HomeMy WebLinkAbout1/21/2020 - City Council - City Council Meeting Agenda Packet - Jerrilea Crawford, MayorIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
01/21/2020 Council Meeting Agenda Page 1 of 3
East Wenatchee City Council Meeting
Tuesday, January 21, 2020
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1.Consent Items:
Vouchers:
a.12/26/2019, Checks: 53141; 53156; 53164 - 53165; 53177; 53180 – 53254 and
Voided Checks 52980; 53108 in the amount of $139,583.46. Pg.4
b.1/21/2020, Checks: 53176; 53178 - 53179; 53255 – 53281, in the amount of
$71,566.30. Pg. 35
c.12/20/2019 West Investigations LLC, professional service agreement. Pg. 46
d.December 2019 Payroll Certification. Pg. 47
Minutes:
e.1/7/2020 Council Meeting Minutes. Pg. 62
Motion to approve agenda, vouchers, and minutes from previous meetings.
2.Citizen Requests/Comments.
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items not listed on
the agenda. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the
microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor
may suggest that your comments wait until that time. Citizen comments will be limited to three minutes.
3.Presentations.
4.Department Report.
a.Public Works Department Report - Tom Wachholder, Project Development Manager.
Pg. 66
b.2019 Transportation Benefit District Annual Report - Tom Wachholder, Project
Development Manager. Pg. 71
5.Mayor’s Report.
a.Set the 2020 City of East Wenatchee “Council – Committee & Board Assignments”.
Pg. 73
01/21/2020 COUNCIL MEETING AGENDA PACKET
Page 1 of 170
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
01/21/2020 Council Meeting Agenda Page 2 of 3
6. Action Items.
a. Ordinance 2020-02, an Ordinance of the City of East Wenatchee designating the
dates, time, and place of the regular meetings of the East Wenatchee Events Board
by amending section 3 of Ordinance No. 2019-04. Pg. 74
Presented by Trina Elmes, Events Department Director/PIO.
Mayor Crawford elevate to the second reading (no objections)
Motion by City Council to adopt Ordinance 2020-02 setting the regular meetings
schedule and location for the East Wenatchee Events Board as presented.
b. Resolution 2020-04, appointing members to the East Wenatchee Events Board.
Presented by Trina Elmes, Events Department Director/PIO. Pg. 79
Motion by City Council to approve Resolution 2020-04 appointing members to the
East Wenatchee Events Board as presented.
c. East Wenatchee Events Board Funding Recommendation of the Lodging Tax Request
by the City of East Wenatchee Events Department for Hotel Motel funding.
Presented by Trina Elmes, Events Department Director/PIO. Pg. 86
Motion by City Council to accept and approve the recommendation to fund the City
of East Wenatchee Events Department request of Lodging tax in the amount of
$135,000.00.
d. East Wenatchee Events Board Funding Recommendation of the Lodging Tax Request
by the Eastmont Parks and Recreation for Hotel Motel funding. Pg. 123
Presented by Trina Elmes, Events Department Director/PIO.
Motion by City Council to accept and approve the recommendation to fund the
Eastmont Metropolitan Parks District request of Lodging tax in the amount of
$5,000 for the Eastmont Winter Classic AAU Tournament.
e. East Wenatchee Events Board Funding Recommendation of the Wenatchee Valley
Museum and Cultural Center for Hotel Motel funding. Pg. 141
Presented by Trina Elmes, Events Department Director/PIO.
Motion by City Council to accept and approve the recommendation to fund the
Wenatchee Valley Museum and Cultural Center request of Lodging tax in the
amount of $121,488 for 2020 Annual Museum operations and programming.
f. Kenroy Elementary Safe Routes to School (SRTS) Project consultant selection for
design engineering services. Pg. 152
Presented by Tom Wachholder, Project Development Manager
Motion by City Council to approve the selection of KPG and authorize Mayor
Crawford to negotiate and execute a Local Agency Consultant Agreement in an
amount not to exceed $250,960.
01/21/2020 COUNCIL MEETING AGENDA PACKET
Page 2 of 170
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
01/21/2020 Council Meeting Agenda Page 3 of 3
g.Sterling Intermediate Safe Routes to School (SRTS) Project consultant selection for
design engineering services. Pg. 154
Presented by Tom Wachholder, Project Development Manager
Motion by City Council to approve the selection of KPG and authorize Mayor
Crawford to negotiate and execute a Local Agency Consultant Agreement in an
amount not to exceed $244,483.
h.City Hall Campus Improvements consultant selection for Phase 1: Public Works
Facility and Police Department Space Needs Assessment. Pg. 156
Presented by Tom Wachholder, Project Development Manager
Motion by City Council to approve the selection of ARC Architects and authorize
Mayor Crawford to negotiate a scope of work and fee for architectural services.
i.Consultant Selection for 2020 General Engineering Services. 2020 RH2 Engineering
General Engineering Services Contract. Pg. 158
Presented by Tom Wachholder, Project Development Manager.
Motion by City Council to approve the selection of RH2 Engineering and authorize
the Mayor to sign the 2020 RH2 Engineering Professional Services Agreement for
General Engineering Services.
7.Executive Session.
a.To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency
litigation or potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a party, when public
knowledge regarding the discussion is likely to result in an adverse legal or financial
consequence to the agency.
8.Council Reports & Announcements.
a.Reports/New Business of Council Committees
9. Adjournment.
01/21/2020 COUNCIL MEETING AGENDA PACKET
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CHECKS: 53141; 53156; 53164 - 53165; 53177; 53180 - 53254
VOIDED CHECKS: 5290; 53108
DEPARTMENT/FUND AMOUNT
General Fund 001 $65,511.49
Street Fund 101 $19,710.70
Community Dev Grants Funds 102 $522.80
Transportation Benefit District Fund 105 $13,872.00
Debt Reserve Fund 110 $0.00
Library Fund 112 $257.19
Hotel/Motel Tax Fund 113 $30,000.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $3,529.61
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $0.00
Storm Water Improvements Fund 308 $2,456.00
Capital Improvements Fund 314 $0.00
Equipment R&R Fund 501 $3,723.67
Transportation Benefit District 630 $0.00
Grand Total All Funds $139,583.46
CITY OF EAST WENATCHEE
CHECK REGISTER
December 26, 2019 PAYABLES
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Fund Number Description Amount
001 General Fund $65,511.49
101 Street Fund $19,710.70
102 Community Development Grants Fund $522.80
105 Transportation Benefit District Fund $13,872.00
112 Library Fund $257.19
113 Hotel/Motel Tax Fund $30,000.00
117 Events Board Fund $3,529.61
308 Storm Water Improvements Fund $2,456.00
501 Equipment Purchase, Repair & Replacement Fund $3,723.67
Count: 9 $139,583.46
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2019 - December 2019 - December 2019 3rd Payables
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East Wenatchee - Fund Transaction Summary
01/21/2020 COUNCIL MEETING AGENDA PACKET
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Vendor Number Reference Account Number Description Amount
48 North, PLLC
53180 2019 - December 2019 - December 2019 3rd Payables
515
Planning/Project Review and Setup Plan
001-000-580-558-60-41-02 Engineer/Architect Services $600.00
Total 515 $600.00
Total 53180 $600.00
Total 48 North, PLLC $600.00
911 Supply Inc
53181 2019 - December 2019 - December 2019 3rd Payables
77094
Police/Supplies
001-000-210-521-10-49-00 Miscellaneous $134.06
Total 77094 $134.06
77097
Police/Supplies
001-000-210-521-10-49-00 Miscellaneous $130.87
Total 77097 $130.87
81754
Police/Training Supplies
001-000-210-521-40-30-00 Training - Academy $393.80
Total 81754 $393.80
81755
Police/Training Supplies
001-000-210-521-40-30-00 Training - Academy $13.20
Total 81755 $13.20
Total 53181 $671.93
Total 911 Supply Inc $671.93
Action Medical, Inc.
53182 2019 - December 2019 - December 2019 3rd Payables
TS60-3523
City Hall/Medical Cabinet Supplies
001-000-180-518-30-41-00 Professional Services $74.12
Total TS60-3523 $74.12
Voucher Directory
Fiscal: : 2019 - December 2019
Council Date: : 2019 - December 2019 - December 2019 3rd Payables
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Vendor Number Reference Account Number Description Amount
TS60-3524
Police/Medical Cabinet Supplies
001-000-210-521-10-31-00 Office Supplies $61.24
Total TS60-3524 $61.24
Total 53182 $135.36
Total Action Medical, Inc.$135.36
AG Supply Company INC
53183 2019 - December 2019 - December 2019 3rd Payables
452788
Street/Trash Bags
101-000-420-542-75-30-00 Supplies - City Parks $15.14
Total 452788 $15.14
452876
Street/Trash Bags and Gloves
101-000-430-543-30-30-00 Supplies - General Services $35.68
Total 452876 $35.68
452935
Street/Antifreeze
101-000-313-542-42-30-00 NPDES Supplies $25.90
Total 452935 $25.90
452949
Street/Loppers
101-000-420-542-75-30-00 Supplies - City Parks $75.73
Total 452949 $75.73
453146
Street/Bulk Gas
101-000-420-542-30-30-00 Supplies - Roadway $13.59
Total 453146 $13.59
453221
Events/Christmas Supplies
117-000-500-557-30-35-01 Christmas - Small Tools & Equipment $107.41
Total 453221 $107.41
453398
Street/Paper Towels
101-000-430-543-30-30-00 Supplies - General Services $11.87
Total 453398 $11.87
453486
Street/Batteries
101-000-430-543-30-30-00 Supplies - General Services $10.38
Total 453486 $10.38
453488
Street/Bulk Gas
101-000-420-542-30-30-00 Supplies - Roadway $13.27
Total 453488 $13.27
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Vendor Number Reference Account Number Description Amount
453798
Street/Bulk Gas
101-000-420-542-30-30-00 Supplies - Roadway $13.59
Total 453798 $13.59
453824
Street/Snow Shovel
001-000-180-518-30-35-00 Small Tools & Equipment $27.04
Total 453824 $27.04
454031
Street/Hose Attachment
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $5.40
Total 454031 $5.40
Invoice - 1/7/2020 10:01:31 AM
Street Fuel
101-000-313-542-42-30-00 NPDES Supplies $311.88
101-000-420-542-30-30-00 Supplies - Roadway $74.86
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $547.06
101-000-420-542-70-30-00 Supplies - Roadside $204.26
101-000-420-542-75-30-00 Supplies - City Parks $69.08
Total Invoice - 1/7/2020 10:01:31 AM $1,207.14
Invoice - 1/7/2020 10:14:11 AM
Code/Fuel
001-000-590-558-50-32-00 Fuel Consumed $40.41
Total Invoice - 1/7/2020 10:14:11 AM $40.41
Invoice - 1/7/2020 10:15:41 AM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $3,853.52
Total Invoice - 1/7/2020 10:15:41 AM $3,853.52
Total 53183 $5,456.07
Total AG Supply Company INC $5,456.07
Airespring Inc
53184 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/10/2020 9:28:46 AM
Telephone Services
001-000-141-514-20-42-01 Telephone Line Charges $732.49
Total Invoice - 1/10/2020 9:28:46 AM $732.49
Total 53184 $732.49
Total Airespring Inc $732.49
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Vendor Number Reference Account Number Description Amount
Amber Schulz
53164 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/31/2019 1:22:59 PM
Finance/Bank Deposits Oct-Dec 2019 Mileage
001-000-142-514-20-43-00 Travel $61.25
Total Invoice - 12/31/2019 1:22:59 PM $61.25
Total 53164 $61.25
Total Amber Schulz $61.25
American Messaging Services, LLC
53185 2019 - December 2019 - December 2019 3rd Payables
W2127554UA
Street/ Stormwater Pagers
101-000-313-542-42-47-00 NPDES Utilities $52.42
101-000-430-543-30-30-00 Supplies - General Services $52.41
Total W2127554UA $104.83
Total 53185 $104.83
Total American Messaging Services, LLC $104.83
AT&T Mobility
53186 2019 - December 2019 - December 2019 3rd Payables
287293799226X12132019
Police/Cell Phone Service
001-000-210-521-10-42-01 Telephone $462.87
Total 287293799226X12132019 $462.87
Total 53186 $462.87
Total AT&T Mobility $462.87
Banner Bank Mastercard
53177 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/3/2020 2:52:04 PM
Credit Card Purchases
001-000-001-518-91-30-00 Wellness $9.73
001-000-110-511-60-40-00 Training $45.00
001-000-110-511-60-40-00 Training $200.00
001-000-110-511-60-41-00 Professional Services $270.50
001-000-110-511-60-47-00 Background Check Costs $11.00
001-000-110-511-60-47-00 Background Check Costs $44.00
001-000-110-511-60-47-00 Background Check Costs $11.00
001-000-110-511-60-49-00 Miscellaneous $107.59
001-000-140-514-20-31-01 Central Stores $180.25
001-000-140-514-20-40-00 Training $550.00
001-000-140-514-20-40-00 Training $35.00
001-000-140-514-20-41-00 Membership Dues & Publications $25.00
001-000-140-514-20-43-00 Travel $21.88
001-000-140-514-20-49-00 Miscellaneous $96.26
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Vendor Number Reference Account Number Description Amount
001-000-145-514-20-49-00 Miscellaneous $64.88
001-000-145-594-14-60-25 Capital - PC Hardware Admin $27.04
001-000-145-594-14-60-25 Capital - PC Hardware Admin $670.00
001-000-145-594-14-60-25 Capital - PC Hardware Admin $32.44
001-000-145-594-14-60-35 Capital - Cmptr Equip Admin $4,327.31
001-000-151-515-31-49-00 Miscellaneous $50.00
001-000-180-518-30-48-00 Repairs & Maintenance $146.71
001-000-180-518-30-49-00 Miscellaneous $13.25
001-000-180-518-30-49-00 Miscellaneous $13.25
001-000-180-518-30-49-01 Landscaping $13.25
001-000-210-521-10-31-00 Office Supplies $42.18
001-000-210-521-10-31-00 Office Supplies $71.40
001-000-210-521-10-31-00 Office Supplies $100.72
001-000-210-521-10-31-00 Office Supplies $73.11
101-000-313-542-42-30-00 NPDES Supplies $15.14
101-000-420-542-70-48-00 Repairs & Maintenance - Roadside $31.65
117-000-100-557-30-31-00 Events Department Office Supplies $14.99
117-000-100-557-30-41-00 Professional Services $12.95
117-000-500-557-30-35-01 Christmas - Small Tools & Equipment $29.20
117-000-500-557-30-40-05 Christmas - Events & Decorations $29.20
117-000-500-557-30-40-05 Christmas - Events & Decorations ($54.52)
117-000-500-557-30-40-05 Christmas - Events & Decorations $90.95
117-000-500-557-30-40-05 Christmas - Events & Decorations $67.98
117-000-500-557-30-40-05 Christmas - Events & Decorations ($29.20)
117-000-500-557-30-44-01 Christmas - Advertising $15.00
117-000-500-557-30-44-01 Christmas - Advertising $35.00
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $237.94
Total Invoice - 1/3/2020 2:52:04 PM $7,749.03
Total 53177 $7,749.03
53187 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/7/2020 9:11:26 AM
Total Invoice - 1/7/2020 9:11:26 AM
Total 53187
Total Banner Bank Mastercard $7,749.03
Battery Systems Inc
53188 2019 - December 2019 - December 2019 3rd Payables
2528536
Street/Lithium Jump Starter
001-000-210-521-10-48-00 Repairs & Maintenance $160.28
101-000-430-543-30-30-00 Supplies - General Services $160.28
Total 2528536 $320.56
Total 53188 $320.56
Total Battery Systems Inc $320.56
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Vendor Number Reference Account Number Description Amount
Brandi Darnell
53189 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/29/2019 1:19:21 PM
Winter Window Painting Decor
117-000-500-557-30-40-05 Christmas - Events & Decorations $703.30
Total Invoice - 12/29/2019 1:19:21 PM $703.30
Total 53189 $703.30
Total Brandi Darnell $703.30
Cascade Natural Gas Corp
53190 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/27/2019 1:40:30 PM
Shop Gas
101-000-430-543-50-47-00 Utilities - Facilities $225.82
Total Invoice - 12/27/2019 1:40:30 PM $225.82
Invoice - 12/27/2019 1:41:13 PM
Shop Gas
101-000-430-543-50-47-00 Utilities - Facilities $436.94
Total Invoice - 12/27/2019 1:41:13 PM $436.94
Total 53190 $662.76
Total Cascade Natural Gas Corp $662.76
Cdw Government, Inc
53191 2019 - December 2019 - December 2019 3rd Payables
VZK7443
IT/IPad Accessories
001-000-145-594-14-60-20 Capital - PC Software Admin $144.10
Total VZK7443 $144.10
WCL6333
IT/Printers and Accessories
001-000-145-594-14-60-25 Capital - PC Hardware Admin $6,995.31
Total WCL6333 $6,995.31
WDF7080
IT/Computer Software Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $423.12
Total WDF7080 $423.12
WFP2313
IT/Computer Software Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $6,505.10
Total WFP2313 $6,505.10
WFX2049
IT/Computer Software
001-000-145-594-14-60-25 Capital - PC Hardware Admin $904.11
Total WFX2049 $904.11
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Vendor Number Reference Account Number Description Amount
WGG9566
Events/Christmas Supplies
117-000-500-557-30-35-01 Christmas - Small Tools & Equipment $447.04
Total WGG9566 $447.04
WGJ4618
IT/Computer Software
001-000-145-594-14-60-27 Capital - Cmptr Equip Police $2,601.02
Total WGJ4618 $2,601.02
Total 53191 $18,019.80
Total Cdw Government, Inc $18,019.80
Cinta's Corporation 607
53192 2019 - December 2019 - December 2019 3rd Payables
4036329877
Street/Coverall Cleaners
001-000-210-521-10-48-00 Repairs & Maintenance $31.99
101-000-430-543-30-30-00 Supplies - General Services $26.92
Total 4036329877 $58.91
4036891450
Street/Coverall Cleaners
001-000-210-521-10-48-00 Repairs & Maintenance $106.39
101-000-430-543-30-30-00 Supplies - General Services $43.12
Total 4036891450 $149.51
4037481378
Street/Coverall Cleaners
001-000-210-521-10-48-00 Repairs & Maintenance $32.00
101-000-430-543-30-30-00 Supplies - General Services $71.94
Total 4037481378 $103.94
4037481505
Blue Mat Supplies
001-000-180-518-30-41-00 Professional Services $319.25
Total 4037481505 $319.25
4038174840
Street/Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $98.68
101-000-430-543-30-30-00 Supplies - General Services $47.50
Total 4038174840 $146.18
4038681833
Street/Coverall Cleaners
001-000-210-521-10-48-00 Repairs & Maintenance $31.99
101-000-430-543-30-30-00 Supplies - General Services $26.92
Total 4038681833 $58.91
Total 53192 $836.70
Total Cinta's Corporation 607 $836.70
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Vendor Number Reference Account Number Description Amount
City of Wenatchee
53193 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/27/2019 3:06:50 PM
Stormwater Program Fees
101-000-313-542-42-30-00 NPDES Supplies $189.26
101-000-313-542-42-40-00 NPDES Training $2,285.90
101-000-313-542-42-41-00 NPDES Effectiveness Studies $2,960.70
Total Invoice - 12/27/2019 3:06:50 PM $5,435.86
Total 53193 $5,435.86
Total City of Wenatchee $5,435.86
Classic One East
53194 2019 - December 2019 - December 2019 3rd Payables
58858
Police/Dry Cleaning
001-000-210-521-10-49-02 Dry Cleaning Services $34.83
Total 58858 $34.83
60635
001-000-210-521-10-49-02 Dry Cleaning Services $6.22
Total 60635 $6.22
Total 53194 $41.05
Total Classic One East $41.05
Code Publishing CO
53195 2019 - December 2019 - December 2019 3rd Payables
65603
City Clerk/Codification
001-000-140-514-30-25-00 Codification $295.39
Total 65603 $295.39
Total 53195 $295.39
Total Code Publishing CO $295.39
Compunet, Inc
53196 2019 - December 2019 - December 2019 3rd Payables
14005
IT/Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $973.36
Total 14005 $973.36
Total 53196 $973.36
Total Compunet, Inc $973.36
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Vendor Number Reference Account Number Description Amount
Consolidated Electrical Distributors Inc
53197 2019 - December 2019 - December 2019 3rd Payables
9360-734261
Events/Christmas Lighting
117-000-500-557-30-35-01 Christmas - Small Tools & Equipment $1,266.45
Total 9360-734261 $1,266.45
Total 53197 $1,266.45
Total Consolidated Electrical Distributors Inc $1,266.45
Day Wireless Systems
53198 2019 - December 2019 - December 2019 3rd Payables
503555
Street/Installation of Antenna
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $223.89
Total 503555 $223.89
Total 53198 $223.89
Total Day Wireless Systems $223.89
DeVries Business Records Management Inc
53199 2019 - December 2019 - December 2019 3rd Payables
0117868
Police/On-site Record Destruction
001-000-210-521-10-41-00 Professional Services $40.49
Total 0117868 $40.49
Total 53199 $40.49
Total DeVries Business Records Management Inc $40.49
Dolan Consulting Group, LLC
53200 2019 - December 2019 - December 2019 3rd Payables
1561-26122019-4271-4547
Police/Coble Training March 16-17 2020
001-000-210-521-40-25-00 Training - Officers $390.00
Total 1561-26122019-4271-4547 $390.00
Total 53200 $390.00
Total Dolan Consulting Group, LLC $390.00
Douglas County Auditor-Recording
53201 2019 - December 2019 - December 2019 3rd Payables
88133
Recording Fee
001-000-140-514-30-20-00 Records Services $110.50
Total 88133 $110.50
Total 53201 $110.50
Total Douglas County Auditor-Recording $110.50
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Vendor Number Reference Account Number Description Amount
Douglas County MIS
53202 2019 - December 2019 - December 2019 3rd Payables
EWMC-7
IT Support Services
001-000-145-514-20-40-25 Annual License - Municipal Court $1,200.00
Total EWMC-7 $1,200.00
Total 53202 $1,200.00
Total Douglas County MIS $1,200.00
Douglas County PUD
53203 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/3/2020 9:29:56 AM
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $2,131.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $190.00
Total Invoice - 1/3/2020 9:29:56 AM $2,321.00
Invoice - 1/3/2020 9:34:37 AM
Street Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $17.00
Total Invoice - 1/3/2020 9:34:37 AM $17.00
Invoice - 1/3/2020 9:35:05 AM
Metered Street Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $21.00
Total Invoice - 1/3/2020 9:35:05 AM $21.00
Invoice - 12/27/2019 1:25:57 PM
Utilities
001-000-180-518-30-47-00 Utilities $1,355.22
101-000-420-542-63-47-00 Utilities - Street Lighting $245.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $48.00
101-000-420-542-75-47-00 Utilities - City Parks $46.00
101-000-430-543-50-47-00 Utilities - Facilities $107.00
112-000-000-572-50-47-00 Facilities - Utilities $192.78
Total Invoice - 12/27/2019 1:25:57 PM $1,994.00
Invoice - 12/27/2019 1:47:11 PM
Utilities
001-000-180-518-30-47-00 Utilities $20.00
Total Invoice - 12/27/2019 1:47:11 PM $20.00
Invoice - 12/27/2019 3:31:10 PM
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $18.00
Total Invoice - 12/27/2019 3:31:10 PM $18.00
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Vendor Number Reference Account Number Description Amount
Invoice - 12/27/2019 3:31:32 PM
Metered Street Lighting
101-000-420-542-63-47-00 Utilities - Street Lighting $50.00
Total Invoice - 12/27/2019 3:31:32 PM $50.00
Total 53203 $4,441.00
Total Douglas County PUD $4,441.00
Doug's Diesel Repair Inc
53204 2019 - December 2019 - December 2019 3rd Payables
45459
Street/Vehicle Repairs
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $590.43
Total 45459 $590.43
Total 53204 $590.43
Total Doug's Diesel Repair Inc $590.43
East Wenatchee Water Dist
53205 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/7/2020 9:54:31 AM
Utilities
001-000-180-518-30-47-00 Utilities $215.29
112-000-000-572-50-47-00 Facilities - Utilities $33.60
Total Invoice - 1/7/2020 9:54:31 AM $248.89
Invoice - 1/7/2020 9:56:54 AM
Utilities
101-000-420-542-75-47-00 Utilities - City Parks $103.02
Total Invoice - 1/7/2020 9:56:54 AM $103.02
Invoice - 1/7/2020 9:57:22 AM
Utilities
001-000-180-518-30-47-00 Utilities $82.22
Total Invoice - 1/7/2020 9:57:22 AM $82.22
Invoice - 1/7/2020 9:57:55 AM
Utilities
101-000-430-543-50-47-00 Utilities - Facilities $82.22
Total Invoice - 1/7/2020 9:57:55 AM $82.22
Invoice - 12/27/2019 1:36:02 PM
Utilities
101-000-420-542-75-47-00 Utilities - City Parks $864.50
Total Invoice - 12/27/2019 1:36:02 PM $864.50
Total 53205 $1,380.85
Total East Wenatchee Water Dist $1,380.85
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Vendor Number Reference Account Number Description Amount
Fastenal Company
53206 2019 - December 2019 - December 2019 3rd Payables
WAWEN206576
Street/Snow and Ice Control Supplies
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $1,032.91
Total WAWEN206576 $1,032.91
WAWEN206593
Street/Shop Supplies
501-000-000-542-90-48-30 Street Equipment Repairs $5.85
Total WAWEN206593 $5.85
WAWEN206657
Street/Shop Supplies
101-000-420-542-69-30-00 Supplies - Flags/Banners $16.47
Total WAWEN206657 $16.47
WAWEN206658
Street/Shop Supplies
501-000-000-542-90-48-30 Street Equipment Repairs $39.20
Total WAWEN206658 $39.20
WAWEN206751
Street/Shop Supplies
101-000-430-543-30-30-00 Supplies - General Services $145.77
Total WAWEN206751 $145.77
WAWEN207076
Street/Shop Supplies
101-000-430-543-30-30-00 Supplies - General Services $94.30
Total WAWEN207076 $94.30
WAWEN207350
Stormwater/Vehicle Repair Supplies
101-000-313-542-42-48-00 NPDES Equipment Repair & Maintenance $34.58
Total WAWEN207350 $34.58
WAWEN207454
Street/Roadway Supplies
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $215.32
Total WAWEN207454 $215.32
WAWEN207524
Street/Shop Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $55.83
Total WAWEN207524 $55.83
WAWEN207525
Street/Vehicle Repair Supplies
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $22.59
Total WAWEN207525 $22.59
WAWEN207549
Stormwater/Supplies
101-000-313-542-42-48-00 NPDES Equipment Repair & Maintenance $57.97
Total WAWEN207549 $57.97
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Vendor Number Reference Account Number Description Amount
Total 53206 $1,720.79
Total Fastenal Company $1,720.79
Frontier
53207 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/3/2020 8:52:40 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $64.86
Total Invoice - 1/3/2020 8:52:40 AM $64.86
Invoice - 12/27/2019 3:33:49 PM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $63.80
Total Invoice - 12/27/2019 3:33:49 PM $63.80
Invoice - 12/27/2019 3:34:28 PM
Phone Services
001-000-180-518-30-47-00 Utilities $197.44
112-000-000-572-50-47-00 Facilities - Utilities $30.81
Total Invoice - 12/27/2019 3:34:28 PM $228.25
Total 53207 $356.91
Total Frontier $356.91
Graybeal Signs, Inc
53208 2019 - December 2019 - December 2019 3rd Payables
16633
Name Plates/Crawford and Johnson
001-000-110-511-60-31-00 Office Supplies $48.78
Total 16633 $48.78
Total 53208 $48.78
Total Graybeal Signs, Inc $48.78
Ising Inc.-dba Cascade Quality Water
53209 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/3/2020 9:04:02 AM
City Hall and Shop Drinking Water
001-000-180-518-30-35-00 Small Tools & Equipment $176.20
Total Invoice - 1/3/2020 9:04:02 AM $176.20
Invoice - 1/7/2020 10:21:42 AM
Drinking Water Delivery Fee
101-000-430-543-30-30-00 Supplies - General Services $23.85
Total Invoice - 1/7/2020 10:21:42 AM $23.85
Total 53209 $200.05
Total Ising Inc.-dba Cascade Quality Water $200.05
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Vendor Number Reference Account Number Description Amount
Jeanette S Bryant
53210 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/27/2019 2:20:20 PM
Police/2019 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $40.28
Total Invoice - 12/27/2019 2:20:20 PM $40.28
Total 53210 $40.28
Total Jeanette S Bryant $40.28
Jeff Morrison
53211 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/27/2019 2:26:15 PM
Code/2017-2020 Clothing Allowance
001-000-590-558-50-20-00 Benefits $249.27
Total Invoice - 12/27/2019 2:26:15 PM $249.27
Total 53211 $249.27
Total Jeff Morrison $249.27
Jennifer E Souders M.D. DBA Souders Independent Medical Consultations, PLLC
53212 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/7/2020 10:17:04 AM
Court/Medical Review 9Z0676910
001-000-120-512-50-49-00 Miscellaneous $750.00
Total Invoice - 1/7/2020 10:17:04 AM $750.00
Total 53212 $750.00
Total Jennifer E Souders M.D. DBA Souders Independent Medical Consultations,
PLLC
$750.00
Jerry's Auto Supply
53213 2019 - December 2019 - December 2019 3rd Payables
822267
Street/Hydraulic Fluid
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $96.82
Total 822267 $96.82
822636
Street/Shop Tools
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $58.09
Total 822636 $58.09
Total 53213 $154.91
Total Jerry's Auto Supply $154.91
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Vendor Number Reference Account Number Description Amount
Joe Hinkle
53141 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/17/2019 8:46:45 AM
Police/2019 Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $59.40
Total Invoice - 12/17/2019 8:46:45 AM $59.40
Invoice - 12/17/2019 8:47:28 AM
Police/2019 Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $99.49
Total Invoice - 12/17/2019 8:47:28 AM $99.49
Total 53141 $158.89
53214 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/31/2019 1:19:55 PM
Police/2019 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $311.03
Total Invoice - 12/31/2019 1:19:55 PM $311.03
Total 53214 $311.03
Total Joe Hinkle $469.92
Joshua Caballero-Valdez
53215 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/27/2019 2:14:59 PM
Police/Vehicle Parts Reimbursment
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $14.08
Total Invoice - 12/27/2019 2:14:59 PM $14.08
Total 53215 $14.08
Total Joshua Caballero-Valdez $14.08
Kelly Gregory
53216 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/10/2020 9:27:53 AM
2019 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $342.32
Total Invoice - 1/10/2020 9:27:53 AM $342.32
Total 53216 $342.32
Total Kelly Gregory $342.32
Leeon Leyde
53217 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/3/2020 9:13:26 AM
Police/2019 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $128.81
Total Invoice - 1/3/2020 9:13:26 AM $128.81
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Vendor Number Reference Account Number Description Amount
Invoice - 12/27/2019 1:12:51 PM
Police/2019 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $123.32
Total Invoice - 12/27/2019 1:12:51 PM $123.32
Invoice - 12/27/2019 2:23:06 PM
Police/2019 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $27.04
Total Invoice - 12/27/2019 2:23:06 PM $27.04
Total 53217 $279.17
Total Leeon Leyde $279.17
Les Schwab Tire Center Inc
53218 2019 - December 2019 - December 2019 3rd Payables
34301037633
Police/Vehicle Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $64.92
Total 34301037633 $64.92
Total 53218 $64.92
Total Les Schwab Tire Center Inc $64.92
Lorraine C. Barnett
53165 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/31/2019 1:45:17 PM
Planning/CDBG Meeting 12/11 - 12/12 2019 Per Diem
102-000-000-558-70-49-00 CDBG Miscellaneous $522.80
Total Invoice - 12/31/2019 1:45:17 PM $522.80
Total 53165 $522.80
Total Lorraine C. Barnett $522.80
Miguel Valdez
53219 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/27/2019 2:17:22 PM
Police/2019 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $183.90
Total Invoice - 12/27/2019 2:17:22 PM $183.90
Invoice - 12/27/2019 2:19:31 PM
Police/2019 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $159.38
Total Invoice - 12/27/2019 2:19:31 PM $159.38
Total 53219 $343.28
Total Miguel Valdez $343.28
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Vendor Number Reference Account Number Description Amount
Moon Security
53220 2019 - December 2019 - December 2019 3rd Payables
1010391
Police/Security System
001-000-210-521-10-41-00 Professional Services $38.21
Total 1010391 $38.21
Total 53220 $38.21
Total Moon Security $38.21
Mph Industries, Inc
53221 2019 - December 2019 - December 2019 3rd Payables
6010015
Police/Vehicle Repair Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $2,043.05
Total 6010015 $2,043.05
Total 53221 $2,043.05
Total Mph Industries, Inc $2,043.05
Norco Enterprise, Inc.
53222 2019 - December 2019 - December 2019 3rd Payables
28088208
Street/Shop Supplies
101-000-430-543-30-30-00 Supplies - General Services $90.70
Total 28088208 $90.70
28098049
Street/Shop Supplies
101-000-430-543-30-30-00 Supplies - General Services $68.54
Total 28098049 $68.54
28131144
Street/Shop Supplies
101-000-430-543-30-30-00 Supplies - General Services $74.44
Total 28131144 $74.44
Total 53222 $233.68
Total Norco Enterprise, Inc.$233.68
North Cascades Heating & Air Conditioning, Inc
53223 2019 - December 2019 - December 2019 3rd Payables
24487
4th Qtr HVAC Maintenance
001-000-180-518-30-41-00 Professional Services $2,639.81
Total 24487 $2,639.81
Total 53223 $2,639.81
Total North Cascades Heating & Air Conditioning, Inc $2,639.81
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Vendor Number Reference Account Number Description Amount
Northwest Geodimensions Inc
53224 2019 - December 2019 - December 2019 3rd Payables
15999
Planning/Grant Rd Review Plat
001-000-580-558-60-41-02 Engineer/Architect Services $383.75
Total 15999 $383.75
Total 53224 $383.75
Total Northwest Geodimensions Inc $383.75
Numerica Credit Union
53225 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/10/2020 9:29:28 AM
Events/Christmas Supplies
117-000-500-557-30-40-05 Christmas - Events & Decorations $381.44
Total Invoice - 1/10/2020 9:29:28 AM $381.44
Invoice - 1/10/2020 9:31:13 AM
Mayor Retirement Party Supplies
001-000-110-511-60-49-00 Miscellaneous $18.99
Total Invoice - 1/10/2020 9:31:13 AM $18.99
Invoice - 1/10/2020 9:32:01 AM
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $129.80
Total Invoice - 1/10/2020 9:32:01 AM $129.80
Invoice - 1/10/2020 9:32:37 AM
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $19.46
Total Invoice - 1/10/2020 9:32:37 AM $19.46
Total 53225 $549.69
Total Numerica Credit Union $549.69
Office Depot Credit Plan
53226 2019 - December 2019 - December 2019 3rd Payables
2365105687
Central Stores
001-000-140-514-20-31-01 Central Stores $49.85
Total 2365105687 $49.85
411337177001
Planning/Toners
001-000-580-558-60-31-00 Office Supplies $446.75
Total 411337177001 $446.75
411337342001
Legal/Office Supplies
001-000-151-515-31-31-00 Office Supplies $52.93
Total 411337342001 $52.93
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Vendor Number Reference Account Number Description Amount
411754552001
Central Stores
001-000-140-514-20-31-01 Central Stores $36.33
Total 411754552001 $36.33
411754661001
Central Stores
001-000-140-514-20-31-01 Central Stores $14.62
Total 411754661001 $14.62
413498973001
Prinrt Toners
001-000-110-511-60-31-00 Office Supplies $375.20
Total 413498973001 $375.20
415109850001
Credit
117-000-500-557-30-41-01 Christmas - Professional Services ($390.07)
Total 415109850001 ($390.07)
415367133001
Credit
117-000-500-557-30-41-01 Christmas - Professional Services ($123.51)
Total 415367133001 ($123.51)
415635790001
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $15.14
Total 415635790001 $15.14
415636247001
Court/Calendars
001-000-120-512-50-49-00 Miscellaneous $45.88
Total 415636247001 $45.88
418032908001
Project Mgmt/Office Supplies
001-000-110-511-60-31-00 Office Supplies $17.04
001-000-315-542-10-31-00 Office Supplies $39.50
Total 418032908001 $56.54
418296765001
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $220.58
Total 418296765001 $220.58
418302932001
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $216.36
Total 418302932001 $216.36
418318005001
Police/Envelopes
001-000-210-521-10-31-00 Office Supplies $130.71
Total 418318005001 $130.71
Total 53226 $1,147.31
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Vendor Number Reference Account Number Description Amount
Total Office Depot Credit Plan $1,147.31
One Call Concepts, Inc
53227 2019 - December 2019 - December 2019 3rd Payables
9129067
Excavation Notifications
101-000-313-542-42-47-00 NPDES Utilities $8.56
Total 9129067 $8.56
Total 53227 $8.56
Total One Call Concepts, Inc $8.56
O'Reilly
53228 2019 - December 2019 - December 2019 3rd Payables
2521-109611
Police/Wiper Blades
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $61.65
Total 2521-109611 $61.65
2521-110473
Police/Wiper Blades
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $117.03
Total 2521-110473 $117.03
2521-111792
Street/Vehicle Maintenance Supplies
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $22.66
Total 2521-111792 $22.66
2521-112104
Street/Vehicle Maintenance Supplies
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $30.27
Total 2521-112104 $30.27
Total 53228 $231.61
Total O'Reilly $231.61
Pacific Engineering & Design, PLLC
53229 2019 - December 2019 - December 2019 3rd Payables
30063
Project Mgmt/19th and Cascade Engineering Services
308-000-000-595-40-63-39 19th St. NW Design SWU DOE $2,456.00
Total 30063 $2,456.00
Total 53229 $2,456.00
Total Pacific Engineering & Design, PLLC $2,456.00
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Vendor Number Reference Account Number Description Amount
Parker Corporation Services, INC DBA Merchant Patrol Security
53230 2019 - December 2019 - December 2019 3rd Payables
30332
Court/December Security
001-000-120-512-50-49-09 Security $350.00
Total 30332 $350.00
Total 53230 $350.00
Total Parker Corporation Services, INC DBA Merchant Patrol Security $350.00
Public Safety Testing
53231 2019 - December 2019 - December 2019 3rd Payables
2019-0849
Police/Recruiting Assistant 4th Qtr
001-000-210-521-10-41-00 Professional Services $392.00
Total 2019-0849 $392.00
Total 53231 $392.00
Total Public Safety Testing $392.00
Raymond Coble
53232 2019 - December 2019 - December 2019 3rd Payables
Invoice - 12/27/2019 2:24:48 PM
Police/2019 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $26.81
Total Invoice - 12/27/2019 2:24:48 PM $26.81
Total 53232 $26.81
Total Raymond Coble $26.81
Ridgeline Graphics Inc
53233 2019 - December 2019 - December 2019 3rd Payables
23370
Court/Calendars
001-000-120-512-50-49-00 Miscellaneous $18.43
Total 23370 $18.43
23520
Court/Calendars
001-000-120-512-50-49-00 Miscellaneous $29.81
Total 23520 $29.81
Total 53233 $48.24
Total Ridgeline Graphics Inc $48.24
Rockscape Products, Inc
53234 2019 - December 2019 - December 2019 3rd Payables
17066
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $80.00
Total 17066 $80.00
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Vendor Number Reference Account Number Description Amount
17087
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $200.00
Total 17087 $200.00
17088
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $880.00
Total 17088 $880.00
17110
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $80.00
Total 17110 $80.00
17149
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $80.00
Total 17149 $80.00
17513A
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $456.00
Total 17513A $456.00
17542
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $28.00
Total 17542 $28.00
17546
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $140.00
Total 17546 $140.00
17561
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $200.00
Total 17561 $200.00
17591
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $580.00
Total 17591 $580.00
17612
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $112.00
Total 17612 $112.00
17615
Project Mgmt/Christmas Tree
117-000-500-557-30-35-01 Christmas - Small Tools & Equipment $426.00
Total 17615 $426.00
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Vendor Number Reference Account Number Description Amount
17648
Project Mgmt/Landscape Supplies
101-000-313-542-42-30-00 NPDES Supplies $84.00
Total 17648 $84.00
Total 53234 $3,346.00
Total Rockscape Products, Inc $3,346.00
S & W Irrigation Supply
53235 2019 - December 2019 - December 2019 3rd Payables
453389
Street/PVC
101-000-420-542-75-30-00 Supplies - City Parks $2.15
Total 453389 $2.15
Total 53235 $2.15
Total S & W Irrigation Supply $2.15
Sirchie Finger Print Laboratories
53236 2019 - December 2019 - December 2019 3rd Payables
0426430-IN
Police/Integrity Bags
001-000-210-521-10-31-00 Office Supplies $21.60
Total 0426430-IN $21.60
0427977-IN
Police/Drug Testing Supplies
001-000-210-521-10-31-00 Office Supplies $69.45
Total 0427977-IN $69.45
Total 53236 $91.05
Total Sirchie Finger Print Laboratories $91.05
Spectrum Communications Inc
53237 2019 - December 2019 - December 2019 3rd Payables
217641
Police/Interfund Supplies
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle Maintenance)$383.03
Total 217641 $383.03
Total 53237 $383.03
Total Spectrum Communications Inc $383.03
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Vendor Number Reference Account Number Description Amount
State Auditor's Office
53238 2019 - December 2019 - December 2019 3rd Payables
L133912
Accountability and Financial Audit Fees
001-000-142-514-23-20-00 State Audit $1,331.33
Total L133912 $1,331.33
Total 53238 $1,331.33
Total State Auditor's Office $1,331.33
Tacoma Screw Products, Inc.
53239 2019 - December 2019 - December 2019 3rd Payables
28081150
Street/Roadway Supplies
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $68.64
Total 28081150 $68.64
Total 53239 $68.64
Total Tacoma Screw Products, Inc.$68.64
The Ups Store
53240 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/10/2020 10:10:22 AM
Postage
001-000-210-521-10-42-03 Postage $199.16
Total Invoice - 1/10/2020 10:10:22 AM $199.16
Total 53240 $199.16
Total The Ups Store $199.16
The Wenatchee World
53241 2019 - December 2019 - December 2019 3rd Payables
AD#83289
Events/Advertising
117-000-500-557-30-44-01 Christmas - Advertising $500.00
Total AD#83289 $500.00
AD#83856
Ordinance Advertising
001-000-140-514-20-44-00 Advertising $78.46
Total AD#83856 $78.46
Total 53241 $578.46
Total The Wenatchee World $578.46
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Vendor Number Reference Account Number Description Amount
Town Chrysler Jeep Dodge INC
53242 2019 - December 2019 - December 2019 3rd Payables
16733
Storm Water/Micro Fuse
101-000-313-542-42-30-00 NPDES Supplies $2.27
Total 16733 $2.27
Total 53242 $2.27
Total Town Chrysler Jeep Dodge INC $2.27
Town Ford Inc
53243 2019 - December 2019 - December 2019 3rd Payables
18015FOW
Police/Vehicle Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $19.39
Total 18015FOW $19.39
18155FOW
Police/Vehicle Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $75.81
Total 18155FOW $75.81
Total 53243 $95.20
Total Town Ford Inc $95.20
Verizon Wireless
53244 2019 - December 2019 - December 2019 3rd Payables
9843466226
Legislative Cell Phones
001-000-110-511-60-42-01 Cell Phone $366.22
Total 9843466226 $366.22
9843466233
Police/Cell Phones
001-000-210-521-10-42-01 Telephone $1,428.48
Total 9843466233 $1,428.48
9845544900
Legislative Cell Phones
001-000-110-511-60-42-01 Cell Phone $448.04
Total 9845544900 $448.04
9845544907
Police/Cell Phones
001-000-210-521-10-42-01 Telephone $1,462.49
Total 9845544907 $1,462.49
Total 53244 $3,705.23
Total Verizon Wireless $3,705.23
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Vendor Number Reference Account Number Description Amount
Vision Forms, LLC
53245 2019 - December 2019 - December 2019 3rd Payables
5758
Finance/AP Checks and Supplies
001-000-142-514-20-31-00 Office Supplies $812.04
Total 5758 $812.04
Total 53245 $812.04
Total Vision Forms, LLC $812.04
VPR Services, LLC
53156 2019 - December 2019 - December 2019 3rd Payables
2019006
Project Mgmt/Pavement Condition Survey
105-000-000-595-90-60-00 StreetSaver Program $13,872.00
Total 2019006 $13,872.00
Total 53156 $13,872.00
Total VPR Services, LLC $13,872.00
Wash ST Dept of Licensing
53246 2019 - December 2019 - December 2019 3rd Payables
EWP001608 Swenson
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001608 Swenson $18.00
EWP001613 Garcia-Swenson
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001613 Garcia-Swenson $18.00
EWP001615 Ayers
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001615 Ayers $18.00
EWP001616 Mohr
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001616 Mohr $18.00
EWP001617 Rowe
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001617 Rowe $18.00
EWP001618 Garcia
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001618 Garcia $18.00
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Vendor Number Reference Account Number Description Amount
EWP001619 Sloan
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001619 Sloan $18.00
EWP001620 Barrios
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001620 Barrios $18.00
EWP001621 Traum
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001621 Traum $18.00
EWP001622 Frederick
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001622 Frederick $18.00
EWP001623 Rodriguez-Vargas
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001623 Rodriguez-Vargas $18.00
EWP001624 Rodriguez
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001624 Rodriguez $18.00
Total 53246 $216.00
Total Wash ST Dept of Licensing $216.00
Wash State Treasurer
53247 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/14/2020 8:45:20 AM
December 2019 Court Remit
001-001-000-589-30-00-10 Remittance: State Building Code Surcharge $38.00
001-001-000-589-30-00-20 Court Remittances $10,830.79
Total Invoice - 1/14/2020 8:45:20 AM $10,868.79
Total 53247 $10,868.79
Total Wash State Treasurer $10,868.79
Washington State Patrol
53248 2019 - December 2019 - December 2019 3rd Payables
I20004168
Background Checks-Gun Permits
001-001-000-589-30-00-15 State Share of Permits & Licenses $243.00
Total I20004168 $243.00
Total 53248 $243.00
Total Washington State Patrol $243.00
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Vendor Number Reference Account Number Description Amount
Washington State Transit Insurance Pool
53249 2019 - December 2019 - December 2019 3rd Payables
125639
November 2019 Driver Record Monitoring
101-000-430-543-30-46-00 Insurance $9.03
Total 125639 $9.03
Total 53249 $9.03
Total Washington State Transit Insurance Pool $9.03
Wenatchee Valley Chamber
53250 2019 - December 2019 - December 2019 3rd Payables
22115A
4th Installment of Grant Contribution
113-000-000-557-30-41-10 Contributions to Other Entities $15,000.00
Total 22115A $15,000.00
22116
Events/Miss Veedol Video Fee
113-000-000-557-30-41-10 Contributions to Other Entities $15,000.00
Total 22116 $15,000.00
Total 53250 $30,000.00
Total Wenatchee Valley Chamber $30,000.00
West Investigations, LLC
53251 2019 - December 2019 - December 2019 3rd Payables
1034
Police/Professional Serices Background Check New Hire
001-000-110-511-60-41-00 Professional Services $350.00
Total 1034 $350.00
Total 53251 $350.00
Total West Investigations, LLC $350.00
Woods & Brangwin PLLC
53252 2019 - December 2019 - December 2019 3rd Payables
Invoice - 1/14/2020 8:44:15 AM
Court/Public Defender Conflicts
001-000-110-511-60-30-00 Public Defender Conflicts $330.00
Total Invoice - 1/14/2020 8:44:15 AM $330.00
Invoice - 12/27/2019 1:58:17 PM
Court/Public Defender Conflicts
001-000-110-511-60-30-00 Public Defender Conflicts $457.50
Total Invoice - 12/27/2019 1:58:17 PM $457.50
Total 53252 $787.50
Total Woods & Brangwin PLLC $787.50
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Vendor Number Reference Account Number Description Amount
Xerox Corporation
53253 2019 - December 2019 - December 2019 3rd Payables
099149568
Street/Copier Fees
001-000-141-514-20-31-01 Office Machine Costs $105.49
Total 099149568 $105.49
702359808
City Hall/Copier Fees
001-000-141-514-20-48-00 Repairs & Maintenance $821.31
Total 702359808 $821.31
Total 53253 $926.80
Total Xerox Corporation $926.80
Young Bucks Landscaping, LLC
53254 2019 - December 2019 - December 2019 3rd Payables
9220
Street/Retaining Wall Repair
101-000-420-542-70-41-00 Professional Services - Roadside $2,683.36
Total 9220 $2,683.36
Total 53254 $2,683.36
Total Young Bucks Landscaping, LLC $2,683.36
Grand Total Vendor Count 78 $139,583.46
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CHECKS: 53176; 53178 - 53179; 53255 - 53281
VOIDED CHECKS: NONE
DEPARTMENT/FUND AMOUNT
General Fund 001 $38,965.46
Street Fund 101 $10,207.25
Community Dev Grants Funds 102 $0.00
Transportation Benefit District Fund 105 $0.00
Debt Reserve Fund 110 $0.00
Library Fund 112 $358.02
Hotel/Motel Tax Fund 113 $0.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $279.00
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $18,258.12
Storm Water Improvements Fund 401 $2,535.65
Equipment R&R Fund 501 $962.80
Transportation Benefit District 630 $0.00
Grand Total All Funds $71,566.30
CITY OF EAST WENATCHEE
CHECK REGISTER
January 21, 2020 PAYABLES
01/21/2020 COUNCIL MEETING AGENDA PACKET
Page 35 of 170
Fund Number Description Amount
001 General Fund $38,965.46
101 Street Fund $10,207.25
112 Library Fund $358.02
117 Events Board Fund $279.00
301 Street Improvements Fund $18,258.12
401 Stormwater Fund $2,535.65
501 Equipment Purchase, Repair & Replacement Fund $962.80
Count: 7 $71,566.30
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2020 - January 2020 - January 2020 2nd Council
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East Wenatchee - Fund Transaction Summary
01/21/2020 COUNCIL MEETING AGENDA PACKET
Page 36 of 170
Vendor Number Reference Account Number Description Amount
American Building Maintenance CO
53255 2020 - January 2020 - January 2020 2nd Council
14698047
January 2020 Janitorial Services
001-000-180-518-30-41-01 Contracted Custodial Services $2,099.27
112-000-000-572-50-47-00 Facilities - Utilities $327.47
Total 14698047 $2,426.74
Total 53255 $2,426.74
Total American Building Maintenance CO $2,426.74
Anelva Thompson
53256 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/15/2020 11:53:25 AM
July - December Bank Deposit Mileage
001-000-120-512-50-43-00 Travel $57.33
Total Invoice - 1/15/2020 11:53:25 AM $57.33
Total 53256 $57.33
Total Anelva Thompson $57.33
Cascade Auto Center Inc
53257 2020 - January 2020 - January 2020 2nd Council
184243
Police/Vehicle Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $8.14
Total 184243 $8.14
Total 53257 $8.14
Total Cascade Auto Center Inc $8.14
Cascade Loop Association
53258 2020 - January 2020 - January 2020 2nd Council
1149
Annual Membership Dues
117-000-100-557-30-25-00 Marketing - Regional Tourism $249.00
Total 1149 $249.00
Total 53258 $249.00
Total Cascade Loop Association $249.00
Voucher Directory
Fiscal: : 2020 - January 2020
Council Date: : 2020 - January 2020 - January 2020 2nd Council
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Vendor Number Reference Account Number Description Amount
Cdw Government, Inc
53259 2020 - January 2020 - January 2020 2nd Council
WHC2205
IT/Software Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $1,010.32
Total WHC2205 $1,010.32
Total 53259 $1,010.32
Total Cdw Government, Inc $1,010.32
Columbia River Steel dba: Moses Lake Steel Supply, Inc
53260 2020 - January 2020 - January 2020 2nd Council
21908975
Street/Banner and Flag Supplies
101-000-420-542-69-30-00 Supplies - Flags/Banners $26.10
Total 21908975 $26.10
21909027
Street/Banner and Flag Supplies
101-000-420-542-69-30-00 Supplies - Flags/Banners $44.74
Total 21909027 $44.74
Total 53260 $70.84
Total Columbia River Steel dba: Moses Lake Steel Supply, Inc $70.84
Department of Ecology
53261 2020 - January 2020 - January 2020 2nd Council
2020-WAR046012
Stormwater/Water Quality Program
401-000-002-531-00-40-04 Municipal Stormwater Permit Fee $2,535.65
Total 2020-WAR046012 $2,535.65
Total 53261 $2,535.65
Total Department of Ecology $2,535.65
DMCJA: Rick Leo SCDC Cascade Division
53178 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/8/2020 8:31:33 AM
Court/2020 Annual Dues
001-000-120-512-50-40-00 Training $500.00
Total Invoice - 1/8/2020 8:31:33 AM $500.00
Total 53178 $500.00
Total DMCJA: Rick Leo SCDC Cascade Division $500.00
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Vendor Number Reference Account Number Description Amount
Douglas County Clerk: Office of Tristen Worthen
53262 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/10/2020 12:49:15 PM
Court/Juror Labels
001-000-120-512-50-49-04 Juror Fees $125.00
Total Invoice - 1/10/2020 12:49:15 PM $125.00
Total 53262 $125.00
Total Douglas County Clerk: Office of Tristen Worthen $125.00
Fastenal Company
53263 2020 - January 2020 - January 2020 2nd Council
WAWEN207807
Street/Shop Supplies
101-000-430-543-30-30-00 Supplies - General Services $65.09
Total WAWEN207807 $65.09
Total 53263 $65.09
Total Fastenal Company $65.09
Frontier
53264 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/15/2020 11:36:05 AM
Phone Lines
001-000-180-518-30-47-00 Utilities $195.75
112-000-000-572-50-47-00 Facilities - Utilities $30.55
Total Invoice - 1/15/2020 11:36:05 AM $226.30
Invoice - 1/15/2020 11:46:24 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $68.15
Total Invoice - 1/15/2020 11:46:24 AM $68.15
Invoice - 1/15/2020 11:47:01 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $68.25
Total Invoice - 1/15/2020 11:47:01 AM $68.25
Invoice - 1/15/2020 11:47:29 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $68.15
Total Invoice - 1/15/2020 11:47:29 AM $68.15
Invoice - 1/15/2020 11:47:51 AM
Street Modem
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $58.58
Total Invoice - 1/15/2020 11:47:51 AM $58.58
Total 53264 $489.43
Total Frontier $489.43
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Vendor Number Reference Account Number Description Amount
Lakeside Industries Inc
53265 2020 - January 2020 - January 2020 2nd Council
111574
Street/Roadway Supplies
101-000-420-542-30-30-00 Supplies - Roadway $969.47
Total 111574 $969.47
Total 53265 $969.47
Total Lakeside Industries Inc $969.47
Localtel Communications
53266 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/10/2020 1:10:32 PM
Jan 2020 Internet and Phone Services
001-000-141-514-20-42-01 Telephone Line Charges $379.32
Total Invoice - 1/10/2020 1:10:32 PM $379.32
Total 53266 $379.32
Total Localtel Communications $379.32
Master Gardener Foundation of Chelan County
53267 2020 - January 2020 - January 2020 2nd Council
86
January 2020 Garden Maintenance
101-000-420-542-80-48-00 Japanese Garden Agreement $1,500.00
Total 86 $1,500.00
Total 53267 $1,500.00
Total Master Gardener Foundation of Chelan County $1,500.00
Merriah Barnett
53268 2020 - January 2020 - January 2020 2nd Council
20-0101
January 2020 Civil Service Fee
001-000-160-521-10-10-00 Salaries $260.00
Total 20-0101 $260.00
Total 53268 $260.00
Total Merriah Barnett $260.00
Motorola Solutions
53269 2020 - January 2020 - January 2020 2nd Council
16087316
Police/Portable Walkies
001-000-210-594-21-60-00 Capital Outlay $33,171.22
Total 16087316 $33,171.22
Total 53269 $33,171.22
Total Motorola Solutions $33,171.22
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Vendor Number Reference Account Number Description Amount
MPA Mindy Breiner, MPA Treasurer Tukwila Muni Court-Prob
53270 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/3/2020 10:41:34 AM
Court/2020 Membership-Thompson
001-000-120-512-50-40-00 Training $40.00
Total Invoice - 1/3/2020 10:41:34 AM $40.00
Total 53270 $40.00
Total MPA Mindy Breiner, MPA Treasurer Tukwila Muni Court-Prob $40.00
O'Reilly
53271 2020 - January 2020 - January 2020 2nd Council
2521-114767
Police/Vehicle Repair Supplies
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $31.39
Total 2521-114767 $31.39
2521-114828
Street/Heater Knob
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $8.78
Total 2521-114828 $8.78
Total 53271 $40.17
Total O'Reilly $40.17
Perteet Engineering, Inc
53272 2020 - January 2020 - January 2020 2nd Council
20190041.000-2
Project Mgmt/Complete Streets Program
301-000-000-595-61-60-00 TIB Complete Streets - Grant/Georgia Crossing $6,287.09
301-000-000-595-61-60-01 TIB Complete Streets - Grant/June Crossing $5,937.39
301-000-000-595-61-60-02 TIB Complete Streets - 3rd St. Sidewalk $6,033.64
Total 20190041.000-2 $18,258.12
Total 53272 $18,258.12
Total Perteet Engineering, Inc $18,258.12
Petty Cash Fund Maria Holman, Custodian
53179 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/8/2020 10:22:49 AM
Petty Cash Reimbursement
001-000-110-511-60-31-00 Office Supplies $14.56
001-000-140-514-20-31-01 Central Stores $15.79
101-000-313-542-42-49-00 NPDES Miscellaneous Expense $10.66
Total Invoice - 1/8/2020 10:22:49 AM $41.01
Total 53179 $41.01
Total Petty Cash Fund Maria Holman, Custodian $41.01
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Vendor Number Reference Account Number Description Amount
Roadwise, Inc
53273 2020 - January 2020 - January 2020 2nd Council
58323
Street/Ice and Snow Maintenance for Roadway
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $6,866.09
Total 58323 $6,866.09
Total 53273 $6,866.09
Total Roadwise, Inc $6,866.09
Sergio Martinez
53274 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/15/2020 11:52:20 AM
July - December Bank Deposit Mileage
001-000-120-512-50-43-00 Travel $145.08
Total Invoice - 1/15/2020 11:52:20 AM $145.08
Total 53274 $145.08
Total Sergio Martinez $145.08
Town Ford Inc
53275 2020 - January 2020 - January 2020 2nd Council
18288
Police/Vehicle Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $17.04
Total 18288 $17.04
FOCS26982
Police/Vehicle Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $897.45
Total FOCS26982 $897.45
Total 53275 $914.49
Total Town Ford Inc $914.49
Travelers CL Remittance Center
53276 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/15/2020 11:49:47 AM
Court/Crowell Bond
001-000-120-512-50-46-00 Insurance $100.00
Total Invoice - 1/15/2020 11:49:47 AM $100.00
Total 53276 $100.00
Total Travelers CL Remittance Center $100.00
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Vendor Number Reference Account Number Description Amount
Uncle Sam's Flag & Gift
53277 2020 - January 2020 - January 2020 2nd Council
20011001
Street/Flags
101-000-420-542-69-30-00 Supplies - Flags/Banners $385.55
Total 20011001 $385.55
Total 53277 $385.55
Total Uncle Sam's Flag & Gift $385.55
USRI Attn: Event Scheduler
53176 2020 - January 2020 - January 2020 2nd Council
Invoice - 1/3/2020 10:18:16 AM
Events/Classy Chassis, Parkway Pileup, and Wings and Wheels Events Fees
117-000-300-557-30-44-12 CC - Advertising $10.00
117-000-400-557-30-44-11 W&W - Advertising $10.00
117-000-450-557-30-44-12 Parkway Pile-Up - Advertising $10.00
Total Invoice - 1/3/2020 10:18:16 AM $30.00
Total 53176 $30.00
Total USRI Attn: Event Scheduler $30.00
Valley Tractor And
53278 2020 - January 2020 - January 2020 2nd Council
9280385
Street/Vehicle Repair Supplies
101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $67.39
Total 9280385 $67.39
Total 53278 $67.39
Total Valley Tractor And $67.39
Wash ST Dept of Licensing
53279 2020 - January 2020 - January 2020 2nd Council
EWP0001635 Reynolds
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP0001635 Reynolds $18.00
EWP001626 Hofstetter
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001626 Hofstetter $18.00
EWP001627 Marshall
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001627 Marshall $18.00
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Vendor Number Reference Account Number Description Amount
EWP001628 Rivera-Lopez
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001628 Rivera-Lopez $18.00
EWP001629 Murison
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001629 Murison $18.00
EWP001630 Murison
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001630 Murison $18.00
EWP001631 Lawless
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001631 Lawless $18.00
EWP001632 Faller
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001632 Faller $18.00
EWP001633 Aguirre-Nunez
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001633 Aguirre-Nunez $18.00
EWP001634 Baird
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001634 Baird $18.00
EWP001638 McClees
Late Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $21.00
Total EWP001638 McClees $21.00
EWP001639 Olson
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001639 Olson $18.00
EWP001640 Dills
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001640 Dills $18.00
EWP001641 Dills
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001641 Dills $18.00
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Vendor Number Reference Account Number Description Amount
EWP001644 Mitchell
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001644 Mitchell $18.00
Total 53279 $273.00
Total Wash ST Dept of Licensing $273.00
Washington State Transit Insurance Pool
53280 2020 - January 2020 - January 2020 2nd Council
125674
Driver Record Monitoring
101-000-430-543-30-46-00 Insurance $9.03
Total 125674 $9.03
Total 53280 $9.03
Total Washington State Transit Insurance Pool $9.03
Xerox Corporation
53281 2020 - January 2020 - January 2020 2nd Council
099149560
Police/Copier Fees
001-000-210-521-10-31-05 Office Machine Costs $322.48
Total 099149560 $322.48
099149573
Court/Copier Fees
001-000-120-594-12-60-00 Capital Outlay $256.34
Total 099149573 $256.34
Total 53281 $578.82
Total Xerox Corporation $578.82
Grand Total Vendor Count 30 $71,566.30
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01/21/2020 COUNCIL MEETING AGENDA PACKET
Page 46 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime Comments67.000.0013.00$3,700.34 $495.87 $274.3067.00 0.00 13.00 $3,700.34 $495.87 $274.3093.500.000.00$3,700.34 $2,215.52 $274.3093.50 0.00 0.00 $3,700.34 $2,215.52 $274.30160.50 0.00 13.00 $7,400.68 $2,711.39 $548.6075.008.008.00$1,952.31 $329.99 $149.35On‐Call75.00 8.00 8.00 $1,952.31 $329.99 $149.3569.000.0021.00$2,027.70 $1,158.99 $155.1269.00 0.00 21.00 $2,027.70 $1,158.99 $155.12144.00 8.00 29.00 $3,980.01 $1,488.98 $304.4783.000.004.00$4,071.11 $547.30 $311.4483.00 0.00 4.00 $4,071.11 $547.30 $311.4463.000.0024.00$4,071.11 $1,399.37 $307.0463.00 0.00 24.00 $4,071.11 $1,399.37 $307.04146.00 0.00 28.00 $8,142.22 $1,946.67 $618.4880.000.000.00$2,677.77 $248.11 $202.8580.00 0.00 0.00 $2,677.77 $248.11 $202.8588.000.000.00$2,677.77 $1,929.08 $202.8588.00 0.00 0.00 $2,677.77 $1,929.08 $202.85168.00 0.00 0.00 $5,355.54 $2,177.19 $405.70Count: 2Bryant, Jeanette S.2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Brender, William H2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Barnett, Lorraine C2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Bailey, Carolyn M2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PM2019 - December 2019 Payroll - December 2019 1st Posting Run - 12/16/2019 11 16 14 AMFull NameAllen, Teresa L01/21/2020 COUNCIL MEETING AGENDA PACKET Page 47 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name80.000.000.00$2,929.85 $397.70 $224.1380.00 0.00 0.00 $2,929.85 $397.70 $224.1365.000.0035.00$2,929.85 $1,674.19 $218.9065.00 0.00 35.00 $2,929.85 $1,674.19 $218.90145.00 0.00 35.00 $5,859.70 $2,071.89 $443.0350.000.0030.00$4,486.18 $249.11 $343.1950.00 0.00 30.00 $4,486.18 $249.11 $343.19118.752.0012.00$4,140.13 $1,215.56 $316.72Translating118.75 2.00 12.00 $4,140.13 $1,215.56 $316.72168.75 2.00 42.00 $8,626.31 $1,464.67 $659.9179.0011.161.00$2,358.88 $389.57 $180.45De‐Icing; On‐Call79.00 11.16 1.00 $2,358.88 $389.57 $180.4581.500.0016.00$2,010.88 $1,161.85 $153.8381.50 0.00 16.00 $2,010.88 $1,161.85 $153.83160.50 11.16 17.00 $4,369.76 $1,551.42 $334.2887.000.000.00$4,420.07 $353.20 $338.1387.00 0.00 0.00 $4,420.07 $353.20 $338.1387.000.000.00$4,420.07 $2,407.33 $308.3387.00 0.00 0.00 $4,420.07 $2,407.33 $308.33174.00 0.00 0.00 $8,840.14 $2,760.53 $646.4674.0011.006.00$1,411.62 $261.18 $107.99Christmas Tree Lighting74.00 11.00 6.00 $1,411.62 $261.18 $107.99Count: 1Posting Run - 12/16/2019 11 16 14 AMCount: 2Collins, Hunter L2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Coble, Raymond Leroy JR2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Clardy, Aaron J2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Caballero-Valdez, Joshua2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AM01/21/2020 COUNCIL MEETING AGENDA PACKET Page 48 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name100.008.008.00$1,341.96 $1,532.42 $102.66On‐Call100.00 8.00 8.00 $1,341.96 $1,532.42 $102.66174.00 19.00 14.00 $2,753.58 $1,793.60 $210.6572.0015.008.00$2,346.58 $376.06 $179.52Christmas Tree Lighting; On‐Call72.00 15.00 8.00 $2,346.58 $376.06 $179.5283.0031.8613.00$2,715.18 $1,258.30 $207.71On‐Call; Snow/Ice Call‐Out83.00 31.86 13.00 $2,715.18 $1,258.30 $207.71155.00 46.86 21.00 $5,061.76 $1,634.36 $387.2340.000.000.00$3,084.00 $0.00 $235.9340.00 0.00 0.00 $3,084.00 $0.00 $235.9340.000.000.00$3,084.00 $0.00 $235.9340.00 0.00 0.00 $3,084.00 $0.00 $235.9380.00 0.00 0.00 $6,168.00 $0.00 $471.8630.000.0050.00$3,612.38 $237.27 $271.2930.00 0.00 50.00 $3,612.38 $237.27 $271.2960.000.0030.00$3,612.38 $1,115.54 $271.2960.00 0.00 30.00 $3,612.38 $1,115.54 $271.2990.00 0.00 80.00 $7,224.76 $1,352.81 $542.5830.000.0050.00$2,469.42 $328.16 $186.0930.00 0.00 50.00 $2,469.42 $328.16 $186.0970.000.0020.00$2,469.42 $1,175.35 $186.09Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Darnell, Stefanie A2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Darnell, Darin M.2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Crowell, Chancey C2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Conley, Jordan M2019 - December 2019 Payroll - December 2019 1st Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PM01/21/2020 COUNCIL MEETING AGENDA PACKET Page 49 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name70.00 0.00 20.00 $2,469.42 $1,175.35 $186.09100.00 0.00 70.00 $4,938.84 $1,503.51 $372.1887.000.000.00$4,265.48 $573.44 $326.3187.00 0.00 0.00 $4,265.48 $573.44 $326.3179.000.008.00$4,265.48 $2,258.79 $322.3079.00 0.00 8.00 $4,265.48 $2,258.79 $322.30166.00 0.00 8.00 $8,530.96 $2,832.23 $648.6187.000.000.00$3,000.00 $408.17 $229.5087.00 0.00 0.00 $3,000.00 $408.17 $229.5055.000.0032.00$3,000.00 $2,262.87 $213.8255.00 0.00 32.00 $3,000.00 $2,262.87 $213.82142.00 0.00 32.00 $6,000.00 $2,671.04 $443.3256.007.0024.00$4,503.85 $327.83 $344.55Arbitration Hearing56.00 7.00 24.00 $4,503.85 $327.83 $344.55122.000.000.00$4,851.48 $2,466.01 $341.33122.00 0.00 0.00 $4,851.48 $2,466.01 $341.33178.00 7.00 24.00 $9,355.33 $2,793.84 $685.8892.000.000.00$3,470.24 $306.92 $265.4792.00 0.00 0.00 $3,470.24 $306.92 $265.4778.000.0032.00$3,470.24 $1,123.12 $265.4778.00 0.00 32.00 $3,470.24 $1,123.12 $265.47170.00 0.00 32.00 $6,940.48 $1,430.04 $530.94Count: 2Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Fleshman-Cooper, Isaac2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Fauconnier, Ben 2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Elmes, Katrina M2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2DeLay, Josh R2019 - December 2019 Payroll - December 2019 1st Count: 101/21/2020 COUNCIL MEETING AGENDA PACKET Page 50 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name92.0012.000.00$4,759.84 $393.24 $364.13Posted OT; Coverage92.00 12.00 0.00 $4,759.84 $393.24 $364.13109.005.001.00$4,282.30 $2,423.90 $297.78Emergency OT Shift109.00 5.00 1.00 $4,282.30 $2,423.90 $297.78201.00 17.00 1.00 $9,042.14 $2,817.14 $661.9147.0018.5053.00$5,239.54 $330.08 $400.82Coverage; SWAT Training47.00 18.50 53.00 $5,239.54 $330.08 $400.82118.0017.000.00$4,372.24 $2,060.76 $334.48Training; Coverage118.00 17.00 0.00 $4,372.24 $2,060.76 $334.48165.00 35.50 53.00 $9,611.78 $2,390.84 $735.3073.000.007.00$2,360.39 $322.01 $180.5773.00 0.00 7.00 $2,360.39 $322.01 $180.5793.500.002.50$2,360.39 $1,167.38 $180.5793.50 0.00 2.50 $2,360.39 $1,167.38 $180.57166.50 0.00 9.50 $4,720.78 $1,489.39 $361.1487.000.000.00$5,311.17 $402.48 $406.3087.00 0.00 0.00 $5,311.17 $402.48 $406.308.000.001,167.16$28,729.93 $10,957.31 $1,082.658.00 0.00 1,167.16 $28,729.93 $10,957.31 $1,082.6595.00 0.00 1,167.16 $34,041.10 $11,359.79 $1,488.95Count: 2Hinkle, Joseph A2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Harrison, John Randall2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Groos, Jennifer L2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Gregory, Kelly Eugene2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMGarcia, Karsten Z2019 - December 2019 Payroll - December 2019 1st 01/21/2020 COUNCIL MEETING AGENDA PACKET Page 51 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name72.000.5020.00$3,441.23 $280.94 $263.26Investigation72.00 0.50 20.00 $3,441.23 $280.94 $263.2686.000.5024.00$3,441.23 $2,275.82 $263.26MV Accident86.00 0.50 24.00 $3,441.23 $2,275.82 $263.26158.00 1.00 44.00 $6,882.46 $2,556.76 $526.5287.000.000.00$3,071.92 $417.56 $224.5087.00 0.00 0.00 $3,071.92 $417.56 $224.5053.000.0034.00$3,071.92 $2,309.72 $224.5053.00 0.00 34.00 $3,071.92 $2,309.72 $224.50140.00 0.00 34.00 $6,143.84 $2,727.28 $449.0080.002.0015.00$4,403.10 $312.38 $336.83Late Arrest80.00 2.00 15.00 $4,403.10 $312.38 $336.830.000.000.00$0.00 $0.00$0.0057.502.0050.00$4,087.58 $2,345.03 $282.89Shift Coverage57.50 2.00 50.00 $4,087.58 $2,345.03 $282.89137.50 4.00 65.00 $8,490.68 $2,657.41 $619.7280.0015.000.00$4,364.61 $360.13 $331.81Coverage; Paperwork80.00 15.00 0.00 $4,364.61 $360.13 $331.81158.0040.5054.00$7,400.20 $2,623.18 $545.90Coverage; Paperwork158.00 40.50 54.00 $7,400.20 $2,623.18 $545.90238.00 55.50 54.00 $11,764.81 $2,983.31 $877.7140.000.000.00$2,862.60 $0.00 $218.99Posting Run - 12/16/2019 11 16 14 AMCount: 2Lacy, Steven C.2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 3Knutson, Jonathan D2019 - December 2019 Payroll - December 2019 1st Count: 2Posting Run - 12/30/2019 14802PMCount: 12019 - December 2019 Payroll - December 2019 2nd Johnson Accrual AdjustmentPosting Run - 12/16/2019 11 16 14 AMCount: 2Johnson, James Brandon2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Holman, Maria E2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AM01/21/2020 COUNCIL MEETING AGENDA PACKET Page 52 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name40.00 0.00 0.00 $2,862.60 $0.00 $218.9940.000.000.00$2,862.60 $0.00 $218.9940.00 0.00 0.00 $2,862.60 $0.00 $218.9980.00 0.00 0.00 $5,725.20 $0.00 $437.9889.250.000.00$3,344.80 $296.55 $255.8889.25 0.00 0.00 $3,344.80 $296.55 $255.88118.001.000.00$3,402.68 $1,949.62 $260.31Hit & Run Report118.00 1.00 0.00 $3,402.68 $1,949.62 $260.31207.25 1.00 0.00 $6,747.48 $2,246.17 $516.1984.000.003.00$3,793.00 $511.18 $290.1784.00 0.00 3.00 $3,793.00 $511.18 $290.1771.000.0016.00$3,793.00 $2,566.04 $260.3671.00 0.00 16.00 $3,793.00 $2,566.04 $260.36155.00 0.00 19.00 $7,586.00 $3,077.22 $550.5397.480.000.00$3,478.60 $128.83 $266.110.000.000.00$0.00 $0.00$0.0097.48 0.00 0.00 $3,478.60 $128.83 $266.1191.886.0020.00$3,839.86 $1,605.89 $275.03Posted OT; Holdover91.88 6.00 20.00 $3,839.86 $1,605.89 $275.03189.36 6.00 20.00 $7,318.46 $1,734.72 $541.1474.000.006.00$2,308.54 $368.39 $176.6074.00 0.00 6.00 $2,308.54 $368.39 $176.60Count: 1Posting Run - 12/16/2019 11 16 14 AMCount: 3Lovold, Jeremy S2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 22019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMAccrual Adjustments/Leyde & OtPosting Run - 12/16/2019 11 16 14 AMCount: 2Leyde, Leeon E2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Lasswell, Ike P 2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Lane, William R2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PM01/21/2020 COUNCIL MEETING AGENDA PACKET Page 53 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name73.500.0024.00$2,308.54 $1,203.09 $176.6073.50 0.00 24.00 $2,308.54 $1,203.09 $176.60147.50 0.00 30.00 $4,617.08 $1,571.48 $353.2056.7522.5032.50$5,383.70 $396.80 $395.91Coverage; Paperwork56.75 22.50 32.50 $5,383.70 $396.80 $395.91126.5010.0013.50$5,350.16 $1,866.30 $393.35Interview; Traffic Safety126.50 10.00 13.50 $5,350.16 $1,866.30 $393.35183.25 32.50 46.00 $10,733.86 $2,263.10 $789.2674.000.006.00$1,773.45 $245.55 $135.6774.00 0.00 6.00 $1,773.45 $245.55 $135.6796.000.000.00$1,773.45 $2,289.99 $105.8596.00 0.00 0.00 $1,773.45 $2,289.99 $105.85170.00 0.00 6.00 $3,546.90 $2,535.54 $241.5268.000.0012.00$2,517.87 $341.64 $192.6268.00 0.00 12.00 $2,517.87 $341.64 $192.6246.000.0044.00$2,517.87 $1,619.44 $186.2046.00 0.00 44.00 $2,517.87 $1,619.44 $186.20114.00 0.00 56.00 $5,035.74 $1,961.08 $378.8280.000.000.00$2,559.37 $349.31 $195.7980.00 0.00 0.00 $2,559.37 $349.31 $195.79101.500.000.00$2,559.37 $1,195.93 $195.79Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Melton, Garren L2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Martz, Marcia Ann2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Martinez, Sergio G2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Marshall, James W2019 - December 2019 Payroll - December 2019 1st Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PM01/21/2020 COUNCIL MEETING AGENDA PACKET Page 54 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name101.50 0.00 0.00 $2,559.37 $1,195.93 $195.79181.50 0.00 0.00 $5,118.74 $1,545.24 $391.5881.0010.002.00$2,379.54 $383.99 $182.03On‐Call81.00 10.00 2.00 $2,379.54 $383.99 $182.0381.500.0016.00$2,162.88 $2,336.13 $165.4681.50 0.00 16.00 $2,162.88 $2,336.13 $165.46162.50 10.00 18.00 $4,542.42 $2,720.12 $347.4961.000.0019.00$2,967.96 $399.10 $223.2261.00 0.00 19.00 $2,967.96 $399.10 $223.2253.000.0047.00$2,967.96 $2,256.27 $207.5453.00 0.00 47.00 $2,967.96 $2,256.27 $207.54114.00 0.00 66.00 $5,935.92 $2,655.37 $430.7656.002.0032.00$4,087.44 $298.54 $312.69Coverage56.00 2.00 32.00 $4,087.44 $298.54 $312.69110.000.000.00$3,988.69 $2,402.75 $275.33110.00 0.00 0.00 $3,988.69 $2,402.75 $275.33166.00 2.00 32.00 $8,076.13 $2,701.29 $588.0240.000.000.00$824.00 $115.15$63.040.000.000.00$0.00 $0.00$0.0040.00 0.00 0.00 $824.00 $115.15$63.0446.000.000.00$947.60 $706.13$72.4946.00 0.00 0.00 $947.60 $706.13$72.49Count: 1Count: 22019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMAccrual Adjustments/Leyde & OtPosting Run - 12/16/2019 11 16 14 AMCount: 2Ostrom, Cami L2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Mott, Richard 2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Morrison, Jeffrey M.2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Mitchell, Harold A2019 - December 2019 Payroll - December 2019 1st Count: 101/21/2020 COUNCIL MEETING AGENDA PACKET Page 55 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name86.00 0.00 0.00 $1,771.60 $821.28 $135.5372.006.008.00$3,913.68 $313.95 $299.40Drug Investigation72.00 6.00 8.00 $3,913.68 $313.95 $299.4045.000.0045.00$3,545.49 $1,417.25 $271.2345.00 0.00 45.00 $3,545.49 $1,417.25 $271.23117.00 6.00 53.00 $7,459.17 $1,731.20 $570.6383.000.004.00$2,678.30 $365.41 $204.8983.00 0.00 4.00 $2,678.30 $365.41 $204.8950.000.0037.00$2,678.30 $1,323.40 $200.8750.00 0.00 37.00 $2,678.30 $1,323.40 $200.87133.00 0.00 41.00 $5,356.60 $1,688.81 $405.7687.000.000.00$4,810.32 $644.60 $364.1687.00 0.00 0.00 $4,810.32 $644.60 $364.1646.000.0041.00$4,810.32 $2,701.83 $334.3546.00 0.00 41.00 $4,810.32 $2,701.83 $334.35133.00 0.00 41.00 $9,620.64 $3,346.43 $698.5180.005.0030.00$4,959.62 $380.54 $379.41Scheduled OT80.00 5.00 30.00 $4,959.62 $380.54 $379.4154.000.0070.00$3,461.87 $2,299.51 $235.0354.00 0.00 70.00 $3,461.87 $2,299.51 $235.03134.00 5.00 100.00 $8,421.49 $2,680.05 $614.44Count: 2Schott, Frederick RCount: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Robins, Michael L2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Poulson, P Devin2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Phillips, Mary Beth 2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 3Phillips, John S2019 - December 2019 Payroll - December 2019 1st 01/21/2020 COUNCIL MEETING AGENDA PACKET Page 56 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name86.001.169.00$2,308.54 $380.28 $176.60On‐Call86.00 1.16 9.00 $2,308.54 $380.28 $176.6062.0012.0037.00$2,308.54 $2,407.37 $146.79On‐Call62.00 12.00 37.00 $2,308.54 $2,407.37 $146.79148.00 13.16 46.00 $4,617.08 $2,787.65 $323.3965.250.009.85$1,784.81 $245.38 $131.9065.25 0.00 9.85 $1,784.81 $245.38 $131.9080.520.009.68$2,135.73 $1,168.02 $158.7480.52 0.00 9.68 $2,135.73 $1,168.02 $158.74145.77 0.00 19.53 $3,920.54 $1,413.40 $290.6460.000.0020.00$2,493.87 $336.99 $190.7860.00 0.00 20.00 $2,493.87 $336.99 $190.78105.000.0023.00$2,493.87 $1,625.25 $190.78105.00 0.00 23.00 $2,493.87 $1,625.25 $190.78165.00 0.00 43.00 $4,987.74 $1,962.24 $381.5674.000.006.00$2,285.91 $365.43 $174.8874.00 0.00 6.00 $2,285.91 $365.43 $174.8872.003.0024.00$2,404.62 $2,017.09 $183.96Snow & Ice72.00 3.00 24.00 $2,404.62 $2,017.09 $183.96146.00 3.00 30.00 $4,690.53 $2,382.52 $358.8478.000.002.00$2,202.41 $302.31 $153.58Posting Run - 12/16/2019 11 16 14 AMCount: 2Thompson, Anelva2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Simon, Douglas M2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Sharp, Andrea M2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Schulz, Amber N2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AM2019 - December 2019 Payroll - December 2019 1st 01/21/2020 COUNCIL MEETING AGENDA PACKET Page 57 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name78.00 0.00 2.00 $2,202.41 $302.31 $153.5895.000.005.00$2,202.41 $2,346.91 $144.3095.00 0.00 5.00 $2,202.41 $2,346.91 $144.30173.00 0.00 7.00 $4,404.82 $2,649.22 $297.8871.000.0016.00$3,079.23 $466.33 $235.5671.00 0.00 16.00 $3,079.23 $466.33 $235.5674.000.0013.00$3,079.23 $2,514.56 $205.7574.00 0.00 13.00 $3,079.23 $2,514.56 $205.75145.00 0.00 29.00 $6,158.46 $2,980.89 $441.3162.007.0018.00$3,956.32 $305.04 $302.66Coverage62.00 7.00 18.00 $3,956.32 $305.04 $302.6612.000.0092.00$3,528.76 $1,876.80 $265.9412.00 0.00 92.00 $3,528.76 $1,876.80 $265.9474.00 7.00 110.00 $7,485.08 $2,181.84 $568.6039.000.0049.00$3,394.97 $236.50 $259.7239.00 0.00 49.00 $3,394.97 $236.50 $259.72110.0028.500.00$5,069.49 $1,289.66 $387.82Various110.00 28.50 0.00 $5,069.49 $1,289.66 $387.82149.00 28.50 49.00 $8,464.46 $1,526.16 $647.5487.000.000.00$3,433.50 $464.79 $262.6787.00 0.00 0.00 $3,433.50 $464.79 $262.67Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/16/2019 11 16 14 AMCount: 2Wachholder, Thomas S2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Virnig, Joshua M2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Valdez, Miguel A2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMPosting Run - 12/16/2019 11 16 14 AMCount: 2Toftness, Josh N2019 - December 2019 Payroll - December 2019 1st Count: 1Count: 12019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PM01/21/2020 COUNCIL MEETING AGENDA PACKET Page 58 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name79.000.008.00$3,433.50 $2,367.40 $244.5379.00 0.00 8.00 $3,433.50 $2,367.40 $244.53166.00 0.00 8.00 $6,867.00 $2,832.19 $507.203.000.000.00$630.00 $0.00$48.203.00 0.00 0.00 $630.00 $0.00$48.203.00 0.00 0.00 $630.00 $0.00$48.202.000.000.00$615.00 $0.00$47.052.00 0.00 0.00 $615.00 $0.00$47.052.00 0.00 0.00 $615.00 $0.00$47.058.000.000.00$630.00 $0.00$48.208.00 0.00 0.00 $630.00 $0.00$48.208.00 0.00 0.00 $630.00 $0.00$48.208.000.000.00$615.00 $0.00$47.058.00 0.00 0.00 $615.00 $0.00$47.058.00 0.00 0.00 $615.00 $0.00$47.052.000.000.00$615.00 $0.00$47.052.00 0.00 0.00 $615.00 $0.00$47.052.00 0.00 0.00 $615.00 $0.00$47.057.500.000.00$615.00 $0.00$47.057.50 0.00 0.00 $615.00 $0.00$47.057.50 0.00 0.00 $615.00 $0.00$47.05Count: 1Count: 1Tidd, Robert B2019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMCount: 1Count: 1Sterk, John D2019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMCount: 1Count: 1Raab, Harry A2019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMCount: 1Count: 1Magdoff, Shayne L2019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMCount: 1Count: 1Hepner, Matthew A2019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PMCount: 1Count: 1Detering, Timothy JPosting Run - 12/30/2019 14802PMCount: 2Crawford, Jerrilea A2019 - December 2019 Payroll - December 2019 2nd Count: 1Posting Run - 12/30/2019 14802PM01/21/2020 COUNCIL MEETING AGENDA PACKET Page 59 of 170
Regular Overtime Accrual Gross Pay Benefits Employer Taxes Overtime CommentsFull Name11.500.000.00$630.00 $0.00$48.2011.50 0.00 0.00 $630.00 $0.00$48.2011.50 0.00 0.00 $630.00 $0.00$48.207,649.88 321.18 2,742.19 $363,804.80 $117,161.30 $26,115.55Count: 1Count: 1Total Count: 1122019 - December 2019 Payroll - December 2019 2nd Posting Run - 12/30/2019 14802PM01/21/2020 COUNCIL MEETING AGENDA PACKET Page 60 of 170
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
01/07/2020 Council Meeting Minutes Page 1 of 4
East Wenatchee City Council Meeting
Tuesday, January 7, 2020
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Jerrilea Crawford Devin Poulson, City Attorney
Councilmember John Sterk Lori Barnett, Community Development Director
Councilmember Harry Raab Tom Wachholder, Project Development Manager
Councilmember Robert Tidd Josh DeLay, Finance Director
Councilmember Shayne Magdoff Ray Coble, Asst. Police Chief
Councilmember Christine Johnson Trina Elmes, Events Department Director / PIO
Councilmember Matthew Hepner Officer Josh Virnig
Officer Isaac Cooper
Sgt. Karsten Garcia
Sgt. Rick Mott
Detective Darin Darnel
Records Specialist Stefanie Darnel
Mary Beth Phillips, Court Administrator
Maria Holman, City Clerk
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1. Consent Items:
a. 12/17/2019, Checks: 53053 - 53054; 53066 – 53135, No Voided Checks, in the
amount of $458,268.42.
b. 1/7/2020, Checks: 53144 – 53155, No Voided Checks, in the amount of $75,900.91.
c. November 2019 Payroll Certification.
d. 11/27/2019 Council Meeting Minutes.
e. 12/3/2019 Council Meeting Minutes.
Motion by Councilmember Tidd to approve consent items. Councilmember Magdoff
seconded the motion. Motion carried (6-0).
2. Citizen Requests/Comments.
a. Community member Rick Stilwater of 405 Colorado Ave., East Wenatchee, spoke to
Council regarding concerns of feral cats and issues he has had with the Humane
Society and management of problem feral cats in his neighborhood.
Comments provided by Mayor Crawford.
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01/07/2020 Council Meeting Minutes Page 2 of 4
3. Presentations. None.
4.Department Report.
a.Events Department Director / PIO Trina Elmes presented a Wings ‘N Wishes Event
Report.
Comments provided by Mayor Crawford.
b.Finance Director Josh DeLay presented a November 2019 Finance Department
Report.
5.Mayor’s Report.
a.Mayor Crawford presented Police Officer Rick Mott with a 10 Year Certificate of
Appreciation for his service to the City.
b.Mayor Crawford presented Detective Darnell with a 25 Year Certificate of
Appreciation for his service to the City.
c.Mayor Crawford spoke regarding postcards that are being sent by the NCW Realtors
Association, the postcards are an informational piece. Their purpose is for the City
to remain mindful of affordable housing options, and to support affordable housing
in our City and community.
d.City Council appointed Councilmember Matthew Hepner as the 2020 Mayor Pro
Tempore.
Motion by Councilmember Tidd to appoint Councilmember Matthew Hepner as
2020 Mayor Pro Tempore. Councilmember Magdoff seconded the motion. Motion
carried (6-0).
e.Mayor Crawford discussed the 2020 Council Workshop Meeting Schedule. The is
also available on the City website for the public.
f.Mayor Crawford discussed a tentative timeline to fill the Council vacancy position
and asked the Council to review the current Vacancy Application and send any
recommended changes to the City Clerk. The City Clerk will be posting the Vacancy
Position on January 15, 2020, and close on January 29, 2020.
g.Mayor Crawford reviewed the 2020 Council Committee & Board Assignments with
the Council and requested that any changes be communicated to the City Clerk.
Mayor Crawford said that she will be adding a Finance Committee in 2020, as
recommended by Josh DeLay, Finance Director.
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at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
01/07/2020 Council Meeting Minutes Page 3 of 4
6. Action Items.
a. Mayor Crawford presented Ordinance 2020-01, establishing the Office of Interim
Police Chief by adding Section 2.11.060 to the East Wenatchee Municipal Code.
Motion by Councilmember Magdoff to elevate to second reading. Councilmember
Raab seconded the motion. Motion carried (6-0).
Motion by Councilmember Tidd to adopt Ordinance 2020-01 as presented.
Councilmember Sterk seconded the motion. Motion carried (6-0).
b. Mayor Crawford presented Resolution 2020-02, authorizing an Interim Police Chief
Employment Agreement between the City of East Wenatchee and Thomas A.
Robbins effective 01/16/2020 not to exceed six months.
Tom Robbins spoke to Council about the position of Interim Police Chief.
Comments provided by Councilmember Tidd, Councilmember Hepner,
Councilmember Magdoff and Councilmember Sterk.
Motion by Councilmember Tidd to approve Resolution 2020-02. Councilmember
Sterk seconded the motion. Motion carried (6-0).
c. City Attorney Devin Poulson presented Resolution 2020-01, designating Mayor
Crawford as the City’s voting representative on the governing board of the Greater
Wenatchee Regional Events Center Public Facilities District effective 01/01/2020.
Motion by Councilmember Magdoff to approve Resolution 2020-01, designating
Mayor Crawford as the voting representative on the Greater Wenatchee Regional
Events Center Public Facilities District. Councilmember Johnson seconded the
motion. Motion carried (6-0).
d. Finance Director Josh DeLay presented Resolution 2020-03, authorizing the Mayor
to execute an addendum to the 2018 - 2021 Agreement for Public Defender
Services.
Motion by Councilmember Magdoff to approve Resolution 2020-03, authorizing
the Mayor to sign an addendum agreement to the 2018-2021 Agreement as
presented. Councilmember Tidd seconded the motion. Motion carried (6-0).
e. Project Development Manager Tom Wachholder presented the Transportation
Improvement Board (TIB) Fuel Tax Agreement associated with additional
construction funding for the 10th St NE Improvements Project.
Motion by Councilmember Sterk to authorize the Mayor to sign the Transportation
Improvement Board Fuel Tax Agreement as presented. Councilmember Hepner
seconded the motion. Motion carried (6-0).
• Tom Wachholder, Project Development Manager publicly acknowledged the
Complete the Loop Coalition who generously donated four bike racks to our
Gateway Park which have been installed by the City.
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Page 64 of 170
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
01/07/2020 Council Meeting Minutes Page 4 of 4
Action Items Continued:
f. Community Development Director Lori Barnett presented an amendment to the
2008 (Andrew Kottkamp) Professional Services Agreement for Hearing Examiner to
increase fee structure.
Motion by Councilmember Tidd to authorize the mayor to sign an amendment to
the 2008 Andrew Kottkamp, Professional Services Agreement. Councilmember
Magdoff seconded the motion. Motion carried (6-0).
7. Council Reports & Announcements.
a. Councilmember Magdoff reported that the Housing Authority received two awards
for two projects one in Leavenworth and one in Entiat.
b. Councilmember Sterk reported that the Wenatchee Valley Museum and Cultural
Center has hired a consultant to help them with their strategic planning process.
c. Councilmember Tidd reported that the Link Transit passed its budget and they are
looking forward to putting the expanded bus services into place.
d. Councilmember Hepner reported that the North Central Washington Economic
Development District continues its search for a replacement Director.
8. Adjournment. With no further business, the meeting adjourned at 6:51 p.m.
Jerrilea Crawford, Mayor
Attest:
Maria E. Holman, City Clerk
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1 of 5
Date: January 13, 2020
To: Mayor Crawford and City Council
From: Tom Wachholder, Project Development Manager
Subject: 2019 Year-End Public Works Report
______________________________________________________________________
In 2019, three City of East Wenatchee (City) capital projects were completed in addition
to several stormwater related maintenance projects. These projects include the Gateway
Project, Transportation Benefit District funded residential street overlay, and a
stormwater improvement project along 19th St NE. Four City capital projects were in the
design phase; 10th St NE Improvements, Highline Drive/3rd St NE Roundabout, TIB
Complete Streets Project, and the 19th St Regional Stormwater Facility. Lastly, an
update to the City’s pavement management program was initiated.
Table 1. Budget Summary of 2019 Completed Capital Projects
Project Budget Actual Budget Remaining
Gateway Park $680,372.00 $691,773.94 ($11,401.94)
TBD* Overlay $390,000.00 $281,399.52 $108,600.48
19th St Storm Project $325,000.00 $155,615.94 $169,384.06
*TBD = Transportation Benefit District
CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-1829 • FAX (509) 886-6113
twachholder@east-wenatchee.com
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2 of 5
2020 PUBLIC WORKS DEPARTMENT PROJECTS
10th Street NE Improvements – Eastmont Ave to Kansas Ave
The 10th Street NE corridor from Eastmont Ave to Kansas Ave is noted for several
deficiencies pertaining to both motorized and non-motorized transportation. For
example, the roadway lacks adequate subgrade surfacing, multi -modal access (e.g.,
limited sidewalks, poor pedestrian crossings, non-existent bicycle lanes), an adequate
storm sewer system, and illumination. On August 14, 2018, City Council approved and
authorized the Mayor to execute a Public Works Board Contract for a $750,000 pre-
construction loan. This is a 5-year loan with an interest rate of 0.78% with repayment
starting in June 2020. RH2 Engineering was selected for designing this project.
Status:
- Federal construction funding secured in 2019 through Chelan-Douglas
Transportation Council for the initial eastern phase ($1,683,189);
- Additional construction funding secured in 2019 for the western phase through
the Transportation Improvement Board ($1,126,608);
- Continuing to finalize right of way and design phases; and
- Construction is scheduled for 2021.
Highline Drive and 3rd Street SE Roundabout
In late 2018, the City secured Transportation Improvement Board (TIB) funding to
design and construct a roundabout at Highline Dr and 3 rd Street SE. This intersection
currently experiences excessive delays and traffic accidents due to increasing traffic
volumes, intersection configuration, and limited site distance.
Status:
- Project has been advertised with a public bid opening scheduled for January 30,
2020 at 3:00pm.
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3 of 5
19th Street Regional Stormwater Facility
A Washington State Department of Ecology grant has been secured to fund a regional
stormwater facility design project. This project addresses Phase One of the overall 19th
Street NE corridor project area, including 1,000 feet of Douglas County’s Cascade
Avenue. Stormwater in the project area currently flows through a series of roadside
ditches, short segments of piping, and paved shoulders. The goal is to design a regional
stormwater facility to accommodate runoff from the entire 19th Street corridor.
Status:
-The Ecology required Alternatives Analysis is underway; and
-Design is expected to be completed by June 2020 .
2020 Residential Overlay
Similar to 2017 and 2018 projects, the 2020 Transportation Benefit District funded
residential overlay program will be coordinated with East Wenatchee Water District’s
(District) 2020 capital project construction. This cooperation will save City funds due to
the District administering and managing the project.
Status:
-Project is expected to advertise late winter/early spring.
Pavement Management Program
The City’s pavement management program was developed in 2011 and is currentl y in
need of an update. City staff started the scoping process of updating the City’s pavement
management program. The updated pavement management program will be based on a
proactive preventative maintenance approach.
Status:
-Pavement condition survey work was completed in December 2019; and
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4 of 5
- Next step, utilizing pavement management software and pavement condition data,
is to develop a pavement management plan.
Stormwater Utility
As a result of terminating the interlocal cooperation agreement between the City and
Douglas County, joint administration of each jurisdiction’s stormwater utility (utility)
will no longer take place beginning January 1, 2020. The City will now be responsible
for updating the utility service fee roll each year and submitting updates directly to the
Douglas County Treasurer. Public Works Department staff conducted a preliminary
audit of the utility roll and discovered billing issues resulting in undercharging of
several parcels.
9th Street NE and Valley Mall Parkway Traffic Signal
In 2013, the City successfully acquired a federal grant through the Wenatchee Valley
Transportation Council, now known as the Chelan -Douglas Transportation Council, for
constructing a traffic signal at 9th Street NE and Valley Mall Parkway. Subsequently, the
Washington State Department of Transportation (WSDOT) considered constructing a
roundabout at SR28 and 9th Street NE and needed time to evaluate both intersections.
Additional federal funding was secured in 2016 for dual roundabouts; however, a traffic
signal was ultimately deemed the best option for the 9th Street NE and Valley Mall
intersection. The traffic signal project is now moving forward.
Status:
- A RH2 Engineering Local Agency Consultant Agreement is under review by
WSDOT Local Programs.
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5 of 5
5th Street NE Safe Routes to School Projects
In June 2019, the City was awarded two Safe Routes to School grants (Sterling
Intermediate and Kenroy Elementary), totaling $3,936,466 in federal grant funds. The
anticipated City match is approximately $694,670. This project will enhance 5th Street
NE from N Grover Place to N James Ave and N Jonathan Ave to Kentucky Avenue.
Proposed improvements include curb, gutter, sidewalk, storm sewer system, enhanced
pedestrian crossings, intersection improvements, and street illumination.
Status:
-Consultant selection is underway.
TIB Complete Streets Project
In February 2019, the City secured a $400,000 TIB Complete Streets grant to enhance
the existing pedestrian crosswalk at Grant Road and Georgia Ave, evaluate, engineer,
construct a pedestrian crosswalk at June Ave and Grant Road, and fill a sidewalk gap on
3rd Street NE from the irrigation canal to Eastmont High School .
Status:
-30% design is complete.
City Hall Campus Improvements
The City is currently in the process of securing a bond to begin a phased approach to
making improvements to the City Hall Campus. Improvements include constructing a
new Public Works facility, evaluating East Wenatchee Police Department current and
future space needs, constructing a future police department, upgrading court facilities,
and constructing a library.
Status:
-Consultant selection is underway for the first phase (Public Works facility and
Police Department space needs assessment).
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2019 Transportation Benefit District Annual Report
The City of East Wenatchee (City) formed the Transportation Benefit District (TBD) in November
2012 and ratified a Residential Street Preservation Program in January 2013. Initially, the TBD
was formed as a separate legal entity; however, in 2015 the TBD transitioned to a Special Revenue
Fund.
2019 was the sixth full year of operating the TBD. The City completed its fifth set of residential
street preservation projects. This included repaving the following streets:
Project Name From To
12th St NE Baker Ave Ashland Ave
Ashland Ave 12th St NE 13th St NE
Fairview Pl 10th St NE End
Gilbert Ct N Grover Pl End
2019 TBD Cost Estimate $347,000.00
2019 TBD Construction $242,092.00
2019 TBD Engineering $39,307.52
Pavement Mgmt. Plan Update $21,112.00
2019 Total TBD Expenditures $302,511.52
In addition, the City utilized TBD funds to update an existing pavement management plan. The
pavement management plan update included acquiring pavement management software and
collecting pavement condition data. Both of which are used in conjunction to plan and budget for
future pavement preservation projects.
Cash resources at the beginning of 2019 were $379,978.50. After receiving $257,103.00 in car tab
receipts, expending $302,511.52, ending 2019 cash resources were $334,569.98.
The 2020 Residential Street Overlay Program includes three projects:
1. Clements Cir from 13th St NE to 13th St NE;
2. 4th St NE from N Colorado Ave to Eastmont Ave; and
3. S Keller Ave from 1st St SE to 3rd St SE.
The estimated costs for these projects are approximately $374,400.
Respectfully,
Tom Wachholder
Project Development Manager
CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-1829 • FAX (509) 886-6113
twachholder@east-wenatchee.com
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Grant Rd
5th St NE
3rd St NESunset HwyEastmont AveSR 28N Baker Ave4th St SE
8th St NE
11th St
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N Lyle AveN James AveSR 285 N Keller Ave19th St NE
15th St NE
N Grover Ave9th St N
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Tedford St SE
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N Iowa AveThis map is intended for general purposes only. The City of
East Wenatchee makes no representation as to the accuracy
or current condition of the data shown on this map.
2019 Completed Transportation Benefit District Preservation Projects
.0 0.5 10.25 Miles
City Limit
Legend
Paving Limits
Created 1/10/2020
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Abbr.Organization Representative Alternate Date Time Location
Fin City Finance Committee Councilmember Magdoff Councilmember Hepner 1st & 3rd Tuesday 4:00 P.M. City Hall, East Wenatchee
Councilmember Johnson Councilmember Tidd 1st & 3rd Tuesday 4:00 P.M. City Hall, East Wenatchee
Councilmember*Councilmember Sterk 1st & 3rd Tuesday 4:00 P.M. City Hall, East Wenatchee
CDHD Chelan Douglas Health District Councilmember Sterk Councilmember Johnson Monthly - 3rd Mon.3:00 P.M. Health District - 200 Valley Mall Pkwy
CDTC Chelan Douglas Transportation
Council Mayor Crawford Councilmember Johnson Monthly - 2nd Thurs.9:00 - 11:00 A.M.Confluence Technology Center
Douglas County Disability Board Councilmember Raab Coucilmember Sterk as needed Douglas County Fire Dist. No. 1
Douglas County Regional Council Mayor Crawford Councilmember Raab as needed County Commissioners Chambers
Douglas Co. Courthouse, Waterville
EWEB East Wenatchee Events Board Councilmember Tidd Councilmember*Monthly - 1st Wed 3:30 P.M. Easmont Recreation Community Center
230 N. Georgia Ave
The Chelan-Douglas Homeless
Task Force Mayor Crawford Shayne Magdoff Quarterly 3:00 - 5:00 P.M. 301 Yakima Street, Second Floor, Wenatchee,
WA 98801
Housing Authority of Chelan
County & the City of Wenatchee Councilmember Magdoff Councilmember Sterk Monthly - 4th Thurs.8:30 A.M.1120 9th Street - Wenatchee
LINK Link Transit Councilmember Tidd Councilmember*Monthly - 3rd Tues. 3:00 - 5:00 P.M.2700 Euclid Ave, Wenatchee
EDD North Central WA Economic
Development District Councilmember Hepner Councilmember Raab Monthly - 2nd Wed.8:30 - 11:00 A.M.City of Chelan - Fire Station
PFD Public Facilities District Board of
Directors Mayor Crawford Town Toyota Center
RIVERCOM (911 dispatch)Mayor Crawford Councilmember Tidd Monthly - 2nd Wed.9:00 A.M.301 Yakima Street, Second Floor, Wenatchee,
WA 98801
SWAC Solid Waste Council/Solid Waste
Advisory Committee Councilmember Johnson Councilmember Raab Quarterly - 1st Thurs.1:00 - 3:00 P.M.Douglas Co. Public Services Bldg.
140 19th St. NW, East Wenatchee
WVCC Wenatchee Valley Chamber of
Commerce Councilmember Hepner Councilmember Magdoff Monthly - 3rd Tues. 6:30 - 8:00 A.M.Chamber of Commerce
137 N. Wenatchee Ave., Wenatchee
WVMCC Wenatchee Valley Museum &
Cultural Center Councilmember Sterk Councilmember Magdoff Monthly - 3rd Tues. 11:30 A.M.United Way Office / 107 S. Mission - Wenatchee
WVSSC Wenatchee Valley Stormwater
Steering Committee Councilmember Hepner Councilmember Sterk Yearly - Fall Douglas Co. Public Services Bldg.
140 19th St. NW, East Wenatchee
2020 Mayor Pro-Tem Councilmember Hepner
1/9/2020
City of East Wenatchee Council - Committee & Board Assignments 2020
1/7/2020 Council Meeting
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Meetings, Ordinance No. 2020-02
Date: January 21, 2020
I.Summary Title:
Designating the dates, time, and place of the regular meetings of the
East Wenatchee Events Board.
II.Background/History:
The East Wenatchee Events Board is subject to the Open Public
Meetings Act (RCW 42.30), which requires a set schedule of regular
meetings. This ordinance will amend section 2 of Ordinance No.
2019-04.
III.Recommended Action:
•Motion to elevate the ordinance to second reading.
•Motion to approve Ordinance No. 2020-02.
IV.Exhibits:
None
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 $0
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City of East Wenatchee Ordinance 2020-02
Page 1 of 4
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City of East Wenatchee, Washington
Ordinance No. 2020-02
An Ordinance of the City of East Wenatchee designating the dates,
time, and place of the regular meetings of the East Wenatchee Events
Board by amending section 3 of Ordinance No. 2019-04.
Una Ordenanza de la Ciudad de East Wenatchee que designa las
fechas, la hora y el lugar de las reuniones regulares de la Junta de
Eventos de East Wenatchee modificando la sección 2 de la Ordenanza
No. 2019-04.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515
o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@east-wenatchee.com, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to adopt ordinances of all kinds to regulate its municipal
affairs and appropriate to the good government of the City.
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City of East Wenatchee Ordinance 2020-02
Page 2 of 4
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THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
ORDAIN AS FOLLOWS:
3. Amendment. The City Council amends Section 3 of Ordinance No. 2019-
04 of the East Wenatchee Municipal Code to read:
2.44.090 Meetings.
A. Regular Meetings. The East Wenatchee Events Board meets on
the first Wednesday of each month at 3:30 p.m. at 230 N. Georgia
Ave. Douglas County Fire District 2, 377 Eastmont Ave., East
Wenatchee, WA. If a regular meeting date falls upon a city
holiday, the meeting shall be conducted on the next regular
business day unless a special meeting date is set in advance. A
regular meeting is subject to the State Open Public Meetings Act,
Chapter 42.30 RCW (as enacted or as amended).
B. Special Meetings. The presiding officer may call a special
meeting at any time. Members of the board may call a special
meeting upon petition to the presiding officer by two-thirds of the
board. At a special meeting of the board, the board may only
transact such business stated in the call for the special meeting.
A special meeting is subject to the State Open Public Meetings
Act, Chapter 42.30 RCW (as enacted or as amended).
C. Notice. All meetings are open to the public and are to be held
on not less than 72 hours’ notice to members. Notice of regular
annual and special meetings may be by mail, e-mail, or direct
contact, such as telephone.
4. Severability. If a court of competent jurisdiction declares any provision
in this Ordinance to be contrary to law, such declaration shall not affect
the validity of the other provisions of this Ordinance.
5. Publication. The City Council directs the City Clerk to publish a
summary of this Ordinance. The summary shall consist of the title of
this Ordinance. The City Council directs the City Clerk to publish a
copy of this Ordinance on the City’s website.
6. Effective Date. This Ordinance becomes effective five days after the
date its summary is published.
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City of East Wenatchee Ordinance 2020-02
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Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this __________ day of ______________________________, 2020.
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea Crawford, Mayor
Authenticated:
_____________________________________
Maria Holman, City Clerk
Approved as to form only:
_____________________________________
Devin Poulson, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Published: __________
Effective Date: __________
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City of East Wenatchee Ordinance 2020-02
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Summary of
City of East Wenatchee, Washington
Ordinance No. 2020-02
On the _____ day of _______________________________, 2020, the City
Council of the City of East Wenatchee, Washington approved Ordinance
No. 2020-02, the main point of which may be summarized by its title as
follows:
An Ordinance of the City of East Wenatchee designating the dates,
time, and place of the regular meetings of the East Wenatchee Events
Board by amending section 3 of Ordinance No. 2019-04.
The full text of this Ordinance will be mailed upon request.
Dated this ______ day of ___________________________, 2020.
_____________________________
Maria Holman, City Clerk
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Meetings, Resolution No. 2020-04
Date: January 21, 2020
I.Summary Title:
Designating the Events Board members for 2020.
II.Background/History:
The East Wenatchee Events Board is the City’s Lodging Tax
Advisory Committee and is subject to RCW 67-.28.1817, which
outlines the committee membership requirements. Membership is for
two calendar years and the position year ranges rotate, so only 1/3 of
the positions expire at the same time.
III.Recommended Action:
•Motion to approve Resolution 2020-04
IV.Exhibits:
None
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 $0
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City of East Wenatchee Resolution 2020-04 Page 1 of 3
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City of East Wenatchee, Washington Resolution No. 2020-04 A Resolution of the City of East Wenatchee, Washington appointing members to the East Wenatchee Events Board.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
2.2. Section 2.44.020 East Wenatchee Municipal Code requires the membership of the East Wenatchee Event’s Board to consist of not less than five members and no more than 15 members. One member must be an elected official of the city, at least two members must be representatives of businesses required to collect the lodging tax; and at least two members must be persons involved in activities authorized to be funded by revenue received from the tax.
2.3. State law requires the City Council to annually review the membership of the Board.
2.4. Section 2.44.030 of the East Wenatchee Municipal Code requires the City Council to appoint members of the Board.
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City of East Wenatchee Resolution 2020-04 Page 2 of 3
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THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Appointment. The City Council appoints the following individuals to serve as members of the East Wenatchee Events Board: Supattra Winger, Jason Heinz, Vickie Sullivan and Kirk Mayer.
A member’s appoint begins on January 1 of the year indicated and ends on December 31 of the year indicated:
4. Board Roster. With the addition of these new board members, the East Wenatchee Events Board consists of the following members:
Position # Position Board Member Term Begins Term Ends 1 City Elected Official Rob Tidd 2020 2022 2 Business Rep Marianne Rumbolz 2019 2021 3 Business Rep Supattra Winger 2018 2020 4 Activity Rep Sally Brawley 2018 2020 5 Activity Rep Jason Heinz 2020 2022 6 Restaurant Rep Brent Schmitten 2019 2021 7 Retail Rep. Alejandro Cruz 2018 2020 8 Citizen at large Vickie Sullivan 2020 2022 9 Citizen at large Kirk Mayer 2020 2022 10 Citizen at large Michael Machado 2018 2020 11 Citizen at large Jason Fonville 2019 2021 12 Citizen at large Vacant 2020 2022 13 Citizen at large Vacant 2018 2020 14 Citizen at large Vacant 2019 2021 15 Citizen at large Vacant 2020 2022
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City of East Wenatchee Resolution 2020-04 Page 3 of 3
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5. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2020.
The City of East Wenatchee, Washington By _________________________________ Jerrilea Crawford, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
January 8, 2020 | 3:30PM
Attendees Mayor Jerrilea Crawford, Alex Cruz, Michael Machado, Kirk Mayer, Brent Schmitten,
Marianne Rumbolz, Jason Heinz, Vickie Sullivan, Supattra Winger and Events
Director/PIO Trina Elmes
Guests Jerri Barkley (WVCC), Pat Norlin (WVCC) and Charlie Brown (EMPD)
Location Eastmont Parks & Recreation Community Center
230 N. Georgia Ave., East Wenatchee, WA 98802
Roll Call/Introductions – Vote in Members
The following is a list of the positions that are up for reappointment.
• Position #3 – Supattra Winger (Hotel)
• Position #5 – Jason Heinz (Activity)
• Position #8 – Vickie Sullivan (At Large)
• Position #9 – Kirk Mayer (At Large)
• Position #12 – Vacant
Michael Machado motioned to appoint:
Position #3 – Supattra Winger
Position #5 – Jason Heinz
Position #8 – Vickie Sullivan
Position #9 – Kirk Mayer
Marianne Rumbolz seconded the motion. Motion Carried (5-0).
Public None
Comment
Minutes The November 6, 2019 minutes were reviewed.
Michael Machado motioned to accept the minutes and Jason Heinz seconded
the motion. Motion carried (9-0).
Financials A financial report was provided. $150,116 was given as Grants to other entities, leaving
approximately $31,000 in the budget from 2019. There were more taxes that came in at
the end of the year, so the account will start 2020 with approximately $81,000. The 2020
budget will be handed out at the next meeting. Events Director Elmes also handed out a
list of all the 2019 Grants that came before the Board, for informational purposes only.
Events Events Director Elmes provided a recap of the 2019 Wings ‘n Wishes Christmas Tree
Update Lighting.
CALL TO ORDER 3:30PM
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Tourism Grants
Eastmont Parks & Recreation
Eastmont Parks & Recreation is asking for $5,000 to help with the operations of their
Eastmont Winter Classic AAU Basketball tournament on February 21-23, 2020.
Motion by Michael Machado to fund Eastmont Parks & Recreation’s request of
$5,000. Kirk Mayer seconded the motion. Motion carried (7-0, Jason Heinz and Brent
Schmitten abstained).
City of East Wenatchee
The Events Department is asking for $119,000 for Staffing, $8,000 for Classy Chassis
promotions and $8,000 for Wings & Wheels promotions.
Motion by Jason Heinz to fund all three of the City of East Wenatchee requests for a
total of $135,000 for staffing their Events Department and promoting Classy Chassis
and Wings & Wheels. Michael Machado seconded the motion. Motion carried (9-0).
Wenatchee Valley Museum
The Museum already has a contract with the City of East Wenatchee to fund $121,488 for
operational costs, but the Museum and the City are both asking that the funds come from
the Hotel/Motel taxes instead of the City’s General Fund.
Motion by Michael Machado to fund the Wenatchee Valley Museum’s request of
$121,488 for operational costs. Vickie Sullivan seconded the motion. Motion carried
(9-0).
WVCC Update Jerri Barkley will have the Chamber’s 2019 figures at the March meeting. Jerri and Mayor
Crawford both talked about having the February meeting be a training on the Hotel/Motel
laws and how it works. Jerri is working to schedule an authority on the subject, so the
February meeting is tentatively scheduled to take place at the Wenatchee Valley Chamber
in order to utilize their teleconference capabilities.
Pat Norlin said that the Chelan County PUD’s ballfield schedule is officially posted and he
should also have his 2019 Economic Impact for the March meeting.
Other The Events Board had a quick roundtable to update everyone on what is going on in East
Wenatchee.
Jason Heinz – Greater Wenatchee Girls Softball has started taking registrations, they end
mid-March. He is also working on the Sterling Invite, which is a girls softball tournament
that happens over Memorial Day Weekend.
Alex Cruz – The Futsal Field is 105% funded. Local Rotary and Kiwanis Clubs both
committed to funding the last of the amount. Eastmont Parks & Recreation has signd a
Memorandum of Understanding and the field should be open by the end of May or early
June.
Michael Machado – East Wenatchee Rotary is working on their Fathers Day Fishing
Derby.
Charlie Brown – Eastmont Winter Classic AAU Tournament is coming up and the
Eastmont Aquatic Center should be done with their remodel by mid-March.
Brent Schmitten – Working on an AAU tournament the first weekend of February and
he also ran the Veterans Day AAU Tournament in November and it went well.
Marianne Rumbolz – The Fairfield Inn & Suites is already sold out for the Sterling Invite
Softball Tournament and Triple Crown Baseball Tournament.
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Next Meeting February 5, 2020, 3:30pm
Wenatchee Valley Chamber of Commerce
137 N. Wenatchee Ave. Suite 101, Wenatchee
O ORDER
Jerrilea Crawford, Mayor
Attest:
Trina Elmes, Events Director/PIO
ADJOURN 4:39PM
01/21/2020 COUNCIL MEETING AGENDA PACKET
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: January 21, 2020
I.Summary Title: Lodging Tax Request, $275,106.00, for the City of East Wenatchee Events
Department’s 2020 Salaries, Classy Chassis Parade & Car Show and Wings & Wheels
Festival funding.
II.Background/History:
The City of East Wenatchee has asked the East Wenatchee Events Board to approve the
Events Department’s 2020 salaries in the amount of $119,000. The City is also asking for
$8,000 for the Classy Chassis Parade & Car Show and $8,000 for the Wings & Wheels
Festival.
III.Recommended Action: The East Wenatchee Events Board is recommending to fully fund
the City of East Wenatchee’s request of $135,000.00.
IV.Exhibits:
1.East Wenatchee Events Board, January 8, 2020, Meeting Minutes.
2.The City of East Wenatchee’s Tourism Promotion Grant Applications.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$135,000.00 $135,000.00 No
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
January 8, 2020 | 3:30PM
Attendees Mayor Jerrilea Crawford, Alex Cruz, Michael Machado, Kirk Mayer, Brent Schmitten,
Marianne Rumbolz, Jason Heinz, Vickie Sullivan, Supattra Winger and Events
Director/PIO Trina Elmes
Guests Jerri Barkley (WVCC), Pat Norlin (WVCC) and Charlie Brown (EMPD)
Location Eastmont Parks & Recreation Community Center
230 N. Georgia Ave., East Wenatchee, WA 98802
Roll Call/Introductions – Vote in Members
The following is a list of the positions that are up for reappointment.
• Position #3 – Supattra Winger (Hotel)
• Position #5 – Jason Heinz (Activity)
• Position #8 – Vickie Sullivan (At Large)
• Position #9 – Kirk Mayer (At Large)
• Position #12 – Vacant
Michael Machado motioned to appoint:
Position #3 – Supattra Winger
Position #5 – Jason Heinz
Position #8 – Vickie Sullivan
Position #9 – Kirk Mayer
Marianne Rumbolz seconded the motion. Motion Carried (5-0).
Public None
Comment
Minutes The November 6, 2019 minutes were reviewed.
Michael Machado motioned to accept the minutes and Jason Heinz seconded
the motion. Motion carried (9-0).
Financials A financial report was provided. $150,116 was given as Grants to other entities, leaving
approximately $31,000 in the budget from 2019. There were more taxes that came in at
the end of the year, so the account will start 2020 with approximately $81,000. The 2020
budget will be handed out at the next meeting. Events Director Elmes also handed out a
list of all the 2019 Grants that came before the Board, for informational purposes only.
Events Events Director Elmes provided a recap of the 2019 Wings ‘n Wishes Christmas Tree
Update Lighting.
CALL TO ORDER 3:30PM
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Tourism Grants
Eastmont Parks & Recreation
Eastmont Parks & Recreation is asking for $5,000 to help with the operations of their
Eastmont Winter Classic AAU Basketball tournament on February 21-23, 2020.
Motion by Michael Machado to fund Eastmont Parks & Recreation’s request of
$5,000. Kirk Mayer seconded the motion. Motion carried (7-0, Jason Heinz and Brent
Schmitten abstained).
City of East Wenatchee
The Events Department is asking for $119,000 for Staffing, $8,000 for Classy Chassis
promotions and $8,000 for Wings & Wheels promotions.
Motion by Jason Heinz to fund all three of the City of East Wenatchee requests for a
total of $135,000 for staffing their Events Department and promoting Classy Chassis
and Wings & Wheels. Michael Machado seconded the motion. Motion carried (9-0).
Wenatchee Valley Museum
The Museum already has a contract with the City of East Wenatchee to fund $121,488 for
operational costs, but the Museum and the City are both asking that the funds come from
the Hotel/Motel taxes instead of the City’s General Fund.
Motion by Michael Machado to fund the Wenatchee Valley Museum’s request of
$121,488 for operational costs. Vickie Sullivan seconded the motion. Motion carried
(9-0).
WVCC Update Jerri Barkley will have the Chamber’s 2019 figures at the March meeting. Jerri and Mayor
Crawford both talked about having the February meeting be a training on the Hotel/Motel
laws and how it works. Jerri is working to schedule an authority on the subject, so the
February meeting is tentatively scheduled to take place at the Wenatchee Valley Chamber
in order to utilize their teleconference capabilities.
Pat Norlin said that the Chelan County PUD’s ballfield schedule is officially posted and he
should also have his 2019 Economic Impact for the March meeting.
Other The Events Board had a quick roundtable to update everyone on what is going on in East
Wenatchee.
Jason Heinz – Greater Wenatchee Girls Softball has started taking registrations, they end
mid-March. He is also working on the Sterling Invite, which is a girls softball tournament
that happens over Memorial Day Weekend.
Alex Cruz – The Futsal Field is 105% funded. Local Rotary and Kiwanis Clubs both
committed to funding the last of the amount. Eastmont Parks & Recreation has signd a
Memorandum of Understanding and the field should be open by the end of May or early
June.
Michael Machado – East Wenatchee Rotary is working on their Fathers Day Fishing
Derby.
Charlie Brown – Eastmont Winter Classic AAU Tournament is coming up and the
Eastmont Aquatic Center should be done with their remodel by mid-March.
Brent Schmitten – Working on an AAU tournament the first weekend of February and
he also ran the Veterans Day AAU Tournament in November and it went well.
Marianne Rumbolz – The Fairfield Inn & Suites is already sold out for the Sterling Invite
Softball Tournament and Triple Crown Baseball Tournament.
01/21/2020 COUNCIL MEETING AGENDA PACKET
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Next Meeting February 5, 2020, 3:30pm
Wenatchee Valley Chamber of Commerce
137 N. Wenatchee Ave. Suite 101, Wenatchee
O ORDER
Jerrilea Crawford, Mayor
Attest:
Trina Elmes, Events Director/PIO
ADJOURN 4:39PM
01/21/2020 COUNCIL MEETING AGENDA PACKET
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From:webmaster@east-wenatchee.com
To:events
Subject:City of East Wenatchee: Application for Tourism Promotion Grant
Date:Thursday, December 12, 2019 10:38:15 AM
A new entry to a form/survey has been submitted.
Form Name:Application for Tourism Promotion Grant
Date & Time:12/12/2019 10:38 a.m.
Response #:17
Submitter ID:4536
IP address:66.172.101.19
Time to complete:20 min. , 21 sec.
Survey Details
[S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to
view the answer to this question.
Page 1
The general guidelines are:
1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee
Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the
end of the application.
2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's
image and goals.
3. An activity must be of general community interest or value.
4. Unless approved by the City, admission to or participation in an activity must be "free of charge."
5. A grant recipient must provide full financial statements for the organization; and budget and actual
financial statements for the activity submitted for funding.
6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in
competition with other East Wenatchee events, activities, or organizations.
7. A funded activity or program must obtain all legally required permits, licenses, insurance and
approvals before City funds will be released.
8. A grant recipient must submit a written report of the results of the activity within 14 days of its
completion. The report must include information describing the actual number of people traveling for
business or pleasure on a trip:
8.1. Away from their place of residence or business and staying overnight in paid
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accommodations;
8.2. To place 50 miles or more from their place of residence or business for the day or staying
overnight; or
8.3. From another country or state outside of their place of residence or their business.
9. A funded recipient, activity, or program must acknowledge the City contribution in formal
promotional materials and efforts (i.e. logo, etc.)
10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants.
Page 2
1. Amount of Lodging Tax Request:
$119,000
2. Organization/Agency Information:
Name City of East Wenatchee
Federal Tax ID Number:91-6009051
Type of Organization (Sole
Proprietor, Partnership,
etc)
Government
3. Activity Information:
Name EWEB Administration
Date of Activity:January - December 2020
4. Contact Information:
Name Trina Elmes
Title Events Director/PIO
Phone (509) 886-6108
Email Address telmes@east-wenatchee.com
Street Address 271 9th Street NE
City East Wenatchee
State Washington
Zip Code 98802
5. Check all service categories that apply to this application:
[×] Tourism Promotion/Marketing
Page 3
SECTION I - General Information
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6. Is this a new activity? If no, how many years has this activity existed?
[×] No
[×] Number of Years
12
7. Are you requesting/using other City funds for this activity?
[×] Yes
8. What is the proposed location of activity?
City Hall
9. Please provide a short description of the activity:
Part of the job duties of the Events Director is to be the admin to the Events Board and run events that help
bring tourists to East Wenatchee.
10. Please describe the prior success of your activity:
The Events Board is now in compliance and the City's major events bring in participants from all over the
state, Idaho, Oregon and Canada.
11. Please describe your target audience:
Any activities or events that bring tourists to East Wenatchee.
12. Please describe how you will promote lodging establishments, restaurants, and businesses located in
the City of East Wenatchee:
As the Events Board admin, I will be promoting the Hotel/Motel Tax funds on the City's website, social
media, local radio station, local newspapers and local tv stations.
Page 4
13.[S]
Please upload an itemized budget for the proposed event. Please highlight the budget items you
would like the City to reimburse you for.
14. What organization and staffing do you have to support this activity?
The Events Department does have a part-time assistant to help with the activities and assist the Events
Director with administrative work.
Page 5
15. Does your organization have a current City of East Wenatchee Business License? Note: A grant
recipient must obtain a business license. Business license information can be found on the City's
01/21/2020 COUNCIL MEETING AGENDA PACKET
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website under the Business tab on its homepage.
(○) Yes
16. Fully describe the activity. Expand your activity summary from question #4 to address such issues as:
what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and
how you will evaluate the success of the project. If you are requesting funds for a specific portion of a
larger project, please indicate, but focus your response on the element for which you are requesting
funding.
The Events Department will be supporting the Events Board and promoting the Hotel/Motel Tax to
organizations who run activities that bring in people from out of town. This will also help fund staffing for
the City's sponsored events that bring in tourists from all over the state and beyond.
17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity.
Website, social media, PSA's, flyers, local news outlets and any other grass roots ideas that we can think of.
Page 6
SECTION II - State Required Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to
attract visitors and encourage tourism expansion. State law also details certain reporting
requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging
tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with
detailed actual information at the conclusion of their tourism promotion activities. Please provide
estimates for the following information:
18. The estimated number of participants who will attend in each of the following categories:
Overalll attendance at the
event/activity:
0
Number of people who will
travel more than 50 miles
to attend your
event/activity:
0
Number of people who will
travel from another state
or country to attend your
event/activity:
0
Number of people who will
travel more than 50 miles
to attend your
event/activity and who will
stay overnight in the
Wenatchee Valley:
0
Of the people staying
overnight, the number of
0
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people who will stay in
paid accommodations:
Number of paid lodging
room nights resulting from
your proposed
event/activity:
0
At an average daily rate of
$82, my paid room lodging
impact is:
0
19. Please explain how you calculated the above estimates?
These funds will go toward the administration aspect of the Events Board and the Events Department, so
questions #18 is not applicable.
20. How will your organization collect and verify the above information for your activity. (e.g. surveys,
registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded
reimbursement. The City must report this information to the Washington State Legislature's Joint
Legislative Audit and Review Committee.
The Hotel/Motel taxes that are granted to outside events are required to turn in a report after their event.
Page 7
SECTION III - Lodging Tax Funding Evaluation Criteria
State law defines promoting tourism as: "activities and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating
tourism promotion agencies; and funding marketing and operations of special events and festivals
designed to attract tourists."
21. Lodging tax funding Criteria (check the boxes that apply):
[×] Must meet the definition for tourism promotion as stated above.
[×] Promotes a positive image for the City.
[×] Promotes the City as a destination place.
[×] Attracts visitors, builds new audiences, and encourages tourist expansion.
[×] Increases awareness of the City's amenities, history, facilities, and natural environment.
[×] Supports regional tourism planning.
22. Benefit to the community:
[×] This activity benefits the citizens of East Wenatchee
[×] This activity benefits the overall community, rather than specific segment or interest.
23. Innovation:
Not answered
24. Community support
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[×] The activity has broad-based community appeal or support.
[×] There is evidence of need for this activity in the City.
25. Evidence of partnership:
[×] The activity exhibits a degree of partnership.
[×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization
support.
26. Other funding sources:
(○) There are multiple revenue sources to support this activity.
27. Previous and replacement funding:
(○) The funding request is for a new activity or to continue or expand on-going activity.
28. Scale of project:
(○) The activity is of a scale suitable for this funding program.
29. Indicate below how your project meets the above Lodging Tax Funding Criteria:
The Lodging Tax Funding Criteria can also be used for administrative work related to the East Wenatchee
Events Board, to help promote the funds and tourism in East Wenatchee.
Page 8
SECTION IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the
Organization and I understand the funds requested, if granted, will go to the Organization. I have
contacted the City of East Wenatchee and will meet all necessary requirements including, but not
limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is
funded, I agree to use the approved East Wenatchee logo in all promotional material.
I understand the Washington State limitations place on use of Lodging Tax, and certify that the
requested funds will be used only for purposes described in this application or as approved by the
City. I understand use of funds is subject to audit by State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the
Washington State public Records Act, RCW 42.56, and that the application will be discussed in
meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal
Services Contract with the City and will provide liability insurance for the duration of the
Contract. The insurance will name the City as an additional insured and in the policy will be in
an amount to be determined by the City.
The City will only reimburse those costs actually incurred by my organization/agency.
Reimbursement only occurs after the service is rendered and after I submit a signed Request
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for Rimbursement documentation with the Request.
My organization/agency will submit a report documenting the economic impact results in a
format determinded by the City.
30. Signature of Applicant
Signature (Please type in
name):
Katrina M Elmes
Page 9
RCW 67.28.1816
Lodging tax -- Tourism promotion
(1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitors bureau or destination marketing organization for:
(a) Tourism marketing;
(b) The marketing and operations of special events and festivals designed to attract tourists; (C)
Supporting the operations and capital expenditures of tourism-related facilities owned or operated by
a municipality or a public facilities district created under chapters 36.100 RCW; or
(d) Supporting the operations of tourism-related facilities owned or operated by non profit
organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as
amended.
(2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this
chapter must provide the municipality to which they are applying estimates of how any moneys
received will result in increases in the number of people traveling for business or pleasure on a trip:
(i) Away from their place of residence or business and staying overnight in paid accommodations;
(ii) To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
(iii) From another country or state outside of their place of residence or their business.
(b)(i) In a municipality with a population of five thousand or more, applicants applying for use of
revenues in this chapter must submit their applications and estimates described under (a) of this
subsection to the local lodging tax advisory committee.
(ii) The local lodging tax advisory committee must select the candidates from amongst the applicants
applying for use of revenues in this chapter and provide al list of such candidates and recommended
municipality may choose only recipients from the list of candidates and recommended amounts
provided by the local lodging tax advisory committee.
(c)(i) All recipients must submit a report to the municipality describing the actual number of people
traveling for business or pleasure on a trip:
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(A) Away from their place of residence or business and staying overnight in paid accommodations;
(B) To a place fifty miles or more one way form their place of residence or business for the day or
staying overnight; or
(C) From another country or state outside of their place of residence or their business. A municipality
receiving a report must; Make such report available to the local legislative body and the public; and
furnish copies of the report to the joint legislative audit and review committee and members of the
local lodging tax advisory committee.
(ii) The joint legislative audit and review committee must on a biennial basis report to the economic
development committees of the legislature on the use of lodging tax revenues by municipalities.
Reporting under this subsection must begin in calendar year 2015.
(d) This section does not apply to the revenues of any lodging tax authorized under this chapter
imposed by a county with a population of one million five hundred thousand or more.
Thank you,
City of East Wenatchee
This is an automated message generated by the Vision Content Management System™. Please do not reply
directly to this email.
01/21/2020 COUNCIL MEETING AGENDA PACKET
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BARS 2016 2017 2018 2019 2019 2020 $$
Numbers Description Actual Actual Actual Budget Forecast Budget Change
117-000-100-308-80-00-00 Beginning NC&I 35,888 58,121 166,474 105,695 109,899 30,859
Totals 35,888 58,121 166,474 105,695 109,899 30,859 56,575
117-000-100-313-31-00-00 H/M Tax - Events Fund 151,020 126,500 67,078 60,000 55,000 12,078
117-000-100-313-31-00-03 68% of 2nd 2% Tax Alloc - - - - -
117-000-100-313-31-00-04 36% of 3rd 2% Tax Alloc - - - - -
Total 151,020 126,500 67,078 60,000 55,000 12,078
117-000-200-347-40-00-05 Vendor Fees 25 - -
117-000-200-347-40-02-01 EEH Admission Fees 1,545 1,600 1,735 1,600 1,427 1,400 308
117-000-200-360-00-00-02 EEH Misc Revenue - - - - -
117-000-200-347-90-00-01 EEH Donations - - - - -
117-000-200-347-90-00-02 EEH Sponsorships - - - - -
Total 1,570 1,600 1,735 1,600 1,427 1,400 308
117-000-300-347-40-12-02 CC Parade/Car Show 10,755 10,750 9,962 10,000 9,105 9,000 857
117-000-300-347-40-12-03 CC Vendor Fees 324 325 - - 250 150 (250)
117-000-300-347-90-00-01 CC Donations - - - - - -
117-000-300-347-90-00-12 CC Sponsorships 9,450 9,500 8,100 9,000 8,000 8,000 100
117-000-300-347-90-12-00 CC Merchandise Sales 1,969 2,000 1,845 1,650 2,202 500 (357)
117-000-300-369-90-50-00 CC Misc Revenue - - - - - -
Total 22,498 22,575 19,907 20,650 19,557 17,650 350
117-000-400-347-40-11-03 W&W Car Show 6,570 4,500 5,260 5,500 5,000 4,500 260
117-000-400-347-40-11-04 W&W Carnival 4,483 3,500 - - - - -
117-000-400-347-40-11-05 W&W Motorcycle Fest - - - - - - -
117-000-400-347-40-11-07 W&W Vendor Fees 300 500 110 300 300 100 (190)
117-000-400-347-90-00-01 W&W Donations 1,500 - 1,000 750 - (750)
117-000-400-347-90-00-11 W&W Sponsorships 6,700 5,000 9,450 6,500 6,000 12,000 3,450
117-000-400-347-90-00-13 Sched of Events Brochure 7,550 5,000 3,950 5,000 4,500 - (550)
117-000-400-347-90-00-14 W&W Ad Reimb 450 - - - - -
117-000-400-347-90-11-00 W&W Merch Sales 1,118 1,200 1,292 900 500 392
117-000-400-369-90-00-00 W&W Misc Revenue - - - - - -
Total 28,671 19,700 20,062 18,300 17,450 17,100 2,612
117-000-450-347-90-00-12 PPile-up Car Show Sponsorship - 1,000 - 450 500 500 (500)
117-000-450-347-90-00-15 PPile-up Car Show Misc Revenue 550 600 270 270 - - 270
Total 550 1,600 270 720 500 500 (230)
117-000-500-360-00-00-01 Christmas Misc Rev - - - - - - -
117-000-500-367-11-00-01 Christmas Donations - - - -
117-000-500-367-19-00-01 Sponsorship-Wings&Wishes 2,000 2,000 2,000 2,000 2,000 -
Total - 2,000 2,000 2,000 2,000 2,000 -
Total Revenue 204,309 173,975 111,052 103,270 95,934 38,650 15,118
Total Resources Available 240,197 232,096 277,526 208,965 205,833 69,509 71,693
CITY OF EAST WENATCHEE
EAST WENATCHEE EVENTS BOARD FUND 117
2020 REVENUE BUDGET - Trina Elmes, Events Director/PIO
Revenue
01/21/2020 COUNCIL MEETING AGENDA PACKET
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BARS 2016 2017 2018 2019 2019 2020
Numbers Description Actual Actual Actual Budget Forecast Budget $$ Change
Available Resources 240,197 232,096 277,526 208,965 205,833 38,650 205,833
117-000-000-557-30-10-00 Salaries 13,636 12,000 14,750 72,000 65,000 65,000
Street Dept Support - - - - - -
Police Dept Support - - - - - -
117-000-050-557-30-20-00 Benefits 6,524 5,600 5,485 32,000 32,000 32,000
117-000-050-557-30-30-00 Contracted Services 81,293 80,410 85,807 23,500 9,750 9,750
Total Salaries and Benefits 101,453 98,010 106,042 127,500 127,500 127,500
117-000-100-557-30-25-00 Marketing-Regional Tourism 1,050 2,000 1,050 2,000 500 3,000 500
117-000-100-557-30-27-00 City Theme - - - - -
117-000-100-557-30-32-00 Fuel Consumed - 100 - 200 50 200 50
117-000-100-557-30-35-00 Smalls Tools & Equipment 208 - 19 100 50 50
117-000-100-557-30-42-00 Training 500 - - - 2,000 -
117-000-100-557-30-41-00 Professional Services 300 - - - 600 -
117-000-100-557-00-42-00 Telephone - - - - 600 -
117-000-100-557-00-42-03 Postage - - - - -
117-000-100-557-00-43-00 Travel 30 - - - - 500 -
117-000-100-557-00-44-00 Advertising - - - - - 500 -
117-000-100-557-30-48-00 Repairs - - - - - -
117-000-100-557-30-49-00 Misc 222 100 225 100 100 - 100
117-000-100-596-79-60-00 Capital Outlay - 1,000 - 200 - -
117-000-105-557-30-50-00 Insurance 3,379 3,600 2,575 7,600 7,600 7,600
117-000-110-557-00-31-03 Central Stores - - - - - -
117-000-115-557-30-31-05 Office Supplies 169 250 1,234 1,000 750 1,000 750
General Expenditures 5,057 7,850 5,103 11,200 9,050 8,400 9,050
117-000-200-557-30-35-02 EEH Small Tools 413 200 152 200 190 200 190
117-000-200-557-00-41-02 EEH Professional Services - - - - --
117-000-200-557-30-46-00 Easter Office Supplies - 88 - - 100 -
117-000-200-557-30-44-02 EEH Advertising 94 350 152 350 449 500 449
117-000-200-557-30-49-02 EEH Misc 1,192 1,500 982 1,500 579 600 579
117-000-200-594-00-60-02 Easter Capital Outlay - - - 5 5
Easter Event Expenses 1,700 2,050 1,373 2,050 1,223 1,400 1,223
117-000-300-557-30-32-12 CC Fuel Consumed - 100 - -
117-000-300-557-30-34-11 CC Merch for Resale 4,482 4,500 4,956 4,800 4,349 - 4,349
117-000-300-557-30-35-12 CC Small Tools & Equipment 1,118 1,000 583 1,000 477 500 477
117-000-300-557-30-41-12 CC Professional Services 2,341 2,400 4,248 5,500 1,939 2,300 1,939
117-000-300-557-30-42-14 CC Postage 1,151 1,200 1,466 1,500 - 500 -
117-000-300-557-30-43-12 CC EMPD Facility Fee 1,000 1,075 - 1,100 1,000 1,000 1,000
117-000-300-557-30-44-12 CC Advertising 3,593 4,000 4,234 4,500 3,661 3,000 3,661
117-000-300-557-30-49-12 CC Misc 2,050 2,000 716 1,000 1,955 2,000 1,955
117-000-300-594-30-60-12 CC Capital Outlay - - - - -
Classy Chassis Event Expenses 15,736 16,175 16,204 19,500 13,381 9,300 13,381
117-000-400-557-30-32-11 W&W Fuel consumed - - - - - -
117-000-400-557-30-34-11 W&W Event Merch for Resale 3,857 3,000 2,670 3,500 3,000 700 3,000
117-000-400-557-30-35-11 W&W Small Tools 4,568 3,000 807 3,000 2,500 500 2,500
117-000-400-557-30-41-00 W&W Professional Services 1,184 750 1,924 2,750 2,250 5,200 2,250
117-000-400-557-30-42-13 W&W Postage - 1,000 - 1,000 500 550 500
117-000-400-557-30-43-12 W&W EMPD Facility Fee 1,000 1,075 1,000 1,100 1,100 1,000 1,100
117-000-400-557-30-44-11 W&W Advertising 11,812 7,800 8,742 8,000 7,500 5,000 7,500
117-000-400-557-30-44-15 W&W Sponsor Prizes - 1,000 3,021 1,000 500 - 500
117-000-400-557-30-49-11 W&W Miscellaneous 180 2,000 2,307 1,100 550 300 550
117-000-400-557-30-49-13 W &W Events Brochure 3,265 3,000 4,157 3,500 1,750 1,600 1,750
117-000-400-594-30-60-11 W&W Capital Outlay - - - -
Wings & Wheels Event Expenses 25,866 22,625 24,627 24,950 19,650 14,850 19,650
117-000-450-557-30-41-00 Professional Svcs - - 738 1,000 597 600 597
117-000-450-557-30-44-12 PPU Advertising 1,641 1,000 2,265 1,000 348 500 348
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT FUND 117
2020 BUDGET - EXPENDITURES - Trina Elmes, Events Director/PIO
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117-000-450-557-30-49-01 PPU Miscellaneous 1,109 1,000 384 1,200 425 300 425
2,750 2,000 3,387 3,200 1,370 1,400 1,370
117-000-500-557-30-35-01 Christmas Small Tools 21 400 342 400 300 150 300
117-000-500-557-30-40-05 Christmas Events & Decs 1,180 1,500 1,822 1,500 1,000 10,000 1,000
117-000-500-557-30-41-01 Christmas Professional Services - - - - 400 -
117-000-500-557-30-42-04 Christmas Postage - - - - -
117-000-500-557-30-44-01 Christmas Advertising 500 1,500 1,413 1,500 1,000 750 1,000
117-000-500-557-30-49-01 Christmas Misc 503 600 1,339 800 500 500 500
117-000-500-594-30-60-01 Christmas Capital - - - - - -
Christmas Event Expenses 2,204 4,000 4,916 4,200 2,800 11,800 2,800
Total Expenditures 154,765 152,710 161,652 192,600 174,974 47,150 173,603
Ending NC&I 85,432 79,386 115,874 16,365 30,859 (8,500) 30,859
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From:webmaster@east-wenatchee.com
To:events
Subject:City of East Wenatchee: Application for Tourism Promotion Grant
Date:Thursday, December 12, 2019 1:59:19 PM
A new entry to a form/survey has been submitted.
Form Name:Application for Tourism Promotion Grant
Date & Time:12/12/2019 1:59 p.m.
Response #:18
Submitter ID:4537
IP address:66.172.101.19
Time to complete:46 min. , 13 sec.
Survey Details
[S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to
view the answer to this question.
Page 1
The general guidelines are:
1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee
Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the
end of the application.
2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's
image and goals.
3. An activity must be of general community interest or value.
4. Unless approved by the City, admission to or participation in an activity must be "free of charge."
5. A grant recipient must provide full financial statements for the organization; and budget and actual
financial statements for the activity submitted for funding.
6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in
competition with other East Wenatchee events, activities, or organizations.
7. A funded activity or program must obtain all legally required permits, licenses, insurance and
approvals before City funds will be released.
8. A grant recipient must submit a written report of the results of the activity within 14 days of its
completion. The report must include information describing the actual number of people traveling for
business or pleasure on a trip:
8.1. Away from their place of residence or business and staying overnight in paid
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accommodations;
8.2. To place 50 miles or more from their place of residence or business for the day or staying
overnight; or
8.3. From another country or state outside of their place of residence or their business.
9. A funded recipient, activity, or program must acknowledge the City contribution in formal
promotional materials and efforts (i.e. logo, etc.)
10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants.
Page 2
1. Amount of Lodging Tax Request:
$8,000
2. Organization/Agency Information:
Name City of East Wenatchee
Federal Tax ID Number:91-6009051
Type of Organization (Sole
Proprietor, Partnership,
etc)
Government
3. Activity Information:
Name Classy Chassis Parade & Car Show
Date of Activity:May 1-2, 2020
4. Contact Information:
Name Trina Elmes
Title Events Director/PIO
Phone (509) 886-6108
Email Address telmes@east-wenatchee.com
Street Address 271 9th Street NE
City East Wenatchee
State Washington
Zip Code 98802
5. Check all service categories that apply to this application:
[×] Operation of Special Event/Festival designed to attract tourists
Page 3
SECTION I - General Information
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6. Is this a new activity? If no, how many years has this activity existed?
[×] No
[×] Number of Years
35+
7. Are you requesting/using other City funds for this activity?
[×] No
8. What is the proposed location of activity?
Eastmont Community Park baseball fields.
9. Please provide a short description of the activity:
In conjuction with the Apple Blossom Festival, Classy Chassis has a car parade on the Friday night of the
main Apple Blossom weekend. The parade starts at Eastmont Community Park and travels down 9th Street,
turns onto Valley Mall Parkway and ends at the PUD parking lot. On Saturday, there is a car show with local
performances and a headlining band playing oldies music. Awards are given out at the end of the day.
10. Please describe the prior success of your activity:
In 2019, we had around 300 vehicles in the parade, 369 cars in the car show and approximately 1000
visitors for the event.
11. Please describe your target audience:
Anyone who likes cars, motorcycles and other motorized vehicles.
12. Please describe how you will promote lodging establishments, restaurants, and businesses located in
the City of East Wenatchee:
There will be information on our website, social media, emails and local news outlets.
Page 4
13.[S]
Please upload an itemized budget for the proposed event. Please highlight the budget items you
would like the City to reimburse you for.
14. What organization and staffing do you have to support this activity?
The Events Director and part-time Events Assistant put this event together and run the event, with the help
of volunteers.
Page 5
15. Does your organization have a current City of East Wenatchee Business License? Note: A grant
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recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
(○) Yes
16. Fully describe the activity. Expand your activity summary from question #4 to address such issues as:
what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and
how you will evaluate the success of the project. If you are requesting funds for a specific portion of a
larger project, please indicate, but focus your response on the element for which you are requesting
funding.
Our Community comes together during this Parade and Car Show and makes it a fun experience for
everyone! From the Friday night Parade, Saturday Car Show and live entertainment to raffles and awards,
event has a little something for everyone!
17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity.
Flyers, mailers, e-newsletters, emails, social media, website, ads in car magazines state wide, radio ads,
Public Service Announcements and local media.
Page 6
SECTION II - State Required Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to
attract visitors and encourage tourism expansion. State law also details certain reporting
requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging
tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with
detailed actual information at the conclusion of their tourism promotion activities. Please provide
estimates for the following information:
18. The estimated number of participants who will attend in each of the following categories:
Overalll attendance at the
event/activity:
369 cars, 1000 people
Number of people who will
travel more than 50 miles
to attend your
event/activity:
68 cars, 136 people
Number of people who will
travel from another state
or country to attend your
event/activity:
2 cars, 4 people
Number of people who will
travel more than 50 miles
to attend your
event/activity and who will
stay overnight in the
Wenatchee Valley:
48 cars, 96 people
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Of the people staying
overnight, the number of
people who will stay in
paid accommodations:
24 cars, 48 people
Number of paid lodging
room nights resulting from
your proposed
event/activity:
24
At an average daily rate of
$82, my paid room lodging
impact is:
$2400 at $100 a night
19. Please explain how you calculated the above estimates?
Registrations and surveys.
20. How will your organization collect and verify the above information for your activity. (e.g. surveys,
registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded
reimbursement. The City must report this information to the Washington State Legislature's Joint
Legislative Audit and Review Committee.
Registrations and surveys.
Page 7
SECTION III - Lodging Tax Funding Evaluation Criteria
State law defines promoting tourism as: "activities and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating
tourism promotion agencies; and funding marketing and operations of special events and festivals
designed to attract tourists."
21. Lodging tax funding Criteria (check the boxes that apply):
[×] Must meet the definition for tourism promotion as stated above.
[×] Promotes a positive image for the City.
[×] Promotes the City as a destination place.
[×] Attracts visitors, builds new audiences, and encourages tourist expansion.
[×] Increases awareness of the City's amenities, history, facilities, and natural environment.
[×] Supports regional tourism planning.
22. Benefit to the community:
[×] This activity benefits the citizens of East Wenatchee
[×] This activity benefits the overall community, rather than specific segment or interest.
23. Innovation:
[×] The activity is unusal or unique.
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24. Community support
[×] The activity has broad-based community appeal or support.
[×] There is evidence of need for this activity in the City.
25. Evidence of partnership:
[×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization
support.
26. Other funding sources:
(○) There are multiple revenue sources to support this activity.
27. Previous and replacement funding:
(○) The funding request is for a new activity or to continue or expand on-going activity.
28. Scale of project:
(○) The activity is of a scale suitable for this funding program.
29. Indicate below how your project meets the above Lodging Tax Funding Criteria:
This is a community wide event that was created to bring in tourists to stay over-night in East Wenatchee
hotels.
Page 8
SECTION IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the
Organization and I understand the funds requested, if granted, will go to the Organization. I have
contacted the City of East Wenatchee and will meet all necessary requirements including, but not
limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is
funded, I agree to use the approved East Wenatchee logo in all promotional material.
I understand the Washington State limitations place on use of Lodging Tax, and certify that the
requested funds will be used only for purposes described in this application or as approved by the
City. I understand use of funds is subject to audit by State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the
Washington State public Records Act, RCW 42.56, and that the application will be discussed in
meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal
Services Contract with the City and will provide liability insurance for the duration of the
Contract. The insurance will name the City as an additional insured and in the policy will be in
an amount to be determined by the City.
The City will only reimburse those costs actually incurred by my organization/agency.
Reimbursement only occurs after the service is rendered and after I submit a signed Request
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for Rimbursement documentation with the Request.
My organization/agency will submit a report documenting the economic impact results in a
format determinded by the City.
30. Signature of Applicant
Signature (Please type in
name):
Katrina M Elmes
Page 9
RCW 67.28.1816
Lodging tax -- Tourism promotion
(1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitors bureau or destination marketing organization for:
(a) Tourism marketing;
(b) The marketing and operations of special events and festivals designed to attract tourists; (C)
Supporting the operations and capital expenditures of tourism-related facilities owned or operated by
a municipality or a public facilities district created under chapters 36.100 RCW; or
(d) Supporting the operations of tourism-related facilities owned or operated by non profit
organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as
amended.
(2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this
chapter must provide the municipality to which they are applying estimates of how any moneys
received will result in increases in the number of people traveling for business or pleasure on a trip:
(i) Away from their place of residence or business and staying overnight in paid accommodations;
(ii) To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
(iii) From another country or state outside of their place of residence or their business.
(b)(i) In a municipality with a population of five thousand or more, applicants applying for use of
revenues in this chapter must submit their applications and estimates described under (a) of this
subsection to the local lodging tax advisory committee.
(ii) The local lodging tax advisory committee must select the candidates from amongst the applicants
applying for use of revenues in this chapter and provide al list of such candidates and recommended
municipality may choose only recipients from the list of candidates and recommended amounts
provided by the local lodging tax advisory committee.
(c)(i) All recipients must submit a report to the municipality describing the actual number of people
traveling for business or pleasure on a trip:
01/21/2020 COUNCIL MEETING AGENDA PACKET
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(A) Away from their place of residence or business and staying overnight in paid accommodations;
(B) To a place fifty miles or more one way form their place of residence or business for the day or
staying overnight; or
(C) From another country or state outside of their place of residence or their business. A municipality
receiving a report must; Make such report available to the local legislative body and the public; and
furnish copies of the report to the joint legislative audit and review committee and members of the
local lodging tax advisory committee.
(ii) The joint legislative audit and review committee must on a biennial basis report to the economic
development committees of the legislature on the use of lodging tax revenues by municipalities.
Reporting under this subsection must begin in calendar year 2015.
(d) This section does not apply to the revenues of any lodging tax authorized under this chapter
imposed by a county with a population of one million five hundred thousand or more.
Thank you,
City of East Wenatchee
This is an automated message generated by the Vision Content Management System™. Please do not reply
directly to this email.
01/21/2020 COUNCIL MEETING AGENDA PACKET
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BARS 2016 2017 2018 2019 2019 2020 $$
Numbers Description Actual Actual Actual Budget Forecast Budget Change
117-000-100-308-80-00-00 Beginning NC&I 35,888 58,121 166,474 105,695 109,899 30,859
Totals 35,888 58,121 166,474 105,695 109,899 30,859 56,575
117-000-100-313-31-00-00 H/M Tax - Events Fund 151,020 126,500 67,078 60,000 55,000 12,078
117-000-100-313-31-00-03 68% of 2nd 2% Tax Alloc - - - - -
117-000-100-313-31-00-04 36% of 3rd 2% Tax Alloc - - - - -
Total 151,020 126,500 67,078 60,000 55,000 12,078
117-000-200-347-40-00-05 Vendor Fees 25 - -
117-000-200-347-40-02-01 EEH Admission Fees 1,545 1,600 1,735 1,600 1,427 1,400 308
117-000-200-360-00-00-02 EEH Misc Revenue - - - - -
117-000-200-347-90-00-01 EEH Donations - - - - -
117-000-200-347-90-00-02 EEH Sponsorships - - - - -
Total 1,570 1,600 1,735 1,600 1,427 1,400 308
117-000-300-347-40-12-02 CC Parade/Car Show 10,755 10,750 9,962 10,000 9,105 9,000 857
117-000-300-347-40-12-03 CC Vendor Fees 324 325 - - 250 150 (250)
117-000-300-347-90-00-01 CC Donations - - - - - -
117-000-300-347-90-00-12 CC Sponsorships 9,450 9,500 8,100 9,000 8,000 8,000 100
117-000-300-347-90-12-00 CC Merchandise Sales 1,969 2,000 1,845 1,650 2,202 500 (357)
117-000-300-369-90-50-00 CC Misc Revenue - - - - - -
Total 22,498 22,575 19,907 20,650 19,557 17,650 350
117-000-400-347-40-11-03 W&W Car Show 6,570 4,500 5,260 5,500 5,000 4,500 260
117-000-400-347-40-11-04 W&W Carnival 4,483 3,500 - - - - -
117-000-400-347-40-11-05 W&W Motorcycle Fest - - - - - - -
117-000-400-347-40-11-07 W&W Vendor Fees 300 500 110 300 300 100 (190)
117-000-400-347-90-00-01 W&W Donations 1,500 - 1,000 750 - (750)
117-000-400-347-90-00-11 W&W Sponsorships 6,700 5,000 9,450 6,500 6,000 12,000 3,450
117-000-400-347-90-00-13 Sched of Events Brochure 7,550 5,000 3,950 5,000 4,500 - (550)
117-000-400-347-90-00-14 W&W Ad Reimb 450 - - - - -
117-000-400-347-90-11-00 W&W Merch Sales 1,118 1,200 1,292 900 500 392
117-000-400-369-90-00-00 W&W Misc Revenue - - - - - -
Total 28,671 19,700 20,062 18,300 17,450 17,100 2,612
117-000-450-347-90-00-12 PPile-up Car Show Sponsorship - 1,000 - 450 500 500 (500)
117-000-450-347-90-00-15 PPile-up Car Show Misc Revenue 550 600 270 270 - - 270
Total 550 1,600 270 720 500 500 (230)
117-000-500-360-00-00-01 Christmas Misc Rev - - - - - - -
117-000-500-367-11-00-01 Christmas Donations - - - -
117-000-500-367-19-00-01 Sponsorship-Wings&Wishes 2,000 2,000 2,000 2,000 2,000 -
Total - 2,000 2,000 2,000 2,000 2,000 -
Total Revenue 204,309 173,975 111,052 103,270 95,934 38,650 15,118
Total Resources Available 240,197 232,096 277,526 208,965 205,833 69,509 71,693
CITY OF EAST WENATCHEE
EAST WENATCHEE EVENTS BOARD FUND 117
2020 REVENUE BUDGET - Trina Elmes, Events Director/PIO
Revenue
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BARS 2016 2017 2018 2019 2019 2020
Numbers Description Actual Actual Actual Budget Forecast Budget $$ Change
Available Resources 240,197 232,096 277,526 208,965 205,833 38,650 205,833
117-000-000-557-30-10-00 Salaries 13,636 12,000 14,750 72,000 65,000 65,000
Street Dept Support - - - - - -
Police Dept Support - - - - - -
117-000-050-557-30-20-00 Benefits 6,524 5,600 5,485 32,000 32,000 32,000
117-000-050-557-30-30-00 Contracted Services 81,293 80,410 85,807 23,500 9,750 9,750
Total Salaries and Benefits 101,453 98,010 106,042 127,500 127,500 127,500
117-000-100-557-30-25-00 Marketing-Regional Tourism 1,050 2,000 1,050 2,000 500 3,000 500
117-000-100-557-30-27-00 City Theme - - - - -
117-000-100-557-30-32-00 Fuel Consumed - 100 - 200 50 200 50
117-000-100-557-30-35-00 Smalls Tools & Equipment 208 - 19 100 50 50
117-000-100-557-30-42-00 Training 500 - - - 2,000 -
117-000-100-557-30-41-00 Professional Services 300 - - - 600 -
117-000-100-557-00-42-00 Telephone - - - - 600 -
117-000-100-557-00-42-03 Postage - - - - -
117-000-100-557-00-43-00 Travel 30 - - - - 500 -
117-000-100-557-00-44-00 Advertising - - - - - 500 -
117-000-100-557-30-48-00 Repairs - - - - - -
117-000-100-557-30-49-00 Misc 222 100 225 100 100 - 100
117-000-100-596-79-60-00 Capital Outlay - 1,000 - 200 - -
117-000-105-557-30-50-00 Insurance 3,379 3,600 2,575 7,600 7,600 7,600
117-000-110-557-00-31-03 Central Stores - - - - - -
117-000-115-557-30-31-05 Office Supplies 169 250 1,234 1,000 750 1,000 750
General Expenditures 5,057 7,850 5,103 11,200 9,050 8,400 9,050
117-000-200-557-30-35-02 EEH Small Tools 413 200 152 200 190 200 190
117-000-200-557-00-41-02 EEH Professional Services - - - - --
117-000-200-557-30-46-00 Easter Office Supplies - 88 - - 100 -
117-000-200-557-30-44-02 EEH Advertising 94 350 152 350 449 500 449
117-000-200-557-30-49-02 EEH Misc 1,192 1,500 982 1,500 579 600 579
117-000-200-594-00-60-02 Easter Capital Outlay - - - 5 5
Easter Event Expenses 1,700 2,050 1,373 2,050 1,223 1,400 1,223
117-000-300-557-30-32-12 CC Fuel Consumed - 100 - -
117-000-300-557-30-34-11 CC Merch for Resale 4,482 4,500 4,956 4,800 4,349 - 4,349
117-000-300-557-30-35-12 CC Small Tools & Equipment 1,118 1,000 583 1,000 477 500 477
117-000-300-557-30-41-12 CC Professional Services 2,341 2,400 4,248 5,500 1,939 2,300 1,939
117-000-300-557-30-42-14 CC Postage 1,151 1,200 1,466 1,500 - 500 -
117-000-300-557-30-43-12 CC EMPD Facility Fee 1,000 1,075 - 1,100 1,000 1,000 1,000
117-000-300-557-30-44-12 CC Advertising 3,593 4,000 4,234 4,500 3,661 3,000 3,661
117-000-300-557-30-49-12 CC Misc 2,050 2,000 716 1,000 1,955 2,000 1,955
117-000-300-594-30-60-12 CC Capital Outlay - - - - -
Classy Chassis Event Expenses 15,736 16,175 16,204 19,500 13,381 9,300 13,381
117-000-400-557-30-32-11 W&W Fuel consumed - - - - - -
117-000-400-557-30-34-11 W&W Event Merch for Resale 3,857 3,000 2,670 3,500 3,000 700 3,000
117-000-400-557-30-35-11 W&W Small Tools 4,568 3,000 807 3,000 2,500 500 2,500
117-000-400-557-30-41-00 W&W Professional Services 1,184 750 1,924 2,750 2,250 5,200 2,250
117-000-400-557-30-42-13 W&W Postage - 1,000 - 1,000 500 550 500
117-000-400-557-30-43-12 W&W EMPD Facility Fee 1,000 1,075 1,000 1,100 1,100 1,000 1,100
117-000-400-557-30-44-11 W&W Advertising 11,812 7,800 8,742 8,000 7,500 5,000 7,500
117-000-400-557-30-44-15 W&W Sponsor Prizes - 1,000 3,021 1,000 500 - 500
117-000-400-557-30-49-11 W&W Miscellaneous 180 2,000 2,307 1,100 550 300 550
117-000-400-557-30-49-13 W &W Events Brochure 3,265 3,000 4,157 3,500 1,750 1,600 1,750
117-000-400-594-30-60-11 W&W Capital Outlay - - - -
Wings & Wheels Event Expenses 25,866 22,625 24,627 24,950 19,650 14,850 19,650
117-000-450-557-30-41-00 Professional Svcs - - 738 1,000 597 600 597
117-000-450-557-30-44-12 PPU Advertising 1,641 1,000 2,265 1,000 348 500 348
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT FUND 117
2020 BUDGET - EXPENDITURES - Trina Elmes, Events Director/PIO
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117-000-450-557-30-49-01 PPU Miscellaneous 1,109 1,000 384 1,200 425 300 425
2,750 2,000 3,387 3,200 1,370 1,400 1,370
117-000-500-557-30-35-01 Christmas Small Tools 21 400 342 400 300 150 300
117-000-500-557-30-40-05 Christmas Events & Decs 1,180 1,500 1,822 1,500 1,000 10,000 1,000
117-000-500-557-30-41-01 Christmas Professional Services - - - - 400 -
117-000-500-557-30-42-04 Christmas Postage - - - - -
117-000-500-557-30-44-01 Christmas Advertising 500 1,500 1,413 1,500 1,000 750 1,000
117-000-500-557-30-49-01 Christmas Misc 503 600 1,339 800 500 500 500
117-000-500-594-30-60-01 Christmas Capital - - - - - -
Christmas Event Expenses 2,204 4,000 4,916 4,200 2,800 11,800 2,800
Total Expenditures 154,765 152,710 161,652 192,600 174,974 47,150 173,603
Ending NC&I 85,432 79,386 115,874 16,365 30,859 (8,500) 30,859
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From:webmaster@east-wenatchee.com
To:events
Subject:City of East Wenatchee: Application for Tourism Promotion Grant
Date:Thursday, December 12, 2019 1:59:41 PM
A new entry to a form/survey has been submitted.
Form Name:Application for Tourism Promotion Grant
Date & Time:12/12/2019 1:59 p.m.
Response #:19
Submitter ID:4538
IP address:66.172.101.19
Time to complete:57 min. , 26 sec.
Survey Details
[S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to
view the answer to this question.
Page 1
The general guidelines are:
1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee
Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the
end of the application.
2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's
image and goals.
3. An activity must be of general community interest or value.
4. Unless approved by the City, admission to or participation in an activity must be "free of charge."
5. A grant recipient must provide full financial statements for the organization; and budget and actual
financial statements for the activity submitted for funding.
6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in
competition with other East Wenatchee events, activities, or organizations.
7. A funded activity or program must obtain all legally required permits, licenses, insurance and
approvals before City funds will be released.
8. A grant recipient must submit a written report of the results of the activity within 14 days of its
completion. The report must include information describing the actual number of people traveling for
business or pleasure on a trip:
8.1. Away from their place of residence or business and staying overnight in paid
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accommodations;
8.2. To place 50 miles or more from their place of residence or business for the day or staying
overnight; or
8.3. From another country or state outside of their place of residence or their business.
9. A funded recipient, activity, or program must acknowledge the City contribution in formal
promotional materials and efforts (i.e. logo, etc.)
10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants.
Page 2
1. Amount of Lodging Tax Request:
$8,000
2. Organization/Agency Information:
Name City of East Wenatchee
Federal Tax ID Number:90-6009051
Type of Organization (Sole
Proprietor, Partnership,
etc)
Government
3. Activity Information:
Name Wings & Wheels Festival
Date of Activity:October 3, 2020
4. Contact Information:
Name Trina Elmes
Title Events Director/PIO
Phone (509) 886-6108
Email Address telmes@east-wenatchee.com
Street Address 271 9th Street NE
City East Wenatchee
State Washington
Zip Code 98802
5. Check all service categories that apply to this application:
[×] Operation of Special Event/Festival designed to attract tourists
Page 3
SECTION I - General Information
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6. Is this a new activity? If no, how many years has this activity existed?
[×] No
[×] Number of Years
17
7. Are you requesting/using other City funds for this activity?
[×] Yes
8. What is the proposed location of activity?
Eastmont Community Park baseball fields.
9. Please provide a short description of the activity:
To celebrate the first non-stop, transPacific flight, the City started the Wings & Wheels Festival to
commemorate the historic event. There are kids activities, bouncy houses and prizes, plus there is a car
show with local performances and a headlining band playing oldies music. Awards are given out at the end
of the day.
10. Please describe the prior success of your activity:
In 2019, we had 210 vehicles registered and 500 kids participated in the event. There were approximately
1500-2000 visitors for the event.
11. Please describe your target audience:
All ages, old and young alike. A big target audience is families with younger children to come and learn
about Miss Veedol and participate in all of the kids activities.
12. Please describe how you will promote lodging establishments, restaurants, and businesses located in
the City of East Wenatchee:
There will be information on our website, social media, emails and local news outlets.
Page 4
13.[S]
Please upload an itemized budget for the proposed event. Please highlight the budget items you
would like the City to reimburse you for.
14. What organization and staffing do you have to support this activity?
The Events Director and part-time Events Assistant put this event together and run the event, with the help
of volunteers.
Page 5
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15. Does your organization have a current City of East Wenatchee Business License? Note: A grant
recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
(○) Yes
16. Fully describe the activity. Expand your activity summary from question #4 to address such issues as:
what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and
how you will evaluate the success of the project. If you are requesting funds for a specific portion of a
larger project, please indicate, but focus your response on the element for which you are requesting
funding.
The Wings & Wheels Festival was created to celebrate Clyde Pangborn and Hugh Herndon making the first
non-stop, trans-Pacific flight. The pilots, flying Miss Veedol, departed Misawa, Japan and crash landed on
the bluffs above East Wenatchee, on October 5, 1931. Wings & Wheels is held every year on the
anniversary of their flight.
Our Community comes together during this Festival and makes it a fun experience for everyone! From the
Friday Car Cruise, Saturday Car Show, Miss Veedol viewing, RC flying field demonstrations and Kids Day
Activities to live entertainment, raffles and awards. This Festival has a little something for everyone!
17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity.
Flyers, mailers, e-newsletters, emails, social media, website, ads in car magazines state wide, radio ads,
Public Service Announcements and local media.
Page 6
SECTION II - State Required Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to
attract visitors and encourage tourism expansion. State law also details certain reporting
requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging
tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with
detailed actual information at the conclusion of their tourism promotion activities. Please provide
estimates for the following information:
18. The estimated number of participants who will attend in each of the following categories:
Overalll attendance at the
event/activity:
210 cars, 1500 people
Number of people who will
travel more than 50 miles
to attend your
event/activity:
67 cars, 134 people
Number of people who will
travel from another state
or country to attend your
event/activity:
4 cars, 8 people
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Number of people who will
travel more than 50 miles
to attend your
event/activity and who will
stay overnight in the
Wenatchee Valley:
58 cars, 116 people
Of the people staying
overnight, the number of
people who will stay in
paid accommodations:
27 cars, 54 people
Number of paid lodging
room nights resulting from
your proposed
event/activity:
27
At an average daily rate of
$82, my paid room lodging
impact is:
$2,700 at $100 per night
19. Please explain how you calculated the above estimates?
Registrations and surveys.
20. How will your organization collect and verify the above information for your activity. (e.g. surveys,
registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded
reimbursement. The City must report this information to the Washington State Legislature's Joint
Legislative Audit and Review Committee.
Registrations and surveys.
Page 7
SECTION III - Lodging Tax Funding Evaluation Criteria
State law defines promoting tourism as: "activities and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating
tourism promotion agencies; and funding marketing and operations of special events and festivals
designed to attract tourists."
21. Lodging tax funding Criteria (check the boxes that apply):
[×] Must meet the definition for tourism promotion as stated above.
[×] Promotes a positive image for the City.
[×] Promotes the City as a destination place.
[×] Attracts visitors, builds new audiences, and encourages tourist expansion.
[×] Increases awareness of the City's amenities, history, facilities, and natural environment.
[×] Supports regional tourism planning.
22. Benefit to the community:
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[×] This activity benefits the citizens of East Wenatchee
[×] This activity benefits the overall community, rather than specific segment or interest.
23. Innovation:
[×] The activity is unusal or unique.
24. Community support
[×] The activity has broad-based community appeal or support.
[×] There is evidence of need for this activity in the City.
25. Evidence of partnership:
[×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization
support.
26. Other funding sources:
(○) There are multiple revenue sources to support this activity.
27. Previous and replacement funding:
(○) The funding request is for a new activity or to continue or expand on-going activity.
28. Scale of project:
(○) The activity is of a scale suitable for this funding program.
29. Indicate below how your project meets the above Lodging Tax Funding Criteria:
This is a community wide event that was created to bring in tourists to stay over-night in East Wenatchee
hotels.
Page 8
SECTION IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the
Organization and I understand the funds requested, if granted, will go to the Organization. I have
contacted the City of East Wenatchee and will meet all necessary requirements including, but not
limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is
funded, I agree to use the approved East Wenatchee logo in all promotional material.
I understand the Washington State limitations place on use of Lodging Tax, and certify that the
requested funds will be used only for purposes described in this application or as approved by the
City. I understand use of funds is subject to audit by State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the
Washington State public Records Act, RCW 42.56, and that the application will be discussed in
meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30.
I understand:
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I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal
Services Contract with the City and will provide liability insurance for the duration of the
Contract. The insurance will name the City as an additional insured and in the policy will be in
an amount to be determined by the City.
The City will only reimburse those costs actually incurred by my organization/agency.
Reimbursement only occurs after the service is rendered and after I submit a signed Request
for Rimbursement documentation with the Request.
My organization/agency will submit a report documenting the economic impact results in a
format determinded by the City.
30. Signature of Applicant
Signature (Please type in
name):
Katrina M Elmes
Page 9
RCW 67.28.1816
Lodging tax -- Tourism promotion
(1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitors bureau or destination marketing organization for:
(a) Tourism marketing;
(b) The marketing and operations of special events and festivals designed to attract tourists; (C)
Supporting the operations and capital expenditures of tourism-related facilities owned or operated by
a municipality or a public facilities district created under chapters 36.100 RCW; or
(d) Supporting the operations of tourism-related facilities owned or operated by non profit
organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as
amended.
(2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this
chapter must provide the municipality to which they are applying estimates of how any moneys
received will result in increases in the number of people traveling for business or pleasure on a trip:
(i) Away from their place of residence or business and staying overnight in paid accommodations;
(ii) To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
(iii) From another country or state outside of their place of residence or their business.
(b)(i) In a municipality with a population of five thousand or more, applicants applying for use of
revenues in this chapter must submit their applications and estimates described under (a) of this
subsection to the local lodging tax advisory committee.
(ii) The local lodging tax advisory committee must select the candidates from amongst the applicants
01/21/2020 COUNCIL MEETING AGENDA PACKET
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applying for use of revenues in this chapter and provide al list of such candidates and recommended
municipality may choose only recipients from the list of candidates and recommended amounts
provided by the local lodging tax advisory committee.
(c)(i) All recipients must submit a report to the municipality describing the actual number of people
traveling for business or pleasure on a trip:
(A) Away from their place of residence or business and staying overnight in paid accommodations;
(B) To a place fifty miles or more one way form their place of residence or business for the day or
staying overnight; or
(C) From another country or state outside of their place of residence or their business. A municipality
receiving a report must; Make such report available to the local legislative body and the public; and
furnish copies of the report to the joint legislative audit and review committee and members of the
local lodging tax advisory committee.
(ii) The joint legislative audit and review committee must on a biennial basis report to the economic
development committees of the legislature on the use of lodging tax revenues by municipalities.
Reporting under this subsection must begin in calendar year 2015.
(d) This section does not apply to the revenues of any lodging tax authorized under this chapter
imposed by a county with a population of one million five hundred thousand or more.
Thank you,
City of East Wenatchee
This is an automated message generated by the Vision Content Management System™. Please do not reply
directly to this email.
01/21/2020 COUNCIL MEETING AGENDA PACKET
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BARS 2016 2017 2018 2019 2019 2020 $$
Numbers Description Actual Actual Actual Budget Forecast Budget Change
117-000-100-308-80-00-00 Beginning NC&I 35,888 58,121 166,474 105,695 109,899 30,859
Totals 35,888 58,121 166,474 105,695 109,899 30,859 56,575
117-000-100-313-31-00-00 H/M Tax - Events Fund 151,020 126,500 67,078 60,000 55,000 12,078
117-000-100-313-31-00-03 68% of 2nd 2% Tax Alloc - - - - -
117-000-100-313-31-00-04 36% of 3rd 2% Tax Alloc - - - - -
Total 151,020 126,500 67,078 60,000 55,000 12,078
117-000-200-347-40-00-05 Vendor Fees 25 - -
117-000-200-347-40-02-01 EEH Admission Fees 1,545 1,600 1,735 1,600 1,427 1,400 308
117-000-200-360-00-00-02 EEH Misc Revenue - - - - -
117-000-200-347-90-00-01 EEH Donations - - - - -
117-000-200-347-90-00-02 EEH Sponsorships - - - - -
Total 1,570 1,600 1,735 1,600 1,427 1,400 308
117-000-300-347-40-12-02 CC Parade/Car Show 10,755 10,750 9,962 10,000 9,105 9,000 857
117-000-300-347-40-12-03 CC Vendor Fees 324 325 - - 250 150 (250)
117-000-300-347-90-00-01 CC Donations - - - - - -
117-000-300-347-90-00-12 CC Sponsorships 9,450 9,500 8,100 9,000 8,000 8,000 100
117-000-300-347-90-12-00 CC Merchandise Sales 1,969 2,000 1,845 1,650 2,202 500 (357)
117-000-300-369-90-50-00 CC Misc Revenue - - - - - -
Total 22,498 22,575 19,907 20,650 19,557 17,650 350
117-000-400-347-40-11-03 W&W Car Show 6,570 4,500 5,260 5,500 5,000 4,500 260
117-000-400-347-40-11-04 W&W Carnival 4,483 3,500 - - - - -
117-000-400-347-40-11-05 W&W Motorcycle Fest - - - - - - -
117-000-400-347-40-11-07 W&W Vendor Fees 300 500 110 300 300 100 (190)
117-000-400-347-90-00-01 W&W Donations 1,500 - 1,000 750 - (750)
117-000-400-347-90-00-11 W&W Sponsorships 6,700 5,000 9,450 6,500 6,000 12,000 3,450
117-000-400-347-90-00-13 Sched of Events Brochure 7,550 5,000 3,950 5,000 4,500 - (550)
117-000-400-347-90-00-14 W&W Ad Reimb 450 - - - - -
117-000-400-347-90-11-00 W&W Merch Sales 1,118 1,200 1,292 900 500 392
117-000-400-369-90-00-00 W&W Misc Revenue - - - - - -
Total 28,671 19,700 20,062 18,300 17,450 17,100 2,612
117-000-450-347-90-00-12 PPile-up Car Show Sponsorship - 1,000 - 450 500 500 (500)
117-000-450-347-90-00-15 PPile-up Car Show Misc Revenue 550 600 270 270 - - 270
Total 550 1,600 270 720 500 500 (230)
117-000-500-360-00-00-01 Christmas Misc Rev - - - - - - -
117-000-500-367-11-00-01 Christmas Donations - - - -
117-000-500-367-19-00-01 Sponsorship-Wings&Wishes 2,000 2,000 2,000 2,000 2,000 -
Total - 2,000 2,000 2,000 2,000 2,000 -
Total Revenue 204,309 173,975 111,052 103,270 95,934 38,650 15,118
Total Resources Available 240,197 232,096 277,526 208,965 205,833 69,509 71,693
CITY OF EAST WENATCHEE
EAST WENATCHEE EVENTS BOARD FUND 117
2020 REVENUE BUDGET - Trina Elmes, Events Director/PIO
Revenue
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BARS 2016 2017 2018 2019 2019 2020
Numbers Description Actual Actual Actual Budget Forecast Budget $$ Change
Available Resources 240,197 232,096 277,526 208,965 205,833 38,650 205,833
117-000-000-557-30-10-00 Salaries 13,636 12,000 14,750 72,000 65,000 65,000
Street Dept Support - - - - - -
Police Dept Support - - - - - -
117-000-050-557-30-20-00 Benefits 6,524 5,600 5,485 32,000 32,000 32,000
117-000-050-557-30-30-00 Contracted Services 81,293 80,410 85,807 23,500 9,750 9,750
Total Salaries and Benefits 101,453 98,010 106,042 127,500 127,500 127,500
117-000-100-557-30-25-00 Marketing-Regional Tourism 1,050 2,000 1,050 2,000 500 3,000 500
117-000-100-557-30-27-00 City Theme - - - - -
117-000-100-557-30-32-00 Fuel Consumed - 100 - 200 50 200 50
117-000-100-557-30-35-00 Smalls Tools & Equipment 208 - 19 100 50 50
117-000-100-557-30-42-00 Training 500 - - - 2,000 -
117-000-100-557-30-41-00 Professional Services 300 - - - 600 -
117-000-100-557-00-42-00 Telephone - - - - 600 -
117-000-100-557-00-42-03 Postage - - - - -
117-000-100-557-00-43-00 Travel 30 - - - - 500 -
117-000-100-557-00-44-00 Advertising - - - - - 500 -
117-000-100-557-30-48-00 Repairs - - - - - -
117-000-100-557-30-49-00 Misc 222 100 225 100 100 - 100
117-000-100-596-79-60-00 Capital Outlay - 1,000 - 200 - -
117-000-105-557-30-50-00 Insurance 3,379 3,600 2,575 7,600 7,600 7,600
117-000-110-557-00-31-03 Central Stores - - - - - -
117-000-115-557-30-31-05 Office Supplies 169 250 1,234 1,000 750 1,000 750
General Expenditures 5,057 7,850 5,103 11,200 9,050 8,400 9,050
117-000-200-557-30-35-02 EEH Small Tools 413 200 152 200 190 200 190
117-000-200-557-00-41-02 EEH Professional Services - - - - --
117-000-200-557-30-46-00 Easter Office Supplies - 88 - - 100 -
117-000-200-557-30-44-02 EEH Advertising 94 350 152 350 449 500 449
117-000-200-557-30-49-02 EEH Misc 1,192 1,500 982 1,500 579 600 579
117-000-200-594-00-60-02 Easter Capital Outlay - - - 5 5
Easter Event Expenses 1,700 2,050 1,373 2,050 1,223 1,400 1,223
117-000-300-557-30-32-12 CC Fuel Consumed - 100 - -
117-000-300-557-30-34-11 CC Merch for Resale 4,482 4,500 4,956 4,800 4,349 - 4,349
117-000-300-557-30-35-12 CC Small Tools & Equipment 1,118 1,000 583 1,000 477 500 477
117-000-300-557-30-41-12 CC Professional Services 2,341 2,400 4,248 5,500 1,939 2,300 1,939
117-000-300-557-30-42-14 CC Postage 1,151 1,200 1,466 1,500 - 500 -
117-000-300-557-30-43-12 CC EMPD Facility Fee 1,000 1,075 - 1,100 1,000 1,000 1,000
117-000-300-557-30-44-12 CC Advertising 3,593 4,000 4,234 4,500 3,661 3,000 3,661
117-000-300-557-30-49-12 CC Misc 2,050 2,000 716 1,000 1,955 2,000 1,955
117-000-300-594-30-60-12 CC Capital Outlay - - - - -
Classy Chassis Event Expenses 15,736 16,175 16,204 19,500 13,381 9,300 13,381
117-000-400-557-30-32-11 W&W Fuel consumed - - - - - -
117-000-400-557-30-34-11 W&W Event Merch for Resale 3,857 3,000 2,670 3,500 3,000 700 3,000
117-000-400-557-30-35-11 W&W Small Tools 4,568 3,000 807 3,000 2,500 500 2,500
117-000-400-557-30-41-00 W&W Professional Services 1,184 750 1,924 2,750 2,250 5,200 2,250
117-000-400-557-30-42-13 W&W Postage - 1,000 - 1,000 500 550 500
117-000-400-557-30-43-12 W&W EMPD Facility Fee 1,000 1,075 1,000 1,100 1,100 1,000 1,100
117-000-400-557-30-44-11 W&W Advertising 11,812 7,800 8,742 8,000 7,500 5,000 7,500
117-000-400-557-30-44-15 W&W Sponsor Prizes - 1,000 3,021 1,000 500 - 500
117-000-400-557-30-49-11 W&W Miscellaneous 180 2,000 2,307 1,100 550 300 550
117-000-400-557-30-49-13 W &W Events Brochure 3,265 3,000 4,157 3,500 1,750 1,600 1,750
117-000-400-594-30-60-11 W&W Capital Outlay - - - -
Wings & Wheels Event Expenses 25,866 22,625 24,627 24,950 19,650 14,850 19,650
117-000-450-557-30-41-00 Professional Svcs - - 738 1,000 597 600 597
117-000-450-557-30-44-12 PPU Advertising 1,641 1,000 2,265 1,000 348 500 348
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT FUND 117
2020 BUDGET - EXPENDITURES - Trina Elmes, Events Director/PIO
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117-000-450-557-30-49-01 PPU Miscellaneous 1,109 1,000 384 1,200 425 300 425
2,750 2,000 3,387 3,200 1,370 1,400 1,370
117-000-500-557-30-35-01 Christmas Small Tools 21 400 342 400 300 150 300
117-000-500-557-30-40-05 Christmas Events & Decs 1,180 1,500 1,822 1,500 1,000 10,000 1,000
117-000-500-557-30-41-01 Christmas Professional Services - - - - 400 -
117-000-500-557-30-42-04 Christmas Postage - - - - -
117-000-500-557-30-44-01 Christmas Advertising 500 1,500 1,413 1,500 1,000 750 1,000
117-000-500-557-30-49-01 Christmas Misc 503 600 1,339 800 500 500 500
117-000-500-594-30-60-01 Christmas Capital - - - - - -
Christmas Event Expenses 2,204 4,000 4,916 4,200 2,800 11,800 2,800
Total Expenditures 154,765 152,710 161,652 192,600 174,974 47,150 173,603
Ending NC&I 85,432 79,386 115,874 16,365 30,859 (8,500) 30,859
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: January 21, 2020
I.Summary Title: Lodging Tax Request, $5,000, for Eastmont Parks & Recreation’s Eastmont
Winter Classic AAU Basketball Tournament, February 21-23, 2020.
II.Background/History:
The Eastmont Winter Classic is a basketball tournament for 4th-8th grade select basketball
teams from across the state. This family fun event is designed to get all ages involved,
whether it be playing a game or spectators watching. The focus of the Sunburn Classic is
to draw people from across the state to visit and boost revenue to our community.
In 2002, the Eastmont Winter Classic started with approximately 35 teams and as of 2019,
there were 65+ teams registered over half of the teams coming from the rest of the state,
Idaho and Oregon.
III.Recommended Action: The East Wenatchee Events Board is recommending that
Eastmont Parks & Recreation receives $5,000 for the Eastmont Winter Classic AAU
Tournament.
IV.Exhibits:
1.East Wenatchee Events Board, January 8, 2020, Meeting Minutes.
2.Eastmont Parks & Recreation’s Tourism Promotion Grant Application.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$5,000 $5,000 No
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
January 8, 2020 | 3:30PM
Attendees Mayor Jerrilea Crawford, Alex Cruz, Michael Machado, Kirk Mayer, Brent Schmitten,
Marianne Rumbolz, Jason Heinz, Vickie Sullivan, Supattra Winger and Events
Director/PIO Trina Elmes
Guests Jerri Barkley (WVCC), Pat Norlin (WVCC) and Charlie Brown (EMPD)
Location Eastmont Parks & Recreation Community Center
230 N. Georgia Ave., East Wenatchee, WA 98802
Roll Call/Introductions – Vote in Members
The following is a list of the positions that are up for reappointment.
•Position #3 – Supattra Winger (Hotel)
•Position #5 – Jason Heinz (Activity)
•Position #8 – Vickie Sullivan (At Large)
•Position #9 – Kirk Mayer (At Large)
•Position #12 – Vacant
Michael Machado motioned to appoint:
Position #3 – Supattra Winger
Position #5 – Jason Heinz
Position #8 – Vickie Sullivan
Position #9 – Kirk Mayer
Marianne Rumbolz seconded the motion. Motion Carried (5-0).
Public None
Comment
Minutes The November 6, 2019 minutes were reviewed.
Michael Machado motioned to accept the minutes and Jason Heinz seconded
the motion. Motion carried (9-0).
Financials A financial report was provided. $150,116 was given as Grants to other entities, leaving
approximately $31,000 in the budget from 2019. There were more taxes that came in at
the end of the year, so the account will start 2020 with approximately $81,000. The 2020
budget will be handed out at the next meeting. Events Director Elmes also handed out a
list of all the 2019 Grants that came before the Board, for informational purposes only.
Events Events Director Elmes provided a recap of the 2019 Wings ‘n Wishes Christmas Tree
Update Lighting.
CALL TO ORDER 3:30PM
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Tourism Grants
Eastmont Parks & Recreation
Eastmont Parks & Recreation is asking for $5,000 to help with the operations of their
Eastmont Winter Classic AAU Basketball tournament on February 21-23, 2020.
Motion by Michael Machado to fund Eastmont Parks & Recreation’s request of
$5,000. Kirk Mayer seconded the motion. Motion carried (7-0, Jason Heinz and Brent
Schmitten abstained).
City of East Wenatchee
The Events Department is asking for $119,000 for Staffing, $8,000 for Classy Chassis
promotions and $8,000 for Wings & Wheels promotions.
Motion by Jason Heinz to fund all three of the City of East Wenatchee requests for a
total of $135,000 for staffing their Events Department and promoting Classy Chassis
and Wings & Wheels. Michael Machado seconded the motion. Motion carried (9-0).
Wenatchee Valley Museum
The Museum already has a contract with the City of East Wenatchee to fund $121,488 for
operational costs, but the Museum and the City are both asking that the funds come from
the Hotel/Motel taxes instead of the City’s General Fund.
Motion by Michael Machado to fund the Wenatchee Valley Museum’s request of
$121,488 for operational costs. Vickie Sullivan seconded the motion. Motion carried
(9-0).
WVCC Update Jerri Barkley will have the Chamber’s 2019 figures at the March meeting. Jerri and Mayor
Crawford both talked about having the February meeting be a training on the Hotel/Motel
laws and how it works. Jerri is working to schedule an authority on the subject, so the
February meeting is tentatively scheduled to take place at the Wenatchee Valley Chamber
in order to utilize their teleconference capabilities.
Pat Norlin said that the Chelan County PUD’s ballfield schedule is officially posted and he
should also have his 2019 Economic Impact for the March meeting.
Other The Events Board had a quick roundtable to update everyone on what is going on in East
Wenatchee.
Jason Heinz – Greater Wenatchee Girls Softball has started taking registrations, they end
mid-March. He is also working on the Sterling Invite, which is a girls softball tournament
that happens over Memorial Day Weekend.
Alex Cruz – The Futsal Field is 105% funded. Local Rotary and Kiwanis Clubs both
committed to funding the last of the amount. Eastmont Parks & Recreation has signd a
Memorandum of Understanding and the field should be open by the end of May or early
June.
Michael Machado – East Wenatchee Rotary is working on their Fathers Day Fishing
Derby.
Charlie Brown – Eastmont Winter Classic AAU Tournament is coming up and the
Eastmont Aquatic Center should be done with their remodel by mid-March.
Brent Schmitten – Working on an AAU tournament the first weekend of February and
he also ran the Veterans Day AAU Tournament in November and it went well.
Marianne Rumbolz – The Fairfield Inn & Suites is already sold out for the Sterling Invite
Softball Tournament and Triple Crown Baseball Tournament.
01/21/2020 COUNCIL MEETING AGENDA PACKET
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Next Meeting February 5, 2020, 3:30pm
Wenatchee Valley Chamber of Commerce
137 N. Wenatchee Ave. Suite 101, Wenatchee
O ORDER
Jerrilea Crawford, Mayor
Attest:
Trina Elmes, Events Director/PIO
ADJOURN 4:39PM
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TOURISM PROMOTION GRANT APPLICATION
Introduction.
The City of East Wenatchee is pleased to offer grant funding for tourism promotion for the City of East Wenatchee. Each year, the City budgets money for grants to help fund tourism promotion. To help promote tourism, the City evaluates grant applications for the marketing or operations of special events and festivals designed to attract tourists to East Wenatchee. If the City approves a grant application, the funds are distributed on a reimbursement basis.
The general guidelines are:
1. An activity must occur within East Wenatchee boundaries or exclusively promote East Wenatchee activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the end of the application.
2. A recipient and the proposed activity must be consistent with and must further East Wenatchee’s image and goals.
3. An activity must be of general community interest or value.
4. Unless approved by the City, admission to or participation in an activity must be “free of charge.”
5. A grant recipient must provide full financial statements for the organization; and budget and actual financial statements for the activity submitted for funding.
6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in competition with other East Wenatchee events, activities, or organizations.
7. A funded activity or program must obtain all legally required permits, licenses, insurance and approvals before City funds will be released.
8. A grant recipient must submit a written report of the results of the activity within 14 days of its completion. The report must include
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information describing the actual number of people travelling for business or pleasure on a trip:
8.1. Away from their place of residence or business and staying overnight in paid accommodations;
8.2. To a place 50 miles or more from their place of residence or business for the day or staying overnight; or
8.3. From another country or state outside of their place of residence or their business.
9. A funded recipient, activity, or program must acknowledge the City contribution in formal promotional materials and efforts (i.e. logo, etc).
10. The City may amend or waive any eligibility or evaluation criteria or irregularity to award grants.
Mail or email this application and supporting documents to: City of East Wenatchee, Attn: Events Department, 271 9th St. N.E. East Wenatchee, WA 98802 or events@east-wenatchee.com (Subject Line: Tourism Grant Application).
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Application for East Wenatchee Lodging Tax Funds
Amount of Lodging Tax Requested: $_____________________________
Organization/Agency Name:
Federal Tax ID Number:
Type of Organization: □ Sole Proprietor, □ Partnership, □ C Corporation, □ S Corporation, □ Limited
Liability Company, □ Other _________________
Activity Name:
Proposed Date of Activity:
Contact Name and Title:
Phone: Email Address:
Mailing Address: City: State: Zip:
Check all service categories that apply to this application:
_____ Tourism Promotion/Marketing _____ Operation of a Special Event/Festival designed to attract tourists _____ Operation of a Tourism Promotion Agency _____ Operation of a Tourism-Related Facility owned or operated by a non-profit organization
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SECTION I - General Information
1.Is this a new activity? If not, how many years has this activity existed?□Yes □ No (# of Years _____)
2.Are you requesting/using other City funds for this activity? □ Yes □ No
3.Proposed location of activity:
4.Please provide a short description of activity:____________________________________________________________________________________________________________________________________
5.Please describe the prior success of your activity:______________________________________________________________________________________________________________________________________________________________________________________________________
6.Please describe your target audience:______________________________________________________________________________________________________________________________________________________________________________________________________
7.Please describe how you will promote lodging establishments,restaurants, and businesses located in the City of East Wenatchee:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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8. Please provide a budget for your activity:
Budget Item/Description Cost
Total $
Community Partner Revenue/Private Match Amount
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9.Please detail the costs you intend to pay for out of a City grant in thetable below:
Activity/Program Expense Amount
Total Requested Amount (funding is provided on a reimbursement basis only). $
10.What organization and staffing do you have to support this activity?______________________________________________________________________________________________________________________________________________________________________________________________________
11.Does your organization have a current City of East WenatcheeBusiness License? □ Yes □ No Note: A grant recipient must obtain abusiness license. Business license information can be found on theCity's website under the Business tab on its homepage.
12.Fully describe the activity. Expand your activity summary fromQuestion #4 to address such issues as: what it is you wish to do; thetangible and intangible benefits to the community; visitor impact; andhow you will evaluate the success of the project. If you are requestingfunds for a specific portion of a larger project, please indicate, but focusyour response on the element for which you are requesting funding.
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13. Describe how you will advertise, publicize or otherwise distribute information regarding your activity.
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SECTION II – State Required Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities.
Please provide estimates for the following information:
1. The estimated number of participants who will attend in each of the following categories:
Overall attendance at the event/activity:
Number of people who will travel more than 50 miles to attend your event/activity:
Number of people who will travel from another state or country to attend your event/activity:
Number of people who will travel more than 50 miles to attend your event/activity and who will stay overnight in the Wenatchee Valley:
Of the people staying overnight, the number of people who will stay in paid accommodations:
Number of paid lodging room nights resulting from your proposed event/activity:
At an average daily rate of $82, my paid room lodging impact is:
2. Please explain how you calculated the above estimates? __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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3. How will your organization collect and verify the above information for your activity? (e.g. surveys, registrations, ticket sales, hotel rooms, etc.). Note: Actual numbers submitted on the Tourism Funding Expenditure Report Worksheet will be required for funded reimbursement. The City must report this information to the Washington State Legislature’s Joint Legislative Audit and Review Committee.
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SECTION III – Lodging Tax Funding Evaluation Criteria
State law defines promoting tourism as: “activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.”
Lodging Tax Funding Criteria (Check the boxes that apply):
□Must meet the definition for tourism promotion as stated above.
□Promotes a positive image for the City.
□Promotes the City as a destination place.
□Attracts visitors, builds new audiences, and encourages touristexpansion.
□ Increases awareness of the City’s amenities, history, facilities, andnatural environment.
□Supports regional tourism planning.
Benefit to the community:
□This activity benefits the citizens of East Wenatchee.
□ This activity benefits the overall community, rather than specificsegment or interest.
Innovation:
□The activity is unusual or unique.
□ It moves an existing program in a new direction.
Community support
□The activity has broad-based community appeal or support.
□There is evidence of need for this activity in the City.
Evidence of partnerships:
□The activity exhibits a degree of partnership.
□ There is volunteer involvement, inter-jurisdictional, corporate, businessand/or civic organization support.
Other funding sources:
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□ There are multiple revenue sources to support this activity.
Previous and replacement funding:
□ The funding request is for a new activity or to continue or expand on-going activity.
Scale of project:
□ The activity is of a scale suitable for this funding program.
Indicate here how your project meets the above Lodging Tax Funding Criteria:
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SECTION IV – Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material.
I understand the Washington State limitations placed on use of Lodging Tax, and certify that the requested funds will be used only for purposes described in this application or as approved by the City. I understand use of funds is subject to audit by the State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30.
I understand:
• I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City.
• The City will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City. I will include copies of invoices and payment documentation with the Request.
• My organization/agency will submit a report documenting the economic impact results in a format determined by the City.
Signature: Date:
Print Name:
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RCW 67.28.1816
Lodging tax — Tourism pr omotion.
(1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
(a) Tourism marketing;
(b) The marketing and operations of special events and festivals designed to attract tourists; (c) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
(d) Supporting the operations of tourism-related facilities owned or operated by nonprofit organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as amended.
(2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this chapter must provide the municipality to which they are applying estimates of how any moneys received will result in increases in the number of people traveling for business or pleasure on a trip:
(i) Away from their place of residence or business and staying overnight in paid accommodations;
(ii) To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or
(iii) From another country or state outside of their place of residence or their business.
(b)(i) In a municipality with a population of five thousand or more, applicants applying for use of revenues in this chapter must submit their applications and estimates described under (a) of this subsection to the local lodging tax advisory committee.
(ii) The local lodging tax advisory committee must select the candidates from amongst the applicants applying for use of revenues in this chapter and provide a list of such candidates and recommended amounts of funding to the municipality for final determination. The municipality may choose only recipients from the list of candidates and recommended amounts provided by the local lodging tax advisory committee.
(c)(i) All recipients must submit a report to the municipality
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describing the actual number of people traveling for business or pleasure on a trip:
(A) Away from their place of residence or business and stayingovernight in paid accommodations;
(B)To a place fifty miles or more one way from their place ofresidence or business for the day or staying overnight; or
(C) From another country or state outside of their place of residenceor their business. A municipality receiving a report must: Make such report available to the local legislative body and the public; and furnish copies of the report to the joint legislative audit and review committee and members of the local lodging tax advisory committee.
(ii)The joint legislative audit and review committee must on abiennial basis report to the economic development committees of the legislature on the use of lodging tax revenues by municipalities. Reporting under this subsection must begin in calendar year 2015.
(d)This section does not apply to the revenues of any lodging taxauthorized under this chapter imposed by a county with a population of one million five hundred thousand or more.
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: January 21, 2020
I. Summary Title: Lodging Tax Request, $121,488, for the Wenatchee Valley Museum & Cultural
Center (WVMCC).
II. Background/History: The City has already signed an agreement with the WVMCC, to pay the
$121,488 out of the General Fund. This would transfer that payment, so it would come out of the
Hotel/Motel Taxes. The Museum had a lodging impact of approximately $740,000 in 2019, so they
do qualify for Hotel/Motel taxes.
III. Recommended Action: The East Wenatchee Events Board is recommending to fully fund the
WVCC’s request of $121,488.
IV. Exhibits:
1. East Wenatchee Events Board, January 8, 2020, Meeting Minutes.
2. WVMCC’s Tourism Promotion Grant Application.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$121,488.00 $121,488.00 No
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
January 8, 2020 | 3:30PM
Attendees Mayor Jerrilea Crawford, Alex Cruz, Michael Machado, Kirk Mayer, Brent Schmitten,
Marianne Rumbolz, Jason Heinz, Vickie Sullivan, Supattra Winger and Events
Director/PIO Trina Elmes
Guests Jerri Barkley (WVCC), Pat Norlin (WVCC) and Charlie Brown (EMPD)
Location Eastmont Parks & Recreation Community Center
230 N. Georgia Ave., East Wenatchee, WA 98802
Roll Call/Introductions – Vote in Members
The following is a list of the positions that are up for reappointment.
• Position #3 – Supattra Winger (Hotel)
• Position #5 – Jason Heinz (Activity)
• Position #8 – Vickie Sullivan (At Large)
• Position #9 – Kirk Mayer (At Large)
• Position #12 – Vacant
Michael Machado motioned to appoint:
Position #3 – Supattra Winger
Position #5 – Jason Heinz
Position #8 – Vickie Sullivan
Position #9 – Kirk Mayer
Marianne Rumbolz seconded the motion. Motion Carried (5-0).
Public None
Comment
Minutes The November 6, 2019 minutes were reviewed.
Michael Machado motioned to accept the minutes and Jason Heinz seconded
the motion. Motion carried (9-0).
Financials A financial report was provided. $150,116 was given as Grants to other entities, leaving
approximately $31,000 in the budget from 2019. There were more taxes that came in at
the end of the year, so the account will start 2020 with approximately $81,000. The 2020
budget will be handed out at the next meeting. Events Director Elmes also handed out a
list of all the 2019 Grants that came before the Board, for informational purposes only.
Events Events Director Elmes provided a recap of the 2019 Wings ‘n Wishes Christmas Tree
Update Lighting.
CALL TO ORDER 3:30PM
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Tourism Grants
Eastmont Parks & Recreation
Eastmont Parks & Recreation is asking for $5,000 to help with the operations of their
Eastmont Winter Classic AAU Basketball tournament on February 21-23, 2020.
Motion by Michael Machado to fund Eastmont Parks & Recreation’s request of
$5,000. Kirk Mayer seconded the motion. Motion carried (7-0, Jason Heinz and Brent
Schmitten abstained).
City of East Wenatchee
The Events Department is asking for $119,000 for Staffing, $8,000 for Classy Chassis
promotions and $8,000 for Wings & Wheels promotions.
Motion by Jason Heinz to fund all three of the City of East Wenatchee requests for a
total of $135,000 for staffing their Events Department and promoting Classy Chassis
and Wings & Wheels. Michael Machado seconded the motion. Motion carried (9-0).
Wenatchee Valley Museum
The Museum already has a contract with the City of East Wenatchee to fund $121,488 for
operational costs, but the Museum and the City are both asking that the funds come from
the Hotel/Motel taxes instead of the City’s General Fund.
Motion by Michael Machado to fund the Wenatchee Valley Museum’s request of
$121,488 for operational costs. Vickie Sullivan seconded the motion. Motion carried
(9-0).
WVCC Update Jerri Barkley will have the Chamber’s 2019 figures at the March meeting. Jerri and Mayor
Crawford both talked about having the February meeting be a training on the Hotel/Motel
laws and how it works. Jerri is working to schedule an authority on the subject, so the
February meeting is tentatively scheduled to take place at the Wenatchee Valley Chamber
in order to utilize their teleconference capabilities.
Pat Norlin said that the Chelan County PUD’s ballfield schedule is officially posted and he
should also have his 2019 Economic Impact for the March meeting.
Other The Events Board had a quick roundtable to update everyone on what is going on in East
Wenatchee.
Jason Heinz – Greater Wenatchee Girls Softball has started taking registrations, they end
mid-March. He is also working on the Sterling Invite, which is a girls softball tournament
that happens over Memorial Day Weekend.
Alex Cruz – The Futsal Field is 105% funded. Local Rotary and Kiwanis Clubs both
committed to funding the last of the amount. Eastmont Parks & Recreation has signd a
Memorandum of Understanding and the field should be open by the end of May or early
June.
Michael Machado – East Wenatchee Rotary is working on their Fathers Day Fishing
Derby.
Charlie Brown – Eastmont Winter Classic AAU Tournament is coming up and the
Eastmont Aquatic Center should be done with their remodel by mid-March.
Brent Schmitten – Working on an AAU tournament the first weekend of February and
he also ran the Veterans Day AAU Tournament in November and it went well.
Marianne Rumbolz – The Fairfield Inn & Suites is already sold out for the Sterling Invite
Softball Tournament and Triple Crown Baseball Tournament.
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Next Meeting February 5, 2020, 3:30pm
Wenatchee Valley Chamber of Commerce
137 N. Wenatchee Ave. Suite 101, Wenatchee
O ORDER
Jerrilea Crawford, Mayor
Attest:
Trina Elmes, Events Director/PIO
ADJOURN 4:39PM
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Tourism Promotion Grant Application
The City of East Wenatchee is pleased to offer grant funding for tourism promotion for the City of East Wenatchee. Each year, the City budgets money for grants to help fund
tourism promotion. To help promote tourism, the City evaluates grant applications for the marketing or operations of special events and festivals designed to attract tourists
to East Wenatchee. If the City approves a grant application, the funds are distributed on a reimbursement basis.
General Guidelines
1.An activity must occur within East Wenatchee boundaries or exclusively promote East Wenatchee activities or organizations and must comply with the requirements
of RCW 67.28.1816, attached at the end of the application.
2.A recipient and the proposed activity must be consistent with and must further East Wenatchee’s image and goals.
3.An activity must be of general community interest or value.
4.Unless approved by the City, admission to or participation in an activity must be “free of charge.”
5.A grant recipient must provide full financial statements for the organization; and budget and actual financial statements for the activity submitted for funding.
6.A recipient must demonstrate that the activity submitted for funding is not in competition with other East Wenatchee events, activities, or organizations.
7.A funded activity or program must obtain all legally required permits, licenses, insurance and approvals before City funds will be released.
8.A grant recipient must submit a written report of the results of the activity within 14 days of its completion. The report must include information describing the actual
number of people travelling for business or pleasure on a trip:
Away from their place of residence or business and staying overnight in paid accommodations;
To a place 50 miles or more from their place of residence or business for the day or staying overnight; or
From another country or state outside of their place of residence or their business.
9.A funded recipient, activity, or program must acknowledge the City contribution in formal promotional materials and efforts (i.e. logo, etc).
10.The City may amend or waive any eligibility or evaluation criteria or irregularity to award grants.
*Amount of Lodging Tax Requested:
121,488
*Organization/Agency Name:
Wenatchee Valley Museum and Cultural Center
*Type of Organization
C Corporation
*Activity Name
Annual Museum operations and programming
*Proposed Start Date of Activity:
*Proposed End Date of Activity:
*Contact Name & Title
Executive Director Keni Strugeon
*Primary Phone
(509) 888-6240 ext. 86240
Cell Phone
(509) 888-6240
* Email
mthornock@wvmcc.org
*Mailing Address
127 S Mission St
WA Wenatchee 98801
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Service Category (check all that apply):
Operation of a Tourism-Related Facility
Read-Only Content
Read-Only Content
Section I - General Information
*Is this a new Activity?
No
If you answered No, how many years has this activity existed?
80
*Are you requesting/using other City funds for this Activity?
No
*Proposed Location of Activity:
Wenatchee Valley Museum and Cultural Center
*Short Description of the Activity:
The Wenatchee Valley Museum & Cultural Center’s (WVMCC) mission is to gather, engage, and educate people to celebrate and preserve the history, arts, sciences, and
rich diversity of our region. Our mission and our work are how WWVMCC inspires dynamic connections to the unique heritage of the Wenatchee Valley. In addition to being
a repository of more than 60,000 objects, photographs and records, we offer a variety of educational programs for adults and families throughout the year.
*Describe the prior success of your Activity:
In 2019 the Museum started investing in digital and social marketing. Aside from reaching a large number of people with targeted information, we have been able to receive
better data on the number of people reached and their location. Here is our current reach for digital and social media: • Email-Newsletter Subscribers: 3,800 • Facebook
followers: 4,100+ • Instagram followers: 1,100 • Google My Business: 25,000 views/month
*Describe your target audience:
Our local demographic is mostly comprised of families and retired or senior individuals. We market to a similar demographic statewide. The core demographic of our
current tourist audience is the retirement generation: adults age 55-70 with moderate to high income, higher education, and an interest in history, arts, culture, antiques,
collectibles and natural sciences. This demographic of traveler has been defined as the cultural traveler.
*Describe how you will promote lodging establishments, restaurants and businesses located in the City of East Wenatchee:
Most cultural travelers want to enrich their lives with new travel and cultural experiences. This is the target audience for our changing exhibits, our bus tours, and our
expanded Sunday summer hours. For specific events, the target audience differs depending on the nature and content of the event. For example, our bus tours generally
attract an older demographic who are interested in engaging in an all-day educational experience, introducing them to the region; whether it is through geology or history.
Cultural tourists, having a higher income level and generally retired younger or with greater vacation capacity, tend to have longer vacations then the average tourist -
staying 5.2 days versus 3.4 days). They are also more likely to stay in a hotel - 62% cultural visitors have hotel stays versus 55% of general visitors (The Goss Agency study
on economic impact, 2017).
*Budget for Activity
2020 draft overall budget document sent to East Wenatchee.pdf
*What costs will the Tourism Promotion Grant cover?
These funds will support activities in our education, collections, exhibits, facilities, and Guest Services/Administration department.
*What organization and staffing do you have to support this activity?
These funds will go to support the work of a Curator of Exhibits, Curator of Education and Progamming, two Education Specialist, a Facilities Coordinator, Collections
Coordinator, and Guest Services Coordinator. Therse are all important staff members when it comes to a fully functioning museum with vibrate and frequent programming.
This funding will also enable us to offer extended hours in the summer months, with additional Guest Services Associates.
*Does your organization have a current City of East Wenatchee Business License?
Yes
Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage.
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* Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the
community; visitor impact; and how you will evaluate the success of the project.
This funding is not going to one specific event, but will be directed to the exhibits and programs that we feel will have the greatest impact and draw statewide and will
support efforts to elevate the museum as a tourist facility, while simultaneously supporting our educational mission. It would also be directed at marketing and guest service
activities and needs that build our capacity to cater to a tourist audience. The 100 years of Women’s Suffrage and Women Painters of Washington exhibition will open in
October 2020, and will showcase women painters throughout Washington State, and highlight Central Washington artists, as well as draw attention to the centennial
celebration of the passage of the 19th Amendment. Our 2020 Bus Tours, which begins in May and run through October, also have tourist appeal, and cover a range of
interests including Geology, Native and Cultural Heritage, and Regional History (The Wellington Disaster in Stevens Pass for example.)
* How will you advertise, publicize or otherwise distribute information regarding your activity:
In 2020 we plan to invest marketing money in elevating the exterior of the building and adjacent streets with banners promoting the museum and current Museum exhibits
and programs. Creating a sense of vibrancy to the exterior of the building and to the downtown block we are located on. In addition, in 2020, the Museum is partnering with
Pangborn Memorial Airport & will install three small exhibiting in the Airport designed to highlight agricultural and recreational tourism & Pangborn's flight.
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Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details
certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding
Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities.
Provide an estimated number of participants, who will attend your Activity, in each of the following categories:
* Overall Attendance at the Event/Activity:
65,000
* Travel more than 50 miles:
9,750
* Travel from another state/country:
5,200
* Travel more than 50 miles and stay over night in the Wenatchee Valley:
6,578
* Of the people staying overnight, the number of people who will stay in paid accommodations:
4,933
* Number of paid lodging room nights, resulting from your proposed Activity:
7,400
* Lodging Impact:
740,000
* Explain how you calculated the above estimates:
The above numbers were based on 2019 actuals.
* How will you collect and verify the above information for your Activity?
For visitors entering the Museum, we collect the zip code for their party through our computerized POS system. We also record the number of program participants &
guests for events happening off-site, including our rentals and the events our Museum Affiliates hold. Based on the actual number of visitors within a specific time period &
the percentages of visitors from various locations determined in the sampling from the POS system an estimate of total number of visitors by location is generated.
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Section III - Evaluation Criteria
State law defines Tourism Promotion as:
“activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of
attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events
and festivals designed to attract tourists.”
Tourism Promotion Funding Criteria (check all boxes that apply):
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Meets the definition for Tourism Promotion (stated above)
Promotes a positive image for East Wenatchee
Supports "Regional Tourism" planning
Benefit to the Community (check all boxes that apply):
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Innovation (check all boxes that apply):
Unusual or Unique
Community Support (check all boxes that apply):
Broad-based Community appeal or support
Evidence of Partnerships (check all boxes that apply):
Exhibits a degree of Partnership
Volunteer involvement, inter-juerisdictional, corporate, business and/or civic organization support.
Funding Sources (check all boxes that apply):
Multiple revenue sources to support this Activity
Previous and Replacement Funding (check all boxes that apply):
Request is to continue or expand an on-going Activity
Scale of Project (check all boxes that apply):
Activity is of a scale that is suitable for this funding program
*How does your Activity meet the above Tourism Promotion funding criteria?
The Wenatchee Valley Museum is a place that celebrates the shared history of our region, giving visitors a sense of the history and culture of the valley. Supporting the
Museum makes good sense in creating a draw for tourism. In a recent study shared by The Cascade Loop Association, they noted that visitors traveling to engage in cultural
and heritage activities account for over 42% of all domestic travel. 78% of all U.S. leisure travelers participate in cultural or heritage activities. The U.S. Department of
Commerce found two-thirds of American adult travelers included a cultural, arts, heritage, or historic activity or event while on a trip of 50 miles or more and added extra
time to their trip because of a cultural, arts, heritage, or historic activity or event (Travel Industry Association of America, U.S. Department of Commerce, 2016). The
Museum is truly a place that is vital for the community to use daily, and as a benefit for tourism.
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Section IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go
to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing,
permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material.
I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this
application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will
be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance
for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East
Wenatchee.
The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered
and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the
Request.
My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee.
*. (CURRENTLY IN TEST MODE) Digital Signature
Signer Name:Marriah Thornock
Signer Email:mthornock@wvmcc.org
eDocument Info: View Signature
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Totals
Income
2020 Draft
Budget
C
u
r
Admin &
Manage.
Develop. &
Comm.Facilities Exhibits Collections Education
Wells
House
2020
Budget
CEW
Contributed Rev. (Indivdual & Business)$71,350 $0 $69,350 $0 $1,000 $0 $0 $1,000
Grants $72,500 $70,500 $0 $0 $0 $0 $0 $2,000
Investment Income $40,000 $40,000 $0 $0 $0 $0 $0 $0
City & Government funding $421,488 $0 $0 $0 $0 $0 $0 $0
COW $300,000 $300,000
COEW $11,500 $0 $3,835 $38,807 $26,310 $40,741 $0 $121,194
Admission $8,400 $0 $0 $8,400 $0 $0 $0 $0
Special Events $20,780 $0 $17,580 $0 $0 $0 $0 $3,200
Programs $76,614 $0 $0 $0 $0 $0 $73,309 $3,305
Tours $23,275 $0 $0 $0 $0 $0 $22,525 $750
Membership $56,000 $0 $56,000 $0 $0 $0 $0 $0
Facility rentals $13,750 $0 $0 $13,750 $0 $0 $0 $0
Affiliate Fees $9,800 $9,800 $0 $0 $0 $0 $0 $0
Fund income transfer $31,600 $21,600 $0 $10,000 $0 $0 $0 $0
All other earned income $28,661 $21,099 $1,000 $600 $1,695 $3,067 $1,200 $0
Total Gross Income $874,218 $474,499 $143,930 $36,585 $41,502 $29,377 $137,775 $10,255
Expenses
Annual
Budget
C
u
r
Admin &
Manage.
Develop. &
Comm.Facilities Exhibits Collections Education
Wells
House
PT/FT/Temp Payroll $553,458 $140,696 $145,655 $84,143 $44,220 $38,760 $99,984 $0
Payroll Taxes $55,324 $13,855 $14,473 $8,576 $4,489 $3,961 $9,970 $0
Work Study Payroll & Taxes $9,099 $9,099 $0 $0 $0 $0 $0 $0
Accounting and Legal fees $11,000 $11,000 $0 $0 $0 $0 $0 $0
Professional Workers Fees $44,695 $5,900 $1,795 $0 $0 $5,000 $31,450 $550
Department/program supplies $41,389 $6,694 $5,500 $5,900 $10,000 $1,300 $11,200 $795
Equiptment Rental $4,600 $0 $4,600 $0 $0 $0 $0 $0
Main organization copier $17,309 $9,514 $4,820 $0 $1,775 $0 $1,200 $0
Offsite Printing $5,225 $0 $4,625 $0 $600 $0 $0 $0
All organization postage $4,200 $2,400 $1,800 $0 $0 $0 $0 $0
Advertising $13,250 $0 $13,250 $0 $0 $0 $0 $0
Occupancy & program related expenses $7,824 $0 $0 $7,824 $0 $0 $0 $0
Travel (Student bussing and tours)$10,675 $0 $0 $0 $0 $0 $10,675 $0
Professional Development $6,232 $0 $2,100 $600 $1,695 $1,037 $800 $0
Building and Liability Insurance $10,000 $1,000 $0 $9,000 $0 $0 $0 $0
Permanant exhibit, preservation/ artifact
restoration $8,400 $0 $0 $0 $0 $8,400 $0 $0
Other business expenses $71,438 $29,874 $21,975 $11,804 $1,900 $200 $3,560 $2,125
Total Expenses $874,118 $230,032 $220,593 $127,847 $64,679 $58,658 $168,839 $3,470
Net Income $100 $244,467 -$76,663 -$91,262 -$23,177 -$29,281 -$31,064 $6,785
Revenue broken out by Department
Expenses broken out by Department
01/21/2020 COUNCIL MEETING AGENDA PACKET
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: Kenroy Elementary Safe Routes to School – Consultant Selection
Date: January 21, 2020
I.Summary Title: Kenroy Elementary Safe Routes to School (SRTS) Project consultant selection
for design engineering services.
II.Background/History: Kenroy Elementary, located at 5th Street NE and Jonathan Avenue, and
the surrounding schools experience a high number of students walking to and from school. A
need to focus on student pedestrian safety along the 5th St NE corridor was identified based
on the following. Currently, there are no sidewalks, pedestrian paths, or sufficient roadway
shoulders to accommodate pedestrians. In addition, according to traffic count data, the 5th St
NE corridor experiences high vehicle speeds.
Based on the above-mentioned deficiencies, City staff attempted to apply for a SRTS grant in
2016; however, the project was not selected for funding. City staff restructured the grant
application and successfully reapplied in 2018, securing $1,998,675 in federal SRTS funds. The
City was officially notified by WSDOT in a letter dated June 18, 2019.
Due the federal nature of the grant funds, WSDOT Local Programs must authorize the release
of funding. For projects utilizing federal transportation funding, WSDOT Local Programs
defines the responsibilities for grant administration, consultant selection, development of
plans, specifications, and estimate, environmental, acquisition of right of way, advertisement,
award and execution of contract, and construction administration.
WSDOT Local Programs obligated preliminary engineering funds on October 18, 2019.
Following this funding obligation, City Public Works staff advertised a Request for
Qualifications and received four (4) Statements of Qualifications (SOQs) from local
engineering firms.
A selection committee comprised of interdepartmental staff, in addition to one (1) Eastmont
School District staff member, interviewed all four (4) engineering firms during the weeks of
January 6 and January 13, 2020. The selection committee evaluated and scored consultant
interviews:
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Firm Interview Score
(400 points max)
KPG 356
Perteet, Inc. 332
SCJ Alliance 297
PACE Engineers 294
Based on interview scores, KPG was deemed the “most qualified” consulting firm.
III.Recommended Action: Approve the selection of KPG and authorize Mayor Crawford to
negotiate and execute a Local Agency Consultant Agreement in an amount not to exceed
$250,960.
IV.Exhibits: N/A
Financial Data:
Expenditure Required
Not to exceed
$250,690
Amount Budgeted
$265,321
Appropriation Required
No
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: Sterling Intermediate Safe Routes to School – Consultant Selection
Date: January 21, 2020
I.Summary Title: Sterling Intermediate Safe Routes to School (SRTS) Project consultant
selection for design engineering services.
II.Background/History: Sterling Intermediate, located at 5th Street NE and N James Avenue, and
the surrounding schools experience a high number of students walking to and from school. A
need to focus on student pedestrian safety along the 5th St NE corridor was identified based
on the following. Currently, there are no sidewalks, pedestrian paths, or sufficient roadway
shoulders to accommodate pedestrians. In addition, according to traffic count data, the 5th St
NE corridor experiences high vehicle speeds.
Based on the above-mentioned deficiencies, City staff attempted to apply for a SRTS grant in
2016; however, the project was not selected for funding. City staff restructured the grant
application and successfully reapplied in 2018, securing $1,937,791 in federal SRTS funds. The
City was officially notified by WSDOT in a letter dated June 18, 2019.
Due the federal nature of the grant funds, WSDOT Local Programs must authorize the release
of funding. For projects utilizing federal transportation funding, WSDOT Local Programs
defines the responsibilities for grant administration, consultant selection, development of
plans, specifications, and estimate, environmental, acquisition of right of way, advertisement,
award and execution of contract, and construction administration.
WSDOT Local Programs obligated preliminary engineering funds on October 18, 2019.
Following this funding obligation, City Public Works staff advertised a Request for
Qualifications and received four (4) Statements of Qualifications (SOQs) from local
engineering firms.
A selection committee comprised of interdepartmental staff, in addition to one (1) Eastmont
School District staff member, interviewed all four (4) engineering firms during the weeks of
January 6 and January 13, 2020. The selection committee evaluated and scored consultant
interviews:
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Firm Interview Score
(400 points max)
KPG 356
Perteet, Inc. 332
SCJ Alliance 297
PACE Engineers 294
Based on interview scores, KPG was deemed the “most qualified” consulting firm.
III. Recommended Action: Approve the selection of KPG and authorize Mayor Crawford to
negotiate and execute a Local Agency Consultant Agreement in an amount not to exceed
$244,483.
IV. Exhibits: N/A
Financial Data:
Expenditure Required
Not to exceed
$244,483
Amount Budgeted
$259,087
Appropriation Required
No
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: City Hall Campus Improvements – Consultant Selection for Phase 1
Date: January 21, 2020
I. Summary Title: City Hall Campus Improvements consultant selection for Phase 1: Public
Works Facility and Police Department Space Needs Assessment.
II. Background/History: In 2008, the City hired Forte Architects to complete a space needs
assessment and a City Hall expansion study. The results of the mentioned 2008 space needs
assessment indicated that City Hall space availability represented less than 50% of the needed
space.
In 2016, City Council approved the selection of DOH Associates (DOH) to develop a master
plan and design associated with upgrading the City’s Street Department facilities. Based on a
concept developed by DOH, a City Hall Facilities Team comprised of staff, Mayor Lacy, and
Councilmembers, was developed in 2018 for the purpose of refining the DOH concept. In
addition, since the DOH work was completed, City Council approved the purchase of two (2)
additional properties adjacent to the City Hall Campus to allow for more expansion.
At the July 11, 2019 City Council Workshop, the Council reviewed estimated costs and staging
for improvements to the City Hall Campus. Following the discussion, City Council requested
that a resolution be prepared to authorize the Finance Director to begin the process of
securing a $5 million bond; Resolution 2019-15 was approved by City Council on August 8,
2019. Subsequently, City Council approved a contract with Martin, Nelson & Company for
bond financing underwriting services on September 3, 2019.
Resolution 2019-21 was passed on October 15, 2019, which established a schedule for
improvements associated with the City Hall Campus. Subsequently, City staff developed a
Request for Qualifications (RFQ) for architectural services that was issued on October 27,
2019. The City received eight (8) responsive Statements of Qualifications (SOQs) and a
selection committee comprised of interdepartmental staff selected the top three (3) firms
based on SOQ evaluation scores. The top three (3) architectural firms were interviewed during
the week of January 13, 2020. The selection committee evaluated and scored each interview:
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Firm Interview Score
(400 points max)
ARC Architects 373
The DOH Architects 334
The Driftmier Architects 311
Based on interview scores, ARC Architects was deemed the “most qualified” consultant.
III. Recommended Action: Approve the selection of ARC Architects and authorize Mayor
Crawford to negotiate a scope of work and fee for architectural services.
IV. Exhibits: N/A
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
TBD $145,000 (Design) No
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and City Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: RH2 Engineering General Engineering Services Contract
Date: January 21, 2020
I. Summary Title: 2020 RH2 Engineering General Engineering Services Contract
II. Background/History: The City of East Wenatchee has a need for periodic professional
engineering services (e.g., large/complex development review, cost estimate
verification, technical issue advice). RH2 Engineering performed these services during
2019 under a similar contract. In 2019, with a budget of $10,000, the Public Works
Department spent $9,377.89 on general engineering services.
For 2020, Public Works staff reviewed Statements of Qualifications (SOQ) from three
(3) local engineering firms selected from the City’s MRSC-managed Consultant Roster.
A selection committee comprised of Public Works staff evaluated and scored SOQs:
Firm SOQ Score
(200 points max)
RH2 Engineering 182
Perteet, Inc. 176
Pacific Engineering and Design 167
Based on SOQ evaluation scores, RH2 Engineering was deemed the “most qualified”
consulting firm.
III. Recommended Action: Approve the selection of RH2 Engineering and authorize Mayor
Crawford to execute the attached 2020 RH2 Engineering Professional Services
Agreement for General Engineering Services.
IV. Exhibits: 2020 RH2 Engineering Professional Services Agreement for General
Engineering Services
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Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
Up to $15,000 $15,000 No
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01/15/20 12:46 PM REV 11/19 J:\data\EW\S40\2020 General Services\Contract\PSA_AGMT_2020 GS.docx
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into on this _______ day of _______________, 20_____, by and between the City of East
Wenatchee, A MUNICIPAL CORPORATION hereinafter called the "CLIENT," and the consulting firm RH2 Engineering, Inc. whose address
is, 300 Simon Street SE, Suite 5, East Wenatchee, WA 98802 at which work will be available for inspection, hereinafter called the
"CONSULTANT."
PROJECT NAME: 2020 General Engineering Services
WHEREAS, the Client deems it advisable to engage the professional services and assistance of a qualified professional consulting firm to perform
engineering work on an as-needed basis.
WHEREAS, the Consultant operates in compliance with the statutes of the State of Washington for registration of professional engineers, has a
current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State, and that personnel
to be assigned to the work required under this Agreement are qualified to perform the work to which they will be assigned, and that sufficient
qualified personnel are on staff or readily available to the Consultant to staff this Agreement.
WHEREAS, the Consultant will perform the work set forth in the Agreement upon the terms and conditions set forth below and in the following
Exhibits:
Exhibit A: Scope of Work
Exhibit B: Task Authorization Template
Exhibit C: Schedule of Rates and Charges
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as
follows:
The Client authorizes the Consultant to perform the work described in Exhibit A, using task authorizations formatted like Exhibit B, which is
attached hereto and incorporated into this Agreement. The Consultant shall make minor changes, amendments or revisions in the detail of the
work as may be required by the Client. This item does not constitute an "Extra Work" item as related to the “Extra Work” section of the
Agreement. The Consultant is entitled to rely on the accuracy and completeness of any data, information, or materials provided by the Client or
others in relation to the work.
STANDARD OF CARE
The Consultant shall be held to the same standard of care as is ordinarily practiced by other similar design professionals in that discipline for
comparable work provided in a similar locality.
DESIGN CRITERIA
The Client will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible and reasonable, shall be
developed in accordance with the latest edition and amendments of applicable local and State regulations, guidelines, and specifications.
OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
The deliverables as described in any task authorizations issued under this Agreement shall be the property of the Client, provided that full payment
has been made to the Consultant per the terms of this agreement. The Consultant shall provide the Client with electronic copies of the project
documents, in accordance with the task authorization, in any of the following formats: Adobe Portable Document Format (PDF), AutoCAD®
Drawing Web Format (DWF) or JPEG (JPG). Any reuse of the deliverables that is beyond the scope of the project is prohibited without written
authorization from the Consultant. Any reuse of the deliverables, including use by any third party, shall be without liability to the Consultant.
Methodology, materials, software, logic, and systems developed outside of task authorizations, or were pre-existing to any task authorizations,
remain the property of the Consultant, and may be used as the Consultant sees fit, including the right to revise or publish the same without
limitation.
TIME OF BEGINNING AND COMPLETION
The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the Client. After receiving a task
authorization executed by the Client, if the Consultant is delayed in the performance of its services by factors that are beyond its control, the
Consultant shall notify the Client of the delay and shall prepare a revised estimate of the time and cost needed to complete the affected work and
submit the revision to the Client for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described
as otherwise herein.
PAYMENT
The Consultant shall be paid by the Client for services rendered under this Agreement on a time and materials basis per the rates as specified in
Exhibit C and as modified by mutual agreement in any future task authorization. Such payment shall be full compensation for work performed
or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for
compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed.
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Payment for extra work performed under this Agreement shall be paid as agreed to by the parties in writing at the time the extra work is authorized.
(See "EXTRA WORK").
Finance charges, computed by a “Periodic Rate” of 1% per month, which is an annual percentage rate of 12% (applied to the previous month’s
balance after deducting payments and credits for the current month), will be charged on all past-due amounts unless otherwise provided by law
or by contract. Invoices not paid within thirty (30) days will be considered past-due.
The Consultant and its Subconsultants shall keep available for inspection, by the Client, for a period of three (3) years after final payment, the
cost records and accounts pertaining to this Agreement. If any litigation, claim, or audit is started before the expiration of the three-year retention
period, the records shall be retained until litigation, claims, or audit findings involving the records have been resolved. The three-year retention
period starts when the Consultant receives final payment.
CHANGES IN WORK
The Consultant shall make revisions and changes in the completed work of this Agreement as are necessary to correct Consultant’s errors, when
required to do so by the Client, without additional compensation.
Should the Client find it desirable for its own purposes to have previously completed work or parts thereof revised, the Consultant shall make
revisions, if requested and as directed by the Client in writing. This work shall be considered as “Extra Work” and will be paid for as provided
in the Section “Extra Work.”
EXTRA WORK
The Client may desire to have the Consultant perform work or render services in connection with the Agreement in addition to or other than work
provided for by the expressed intent of the applicable task authorization. Such work will be considered as Extra Work and will be specified in a
written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by
the Client. Any dispute as to whether work is Extra Work or work already covered under this Agreement shall be mutually resolved by the
parties before the work is undertaken.
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this contract and that the Consultant has not paid or agreed to pay any company or person, other than a bona fide
employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon
or resulting from the award or making of this contract. For breach or violation of this warranty, the Client shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this
Agreement, shall be considered employees of the Consultant only and not of the Client, and any and all claims that may or might arise under the
Workman's Compensation Act on behalf of said employees, while so engaged in the work or services provided or to be rendered herein, shall be
the sole obligation and responsibility of the Consultant.
The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical
personnel who are, or have been at any time during the period of this contract, in the employ of the Client except regularly retired employees,
without written consent of the Client.
NON-DISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color,
national origin, gender, marital status, sexual orientation, age, or handicap except for a bona fide occupational qualification with regard to, but
not limited to the following: employment; promotions; demotion or transfer; recruitment or any recruitment advertising; layoff or terminations;
rates of pay or other forms of compensation; selection for training; and rendition of services. The Consultant is an equal opportunity employer.
The Consultant understands and agrees that if it violates this Non-Discrimination provision, this Agreement may be terminated by the Client and
further that the Consultant shall be barred from performing any services for the Client now or in the future, unless a showing is made satisfactory
to the Client that discriminatory practices have terminated and that recurrence of such action is unlikely.
TERMINATION OF AGREEMENT
The term of this agreement shall be for five (5) years following the Client’s date of execution below. Provided, the parties reserve the right to
terminate this Agreement at any time upon not less than ten (10) days written notice to the other party, subject to the Client's obligation to pay
Consultant in accordance with the subparagraphs below:
A. In the event this Agreement is terminated by the Client other than for fault on the part of the Consultant, a final payment shall be made to
the Consultant for actual cost for work completed under any current task authorizations at the time of the termination of the Agreement. In
addition, the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for
any work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate unless otherwise agreed. If the
accumulated payment made to the Consultant prior to the Notice of Termination exceeds the total amount that would be due as set forth
herein above, including any and all extra work, then no final payment shall be due, and the Consultant shall immediately reimburse the
Client for any excess paid.
B. In the event the services of the Consultant are terminated by the Client for actual fault on the part of the Consultant, the above stated formula DRAFT01/21/2020 COUNCIL MEETING AGENDA PACKET
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for payment shall not apply. In such an event the amount to be paid shall be determined by the parties with reasonable consideration given
to: the actual costs incurred by the Consultant in performing the work to the date of termination; the amount of work originally required
which was completed by the Consultant in accordance with the standard of care stated herein prior to the date of termination; the cost to the
Client of employing another firm to complete the remaining work required and the time which may be required to do so; and other factors
which affect the value of the work performed at the time of termination. Under no circumstances shall payment made under this subsection
exceed the amount which would have been made if the formula set forth in subsection A had been applied.
C. The Consultant reserves the right to suspend performance of the work in the event of nonpayment by Client for invoices furnished in
accordance with the Payment provisions as listed herein. In the event that Consultant suspends performance of the work, the Consultant and
the Client shall make a good faith effort to resolve the matter of nonpayment. Consultant shall resume work once such resolution is reached
and payment is received in full.
DISPUTES
The parties shall make a good faith effort to resolve disputes concerning questions of facts in connection with work prior to initiating legal action.
In the event that either party institutes legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such
action shall be brought in the courts of the State of Washington, situated in Douglas County.
LEGAL RELATIONS
The Consultant shall comply with federal, state and local laws and ordinances directly applicable to the work to be done under this Agreement.
This contract shall be interpreted and construed in accordance with the laws of Washington.
The Consultant agrees to indemnify and hold harmless the Client, its officers and employees from claims, demands or suits at law or equity
directly resulting from Consultant's negligent acts, errors, or omissions under this Agreement, provided that nothing herein shall require the
Consultant to indemnify the Client against and hold harmless the Client from claims, demands, or suits resulting from the conduct of the Client,
its officers, agents, or employees. Provided further, if the claims or suits are caused by or result from the concurrent negligence of (a) the
Consultant, its agents, or employees, and (b) the Client, its agents, officers, or employees, this provision with respect to claims or suits based
upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the
Consultant's agents or employees except as limited below.
The Consultant shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of $1.0 million,
with a General Aggregate in the amount of $2.0 million, unless waived or reduced by the Client. The Consultant shall submit to the Client a
completed Standard ACORD Certification Form as proof of insurance. This Form shall name the Client as an additional insured for Consultant’s
applicable insurance policies.
All coverages provided by the Consultant shall be in a form and underwritten by a company acceptable to the Client. The Client will normally
require carriers to have a minimum A.M. Best rating of A VII. The Consultant shall keep all required coverages in full force and effect during
the life of this project, and a minimum of thirty (30) days' notice shall be given to the Client prior to the cancellation of any policy.
The Consultant shall verify, when submitting the first payment invoice and annually thereafter, possession of a current business license while
conducting work for the Client. The Consultant shall require, and provide verification upon request, that subconsultants participating in a Client
project possess a current business license.
The Consultant's relation to the Client shall be at all times as an independent contractor.
The Consultant will cooperate with any public record audits or public record requests that relate to the 2020 General Engineering Services
performed by the Consultant.
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the Client.
COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Any supplements to
this Agreement will be mutually agreed upon in writing and will become part of this Agreement. No agent or representative of either party has
authority to make, and the parties shall not be bound by or liable for, any statement, representations, promise, or agreement not set forth herein.
No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a task
authorization, amendment, or “Extra Work” authorization to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this agreement shall be
construed in all respects as if such invalid or unenforceable provision were omitted.
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EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal
effect. The parties do hereby accept the Agreement and agree to all of the terms and conditions thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, as of the day and year first written below.
APPROVED - SIGNATURE APPROVED - SIGNATURE
PRINT NAME
PRINT NAME
TITLE
TITLE
DATE DATE
RH2 Engineering, Inc., 300 Simon Street SE, Suite 5, East Wenatchee, WA 98802 City of East Wenatchee, 271 Ninth Street NE, East Wenatchee, WA 98802
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1/14/2020 10:46:43 AM 2020 RH2 Contract
Exhibit A
Scope of Work
City of East Wenatchee
2020 General Engineering Services
January 2020
RH2 Engineering, Inc., (RH2) agrees to provide engineering services as necessary to support the City
of East Wenatchee (City) at the request of the City. Work is not classified and may consist of
assistance with the review of proposed private developments, construction support,and other
miscellaneous engineering related work. Billing for the services shall be on a time and expense basis
in accordance with Exhibit C,Schedule of Hourly Rates and Charges.The period of this Contract is
from January 1, 2020 through December 31, 2020.DRAFT01/21/2020 COUNCIL MEETING AGENDA PACKET
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SAMPLE
1/14/20 10:46 AM 2020 RH2 Contract
Exhibit B
Task Authorization No.X
City of East Wenatchee
Review Services
January 2020
RH2 Project No.______
Scope of Services
{Insert a narrative description of the Task.}.
Assumptions:{Insert assumptions or eliminate if not needed}
Provided by City (Eliminate if not needed.)
·{Insert information/assistance to be provided}
RH2 Deliverables:
·{Insert description of RH2 deliverables.}
Project Schedule
Tasks will be done on an on-call basis through December 31,2020.
Subconsultants
{Identify subconsultants to be used and the fee estimate for their work, or No subconsultant are
anticipated for this task.}.
Fee for Services
The fee for services shall be on a time and expense basis in accordance with the Professional Services
Agreement for 2020 General Services dated _____________________ that has been fully executed
between the City of East Wenatchee and RH2 Engineering, Inc.The fee for services shall not exceed
$____________without prior written authorization of the City of East Wenatchee.
RH2 Engineering, Inc.
Authorization to Proceed
City of East Wenatchee
SIGNATURE SIGNATURE
PRINT NAME & TITLE PRINT NAME & TITLE
DATE DATEDRAFT 01/21/2020 COUNCIL MEETING AGENDA PACKET
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RATE LIST RATE UNIT
Professional I $142 $/hr
Professional II $155 $/hr
Professional III $166 $/hr
Professional IV $182 $/hr
Professional V $193 $/hr
Professional VI $209 $/hr
Professional VII $222 $/hr
Professional VIII $229 $/hr
Professional IX $229 $/hr
Control Specialist I $128 $/hr
Control Specialist II $139 $/hr
Control Specialist III $152 $/hr
Control Specialist IV $165 $/hr
Control Specialist V $175 $/hr
Control Specialist VI $186 $/hr
Control Specialist VII $203 $/hr
Control Specialist VIII $209 $/hr
Technician I $105 $/hr
Technician II $116 $/hr
Technician III $133 $/hr
Technician IV $142 $/hr
Technician V $156 $/hr
Technician VI $171 $/hr
Technician VII $185 $/hr
Technician VIII $194 $/hr
Administrative I $71 $/hr
Administrative II $82 $/hr
Administrative III $97 $/hr
Administrative IV $115 $/hr
Administrative V $136 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Mileage $0.575
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
EXHIBIT C
RH2 ENGINEERING, INC.
2020 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually. DRAFT01/21/2020 COUNCIL MEETING AGENDA PACKET
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to
the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.) 01/07/220
CITY OF EAST WENATCHEE
2020 Council Workshop Schedule
Thursday, January 16, 2020
Thursday, February 13, 2020
Thursday, March 12, 2020
Thursday, April 16, 2020
Thursday, May 14, 2020
Thursday, June 11, 2020
Thursday July 16, 2020
Thursday, August 13, 2020
Thursday, September 10, 2020
Thursday, October 15, 2020
Thursday, November 12, 2020
01/21/2020 COUNCIL MEETING AGENDA PACKET
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Trina Elmes
Events Director/Public Information Officer
City of East Wenatchee
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From:Trautmann, Cara
Subject:Spectrum - Upliftv rebrand to Living Faith Network
Date:Friday, January 10, 2020 1:45:33 PM
Attachments:image001.png
image002.png
Charter Communications (“Charter”), locally known as Spectrum, was recently informed that on or
around February 4, 2020, Olympusat located on Spectrum Channel 172 SD & 715 HD, will be
rebranded from Upliftv to Living Faith Network on the channel lineup serving your community.
To view a current Spectrum channel lineup visit www.spectrum.com/channels.
If you have any questions about this change, please feel free to contact me at 360.258.5108 or via
email at marian.jackson@charter.com.
Sincerely,
Marian Jackson | Director, Government Affairs | Work: 360-258-5108 | Cell: 360-600-4131
222 NE Park Plaza Drive, #231| Vancouver, WA 98684
E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail message and any attachments are
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The contents of this e-mail message and
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addressee(s) and may contain confidential
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