HomeMy WebLinkAboutResolutions - 2018-17 - Adopting the 2017 Consolidated Annual Performance and Evaluation Report CAPER, Department of Housing and Urban Development regulations at 24 CFR Part 91 - 12/11/2018Resolution No. 2018-17
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RESOLUTION NO. 2018-17
A Resolution of the City of East Wenatchee, Washington, adopting the “City
of East Wenatchee 2017 Consolidated Annual Performance and Evaluation
Report” in accordance with the requirements of the U.S. Department of
Housing and Urban Development regulations at 24 CFR Part 91, and
establishing an effective date.
1. Recitals
a. Preamble.
i. In 2009, the City of East Wenatchee (“City”) was notified by the U.S.
Department of Housing and Urban Development (HUD) that it qualified as a
federally designated “principal city” within the Wenatchee Metropolitan
Statistical Area and was eligible for entitlement status to receive annual grants
from the Community Development Block Grant Program (CDBG).
ii. The City Council of East Wenatchee (“City Council”) took action at their
August 25, 2009 meeting to accept entitlement status to become a direct
recipient of CDBG funds.
iii. The City Council adopted the 2015 - 2019 Community Development and
Housing Consolidated Plan (“Consolidated Plan”) and 2015 Annual Action
Plan with Resolution 2015-13 on August 11, 2015.
b. Authority.
i. The City of East Wenatchee is a non-charter code City duly incorporated and
operating under the laws of the State of Washington.
ii. RCW 35A.74 authorizes the City to administer programs to assist low income
individuals.
iii. The U.S. Department of Housing and Urban Development regulations at 24
CFR Part 91 require entitlement communities to adopt a consolidated plan and
an annual action plan.
c. Findings of Fact.
i. In compliance with the Citizen Participation Plan and the Limited English
Proficiency Plan, the City published a notice of availability and notice of public
hearing in the Wenatchee World on November 16, 2018. The notice was
published in English and Spanish. The notice announced the availability of the
Draft 2017 Consolidated Annual Performance and Evaluation Report and
initiated a 15-day comment period.
ii. The Draft 2017 CAPER and notice of public hearing was posted on the City’s
Webpage.
iii. The City Council held a public hearing on December 11, 2018 to receive
comments and consider adoption of the Draft East Wenatchee 2017 CAPER.
City of East Wenatchee
2017 Consolidated Annual
Performance and Evaluation Report
(CAPER)
Adopted on _________ by
Resolution 2018________
Prepared by:
City of East Wenatchee
Community Development Department
271 9th Street NE
East Wenatchee, WA 98802
Phone (509) 884-5396
Fax (509) 886-6113
E-mail: LBarnett@east-wenatchee.com
Exhibit A
City of East Wenatchee Page 2
2017 Consolidated Annual Performance and Evaluation Report
Executive Summary
The City of East Wenatchee receives federal Community Development Block Grant
(CDBG) funds on an annual basis under Title I of the Housing and Community
Development Act of 1974. The overall goal of the CDBG Program is to develop a
strong community with the provision of decent housing, a suitable living environment,
and to expand economic opportunities. Use of CDBG funds in East Wenatchee are
targeted to benefit low and moderate income citizens.
Within 90 days of the end of each program year, a Consolidated Annual Performance
and Evaluation Report (CAPER) must be prepared, reviewed by the public, and
submitted to HUD. The CAPER allows the public, local officials, and HUD to evaluate
and provide feedback on the effectiveness and success of program strategies and
activities undertaken during the preceding year.
East Wenatchee’s CDBG Program fiscal year for the 2017 Annual Action Plan is from
October 1, 2017 through September 30, 2017. This 2017 CAPER describes the projects
and activities completed by the City during that program year. This report follows the
format guidance provided by HUD for elements of a CAPER.
Funding Resources.
In 2017, the city of East Wenatchee’s annual CDBG allocation was $114,552. The
City’s 2017 Annual Action Plan allocated the funds for the following projects and
activities:
1. $100,000 to the 5th Street NE street improvement project.
2. $14,552 for administration and planning for the CDBG Program.
Project Status.
1. 5th Street NE street improvement project. The engineering and design for the
project was completed during the 2016 Program Year. Additionally, 60% of the
construction of the project was completed. This project has been funded using
three consecutive years of CDBG allocations in accordance with Title 24:
§570.200(h) - the process for reimbursement for pre-award costs. Program year
funds from 2015, 2016, and 2017 were allocated to the project. The following
table is a breakdown of the revenue and estimated costs for this project.
As noted below, there were funds remaining from Administration and Planning
that were applied to the 5th Street Project bringing the 2017 Program Year total to
$95,800. To-date $297,875 of CDBG funding has been spent on the project.
The table below shows the breakdown by year of the CDBG funding for this
project and lists the other funding sources. CDBG funds made up 29% of the
funding necessary to complete the project.
City of East Wenatchee Page 3
2017 Consolidated Annual Performance and Evaluation Report
Table 1: Estimated Cost and Revenue
5th Street NE Street Improvement Project
The following table shows the activities related to the 5th Street Project
tabulated by year.
Table 2: Breakdown of CDBG Expenditures by Activity by Year
2. Administrative and planning functions. Only a portion of the funds allocated
to administrative activities for 2017 were expended. Total Administrative
expenditures for 2017 were $3,469.76. That left $11,082 of remaining funds
that can be used for 2018 program year projects.
CR-5 Goals and Outcomes
The following is a summary of work that was initiated or accomplished during the 2017
program year to further the goals and objectives in the Consolidated Plan.
Goals
• Revitalize Neighborhoods and Community. Review public infrastructure and ADA
needs when determining projects.
o 5th Street NE from N. Baker Ave. to Eastmont Ave.: This street improvement
project included the construction of curb, gutter, sidewalk, storm water system
expansion, and resurfacing of the street. Utility providers partnered with the
City to upgrade their above-ground and below-ground facilities. As mentioned
above, the design and most of the construction was completed in 2017. Due
Source Revenues % of Costs
2015 102,074$
2016 95,800$
2017 100,000$
Total CDBG 297,874$ 29%
East Wenatchee Water District 181,755$ 18%
Douglas County Sewer Dist.147,704$ 14%
City-Stormwater Utility 125,000$ 12%
City-General Fund 270,345$ 26%
Total Revenue 1,022,678$
Program Year 2015 2016 2017 Total
Allocation 102,074.00$ 95,800.51$ 100,000.00$
Description
Consultant Selection 2,245.52$ 2,245.52$
Design Eng.92,050.00$ 92,050.00$
SDC 7,778.48$ 18,614.02$ 26,392.50$
Construction 77,186.49$ 100,000.00$ 177,186.49$
Total 102,074.00$ 95,800.51$ 100,000.00$ 297,874.51$
City of East Wenatchee Page 4
2017 Consolidated Annual Performance and Evaluation Report
to weather, the construction of the sidewalks and final cleanup was
postponed until the spring of 2018. The project is now completely finished. In
addition to the CDBG project, the City received a Transportation Improvement
Board grant that provided funding to repave the entire street. That project has
also been completed.
Accomplishments were reported in IDIS for the 2017 Program Year since that
was the completion of the street project.
• Mitigation of homelessness and those at-risk of homelessness: Work with agencies
and service providers to target individuals who meet the chronically homeless
definition, connect people who are homeless with services, shelter and food, provide
services for people with special needs, and promote services that improve overall
efficiency of the homeless support system. There may be opportunities to increase
housing options for homeless individuals and families.
o Staff from the East Wenatchee Community Development Department
regularly attend the monthly Homeless Task Force Meeting. The Task Force
includes representatives from various housing and service providers as well
as state and local government agencies.
o Staff from the East Wenatchee Community Development Department serve
on the Homeless Housing Steering Committee for allocation of the Chelan-
Douglas Counties Homeless Housing fund (HB 2163) and City of Wenatchee
Low-Income Housing funds in accordance with state requirements of RCW
36.22.179 and RCW 36.22.1791.
The County Homeless Housing funds are generated from fees paid when
documents are recorded with the county auditor. East Wenatchee, Douglas
County, Chelan County, and Wenatchee executed an interlocal agreement (ILA)
on August 27, 2006 for the dispersal of the funds designating Wenatchee as
the lead entity for that program. The ILA was updated in 2011.
Funding programs allocated under this interlocal agreement include the
County Homeless Funds (HB 2163), Consolidated Homeless Grant (CHG),
Housing & Essential Needs Grant Funds (HEN) and Emergency Solutions
Grant funds (ESG). The following table lists the recipients of the programs
referenced above during the 2017 program year. The awards were finalized in
July of 2017. No CDBG funds are awarded using this process and staff time is
not charged to the CDBG program (Addresses Goal #2).
No CDBG funds have been used for this activity. Since no projects were
completed using CDBG funds, no accomplishments have been reported.
City of East Wenatchee Page 5
2017 Consolidated Annual Performance and Evaluation Report
Table 3: Homeless Housing Funding Awards
Requested
Amount
Allocation
Amount
Program Type Total Funding Available for Subgrant Allocations $3,150,907 $2,212,750
Rapid Rehousing Community Action Council $355,041 $321,041
Chelan Valley Hope $34,000 $34,000
Total $389,041 $355,041
Prevention Community Action Council $247,709 $206,616
Upper Valley MEND $21,836 $20,547
Volunteer Attorney Services $21,968 $20,546
Total $291,513 $247,709
Transitional Housing Community Action Council $80,000 $0
Chelan Regional Justice Center $142,723 $140,000
YWCA - Bridges Transitional $103,505 $80,000
Women's Resource Center: Bruce $320,000 $250,000
Total $646,228 $470,000
Permanent Supportive Housing YWCA: Bridges PSH $106,427 $106,427
Women's Resource Center: Parkside $162,491 $162,491
Total $268,918 $268,918
Landlord Liaison Hope Source $250,000 $0
YWCA $31,251 $31,251
Women's Resource Center $187,000 $187,000
Total $468,251 $218,251
Homeless Outreach Hope Source $60,000 $0
Women's Resource Center $60,000 $91,749
Total $120,000 $91,749
Traditional Emergency Shelter Upper Valley MEND (hotel/motel vouchers)$8,875 $8,875
Chelan Valley Hope (hotel/motel vouchers)$45,000 $12,000
YWCA Women's Shelter $123,191 $81,125
SAGE Domestic Violence Shelter $50,092 $48,000
Total $227,158 $150,000
Low-Barrier Emergency Shelter YWCA $246,803 $0
Women's Resource Center (planning study)$6,000 $0
* Feasibility Study led by City & Homeless Steering
Committee $0 $30,000
* Hold $130,000 for future program implementation upon
completion of feasibility study & program design $0 $100,000
Total $252,803 $130,000
Coordinated Entry/Diversion Catholic Family & Child Service $180,000 $170,000
Community Action Council $50,000 $30,800
Upper Valley MEND $40,326 $20,000
SAGE $28,294 $9,600
Chelan Valley Hope $24,000 $9,600
Diversion Funds (used by all CE Sites)$10,000 $10,000
Total $332,620 $250,000
Other YWCA - Day Center $36,861 $0
YWCA - Contracted case management $117,514 $0
Total $154,375 $0
Recommended Alternative Provider Training/Professional Development $0 $31,082
Total $0 $31,082
Approved by Wenatchee City Council, June 15, 2017
2017 - 2019 Homeless Subgrant Funding Allocation
City of East Wenatchee Page 6
2017 Consolidated Annual Performance and Evaluation Report
CR-10 Racial & Ethnic Composition of Families Assisted
Since no projects were completed, no accomplishments have been reported.
CR-15 Resources and Investments Grant Funds Spent
In 2017, the city of East Wenatchee’s CDBG formula grant was $114,552. The tables
below show the program year allocation and funds spent for the City’s 2017 Annual
Action Plan projects:
Table 4: Resources Made Available
Source of Funds Source Resources Made
Available
Amount expended
During Program
Year
CDBG $295,628 $295,628
Local Funds City
EWWD
DCSD
$724,804 $454,400
Table 5: Funds Spent by Project
Activity Description Funds Allocated Amount Expended
5th Street $100,000 $100,000
Administration & Planning $14,552 $3,469.76
Total $114,552 $103,469.76
Geographic Distribution of Resources
The City of East Wenatchee does not use “target areas”. The area that will benefit from the
5th St. NE street improvement project includes properties using 5th Street NE between N.
Baker Avenue and Eastmont Avenue. Drawing on the area immediately south and north of
5th Street, that area is 59% residential, 4% commercial, 30% vacant, and 6% quasi-public.
That street serves a much larger geographic region since it is the major transportation link
between residential neighborhoods and several schools and the Eastmont Community
Park.
Leveraging of Funds & Publicly Owned Property
5th Street NE is a public street. CDBG funds are not sufficient to pay for the estimated cost
of the project. CDBG funds will pay 29% of the total project costs. City street improvement
funds and Stormwater Utility funds of $430,345 will be needed to complete the project.
East Wenatchee Water District (EWWD) funds totaling $181,755 and Douglas County
Sewer District (DCSD) funds totaling $147,704.
City of East Wenatchee Page 7
2017 Consolidated Annual Performance and Evaluation Report
CR-20 Affordable Housing
There were no affordable housing projects funded in 2017. No accomplishments
have been reported.
CR-25 Homeless and Other Special Needs
East Wenatchee has no housing programs and relies upon other local agencies for
public housing and housing support programs serving homeless and other special
needs individuals and families.
o A city staff member participates as a member of the Homeless Steering
Committee. This is a group of local agencies that meet on an ad hoc basis. One
of their roles is as the funding advisory committee for allocation of the “Chelan-
Douglas Counties Homeless Housing and Assistance Funds” and other low-
income housing and support services funds. The funds are awarded using a
competitive grant application process. The city of Wenatchee is the lead entity for
this process. Funding programs awarded by the committee include the
Homeless Housing and Assistance Funds (RCW 36.22.179 and RCW
36.22.1791), “Consolidated Homeless Grant”, and “Housing and Essential
Needs” Grant Funds. A breakdown of awards is shown on Table 3 of this
document.
o City staff regularly attends meetings of the Homeless Task Force. The Homeless
Task Force includes housing and service providers, homeless advocates, state
and local agency staff. The Task Force concentrates on outreach and
communication between service providers and other public agencies that may be
in contact with homeless individuals and families. This group provides
recommendations to the cities, counties, and housing and service providers
relative to actions that will reduce homelessness, encourage rapid re-housing,
support and educate landlords, and provide information to the general public
regarding homelessness.
o The City of East Wenatchee provides $900 per year to the Okanogan County
Transportation and Nutrition program for meals delivered to low-income senior
citizens. The program delivers approximately 1,590 meals per year to East
Wenatchee seniors. No CDBG funds are used for this program.
CR-30 – Public Housing
o In 2002, the city of East Wenatchee executed an interlocal governmental
cooperation agreement (ILA) with the Housing Authority of Chelan County and
the City of Wenatchee. The ILA allows the Housing Authority to operate, under
limited circumstances, within the city limits. An East Wenatchee city
councilmember serves on that agency’s board of directors. The Housing
City of East Wenatchee Page 8
2017 Consolidated Annual Performance and Evaluation Report
Authority operates an apartment complex providing 17 year-round units and 18
seasonal units for low-income farmworkers. They also operate the Section 8
Tenant Based Rental Assistance Program with 494 vouchers. Approximately 150
of the participants in the program reside in East Wenatchee. They also have 47
HUD Veteran’s Assistance Vouchers.
Actions taken to address the needs of public housing
No activities or actions were taken by the city to address the needs of public
housing. The Housing Authority has a range of services to address the needs of
their tenants and clients.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
No activities or actions were taken by the city. However, the Housing Authority offers
their tenants and clients a self-sufficiency education program which includes
information on managing money, caring for a home, and life skills.
Actions taken to provide assistance to troubled PHAs
The Housing Authority is not a troubled PHA.
CR-35 - Other Actions
Actions taken to remove or ameliorate the negative effects of public policies that
serve as barriers to affordable housing such as land use controls, tax policies
affecting land, zoning ordinances, building codes, fees and charges, growth
limitations, and policies affecting the return on residential investment.
None taken
Actions taken to address obstacles to meeting underserved needs.
None taken
Actions taken to reduce lead-based paint hazards.
The City maintains and periodically updates a Lead Based Paint page in the Building
Department section of the city web site that provides information to tenants and
homeowners regarding lead based paint.
Actions taken to reduce the number of poverty-level families.
None taken
Actions taken to develop institutional structure.
None taken
Actions taken to enhance coordination between public and private housing and
social service agencies.
City staff regularly attend meetings of the Homeless Task Force. The Homeless
Task Force includes housing and service providers. Representatives are from faith
City of East Wenatchee Page 9
2017 Consolidated Annual Performance and Evaluation Report
based organizations, non-profits, state and local agencies. The Task Force
concentrates on outreach and communication between service providers and other
public agencies that may be in contact with homeless individuals and families. This
group provides recommendations to the cities, counties, and housing and service
providers relative to actions that will reduce homelessness, encourage rapid re-
housing, support and educate landlords, and provide information to the general
public regarding homelessness.
Identify actions taken to overcome the effects of any impediments identified in
the jurisdictions analysis of impediments to fair housing choice.
The City maintains and periodically updates a Fair Housing web page in the
Community Development Department section of the City web site that provides,
brochures, forms and contact information for people to pursue Fair Housing claims.
CR-40 Monitoring
The Department of Community Development for the City of East Wenatchee is
responsible for the administration of the CDBG Program. This includes the monitoring
and evaluation of program activities as they relate to the adopted Consolidated Plan
and Annual Action Plan. Monitoring oversight in 2017 was focused primarily on
documenting the process and expenditures related to the development of the 2018
Annual Action Plan, the 2016 CAPER, and the 5th Street NE street improvement project.
All administrative tasks were completed on time and submitted to HUD.
The City is committed to its success as a CDBG entitlement jurisdiction and intends to
make the best use possible of the limited funding it receives.
• Citizen Participation
In compliance with the Citizen Participation Plan and the Limited English Proficiency
Plan, the City published a notice of availability and notice of public hearing in the
Wenatchee World on November 16, 2018. The notice was published in English and
Spanish. The notice announced the availability of the Draft 2017 Consolidated
Annual Performance and Evaluation Report (CAPER) report and established a 15-
day comment period.
A copy of the Draft CAPER was posted on the City website and made available at
City Hall.
The City Council held a public hearing on December 11, 2018 to accept testimony
and consider approval of the City’s 2017 CAPER. xxxxxxxxx.
Notice of Availability and Notice of Public Hearing – English and Spanish
Published November 16, 2018
City of East Wenatchee Page 10
2017 Consolidated Annual Performance and Evaluation Report
City of East Wenatchee Page 11
2017 Consolidated Annual Performance and Evaluation Report
