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Home My WebLink About11/24/2015 - City Council - City Council Meeting Minutes - Steven C LacyCITY OF EAST WENATCHEE COUNCIL MINUTES NOVEMBER 24, 2015 REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING NOVEMBER 24, 2015 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember Tim Detering Councilmember Sandra McCourt Councilmember Wayne Barnhart - Excused Councilmember Frank Collings Councilmember Chuck Johnson Councilmember George Buckner Councilmember Harry Raab EMPLOYEES IN ATTENDANCE Community Development Director Lori Barnett City Attorney Devin Poulson Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Accounting Assistant/Executive Secretary Teresa Allen Police Chief Randy Harrison Clerical Assistant Shawn Murison PUBLIC COMMENT(S) Greg Pezoldt, Public Works Director, said we received a Federal Surface Transportation Program (STP) grant through the Chelan Douglas Transportation Council (CDTC) for the Highline Drive Project earlier in the year for $743,900, and we just received a Transportation Improvement Board (TIB) grant for the Highline Drive/Grant Road to 31d Street SE Project in the amount of $1,891,566. Therefore the City will not have to contribute any funds to the Project. Mr. Pezoldt noted that the design and right-of-way acquisition for the Highline Drive Project will be done in 2016, and construction done in 2017. Mr. Pezoldt said we also received a Fiscal Year (FY) 2017 Arterial Preservation Program grant through the Transportation Improvement Board (TIB) in the amount of $569,250 for repaving a portion of IIffi Street from Valley Mall Parkway to Baker Street, and 19t" Street from Highway 28 to Eastmont Avenue. BUDGET ISSUES Nick Gerde, Finance Director — Report from the November 19, 2015 Budget Committee Meeting Finance Director Nick Gerde noted that the 2016 budget has been revised. He reviewed the following additions to the Community Development Department Budget; • Office Supplies — An increase for Code Compliance from $1,800 to $2,100, and Planning from $500 to $1,000. • Professional Services — The Community Development Block Grant (CDBG) Annual Action Plan, increasing Revenue and Expenditure from $8,074 to $18,074 each. • Fuel Consumed — A new City car for the Planning Department to be used more often, which will increase the Fuel Consumed budget from $100 to $250. Mr. Gerde said the first reading of Ordinance No. 2015-23 is on the agenda for this meeting. CITY OF EAST WENATCHEE COUNCIL MINUTES NOVEMBER 24, 2015 DEPARTMENT REPORT(S) Nick Gerde, Finance Director — Financial Report for the month of October 2015 Finance Director Nick Gerde distributed and reviewed the Financial Report for October 2015, which included a brief narrative of financial results for the ten months of 2015; Financial schedules of Revenue, Expense and Changes in Fund Balances for the month and ten months ending October 2015; a Monthly Revenue Report and Monthly Expenditure Report for October 2015. Mayor Lacy requested that newly elected Councilmember Sterk get a copy of the new Preliminary Budget, so he can become familiar with that. MAYOR'S REPORTS Mayor Lacy congratulated Councilmember's McCourt, Raab, Detering, and Sterk for their re-election and election beginning January 1, 2016. Mayor Lacy gave a reminder of the City Christmas Lighting Ceremony being held on December 3, 2015 at 6 p.m. He also noted that the Budget Committee meeting being held on December 3, 2015 will be cancelled. Mayor Lacy said City Staff are discussing issues regarding the possible offer by Douglas County to sell its 2nd Street property to the City of East Wenatchee. He added it will require more due -diligence before any recommendations are made. Councilmember Detering said that if Mayor Lacy forms an Official Committee to look into the purchase of County property he would be interested in participating. Mayor Lacy said that as soon as we are in a position to involve any Elected Officials he will do that. Mayor Lacy said it is encouraging news that we received two new Transportation Improvement Board (TIB) grants for the Highline Drive Project, and for repaving portions of 11`i' and 19t' Street. He said he will have a discussion with Jeff Wilkens and the Department of Transportation (DOT) about how this additional TIB grant funding could affect the City, DOT, and STP's abilities going forward, and possibly change the outcome or timing of the Valley Mall Parkway/9"' Street NE and SR 28/9 h Street NE Project. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Buckner, to approve the Consent Calendar as presented. The motion carried, 7-0. 1. Consideration of Minutes — Regular Session, November 10, 2015 2. Consideration of Payables i. 2015 Payables — As of this date, November 24, 2015, Council does approve check numbers 44659 through 44662, 44682 through 44684, and 44687 through 44739 in the total amount of $461,949.94. No payables checks were voided. PUBLIC HEARING 15-11-04 A Public Hearing for the purpose of fixing the 2016 Final Budget, which has been filed with the City Clerk. A copy thereof will be furnished to any taxpayer by contacting the City Clerk's office. Any taxpayer may appear and be heard for or against any part of the budget. 2 CITY OF EAST WENATCHEE COUNCIL MINUTES NOVEMBER 24, 2015 Presented by: Nick Gerde, Finance Director Mayor Lacy opened the Public Hearing at 6:57 p.m. Hearing no comments Mayor Lacy closed the Public Hearing at 6:57 p.m. ORDINANCE(S) 15-11-05 First reading of an Ordinance of the City Council of the City of East Wenatchee, Washington, fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2016. Presented by: Nick Gerde, Finance Director Mayor Lacy read the first reading of Ordinance No. 2015-21. Mayor Lacy said salaries and compensation are in line with our Labor Contracts, and they involve a 2.5% increase for those who are not compensated through a Union Contract, unless their Contract does not call for an increase in this budget year, in which case there would not be an increase. 15-11-06 First reading of an Ordinance of the City Council of the City of East Wenatchee, Washington, adopting the annual budget of the Greater East Wenatchee Stormwater Utility City for the fiscal year commencing January 1, 2016. Presented by: Greg Pezoldt, Public Works Director Mayor Lacy read the first reading of Ordinance No. 2015-22. Greg Pezoldt reviewed some highlights of the Stormwater Utility 2016 Budget, and recommended not elevating to second reading due to a small error in the Revenues Total amount, which has been corrected, but does not reflect in the packet. He said the amount in the packet, $2,779,859, should be over $2.8 million, and will be corrected in the next Council meeting packet. 15-11-07 First reading of an Ordinance of the City Council of the City of East Wenatchee, Washington, adopting the annual budget of the City for the fiscal year commencing January 1, 2016. Presented by: Nick Gerde, Finance Director Mayor Lacy read the first reading of Ordinance No. 2015-23. Councilmember Johnson asked Mayor Lacy to explain what a Second Reading is for the prospective Councilperson. Mayor Lacy said City Policy requires us to look at and consider things twice with a first and second reading to give the Council an opportunity to review it, suggest changes, etc. before they decide to pass it. He said a motion by a Councilmember can be raised to second reading and passed at any time, but the Policy also gives him the opportunity to, without objection, elevate to second reading. 3 CITY OF EAST WENATCHEE COUNCIL MINUTES NOVEMBER 24, 2015 ACTION ITEMS) 15-01-08 Authorization for the Mayor to enter into a contract with Flooring America for installation of new carpet in the Public Library. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to approve the quote from Flooring America in the amount of $7,028.83; and to further authorize the Mayor to sign any required Contract or Agreement with Flooring America. The motion carried, 7-0. COUNCIL REPORT(S) Councilmember Raab expressed his concerns regarding a Proposal by Waste Management to stage a garbage site in Entiat that would transfer garbage containers from rail to trucks for final transport to the Landfill near East Wenatchee. He requested that the City of East Wenatchee support Entiat in their opposition to the Proposal. Mayor Lacy said the City of Wenatchee has authorized Mayor Kunz to write a letter to Snohomish County Officials specifically calling attention to Wenatchee's opposition to the Proposal by Waste Management. He said it is the prerogative of the City Council and other Legislative bodies to take positions on things like this if they choose. Mayor Lacy said he would be happy to, on behalf of the City Council and the City of East Wenatchee, sign such a letter, and would ask Legal Counsel to draft one. Council Action: A motion was made by Councilmember Raab, second by Councilmember Johnson, to have the City take a position, by letter, opposing the Proposal of Waste Management for the intent of garbage transfer in the City of Entiat. The motion carried, 7-0. Mayor Lacy said an Employee Appreciation Luncheon will be held December 15, 2015 at 12 p.m., and asked Councilmembers to give all donations for the Luncheon to Councilmember McCourt. At 7:30 p.m. Mayor Lacy called a five minute Executive Session regarding Potential Litigation, with action to be taken after. Council reconvened at 7:35 p.m. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Barnhart, to authorize a settlement offer to David Waller for an Insurance Claim against the City of East Wenatchee in the amount of $1,725. The motion carried, 7-0. ADJOURNMENT 7:35 p.m. C -CifOle -1 AM4 ar 4