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Home My WebLink About4/7/2020 - City Council - City Council Meeting Minutes - Jerrilea CrawfordIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 04/07/2020 Council Meeting Minutes Page 1 of 4 East Wenatchee City Council Meeting April 7, 2020 - Online Zoom Meeting East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Jerrilea Crawford Devin Poulson, City Attorney Councilmember John Sterk Lori Barnett, Community Development Director Councilmember Harry Raab Tom Wachholder, Project Development Manager Councilmember Robert Tidd Josh DeLay, Finance Director Councilmember Sasha Sleiman Trina Elmes, Events Director / PIO Councilmember Shayne Magdoff Mary Beth Phillips, Court Administrator Councilmember Christine Johnson Maria Holman, City Clerk Councilmember Matthew Hepner 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Consent Items: a. 3/31/2020 City of East Wenatchee 2019 TIB Complete Streets Project, Consultant Supplemental Agreement No. 1 b. Date: 4/7/2020, Checks: 53601; 53617 – 53686 and Voided Checks: 53562; 53564; 53578, in the amount of $275,430.57 c. 03/17/2020 Council Meeting Minutes Comments provided by Councilmember Magdoff Motion by Councilmember Sleiman to approve consent items. Councilmember Tidd seconded the motion. Motion carried (7-0). 2. Citizen Requests/Comments. None 3. Presentations. None 4. Department Report. a. Finance Director Josh Delay provided the Council with a February 2020 Finance Department Report. Comments provided by Councilmember Tidd b. Community Development Director Lori Barnett shared that the City received $83,927 in CDBG funding. This funding is specific to projects and activities to support infectious disease related to the COVID-19 and she requested feedback from the Council on spending recommendations. Comments provided by Councilmember Tidd, Councilmember Hepner, Councilmember Magdoff, Councilmember Johnson, Councilmember Sleiman, and the City Attorney Devin Poulson. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 04/07/2020 Council Meeting Minutes Page 2 of 4 5. Mayor’s Report. a. Mayor Crawford provided an update on the Police Chief recruitment process, the Mayor has interviewed the top five candidates and one alternate that Prothman recommended for a total of six interviews. The Mayor has narrowed the selection down to two candidates and she continues working through the recruitment process. The Mayor hopes to have a decision made tomorrow and make an offer. Comments provide by Councilmember Magdoff b. Mayor Crawford provided a City of East Wenatchee update regarding COVID-19. The Mayor said that Trina Elmes, Events Department Director/PIO has been the lead on collecting information from the Chelan Douglas Emergency Operation Center and filtering information to the Police Chief and the Mayor. The Mayor also discussed what the City’s efforts have been in sharing information and how the City’s Staff work schedules have been modified during the COVID-19 pandemic. 6. Action Items. a. First reading of Ordinance 2020-04, an Ordinance updating the East Wenatchee Municipal Code governing the process the East Wenatchee Municipal Court must follow if it wishes to sanction a defendant for contempt based on failure to pay fines, penalties, assessments, fees, or costs by amending Section 1.020.030 of the East Wenatchee Municipal Code Comments provided by Councilmember Magdoff b. City Clerk Maria Holman presented Resolution 2020-12, establishing two categories of emergency leave by adopting the City of East Wenatchee Families First Coronavirus Response Policy. Comments provided by Councilmember Magdoff Motion by Councilmember Tidd to adopt Resolution 2020-12, the City of East Wenatchee Coronavirus Response Policy as presented. Councilmember Magdoff seconded the motion. Motion carried (7-0). c. Mayor Crawford presented an amendment to the Professional Services Agreement for the Municipal Court Judge which was recommended by the City’s Finance Committee. Comments provided by Councilmember Magdoff, Councilmember Tidd, and Finance Director Josh DeLay. Motion by Councilmember Tidd to authorize the Mayor to execute an amended Professional Services Agreement for the Municipal Court Judge as presented. Councilmember Magdoff seconded the motion. Motion carried (7-0). d. Project Development Manager Tom Wachholder presented the RH2 Engineering General Engineering Services Task Authorization for Engineering Services associated with the 4th Street SE Stormwater Improvements Project. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 04/07/2020 Council Meeting Minutes Page 3 of 4 Motion by Councilmember Hepner to authorize the Mayor to sign the proposed RH2 Engineering Task Authorization No. 2 for engineering services associated with the 4th St SE Stormwater Improvements Project. Councilmember Johnson seconded the motion. Motion carried (7-0). e. Project Development Manager Tom Wachholder presented the City Hall Campus Improvements - ARC Architects Professional Services Contract for providing architectural design services associated with City Hall Campus Improvements Phase 1: Public Works Facility and Police Department Space Needs Assessment. Comments provided by Councilmember Tidd, Councilmember Hepner, Councilmember Magdoff, Councilmember Johnson, Councilmember Raab, and Finance Director Josh DeLay. Motion by Councilmember Sleiman to authorize the Mayor to sign a Professional Services Contract for architectural design services associated with City Hall Campus Improvements Phase 1: Public Works Facility and Police Department Space Needs Assessment not to exceed $509,069. Councilmember Raab seconded the motion. Motion carried (7-0). f. Project Development Manager Tom Wachholder presented the Transportation Improvement Board (TIB) Complete Streets Project – Construction Bid Award. Comments provided by Councilmember Magdoff. Motion by Councilmember Sleiman to authorize the Mayor to award the TIB Complete Streets Project construction bid to Pipkin Construction in the amount of $372,447.00. Councilmember Magdoff seconded the motion. Motion carried (7-0). g. Project Development Manager Tom Wachholder presented a Temporary Construction Permit necessary for constructing the proposed pedestrian crosswalk at the Grant Road and June Avenue intersection associated with the City of East Wenatchee’s TIB Compete Streets Project. Motion by Councilmember Sterk to authorize the Mayor to execute the proposed Temporary Construction Permit between the City of East Wenatchee and Carlos Torres. Councilmember Magdoff seconded the motion. Motion carried (7-0). 7. Council Reports & Announcements. a. Councilmember Raab asked Tom Wachholder, Project Development Manager if it would be possible to change the 3-way stop at Jarvis and Jones to a 4-way stop? b. Councilmember Tidd shared that he attended the Link Transit Board meeting today and the board agreed to pay staff through the end of April even if they don’t have accumulated leave and keep staff employed addressing COVID-19. He also shared that there has been a reduction in services due to reduced ridership.