plan
centers announcing the bidding of the project.
Constructability Review
Participation and
Implementation
Cost to the A/E for participation in the constructability review and
implementation of the accepted changes.
Leadership in Energy
and Environmental
Design
Cost of providing services for negotiation, documentation, and associated
services required for sustainable design project certificates with the U.S.
Green Building Council.
Separate Bid Packages Cost to the A/E for preparation of separate bid packages typically used in
GC/CM type projects.
Professional Liability
Insurance
Where coverage is required in excess of $1 million, reimbursement of
excess premium costs will be considered as a reimbursable cost.
04/07/2020 City Council Meeting Agenda Packet
Page 124 of 192
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 12 March 2015
C. A/E Other Services
Consultant Selection Cost Additional costs for private sector members of a selection committee if
required (Chapter 39.80 RCW).
Specialty Consultants Cost of only those additional consultant services beyond A/E services
provided under basic services. Specialty consultants include, but are not
limited to:
• Acoustical Consultant
• Civil Engineering additional services may include:
♦ Studies, reports, and calculations required to determine adequacy
of existing systems or those required for permit review such as
drainage, fire protection, or sewer
♦ Storm drainage design and connections
♦ Design or study of issues for "sensitive areas" such as wetlands,
steep slopes, or flood plains
♦ Water supply connections to wells, treatment systems, storage,
and off-site main extensions
♦ Sanitary sewer design and infrastructure
♦ Road and pavement improvements
♦ Storm water quality and quantity computations, reports, design
and details
♦ Temporary erosion and sediment control reports and drawings
♦ Special studies and reports for other agencies
• Communications Consultant
• Cost Estimating Consultant
• Electronic/Audio Visual Consultant
• Elevator Consultant
• Hazardous Material Consultant
• Hospital/Laboratory Consultant Interior
• Design Consultant Indoor Air Quality
• Consultant Kitchen Consultant
• Landscape Consultant
• Quality Control Consultant Security Consultant
Geotechnical Investigation Cost of subsurface testing and evaluation.
Commissioning Cost of an independent commissioning of the project.
HVAC Balancing Cost to balance systems.
Site Survey Cost of conducting a survey independent from design A/E.
Testing Cost of a technician's services in acquiring and testing samples of materials
used in the project as required in the state building code.
Energy LCCA Review Fee to be paid for review of the energy life cycle cost analysis.
Value Engineering Cost for performing the required value engineering study on a project by an
independent multi-disciplined team.
04/07/2020 City Council Meeting Agenda Packet
Page 125 of 192
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 13 March 2015
Constructability
Review/Plan Check
Cost for an independent consultant or contractor to review bid documents and
determine if a project can be built as designed.
Graphics Cost of special graphic and signage design.
Design/Code Plan Check Cost of an independent plan check if not available within the local
jurisdiction.
Other Costs for requested documents, fax expenses, and special mail service when
requested by owner.
D. Non-Eligible Expenses
• Consultants hired at A/E's option to perform basic services required by contract.
• Postage and handling of submittals, bid documents, correspondence, etc.
• Telephone expenses (local calls and line service).
• Copies of documents used by the A/E to perform normal services and not provided to owner.
04/07/2020 City Council Meeting Agenda Packet
Page 126 of 192
Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects
Office of Financial Management 14 March 2015
A/E Fee Schedule - Building Types
Schedule A
Facilities with more than
average design difficulty:
Art galleries
Auditoriums (with stage)
Communications buildings
Courthouses
Detention/correctional facilities,
maximum
Exposition buildings
Extended care facilities
Fish hatcheries
Heating and power plants
Hospitals
Laboratories (research)
Medical office facilities and clinics
Mental institutions
Museums
Observatories
Research facilities
Sewer treatment plants
Special schools
Theaters and similar facilities
Veterinary hospitals
Water treatment plants
Schedule B
Facilities with average
difficulty:
Apartment buildings
Archive building
Armories
Auditoriums (without stage)
College classroom facilities
Computer rooms
Convention facilities
Day care families
Detention/correctional facilities,
minimum and medium
Dining halls/institutes
Dormitories
Fire and police stations
Gymnasiums
Laundry and cleaning facilities
Libraries
Neighborhood centers and similar
recreation facilities
Nursing homes
Office buildings
Recreational building
Residences
Schools (primary and secondary)
Science labs (teaching)
Stadiums, multi-purpose
Storage facilities, cold
Transportation terminals
Vocational schools
Schedule C
Projects with less than
average design difficulty:
Civil and utility projects
Emergency generator facilities
Farm structures
Greenhouses
Guard towers
Industrial buildings without
special facilities
Parking structures and
garages
Printing plants
Prototype facilities (for any
replication of previously
designed facility)
Service garages
Shop and maintenance facilities
Simple loft-type structures
(without special equipment)
Stadiums, grandstand type
Warehouses
04/07/2020 City Council Meeting Agenda Packet
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MACC Sch A Sch B Sch C MACC Sch A Sch B Sch C
$100,000 $4,100,000 10.40%8.99%7.59%
$200,000 $4,200,000 10.37%8.97%7.57%
$300,000 $4,300,000 10.34%8.94%7.54%
$400,000 $4,400,000 10.32%8.92%7.52%
$500,000 $4,500,000 10.29%8.90%7.50%
$600,000 $4,600,000 10.27%8.87%7.48%
$700,000 $4,700,000 10.24%8.85%7.46%
$800,000 $4,800,000 10.22%8.83%7.44%
$900,000 $4,900,000 10.20%8.81%7.42%
$1,000,000 11.75%10.30%8.85%$5,000,000 10.17%8.79%7.40%
$1,100,000 11.67%10.22%8.77%$5,100,000 10.15%8.77%7.38%
$1,200,000 11.60%10.15%8.70%$5,200,000 10.13%8.75%7.36%
$1,300,000 11.53%10.08%8.63%$5,300,000 10.11%8.73%7.35%
$1,400,000 11.46%10.01%8.56%$5,400,000 10.09%8.71%7.33%
$1,500,000 11.40%9.95%8.50%$5,500,000 10.06%8.69%7.31%
$1,600,000 11.34%9.89%8.45%$5,600,000 10.04%8.67%7.29%
$1,700,000 11.29%9.84%8.39%$5,700,000 10.02%8.65%7.28%
$1,800,000 11.23%9.79%8.34%$5,800,000 10.00%8.63%7.26%
$1,900,000 11.18%9.74%8.29%$5,900,000 9.98%8.61%7.24%
$2,000,000 11.13%9.69%8.25%$6,000,000 9.96%8.60%7.23%
$2,100,000 11.09%9.65%8.20%$6,100,000 9.94%8.58%7.21%
$2,200,000 11.04%9.60%8.16%$6,200,000 9.93%8.56%7.20%
$2,300,000 11.00%9.56%8.12%$6,300,000 9.91%8.54%7.18%
$2,400,000 10.96%9.52%8.08%$6,400,000 9.89%8.53%7.17%
$2,500,000 10.92%9.48%8.05%$6,500,000 9.87%8.51%7.15%
$2,600,000 10.88%9.44%8.01%$6,600,000 9.85%8.49%7.14%
$2,700,000 10.84%9.41%7.98%$6,700,000 9.83%8.48%7.12%
$2,800,000 10.80%9.37%7.94%$6,800,000 9.82%8.46%7.11%
$2,900,000 10.76%9.34%7.91%$6,900,000 9.80%8.45%7.09%
$3,000,000 10.73%9.30%7.88%$7,000,000 9.78%8.43%7.08%
$3,100,000 10.70%9.27%7.85%$7,100,000 9.77%8.42%7.07%
$3,200,000 10.66%9.24%7.82%$7,200,000 9.75%8.40%7.05%
$3,300,000 10.63%9.21%7.79%$7,300,000 9.73%8.39%7.04%
$3,400,000 10.60%9.18%7.76%$7,400,000 9.72%8.37%7.03%
$3,500,000 10.57%9.15%7.74%$7,500,000 9.70%8.36%7.01%
$3,600,000 10.54%9.12%7.71%$7,600,000 9.68%8.34%7.00%
$3,700,000 10.51%9.10%7.68%$7,700,000 9.67%8.33%6.99%
$3,800,000 10.48%9.07%7.66%$7,800,000 9.65%8.31%6.97%
$3,900,000 10.45%9.04%7.63%$7,900,000 9.64%8.30%6.96%
$4,000,000 10.42%9.02%7.61%$8,000,000 9.62%8.29%6.95%
EXHIBIT A
A/E FEE SCHEDULE
Basic Services fee amount to be
negotiated for projects with a MACC
less than $1,000,000
Page 1 of 4 Effective July 2015
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MACC Sch A Sch B Sch C MACC Sch A Sch B Sch C
$8,100,000 9.61%8.27%6.94%$12,100,000 9.11%7.83%6.55%
$8,200,000 9.59%8.26%6.93%$12,200,000 9.10%7.82%6.54%
$8,300,000 9.58%8.25%6.91%$12,300,000 9.09%7.81%6.53%
$8,400,000 9.56%8.23%6.90%$12,400,000 9.08%7.80%6.52%
$8,500,000 9.55%8.22%6.89%$12,500,000 9.07%7.79%6.52%
$8,600,000 9.53%8.21%6.88%$12,600,000 9.06%7.78%6.51%
$8,700,000 9.52%8.19%6.87%$12,700,000 9.05%7.77%6.50%
$8,800,000 9.51%8.18%6.86%$12,800,000 9.04%7.76%6.49%
$8,900,000 9.49%8.17%6.85%$12,900,000 9.03%7.76%6.49%
$9,000,000 9.48%8.16%6.84%$13,000,000 9.02%7.75%6.48%
$9,100,000 9.46%8.14%6.83%$13,100,000 9.01%7.74%6.47%
$9,200,000 9.45%8.13%6.81%$13,200,000 9.00%7.73%6.46%
$9,300,000 9.44%8.12%6.80%$13,300,000 8.99%7.72%6.46%
$9,400,000 9.42%8.11%6.79%$13,400,000 8.98%7.71%6.45%
$9,500,000 9.41%8.10%6.78%$13,500,000 8.97%7.70%6.44%
$9,600,000 9.40%8.09%6.77%$13,600,000 8.96%7.70%6.43%
$9,700,000 9.39%8.07%6.76%$13,700,000 8.95%7.69%6.43%
$9,800,000 9.37%8.06%6.75%$13,800,000 8.94%7.68%6.42%
$9,900,000 9.36%8.05%6.74%$13,900,000 8.93%7.67%6.41%
$10,000,000 9.35%8.04%6.73%$14,000,000 8.92%7.66%6.40%
$10,100,000 9.33%8.03%6.72%$14,100,000 8.91%7.65%6.40%
$10,200,000 9.32%8.02%6.71%$14,200,000 8.90%7.65%6.39%
$10,300,000 9.31%8.01%6.70%$14,300,000 8.89%7.64%6.38%
$10,400,000 9.30%8.00%6.70%$14,400,000 8.88%7.63%6.38%
$10,500,000 9.29%7.99%6.69%$14,500,000 8.88%7.62%6.37%
$10,600,000 9.27%7.98%6.68%$14,600,000 8.87%7.61%6.36%
$10,700,000 9.26%7.97%6.67%$14,700,000 8.86%7.61%6.36%
$10,800,000 9.25%7.95%6.66%$14,800,000 8.85%7.60%6.35%
$10,900,000 9.24%7.94%6.65%$14,900,000 8.84%7.59%6.34%
$11,000,000 9.23%7.93%6.64%$15,000,000 8.83%7.58%6.34%
$11,100,000 9.22%7.92%6.63%$15,100,000 8.82%7.58%6.33%
$11,200,000 9.21%7.91%6.62%$15,200,000 8.81%7.57%6.32%
$11,300,000 9.19%7.90%6.61%$15,300,000 8.81%7.56%6.32%
$11,400,000 9.18%7.89%6.61%$15,400,000 8.80%7.55%6.31%
$11,500,000 9.17%7.88%6.60%$15,500,000 8.79%7.55%6.30%
$11,600,000 9.16%7.87%6.59%$15,600,000 8.78%7.54%6.30%
$11,700,000 9.15%7.87%6.58%$15,700,000 8.77%7.53%6.29%
$11,800,000 9.14%7.86%6.57%$15,800,000 8.76%7.52%6.29%
$11,900,000 9.13%7.85%6.56%$15,900,000 8.76%7.52%6.28%
$12,000,000 9.12%7.84%6.56%$16,000,000 8.75%7.51%6.27%
Page 2 of 4 Effective July 2015
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MACC Sch A Sch B Sch C MACC Sch A Sch B Sch C
$16,100,000 8.74%7.50%6.27%$20,100,000 8.45%7.25%6.05%
$16,200,000 8.73%7.50%6.26%$20,200,000 8.44%7.24%6.04%
$16,300,000 8.72%7.49%6.26%$20,300,000 8.43%7.24%6.04%
$16,400,000 8.71%7.48%6.25%$20,400,000 8.43%7.23%6.03%
$16,500,000 8.71%7.48%6.24%$20,500,000 8.42%7.23%6.03%
$16,600,000 8.70%7.47%6.24%$20,600,000 8.41%7.22%6.03%
$16,700,000 8.69%7.46%6.23%$20,700,000 8.41%7.21%6.02%
$16,800,000 8.68%7.45%6.23%$20,800,000 8.40%7.21%6.02%
$16,900,000 8.68%7.45%6.22%$20,900,000 8.39%7.20%6.01%
$17,000,000 8.67%7.44%6.21%$21,000,000 8.39%7.20%6.01%
$17,100,000 8.66%7.43%6.21%$21,100,000 8.38%7.19%6.00%
$17,200,000 8.65%7.43%6.20%$21,200,000 8.38%7.19%6.00%
$17,300,000 8.64%7.42%6.20%$21,300,000 8.37%7.18%5.99%
$17,400,000 8.64%7.41%6.19%$21,400,000 8.36%7.18%5.99%
$17,500,000 8.63%7.41%6.19%$21,500,000 8.36%7.17%5.98%
$17,600,000 8.62%7.40%6.18%$21,600,000 8.35%7.16%5.98%
$17,700,000 8.61%7.39%6.17%$21,700,000 8.34%7.16%5.97%
$17,800,000 8.61%7.39%6.17%$21,800,000 8.34%7.15%5.97%
$17,900,000 8.60%7.38%6.16%$21,900,000 8.33%7.15%5.96%
$18,000,000 8.59%7.38%6.16%$22,000,000 8.33%7.14%5.96%
$18,100,000 8.59%7.37%6.15%$22,100,000 8.32%7.14%5.96%
$18,200,000 8.58%7.36%6.15%$22,200,000 8.31%7.13%5.95%
$18,300,000 8.57%7.36%6.14%$22,300,000 8.31%7.13%5.95%
$18,400,000 8.56%7.35%6.14%$22,400,000 8.30%7.12%5.94%
$18,500,000 8.56%7.34%6.13%$22,500,000 8.30%7.12%5.94%
$18,600,000 8.55%7.34%6.13%$22,600,000 8.29%7.11%5.93%
$18,700,000 8.54%7.33%6.12%$22,700,000 8.28%7.11%5.93%
$18,800,000 8.54%7.33%6.12%$22,800,000 8.28%7.10%5.93%
$18,900,000 8.53%7.32%6.11%$22,900,000 8.27%7.10%5.92%
$19,000,000 8.52%7.31%6.10%$23,000,000 8.27%7.09%5.92%
$19,100,000 8.51%7.31%6.10%$23,100,000 8.26%7.09%5.91%
$19,200,000 8.51%7.30%6.09%$23,200,000 8.26%7.08%5.91%
$19,300,000 8.50%7.30%6.09%$23,300,000 8.25%7.08%5.90%
$19,400,000 8.49%7.29%6.08%$23,400,000 8.24%7.07%5.90%
$19,500,000 8.49%7.28%6.08%$23,500,000 8.24%7.07%5.90%
$19,600,000 8.48%7.28%6.07%$23,600,000 8.23%7.06%5.89%
$19,700,000 8.47%7.27%6.07%$23,700,000 8.23%7.06%5.89%
$19,800,000 8.47%7.27%6.06%$23,800,000 8.22%7.05%5.88%
$19,900,000 8.46%7.26%6.06%$23,900,000 8.22%7.05%5.88%
$20,000,000 8.45%7.25%6.05%$24,000,000 8.21%7.04%5.87%
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MACC Sch A Sch B Sch C MACC Sch A Sch B Sch C
$24,100,000 8.20%7.04%5.87%$28,000,000 8.00%6.86%5.72%
$24,200,000 8.20%7.03%5.87%$29,000,000 7.96%6.82%5.69%
$24,300,000 8.19%7.03%5.86%$30,000,000 7.91%6.78%5.66%
$24,400,000 8.19%7.02%5.86%$31,000,000 7.86%6.74%5.62%
$24,500,000 8.18%7.02%5.85%$32,000,000 7.82%6.71%5.59%
$24,600,000 8.18%7.01%5.85%$33,000,000 7.78%6.67%5.56%
$24,700,000 8.17%7.01%5.85%$34,000,000 7.74%6.64%5.53%
$24,800,000 8.17%7.00%5.84%$35,000,000 7.70%6.60%5.50%
$24,900,000 8.16%7.00%5.84%$36,000,000 7.66%6.57%5.48%
$25,000,000 8.16%6.99%5.83%$37,000,000 7.62%6.54%5.45%
$25,100,000 8.15%6.99%5.83%$38,000,000 7.59%6.51%5.42%
$25,200,000 8.14%6.99%5.83%$39,000,000 7.55%6.47%5.40%
$25,300,000 8.14%6.98%5.82%$40,000,000 7.52%6.45%5.37%
$25,400,000 8.13%6.98%5.82%$41,000,000 7.48%6.42%5.35%
$25,500,000 8.13%6.97%5.82%$42,000,000 7.45%6.39%5.32%
$25,600,000 8.12%6.97%5.81%$43,000,000 7.42%6.36%5.30%
$25,700,000 8.12%6.96%5.81%$44,000,000 7.39%6.33%5.28%
$25,800,000 8.11%6.96%5.80%$45,000,000 7.36%6.31%5.26%
$25,900,000 8.11%6.95%5.80%$46,000,000 7.33%6.28%5.24%
$26,000,000 8.10%6.95%5.80%$47,000,000 7.30%6.26%5.21%
$26,100,000 8.10%6.94%5.79%$48,000,000 7.27%6.23%5.19%
$26,200,000 8.09%6.94%5.79%$49,000,000 7.24%6.21%5.17%
$26,300,000 8.09%6.94%5.78%$50,000,000 7.21%6.18%5.15%
$26,400,000 8.08%6.93%5.78%$51,000,000 7.19%6.16%5.13%
$26,500,000 8.08%6.93%5.78%$52,000,000 7.16%6.14%5.12%
$26,600,000 8.07%6.92%5.77%$53,000,000 7.13%6.12%5.10%
$26,700,000 8.07%6.92%5.77%$54,000,000 7.11%6.09%5.08%
$26,800,000 8.06%6.91%5.77%$55,000,000 7.08%6.07%5.06%
$26,900,000 8.06%6.91%5.76%$56,000,000 7.06%6.05%5.04%
$27,000,000 8.05%6.91%5.76%$57,000,000 7.03%6.03%5.03%
$58,000,000 7.01%6.01%5.01%
$59,000,000 6.99%5.99%4.99%
$60,000,000 6.96%5.97%4.98%
SCHEDULE C = (9.03 / (57.3 + (MACC / (5357/2418))^0.25))-0.02
SCHEDULE A = 90 / (625 + (MACC / (5357/2418)) ^ 0.38)
SCHEDULE B = (SCHEDULE A + SCHEDULE C) / 2
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February 5, 2020
ARC Architects
119 S Main St, Suite 200
Seattle, WA 98104
ATTN: Jeff Wandasiewicz
RE: East Wenatchee Public Works
Dear Jeff:
Thank you for this opportunity to propose our Structural Engineering services for the East
Wenatchee Public Works project.
SCOPE OF SERVICES
We will provide all structural design, calculations, and drawings as required toward obtaining
the Building Permit for the structural portion of this project. Construction Phase services are
as noted below.
Our scope of services and resulting fees are based on the following:
• New public works facility to include some of the following spaces: administration,
heated vehicle maintenance, heated truck storage, heated car/pickup storage, non-
heated dry storage, non-heated salt storage, heated paint storage, and heated
herbicide storage. The total construction budget is $4.5 million. The total building
area noted in the initial facility analysis is 37,500 square feet but based on the
construction budget this may need to be reduced.
• The construction type will be determined during the design process. Foundations
are assumed to be conventional concrete foundations bearing on competent site
soils.
• The project is assumed to have a single permit and construction package.
• Construction Phase services include site visits, submittal review, and general
consultation. Based on the project budget, we estimate three site visits during
construction.
04/07/2020 City Council Meeting Agenda Packet
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ARC Architects
Jeff Wandasiewicz
East Wenatchee Public Works
FEES
Our fee proposal for the Structural Engineering services on the above-referenced project is
as follows:
• Schematic Design – Construction Documents $ 34,600
• Bidding – Construction Administration $ 15,500
Total $ 50,100
Billing for design services will be on a percentage of completion basis. The fee amount may
be modified only with prior written approval if the scope of services is changed.
Reimbursable expenses include mileage for travel to the site plus per diem costs for food
while traveling. We expect that we can perform all our site visits in a single day and will not
need overnight accommodations. Our reimbursable expenses will be based on the state per
diem and mileage rates and will be billed with a 10 percent markup. For the SD – CD phase
we assume that we will not make any trips to East Wenatchee. We recommend the
following reimbursable budgets:
• Schematic Design – Construction Documents $ 0
• Bidding – Construction Administration $ 1.050
Total $ 1,050
Thank you for this opportunity to be of continued service. If there are any questions
regarding this proposal, please feel free to call. We look forward to hearing from you.
Very truly yours,
PCS STRUCTURAL SOLUTIONS
Jack J. Pinkard, S.E.
Senior Principal
JJPbhl
East Wenatchee Public Works pro 02-05-20 jjp
04/07/2020 City Council Meeting Agenda Packet
Page 133 of 192
March 5, 2020
ARC Architects
119 S Main St.
Suite 200
Seattle, WA 98104
ATTENTION Jeff Wandasiewicz, AIA
Daniel Podoll
REGARDING Fee Proposal – East Wenatchee Public Works
REFERENCES (1) Email from Jeff, 1/21/2020
(2) Email from Jeff, 2/10/2020
(3) Phone call with Daniel, 3/4/2020
We are pleased to provide this proposal for Mechanical, Electrical, and Telecommunications
engineering and consulting services for the City of East Wenatchee Public Works project.
Based on the information provided within the email from Jeff on January 24, 2020 we
understand the project to be a new facility consisting of multiple buildings with total square
footage for the project is approximately 37,500 sf. We understand the MACC for the entire
project is $3,950,000.
Buildings/areas consist of the following:
1. Administration building including crew facilities (e.g., locker rooms, break room, admin
offices, work stations, etc.) – 4,750 sf
2. Vehicle maintenance facility (e.g., lifts, lube equipment) – 3,800 sf
3. Truck storage (e.g., dump/plow trucks, sweepers, vehicle wash bay, etc.) – 9,000 sf
4. Car/pickup storage – 7,300 sf
5. Dry storage – 6,250 sf
6. Salt storage (e.g., non-heated, open covered storage only) – 4,000 sf
7. Paint storage (e.g., oil-based road paint) – 1,200 sf
8. Herbicide storage – 1,200 sf
We understand the design schedule is to start in March 2020 and bid documents are to be
completed in February 2021. We understand that construction is to begin May 2021 with
project closeout concluding in April 2022.
We understand the scope to include the following for each major MEPT System summarized by
building:
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East Wenatchee Public Works page 2
1. Administration Building and Crew Facilities – Fully occupied, heated and cooled.
a. Fire Suppression: Full fire suppression in compliance with NFPA-13.
b. Plumbing: Plumbing to accommodate restrooms and sinks. New cold water
service, hot water system, waste/vent system to serve all new plumbing
fixtures. Specialty fixtures are not anticipated.
c. HVAC: Dedicated outside air system with full heating and cooling. Variable
refrigerant flow is basis of proposal. DDC controls for all buildings with pathway
for controls conduit by telecommunications contractor.
d. Electrical - Building power, lighting and fire alarm systems.
e. Telecommunications - Building telecommunications infrastructure and cable
plant design.
f. Security - Building access control and video surveillance system.
2. Vehicle maintenance facility – Fully occupied, heat only. Assumed to be housed in same
building as Administration.
a. Fire Suppression: Full fire suppression in compliance with NFPA-13.
b. Plumbing – Trench drains with associated oil/water interceptor, emergency
eyewash/shower fixtures, piped compressed air system with air compressor and
air outlets. Hot water served from admin building hot water plant sized for
emergency fixture requirements.
c. HVAC – Vehicle exhaust in compliance with IMC (overhead assumed), general
exhaust and ventilation via heat recovery unit with heat. Radiant heat system
for vehicle bays.
d. Electrical: Building power, lighting and fire alarm systems.
e. Telecommunications: Building telecommunications infrastructure and cable
plant design.
f. Security: Building access control and video surveillance system.
3. Truck Storage – not occupied normally, heat and ventilation only.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – none anticipated.
c. HVAC – Exhaust fan for ventilation and economizer cooling, electric unit heater
for heating.
d. Electrical - Limited building power, lighting and fire alarm systems.
e. Telecommunications - None
f. Security – None.
4. Car/pickup Storage – not occupied normally, heat only. Assumed to be in the same
building as Truck Storage.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – none anticipated.
c. HVAC – Exhaust fan for ventilation and economizer cooling, electric unit heater
for heating.
d. Electrical: Limited building power, lighting and fire alarm systems.
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East Wenatchee Public Works page 3
e. Telecommunications: None
f. Security: None
5. Dry Storage – not occupied, not heated.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – None anticipated
c. HVAC – None anticipated
d. Electrical: Limited building power, lighting and fire alarm systems.
e. Telecommunications: None
f. Security: None
6. Salt Storage – not occupied, not heated.
a. Fire Suppression: Building not sprinkled
b. Plumbing: No plumbing anticipated
c. HVAC – No HVAC anticipated
d. Electrical: Limited building power, lighting and fire alarm systems.
e. Telecommunications: None
f. Security: None
7. Paint Storage – not occupied, heat and ventilation only.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – No plumbing anticipated.
c. HVAC – Exhaust fan ventilation and economizer cooling, electric unit heater for
heating.
d. Electrical: Limited building power, lighting and fire alarm systems.
e. Telecommunications: None
f. Security: None
8. Herbicide Storage – not occupied, heat and ventilation only.
a. Fire Suppression – Building not sprinkled.
b. Plumbing – No plumbing anticipated.
c. HVAC– Exhaust fan ventilation and economizer cooling, electric unit heater for
heating.
d. Electrical: Limited building power, lighting and fire alarm systems.
e. Telecommunications: None
f. Security: None
9. Site Electrical System Design: Scope of services includes design for on-site site power
(600 Volts and below), lighting, and campus fire alarm systems. We understand that a
secondary electrical service for this campus will originate from local utility power. A
single outdoor standby diesel generator with integral fuel storage to support the
administration and vehicle maintenance building is included.
a. Programming and coordination efforts with the Design Team and Owner.
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East Wenatchee Public Works page 4
b. Planning and design of underground ductbanks, manholes and building power
and fire alarm connections to campus system
c. Design of site lighting
d. Horizontal control by civil engineer; includes coordination with design team
10. Site Telecommunications System Design: Scope of services includes design for on-site
telecommunications infrastructure to support new buildings. Site infrastructure limited
to Administration/vehicle maintenance building. Connection and services to existing
buildings is not included.
a. Programming and coordination efforts with the Design Team and Owner.
b. Planning and design of underground ductbanks, manholes and building
telecommunications connections to Administration/VM building.
c. Horizontal control by civil engineer; includes coordination with design team.
DRAWING PLATFORM
The project will be completed in Autocad.
BASIC SERVICES FEE
We propose a phased fixed fee as follows. Tasks are outlined in the Attachment 1 task summary
an attachment to this proposal.
a. Mechanical Engineering .......................................................... $ 52,055
b. Electrical Engineering .............................................................. $ 54,835
c. Telecommunications and Security Design ............................... $ 22,745
Total Basic Services ........................................................................ $ 129,635
Additional Services (based on blend $150/hr rate) Proposed Fee Fee Type
Commissioning (Cx) Assistance During Design
Review Cx Specifications, provided by Cx Agent, and make
necessary coordination modifications to Mechanical and
Electrical Specifications. 12 hours
Provide response to Cx Agent’s questions and review of
documentation. Comment response provided at 50% CD,
90% CD. 12 hours
$3,600
Fixed
Commissioning (Cx) Assistance During Construction Administration
Attend Pre-commissioning meeting. 12 hours
Coordination of system operation and design intent with
Cx Agent. 8 hours.
$12,600 Fixed
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East Wenatchee Public Works page 5
Provide comments to issues logs. 24 hours
Meetings onsite during construction; 2 site meetings for
mechanical and 1 site meetings for Electrical. 36 hours
Review and comment on Cx Report. 4 hours
REIMBURSABLE EXPENSES
Reimbursable Expenses expected for this project shall be billed at 1.1 times the cost. These
expenses include travel, lodging, per diem and Electrical Plan Review submittal to Labor &
Industries or local AHJ. An initial allowance of $3,000 shall be budgeted for expenses noted
above.
Hourly Rate Breakdown
Based on the proposal, our hourly breakdown for the year 2020 is as follows. We request the
opportunity to adjust our hourly rates on Jan 1st at the onset of each year.
Administrative $80/hr
Drafter $105/hr
Designer $125/hr
Senior Designer $145/hr
Project Engineer $155/hr
Senior Project Engineer $175/hr
Principal $190/hr
ADDITIONAL SERVICES IF REQUESTED
The following items may be contracted as additional services in addition to our proposal.
Additional Site Visits beyond Basic Services
Design of emergency generator system, medium-voltage electrical systems, renewable
energy or microgrid systems
Design or coordination of fuel storage or distribution system, vehicle wash system or
equipment specification
Design or coordination of site utilities beyond those serving new structures
Design of site security, building audio visual or cellular distributed antenna system (DAS)
Commissioning
Commissioning Meetings Participation Onsite above quantity described above
Constructability Review Participation and associated Contract Document Revisions
Energy Life Cycle Cost Analysis
GCCM, MCC, ECCM Participation
Generation and distribution of a Construction or Conformed Set or Record Drawing Set
Value Engineering Participation and associated Contract Document Revisions
Value Engineering Contract Document Revisions
Permit intake and submission
Separate bid packages
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East Wenatchee Public Works page 6
Utility rebate programs
Electrical load monitoring
Off-Site Improvements, Site Lighting Improvements or Street Lighting Improvements
Network project management integration & support
Sound System Coordination
Sound System and Rough-in Coordination
Sound System Design
Wireless LAN Modeling
Wireless simulation modeling
We appreciate this opportunity to work with ARC and the City of East Wenatchee to support the
East Wenatchee Public Works Facility. We will utilize past experiences on similar projects to
promote a collaborative design and construction process. Please review and call us with any
questions regarding this proposal.
Jared Robillard, PE Erik Stearns, PE Chris Sheldon, RCDD, OSP
Principal Principal Principal
ACCEPTED BY
Signed
Name
Title
Date
JR/jz
m:\gg.vol\admin.vol\fee\client (owner)\civic - public safety-administration\city of east wenatchee\fpg-2020-03-05
hargis-jmr-arc-coew public works_rev01.docx
04/07/2020 City Council Meeting Agenda Packet
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Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $190 $155 $125 Subtotal $190 $155 $125 Subtotal $190 $155 $125 Subtotal Total
Project Management Design Phase - Project Management and Meetings
Schematic Design
Participate in design team/Owner coordination mtgs/site visit (1) in
Wenatchee. Issue mtg minutes.12 1,860$ 12 1,860$ -$ 3,720$
Participate in design team/Owner coordination meetings (1)
conference calls. Issue meeting minutes. 2 310$ 2 310$ 2 310$ 930$
Code Analysis 4 620$ 4 620$ -$ 1,240$
General Drawing Setup / Backgrounds 1 4 655$ 1 4 655$ 1 2 405$ 1,715$
SD Cost Opinion 4 620$ 4 620$ 1 155$ 1,395$
Coordination (All Design Team)4 620$ 4 620$ 1 155$ 1,395$
Prepare Basis of Design narrative 8 1,240$ 8 1,240$ 4 620$ 3,100$
Quality Control 1 1 1 470$ 1 4 2 1,060$ 1 190$ 1,720$
Submit SD Design Submittal for Owner Review -$ -$ -$ -$
Design Development
Participate in design team/Owner coordination mtgs/site visit (1) in
Wenatchee. Issue mtg minutes.12 1,860$ 12 1,860$ -$ 3,720$
Participate in design team/Owner coordination meetings (1)
conference calls. Issue meeting minutes. 2 310$ 2 310$ 2 310$ 930$
Voice/data Topology coordination meeting with Owner -$ -$ 12 1,860$ 1,860$
Coordination with Civil 2 310$ -$ -$ 310$
Coordination with Architectural 4 620$ 4 620$ 2 310$ 1,550$
Coordination with Structural 4 620$ -$ -$ 620$
Coordination with Mechanical -$ 2 310$ 1 155$ 465$
Coordination with Electrical 2 310$ -$ 1 155$ 465$
Coordination with Telecom/Security 1 155$ 1 155$ -$ 310$
DD Cost Opinion 4 620$ 4 620$ 1 155$ 1,395$
Background update 4 500$ -$ -$ 500$
Prepare DD Specifications 8 1,240$ 8 1,240$ 6 930$ 3,410$
Quality Control 4 760$ 4 760$ 2 380$ 1,900$
Submit DD Design Submittal for Owner Review 0.5 63$ 0.5 63$ 0.5 63$ 188$
Construction Documents
Participate in design team/Owner coordination meetings (2)
conference calls. Issue meeting minutes. 4 620$ 4 620$ 2 310$ 1,550$
Background update 4 500$ -$ -$ 500$
Coordination with Civil 2 310$ -$ -$ 310$
Coordination with Architectural 4 620$ 8 1,240$ 4 620$ 2,480$
Coordination with Structural 4 620$ -$ -$ 620$
Coordination with Mechanical -$ 4 620$ 0.5 78$ 698$
Coordination with Electrical 4 620$ -$ 1 155$ 775$
Coordination with Telecom/Security 1 155$ 2 310$ -$ 465$
Submit 50% Design Submittal for Design Team/Owner Review 0.5 63$ 0.5 63$ -$ 125$
CD Cost Opinion - Following Permit Drawings 12 1,860$ 12 1,860$ 4 620$ 4,340$
Prepare Energy Compliance Documentation 3 375$ 3 375$ -$ 750$
Submit 95%/Permit Design Submittal for Design Team/Owner Review
and AHJ 0.5 63$ 0.5 63$ -$ 125$
Prepare Final Specifications 6 930$ 6 930$ 2 310$ 2,170$
Quality Control 6 1,140$ 6 1,140$ 4 760$ 3,040$
Respond and Incorporate Permit Review Comments 1 3 530$ 1 3 530$ -$ 1,060$
Submit 100% CD Design Submittal for Bid 0.5 63$ 0.5 63$ 0.5 63$ 188$
Subtotal 11.0 113.0 21.0 $22,230 11.0 109.0 14.0 $20,735 7.0 47.5 3.0 $9,068 52,033$
Electrical
PROPOSED FEES
Attachment 1
Page 1
3/5/2020
04/07/2020 City Council Meeting Agenda Packet
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Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $190 $155 $125 Subtotal $190 $155 $125 Subtotal $190 $155 $125 Subtotal Total
Electrical
PROPOSED FEES
Site Infrastructure Design Phase
Code Analysis / Photometric Calculations -$ -$ -$ -$
Electrical Drawings - Site Plan -$ 20 52 9,600$ -$ 9,600$
Mechanical Drawings - Site Plan 2 4 810$ -$ -$ 810$
Telecommunications Drawings - Site Plan -$ -$ 6 8 1,930$ 1,930$
Subtotal 0.0 2.0 4.0 $810 0.0 20.0 52.0 $9,600 0.0 6.0 8.0 $1,930 $12,340
Administration Building and Design Phase
Vehicle Maintenance Bldg.
Mechanical Code Analysis / Calculations 4 12 2,120$ -$ -$ 2,120$
Mechanical Drawings - Schedules and Legend 1 4 655$ -$ -$ 655$
Mechanical Drawings - Plumbing Floor Plans 6 12 2,430$ -$ -$ 2,430$
Mechanical Drawings - HVAC Floor plans 12 28 5,360$ -$ -$ 5,360$
Mechanical Drawings - Fire Suppression plans 1 4 655$ -$ -$ 655$
Mechanical Drawings - Details and Diagrams 2 6 1,060$ -$ -$ 1,060$
Mechanical Drawings - Controls 6 2 1,180$ -$ -$ 1,180$
Electrical Calculations -$ 6 4 1,430$ -$ 1,430$
Electrical Drawings - Schedules and Details -$ 4 8 1,620$ -$ 1,620$
Electrical Drawings - Power Floor Plans -$ 4 12 2,120$ -$ 2,120$
Electrical Drawings - Lighting Floor Plans -$ 4 16 2,620$ -$ 2,620$
Panel Schedules -$ 4 8 1,620$ -$ 1,620$
Telecommunications Drawings - Schedules and Legend -$ -$ 1 4 655$ 655$
Telecommunications Drawings - Data/voice floor plans -$ -$ 4 10 1,870$ 1,870$
Telecommunications Drawings - Access control plans -$ -$ 4 8 1,620$ 1,620$
Telecommunications Drawings - Security CCTV and Intrusion Detection
plans -$ -$ 4 10 1,870$ 1,870$
Telecommunications Drawings - Details and Diagrams -$ -$ 4 8 1,620$ 1,620$
Subtotal 0.0 32.0 68.0 $13,460 0.0 22.0 48.0 $9,410 0.0 17.0 40.0 $7,635 $30,505
Car/Pick-up Storage Design Phase
Truck Storage Electrical Code Analysis / Calculations -$ 0.5 78$ -$ 78$
Electrical Drawings - Schedules and Details -$ 0.5 63$ -$ 63$
Electrical Drawings - Power Floor Plans -$ 0.5 0.5 140$ -$ 140$
Electrical Drawings - Lighting Floor Plans -$ 0.5 63$ -$ 63$
Panel Schedules -$ 0.5 63$ -$ 63$
Mechanical Code Analysis / Calculations 0.5 1 203$ -$ -$ 203$
Mechanical Drawings - Schedules and Legend 1 125$ -$ -$ 125$
Mechanical Drawings - HVAC Floor plans 1 1 280$ -$ -$ 280$
Mechanical Drawings - Details and Diagrams 0.5 1 203$ -$ -$ 203$
Subtotal 0.0 2.0 4.0 810$ 0.0 1.0 2.0 405$ 0.0 0.0 0.0 -$ $1,215
Attachment 1
Page 2
3/5/2020
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Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $190 $155 $125 Subtotal $190 $155 $125 Subtotal $190 $155 $125 Subtotal Total
Electrical
PROPOSED FEES
Dry Storage Building Design Phase
Salt Storage Electrical Code Analysis / Calculations -$ 0.5 78$ -$ 78$
Electrical Drawings - Schedules and Details -$ 0.5 63$ -$ 63$
Electrical Drawings - Power Floor Plans -$ 0.5 0.5 140$ -$ 140$
Electrical Drawings - Lighting Floor Plans -$ 0.5 63$ -$ 63$
Panel Schedules -$ 0.5 63$ -$ 63$
Mechanical Code Analysis / Calculations -$ -$ -$ -$
Mechanical Drawings - Schedules and Legend -$ -$ -$ -$
Mechanical Drawings - HVAC Floor plans -$ -$ -$ -$
Mechanical Drawings - Details and Diagrams -$ -$ -$ -$
Mechanical Drawings - Controls (included above)-$ -$ -$ -$
Subtotal 0.0 0.0 0.0 -$ 0.0 1.0 2.0 405$ 0.0 0.0 0.0 -$ $405
Paint Storage Building Design Phase
Electrical Code Analysis / Calculations -$ 0.5 78$ -$ 78$
Electrical Drawings - Schedules and Details -$ 0.5 63$ -$ 63$
Electrical Drawings - Power Floor Plans -$ 0.5 0.5 140$ -$ 140$
Electrical Drawings - Lighting Floor Plans -$ 0.5 63$ -$ 63$
Panel Schedules -$ 0.5 63$ -$ 63$
Mechanical Code Analysis / Calculations 0.5 0.5 140$ -$ -$ 140$
Mechanical Drawings - Schedules and Legend 0.5 63$ -$ -$ 63$
Mechanical Drawings - HVAC Floor plans 0.5 0.5 140$ -$ -$ 140$
Mechanical Drawings - Details and Diagrams 0.5 63$ -$ -$ 63$
Mechanical Drawings - Controls (included above)-$ -$ -$ -$
Subtotal 0.0 1.0 2.0 $405 0.0 1.0 2.0 $405 0.0 0.0 0.0 $0 $810
Herbicide Storage Building Design Phase
Electrical Code Analysis / Calculations -$ 0.5 78$ -$ 78$
Electrical Drawings - Schedules and Details -$ 0.5 63$ -$ 63$
Electrical Drawings - Power Floor Plans -$ 0.5 0.5 140$ -$ 140$
Electrical Drawings - Lighting Floor Plans -$ 0.5 63$ -$ 63$
Panel Schedules -$ 0.5 63$ -$ 63$
Mechanical Code Analysis / Calculations 0.5 0.5 140$ -$ -$ 140$
Mechanical Drawings - Schedules and Legend 0.5 63$ -$ -$ 63$
Mechanical Drawings - HVAC Floor plans 0.5 0.5 140$ -$ -$ 140$
Mechanical Drawings - Details and Diagrams 0.5 63$ -$ -$ 63$
Mechanical Drawings - Controls (included above)-$ -$ -$ -$
Subtotal 0.0 1.0 2.0 $405 0.0 1.0 2.0 $405 0.0 0.0 0.0 $0 $810
Subtotal Design Phase 11.0 151.0 101.0 $38,120 11.0 155.0 122.0 $41,365 7.0 70.5 51.0 $18,633 $98,118
Attachment 1
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04/07/2020 City Council Meeting Agenda Packet
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Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $190 $155 $125 Subtotal $190 $155 $125 Subtotal $190 $155 $125 Subtotal Total
Electrical
PROPOSED FEES
Bidding Support Bidding Phase
Respond to Contractor Questions 1 155$ 1 155$ 1 155$ 465$
Addendum Items 1 2 405$ 1 2 405$ 0.5 1 203$ 1,013$
Subtotal 0.0 2.0 2.0 560$ 0.0 2.0 2.0 560$ 0.0 1.5 1.0 358$ 1,478$
Construction Administration Construction Adminstration Phase
Submittal and Shop Drawing Review 8 12 2,740$ 6 12 2,430$ 2 4 810$ 5,980$
Review RFI's and field questions 10 1,550$ 10 1,550$ 2 310$ 3,410$
Review PR's / COP's / Pay-Aps 6 930$ 6 930$ 2 310$ 2,170$
Site Meetings, Field Report & Construction Mtg Minutes (1M, 1E, 1TS
mtgs/visits included)14 2,170$ 14 2,170$ 14 2,170$ 6,510$
Conference Call Meeting & Construction Mtg Minutes (6 calls
included)6 930$ 6 930$ -$ 1,860$
Punch List / Report (TS punchlist by Electrical)16 2,480$ 16 2,480$ -$ 4,960$
Backpunch List / Report (electrical to backpunch TS)12 1,860$ 12 1,860$ -$ 3,720$
Subtotal 0 72 12 12,660$ 0 70 12 12,350$ 0 20 4 3,600$ 28,610$
Closeout Phase Closeout Phase
Closeout Documentation / Team Coordination 1 155$ 1 155$ -$ 310$
Review as-built documents, O&M manuals 1 2 405$ 1 2 405$ 0.5 78$ 888$
Review TAB Report 1 155$ -$ -$ 155$
Review optical fiber and copper test results -$ -$ 0.5 78$ 78$
Subtotal 0 3 2 715$ 0 2 2 560$ 0 1 0 155$ 1,430$
Project Fee Total 11.0 228.0 117.0 52,055$ 11.0 229.0 138.0 54,835$ 7.0 93.0 56.0 22,745$ 129,635$
Attachment 1
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200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
February 14, 2020
Revised March 5, 2020
Jeff Wandasiewicz, Principal
ARC Architects
119 S Main St, Suite 200
Seattle, WA 98104-2579
PROJECT: Public Works Facility Improvements, East Wenatchee WA
Project No. 20026CA
SUBJECT: Civil Engineering Fee Proposal
Dear Jeff,
Thank you for the opportunity to provide civil engineering services for the East Wenatchee
Public Works Facility project. Pacific Engineering & Design (Pacific) will provide the following
services:
PROJECT UNDERSTANDING
This proposal is based on the information provided by ARC (attached), and other private verbal
discussions. It is understood that the civil component of the project is to re-develop the entire
public works facility site (approximately 2.75-acres) including accommodating new structures as
follows:
· Admin Building Including Crew – 4,750 sf
· Vehicle Maintenance – 3,800 sf
· Truck Storage – 9,000 sf
· Car/Pickup Storage – 7,300 sf
· Dry Storage – 6,250 sf
· Salt Storage – 4,000 sf
· Paint Storage – 1,200 sf
· Herbicide Storage – 1,200 sf
Portions of the site currently associated with City Hall and the new Police Station are excluded
from the design scope of work. Public works access from 9th Street through this region will be
considered and incorporated into the design.
We understand the following project elements as follows:
· Secondary access to PW Facility from N. Colorado Avenue (passenger
vehicles/employees) will be considered in the design; however, use by larger vehicles
(semi-tractor trailers, dump trucks, etc.) are not intended. Evaluation of N. Colorado
Avenue for improvements (beyond access) are excluded from the design.
· Considerations related to independent secure access for public works and police from
9th street will be provided in the design; however, detailed design of security gate is by
others.
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Jeff Wandasiewicz
Civil Engineering Fee Proposal
February 14, 2020, Revised March 5, 2020
Project No. 20026CA
Page 2 of 5
· Design will be compatible with concurrent concepts being generated for future site
improvements on campus (e.g., Police Station); however, design of future site
improvements is excluded.
· Fire flow availability in the project vicinity will be discussed with East Wenatchee Water
District at or prior to pre-application meeting. It is assumed that a new 8” main from 9th
Street to N Colorado will be adequate for fire flow and is included in design.
· Should a project specific water system hydraulic analysis be necessary to size
watermain (i.e. fire flow analysis, etc.), such work is performed by the East Wenatchee
Water District’s engineer. As such, that work and associated cost are excluded.
SCOPE OF WORK
SCHEMATIC DESIGN (SD)
We will identify the applicable civil design criteria, constraints, considerations and regulatory
code. Prior to initiating schematic design, ARC will facilitate pre-design and develop site plan
concept alternatives for review and comment by Pacific. SD will proceed based on a preferred
alternative selected by the owner.
We will then prepare a site SD including, but not limited to: site utilities, site grading and storm.
The level of effort in this proposal is based on the previously provided concept site plan
authored by The DOH Associates with hand sketch revisions provided by ARC Architects.
We will review the SD’s provided by other design team members and identify/resolve conflicts.
Deliverables:
- One (1) set of SD plans (utilities, grading and stormwater)
- One (1) construction cost estimate including one value engineering iteration
- Format: one (1) electronic file (pdf and/or dwg)
Meetings:
- One (1) meeting with ARC Architects/City to review preliminary concepts
- One (1) pre-application meeting
DESIGN DEVELOPMENT (DD)
Implement owner and agency SD review and pre-application comments. The SD will then be
updated to DD plans and details including but not limited to demolition, site layout, cross
sections, site/road grading & storm. We will review the DD’s provided by other design team
members to identify/resolve conflicts.
Deliverables:
- One (1) set of DD plans and details
- One (1) updated construction cost estimate
- Stormwater Report
- One (1) electronic file (pdf and/or dwg)
Meetings:
- One (1) meeting with ARC Architects / City
CONSTRUCTION DOCUMENTS (CD)
We will implement approved agency DD review comments. The DD will then be updated to CD
plans, profiles, and details including but not limited to cover, demolition, erosion control, site
04/07/2020 City Council Meeting Agenda Packet
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Jeff Wandasiewicz
Civil Engineering Fee Proposal
February 14, 2020, Revised March 5, 2020
Project No. 20026CA
Page 3 of 5
layout, cross sections, utilities improvements, grading & storm, pavement marking, traffic control
and signing. We will review the CD’s provided by other design team members to
identify/resolve conflicts. Special Provisions/Project Specifications will be completed.
CD final agency review comments will be implemented for compiling a civil permit set and civil
bid documents.
Deliverables:
- One (1) set of CD plans, profiles, and details (Permit Set, 95% Check Set, and Final)
- One (1) set of special provisions (95% Check Set and Final)
- One (1) updated construction cost estimate (95% Check Set and Final)
- One (1) electronic file (pdf and/or dwg)
Meetings:
- One (1) meeting with ARC Architects/City
Pacific will provide technical support related to the following anticipated permit/environmental
submittals:
- Preparation of Temporary Erosion and Sediment Control Plan for inclusion into Contractor’s
Stormwater Pollution Prevention Plan
- SEPA Checklist
- Preparation of Ecology NOI for compliance with NPDES
BIDDING
Pacific will provide on-call assistance for civil related tasks throughout the bid period including
responding to bidder questions and assisting ARC with preparation of addenda.
CONSTRUCTION ADMINISTRATION
Pacific shall provide limited Construction Administration services related to civil site work (only)
to include the following services:
- Review of request for approval of materials
- Prepare written response to RFI’s
- Assist with recommending construction change directives
- Perform limited onsite construction observation
- Perform punch list inspection and prepare punch list
- Perform final inspection
- Prepare recommendation for final acceptance
- Prepare record drawings and closeout services
Prior to construction, our role and scope of construction management services will be
established within the budget available.
ASSUMPTIONS
- ARC Architects:
o Role: Project Manager
o Building footprint Interior utility connection locations (fire line, water / sewer service,
roof downspout, etc.): Shall provide to Pacific in standard AutoCAD/Civil 3D file
formats
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Page 146 of 192
Jeff Wandasiewicz
Civil Engineering Fee Proposal
February 14, 2020, Revised March 5, 2020
Project No. 20026CA
Page 4 of 5
o Boundary/Topographic Survey: Shall provide to Pacific in standard AutoCAD/Civil 3D
file formats
o Fire Protection: Shall be provided to Pacific design flow rate(s)
o Original site development as-builts (if available) will be provided for use by Pacific.
- Stormwater management will be comprised of oil-water separators, bio-filtration swales,
detention tanks, and subsurface infiltration trenches.
- New utilities consist of the following:
o New power and communications service will be coordinated and designed by others
and will be shown on civil drawings for clarity.
o New domestic water and sanitary sewer services to buildings including Reduced
Pressure Backflow Assembly (where applicable)
o A new 8” watermain will be required for fire flow purposes connecting to the existing
main in 9th Street NE. It is likely this watermain would also connect to the existing
main in N Colorado Ave. Should fire sprinklers be utilized, a separate fire line with
detector check assembly will be included.
o Irrigation supply location will be shown on the plans; however, irrigation design will
be provided by others.
o No natural gas service provided.
- Considerations related to maintaining access from N Colorado Ave to the NE corner of the
site evaluated and incorporated into the design; however, upgrades to N Colorado Ave (if
necessary) are not included in this scope of work.
- Geotechnical engineering will be provided by others including retaining wall
recommendations, pavement/subgrade preparation, permanent slope grading, long term
infiltration rate.
- Structural engineering for retaining wall (if required) will be provided by others.
- Access/security gate will be provided by others.
- Level of effort for construction observation is based on a part-time level of effort (assumed
16-week construction duration at 8-hours per week).
EXCLUSIONS
The following are specifically excluded from this proposal. If requested, these services can be
provided on a time and materials basis in accordance with the attached fee schedule.
- Pre-Design including development of site alternatives
- Electrical engineering, including communications
- Environmental services
- Geotechnical Engineering
- Critical Areas Assessments and Mitigation Plans
- Traffic engineering, traffic study, traffic control related adjustments
- Landscape and irrigation design
- Water System Hydraulic Analysis
- Structural Engineering including Retaining Walls, Slabs on Grade (Hardstand), etc.
- Preparation of permit applications beyond those identified
- Fees: Project/Permit related fees of any kind
- Construction
o Full-Time Construction Observation
o Special Construction Inspection/Material Testing
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Jeff Wandasiewicz
Civil Engineering Fee Proposal
February 14, 2020, Revised March 5, 2020
Project No. 20026CA
Page 5 of 5
FEE PROPOSAL
These services will be provided on a fixed fee basis in accordance with the following schedule:
DESCRIPTION FEE
1. Schematic Design (SD) $14,000.00
2. Design Development (DD) $24,000.00
3. Construction Documents (CD) $28,000.00
4. Bidding $2,500.00
5. Construction Administration (CA) $24,000.00
TOTAL $92,500.00(1,2)
FOOTNOTES
1. The proposed fee is based on the scope of work outlined, through Construction Administration. Changes in scope or additional
requested items will be invoiced on a time and expense basis, in accordance with the attached fee schedule, with an estimate
of additional fees to be approved before additional work commences. Work will be invoiced utilizing the fee schedule current to
the year in which services are performed. Our 2020 Fee Schedule is attached.
2. Reimbursable expenses including mileage, reproductions, and postage are included in the above fees which includes a 15%
markup rate.
TECHNICAL CLARIFICATIONS
EXTRA SERVICES
If extra services outside the scope of work are requested, we will determine the fees associated
with the extra service and communicate this to you so that you can decide whether to add that
extra service to the budget. In addition to the excluded services listed in the scope of work, extra
services that are not included in the scope of work include significant changes in scope,
additional requested items, additional design or re-design and detailing predicated on
contractor’s errors or request.
PROJECT SCHEDULING
It is understood that work will begin immediately once authorization to proceed is provided.
Thank you for the opportunity to work with you on this project. Please review the above
information and call if you have any questions or need additional information.
Sincerely,
J. Ryan Brownlee, PE
Senior Civil Engineer
Attachment – Fee Schedule
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200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
2020 FEE SCHEDULE
DESCRIPTION HOURLY RATE
SENIOR CIVIL ENGINEER $174
SENIOR STRUCTURAL ENGINEER $174
SENIOR PROFESSIONAL ENGINEER $160
STRUCTURAL ENGINEER $160
PROFESSIONAL ENGINEER III $155
PROFESSIONAL ENGINEER II $145
PROFESSIONAL ENGINEER I $120
ENGINEER IN TRAINING II $95
ENGINEER IN TRAINING I $90
TECHNICIAN IV $110
TECHNICIAN III $105
TECHNICIAN II $100
TECHNICIAN I $95
PROJECT ADMINISTRATOR / FUNDING SPECIALIST $80
SECRETARY / ADMINISTRATION $55
EXPENSES: COST +15%
SENIOR CIVIL ENGINEER – Senior Level Licensed Civil Engineer
SENIOR STRUCTURAL ENGINEER – Senior Level Licensed Structural Engineer
SENIOR PROFESSIONAL ENGINEER – Senior Level Licensed Engineer
STRUCTURAL ENGINEER – Licensed Structural Engineer
PROFESSIONAL ENGINEER III – Level 3 Licensed Engineer
PROFESSIONAL ENGINEER II – Level 2 Licensed Engineer
PROFESSIONAL ENGINEER I – Level 1 Licensed Engineer
ENGINEER IN TRAINING II – Engineer in Training
ENGINEER IN TRAINING I – Entry Level Engineer in Training
TECHNICIAN IV – Level 4 Technician
TECHNICIAN III – Level 3 Technician
TECHNICIAN II – Level 2 Technician
TECHNICIAN I – Level 1 Technician
PROJECT ADMINISTRATOR / FUNDING SPECIALIST – Senior Level Specialist
SECRETARY / ADMINISTRATION – Unlicensed Assistant
04/07/2020 City Council Meeting Agenda Packet
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Construction and Development Consulting
Project Delivery Analysts, LLC Page 1 of 3
ESTIMATING SERVICES PROPOSAL
prepared for
ARC Architects
119 S Main St, Suite 200, Seattle, WA 98104
Project:
East Wenatchee Public Works Facility
March 6th, 2020
I. Scope of Work:
Prepare construction cost estimates for the above project, encompassing construction of a new
37,500 gsf Administration, Maintenance and Storage facility in East Wenatchee. Assume separate
estimates at two major design phase milestones: early DD and 90% CD. Discuss the estimates and
reconcile any comments with the architect at the conclusion of each phase. Provide informal VE
or constructability comments as noted during the estimate.
II. Fee Summary:
III. Estimating Services - Activity Detail:
1. Early Design Development Phase Work Summary:
Duration for Item “1” Scope………. 1.5 Weeks
Consultant Fee……………………..$9,500 Total
Personnel Involvement
Item “1”: Major Activities B McBride
M. Partner
Bill Jones
Partner
· Project orientation and set up time 1 2
· Attend initial hand off meeting and orientation at ARC office 2
· Interactive construction cost estimating at early DD phase 1 40
Continued on Page Two…
Item Deliverable Description Hours Rate Line Total Percent
1
-
2
Cost Estimating at Early DD Level:
Bill Jones (Project Estimator - Partner)
Bruce McBride (Managing Partner)
Cost Estimating at Full DD – no work
Bill Jones (Project Estimator - Partner)
Bruce McBride (Managing Partner)
Cost Estimating at Construction Docs:
Bill Jones (Project Estimator - Partner)
Bruce McBride (Managing Partner)
56
3
0
0
68
3
$160
$180
$160
$180
$160
$180
$8,960
$540
$0
$0
$10,880
$540
42.0%
2.5%
0.0%
0.0%
53.0%
2.5%
Subtotals: 130 $20,920 98.0%
Reimbursables: 2 Pct. $400 2.0%
TOTALS: 130 $21,320 100%
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Construction and Development Consulting
Project Delivery Analysts, LLC Page 2 of 3
…Continued from Page One.
· Estimate input toward alternative configurations and materials 4
· Review MEPS, equipment and site estimates, and incorporate 4
· Post estimate review with architect 2
· Final cost analysis / edits 1 2
· Provide informal constructability and V.E. suggestions Incl. Above
Total Allocated Hours 3 56
Hourly Rates $180 $160
Fee Extension $540 $8,960
2. 90% Construction Document Phase Work Summary:
Duration for Item “2” Scope………. 2 Weeks
Consultant Fee……………………$11,420 Total
Personnel Involvement
Item “3”: Major Activities B McBride
M. Partner
Bill Jones
Partner
· 90% CD phase hand off meeting at architect’s offices 3
· Interactive construction cost estimating at CD phase 2 48
· Review MEPS, shop equipment, and site estimates, by others, and
incorporate to master estimate 4
· Confirm select prices with local subcontractors and vendors 4
· Allowance for up to (4) bid alternates of Architect’s choosing 1 4
· Post estimate review with architect 2
· Final cost analysis / edits 3
· Client meetings or workshops – none anticipated NIC NIC
Total Allocated Hours 3 68
Hourly Rates $180 $160
Fee Extension $540 $10,880
IV. Inclusions, Exclusions and Qualifications:
1. PDA will self-perform demolition, architectural, structural, finishes and general
provisions estimates. Haz mat estimates (if any) should be by others.
2. Time is included, per the above matrices, to review the Designer’s MEPS and sitework
estimates prior to incorporation to the master construction estimate.
3. Time is included to review industrial equipment estimates, also by others, prior to
incorporation to the master estimate.
4. A document hand off meeting at the architect’s office is included at each phase. Post
draft estimate reviews can be by Web Ex or telephone.
5. A site visit is not included. PDA will work from the architect’s site photos and Google
Earth to gain familiarity with existing conditions.
6. It was agreed to consolidate separate SD and DD estimates, per our original proposal,
to one early DD phase estimate.
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Construction and Development Consulting
Project Delivery Analysts, LLC Page 3 of 3
7. Construction cost estimating scope will include all trades involved in hard construction.
The construction cost estimate will include indirect construction costs, particularly GC
fee, bond and insurance, GC home office overhead, escalation and contingency. Not
included in the construction estimate scope are soft costs (design, plan check and
permits, WSST, test and inspect, FF&E, commissioning, etc.).
8. Hourly rates are good through the end of our involvement, roughly early 2021.
9. We do not offer professional liability or employer’s liability insurance. Our liability is
limited to the amount of the fee proposal.
10. The above proposals do not include parallel estimating or subsequent post estimate
reconciliations with a Contractor or other third party.
11. All invoice payments due net 30 days. Accounts not paid within 60 days of receipt of
PDA invoice shall incur a 1% monthly penalty. After the initial 60 days, PDA will
issue a supplemental invoice for the 1% penalty amount and will continue such on an
accrued basis for each 30 day period following.
This PROPOSAL for CONSULTANT SERVICES tendered by:
PROJECT DELIVERY ANALYSTS, LLC
A California Limited Liability Company:
Pacific Northwest Division
9001 Springwood Avenue NE
Bainbridge Island, WA 98110
By: _______________________________
William Jones PE, Partner
William P. Jones
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Page 152 of 192
February 14, 2020
Jeff Wandasiewicz
ARC Architects
119 S Main Street, Suite 200
Seattle, WA 98104
206-900-0326
Re: Proposal for Geotechnical and Environmental Services
City of East Wenatchee Public Works Facility
217 9th Street NE, East Wenatchee, Washington
Aspect Project No. 190579
Dear Jeff:
Aspect Consulting, LLC (Aspect) thanks you for the opportunity to prepare this proposal for
geotechnical and environmental services to support design and construction of planned
improvements (Project) at the City of East Wenatchee Public Works Facility. The Project is located
at 217 9th Street NE in East Wenatchee, Washington and generally comprises the north half of
Douglas County Tax Parcel #03800001102 and all of Parcel #03800000408. The Site is currently
occupied by the City of East Wenatchee (City) Public Works and Police buildings, sheds and paved
parking with a vacant single-family residence with sod yard and gravel driveway.
We understand the Project generally consists of:
• Demolition of existing buildings, sheds, and pavement at the Site (City Hall building,
associated landscape area and vehicle maintenance shop/garage to remain) to facilitate
construction of new buildings.
• Design and construction of 6 to 8 new single-story, grade-supported buildings totaling
about 37,000 square-feet. The new buildings will be used for administration, vehicles,
equipment, and material staging/storage. One new building planned to extend along the east
Site boundary might require a relatively short retaining wall.
• Paving of areas between the new buildings with asphalt for passenger vehicle/pickup truck
parking and equipment laydown. A heavier pavement section is planned along a
corridor/route extending from south end (9th Street NE) to the north end (N Colorado
Avenue) of the Site for accommodating repetitive truck and equipment traffic.
• Site-stormwater is planned to be infiltrated on Site utilizing new swales and/or ponds at
locations to-be-determined.
We understand existing buildings and sheds located within the Project area are used for storing
herbicides, miscellaneous City equipment, an aboveground storage tank containing de-icing liquid,
and parking. Also, a vehicle maintenance shop/garage with dirt floor (soil/gravel) is used for
routine repair and maintenance of City’s vehicles/equipment.
earth +w ater Aspect Consulting, LLC 23 S. Mission Street, Suite C Wenatchee, WA 98801 509.888.5766 www.aspectconsulting.com
04/07/2020 City Council Meeting Agenda Packet
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City of East Wenatchee Public Works Facility
February 14, 2020 Project No. 190579
Page 2
No information is available to Aspect regarding the Site’s prior use. Also, no reports have been
provided to Aspect by the City pertaining to any environmental site assessment (ESA) study and/or
remediation work (if any) that may have been completed previously at the Site.
Proposed Approach
We propose the following approach to provide geotechnical and environmental services to support
Project design and construction. Aspect’s task-specific scope is presented in the next section.
Task 1 – Geotechnical Engineering: Perform geotechnical explorations, analysis and present
design and construction recommendations for the Project in a geotechnical report. We will attend
design team meeting(s) and provide plan and specification review and input.
Task 2 – Limited Environmental Investigation: Perform a limited environmental investigation to
characterize the soil that will be excavated/graded during future construction. Aspect will utilize the
geotechnical explorations proposed under Task 1 to obtain soil samples for chemical testing from
select Site areas suspected of being chemically impacted (i.e. possible impacts from potential spills
of herbicides or vehicle/equipment petroleum-based fluids) at the Site. The chemical analytical
results and environmental recommendations will be presented in a technical memorandum. Aspect
will prepare and submit a separate proposal for providing additional field investigation or
remediation plans, if needed.
In our experience, delaying environmental study and/or discovery of any adverse soil conditions
during construction can result in Project delays and increased costs that result in contractor change
orders due to unexpected soil handling and disposal costs.
Task 3 – Construction Support: Following the design phase, we propose to provide geotechnical
construction support on an as-needed basis. Geotechnical support is anticipated to consist of
subtasks such as evaluating foundation subgrades, structural fill materials and compaction, and
review of submittals and Request Further Information (RFI).
Note that depending on the Task 2 results and City’s project objectives, Aspect may need to prepare
and submit a separate proposal for providing additional environmental services during construction.
Proposed Scope of Work
Aspect’s specific scope of services for each task is summarized below.
Task 1 – Geotechnical Engineering
Geotechnical engineering task will consist of the following subtasks:
Field Investigation
1. Aspect will review report(s) of previous geotechnical studies or exploration logs at/near the
Site (if any).
2. Aspect will communicate to the City the preferred locations of up to 10 test pits, 4 hand
augers, and one small-scale Pilot Infiltration Test (PIT) that were identified based on the
preliminary Project layout and input from the City. The approximate depth of the
explorations may vary from about 4 to 12 feet below local ground surface. The explorations
are estimated to be completed in 2 days.
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City of East Wenatchee Public Works Facility
February 14, 2020 Project No. 190579
Page 3
3. Aspect will perform a Site visit to mark the exploration locations in the field. Aspect
assumes a representative from the City will assist in marking test pit locations to avoid
conflicts with utilities and irrigation pipes. Aspect assumes a one-call utility locate will be
completed by the City prior to explorations and any repair/damage of utilities will be the
responsibility of the City.
4. Aspect staff will observe the test pits and hand auger explorations, and the PIT at the Site.
Aspect staff will document subsurface conditions and collect soil samples from the
explorations. Aspect staff will be cross-trained to collect samples for environmental
characterization described under Task 2 below. Aspect assumes the explorations including
the small-scale PIT will be completed in about 2 days or less. We assume the City will
provide a backhoe/excavator and operator to perform the test pits and PIT. Also, we
assume the City will supply a water source such as fire hydrant connection/hose or water
truck to provide on the order of 1,000 gallons of water at a rate of at least 20 gallons per
minute (gpm) for completing the small-scale PIT in general accordance with the 2019
Stormwater Management Manual for Eastern Washington.
5. All explorations will be backfilled with excavated material tamped into place with the
excavator bucket to the existing grade. Aspect assumes any further surface restoration work
at exploration locations, such as sod, gravel or pavement patching will be performed by the
City in accordance with their standards.
6. No investigation derived waste (IDW) is anticipated to remain after backfill activity. If any
IDW remains at the Site, then, Aspect will prepare a separate proposal to assist the City in
profiling and disposal of the IDW.
7. Selected bulk soil samples from the test pits will be submitted to a subcontracted local soil
laboratory for moisture content and grain size analysis to facilitate soil classification and
correlation of soil behavior/properties.
In the unlikely event that the results and observations from the test pit and hand auger explorations
are considered inadequate to support development of geotechnical engineering recommendations,
then we will discuss with the City the need and additional cost for deeper machine-drilled soil
borings.
Analysis, Reporting, and Meetings
1. Aspect will share a summary of the Field Investigation results with the design team by
email or telephone.
2. Aspect will complete applicable geotechnical engineering analyses, and prepare a draft
geotechnical report detailing our geotechnical conclusions and recommendations. We
assume the Site subsurface conditions are generally suitable for design and construction of
conventional shallow foundations (spread and strip footings), and that shallow infiltration
of stormwater will be feasible. Analysis for alternative foundation types, such a piles or
ground improvement columns, and deep infiltration of stormwater (via permitted injection
wells) are not included in this scope of work.
The draft geotechnical report will include the following:
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City of East Wenatchee Public Works Facility
February 14, 2020 Project No. 190579
Page 4
Site and project description.
Distribution and characteristics of shallow subsurface soils and groundwater, including test
pit exploration and hand auger logs, and small-scale PIT and geotechnical laboratory test
results.
Seismic design parameters in accordance with the 2015 version of the International
Building Code.
Seismic hazard assessment including fault rupture, soil liquefaction and slope instability.
Shallow foundation and slab-on-grade allowable soil bearing pressure(s) and settlement
estimates for new buildings and retaining walls (if any).
Lateral earth pressures acting on retaining walls and adjacent slope stability evaluation.
Design pavement section for parking areas and heavy-traffic corridor/route.
Design hydraulic conductivity for use in design of on-Site stormwater infiltration elements.
General earthwork, foundation, slab, pavement and utility subgrade preparation and
structural fill recommendations, including subexcavation of fill or deleterious materials.
3. The draft geotechnical report will be submitted to the design team for review and comment.
Upon receipt and resolution of any comments, Aspect will finalize the geotechnical report
which will be signed and stamped by a Professional Engineer licensed by the State of
Washington.
4. Aspect will attend three conference calls and/or meetings of 1-hour duration with the
Project team to discuss the Task 1 results. Also, we will participate in up to 4 hours of plan
and specification review and input to the design team throughout the design process.
Task 2 – Limited Environmental Investigation
The Limited Environmental Investigation task will be completed concurrently with geotechnical
engineering (Task 1) and consist of the following:
1. We request the City to provide us previous environmental reports (if any).
2. Obtain and review historical documents from a private data vendor to evaluate past Site
use(s).
3. Collect soil samples from surface to the bottom of each test pit at 2-foot depth interval for
field screening and chemical testing at a licensed chemical laboratory.
4. Depending on the results of historical review and field screening, 1 or more samples from
each test pit (estimated 10 to 15 samples total) will be submitted to a licensed chemical
laboratory for chemical analysis of one or more of the following analytes: Petroleum
hydrocarbons (gasoline-, diesel-, and oil-ranges), metals (arsenic, cadmium, chromium,
lead, and mercury), herbicides, and pesticides. Aspect assumes standard turnaround time
(7 to 10 business days) for chemical testing.
5. Evaluate the chemical analytical results and present the findings in a draft technical
memorandum. The memorandum will be finalized after design team review.
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City of East Wenatchee Public Works Facility
February 14, 2020 Project No. 190579
Page 5
6. Attend up to three conference calls and/or meetings of 1-hour duration with the Project
team to discuss the Task 2 results.
Please note that the above scope for Task 2 is a best estimate of level of effort based on the limited
information at the time of this proposal. Additional field investigation and planning may be needed
if the chemical analytical results indicate presence of chemicals in soil at concentrations that exceed
the Model Toxics Control Act (MTCA) Method A or B cleanup levels.
Task 3 – Construction Support Assumptions
We propose to provide geotechnical engineering support during construction by visiting the Site to
observe and evaluate foundation, slab-on-grade and pavement subgrades, review structural fill
materials and compaction results, review/respond to RFI/submittals, and address other geotechnical
issues as needed. For cost-estimating/planning we preliminarily propose to provide up to 20 hours
of Aspect time and materials and up to $4,000 in laboratory and field density testing (by
subcontractor) for geotechnical construction support equating to about $8,000 total. The actual level
of effort may be more or less depending on Project design elements and construction schedule.
As mentioned in earlier section, Aspect may need to submit a separate Proposal to provide
additional environmental services during construction if Task 2 results warrant such services. The
additional services could include but are not limited to soil field screening, sampling/chemical
testing and assisting the contractor with soil segregation and/or disposal.
Schedule
We can complete Field Investigations for Task 1 and Task 2 within about two to three weeks of
your authorization to proceed depending on City’s equipment and personnel availability.
Allowing time for geotechnical soil analysis and environmental testing, we can submit the draft
geotechnical engineering report and the draft environmental memorandum, within about four to six
weeks after receipt of all laboratory results. We are prepared to expedite selected geotechnical
design parameters ahead of the report at the design team’s request.
We can finalize the geotechnical report and environmental memorandum within one week after the
receipt and resolution of any comments and questions.
Budget
We propose to complete the above scope of services (Tasks 1 through 2) on a time and materials
basis not to exceed the fee estimate shown in the cost estimate table below and in accordance with
the attached Schedule of Charges. Actual costs may be higher or lower, but we will not exceed this
amount without your authorization. Note that the above costs do not include civil, drainage or
structural engineering design.
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City of East Wenatchee Public Works Facility
February 14, 2020 Project No. 190579
Page 6
Aspect Time
and Materials
Cost
Geotech. And
Env. Laboratory
Subcontractors
Total
Task 1 – Geotechnical Engineering $12,122 $800 $12,992
Task 2 – Limited Environmental
Investigation $5,619 $4,116 $9,735
Task 3 – Construction Support
Assumptions See Estimate in Text
Above
Total Budget $22,727
Closing
We will notify you and obtain your authorization if additional effort above and beyond the
estimated scope of this work is required. We will use a Contract Change Form to request your
authorization for any changes to this scope of services. This cost proposal is valid for 90 days
unless extended in writing by Aspect Consulting.
Aspect Consulting’s services will be provided in accordance with the attached Terms and
Conditions. This proposal and the attached Terms and Conditions, together, constitute the
Agreement between Aspect Consulting, LLC and ARC Architects (Client). Your signature below
represents acceptance of this Agreement, and provides written authorization to proceed. Please
return one signed copy of this Agreement to Aspect Consulting, and retain a signed copy for your
records.
We appreciate the opportunity to provide geotechnical engineering services. Please contact Nick
Szot at 509.888.7218 or nszot@aspectconsulting.com if you have any questions or require
additional information.
Sincerely,
Aspect consulting, LLC
Dave Cook, LG, CPG
Principal Geologist
dcook@aspectconsulting.com
Client Representative Date
Andrew J. Holmson, PE
Associate Geotechnical Engineer
aholmson@aspectconsulting.com
Nicholas C. Szot, PE
Senior Geotechnical Engineer
nszot@aspectconsulting.com
Attachments: Terms and Conditions
Schedule of Charges
V:\190579 E Wenatchee Pblc Wks Facility\Contracts\Proposal Material\Proposal_20200214_190579.docx
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1 of 2 Revision Date June, 2015
Aspect Consulting, LLC
Terms and Conditions
1. RIGHT OF ENTRY AND PROPERTY RESPONSIBILITY
The Client will obtain right of entry to the property where the Services are to be performed (“Property”). The right of entry shall
allow Aspect and its subcontractors to enter the Property to perform the Services, which may require repeated visits to the
Property for on-site monitoring if included in the description of Services. Aspect is responsible for its own activities, but has no
responsibility for the Property, for third party safety precautions, or for the safety or control of third parties.
2. SUBSURFACE RISKS AND SITE DAMAGES
Client recognizes special risks exist whenever professional consulting services are employed to determine the composition of a
site’s subsurface or to determine the existence or non-existence of any man-made or natural subsurface features, including, but
not limited to, hazardous substances. Client shall disclose to Aspect all known conditions, substances, or features in writing or in
maps, plans or drawings. Even with adequate disclosure by Client, Client acknowledges that the use of exploration and testing
equipment may unavoidably damage or alter the Property surface or subsurface and Client accepts this risk. Client assumes
responsibility for claims and/or damages arising from changed or differing site conditions or to subsurface structures, including
buried utility lines, pipes, tanks, tunnels, or other conditions and agrees to hold harmless, defend and indemnify Aspect and its
subcontractors from any such claims and/or damages, including attorney fees, except to the extent directly caused by the
negligence of Aspect or its subcontractors.
3. HAZARDOUS SUBSTANCES
Client shall provide Aspect with all information available to Client concerning past and present use of the Property and the nature
and extent of any known or suspected hazardous substances or conditions, prior to Aspect performing the Services. Unless
expressly stated otherwise in the Agreement, Client acknowledges that Aspect has no liability as a generator, operator,
transporter, disposer, or arranger of the transportation and/or disposal of hazardous substances from the Property. Client agrees
to hold harmless, defend and indemnify Aspect and its subcontractors from any claims and/or damages, including attorney fees,
arising out of the presence, release, or threatened release of hazardous substances on or from the Property, except to the extent
directly caused by the negligence of Aspect or its subcontractors.
4. SLOPE STABILITY
Client recognizes risks are inherent with any site involving slopes. Client accepts full responsibility for these risks. Client
acknowledges that the information obtained or recommendations made by Aspect may help to reduce Client’s risk but no amount
of engineering or geologic analysis can assure slope stability. Therefore, Client agrees to hold harmless, defend and indemnify
Aspect and its subcontractors from any claims and/or damages, including attorney fees, arising out of or related to slope
movement, except to the extent directly caused by the negligence of Aspect or its subcontractors.
5. SAMPLE DISPOSAL / WELL DECOMMISSIONING
5.1 Aspect may dispose of any samples obtained from the Property 30 calendar days after the issuance of any document that
includes the data obtained from the sample, unless other arrangements are mutually agreed upon in writing.
Unless expressly stated otherwise in the description of Services, the disposal cost for samples is not included in any cost estimate
for the Services. Client acknowledges the difficulty in determining disposal costs in advance and authorizes Aspect to bill Client for
expenses incurred in disposing of samples obtained from the Property.
5.2 Any wells installed as part of Aspect’s work may later need to be properly decommissioned and recorded in accordance with
applicable law. Unless expressly stated otherwise in the description of Services, well decommissioning and recording are not
included in the Services to be performed by Aspect.
6. OWNERSHIP OF DOCUMENTS / WORK PRODUCT
6.1 Data, reports or information provided by Aspect under this Agreement shall only become the property of Client upon full
payment for the Services. After full payment, Aspect shall retain joint ownership of all such information. Aspect shall retain copies
of the original electronic files and/or hardcopy versions of information provided by Aspect or by Client. Aspect’s originals shall
govern in the event of any dispute regarding the content of electronic media furnished to others.
6.2 All reports prepared by Aspect under this Agreement are intended solely for the Client and apply only to the Services. Any use
or reuse by Client for purposes outside of this Agreement is at the sole risk of Client and without liability to Aspect. Aspect shall
not be liable for any third parties’ use of the deliverables provided by Aspect.
6.3 Aspect is entitled to rely upon the completeness and accuracy of reports, documents, drawings, plans and other information
furnished by Client concerning the Property or the project that is the subject of this Agreement.
6.4 In the event Aspect is required to respond to legal process related to the Services for Client, Client agrees to reimburse Aspect
its current hourly charges for personnel involved in the response and attorney fees reasonably incurred in obtaining advice
concerning the response, preparation to testify, and appearances related to the legal process, travel and all reasonable expenses
associated with the litigation.
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2 of 2 Revision Date June, 2015
6.5 Unless a different time period is stated in the Agreement, Aspect shall retain records in accordance with Aspect’s records
retention policy.
7. PAYMENT TERMS
Invoices shall be submitted to Client upon completion of the Services, or if Services extend beyond 30 days, on a monthly basis
for the preceding months work. Billing corrections must be requested within 30 days of invoice date. Payment terms are net 30
days from the date of invoice. All overdue payments are subject to an additional interest and service charge of one and one-half
percent (1.5%) (or the maximum rate permissible by law, whichever is lesser) per month or portion thereof from the due date until
the date of payment. All fees will be charged or billed directly to Client. Aspect will not bill a third party without a statement, signed
by the third party, accepting payment responsibility. In the event a third party fails to pay, Client shall remain liable for all unpaid
invoices for the Services. Aspect may suspend work and/or withhold delivery of data for Services in the event Client fails to pay its
invoices. Client shall be responsible for all costs and expenses of collection including reasonable attorney’s fees.
8. PERFORMANCE AND WARRANTY LIMITATION
Aspect will perform all Services consistent with recognized standards of professionals in the same locality and involving similar
conditions. ASPECT MAKES NO OTHER WARRANTIES OR GUARANTEES OF ANY KIND, EXPRESS OR IMPLIED, IN
CONNECTION WITH THE SERVICES. No representative of Aspect is authorized to give or make any other representation or
warranty in any way, in connection with the Services. Aspect shall not be liable for any failure or delay in performance by Aspect
resulting, in whole or in part, from any cause beyond the reasonable control of Aspect.
9. INSURANCE / LIMITATION OF LIABILITY
9.1 Aspect maintains primary General Liability Insurance for bodily injury and property damage with a limit of $1,000,000 per
occurrence and $2,000,000 aggregate. Aspect maintains Professional Liability insurance to provide coverage for liability resulting
from professional errors and omissions.
9.2 Aspect’s liability to Client for bodily injury or property damage covered by Aspect’s General Liability Insurance policy shall be
limited to the proceeds available from the primary General Liability Insurance policy. The liability of Aspect, its manager, members,
professionals, employees, and subcontractors to the Client for damages, including attorney fees, resulting from an act, error or
omission in providing or failing to provide professional services, whether based in tort or in contract, shall be limited to the greater
of $50,000 or the amount of compensation paid to Aspect under this Agreement, unless higher limits are agreed upon in writing.
In no event shall either party be liable to the other party, for any consequential or incidental damages, including, without limitation,
damages for loss of income, loss of profits and/or loss or restriction of use of the Property.
10. TERMINATION
Suspension or termination of all or any part of the Services may be initiated by Client; however Client shall be responsible for all
fees owed Aspect for Services performed by Aspect, including all direct costs and all expenses incurred or committed that cannot
be cancelled without penalty as well as reasonable termination expenses, prior to Aspect’s receipt of written notice from Client.
Either party may terminate this Agreement for cause in the event of the other party’s substantial or material failure to perform in
accordance with the terms hereof, through no fault of the terminating party. Except for termination arising out of delinquency in
payment, a termination for cause shall not be effective unless: (i) not less than seven days’ written notice of intent to terminate has
been provided; (ii) the notice specifies all reasons for the termination; and (iii) the notified party is given an opportunity to consult
with the terminating party to discuss the termination and to cure the substantial failure before the expiration of the period specified
in the written notice.
11. MISCELLANEOUS PROVISIONS
11.1 These Terms and Conditions, together with the Agreement, the Schedule of Charges, and any additions or revisions agreed
upon in writing by the parties, form the entire Agreement and control over all previous communications, representations, or
agreements, either verbal or written, between Client and Aspect.
11.2 Aspect may assign work included under the Agreement to subcontractors.
11.3 Client and Aspect agree to use their best efforts to resolve any disputes, claims or other matters in controversy arising under
or related to this Agreement.
11.4 These Terms and Conditions shall be governed by the laws of the State of Washington. The sole venue for any legal action
related to this Agreement shall be King County, Washington.
11.5 The unenforceability of any term or condition herein shall not affect the validity or enforceability of the remainder to these
Terms and Conditions; the intent of the parties being the provisions be severable. The section headings of these Terms and
Conditions are intended solely for convenience and do not define or affect these Terms and Conditions or their interpretation. No
waiver by either party of any provision, term or condition hereof or of any obligation of the other party hereunder shall constitute a
waiver of any subsequent breach or other obligation.
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SCHEDULE OF CHARGES
Effective January 2020
PERSONNEL CHARGES: ENGINEERS, SCIENTISTS, AND ANALYSTS Hourly Rate
Principals and Associates
Principal Scientist/Engineer/Analyst 2 $263
Principal Scientist/Engineer/Analyst 1 $249
Sr. Associate Scientist/Engineer/Analyst $230
Associate Scientist/Engineer/Analyst $215
Technical Professionals
Senior Scientist/Engineer/Analyst 3 $215
Senior Scientist/Engineer/Analyst 2 $202
Senior Scientist/Engineer/Analyst 1 $188
Project Scientist/Engineer/Analyst 3 $173
Project Scientist/Engineer/Analyst 2 $160
Project Scientist/Engineer/Analyst 1 $150
Staff Scientist/Engineer/Analyst 3 $138
Staff Scientist/Engineer/Analyst 2 $125
Staff Scientist/Engineer/Analyst 1 $116
PERSONNEL CHARGES: TECHNICAL AND PROJECT SUPPORT STAFF Hourly Rate
Field/Construction Staff
Field/Construction Supervisor $128
Field Technician 2 $104
Field Technician 1 $97
Design, CAD, and Graphics Staff
Engineering Designer $150
Sr. CAD Technician/Specialist $135
CAD Technician $119
Technical Editing and Project Operations
Sr. Technical Editor $120
Technical Editor / Project Coordinator 3 $109
Project Coordinator 2 $101
Project Coordinator 1 $96
PERSONNEL CHARGES: TECHNOLOGY AND SOFTWARE DEVELOPMENT Hourly Rate
Sr. Technology Project Manager $224
Technology Project Manager $208
Senior Software/Database Architect/Developer $213
Software/Database Architect/Developer $187
OTHER DISBURSEMENT CHARGES
Legal Testimony (4-hour minimum)$350/hr
Mileage Federal Gov Rate Plus 15%
Subcontractors and Miscellaneous Expenses Cost Plus 15%
Other equipment, rentals, and expenses will be provided on a per job basis.
Unless otherwise stated in the proposal or services agreement, current rates are as follows:
Client acknowledges that Aspect will adjust the Schedule of Charges annually, and that the Agreement will remain valid for any and
all annually adjusted Schedule of Charges.
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Scope of Professional Services
March 23, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
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Scope of Professional Services
March 23, 2020
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Scope of Professional Services
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Scope of Professional Services
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Scope of Professional Services
March 23, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
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Scope of Professional Services
March 23, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
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Subconsultant Billing Rate Schedule
SCJ Alliance
Client:Hourly Rate Table Format: Billing Rate Schedule
Project:Allowable Overhead Rate: N/A
Job #:Negotiated Fixed Fee: N/A
File Name:Labor Estimate EWPW.xlsm Labor Template Version: 9/27/2019
Total Hourly Total Hourly
--Billing Rates Billing Rates
Minimum NTE
--$250.00 $350.00
--$185.00 $270.00
--$160.00 $210.00
--$125.00 $170.00
--$120.00 $150.00
--$110.00 $140.00
--$190.00 $275.00
--$160.00 $190.00
--$115.00 $160.00
--$100.00 $135.00
--$80.00 $110.00
--$90.00 $125.00
--$110.00 $160.00
--$80.00 $115.00
--$70.00 $90.00
--$125.00 $175.00
--$100.00 $130.00
--$120.00 $175.00
--$95.00 $140.00
--$155.00 $170.00
--$75.00 $110.00
--$95.00 $125.00
--$80.00 $105.00
--$100.00 $130.00
--$85.00 $135.00
--$125.00 $145.00
--$85.00 $135.00
--$120.00 $140.00
--$170.00 $180.00
--$95.00 $115.00
--$120.00 $170.00
--$70.00 $80.00
ARC Architects - Jeff Wandasiewicz, Daniel Podoll
East Wenatchee Public Works
P4167 - 1841.03
Billing Rate Schedule
Job Classifications
Graphic Designer
Senior Planner
Principal Landscape Architect
Principal
Senior Project Manager
Project Manager
Project Engineer II
Project Engineer I
Senior Consultant
Construction Inspector
Project Coordinator II
Design Engineer
Project Accountant
Information Technology Specialist
Technician
Senior Transp. Planner
Transportation Planner
Planner
Environmental Scientist
Administrative Assistant
Senior Principal Consultant
Marketing Coordinator
Project Coordinator I
Communications Director
Information Services Manager
Landscape Architect I
Landscape Designer
Senior Designer
Project Landscape Architect
Senior Design Engineer
Senior Marketing Coordinator
Designer
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Subconsultant Labor Hour Estimate
SCJ Alliance
Client:ARC Architects - Jeff Wandasiewicz, Daniel Podoll Template Version: 9/27/2019
Project:East Wenatchee Public Works Contract Type: Billing Rate Schedule No. of Sheets: N/A
Job #:P4167 - 1841.03 No. of Lots: N/A
File Name: Labor Estimate EWPW.xlsm 170 125 85 100 110
Template Version:Mark Garff Jena
Biondolilo
Rebekah
Rongo Angie Vos Admin
Phase &
Task No.
Principal
Landscape
Architect
Project
Landscape
Architect
Landscape
Designer
Landscape
Designer
Project
Coordinator
II
Total Direct
Labor Hours &
Cost
Total Cost
Phase 01
Task 01
1 3.0 8.0 3.0 14.0 $1,840
2 8.0 8.0 16.0 $2,360
3 4.0 10.0 16.0 30.0 $3,290
4 1.0 4.0 16.0 21.0 $2,030
5 1.0 5.0 6.0 $795
6 1.0 4.0 5.0 12.0 22.0 $2,295
7 16.0 48.0 64.0 $6,080
8 1.0 8.0 9.0 $1,170
9 1.0 12.0 13.0 $1,670
Subtotal Hours: 20.0 75.0 85.0 12.0 3.0 195.0 $21,530
Task 02
1 1.0 8.0 2.0 11.0 $1,390
2 5.0 5.0 10.0 $1,475
3 1.0 20.0 80.0 16.0 117.0 $11,070
4 1.0 8.0 9.0 $1,170
5 1.0 20.0 21.0 $2,670
6 1.0 4.0 8.0 4.0 17.0 $1,750
7 1.0 4.0 8.0 4.0 17.0 $1,750
8 1.0 4.0 8.0 4.0 17.0 $1,750
Subtotal Hours: 12.0 73.0 104.0 28.0 2.0 219.0 $23,025
Total Phase Hours: 32.0 148.0 189.0 40.0 5.0 414.0 414.0
Total Phase Direct Labor: $5,440.00 $18,500.00 $16,065.00 $4,000.00 $550.00 $44,555.00 $44,555.00
Phase 02
Task 01
1 1.0 2.0 2.0 5.0 $640
2 2.0 20.0 22.0 $2,840
Subtotal Hours: 3.0 22.0 2.0 27.0 $3,480
Task 02
1 1.0 2.0 2.0 5.0 $640
2 4.0 72.0 76.0 $9,680
3 24.0 24.0 $3,000
Subtotal Hours: 5.0 98.0 2.0 105.0 $13,320
Total Phase Hours: 8.0 120.0 4.0 132.0 132.0
Total Phase Direct Labor: $1,360.00 $15,000.00 $440.00 $16,800.00 $16,800.00
Total Hours All Phases 40.0 268.0 189.0 40.0 9.0 546.0 546.0
Total Direct Labor Estimate All
Phases $6,800.00 $33,500.00 $16,065.00 $4,000.00 $990.00 $61,355.00 $61,355.00
Indirect Costs
Subconsultants:
Subconsultant Total:-$
Subconsultant Markup:-$
Subtotal:-$
Copies, Printing, etc.-$
Mileage 538.85$
Management Reserve:-$
Total Indirect Costs:538.85$
Total:61,893.85$
Construction Phases
Bidding
Project Management, Admin
RFI's & submittals
Site visits
Construction Services
Project Management, Admin
RFI's & submittals
Design Phases
Construction Documents
SD Concept development
Project Management, Admin
Schematic Design/Design Development
Project Management, Admin
DD Cost estimate
DD Drafting
DD Lighting plan, irrigation plan
DD Sourcing, materials, fixtures, furniture
SD Rendering
Cost estimate
Site visit EW and 2 meetings Sea
DD Draft specs
Drafting/Internal review
2 meetings Seattle only
Phase & Task Title
Permit corrections
50% submittal
Specifications
100% submittal
2 of 3 3/4/2020
04/07/2020 City Council Meeting Agenda Packet
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SCJ Alliance
Client:
Project:
Job #:Template Version:
File Name: Labor Estimate EWPW.xlsm
Contract Type:
Consultant Fee Determination
DIRECT SALARY COST
Classification Hours Fully Burdened Rate Amount
Principal Landscape Architect 40.0 $170.00 $6,800
Project Landscape Architect 268.0 $125.00 $33,500
Landscape Designer 189.0 $85.00 $16,065
Landscape Designer 40.0 $100.00 $4,000
Project Coordinator II 9.0 $110.00 $990
TOTAL SALARY COST Total Salary Cost $61,355
SUBCONSULTANTS No
x
Subconsultant Fee $0
Q Subconsultant Markup:0%$0
Total Subconsultant Cost $0
REIMBURSABLES
Copies, Printing, etc.0.0% of the Total Salary Costs $0
Mileage 829 miles at $0.650 per mile $539
Total Expenses $539
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$61,894
MANAGEMENT RESERVE FUND (MRF)
Management Reserve:$0 $0
Total Estimated Budget: $61,894
Subconsultant Fee Determination Summary
ARC Architects - Jeff Wandasiewicz, Daniel Podoll
East Wenatchee Public Works
9/27/2019P4167 - 1841.03
Billing Rate Schedule
3/4/2020 Page 3
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15 N. Chelan Avenue, Wenatchee, WA. 98801 Tel: 509-663-8660 Toll Free: 1-888-767-3743 Fax: 509.663.6278
Web: nwgsurveys.com E-mail: nwg@nwgsurveys.com
February 20, 2020
Jeffrey Wandasiewicz
ARC Architects
119 South Main St. Suite 200
Seattle, WA 98104-2579
Re.: City of East Wenatchee City Hall Site
Dear Jeffrey,
Thank you for the opportunity to submit this proposal to provide survey services for the above-
mentioned site and attached exhibit.
SCOPE OF SERVICES
Research existing surveys and plats.
Locate existing property corners to control the boundary.
Call for utility locates.
Locate utilities
Locate all buildings.
Locate and show the drainage structures and ponds.
Locate existing trees over 8 inches and show diameter.
Locate existing curb.
Locate existing retaining walls.
Locate sidewalks.
Locate parking stalls.
Locate pavement areas.
Locate perimeter of landscaping.
Obtain title report and show easements of record.
Draft the boundary, set boundary monument and record the survey with Douglas County
Auditor’s office.
Topography shall have a 1-foot contour interval.
Datum shall be NAD 83/91 Washington State Plane North Zone and NAVD 88.
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2
FEES AND FEE SCHEDULE
Northwest GeoDimensions proposes to provide the preceding Scope of Services for an
estimated fee of $19,757.00
DIRECT PROJECT EXPENSES
Items such as Transportation Impact Studies, Geologic Hazards Assessments, Soil
Evaluations, Stream Typing and Civil Engineering, Application fees etc. are in addition to and
not included in the above quoted fee and shall be paid directly by the owner.
Any surveying services which require duplicated efforts beyond our control, or are beyond the
scope of work outlined above, shall be considered as Additional Services and billed on a time
and materials basis.
Sincerely,
Northwest GeoDimensions Inc.
Norman Nelson, P.L.S
President
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March 23, 2020 10:20 AM
East Wenatchee Public Works Facility and Police Programming Proposal - Page 11 of 12
EXHIBIT D
EAST WENATCHEE PUBLIC WORKS FACILITY & POLICE PROGRAMMING
FEE PROPOSAL - POLICE PROGRAMMING SERVICES
3/6/2020
FEE SUMMARY - POLICE fee overhead amount remarks
architect $16,660 1 $16,660 ARC
landscape $5,000 1.1 $5,500 SCJ
programming $13,910 1.1 $15,301 Beckwith
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $37,461
ESTIMATED EXPENSES - POLICE fee overhead amount remarks
architect $500 1.1 $550 ARC
landscape $0 1.1 $0 SCJ
programming $1,000 1.1 $1,100 Beckwith
TOTAL ESTIMATED EXPENSES $1,650
$39,111 TOTAL (POLICE)
(2020) ARC BILLING RATES
Managing Principal/Project Manager (P) $160
Project Manager 8+ (PM) $135
Staff Designer AS- L1 3-5 (SD) $110
PROGRAMMING - POLICE P PM SD remarks
programming
contracting / scheduling 2 0 0
immersion 4 4 4
building / site analysis 4 2 18
programming 8 8 8
options / ROM estimating 6 12 12
report 4 6 0
Meetings
site visits / owner meetings 8 8 8 assume 1
Hours 36 40 50
Hourly Rate $160 $135 $110
Subtotal Fee $5,760 $5,400 $5,500
ADDITIONAL SERVICE FEE $16,660
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Gantt Chart 27 January 2020
East Wenatchee Police Station
labor labor mtls &total
1 Start process hrs cost expenses cost
a Compile/review background mate 2 $330 $0 $330
2 Determine requirements
a Analyze police facility requiremen 8 $1,320 $0 $1,320
b Interview Chief/tour facilities/inv 16 $2,640 $250 $2,890
c Conduct adjacency workshop 6 $990 $250 $1,240
d Project police facility requirement 16 $2,640 $0 $2,640
e Review requirements with project 6 $990 $250 $1,240
3 Create facility scenarios
a Create alternative police facility sc 12 $1,980 $0 $1,980
b Review alternatives w/project part 4 $660 $250 $910
c Refine police facility scenarios 4 $660 $0 $660
4 Create implementation program
a Produce space/facility planning re 6 $990 $0 $990
b Present space/facility plan to City Council optional
Subtotal 80 $13,200 $1,000 $14,200
Contingency 5%$710
Project budget $14,910
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Mr. Jeffrey Wandasiewicz
ARC Architects
1101 East Pike Street, FL 3
Seattle, WA 98122
Sent via email: wandasiewicz@arcarchitects.com
RE: Police Department Programming scope of work
February 14, 2020
Dear Jeff,
Thank you for the opportunity to continue working with you and your team! We look forward to
assisting ARC Architects with programmatic landscape improvements for the Police Department at City
Hall located at 271 Ninth Street NE, East Wenatchee, WA 98802.
In general, our current anticipated scope for the project includes assistance with creating landscape
content for a brief programming document that summarizes a programming for the Police Department.
SCJ will create 2-3 plan layout options, and information for the team estimator.
For this task we have a single phase of work: Programming Designs
Please review the Scope of Professional Services and Contract on the following pages. If you have any
questions, please call. If the design process and estimate outlined to follow is acceptable to you, we
look forward to receiving your standard sub-consultant contract to sign. We look forward to working
with you!
Sincerely,
Mark S. Garff ASLA, PLA
Principal Landscape Architect
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Scope of Professional Services
February 14, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
Scope of Professional Services – Attachment A
Landscape Architecture Services: Programming Design
Phase 1 – Design tasks
Task 1 – Programming Design
We will work with the design team to brainstorm options for site layout and options for the Police Department
needs. We will provide 2-3 options depicting different layouts.
Our programming designs will include all new landscape areas with character imagery, site design and plant
suggestions. We will provide an overall illustrative site plan depicting scale and relationships between
buildings and landscape, illustrating the special characteristics of the site and the design.
Deliverables
· Overall illustrative schematic plan
· Character imagery
· Coordination and communication w/ the project team
Task Assumptions
· A full site survey including topography will be provided in AutoCAD format
· Task includes one meeting in Seattle with the design team
Fees
This proposal is a good faith estimate of the time necessary to complete the plans outlined and deliverables
mentioned above. Fees for each task are as follows:
Design Tasks
1. Programming Design $5,000 Fixed Fee (Lump Sum)
The proposed preliminary design fees are based on our current knowledge of the project and the current site
conditions. If over time, the scope and overall objectives of the project change, these fees may need to be adjusted
to reflect the modified circumstances. The above proposal will expire three months from the date of this letter. If
project approval exceeds this timeframe, an updated fee proposal will be provided upon request.
Additional services requested, but not identified in the scope of work, will be considered “extra services” and will
be charged on a time-and-materials basis. No “extra services” will be undertaken without approval.
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Scope of Professional Services
February 14, 2020
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
General Proposal Assumptions
1. All project plans, drawings, and documents are provided via email in PDF format, except paper drawings
will be provided when we meet in person.
2. We will not detail design elements that require either architect or engineer-prepared plans such as:
complex overhead structures, structural changes to existing buildings, load bearing retaining walls over
48” in height, structural components of decks, bridges, or hardscape/structural elements in the public
right-of-way.
3. No additional work outside of the scope of work noted above will be undertaken without prior client
approval.
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter : Tom Wachholder, Project Development Manager
Subject: TIB Complete Streets Project – Bid Award
Date: April 7, 2020
I. Summary Title: Transportation Improvement Board (TIB) Complete Streets Project –
Construction Bid Award
II. Background/History: In 2017, the TIB started their Complete Streets Award program to
provide a funding opportunity for local governments that have an adopted complete streets
ordinance. To be eligible for this grant program, TIB approved nominators (e.g., Department
of Health, WSDOT, Department of Commerce, four non-profit organizations) nominate an
agency for showing practice of planning and building streets to accommodate all users (e.g.,
cyclists, pedestrians of all ages and abilities).
City staff started the process to establish a Complete Streets Policy in 2018. A report regarding
the proposed City Complete Streets Policy was presented to City Council at a public meeting
held on October 9, 2018. A public workshop was held on October 16, 2018 to facilitate public
involvement and local community participation in the adoption process for the City’s
Complete Streets Policy. City Council adopted Ordinance 2018-16 on October 23, 2018 which
established the City’s Complete Streets Policy (East Wenatchee Municipal Code Chapter
12.24).
City Staff submitted a Complete Streets Nomination Form to the Washington State
Department of Health, which resulted in a successful nomination to the TIB. Following the
nomination, City staff submitted two work plans to the TIB on February 14, 2019 :
1. $400,000 Work Plan to enhance a pedestrian crosswalk at Grant Road and Georgia Ave,
evaluate, engineer, construct a pedestrian crosswalk at June Ave and Grant Road, and fill a
sidewalk gap on 3rd Street NE from the irrigation canal to Eastmont High School; and
2. $500,000 Work Plan to widen the sidewalks on Valley Mall Parkway from 9th Street NE to
6th Street NE.
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On March 22, 2019, the City was notified that the TIB selected the above-mentioned $400,000
Work Plan and grant funds were subsequently transferred to the City on July 31, 2019.
On October 1, 2019, following a consultant selection process, City Council approved the
selection of Perteet, Inc (Perteet) and authorized the Mayor to execute a contract for design
services in an amount not to exceed $100,000. Perteet completed the project design on
March 13, 2020. Subsequently, City Public Works staff advertised a call for construction bids in
the Wenatchee World on March 15 and March 22, 2020. Project bids were due March 31,
2020 at 10:00am with a public bid opening held on the same day at 10:30am via virtual live
stream. The City received two (2) construction bids:
Contractor Bid Amount % of Engineer’s
Estimate
Smith Excavation (Cashmere, WA) $386,916.50 96%
Pipkin Construction (East Wenatchee, WA) $372,447.00 92%
Engineer’s Estimate = $400,985
The lowest responsive bid was submitted by Pipkin Construction in the amount of
$372,447.00.
III. Recommended Action: Award the TIB Complete Streets Project construction bid to Pipkin
Construction in the amount of $372,447.00.
IV. Exhibits: 1. Bid tabulation; 2. Perteet Recommendation of Award Letter; and 3. February 18,
2020 Finance Committee Cost Overrun Memo
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$372,447 (Construction)
$89,925 (Design)
$27,000 (CM* Estimate)
$489,372 (Total)
$400,000 No
*CM = Construction Management
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Page 1 of 3East Wenatchee - TIB Complete Streets ProjectBid Tabulation3/31/2020apparent low12Item #DESCRIPTIONUnitQuantityUnit PriceTotalUnit PriceTotal% DifferenceUnit PriceTotal% DifferenceA-1 Unexpected Site Changes FA 12,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 0% 2,000.00$ 2,000.00$ 0%A-2 Record Drawings (Minimum Bid $1,000)LS 11,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 0% 1,000.00$ 1,000.00$ 0%A-3 Mobilization LS 12,400.00$ 2,400.00$ 750.00$ 750.00$ -220% 3,000.00$ 3,000.00$ 20%A-4 Project Temporary Traffic Control LS 13,600.00$ 3,600.00$ 4,000.00$ 4,000.00$ 10% 7,500.00$ 7,500.00$ 52%A-5 Removing Miscellaneous Traffic ItemLS 1300.00$ 300.00$ 250.00$ 250.00$ -20% 695.00$ 695.00$ 57%A-6 Flexible Guide PostEA 6100.00$ 600.00$ 175.00$ 1,050.00$ 43% 144.00$ 864.00$ 31%A-7 RRFB System Modification (Grant Rd and Grover)LS 1 21,000.00$ 21,000.00$ 18,000.00$ 18,000.00$ -17% 19,100.00$ 19,100.00$ -10%A-8 Permanent SigningLS 12,000.00$ 2,000.00$ 1,000.00$ 1,000.00$ -100% 745.00$ 745.00$ -168%TOTALSchedule A32,900.00$ 28,050.00$ -17%34,904.00$ 6%Item #DESCRIPTIONUnitQuantityUnit PriceTotalUnit PriceTotal% DifferenceUnit PriceTotal% DifferenceB-1 Unexpected Site ChangesFA 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 0% 5,000.00$ 5,000.00$ 0%B-2 Roadway Surveying LS 13,000.00$ 3,000.00$ 5,000.00$ 5,000.00$ 40% 4,600.00$ 4,600.00$ 35%B-3 ADA Features SurveyingLS 1500.00$ 500.00$ 2,500.00$ 2,500.00$ 80% 2,700.00$ 2,700.00$ 81%B-4 Record Drawings (Minimum Bid $1,000)LS 11,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 0% 1,000.00$ 1,000.00$ 0%B-5 SPCC PlanLS 1500.00$ 500.00$ 1,000.00$ 1,000.00$ 50% 600.00$ 600.00$ 17%B-6 Mobilization LS 1 13,000.00$ 13,000.00$ 6,500.00$ 6,500.00$ -100% 6,000.00$ 6,000.00$ -117%B-7 Project Temporary Traffic Control LS 118,100.00$ 18,100.00$ 9,500.00$ 9,500.00$ -91% 15,000.00$ 15,000.00$ -21%B-8 Clearing and GrubbingLS 1900.00$ 900.00$ 1,000.00$ 1,000.00$ 10% 1,150.00$ 1,150.00$ 22%B-9 Saw Cutting Existing PavementLF 3603.00$ 1,080.00$ 3.00$ 1,080.00$ 0% 2.50$ 900.00$ -20%B-10 Removing PavementSY 13215.00$ 1,980.00$ 50.00$ 6,600.00$ 70% 8.50$ 1,122.00$ -76%B-11 Removing Cement Conc. SidewalkSY 6315.00$ 945.00$ 90.00$ 5,670.00$ 83% 17.50$ 1,102.50$ 14%B-12 Removing Cement Conc. Curb and GutterLF 12015.00$ 1,800.00$ 20.00$ 2,400.00$ 25% 9.00$ 1,080.00$ -67%B-13 Removing Cement Conc. Pedestrian CurbLF 4010.00$ 400.00$ 20.00$ 800.00$ 50% 7.00$ 280.00$ -43%B-14 Crushed Surfacing Base CourseTN 3840.00$ 1,520.00$ 77.00$ 2,926.00$ 48% 82.00$ 3,116.00$ 51%B-15 Crushed Surfacing Top CourseTN 3640.00$ 1,440.00$ 85.00$ 3,060.00$ 53% 82.00$ 2,952.00$ 51%B-16 Commercial HMATN 33150.00$ 4,950.00$ 210.00$ 6,930.00$ 29% 220.00$ 7,260.00$ 32%B-17 Ductile Iron Storm Sewer Pipe 8 In. DiamLF 3065.00$ 1,950.00$ 70.00$ 2,100.00$ 7% 60.00$ 1,800.00$ -8%B-18 Catch Basin Type 1EA 21,500.00$ 3,000.00$ 1,500.00$ 3,000.00$ 0% 1,600.00$ 3,200.00$ 6%B-19 Connection to Drainage StructureEA 2300.00$ 600.00$ 750.00$ 1,500.00$ 60% 560.00$ 1,120.00$ 46%B-20 Erosion/Water Pollution ControlFA 13,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 0% 3,000.00$ 3,000.00$ 0%B-21 High Visibility FenceLF 1135.00$ 565.00$ 8.00$ 904.00$ 38% 4.00$ 452.00$ -25%B-22 Inlet ProtectionEA 3100.00$ 300.00$ 100.00$ 300.00$ 0% 150.00$ 450.00$ 33%B-23 Cement Conc. Traffic Curb and GutterLF 14850.00$ 7,400.00$ 30.00$ 4,440.00$ -67% 40.00$ 5,920.00$ -25%B-24 Cement Conc. Traffic CurbLF 5235.00$ 1,820.00$ 30.00$ 1,560.00$ -17% 40.00$ 2,080.00$ 13%B-25 Cement Conc. Pedestrian CurbLF 5535.00$ 1,925.00$ 25.00$ 1,375.00$ -40% 43.00$ 2,365.00$ 19%B-26 Cement Conc. Driveway EntranceSY 1580.00$ 1,200.00$ 85.00$ 1,275.00$ 6% 124.00$ 1,860.00$ 35%B-27 Flexible Guide PostEA 6100.00$ 600.00$ 150.00$ 900.00$ 33% 144.00$ 864.00$ 31%B-28 Cement Conc. SidewalkSY 4865.00$ 3,120.00$ 70.00$ 3,360.00$ 7% 104.00$ 4,992.00$ 38%B-29 Cement Conc. Curb Ramp Type CombinationSY 10350.00$ 3,500.00$ 275.00$ 2,750.00$ -27% 343.00$ 3,430.00$ -2%B-30 Cement Conc. Curb Ramp Type PerpendicularSY 10350.00$ 3,500.00$ 275.00$ 2,750.00$ -27% 343.00$ 3,430.00$ -2%B-31 Detectable Warning SurfaceSF 20100.00$ 2,000.00$ 70.00$ 1,400.00$ -43% 71.00$ 1,420.00$ -41%B-32 Cement Conc. Pedestrian Refuge IslandSY 8300.00$ 2,400.00$ 90.00$ 720.00$ -233% 160.00$ 1,280.00$ -88%B-33 RRFB System (Grant Rd and June)LS 1 50,000.00$ 50,000.00$ 60,000.00$ 60,000.00$ 17% 63,000.00$ 63,000.00$ 21%B-34 Permanent SigningLS 12,500.00$ 2,500.00$ 1,000.00$ 1,000.00$ -150% 1,200.00$ 1,200.00$ -108%B-35 Removing Paint LineLF 27103.00$ 8,130.00$ 1.00$ 2,710.00$ -200%1.75$ 4,742.50$ -71%B-36 Paint LineLF 27101.00$ 2,710.00$ 1.00$ 2,710.00$ 0%1.00$ 2,710.00$ 0%B-37 Painted Yield Line SymbolEA 30100.00$ 3,000.00$ 8.00$ 240.00$ -1150% 9.00$ 270.00$ -1011%B-38 Painted Crosswalk LineSF 18010.00$ 1,800.00$ 3.00$ 540.00$ -233% 3.00$ 540.00$ -233%B-39 Painted Crosshatch MarkingLF 2010.00$ 200.00$ 1.00$ 20.00$ -900%1.00$ 20.00$ -900%B-40 Painted Traffic ArrowEA 2200.00$ 400.00$ 27.00$ 54.00$ -641% 29.00$ 58.00$ -590%B-41 Temporary Pavement MarkingsEA 27101.00$ 2,710.00$ 1.00$ 2,710.00$ 0%1.25$ 3,387.50$ 20%TOTALSchedule B164,445.00$ 162,284.00$ -1%167,453.50$ 2%Smith ExcavationBID SCHEDULE AEngineer's EstimateBID SCHEDULE BEngineer's EstimatePipkin ConstructionPipkin ConstructionSmith Excavation04/07/2020 City Council Meeting Agenda Packet Page 181 of 192
Page 2 of 3East Wenatchee - TIB Complete Streets ProjectBid Tabulation3/31/2020Item #DESCRIPTIONUnitQuantityUnit PriceTotalUnit PriceTotal% DifferenceUnit PriceTotal% DifferenceC-1 Unexpected Site ChangesFA 18,000.00$ 8,000.00$ 8,000.00$ 8,000.00$ 0% 8,000.00$ 8,000.00$ 0%C-2 Roadway Surveying LS 13,000.00$ 3,000.00$ 5,000.00$ 5,000.00$ 40% 4,000.00$ 4,000.00$ 25%C-3 ADA Features SurveyingLS 11,500.00$ 1,500.00$ 2,500.00$ 2,500.00$ 40% 1,500.00$ 1,500.00$ 0%C-4 Record Drawings (Minimum Bid $1,000)LS 11,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 0% 1,000.00$ 1,000.00$ 0%C-5 SPCC PlanLS 1500.00$ 500.00$ 1,000.00$ 1,000.00$ 50% 600.00$ 600.00$ 17%C-6 Mobilization LS 1 15,000.00$ 15,000.00$ 4,000.00$ 4,000.00$ -275% 4,500.00$ 4,500.00$ -233%C-7 Project Temporary Traffic Control LS 1 23,000.00$ 23,000.00$ 4,000.00$ 4,000.00$ -475% 3,700.00$ 3,700.00$ -522%C-8 Clearing and GrubbingLS 15,400.00$ 5,400.00$ 5,800.00$ 5,800.00$ 7% 2,800.00$ 2,800.00$ -93%C-9 Saw Cutting Existing PavementLF 9303.00$ 2,790.00$ 3.00$ 2,790.00$ 0% 2.50$ 2,325.00$ -20%C-10 Removing PavementSY 83015.00$ 12,450.00$ 20.00$ 16,600.00$ 25% 5.50$ 4,565.00$ -173%C-11 Removing Cement Conc. Curb and GutterLF 4115.00$ 615.00$ 11.00$ 451.00$ -36% 16.00$ 656.00$ 6%C-12 Crushed Surfacing Base CourseTN 16040.00$ 6,400.00$ 77.00$ 12,320.00$ 48% 64.00$ 10,240.00$ 38%C-13 Crushed Surfacing Top CourseTN 8140.00$ 3,240.00$ 85.00$ 6,885.00$ 53% 100.00$ 8,100.00$ 60%C-14 Commercial HMATN 70150.00$ 10,500.00$ 210.00$ 14,700.00$ 29% 220.00$ 15,400.00$ 32%C-15 Handrail, SteelLF 20300.00$ 6,000.00$ 350.00$ 7,000.00$ 14% 364.00$ 7,280.00$ 18%C-16 Ductile Iron Storm Sewer Pipe 8 In. DiamLF 12065.00$ 7,800.00$ 53.00$ 6,360.00$ -23% 56.00$ 6,720.00$ -16%C-17 Catch Basin Type 1EA 41,500.00$ 6,000.00$ 1,500.00$ 6,000.00$ 0% 1,600.00$ 6,400.00$ 6%C-18 Adjust ManholeEA 1350.00$ 350.00$ 500.00$ 500.00$ 30% 400.00$ 400.00$ 13%C-19 Connection to Drainage StructureEA 3300.00$ 900.00$ 500.00$ 1,500.00$ 40% 1,150.00$ 3,450.00$ 74%C-20 Rectangular Frame and Solid Metal CoverEA 2500.00$ 1,000.00$ 600.00$ 1,200.00$ 17% 730.00$ 1,460.00$ 32%C-21 Erosion/Water Pollution ControlFA 13,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 0% 3,000.00$ 3,000.00$ 0%C-22 High Visibility FenceLF 4605.00$ 2,300.00$ 8.00$ 3,680.00$ 38% 4.00$ 1,840.00$ -25%C-23 Inlet ProtectionEA 6100.00$ 600.00$ 100.00$ 600.00$ 0% 150.00$ 900.00$ 33%C-24 Topsoil Type ACY 1950.00$ 950.00$ 120.00$ 2,280.00$ 58% 100.00$ 1,900.00$ 50%C-25 Seeded Lawn InstallationSY 11415.00$ 1,710.00$ 9.00$ 1,026.00$ -67% 5.00$ 570.00$ -200%C-26 Cement Conc. Traffic Curb and GutterLF 46250.00$ 23,100.00$ 30.00$ 13,860.00$ -67% 37.00$ 17,094.00$ -35%C-27 Roundabout Cement Conc. Curb and GutterLF 26260.00$ 15,720.00$ 30.00$ 7,860.00$ -100% 37.00$ 9,694.00$ -62%C-28 Cement Conc. Pedestrian CurbLF 4335.00$ 1,505.00$ 25.00$ 1,075.00$ -40% 45.00$ 1,935.00$ 22%C-29 Cement Conc. Driveway Entrance Type 1SY 14650.00$ 7,300.00$ 85.00$ 12,410.00$ 41% 126.00$ 18,396.00$ 60%C-30 Removing GuardrailLF 5925.00$ 1,475.00$ 15.00$ 885.00$ -67% 11.00$ 649.00$ -127%C-31 Cement Conc. SidewalkSY 18365.00$ 11,895.00$ 70.00$ 12,810.00$ 7% 92.00$ 16,836.00$ 29%C-32 Cement Conc. Sidewalk For BridgeSY 11165.00$ 1,815.00$ 220.00$ 2,420.00$ 25% 332.00$ 3,652.00$ 50%C-33 Cement Conc. Curb Ramp Type ParallelSY 37350.00$ 12,950.00$ 275.00$ 10,175.00$ -27% 332.00$ 12,284.00$ -5%C-34 Relocate MailboxEA 3200.00$ 600.00$ 250.00$ 750.00$ 20% 337.00$ 1,011.00$ 41%C-35 Adjust Existing Junction BoxEA 1250.00$ 250.00$ 500.00$ 500.00$ 50% 465.00$ 465.00$ 46%C-36 Removing Paint LineLF 625.00$ 150.00$ 10.00$ 60.00$ -150% 11.50$ 69.00$ -117%C-37 Plastic Lane LineLF 11010.00$ 1,100.00$ 4.00$ 440.00$ -150% 5.00$ 550.00$ -100%C-38 Plastic Stop LineLF 1125.00$ 275.00$ 16.00$ 176.00$ -56% 18.00$ 198.00$ -39%C-39 Pothole Existing Underground UtilityEA 11,500.00$ 1,500.00$ 500.00$ 500.00$ -200% 420.00$ 420.00$ -257%TOTALSchedule C203,640.00$ 182,113.00$ -12%184,559.00$ -10%Engineers Est. Pipkin Construction Smith ExcavationTOTAL SCHEDULE A + SCHEDULE B + SCHEDULE C400,985.00$ 372,447.00$ -8%386,916.50$ -4%BID SCHEDULE CEngineer's EstimatePipkin ConstructionSmith Excavation04/07/2020 City Council Meeting Agenda Packet Page 182 of 192
Bid CheckMarch 31, 2020TIB Complete Streets ProjectPipkin ConstructionSmith ExcavationContractor No. 1Contractor No. 2Unit PriceTotalUnit PriceTotalUnit PriceTotalTOTAL BID:400,985.00$ Total Bid:372,447.00$ Total Bid:386,916.50$ Bid BondyesBid BondyesBond @ 5%?yesBond @ 5%?yesSigned ProposalyesSigned ProposalyesAddenda Ackyes, 1Addenda Ackyes, 1Non-ColyesNon-ColyesWage Comp.?yesWage Comp.?yesEngineer's Estimate04/07/2020 City Council Meeting Agenda Packet Page 183 of 192
PERTEET.COM
123 OHME GARDEN ROAD, SUITE 8
W ENATCHEE, WA 98801
800.615.9900
March 31, 2020
City of East Wenatchee
Attention: Tom Wachholder
271 9th Street NE
East Wenatchee, WA 98802
Re: Contract Award for City of East Wenatchee Complete Streets Project 2019-05
Dear Mr. Wachholder,
Perteet Inc. has reviewed the submitted bids for the TIB Complete Streets (Project No. 2019-05).
The City received two proposals at the time of the bid opening at 10:30 AM today, March 31, 2020. Of the two
bidders, Pipkin Inc of Wenatchee WA was the apparent low bidder with a bid of $372,447.00. The bid amount
includes applicable sales tax, and the bid is approximately 8% under the engineer’s estimate.
Upon review of the bid item prices and overall costs that were submitted, as well list of similar projects submitted,
we take no exception to Pipkin Inc as the apparent low bidder. Contingent on the City of East Wenatchee’s review
of the full bid package for compliance with minimum qualifications of RCW 39.04.350(1), we recommend award
of the project to Pipkin Inc.
Sincerely,
Jennifer Saugen, PE
Project Manager
Perteet Inc.
509.619.7032
jennifer.saugen@perteet.com
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1 of 1
Memorandum
To:
Finance Committee
From:
Tom Wachholder, Project Development Manager
CC: NA
Date:
February 18, 2020
Subject: City Project 2019-05 TIB Complete Streets Potential Cost Overrun
__________________________________________________________________________________
In February 2019, the City secured a $400,000 TIB Complete Streets grant to enhance the existing
pedestrian crosswalk at Grant Road and Georgia Ave, evaluate, engineer, construct a pedestrian
crosswalk at June Ave and Grant Road, and fill a sidewalk gap on 3rd Street NE from the irrigation
canal to Eastmont High School.
To date, based on the 75% design submittal, project costs are estimated as follows:
Project Budget Design Construction
Estimate
SDC
Estimate
TOTAL
Grant/Georgia Ped Crossing $75,000 $17,085.75 $37,000 $4,180 $58,265.75
Grant/June Ped Crossing $100,000 $22,481.25 $158,000 $5,500 $185,981.25
3rd St NE Sidewalks $225,000 $50,358.00 $186,900 $12,320 $249,578.00
TOTAL $400,000 $89,925.00 $381,900 $22,000 $493,825.00
Based on the above table, the total project cost is estimated to be over budget by $93,825.
CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-1829 • FAX (509) 886-6113
twachholder@eastwenatcheewa.gov
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter : Tom Wachholder, Project Development Manager
Subject: TIB Complete Streets Project – Temporary Construction Permit
Date: April 7, 2020
I. Summary Title: Temporary Construction Permit necessary for constructing the proposed
pedestrian crosswalk at the Grant Road and June Avenue intersection associated with the City
of East Wenatchee’s TIB Compete Streets Project.
II. Background/History: On March 22, 2019, the City was notified that TIB selected the
submitted $400,000 Complete Streets Work Plan and grant funds were subsequently
transferred to the City on July 31, 2019. The Complete Streets Work Plan proposes to
construct an enhanced pedestrian crosswalk at Grant Road and Georgia Ave, evaluate,
engineer, construct a pedestrian crosswalk at June Ave and Grant Road, and fill a sidewalk gap
on 3rd Street NE from the irrigation canal to Eastmont High School.
On October 1, 2019, following a consultant selection process, City Council approved the
selection of Perteet, Inc (Perteet) and authorized the Mayor to execute a contract for design
services in an amount not to exceed $100,000. Perteet completed the project design on
March 13, 2020. Subsequently, City Public Works staff advertised a call for construction bids in
the Wenatchee World on March 15 and March 22, 2020. The project bid opening is scheduled
for March 31, 2020 at 10:00am.
The proposed Grant Road/June Avenue pedestrian crosswalk will require reconstructing an
existing driveway entrance associated with 1405 Grant Road. In order to properly reconstruct
the above-mentioned driveway entrance, the City’s contractor will need to access private
property owned by Carlos Torres (1405 Grant Road). The proposed Temporary Construction
Permit (TCP) is necessary to allow the City temporary rights for construction. These
temporary City rights will be in place, following City Council approval, for a period of six (6)
months or until construction is complete, whichever occurs first. This TCP will be obtained at
no cost to the City as it benefits both the City and the property owner.
III. Recommended Action: Authorize the Mayor to execute the proposed Temporary
Construction Permit between the City of East Wenatchee and Carlos Torres.
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IV. Exhibits: 1. Temporary Construction Permit between the City and Carlos Torres, 1405 Grant
Road property owner
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
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From:Trautmann, Cara
Subject:Spectrum - Upcoming Changes - Educational Access Channel drop
Date:Thursday, March 19, 2020 4:31:11 PM
Attachments:image001.png
image002.png
Charter Communications (“Charter”), locally known as Spectrum, is making its customers aware that
on or around April 22, 2020, Educational Access, located on Spectrum Channel 194, will no longer be
available on the channel lineup serving your community.
To view a current Spectrum channel lineup visit www.spectrum.com/channels.
If you have any questions about this change, please feel free to contact me at 360.258.5108 or via
email at marian.jackson@charter.com.
Sincerely,
Marian Jackson | Director, Government Affairs | Work: 360-258-5108 | Cell: 360-600-4131
222 NE Park Plaza Drive, #231| Vancouver, WA 98684
E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail message and any attachments are
intended solely for the addressee(s) and may contain confidential and/or legally privileged
information. If you are not the intended recipient of this message or if this message has been
addressed to you in error, please immediately alert the sender by reply e-mail and then delete this
message and any attachments. If you are not the intended recipient, you are notified that any use,
dissemination, distribution, copying, or storage of this message or any attachment is strictly
prohibited.
The contents of this e-mail message and
any attachments are intended solely for the
addressee(s) and may contain confidential
and/or legally privileged information. If you
are not the intended recipient of this message
or if this message has been addressed to you
in error, please immediately alert the sender
by reply e-mail and then delete this message
and any attachments. If you are not the
intended recipient, you are notified that
any use, dissemination, distribution, copying,
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