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HomeMy WebLinkAboutResolutions - 2018-08 - Authorizing the Mayor to sign ILA, East Wenatchee Water District Agreement for Utility Work and Pavement Overlay Projects on Johnson Place, S. Iowa Ave., Tedford St. SE, S. June Ave., and 1st St. SE - 5/8/2018City of East Wenatchee, Washington Resolution No. 2018-08 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign the Interlocal Cooperation Agreement between the City of East Wenatchee and the East Wenatchee Water District for Utility Work and Pavement Overlay Projects on Johnson Place, S. Iowa Ave., Tedford St. SE, S. June Ave., and 1st St. SE, East Wenatchee, WA. 1. Alternate format. 1.1. Para leer este documento en otro formato (espafiol, Braille, leer en voz alta, etc.), pongase en contacto con el vendedor de Is. ciudad al alternateformat@east-wenatchee.com, al (509) 884.9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884.9515, or at 711 (TTY). 2. Authority. 2.1. The City of East Wenatchee ("City") is a non -charter code City duly incorporated and operating under the laws of the State of Washington 2.2. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. 2.3. RCW Chapter 39.34 authorizes local governmental units to make the most efficient use of their powers and resources by enabling them to cooperate with other localities in the provision of services and facilities under a duly executed interlocal cooperative agreement. 3. Recitals. 3.1. The City's Transportation Benefit District schedule included overlaying the following streets in 2018: Johnson Place, S. Iowa Ave., Tedford St. SE, S. June Ave., and 1st St. SE. 32. The East Wenatchee Water District ("District") planned to replace water mains and relocate meter boxes within the streets referenced above. 3.3.It is in the best interests of the community and those two agencies to coordinate their respective projects to make the most efficient use of City and District resources and to reduce disruption of these transportation routes. City of East Wenatchee Resolution 2018-08 Page 1 of 2 THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 4. Authorization. The City Council authorizes the Mayor to sign the "Interlocal Cooperation Agreement between the City of East Wenatchee and the East Wenatchee Water District for Utility Work and Pavement Overlay Projects on Johnson Place, S. Iowa Ave., Tedford St. SE, S. June Ave., and 1st St. SE, East Wenatchee, WA." that is attached to this resolution as Exhibit A. 5. Severability. If a court of competent jurisdiction declares any provision in this Resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolutions. Recording. Once the Interlocal Agreement is signed by all necessary parties, the City Council directs the City Clerk to file the signed original Interlocal Agreement with the Douglas County Auditor and post it on the City's website. 7. Effective Date. This Resolution is effective immediately. The Interlocal Agreement becomes effective once it has been recorded by the Douglas County Auditor. Pas, d by the City Council of East Wenatchee, at a regular meeting thereof on this day of 2018. The City of Aast W I� Attest: Maria Holman, City Clerk p ved as E Devin Poulson, City Attorney Filed with the City Clerk: 5- q-.201 S- Passed by the City Council- 5, 8, z018 Effective Date: 5, S • y018 City of East Wenatchee Resolution 2018-08 Page 2 of 2 Filed for and Return to: Maria Holman, City Clerk City of East Wenatchee 271 9th Street NE East Wenatchee, WA 98802 Thad L. Duvall_Auditor, Douglas County, WA. ANLOAOR Pages: 6 Recorded $7900511612018 at 0331 t59PM, CITY OF EAST WENATCHEE The information contained in this boxed section is for recording purposes only pursuant to ROW 36.18 and RCW 65.04, and is not to be relied upon for any other purpose, and shall not affect the intent of any warranty contained in the document itself. Document Title: Interlocal Cooperation Agreement Between the City of East Wenatchee and the East Wenatchee Water District for Utility Work and Pavement Overlay Projects on Johnson Place, S. Iowa Ave., Tedford St. SE, S. June Ave., and 1st St. SE Grantor(s): City of East Wenatchee and East Wenatchee Water District Grantee(s): City of East Wenatchee and East Wenatchee Water District Reference Number(s) of Document Related, Assigned or Released: Not applicable Abbreviated Legal Description Not applicable Complete or Additional Legal Description on page _ of Document — Not applicable Assessor's Parcel Number: Not applicable Filed with the Auditor pursuant to RCW 39.34.040 Interlocal Cooperation Agreement Between the City of East Wenatchee and the East Wenatchee Water District for Utility Work and Pavement Overlay Projects on Johnson Place, S. Iowa Ave., Tedford St. SE, S. June Ave., and let St. SE This Interlocal Cooperation Agreement ("Agreement") is hereby entered into by and between City of East Wenatchee ("City") and the East Wenatchee Water District ("District") sometimes collectively referred to as the "Parties". WHEREAS, the City is engaged in road improvement projects involving overlaying the following streets: Johnson Place, S. Iowa Ave., Tedford St. SE, S. June Ave., and 1st St. SE., East Wenatchee, Douglas County, Washington ("Projects"); and, WHEREAS, the District desires to replace a portion of the water main within the Projects and relocate meter boxes before final paving is installed; and, WHEREAS, the City and the District desire to cooperate in the replacement of utilities prior to and during the construction of the Projects; NOW, THEREFORE, in consideration of the foregoing, the City and the District agree as follows: 1. Purpose. The purpose of this Agreement is to provide for the replacement of the water main and meter relocations within the Projects before the road improvement overlays occur. 2. Scope of Work. The scope of work associated with the City's Project is set out in Exhibits A and B, which are attached hereto and incorporated herein by this reference. The general location of the Projects is illustrated in Exhibit A. A cost estimate containing a preliminary list of bid items associated with replacing the water main and meter relocations is set forth in Exhibit B as Schedule A. The cost of the street overlay Projects is set forth in Exhibit B and is noted as Schedule B. Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Projects Page 1 of 6 3. City's Obligations. The City shall: 3.1. Provide the District with the conceptual engineering design on plan and profile sheets provided by the City's consultant; and any special provisions for the overlay Project. 3.2.Assume all liability associated with City -provided information for the design and specifications for the overlay Projects being included within the Projects as described in Exhibits A and B. 3.3.As provided for in paragraph 8 of this Agreement, reimburse the District for all costs associated with the development of the overlay Project. 3.4. Be responsible for its engineers coordinating with the District and its consultant on all aspects of design and contract document preparation. 4. District's Obligations. The District shall: 4. 1. Incorporate the engineering design and specifications of the City's roadway construction plans for the Projects in the water main replacement project, as described in Exhibits A and B. 4.2.Administer the construction contract, including: 4.2.1. Scheduling the construction work; 4.2.2. Disbursement of payments to the roadway contractor; and 4.2.3. Administration of change orders. 4.3. Provide field engineering, including survey control and construction staking. 4.4. Provide all construction inspection, including contractor supervision and field laboratory services. 4.5. Be responsible for the administration, management and budget for this Project. 5. Reservation of Right to Inspect. The District agrees that the City reserves the right to inspect and approve all work done on the Projects prior to the City being obligated to pay the District its costs for such work. 6. Change Orders. No change orders for the City's portion of the Projects shall be approved by the District without prior written authorization from the City. 7. Duration and Termination. This Agreement shall become effective upon the signing of the Agreement by both Parties and recording with the Douglas County Auditor. This Agreement will terminate upon the completion of the Projects, and the final payment for the street overlay portion of the Projects is received by the District from the City. 8. Cost. The costs associated with City's Projects is set out in the lowest responsible bid for the items listed as Schedule B on Exhibit B, including a pro rata amount of the engineering and mobilization costs ("Total Cost"). The City shall Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Projects Page 2 of 6 reimburse the District an amount equal to the Total Cost, subject to the terms of this Agreement, as adjusted for change orders as set forth herein. The estimated Total Cost is $147,271 plus an additional estimated cost for engineering of $2,000. The City shall make periodic progress payments to the District. Each progress payment, subject to the terms of this Agreement, and the final payment are due within 30 days of the date the payment request is mailed by the District to the City. The City must receive the payment requests by the loth day of each month in order to meet the 30-day requirement. 9. Records. The District shall keep and maintain accurate and complete cost records pertaining to the Project and this Agreement. The City shall have full access and the right to examine any such records during the term of this Agreement. All records, books, documents and other materials maintained, prepared, or issued by the District in the implementation of this Agreement shall be the property of the District, which shall have the responsibility of the retention and release of those materials. 10.Indemnity. The District shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of the District, its officers, agents, and employees, in connection with the work described in this agreement, or arising out of the District's non -observance or non-performance of any law, ordinance, or regulation applicable to the domestic water line portion of the Project. 11. Severability. In the event that any provision of this Agreement shall be determined to be unenforceable or otherwise invalid for any reason, such provision shall be enforced and validated to the extent permitted by law. All other provisions of this Agreement are severable, and the unenforce ability or invalidity of any single provision hereof shall not affect the remaining provisions. 12.Disputes If a dispute arises under this Agreement, authorized representatives of each party shall meet and negotiate in good faith to attempt to resolve the dispute. A dispute arising out of this Agreement that is not resolved by good - faith negotiation shall be resolved by private arbitration. As part of the arbitration award, the substantially prevailing party shall be entitled, in addition to other relief, to such reasonable attorneys' fees and costs as determined by the arbitrator. 13. Construction. This Agreement contains the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements or understandings among the Parties with respect thereto. This Agreement may be amended only by an agreement in writing signed by the Parties. hiterlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Projects Page 3 of 6 Exhibit A a m a a a E Rolls Ct z tj a 6th PI NE no o Rolls PI c�z c7 z m (7 5th St NE 0 E E N N O W m 4[h St NE v Degage St m m 3rd St NE � 3 2nd St NE o z z w m m < a 72 N L a Em o� m � o `o = z Z z � z Grant Rd m `m > Tedford St SE Simon St 'o a m 3 o c 0 cn0 15�P tS rn p v C) d 1st St SE 1st St SE c `a 0 > a no 3 0 m > t o = a W 2nd St SE N A ❑ m co d� O v E 0 g .., x to Park roy PI rn 2nd St SE m 2nd St SE w V W+ I! Legend 2018 Paving Limits — City Streets 0 250 500 1,000 Feet 2018 Residential Overlay Program This map is Intended for general purposes only. The City of East Wenatchee makes no representation as to the accuracy or current condition of the data shown on this map. Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Projects Page 5 of 6 Exhibit B East Wenatchee Water District 2018 Steel Main Replacements Smith Excmtlon Item Description Quantity Unit Price Total Price Al Mobilization 1 LS $14,000.00 $14,000.00 A2 Record DmMngs 1 LS $2,000.00 $2,000.00 A3 Force Account 1 LS $10,000.00 $10,000.00 A4 Construction Signage and TCS 1LS $1,670.00 $1,670.00 A5 Flagging 400 Hr $55.00 $22.600.00 A6 Crushed Surfacing Base Course - extra depth 100 Tan $22.00 $2,200.00 A7 Commercial HMA CL 1/2-Inch, 2" depth 350 Ton $196.00 $68,600.00 A8 I Commercial HMA CL 1/2-Inch, 3" depth 210 Ton $163.00 $34,230.00 A9 Repair Existing Side Sewer or Irrigation 15 EA $1,800.00 $27,000.00 A10 Pothole 108 Ea $280.00 $30,240.00 All Rock Excavation 50 CY $120.00 $6,000.00 Al2 Shoring or Extra Excavation Trench i LS $1,100.00 $1,100.00 At DI Pipe for Water Main, 4 in. Dlam. 30 LF $52.00 $1,560.00 A14 DI Pipe for Water Main, 6 In. Diam. 88 LF $48.00 $4,224.00 A15 DI Pipe for Water Main, 8 In. Dlam. 5620 LF $52.50 $295,050.00 A16 DI Pipe for Water Main, 12 In. Diann. 108 LF $95.001 $10,260.00 A77 Connection to existing at 2nd St SE and S Iowa Ave 1 LS $2,600.00 $2,600.00 A18 Connection to existing at 1st St SE and S. Jarvis Aye 1 LS $2,400.00 $2,400.00 A19 Connection to existing at tat St SE and S. June Ale 1 LS $3,200.00 $3,200.00 A20 Connection to existing at S. June Ave and SE Tedford St 1 LS $2,600.00 $2,600.00 A21 Connection to existing at S. June Aye and Grunt Rd 1 LS $3,000.00 $3,000.00 A22 Connection to existing at S. Iowa Aye and SE Tedford St 2 LS $7,000.00 $14,000.00 A23 Connection to existing at Johnson PI NE 1 LS $3,250.00 $3,250.00 A24 Connection to existing at 4th St NE near Eastmont 1 LS $3,200.00 $3,200.00 A25 Connection to existing at 4th St NE near Johnson PI BE 1 LS $2,500.001 $2,500.00 A26 Connection to existing at N. Empire Ave and 34th St NW 1 LS $11,500.00 $11,500.00 A27 Connection to existing at 34th St NW and NW Dadd Ave 1 LS $2,600.00 $2,600.00 A28 Connection to existing at 34th St NW and N. Cascade Aye 1 LS $4,850.00 $4,850.00 A29 Abandonment of Terminated Water Facilities 1 LS $14,200.00 $14,200.00 A30 Casing Sleeve- 14 In. Diann. 100 LF $71.00 $7,100.00 A31 Gate Valve 4In. 2 Ea $700.00 $1,400.00 A32 Gate Valve 6 In. 1 Ea $926.00 $925.00 A33 Gate Valve 8 In. 22 Ea $1,360.00 $29,920.00 A34 Gate Valve 12 In. 1 Ea 1 $2,500.001 $2,500.00 A35 Adjust Vahe Box 27 Ea $460.001 $12,420.00 A36 Hydrant Assembly 5 Ea $5,200.00 $26.000.00 A37 Hydrant Guard Post 8 Ea $450.00 $$600.00 A38 Reconnect 1 In. Diann. Service 46 Ea $1,100.00 $50,600.00 A39 Reconnect 1.5 In. Dam. SeMce 29 Ea $1,400.00 $40,600.00 A40 SeMce line extension 461 LF $11.00 $5,071.00 A41 Spare water seMce 1 Ea $2,150.00 $2,150.00 A42 CDF Watermain 20 LF $715.00 $14,300.00 SUBTOTAL Sales Tax @ 8.2 % TOTAL AMOUNT BID SCHEDULE A $796,620.00 $65,322.84 $861,942.84 B7 Mobilization 1 LS $3,100.00 $3,100.00 B2 Project Temporary Traffic Control 1 LS $3,200.00 $3,200.00 B3 Pavement Repair HMA CL 1/2-Inch, 2" depth 12 Ton $118.00 $1,416A0 B4 HMA Owday CL 3/8-inch, 1.25 Inch depth 16500 BY $7.40 $122,100.00 B5 Planing bituminous palement 95M LF $1.00 $9,500.00 B6 Adjust Manholes and Catch Basins 9 EA $340.00 $3,060.00 B7 Adjust Vale Box 5 EA $475.00 $2,375.00 B8 Adjust Monuments SEA $420.00 $2,520.00 TOTAL AMOUNT BID SCHEDULE B $147,271.00 TOTAL of Schedule A and Schedule B $1,009,213.84 Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Projects Page 6 of 6 14. Mutual Negotiation and Construction. This Agreement and each of the terms and provisions hereof are deemed to have been explicitly negotiated between, and; mutually drafted by, the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either Party. 15. Governing Law; Venue. This Agreement is governed by the laws of the state of Washington, without regard to its conflict of law provisions. IN , NESS W REOF, the Parties hereto have executed this Agreement on the day of , 2018. CITY OF EAST WENATCHEE, WASHINGTON 1--, C. Lacy, ATTEST: �2LG� 'f: 1-1dwi?CLg - City Clerk APPROVED AS TO FORM: EAST WENATCHEE WATER DISTRICT Commiloner Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and Pavement Overlay Projects Page 4 of 6