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HomeMy WebLinkAbout12/8/2015 - City Council - City Council Meeting Minutes - Steven C LacyCITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 08, 2015 REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING DECEMBER 08, 2015 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember George Buckner Councilmember Wayne Barnhart Councilmember Chuck Johnson Councilmember Harry Raab Councilmember Tim Detering Councilmember. Frank Collings Councilmember Sandra McCourt EMPLOYEES IN ATTENDANCE Community Development Director Lori Barnett City Clerk Dana Barnard Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Police Chief Randy Harrison Clerical Assistant Shawn Murison OPUBLIC COMMENT(S) Sally Brawley, Director, Eastmont Metropolitan Park District, said there will be a public meeting held on December 9, 2015, from 5-7 p.m. at the Eastmont Junior High School inviting the community to come and share what they want to see in the Eastmont Park in relation to the renovation of the playground. She said the Trust for Public Land will help hold the meeting. MAYOR'S REPORT(S) Mayor Lacy said representatives from the Washington State Auditor's Office held an Exit Conference this week for the East Wenatchee Accountability audit for 2013-2014, the Financial Statement audit for 2014, and a Federal grant compliance audit for 2014. He noted that the City had a clean audit with no findings. He added that Treasurer Nick Gerde received continual praise from the Auditor's regarding his bookkeeping. Mayor Lacy reminded Council of the Christmas Luncheon being held on December 15, 2015. He said extra help will be needed this year and asked Councilmembers to participate in that manner, as well as being represented. Mayor Lacy said there will be a Tri-Commission Working Group Committee meeting held on December 9, 2015, at 5:30 ,p.m. at the Wenatchee Convention Center to discuss a group being formed to help guide the valley through the transition with the closure of Alcoa. He asked if one Councilmember could be the liaison for the City on this group. Councilmember's Barnhart and Detering volunteered to participate in the group. Mayor Lacy stated that if all City business is completed this evening the December 22, 2015 City Council meeting will be cancelled. CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 08, 2015 DEPARTMENT REPORT(S) Lori Barnett, Community Development Director, submitted a memo regarding the Apple Capital Loop Trail Mile Marker Project - Funding challenge from Douglas County Commissioners. She noted that the Loop Trail does not have consistent signage for mile -markers, and eight more mile -markers are needed to complete the project. She said RunWenatchee has taken on this project to complete the installation of the mile markers with an estimated cost of $22,500. She noted that the Community Foundation has provided an Impact Grant of $7,500, the "Go Fund Me" campaign has raised $5,340, and the Douglas County Commissioners have agreed to provide $1,000 in funding for the project, and have issued a friendly challenge to the City of East Wenatchee to fund at that same level. Lori noted that the funds will go through the Community Foundation. Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, for the City of East Wenatchee to fund $1,000 for the Apple Capital Loop Trail Mile Marker Project. The motion carried, 7-0. Dan White, Events Coordinator, gave an update on the Wings n' Wishes event that took place at East Wenatchee City Hall on December 3, 2015. He said he received positive feedback on the new Santa/Airplane decoration, and noted it may be the last year for the old Santa decoration. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. QCouncil Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, to approve the Consent Calendar as presented. The motion carried, 7-0. 1. Consideration of Minutes — Regular Session, November 24, 2015 2. Consideration of Payables i. 2015 Pa,, a� — As of this date, December 8, 2015, Council does approve check numbers 44740 through 44745, 44767, and 44770 through 44818 in the total amount of $87,561.13. Payables checks 44636 and 44768 were voided. ii. 2015 October Payroll — As of this date, December 8, 2015, Council does approve check numbers 44477 through 44494, 44559 through 44560, 44562 through 44581, 44645 through 44658, and direct deposits on 10/16/2015 and 11/2/2015 in the total amount of $392,771.57. No payroll checks were voided. PUBLIC HEARING 15-12-01 A Public Hearing to obtain public comment regarding the Community Development Block Grant Program draft 2014 Consolidated Performance and Evaluation Report (CAPER). Presented by: Lori Barnett, Community Development Director Mayor Lacy opened the Public Hearing at 6:50 p.m. Hearing no comments Mayor Lacy closed the Public Hearing at 6:51 p.m. 2 CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 08, 2015 ORESOLUTION(S) 15-12-02 A Resolution of the City of East Wenatchee, Washington to approve the 2014 Consolidated Annual Performance and Evaluation Report (CAPER). Presented by: Lori Barnett, Community Development Director Council Action: A motion was made by Councilmember Johnson, second by Councilmember Raab, to approve Resolution No. 2015-22 adopting the 2014 Consolidated Annual Performance and Evaluation Report (CAPER). The motion carried, 7-0. Resolution No. 2015-22 A Resolution of the City of East Wenatchee, Washington, adopting the "City of East Wenatchee 2014 Consolidated Annual Performance and Evaluation Report" in accordance with the requirements of the U.S. Department of Housing and Urban Development regulations at 24 CFR Part 91, and establishing an effective date. 15-12-03 A Resolution for consideration to approve entering into an Interlocal Agreement with Douglas County, Port District of Douglas County, Douglas County Public Utility District No. 1, East Wenatchee Water District, Douglas County Sewer District No. 1, and the Washington State University Agricultural Extension Office for Douglas County, (Contributing Parties) for the creation of an up-to-date orthographic and 0 oblique aerial photograph for Douglas County and the Greater East Wenatchee area. Presented by: Lori Barnett, Community Development Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to approve Resolution No. 2015-23 entering into an Interlocal Agreement; and to further authorize the Mayor to sign the Agreement. The motion carried, 7-0. Resolution No. 2015-23 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign an Interlocal Agreement by and between the City of East Wenatchee, Douglas County, Port District of Douglas County, Douglas County Public Utility District No. 1, East Wenatchee Water District, Douglas County Sewer District No. 1, and the Washington State University Agricultural Extension Office for Douglas County, (Contributing Parties) for the creation of up-to-date orthographic and oblique aerial photographs of Douglas County, together with associated databases and software, and establishing an effective date. 15-12-04 A Resolution of the City of East Wenatchee, Washington authorizing the mayor to sign a Professional Services Agreement for Support Services of Events for the City of East Wenatchee. Presented by: Steven C. Lacy, Mayor Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Buckner, to adopt Resolution No. 2015-21; and to further authorize the Mayor to sign a Professional Services Agreement. The motion carried, 7-0. CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 08, 2015 Resolution No. 2015-21 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign a Professional Services Agreement for Support Services of Events for the City of East Wenatchee. 15-12-05 A resolution of the City of East Wenatchee, Washington repealing Resolution No. 2007-04 in order to allow for the closing of the Travel Revolving Fund 633, transfer the current cash balance of $554.94 to the Treasurer's account, and close the Travel bank account. Presented by: Nick Gerde, Finance Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Collings, to approve Resolution No. 2015-24 to allow for the closing of the Travel Expense Revolving Fund, transfer of current cash, and close the Travel bank account. The motion carried, 7-0. Resolution No. 2015-24 A Resolution of the City of East Wenatchee, Washington authorizing the City Treasurer to close the Advanced Travel Expense Revolving Fund by repealing Resolution No. 78-02, Resolution No. 91-1, and Resolution No. 2007-04. ORDINANCE(S) 15-11-05 Second reading of an Ordinance of the City Council of the City of East Wenatchee, Washington, fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2016. Presented by: Nick Gerde, Finance Director Council Action: A motion was made by Councilmember Johnson, second by Councilmember Barnhart, to approve Ordinance No. 2015-21 fixing and confirming salaries and compensation to be paid. The motion carried, 7-0. Ordinance No. 2015-21 An Ordinance of the City of East Wenatchee, Washington fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2016, containing a severability clause, and establishing an effective date. 15-11-06 Second reading of an Ordinance of the City Council of the City of East Wenatchee, Washington, adopting the annual budget of the Greater East Wenatchee Stormwater Utility City for the fiscal year commencing January 1, 2016. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson, to adopt the 2016 Greater East Wenatchee Stormwater Utility annual budget. The motion carried, 7-0. CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 08, 2015 Ordinance No. 2015-22 An Ordinance of the City of East Wenatchee adopting the final budget of the Greater East Wenatchee Storm water utility in the amount of $3,214,714 for the fiscal year commencing on January 1, 2016. 15-11-07 Second reading of an Ordinance of the City Council of the City of East Wenatchee, Washington, adopting the annual budget of the City for the fiscal year commencing January 1, 2016. Presented by: Nick Gerde, Finance Director Council Action: A motion was made by Councilmember Johnson, second by Councilmember Buckner, to approve Ordinance No. 2015-23 adopting the 2016 annual budget of the City. The motion carried, 7-0. Ordinance No. 2015-23 An ordinance of the City Council of the City of East Wenatchee adopting the annual budget of the City for the fiscal year commencing January 1, 2016. 15-12-06 First reading of an Ordinance of the City Council of the City of East Wenatchee, Washington, amending Ordinance No. 2014-15 as amended, which set the City of East Wenatchee 2015 Budget. Presented by: Nick Gerde, Finance Director Mayor Lacy elevated Ordinance No. 2015-24 to a second reading, without objection. Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, to approve Ordinance No. 2015-24 as amended. The motion carried, 7-0. Ordinance No. 2015-24 An Ordinance of the City of East Wenatchee, Washington, amending Ordinance Number 2014-15 as amended, which set the City of East Wenatchee 2015 Budget. ACTION ITEM(S) 15-12-06 Authorization for the Mayor to enter into a contract with North Cascades Heating and Air Conditioning for HVAC and Mechanical Systems Service. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Johnson, second by Councilmember Detering, to authorize the Mayor to sign a one year Contract with North Cascades Heating and Air Conditioning in the amount of $10,549.50. The motion carried, 7-0. CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 08, 2015 15-12-08 A recommendation to approve the purchase of two 2000 Sterling L7500 trucks, including a sander and plow. Presented by: Greg Pezoldt, Public Works Director No Council Action was taken. The Trucks were included in the Budget amendment passed on October 27, 2015 (Ordinance No. 2015-19). REPORT(S) The following reports/minutes were submitted in writing prior to the Citv Council meeting. • Mayor Lacy — Minutes from the Chelan -Douglas Transportation Council meeting held on October 8, 2015. • Councilmember Buckner — Minutes from the North Central Washington Economic Development District meeting held on October 14, 2015. COUNCIL REPORT(S) Mayor Lacy asked Council to consider what should be done regarding allocation of excess City funds, and suggested that Council consider the round -about project at Valley Mall Parkway and 9t' Street during the next Council meeting. He said the Chelan -Douglas Transportation Council is now in the position of having excess funds, which could go towards the 9"' Street Project, but the City of East Wenatchee does not have the right to obtain those excess funds for our needs. He said when the Transportation Council prioritizes their Projects the next project in line would get the excess funds, so he does not know what the outcome of that will be, but it will be addressed shortly. ADJOURNMENT 7:30 p.m. eitt.Wa.A-Jor.