HomeMy WebLinkAbout7/10/2018 - City Council - City Council Meeting Agenda Packet
East Wenatchee City Council Meeting
Tuesday, July 10,2018
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
AGENDA
6:30 p.m. Regular Meeting
1. Call to Order, Roll Call and Pledge of Allegiance.
2. Consent Items:
a. Vouchers:
07/10/2018, Checks: 50372-50373; 50383-50443, and voided checks: 50341; 50370;
50371 in the amount of $250,850.02.
b. 06/26/2018 Council Meeting Minutes
Motion to approve agenda, vouchers, and minutes from previous meetings.
3. Citizen Requests/Comments.
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on
items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to
address the Council. When recognized, please step up to the microphone, give your name and mailing address, and
state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait
until that time. Citizen comments will be limited to three minutes.
4. Public Hearings.
The Mayor will call the Public Hearing to order and state the ground rules, the purpose of the hearing, Staff will first give a report, followed then by public testimony. All speakers must speak into the microphone and clearly state their names and addresses. All comments should be addressed to the hearing body, should be relevant to the topic, and should not be of a personal nature. Public
testimony may be limited to three minutes unless further time is granted by the Mayor. If there are a large number of speakers, a
representative may be appointed to speak on behalf of the group.
• The first public hearing for the Community Development Block Grant (CDBG)
Program 2018 Annual Action Plan.
Presented by Lori Barnett, Community Development Director.
5. Presentations.
a. Report by interim Executive Director Darrell Dickeson of the Wenatchee Valley
Museum and Cultural Center.
6. Department Report.
a. Public Works Report provided by Tom Wachholder, Project Development Manager.
b. Finance Department 2018 Budget Amendment Report provided by Nick Gerde,
Finance Director
07/10/2018 Council Meeting Agenda Packet Page 1 of 71
7.Mayor’s Report.
a.Introduction of new staff member Clayton Verellen, Natural Resource Specialist.
b.Update to Council regarding Events Department storage shed project.
c.Update to Council regarding the potential of the City to take over the payment
for streetlights that are currently being paid by private individuals.
8.Action Items.
a.5th Street NE Sidewalk and Stormwater Improvements Project change
order # 6 (Winter Shutdown/Spring Startup) and change order # 7 (Unforeseen
Irrigation Repairs).
Presented by Tom Wachholder, Project Development Manager.
Motion for City Council to authorize the Mayor to sign change order #6 in the
amount of $10,000; and change order #7 in the amount of $20,000 for the 5th
Street NE Sidewalk and Stormwater Improvements Project.
9.Council Reports & Announcements.
a.Reports/New Business of Council Committees
10.Adjournment.
07/10/2018 Council Meeting Agenda Packet Page 2 of 71
CHECKS: 50372 - 50373; 50383 - 50443
VOIDED CHECKS: 50341; 50370; 50371
DEPARTMENT/FUND AMOUNT
General Fund 001 $187,172.47
Street Fund 101 $11,081.14
Community Dev Grants Funds 102 $0.00
Transportation Benefit District Fund 105 $20.00
Debt Reserve Fund 110 $0.00
Library Fund 112 $168.46
Hotel/Motel Tax Fund 113 $12,500.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $620.90
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $37,944.28
Storm Water Improvements Fund 308 $0.00
Capital Improvements Fund 314 $0.00
Equipment R&R Fund 501 $1,342.77
Grand Total All Funds $250,850.02
CITY OF EAST WENATCHEE
CHECK REGISTER
July 10, 2018 PAYABLES
07/10/2018 Council Meeting Agenda Packet Page 3 of 71
Fund Number Description Amount
001 Current Expense $187,172.47
101 Street Department $11,081.14
105 Transportation Benefit District Fund $20.00
112 Library Fund $168.46
113 Stadium Fund $12,500.00
117 East Wenatchee Events Brd Fund $620.90
301 Street Improvement Fund $37,944.28
501 Equipment Rental & Replacement $1,342.77
Count: 8 $250,850.02
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2018 - July 2018 - July 2018 1st Council Meeting
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East Wenatchee - Fund Transaction Summary
07/10/2018 Council Meeting Agenda Packet Page 4 of 71
Vendor Number Reference Account Number Description Amount
Adela M Valaas
50383 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 1:45:52 PM
June 2018 Civil Service
001-000-160-521-10-10-00 Salaries $231.00
Total Invoice - 6/26/2018 1:45:52 PM $231.00
Total 50383 $231.00
Total Adela M Valaas $231.00
All Doors & Hardware CO Inc
50384 2018 - July 2018 - July 2018 1st Council Meeting
17445
Repaired Door to Events Office
001-000-180-518-30-48-00 Repairs & Maintenance $384.82
Total 17445 $384.82
Total 50384 $384.82
Total All Doors & Hardware CO Inc $384.82
Andrea M Sharp
50385 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/2/2018 11:47:29 AM
Police/2018 Clowthing Allowance
001-000-210-521-10-20-01 Clothing Allowance $131.59
Total Invoice - 7/2/2018 11:47:29 AM $131.59
Total 50385 $131.59
Total Andrea M Sharp $131.59
Aps Inc
50386 2018 - July 2018 - July 2018 1st Council Meeting
64380
City Hall/Sealing Solution for Utimail
001-000-141-514-20-31-01 Office Machine Costs $378.70
Total 64380 $378.70
Total 50386 $378.70
Total Aps Inc $378.70
Voucher Directory
Fiscal: : 2018 - July 2018
Council Date: : 2018 - July 2018 - July 2018 1st Council Meeting
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 5 of 71
Vendor Number Reference Account Number Description Amount
Arrow Construction Supply Inc.
50387 2018 - July 2018 - July 2018 1st Council Meeting
216636
Street/Roadside Supplies
101-000-420-542-30-30-00 Supplies $5,213.08
Total 216636 $5,213.08
Total 50387 $5,213.08
Total Arrow Construction Supply Inc.$5,213.08
Ballard Services, Inc.
50388 2018 - July 2018 - July 2018 1st Council Meeting
37222
Police/Blood Draw
001-000-210-521-10-41-00 Professional Services $85.00
Total 37222 $85.00
37224
Police/Blood Draw
001-000-210-521-10-41-00 Professional Services $85.00
Total 37224 $85.00
37226
Police/Blood Draw
001-000-210-521-10-41-00 Professional Services $85.00
Total 37226 $85.00
Total 50388 $255.00
Total Ballard Services, Inc.$255.00
Banner Bank c/o Moreno & Nelson Construction
50389 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/3/2018 10:38:05 AM
5th St NE Construction
301-000-000-595-30-40-32 5th Str Sidewalks & SWU- EWWD $25.00
301-000-000-595-30-40-34 5th Str Sidewalks & SWU - DCSD ($15.00)
301-000-000-595-30-51-04 5th Street Sidewalks & SWU $1,876.14
Total Invoice - 7/3/2018 10:38:05 AM $1,886.14
Total 50389 $1,886.14
Total Banner Bank c/o Moreno & Nelson Construction $1,886.14
Banner Bank Mastercard
50390 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/3/2018 10:00:34 AM
Street/Paint and Supplies
101-000-430-543-30-30-00 Supplies $129.81
Total Invoice - 7/3/2018 10:00:34 AM $129.81
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 6 of 71
Vendor Number Reference Account Number Description Amount
Invoice - 7/3/2018 10:06:26 AM
City Clerk/Supplies
001-000-140-514-20-31-00 Office Supplies $14.06
Total Invoice - 7/3/2018 10:06:26 AM $14.06
Invoice - 7/3/2018 10:12:57 AM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $48.20
Total Invoice - 7/3/2018 10:12:57 AM $48.20
Invoice - 7/3/2018 10:19:47 AM
City Clerk/Annual Membership
001-000-140-514-20-41-00 Membership Dues & Publications $89.00
Total Invoice - 7/3/2018 10:19:47 AM $89.00
Invoice - 7/3/2018 10:20:20 AM
Central Stores/Sharps Container
001-000-140-514-20-31-01 Central Stores $143.60
Total Invoice - 7/3/2018 10:20:20 AM $143.60
Invoice - 7/3/2018 10:21:11 AM
City Clerk/Annual Monkey Subscription
001-000-140-514-20-41-00 Membership Dues & Publications $210.00
Total Invoice - 7/3/2018 10:21:11 AM $210.00
Invoice - 7/3/2018 10:33:28 AM
Legislative/Finance Charge
001-000-110-511-60-49-00 Miscellaneous $17.63
Total Invoice - 7/3/2018 10:33:28 AM $17.63
Invoice - 7/3/2018 10:34:45 AM
Wellness/Netflix
001-000-001-518-91-50-00 Wellness $8.65
Total Invoice - 7/3/2018 10:34:45 AM $8.65
Invoice - 7/3/2018 12:13:35 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $57.00
Total Invoice - 7/3/2018 12:13:35 PM $57.00
Invoice - 7/3/2018 9:37:06 AM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $39.39
Total Invoice - 7/3/2018 9:37:06 AM $39.39
Invoice - 7/3/2018 9:37:39 AM
City Clerk/Amazon Prime
001-000-140-514-20-41-00 Membership Dues & Publications $14.06
Total Invoice - 7/3/2018 9:37:39 AM $14.06
Invoice - 7/3/2018 9:38:11 AM
City Clerk/Adobe
001-000-145-514-20-49-00 Miscellaneous $16.22
Total Invoice - 7/3/2018 9:38:11 AM $16.22
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 7 of 71
Vendor Number Reference Account Number Description Amount
Invoice - 7/3/2018 9:40:28 AM
Police/Marshall Parking
001-000-210-521-10-32-00 Fuel Consumed $88.41
001-000-210-521-10-43-00 Travel $71.00
Total Invoice - 7/3/2018 9:40:28 AM $159.41
Invoice - 7/3/2018 9:43:20 AM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $15.87
Total Invoice - 7/3/2018 9:43:20 AM $15.87
Invoice - 7/3/2018 9:43:46 AM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $36.01
Total Invoice - 7/3/2018 9:43:46 AM $36.01
Invoice - 7/3/2018 9:44:16 AM
Police/Supplies
001-000-210-521-10-31-00 Office Supplies $36.76
Total Invoice - 7/3/2018 9:44:16 AM $36.76
Invoice - 7/3/2018 9:45:04 AM
Police/Supplies
001-000-145-594-14-60-27 Capital - Cmptr Equip Police $256.76
Total Invoice - 7/3/2018 9:45:04 AM $256.76
Invoice - 7/3/2018 9:45:31 AM
Street/Brakes Tests and Practice Tests
101-000-430-544-90-35-00 Travel - Training $141.75
Total Invoice - 7/3/2018 9:45:31 AM $141.75
Invoice - 7/3/2018 9:46:55 AM
Postage/Misawa
001-000-110-511-60-49-00 Miscellaneous $120.30
Total Invoice - 7/3/2018 9:46:55 AM $120.30
Invoice - 7/3/2018 9:48:19 AM
City clerk/Office Supplies
001-000-110-511-60-31-00 Office Supplies $46.51
Total Invoice - 7/3/2018 9:48:19 AM $46.51
Invoice - 7/3/2018 9:49:19 AM
Street/Pager Holsters
101-000-430-543-50-30-00 Supplies $26.93
Total Invoice - 7/3/2018 9:49:19 AM $26.93
Invoice - 7/3/2018 9:50:55 AM
Police/Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $30.13
Total Invoice - 7/3/2018 9:50:55 AM $30.13
Invoice - 7/3/2018 9:53:43 AM
Legislative/Office Supplies
001-000-110-511-60-31-00 Office Supplies $81.80
Total Invoice - 7/3/2018 9:53:43 AM $81.80
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 8 of 71
Vendor Number Reference Account Number Description Amount
Invoice - 7/3/2018 9:54:45 AM
Central Stores
001-000-140-514-20-31-01 Central Stores $82.68
Total Invoice - 7/3/2018 9:54:45 AM $82.68
Invoice - 7/3/2018 9:55:09 AM
Police/Computer Equipment
001-000-145-594-14-60-27 Capital - Cmptr Equip Police $164.55
Total Invoice - 7/3/2018 9:55:09 AM $164.55
Invoice - 7/3/2018 9:55:36 AM
Police/Fuel Consumed
001-000-210-521-10-32-00 Fuel Consumed $45.41
Total Invoice - 7/3/2018 9:55:36 AM $45.41
Invoice - 7/3/2018 9:56:57 AM
Central Stores/Sharps Containers
001-000-140-514-20-31-01 Central Stores $14.34
Total Invoice - 7/3/2018 9:56:57 AM $14.34
Invoice - 7/3/2018 9:57:45 AM
Central Stores/Latex Gloves
001-000-140-514-20-31-01 Central Stores $10.00
Total Invoice - 7/3/2018 9:57:45 AM $10.00
Invoice - 7/3/2018 9:58:21 AM
City Clerk/Office Supplies
001-000-140-514-20-31-00 Office Supplies $31.38
Total Invoice - 7/3/2018 9:58:21 AM $31.38
Invoice - 7/3/2018 9:58:56 AM
Planning/Foot Rest
001-000-580-558-60-31-00 Office Supplies $43.27
Total Invoice - 7/3/2018 9:58:56 AM $43.27
Invoice - 7/3/2018 9:59:42 AM
Street/Chainsaw and Supplies
101-000-420-542-70-48-00 Repairs & Maintenance $44.45
Total Invoice - 7/3/2018 9:59:42 AM $44.45
Total 50390 $2,175.93
Total Banner Bank Mastercard $2,175.93
Ben Fauconnier
50391 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/29/2018 8:53:28 AM
Police/Uniform Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $71.98
Total Invoice - 6/29/2018 8:53:28 AM $71.98
Total 50391 $71.98
Total Ben Fauconnier $71.98
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 9 of 71
Vendor Number Reference Account Number Description Amount
Cascade Natural Gas Corp
50392 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/29/2018 1:02:47 PM
Shop/Gas
101-000-430-543-50-47-00 Utilities $10.60
Total Invoice - 6/29/2018 1:02:47 PM $10.60
Invoice - 6/29/2018 1:10:19 PM
Street/Gas
101-000-430-543-50-47-00 Utilities $10.60
Total Invoice - 6/29/2018 1:10:19 PM $10.60
Total 50392 $21.20
Total Cascade Natural Gas Corp $21.20
Cdw Government, Inc
50393 2018 - July 2018 - July 2018 1st Council Meeting
NBN9108
Police/Travel Adapter
001-000-145-594-14-60-27 Capital - Cmptr Equip Police $67.67
Total NBN9108 $67.67
Total 50393 $67.67
Total Cdw Government, Inc $67.67
Chelan County Treasurer
50394 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/2/2018 12:30:05 PM
2nd Qtr 2018 Liquor Profits
001-000-001-564-00-52-00 Comm Mental Health (2% Liquor)$935.28
Total Invoice - 7/2/2018 12:30:05 PM $935.28
Total 50394 $935.28
Total Chelan County Treasurer $935.28
Chuck Johnson
50395 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/3/2018 12:18:21 PM
AWC Convention
001-000-110-511-60-43-00 Travel $260.11
Total Invoice - 7/3/2018 12:18:21 PM $260.11
Total 50395 $260.11
Total Chuck Johnson $260.11
Cinta's Corporation #607
50396 2018 - July 2018 - July 2018 1st Council Meeting
607218322
City Hall/Sanitation Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $20.45
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 10 of 71
Vendor Number Reference Account Number Description Amount
101-000-430-543-30-30-00 Supplies $21.92
Total 607218322 $42.37
607219009
Sanitation Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $159.26
101-000-430-543-30-30-00 Supplies $51.03
Total 607219009 $210.29
607219010
Blue Mat Services
001-000-180-518-30-41-00 Professional Services $230.70
112-000-000-572-50-41-00 Facilities -- Professional Services $36.00
Total 607219010 $266.70
Total 50396 $519.36
Total Cinta's Corporation #607 $519.36
Cities Digital
50397 2018 - July 2018 - July 2018 1st Council Meeting
43272
City Hall/Records Managment Software
001-000-145-594-14-60-20 Capital - Cmptr Software Admin $48,103.29
Total 43272 $48,103.29
Total 50397 $48,103.29
Total Cities Digital $48,103.29
Clarke Tibbits
50398 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 1:45:07 PM
Court/Protem 6/25/18
001-000-120-512-50-49-02 Judge Protems $75.00
Total Invoice - 6/26/2018 1:45:07 PM $75.00
Total 50398 $75.00
Total Clarke Tibbits $75.00
Clayton Verellen
50399 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/29/2018 9:43:45 AM
Storm Water/Meeting Dept of Ecology
101-000-313-542-42-45-00 Travel $15.00
Total Invoice - 6/29/2018 9:43:45 AM $15.00
Total 50399 $15.00
Total Clayton Verellen $15.00
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 11 of 71
Vendor Number Reference Account Number Description Amount
Consolidated Electrical Distributors Inc
50400 2018 - July 2018 - July 2018 1st Council Meeting
9360-700783
Street/Supplies
001-000-180-518-30-48-00 Repairs & Maintenance $30.70
Total 9360-700783 $30.70
Total 50400 $30.70
Total Consolidated Electrical Distributors Inc $30.70
D&B Backflow LLC
50401 2018 - July 2018 - July 2018 1st Council Meeting
387
City Hall Backflow Test
101-000-420-542-75-48-00 Repairs & Maintenance $348.00
Total 387 $348.00
Total 50401 $348.00
Total D&B Backflow LLC $348.00
Douglas County Fire District #2
50402 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/2/2018 12:10:48 PM
2018 2nd Qtr Fee
001-000-590-558-50-41-01 Fire Marshal Services $5,090.49
Total Invoice - 7/2/2018 12:10:48 PM $5,090.49
Total 50402 $5,090.49
Total Douglas County Fire District #2 $5,090.49
Douglas County MIS
50403 2018 - July 2018 - July 2018 1st Council Meeting
EWMC-6
Court/Microphone and Supplies
001-000-120-512-50-31-00 Office Supplies $315.08
001-000-180-518-30-35-00 Small Tools & Equipment $640.29
Total EWMC-6 $955.37
Total 50403 $955.37
Total Douglas County MIS $955.37
Douglas County Treasurer
50404 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/2/2018 12:28:45 PM
2nd Qtr 2018 Victim Witness
001-001-000-589-30-00-05 County Share of Crime Victims $1,045.78
Total Invoice - 7/2/2018 12:28:45 PM $1,045.78
Total 50404 $1,045.78
Total Douglas County Treasurer $1,045.78
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 12 of 71
Vendor Number Reference Account Number Description Amount
East Wenatchee Water Dist
50405 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/29/2018 12:21:15 PM
Utilities
101-000-430-543-50-47-00 Utilities $67.00
Total Invoice - 6/29/2018 12:21:15 PM $67.00
Invoice - 6/29/2018 12:24:36 PM
Utilities
001-000-180-518-30-47-00 Utilities $67.00
Total Invoice - 6/29/2018 12:24:36 PM $67.00
Invoice - 6/29/2018 12:25:52 PM
Utilities
101-000-420-542-75-47-00 Utilities $2.05
Total Invoice - 6/29/2018 12:25:52 PM $2.05
Invoice - 6/29/2018 12:28:07 PM
Utilities
001-000-180-518-30-47-00 Utilities $98.74
112-000-000-572-50-47-00 Facilities--Utilities $15.41
Total Invoice - 6/29/2018 12:28:07 PM $114.15
Invoice - 6/29/2018 12:35:42 PM
Utilities
101-000-420-542-75-47-00 Utilities $143.45
Total Invoice - 6/29/2018 12:35:42 PM $143.45
Invoice - 7/2/2018 12:13:25 PM
Utilities
101-000-420-542-75-47-00 Utilities $178.35
Total Invoice - 7/2/2018 12:13:25 PM $178.35
Total 50405 $572.00
Total East Wenatchee Water Dist $572.00
Emerald Desert Nursery LLC
50406 2018 - July 2018 - July 2018 1st Council Meeting
66216
Street/Landscaping Supplies
101-000-420-542-62-30-00 Supplies $151.48
Total 66216 $151.48
Total 50406 $151.48
Total Emerald Desert Nursery LLC $151.48
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 13 of 71
Vendor Number Reference Account Number Description Amount
Empire Press
50407 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/2/2018 12:12:16 PM
City Clerk/1 Year Subscription
001-000-140-514-20-44-00 Advertising $23.00
Total Invoice - 7/2/2018 12:12:16 PM $23.00
Total 50407 $23.00
Total Empire Press $23.00
Employment Security Dept
50373 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 12:43:03 PM
Employment Security Charges and Fees
001-000-140-514-20-20-00 Benefits $33.57
001-000-142-514-25-30-00 Bank Charges & Fees $63.12
Total Invoice - 6/26/2018 12:43:03 PM $96.69
Total 50373 $96.69
Total Employment Security Dept $96.69
Frontier
50408 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/29/2018 12:54:53 PM
Utilities
101-000-420-542-64-47-00 Utilities $112.36
Total Invoice - 6/29/2018 12:54:53 PM $112.36
Total 50408 $112.36
Total Frontier $112.36
GO Usa/hamilton & Assoc
50409 2018 - July 2018 - July 2018 1st Council Meeting
24892-1
Street/Custon Digital Vinyl Decal
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $928.91
Total 24892-1 $928.91
Total 50409 $928.91
Total GO Usa/hamilton & Assoc $928.91
Gray's Electric Inc
50410 2018 - July 2018 - July 2018 1st Council Meeting
19775
Street/Garden Fountain Pump
101-000-420-542-75-48-00 Repairs & Maintenance $162.60
Total 19775 $162.60
Total 50410 $162.60
Total Gray's Electric Inc $162.60
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 14 of 71
Vendor Number Reference Account Number Description Amount
HD Fowler Co
50411 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/2/2018 11:53:57 AM
Street/Storm Water Supplies
101-000-313-542-42-30-00 Supplies - SWA $67.41
Total Invoice - 7/2/2018 11:53:57 AM $67.41
Total 50411 $67.41
Total HD Fowler Co $67.41
Howell at the Moon Productions
50412 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/29/2018 11:40:57 AM
Public Records Request
001-000-110-511-60-31-00 Office Supplies $250.00
Total Invoice - 6/29/2018 11:40:57 AM $250.00
Total 50412 $250.00
Total Howell at the Moon Productions $250.00
In-Print
50413 2018 - July 2018 - July 2018 1st Council Meeting
1264
Police/Trespass Admonishments
001-000-210-521-10-31-00 Office Supplies $298.52
Total 1264 $298.52
Total 50413 $298.52
Total In-Print $298.52
Interwest Communications
50414 2018 - July 2018 - July 2018 1st Council Meeting
12518
City Hall/Telephone Maintenance
001-000-180-518-30-41-00 Professional Services $51.40
Total 12518 $51.40
Total 50414 $51.40
Total Interwest Communications $51.40
Jerry's Auto Supply
50415 2018 - July 2018 - July 2018 1st Council Meeting
914990
Street/Chainsaw for Roadside
101-000-420-542-70-30-00 Supplies $29.64
Total 914990 $29.64
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 15 of 71
Vendor Number Reference Account Number Description Amount
937689
Street/Polesaw
101-000-420-542-70-48-00 Repairs & Maintenance $24.24
Total 937689 $24.24
Total 50415 $53.88
Total Jerry's Auto Supply $53.88
Key Methods, LLC
50416 2018 - July 2018 - July 2018 1st Council Meeting
CF26785
Networking Services
001-000-145-514-20-40-00 Network Services $2,671.46
Total CF26785 $2,671.46
CF61822
Networking Services
001-000-145-594-14-60-27 Capital - Cmptr Equip Police $220.69
Total CF61822 $220.69
CF62768
Networking Services
001-000-145-514-20-40-00 Network Services $3,883.30
Total CF62768 $3,883.30
CF62871
Networking Services
001-000-145-594-14-60-20 Capital - Cmptr Software Admin $190.76
Total CF62871 $190.76
Total 50416 $6,966.21
Total Key Methods, LLC $6,966.21
Kottkamp & Yedinak, Pllc
50417 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 1:54:36 PM
June 2018 Public Defender
001-000-110-511-60-21-50 Public Defender $4,050.00
Total Invoice - 6/26/2018 1:54:36 PM $4,050.00
Total 50417 $4,050.00
Total Kottkamp & Yedinak, Pllc $4,050.00
Moon Security
50418 2018 - July 2018 - July 2018 1st Council Meeting
930220
Police/Evidence Room Services
001-000-180-594-18-60-00 Capital Outlay $1,520.83
Total 930220 $1,520.83
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 16 of 71
Vendor Number Reference Account Number Description Amount
931422
Police/Monitoring Services
001-000-210-521-10-41-00 Professional Services $33.00
Total 931422 $33.00
933225
Street/City Hall Security
001-000-180-518-30-41-05 Security Services $2,347.15
Total 933225 $2,347.15
Total 50418 $3,900.98
Total Moon Security $3,900.98
Moreno and Nelson Construction, Corp.
50419 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/3/2018 10:36:25 AM
5th St NE Construction
301-000-000-595-30-40-32 5th Str Sidewalks & SWU- EWWD $516.00
301-000-000-595-30-40-34 5th Str Sidewalks & SWU - DCSD ($309.60)
301-000-000-595-30-51-04 5th Street Sidewalks & SWU $35,646.74
Total Invoice - 7/3/2018 10:36:25 AM $35,853.14
Total 50419 $35,853.14
Total Moreno and Nelson Construction, Corp.$35,853.14
Natalya Wagner
50420 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 1:41:59 PM
Court/Interpreting Services 6/20/18
001-000-120-512-50-49-01 Interpreting $70.00
Total Invoice - 6/26/2018 1:41:59 PM $70.00
Total 50420 $70.00
Total Natalya Wagner $70.00
NCW Towing
50421 2018 - July 2018 - July 2018 1st Council Meeting
19048
Police/DUI Impound
001-000-210-521-10-41-00 Professional Services $205.96
Total 19048 $205.96
Total 50421 $205.96
Total NCW Towing $205.96
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 17 of 71
Vendor Number Reference Account Number Description Amount
Patrick McMahon
50422 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 1:44:13 PM
Court/Protem 6/22/18
001-000-120-512-50-49-02 Judge Protems $75.00
Total Invoice - 6/26/2018 1:44:13 PM $75.00
Total 50422 $75.00
Total Patrick McMahon $75.00
Proforce Law Enforcement
50423 2018 - July 2018 - July 2018 1st Council Meeting
340364
Police/Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $143.04
Total 340364 $143.04
341700
Police/Supplies
001-000-210-521-10-48-00 Repairs & Maintenance ($128.73)
Total 341700 ($128.73)
Total 50423 $14.31
Total Proforce Law Enforcement $14.31
Pud #1 of Douglas County
50424 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/29/2018 12:15:59 PM
5/8/18 to 6/8/18 Utilities
001-000-180-518-30-47-00 Utilities $821.95
101-000-420-542-63-47-00 Utilities $233.00
101-000-420-542-64-47-00 Utilities $49.00
101-000-420-542-75-47-00 Utilities $79.00
101-000-430-543-50-47-00 Utilities $82.00
112-000-000-572-50-47-00 Facilities--Utilities $117.05
Total Invoice - 6/29/2018 12:15:59 PM $1,382.00
Invoice - 7/2/2018 11:49:03 AM
5/15/18 to 6/15/18 Utilities
101-000-420-542-63-47-00 Utilities $2,763.00
101-000-420-542-64-47-00 Utilities $170.00
Total Invoice - 7/2/2018 11:49:03 AM $2,933.00
Invoice - 7/2/2018 11:52:18 AM
Credit
101-000-420-542-63-47-00 Utilities ($141.00)
Total Invoice - 7/2/2018 11:52:18 AM ($141.00)
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 18 of 71
Vendor Number Reference Account Number Description Amount
Invoice - 7/2/2018 11:53:08 AM
5/1/18 to 6/15/18 Utilities
101-000-420-542-63-47-00 Utilities $17.00
Total Invoice - 7/2/2018 11:53:08 AM $17.00
Total 50424 $4,191.00
Total Pud #1 of Douglas County $4,191.00
Randall Vickery
50425 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/3/2018 12:17:28 PM
Car Fee Tab Reimbursement
105-000-000-317-60-00-00 Car Tab Fee Revenue $20.00
Total Invoice - 7/3/2018 12:17:28 PM $20.00
Total 50425 $20.00
Total Randall Vickery $20.00
Rh2 Engineering, Inc.
50426 2018 - July 2018 - July 2018 1st Council Meeting
70641
Project Development/General Engineering Services
001-000-315-544-20-45-00 Engineering Support Services $922.50
301-000-000-595-10-51-12 Design - Relight WA Install $205.00
Total 70641 $1,127.50
Total 50426 $1,127.50
Total Rh2 Engineering, Inc.$1,127.50
Richard Mott
50427 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/29/2018 9:28:50 AM
2018 Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $500.00
Total Invoice - 6/29/2018 9:28:50 AM $500.00
Total 50427 $500.00
Total Richard Mott $500.00
Rivercom
50428 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 1:57:21 PM
June 2018 Dispatch Services
001-000-001-528-70-51-00 River Com $26,835.50
Total Invoice - 6/26/2018 1:57:21 PM $26,835.50
Total 50428 $26,835.50
Total Rivercom $26,835.50
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 19 of 71
Vendor Number Reference Account Number Description Amount
S & W Irrigation Supply
50429 2018 - July 2018 - July 2018 1st Council Meeting
414448
Street/Storm Supplies
101-000-313-542-42-30-00 Supplies - SWA $104.58
Total 414448 $104.58
414682
Street/Parks, Storm Supplies
101-000-313-542-42-30-00 Supplies - SWA $26.31
101-000-420-542-75-48-00 Repairs & Maintenance $26.30
Total 414682 $52.61
415675
Street/Supplies
101-000-420-542-75-48-00 Repairs & Maintenance $13.06
Total 415675 $13.06
416192
Street/Parks Supplies
101-000-420-542-75-48-00 Repairs & Maintenance $11.71
Total 416192 $11.71
417233
Street/Rotator
101-000-313-542-42-30-00 Supplies - SWA $54.11
Total 417233 $54.11
Total 50429 $236.07
Total S & W Irrigation Supply $236.07
Sedgwick Claims Management Services, Inc
50430 2018 - July 2018 - July 2018 1st Council Meeting
B1111134
2nd Quarter 2018 "Premium
001-000-110-511-60-46-00 Insurance $32.12
001-000-120-512-50-46-00 Insurance $64.23
001-000-140-514-20-46-00 Insurance $32.12
001-000-142-514-20-46-00 Insurance $32.12
001-000-151-515-30-46-00 Insurance $16.06
001-000-160-521-10-46-00 Insurance $16.06
001-000-210-521-10-46-00 Insurance $385.38
001-000-315-542-10-46-00 Insurance $16.06
001-000-580-558-60-46-00 Insurance $32.12
001-000-590-558-50-46-00 Insurance $16.06
101-000-430-543-30-46-00 Insurance $144.53
117-000-105-557-30-50-00 Eweb Insurance $16.06
Total B1111134 $802.92
Total 50430 $802.92
Total Sedgwick Claims Management Services, Inc $802.92
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 20 of 71
Vendor Number Reference Account Number Description Amount
Sirchie Finger Print Laboratories
50431 2018 - July 2018 - July 2018 1st Council Meeting
0354550-IN
Police/Supplies Evidence Bags
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $205.00
Total 0354550-IN $205.00
Total 50431 $205.00
Total Sirchie Finger Print Laboratories $205.00
Staples Business Advantage
50432 2018 - July 2018 - July 2018 1st Council Meeting
3382673573
Project Manager/Computer Monitor
101-000-313-542-42-30-00 Supplies - SWA $281.30
Total 3382673573 $281.30
3382673579
Central Stores/Supplies, Planning/Supplies
001-000-140-514-20-31-01 Central Stores $100.72
001-000-580-558-60-35-00 Small Tools & Equipment $43.23
Total 3382673579 $143.95
3382673588
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $851.14
Total 3382673588 $851.14
3382673604
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $20.01
Total 3382673604 $20.01
3382673605
Finance/New Printer and Supplies
001-000-145-594-14-60-35 Capital - Cmptr Equip Admin $1,299.40
Total 3382673605 $1,299.40
Total 50432 $2,595.80
Total Staples Business Advantage $2,595.80
Thomas Wayne Roche DBA Roche Design & Brushworks
50433 2018 - July 2018 - July 2018 1st Council Meeting
5016
Events/Parkway Pileup 2018 Design
117-000-450-557-30-49-01 PkwyPile-up Car Show Miscellaneous $216.40
Total 5016 $216.40
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 21 of 71
Vendor Number Reference Account Number Description Amount
5021
Events/Parkway Pileup
117-000-450-557-30-41-00 PPU Professional Services $388.44
Total 5021 $388.44
Total 50433 $604.84
Total Thomas Wayne Roche DBA Roche Design & Brushworks $604.84
Tony Ditommaso PS
50434 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 1:53:43 PM
June 2018 Public Defender
001-000-110-511-60-21-50 Public Defender $4,050.00
Total Invoice - 6/26/2018 1:53:43 PM $4,050.00
Total 50434 $4,050.00
Total Tony Ditommaso PS $4,050.00
Wash ST Dept of Licensing
50435 2018 - July 2018 - July 2018 1st Council Meeting
EWP001053 Handley
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001053 Handley $18.00
EWP001056 Day
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001056 Day $18.00
EWP001057 Kissler
Late Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $21.00
Total EWP001057 Kissler $21.00
EWP001058 Hink
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001058 Hink $18.00
EWP001060 Dobbs-Schill
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001060 Dobbs-Schill $18.00
EWP001061 Collier
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001061 Collier $18.00
EWP001063 Baird
Late Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $21.00
Total EWP001063 Baird $21.00
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 22 of 71
Vendor Number Reference Account Number Description Amount
EWP001064 Conley
Late Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $21.00
Total EWP001064 Conley $21.00
EWP00143 Leyba
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP00143 Leyba $18.00
Total 50435 $171.00
Total Wash ST Dept of Licensing $171.00
Wash State Treasurer
50436 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 7/2/2018 12:52:21 PM
May 2018 Court Remittances
001-001-000-589-30-00-10 State Surcharge (bldg Code)$9.00
001-001-000-589-30-00-20 Court Remittances $29,700.08
Total Invoice - 7/2/2018 12:52:21 PM $29,709.08
Total 50436 $29,709.08
Total Wash State Treasurer $29,709.08
Washington State Department of Revenue Treasury Mgmt
50372 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/27/2018 12:03:30 PM
Taxpayer Petition Fee
001-000-180-518-61-41-00 Judgements & Settlements $28,439.39
Total Invoice - 6/27/2018 12:03:30 PM $28,439.39
Total 50372 $28,439.39
Total Washington State Department of Revenue Treasury Mgmt $28,439.39
Washington State Patrol
50437 2018 - July 2018 - July 2018 1st Council Meeting
00066805
Police/Access User Fee
001-000-210-521-10-41-00 Professional Services $600.00
Total 00066805 $600.00
Total 50437 $600.00
Total Washington State Patrol $600.00
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 23 of 71
Vendor Number Reference Account Number Description Amount
Washington State Transit Insurance Pool
50438 2018 - July 2018 - July 2018 1st Council Meeting
125406
May 2018 Driver Record Monitoring
101-000-430-543-30-46-00 Insurance $10.08
Total 125406 $10.08
Total 50438 $10.08
Total Washington State Transit Insurance Pool $10.08
Weinstein Beverage Co.
50439 2018 - July 2018 - July 2018 1st Council Meeting
136908
City Hall/Cleaning and Sanitation Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $319.74
Total 136908 $319.74
Total 50439 $319.74
Total Weinstein Beverage Co.$319.74
Wenatchee Valley Chamber
50440 2018 - July 2018 - July 2018 1st Council Meeting
19994
2018 Membership Fee
113-000-000-557-30-41-10 Contributions to Other Entities $12,500.00
Total 19994 $12,500.00
Total 50440 $12,500.00
Total Wenatchee Valley Chamber $12,500.00
Wenatchee Valley Humane Society
50441 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 1:51:30 PM
June 2018 Animal Services
001-000-001-539-30-51-00 Animal Control $6,126.24
Total Invoice - 6/26/2018 1:51:30 PM $6,126.24
Total 50441 $6,126.24
Total Wenatchee Valley Humane Society $6,126.24
Wenatchee Valley Museum & Cultural Center
50442 2018 - July 2018 - July 2018 1st Council Meeting
Invoice - 6/26/2018 1:56:15 PM
June 2018 Joint Agreement Payment
001-000-001-558-70-41-15 Wenatchee Valley Museum & CC $9,273.00
Total Invoice - 6/26/2018 1:56:15 PM $9,273.00
Total 50442 $9,273.00
Total Wenatchee Valley Museum & Cultural Center $9,273.00
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 24 of 71
Vendor Number Reference Account Number Description Amount
Workland Auto Parts, Inc.
50443 2018 - July 2018 - July 2018 1st Council Meeting
222505
Street/Air Compressor Oil
501-000-000-542-90-48-30 Street Equipment R&M $18.18
Total 222505 $18.18
222509
Street/Oil and Air Filter
501-000-000-542-90-48-30 Street Equipment R&M $40.69
Total 222509 $40.69
222680
Street/Supplies
501-000-000-542-90-48-25 Street Vehicle R&M Supplies $65.56
Total 222680 $65.56
223046
Police/Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $19.25
Total 223046 $19.25
224150
Street/Sensor and Supplies
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $145.13
Total 224150 $145.13
224243
Street/Credit
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance ($60.70)
Total 224243 ($60.70)
224310
Street/Sweeper
101-000-313-542-42-48-00 Equipment Repair & Maintenance $184.93
Total 224310 $184.93
224415
Street/Oil and Filters
101-000-313-542-42-48-00 Equipment Repair & Maintenance $20.48
Total 224415 $20.48
Total 50443 $433.52
Total Workland Auto Parts, Inc.$433.52
Grand Total Vendor Count 63 $250,850.02
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East Wenatchee - Voucher Directory
07/10/2018 Council Meeting Agenda Packet Page 25 of 71
East Wenatchee City Council Meeting
Tuesday, June 26, 2018
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Pro-tem Timothy J. Detering Devin Poulson, City Attorney
Councilmember Harry Raab Lori Barnett, Community Development Director
Councilmember Jerrilea Crawford Nick Gerde, Finance Director
Councilmember Shayne L. Magdoff Mary Beth Phillips, Court Administrator
Councilmember Matthew Hepner Maria Holman, City Clerk
6:30 p.m. Regular Meeting
1. Call to Order, Roll Call and Pledge of Allegiance.
a. Motion to excuse Councilmember John Sterk by Councilmember Raab.
Councilmember Crawford seconded the motion. Motion carried (4-0)
b. Motion to excuse Councilmember Chuck Johnson by Councilmember Crawford.
Councilmember Raab seconded the motion. Motion carried (4-0)
2. Administration of Oath of Office
Mayor Pro-tem Detering administered administer the Oath of office for new
Councilmember Shayne Magdoff, Position 5.
3. Consent Items:
Motion to approve agenda, vouchers, and minutes from previous meetings.
Motion to approve consent items by Councilmember Crawford. Councilmember
Magdoff seconded the motion. Motion carried. (5-0)
4. Citizen Requests/Comments.
a. Community member Norm Strum, 2108 Sage Grouse Rd., Wenatchee, WA 98801,
came before the council to comment on the Apple Valley Loop Trail and the large
wooded section south of 19th street. Mr. Strum commented on the darkness, and
the odor of the wooded area and would like to see the City, the County or a
volunteer group clean this area.
Comments provided by Mayor Pro-tem Detering and Councilmember Hepner. Mayor
Pro-tem asked the Finance Director Nick Gerde to communicate with the Police
Department about the citizen comment.
07/10/2018 Council Meeting Agenda Packet Page 26 of 71
5. A Public Meeting: for the 2018 CDBG allocation and 2018 Annual Action Plan.
A Public meeting for discussion and decision on projects to be funded from the 2018
Community Development Block Grant (CDBG) Program allocation and included in the 2018
Annual Action Plan.
Alicia McRae and Jessie Lane, Development Director of the Housing Authority spoke to the
Council regarding how the funds requested will be used by the Housing Authority.
Converting seasonal apartments to year-round unit and making cosmetic improvements to
update the fixtures, carpets, etc.
Comments provide by Councilmember Crawford, Hepner, and Mayor Pro-tem Detering.
Motion by Councilmember Hepner to allocate $10,000 for the City CDBG administrative
functions, $69,300 for the Housing Authority of Chelan County, and $72,500 for the
Columbia Valley Housing Association as staff recommended. Councilmember Harry Raab
seconded the motion. Motion carried (5-0)
6. Presentations.
a. 10 Year Public Service Certificate Awarded to Finance Director Nick Gerde.
7. Department Report.
a. Community Development Director Lori Barnett provided a report on the Homeless
Housing Committee and Homeless funding allocations and programs. There is an
Interlocal Agreement with the City of Wenatchee, City of East Wenatchee, Chelan
County and Douglas County for management and distribution of the continuum of
care funds. She also briefed them on the state requirements to provide a low-barrier
homeless shelter program.
Comments provided by Councilmembers Hepner, and Mayor Pro-tem Detering.
b. Community Development Director Lori Barnett commented to Council about a filling
and grading ordinance that was previously eliminated. There currently is no permit
or review for grading or filling done by property owners unless a property owner is
building a wall 4ft. or taller. This has become an issue for the city in regards to
property owners working in critical areas and have the potential of damage to
critical areas.
Councilmember Detering asked if this could be brought to a council work session.
c. Finance Director Nick Gerde provided a May 2018 Finance Department Report.
Comments provided by Councilmember Crawford.
8. Mayor’s Report. None.
07/10/2018 Council Meeting Agenda Packet Page 27 of 71
9. Action Items.
a. Resolution 2018-12 of the City of East Wenatchee, Washington adopting a Six-Year
Transportation Improvement Program for 2019-2024, directing the City Clerk to file
this Resolution with the Secretary of Transportation, and containing an effective
date.
Motion by Councilmember Crawford to approve Resolution 2018-12 adopting a Six-
Year Transportation Improvement Program. Councilmember Raab seconded the
Motion. Motion carried (5-0)
b. Conditional award to Granite Construction of Wenatchee for the construction of FY
2019 Overlay Project on S. Kentucky Ave./5th St NE Overlay Project subject to
Transportation Improvement Board (TIB) approval.
Motion by Councilmember Hepner to conditionally award the construction contract
for the fiscal year 2019 Overlay Project for S. Kentucky Ave. and 5th St. NE to
Granite Construction and authorize the Mayor’s signature on the contract
contingent upon approval by the TIB. Councilmember Raab seconded the motion.
Motion carried (5-0)
10. Council Reports & Announcements.
a. Councilmember Crawford announced that the Wenatchee Valley Museum & Cultural
Center is hiring a new director.
b. Councilmember Hepner announced that the last Stormwater meeting was canceled,
and the Economic Development meeting has been rescheduled.
11. Adjournment. With no further business, the meeting adjourned at 7:33 p.m.
Steven C. Lacy, Mayor
Attest:
Maria E. Holman, City Clerk
07/10/2018 Council Meeting Agenda Packet Page 28 of 71
CITY OF EAST WENATCHEE COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Lori Barnett, Community Development Director
Subject: First public hearing for the CDBG 2018 Annual Action Plan
Date: July 10, 2018
I. Summary Title: First public hearing for the Community Development
Block Grant (CDBG) Program 2018 Annual Action Plan.
II. Background/History: The City of East Wenatchee annually receives CDBG funds from the U.S. Department of Housing and Urban Development (HUD). Each year, the city adopts an annual action plan that describes the projects or programs that will be funded during that program year. The City’s 2018 program year runs from October 1,
2018 through September 30, 2019.
Including the funds remaining from previous years, the City may have
up to $152,769 for the 2018 Program Year. At the public meeting held
on June 26, 2018 Council considered two applications for funding. The Council took action to allocate the funds to the following projects and activities:
• $10,000 for City CDBG planning and administrative activities
• $69,300 for the Housing Authority of Chelan County and the City of East Wenatchee to convert 18 seasonal housing apartments at their Heritage Glen project located at 665 3rd St. NE, East Wenatchee, to year-round units. The project will result
in 16 one-bedroom apartments and 2 two-bedroom apartments
for year-round use for eligible farmworkers. The project
includes unit rehabilitation including new bathroom cabinets,
replacement of flooring and countertops, new closets and other
improvements to prepare them for year-round use.
• $73,469 to the Columbia Valley Housing Association for their Down Payment Assistance for Low-Income Families program. The funding is estimated to provide down payment assistance to at least 3 low-income households for the purchase of a home.
III. Recommended Action: Hold the public hearing to solicit public
comments regarding the proposed funding choices.
07/10/2018 Council Meeting Agenda Packet Page 29 of 71
IV. Exhibits: 2018 Annual Action Plan – Draft Date 6/27/2018
Financial Data: Expenditure Required Amount Budgeted Appropriation Required
$0 $32,040 $0
07/10/2018 Council Meeting Agenda Packet Page 30 of 71
City of East Wenatchee
Community Development Block Grant
2018 Annual Action Plan
Draft Date June 27, 2018
Community Development Department
271 9th Street NE
East Wenatchee, WA 98802
Phone 509-884-5396
Fax 509-884-6233
Adopted by Resolution ____________
07/10/2018 Council Meeting Agenda Packet Page 31 of 71
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
The City of East Wenatchee is an entitlement community under Title 1 of the Housing and
Community Development Act of 1974 and is eligible to receive Community Development Block
Grant (CDBG) Program funds annually from the U.S. Department of Housing and Urban
Development (HUD). This eligibility is due to the designation of the Wenatchee area as an
urbanized area as a result of the 2000 Census. The cities of Wenatchee and East Wenatchee
were granted entitlement status. Each city separately administers their CDBG programs. East
Wenatchee’s CDBG program fiscal year is October 1 through September 30.
The City Council adopted the 5-year Community Development and Housing Consolidated Plan for 2015 –
2019 (“Consolidated Plan”) on August 11, 2015. The 2018 Annual Action Plan describes how the City will
use formula funds from HUD to meet affordable housing and community development needs in the
third year covered by the Consolidated Plan. This Action Plan is submitted to HUD for approval and to
access federal funding for the City.
The City endeavors to effectively administer and be good stewards of these funds on behalf of HUD, our
partner organizations that help to implement the projects funded by these resources, and the citizens of
East Wenatchee.
2. Summarize the objectives and outcomes identified in the Plan
The City seeks to strengthen the community and further HUD’s goals of providing decent
housing, a suitable living environment, and expanding economic opportunities for low-and
moderate-income residents. The City strives to accomplish these goals by maximizing and
effectively utilizing all available funding resources.
The City has established three strategic priorities: Support accessibility improvements and revitalize
neighborhoods, provide supportive services for people who are homeless and those at risk of
homelessness and Increase and preserve affordable housing. By addressing needs and creating
opportunities, the City hopes to improve the quality of life for all residents. Activities and
outcomes identified in the Plan must meet at least one of HUD's three national goals and one
objective. The City's anticipated accomplishments by outcome indicator are as follows
Objective 1: Support accessibility improvements and revitalize neighborhoods:
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• Review public infrastructure and ADA needs when determining projects
• Purchase, construct and improve public facilities and improvements
Objective 2: Provide supportive services for people who are homeless and those at risk of
homelessness:
• Target individuals who meet the chronically homeless definition
• Connect people who are homeless with services, shelter and food
• Provide services for people with special needs
• Promote services that improve overall efficiency of the homeless system
Objective 3: Increase and preserve affordable housing:
• Evaluate options for tax credits and other programs to increase the availability of affordable
housing
• Continue to work with local housing providers to identify opportunities to increase housing
options and rehabilitate existing housing stock.
3. Evaluation of past performance
The first three years of funding during the 2015-2019 Consolidated Plan were committed to the 5th
Street NE street improvement project. The purpose of the 5th Street NE street project was to help
renovate this residential area and provide an improved pedestrian corridor connecting a dense
residential neighborhood with schools and the commercial core. The project included the new curb,
gutters and sidewalk; domestic water system improvements; sanitary sewer system improvements; and
storm water system improvements. The project was a joint venture including the City and local utility
providers. The project is complete. The table below summarizes the project costs and revenue sources.
4. Summary of Citizen Participation Process and consultation process
5th Street Project Cost Reconciliation
Source of Funds Revenue % of Costs
2015 102,074$
2016 95,800$
2017 100,000$
Total CDBG 297,874$ 29%
East Wenatchee Water District 181,755$ 18%
Douglas County Sewer Dist.147,704$ 14%
City-Stormwater Utility 125,000$ 12%
City-General Fund 270,345$ 26%
Total Revenue and Cost 1,022,678$
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A Notice of Grant Funding Opportunity and Public Meeting was published in the Wenatchee
World in English and in Spanish on May 27, 2018. Additionally, an e-mailed with the same
information was sent to various agencies on May 24, 2018. It was requested that applications
for use of the funds be submitted to the City by June 15, 2018.
A public meeting was held by the City Council on June 12, 2018 to discuss the outreach efforts
and potential funding availability. No public comments were received at the meeting.
In response to the Notice of Grant Funding, written requests for funding were received from
the Housing Authority of Chelan County and the City of East Wenatchee requesting $69,300 to
convert 18 seasonal housing apartments to year-round units and from the Columbia Valley
Housing Association requesting $82,500 for their Down Payment Assistance for Low-Income
Families program.
The City Council held a public meeting on June 26, 2018 to review the requests for funding and
to make a decision as to the projects and activities that would be funded using the 2018 annual
allocation and other funds remaining from prior years.
A Notice of Availability and Notice of Public Hearing was published in the Wenatchee World in
English and in Spanish on June 29, 2018.
5. Summary of public comments
At the June 26, 2018 public meeting, comments were provided by staff of the Housing
Authority of Chelan County and the City of East Wenatchee. No other public comments were
offered.
6. Summary of comments or views not accepted and the reasons for not accepting them
All comments were considered.
7. Summary
As a result of the public outreach process, the Council allocated the majority of the funds for
housing projects.
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PR-05 Lead & Responsible Agencies – 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant
program and funding source.
Agency Role Name Department/Agency
CDBG Administrator City of East Wenatchee Community Development Department
Table 1 – Responsible Agencies
Narrative
The City of East Wenatchee administers the HUD formula funds covered by the Consolidated Plan and is responsible for its preparation.
Consolidated Plan Public Contact Information
Lori Barnett, Director
Community Development Department
City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
Phone 509.884.5396 Fax 509.886.6113
E-mail: lbarnett@east-wenatchee.com
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
1. Introduction
The City works closely every year with a variety of individuals and organizations to identify gaps in services and identify solutions to
fill those gaps. To supplement this ongoing stakeholder engagement, Commerce conducted two public workshops to discuss and
consider the use of funds, two public hearings and made the draft 2018 Annual Action Plan available for a 30-day public comment
period. Due to the lack of funds available, only a limited consultation process was utilized.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers
and private and governmental health, mental health and service agencies (91.215(l))
The City of East Wenatchee works with the City of Wenatchee since the majority of housing facilities and service providers are located in
Wenatchee. Each year the City coordinates with a variety of service providers addressing the housing, health, and public service needs of citizens
throughout the community. These service providers include numerous local governments, state agencies, grant administrators, nonprofit
organizations, advocacy groups, housing providers, faith-based organizations, and for-profit developers. This continuous effort identified gaps in
services, clarified priorities, and identified solutions for serving the needs of individuals and businesses throughout the community.
Housing Authority of the City of Wenatchee and Chelan County. East Wenatchee does not have public housing but does work with the Housing
Authority of the City of Wenatchee and Chelan County, which operates a multifamily housing complex for farm workers and a facility for migrant
farm workers within the City. The Housing Authority also administers the Section 8 rental assistance program providing tenant vouchers and
veteran vouchers for both counties. A City Councilmember is on the Housing Authority Board.
Chelan Douglas Homeless Task Force. The City is a member of the Homeless Task Force which is comprised of representatives from both
agencies and groups who provide homeless housing, housing services, health services, mental health and substance abuse services, and other
social services. The Task force plays an important role as a regular forum addressing homelessness, access to affordable rental housing, and
support services. The Task Force meets every other month and other times as needed.
Homeless Steering Committee. City staff participates as a member of the Homeless Steering Committee comprised of local elected officials and
community leaders from the two-county area. Wenatchee leads the process. The Steering Committee reviews applications for funding and
makes a recommendation to the Wenatchee City Council for allocation of local and state funds. The Steering Committee meets quarterly and
other times as needed.
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Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically
homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of
homelessness.
The City of East Wenatchee has an interlocal agreement with the City of Wenatchee which is the lead agency for the Plan to End Homelessness
in Chelan & Douglas Counties. Funds generated by state Homeless Housing and Assistance program recording fees collected in Chelan and
Douglas County are remitted to the City of Wenatchee for the Chelan Douglas Consolidated Homeless Grant. Wenatchee is also the lead agency
for Balance of State Continuum of Care funding provided by the Washington State Department of Commerce for both counties. The Homeless
Steering Committee is responsible for identifying funding priorities and making recommendations regarding annual funding allocations.
Wenatchee is the lead for the HMIS reporting system.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds,
develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding,
policies and procedures for the operation and administration of HMIS
The City of East Wenatchee does not receive ESG funds. This region is part of the “Balance of State Continuum of Care”. As the lead agency, the
City of Wenatchee administers its programs and manages its sub grantee agreements, including HMIS administration, in compliance with the
requirements, standards, and policies/procedures established by the Washington State Department of Commerce. The City of East Wenatchee
works closely with Wenatchee and other key partners, providers, and stakeholders to identify priority strategies that guide funding allocations.
2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s
consultations with housing, social service agencies and other entities
1 Agency/Group/Organization Chelan Douglas Community Action Council
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
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2 Agency/Group/Organization WOMEN'S RESOURCE CENTER/BRUCE
HOUSING
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
3 Agency/Group/Organization Housing Authority of Chelan County and City
of Wenatchee
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by Consultation? Public Housing Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
4 Agency/Group/Organization Columbia Valley Housing Association
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by Consultation? Public Housing Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
5 Agency/Group/Organization SAGE
Agency/Group/Organization Type Services-Victims of Domestic Violence
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
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6 Agency/Group/Organization Catholic Family & Child Services
Agency/Group/Organization Type Services-Health
Mental Health
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
7 Agency/Group/Organization Aging & Adult Care of Central Washington
Agency/Group/Organization Type Services-Elderly Persons
What section of the Plan was addressed by Consultation? Economic Development
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
8 Agency/Group/Organization United Way of Chelan & Douglas Counties
Agency/Group/Organization Type Services-Health
What section of the Plan was addressed by Consultation? Health Services
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
9 Agency/Group/Organization YWCA of Wenatchee Valley
Agency/Group/Organization Type Faith based
What section of the Plan was addressed by Consultation? Faith Based
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Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
10 Agency/Group/Organization Northwest Justice Project
Agency/Group/Organization Type Legal Services
What section of the Plan was addressed by Consultation? Legal Services
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
11 Agency/Group/Organization Chelan Douglas Regional Support Network
Agency/Group/Organization Type Services-Health
What section of the Plan was addressed by Consultation? Mental Health
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
12 Agency/Group/Organization Veterans Administration
Agency/Group/Organization Type Other government - Federal
What section of the Plan was addressed by Consultation? Support for Veterans
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
13 Agency/Group/Organization Department of Social & Health Services
Agency/Group/Organization Type Other government - State
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Email
Table 2 – Agencies, groups, organizations who participated
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Identify any Agency Types not consulted and provide rationale for not consulting
No agency types were specifically excluded from consultation.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care City of Wenatchee
Greater East Wenatchee Area
Comprehensive Plan City of East Wenatchee
Goals in the Comprehensive Plan stress the need for sidewalks, and affordable
housing. Recommendations from this plan are being implemented with the 5th
St. project.
2019-2024 Six-Year
Transportation Improvement
Program
City of East Wenatchee The TIP includes priorities for street and non-motorized public transportation
improvements.
Parks and Recreation
Comprehensive Plan (2014)
Eastmont Metropolitan
Park District Need for public facilities and improvements identified.
Plan to End Homelessness in
Chelan & Douglas Count City of Wenatchee
CDBG goals were based upon several goals in the plan to reduce the number o
homeless persons, reduce their stay in shelters and transitional units by
increasing permanent housing.
Transportation 2040 The
Regional Transportation Pl
Chelan Douglas
Transportation Council
Need for public transportation improvements and specifically multi-model
options were identified. Recommendations from this plan are being
implemented with the 5th St. project.
Table 3 – Other local / regional / federal planning efforts
Narrative (optional)
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AP-12 Participation – 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting
On May 24, 2018 a notice of funding availability was e-mailed to 29 individuals with various agencies and service groups which also announced a
City Council public meeting to be held on June 26, 2018 to discuss the use of the 2017 CDBG allocation. On May 27, 2018 the notice of public
meeting was published in the Wenatchee World in English and Spanish announcing the notice of funding availability and public meeting. The City
Council held a public meeting on June 12, 2018 and on June 26, 2018. No public comments were received at the June 12, 2018 public meeting.
Two requests for funding were received by June 15, 2018. Public comments were submitted by one applicant at the June 26, 2018 public
meeting.
On May 30, 2017 a notice of the City Council public hearing was published in the Wenatchee World in English and Spanish. The City Council held
a public hearing on June 13, 2017. No public offered testimony at the hearing.
A public notice was published in the Wenatchee World newspaper on June 23, 2017 notifying the community of the availability of the Draft 2017
Annual Action Plan and initiating the 30-day comment period. The advertisement also gave notice of the July 25, 2017 City Council public
hearing. The notice was published in English and Spanish. The Draft 2017 Annual Action Plan was posted on the City’s website on June 23, 2017.
No one offered any testimony at the July 25, 2017 public hearing. The City Council took action on that date to approve Resolution 2017-07
adopting the 2017 Annual Action Plan.
A Notice of Availability and Notice of Public Hearing was published in the Wenatchee World in English and in Spanish on June 29,
2018 advertising the public hearings for July 10, 2018 and July 24, 2018.
Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
Including the funds remaining from previous years, the City may have up to $152,769 for the
2018 Program Year. At the public meeting held on June 26, 2018 Council considered two
applications for funding. The Council took action to allocate the funds to the following
projects and activities:
$10,000 for City CDBG planning and administrative activities
$69,300 for the Housing Authority of Chelan County and the City of East Wenatchee to
convert 18 seasonal housing apartments at their Heritage Glen project located at 665 3rd St. NE,
East Wenatchee, to year-round units. The project will result in 16 one-bedroom apartments and
2 two-bedroom apartments for year-round use for eligible farmworkers. The project includes
unit rehabilitation including new bathroom cabinets, replacement of flooring and countertops,
new closets and other improvements to prepare them for year-round use.
$73,469 to the Columbia Valley Housing Association for their Down Payment Assistance for
Low-Income Families program. The funding is estimated to provide down payment assistance to
at least 3 low-income households for the purchase of a home.
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Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative
Description Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public
-
federal
Admin and
Planning
Housing Public
Improvements
Homeownership
Assistance
132,769 20,000 152,769 Prior year
resources
are
estimates,
since the
2017
program
year is still
underway
as of the
Action
Plan's
publication
date.
Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local
funds), including a description of how matching requirements will be satisfied
The City leverages CDBG funds with local funds, and when available, federal and state funds.
If appropriate, describe publically owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
Other than streets, stormwater facilities, small passive recreation areas, and the City Hall
Campus, the city does not own any property that could be used to address needs that were
identified in the Consolidated Plan.
Discussion
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort Order Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome Indicator
Table 6 – Goals Summary
Goal Descriptions
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Projects
AP-35 Projects – 91.220(d)
Introduction
The 2018 Annual Action Plan includes the following projects in accordance with the goals in the Consolidated Plan.
Projects
# Project Name
1 Planning and Administration
2 Rehabilitation and conversion of 18 seasonal farmworker housing apartments year-round
apartments
3 Downpayment assistance for qualifying homebuyers
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
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AP-38 Project Summary
Project Summary Information
1. $10,000 for City CDBG planning and administrative activities
2. $69,300 for the Housing Authority of Chelan County and the City of East Wenatchee to convert 18 seasonal housing apartments
at their Heritage Glen project located at 665 3rd St. NE, East Wenatchee, to year-round units. The project will result in 16 one-
bedroom apartments and 2 two-bedroom apartments for year-round use for eligible farmworkers. The project includes unit
rehabilitation including new bathroom cabinets, replacement of flooring and countertops, new closets and other improvements
to prepare them for year-round use.
3. $73,469 to the Columbia Valley Housing Association for their Down Payment Assistance for Low-Income Families program. The
funding is estimated to provide down payment assistance to at least 3 low-income households for the purchase of a home.
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
The rehabilitation and conversion project is located in an existing low-income housing project.
The homeownership downpayment assistance program is city wide and only open to
households that qualify under income guidelines.
Geographic Distribution
Target Area Percentage of Funds
City-wide 100%
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
The city does not allocate funds or investments geographically. This is a small community.
Discussion
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
One Year Goals for the Number of Households to be Supported
Homeless
Non-Homeless
Special-Needs
Total
Table 9 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance
The Production of New Units
Rehab of Existing Units 17
Acquisition of Existing Units 3
Total 20
Table 10 - One Year Goals for Affordable Housing by Support Type
Discussion
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AP-60 Public Housing – 91.220(h)
Introduction
East Wenatchee does not have any traditional public housing projects. However, the Housing
Authority of Chelan County & the City of Wenatchee provides a range of housing and housing
support services including:
• Section 8 tenant-based housing vouchers
• Section 8 Family Self-Sufficiency program
• HUD Veterans Affairs Supportive Housing Vouchers
• Agricultural & migrant housing
Within the City of East Wenatchee, the Housing Authority owns and operates 35 units of
housing (17 year-round units and 18 seasonal units) for low-income farmworkers. That project
was funded by USDA Rural Development. In addition to the housing within the City, the Housing
Authority owns and operates 25 units of housing for year-round agricultural workers located
just north of the City Limits. The project was developed with Housing Tax Credits through the
Housing Finance Commission, funding from the Housing Trust Fund and Douglas Co. 2060
funds. The project serves families making 30%, 40% and 50% of median income. Adjacent to
that project is 24 units of housing for seasonal farmworkers (120 beds). The project was
developed and subsidized through USDA RD and Housing Trust Fund and serves very low
income individuals.
Actions planned during the next year to address the needs to public housing
No actions are planned.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
The Housing Authority holds monthly or bi-monthly resident meetings at all of their projects. In
addition they offer their tenants a self-sufficiency educational program which includes
information on money management, home care, and life skills.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
The Housing Authority is not designated as troubled.
Discussion
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AP-65 Homeless and Other Special Needs Activities – 91.220(i)
Introduction
The Ten Year Plan to End Homelessness in Chelan & Douglas Counties establishes a two, county
strategies aimed at ending homelessness. The strategies of the Ten Year Plan are adopted as part of the
Consolidated Plan to provide further guidance to homeless providers and community funders in
planning for increasing, and better coordinating, the resources of the community in this effort. The City
will not designate specific CDBG funds to homeless or housing projects. However, the funds allocated for
public services could be used for services that help people avoid becoming homeless and help the
homeless overcome barriers to finding housing.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City works with the City of Wenatchee and local housing and service providers as a member of the
Homeless Task Force. The new Coordinated Entry System was developed with the assistance of a sub-
committee of that group. The Coordinated Entry System is one stop access point for people who are
homeless or at risk of becoming homeless to connect them with emergency shelter and transitional
housing agencies as well as service providers.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City works with the City of Wenatchee and local housing and service providers as a member of the
Homeless Task Force. Although East Wenatchee has only one transitional shelter that is available to
women and families, there are year round emergency shelters for individuals and families in Wenatchee
through a partnership with faith-based and other community organizations. The City of East Wenatchee
has an interlocal agreement for the use of the deed recording fees administered through the City of
Wenatchee to support homeless housing and support services.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The City works with the City of Wenatchee and local housing and service providers as a member of the
Homeless Task Force. An effort is underway to establish a “housing first” model to facilitate housing of
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the homeless. This model is focused on helping people quickly gain stable housing and then offer them
the supportive services that they need to thrive. For chronically homeless individuals this means
permanent supportive housing which uses the housing first model and for families with children it
means rapid rehousing with a progressive engagement model. Currently there are no homeless facilities
specifically for unaccompanied youth. One of the services offered locally is eviction intervention. The
city will be investigating whether those services are in need of funds and eligible for the funds that have
been set aside for public services.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
East Wenatchee participates with the Homeless Task Force and area service providers to enhance the
community’s comprehensive Continuum of Care (CoC) system to end as well as prevent homelessness.
Several agencies have programs devoted to homelessness prevention such as assisting people who are
in jeopardy of being evicted. The Chelan County Regional Justice Center operates a facility for individuals
being released from detention to ensure that people are not discharged into homelessness.
Discussion
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:
Through the Homeless Steering Committee and the Douglas County Regional Council, the City of East
Wenatchee works with the City of Wenatchee and other jurisdictions to award funds under the Douglas
County Regional Affordable Housing Program Fund and the Wenatchee Low-Income Housing Fund. Due
to the small amount of money collected annually for the Douglas County Regional Affordable Housing
Program Fund, those funds are awarded every two years. The Wenatchee Low-Income Housing Funds
are awarded on an annual basis. Additionally, the City has previously awarded CDBG funds to the
Columbia Valley Housing Association for their down payment assistance program.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
The lack of suitable land for development is one of most significant barriers to increasing the amount of
affordable housing available within the City. The small geographic area of the City is the major
contributor to this scarcity of land. The City recently completed a major update to the Greater East
Wenatchee Area Comprehensive Plan adding over 500 acres of land to the City’s Urban Growth Area
(UGA) that is designated for residential purposes. Over 540 of those acres are designated for residential
use with 373 acres for single-family residential and 172 acres for multi-family residential. Although this
does not add to the land base within the City, it does expand the land base that would be available for
housing development and potential annexation into the City.
The Comprehensive Plan also has specific goals and policies as a guide to increase the amount of
affordable housing. The City has infill and accessory dwelling ordinances that allow for relaxed lot
coverage and setbacks requirements to encourage development on underutilized lands. The City is
currently updating the development regulations in an effort to encourage higher density residential
development by reducing lot size requirements and setbacks and increasing lot coverage thereby
providing incentives for affordable housing. The City will be evaluating options to increase affordable
housing with additional changes to development regulations and will explore options for tax incentives.
Discussion:
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AP-85 Other Actions – 91.220(k)
Introduction:
The City of East Wenatchee has multiple strategies to meet the needs of the community. Due to the
small annual allocation of CDBG funds, the City does not generally use those funds for projects other
than street improvements.
Actions planned to address obstacles to meeting underserved needs
While the City has pursued a variety of strategies to impact the identified needs of the community, the
primary obstacle to meeting the underserved needs is the lack of sufficient financial resources
Actions planned to foster and maintain affordable housing
The City fosters and maintains affordable housing by:
• Providing street improvements that benefit low-moderate income neighborhoods;
• Work with agencies and organization that provide Tenant based Rental Assistance and housing
services;
• Evaluate options supporting projects using the low-income tax credit program and/or instituting
a multi-family tax abatement program;
• Preserve the housing stock in the City of East Wenatchee through support of other publicly and
privately funded housing agencies;
• Support projects proposed that utilize low income tax credit financing in order to make rental
more affordable;
Actions planned to reduce lead-based paint hazards
The Community Development Department/Building-Code Compliance section on the City web site
includes a “Lead Based Paint Alert” page with links to various publications relating to identifying and
abating lead based paint hazards.
Actions planned to reduce the number of poverty-level families
There were 668 people (5%) in East Wenatchee living below the poverty level, according to the 2007-
2011 American Community Survey. The City’s overall goal is to reduce the number and percentage of
persons living in poverty. The City works with the community’s businesses and the workforce
development programs, to promote job training opportunities for low income persons. The City will
work with and support agencies and public services programs aimed at increasing self sufficiency for
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low-income families and individuals.
The following strategies, consistent with City’s overall Consolidated Plan strategies, will play a major role
in combating poverty:
• Support community vitality through activities that promote a diverse economic base and family
wage jobs, while providing opportunities for low and moderate income people to become
financially independent;
• Support housing and services to assist homeless people to reach self sufficiency;
• Support activities which bring additional businesses, new industries, and jobs into the
community.
Actions planned to develop institutional structure
The City does not have the resources to develop a separate institutional structure. The City works with
local providers who already have the expertise and institutional structure to meet the needs of the
community.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City of East Wenatchee staff serves on the Homeless Housing Task Force and the Homeless Steering
Committee. The City will continue to coordinate with local housing and service providers to meet the
needs for the regions’ low income populations.
Discussion:
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that
benefit persons of low and moderate income. Overall Benefit - A consecutive
period of one, two or three years may be used to determine that a minimum
overall benefit of 70% of CDBG funds is used to benefit persons of low and
moderate income. Specify the years covered that include this Annual Action Plan. 100.00%
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Public Works Report
July 5, 2018
Baker Avenue Reconstruction
Utilizing TIB and Greater East Wenatchee Stormwater Utility funding, the Baker
Avenue Reconstruction Project reconstructed Baker Avenue from 15th Street NE to
the City limits (approximately near Sand Canyon). This project added illumination,
sidewalks to the west side of the roadway, provided bike lanes, installed a
stormwater collection and treatment system, and enhanced the 19th Street
intersection by adding turn lanes. Also, a 96” culvert was added to Sand Canyon to
provide additional runoff capacity.
Current Status:
- As of May 31, 2018, the project is 100% complete with 16 Change Orders
and $100,986 over original contract amount;
- TIB closeout documents are currently being compiled;
- Final Contract Voucher Certificate has been submitted to Pipkin for
execution.
Summary of Construction Costs:
Baker Ave
Construction
Costs
City/TIB Water
District
Sewer
District Total
Contract Amount $2,843,147.00 $226,696.04 $106,944.88 $3,176,787.92
Actual Costs $2,981,603.91 $209,349.52 $86,820.00 $3,277,779.43
Delta $138,456.91 $17,346.52 $20,124.88 $100,985.51
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5th Street Sidewalks and Storm Sewer Improvements
The 5th Street Sidewalk/Storm Sewer project constructed new sidewalks on 5th
Street NE from Baker Avenue to Eastmont Avenue. Sidewalk construction
necessitated the need for a new storm sewer system as well.
Current Status:
- Substantial Completion was obtained on May 4, 2018;
- Physical Completion was obtained on May 11, 2018;
- Final payment negotiations have concluded pending Change Order
approvals.
Astor Court/Ashland Avenue Stormwater Project
The City has known and documented drainage problems at the 1600 block of
Ashland Avenue and the 1600 block of Astor Court. These drainage problems are a
result of the surrounding topography (e.g., low point in the roadway profile) in
conjunction with a lack of storm sewer infrastructure in the area. At these
locations, property owners have experienced property damage associated with the
drainage problems (e.g., flooded basements, runoff discharging to swimming pool,
persistent ponding). On March 14, 2017, SCJ Alliance was awarded a professional
services contract to design a solution for the mentioned drainage issues.
Current Status:
- Substantial Completion was obtained on May 18, 2018;
- Physical Completion was obtained on June 13, 2018;
- The project is 100% complete with zero (o) Change Orders and $3,190.55
over contract amount.
- Final Contract Voucher Certificate has been submitted to Smith Excavation
for execution.
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Summary of Construction Costs:
Astor/Ashland
Stormwater Project
Construction Costs
City Stormwater
Utility Funds Sewer District Total
Contract Amount $104,557.80 $1,839.40 $106,397.20
Actual Costs $109,587.75 $0 $109,587.75
Delta $5,029.95 $1,839.40 $3,190.55
New Catch Basin on Ashland Ave
2018 TIB Overlay Grant
TIB grant funds have been successfully obtained to overlay two (2) segments of
roadway in the City (5th Street between Baker Ave and Eastmont Ave; S Kentucky
Ave between Grant Rd and 4th St SE). In addition, this project will reconstruct
associated non-compliant sidewalk ramps to meet current ADA standards. This
project will require coordination with the Douglas County Sewer District and East
Wenatchee Water District. The anticipated start of construction for this project is
August 2018.
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Current Status:
- Bid opening was held on June 19, 2018 with Granite Construction
submitting the low bid;
- The City is waiting for the TIB approval letter prior to executing a
construction contract.
2018 Relight Washington Streetlight Conversion Project
In 2017, the Transportation Improvement Board (TIB) approved the Relight
Washington Grant for the conversion of all City streetlights to LED. The grant
covers 100% of the conversion cost. Douglas PUD purchased the new LED
fixtures for the City and will be reimbursed through the TIB grant.
Current Status:
- Substantial Completion was obtained on May 25, 2018;
- Physical Completion will be issued following L&I inspection;
- A small quantity of streetlights (approximately 20) are not working, the
Street Department maintenance crew will conduct preliminary
troubleshooting (e.g., test fuses, check breakers).
Greater East Wenatchee Stormwater Utility
Currently, revisions are being made to the existing interlocal agreement (ILA)
between the City and Douglas County (County) for storm and surface water
management. New City/County Stormwater Program Management Fund sections
will be included in the revised ILA. These new sections will allow for more
discretionary funding for each the County and City. For example, after revenue is
allocated to the joint administration and joint capital accounts, the remaining funds
will be distributed to each of the discretionary Stormwater Program Management
Funds on a pro rata share basis. This will give both the City and County more
flexibility with spending stormwater utility funds while maintaining a joint capital
account for regional stormwater projects.
- Next SWU meeting is scheduled for July 19, 2018;
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Public Works Facility Design
The City entered into a schematic design contract with DOH Associates, PS
(DOH) on May 12, 2017 in an amount not to exceed $126,000. The Scope of Work
associated with the contract includes architectural services for the pre-design and
schematic design for the new East Wenatchee Street Department facilities.
Current Status:
- This project is complete;
- Of the $126,000 original contract, $91,075 was spent to complete the
schematic design.
10th Street Improvements – Eastmont Ave to Kentucky Ave
On March 21, 2018, City staff submitted a Public Works Trust Fund Loan pre-
construction application for the 10th Street Improvements – Eastmont Ave to
Kentucky Ave project design.
Current Status:
- The City received a successful funding notification on Friday, April 13,
2018;
- City staff approved the Scope of Work on June 12, 2018.
2018 Residential Overlay Program
In 2017, during the scoping phase, residential street paving projects were
coordinated with local utility districts to make the most efficient use of City and
utility district resources. The 2018 Residential Street Preservation Program
includes overlaying Johnson Place, S. Iowa Ave., Tedford St. SE, S. June Ave.,
and 1st St. SE.
Current Status
- Smith Excavation started replacing watermain on April 30, 2018;
- Paving is scheduled to start in mid-August.
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2013 11th Street NE Sidewalk Improvements Project – Illumination Inquiry
A service request has been generated with Douglas County PUD for installing
streetlights on 11th St NE between Baker Ave and Valley Mall Parkway. At this
time, it is not certain on the number streetlights that will be installed.
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July 5, 2017 Memorandum to Mayor and Councilmembers Subject: 2018 Budget Amendments
The following budget amendments have been identified to change 2018
revenue and expenditures, and any impact on 2018 fund appropriations.
1. Revenue Changes:
A. Street Improvements Fund: 1) 2019 Pavement Program: Increase $73,000 (Council Approved) 2) Baker Avenue – 15th to 20th: Decrease $790,501 (Primary reason was a significant portion was revenue received late in 2017) 3) Highline Drive – Grant to 3rd SE: Decrease $159,400 (Primary
reason was a portion of this revenue was received late in 2017)
B. Capital Improvements Fund: Decrease property tax allocation by
$350,000 (Gateway project re-scheduled)
C. General Fund: Increase $45,000 (Washington State Archives
Grant – City Clerk – Records Management System) D. Hotel/Motel Tax Fund and Events Fund: Reallocate $99,699 from Events Fund to Hotel/Motel Tax Fund (Events Fund over-funded) 2. Expenditure Changes: A. Street Improvement Fund:
1) Baker Avenue 15th to 20th: Right-of-Way finalized costs
increased $10,000.
2) Highline Drive – Grant to 3rd SE: Services during Construction
finalized costs increased $9,500.
3) 5th Street Sidewalks & SWU: Finalized Services during Construction increased $15,000 and Douglas County Sewer District increased $2,000.
NICK A. GERDE, FINANCE DIRECTOR
271 9TH STREET NE EAST WENATCHEE, WA 98802
PHONE (509) 886-4507 FAX (509) 886-6109
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2018 Budget Amendment Memo (continued) 4) 2019 Pavement Program: Increased costs of $107,000 from corrections to TIB cost submissions (Council Approved – see Revenue above) 5) VMP Traffic Signal Controller: Late invoice from WSDOT from
work budgeted and performed in 2017.
B. Capital Improvements Fund: Gateway Net reduction of costs of
$375,000 (costs incurred of $55,000 and budget rescheduled
costs of $430,000). C. General Fund: 1) General Government: Reduce budgeted cost for the Wenatchee Museum by $64,911. Payments will now be made in the Hotel/Motel Tax Fund. 2) Legislative: Increase budgeted costs for the semi-annual printing and distribution of the newsletter by $4,000. Change in
quantity and distribution list.
3) Internal Services: Purchase of new postage meter $7,500. Old
machine no longer supported and high maintenance costs.
4) Information Technology:
a. Annual License Fee for the New FTR Recording System $600. b. Computer Software Costs for the new FTR Recording System $3,000. c. Computer Software Admin Capital costs for the new Records Management System $52,000 (Note Grant support
of $45,000 in revenue section).
5) Central Services: Increase Small Tools budget for office
furniture for the Municipal Court by $5,000.
6) Law Enforcement: Increase Capital Outlay budget by $28,000 for upgrade and replacement of body cameras and uniforms/equipment for new officers. 7) Project Development & Management: Establish budget of $15,000 for engineering support services to support Department activities.
D. Hotel/Motel Tax Fund: Increase expense to include monthly
payments made in support of the City’s agreement to assist in the
funding of the Wenatchee Valley Museum (see associated
revenue change above).
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2018 Budget Amendment Memo (continued) E. Events Fund: Increase the Wings & Wheels Professional Services budget by $1,000 to include a DJ and music for the event. At the next opportunity, these amendments will be included in an ordinance
for approval by Council.
Nick Gerde Finance Director
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CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: 5th Street Improvements Change Order 6 and Change Order 7
Date: July 10, 2018
I. Summary Title: 5th Street NE Sidewalk and Stormwater Improvements Project Change
Order # 6 (Winter Shutdown/Spring Startup) and Change Order # 7 (Unforeseen
Irrigation Repairs).
II. Background/History: The 5th Street NE Sidewalk and Stormwater Improvements
project was awarded to Moreno & Nelson Construction on August 8, 2017. The project
installed new sidewalk, storm sewer system, and enhanced the domestic water and
sanitary sewer system; the original contract amount totaled $841,994.51.
At the end of the 2017 construction season, work was paused on November 14, 2017
for a winter shutdown. Substantial work items including sidewalk construction and
final paving remained. Work resumed on April 3, 2018 and Substantial Completion was
obtained on May 4, 2018.
Change Order # 6 – Winter Shutdown/Spring Startup
Moreno & Nelson Construction requested a winter shutdown to allow for warmer
weather conditions to pour sidewalk, allowing for a better finished product. Change
Order # 6, in the amount of $10,000, covers costs associated with making the roadway
accessible during the winter shutdown months and re-starting the project in the
spring.
Change Order # 7 – Unforeseen Irrigation Repairs
Following the start of the 2018 irrigation season, four (4) irrigation leaks surfaced
within the 5th St NE project limits. Two irrigation leaks were a result of inadequate
repairs made by the contractor. These repair costs were not passed on to the City;
however, the two (2) remaining irrigation leaks were not directly associated with
contractor’s excavation work. Change Order # 7, in the amount of $20,000, covers
irrigation line repair costs located outside of the immediate construction work area.
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As stated in the Financial Data section, the project has $89,739.87 remaining in the
2018 budget. If approved, the final pay estimate, including Change Orders 6 and 7, will
total $37,722.88.
III. Recommended Action: 1.) Authorize Mayor Lacy to execute Change Order # 6 in the
amount of $10,000; 2.) Authorize Mayor Lacy to execute Change Order # 7 in the
amount of $20,000.
IV. Exhibits: 1.) Change Order # 6; 2.) Change Order # 7
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
CO # 6 $10,000
CO # 7 $20,000
Final Pay Est w/
CO’s = $37,722.88
$272,680
Remaining Budget
Amount =
$89,739.87
No
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