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HomeMy WebLinkAboutResolutions - 2020-17 - 2020-17 Resolution 2020-17 EWWD ILA Utility Work and Pavement Overlay Projects on S Keller Ave, East Wenatchee District, Interlocal Agreement - 5/19/2020City of East Wenatchee Resolution 2020-17 Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2020-17 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute an Interlocal Agreement Between the City of East Wenatchee and the East Wenatchee Water District for Utility Work and Pavement Overlay Projects on S Keller Avenue, East Wenatchee, WA 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884- 9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Authorization. The City Council authorizes the Mayor to execute an Interlocal Agreement that conforms to the language set forth in Exhibit A. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Publication. The City Council directs the City Clerk to publish a copy of the Interlocal Agreement on the City’s website once it is signed by all parties. Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Project Page 1 of 4 Filed for and Return to: Maria Holman, City Clerk City of East Wenatchee 271 9th Street NE East Wenatchee, WA 98802 The information contained in this boxed section is for recording purposes only pursuant to RCW 36.18 and RCW 65.04, and is not to be relied upon for any other purpose, and shall not affect the intent of any warranty contained in the document itself. Document Title: Interlocal Cooperation Agreement Between the City of East Wenatchee and the East Wenatchee Water District for Utility Work and Pavement Overlay Projects on S Keller Avenue Grantor(s): City of East Wenatchee and East Wenatchee Water District Grantee(s): City of East Wenatchee and East Wenatchee Water District Reference Number(s) of Document Related, Assigned or Released: Not applicable Abbreviated Legal Description Not applicable Complete or Additional Legal Description on page of Document – Not applicable Assessor’s Parcel Number: Not applicable Filed with the Auditor pursuant to RCW 39.34.040 Interlocal Cooperation Agreement Between the City of East Wenatchee and the East Wenatchee Water District for Utility Work and Pavement Overlay Projects on S Keller Avenue This Interlocal Cooperation Agreement ("Agreement") is hereby entered into by and between City of East Wenatchee ("City") and the East Wenatchee Water District ("District") sometimes collectively referred to as the "Parties”. WHEREAS, the City is engaged in road improvement projects involving overlaying the following streets: S Keller Avenue, East Wenatchee, Douglas County, Washington ("Project"); and, WHEREAS, the District desires to replace a portion of the water main within the Project and relocate meter boxes before final paving is installed; and, WHEREAS, the City and the District desire to cooperate in the replacement of utilities prior to and during the construction of the Project; NOW, THEREFORE, in consideration of the foregoing, the City and the District agree as follows: 1. Purpose. The purpose of this Agreement is to provide for the replacement of the water main and meter relocations within the Project limit before the road improvement overlay occurs. 2. Scope of Work. The scope of work associated with the City’s Project is set out in Exhibits A and B, which are attached hereto and incorporated herein by this reference. The general location of the Project is illustrated in Exhibit A. A cost estimate containing a preliminary list of bid items associated with replacing the water main and meter relocations is set forth in Exhibit B as Schedule A. The cost of the street overlay Project is set forth in Exhibit B and is noted as Schedule B. 3. City's Obligations. The City shall: Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Project Page 2 of 4 3.1. Provide the District with the conceptual engineering design on plan and profile sheets provided by the City's consultant; and any special provisions for the overlay Project. 3.2. Assume all liability associated with City-provided information for the design and specifications for the overlay Project being included within the Project limit as described in Exhibits A and B. 3.3. As provided for in paragraph 8 of this Agreement, reimburse the District for all costs associated with the development of the overlay Project. 3.4. Be responsible for its engineers coordinating with the District and its consultant on all aspects of design and contract document preparation. 4. District's Obligations. The District shall: 4.1. Incorporate the engineering design and specifications of the City's roadway construction plans for the Project in the water main replacement project, as described in Exhibits A and B. 4.2. Administer the construction contract, including: 4.2.1. Scheduling the construction work; 4.2.2. Disbursement of payments to the roadway contractor; and 4.2.3. Administration of change orders. 4.3. Provide field engineering, including survey control and construction staking. 4.4. Provide all construction inspection, including contractor supervision and field laboratory services. 4.5. Be responsible for the administration, management and budget for this Project. 5. Reservation of Right to Inspect. The District agrees that the City reserves the right to inspect and approve all work done on the Project prior to the City being obligated to pay the District its costs for such work. 6. Change Orders. No change orders for the City’s portion of the Project shall be approved by the District without prior written authorization from the City. 7. Duration and Termination. This Agreement shall become effective upon the signing of the Agreement by both Parties and recording with the Douglas County Auditor. This Agreement will terminate upon the completion of the Project, and the final payment for the street overlay portion of the Project is received by the District from the City. 8. Cost. The costs associated with City’s Project is set out in the lowest responsible bid for the items listed as Schedule B on Exhibit B, including a pro rata amount of the engineering and mobilization costs ("Total Cost"). The City shall reimburse the District an amount equal to the Total Cost, subject to the terms of this Agreement, as adjusted for change orders as set forth herein. The estimated Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Project Page 3 of 4 Total Cost is $117,555 plus an additional estimated cost for engineering of $21,000. The City shall make periodic progress payments to the District. Each progress payment, subject to the terms of this Agreement, and the final payment are due within 30 days of the date the payment request is mailed by the District to the City. The City must receive the payment requests by the 10th day of each month in order to meet the 30-day requirement. 9. Records. The District shall keep and maintain accurate and complete cost records pertaining to the Project and this Agreement. The City shall have full access and the right to examine any such records during the term of this Agreement. All records, books, documents and other materials maintained, prepared, or issued by the District in the implementation of this Agreement shall be the property of the District, which shall have the responsibility of the retention and release of those materials. 10. Indemnity. The District shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of the District, its officers, agents, and employees, in connection with the work described in this agreement, or arising out of the District's non-observance or non-performance of any law, ordinance, or regulation applicable to the domestic water line portion of the Project. 11. Severability. In the event that any provision of this Agreement shall be determined to be unenforceable or otherwise invalid for any reason, such provision shall be enforced and validated to the extent permitted by law. All other provisions of this Agreement are severable, and the unenforceability or invalidity of any single provision hereof shall not affect the remaining provisions. 12. Disputes. If a dispute arises under this Agreement, authorized representatives of each party shall meet and negotiate in good faith to attempt to resolve the dispute. A dispute arising out of this Agreement that is not resolved by good- faith negotiation shall be resolved by private arbitration. As part of the arbitration award, the substantially prevailing party shall be entitled, in addition to other relief, to such reasonable attorneys' fees and costs as determined by the arbitrator. 13. Construction. This Agreement contains the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements or understandings among the Parties with respect thereto. This Agreement may be amended only by an agreement in writing signed by the Parties. 14. Mutual Negotiation and Construction. This Agreement and each of the terms and provisions hereof are deemed to have been explicitly negotiated between, and; mutually drafted by, the Parties, and the language in all parts of this Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Project Page 4 of 4 Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either Party. 15. Governing Law; Venue. This Agreement is governed by the laws of the state of Washington, without regard to its conflict of law provisions. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the ________ day of ____________, 2020. CITY OF EAST WENATCHEE, WASHINGTON By Jerrilea Crawford, Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney EAST WENATCHEE WATER DISTRICT Chair Commissioner Commissioner Grant Rd 5th St NE 3rd St NE 4th St SE 8th St NE N Lyle AveN Keller AveHighline DrN James AveEastmont AveN Kentucky Ave1st St SE 3rd St SE S Kentucky AveTed ford St SEN Iowa AveN June AveS Jarvis AvePace Dr N Joseph AveN Larch AveGlen S t NE4th St NE Dale St SE N Kansas AveS Houston AveSoden St SEN Georgia AveN Jennifer LnS Iowa AveR ock Island R d S Lyle Ave1 s t P l S EN Grover PlBlu egr as s Ave Eastridge DrS Keller AveS R 28 N Gale PlS James AveN Hanford AveRidgemont DrN Jonathon AveMakenna LnSimon St S Kansas AveR o l f s P l6th S t N E7th S t N E S Kent PlN Jerome LnRolfs Ct Eller St SEElva Way SE2nd St SE S Mandolin AveGary St NEJupiter St SE Carl St NE N Minor AveLeslie WayKenroy TerManhattan DrManowar LnN Lander CtParkroy Pl Misa w a W ay 2nd St NE Ella St NE Etta St NE S Lee CtN Grover AveJuno St SE N Mason AveS Kent CtS Grover AveN M inor St S Karry LnDegage St S Jackson AveManha tt an S q L i n d e n P lN Kent TerN Ladd AveN Maus AveS Lynn DrJean St SE N Lander PlGarden PlzJulia Ct2nd St SE S Lee Ct4th St SE N Kansas AveS Iowa Ave4th S t NEN Iowa Ave3rd St SE 7th St NE8th St NE This map is intended for general purposes only. The City of East Wenatchee makes no representation as to the accuracy or current condition of the data shown on this map. 2020 Residential Overlay Program .0 0.25 0.50.125 Miles City Limit Legend Paving Limits City Streets East Wenatchee Water District Bid Tabulation - 2020 Steel Main Replacements Item 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Schedule B 1 2 3 4 5 7 8 9 10 11 12 13 14 15 PROJECT TOTAL $395,728.97 Schedule A J&K Earthworks Description Quantity Unit Price Total Price Force Account 10000 FA $1.00 $10,000.00 Record Drawings 1 LS $1,000.00 $1,000.00 Mobilization 1 LS $10,000.00 $10,000.00 Crushed Surfacing Base Course 460 Ton $24.00 $11,040.00 Flaggers 200 HR $52.00 $10,400.00 Construction Signage and TCS 1 LS $4,000.00 $4,000.00 Saw Cutting 960 LF $1.50 $1,440.00 Repair Existing Side Sewer or Irrigation 8 Ea $500.00 $4,000.00 Commercial HMA CL 1/2-inch for Trench Patch 25 Ton $180.00 $4,500.00 DI Pipe for Water Main, 6 in. Diam. 63 LF $65.00 $4,095.00 Shoring or Extra Trench Excavation 1 LS $2,500.00 $2,500.00 Pothole 26 EA $500.00 $13,000.00 Connection to existing at S. Keller Ave and 2nd st SE 1 EA $3,000.00 $3,000.00 Connection to existing at 3rd St SE and S. Keller Ave 1 EA $8,500.00 $8,500.00 DI Pipe for Water Main, 8 in. Diam. 1600 LF $55.00 $88,000.00 Connection to existing at S. Keller Ave and 1st St SE 1 EA $7,200.00 $7,200.00 Connection to existing at S. Keller Ave and S. Kent Pl (north) 1 EA $3,000.00 $3,000.00 Connection to existing at S. Keller Ave and S. Kent Pl (south) 1 EA $3,000.00 $3,000.00 Abandonment of Terminated Water Facilities 1 LS $2,000.00 $2,000.00 Cut Through Existing 4-Inch or 6-Inch Main 1 EA $3,000.00 $3,000.00 Connection to existing at 2nd St SE and S. Kent Pl 1 EA $3,500.00 $3,500.00 Gate Valve 6 In. 1 EA $900.00 $900.00 CDF Encasement 4 EA $1,500.00 $6,000.00 Removal of Terminated Water Mains 270 LF $20.00 $5,400.00 Hydrant Assembly 2 EA $4,500.00 $9,000.00 Adjust Valve Box 12 EA $440.00 $5,280.00 Gate Valve 8 In. 6 EA $1,000.00 $6,000.00 Service Line, 1 in. Diam 56 LF $50.00 $2,800.00 Reconnect 1.5 In. Diam. Service Connection 11 EA $1,200.00 $13,200.00 Reconnect 1 In. Diam. Service Connection 6 EA $1,200.00 $7,200.00 $278,173.97 SUBTOTAL Sales Tax @ 8.3% TOTAL SCHEDULE A $256,855.00 $21,318.97 Trench Pavement Removal 1 LS $ $2,000.00 $2,000.00 Service Line, 1.5 In. Diam 38 LF $50.00 $1,900.00 Reset Existing Monument 4 Ea $700.00 $2,800.00 Project Temporary Traffic Control 1 LS $2,000.00 $2,000.00 1 LS $6,000.00 $6,000.00 Mobilization Full Depth Reclamation 4100 SY $4.00 $16,400.00 Crushed Surfacing Base Course 150 Ton $34.00 $5,100.00 Roadway Excavation Incl. Haul 1 LS $5,000.00 $5,000.00 Commerical HMA CL 3/8-inch for Approaches 37 Ton $175.00 $6,475.00 Commerical HMA CL 3/8-inch for Sidewalk Ramp 2 Ea $350.00 $700.00 HMA Overlay CL 3/8-inch PG-28, 2.5 Inch depth 650 Ton $90.00 $58,500.00 Cement Conc. Traffic Curb and Gutter 92 LF $55.00 $5,060.00 Adjust Valve Box 4 Ea $480.00 $1,920.00 Adjust Manholes and Catch Basins 3 LS $500.00 $1,500.00 TOTAL SCHEDULE B $117,555.00 Cement Conc. Sidewalk 20 SY $75.00 $1,500.00 Cement Conc. Curb Ramp Type Parallel A 2 EA $2,300.00 $4,600.00