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HomeMy WebLinkAbout3/17/2020 - City Council - City Council Meeting Minutes - Jerrilea CrawfordIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 03/17/2020 Council Meeting Minutes Page 1 of 4 East Wenatchee City Council Meeting Tuesday, March 17, 2020 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Jerrilea Crawford Devin Poulson, City Attorney Councilmember John Sterk Lori Barnett, Community Development Director Councilmember Harry Raab Tom Wachholder, Project Development Manager Councilmember Robert Tidd Tom Robbins, Interim Police Chief Councilmember Sasha Sleiman Trina Elmes, Events Director / PIO Councilmember Shayne Magdoff Josh DeLay, Finance Director Councilmember Christine Johnson Maria Holman, City Clerk Councilmember Matthew Hepner 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Consent Items: a. 03/17/2020, Checks: 53525; 53532 – 53595 in the amount of $340,033.35 b. February 2020 Payroll Certification c. 03/03/2020 Council Meeting Minutes d. 3/12/2020 Council Workshop Meeting Minutes Motion by Councilmember Sterk to approve the consent items presented. Councilmember Tidd seconded the motion. Motion carried. (7-0) 2. Citizen Requests/Comments. None. 3. Presentations. None. 4. Department Report. a. Project Development Manager Tom Wachholder presented a Public Works Report. Comments provided by Councilmember Raab, Councilmember Magdoff and Mayor Crawford. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 03/17/2020 Council Meeting Minutes Page 2 of 4 5. Mayor’s Report. a. Mayor Crawford reported that on March 16, 2020, she signed a Proclamation of Civil Emergency. On February 29, 2020, the Governor of the State of Washington proclaimed that a State of Emergency exists in all counties in the State of Washington due to the outbreak of COVID-19. This Proclamation will allow the Mayor and City flexibility if the need arises to act quickly. b. Mayor Crawford reported that the Department of Revenue requested permission from the City to extend business licenses expiration/renewal date from March 30, 2020, to May 31, 2020. The Mayor authorized and signed Administrative Order 2020-01, allowing the extension of the business license expiration/renewal dates. Comments provided by Councilmember Tidd. Motion by Councilmember Magdoff to ratify and confirm Administrative Order 2020-01 for the extension of business license due dates. Councilmember Johnson seconded the motion. Motion carried (7-0). c. Mayor Crawford reported that Waste Management called to advise that they have closed public access to the local office and their call center. They have requested all communication be through their online service at WM.com website. d. Mayor Crawford reported that the final invoice has been received from Ogden, Murphey, Wallace Law Firm which was included in the vouchers. The subject matter that they were being used for has been completed. The agreement on file is an outline of Ogdon, Murphy, Wallace’s hourly rates and does not specify a particular subject matter. Comments provided by Councilmember Sterk, Councilmember Magdoff, and Councilmember Hepner. Councilmember Tidd said that the Mayor could enter into another contract if the Mayor needs outside legal counsel again in the future. Motion by Councilmember Raab to terminate the professional service agreement with Ogden, Murphy, Wallace Law Firm. Councilmember Tidd seconded the motion. Motion carried (7-0). e. Mayor Crawford reported that the East Wenatchee Municipal Court has been ordered to close by the Supreme Court due to COVID-19, this has been posted to the public. The Mayor had decided to keep City Hall open at this time, she has allowed flexibility with staff who needs to be home to care for children who are out of school, as the schools have closed. The Police Department remains open to the public at this time. Everything is being evaluated on a day to day basis. The libraries have been closed in our valley. Councilmember Tidd asked if the City will be moving to ZOOM Council Meeting Meetings in the future if needed. The Mayor said that City staff has been working on this for future meetings. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 03/17/2020 Council Meeting Minutes Page 3 of 4 6. Action Items. a. Events Director/PIO Trina Elmes presented Resolution 2020-11, a resolution appointing members to the East Wenatchee Events Board. Comments provided by Councilmember Tidd, and Councilmember Magdoff. Motion by Councilmember Tidd to approve Resolution 2010-11 as presented appointing members to the City of East Wenatchee Events Board. Councilmember Magdoff seconded the motion. Motion carried (7-0). b. Events Director/PIO Trina Elmes presented an updated Wellness Committee Administrative Policies & Procedures for the Health and Safety Worksite Wellness Program and repeal all previous versions. Comments provided by Councilmember Magdoff, Mayor Crawford, City Clerk Maria Holman, City Attorney Devin Poulson, Community Development Director Lori Barnett, and Councilmember Tidd. Motion by Councilmember Tidd to adopt the updated Wellness Committee Administrative Policies and Procedures for the Health and Safety Worksite Wellness Program and repeal all previous versions. Councilmember Sleiman seconded the motion. Motion carried (7-0). c. Events Director/PIO Trina Elmes presented the 2020 City of East Wenatchee Events Board Funding Recommendation for the Greater Wenatchee Girls Softball Association’s Sterling Invite, May 23-25, 2020. Comments provided by Councilmember Magdoff. There is a possibility this event will not take place due to the COVID-19; no reimbursement will be provided if the event doesn’t happen. Motion by Councilmember Tidd to approve the funding of the Greater Wenatchee Girls Softball Associations request of Lodging Taxes in the amount of $5,000 for the Sterling Invite and authorize the Mayor to sign an agreement not to exceed the $5,000 recommended amount as recommended by the EWEB. Councilmember Raab seconded the motion. Motion carried (7-0). d. Project Development Manager Tom Wachholder presented the Consultant Selection for the 2020 Stormwater Utility Comprehensive Plan Update Comments provided by Councilmember Sterk, Community Development Director Lori Barnett, and Councilmember Tidd. Motion by Councilmember Tidd to approve the selection of RH2 Engineering as the most qualified consulting firm and authorize the Mayor to negotiate a professional services agreement not to exceed $150,000. Councilmember Magdoff seconded the motion. Motion carried (7-0).