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Home My WebLink About10/27/2015 - City Council - City Council Meeting Minutes - Steven C LacyCITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 27, 2015 REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING OCTOBER 27, 2015 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember Tim Detering Councilmember George Buckner Councilmember Chuck Johnson Councilmember Frank Collings Councilmember Harry Raab Councilmember Sandra McCourt Councilmember Wayne Barnhart EMPLOYEES IN ATTENDANCE Community Development Director Lori Barnett City Attorney Devin Poulson City Clerk Dana Barnard Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Accounting Assistant/Executive Secretary Teresa Allen Police Chief Randy Harrison Assistant Police Chief Dan Reierson �} Police Sergeant Ray Coble Clerical Assistant Shawn Murison APPRECIATION AWARD(S) Mayor Lacy presented a Certificate of Recognition to Assistant Police Chief Dan Reierson for completing twenty-five years of dedicated public service to the City of East Wenatchee. DEPARTMENT REPORT(S) Nick Gerde, Finance Director — Financial Report for the month of September 2015 Finance Director Nick Gerde distributed and reviewed the Financial Report for September 2015, which included a brief narrative of Financial results for the nine months of 2015, Financial Schedules of Revenue, Expense, and changes in Fund balances for the month and nine months ending September 2015, a monthly Revenue report for September 2015, and a monthly Expenditure Report for September 2015. BUDGET ISSUES Nick Gerde, Finance Director — Budget Committee Meeting Report & 2016 Preliminary Budget Finance Director Nick Gerde distributed and reviewed the Budget Committee Meeting Minutes from October 22, 2015, which reviewed Departments/Funds budgets for 2016, 2015 Estimated Actual Results and 2016 Preliminary Budget summaries, and increasing the Central Services budget. Finance Director Nick Gerde distributed and reviewed the Preliminary 2016 Annual Financial Budget Summary, which included 2015 Estimated Results by Fund — Start of 2016, 2016 Preliminary Budget by Fund, and 2016 Budget Assumptions and Highlights. He noted that this summary will be posted on the City Website, and he will make the proposed budget available on the Website in November. CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 27, 2015 CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Collings, to approve the Consent Calendar as presented. The motion carried, 7-0. 1. Consideration of Minutes —Regular Session, October 13, 2015 2. Consideration of Payables and Payroll i. 2015 Payables — As of this date, October 27, 2015, Council does approve check numbers 44475 through 44476, and 44495 through 44558 in the total amount of $118,332.93. Payables checks 44444 through 44445 were voided. PUBLIC HEARING 15-10-08 A public hearing regarding property taxes in the proposed 2016 East Wenatchee Budget. Presented by: Nick Gerde, Finance Director Mayor Lacy opened the Public hearing at 6:56 p.m. Hearing no comments, Mayor Lacy closed the Public Hearing at 6:57 p.m. ORDINANCE(S) First Reading — Option A, B, C, D, E, and F 15-10-09 (A) An ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in 2016, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. 15-10-09 (B) An ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in 2016, an increase of .251 percent in the regular tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. 15-10-09 (C) An ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in 2016, an increase of one percent in the regular tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. 15-10-09 (D) An ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in 2016, including previously bonded capacity, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State . assessed property provisions of State Law. 15-10-09 (E) An ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in 2016, including previously bonded capacity, an increase of .251 percent in the highest lawful levy, and authorizing any CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 27, 2015 increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. 15-10-09 (F) An ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in 2016, including previously bonded capacity, an increase of one percent in the highest lawful levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Presented by: Nick Gerde, Finance Director Finance Director Nick Gerde explained each of the Options. Following discussion Councilmembers selected Option B. Mayor Lacy read the first reading of Ordinance No. 2015-20. 15-10-10 First reading of an ordinance amending the 2015 City of East Wenatchee Budget. Presented by: Nick Gerde, Finance Director Mayor Lacy read the first reading of Ordinance No. 2015-19, followed by discussion. ® Mayor Lacy elevated the Ordinance to second reading, without objection. Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, to approve Ordinance No. 2015-19 amending the 2015 City of East Wenatchee Budget. The motion carried, 7-0. ORDINANCE NO.2015-19 An Ordinance of the City of East Wenatchee, Washington, amending Ordinance No. 2014-15 as amended, which set the City of East Wenatchee 2015 Budget. 15-10-11 Security Cameras on City Hall Campus Presented by: Ray Coble, Police Sergeant Police Sergeant Ray Coble said the City has had issues with security and theft, misuse of City resources, unauthorized dumping, vandalism, etc., and said that cameras would be a deterrent factor and help solve the issues. He said he has spoken to City Attorney Devin Poulson about it, and they suggested a stationery camera system with 25 high definition, good resolution, zoom cameras with a 14-30 day holding time for footage. He said they received a quote from a vendor out of Spokane who provided a security system for the Eastmont School District. Sergeant Coble said he has gone over the blueprints of the City campus with Mr. Poulson, and thinks it is important for RiverCom to have access to the cameras, and suggested key carded locks on doors, and security ID tags for employees. CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 27, 2015 Mayor Lacy noted this was just for discussion, and said, hearing no objections, we could move forward with the preliminary process. 15-10-12 City Sidewalk Repair Policy. Presented by: Greg Pezoldt, Public Works Director Public Works Director Greg Pezoldt recommended considering and determining the policies of the City of East Wenatchee with regards to the cost responsibilities of Sidewalk maintenance and repair. Mayor Lacy directed City Attorney Devin Poulson to prepare a draft Ordinance for Councils consideration that captures both the City and the owner's views. ACTION ITEM(S) 15-10-13 City Hall Painting Change Order. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Johnson, second by Councilmember Buckner, to authorize the Mayor to sign a change order to the 2015 City Hall Painting Contract in the amount of $10,603. The motion carried, 7-0. O Public Works Director Greg Pezoldt gave an update on the French Street Project. He said they are setting the final grade, will pave at the end of this week, and there will be two lanes, a sidewalk, and parking on one side of the Street. 15-10-14 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign a Washington Public Agency Contract. Presented by: Devin Poulson, City Attorney Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to pass Resolution No. 2015-16 as drafted; and to further authorize the Mayor to sign the Contract. The motion carried, 7-0. Resolution No. 2015-16 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign a Washington Public Agency Contract. 15-10-15 A Resolution of the City of East Wenatchee, Washington on the subjects of establishing a Small Public Works Roster Process to award public works contracts, a Consulting Services Roster for architectural, engineering, and other professional services, and a Vendor Roster for goods and services not related to public works contracts. Presented by: Devin Poulson, City Attorney CITY OF EAST WENATCHEE COUNCIL NIINUTES OCTOBER 27, 2015 Council Action: A motion was made by Councilmember Buckner, second by Councilmember Johnson, to pass Resolution No. 2015-17 as drafted. The motion carried, 7-0. Resolution No. 2015-17 A Resolution of the City of East Wenatchee, Washington on the subjects of establishing a Small Public Works Roster Process to award public works contracts, a Consulting Services Roster for architectural, engineering, and other professional services, and a Vendor Roster for goods and services not related to public works contracts. 15-10-16 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign an Interlocal Agreement between Chelan County, Washington and the City of East Wenatchee, Washington for the housing of inmates in the Chelan County Regional Justice Center. Presented by: Devin Poulson, City Attorney Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, to pass Resolution No. 2015-18 as drafted, and to further authorize the Mayor to sign the Agreement. The motion carried, 7-0. Resolution No. 2015-18 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign an Interlocal Agreement between Chelan County, Washington and the City of East Wenatchee, Washington for the housing of inmates in the Chelan County Regional Justice Center. COUNCIL REPORT(S) Mayor Lacy said he will be talking to the current tenant of the Gateway Project property located on 9h Street regarding their promise to clean up the area, as they have not done so. Councilmember Johnson noted that he attended the Economic Development District (EDD) meeting on October 14, 2015, and said he has the meeting minutes if anyone would like them. He said he also attended the Association of Washington Cities (AWC) Regional meeting in Chelan, and he gave a brief review of what was discussed there. Councilmember Raab noted there will be a Storm Water Utility meeting on November 2, 2015 to discuss service charges relating to Pangbom Airport and the Port District. He also asked City Attorney Devin Poulson to give a brief review of the numbers and costs associated with Public Defender for Indigent Defense services. City Attorney Devin Poulson stated that the City has paid Public Defenders to represent approximately 410 cases, 550 estimated by the end of the year, which averages $201 per case, but in the next three years it will average $241 per case. Councilmember Detering said he attended a Link Transit Board meeting last week, revenues have exceeded by 5-6%, ridership has plateaued, and there will be a special meeting next month. He said if anyone has a desire for any changes to be made they need to determine them before November 17, 2015. CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 27, 2015 Councilmember McCourt said she attended the VIP tour and ribbon cutting Ceremony of the Wenatchee Valley Museum's Wildfires & Us Forest Classroom held on October 12, 2015. She said it was interesting, bus rides and lunches were donated, and she feels it should be done every year, as it is a great opportunity for kids to learn about the forest. ADJOURNMENT 8:05 p.m. A� AWW.V-4 G (A cy etp-Olei4