HomeMy WebLinkAbout2014-11-21 - Avidex Industries LLC - General Agreements / General Service AgreementsA,
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November 6, 2014
City of East Wenatchee
Attn: Teresa Allen
271 Ninth St. NE
East Wenatchee, WA 98802
Dear Teresa,
As a follow up to our design efforts, our emails and conference calls over the last several months we are
providing the following proposal to update your audio system in your Council Chambers.
This proposal provides a description of the operational functions of our solution. We are including all
equipment as outlined during our design efforts as well as all Technical Services needed to provide you
with a completely installed and updated solution. Technical Services include the following: Installation
Labor, Project Management/Administration, Testing, Training and the Avidex Installation Warranty for the
items we've installed. Lastly, this document provides terms and conditions along with other pertinent
information related to the agreement of providing installation services.
Once again, your complete satisfaction is my goal, so please let me know if there is anything I can do to
be of further assistance. I look forward to working with you on this exciting project!
Sincerely,
I
Charlie Niemi, CTS
Branch Manager
Avidex Industries, LLC
(509) 455-6873
cniemi@avidexay.com
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audio video integration & design excellence'
City of East Wenatchee
Council Chambers Audio Upgrade
East Wenatchee, WA
Version/ Revision: 1.0
Charlie Niemi, CTS
6 November 2OI4
164 S. Washington I Suite 500 1 Spokane, WA 992011 509.455.6873
This proposal has been prepared to provide an audio system upgrade to the City of East Wenatchee's
Council Chambers. This proposal includes: scope of work, system implementation, system costs,
standard warranty, terms and conditions.
.pExecution
-
PART 1 -GENERAL
1.1 GENERAL SUMMARY & SYSTEM DESCRIPTION
A. Avidex will remove up to eight existing speakers and existing Dias microphones along with the
supporting equipment in the rack. Avidex will then install the following equipment: thirteen
ClockAudio microphones with shock mounts and desktop stands, two Shure wireless microphones,
seven JBL speakers in the main council chambers and two JBL speakers in the lobby/rotunda
area, a Digital Signal Processor and amplifier and a volume controller. All of this will connect to
the existing Video Conferencing system as an incoming audio feed only. There will also be an
audio feed out of the system to the existing FTR system. No additional work to the Polycom and
FTR systems are planned beyond this scope. Avidex plans to use the existing speaker wire and
Avidex will pull new microphone wire as needed for each of the microphones. If it's determined
that new speaker wire is needed once onsite there will be additional labor and material costs to do
this work. This audiovisual system will be in compliance with all standard codes and guidelines of
Washington State.
Certification and Licensing
Avidex is a Licensed Low Voltage contractor and as an authorized provider for the items specified, Avidex
will provide on -going support for the proposed solution by way of one year workmanship warranty.
Assumptions
1. Room Availability: Rooms are to be made available for exclusive use on the day(s) of the
scheduled installation. Unless specifically arranged in advance, room(s) will be available during
Normal Business Hours in eight (8) contiguous hour segments. "Normal Business Hours" are defined
as Monday through Friday, 8:00am to 5:00pm.
2. Electrical Outlets and Pathways: Prior to Avidex beginning on site work, the Owner will provide
all electrical outlets floor boxes, conduits and core drills in the area(s) where audiovisual equipment is
to be installed as specified by Avidex. All new electrical work is to run on one phase. All power runs
are to be clean and properly grounded. All electrical work is to be installed in compliance with all
applicable electrical codes. If power is provided for a projector, it shall be run on a separate circuit
dedicated for the exclusive use of the projector.
3. Structural Vibrations: Jobsite building structures; including ceilings, walls and floors; used to
support audiovisual equipment are assumed to be vibration free.
4. Furniture: If there is furniture that cannot be removed prior to the time of system installation,
Owner will provide adequate protective covering. If the furniture cannot be properly moved or
covered, Owner will agree, by signing appropriate waiver, to allow Avidex to provide covering during
our work in the room.
S. Parking: Owner will provide adequate parking for vehicle(s) in a location conducive to access to the
vehicle(s) for retrieval of tools and supplies throughout the workday. If such parking is within a
secured facility, Owner will validate the parking tickets for the vehicle(s). Parking fees will be added
to invoices.
6. Ceiling Tiles: If installation occurs in any room in which suspended ceiling tiles are installed, Owner
will provide a reasonable number of spare tiles of the same pattern and batch number as those of the
tiles already installed in the room.
7. Merchandise Ownership/Storage: Owner accepts responsibility for all merchandise, sold and
provided for this installation; delivered to the job site and signed for by a representative of the
Owner. Owner will provide secure storage for such merchandise. Avidex will not be responsible for
any loss or damage, except loss or damage caused by an Avidex employee during the act of
installation which occurs after delivery and acceptance by the client.
S. Existing Equipment/Wiring:
a. Documentation: If this project entails installation and/or re -use of any existing equipment
and/or wiring provided by the Owner, Owner shall, at Avidex request, provide any documentation
which may be required to properly install and/or integrate that equipment into the new system.
b. Good Working Order: Avidex is not responsible for the integrity and/or good working order of
any existing hardware and/or wiring which is designated to be included in this new system. If,
during the installation process, such hardware / wiring is found to be defective, it is understood
that the completion date of the project may be affected, and a change order may be required to
overcome the obstacle(s) created by such defects.
9. Pre/Post-Tensioned Ceilings / Floors: Owner shall identify the presence of any pre- or post -
tensioned ceilings or floors within the area of installation. If Avidex is to be held responsible for the
integrity of such pre- or post -tensioned ceilings or floors, they shall obtain, at Owner's expense, one
or more x-rays of the area(s) in which mounting hardware is to be attached to structure of the
building. Any expense incurred for x-rays shall be passed on to the Owner, in the form of a change
order or a line item on the purchase contract.
10. Software Installation: Avidex will not load software of any kind on Owner's computer.
11. Restocking Fees: Any standard merchandise that has been ordered for the job, and is not used as
a result of any customer changes to the design, or refused by the customer at the time of delivery
will be subject to a minimum of 30% (of the sales price) restocking fees, plus any incurred freight
charges. Any custom merchandise will be subject to a 100% (of the sales price) restocking fee, plus
any incurred freight.
12. Delays/Postponement: Should Avidex be delayed in the progress and performance of the work
due to material changes, labor disputes, fire, unusual delay in deliveries, construction delays, project
postponement, unavoidable casualties or other causes beyond Avidex control, the agreed upon time
for completion shall be extended by change order. These change orders may also include charges to
cover additional project costs incurred by Avidex due to the delay. Once the project has been
delayed or postponed Avidex may invoice the Owner weekly 1% of the sales price for storage of any
equipment and/or material that has been ordered specifically for the completion of the project, not
yet delivered to the site, and present in the Avidex warehouse. Should the delay or postponement
exceed 30 days Avidex may invoice for the full sales price of any equipment and/or material that has
been ordered specifically for the completion of the project in addition to the weekly 1% storage
charge.
13. Right of Revision: Avidex reserves the right to revise this proposal based upon information
obtained from subsequent site visits and/or other sources not available to us at the time that this
proposal was prepared.
14. Freight: Freight fees are estimated for ground freight service. Expedited freight, as required by the
client, will be prepaid and added to invoices.
Work and Products Provided by Avidex
1. All equipment, wire and accessories required for a fully functional audiovisual system as specified
above.
2. Non -union labor associated with engineering, installation, testing and training labor associated with
turnkey audiovisual systems installation
3. Operation & Maintenance manuals for the new projectors to document the audiovisual system as a
record of the system installation
4. Construction coordination and cooperation with other team members and organizations necessary for
the installation of the system
5. One year Avidex New Systems workmanship warranty
6. User training on system operation
7. All necessary permits (non are planned for this work)
8. Software licensing — Where applicable, Avidex will provide the owner with full access to control
systems and other software source code(s) that have been written specifically for this project. Any
and all software program(s) or code(s) will be provided under a licensing agreement specifically
limiting the modification, duplication and distribution of the software provided by Avidex to the
specific use for which it was created.
9. This quotation is valid for 30 days. The scope and pricing may be modified by Avidex if this proposal
is not accepted within 30 days from the date of issuance of this quotation
10. This quotation is based on an installation at the site address as indicated at the beginning of this
proposal. Additional travel and other expenses may apply if the system as identified within this
proposal is to be installed at an alternate work location
Work and Products Provided By Others
The owner or the owner's architect will provide the Avidex engineering department with all required
architectural floor, reflected ceiling, building elevation, and section plans in an agreed upon AutoCAD
format at no charge to Avidex, where applicable. (If any of these items are not available and needed,
additional charges may apply if Avidex is requested to provide and/or develop these.)
1. All network connectivity, routing, switching and port configuration necessary to support audio-visual
equipment, unless specifically addressed elsewhere in this document
2. Voice and data cabling, including analog phone lines, ISDN lines, DSL lines, network ports, etc.
3. Necessary sheet rock replacement and or repair
4. Necessary ceiling tile or T-bar modifications, replacement and/or repair
5. All millwork, moldings, trim, etc., or modifications to project millwork necessary to accommodate the
installation of the audiovisual equipment unless otherwise noted in this proposal will be provided by
others
6. Electrical outlets required for the projector and screen (Avidex will work with an electrician to identify
the locations).
7. Rough -in, bracing, framing, or finish trim carpentry for installation
8. Painting, patching or finishing of architectural surfaces
9. Core drilling and/or concrete saw cutting
10. HVAC, plumbing, sprinkler head and lighting fixture relocation
11. Ceiling, roof, firewall, and/or floor penetration(s),
12. Removal or patching, of fire stopping
13. Structural welding, cutting, or reinforcement of structural steel members required for support of
assemblies
14. Owner furnished equipment or equipment supplied by others to be integrated into the system(s), as
described above, is assumed to be current industry acceptable equipment and in good working order.
Equipment that is faulty upon installation or evidences an adverse effect on the system(s) may result
in additional project charges
15. DMX, DSS or other outside signals. TV subscription services (cable and/or satellite), sign-up services,
provision of TV signal distribution or set top boxes
16. Provision and configuration of computers
17. All applicable taxes or bonds related to the project
18. Configure and insure all ISDN and Network connections are in good working order and properly
configured.
Schedule
We anticipate completion of the project on the following schedule per space:
• Receipt of Notice to Proceed Schedule Start
• Equipment Procurement 2-3 weeks
• System Installation 4-5 days
• Transition to Support & Training 1-2 day
We will work with you to finalize a schedule that meets your needs.
These costs include the provision of misc. equipment, hardware, cable, connectors, and all systems
engineering, project coordination, field installation labor and other expenses to provide a complete and
operating system as described above. (This proposal is based on the use of non -union labor for all
activities.)
Proposal $25,448.00
(Includes: All related equipment, Installation, Project Management, Documentation, 1-Year Warranty,
Engineering, Training, Testing and travel/per diem charges)
Pre-tax & pre -shipping Project Total $25,448.00
Payment Terms
Payment terms are as follows:
A 30% deposit will be required at the start of the project and then Avidex will submit a final invoice at
completion of the project. This proposal is valid for 30 days
Avidex warrants the integrated system(s) furnished are free of defects in workmanship for a period of
three years from the date of acceptance or date of first beneficial use whichever occurs first. Remedy for
such defects during the warranty period shall be provided at no additional expense to Ciena and shall be
handled based on our availability of resources.
This warranty includes trouble shooting, uninstalling and installing of any equipment within the Avidex AV
system except for the cost to service and/or repair Owner Furnished Equipment (OFE) or out of
manufacturer warranty equipment. Avidex will broker and process the repair of that equipment at the
standard Avidex fee rate.
Avidex Services Provided Under This Warranty
• Avidex will dispatch a technician during normal business hours (8AM to 5PM Pacific Standard Time,
Monday - Friday) to troubleshoot the AV system problem based on our available resources
• Avidex will identify and uninstall the defective equipment and return such equipment to the
manufacturer for warranty processing
• Avidex will reinstall the repaired or replaced equipment and test the system
• Avidex will pay the shipping costs associated with the repair of the equipment, except for Owner
Furnished Equipment and/or out of manufacturer warranty equipment
Avidex Services Not Provided Under This Warranty
• Extend or provide additional repair services for manufacturer warranty coverage
• Repair of Owner Furnished Equipment or customer acts of negligence or misuse
• Guaranteed on -site response time
• Before or after hours on -site response time
Authorization to Proceed j
By my signature, I indicate that I have read and accepted, on behalf of my organization, the entirety of
the above Scope of Work, and all of the Assumptions, Disclaimers, and Exclusions shown in this proposal,
as they relate to the project known by the Avidex project number 140191, subject to the conditions
which I note below my signature.
Submitted: Avidex Industries, LLC Accepted For: City o ftast Wenatchee
Name: Charlie Niemi, CTS Name: 8+wL04LI/
Signature: Signature.
Date: Date: /Unvem.6e,2 _� , 014
Exhibit A
Detailed equipment list and Avidex Technical Services for complete turn -key installation
Project Name: City of East Wenatchee - Council Chambers
Oty Manufacturer
Model Number
Description 1
13 CLOCK AUDIO
C801E-RF
HYPERCARDIOID MINI SHOTGUN MIC
10 CLOCK AUDIO
SM70
SHOCK MOUNT SURFACE FITTING BL
3 CLOCK AUDIO
S133
TABLE STAND
2 SHURE
BLX14R/W85-H8
WIRELESS LAVALIER RACK SYS. W/
1 WILLIAMS SOUND
PPA 457 PRO
PERSONAL PAO PRO FM ASSISTIVE LISTENING
1 BIAMP
TESIRAFORTE AVB TT
12X8 DSP MIXER WITH TELCO AND USB OUT
1 BIAMP
TESIRAFORTE AVB CI
12X8 DSP MIXER AVB WITH USB OUT
1 OSC
CX108V
8 CHANNEL AMPLIFIER
2 JBL
CONTROL 128 WT
CONTROL 128W WITH TRANSFORMER
8 JBL
CONTROL 16C/T
6-1/2" CO-AXCEILING SPKR
1 ATLAS
AT100-RM
100 WATTATfENUATOR RACK MOUNT
1 MIDDLE ATLANTIC
D2
2 SPACE (3 1/2") RACK DRAWER,
1 EXTRON
60-804-01
ASA 141
Equipment Sub -Total
1 Avidex
Technical Services
—see below for services Included —
Sub -Total
Design Fee Credit
Project Total (before tax & shipping)
" ANdex Technical Services,.,
Project Engineer, Project Administration, Project
Foreman, Installation Labor/Materials, Project
Management, CAD, Training and 1-year warranty
Travel and per diem expenses are included here.
17, 914.00 17, 914.00
11, 034.00 11,034.00
28, 948.00
-3,500.00-3,500.00
25,448.00
Fri 17MMIZ54111 rev
e
By my signature, I indicate that I have read and accepted, on behalf of my organization, the entirety of
the above Scope of Work, and all of the Assumptions, Disclaimers, and Exclusions shown in this proposal,
as they relate to the project known by the Avidex project number 140191, subject to the conditions
which I note below my signature.
Submitted: Avidex Industries, LLC Accepted For: Cl o st W—ennaatchee
Name: Charlie Niemi, CTS Name: 'q+e Lot /
Signature:K
Sig iatur —
Date: 1 ) Date: 'arHy
[ i7[_ 7-1
Detailed equipment list and Avidex Technical Services for complete turn -key installation
Project Name: City of East Wenatchee - Court it Chambers
cty Manufacturer
Model Number
Description 1
13 CLOCK AUDIO
CFA1E-RF
HYPEHC.ARDIOID MINI SHOTGUN MIC
10 CLOCK AUDIO
SM70
SHOCK R1OUN 1 SURFACE FITTING BL
3 CLOCK AUDIO
5133
TABLE STAND
2 SHURE
BLXI4R.WB5448
WIRELESS LAVALIER RACK SVS. Wl
1 WILLIAMS SOUND
PPA 457 PRO
PERSONAL PAa PRO FM ASS ISTNE LISTENING
1 BLAMP
TESIRAFORTE AV8 TI
12X8 DSP MIXEP WITH TELCO AND USe OUT
1 BIAMP
TESIRAFORTS AV8 CI
12X8 DSP MI)ER AVB WITH US8 OUT
1 OSC
0008V
8 CHANNEL AMPLIFIER
2 JBL
ComIROL 128 WT
CONTROL 128W WITH TRANSFORMER
8 JBL
CONTROL 16C,T
&1/2" OO-AXCe'LWG SPKn
1AT-AS
AT100-RM
100 WATT ATTFNUATOR RACK MOUNT
1 MIDDLE ATLANTIC
D2
2 SPACE (3 112') RACK DRAWER,
1 EXTRON
%804-01
ASA 141
Equiprrem Sub-Tolai 17,914.00
17,914cf)
1 A1dex
Technical Services
...see below for services hiCluded"' 11.CO4.00
11,034.00
Sub -Total
28,908.1m
Design Fee Credit-3,500.Co
-3,500.00
Project Total(belore tax & shipping)
25,448.00
••.Auden Tochnical SaT%ACeS'"
Project Engineer, Proeet Adnlinietrah0n, Proisct
Foramen, Installation LaWlAaterlais, Project
Managcmont, CAD, Training and 1-yew warranty
Trawl and per diem oxperrses are Included here.
a v i i I e x
audio v deo integration & design excellence
Presented By: Meg Rose -Project Manager
Presented To: Teresa Allen
Company Name: City of East Wenatchee
Change Request
Phone No: 425-643-0330
Date: January 21, 2015
Job Name: Rotunda Speaker Credit
co No: ECO 1
Job No: 140191
Description of Change:
Provide deductive change order for (2) JBL speakers not installed in scope due to the incapability of the speaker and the
concrete casing. A separate solution will be provided at a later date for the Rotunda audio.
CONTRACT SCHEDULE REVISION:
The final completion date will be changed by: ( ) days.
Taxes and shipping & handling are estimates.
Actual charges may vary depending on applicable local and state law.
Equipment and Material-$312.00
Technical Services
Estimated Shipping & Handling
Estimated Tax
Contract Revision Amount-$312.00
Acceptance of Proposal
I accept the above prices and specifications of this change request.
All work will be performed under the original contract terms and conditions unless otherwise specified.
Approval: _;�a
(Sign name here)
c-
Print name here)
(Date)
www.avidexay.com
AVIDEX INDUSTRIES, LLC
City of East Wenatchee
Audio Video Systems
Design Services Offering
Charlie Niemi, CTS
Avidex Project Number: 140191
8 May 2014
Development of updated audio video systems design services for The City of East Wenatchee, East
Wenatchee, WA.
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Audio Video Systems Design Services Plan Page 12
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Audio video Development Plan
Contents
1
Overview....................................................................................................................................................................... 4
2
Scope of Services .........................................................................................................................................................4
3
Phase Overview........................................................................................................................................................... 5
3.1 Phase I - Needs Analysis..................................................................................................................................... 5
3.2 Phase II - Schematic Design.............................................................................................................................. 5
3.3 Phase -III - Design Development..................................................................................................................... 5
3.4 Phase IV — Project Documentation.................................................................................................................. 5
3.5 Phase V (Not Included) — Bid Evaluation, Contract Management & Commissioning Services ............ 5
4
Project Assumptions...................................................................................................................................................6
5
Project Coordination................................................................................................................................................... 6
6
Project Deliverables.................................................................................................................................................... 6
7
Schedule........................................................................................................................................................................ 6
8
Pricing............................................................................................................................................................................7
8.1 Not to Exceed Billing (NTE)............................................................................................................................ 7
9
Disclaimer.....................................................................................................................................................................7
10
Terms and Conditions................................................................................................................................................ 8
11
Notice to Proceed — Design Services....................................................................................................................... 8
12
Attachment A............................................................................................................................................................... 9
Audio Video Systems Design Services Plan Page 1 3
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1 Overview
Avidex has developed a plan to provide The City of East Wenatchee with support for design of audio
video systems for their Court Room/Council Chambers facility:
1. The development of a Design Documentation for the supply and installation of audio video goods
and services.
2. Documentation:
a. Audio Visual Infrastructure
b. Equipment List
c. Audio Video Systems Block Diagrams
d. System Functional Narrative
3. Incorporated into this request include the following spaces:
a. Council Chambers/Court Room
4. There is one potential additional area of support that is incorporated into this request.
a. The development of existing Video Conferencing System for video arraignments
5. There are two areas of support that are not included within this proposal:
a. Bidders and Bid Evaluation (it is intended that this will not be a project for bid — Avidex will be
hired to do the installation)
b. The provision of support services for the duration of the audio video construction (Contract
Administration) including commissioning activities(Again, it is intended that this will not be a
project for bid — Avidex will be hired to do the installation & commissioning)
2 Scope of Services
The objective of this proposal is to provide essential audio video design services to The City of East
Wenatchee. The Avidex design process follows the common construction design phases. The initial
design (Phase I - VI) work for the audio video systems has been completed with the information about
the office space conveyed to us during our meeting with The City of East Wenatchee. The activities for
the continuation of the efforts to upgrade the audio video equipment and systems for the spaces under
development are defined herein.
There are several design goals that are important to the successful deployment of the audio video systems
for The City of East Wenatchee. Any new or updated system must be:
a. Technically capable of providing for the needs of the intended uses
b. Reliable for the users so as to not require excessive support
c. Operationally simple and easy to use for all who interact with it.
d. Cost-effective both in deployment and long-term operation
This proposal includes the work identified as Phases I - III. Phase IV & V is not included in this
proposal.
Audio Video Systems Design Services Plan Page 14
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3 Phase Overview
3.1 Phase I - Needs Analysis
This activity is based on gathering information. To establish the system requirements, communication
with the user groups provides information about who will use the space and what type of activities will
occur during the use.
3.2 Phase II - Schematic Design
The evaluation of the information gathered during phase I, is used to establish a working model for the
audio video systems. The model is then developed into a plan and a budget. The development is
presented to the client group to confirm that the gathered information is accurate.
3.3 Phase -III - Design Development
The objective of the Design Development was to work with the design team on a consultative level
and establish clear-cut requirements for audio video systems for the spaces under development. The
Design development includes the engineering and drafting services required to provide a complete
infrastructure design package.
3.4 Phase IV — Project Documentation (Not Included)
The component of this phase is the construction document development.
Request for Pmposal (RFP) Document Develafiznent - The objectives of the documentation phase are to
develop a technical criterion and scope of work requirements matrix, complete with master equipment
list and finalized design drawing documentation sufficient to solicit competitive pricing from multiple
audio video contractors. The RFP Documentation will live as a separate document in a PDF format
The deliverables for the Phase VI design services will be a drawing set specific to audio video
Infrastructure. This phase will consist of schematic block diagram/line drawings, major component
equipment list and a design narrative/scope that will then be used for the RFP.
3.5 Phase V (Not Included) — Bid Evaluation, Contract Management &
Commissioning Services
Phase V of this effort would be support for Bid Evaluation, Contract Management and
Cominissioning Services. These are not included within this scope and are specifically excluded from
this quoted effort. These services typically include:
Bid/Bidder Evaluation - During the Bid Specification phase, Avidex will assist in securing competitive
bids from audiovisual contractors experienced in the installation of audiovisual systems at the level of
this project's scope of work. Bid Specification Services will include assistance in the review of all
qualified bidders' documentation including qualifications, submittals, requests for information,
samples, performance standards, etc.
Audio Video Systems Design Services Plan Page 1 5
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• Bid/Bidder Evaluation —[Not included for this project]
Contract Administration is a combination of services to support the construction of the systems. It can
cover a variety of support activities. The following are those that Avidex suggests as appropriate for
the audio video systems installation.
• Project Management — [Not included for this project]
• Systems Commissioning — [Not included for this project]
• Final Documentation — [Not included for this project]
4 Project Assumptions
The following work shall be provided and certified by others, with input from Avidex:
• Architectural drawings and details
• Electrical Engineering
• Mechanical Engineering
• Structural Engineering
The City of East Wenatchee will provide Avidex all required full sized prints and architectural
backgrounds as AutoCAD drawing files in order to facilitate the design process.
5 Project Coordination (as needed/if applicable)
• Coordinate with the architect, general contractor and any specialty contractors related to the audio
video system design.
• Coordinate audio video system interfaces as they relate to any lighting, electrical, or mechanical
systems.
6 Project Deliverables
The following comprise the deliverables for this project to be used specifically during the Avidex build
portion:
• Audio video facilities plans including:
o Floor plans
o Reflected Ceiling plans
o Wall elevations (where required to identify mounting of devices)
• Audio video electrical plans including:
o Floor plans
o Reflected Ceiling plans
o Wall elevations (where required to identify mounting of devices)
• Audio video functional diagrams for each system.
• Audio video systeins details necessary to describe the intent of the design
• Major equipment list
7 Schedule
We will work with you to develop a schedule that meets your needs and timeline
Audio Video Systems Design Services Plan Page 16
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8 Pricing
The development of costs for the design exercise for The City of East Wenatchee is predicated on our
understanding of the scope of the standards as expressed to us and described earlier in this document.
The standards development cost include the RFP Specification Document and Drawings describing the
audio video systems scheduled for the spaces under development
8.1 Not to Exceed Billing (NTE)
Avidex is offering to provide design services on a "not to exceed" cost basis for this project. Avidex will
work with The City of East Wenatchee to scale the efforts of the design to meet the requirements of the
project.
Travel— No travel is planned or estimated for this project
Design Services Fees
Cost
Needs Analysis (Phase 1)
1,000
Schematic Design (Phase Ii)
1,000
Design Development(Phase III)
1,500
Construction Documentation (Phase nO [not included in dvs proposall
Construction Drandngs
Specification Document
Contract Administration(Phase V)[not included in this proposal]
Total Fees for Services
$3,500
At completion of the Design, a Proposal document for the build will be produced based on the
requirements communicated during the design process In addition this document will establish the
performance requirements for Avidex to complete the system. Avidex will provide a credit of $3,500 off
the total price of the installation of the system. If the City of East Wenatchee chooses to not complete
the installation the City of East Wenatchee agrees to pay Avidex the $3,500 for their Design Services.
9 Disclaimer
Right of Revision — Avidex reserves the right to revise this proposal/scope of work based upon
information obtained from subsequent site surveys and other sources not available to us at the time that
the original proposal was prepared.
Audio Video Systems Design Services Plan Page 17
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10 Terms and Conditions
In order to engage Avidex resources, we require a written purchase order or letter of intent referencing
this proposal (#140191), along with an authorized signature agreeing to the terms stated below:
Payment Terms:
• Progressive monthly invoices will be submitted until completion of project.
• All payments are due; net 30 days from date of invoice.
• Any applicable state sales taxes will be added to invoices.
• All pricing is valid for 90 days.
Any additional changes or modifications not included in the original professional services scope of work
would be considered additional work and require either a separate quote or be done on a time and
materials basis at our standard rates as found within the rates schedule (see Attachment A).
All fees quoted for this project include one revision per drawing. Client requested revisions above this
will be invoiced as incurred. Please note that Avidex custom developed AutoCAD files and libraries are
the sole property of Avidex.
Electronic Drawing Files - Documentation provided for the project is phased and will include AV
architectural drawings, conduit riser and junction box schedules, standard details and electrical
requirements. Drawing submittals can be provided on AutoCAD files on disk or pre -plotted on D size
paper. If the AV drawings need to match an existing architectural, AutoCAD or drawing title block
format already in use, these requirements need to be provided to us before drafting begins.
11 Notice to Proceed — Design Services
By my signature, I indicate that I have read and accepted, on behalf of my organization, the Audio video
Program as described above.
Submitted
by: Avidex
Naive: Charlie Niemi
Signature: Ixt, ry,,,.{. p=c3e =,
Date:
Accepted For: The City of East Wenatchee
Name: �� r► ( Prb 'T-em r�
Signature:
Date: (p
Audio Video Systems Design Services Plan Page 1 8
10 Terms and Conditions
7n order to engage i' -widex resources, we -require a
this proposal (#.140191), along with an authorized
Payment Terms:
• Progressive monthly invoices will be submitted until co
• All payments are due; net 30 days from date of invoice.
• Aliy applicable state sales taxes will be added to invoices.
o All pricing is valid fox 90 days.
purchase order or letter of intent -referencing
: agreeing to the terms stated below:
of project.
I
Any additional changes or modif1,mtions not included in i(lie original professional services scope of work
would be considered additional work and require eithez a separate quote or be done on a time and
materials basis at out standard rates as found -within the rites schedule (see Attachment A).
All fees quoted for this project include one revision perlrawizrg. Client requested revisions above this
will be invoiced as incurred. Please rxote that Avidex cus�om developed AutoCAD files and libraries are
the sole property of Avidex.
E1 4-'*Mic :DMving .14yks - Documentation provided for ;the project is phased and will include AV
architectural drawings, conduit riser and junction bob schedules, standard details and electrical
tidcd on Auto files on disk or pre -plotted on D size
requirements. Drawing submittals can be pro
paper. If the AV drawings need to match an existing a�chitectLcal, AutocAD or drawing title block
format alzeady in use, these requirements need to be provided to us before drafting begins.
11 Notice to Proceed — Design Services
By rr,.y signature, I indicate that I have read and accepted, on behalf of my organization, the Audio video
Program as described above.
Submitted
by: Avidex
Acccpttd For: The City Of East Wenatchee
Name: Charlie iVicrni l"ame:
1
Signature:
Signaiurc.:
Date: date:
Audio Video Systems Design Services Plan
Page 1 8
12 Attachment A
auidex*
.Ww.i�e Neyalian i dnsiyn excNlence
FEE SCHEDULE
Service
Standard Rates
Discounted Rates
Consultant
$200.00
5150.00
Senior Designer
$150.00
$100.00
Designer
$125.00
$ 85.00
CAD Level I
$100.00
$80.00
CAD Level 1I
$80.00
$60.00
Project Manager
$125.00
$100.00
Project Admire.
$75.00
$55.00
Audio Video Systems Design Sei-6ces Plan Page 1 9