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3/17/2020 - City Council - City Council Meeting Agenda Packet - Jerrilea Crawford, Mayor
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 03/17/2020 Council Meeting Agenda Page 1 of 2 East Wenatchee City Council Meeting Tuesday, March 17, 2020 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 AGENDA 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Consent Items: Vouchers: a. Date: 03/17/2020, Checks: 53525; 53532 – 53595 in the amount of $340,033.35 Pg. 3 b. February 2020 Payroll Certification Pg. 32 Minutes: c. 03/03/2020 Council Meeting Minutes Pg. 45 d. 3/12/2020 Council Meeting Minutes Pg. 49 Motion to approve agenda, vouchers, and minutes from previous meetings. 2. Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items not listed on the agenda. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 3. Presentations. None 4. Department Report. a. Public Works Department Report – Tom Wachholder Pg. 51 5. Mayor’s Report. 6. Action Items. a. Resolution 2020-11, a resolution appointing member to the East Wenatchee Events Board – Trina Elmes, Events/PIO Director. Pg. 57 Motion by City Council to approve Resolution 2010-11 as presented appointing members to the City of East Wenatchee Events Board. b. Adopt an updated Wellness Committee Administrative Polices & Procedures for the Health and Safety Worksite Wellness Program and repeal all previous versions. Pg. 63 03/17/2020 Agenda Meeting Packet Page 1 of 109 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 03/17/2020 Council Meeting Agenda Page 2 of 2 Motion by City Council to adopt the updated Wellness Committee Administrative Policies and Procedures for the Health and Safety Worksite Wellness Program and repeal all previous versions. c. 2020 City of East Wenatchee Events Board Funding Recommendation for the Greater Wenatchee Girls Softball Association’s Sterling Invite, May 23-25, 2020 – Trina Elmes, Events/PIO Director. Pg. 63 Motion by City Council fund the Greater Wenatchee Girls Softball Association request of Lodging Taxes in the amount of $5,000 for the Sterling Invite and authorize the Mayor to sign an agreement not to exceed the $5,000 recommended amount as recommended by the EWEB. d. Stormwater Comprehensive Plan Update – Consultant Selection, for the 2020 Stormwater Utility Comprehensive Plan Update – Tom Wachholder, Project Development Manager. Pg. 79 Motion by City Council to approve the selection of RH2 Engineering as the most qualified consulting firm and authorize the Mayor to negotiate a professional services agreement not to exceed $150,000. e. Pavement Management Program - M2 Consulting, PLLC Agreement, a personal agreement between the City and M2 Consulting, LLC for developing a Pavement Management Program – Tom Wachholder, Project Development Manager. Pg. 81 Motion by City Council to approve and authorize the Mayor to execute a Personal Services Contract between the City and M2 Consulting, PLLC for developing a Pavement Management Program. f. Interagency Agreement with Commerce Growth Management Services Grant for selected actions to increase residential building capacity from E2SHB 1923 – Lori Barnett, Community Development Director. Pg. 93 Motion by City Council to approve the Mayor’s signature on the Interagency Agreement with Commerce Growth Management Services for selected actions to increase residential building capacity from E2SHB 1923. 7. Council Reports & Announcements. a. Reports/New Business of Council Committees 8. Adjournment. 03/17/2020 Agenda Meeting Packet Page 2 of 109 CHECKS: 53525; 53532 - 53595 VOIDED CHECKS: None DEPARTMENT/FUND AMOUNT General Fund 001 $111,504.93 Street Fund 101 $190,566.31 Community Dev Grants Funds 102 $0.00 Transportation Benefit District Fund 105 $0.00 Debt Reserve Fund 110 $0.00 Library Fund 112 $407.83 Hotel/Motel Tax Fund 113 $10,000.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $1,809.76 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $12,047.54 Storm Water Improvements Fund 308 $0.00 Stormwater Fund 401 $10,541.84 Equipment R&R Fund 501 $3,155.14 Transportation Benefit District 630 $0.00 Grand Total All Funds $340,033.35 CITY OF EAST WENATCHEE CHECK REGISTER March 17, 2020 PAYABLES 03/17/2020 Agenda Meeting Packet Page 3 of 109 Fund Number Description Amount 001 General Fund $111,504.93 101 Street Fund $190,566.31 112 Library Fund $407.83 113 Hotel/Motel Tax Fund $10,000.00 117 Events Board Fund $1,809.76 301 Street Improvements Fund $12,047.54 401 Stormwater Fund $10,541.84 501 Equipment Purchase, Repair & Replacement Fund $3,155.14 Count: 8 $340,033.35 Fund Transaction Summary Transaction Type: Invoice Fiscal: 2020 - March 2020 - March 2020 2nd Council Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:51:07 PM Page 1 of 1 East Wenatchee - Fund Transaction Summary 03/17/2020 Agenda Meeting Packet Page 4 of 109 Vendor Number Reference Account Number Description Amount Action Medical, Inc. 53532 2020 - March 2020 - March 2020 2nd Council TS60-3818 City Call/Medicine Cabinet 001-000-180-518-30-41-00 Professional Services $66.60 Total TS60-3818 $66.60 TS60-3819 Police/Medical Cabinet 001-000-210-521-10-35-00 Small Tools & Equipment $76.84 Total TS60-3819 $76.84 Total 53532 $143.44 Total Action Medical, Inc.$143.44 AG Supply Company INC 53533 2020 - March 2020 - March 2020 2nd Council 455312 Street/Indusrial Garbage Bags 101-000-420-542-75-30-00 Supplies - City Parks $15.15 Total 455312 $15.15 455661 Street/Telescopic Washbrush 101-000-420-542-70-30-00 Supplies - Roadside $15.15 Total 455661 $15.15 455758 Street/Gorilla Glue 001-000-180-518-30-48-00 Repairs & Maintenance $1.49 Total 455758 $1.49 455814 Street/Propane for Fork Lift 101-000-430-543-30-30-00 Supplies - General Services $24.29 Total 455814 $24.29 456041 Street/Wash Mitt 101-000-430-543-30-30-00 Supplies - General Services $9.94 Total 456041 $9.94 Voucher Directory Fiscal: : 2020 - March 2020 Council Date: : 2020 - March 2020 - March 2020 2nd Council Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 1 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 5 of 109 Vendor Number Reference Account Number Description Amount 456047 Street/Shop Maintenance Supplies 001-000-180-518-30-48-00 Repairs & Maintenance $90.32 Total 456047 $90.32 456059 Street/Bulk Gas 101-000-420-542-30-30-00 Supplies - Roadway $7.45 Total 456059 $7.45 456283 Street/Paint Roller 101-000-420-542-70-30-00 Supplies - Roadside $12.96 Total 456283 $12.96 456368 Street/Large Garbage Bags 101-000-420-542-75-30-00 Supplies - City Parks $12.99 Total 456368 $12.99 Invoice - 3/2/2020 12:28:58 PM Planning/Fuel 001-000-580-558-60-32-00 Fuel Consumed $15.27 Total Invoice - 3/2/2020 12:28:58 PM $15.27 Invoice - 3/3/2020 12:59:49 PM Street/Fuel 101-000-313-542-42-30-00 NPDES Supplies $482.14 101-000-420-542-30-30-00 Supplies - Roadway $122.06 101-000-420-542-64-30-00 Supplies - Traffic Control Devices $66.40 101-000-420-542-66-30-00 Supplies - Snow & Ice Control $70.17 101-000-420-542-70-30-00 Supplies - Roadside $107.96 101-000-420-542-75-30-00 Supplies - City Parks $69.30 101-000-430-544-90-30-00 Supplies - Training $14.15 Total Invoice - 3/3/2020 12:59:49 PM $932.18 Invoice - 3/3/2020 3:46:18 PM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $3,732.28 Total Invoice - 3/3/2020 3:46:18 PM $3,732.28 Invoice - 3/4/2020 11:20:27 AM Code/Fuel 001-000-590-558-50-32-00 Fuel Consumed $33.82 Total Invoice - 3/4/2020 11:20:27 AM $33.82 Total 53533 $4,903.29 Total AG Supply Company INC $4,903.29 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 2 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 6 of 109 Vendor Number Reference Account Number Description Amount Alan J. Key dba: CWPI LLC. 53534 2020 - March 2020 - March 2020 2nd Council Invoice - 3/3/2020 12:57:27 PM Police/Polygraph Test 001-000-210-521-10-41-00 Professional Services $175.00 Total Invoice - 3/3/2020 12:57:27 PM $175.00 Total 53534 $175.00 Total Alan J. Key dba: CWPI LLC.$175.00 American Building Maintenance CO 53535 2020 - March 2020 - March 2020 2nd Council 14925239 March 2020 Janitorial Services 001-000-180-518-30-41-01 Contracted Custodial Services $2,099.13 112-000-000-572-50-47-00 Facilities - Utilities $327.61 Total 14925239 $2,426.74 Total 53535 $2,426.74 Total American Building Maintenance CO $2,426.74 American Messaging Services, LLC 53536 2020 - March 2020 - March 2020 2nd Council W2127554UC Street/Pagers 101-000-430-543-30-30-00 Supplies - General Services $52.39 401-000-008-531-00-40-06 Utilities $52.40 Total W2127554UC $104.79 Total 53536 $104.79 Total American Messaging Services, LLC $104.79 Arrow Construction Supply Inc. 53537 2020 - March 2020 - March 2020 2nd Council 263268 Street/Traffic Control Supplies 101-000-420-542-64-30-00 Supplies - Traffic Control Devices $14,065.16 Total 263268 $14,065.16 Total 53537 $14,065.16 Total Arrow Construction Supply Inc.$14,065.16 Banner Bank Mastercard 53538 2020 - March 2020 - March 2020 2nd Council Invoice - 3/3/2020 1:11:17 PM Wellness 001-000-001-518-91-30-00 Wellness $9.74 Total Invoice - 3/3/2020 1:11:17 PM $9.74 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 3 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 7 of 109 Vendor Number Reference Account Number Description Amount Invoice - 3/3/2020 1:13:04 PM Events/Social Media 117-000-100-557-30-41-00 Professional Services $12.95 Total Invoice - 3/3/2020 1:13:04 PM $12.95 Invoice - 3/3/2020 1:13:51 PM City Clerk/Training 001-000-140-514-20-40-00 Training $125.00 Total Invoice - 3/3/2020 1:13:51 PM $125.00 Invoice - 3/3/2020 1:21:56 PM Street/Lovold Public Operator License fee 101-000-430-544-90-49-01 Training $33.00 101-000-430-544-90-49-01 Training $0.99 Total Invoice - 3/3/2020 1:21:56 PM $33.99 Invoice - 3/3/2020 1:23:43 PM Adobe Acrobat Subscription 001-000-145-514-20-49-00 Miscellaneous $73.60 Total Invoice - 3/3/2020 1:23:43 PM $73.60 Invoice - 3/3/2020 1:24:16 PM City Clerk/Labor Posters 001-000-110-511-60-49-00 Miscellaneous $81.18 Total Invoice - 3/3/2020 1:24:16 PM $81.18 Invoice - 3/3/2020 1:25:28 PM City Hall/Coffee Urn 001-000-180-518-30-35-00 Small Tools & Equipment $216.58 Total Invoice - 3/3/2020 1:25:28 PM $216.58 Invoice - 3/3/2020 1:26:23 PM Lewis Background Check 001-000-110-511-60-47-00 Background Check Costs $11.00 Total Invoice - 3/3/2020 1:26:23 PM $11.00 Invoice - 3/3/2020 1:26:51 PM Name Badges 001-000-140-514-20-31-00 Office Supplies $80.83 Total Invoice - 3/3/2020 1:26:51 PM $80.83 Invoice - 3/3/2020 1:28:47 PM Mayor/Office Furniture 001-000-180-594-18-60-00 Capital Outlay $969.00 Total Invoice - 3/3/2020 1:28:47 PM $969.00 Invoice - 3/3/2020 1:30:04 PM Elmes and Tidd 2020 Tourism Summit 001-000-110-511-60-40-00 Training $79.81 117-000-100-557-30-42-00 Cell Phone $79.81 Total Invoice - 3/3/2020 1:30:04 PM $159.62 Invoice - 3/3/2020 1:32:57 PM Workshop Meeting Food 001-000-110-511-60-49-00 Miscellaneous $64.97 Total Invoice - 3/3/2020 1:32:57 PM $64.97 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 4 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 8 of 109 Vendor Number Reference Account Number Description Amount Invoice - 3/3/2020 1:33:43 PM Budget Meeting Food 001-000-110-511-60-49-00 Miscellaneous $49.88 Total Invoice - 3/3/2020 1:33:43 PM $49.88 Invoice - 3/3/2020 1:34:09 PM Rebate 001-000-110-511-60-49-00 Miscellaneous ($2.00) Total Invoice - 3/3/2020 1:34:09 PM ($2.00) Invoice - 3/3/2020 1:34:39 PM CDI Remaining Balance 001-000-145-514-20-40-60 Service Package - Laserfiche (Legal, Police, & Planning) $262.40 Total Invoice - 3/3/2020 1:34:39 PM $262.40 Invoice - 3/3/2020 1:35:29 PM Events/Easter Supplies 117-000-200-557-30-49-02 Easter - Miscellaneous $1,617.00 Total Invoice - 3/3/2020 1:35:29 PM $1,617.00 Invoice - 3/3/2020 1:37:15 PM Police/Vehicle Windshield Repair 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $390.86 Total Invoice - 3/3/2020 1:37:15 PM $390.86 Invoice - 3/3/2020 1:40:04 PM Finance/Office Supplies 001-000-142-514-20-31-00 Office Supplies $10.82 Total Invoice - 3/3/2020 1:40:04 PM $10.82 Invoice - 3/3/2020 1:40:32 PM Mayor's Office Chairs 001-000-110-511-60-49-00 Miscellaneous $636.00 Total Invoice - 3/3/2020 1:40:32 PM $636.00 Invoice - 3/3/2020 1:41:08 PM Legal/Training 001-000-151-515-31-20-10 Training $250.00 Total Invoice - 3/3/2020 1:41:08 PM $250.00 Invoice - 3/3/2020 1:46:16 PM Legal/Memberships 001-000-151-515-31-49-00 Miscellaneous $30.00 Total Invoice - 3/3/2020 1:46:16 PM $30.00 Invoice - 3/3/2020 1:46:44 PM Janitorial Supplies 001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $62.76 Total Invoice - 3/3/2020 1:46:44 PM $62.76 Invoice - 3/3/2020 1:47:10 PM Janitorial Supplies 001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $5.20 Total Invoice - 3/3/2020 1:47:10 PM $5.20 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 5 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 9 of 109 Vendor Number Reference Account Number Description Amount Invoice - 3/3/2020 1:47:31 PM Vehicle Registration 501-000-000-594-21-60-00 Capital Outlay - Police Vehicles $64.00 Total Invoice - 3/3/2020 1:47:31 PM $64.00 Invoice - 3/3/2020 1:48:36 PM Events/Apple Blossom 117-000-300-557-30-44-12 CC - Advertising $100.00 Total Invoice - 3/3/2020 1:48:36 PM $100.00 Invoice - 3/3/2020 1:50:09 PM Vehicle Registration 501-000-000-594-21-60-00 Capital Outlay - Police Vehicles $64.00 Total Invoice - 3/3/2020 1:50:09 PM $64.00 Invoice - 3/9/2020 10:41:19 AM Street/Pickup Tuck Tank 101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $792.79 Total Invoice - 3/9/2020 10:41:19 AM $792.79 Total 53538 $6,172.17 Total Banner Bank Mastercard $6,172.17 Battery Systems Inc 53539 2020 - March 2020 - March 2020 2nd Council 5411544 Street/Mower Battery 501-000-000-542-90-48-30 Street Equipment Repairs $62.76 Total 5411544 $62.76 5414301 Street/Copper Lug, Dual Stop Connector 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $126.87 Total 5414301 $126.87 5414314 Street/Vehicle Repair Supplies 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $7.66 Total 5414314 $7.66 5415034 Street/Welding Cable Kit 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $102.01 Total 5415034 $102.01 Total 53539 $299.30 Total Battery Systems Inc $299.30 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 6 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 10 of 109 Vendor Number Reference Account Number Description Amount Budget Blinds 53540 2020 - March 2020 - March 2020 2nd Council Invoice - 3/6/2020 11:05:37 AM Finance/Office Blinds 001-000-142-514-20-31-00 Office Supplies $301.07 Total Invoice - 3/6/2020 11:05:37 AM $301.07 Total 53540 $301.07 Total Budget Blinds $301.07 Cdw Government, Inc 53541 2020 - March 2020 - March 2020 2nd Council WWL4078 IT/USB Cable 001-000-145-594-14-60-25 Capital - PC Hardware Admin $7.32 Total WWL4078 $7.32 WWM1689 IT/Computer Software Parts 001-000-145-594-14-60-25 Capital - PC Hardware Admin $143.74 Total WWM1689 $143.74 Total 53541 $151.06 Total Cdw Government, Inc $151.06 Chelan County Treasurer 53542 2020 - March 2020 - March 2020 2nd Council 150001-01288 December 2019 Housing of Inmates 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $13,094.00 Total 150001-01288 $13,094.00 150001-01304 February 2020 Housing of Inmates 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $31,489.23 Total 150001-01304 $31,489.23 Total 53542 $44,583.23 Total Chelan County Treasurer $44,583.23 Cinta's Corporation 607 53543 2020 - March 2020 - March 2020 2nd Council 4041611114 Street/Safewasher Mobile Service 001-000-210-521-10-48-00 Repairs & Maintenance $41.26 101-000-430-543-30-30-00 Supplies - General Services $47.37 Total 4041611114 $88.63 4042215328 Street/Safewasher Mobile Service 001-000-210-521-10-48-00 Repairs & Maintenance $40.02 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 7 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 11 of 109 Vendor Number Reference Account Number Description Amount 101-000-430-543-30-30-00 Supplies - General Services $40.24 Total 4042215328 $80.26 4042215378 Blue Mat Services 001-000-180-518-30-41-00 Professional Services $267.95 001-000-210-521-10-48-00 Repairs & Maintenance $63.25 112-000-000-572-50-47-00 Facilities - Utilities $41.82 Total 4042215378 $373.02 4042817037 Street/Safewasher Mobile Service 001-000-210-521-10-48-00 Repairs & Maintenance $40.02 101-000-430-543-30-30-00 Supplies - General Services $110.60 Total 4042817037 $150.62 4043441687 Street/Safewasher Mobile Service 001-000-210-521-10-48-00 Repairs & Maintenance $40.02 101-000-430-543-30-30-00 Supplies - General Services $40.24 Total 4043441687 $80.26 Total 53543 $772.79 Total Cinta's Corporation 607 $772.79 Coleman Oil Company 53544 2020 - March 2020 - March 2020 2nd Council 0533697 Street/Hazardous Substance Drum 501-000-000-542-90-48-25 Street Vehicle Repair Supplies $1,018.40 Total 0533697 $1,018.40 Total 53544 $1,018.40 Total Coleman Oil Company $1,018.40 Confluence Health 53545 2020 - March 2020 - March 2020 2nd Council Invoice - 3/11/2020 8:32:58 AM Police/Officer Health Exam 001-000-210-521-10-41-00 Professional Services $75.00 Total Invoice - 3/11/2020 8:32:58 AM $75.00 Invoice - 3/9/2020 3:41:22 PM Street/CDL Exam 101-000-430-543-30-30-00 Supplies - General Services $115.00 Total Invoice - 3/9/2020 3:41:22 PM $115.00 Total 53545 $190.00 Total Confluence Health $190.00 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 8 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 12 of 109 Vendor Number Reference Account Number Description Amount Consolidated Supply Co. 53546 2020 - March 2020 - March 2020 2nd Council S009658940.001 Street/Sidelock Gasket 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $63.52 Total S009658940.001 $63.52 Total 53546 $63.52 Total Consolidated Supply Co.$63.52 Cross Match Technologies, Inc. 53547 2020 - March 2020 - March 2020 2nd Council 308510 IT/Computer Software Supplies 001-000-145-594-14-60-25 Capital - PC Hardware Admin $2,054.78 Total 308510 $2,054.78 Total 53547 $2,054.78 Total Cross Match Technologies, Inc.$2,054.78 DeVries Business Records Management Inc 53548 2020 - March 2020 - March 2020 2nd Council 0119848 Police/Onsite Record Destruction 001-000-210-521-10-41-00 Professional Services $60.99 Total 0119848 $60.99 Total 53548 $60.99 Total DeVries Business Records Management Inc $60.99 Don Sangster Motors, Inc 53549 2020 - March 2020 - March 2020 2nd Council 5029012 Street/Vehicle Repairs 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $153.54 Total 5029012 $153.54 Total 53549 $153.54 Total Don Sangster Motors, Inc $153.54 Douglas County Auditor Attn: Elections 53550 2020 - March 2020 - March 2020 2nd Council 2019 General 2019 General Elections Fee 001-000-110-511-60-45-00 Election Costs - Registered Voters $6,257.57 Total 2019 General $6,257.57 Total 53550 $6,257.57 Total Douglas County Auditor Attn: Elections $6,257.57 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 9 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 13 of 109 Vendor Number Reference Account Number Description Amount Douglas County PUD 53551 2020 - March 2020 - March 2020 2nd Council Invoice - 3/3/2020 12:10:38 PM Metered Street Lighting 101-000-420-542-63-47-00 Utilities - Street Lighting $20.00 Total Invoice - 3/3/2020 12:10:38 PM $20.00 Invoice - 3/3/2020 12:11:03 PM Street Lighting 101-000-420-542-63-47-00 Utilities - Street Lighting $16.00 Total Invoice - 3/3/2020 12:11:03 PM $16.00 Total 53551 $36.00 Total Douglas County PUD $36.00 Douglas County Treasurer 53552 2020 - March 2020 - March 2020 2nd Council Parcel#03700000003 2020 Storm Storm Water Utility Taxes 101-000-315-542-41-47-00 Annual GEWSWU Utility Charge $164,340.00 Total Parcel#03700000003 2020 Storm $164,340.00 Parcel#03700001904 2020 Storm Storm Water Utiltiy Taxes 101-000-420-542-65-47-00 Utilities - Parking Facilities $45.00 Total Parcel#03700001904 2020 Storm $45.00 Parcel#03700001905 2020 Storm Storm Water Utility Taxes 101-000-420-542-65-47-00 Utilities - Parking Facilities $45.00 Total Parcel#03700001905 2020 Storm $45.00 Parcel#03700001911 2020 Storm Storm Water Utility Taxes 101-000-420-542-65-47-00 Utilities - Parking Facilities $45.00 Total Parcel#03700001911 2020 Storm $45.00 Parcel#03700001926 2020 Storm Storm Water Utility Taxes 101-000-420-542-65-47-00 Utilities - Parking Facilities $45.00 Total Parcel#03700001926 2020 Storm $45.00 Parcel#03700001927 2020 Storm Storm Water Utility Taxes 101-000-420-542-65-47-00 Utilities - Parking Facilities $45.00 Total Parcel#03700001927 2020 Storm $45.00 Parcel#03700002003 2020 Irrigation Douglas Co Irrigation Taxes 001-000-180-518-30-47-00 Utilities $115.00 Total Parcel#03700002003 2020 Irrigation $115.00 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 10 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 14 of 109 Vendor Number Reference Account Number Description Amount Parcel#03700002003 2020 Storm Storm Water Utility Taxes 001-000-180-518-30-47-00 Utilities $225.00 Total Parcel#03700002003 2020 Storm $225.00 Parcel#03700002216 2020 Irrigation Douglas Co Irrigation Taxes 101-000-420-542-70-47-00 Utilities - Roadside $115.00 Total Parcel#03700002216 2020 Irrigation $115.00 Parcel#03700002216 2020 Storm Storm Water Utility Taxes 101-000-420-542-65-47-00 Utilities - Parking Facilities $45.00 Total Parcel#03700002216 2020 Storm $45.00 Parcel#03800000408 2020 Irrigation Douglas Co Irrigation Taxes 001-000-180-518-30-47-00 Utilities $115.00 Total Parcel#03800000408 2020 Irrigation $115.00 Parcel#03800000408 2020 Storm Storm Water Utility Taxes 001-000-180-518-30-47-00 Utilities $45.00 Total Parcel#03800000408 2020 Storm $45.00 Parcel#03800001102 2020 Irrigation Douglas Co Irrigation Taxes 001-000-180-518-30-47-00 Utilities $583.06 Total Parcel#03800001102 2020 Irrigation $583.06 Parcel#03800001102 2020 Storm Storm Water Utility Taxes 001-000-180-518-30-47-00 Utilities $1,485.00 Total Parcel#03800001102 2020 Storm $1,485.00 Parcel#03800001109 2020 Irrigation Douglas Co Irrigation Taxes 101-000-420-542-75-47-00 Utilities - City Parks $130.00 Total Parcel#03800001109 2020 Irrigation $130.00 Parcel#03800001202 2020 Irrigation Douglas Co Irrigation Taxes 001-000-180-518-30-47-00 Utilities $155.26 Total Parcel#03800001202 2020 Irrigation $155.26 Parcel#03800001202 2020 Storm Storm Water Utiltiy Taxes 001-000-180-518-30-47-00 Utilities $45.00 Total Parcel#03800001202 2020 Storm $45.00 Parcel#03800001203 2020 Irrigation Douglas Co Irrigation Taxes 001-000-180-518-30-47-00 Utilities $115.00 Total Parcel#03800001203 2020 Irrigation $115.00 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 11 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 15 of 109 Vendor Number Reference Account Number Description Amount Parcel#03800001203 2020 Storm Storm Water Utility Taxes 001-000-180-518-30-47-00 Utilities $45.00 Total Parcel#03800001203 2020 Storm $45.00 Parcel#03800001206 2020 Irrigation Douglas Co Irrigation Taxes 101-000-430-543-50-47-00 Utilities - Facilities $115.00 Total Parcel#03800001206 2020 Irrigation $115.00 Parcel#03800001206 2020 Storm Storm Water Utility Taxes 101-000-430-543-50-47-00 Utilities - Facilities $180.00 Total Parcel#03800001206 2020 Storm $180.00 Parcel#03800001304 2020 Irrigation Douglas Co Irrigation Taxes 101-000-313-542-42-47-00 NPDES Utilities $143.76 Total Parcel#03800001304 2020 Irrigation $143.76 Parcel#22200310006 2020 Irrigation Douglas Co Irrigation Taxes 101-000-420-542-75-47-00 Utilities - City Parks $207.00 Total Parcel#22200310006 2020 Irrigation $207.00 Parcel#40100001507 2020 Irrigation Douglas Co Irrigation Taxes 101-000-420-542-75-47-00 Utilities - City Parks $192.06 Total Parcel#40100001507 2020 Irrigation $192.06 Parcel#40100003501 2020 Storm Storm Water Utility Taxes 101-000-315-542-41-47-00 Annual GEWSWU Utility Charge $45.00 Total Parcel#40100003501 2020 Storm $45.00 Parcel#40100003507 2020 Storm Storm Water Utility Taxes 101-000-313-542-42-47-00 NPDES Utilities $45.00 Total Parcel#40100003507 2020 Storm $45.00 Parcel#40100003517 2020 Irrigation Douglas Co Irrigation Taxes 101-000-313-542-42-47-00 NPDES Utilities $185.16 Total Parcel#40100003517 2020 Irrigation $185.16 Parcel#40200002402 2020 Irrigation Douglas Co Irrigation Taxes 101-000-420-542-70-47-00 Utilities - Roadside $395.60 Total Parcel#40200002402 2020 Irrigation $395.60 Parcel#67100401000 2020 Irrigation Douglas Co Irrigation Taxes 101-000-420-542-70-47-00 Utilities - Roadside $285.60 Total Parcel#67100401000 2020 Irrigation $285.60 Total 53552 $169,577.50 Total Douglas County Treasurer $169,577.50 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 12 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 16 of 109 Vendor Number Reference Account Number Description Amount Doug's Diesel Repair Inc 53553 2020 - March 2020 - March 2020 2nd Council 45856 Street/Vehicle Repairs 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $105.04 Total 45856 $105.04 Total 53553 $105.04 Total Doug's Diesel Repair Inc $105.04 East Wenatchee Water Dist 53554 2020 - March 2020 - March 2020 2nd Council Invoice - 3/2/2020 11:32:13 AM Utilities 001-000-180-518-30-47-00 Utilities $246.05 112-000-000-572-50-47-00 Facilities - Utilities $38.40 Total Invoice - 3/2/2020 11:32:13 AM $284.45 Invoice - 3/2/2020 11:32:54 AM Utilities 101-000-420-542-75-47-00 Utilities - City Parks $104.00 Total Invoice - 3/2/2020 11:32:54 AM $104.00 Invoice - 3/2/2020 11:35:53 AM Utilities 001-000-180-518-30-47-00 Utilities $83.00 Total Invoice - 3/2/2020 11:35:53 AM $83.00 Invoice - 3/2/2020 11:36:23 AM Utilities 101-000-430-543-50-47-00 Utilities - Facilities $83.00 Total Invoice - 3/2/2020 11:36:23 AM $83.00 Total 53554 $554.45 Total East Wenatchee Water Dist $554.45 Eastmont Metropolitan Park District 53555 2020 - March 2020 - March 2020 2nd Council 2020-02 Events/Hotel Motel Grant Fee 113-000-000-557-30-41-10 Contributions to Other Entities $5,000.00 Total 2020-02 $5,000.00 Total 53555 $5,000.00 Total Eastmont Metropolitan Park District $5,000.00 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 13 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 17 of 109 Vendor Number Reference Account Number Description Amount Fastenal Company 53556 2020 - March 2020 - March 2020 2nd Council WAWEN210073 Street/Shop Supplies 101-000-430-543-30-30-00 Supplies - General Services $33.43 Total WAWEN210073 $33.43 WAWEN210096 Street/Equipment Supplies 501-000-000-542-90-48-30 Street Equipment Repairs $3.19 Total WAWEN210096 $3.19 WAWEN210435 Street/Vehicle Repair Supplies 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $117.71 Total WAWEN210435 $117.71 WAWEN210436 Project Mgmt/Marking Paint 401-000-008-531-00-30-05 Supplies - NPDES PPGH $81.39 Total WAWEN210436 $81.39 WAWEN210472 Street/Vehicle Repair Supplies 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $47.86 Total WAWEN210472 $47.86 WAWEN210517 Street/Vehicle Repair Supplies 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $27.32 Total WAWEN210517 $27.32 WAWEN210607 Street/Vehicle Repair Supplies 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $16.15 Total WAWEN210607 $16.15 WAWEN210636 Street/Traffic Control Supplies 101-000-420-542-64-47-00 Utilities - Traffic Control Devices $2.69 Total WAWEN210636 $2.69 Total 53556 $329.74 Total Fastenal Company $329.74 Foremost Promotions 53557 2020 - March 2020 - March 2020 2nd Council 502947 Police/Crime Prevention 001-000-210-521-30-40-00 Crime Prevention $767.50 Total 502947 $767.50 Total 53557 $767.50 Total Foremost Promotions $767.50 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 14 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 18 of 109 Vendor Number Reference Account Number Description Amount Frontier 53558 2020 - March 2020 - March 2020 2nd Council Invoice - 3/9/2020 3:30:16 PM Street Modem 101-000-420-542-64-47-00 Utilities - Traffic Control Devices $58.58 Total Invoice - 3/9/2020 3:30:16 PM $58.58 Invoice - 3/9/2020 3:32:37 PM Street Modem 101-000-420-542-64-47-00 Utilities - Traffic Control Devices $68.15 Total Invoice - 3/9/2020 3:32:37 PM $68.15 Invoice - 3/9/2020 3:32:59 PM Street Modem 101-000-420-542-64-47-00 Utilities - Traffic Control Devices $68.25 Total Invoice - 3/9/2020 3:32:59 PM $68.25 Invoice - 3/9/2020 3:33:24 PM Street Modem 101-000-420-542-64-47-00 Utilities - Traffic Control Devices $68.15 Total Invoice - 3/9/2020 3:33:24 PM $68.15 Total 53558 $263.13 Total Frontier $263.13 In-Print 53559 2020 - March 2020 - March 2020 2nd Council 2776 Events/March Spring Newsletter 001-000-110-511-60-31-05 Newsletter Printing & Mailing $1,868.18 Total 2776 $1,868.18 Total 53559 $1,868.18 Total In-Print $1,868.18 In-Print Printing Inc DBA Congdon Mailing Service 53560 2020 - March 2020 - March 2020 2nd Council 2776M Events/Spring Newsletter Postage and Addressing 001-000-110-511-60-31-05 Newsletter Printing & Mailing $2,123.64 Total 2776M $2,123.64 Total 53560 $2,123.64 Total In-Print Printing Inc DBA Congdon Mailing Service $2,123.64 Ising Inc.-dba Cascade Quality Water 53561 2020 - March 2020 - March 2020 2nd Council Invoice - 3/3/2020 12:40:05 PM City Hall/Drinking Water 001-000-001-518-91-30-00 Wellness $100.68 Total Invoice - 3/3/2020 12:40:05 PM $100.68 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 15 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 19 of 109 Vendor Number Reference Account Number Description Amount Invoice - 3/5/2020 11:00:14 AM Street/Drinking Water 101-000-430-543-30-30-00 Supplies - General Services $29.81 Total Invoice - 3/5/2020 11:00:14 AM $29.81 Total 53561 $130.49 Total Ising Inc.-dba Cascade Quality Water $130.49 Jennifer Groos 0 2020 - March 2020 - March 2020 2nd Council Invoice - 3/3/2020 12:42:35 PM AWC Wellness Training/Per Diem and Travel 001-000-001-518-91-30-00 Wellness $471.56 Total Invoice - 3/3/2020 12:42:35 PM $471.56 Total 0 $471.56 Total Jennifer Groos $471.56 Jerry's Auto Supply 53563 2020 - March 2020 - March 2020 2nd Council 826356 Police/Oil Filters 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $57.16 Total 826356 $57.16 828803 Street/Halogen Beams 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $20.38 Total 828803 $20.38 828939 Street/Hose and Filter 101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $10.59 Total 828939 $10.59 829166 Street/Rubber Grommet, Amber lamp, 3-Wire Plugin 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $8.30 Total 829166 $8.30 831408 Street/Chain Saw Part 101-000-420-542-70-30-00 Supplies - Roadside $26.56 Total 831408 $26.56 831643 Street/Fuel Dispensing Pump 501-000-000-542-90-48-30 Street Equipment Repairs $12.63 Total 831643 $12.63 834245 Street/Boxed Miniatures 501-000-000-542-90-48-30 Street Equipment Repairs $7.81 Total 834245 $7.81 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 16 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 20 of 109 Vendor Number Reference Account Number Description Amount 834340 Street/Wheel Baring Protectant 501-000-000-542-90-48-30 Street Equipment Repairs $18.11 Total 834340 $18.11 836009 Street/Premium Hydrolic Fluid 501-000-000-542-90-48-25 Street Vehicle Repair Supplies $107.72 Total 836009 $107.72 836048 Street/Oil Filters 501-000-000-542-90-48-25 Street Vehicle Repair Supplies $12.67 Total 836048 $12.67 Total 53563 $281.93 Total Jerry's Auto Supply $281.93 Karsten Garcia 53564 2020 - March 2020 - March 2020 2nd Council Invoice - 3/11/2020 8:50:11 AM Police/2020 Clothing Allowance 001-000-210-521-10-20-01 Clothing Allowance $600.00 Total Invoice - 3/11/2020 8:50:11 AM $600.00 Invoice - 3/4/2020 2:12:15 PM Police/Per Diem Travel Pay 3/22 - 3/27 2020 001-000-210-521-10-43-00 Travel $1,148.00 Total Invoice - 3/4/2020 2:12:15 PM $1,148.00 Total 53564 $1,748.00 Total Karsten Garcia $1,748.00 Keyhole Security Center Inc 53565 2020 - March 2020 - March 2020 2nd Council 316640 Street/Commercial Key 001-000-180-518-30-48-00 Repairs & Maintenance $25.78 Total 316640 $25.78 Total 53565 $25.78 Total Keyhole Security Center Inc $25.78 Leeon Leyde 53566 2020 - March 2020 - March 2020 2nd Council Invoice - 3/11/2020 8:46:50 AM Police/2020 Clothing Allowance 001-000-210-521-10-20-01 Clothing Allowance $37.94 Total Invoice - 3/11/2020 8:46:50 AM $37.94 Total 53566 $37.94 Total Leeon Leyde $37.94 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 17 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 21 of 109 Vendor Number Reference Account Number Description Amount Merriah Barnett 53567 2020 - March 2020 - March 2020 2nd Council 20-0301 March 2020 Civil Service 001-000-160-521-10-10-00 Salaries $260.00 Total 20-0301 $260.00 Total 53567 $260.00 Total Merriah Barnett $260.00 Mike Battis 53568 2020 - March 2020 - March 2020 2nd Council Invoice - 3/3/2020 12:55:20 PM Police/First Aid and CPR Classes 001-000-210-521-40-25-00 Training - Officers $680.00 Total Invoice - 3/3/2020 12:55:20 PM $680.00 Total 53568 $680.00 Total Mike Battis $680.00 Mph Industries, Inc 53569 2020 - March 2020 - March 2020 2nd Council 6010644 Police/Traffic Safety Supplies 001-000-210-521-10-35-02 WASPC Traffic Safety Grant $2,598.12 Total 6010644 $2,598.12 Total 53569 $2,598.12 Total Mph Industries, Inc $2,598.12 Numerica Credit Union 53570 2020 - March 2020 - March 2020 2nd Council Invoice - 3/9/2020 2:07:39 PM Central Stores/Lunch Room Supplies 001-000-140-514-20-31-01 Central Stores $122.94 Total Invoice - 3/9/2020 2:07:39 PM $122.94 Total 53570 $122.94 Total Numerica Credit Union $122.94 Office Depot Credit Plan 53571 2020 - March 2020 - March 2020 2nd Council 2382222907 City Clerk/Business Card Holder 001-000-140-514-20-31-00 Office Supplies $6.28 Total 2382222907 $6.28 2388194560 Central Stores/Surge Outlet, Cable, USB 001-000-140-514-20-31-01 Central Stores $86.76 Total 2388194560 $86.76 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 18 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 22 of 109 Vendor Number Reference Account Number Description Amount 435263123001 Central Stores Supplies 001-000-140-514-20-31-01 Central Stores $105.11 Total 435263123001 $105.11 435296216001 Central Stores Supplies 001-000-140-514-20-31-01 Central Stores $5.60 Total 435296216001 $5.60 435710577001 Central Stores Supplies 001-000-140-514-20-31-01 Central Stores $961.39 Total 435710577001 $961.39 440932926001 Planning/Computer Speakers 001-000-580-558-60-31-00 Office Supplies $56.50 Total 440932926001 $56.50 440939267001 Police/Office Supplies 001-000-210-521-10-31-00 Office Supplies $227.92 Total 440939267001 $227.92 440939854001 Police/Office Supplies 001-000-210-521-10-31-00 Office Supplies $75.80 Total 440939854001 $75.80 440939855001 Police/Office Supplies 001-000-210-521-10-31-00 Office Supplies $32.78 Total 440939855001 $32.78 443663544001 Central Stores Supplies 001-000-140-514-20-31-01 Central Stores $10.83 Total 443663544001 $10.83 Total 53571 $1,568.97 Total Office Depot Credit Plan $1,568.97 Ogden, Murphy, & Wallace 53595 2020 - March 2020 - March 2020 2nd Council 53595 Professional Services 001-000-110-511-60-41-00 Professional Services $13,634.00 Professional Services Total 53595 $13,634.00 Total 53595 $13,634.00 Total Ogden, Murphy, & Wallace $13,634.00 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 19 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 23 of 109 Vendor Number Reference Account Number Description Amount One Call Concepts, Inc 53572 2020 - March 2020 - March 2020 2nd Council 0029067 Stormwater/Excavation Notices 401-000-008-531-00-40-06 Utilities $23.54 Total 0029067 $23.54 Total 53572 $23.54 Total One Call Concepts, Inc $23.54 O'Reilly 53573 2020 - March 2020 - March 2020 2nd Council 2521-124151 Police/Motor Oil 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $60.33 Total 2521-124151 $60.33 2521-124152 Street/Crimper 101-000-430-543-30-30-00 Supplies - General Services $36.81 Total 2521-124152 $36.81 2521-124534 Police/Wiper Blades 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $73.45 Total 2521-124534 $73.45 2521-124544 Police/2pk Keyless 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $8.65 Total 2521-124544 $8.65 Total 53573 $179.24 Total O'Reilly $179.24 Pacific Engineering & Design, PLLC 53574 2020 - March 2020 - March 2020 2nd Council Invoice - 3/9/2020 11:49:50 AM Project Mgmt/19th St and Cascade 401-000-011-594-31-60-04 19th Stormwater Facility Design $3,443.00 Total Invoice - 3/9/2020 11:49:50 AM $3,443.00 Total 53574 $3,443.00 Total Pacific Engineering & Design, PLLC $3,443.00 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 20 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 24 of 109 Vendor Number Reference Account Number Description Amount Parker Corporation Services, INC DBA Merchant Patrol Security 53575 2020 - March 2020 - March 2020 2nd Council 31012 Court/Security Services 001-000-120-512-50-49-09 Security $437.50 Total 31012 $437.50 Total 53575 $437.50 Total Parker Corporation Services, INC DBA Merchant Patrol Security $437.50 Public Agency Training Council 53576 2020 - March 2020 - March 2020 2nd Council 247613 Police/Bryant Training-Managind Property Evidence Room 4/14 - 4/15 2020 001-000-210-521-40-27-00 Training - Office Staff $325.00 Total 247613 $325.00 Total 53576 $325.00 Total Public Agency Training Council $325.00 Randy's Auto Parts & Towing 53577 2020 - March 2020 - March 2020 2nd Council 30025931 Police/Vehicle Impound 001-000-210-521-10-41-00 Professional Services $162.45 Total 30025931 $162.45 30025963 Police/Vehicle Impound 001-000-210-521-10-41-00 Professional Services $162.45 Total 30025963 $162.45 Total 53577 $324.90 Total Randy's Auto Parts & Towing $324.90 Raymond Coble 53578 2020 - March 2020 - March 2020 2nd Council Invoice - 2/26/2020 11:21:25 AM Police/2020 Clothing Allowance 001-000-210-521-10-20-01 Clothing Allowance $86.55 Total Invoice - 2/26/2020 11:21:25 AM $86.55 Invoice - 3/4/2020 2:10:08 PM Police/Per Diem Travel Pay 3/4 - 3/6 2020 001-000-210-521-10-43-00 Travel $50.00 Total Invoice - 3/4/2020 2:10:08 PM $50.00 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 21 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 25 of 109 Vendor Number Reference Account Number Description Amount Invoice - 3/4/2020 2:11:22 PM Police/Per Diem Travel Pay 3/15 - 3/17 2020 001-000-210-521-10-43-00 Travel $152.50 Total Invoice - 3/4/2020 2:11:22 PM $152.50 Total 53578 $289.05 Total Raymond Coble $289.05 Rh2 Engineering, Inc. 53579 2020 - March 2020 - March 2020 2nd Council 75651 Project Mgmt/10th St NE Reconstruction Fees 301-000-000-595-10-40-26 Design - PWTFL - 10th St $5,374.59 301-000-000-595-20-60-01 ROW - PWTFL -10th St. Design $4,077.64 Total 75651 $9,452.23 75724 Project Mgmt/3rd and Highline Reconstruction Fees 301-000-000-595-10-40-19 Design - TIB 3rd St SE/Highline Dr Roundabout $2,595.31 Total 75724 $2,595.31 Total 53579 $12,047.54 Total Rh2 Engineering, Inc.$12,047.54 Solid Waste Systems, Inc 53580 2020 - March 2020 - March 2020 2nd Council 0121489-IN Stormwater/100 Lb Gutter Wire Broom 401-000-008-531-00-30-05 Supplies - NPDES PPGH $4,167.38 Total 0121489-IN $4,167.38 Total 53580 $4,167.38 Total Solid Waste Systems, Inc $4,167.38 Standard Pallet Co 53581 2020 - March 2020 - March 2020 2nd Council 598885 Street/Landscape Supplies 001-000-180-518-30-49-01 Landscaping $135.38 Total 598885 $135.38 Total 53581 $135.38 Total Standard Pallet Co $135.38 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 22 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 26 of 109 Vendor Number Reference Account Number Description Amount Star Rentals 53582 2020 - March 2020 - March 2020 2nd Council 463796-14 Stormwater/Insulation Blanket for Valve 401-000-008-531-00-30-05 Supplies - NPDES PPGH $65.09 Total 463796-14 $65.09 Total 53582 $65.09 Total Star Rentals $65.09 The Wenatchee World 53583 2020 - March 2020 - March 2020 2nd Council AD#86521 Project Mgmt/Request for Proposals 401-000-014-531-00-40-07 Stormwater Comp Plan Update $173.40 Total AD#86521 $173.40 AD#86773 Planning/Public Hearing Advertising 001-000-580-558-60-44-00 Advertising $173.40 Total AD#86773 $173.40 AD#86813 Street/Maintenance Worker Opening 101-000-430-543-30-49-00 Miscellaneous - General Services $280.24 Total AD#86813 $280.24 AD#87282 City Clerk/Summary of Ordinance 2020-03 001-000-140-514-20-44-00 Advertising $78.03 Total AD#87282 $78.03 Total 53583 $705.07 Total The Wenatchee World $705.07 Town Ford Inc 53584 2020 - March 2020 - March 2020 2nd Council 18821 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $20.50 Total 18821 $20.50 19142 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $128.54 Total 19142 $128.54 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 23 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 27 of 109 Vendor Number Reference Account Number Description Amount FOCS28809 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $248.00 Total FOCS28809 $248.00 Total 53584 $397.04 Total Town Ford Inc $397.04 Traffic Safety Supply 53585 2020 - March 2020 - March 2020 2nd Council INV024106 Street/Traffic Safety Supplies 101-000-420-542-64-30-00 Supplies - Traffic Control Devices $2,342.49 Total INV024106 $2,342.49 Total 53585 $2,342.49 Total Traffic Safety Supply $2,342.49 Tye Sheats 53525 2020 - March 2020 - March 2020 2nd Council Invoice - 2/28/2020 8:14:21 AM Reimbursement for Medical Charges 001-000-210-521-10-20-00 Benefits $963.96 Total Invoice - 2/28/2020 8:14:21 AM $963.96 Total 53525 $963.96 Total Tye Sheats $963.96 WA State Dept of Ecology 53586 2020 - March 2020 - March 2020 2nd Council 2020-WAR046012A Stromwater/Municipal Stormwater Phase 2 401-000-002-531-00-40-04 Municipal Stormwater Permit Fee $2,535.64 Total 2020-WAR046012A $2,535.64 Total 53586 $2,535.64 Total WA State Dept of Ecology $2,535.64 Wash ST Dept of Licensing 53587 2020 - March 2020 - March 2020 2nd Council EWP001688 Smith Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001688 Smith $18.00 EWP001690 Miller Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001690 Miller $18.00 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 24 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 28 of 109 Vendor Number Reference Account Number Description Amount EWP001691 Zacarias Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001691 Zacarias $18.00 EWP001693 Bernal Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001693 Bernal $18.00 Total 53587 $72.00 Total Wash ST Dept of Licensing $72.00 Wash State Dept of Trans 53588 2020 - March 2020 - March 2020 2nd Council RE 42 JB2234 L180 Street/January 2020 Traffic Signal Maintenance 101-000-420-542-63-47-00 Utilities - Street Lighting $4,340.49 Total RE 42 JB2234 L180 $4,340.49 Total 53588 $4,340.49 Total Wash State Dept of Trans $4,340.49 Wash State Treasurer 53589 2020 - March 2020 - March 2020 2nd Council Invoice - 3/11/2020 8:23:21 AM Court Remit Feb 2020 001-001-000-589-30-00-10 Remittance: State Building Code Surcharge $31.50 001-001-000-589-30-00-20 Court Remittances $14,124.76 Total Invoice - 3/11/2020 8:23:21 AM $14,156.26 Total 53589 $14,156.26 Total Wash State Treasurer $14,156.26 Washington State Patrol 53590 2020 - March 2020 - March 2020 2nd Council I20005617 Background Checks for Gun Permits 001-001-000-589-30-00-15 State Share of Permits & Licenses $219.75 Total I20005617 $219.75 Total 53590 $219.75 Total Washington State Patrol $219.75 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 25 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 29 of 109 Vendor Number Reference Account Number Description Amount Waxie Sanitary Supply 53591 2020 - March 2020 - March 2020 2nd Council 78930744 Janitorial and Sanitation Supplies 001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $170.60 Total 78930744 $170.60 Total 53591 $170.60 Total Waxie Sanitary Supply $170.60 Wenatchee Valley Sports Foundation Attn: Caryl Andre 53592 2020 - March 2020 - March 2020 2nd Council Invoice - 3/6/2020 11:59:40 AM 2020 Contribution Special Olympics 113-000-000-557-30-41-00 First 2% Tax $5,000.00 Total Invoice - 3/6/2020 11:59:40 AM $5,000.00 Total 53592 $5,000.00 Total Wenatchee Valley Sports Foundation Attn: Caryl Andre $5,000.00 William McSeveney 53593 2020 - March 2020 - March 2020 2nd Council Invoice - 2/26/2020 1:03:46 PM Court/Pro-tem Judge 2/26 001-000-120-512-50-49-02 Judge Protems $150.00 Total Invoice - 2/26/2020 1:03:46 PM $150.00 Total 53593 $150.00 Total William McSeveney $150.00 Xerox Corporation 53594 2020 - March 2020 - March 2020 2nd Council 098596664 Street/ Previous Copier Fees 001-000-141-514-20-31-01 Office Machine Costs $104.56 Total 098596664 $104.56 099696429 Police/Copier Fees 001-000-210-521-10-31-05 Office Machine Costs $304.13 Total 099696429 $304.13 099696438 Street/Copier Fees 001-000-141-514-20-31-01 Office Machine Costs $104.11 Total 099696438 $104.11 099696443 Court/ Copier Fees 001-000-120-594-12-60-00 Capital Outlay $290.83 Total 099696443 $290.83 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 26 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 30 of 109 Vendor Number Reference Account Number Description Amount 702375534 City Hall/ Copier Fees 001-000-141-514-20-48-00 Repairs & Maintenance $657.05 Total 702375534 $657.05 Total 53594 $1,460.68 Total Xerox Corporation $1,460.68 Grand Total Vendor Count 65 $340,033.35 Printed by EASTWENATCHEE\jdelay on 3/13/2020 12:49:08 PM Page 27 of 27 East Wenatchee - Voucher Directory03/17/2020 Agenda Meeting Packet Page 31 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime Comments80.000.000.00$4,277.22 $575.40$327.2180.00 0.00 0.00 $4,277.22 $575.40$327.2172.000.008.00$4,277.22 $1,431.06$322.8072.00 0.00 8.00 $4,277.22 $1,431.06$322.80152.00 0.00 8.00 $8,554.44 $2,006.46$650.0180.000.000.00$3,032.39 $412.83$231.9880.00 0.00 0.00 $3,032.39 $412.83$231.9877.000.003.00$3,032.39 $1,691.30$226.7577.00 0.00 3.00 $3,032.39 $1,691.30$226.75157.00 0.00 3.00 $6,064.78 $2,104.13$458.7368.007.0012.00$3,840.27 $339.88$293.78Regular Patrol Coverage68.00 7.00 12.00 $3,840.27 $339.88$293.7880.0013.500.00$4,136.67 $1,238.36$316.45Spanish Translation80.00 13.50 0.00 $4,136.67 $1,238.36$316.45148.00 20.50 12.00 $7,976.94 $1,578.24$610.2380.008.000.00$2,133.34 $384.08$163.2080.00 8.00 0.00 $2,133.34 $384.08$163.2078.0010.002.00$2,133.34 $1,215.00$163.2078.00 10.00 2.00 $2,133.34 $1,215.00$163.20158.00 18.00 2.00 $4,266.68 $1,599.08$326.4080.000.000.00$4,643.84 $392.82$355.262020 - February 2020 Payroll - February 2020 1st Posting Run - 2/18/2020 22353PMFull NameBarnett, Lorraine CPosting Run - 2/18/2020 22353PMCount: 2Bryant, Jeanette S.2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Caballero-Valdez, Joshua2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Clardy, Aaron J2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Coble, Raymond Leroy JR2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PM03/17/2020 Agenda Meeting Packet Page 32 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name80.00 0.00 0.00 $4,643.84 $392.82$355.2668.000.0012.00$4,643.84 $2,436.55$325.4568.00 0.00 12.00 $4,643.84 $2,436.55$325.45148.00 0.00 12.00 $9,287.68 $2,829.37$680.7164.0013.1416.00$1,423.68 $277.26$108.9164.00 13.14 16.00 $1,423.68 $277.26$108.9177.501.162.50$1,423.68 $1,543.89$108.9177.50 1.16 2.50 $1,423.68 $1,543.89$108.91141.50 14.30 18.50 $2,847.36 $1,821.15$217.8272.0011.438.00$2,344.39 $384.89$179.3472.00 11.43 8.00 $2,344.39 $384.89$179.3467.0010.0013.00$2,310.21 $1,214.16$176.7367.00 10.00 13.00 $2,310.21 $1,214.16$176.73139.00 21.43 21.00 $4,654.60 $1,599.05$356.0780.000.000.00$2,934.16 $394.13$224.4780.00 0.00 0.00 $2,934.16 $394.13$224.470.000.000.00$2,934.16 $1,474.05$224.470.00 0.00 0.00 $2,934.16 $1,474.05$224.4780.00 0.00 0.00 $5,868.32 $1,868.18$448.9440.000.000.00$3,161.10 $0.00$241.8340.00 0.00 0.00 $3,161.10 $0.00$241.8340.000.000.00$3,161.10 $0.00$241.83Posting Run - 2/18/2020 22353PMCount: 2Collins, Hunter L2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Conley, Jordan M2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Crawford, Jerrilea A2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Crowell, Chancey C2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMCount: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PM03/17/2020 Agenda Meeting Packet Page 33 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name40.00 0.00 0.00 $3,161.10 $0.00$241.8380.00 0.00 0.00 $6,322.20 $0.00$483.660.000.00404.19$21,371.89 $243.86 $1,629.890.00 0.00 404.19 $21,371.89 $243.86 $1,629.890.00 0.00 404.19 $21,371.89 $243.86 $1,629.8978.500.001.50$2,555.86 $350.28$192.7178.50 0.00 1.50 $2,555.86 $350.28$192.7180.0010.000.00$2,555.86 $1,196.12$192.7180.00 10.00 0.00 $2,555.86 $1,196.12$192.71158.50 10.00 1.50 $5,111.72 $1,546.40$385.4276.500.003.50$4,481.41 $601.34$342.8376.50 0.00 3.50 $4,481.41 $601.34$342.8380.000.000.00$4,481.41 $2,290.43$338.8280.00 0.00 0.00 $4,481.41 $2,290.43$338.82156.50 0.00 3.50 $8,962.82 $2,891.77$681.6580.000.000.00$3,151.88 $428.43$241.1280.00 0.00 0.00 $3,151.88 $428.43$241.1265.500.0014.50$3,151.88 $2,287.61$225.4365.50 0.00 14.50 $3,151.88 $2,287.61$225.43145.50 0.00 14.50 $6,303.76 $2,716.04$466.5560.000.2520.00$5,135.16 $335.27$392.8460.00 0.25 20.00 $5,135.16 $335.27$392.84Posting Run - 2/18/2020 22353PMCount: 2Darnell, Darin M.2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PM2020 - February 2020 Payroll - February 2020 1st Posting Run - 2/18/2020 22353PMCount: 1Count: 1Darnell, Stefanie ACount: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2DeLay, Josh R2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Elmes, Katrina M2020 - February 2020 Payroll - February 2020 1st Count: 1Posting Run - 2/18/2020 22353PMCount: 2Fauconnier, Ben 2020 - February 2020 Payroll - February 2020 1st 03/17/2020 Agenda Meeting Packet Page 34 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name68.0015.7512.00$4,427.61 $2,447.44$308.90Brass Meeting; Range68.00 15.75 12.00 $4,427.61 $2,447.44$308.90128.00 16.00 32.00 $9,562.77 $2,782.71$701.7480.008.000.00$4,088.98 $375.73$312.81Various80.00 8.00 0.00 $4,088.98 $375.73$312.8180.0020.000.00$4,834.90 $1,287.07$369.87Shift Coverage; Agency Assist80.00 20.00 0.00 $4,834.90 $1,287.07$369.87160.00 28.00 0.00 $8,923.88 $1,662.80$682.6856.000.0024.00$4,079.14 $320.79$312.0656.00 0.00 24.00 $4,079.14 $320.79$312.0680.0030.000.00$6,197.29 $2,589.29$444.28Training; Shift Extension80.00 30.00 0.00 $6,197.29 $2,589.29$444.28136.00 30.00 24.00 $10,276.43 $2,910.08$756.3480.0012.000.00$4,222.61 $389.93$323.03Training; Shift Coverage80.00 12.00 0.00 $4,222.61 $389.93$323.0380.0015.000.00$3,678.02 $2,030.12$281.37Domestic Disturbance80.00 15.00 0.00 $3,678.02 $2,030.12$281.37160.00 27.00 0.00 $7,900.63 $2,420.05$604.4078.000.002.00$2,504.13 $349.76$191.5778.00 0.00 2.00 $2,504.13 $349.76$191.5778.002.502.00$2,504.13 $1,191.63$191.5778.00 2.50 2.00 $2,504.13 $1,191.63$191.57Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMCount: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Fleshman-Cooper, Isaac2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Garcia, Karsten Z2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Gregory, Kelly Eugene2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Groos, Jennifer L2020 - February 2020 Payroll - February 2020 1st 03/17/2020 Agenda Meeting Packet Page 35 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name156.00 2.50 4.00 $5,008.26 $1,541.39$383.1480.000.004.00$3,531.11 $331.28$270.1380.00 0.00 4.00 $3,531.11 $331.28$270.1380.0012.500.00$3,561.66 $2,346.60$272.46Accident Investigation80.00 12.50 0.00 $3,561.66 $2,346.60$272.46160.00 12.50 4.00 $7,092.77 $2,677.88$542.5980.000.000.00$3,227.44 $438.30$235.4880.00 0.00 0.00 $3,227.44 $438.30$235.4880.000.000.00$3,227.44 $2,148.52$235.4880.00 0.00 0.00 $3,227.44 $2,148.52$235.48160.00 0.00 0.00 $6,454.88 $2,586.82$470.9680.000.000.00$3,773.45 $344.68$279.9080.00 0.00 0.00 $3,773.45 $344.68$279.9080.000.000.00$3,773.45 $2,401.78$250.0980.00 0.00 0.00 $3,773.45 $2,401.78$250.09160.00 0.00 0.00 $7,546.90 $2,746.46$529.9980.0013.250.00$4,415.32 $402.70$335.70Shift Coverage; Reports80.00 13.25 0.00 $4,415.32 $402.70$335.7080.0010.500.00$4,244.38 $2,476.20$304.48Shift Coverage; Training; Paperwork80.00 10.50 0.00 $4,244.38 $2,476.20$304.48160.00 23.75 0.00 $8,659.70 $2,878.90$640.18Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Hinkle, Joseph A2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Holman, Maria E2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Johnson, James Brandon2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Knutson, Jonathan D2020 - February 2020 Payroll - February 2020 1st Count: 2Lane, William R2020 - February 2020 Payroll - February 2020 1st 03/17/2020 Agenda Meeting Packet Page 36 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name80.000.000.00$3,487.83 $328.89$266.8280.00 0.00 0.00 $3,487.83 $328.89$266.8244.0013.0036.00$3,548.19 $1,920.81$271.44Late DUI Call44.00 13.00 36.00 $3,548.19 $1,920.81$271.44124.00 13.00 36.00 $7,036.02 $2,249.70$538.2680.000.000.00$3,985.02 $537.24$304.8580.00 0.00 0.00 $3,985.02 $537.24$304.8574.000.006.00$3,985.02 $2,594.79$275.0474.00 0.00 6.00 $3,985.02 $2,594.79$275.04154.00 0.00 6.00 $7,970.04 $3,132.03$579.8972.001.208.00$3,600.35 $111.25$275.43Reports72.00 1.20 8.00 $3,600.35 $111.25$275.4356.000.5024.00$3,600.35 $1,594.10$256.71Reports/Timecard56.00 0.50 24.00 $3,600.35 $1,594.10$256.71128.00 1.70 32.00 $7,200.70 $1,705.35$532.1456.000.0024.00$2,425.35 $386.56$185.5456.00 0.00 24.00 $2,425.35 $386.56$185.5475.500.004.50$2,377.79 $1,244.78$181.9075.50 0.00 4.50 $2,377.79 $1,244.78$181.90131.50 0.00 28.50 $4,803.14 $1,631.34$367.4412.5010.0067.50$4,704.39 $298.40$343.95Coverage12.50 10.00 67.50 $4,704.39 $298.40$343.95Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Lasswell, Ike P 2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Leyde, Leeon E2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Lovold, Jeremy S2020 - February 2020 Payroll - February 2020 1st Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 2/18/2020 22353PMCount: 2Marshall, James W2020 - February 2020 Payroll - February 2020 1st 03/17/2020 Agenda Meeting Packet Page 37 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name52.0022.0028.00$4,704.39 $1,800.75$343.95Coverage; Training52.00 22.00 28.00 $4,704.39 $1,800.75$343.9564.50 32.00 95.50 $9,408.78 $2,099.15$687.9077.750.002.25$1,881.46 $266.82$143.9377.75 0.00 2.25 $1,881.46 $266.82$143.9378.500.001.50$1,881.46 $2,307.11$114.1278.50 0.00 1.50 $1,881.46 $2,307.11$114.12156.25 0.00 3.75 $3,762.92 $2,573.93$258.0553.500.0026.50$2,593.41 $356.51$198.3953.50 0.00 26.50 $2,593.41 $356.51$198.3966.002.0014.00$2,593.41 $1,641.32$191.9866.00 2.00 14.00 $2,593.41 $1,641.32$191.98119.50 2.00 40.50 $5,186.82 $1,997.83$390.3780.000.000.00$2,636.15 $367.76$201.6680.00 0.00 0.00 $2,636.15 $367.76$201.6677.000.003.00$2,636.15 $1,209.53$201.6677.00 0.00 3.00 $2,636.15 $1,209.53$201.66157.00 0.00 3.00 $5,272.30 $1,577.29$403.3273.500.006.50$2,263.27 $384.89$173.1473.50 0.00 6.50 $2,263.27 $384.89$173.1473.000.007.00$2,263.27 $2,209.83$173.1473.00 0.00 7.00 $2,263.27 $2,209.83$173.14146.50 0.00 13.50 $4,526.54 $2,594.72$346.28Count: 1Posting Run - 3/2/2020 33220PMCount: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Martinez, Sergio G2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Martz, Marcia Ann2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Melton, Garren L2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Mitchell, Harold A2020 - February 2020 Payroll - February 2020 1st Count: 203/17/2020 Agenda Meeting Packet Page 38 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name70.000.0010.00$3,058.98 $421.95$225.4070.00 0.00 10.00 $3,058.98 $421.95$225.4076.002.004.00$3,086.68 $2,287.33$211.8476.00 2.00 4.00 $3,086.68 $2,287.33$211.84146.00 2.00 14.00 $6,145.66 $2,709.28$437.2480.0022.500.00$5,681.29 $488.43$434.62Shift Coverage; FTO Academy80.00 22.50 0.00 $5,681.29 $488.43$434.6254.5018.0025.50$5,362.83 $2,479.48$380.45Brass Meeting; Posted OT54.50 18.00 25.50 $5,362.83 $2,479.48$380.45134.50 40.50 25.50 $11,044.12 $2,967.91$815.0740.000.0040.00$3,669.59 $270.93$280.7240.00 0.00 40.00 $3,669.59 $270.93$280.7270.0020.5010.00$4,336.44 $1,583.59$331.74Interview; Drug Investigation70.00 20.50 10.00 $4,336.44 $1,583.59$331.74110.00 20.50 50.00 $8,006.03 $1,854.52$612.4680.000.000.00$3,190.44 $433.47$244.0780.00 0.00 0.00 $3,190.44 $433.47$244.0780.000.000.00$3,190.44 $1,399.18$240.0680.00 0.00 0.00 $3,190.44 $1,399.18$240.06160.00 0.00 0.00 $6,380.88 $1,832.65$484.1380.000.000.00$4,930.58 $660.73$377.19Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMMorrison, Jeffrey M.2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Mott, Richard 2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Phillips, John S2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Phillips, Mary Beth 2020 - February 2020 Payroll - February 2020 1st Posting Run - 2/18/2020 22353PMCount: 2Poulson, P Devin2020 - February 2020 Payroll - February 2020 1st 03/17/2020 Agenda Meeting Packet Page 39 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name80.00 0.00 0.00 $4,930.58 $660.73$377.1977.000.003.00$4,930.58 $2,726.55$347.3877.00 0.00 3.00 $4,930.58 $2,726.55$347.38157.00 0.00 3.00 $9,861.16 $3,387.28$724.5790.000.000.00$5,135.80 $29.17$392.8990.00 0.00 0.00 $5,135.80 $29.17$392.8980.000.000.00$5,135.80 $27.07$392.8980.00 0.00 0.00 $5,135.80 $27.07$392.89170.00 0.00 0.00 $10,271.60 $56.24$785.7872.000.508.00$3,614.04 $323.12$276.47Held‐Over for Case72.00 0.50 8.00 $3,614.04 $323.12$276.4772.0012.008.00$3,583.04 $2,396.52$244.2972.00 12.00 8.00 $3,583.04 $2,396.52$244.29144.00 12.50 16.00 $7,197.08 $2,719.64$520.7656.008.0024.00$2,425.35 $395.66$185.5456.00 8.00 24.00 $2,425.35 $395.66$185.5473.002.007.00$2,377.79 $2,438.95$152.0973.00 2.00 7.00 $2,377.79 $2,438.95$152.09129.00 10.00 31.00 $4,803.14 $2,834.61$337.6374.500.005.50$2,297.01 $321.46$171.0874.50 0.00 5.50 $2,297.01 $321.46$171.0871.002.509.00$2,297.01 $1,569.40$171.08Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMCount: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Robbins, Thomas A2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Robins, Michael L2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Schott, Frederick R2020 - February 2020 Payroll - February 2020 1st Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Schulz, Amber N2020 - February 2020 Payroll - February 2020 1st 03/17/2020 Agenda Meeting Packet Page 40 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name71.00 2.50 9.00 $2,297.01 $1,569.40$171.08145.50 2.50 14.50 $4,594.02 $1,890.86$342.1647.000.0033.00$2,606.47 $350.27$199.3947.00 0.00 33.00 $2,606.47 $350.27$199.3980.000.000.00$2,606.47 $1,640.75$199.3980.00 0.00 0.00 $2,606.47 $1,640.75$199.39127.00 0.00 33.00 $5,212.94 $1,991.02$398.7856.000.0024.00$2,424.01 $386.39$185.4456.00 0.00 24.00 $2,424.01 $386.39$185.4466.000.0014.00$2,377.79 $2,032.23$181.9066.00 0.00 14.00 $2,377.79 $2,032.23$181.90122.00 0.00 38.00 $4,801.80 $2,418.62$367.3470.500.009.50$2,336.54 $325.88$163.8470.50 0.00 9.50 $2,336.54 $325.88$163.8476.000.004.00$2,336.54 $2,370.84$154.5776.00 0.00 4.00 $2,336.54 $2,370.84$154.57146.50 0.00 13.50 $4,673.08 $2,696.72$318.4148.000.0032.00$3,235.12 $477.09$247.4948.00 0.00 32.00 $3,235.12 $477.09$247.4978.000.002.00$3,235.12 $2,563.95$217.6878.00 0.00 2.00 $3,235.12 $2,563.95$217.68126.00 0.00 34.00 $6,470.24 $3,041.04$465.17Count: 1Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Sharp, Andrea M2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Simon, Douglas M2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Thompson, Anelva2020 - February 2020 Payroll - February 2020 1st Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 2Toftness, Josh N2020 - February 2020 Payroll - February 2020 1st Count: 2Valdez, Miguel A03/17/2020 Agenda Meeting Packet Page 41 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name67.006.0013.00$3,652.28 $326.08$279.4067.00 6.00 13.00 $3,652.28 $326.08$279.4065.0012.0015.00$3,652.28 $2,014.54$275.3965.00 12.00 15.00 $3,652.28 $2,014.54$275.39132.00 18.00 28.00 $7,304.56 $2,340.62$554.7972.0017.508.00$4,611.82 $407.19$352.80Training; Court72.00 17.50 8.00 $4,611.82 $407.19$352.800.000.0048.00$1,960.32 $0.00$149.96Posted OT; Paperwork80.0038.500.00$5,040.64 $1,331.38$385.6180.00 38.50 48.00 $7,000.96 $1,331.38$535.57152.00 56.00 56.00 $11,612.78 $1,738.57$888.3772.000.008.00$3,876.22 $521.35$296.5472.00 0.00 8.00 $3,876.22 $521.35$296.5480.000.000.00$3,876.22 $2,428.65$278.4080.00 0.00 0.00 $3,876.22 $2,428.65$278.40152.00 0.00 8.00 $7,752.44 $2,950.00$574.9418.000.000.00$645.00 $0.00$49.3418.00 0.00 0.00 $645.00 $0.00$49.3418.00 0.00 0.00 $645.00 $0.00$49.349.750.000.00$645.00 $0.00$49.349.75 0.00 0.00 $645.00 $0.00$49.349.75 0.00 0.00 $645.00 $0.00$49.34Count: 1Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PM2020 - February 2020 Payroll - February 2020 1st Posting Run - 3/2/2020 33220PMCount: 12020 - February 2020 Payroll - February 2020 2nd Virnig Buy-OutPosting Run - 2/18/2020 22353PMCount: 2Virnig, Joshua M2020 - February 2020 Payroll - February 2020 1st Count: 12020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMPosting Run - 2/18/2020 22353PMCount: 3Wachholder, Thomas S2020 - February 2020 Payroll - February 2020 1st Count: 2Count: 1Count: 1Johnson, Christine TPosting Run - 3/2/2020 33220PMCount: 2Hepner, Matthew A2020 - February 2020 Payroll - February 2020 2nd Count: 1Count: 1Count: 1Magdoff, Shayne L2020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PM03/17/2020 Agenda Meeting Packet Page 42 of 109 Regular Overtime Accrual Gross Pay Benefits Employer TaxesOvertime CommentsFull Name31.000.000.00$645.00 $0.00$49.3431.00 0.00 0.00 $645.00 $0.00$49.3431.00 0.00 0.00 $645.00 $0.00$49.3411.000.000.00$645.00 $0.00$49.3411.00 0.00 0.00 $645.00 $0.00$49.3411.00 0.00 0.00 $645.00 $0.00$49.3480.001.500.00$3,681.79 $717.16$281.66Range Qualification80.00 1.50 0.00 $3,681.79 $717.16$281.6680.00 1.50 0.00 $3,681.79 $717.16$281.6624.000.000.00$645.00 $0.00$49.3424.00 0.00 0.00 $645.00 $0.00$49.3424.00 0.00 0.00 $645.00 $0.00$49.3429.500.000.00$645.00 $0.00$49.3429.50 0.00 0.00 $645.00 $0.00$49.3429.50 0.00 0.00 $645.00 $0.00$49.346,682.00 436.18 1,187.44 $347,869.99 $102,718.90 $26,017.052020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMCount: 1Count: 1Sheats, Tye R. C.2020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMCount: 1Count: 1Raab, Harry A2020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMCount: 1Count: 1Sterk, John D2020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMCount: 1Count: 1Total Count: 1012020 - February 2020 Payroll - February 2020 2nd Posting Run - 3/2/2020 33220PMCount: 1Count: 1Tidd, Robert B03/17/2020 Agenda Meeting Packet Page 43 of 109 03/17/2020 Agenda Meeting Packet Page 44 of 109 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 03/03/2020 Council Meeting Agenda Page 1 of 4 East Wenatchee City Council Meeting Tuesday, March 3, 2020 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Jerrilea Crawford Devin Poulson, City Attorney Councilmember John Sterk Lori Barnett, Community Development Director Councilmember Harry Raab Tom Wachholder, Project Development Manager Councilmember Shayne Magdoff Josh DeLay, Finance Director Councilmember Christine Johnson Ray Coble, Asst. Police Chief Councilmember Sasha Sleiman Trina Elmes, Events Director / PIO Mary Beth Phillips, Court Administrator Josh Toftness, Street Manager Sean Lewis, Deputy Prosecuting Attorney Maria Holman, City Clerk 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. a. Motion by Councilmember Magdoff to excuse Councilmember Hepner. Councilmember Johnson seconded the motion. Motion carried (4-0) b. Motion by Councilmember Jonson to excuse Councilmember Tidd. Councilmember Magdoff seconded the motion. Motion carried (4-0). 1. Oath of Office a. Mayor Crawford administered the Oath of Office to Sasha Sleiman, appointed Councilmember, Position 4. 2. Consent Items: a. Date: 03/03/2020, Checks: 53462; 53471 - 53523, and Voided Check: 53523 in the amount of $184,015.77. b. 02/18/2020 Council Meeting Minutes. Motion by Councilmember Raab to approve consent items. Councilmember Sterk seconded the motion. Motion carried. (5-0) 3. Citizen Requests/Comments. a. Claudia Nilson, 305 S. Houston Ave., Thanked the Council for support with the 208 S. Houston Ave. situation. She was seeking an update on where everything stands regarding the City and 208 S. Houston Ave. Comments provided by Mayor Crawford. 03/17/2020 Agenda Meeting Packet Page 45 of 109 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 03/03/2020 Council Meeting Agenda Page 2 of 4 4. Presentations. None 5. Department Report. a. Community Development Director Lori Barnett shared that the City completed an inspection at the 208 S Houston Ave. property on February 20, 2020. The City issued a notice of violation to the property owners on February 24, 2020 explaining the use as a paid per bed rental, this use is not in compliance with the zoning district. Additionally, Jeff Morrison, Code Compliance Officer also cited that some of the work already underway requires permits and none had been obtained. A letter was mailed to Teresa Carlson, with the Department of Corrections (DOC), that the City found 208 S. Houston Ave. does not meet local building code and zoning requirements and requested this location be removed from the list of the “DOCs Earned Release Voucher Program”. The DOC confirmed that they have removed this location from their vendor list. Comments provided by Councilmember Raab. b. Community Development Director Lori Barnett provided an annual building permit activity report for 2019. Comments provided by Councilmember Magdoff. 6. Mayor’s Report. a. City Attorney Devin Poulson introduced Deputy Prosecuting Attorney Sean Lewis who had joined the City of East Wenatchee. b. Mayor Crawford shared that she attended the Special Olympic Ceremony and provided positive feedback about the program and participants. c. Mayor Crawford provided a COVID19, coronavirus update and shared what the Mayor and City Administration is doing to stay informed and how communications are being shared with the community. 7. Action Items. a. Project Development Manager Tom Wachholder presented Resolution 2020-08, authorizing the Mayor to execute an Interlocal Contract for Cooperative Purchasing with the Houston-Galveston Area Council (HGAC Buy). Comments provided by Mayor Crawford, Councilmember Johnson, Councilmember Sterk, and Councilmember Magdoff. Motion by Councilmember Sterk to approve Resolution 2020-08, authorizing the Mayor to execute an Interlocal Contract for Cooperative Purchasing between the City and the Houston-Galveston Area Council as presented. Councilmember Johnson seconded the motion. Motion carried (5-0). 03/17/2020 Agenda Meeting Packet Page 46 of 109 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 03/03/2020 Council Meeting Agenda Page 3 of 4 b. Project Development Manager Tom Wachholder presented Resolution 2020-09, authorizing the Mayor to execute a Professional Services Agreement with Armada Corp for providing collection services associated with past due Stormwater Utility Fees. Comments provided by Councilmember Sterk. Motion by Councilmember Sterk to approve Resolution 2020-09: A Resolution authorizing the Mayor to execute a Professional Services Agreement with Armada Corp for providing collection services associated with past due Stormwater Utility Fees. Councilmember Magdoff seconded the motion. Motion carried (5-0). c. Street Manager Josh Toftness presented Resolution 2020-10, authorizing the Mayor to execute a Standard Service Agreement with Cintas. Comments provided by Councilmember Sterk, Councilmember Magdoff, and Mayor Crawford. Motion by Councilmember Sterk to approve Resolution 2020-10, authorizing the Mayor to execute a Standard Service Agreement between the City and Cintas as presented. Councilmember Sleiman seconded the motion. Motion carried (5-0). 8. Council Reports & Announcements. a. Councilmember Magdoff shared that during their last Housing Authority Meeting they toured the new Catholic Charities facilities and she provided positive feedback about the facility. b. Councilmember Sterk shared that during the last Chelan-Douglas Health District Meeting they covered the Coronavirus and that there is currently one individual that meets the criteria for testing in Leavenworth. Also shared that the Wenatchee Valley College had cleaned their campus due to this individual. 9. Council Closed Session. a. A closed session was announced by the Mayor at 6:36 p.m., anticipated six minutes. The meeting resumed at 6:43 p.m. Motion by Councilmember Magdoff to authorizing the Mayor to sign a Memorandum of Understanding for a lead worker position, Street Department (AFSCME, Local 846 union). Councilmember Johnson seconded the motion. Motion carried (5-0). 03/17/2020 Agenda Meeting Packet Page 47 of 109 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 03/03/2020 Council Meeting Agenda Page 4 of 4 10. Adjournment. With no further business, the meeting adjourned at 6:44 p.m. Jerrilea Crawford, Mayor Attest: Maria E. Holman, City Clerk 03/17/2020 Agenda Meeting Packet Page 48 of 109 3-12-2020 Council Workshop Minutes Page 1 of 2 CITY OF EAST WENATCHEE 271 9th Street NE * East Wenatchee, WA 98802 Phone (509) 884-9515 * Fax (509) 886-6233 City Council Workshop East Wenatchee City Hall 271 9th St. NE East Wenatchee, WA 98802 Minutes Tuesday, March 12, 2020 In attendance: Josh DeLay, Finance Director Mayor Crawford Trina Elmes, Events Director / PIO Councilmember Sterk Tom Wachholder, Proj. Development Manager Councilmember Raab Devin Poulson, City Attorney Councilmember Tidd Maria Holman, City Clerk Councilmember Magdoff Councilmember Johnson Councilmember Hepner Councilmember Sleiman 5:30 p.m. Council Workshop. Councilmember Magdoff opened the meeting. 1. Mr. David Olson, CEO of Columbia Valley Community Health (CVCH) presented information regarding the Blue Zones and Our Valley Our Future to the Council. The Blue Zone Certification is a 3-year process and can be expensive. There is a modified version of this program called Blue Zone Activate and is more affordable. Mr. Olson explained that this program will help our community to be healthier and help reduce how often citizens go to the doctor. This process will also increase the livability of individuals in our community. He asked the City to consider contributing $20,000 every year to this program. Other contributors include the City of Wenatchee, CVCH, and an anonymous donor of $100,000.00. They are hoping to have commitments from local organizations by the end of March. They are committed to paying a full-time staff person to run this program for our region. He also explained that the COVID19 outbreak has provided by challenges and he is will be asking for an extension. Comments provided by Councilmember Tidd, Councilmember Hepner, Councilmember Magdoff and Mayor Crawford. 2. Community Development Director Lori Barnett spoke regarding the 208 S. Houston. Ms. Barnett informed the Council that the determination made by the City regarding 208 S Houston home has been appealed by Ms. Lamkin. The 03/17/2020 Agenda Meeting Packet Page 49 of 109 3-12-2020 Council Workshop Minutes Page 2 of 2 appeal has been forwarded to the hearing examiner and a hearing will likely be scheduled in April. The neighbors will be notified of the meeting. 3. Ms. Barnett presented the City’s current Municipal Code regarding group homes to the Council. Ms. Barnett also covered part of Washington State and Federal regulations that apply to the City and how the City can apply code to group homes. The Information that was provided covered definitions pertaining to Group homes, Fair Housing Laws in the State of Washington, Facial Discrimination, etc. Additionally, Ms. Barnett covered how the City regulates adult family homes. Adult family homes have specific regulations set by Washington State which enforces and licenses adult family homes. Ms. Barnett asked the Council if they had any specific feedback or areas that the Council would like for her to work on first? No feedback was provided, Ms. Barnett plans to have more specifics on potential code amendments for Council to review at the next workshop. Comments provided by all Councilmembers 4. Mayor Crawford led a working discussion of the Strategic Plan. 5. Mayor Crawford spoke to Council regarding her meetings about COVID19, and other governments have begun to cancel meetings and events. The Chelan- Douglas Health District has recommended that face to face meetings be cancelled. Mayor Crawford said that the Easter Egg Hunt has been cancelled, and she would like to continue with the City Council Meeting next week on Tuesday. If anything changes, she may cancel the meeting. Comments provided by all Councilmembers Adjournment. With no further business, the meeting adjourned at 7:00 p.m. ____________________________ Attest: Jerrilea Crawford, Mayor _______________________________ Maria E. Holman, City Clerk 03/17/2020 Agenda Meeting Packet Page 50 of 109 1 of 6 Date: March 11, 2020 To: Mayor Crawford and City Council From: Tom Wachholder, Project Development Manager Subject: Public Works Report ______________________________________________________________________ This report summarizes Public Works Department related projects and activities through March 11, 2020. Projects/activities include the following: 1. 10th Street NE Improvements – Eastmont Ave to Kansas Ave 2. Highline Drive and 3rd Street SE Roundabout 3. 19th Street Regional Stormwater Facility 4. 2020 Residential Overlay Program 5. Pavement Management Program 6. Stormwater Utility 7. 9th Street NE and Valley Mall Parkway Traffic Signal 8. 5th Street NE Safe Routes to School Project 9. TIB Complete Streets Projects 10. City Hall Campus Improvements 11. General Discussion CITY OF EAST WENATCHEE PUBLIC WORKS DEPARTMENT 271 9TH STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 884-1829 • FAX (509) 886-6113 twachholder@eastwenatcheewa.gov 03/17/2020 Agenda Meeting Packet Page 51 of 109 2 of 6 1. 10th Street NE Improvements – Eastmont Ave to Kansas Ave The 10th Street NE corridor from Eastmont Ave to Kansas Ave is noted for several deficiencies pertaining to both motorized and non-motorized transportation. For example, the roadway lacks adequate subgrade surfacing, multi -modal access (e.g., limited sidewalks, poor pedestrian crossings, non-existent bicycle lanes), an adequate storm sewer system, and illumination. On August 14, 2018, City Council approved and authorized Mayor Lacy to execute a Public Works Board Contract for a $750,000 pre- construction loan. This is a 5-year loan with an interest rate of 0.78% with repayment starting in June 2020. RH2 Engineering was selected for designing this project. Status: Design Phase - Federal construction funding secured through Chelan-Douglas Transportation Council for the initial phase ($1,683,189); - Additional construction funding secured in late 2019 for the western phase through the Transportation Improvement Board ($1,126,608). - Construction is tentatively scheduled for 2021; - Continuing to acquire the last sections of needed right of way; and - Cultural Resources Assessment complete. 2. Highline Drive and 3rd Street SE Roundabout In late 2018, the City secured Transportation Improvement Board (TIB) funding to design and construct a roundabout at Highline Drive and 3rd Street SE. This intersection currently experiences excessive delays and traffic collisions due to increasing traffic volumes, intersection configuration, and limited site distance. Status: Construction Phase - Construction bid awarded to KRCI; and - Next steps are to establish a construction start date and conduct public outreach. 03/17/2020 Agenda Meeting Packet Page 52 of 109 3 of 6 3. 19th Street Regional Stormwater Facility A Washington State Department of Ecology grant has been secured to fund a regional stormwater facility design project. This project addresses Phase One of the overall 19 th Street corridor project area, including 1,000 feet of Douglas County’s Cascade Avenue. Stormwater in the project area currently flows through a series of roadside ditches, short segments of piping, and paved shoulders. The goal is to design a regional stormwater facility to accommodate runoff from the entire 19th Street corridor. Status: Design Phase - Received direction from Ecology to move forward with an Alternatives Analysis resulting from the cultural resources survey; and - The final Alternatives Analysis is in draft form. 4. 2020 Residential Overlay Similar to 2017 and 2018 projects, the 2020 Transportation Benefit District funded residential overlay program will be coordinated with East Wenatchee Water District’s (District) 2020 capital project construction. This cooperation will save City funds due to the District administering and managing the project. Status: Design Phase - Project is tentatively scheduled to advertise this month. 5. Pavement Management Program The City’s pavement management program was developed in 2011 and is currently in need of an update. City staff started the scoping process of updating the City’s pavement management program. The updated pavement management program will be based on a proactive preventative maintenance approach. Status: 75% Complete - Pavement condition survey work was completed in December 2019; and 03/17/2020 Agenda Meeting Packet Page 53 of 109 4 of 6 - Next step, utilizing pavement management software and pavement condition data, is to develop a pavement management program. 6. Stormwater Utility As a result of terminating the interlocal cooperation agreement between the City and Douglas County, joint administration of each jurisdiction’s stormwater utility (utility) will no longer take place beginning January 1, 2020. The City will now be responsible for updating the utility service fee roll each year and submitting updates directly to the Douglas County Treasurer. Public Works Department staff conducted a preliminary audit of the utility roll and discovered billing issues resulting in undercharging of several parcels. 2020 Stormwater Utility Projects 1. Stormwater Comprehensive Plan Update 2. 4th St SE Storm Trunk Line Extension 3. Routine maintenance 7. 9th Street NE and Valley Mall Parkway Traffic Signal In 2013, the City successfully acquired a federal grant through the Wenatchee Valley Transportation Council, now known as the Chelan -Douglas Transportation Council, for constructing a traffic signal at 9th Street NE and Valley Mall Parkway. Subsequently, the Washington State Department of Transportation (WSDOT) considered constructing a roundabout at SR28 and 9th Street NE and needed time to evaluate both intersections. Additional federal funding was secured in 2016 for dual roundabouts; however, a traffic signal was ultimately deemed the best option for the 9th Street NE and Valley Mall intersection. The traffic signal project is now moving forward. 03/17/2020 Agenda Meeting Packet Page 54 of 109 5 of 6 Status: Design Phase - Local Agency Consultant Agreement with RH2 Engineering was executed on February 18, 2020. 8. 5th Street NE Safe Routes to School Projects In June 2019, the City was awarded two Safe Routes to School grants (Sterling Intermediate and Kenroy Elementary), totaling $3,936,466 in federal grant funds. The anticipated City match is approximately $694,670. This project will enhance 5th Street NE from N Grover Place to N James Ave and N Jonathan Ave to Kentucky Avenue. Proposed improvements include curb, gutter, sidewalk, storm sewer system, enhanced pedestrian crossings, intersection improvements, and street illumination. Status: Contracting Phase - Coordinating with WSDOT Local Programs to finalize a Local Agency Consultant Agreement with KPG. 9. TIB Complete Streets Project In February 2019, the City secured a $400,000 TIB Complete Streets grant to enhance the existing pedestrian crosswalk at Grant Road and Georgia Ave, evaluate, engineer, construct a pedestrian crosswalk at June Ave and Grant Road, and fill a sidewalk gap on 3rd Street NE from the irrigation canal to Eastmont High School . Status: Bidding Phase - Design is at 100%; - Project is scheduled to advertise March 15, 2020 with a March 31, 2020 bid opening; and - In the process of conducting public outreach to inform neighbors adjacent to project sites. 03/17/2020 Agenda Meeting Packet Page 55 of 109 6 of 6 10. City Hall Campus Improvements The City is currently in the process of securing a bond to begin a phased approach to making improvements to the City Hall Campus. Improvements include constructing a new Public Works facility, evaluating East Wenatchee Police Department current and future space needs (Phase 1), constructing a future police department (Phase 2), upgrading court facilities (Phase 3), and constructing a library (Phase 4). Status: Contracting Phase - Currently reviewing the ARC Architects scope of work associated with Phase 1; - Project Team Meeting No. 2 was held on February 25, 2020; and - Project Team Meeting No. 3 is scheduled for March 24, 2020 at 2:00pm. 11. General Discussion - 6-Year Transportation Improvement Program process has started; and - Capital Improvement Plan spring workshop is scheduled for March 16, 2020 . The purpose of this workshop is to coordinate capital project planning with local utility districts (water, sewer), Douglas County, and Eastmont School District. 03/17/2020 Agenda Meeting Packet Page 56 of 109 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Trina Elmes, Events Director/PIO Subject: East Wenatchee Events Board Meetings, Resolution No. 2020-11 Date: March 17, 2020 I.Summary Title: Designating the Events Board members for 2020. II.Background/History: The East Wenatchee Events Board is the City’s Lodging Tax Advisory Committee and is subject to RCW 67-.28.1817, which outlines the committee membership requirements. Membership is for two calendar years and the position year ranges rotate, so only 1/3 of the positions expire at the same time. III.Recommended Action: •Motion to approve Resolution 2020-11 IV.Exhibits: March 4, 2020, EWEB Minutes Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $0 $0 03/17/2020 Agenda Meeting Packet Page 57 of 109 City of East Wenatchee Resolution 2020-11 Page 1 of 3 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) City of East Wenatchee, Washington Resolution No. 2020-11 A Resolution of the City of East Wenatchee, Washington appointing members to the East Wenatchee Events Board. 1.Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2.Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. 2.2. Section 2.44.020 East Wenatchee Municipal Code requires the membership of the East Wenatchee Event’s Board to consist of not less than five members and no more than 15 members. One member must be an elected official of the city, at least two members must be representatives of businesses required to collect the lodging tax; and at least two members must be persons involved in activities authorized to be funded by revenue received from the tax. 2.3. State law requires the City Council to annually review the membership of the Board. 2.4. Section 2.44.030 of the East Wenatchee Municipal Code requires the City Council to appoint members of the Board. 03/17/2020 Agenda Meeting Packet Page 58 of 109 City of East Wenatchee Resolution 2020-11 Page 2 of 3 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3.Appointment. The City Council appoints the following individuals toserve as members of the East Wenatchee Events Board: MeeganMashburn A member’s appoint begins on January 1 of the year indicated andends on December 31 of the year indicated: 4.Board Roster. With the addition of these new board members, theEast Wenatchee Events Board consists of the following members: Position # Position Board Member Term Begins Term Ends 1 City Elected Official Rob Tidd 2020 2022 2 Business Rep Marianne Rumbolz 2019 2021 3 Business Rep Supattra Winger 2018 2020 4 Activity Rep Sally Brawley 2018 2020 5 Activity Rep Jason Heinz 2020 2022 6 Restaurant Rep Brent Schmitten 2019 2021 7 Retail Rep. Alejandro Cruz 2018 2020 8 Citizen at large Vickie Sullivan 2020 2022 9 Citizen at large Kirk Mayer 2020 2022 10 Citizen at large Michael Machado 2018 2020 11 Citizen at large Jason Fonville 2019 2021 12 Citizen at large Meegan Mashburn 2020 2022 13 Citizen at large Vacant 2018 2020 14 Citizen at large Vacant 2019 2021 15 Citizen at large Vacant 2020 2022 03/17/2020 Agenda Meeting Packet Page 59 of 109 City of East Wenatchee Resolution 2020-11 Page 3 of 3 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) 5.Effective date. This Resolution becomes effective immediately. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2020. The City of East Wenatchee, Washington By _________________________________ Jerrilea Crawford, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ 03/17/2020 Agenda Meeting Packet Page 60 of 109 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | east-wenatchee.com 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES March 4, 2020 | 3:30PM Attendees Mayor Jerrilea Crawford, Alex Cruz, Marianne Rumbolz, Jason Heinz, Sally Brawley, Meegan Mashburn and Events Director/PIO Trina Elmes Guests Jerri Barkley (WVCC) and Pat Norlin (WVCC) Location Eastmont Parks & Recreation Community Center 230 N. Georgia Ave., East Wenatchee, WA 98802 Roll Call/Introductions – Vote in new member Position #12 is vacant Sally Brawley motioned to appoint Meegan Mashburn to Position #12. Jason Heinz seconded the motion. Motion Carried. (4-0) Public None Comment Minutes The February 5, 2020 minutes were reviewed. Marianne Rumbolz motioned to accept the minutes and Sally Brawley seconded the motion. Motion carried (5-0). Financials There are no changes with the financials. There was discussion on what events applied for funding in 2019, but have not applied for 2020. Events Easter Egg Hunt is April 5, 1-4pm. Banner Bank is the new sponsor and volunteers are Update needed. Classy Chassis is May 1-2, but we are adding a new “Registration Show & Shine” event on April 30 at Town Toyota. Participants can come and check-in or register at Town Toyota and show off their vehicle. There was a quick discussion with Sally Brawley about possibly partnering with the East Wenatchee Rotary Club for the Classy Chassis and Wings & Wheels events. There will be more information at the next meeting. Events Director Elmes updated the Board on a Miss Veedol project that some citizens are working on. A gentleman’s grandfather, back east, helped build the original Miss Veedol and the grandson would like to donate his grandfather’s tools to our community. There are tentative plans in the works to fly out the grandson and his family for a dedication, which would happen during Wings & Wheels. Events Director Elmes will update the group as more information becomes available. Tourism Greater Wenatchee Girls Softball Association is asking for $5,000 to help with the operations of their Grants Sterling Invite Softball Tournament on May 23-25, 2020. This tournament is the 4th largest sporting event in the Valley and had an economic impact of $417,633 in 2019. CALL TO ORDER 3:36PM 03/17/2020 Agenda Meeting Packet Page 61 of 109 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | east-wenatchee.com 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Motion by Sally Brawley to fund the Greater Wenatchee Girls Softball Association’s request of $5,000. Alex Cruz seconded the motion. Motion carried. (4-0, Jason Heinz recused himself). WVCC Update Jerri Barkley handed out the Wenatchee Valley Chamber of Commerce’s 2019 Annual Report. She briefly talked about the big points throughout the report, then Pat Norlin talked briefly about the Sports Summary pages that were listed in the report. Last year’s Sports Summary was accidently put into the report, so Mr. Norlin will bring the correct Sports Summary pages to the next meeting. Other None Next Meeting April 1, 2020, 3:30pm Eastmont Parks & Recreation’s Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER Rob Tidd, Councilmember Attest: Trina Elmes, Events Director/PIO ADJOURN 4:55PM 03/17/2020 Agenda Meeting Packet Page 62 of 109 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Trina Elmes, Events Director/PIO Subject: Wellness Committee Policies & Procedures Date: March 17, 2020 I. Summary Title: Repeal the 2013 Administrative Policy and Procedures for the Health and Safety Worksite Wellness Program and adopt the 2020 version. II. Background/History: The Association of Washington Cities (AWC) offers a reduction in insurance premiums to cities who have worksite wellness programs and whose staff are active in the program. According to AWC, those employees have fewer healthcare claims and tend to miss fewer days of work due to injury or illness. The Wellness Committee was formed in 2013 and these new Policies and Procedures will bring the Committee up to date. III. Recommended Action: Repeal the Administrative Policy and Procedures for the Health and Safety Worksite Wellness Program and adopt the 2020 Administrative Policy and Procedures for the Health and Safety Worksite Wellness Program. IV. Exhibits: 1. 2013 Administrative Policy and Procedures for the Health and Safety Worksite Wellness Program. 2. 2020 Administrative Policy and Procedures for the Health and Safety Worksite Wellness Program. Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $0 No 03/17/2020 Agenda Meeting Packet Page 63 of 109 03/17/2020 Agenda Meeting Packet Page 64 of 109 03/17/2020 Agenda Meeting Packet Page 65 of 109 03/17/2020 Agenda Meeting Packet Page 66 of 109 City of East Wenatchee Administrative Policy and Procedures Health and Safety Worksite Wellness Program Previous Policy and Procedures have been repealed. Background According to the Association of Washington Cities (“AWC”), an employee who participates in worksite wellness programs tends to have fewer health care claims and tends to miss fewer days of work due to injury or illness. Additionally, the City believes that an employer- sponsored wellness program will enhance the lives of its employees and their families, increase job performance, improve morale, and reduce health care utilization. Formation of the East Wenatchee Wellness Advisory Committee The City of East Wenatchee hereby forms a Wellness Advisory Committee. The purpose of the Committee is to advise the City Council on how to: (1) Administer the City’s Worksite Wellness Program; and (2) Direct, organize, and implement voluntary, wellness group programs and events. Members of the Committee The Executive Assistant to the Mayor is a permanent member of the Committee. As directed by the Mayor and in accordance with policies approved by the City Council, the Executive Assistant administers the City’s Wellness Program. As appointed by the Mayor, subject to City Council approval, the following individuals also serve on the Committee for one-year terms: • One member of the City Council; • One employee of the Police Department; • One employee of the Municipal Court; • One employee of the Street Department; • One other City employee. Purpose The goal of the program is to encourage and help each employee to make good health care choices which in turn help to keep health care costs down. The mission of the Committee is to provide information and education that may help to prevent and reduce illness and injury, 03/17/2020 Agenda Meeting Packet Page 67 of 109 reduce absenteeism, promote better morale and well-being, and enhance job productivity among City of East Wenatchee personnel. Scope This policy applies to all City of East Wenatchee employees, elected officials and appointed officials. Policy The City of East Wenatchee will administer and operate a wellness program within the scope of the AWC Worksite Wellness Program. Furthermore, it is the policy of the City to provide a supportive working environment to help wellness programs and participants succeed. The benefits of helping the city workforce improve their lifestyles and general wellness are substantial for both the employer and the employee. Committee Member Requirements/Expectations A Committee Member acts as a liaison between the Wellness Program, City departments and the employees. Members will assist in identifying and reducing potential program barriers and in strengthening support for the Wellness Program. Members will also assist in the organization, promotion and execution of the planned wellness events throughout the year. Wellness Committee Meetings A wellness Committee Meeting will be held, on the first Tuesday of each month at 10:00 am. AWC Training Throughout the year, AWC offers training events at different locations throughout the state. Participation in the AWC Worksite Wellness Program may necessitate both voluntary and required training. The City will allow up to two wellness committee members to attend training each year. The committee members will share information about what was learned at the training with the Committee. Review The City should review and update this policy each year. 03/17/2020 Agenda Meeting Packet Page 68 of 109 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Trina Elmes, Events Director/PIO Subject: East Wenatchee Events Board Funding Recommendation Date: March 17, 2020 I. Summary Title: Lodging Tax Request, $5,000, for Greater Wenatchee Girls Softball Association’s Sterling Invite, May 23-25, 2020. II. Background/History: The Sterling Invite is a girls fastpitch tournament for 10U, 12U and 14U select softball teams from across the northwest. This tournament has 54 fastpitch teams with 48 of those teams coming from out of the area and some have come as far as Oregon, Canada, Alaska and Idaho. Seven of the eleven softball fields used are in East Wenatchee too. III. Recommended Action: The East Wenatchee Events Board is recommending that the City Council fund the Greater Wenatchee Girls Softball Association request of Lodging Taxes in the amount of $5,000 for the Sterling Invite and authorize the Mayor to sign an agreement not to exceed the $5,000 recommended amount. IV. Exhibits: 1. East Wenatchee Events Board, March 4, 2020, Meeting Minutes. 2. Greater Wenatchee Girls Softball Association’s Application for Tourism Promotion Grant Application. Financial Data: Expenditure Required Amount Budgeted Appropriation Required $5,000 $5,000 No 03/17/2020 Agenda Meeting Packet Page 69 of 109 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | east-wenatchee.com 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES March 4, 2020 | 3:30PM Attendees Mayor Jerrilea Crawford, Alex Cruz, Marianne Rumbolz, Jason Heinz, Sally Brawley, Meegan Mashburn and Events Director/PIO Trina Elmes Guests Jerri Barkley (WVCC) and Pat Norlin (WVCC) Location Eastmont Parks & Recreation Community Center 230 N. Georgia Ave., East Wenatchee, WA 98802 Roll Call/Introductions – Vote in new member Position #12 is vacant Sally Brawley motioned to appoint Meegan Mashburn to Position #12. Jason Heinz seconded the motion. Motion Carried. (4-0) Public None Comment Minutes The February 5, 2020 minutes were reviewed. Marianne Rumbolz motioned to accept the minutes and Sally Brawley seconded the motion. Motion carried (5-0). Financials There are no changes with the financials. There was discussion on what events applied for funding in 2019, but have not applied for 2020. Events Easter Egg Hunt is April 5, 1-4pm. Banner Bank is the new sponsor and volunteers are Update needed. Classy Chassis is May 1-2, but we are adding a new “Registration Show & Shine” event on April 30 at Town Toyota. Participants can come and check-in or register at Town Toyota and show off their vehicle. There was a quick discussion with Sally Brawley about possibly partnering with the East Wenatchee Rotary Club for the Classy Chassis and Wings & Wheels events. There will be more information at the next meeting. Events Director Elmes updated the Board on a Miss Veedol project that some citizens are working on. A gentleman’s grandfather, back east, helped build the original Miss Veedol and the grandson would like to donate his grandfather’s tools to our community. There are tentative plans in the works to fly out the grandson and his family for a dedication, which would happen during Wings & Wheels. Events Director Elmes will update the group as more information becomes available. Tourism Greater Wenatchee Girls Softball Association is asking for $5,000 to help with the operations of their Grants Sterling Invite Softball Tournament on May 23-25, 2020. This tournament is the 4th largest sporting event in the Valley and had an economic impact of $417,633 in 2019. CALL TO ORDER 3:36PM 03/17/2020 Agenda Meeting Packet Page 70 of 109 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | east-wenatchee.com 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Motion by Sally Brawley to fund the Greater Wenatchee Girls Softball Association’s request of $5,000. Alex Cruz seconded the motion. Motion carried. (4-0, Jason Heinz recused himself). WVCC Update Jerri Barkley handed out the Wenatchee Valley Chamber of Commerce’s 2019 Annual Report. She briefly talked about the big points throughout the report, then Pat Norlin talked briefly about the Sports Summary pages that were listed in the report. Last year’s Sports Summary was accidently put into the report, so Mr. Norlin will bring the correct Sports Summary pages to the next meeting. Other None Next Meeting April 1, 2020, 3:30pm Eastmont Parks & Recreation’s Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER Rob Tidd, Councilmember Attest: Trina Elmes, Events Director/PIO ADJOURN 4:55PM 03/17/2020 Agenda Meeting Packet Page 71 of 109 Tourism Promotion Grant Application The City of East Wenatchee is pleased to offer grant funding for tourism promotion for the City of East Wenatchee. Each year, the City budgets money for grants to help fund tourism promotion. To help promote tourism, the City evaluates grant applications for the marketing or operations of special events and festivals designed to attract tourists to East Wenatchee. If the City approves a grant application, the funds are distributed on a reimbursement basis. General Guidelines 1. An activity must occur within East Wenatchee boundaries or exclusively promote East Wenatchee activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the end of the application. 2. A recipient and the proposed activity must be consistent with and must further East Wenatchee’s image and goals. 3. An activity must be of general community interest or value. 4. Unless approved by the City, admission to or participation in an activity must be “free of charge.” 5. A grant recipient must provide full financial statements for the organization; and budget and actual financial statements for the activity submitted for funding. 6. A recipient must demonstrate that the activity submitted for funding is not in competition with other East Wenatchee events, activities, or organizations. 7. A funded activity or program must obtain all legally required permits, licenses, insurance and approvals before City funds will be released. 8. A grant recipient must submit a written report of the results of the activity within 14 days of its completion. The report must include information describing the actual number of people travelling for business or pleasure on a trip: Away from their place of residence or business and staying overnight in paid accommodations; To a place 50 miles or more from their place of residence or business for the day or staying overnight; or From another country or state outside of their place of residence or their business. 9. A funded recipient, activity, or program must acknowledge the City contribution in formal promotional materials and efforts (i.e. logo, etc). 10. The City may amend or waive any eligibility or evaluation criteria or irregularity to award grants. * Amount of Lodging Tax Requested: 5,000 * Organization/Agency Name: Greater Wenatchee Girls Softball Association * Type of Organization Other: Non-Profit Girls Fastpitch Program * Activity Name Sterling Invite Fastpitch Tournament * Proposed Start Date of Activity: 05/23/2020 * Proposed End Date of Activity: 05/25/2020 * Contact Name & Title Jason Heinz * Primary Phone (509) 630-5655 Cell Phone **SKIPPED** * Email gwgsapresident@gmail.com * Mailing Address Page | 1 03/17/2020 Agenda Meeting Packet Page 72 of 109 PO Box 351 Wenatchee WA 98807 Service Category (check all that apply): Operation of a Special Event/Festival, designed to attract tourists Read-Only Content Read-Only Content Section I - General Information * Is this a new Activity? No If you answered No, how many years has this activity existed? 7 * Are you requesting/using other City funds for this Activity? No * Proposed Location of Activity: Weantchee and East Wenatchee * Short Description of the Activity: We strive to bring in 54 Fastpitch teams to the Wenatchee Valley. 7 out of the 11 fields are located in East Wenatchee, and we fill most if not all the hotels during this weekend. Out of 54 teams only 6 teams are local so that means 48 teams are from out of the area with 12 players per team. * Describe the prior success of your Activity: Over the years we have had 48+ teams attending this event. The cap on # of teams with the amount of Fields we use is 54. * Describe your target audience: Girls aged 8-15 yrs old playing competitive fastpitch * Describe how you will promote lodging establishments, restaurants and businesses located in the City of East Wenatchee: We promote lodging and establishments through email and phone with coaches of the teams that are coming in to town. Most hotels are full by the time the weekend begins. * Budget for Activity Sterling Budget 2020.pdf * What costs will the Tourism Promotion Grant cover? Umpires - $2,500 Travel Costs - $1,500 Administration - $500 Fees - $500 * What organization and staffing do you have to support this activity? We have our GWGSA Baord that helps staff this event as well as Site directors at each of the 3 locations. * Does your organization have a current City of East Wenatchee Business License? Yes Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. * Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project. This is a 54 team with 6 game guarantee making it one of the largest and longest Fastpitch tournaments any given year. We will play at 11 fields around the community including Walla Walla Point Park, Sterling, and Hydro Park. Each team comes with 12 players and 2-3 coaches. This tournament is widely publicized on NSA Website. Teams have come from Alaska, Montana, Oregon, Canada to play in this tournament. * How will you advertise, publicize or otherwise distribute information regarding your activity: Page | 2 03/17/2020 Agenda Meeting Packet Page 73 of 109 We advertise via Facebook, email, NSA Website Page | 3 03/17/2020 Agenda Meeting Packet Page 74 of 109 Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: * Overall Attendance at the Event/Activity: 2,500 * Travel more than 50 miles: 2,000 * Travel from another state/country: 200 * Travel more than 50 miles and stay over night in the Wenatchee Valley: 2,000 * Of the people staying overnight, the number of people who will stay in paid accommodations: 1,700 * Number of paid lodging room nights, resulting from your proposed Activity: 3 * Lodging Impact: 450 * Explain how you calculated the above estimates: We have just about 1000 athletes with coaches, and usually 2-3 family members per athlete since they can't drive themselves. 48 teams will get hotel accommodations or park passes to stay at our local state parks. * How will you collect and verify the above information for your Activity? I have emails, registration forms, etc. Plus I can give you the list of teams that are planning on attending the event. Page | 4 03/17/2020 Agenda Meeting Packet Page 75 of 109 Section III - Evaluation Criteria State law defines Tourism Promotion as: “activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Tourism Promotion Funding Criteria (check all boxes that apply): Attracts visitors, builds new audiences and encourages tourist expansion Meets the definition for Tourism Promotion (stated above) Promotes East Wenatchee as a "Destination" Promotes a positive image for East Wenatchee Benefit to the Community (check all boxes that apply): Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Innovation (check all boxes that apply): Moves an existing program in a new direction Community Support (check all boxes that apply): Broad-based Community appeal or support Evidence of Partnerships (check all boxes that apply): Exhibits a degree of Partnership Volunteer involvement, inter-juerisdictional, corporate, business and/or civic organization support. Funding Sources (check all boxes that apply): Multiple revenue sources to support this Activity Previous and Replacement Funding (check all boxes that apply): Request is to continue or expand an on-going Activity Scale of Project (check all boxes that apply): Activity is of a scale that is suitable for this funding program * How does your Activity meet the above Tourism Promotion funding criteria? East Wenatchee businesses will see an influx in hotel room reservation, they will be utilizing the dining in East Wenatchee and the stores between games to purchase goods. This money will help continue to develop this tournament and continue to move it as being a top tournament to play in year in and year out. Page | 5 03/17/2020 Agenda Meeting Packet Page 76 of 109 Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. *. (CURRENTLY IN TEST MODE) Digital Signature Signer Name:Jason Heinz Signer Email:gwgsapresident@gmail.com eDocument Info: View Signature Page | 6 03/17/2020 Agenda Meeting Packet Page 77 of 109 Income Expenses Registrations Number Cost Total Item Yearly 10U 6 $ 625.00 $ 3,750.00 Administration/Supplies $ 500.00 12U 24 $ 625.00 $ 15,000.00 Balls $ 1,100.00 $55 per dozen - 20 dozen 14U 24 $ 625.00 $ 15,000.00 Field Use to PUD 300.00$ $150 per complex 54 $ 33,750.00 Field Use to PUD $ 648.00 $12/team Field Help $ 1,250.00 $250 each, 5 helpers Insurance - Teams $ 540.00 $10 per team to Westpoint Insurance to NSA 300.00$ NSA Fees $ 540.00 $10 per team Plaques $ 750.00 Site Directors Shirts for Winners Umpires Umpire Hotels Umpire Travel Expenses Difference Total Income $ 33,750.00 $482.00 Total Expenses $ 1,800.00 $600/weekend, 3 sites $ 1,575.00 $15 each, 15 per team, 7 teams $ 16,815.00 $95 per game $ 5,500.00 22 rooms, $125 per night (incl. tax) $ 1,650.00 33 Umpires $25 per day $ 33,268.00 Sterling Invite 2020 Expenses 03/17/2020 Agenda Meeting Packet Page 78 of 109 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor Crawford and City Council From/Presenter: Tom Wachholder, Project Development Manager Subject: Stormwater Comprehensive Plan Update – Consultant Selection Date: March 17, 2020 I. Summary Title: Consultant selection for the 2020 Stormwater Utility Comprehensive Plan Update. II. Background/History: RCW Chapter 35.67 authorizes cities to establish a surface and stormwater management utility. RCW Chapter 36.89 authorizes counties to establish, acquire, develop, and construct stormwater control facilities. In 1998, The City of East Wenatchee (City) and Douglas County (County) established separate Stormwater Utilities by adopting Ordinances 98-07 and TLS 98-10-21B, respectively. An initial interlocal agreement (ILA) was executed in March of 1998 which established joint operating procedures for the “Greate r East Wenatchee Storm Water Utilities.” In 2013, the Greater East Wenatchee Stormwater Utility (GEWSWU) selected a consultant to develop a stormwater comprehensive plan in an effort to identify stormwater runoff issues, establish a Capital Improvement Plan (CIP), conduct a stormwater utility rate study, and conduct a gap analysis relating to 2014 Eastern Washington Phase II Stormwater Permit (Permit) requirements. The 2013 GEWSWU draft comprehensive stormwater plan was submitted to the GEWSWU in 2015; however, the plan was never finalized or formally adopted. Joint Stormwater Utility (Utility) operations ceased as of January 1, 2020 per the executed Termination of Interlocal Cooperative Agreement between Douglas County and City of East Wenatchee for Storm and Surface Water Management dated November 5, 2019. Since the City now manages its own Utility, Public Works staff identified a need to complete and adopt a comprehensive stormwater plan for the purpose of analyzing Utility rates, identifying stormwater system deficiencies, conducting a gap analysis associated with the City’s 2019 Permit, and establishing a CIP. The scope of work associated with this effort is to update anal yses that were previously conducted in the 2015 GEWSWU draft stormwater comprehensive plan and tailor the updated stormwater comprehensive plan to the City’s Utility needs. In addition, the scope of work 03/17/2020 Agenda Meeting Packet Page 79 of 109 includes establishing design criteria for new stormwater related improvements and creating a list of preferred stormwater best management practices (BMPs) for future development projects. Public Works Department staff advertised a Request for Proposals (RF P) in the Wenatchee World on February 9 and February 16, 2020 soliciting consultants with stormwater comprehensive plan, stormwater modeling, and utility rate study experience. Three (3) local consulting firms submitted proposals for the above-mentioned project. A selection committee comprised of Public Works staff evaluated and scored the proposals: Consulting Firm Score (200 points max) RH2 Engineering 181 PACE Engineers 172 Gray & Osborne 160 Based on proposal evaluation scores, RH2 Engineering was deemed the “most qualified” consultant. III. Recommended Action: Approve the selection of RH2 Engineering as the most qualified consulting firm, and authorize the Mayor to negotiate a professional services agreement not to exceed $150,000. IV. Exhibits: N/A Financial Data: Expenditure Required Amount Budgeted Appropriation Required Not to Exceed $150,000 $150,000 No 03/17/2020 Agenda Meeting Packet Page 80 of 109 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor Crawford and City Council From/Presenter: Tom Wachholder, Project Development Manager Subject: Pavement Management Program - M2 Consulting, PLLC Agreement Date: March 17, 2020 I. Summary Title: Personal Services Contract between the City and M2 Consulting, PLLC for developing a Pavement Management Program. II. Background/History: The City of East Wenatchee started a pavement management program in 2011, then subsequently formed the Transportation Benefit District (TBD) in November 2012 and ratified a Residential Street Preservation Program in January 2013. Initially, the TBD was formed as a separate legal entity; however, in 2015 the TBD transitioned to a Special Revenue Fund. Upon review of the 2011 pavement management program, several elements need updating. For example, the pavement condition for local access streets was never evaluated, overlay estimates did not include curb ramp upgrades, paving limits were not defined, and estimates are outdated. The first step in updating the City’s pavement management program was to acquire pavement management software (e.g., StreetSaver). The StreetSaver software was acquired following City Council’s approval on July 16, 2019. The next step includes obtaining updated pavement condition indices, evaluating the data, and developing a cost effective/proactive pavement management program. In terms of pavement condition data, City Council author ized a contract with VPR Services, LLC (VPR Services) on August 20, 2019 for conducting pavement condition surveys for all City- owned streets. VPR Services finalized pavement condition surveys in December 2019. The next step is to evaluate pavement condition data and develop a pavement management program. M2 Consulting, PLLC will research, review, and develop a pavement management program document based on pavement condition data. This document will detail strategic pavement preservation and performance measures, best practices, and financial forecasts/estimates associated with program implementation. 03/17/2020 Agenda Meeting Packet Page 81 of 109 III. Recommended Action: Approve and authorize the Mayor to execute a Personal Services Contract between the City and M2 Consulting, PLLC for developing a Pavement Management Program. IV. Exhibits: 1. M2 Consulting, PLLC Personal Services Contract Financial Data: Expenditure Required Amount Budgeted Appropriation Required Not to Exceed $6,000 2020 TBD* $375,000 No * TBD = Transportation Benefit District 03/17/2020 Agenda Meeting Packet Page 82 of 109 Personal Services for the Development of a City Pavement Management Program Page 1 of 9 Personal Services Contract Between The City of East Wenatchee And M2 Consulting, PLLC For Personal Services for the Development of a City Pavement Management Program 03/17/2020 Agenda Meeting Packet Page 83 of 109 Personal Services for the Development of a City Pavement Management Program Page 2 of 9 1. Washington Law governs the interpretation of this Contract. This Contract shall be interpreted, construed, and enforced in all respects in accordance with the laws of the State of Washington. 2. Parties. The Parties to this agreement (“Agreement”) are the City of East Wenatchee (“City”) and M2 Consulting, PLLC (“Consultant”). In consideration of the terms, conditions, covenants, and performance of the scope of work contained herein, as attached and made a part hereof, the City and Consultant mutually agree as follows: 3. Scope of work. Consultant shall provide the services specified below. These services shall be termed "work" herein. Consultant shall perform the following services that: a. See Exhibit A 4. Term of Contract. The effective date of this contract begins upon execution. This contract expires on October 31, 2020. The City may terminate this Contract without cause upon written notice. Work in progress will be paid, on a prorated basis to the date ordered to stop. 5. Compensation. a. Total Compensation. The City shall pay $6,000.00 for performing the work set forth in Exhibit A. b. Disputed work: If the City believes in good faith that some portion of work has not been completed satisfactorily; the City may request that Consultant correct the work before the City pays for such work. In such event, the City must reasonably explain to Consultant its concern over the work and the remedy that the City expects from Consultant. The City may withhold from any payment otherwise due an amount that the City in good faith is under dispute, or if the Consultant does not provide a sufficient remedy, the City may retain the amount equal to the cost to the City for otherwise correcting or remedying the work not properly completed. c. Method of Payment. Consultant shall submit a monthly invoice for compensation. The monthly invoice shall contain a detailed description of the work performed during the month, the number of hours spent performing such work, and any reimbursable costs and expenses incurred in connection with such work. d. Invoices. Consultant shall submit invoices to the following address: The City of East Wenatchee 271 Ninth St. NE East Wenatchee, WA 98802 Attention: Amber Schulz 03/17/2020 Agenda Meeting Packet Page 84 of 109 Personal Services for the Development of a City Pavement Management Program Page 3 of 9 6. Representations. Consultant represents and warrants that he/she/it has the requisite training, skill and experience necessary to provide work and is appropriately accredited and licensed by all applicable agencies and governmental entities. 7. Independent Contractor. The parties intend and understand that Consultant shall be an independent contractor. The parties further intend and understand that the City shall be neither liable for, nor obligated to pay: sick leave, vacation pay, social security or other tax that may arise as an incident of employment, or any other benefit of employment. Consultant shall pay all income and other taxes as due. Any industrial or other insurance purchased for the benefit of the Consultant shall not convert this Contract to any type of employment contract. The Parties recognize that Consultant may or will be performing professional work during the term for other parties and that the City is not the exclusive user of the work that Consultant will provide. 8. Property and Confidential Information. Consultant shall not, without the prior written consent of the City, disclose to third parties information that is not otherwise subject to public disclosure unless: a. The information is known to Consultant prior to receiving the same directly or indirectly in connection with the work; b. The information is in the public domain at the time of disclosure by Consultant; or c. The information is received by Consultant from a third party who does not have an obligation to keep the same confidential. 9. Indemnification. Consultant releases and shall indemnify and hold harmless the City, its elected officials, officers, employees, agents and volunteers for any and all claims, demands, losses, negligent acts or omissions, and liabilities (including costs and all attorney's fees) to or by any and all persons and entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Contract to the extent caused by the negligent acts, errors or omissions of Consultant, its partners, shareholders, agents, employees, or by the Consultant's breach of this Contract. To the maximum extent permitted by applicable law, this shall apply. However, this shall not require Consultant to indemnify the City against any liability for damages arising out of bodily injury or property damages caused by or resulting from negligence of the City. The City shall protect, defend and indemnify and save harmless the Consultant, its representatives and other employees all costs, claims, judgments or awards of damages arising out of the negligent acts or omissions of the City, its officers or employees. Further, in the case of concurrent negligence of Consultant on the one hand and the City on the other hand, each party shall be required to indemnify the other only to the extent of the negligence of the party. 03/17/2020 Agenda Meeting Packet Page 85 of 109 Personal Services for the Development of a City Pavement Management Program Page 4 of 9 Consultant releases and shall defend, indemnify and hold harmless the City from and against all claims, cost, liabilities, damages, expenses (including but not limited to reasonable attorney fees) and royalties based upon any actual or alleged infringement or misappropriate of any patent, copyright, trade secret, trademark, or other intellectual property right by any work. Further, if any work infringes or misappropriates any patent, copyright, trade secret, trademark or other intellectual property right, Consultant shall either (a) procure for the City the right to use such work; or (b) modify work so that it no longer infringes or misappropriates any such right. 10. Work Product. All work product, including records, files, documents, plans, removable computer disks or material which may be produced or modified by Consultant while performing work shall belong to the City. At the termination of this Contract, Consultant shall deliver copies of files containing the written record of Consultant's work. Until at least 12 months following final payment, Consultant shall provide the City prompt access to (and the City shall have the right to examine, audit and copy) all of Consultant's books, documents, papers and records related to the work. 11. Evaluation and Monitoring. Consultant shall control and direct the performance of the work of Consultant pursuant to this Contract, subject to oversight by the City. The Mayor, or his designee, will oversee Consultant’s work. The City reserves the right to inspect, review and approve the work of Consultant to assure that it has been completed as specified, before payment. Consultant shall cooperate with and freely participate in any monitoring or evaluation activities conducted by the City that are pertinent to the intent of this Agreement. 12. Insurance. Consultant shall provide Professional Liability insurance which shall provide coverage for any negligent professional acts, errors or omissions for which Consultant is legally responsible, with limits of not less than $1,000,000.00 each occurrence. Consultant shall furnish a certificate of insurance to the CITY at the time of execution of this agreement. 13. Non-Discrimination. During the performance of this contract, Consultant, for itself, its assigns and successors in interest agree as follows: a. Compliance with Regulations. Consultant shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the United States Department of Transportation (“USDOT”), Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time. b. Nondiscrimination. With regard to the work performed by Consultant, Consultant shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations. 03/17/2020 Agenda Meeting Packet Page 86 of 109 Personal Services for the Development of a City Pavement Management Program Page 5 of 9 14. General Provisions. a. Full Agreement. This Contract and all attachments form all of the covenants, promises, agreements and conditions, between the parties. All attachments and addendum are incorporated herein by this reference, and shall be a part of this contract instrument. In the event of discrepancy between the documents, addendum and attachments shall prevail over the Contract. This entire contract including all attachments specifies the working relationship between the City and Consultant and specific obligations of both parties. b. Full Force and Effect. If any provision of this Contract is declared invalid, the remaining provisions shall remain in full force and effect. c. Survivability. The obligation of Consultant under all provisions of this Agreement, which may reasonably be interpreted or construed as surviving the completion, termination, or cancellation of this Contract, shall survive the completion, termination, or cancellation of this Contract. d. Executory Contract. This Contract will be considered valid once signed by both parties. e. No Waiver. If the City fails to or delays in declaring a breach or default, the City does not waive its right to declare a breach or default. If the City fails to declare one breach or default, it is not waiving its right to declare another breach or default. f. Authority. Each individual executing this Contract on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Contract on behalf of Consultant or the City. g. Performance. Time is of the essence of this Contract in each and all of its provisions in which performance is a factor. h. Remedies Cumulative. Any remedies provided for under the terms of this Contract are not intended to be exclusive, but shall be cumulative with all other remedies available at the City at law or in equity. i. Titles. The titles to the paragraphs of this Contract are solely for the convenience of the parties and are not an aid in the interpretation of the instrument. j. Contractor Obligation. Except as otherwise specifically provided in this Agreement, Consultant shall furnish all that may be required to provide the scope of work as described in the contract and incorporated documents, including any personnel, labor and supervision, technical, professional and other work, equipment and supplies. Details of the any supplies, equipment, or installation or 03/17/2020 Agenda Meeting Packet Page 87 of 109 Personal Services for the Development of a City Pavement Management Program Page 6 of 9 same, that are necessary to carry out the intent of this Contract, but that are not expressly stated, shall be performed or furnished by Consultant as part of the Contract, without any increase in the compensation otherwise payable under this Contract. k. Binding Effect. The provisions, covenants, and conditions in this Contract apply to bind the parties, their legal heirs, representatives, successors, and assigns l. No Gifts and Gratuities. Consultant may not offer, nor may City employees accept gifts, gratuities, loans, trips, favors, special discounts, work, or anything of economic value in conjunction with the City business practices. Consultant and the City employees must strictly adhere to the statutes and ordinances for ethics in contracting and purchasing, including the City Ethics Code, RCW 42.23 (Code of Ethics for Municipal Officers) and RCW 42.52 (Ethics in Public Service). This is applicable to any business practice, whether a contract condition, bid practice, or at any activity related to the City business. m. Conflict of Interest. Consultant represents that he does not have a business interest or close family relationship with any City officer or employee who was, is, or will be involved in the Consultant selection, negotiation, drafting, signing, administration or evaluation of the Consultant's performance. In addition, Consultant acknowledges that he will adhere to the City’s policies regarding conflict of interest, the City Ethics Code, and the RCW as named previous. n. Compliance with Laws. Consultant, at his/her/its sole cost and expense, shall perform and comply with all applicable laws of the United States and the State of Washington; and all applicable laws, ordinances, rules, regulations, orders, and other requirements, in effect, of any governmental entity (including but not limited to such requirements as may be imposed upon the City and applicable to the Contract). Consultant shall furnish documents as may be required to effect or evidence such compliance. o. Personal Liability. The parties agree that in no event shall any official, officer, employee, or agent of the City be in any way liable or responsible for any covenant or Contract herein contained whether express or implied, nor for any statement of representation made herein or in any connection with this Contract. 15. Modification. This Agreement constitutes the entire agreement between the parties. Except with the written consent of both parties, neither party may alter or modify this Agreement. 16. Termination of Agreement. Either party may terminate this Agreement at any time by providing written notice of such termination, specifying the effective date thereof at least thirty days prior to such date. In such event the City shall pay Consultant all amounts due for all work previously authorized and performed prior to the date of termination. In the event of termination, Consultant agrees to cooperate reasonably with any service provider thereafter 03/17/2020 Agenda Meeting Packet Page 88 of 109 Personal Services for the Development of a City Pavement Management Program Page 7 of 9 retained by the City in making available information developed as the result of work previously performed by the Consultant . If no notice of termination is given, all relationships and obligations created by this Agreement, shall terminate at the conclusion of the Agreement period set out in Paragraph 3. 17. Venue. The venue for any legal dispute regarding this Agreement shall be Douglas County Superior Court. 18. Dispute Resolution. The parties mutually intend to establish procedures to facilitate the informal and inexpensive resolution of all disputes arising under this Agreement, by mutual cooperation and without resort to litigation. Accordingly, all disputes involving this transaction, or between the parties hereto with respect to the subject matter hereof, shall be resolved in a final and binding manner in accordance with the following procedures. Whether or not mediation/arbitration is under way, any party may have full access to the courts to compel compliance with the provisions of this Article and to enforce or confirm an arbitration award. a. Negotiation. The parties shall first attempt to negotiate a mutually-satisfactory resolution to the dispute as follows: i. The complaining party shall notify (in the manner required in this Agreement) the other parties of the alleged dispute, controversy, claim or breach of contract (hereinafter “Dispute’) by explaining in writing the nature of the Dispute, and referring to the relevant paragraphs of this Agreement upon which it bases its position regarding the Dispute. The complaining party shall also set forth in such notice a proposed solution to the Dispute; ii. The parties receiving such notice shall respond by notice individually to the complaining party within twenty (20) days of the effective date of the complaining party’s notice, with an explanation of its defensive position, if any, including references to the relevant paragraphs of the Agreement and a response to the proposed solution; and iii. Within twenty days following notice of this defensive response, the parties shall meet and discuss options for resolving the Dispute; the complaining party must initiate the scheduling of this resolution meeting. In the event a party fails to cooperate in scheduling the resolution meeting, then the complaining party may elect to skip the negotiation and mediation procedures and immediately proceed with arbitration. b. Mediation. If the parties are unable to satisfactorily resolve the Dispute through such negotiation, mediation must be held within thirty days of an unsuccessful resolution meeting. The mediation will be governed by and under the then- applicable rules of JAMS/Endispute (“JAMS”) in Chelan County. The complaining party must contact JAMS to schedule the mediation. The parties may agree on a mediator from the JAMS panel. If they are unable to agree, the parties 03/17/2020 Agenda Meeting Packet Page 89 of 109 Personal Services for the Development of a City Pavement Management Program Page 8 of 9 shall request JAMS to provide a list of three available mediators, and each side shall strike one; the remaining individual shall serve as the mediator. In the event a party fails to cooperate in this mediation process in a timely manner, then the complaining party may elect to skip the mediation procedure and immediately proceed with arbitration. c. Binding Arbitration. If the dispute is not timely settled by mediation as set forth above, then the parties agree to submit the dispute immediately to JAMS for final and binding arbitration as follows: i. A single arbitrator shall be used. The parties may agree on an arbitrator from the JAMS panel. The complaining party may initiate arbitration by providing notice of intent to arbitrate to all parties and to JAMS: The notice must contain a description of the Dispute, the amount involved, and the remedy sought. If the parties are unable to agree on an arbitrator, the parties shall request JAMS to provide a list of three available panel members and each party may strike one; the remaining individual shall serve as the arbitrator. If the parties agree, the individual that served as the mediator may serve as the arbitrator. ii. If and when such a demand for arbitration is made by any party, the parties agree to promptly conduct the arbitration in accordance with JAMS Rules and Procedures. iii. The parties agree that arbitration must be initiated within one (1) year after the latter of (i) the occurrence of the claimed breach, or (ii) the discovery thereof by the complaining party; and that the failure to initiate dispute resolution in accordance with this Section within that one-year period shall constitute an absolute bar to the institution of any adjudicatory proceedings with respect thereto, unless the parties agree otherwise in writing to extend such period of time. iv. Provided, however, that such arbitration shall not apply so as to delay or prevent any judicial or arbitrator’s injunctive or other equitable relief hereunder, which shall be effective immediately, subject to the requisite final and binding arbitration with respect thereto which shall be handled concurrently or after such relief is granted. The arbitrator shall not have the power to award exemplary or punitive damages. v. The arbitrator shall have exclusive authority to enter a decision adjudicating the Dispute, or granting other affirmative relief, including an award for damages, other affirmative relief, specific performance and injunctive relief; provided that a party may petition the court for enforcement of confirmation of any award if necessary. 03/17/2020 Agenda Meeting Packet Page 90 of 109 Personal Services for the Development of a City Pavement Management Program Page 9 of 9 vi. Any decision or award entered by the arbitrator may be entered on an ex- parte basis. 19.Attorney’s Fees.If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any of the provisions of this Agreement, the substantially prevailing party shall be entitled to recover reasonable attorney’s fees and other costs incurred in that action, arbitration or proceeding. 20. Severability.If a competent court of law determines any section or portion of this Agreement to be unlawful, such determination shall not affect the remaining terms and conditions of the Agreement. 21. Non-waiver.Waiver of any default or breach of this agreement shall not be deemed to be a waiver of any other prior or subsequent default or breach and shall not be construed to be a modification of the terms of this agreement unless stated to be such through written agreement of the signatories hereto. CITY OF EAST WENTCHEE: Signature: ____________________________________ Jerrilea Crawford, Mayor Date:_______________________________ ATTEST: ____________________________________ By: ____________________________________ M2 CONSULTING, PLLC: Signature: ______________________________________ Mitchell S. Reister, Principal Date:__________________________________March 2, 2020 03/17/2020 Agenda Meeting Packet Page 91 of 109 ScopeofWork(providedbyM2Consulting,PLLC): TobeprovidedbytheCity: FeeSchedule ConsultingStaff HourlyRate Hours Total M.S.Reister(Principal)$100.00 60.0 $6,000.00 EXHIBITA TheCityshallprovideM2Consulting,PLLCwithanyelectronic/digitalstoragemedia(2GBmin)oftheCity'schoice,that theCityelectstoownpursuanttotheContract,uponwhichtostoreelectronicdocumentsassociatedwiththiswork. January4,2020 2020PavementManagementProgram CityofEastWenatchee Workshallconsistofresearch,review,anddevelopmentofapavementmanagementprogramdocument,detailing strategicpavementpreservationandperformancemeasures,bestpractices,andfinancialforecasts/estimatesassociated withimplementation.Thedocumentshallbeprovidedinelectronicformat,consistingof(butnotlimitedto)Microsoft© Word,Excel,PowerPointdocumentsaswellasPortableDocumentFormats(PDFs).Copiesofanyoriginalelectronicfiles usedtocreatePDFdocumentsshallbetransmittedtotheCityforfutureuse. TheCitywillprovide(inelectronicformat)allpertinentpavementratings,roadwayinventorydata(length,width, pavementhistory,andaccesstotheCity'sStreetSaverdata),pavementprojecthistoriesandbudgets(asavailable, preferablyviaStreetSaver)andallotherpavement/roadwayͲrelateddatanecessaryforthedevelopmentofanaccurate andadaptablepavementmanagementprogramdocumentasrequestedbyM2Consulting,PLLC. Thepavementmanagementprogramdocumentwillbealiving,adaptablestrategydocumentfortheCity'ssoleuseand modificationupondeliveryofthesamebyM2Consulting,PLLC. 03/17/2020 Agenda Meeting Packet Page 92 of 109 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Lori Barnett, Community Development Director Subject: Grant from Commerce Growth Management Services for selected actions to amend the City Code to increase residential building capacity. Date: March 17, 2020 I. Summary Title: Interagency Agreement with Commerce Growth Management Services Grant for selected actions to increase residential building capacity from E2SHB 1923. II. Background/History: In 2019 the state Legislature passed Engrossed Second Substitute House Bill (E2SHB) 1923 encouraging cities planning under the Growth Management Act (GMA) to adopt actions to increase residential building capacity. Commerce is providing grant funds for cities to address the activities included in the bill. To be eligible, cities needed to select at least two actions out of the following list: A. Authorize development in one or more areas with an average of at least 12 dwelling units per acre, served by scheduled bus service of at least two times per hour, at least 12 hours per day. Regulations must require no more than an average of one parking space per two bedrooms in multifamily areas. B. Authorize at least one duplex, triplex, or courtyard apartment on each parcel in one or more zoning districts that permit single-family residences unless a city documents a specific infrastructure or physical constraint that would make this requirement unfeasible for a particular parcel. C. Authorize cluster zoning or lot size averaging in all zoning districts that permit single-family residences. D. Authorize attached or detached (or both) accessory dwelling units (ADUs) on all parcels containing single-family homes unless a city documents a specific infrastructure or physical constraint that would make this requirement unfeasible for a particular parcel. E. Adopt a subarea plan or planned action to increase residential density around services, such as existing activity centers, transit hubs, or city centers. F. Adopt a form-based code in one or more zoning districts that permit residential uses. "Form-based code" means a land development regulation that uses physical form, rather than separation of use, as the organizing principle for the code. G. Authorize a duplex on each corner lot within all zoning districts that permit single-family residences. H. Authorize a minimum net density of six dwelling units per acre in all residential zones I. Allow the division or redivision of land into the maximum number of lots through the short subdivision process provided in chapter 58.17 RCW. 03/17/2020 Agenda Meeting Packet Page 93 of 109 J. Adopt increases in categorical exemptions pursuant to RCW 43.21C.229 for residential development. Over the past few years, several municipal code amendments to stimulate infill development and increase options for affordable housing have been discussed by the Planning Commission. Two of the actions listed, items B and G, were topics that the Planning Commission previously discussed. Additionally, Douglas County recently amended their subdivision ordinance to increase the number of lots that can be created using the short plat process from 4 lots to 9 lots – Item I. The City has not made that change yet. The subdivision code is long overdue for an update. The grant funds will allow the City to hire a consultant to help staff identify and draft code amendments. A major component of the work will be graphic illustrations and design standards that will be developed to help blend duplexes, triplexes, and courtyard apartments into our single-family district. One of the major objections that residents have regarding potentially allowing multiple dwelling units in single-family districts is changing the character of the neighborhood. We hope to address that issue with design standards and guidelines that will blend them into the surrounding neighborhood. It will be important to have public support for these changes. Item A does not apply since we do not have commuter transit. Items C, D, and H are already covered in our code. Item J needs to be included in a full-scale update to our State Environmental Policy code sections. The grant provides $15,920 for a consultant and City out-of-pocket expenses such as advertising and materials for workshops. City Funds will be expended for staff time on the project. III. Recommended Action: Motion to approve the Mayor’s signature on the Interagency Agreement with Commerce Growth Management Services for selected actions to increase residential building capacity from E2SHB 1923. IV. Exhibits: Interagency Agreement with Commerce Growth Management Services, includes scope of work Financial Data: Expenditure Required Amount Budgeted Appropriation Required $14,000 $25,000 $ Basic Budget Description Estimate Director 5,120.00$ Assoc. Plnr 3,120.00$ Permit Tech.880.00$ Public Notices 1,620.00$ Workshop Materials 300.00$ Consultant 14,000.00$ Total 25,040.00$ Grant Award 15,920.00$ City Funds 9,120.00$ 03/17/2020 Agenda Meeting Packet Page 94 of 109 Interagency Agreement with City of East Wenatchee through Growth Management Services For HB 1923 Grant to • Authorize at least one duplex, triplex, or courtyard apartment in one or more zoning districts that permit single-family residences, • Authorize a duplex on each corner lot within all zoning districts that permit single-family residences, and • Allow for the division or redivision of land into the maximum number of lots through the short subdivision process provided in Chapter 58.17 RCW. Start date: Date of Execution 03/17/2020 Agenda Meeting Packet Page 95 of 109 ii TABLE OF CONTENTS Special Terms and Conditions 1. Authority…………………………………………………………………………………..1 2. Contract Management ........................................................................................... 1 3. Compensation ........................................................................................................ 1 4. Expenses…………………………………………………………………………………1 5. Billing Procedures and Payment ............................................................................ 1 6. Subcontractor Data Collection ............................................................................... 2 7. Order of Precedence .............................................................................................. 2 General Terms and Conditions 1. Definitions .............................................................................................................. 3 2. All Writings Contained Herein ................................................................................ 3 3. Amendments .......................................................................................................... 3 4. Assignment ............................................................................................................ 3 5. Confidentiality and Safeguarding of Information.................................................... 3 6. Copyright................................................................................................................ 4 7. Disputes ................................................................................................................. 4 8. Governing Law and Venue .................................................................................... 4 9. Independent Capacity of the Contractor ................................................................ 5 10. Licensing, Accreditation and Registration ............................................................. 5 11. Recapture .............................................................................................................. 5 12. Records Maintenance ............................................................................................ 5 13. Savings .................................................................................................................. 5 14. Severability ............................................................................................................ 5 15. Subcontracting ....................................................................................................... 5 16. Survival .................................................................................................................. 6 17. Termination for Cause ........................................................................................... 6 18. Termination for Convenience................................................................................. 6 19. Termination Procedures ........................................................................................ 6 20. Treatment of Assets ............................................................................................... 7 21. Waiver .................................................................................................................... 8 Attachment A, Scope of Work Attachment B, Budget 03/17/2020 Agenda Meeting Packet Page 96 of 109 FACE SHEET iii Contract Number: 20-63314-038 Washington State Department of Commerce Local Government Division Growth Management Services HB 1923 Grant 1. Contractor 2. Contractor Doing Business As (optional) City of East Wenatchee 271 9th Street NE East Wenatchee, WA 98802-4438 3. Contractor Representative 4. COMMERCE Representative Lorraine Barnett Director of Community Development (509) 884-5396 lbarnett@east-wenatchee.com Scott Kuhta Senior Planner (509) 795-6884 scott.kuhta@commerce.wa.gov PO Box 42525 1011 Plum Street SE Olympia Washington 98504-2525 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $15,920 State of Washington Date of Execution June 30, 2021 11. SWV # 12. UBI # SWV 0003756-00 601-140-637 14. Contract Purpose HB 1923 grant funding to address housing affordability. 15. Signing Statement COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following documents hereby incorporated by reference: Attachment “A” – Scope of Work, Attachment “B” – Budget, <etc.> FOR CONTRACTOR FOR COMMERCE Jerrilea Crawford, Mayor of East Wenatchee Date Mark Barkley, Assistant Director, Local Government Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL 6/11/2019. APPROVAL ON FILE. 03/17/2020 Agenda Meeting Packet Page 97 of 109 SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated June 2019 Department of Commerce Page 1 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount not to exceed $15,920 for the performance of all things necessary for or incidental to the performance of work under this Contract as set forth in the Scope of Work. Actions selected from the menu of twelve actions must be adopted by April 1, 2021 to receive full funding. Budget managers should be aware that the final thirty percent (30%) of the grant amount for each action is contingent upon adoption of the selected Action. The final due date for Deliverables must be no later than June 15, 2021. 4. EXPENSES Contractor shall receive reimbursement for travel and other expenses as identified below or as authorized in advance by COMMERCE as reimbursable. Such expenses may include airfare (economy or coach class only), other transportation expenses, and lodging and subsistence necessary during periods of required travel. Contractor shall receive compensation for travel expenses at current state travel reimbursement rates. 5. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services provided, related deliverables, and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than quarterly. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Contract Number 20-63314-038. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. COMMERCE will pay Contractor for costs incurred prior to the start date of this Agreement, if such costs would have been allowable on or after July 28, 2019, the effective date of Engrossed Second Substitute House Bill 1923 (2019). To be allowable, such costs must be limited to the completion of tasks and deliverables outlined in the Scope of Work (Attachment A). 03/17/2020 Agenda Meeting Packet Page 98 of 109 SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated June 2019 Department of Commerce Page 2 Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. 6. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Agreement performed by subcontractors and the portion of funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean subcontractors of any tier. 7. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • Attachment A – Scope of Work • Attachment B – Budget • add any other attachments incorporated by reference on the Face Sheet 03/17/2020 Agenda Meeting Packet Page 99 of 109 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated June 2019 Department of Commerce Page 3 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to act on the Director’s behalf. B. “COMMERCE” shall mean the Department of Commerce. C. “Contract” or “Agreement” means the entire written agreement between COMMERCE and the Contractor, including any attachments, documents, or materials incorporated by reference. E-mail or facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. “Personal Information” shall mean information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. F. ”State” shall mean the state of Washington. G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. Up to ten percent of the contract amount for each activity may be moved to another activity without a contract amendment. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. “Confidential Information” as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as “confidential” by COMMERCE; ii. All material produced by the Contractor that is designated as “confidential” by COMMERCE; and iii. All personal information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of 03/17/2020 Agenda Meeting Packet Page 100 of 109 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated June 2019 Department of Commerce Page 4 Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered “works for hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. “Materials” means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty- free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 03/17/2020 Agenda Meeting Packet Page 101 of 109 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated June 2019 Department of Commerce Page 5 9. INDEPENDENT CAPACITY OF THE CONTRACTOR The parties intend that an independent contractor relationship will be created by this Contract. The Contractor and its employees or agents performing under this Contract are not employees or agents of the state of Washington or COMMERCE. The Contractor will not hold itself out as or claim to be an officer or employee of COMMERCE or of the state of Washington by reason hereof, nor will the Contractor make any claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct and control of the work will be solely with the Contractor. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six (6) years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they 03/17/2020 Agenda Meeting Packet Page 102 of 109 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated June 2019 Department of Commerce Page 6 relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor’s duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor’s performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition to any other rights and remedies provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. 03/17/2020 Agenda Meeting Packet Page 103 of 109 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated June 2019 Department of Commerce Page 7 COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which the Authorized Representative has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this contract, or (ii) commencement of use of such property in the performance of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract All reference to the Contractor under this clause shall also include Contractor’s employees, agents or Subcontractors. 03/17/2020 Agenda Meeting Packet Page 104 of 109 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated June 2019 Department of Commerce Page 8 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. 03/17/2020 Agenda Meeting Packet Page 105 of 109 Attachment A Scope of Work Selected actions to increase residential building capacity from E2SHB 1923: a) Authorize at least one duplex, triplex, or courtyard apartment on each parcel in one or more zoning districts that permit single-family residences unless a city documents a specific infrastructure or physical constraint that would make this requirement unfeasible for a particular parcel. b) Authorize a duplex on each corner lot within all zoning districts that permit single-family residences. c) Allow for the division or redivision of land into the maximum number of lots through the short subdivision process provided in chapter 58.17 RCW; Commerce will be monitoring the contracts in May and November of 2020 to review progress in meeting milestones, deliverables and invoicing. Scope of Work Action: c) Authorize at least one duplex, triplex, or courtyard apartment on each parcel in one or more zoning districts that permit single-family residences unless a city documents a specific infrastructure or physical constraint that would make this requirement unfeasible for a particular parcel. Steps/ Deliverables Description Start Date End Date Action 1 Adopt code amendments to permit duplex, triplex or courtyard apartments in single-family zoning districts 3/9/2020 12/1/2020 Step 1.1 Identify code sections that need to be amended and obtain examples from other jurisdictions 3/9/2020 4/10/2010 Step 1.2 Contract with consultant for graphic representations of development types 4/21/2020 10/28/2020 Deliverable 1 Draft ordinance of additions and amendments to applicable code sections Draft of graphic representation of development types. 7/17/2020 Step 1.2 Public workshop and other public outreach to review proposed amendments and graphics to obtain feedback regarding draft amendments 6/8/2020 8/25/2020 Step 1.3 Study session with City Planning Commission 8/25/2020 Deliverable 2 Finalized draft ordinance, complete SEPA review, submit to Commerce and local agencies to initiate 60-day review 8/26/2020 10/26/2020 Step 1.4 Study Session with Douglas County Planning Commission 9/9/2020 Step 1.5 Prepare notice of public hearing and staff report 10/12/2020 10/16/2020 Step 1.6 City Planning Commission public hearing 10/27/2020 Step 1.7 Transmit Planning Commission recommendation and ordinance to City Council for action 11/2/2020 11/10/2020 Deliverable 3 Adopted Ordinance (Council holds 2 readings) 11/17/2020 12/4/2020 03/17/2020 Agenda Meeting Packet Page 106 of 109 Attachment A Scope of Work Action: j) Authorize a duplex on each corner lot within all zoning districts that permit single-family residences. Note: This project will be combined with Action 1 since these proposals are similar in nature. Steps/ Deliverables Description Start Date End Date Action 2 Amend code to permit duplexes on corner lots in single-family districts 3/9/2020 12/1/2020 Step 1.1 Identify code sections that need to be amended and obtain examples from other jurisdictions 3/9/2020 4/10/2020 Step 1.2 Contract with consultant for graphic representations of development types 4/21/2020 10/28/2020 Deliverable 4 Draft ordinance of additions and amendments to applicable code sections Draft of graphic representation of development types. 7/17/2020 Step 1.2 Public workshop and other public outreach to review proposed amendments to obtain feedback regarding draft amendments 6/8/2020 8/25/2020 Step 1.3 Study session with City Planning Commission 8/25/2020 Deliverable 5 Finalized draft ordinance, complete SEPA review, submit to Commerce and local agencies to initiate 60-day review 8/26/2020 10/26/2020 Step 1.4 Study Session with Douglas County Planning Commission 9/9/2020 Step 1.5 Prepare notice of public hearing and staff report 10/12/2020 10/16/2020 Step 1.6 City Planning Commission public hearing 10/27/2020 Step 1.7 Transmit Planning Commission recommendation and ordinance to City Council for action 11/2/2020 11/10/2020 Deliverable 6 Adopted Ordinance (Council holds 2 readings) 11/17/2020 12/1/2020 Scope of Work Action: k) Allow for the division or redivision of land into the maximum number of lots through the short subdivision process provided in chapter 58.17 RCW. Steps/ Deliverables Description Start Date End Date Action 3 Amend the code to increase the short plat lot maximum from 4 to 9 lots Step 1.1 Identify code sections that need to be amended and obtain examples from other jurisdictions 9/28/2020 10/16/2020 Deliverable 7 Draft ordinance of additions and amendments to applicable code sections 11/6/2020 03/17/2020 Agenda Meeting Packet Page 107 of 109 Attachment A Step 1.2 Public outreach to review proposed amendments to obtain feedback regarding draft amendments 11/6/2020 11/23/2020 Step 1.3 Study session with City Planning Commission 11/24/2020 Deliverable 8 Finalized draft ordinance, complete SEPA review, submit to Commerce and local agencies to initiate 60-day review 11/24/2020 12/11/2020 Step 1.4 Prepare notice of public hearing and staff report 2/8/2021 2/12/2021 Step 1.5 City Planning Commission public hearing 2/23/2021 Step 1.6 Transmit Planning Commission recommendation and ordinance to City Council for action 2/24/2021 2/24/2021 Deliverable 9 Adopted Ordinance (Council holds 2 readings) 3/2/2021 3/16/2021 03/17/2020 Agenda Meeting Packet Page 108 of 109 Attachment B Budget Action / Deliverables Commerce Funds Other Funds [If applicable] Deliverable 1 - Draft ordinance of additions and amendments to applicable code sections including graphic designs $2,765 $3,648 Deliverable 2 - Finalized draft ordinance, complete SEPA review, submit to Commerce and local agencies to initiate 60- day review $2,765 Deliverable 3 - Adopted Duplex/Triplex/courtyard $2,660 Deliverable 4 - Draft ordinance of additions and amendments to applicable code sections including graphic designs $2,415 $3,648 Deliverable 5 - Finalized draft ordinance, complete SEPA review, submit to Commerce and local agencies to initiate 60- day review $2,415 Deliverable 6 - Adopted Duplex/corner $2,360 Deliverable 7 - Draft ordinance of additions and amendments to applicable code sections $170 Deliverable 8 - Finalized draft ordinance, complete SEPA review, submit to Commerce and local agencies to initiate 60- day review $170 Deliverable 9 - Adopted increase to maximum number of lots through short subdivision process pursuant to RCW 58.17 $200 $1,824 Total: $15,920 $9,120 03/17/2020 Agenda Meeting Packet Page 109 of 109