HomeMy WebLinkAbout2020-02-18 - RH2 Engineering Inc - General Agreements / General Service Agreements - 2019-01rA. Page No. 1 of 7 Pages
Transportation Improvement Board
Consultant Supplemental Agreement
Agency City of East Wenatchee Project Number 8-3-161(012)-1
Project Name Highline Drive and 31 Street SE Roundabout
consuiting Firm RH2 Engineering, Inc.
Supplement Phase Supplement for Construction Phase
The Local Agency of the City of East Wenatchee desires to supplement the agreement entered into with
RH2 Engineering Inc. and executed on March 3, 2019.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section II, SCOPE OF WORK, is hereby amended to include
Services During Construction (Exhibit B-1).
Subconsultant proposal dated February 3, 2020 (Exhibit G-1-C).
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the Completion Date
SUPPLEMENTAL COMPLETION DATE September 4, 2020
Section V, PAYMENT, shall be amended as follows as set forth in Exhibit A
MAXIMUM AMOUNT PAYABLE $174,947.10
EXHIBIT A
Original Agreement
Supplement
Total
Direct Salary Cost
$26,764.93
$20,604.01
$47,368.94
Overhead
(including Salary Additives)
$50,462.59
$38,846.79
$89,309.38
Fixed Fee
$8,029.48
$6,181.20
$14,210.68
Reimbursables
$7,770.00
$3,492.80
$11,262.80
Subconsultant Cost
$6,928.00
$5,867.30
$12,795.30
Total
$99,955.00
$74,992.10
$174,947.10
If you concur with this supplement and agree to the changes as stated above, please sign and date in the
appropriate spaces below.
Agency Signature Date
C f nt Signatu Date
Pau R. utive ice Presiden
CONSULTANT SUPPLEMENTALAGREEEMENT.DOC
Page No. _2_ of 7 Pages
EXHIBIT B-1
Scope of Work
City of East Wenatchee
Highline Drive and 3rd Street SE Roundabout
Supplement No. 1
February 2020
Background
This Scope of Work is a supplement to the City of East Wenatchee's (City) Highline Drive and
3rd Street SE Roundabout project and details the tasks to be provided by RH2 Engineering, Inc., (RH2)
for services during construction, including construction contract administration and on -site
observation services.
Task 8 — Services During Construction
Objective: Provide construction contract administration and observation services for the Highline
Drive and 3rd Street SE Roundabout project. This Scope of Work is based on a fifty (50) working days
construction project. Construction contract administration services include time before and after the
construction is complete.
Approach:
8.1 Attend Pre -Construction Conference — Prepare for and provide an agenda and meeting
minutes for the pre -construction conference. Attend the pre -construction conference, to be
held at RH2, with the project manager and one (1) observer. Provide additional copies of the
plans and specifications in accordance with the construction documents.
8.2 Coordinate Materials Testing — Coordinate with a materials testing laboratory to facilitate
testing of the concrete, asphalt, and earthwork items in accordance with the Washington
State Department of Transportation (WSDOT) standard specifications and construction
manual. Materials testing will be provided by CSI, a subconsultant to RH2, as an on -call
service.
8.3 Review Submittals — Review submittals for up to fifty (50) materials (Qualified Product Lists
(QPLs), Request(s) for Approval of Materials (RAMs), manufacturer certificate of compliance,
mix designs, and shop drawings) in accordance with the project plans and specifications.
Maintain the RAM on a weekly basis during construction.
8.4 Provide Construction Observation Services — Provide one (1) part-time project observer for
an average of four (4) hours per day throughout construction. Provide specialized observation
as required for landscape and illumination construction. Observation duties will include the
following:
a. Monitoring and documenting the construction contractor's daily operations through
daily reports and photographs of the construction progress.
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City of East Wenatchee
Highline Drive and 3rd Street SE Roundabout
Page No. 3 of 7 Pages
Exhibit B-1— Scope of Work
Supplement No. 1
b. Collecting item quantity tickets (IQTs) and measurements of items to be used in
preparing the pay estimates.
c. Addressing technical issues and questions onsite.
d. Collecting and maintaining records for utilities, earthwork, surfacing, concrete,
asphalt, and traffic control items. Maintaining the project ledger for payment of
contract items.
e. On -site coordination with utility purveyors.
8.5 Respond to Requests for Information (RFIs) and Questions and Attend Meetings — Attend
weekly site visits by the project manager, or as requested, to participate in project meetings
and/or address technical issues, and to respond to construction contractor questions that
cannot be addressed in the field by the observer. Prepare a weekly statement of working
days.
8.6 Prepare Progress Payments — Prepare four (4) pay estimates based on quantities provided by
the observer.
8.7 Review Change Orders — Review and prepare up to two (2) change orders for City approval.
8.8 Prepare As -Built Drawings — Prepare as -built drawings based on observer and construction
contractor records.
8.9 Provide Project Closeout — Organize and maintain project records for closeout. Prepare
letters as required for substantial completion, physical completion, and project completion.
8.10 Provide Project Management Services — Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with the City on a monthly basis. Coordinate with staff and contractor, and administer request
for sublets, lower tier subcontractor certification, and statements of intent. Set up RH2's
construction files; track, assemble, file, and maintain construction documentation. Assist with
Transportation Improvement Board (TIB) funding documentation. Coordinate with outside
utilities and agencies, including the City, the construction contractor, East Wenatchee Water
District, Douglas County Sewer District, Wenatchee Reclamation District, East Wenatchee
School District, U.S. Postal Service, Waste Management, Douglas County Public Utility District,
Frontier, Charter, Cascade Natural Gas, LINK Transit, and Douglas County Fire District. Assist
City staff with public outreach and business coordination. It is anticipated RH2 will respond
to questions from the business community by phone or email.
Assumptions: The construction project will last fifty (50) working days. RH2 will perform Task 8
services up the level included in the attached Fee Estimate. Additional effort, if needed, will be
mutually determined by the City and RH2. RH2 is not responsible for site safety, for directing the
contractor or others in their work, or for determining means and methods.
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City of East Wenatchee
Highline Drive and 3rd Street SE Roundabout
RH2 Deliverables:
Page No. —4— of —7— Pages
Exhibit 6-1— Scope of Work
Supplement No. 1
Pre -construction meeting agenda (15 hard copies).
Construction plans and specifications (5 hard copies).
Submittal reviews in PDF format.
Construction observation reports and photos in PDF format.
Responses to RFIs and technical questions in PDF format.
Weekly statement of working days in PDF format.
Four (4) pay estimates in PDF format.
Two (2) change orders in PDF format.
As -built drawings in PDF format.
Letters of substantial completion, physical completion, and project completion in PDF format.
Project records in PDF format.
Project Schedule
Construction of the project is scheduled to begin in the spring of 2020 and continue for fifty
(50) working days. Closeout of the project is currently anticipated in the summer/fall 2020.
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EXHIBIT D-2 Continued
Fee Estimate
City of East Wenatchee
Highline Drive and 3rd Street SE Roundabout
Supplement No. 1
Feb-20
Page No. CJ of 7 Pages
TotalHours
Description
Total Labor
Total Subconsultant
Total Expense
Total Cost
.........................................................................................................................................................
Classification
Task 8 Services During Construction 1 414 1 $ 65,632 1 $ 5,867.30 1 $ 3,493 1 $ 74,992
PROJECT TOTAL 1 414 1 $ 65,632 1 $ 5,867.30 1 $ 3,492.80 1 $ 74,992.10
J.\a...\EW\219021\00 —N-1\A--N..I FEEIS, 2/5/20202:07 PM
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RH2 Engineering,
L.or)structiOn Special Unpecuan
February 3, 2020
Highline Dr & 3,d St. Roundabout, Special Inspection and Testing:
Erik,
Page No. 6 of 7 Pages
TR 5096ol4843
l:Aa 5096638534
CELL 509-881-8(W)
CSI is pleased to provide you with the following cost estimate for special testing on your project. We
understand the scope of work to include concrete and soil compaction testing. The following tables are a
breakdown of the tests and time needed to complete the required inspections and tests. Times and cost may
vary depending on contractor's construction schedule.
Field Testing
The following table lists the projected number of time on site. The number of tests and time may vary
depending on the contractor's concrete and soil placement schedule.
Technician III: Soil Compaction
10
@
$65
$650
Technician III: Concrete Testing
15
@
$65
$975
Technician III: HMA Testing
10
c✓r
$65
$650
Total
$22,2)75
Laboratory Testing
The following table lists the number and types of tests that will be needed. The number of tests may vary
depending on requirements.
Crushed Surface Gradation
2
@
$75
$150
Crushed Surface Proctor
2
@
$145
$290
Soil Sieve Analysis
2
@
$75
$150
Soil Proctor
2
@
$145
$290
Concrete Cylinder Strength Testing
15
@
$20
$300
Total
1 $ l , 1 80
Mileage and Travel Time:
Mileage will be charged at the rate of $0.585 per mile. We estimate the round-trip distance from our office to
be 10 miles. CSI is currently involved in projects in the area and will share the travel time and mileage
whenever possible.
Mileage —10 Round Trips , 10 miles ea.
10 Trips:
100 mi
$0.585
$58.50
Travel time @ .5 hr. per trip.
5 hrs.
$65
$325
Total
$ 5 72
WENATCHEE
Page No. 7 of 7 Pages
Project Administration
These costs are associated with project management and document preparation, report review and technician
scheduling. Reports and test results will be faxed or emailed on a daily basis as directed by the client.
Secretarial
5 hrs.
@
$45
$225
Testing Manager
10 hrs.
$85
$850
Total Estimated Cost $5,1OZ.00
Thank you for the opportunity to provide you with this estimate. We look forward to working with you on
this and future projects. Please call if you have any questions.
Sincerely,
CS
Derek Nyland,
Manager
The total fees may be more or less than the estimate depending on project schedule, changes in the scope of services, and
unanticipated work effort. If it appears the fees will exceed the estimate, Client will be notified immediately and services will be
suspended until receipt of written authorization to proceed.
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