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HomeMy WebLinkAbout2/27/2018 - City Council - City Council Meeting Agenda PacketEast Wenatchee City Council Meeting Tuesday, February 27, 2018 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 AGENDA 6:30 p.m. Regular Meeting 1.Call to Order, Roll Call and Pledge of Allegiance. 2.Consent Items: a.02-13-2018 Council Meeting Minutes. b.02-15-2018 Council Workshop Meeting Minutes. Vouchers: January 2018 Payroll Certification. February 27, 2018, Checks: 49571-49573; 49586-49646, in the amount of $133,842.82. •Motion to approve agenda, vouchers, and minutes from previous meetings. 3.Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 4. Presentations. 5.Department Report. a.Public Works Report provided by Tom Wachholder, Land and Water Resource Program Manager. b.Gateway Project update provided by Lori Barnett, Community Development Director. 6.Mayor’s Report. a.Eastmont Metropolitan Park District wind sock request. 02/27/2018 Amended Council Meeing Agenda Packet. Page 1 of 110 7. Action Items. A. 2018 Small Stormwater Project – Astor Court and Ashland Avenue Bid Decision. Presented by Tom Wachholder, Land & Water Resource Program Manager. Motion for City Council to authorize the Mayor to sign a contract with Smith Excavation the Lowest Bidder for the construction of the 2018 Small Stormwater Project – Astor Ct. and Ashland Ave. in the amount of $106,397.20. B. First Reading of Ordinance 2018-04, an Ordinance of the City of East Wenatchee extending the moratorium on the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City, for a period of six months, declaring an emergency, establishing a public hearing date, and providing for severability. Presented by Lori Barnett, Community Development Director. Motion to elevate to second reading and motion to approve Ordinance 2018-04. C. Agreement GCB 2443 with Washington State Department of Transportation (WSDOT) for dual roundabouts on 9th St. N.E. at the intersections with Valley Mall Parkway and SR 28. Presented by Lori Barnett, Community Development Director. Motion for City Council to authorize the Mayor to initiate termination of the Agreement GCB 2443 in accordance with section 10.2 of the Agreement. D. 2018 5th Street NE and S Kentucky Avenue Transportation Improvement Board (TIB) Overlay Consultant Agreement for Design Services. Presented by Tom Wachholder, Land & Water Resource Program Manager. Motion for City Council to approve and authorize the Mayor to sign the TIB Consultant Agreement in an amount not to exceed $62,322.37 for design services. 8. Council Reports & Announcements. a. Reports/New Business of Council Committees. * Executive Session to discuss with legal counsel representing the City matters of litigation or potential litigation to which the City is likely to become a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the City. RCW 42.30.110(1)(i). 9. Adjournment. 02/27/2018 Amended Council Meeing Agenda Packet. Page 2 of 110 EAST WENATCHEE CITY COUNCIL MEETING Tuesday, February 13, 2018 East Wenatchee City Hall 271 9th Street N.E. East Wenatchee, WA 98802 MINUTES In attendance: Staff in attendance: Mayor Steven Lacy Devin Poulson, City Attorney Councilmember John Sterk Lori Barnett, Community Development Director Councilmember Harry Raab Tom Wachholder, Land & Water Resource Program Mgr. Councilmember Chuck Johnson Nick Gerde, Finance Director Councilmember Jerrilea Crawford Randy Harrison, Police Chief Councilmember Sandra McCourt Teresa Allen, Human Resources Councilmember Timothy J. “Tim” Detering Maria Holman, City Clerk Councilmember Matthew Hepner 6:30 p.m. Regular Meeting 1.Call to Order, Roll Call and Pledge of Allegiance. 2.Consent Items: •Motion to approve agenda, vouchers, and minutes from previous meetings. Motion to approve the consent items by Councilmember Harry Raab. Councilmember John Sterk seconded the motion. Motion carried (7-0). 3.Citizen Requests/Comments. None. 4.Department Report a)Finance Director Nick Gerde provided a Finance Department report. Comments provided by Councilmember Tim Detering. 02/27/2018 Amended Council Meeing Agenda Packet. Page 3 of 110 Department report continued: b) Land & Water Resource Program Manager Tom Wachholder provided a Public Works construction report. Comments provided by Councilmembers Tim Detering and Harry Raab; Community Development Director Lori Barnett; City Attorney Devin Poulson; and Finance Director Nick Gerde. Mayor Lacy recognized Tom Wachholder for his work as interim, while the City hires a City Engineer. 5. Mayors Report a. Mayor Lacy requested a motion or a volunteer councilmember to run the Council Workshop Meetings. Councilmember Jerrilea Crawford volunteered to lead the Council Workshop Meetings. 6. Public Hearing. a. A public hearing for the request submitted by the Wenatchee Kennel Club to defer the design and installation of required public improvements along 1st St. NE in accordance with the provisions of chapter 15.48 of the East Wenatchee Municipal Code associated with a proposal to submit a building permit to construct a building. Staff report provided by Community Development Director Lori Barnett recommending approval of the request for deferral of street improvements. Comments provided by Councilmembers Harry Raab and Tim Detering. Public comment received from Wenatchee Kennel Club representative, John Njus of 1 S. Miller Street, Wenatchee. Mr. Njus spoke in support of the requested deferral. Public comment also received from William Morger of 180 1st Street SE, who was seeking clarification as to the services provided by the Wenatchee Kennel Club to customers, and clarification of possible impact to his irrigation water easement. Public hearing closed. 7. Action Items. A. Request for deferral of street improvements for the Wenatchee Kennel Club Dog Sports Training Center. Comments received from Councilmember Tim Detering and Mayor Lacy in regards to City Deferral Agreements. Motion to approve the requested deferral and authorize the Mayor to sign on behalf of the City by Councilmember Chuck Johnson. Councilmember Jerrilea Crawford seconded the motion. Motion carried (7-0). 02/27/2018 Amended Council Meeing Agenda Packet. Page 4 of 110 Action Items Continued: B. 2018 Community Video Program – Proposed agreement with CGI Communications for an update to the East Wenatchee Community Video. Community Development Director Lori Barnett presented the staff report. Comments provided by Motion to authorize the Mayor to sign a Community Program Agreement with CBI Communications on behalf of the City by Councilmember Tim Detering. Councilmember Matt Hepner seconded the motion. Motion carried (6 - 1 Jerrilea Crawford). C. 2018 – 2021 Teamsters Local Union No. 760, Labor Agreement. Representing Police Clerical Employees. Mayor Steven Lacy presented. Motion to authorize the Mayor to sign the 2018 – 2021 Teamsters Labor Agreement for Clerical Employees by Councilmember Tim Detering. Councilmember Matt Hepner seconded the motion. Motion carried (7-0). D. 2018 – 2021 Teamsters Local Union No. 760, Labor Agreement Representing Police Law Enforcement Employees. Mayor Steven Lacy presented. Comments provided by Councilmember Chuck Johnson and City Attorney Devin Poulson. Motion to authorize the Mayor to sign the 2018 – 2021 Teamsters Labor Agreement for Law Enforcement Employees by Councilmember Tim Detering. Councilmember Jerrilea Crawford seconded the motion. Motion carried (7-0). E. Public Works purchase authorization of a 2-Ton Vibratory Steel Wheeled Roller from Washington State Department of Enterprise Services Contract No. 03412 (State Contract), in the amount of $30,347.00. Land and Water Resource Program Manager Tom Wachholder presented the staff report. Comments provided by Councilmembers Chuck Johnson, Tim Detering; and Mayor Lacy. Motion to authorize the purchase of the 2-Ton vibratory steel-wheeled roller and to authorize the Mayor to sign a purchase agreement on behalf of the City, not to exceed $30,347.00 by Councilmember Tim Detering. Councilmember John Sterk seconded the motion. Motion carried (7-0). 02/27/2018 Amended Council Meeing Agenda Packet. Page 5 of 110 F. Consultant selection of RH2 Engineering as the most qualified consultant for the 2018 5th Street N.E. and S. Kentucky Avenue Transportation Improvement Board (TIB) Overlay Project, for Design Services. Land and Water Resource Program Manager Tom Wachholder presented the staff report. Comments provided by Mayor Lacy, Finance Director Nick Gerde and Community Development Director Lori Barnett. Motion to approve RH2 Engineering as the most qualified consultant, and authorize the Mayor to negotiate and sign a consultant service agreement on behalf of the City by Councilmember Chuck Johnson. Councilmember Jerrilea Crawford seconded the motion. Motion carried (7-0). 8. Council Reports & Announcements. None. 9. Executive Session 7:25 – 7:30 p.m. To discuss with legal counsel representing the City matters of litigation or potential litigation to which the City is likely to become a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the City. RCW 42.30.110(1)(i). 10. Adjournment. With no further business, the meeting adjourned at 7:30 p.m. Steven C. Lacy, Mayor Attest: Maria E. Holman, City Clerk 02/27/2018 Amended Council Meeing Agenda Packet. Page 6 of 110 02/27/2018 Amended Council Meeing Agenda Packet. Page 7 of 110 02/27/2018 Amended Council Meeing Agenda Packet. 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Page 23 of 110 CHECKS: 49571 - 49573; 49586 - 49646 VOIDED: None DEPARTMENT/FUND AMOUNT General Fund 001 $79,427.06 Street Fund 101 $23,750.01 Community Dev Grants Funds 102 $0.00 Transportation Benefit District Fund 105 $20.00 Debt Reserve Fund 110 $0.00 Library Fund 112 $337.03 Hotel/Motel Tax Fund 113 $0.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $9,998.19 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $8,359.68 Storm Water Improvements Fund 308 $1,588.50 Capital Improvements Fund 314 $0.00 Equipment R&R Fund 501 $10,362.35 Grand Total All Funds $133,842.82 CITY OF EAST WENATCHEE CHECK REGISTER February 27, 2018 Payables 02/27/2018 Amended Council Meeing Agenda Packet. Page 24 of 110 Fund Number Description Amount 001 Current Expense $79,427.06 101 Street Department $23,750.01 105 Transportation Benefit District Fund $20.00 112 Library Fund $337.03 117 East Wenatchee Events Brd Fund $9,998.19 301 Street Improvement Fund $8,359.68 308 Storm Water Capital Improvements Fund $1,588.50 501 Equipment Rental & Replacement $10,362.35 Count: 8 $133,842.82 Fund Transaction Summary Transaction Type: Invoice Fiscal: 2018 - February 2018 - February 2018 2nd Council Meeting Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:07:16 AM Page 1 of 1 East Wenatchee - Fund Transaction Summary 02/27/2018 Amended Council Meeing Agenda Packet. Page 25 of 110 Vendor Number Reference Account Number Description Amount A WorkSAFE Service, Inc. 49587 2018 - February 2018 - February 2018 2nd Council Meeting 253793 Street/Drug Testing 101-000-430-543-50-30-00 Supplies $110.00 Total 253793 $110.00 Total 49587 $110.00 Total A WorkSAFE Service, Inc.$110.00 AG Supply Company INC 49588 2018 - February 2018 - February 2018 2nd Council Meeting 416885 Street/Paper Towels 101-000-430-543-30-30-00 Supplies $14.06 Total 416885 $14.06 416886 Street/Latex Coated Winter Gloves 101-000-430-543-50-30-00 Supplies $7.56 Total 416886 $7.56 416968 Street/Gallon Totes 117-000-500-557-30-49-01 Christmas Miscellaneous $19.69 Total 416968 $19.69 417199 Street/Bulk Gas 101-000-420-542-30-30-00 Supplies $14.56 Total 417199 $14.56 417250 Street/Supplies 001-000-180-518-30-48-00 Repairs & Maintenance $15.14 Total 417250 $15.14 417454 Street/Bulk Gas 101-000-420-542-30-30-00 Supplies $22.65 Total 417454 $22.65 417498 Street/Patch Truck Supplies 101-000-420-542-30-30-00 Supplies $8.41 Total 417498 $8.41 Voucher Directory Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 1 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 26 of 110 Vendor Number Reference Account Number Description Amount 417504 Street/Pickup Tool 101-000-420-542-75-30-00 Supplies $20.55 Total 417504 $20.55 417528 Street/Supplies 001-000-180-518-30-48-00 Repairs & Maintenance $18.37 Total 417528 $18.37 417546 Street/Supplies 001-000-180-518-30-48-00 Repairs & Maintenance $5.40 Total 417546 $5.40 417551 Street/Connector 101-000-430-543-30-30-00 Supplies $8.65 Total 417551 $8.65 417682 Street/Bulk Gas 101-000-420-542-30-30-00 Supplies $14.24 Total 417682 $14.24 417835 Street/Supplies 101-000-430-543-30-30-00 Supplies $28.22 Total 417835 $28.22 418005 Street/Cotton Wash Mitt 501-000-000-542-90-48-25 Street Vehicle R&M Supplies $4.97 Total 418005 $4.97 418017 Street/Bulk Gas 101-000-420-542-30-30-00 Supplies $11.97 Total 418017 $11.97 418041 Street/Supplies 001-000-180-518-30-48-00 Repairs & Maintenance $16.75 Total 418041 $16.75 418101 Street/Bulk Gas 101-000-420-542-30-30-00 Supplies $13.91 Total 418101 $13.91 418134 Street/Rake Spring Brace 101-000-420-542-75-30-00 Supplies $74.63 Total 418134 $74.63 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 2 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 27 of 110 Vendor Number Reference Account Number Description Amount Invoice - 2/20/2018 9:22:40 AM Street/Fuel 101-000-313-542-42-30-00 Supplies - SWA $348.56 101-000-420-542-30-30-00 Supplies $200.94 101-000-420-542-66-30-00 Supplies $1,844.90 101-000-420-542-69-30-00 Supplies $85.25 101-000-420-542-70-30-00 Supplies $331.86 101-000-420-542-75-30-00 Supplies $89.45 Total Invoice - 2/20/2018 9:22:40 AM $2,900.96 Invoice - 2/20/2018 9:40:52 AM Code/Fuel 001-000-580-558-60-32-00 Fuel Consumed $37.55 Total Invoice - 2/20/2018 9:40:52 AM $37.55 Invoice - 2/20/2018 9:41:34 AM Police/Fuel 001-000-210-521-10-32-00 Fuel Consumed $3,892.35 Total Invoice - 2/20/2018 9:41:34 AM $3,892.35 Total 49588 $7,150.59 Total AG Supply Company INC $7,150.59 Airespring Inc 49589 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 11:55:09 AM Telephone 001-000-141-514-20-42-01 Telephone Line Charges $698.79 Total Invoice - 2/20/2018 11:55:09 AM $698.79 Total 49589 $698.79 Total Airespring Inc $698.79 American Building Maintenance CO 49590 2018 - February 2018 - February 2018 2nd Council Meeting 11985197 Building Maintenance 001-000-180-518-30-41-01 Contracted Custodial Services $1,908.31 112-000-000-572-50-41-00 Facilities -- Professional Services $297.82 Total 11985197 $2,206.13 Total 49590 $2,206.13 Total American Building Maintenance CO $2,206.13 American Messaging Services, LLC 49591 2018 - February 2018 - February 2018 2nd Council Meeting W2127554SB Street/Pagers 101-000-313-542-42-47-00 Utilities $44.74 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 3 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 28 of 110 Vendor Number Reference Account Number Description Amount 101-000-430-543-50-47-00 Utilities $44.74 Total W2127554SB $89.48 Total 49591 $89.48 Total American Messaging Services, LLC $89.48 Ballard Services, Inc. 49592 2018 - February 2018 - February 2018 2nd Council Meeting 380073 Police/DUI Blood Draw 001-000-210-521-10-41-00 Professional Services $85.00 Total 380073 $85.00 380404 Police/DUI Blood Draw 001-000-210-521-10-41-00 Professional Services $85.00 Total 380404 $85.00 380409 Police/DUI Blood Draw 001-000-210-521-10-41-00 Professional Services $85.00 Total 380409 $85.00 Total 49592 $255.00 Total Ballard Services, Inc.$255.00 Battery Systems Inc 49593 2018 - February 2018 - February 2018 2nd Council Meeting 4313264 Street/Expedition Battery 101-000-313-542-42-48-00 Equipment Repair & Maintenance $102.28 Total 4313264 $102.28 4317741 Police/Vehicle Battery 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $275.20 Total 4317741 $275.20 Total 49593 $377.48 Total Battery Systems Inc $377.48 Brooke Black 49594 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 12:21:49 PM Feb 2018 Salary 117-000-050-557-30-30-00 Contract Services $1,950.02 Total Invoice - 2/20/2018 12:21:49 PM $1,950.02 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 4 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 29 of 110 Vendor Number Reference Account Number Description Amount Invoice - 2/21/2018 8:35:37 AM 2018 Business Auto and Liability Insurance 117-000-105-557-30-50-00 Eweb Insurance $2,301.00 Total Invoice - 2/21/2018 8:35:37 AM $2,301.00 Total 49594 $4,251.02 Total Brooke Black $4,251.02 Cascade Natural Gas Corp 49595 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 10:39:33 AM Street/Gas 101-000-430-543-50-47-00 Utilities $431.50 Total Invoice - 2/20/2018 10:39:33 AM $431.50 Invoice - 2/20/2018 10:39:58 AM Street/Gas 101-000-430-543-50-47-00 Utilities $279.00 Total Invoice - 2/20/2018 10:39:58 AM $279.00 Total 49595 $710.50 Total Cascade Natural Gas Corp $710.50 Chandler Business Interiors, Inc. 49596 2018 - February 2018 - February 2018 2nd Council Meeting 7277 Office Furniture 001-000-180-518-30-35-00 Small Tools & Equipment $4,653.12 Total 7277 $4,653.12 Total 49596 $4,653.12 Total Chandler Business Interiors, Inc.$4,653.12 Chelan County Treasurer 49597 2018 - February 2018 - February 2018 2nd Council Meeting 150001-00844 Jan 2018 Housing of Inmates 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $31,047.00 Total 150001-00844 $31,047.00 150001-00855 Medical For Prisoners 001-000-230-523-60-20-00 Medical Care For Prisoners $1,298.00 Total 150001-00855 $1,298.00 Total 49597 $32,345.00 Total Chelan County Treasurer $32,345.00 Cinta's Corporation #607 49598 2018 - February 2018 - February 2018 2nd Council Meeting 607205590 Sanitation Supplies 001-000-210-521-10-48-00 Repairs & Maintenance $234.72 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 5 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 30 of 110 Vendor Number Reference Account Number Description Amount 101-000-430-543-30-30-00 Supplies $204.49 Total 607205590 $439.21 607205591 Blue Mat Services 001-000-180-518-30-41-00 Professional Services $251.21 112-000-000-572-50-41-00 Facilities -- Professional Services $39.21 Total 607205591 $290.42 Total 49598 $729.63 Total Cinta's Corporation #607 $729.63 Cities Ins Assoc of Wash 49599 2018 - February 2018 - February 2018 2nd Council Meeting 12423 Deductible Reimbursement 001-000-110-511-60-46-00 Insurance $100.00 Total 12423 $100.00 12460 Deductible Reimbursement 001-000-110-511-60-46-00 Insurance $1,000.00 Total 12460 $1,000.00 Total 49599 $1,100.00 Total Cities Ins Assoc of Wash $1,100.00 Classic One East 49600 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 11:31:27 AM Police/Dry Cleaning 001-000-210-521-10-49-02 Dry Cleaning Services $113.34 Total Invoice - 2/20/2018 11:31:27 AM $113.34 Total 49600 $113.34 Total Classic One East $113.34 Columbia River Steel dba: Moses Lake Steel Supply, Inc 49601 2018 - February 2018 - February 2018 2nd Council Meeting 21800388 Street/Supplies 101-000-313-542-42-48-00 Equipment Repair & Maintenance $77.77 Total 21800388 $77.77 Total 49601 $77.77 Total Columbia River Steel dba: Moses Lake Steel Supply, Inc $77.77 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 6 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 31 of 110 Vendor Number Reference Account Number Description Amount Consolidated Supply Co. 49602 2018 - February 2018 - February 2018 2nd Council Meeting S8595926.001 Street/Firehose Adapter 101-000-313-542-42-30-00 Supplies - SWA $31.01 Total S8595926.001 $31.01 Total 49602 $31.01 Total Consolidated Supply Co.$31.01 Dan White 49603 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 12:21:15 PM Feb 2018 Salary 117-000-050-557-30-30-00 Contract Services $5,200.55 Total Invoice - 2/20/2018 12:21:15 PM $5,200.55 Total 49603 $5,200.55 Total Dan White $5,200.55 Douglas County Auditor 49604 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/13/2018 1:52:37 PM 2017 General Election Costs 001-000-110-511-60-45-00 Election Costs - Registered Voters $5,532.69 Total Invoice - 2/13/2018 1:52:37 PM $5,532.69 Total 49604 $5,532.69 Total Douglas County Auditor $5,532.69 Douglas Taylor 49605 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/13/2018 1:54:22 PM TBD Reimbursement 105-000-000-317-60-00-00 Car Tab Fee Revenue $20.00 Total Invoice - 2/13/2018 1:54:22 PM $20.00 Total 49605 $20.00 Total Douglas Taylor $20.00 Doug's Diesel Repair Inc 49606 2018 - February 2018 - February 2018 2nd Council Meeting 39747 Street/Vehicle Repairs 101-000-313-542-42-48-00 Equipment Repair & Maintenance $1,276.21 Total 39747 $1,276.21 Total 49606 $1,276.21 Total Doug's Diesel Repair Inc $1,276.21 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 7 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 32 of 110 Vendor Number Reference Account Number Description Amount Envirotech Services, Inc 49607 2018 - February 2018 - February 2018 2nd Council Meeting CD201806766 Street/Ice Slicer 101-000-420-542-66-30-00 Supplies $5,364.71 Total CD201806766 $5,364.71 CD201806767 Street/Ice Slicer 101-000-420-542-66-30-00 Supplies $5,325.52 Total CD201806767 $5,325.52 Total 49607 $10,690.23 Total Envirotech Services, Inc $10,690.23 Fastenal Company 49608 2018 - February 2018 - February 2018 2nd Council Meeting WAWEN158821 Street/Supplies 101-000-430-543-50-30-00 Supplies $163.53 Total WAWEN158821 $163.53 WAWEN159160 Street/Supplies 101-000-313-542-42-48-00 Equipment Repair & Maintenance $8.00 Total WAWEN159160 $8.00 WAWEN159472 Street/Supplies 101-000-430-543-30-30-00 Supplies $15.29 Total WAWEN159472 $15.29 Total 49608 $186.82 Total Fastenal Company $186.82 Fife Enterprises, Inc. 49609 2018 - February 2018 - February 2018 2nd Council Meeting 19555 Police/Impound Tow 001-000-210-521-10-41-00 Professional Services $189.70 Total 19555 $189.70 Total 49609 $189.70 Total Fife Enterprises, Inc.$189.70 Frontier 49610 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 10:37:10 AM Street Modems 101-000-420-542-64-47-00 Utilities $9.77 Total Invoice - 2/20/2018 10:37:10 AM $9.77 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 8 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 33 of 110 Vendor Number Reference Account Number Description Amount Invoice - 2/20/2018 10:37:44 AM Street Modems 101-000-420-542-64-47-00 Utilities $54.26 Total Invoice - 2/20/2018 10:37:44 AM $54.26 Invoice - 2/20/2018 10:38:28 AM Utilities 001-000-180-518-30-47-00 Utilities $215.26 Total Invoice - 2/20/2018 10:38:28 AM $215.26 Invoice - 2/20/2018 10:38:45 AM Street Modems 101-000-420-542-64-47-00 Utilities $54.34 Total Invoice - 2/20/2018 10:38:45 AM $54.34 Invoice - 2/20/2018 10:39:05 AM Street Modems 101-000-420-542-64-47-00 Utilities $54.26 Total Invoice - 2/20/2018 10:39:05 AM $54.26 Total 49610 $387.89 Total Frontier $387.89 Galls, LLC-DBA Blumenthal Uniform 49611 2018 - February 2018 - February 2018 2nd Council Meeting 009180836 Police/Outdoor Survival Gear 001-000-210-594-21-60-00 Capital Outlay $151.48 Total 009180836 $151.48 009180841 Police/Evidence Bag, CPR Mask 001-000-210-521-10-35-00 Small Tools & Equipment $280.48 Total 009180841 $280.48 009180844 Police/Tactical Wear 001-000-210-594-21-60-00 Capital Outlay $97.36 Total 009180844 $97.36 009206717 Police/Seattle PD Hi LIft 001-000-210-521-10-35-00 Small Tools & Equipment $827.73 Total 009206717 $827.73 009208316 Police/Cross FX Gear (Renggli) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208316 $108.79 009208317 Police/Cross FX Gear (Mott) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208317 $108.79 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 9 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 34 of 110 Vendor Number Reference Account Number Description Amount 009208318 Police/Cross FX Gear (Marshal) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208318 $108.79 009208319 Police/Cross FX Gear (Fauconnier) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208319 $108.79 009208320 Police/Cross FX Gear (COble) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208320 $108.79 009208321 Police/Cross FX Gear (Knouf) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208321 $108.79 009208322 Police/Cross FX Gear (Garcia) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208322 $108.79 009208323 Police/Cross FX Gear (Hinkle) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208323 $108.79 009208324 Police/Cross FX Gear (Darnell) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208324 $108.79 009208325 Police/Cross FX Gear (Virnig) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208325 $108.79 009208326 Police/Cross FX Gear Ripstop 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208326 $108.79 009208327 Police/Cross FX Gear (Sheets) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208327 $108.79 009208328 Police/Cross FX Gear (Valdez) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208328 $108.79 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 10 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 35 of 110 Vendor Number Reference Account Number Description Amount 009208329 Police/Cross FX Gear (Gregory) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208329 $108.79 009208330 Police/Cross FX Gear (Ruiz) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208330 $108.79 009208331 Police/Cross FX Gear (Leyde) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208331 $108.79 009208332 Police/Cross FX Gear (Johnson) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208332 $108.79 009208333 Police/Croxx FX Gear (Harrison) 001-000-210-594-21-60-00 Capital Outlay $108.79 Total 009208333 $108.79 009208337 Police/Cross FX Gear 001-000-210-594-21-60-00 Capital Outlay $109.32 Total 009208337 $109.32 009228915 Police/Safety Vests 001-000-210-521-10-35-00 Small Tools & Equipment $203.36 Total 009228915 $203.36 009237500 Police/Spokane PD Hashmark 001-000-210-521-10-35-00 Small Tools & Equipment $424.14 Total 009237500 $424.14 Total 49611 $4,052.09 Total Galls, LLC-DBA Blumenthal Uniform $4,052.09 GO Usa/hamilton & Assoc 49612 2018 - February 2018 - February 2018 2nd Council Meeting 21510-1 Council Members/Shirts 001-000-110-511-60-49-00 Miscellaneous $379.29 Total 21510-1 $379.29 Total 49612 $379.29 Total GO Usa/hamilton & Assoc $379.29 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 11 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 36 of 110 Vendor Number Reference Account Number Description Amount Holiday Goo 49613 2018 - February 2018 - February 2018 2nd Council Meeting 16470 Events/East Supplies 117-000-200-557-30-49-02 Easter Miscellaneous $241.93 Total 16470 $241.93 Total 49613 $241.93 Total Holiday Goo $241.93 HRA Veba Trust Contributions 49614 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/21/2018 9:35:00 AM Patterson-February 2018 001-000-210-521-10-20-00 Benefits $375.00 Total Invoice - 2/21/2018 9:35:00 AM $375.00 Total 49614 $375.00 Total HRA Veba Trust Contributions $375.00 Ising Inc.-dba Cascade Quality Water 49615 2018 - February 2018 - February 2018 2nd Council Meeting 90057835 Street/Drinking Water 101-000-430-543-30-30-00 Supplies $34.15 Total 90057835 $34.15 Total 49615 $34.15 Total Ising Inc.-dba Cascade Quality Water $34.15 James Brandon Johnson 49616 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 10:42:54 AM 2018 Clothing Allowance 001-000-210-521-10-20-01 Clothing Allowance $600.00 Total Invoice - 2/20/2018 10:42:54 AM $600.00 Total 49616 $600.00 Total James Brandon Johnson $600.00 Jeanette S Bryant 49572 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/13/2018 12:33:27 PM Police/Training (Drug Destruction) 001-000-210-521-10-43-00 Travel $48.00 Total Invoice - 2/13/2018 12:33:27 PM $48.00 Total 49572 $48.00 Total Jeanette S Bryant $48.00 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 12 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 37 of 110 Vendor Number Reference Account Number Description Amount Jennifer E Souders M.D. DBA Souders Independent Medical Consultations, PLLC 49617 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 9:17:18 AM Court/Medical Review for Case 7Z1082235 001-000-110-511-60-41-00 Professional Services $175.00 Total Invoice - 2/20/2018 9:17:18 AM $175.00 Invoice - 2/20/2018 9:18:29 AM Court/Medical Review for Case 7Z1082235 001-000-110-511-60-41-00 Professional Services $87.50 Total Invoice - 2/20/2018 9:18:29 AM $87.50 Total 49617 $262.50 Total Jennifer E Souders M.D. DBA Souders Independent Medical Consultations, PLLC $262.50 John Phillips 49586 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/21/2018 8:18:51 AM Per Diem-Seattle Training 001-000-210-521-10-43-00 Travel $1,171.44 Total Invoice - 2/21/2018 8:18:51 AM $1,171.44 Total 49586 $1,171.44 Total John Phillips $1,171.44 Joshua Caballero-Valdez 49571 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/13/2018 12:41:22 PM Police/Training (Drug Destruction) 001-000-210-521-10-43-00 Travel $48.00 Total Invoice - 2/13/2018 12:41:22 PM $48.00 Total 49571 $48.00 Total Joshua Caballero-Valdez $48.00 Key Methods, LLC 49618 2018 - February 2018 - February 2018 2nd Council Meeting CF59406 Network Support/Maintenance 001-000-145-514-20-40-00 Network Services $2,671.46 Total CF59406 $2,671.46 CF60296 Legal/Schulz Laptop 001-000-145-594-14-60-35 Capital - Cmptr Equip Admin $1,630.06 Total CF60296 $1,630.06 Total 49618 $4,301.52 Total Key Methods, LLC $4,301.52 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 13 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 38 of 110 Vendor Number Reference Account Number Description Amount Keyhole Security Center Inc 49619 2018 - February 2018 - February 2018 2nd Council Meeting 290502 Commercial Key 001-000-180-518-30-49-00 Miscellaneous $12.44 Total 290502 $12.44 290601 Domestic Key 001-000-180-518-30-49-00 Miscellaneous $15.96 Total 290601 $15.96 Total 49619 $28.40 Total Keyhole Security Center Inc $28.40 Leeon Leyde 49573 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/13/2018 12:31:32 PM Police/Training (Drug Destruction) 001-000-210-521-10-43-00 Travel $48.00 Total Invoice - 2/13/2018 12:31:32 PM $48.00 Total 49573 $48.00 Total Leeon Leyde $48.00 Les Schwab Tire Center Inc 49620 2018 - February 2018 - February 2018 2nd Council Meeting 34300819883 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $720.11 Total 34300819883 $720.11 34300819995 Street/Battery Installation 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $380.56 Total 34300819995 $380.56 34300821862 Police/Wiper Blades 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $32.36 Total 34300821862 $32.36 Total 49620 $1,133.03 Total Les Schwab Tire Center Inc $1,133.03 Lexipol, LLC 49621 2018 - February 2018 - February 2018 2nd Council Meeting 25342 Police/Manual Update and Subscription 001-000-110-511-60-41-00 Professional Services $9,304.00 Total 25342 $9,304.00 Total 49621 $9,304.00 Total Lexipol, LLC $9,304.00 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 14 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 39 of 110 Vendor Number Reference Account Number Description Amount Localtel Communications 49622 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 1:15:38 PM Telephone 001-000-210-521-10-42-01 Telephone $372.01 Total Invoice - 2/20/2018 1:15:38 PM $372.01 Total 49622 $372.01 Total Localtel Communications $372.01 Mph Industries, Inc 49623 2018 - February 2018 - February 2018 2nd Council Meeting 6003230 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $3,740.62 Total 6003230 $3,740.62 Total 49623 $3,740.62 Total Mph Industries, Inc $3,740.62 National Law Enforcement Training Center 49624 2018 - February 2018 - February 2018 2nd Council Meeting 2196 Police/LVNR 3-day Certification 001-000-210-521-40-25-00 Training--Officers $300.00 Total 2196 $300.00 Total 49624 $300.00 Total National Law Enforcement Training Center $300.00 North American Rescue LLC. 49625 2018 - February 2018 - February 2018 2nd Council Meeting IN289105 Police/Supplies 001-000-210-594-21-60-00 Capital Outlay $697.60 Total IN289105 $697.60 Total 49625 $697.60 Total North American Rescue LLC.$697.60 Northwest Bearing 49626 2018 - February 2018 - February 2018 2nd Council Meeting 6272867 Street/Tapers 501-000-000-542-90-48-30 Street Equipment R&M $17.29 Total 6272867 $17.29 6284346 Street/Ball Bearings for Sweeper 101-000-313-542-42-48-00 Equipment Repair & Maintenance $214.58 Total 6284346 $214.58 Total 49626 $231.87 Total Northwest Bearing $231.87 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 15 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 40 of 110 Vendor Number Reference Account Number Description Amount Pamplin Media Group 49627 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/13/2018 1:47:57 PM Events/Advertising 117-000-300-557-30-44-12 Classy Chassis Advertising $95.00 117-000-400-557-30-44-11 Wings & Wheels Advertising $95.00 117-000-450-557-30-44-12 PkwyPile-up Car Show Advertising $95.00 Total Invoice - 2/13/2018 1:47:57 PM $285.00 Total 49627 $285.00 Total Pamplin Media Group $285.00 Parker Corporation Services, INC DBA Merchant Patrol Security 49628 2018 - February 2018 - February 2018 2nd Council Meeting 22843 Court/Armed Guard Services 001-000-120-512-50-49-09 Security $462.00 Total 22843 $462.00 Total 49628 $462.00 Total Parker Corporation Services, INC DBA Merchant Patrol Security $462.00 Patrick McMahon 49629 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 1:21:15 PM Protem Judge/2-2-18 001-000-120-512-50-49-02 Judge Protems $75.00 Total Invoice - 2/20/2018 1:21:15 PM $75.00 Total 49629 $75.00 Total Patrick McMahon $75.00 Pud #1 of Douglas County 49630 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 10:33:28 AM Utilities 101-000-420-542-63-47-00 Utilities $25.00 Total Invoice - 2/20/2018 10:33:28 AM $25.00 Invoice - 2/20/2018 10:33:58 AM Utilities 101-000-420-542-63-47-00 Utilities $48.00 Total Invoice - 2/20/2018 10:33:58 AM $48.00 Total 49630 $73.00 Total Pud #1 of Douglas County $73.00 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 16 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 41 of 110 Vendor Number Reference Account Number Description Amount Randy's Auto Parts & Towing 49631 2018 - February 2018 - February 2018 2nd Council Meeting 56959A Police/Vehicle Impound 001-000-210-521-10-41-00 Professional Services $151.48 Total 56959A $151.48 Total 49631 $151.48 Total Randy's Auto Parts & Towing $151.48 Rh2 Engineering, Inc. 49632 2018 - February 2018 - February 2018 2nd Council Meeting 69694 Highline Drive Reconstruction 301-000-000-595-30-52-18 SDC - Highline Drive - TIB $7,596.48 Total 69694 $7,596.48 69695 General Engineering Services 001-000-315-544-20-45-00 Engineering Support Services $205.00 301-000-000-595-10-51-12 Design - Relight WA Install $615.00 Total 69695 $820.00 Total 49632 $8,416.48 Total Rh2 Engineering, Inc.$8,416.48 Ridgeline Graphics Inc 49633 2018 - February 2018 - February 2018 2nd Council Meeting 20076 Police/SUV Decals 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $151.76 Total 20076 $151.76 Total 49633 $151.76 Total Ridgeline Graphics Inc $151.76 Roadwise, Inc 49634 2018 - February 2018 - February 2018 2nd Council Meeting 57301 Street/Freezegard 101-000-420-542-66-30-00 Supplies $5,919.14 Total 57301 $5,919.14 Total 49634 $5,919.14 Total Roadwise, Inc $5,919.14 Shea Car & Jewell Inc DBA Alliance Consulting Group Inc 49635 2018 - February 2018 - February 2018 2nd Council Meeting 52942 Stormwater/Civil Engineering 308-000-314-595-40-30-00 Engineering - Astor Court Project $794.25 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 17 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 42 of 110 Vendor Number Reference Account Number Description Amount 308-000-314-595-40-30-15 Engineering - Ashland Avenue Project $794.25 Total 52942 $1,588.50 Total 49635 $1,588.50 Total Shea Car & Jewell Inc DBA Alliance Consulting Group Inc $1,588.50 Spectrum Communications Inc 49636 2018 - February 2018 - February 2018 2nd Council Meeting 214705 :Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $4,804.68 Total 214705 $4,804.68 Total 49636 $4,804.68 Total Spectrum Communications Inc $4,804.68 Teresa Allen 49637 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 11:51:43 AM Mileage 001-000-110-511-60-43-00 Travel $208.84 Total Invoice - 2/20/2018 11:51:43 AM $208.84 Total 49637 $208.84 Total Teresa Allen $208.84 Town Ford Inc 49638 2018 - February 2018 - February 2018 2nd Council Meeting 164401 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $215.80 Total 164401 $215.80 49039 Police/Vehicle Bulb 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $19.00 Total 49039 $19.00 Total 49638 $234.80 Total Town Ford Inc $234.80 Tye Sheats 49639 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 1:00:01 PM 2018 Clothing Allowance 001-000-210-521-10-20-01 Clothing Allowance $458.74 Total Invoice - 2/20/2018 1:00:01 PM $458.74 Total 49639 $458.74 Total Tye Sheats $458.74 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 18 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 43 of 110 Vendor Number Reference Account Number Description Amount Universal Field Services, Inc. 49640 2018 - February 2018 - February 2018 2nd Council Meeting 400129 North Baker Ave. Professional Services 301-000-000-595-20-50-16 ROW - Baker Ave 15th to 20th Project $148.20 Total 400129 $148.20 Total 49640 $148.20 Total Universal Field Services, Inc.$148.20 Valley Tractor And 49641 2018 - February 2018 - February 2018 2nd Council Meeting 9249969 Street/Supplies 101-000-420-542-66-30-00 Supplies $684.35 Total 9249969 $684.35 Total 49641 $684.35 Total Valley Tractor And $684.35 Verizon Wireless 49642 2018 - February 2018 - February 2018 2nd Council Meeting 9801017576 Legislative Phones 001-000-110-511-60-49-00 Miscellaneous $117.26 Total 9801017576 $117.26 9801017584 Police/Cell Phones 001-000-210-521-10-42-01 Telephone $1,773.46 Total 9801017584 $1,773.46 Total 49642 $1,890.72 Total Verizon Wireless $1,890.72 Wash ST Dept of Licensing 49643 2018 - February 2018 - February 2018 2nd Council Meeting EWP000862 Repp Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000862 Repp $18.00 EWP000863 Simon Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000863 Simon $18.00 EWP000864 Roach Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000864 Roach $18.00 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 19 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 44 of 110 Vendor Number Reference Account Number Description Amount EWP000865 Holloway Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000865 Holloway $18.00 EWP000866 Tiechner Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000866 Tiechner $18.00 EWP000867 Tiechner Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000867 Tiechner $18.00 EWP000868 Wilson Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000868 Wilson $18.00 EWP000869 Lieberg Late Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $21.00 Total EWP000869 Lieberg $21.00 EWP000870 Wilson Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000870 Wilson $18.00 EWP000871 Owens Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000871 Owens $18.00 EWP000872 Balcom Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000872 Balcom $18.00 EWP000873 Lawson Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000873 Lawson $18.00 EWP000874 Avila Late Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $21.00 Total EWP000874 Avila $21.00 EWP000875 Butler Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000875 Butler $18.00 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 20 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 45 of 110 Vendor Number Reference Account Number Description Amount EWP000876 Funk Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000876 Funk $18.00 EWP000878 Palmer Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000878 Palmer $18.00 EWP000883 Nelson Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000883 Nelson $18.00 EWP000887 Guzman Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000887 Guzman $18.00 EWP000888 Aleman Radillo Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP000888 Aleman Radillo $18.00 Total 49643 $348.00 Total Wash ST Dept of Licensing $348.00 Washington State Patrol 49644 2018 - February 2018 - February 2018 2nd Council Meeting I18005085 Background Checks 001-001-000-589-30-00-15 State Share of Permits & Licenses $358.00 Total I18005085 $358.00 Total 49644 $358.00 Total Washington State Patrol $358.00 Woods & Brangwin PLLC 49645 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 1:21:41 PM Conflict Cases 001-000-120-512-50-41-05 Public Defender Conflicts $277.50 Total Invoice - 2/20/2018 1:21:41 PM $277.50 Total 49645 $277.50 Total Woods & Brangwin PLLC $277.50 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 21 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 46 of 110 Vendor Number Reference Account Number Description Amount WSDA Pesticide Mngmt Division 49585 2018 - February 2018 - February 2018 2nd Council Meeting Invoice - 2/20/2018 9:19:07 AM Lovold-Renewal 101-000-420-542-70-49-00 Miscellaneous $33.00 Total Invoice - 2/20/2018 9:19:07 AM $33.00 Total 49585 $33.00 Total WSDA Pesticide Mngmt Division $33.00 Xerox Corporation 49646 2018 - February 2018 - February 2018 2nd Council Meeting 092165049 Police/Copier Fees 001-000-210-521-10-31-05 Office Machine Costs $306.08 Total 092165049 $306.08 092165063 Street/Copier Fees 001-000-141-514-20-31-01 Office Machine Costs $105.39 Total 092165063 $105.39 092165067 Court/Copier Fees 001-000-120-594-12-60-00 Capital Outlay $266.19 Total 092165067 $266.19 702159499 City Hall Copier Fees 001-000-141-514-20-31-01 Office Machine Costs $843.57 Total 702159499 $843.57 Total 49646 $1,521.23 Total Xerox Corporation $1,521.23 Grand Total Vendor Count 65 $133,842.82 Printed by EASTWENATCHEE\ASchulz on 2/21/2018 10:11:34 AMExecution Time: 38 second(s)Page 22 of 22 East Wenatchee - Voucher Directory 02/27/2018 Amended Council Meeing Agenda Packet. Page 47 of 110 Public Works Report February 21, 2018 Grant Road and Eastmont Avenue Intersection Pavement Failure Grant Road from SR 28 to Georgia Avenue was overlaid in 2013 as part of the Washington State Department of Transportation (WSDOT) SR28/E End of the George Sellar Bridge project. To date, the intersection of Grant Road and Eastmont Avenue has pavement failure in both eastbound and westbound approach lanes. Figure 1 depicts pavement failure in the eastbound approach lanes, while Figure 2 represents pavement failure in the westbound approach lanes. Please note the pavement failure is more severe in the eastbound approach lanes relative to the westbound approach lanes. Long Term Solution Similar to Grant Road, the WSDOT experienced rutting type pavement failure in the northbound approach lanes at the intersection of SR 28 and SR 281 in Quincy, WA. The WSDOT’s solution was to reconstruct the approach lanes using concrete pavement (Figure 3). One negative aspect pertaining to this solution is the cost associated with concrete pavement; however, concrete pavement will prevent future rutting type pavement failures. Based on the extent of the Grant Road pavement failure, two 200’ by 27’ concrete pavement sections will be needed to repair the failed pavement sections (Figure 4). The WSDOT intersection project had a bid price of $187.00 per square yard for concrete pavement. Using the WSDOT intersection project concrete pavement bid price, it will cost the City approximately $224,400 for concrete pavement. The $224,400 does not include design, services during construction, materials testing, or project management. 02/27/2018 Amended Council Meeing Agenda Packet. Page 48 of 110 Short Term Solution Determine the depth of the pavement failure by analyzing core samples taken from the failed pavement sections. Then mill and pave accordingly with conventional hot mix asphalt with an appropriate mix design for Grant Road traffic volumes. The cost associated with this solution will depend on the depth and extent of the pavement failure. However, this will likely be substantially less expensive than concrete. Figure 1: Eastbound Approach Lanes on Grant Road 02/27/2018 Amended Council Meeing Agenda Packet. Page 49 of 110 Figure 2: Westbound Approach Lanes on Grant Road 02/27/2018 Amended Council Meeing Agenda Packet. Page 50 of 110 Figure 3: SR 28 and SR 281 in Quincy, WA 02/27/2018 Amended Council Meeing Agenda Packet. Page 51 of 110 Figure 4: Potential Grant Rd and Eastmont Paving Limits 02/27/2018 Amended Council Meeing Agenda Packet. Page 52 of 110 Additional Eastbound Approach Lane Photos Figure 5: Eastbound Approach Lanes on Grant Road 02/27/2018 Amended Council Meeing Agenda Packet. Page 53 of 110 Figure 6: Eastbound Approach Lanes on Grant Road 02/27/2018 Amended Council Meeing Agenda Packet. Page 54 of 110 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Land & Water Resource Program Manager Subject: Ashland Ave and Astor Ct Stormwater Project – Bid Decision Date: February 27, 2018 I. Summary Title: 2018 Small Stormwater Project – Astor Court and Ashland Avenue Bid Decision II. Background/History: The City of East Wenatchee (City) has documented drainage issues at the 1600 block of Ashland Avenue and the 1600 block of Astor Court. These drainage issues are a result of the surrounding topography (e.g., low point in the roadway profile) in conjunction with a lack of storm sewer infrastructure in the area. At these locations, property owners have experienced property damage associated with the drainage issues (e.g., flooded basements, runoff discharging to swimming pool, persistent ponding). City staff evaluated these areas and determined that substantial improvements are required to properly convey stormwater and prevent further property damage. In addition, the aforementioned locations have been identified as priority projects eligible for funding through the Greater East Wenatchee Stormwater Utility. On March 14, 2017, City Council authorized Mayor Lacy to execute a contract with SCJ Alliance to provide design and construction management services for the mentioned stormwater project. Final plans and specifications were approved by City staff on February 1, 2018. In addition to the stormwater work, the Douglas County Sewer District (Sewer District) will partner with the City on this project for the purpose of replacing an outdated sanitary sewer lateral adjacent to the project limits. The Sewer District’s work is associated with bid item number 21 and is noted accordingly on the bid tabulations. Utilizing the City’s Small Works Roster, bid solicitation letters were sent on February 5, 2018 to five (5) local contractors with four (4) submitting bids. The lowest bid was submitted by Smith Excavation in the amount of $106,397.20. 02/27/2018 Amended Council Meeing Agenda Packet. Page 55 of 110 Bid Opening: February 20, 2018 at 10:00am Contractor City Funds (Bid Items 1-20) Sewer District Funds (Bid Item 21) Total Bid Amount KRCI LLC $146,417.40 $3,787.00 $150,204.40 Hurst Construction LLC $130,025.00 $3,381.25 $133,406.25 Pipkin Construction $124,644.85 $405.75 $125,050.60 Smith Excavation $104,557.80 $1,839.40 $106,397.20 III. Recommended Action: Authorize Mayor Lacy to sign a contract with Smith Excavation for the construction of the 2018 Small Stormwater Project – Astor Ct and Ashland Ave in the amount of $106,397.20. IV. Exhibits: 1. SCJ Alliance Letter of Recommendation; 2. Bid Tabulations Financial Data: Expenditure Required Amount Budgeted Appropriation Required City Funds: $104,557.80 Sewer District Funds: $1,839.40 Total: $106,397.20 $109,000.00 No 02/27/2018 Amended Council Meeing Agenda Packet. Page 56 of 110 February 22, 2018 Mayor and Council City of East Wenatchee 271 9th Street NE East Wenatchee, WA 98802 RE: 2018 Small Stormwater Project – Astor Ct. and Ashland Ave. East Wenatchee, WA Dear Mayor and Council: Smith Excavation, Inc. of Cashmere, Washington has submitted the low bid for the subject project. Their contract price for the project is $106,397.20 including applicable sales tax. •Bid Items 1-20, City of East Wenatchee Funds, bid amount = $104,557.80. •Bid Item 21, Douglas County Sewer District Funds, bid amount = $1,839.40 The Contractor’s Proposal met all conditions of award. SCJ Alliance recommends that the Contract be formally awarded to Smith Excavating, Inc. during the next council meeting. SCJ Alliance will proceed with the Notice of Award and Execution of the Contract upon Council action. If you have any questions, feel free to give Dan Ireland or me a call at (509)886-3265. Respectfully, SCJ Alliance David Allen, PE Senior Project Manager Attachments: Bid Tabs 02/27/2018 Amended Council Meeing Agenda Packet. Page 57 of 110 Bid Tabulation OWNER: City of East Wenatchee PROJECT: 2918 Small Stormwater Project - Astor Court and Ashland Avenue CONSULTANT: SCJ Alliance BID OPENING: February 20, 2018 ITEM EST.UNIT UNIT BID UNIT BID UNIT BID UNIT BID No.ITEM DESCRIPTION QUAN.UNITS PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT SCHEDULE A 1 MOBILIZATION 1 L.S.$10,417 $10,417.00 4,000.00 $4,000.00 11,000.00 $11,000.00 5,000.00 $5,000.00 9,300.00 $9,300.00 2 GRATE INLET TYPE 2 1 EACH $3,000 $3,000.00 3,300.00 $3,300.00 2,650.00 $2,650.00 3,500.00 $3,500.00 3,700.00 $3,700.00 3 GRAVEL BACKFILL FOR INFILTRATION GALLERY 332 TN $40 $13,280.00 47.00 $15,604.00 107.00 $35,524.00 75.00 $24,900.00 79.00 $26,228.00 4 DRAIN PIPE 24 IN. DIAM.144 LF $70 $10,080.00 74.00 $10,656.00 100.00 $14,400.00 150.00 $21,600.00 250.00 $36,000.00 5 CATCH BASIN TYPE 1 2 EACH $1,500 $3,000.00 1,900.00 $3,800.00 1,550.00 $3,100.00 1,750.00 $3,500.00 2,800.00 $5,600.00 6 CATCH BASIN TYPE 2 48 IN. DIAM.2 EACH $3,000 $6,000.00 2,800.00 $5,600.00 2,675.00 $5,350.00 3,000.00 $6,000.00 3,800.00 $7,600.00 7 SCHEDULE A STORM SEWER PIPE 12 IN. DIAM.60 LF $50 $3,000.00 320.00 $19,200.00 87.00 $5,220.00 300.00 $18,000.00 165.00 $9,900.00 8 CRUSHED SURFACING BASE COURSE 102 TN $40 $4,080.00 60.00 $6,120.00 76.50 $7,803.00 80.00 $8,160.00 55.00 $5,610.00 9 CRUSHED SURFACING TOP COURSE 48 TN $40 $1,920.00 60.00 $2,880.00 76.50 $3,672.00 80.00 $3,840.00 75.00 $3,600.00 10 COMMERCIAL HMA 54 TN $150 $8,100.00 200.00 $10,800.00 175.00 $9,450.00 180.00 $9,720.00 215.00 $11,610.00 11 SANDBAGS 115 LF $2 $230.00 12.00 $1,380.00 3.25 $373.75 2.00 $230.00 8.00 $920.00 12 EROSION/WATER POLLUTION CONTROL 1 EST $2,000 $2,000.00 2,000.00 $2,000.00 2,000.00 $2,000.00 2,000.00 $2,000.00 2,000.00 $2,000.00 13 PROJECT TEMPORARY TRAFFIC CONTROL 1 LS $5,000 $5,000.00 3,350.00 $3,350.00 2,400.00 $2,400.00 750.00 $750.00 2,000.00 $2,000.00 14 STRUCTURE EXCAVATION CLASS B INCL HAUL 514 CY $30 $15,420.00 14.00 $7,196.00 25.00 $12,850.00 30.00 $15,420.00 21.00 $10,794.00 15 SHORING OR EXTRA EXCAVATION CLASS B 1 LS $10,000.00 $10,000.00 1,500.00 $1,500.00 1,265.00 $1,265.00 500.00 $500.00 1,900.00 $1,900.00 16 ROADWAY SURVEYING 1 LS $6,000 $6,000.00 2,500.00 $2,500.00 5,300.00 $5,300.00 1,500.00 $1,500.00 4,500.00 $4,500.00 17 CONSTRUCTION GEOTEXTILE FOR SEPARATION 325 SY $4 $1,300.00 2.00 $650.00 1.50 $487.50 4.00 $1,300.00 5.00 $1,625.00 18 SPCC PLAN 1 LS $1,000 $1,000.00 300.00 $300.00 500.00 $500.00 500.00 $500.00 100.00 $100.00 19 ASPHALT WEDGE CURB 75 LF $20 $1,500.00 15.00 $1,125.00 13.00 $975.00 12.00 $900.00 14.00 $1,050.00 SCHEDULE A SUBTOTAL $105,327.00 $101,961.00 $124,320.25 $127,320.00 $144,037.00 SCHEDULE B 20 SEWER SERVICE LINE AND CASING 20 LF $100 $2,000.00 120.00 $2,400.00 15.00 $300.00 125.00 $2,500.00 110.00 $2,200.00 SALES TAX (8.2%)$164.00 $196.80 $24.60 $205.00 $180.40 CITY FUNDS SUBTOTAL (SCH, A & B)$107,491.00 $104,557.80 $124,644.85 $130,025.00 $146,417.40 21 DISTRICT SEWER SERVICE LINE REPLACEMENT 25 LF $50 $1,250.00 68.00 $1,700.00 15.00 $375.00 125.00 $3,125.00 140.00 $3,500.00 SALES TAX (8.2%)$102.50 $139.40 $30.75 $256.25 $287.00 SEWER DISTRICT FUNDS SUBTOTAL (SCH B)$1,352.50 $1,839.40 $405.75 $3,381.25 $3,787.00 SCHEDULE B SUBTOTAL $3,516.50 $4,436.20 $730.35 $6,086.25 $6,167.40 BID TOTAL $108,843.50 $106,397.20 $125,050.60 $133,406.25 $150,204.40 KRCI LLCEngineer's Estimate SE, INC. DBA SMITH EXCAVATION PIPKIN INC, DBA PIPKIN CONSTRUCTION HURST CONSTRUCTION LLC We hereby certify that these tabulated bids represent all bids received and that the additions of all prices shown have been checked and corrected. 02/27/2018 Amended Council Meeing Agenda Packet. Page 58 of 110 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Lori Barnett, Community Development Director Subject: Ordinance 2018-04 extending the moratorium on the acceptance of applications for new wireless telecommunications facility permits. Date: February 27, 2018 I. Summary Title: Ordinance 2018-04: An Ordinance of the City of East Wenatchee extending the moratorium on the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City, for a period of six months, declaring an emergency, establishing a public hearing date, and providing for severability. II. Background/History: The City Council adopted Ordinance 2017-05 on February 28, 2017 establishing a moratorium for a period of six months to provide time to review City codes related to wireless communication facilities and to propose amendments to address changes to federal and state laws, court cases and technological developments. That moratorium was extended on September 12, 2017 for an additional six month period ending on March 12, 2018. The Planning Commission has not completed their work on proposed amendments. They have conducted three workshops and have developed draft regulations that will be submitted for agency review. Industry representatives have participated in this effort. Additional time is needed to complete the processing of the proposed amendments. The attached ordinance will extend the moratorium for another six months, until August 27, 2018, to provide the Planning Commission more time to complete their work on this project. A public hearing before the City Council will be scheduled for March 13, 2018 to provide an opportunity for public comment on the extended moratorium. III. Recommended Action: Motion to elevate to second reading and motion to approve Ordinance 2018-04. IV. Exhibits: Ordinance 2018-04 02/27/2018 Amended Council Meeing Agenda Packet. Page 59 of 110 Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $ 0 $ 0 02/27/2018 Amended Council Meeing Agenda Packet. Page 60 of 110 City of East Wenatchee, Washington Ordinance No. 2018-04 An Ordinance of the City of East Wenatchee extending the moratorium on the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City, for a period of six months, declaring an emergency, establishing a public hearing date, and providing for severability. Una ordenanza de la ciudad de East Wenatchee extendiendo la moratoria sobre la aceptación de solicitudes de permisos de uso, permisos de instalaciones de telecomunicaciones inalámbricas, permisos de construcción, autorizaciones de uso de vías y franquicias para nuevas instalaciones de comunicación inalámbrica dentro de la Ciudad, por un período de seis meses, declarando una emergencia, estableciendo una fecha de audiencia pública, y estableciendo la separabilidad. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2. Recitals. 2.1. The City of East Wenatchee (“City”) is a non-charter code city, duly incorporated and operating under the laws of the State of Washington. 2.2. The Telecommunications Act of 1996 (Public Law No. 104-104, 110 Stat. 56, 31-136 (the "Act"), was designed to remove regulatory barriers and encourage competition among all types of communications companies. 2.3. The Act ratified the authority of local government to regulate the construction and modification of wireless communications service facilities, but also limits local governments' authority in certain respects. 02/27/2018 Amended Council Meeing Agenda Packet. Page 61 of 110 2.4. The City, on November 12, 2002 through the adoption of Ordinance No. 2002-22, added Chapter 17.70 of the East Wenatchee Municipal Code (“EWMC”) establishing zoning standards applicable to wireless communication facilities. 2.5. The City, on January 12, 2010, through the adoption of Ordinance No. 2010-03, amended certain sections of chapter 17.70 East Wenatchee Municipal Code (EWMC). 2.6. In 2012, Congress passed the “Middle Class Tax Relief and Job Creation Act of 2012” (the “Spectrum Act”) (Public Law No. 112-96; codified at 47 U.S.C. § 1455(a)), which in part, amended the Act. 2.7. Recent changes to federal laws, regulations and court cases related to wireless communication services as well as technological developments and changes in consumer demand and usage have reshaped the wireless industry and increased the demand for and complexity of siting wireless facilities within the City. 2.8. A comprehensive review of City’s telecommunications standards has not occurred since 2002. The City Council has determined that the EWMC currently lacks adequate provisions to regulate wireless communication facilities within the City in compliance with current federal laws and technologies. 2.9. The City needs to review its codes and ordinances related to wireless communications facilities and right of way use permits in a comprehensive manner to determine if amendments are necessary to more adequately address the siting and permitting process for such facilities. 2.10. The City Council finds that the vesting of permit applications for construction of wireless communication facilities under the existing EWMC provisions would be detrimental to public health, safety and welfare. 2.11. Washington State’s vested rights doctrine, which allows certain land use applications to vest to land use regulations which are in effect on the date of complete application, could allow application for wireless communications facilities to vest under inadequate regulations while the City studies the changes that may be needed in those regulations, thereby undermining effective City planning for those facilities and constituting an emergency. 2.12. In accordance with WAC 197-11-880, the adoption of this ordinance is exempt from the requirements of a threshold determination under the State Environmental Policy Act. 2.13. The City Council adopted Ordinance 2017-05 on February 28, 2017 02/27/2018 Amended Council Meeing Agenda Packet. Page 62 of 110 establishing a moratorium for a period of 6 months prohibiting the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City to provide more time to investigate this issue further to evaluate the best alternatives for the community. By Ordinance 2017-16, the Council extended the moratorium to March 12, 2018. 2.14. The Planning Commission has held three workshops and has prepared a draft Wireless Communication Facility code as an amendment to the East Wenatchee Municipal Code. However, the Planning Commission has not completed their work and needs additional time to process and review draft amendments. 2.15. The City Council finds that it is in the best interests of the City and its citizens to extend the moratorium for a period of 6 months prohibiting the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City to provide more time to investigate this issue further to evaluate the best alternatives for the community. 3. Authority. 3.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. 3.2. RCW 35A.63.220 and RCW 36.70A.390, authorize the City Council to establish a moratorium. 4. Purpose. The purpose of the moratorium is to allow the City adequate time to comprehensively review and amend its regulations relating to the siting of wireless communications facilities in a manner that addresses the Telecommunications Act of 1996, the Spectrum Act, other recently adopted FCC rules, changes in technology, local concerns and efforts to provide the public with access to wireless services for its safety, convenience and productivity. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: 5. Moratorium. The City Council hereby extends the moratorium prohibiting the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for 02/27/2018 Amended Council Meeing Agenda Packet. Page 63 of 110 new wireless communication facilities within the City of East Wenatchee for an additional six month period until August 27, 2018. 6. Public hearing. A duly advertised public hearing shall be conducted by the City Council on March 13, 2018. 7. Findings of Fact. The City Council adopts as its preliminary findings of fact the recitals set forth above. The Council may adopt additional findings in the event that additional public hearings are held or evidence is presented to the City Council. 8. Duration/Renewal. The moratorium imposed by the Ordinance shall be effect for a period of six months from the date this ordinance is passed and shall automatically expire at the conclusion for that six-month period unless extended as provided for in RCW 35A.63.220 and RCW 36.70A.390, or unless terminated sooner by the City Council. 9. Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. 10. Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance. The City Council directs the City Clerk to publish a copy of this Ordinance on the City’s website. 11. Effective Date. This Ordinance, as a public emergency ordinance necessary for the protection of the public health, public safety, public property, or public peace, shall take effect and be in full force immediately upon its adoption. The underlying facts necessary to support this emergency declaration are included in the Recitals clauses above. To remain in effect, however, the City Council must hold a public hearing regarding this Ordinance within 60 days. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 27th day of February, 2018. The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor Authenticated: _____________________________________ Maria Holman, City Clerk 02/27/2018 Amended Council Meeing Agenda Packet. Page 64 of 110 Approved as to form only: _____________________________________ Devin Poulson, City Attorney Filed with the City Clerk: 2/21/2018 Passed by the City Council: 2/27/2018 Published: Effective Date: 02/27/2018 Amended Council Meeing Agenda Packet. Page 65 of 110 Summary of Ordinance No. 2018-04 Of the City of East Wenatchee, Washington . On the 27th day of February, 2018, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2018-04, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee extending the moratorium on the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City, for a period of six months, declaring an emergency, establishing a public hearing date, and providing for severability. Una ordenanza de la ciudad de East Wenatchee extendiendo la moratoria sobre la aceptación de solicitudes de permisos de uso, permisos de instalaciones de telecomunicaciones inalámbricas, permisos de construcción, autorizaciones de uso de vías y franquicias para nuevas instalaciones de comunicación inalámbrica dentro de la Ciudad, por un período de seis meses, declarando una emergencia, estableciendo una fecha de audiencia pública, y estableciendo la separabilidad. The full text of this Ordinance is available at www.east-wenatchee.com. Dated this __________ day of ________________________________, 2018. _____________________________ Maria Holman, City Clerk 02/27/2018 Amended Council Meeing Agenda Packet. Page 66 of 110 City of East Wenatchee, Washington Ordinance No. 2018-04 An Ordinance of the City of East Wenatchee extending the moratorium on the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City, for a period of six months, declaring an emergency, establishing a public hearing date, and providing for severability. Una ordenanza de la ciudad de East Wenatchee extendiendo la moratoria sobre la aceptación de solicitudes de permisos de uso, permisos de instalaciones de telecomunicaciones inalámbricas, permisos de construcción, autorizaciones de uso de vías y franquicias para nuevas instalaciones de comunicación inalámbrica dentro de la Ciudad, por un período de seis meses, declarando una emergencia, estableciendo una fecha de audiencia pública, y estableciendo la separabilidad. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2. Recitals. 2.1. The City of East Wenatchee (“City”) is a non-charter code city, duly incorporated and operating under the laws of the State of Washington. 2.2. The Telecommunications Act of 1996 (Public Law No. 104-104, 110 Stat. 56, 31-136 (the "Act"), was designed to remove regulatory barriers and encourage competition among all types of communications companies. 2.3. The Act ratified the authority of local government to regulate the construction and modification of wireless communications service facilities, but also limits local governments' authority in certain respects. 02/27/2018 Amended Council Meeing Agenda Packet. Page 67 of 110 2.4. The City, on November 12, 2002 through the adoption of Ordinance No. 2002-22, added Chapter 17.70 of the East Wenatchee Municipal Code (“EWMC”) establishing zoning standards applicable to wireless communication facilities. 2.5. The City, on January 12, 2010, through the adoption of Ordinance No. 2010-03, amended certain sections of chapter 17.70 East Wenatchee Municipal Code (EWMC). 2.6. In 2012, Congress passed the “Middle Class Tax Relief and Job Creation Act of 2012” (the “Spectrum Act”) (Public Law No. 112-96; codified at 47 U.S.C. § 1455(a)), which in part, amended the Act. 2.7. Recent changes to federal laws, regulations and court cases related to wireless communication services as well as technological developments and changes in consumer demand and usage have reshaped the wireless industry and increased the demand for and complexity of siting wireless facilities within the City. 2.8. A comprehensive review of City’s telecommunications standards has not occurred since 2002. The City Council has determined that the EWMC currently lacks adequate provisions to regulate wireless communication facilities within the City in compliance with current federal laws and technologies. 2.9. The City needs to review its codes and ordinances related to wireless communications facilities and right of way use permits in a comprehensive manner to determine if amendments are necessary to more adequately address the siting and permitting process for such facilities. 2.10. The City Council finds that the vesting of permit applications for construction of wireless communication facilities under the existing EWMC provisions would be detrimental to public health, safety and welfare. 2.11. Washington State’s vested rights doctrine, which allows certain land use applications to vest to land use regulations which are in effect on the date of complete application, could allow application for wireless communications facilities to vest under inadequate regulations while the City studies the changes that may be needed in those regulations, thereby undermining effective City planning for those facilities and constituting an emergency. 2.12. In accordance with WAC 197-11-880, the adoption of this ordinance is exempt from the requirements of a threshold determination under the State Environmental Policy Act. 2.13. The City Council adopted Ordinance 2017-05 on February 28, 2017 02/27/2018 Amended Council Meeing Agenda Packet. Page 68 of 110 establishing a moratorium for a period of 6 months prohibiting the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City to provide more time to investigate this issue further to evaluate the best alternatives for the community. By Ordinance 2017-16, the Council extended the moratorium to March 12, 2018. 2.14. The Planning Commission has held three workshops and has prepared a draft Wireless Communication Facility code as an amendment to the East Wenatchee Municipal Code. However, the Planning Commission has not completed their work and needs additional time to process and review draft amendments. 2.15. The City Council finds that it is in the best interests of the City and its citizens to extend the moratorium for a period of 6 months prohibiting the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City to provide more time to investigate this issue further to evaluate the best alternatives for the community. 3. Authority. 3.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. 3.2. RCW 35A.63.220 and RCW 36.70A.390, authorize the City Council to establish a moratorium. 4. Purpose. The purpose of the moratorium is to allow the City adequate time to comprehensively review and amend its regulations relating to the siting of wireless communications facilities in a manner that addresses the Telecommunications Act of 1996, the Spectrum Act, other recently adopted FCC rules, changes in technology, local concerns and efforts to provide the public with access to wireless services for its safety, convenience and productivity. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: 5. Moratorium. The City Council hereby extends the moratorium prohibiting the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for 02/27/2018 Amended Council Meeing Agenda Packet. Page 69 of 110 new wireless communication facilities within the City of East Wenatchee for an additional six month period until August 27, 2018. 6. Public hearing. A duly advertised public hearing shall be conducted by the City Council on March 13, 2018. 7. Findings of Fact. The City Council adopts as its preliminary findings of fact the recitals set forth above. The Council may adopt additional findings in the event that additional public hearings are held or evidence is presented to the City Council. 8. Duration/Renewal. The moratorium imposed by the Ordinance shall be effect for a period of six months from the date this ordinance is passed and shall automatically expire at the conclusion for that six-month period unless extended as provided for in RCW 35A.63.220 and RCW 36.70A.390, or unless terminated sooner by the City Council. 9. Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. 10. Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance. The City Council directs the City Clerk to publish a copy of this Ordinance on the City’s website. 11. Effective Date. This Ordinance, as a public emergency ordinance necessary for the protection of the public health, public safety, public property, or public peace, shall take effect and be in full force immediately upon its adoption. The underlying facts necessary to support this emergency declaration are included in the Recitals clauses above. To remain in effect, however, the City Council must hold a public hearing regarding this Ordinance within 60 days. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 27th day of February, 2018. The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor Authenticated: _____________________________________ Maria Holman, City Clerk 02/27/2018 Amended Council Meeing Agenda Packet. Page 70 of 110 Approved as to form only: _____________________________________ Devin Poulson, City Attorney Filed with the City Clerk: 2/21/2018 Passed by the City Council: 2/27/2018 Published: Effective Date: 02/27/2018 Amended Council Meeing Agenda Packet. Page 71 of 110 Summary of Ordinance No. 2018-04 Of the City of East Wenatchee, Washington . On the 27th day of February, 2018, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2018-04, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee extending the moratorium on the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for new wireless communication facilities within the City, for a period of six months, declaring an emergency, establishing a public hearing date, and providing for severability. Una ordenanza de la ciudad de East Wenatchee extendiendo la moratoria sobre la aceptación de solicitudes de permisos de uso, permisos de instalaciones de telecomunicaciones inalámbricas, permisos de construcción, autorizaciones de uso de vías y franquicias para nuevas instalaciones de comunicación inalámbrica dentro de la Ciudad, por un período de seis meses, declarando una emergencia, estableciendo una fecha de audiencia pública, y estableciendo la separabilidad. The full text of this Ordinance is available at www.east-wenatchee.com. Dated this __________ day of ________________________________, 2018. _____________________________ Maria Holman, City Clerk 02/27/2018 Amended Council Meeing Agenda Packet. Page 72 of 110 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Lori Barnett, Community Development Director Subject: Agreement GCB 2443 with Washington State Department of Transportation (WSDOT) for dual roundabouts on 9th St. NE at the intersections with Valley Mall Parkway and SR 28. Date: February 27, 2018 I. Summary Title: Potential termination of Agreement GCB 2443 with WSDOT for dual roundabouts on 9th St. NE at Valley Mall Parkway and SR 28. II. Background/History: On August 9, 2016, the City Council approved Agreement GCB 2443 for the design, bidding, construction management and inspection of both roundabouts on 9th St. NE. The 9thSt. NE/Valley Mall Parkway project was to start design in 2021 with construction in 2022. The 9thSt. NE/SR 28 roundabout was to be constructed in 2024. The project funding was through the following sources: STP Grant $ 346,000 STBG Grant $ 886,000 WSDOT $ 225,000 East Wenatchee $ 198,492 Total $1,655,492 Under section 6.5 the Agreement, the city would be responsible for all additional costs associated with this project. WSDOT conducted further analysis of the proposed design and has concluded that the estimated cost for the SR 28 roundabout may require an additional $1 million in funding. They are initiating further review of the SR 28 roundabout including a future public outreach phase. That process is proposed to be concluded by the end of summer. III. Recommended Action: Motion to authorize the Mayor to initiate termination of the Agreement GCB 2443 in accordance with section 10.2 of the Agreement. IV. Exhibits: Agreement GCB 2443 02/27/2018 Amended Council Meeing Agenda Packet. Page 73 of 110 Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $ 0 $ 0 02/27/2018 Amended Council Meeing Agenda Packet. Page 74 of 110 AGREEMENT GCB 2443 Between Washington State Department of Transportation And the City of East Wenatchee This Agreement is made and entered into between the STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION (STATE) and the City of East Wenatchee, a municipal corporation at 271 gth Street, East Wenatchee, WA 98802, hereinafter called the "AGENCY", collectively referred to as the "Parties" and individually, the "Party". WHEREAS, the AGENCY proposes to construct two roundabouts along gth Street, one on SR28, a state-owned limited access highway, and one on Valley Mall Parkway, a city-owned street. This project is titled "gth Street dual Roundabouts," herein the "Project," and WHEREAS, the AGENCY requested and the STATE has agreed to perform the design, advertise, award and administer the construction of the Project, and WHEREAS, the STATE receives benefit from the Project and has agreed to waive overhead costs as approved by Jeff Carpenter, State Design Engineer Development Division on July 25, 2016;and WHEREAS, the AGENCY has received federal funding for the Project, and since SR 28 will benefit from the Project, the STATE has agreed to contribute funding for the Project, and WHEREAS, the AGENCY is obligated for the total cost of the Project described herein, except for the identified STATE funding, NOW, THEREFORE, pursuant to RCW 47.28.140 and RCW 47.08.070, the above recitals which are incorporated herein as if fully set forth below, and in consideration of the terms, conditions, and performances contained herein, and the attached Exhibits A and B which are i'ncorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: 1. PLANS, SPECIFICATIONS, AND COST ESTIMATES. 1.1 On behalf of the Agency, the State will administer the construction of the Project without cost to the Agency. On behalf of the Agency, the State will design the Project, advertise it for bids, and award the construction contract according the funding schedule set forth in Section 6.Exhibit A is the Cost Estimate that includes a Cash Flow Table, showing how funding is to be expended, and Exhibit B, a diagram of the Project. 1.2 The STATE will develop the plans, specifications and estimates (PS&E) to produce an advertisement (Ad) ready PS&E for the Project. The STATE will document STATE- 02/27/2018 Amended Council Meeing Agenda Packet. Page 75 of 110 performed engineering design work. The STATE shall provide up to two intermediate review sets of the PS&E to the AGENCY at mutually agreeable milestones. 1.3 The STATE will provide the AGENCY with one (1) reproducible copy of the Ad ready PS&E for the Project a minimum of thirty (30) working days prior to the proposed Ad date. The AGENCY will have fifteen (15) working days to review the Ad ready PS&E for the Project, resolve any concerns, and provide the STATE with written approval, conditional approval, or rejection of the Ad ready PS&E for the Project. In the event the Ad ready PS&E is conditionally approved or rejected, the AGENCY shall include the reasons for conditional approval or rejection. The AGENCY may request an extension of time.in writing, provided that the STATE receives the written request not later than fifteen (15) working days after theAGENCY has received the Ad ready PS&E. The STATE shall provide a written response, indicating the number of working days extended, if any. 1.4 If the STATE does not receive the AGENCY's written approval, conditional approval or rejection of the Ad ready PS&E within fifteen (15) working days and any approved extension of time pursuant to Section 1.3, or if the STATE cannot accept the AGENCY's condition(s) of approval, , the STATE may, at its sole discretion, cancel the Project. The AGENCY agrees to reimburse the STATE for the actual direct and related indirect costs incurred by the STATE associated with the Project design and development of the Project PS&E. This Agreement shall terminate upon the STATE's receipt of all reimbursement payments in accordance with Section 6. 2. BID, AWARD, AND COST ADJUSTMENTS 2.1 The STATE will advertise the Project for bids. The STATE will be the AGENCY's representative during the Ad and Project contract award period. When requested by the STATE, the AGENCY shall timely assist the STATE in answering bid questions and resolving any design issues that may arise. All comments and clarifications must go through the STATE. 2.2 The STATE shall provide the AGENCY with written notification of the bid price for the Project. The AGENCY shall have five (5) working days from the date of written notification to provide the STATE written approval of the bid price for the Project, or request that Project be cancelled. The AGENCY may request an extension of time in writing, provided that the STATE receives the written request not later than five (5) working days after the AGENCY has received the written notification. The STATE shall provide a written response indicating the number of working days extended, if any. The AGENCY, should it cancel the Project, agrees to reimburse the STATE for the actual direct and related indirect costs incurred by the STATE associated with the Project design, development of the PS&E, and Project advertisement . This Agreement shall terminate upon the STATE's receipt of all reimbursement payments in accordance with Section 6. 02/27/2018 Amended Council Meeing Agenda Packet. Page 76 of 110 2.3 The AGENCY acknowledges that if it fails to provide the STATE with written approval of the bid price for the Project within five (5) working days and any approved extension of time pursuant to Section 2.2, the STATE shall cancel the Project. The AGENCY agrees to reimburse the STATE for its actual direct and related indirect costs incurred by the STATE associated with the Project design, development of the PS&E, and Project advertisement. Further, the AGENCY agrees that it is required to and shall reimburse the Federal Highway Administration for all federal funds associated with and expended on the Project. This Agreement shall terminate upon the STATE's receipt of all reimbursement payments in accordance with Section 6. 3. CONSTRUCTION 3.1 The STATE will be the AGENCY's representative during construction and will act as owner in the administration of the contract for the Project. The STATE will designate a STATE Project Engineer to provide all services and tools, including but not limited to construction administration, inspection, materials testing, and representation, necessary to administer and manage the contract to ensure that the Project is constructed in accordance with the contract. 3.2 The AGENCY may consult with and inquire_ of the STATE Project Engineer, attend all meetings, and have access to all documentation concerning the Project. The AGENCY shall not provide direction, directly or indirectly, to the STATE's contractor. All formal contacts between the AGENCY and the contractor shall be through the STATE's representative. 3.3 When it becomes known that quantities for a unit bid item will exceed plan quantity for the Project by ten (10) percent or result in a cost increase for the Project exceeding the total amount by the percentage listed under Section 6, the STATE shall consult with the AGENCY on possible courses of action within three (3) working days in accordance with Section 4. 3.4 The AGENCY may inspect the Project. Any costs for such inspection shall be borne solely by the AGENCY. All contact between said inspector and the contractor shall be only through the STATE's inspector or the STATE's representative. 3.5 The STATE will prepare the final construction documentation in general conformance with the STATE's Construction Manual. The STATE will maintain one set of plans as the official "as-built" set, then make notations in red ink of all plan revisions typically recorded per standard STATE practices, as directed by the STATE's Construction Manual. Once the AGENCY has accepted the Project per Section 5, the STATE will provide one reproducible set of as-built plans to Local AGENCY within one hundred twenty ( 120) calendar days. 02/27/2018 Amended Council Meeing Agenda Packet. Page 77 of 110 4. CONTRACT CHANGES 4.1 Changes to the Project contract will be documented by change .order in accordance with the Washington Standard Specifications for Road Bridge and Municipal Construction, and its amendments thereto (Standard Specifications). The STATE shall process change orders for all changes affecting the Project in the manner set forth in subsection 1-2.4C (3), Approval of Changes/Checklist, STATE Construction Manual, cu.rrent edition. 4.2 Required changes involve such changes in quantities or alterations to the Project as are necessary to satisfactorily complete the Project. All other changes affecting the Project shall be considered elective changes. 4.3 The AGENCY authorizes the STATE to initiate all required changes affecting the Project and to negotiate, document and execute the associated change orders. The AGENCY agrees to pay for the increases in cost, if any, for the required changes affecting the Project in accordance with Section 6. 4.4 The STATE will advise the AGENCY of any proposed required changes affecting the Project as soon as possible and provide it with an opportunity, if time permits, to review the change before implementation. The STATE will determine the length of the review time based upon the need to expedite the change to avoid delay to the contractor. 4.5 The AGENCY may request additions to the Project through the STATE in writing. The STATE will implement the requested changes as elective changes, provided that a change does not negatively impact the STATE's transportation system and complies with the Standard Specifications, Project permits, state and/or federal law, applicable rules and/or regulations, and/or STATE design policies, and does not unreasonably delay critically scheduled Project contract activities. 4.6 All elective changes to the Project shall be approved in writing by the AGENCY before the STATE directs the contractor to implement the changes, even if an executed change order is not required by the Project contract. The AGENCY agrees to pay for the increases in cost, if any, for such elective changes in accordance with Section 6. 4. 7 The STATE will make available to the AGENCY all change order documentation related to the Work. 4.8 In the event it is determined that the AGENCY does not have sufficient funds to complete the Project, the STATE and the AGENCY shall negotiate to determine the future of the Project. If it is determined that the Project cannot proceed, the Project shall be brought to a level that is safe for public use and the STATE will terminate the remainder of the Project contract. In the event the Project is terminated, Section 5 shall apply for that portion of the Project completed up to the time of termination. The Parties agree to pay all costs associated with termination, including contractor claims, in accordance with Section 6. 02/27/2018 Amended Council Meeing Agenda Packet. Page 78 of 110 5. ACCEPTANCE 5.1 Prior to Project acceptance, the STATE and AGENCY will perform a joint final inspection. The AGENCY agrees, upon satisfactory completion of the Project and receipt of a Notice of Physical Completion of the Project, as determined by the STATE, to deliver. a letter of acceptance to the STATE which shall include a release of the STATE from all future claims or demands of any nature resulting from the design and construction of the Project and STATE administration thereof, outside STATE right of way, subject to any contractor claims (Section 8) caused by the negligent acts or omissions of the STATE in administering the Project. 5.2 If a letter of acceptance is not received by the STATE within ninety (90) calendar days following delivery of a Notice of Physical Completion of the Project to the AGENCY, the Project and STATE administration thereof shall be considered accepted by the AGENCY, and the STATE shall be released from all future claims and demands of any nature resulting from the design and construction of the Project and the STATE's administration thereof, outside STATE right of way, subject to any contractor claims (Section 8) caused by the negligent acts or omissions of the STATE in administering the Project. 5.3 The AGENCY may withhold its acceptance of the Project by submitting written notification to the STATE within ten (10) calendar days following delivery of a Notice of Physical Completion of Calendar the Project. This notification shall include the reason(s) for withholding acceptance. 6. PAYMENT 6.1 The AGENCY, in consideration of the faithful performance of the Project work performed by the STATE and its contractor, agrees to reimburse the STATE for the actual direct and related indirect costs of the Project, as estimated in Exhibit A and as further provided on the Cash Flow Table in Exhibit A. 6.2 Funding for the Project will be expended in the order as follows: 6.2.1 The first phase of Project funding expenditures will be from the AGENCY's federal grant which includes 86.5% federal funds and 13.5% City matching funds, totaling One Million, Four Hundred and Twenty Four Thousand and Two Hundred and Seventy Seven Dollars ($1,424,277.00). 6.2.2 Once the funds identified in Section 6.2.1 are expended, the second phase of funding will be the STATE's contribution in the amount of Two Hundred and Twenty Five Thousand Dollars ($225,000.00). 6.2.3 Once the funds identified in Section 6.2.2 are expended, the third and final phase of funding for which the AGENCY is responsible is Six Thousand Two Hundred and Fifteen Dollars ($6,215.00). 02/27/2018 Amended Council Meeing Agenda Packet. Page 79 of 110 6.2.4 The AGENCY agrees that all remaining actual direct and related indirect costs associated with the Project are the responsibility of the AGENCY. The STATE shall not be responsible for any funding contribution other than what is provided under Section 6.2.2. 6.3 The STATE shall provide detailed invoices to the AGENCY for the Project work performed by the STATE and its contractor, or for costs incurred as provided in Sections 1.5, 2.2, 2.3, 4.8, or 8.1.4, and the AGENCY agrees to make payment within thirty (30) calendar days from receipt of invoice. A payment will not constitute agreement as to the appropriateness of any item. At the time of the final invoice, the Parties will resolve any discrepancies. 6.4 The AGENCY agrees that if it does not make payment within ninety (90) calendar days after receipt of an invoice, the STATE may deduct and expend any monies to which the AGENCY is entitled to receive from the Motor Vehicle Fund. 6.5 Increase in Cost: In the event unforeseen conditions require an increase in the cost of the Project above the cost estimate (including sales tax, engineering, and contingencies) by more than ten percent (10%), the Parties agree to modify this Agreement by executing a written amendment to address the increase pursuant to Section 10.1, or implement Section 4.8. 7. RIGHT OF ENTRY 7 .1 The AGENCY hereby grants to the STATE and its authorized agents, contractors, subcontractors, and employees, a right of entry upon all land in which the AGENCY has an interest for the purpose of constructing the Project. 8. CLAIMS 8.1 Claims for Additional Payment 8.1.1 In the event the contractor makes claims for additional payment associated with the Project, the STATE will immediately notify the AGENCY of such claims. Such claims shall be made in the manner and form as provided for in the Standard Specifications. 8.1.2 The AGENCY shall not be obligated to pay such claims or their cost of defense to the extent that the claims are· caused by the negligent acts or omissions of the STATE in designing or administering the Project. 8.1.3 The AGENCY shall have the right to review and comment on any settlement for claims associated with the Project. However, the STATE shall have the ultimate right to settle such claims. In the event the AGENCY does not agree with the claim settlement as negotiated by the STATE, the AGENCY shall reserve the right to not financially participate in the negotiated claim settlement. If agreement 02/27/2018 Amended Council Meeing Agenda Packet. Page 80 of 110 cannot be reached between the AGENCY and the STATE on a claim settlement, the Parties agree to follow the dispute resolution procedure in Section 10.7. 8.1.4 If the STATE agrees, the AGENCY may defend contractor claims associated with the Project at its own cost, and in doing so, the AGENCY agrees to pay any resulting settlement, court judgment or arbitration award. The STATE will cooperate with the AGENCY in the AGENCY's defense of the claims. The AGENCY agrees to reimburse any STATE costs, including attorney's fees, incurred in providing such assistance in accordance with Section 6. 8.2 Claims for Damages: After Project acceptance, in the event of claims for damages or loss attributable to bodily injury, sickness, death, or injury to or destruction of property that occurs within the limits of the Project located on the AGENCY's right of way, the AGENCY shall defend such claims and hold harmless the STATE therefrom, and the STATE shall not be obligated to pay any claim, judgment or cost of defense. Likewise, after Project acceptance, in the event of claims for damages or loss attributable to bodily injury, sickness, death, or injury to or destruction of property that occurs within the limits of the Project located on the State's right of way, the State shall defend such claims and hold harmless.the Agency therefrom, and the Agency shall not be obligated to pay any claim, judgment or cost of defense. Nothing in this Section, however, shall remove from the STATE any responsibility defined by the current laws of the state of Washington or from any liability for damages caused by the STATE's own negligent acts or omissions independent of the Project work performed pursuant to this Agreement. 9. OWNERSHIP, OPERATION, AND MAINTENANCE 9.1 Upon acceptance of the Project as provided in Section 5, the AGENCY shall be the sole owner of that portion of the Project located within the AGENCY-owned right of way, and the AGENCY shall be solely responsible for the ownership and all future operation and maintenance of the Project at its sole cost, without expense, cost, or liability to the STATE. 9.2 Upon acceptance of the Project as provided in Section 5, the STATE shall be the sole owner of that portion of the Project located within the STATE-owned right of way, and the STATE shall be solely responsible for the ownership and all future operation and maintenance of the Project at its sole cost, without expense, cost, or liability to the AGENCY. 10. GENERAL PROVISIONS 10.1 Amendment: This Agreement may be amended or modified only by the mutual agreement of the Parties. Such amendments or modifications shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 02/27/2018 Amended Council Meeing Agenda Packet. Page 81 of 110 10.2 Termination: Neither the STATE nor the AGENCY may terminate this Agreement without the written concurrence of the other Party, except as otherwise provided under Sections 1.4, 2.2, and 2.3. 10.2.1 If this Agreement is terminated prior to the fulfillment of the terms stated herein, the AGENCY agrees to reimburse the STATE for the actual direct and related indirect expenses and costs it has incurred for the Project up to the date of termination, as well as the costs of non-cancelable obligations. 10.2.2 Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 10.3 Independent contractor: The STATE shall be deemed an independent contractor for all purposes, and the employees of the STATE or any of its contractors, subcontractors, consultants, and the employees thereof, shall not in any manner ~e deemed to be employees of the AGENCY. 10.4 Indemnification: The Parties shall protect, defend, indemnify, and hold harmless each other and their employees, authorized agents, and/or contractors, while acting within the scope of their employment as such, from any and all costs, claims, judgments, ·and/or awards of damages (both to persons and/or property), arising out of, or in any way resulting from, each Party's obligations to be performed pursuant to the provisions of this Agreement. The Parties shall not be required to indemnify, defend, or hold harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the negligence of the other Party; provided that, if such claims, suits, or actions result from the concurrent negligence of (a) the STATE, its employ~es, authorized agents, or contractors and (b) the AGENCY, its employees or authorized agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of each Party, its employees, authorized agents, and/or contractors. 10.5 Acceptance of Liability: The AGENCY agrees and accepts full liability for any Project work the AGENCY has provided direction to the STATE to design and/or construct outside the STATE's right of way and/or STATE's jurisdiction that does not meet STATE standards. 10.6 Survivability: Sections 10.4 and 10.5 shall survive the termination of this Agreement. 10.7 Disputes: In the event that a dispute arises under this Agreement, it shall be resolved as follows: The STATE and the AGENCY shall each appoint a member to a disputes board, these two members shall select a. third board member not affiliated with either Party. The three-member board shall conduct a dispute resolution hearing that shall be informal and unrecorded. An attempt at such dispute resolution in compliance with aforesaid process shall be a prerequisite to the filing of any litigation concerning the 02/27/2018 Amended Council Meeing Agenda Packet. Page 82 of 110 . ' dispute. The Parties shall equally share in the cost of the third disputes board member; however, each Party shall be responsible for its own costs and fees. 10.8 Venue: In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties agree that any such action or proceedings shall be brought in Douglas County Superior Court. Further, the Parties agree that each will be solely responsible for payment of its own attorney's fees, witness fees, and costs. 10.9 Audits/Records: All Project records in support of all costs incurred shall be maintained by the STATE for a period of six (6) years. The AGENCY shall have full access to and right to examine said records, during normal business hours and as often as it deems necessary. Should the AGENCY require copies of any records, it agrees to pay the costs thereof. The Parties ~gree that the Project work performed herein is subject to audit by either or both Parties and/or their designated representatives, and/or state of Washington and/or the federal government. 10.10 Term of Agreement: Unless otherwise provided herein, the term of this Agreement shall commence as of the date this Agreement is fully executed and shall continue until the Project is accepted by the AGENCY pursuant to Section 5, or as otherwise provided herein, and all obligations for payment have been met. 10.11 Working Days: Working days for this Agreement are defined as Monday through Friday, excluding Washington State holidays per RCW 1.16.050. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the Party's date signed last below. AGENCY Title tiru I 0 v J c,-.Ji, r;/.-~sf-\.JenMd~ 't Date ~ ~1 .2ollo WASHINGTON STATE DEPARTMENT OF TRANSPORTATION 02/27/2018 Amended Council Meeing Agenda Packet. Page 83 of 110 9th Street Dual Roundabouts Estimate Unit Total Quantity PREPARATION L.S. MOBILIZATION 1 L.S. REMOVAL OF STRUCTURES AND OBSTRUCTION 1 S.Y. PLANING BITUMINOUS PAVEMENT 9200 L.F. --Y.::"' I t:U t"'ULYt: I HYLt:l'lt:;:, I UK.M 0t:VVt:K. t"'lt"'t: 1L'. IN. UIAM. 550 L.F. --.. --I t:U t"'UL Yt: In T Lt:l'lt:;:, I UK.M vCVVC::r'i. r-ir-c:: 1~ IN. UIAM. 1190 EA. CATCH BASIN TYPE 1 16 EA. MANHOLE 48 IN. DIAM. TYPE 3 8 EA. STORMWATER TREATMENT 2 SURFACING/PAVING TON CRUSHED SURFACING BASE COURSE 1730 TON CRUSHED SURFACING TOP COURSE 330 TON HMA CL. 1/2" PG 64-28 1140 TON COMMERCIAL HMA 440 S.Y. CONCRETE ROADWAY 620 GRADING C.Y. ROADWAY EXCAVATION INCL. HAUL 1700 C.Y. EMBANKMENT COMPACTION 500 EROSION CONTROL AND PLANTING DOL EROSION/WATER POLLUTION CONTROL 20000 L.S. IRRIGATION SYSTEM 1 TON MAINTENANCE ROCK 650 S.Y. LANDSCAPING 400 AC. SEEDING AND FERTILIZING 0.5 TRAFFIC L.F. CEMENT CONG. TRAFFIC CURB AND GUTTER 1900 L.F. ROUNDABOUT TRUCK APRON CEMENT CONC. CURB & GUTTER 510 L.F. ROUNDABOUT CEMENT CONCRETE CURB AND GUTTER 2460 L.F. ROUNDABOUT CENTRAL ISLAND CEMENT CONCRETE CURB 350 S.F. PLASTIC CROSSWALK LINE 544 EA. PLASTIC ACCESS PARKING SPACE SYMBOL 2 L.F. PAINT LINE 7280 L.F. PAINTED WIDE LANE LINE 399 EA. PLASTIC TRAFFIC ARROW 23 L.S. ILLUMINATION SYSTEM 1 L.S. PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. PERMANENT SIGNING 1 L.S. PEDESTRIAN CROSSING SYSTEM 1 OTHER ITEMS EA. CEMENT CONC. CURB RAMP 10 S.Y. CEMENT CONC. SIDEWALK 740 S.Y. CEMENT CONG. DRIVEWAY ENTRANCE TYPE 3 130 S.F. SEGMENTAL BLOCK WALL 230 EA. UTILITY ADJUSTMENTS 36 L.S. ROADWAY SURVEYING 1 L.S. SHORING OR EXTRA EXCAVATION CLASS B 1 DOL UNKNOWN UTILITY REPAIR 25000 DOL ROADSIDE CLEANUP 10000 Unit Cost $ 1 $ $ 1 $ $ 4 $ $ 35 $ $ 45 $ $ 1,500 $ $ 3,000 $ $ 50,000 $ $ 25 $ $ 30 $ $ 85 $ $ 150 $ $ 200 $ $ 15 $ $ 5 $ $ 1 $ $ 1 $ $ 25 $ $ 25 $ $ 3,000 $ $ 20 $ $ 30 $ $ 20 $ $ 50 $ $ 15 $ $ 1,000 $ $ 1 $ $ 2 $ $ 250 $ $ 1 $ $ 1 $ $ 1 $ $ 1 $ $ 1,500 $ $ 40 $ $ 45 $ $ 35 $ $ 300 $ $ 1 $ $ 1 $ $ 1 $ $ 1 $ Construction Total $ Contingencies (5%) $ Engineering (25%) $ $ Project Total $ Extended Cost 94,000 20,000 36,800 19,250 53,550 24,000 24,000 100,000 43,250 9,900 96,900 66,000 124,000 25,500 2,500 20,000 10,000 16,250 10,000 1,500 38,000 15,300 49,200 17,500 8,160 2,000 7,280 798 5,750 45,000 96,000 15,000 20,000 15,000 29,600 5,850 Phase 1 8,050 Phase 2 10,800 Phase 3 16,000 Total 5,000 25,000 10,000 1,242,688.00 62,134.40 310,672.00 40,000.00 1,655,494.40 GCB 2443 EXHIBIT A Cash Flow Table Federal Grant State FED City $1,232,000 $192,277 $225,000 $6,215 $1,232,000 $198,492 $225,000 Total $1,424,277 $225,000 $6,215 $1,655,492 02/27/2018 Amended Council Meeing Agenda Packet. Page 84 of 110 ~--~ R ndabouts 9th Street Dual ou PLOT DA.TE: ~=~~fl21'4·11~0UND-E-CONCEPTs-AlT5.0WG FLEPATH: . 02/27/2018 Amended Council Meeing Agenda Packet. Page 85 of 110 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Land & Water Resource Program Manager Subject: 5th St NE/S Kentucky Ave TIB Overlay Consultant Agreement Date: February 27, 2018 I. Summary Title: 2018 5th Street NE and S Kentucky Avenue Transportation Improvement Board (TIB) Overlay Consultant Agreement for Design Services II. Background/History: In 2017, City of East Wenatchee (City) staff applied for and received a TIB grant to overlay 5th Street NE from Baker Avenue to Eastmont Avenue and S. Kentucky Avenue from Grant Road to 4th Street SE. On January 2, 2018, City staff sent out Request for Proposal (RFP) letters to engineering firms selected from the City’s Consultant Roster; proposals were due on January 26, 2018. A selection committee comprised of City staff reviewed and rated the proposals. Based on proposal scores, RH2 Engineering (RH2) was deemed the “most qualified” consultant and City Council approved the selection on February 13, 2018. The initial project cost was estimated at $569,930; however, this will likely change because non-compliant ADA sidewalk ramp reconstruction was erroneously omitted from the Engineer’s Estimate associated with the grant application. RH2 completed a revised preliminary Engineer’s Estimate that reflects a project increase of approximately $100,000. Therefore, on February 14, 2018, Erik Howe (Rh2) and I participated in a conference call meeting with Gloria Bennett (TIB Project Engineer) and Ashley Probart (TIB Executive Director) regarding the likely budget shortfall. Mr. Probart authorized a 15% increase in TIB grant funds to account for the omitted non-compliant ADA sidewalk ramps; however, this funding increase is contingent upon a successful bid opening. The attached consultant agreement will allow RH2 to initiate the design. A supplemental agreement will likely be needed at a later date to cover additional costs associated with ADA ramp designs; the TIB is aware of this. III. Recommended Action: Authorize Mayor Lacy to execute a consultant agreement in an amount not to exceed $62,322.37 for design services. 02/27/2018 Amended Council Meeing Agenda Packet. Page 86 of 110 IV. Exhibits: TIB Consultant Agreement Financial Data: Expenditure Required Amount Budgeted Appropriation Required Not to exceed $62,322.37 $62,455 No 02/27/2018 Amended Council Meeing Agenda Packet. Page 87 of 110 02/27/2018 Amended Council Meeing Agenda Packet. Page 88 of 110 02/27/2018 Amended Council Meeing Agenda Packet. Page 89 of 110 02/27/2018 Amended Council Meeing Agenda Packet. Page 90 of 110 02/27/2018 Amended Council Meeing Agenda Packet. Page 91 of 110 02/27/2018 Amended Council Meeing Agenda Packet. 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Page 106 of 110 For more information contact the East Wenatchee Events Office at 509-886-6108 or events@east-wenatchee.com Sunday, March 25th 2:00 – 4:00 pm (or until eggs are gone) Eastmont Community Park (Near the Aquatic Center) Here is how it works: Tickets are $1. Each child may purchase two (2) tickets from the ticket booth at a time. You will use one (1) ticket at a time to hunt seven (7) eggs, in the field for your age group. If you want more tickets, return to the ticket booth. (Cash only. Small bills preferred. Children must be present to purchase tickets.) How do I win a prize? Enter the area, hunt and find seven (7) eggs. You must EXIT the hunting area BEFORE opening eggs. If your egg has a ticket in it, you've just won a prize! Go to the prize table. If, after all that hunting, you didn't win a prize, please see our prize table for your free goodie bag. (One (1) per child) While supplies last. Age Groups 4 yrs & under* (blue flag) 5-6 yrs (red flag) 7-8 yrs (green flag) 9-10 yrs (yellow flag) Visually Impaired (orange flag) *Prizes may not be suitable for children under 3 Bring your own camera for pictures with the Easter Bunny! Ticket Booth 4 yrs & under 5-6 years 7-8 years 9-10 years Visually Impaired Egg Hunting Area Visually Impaired Easter Bunny Prize Table 02/27/2018 Amended Council Meeing Agenda Packet. Page 107 of 110 02/27/2018 Amended Council Meeing Agenda Packet. Page 108 of 110 From: To: Cc: Subject: Date: Yager, Tami Good News! Waste Management"s Greater Wenatchee Regional Landfill Re-certified by the Wildlife Habitat Council Tuesday, February 20, 2018 12:47:47 PM I wanted to share with you the good news that the Greater Wenatchee Regional Landfill has been recognized again by the Wildlife Habitat Council for environmental stewardship. You can read more about it on our Think Green NCW Facebook page or click on the image to read our news release. Follow us on Facebook at Think Green NCW Tami YagerManager, Public Sector ServicesCentral and Eastern Washington/Northern Idaho Waste Management11321 E. Indiana Ave 02/27/2018 Amended Council Meeing Agenda Packet. Page 109 of 110 Spokane Valley, WA 99206Tel 509 944 3121Cell 509 342 9724 Recycling is a good thing. Please recycle any printed emails. 02/27/2018 Amended Council Meeing Agenda Packet. Page 110 of 110