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HomeMy WebLinkAbout9/22/2015 - City Council - City Council Meeting Minutes - Steven C LacyREGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING SEPTEMBER 22, 2015 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember Frank Collings Councilmember Harry Raab Councilmember Tim Detering Councilmember Wayne Barnhart Councilmember George Buckner Councilmember Sandra McCourt Councilmember Chuck Johnson - Excused EMPLOYEES IN ATTENDANCE Community Development Director Lori Barnett City Attorney Devin Poulson City Clerk Dana Barnard Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Executive Secretary/Accounting Assistant Teresa Allen Police Chief Randy Harrison PRESENTATIONS) Alan Walker, Executive Director, United Way of Chelan & Douglas Counties, gave an update on behalf of Lisa Parks and Shiloh Schauer on the Branding Line "Our Valley... What's Next?", a regional vision and action plan with strategies that will shape our future, tap into the strengths of our community, and help our region become more vibrant and prosperous, in conjunction with the "America's Best Communities" Contest. He reviewed six different topic areas and ten guiding principles that they are focusing on for the project moving forward. He said they are doing extensive outreach to non- participating populations, launching an aggressive survey campaign, and asking people to complete the survey based on values, change, vision, and action. Mr. Walker noted that it is easy to share ideas, get involved, and connect with them through their newly launched website, Facebook page, email, or calling the United Way of Chelan and Douglas Counties. He said the survey is accessible on their website, and suggested we put the survey on the City website as well. Mayor Lacy said, on behalf of himself and Council, we applaud the efforts of everyone that has been working on this, and regardless of the outcome this can only be a good thing for the Valley to pull together and work for a common vision. He thanked Mr. Walker for his time. PUBLIC COMMENT(S) Debbie Person, Eastside Pawns, 839 Valley Mall Parkway, East Wenatchee, said she received a letter from the City regarding the trash receptacle being moved from the parking lot to Hamilton Street by October 31, 2015 as part of the Valley Mall Parkway LID Parking Lot Project. She said the relocation of the trash receptacle will be a hardship for her, as her business does not have a back door or stairs to access the trash receptacle. She said she spoke with Waste Management who does not have a solution, and is asking Council to reconsider the trash receptacle being placed on Hamilton Street. CITY OF EAST WENATCHEE COUNCIL MINUTES SEPTEMBER 22, 2015 Mayor Lacy said he is unaware of what long term options exist, and he needs to take a look at the area and have Staff try to come up with a solution. He said he is not in favor of redesigning the Project, and cannot make any promises, but we may be able to do something different. BUDGET ISSUES Finance Director Nick Gerde said the sole purpose of the Budget Committee Meeting on September 17, 2015 was to review the Preliminary Budget for 2016 with most of the discussion being about the Police and Street Departments, as those departments atone for a majority of the budget. He said they also discussed issues related to 2015. He noted the Minutes from the meeting have not been completed. Mr. Gerde distributed copies of the City's Audit summary that he received from the State Auditor's Office stating they have found nothing worthy of disclosing in their report. He noted that we will be contacted by the end of October for a full Audit Report, and to schedule an exit meeting that Council is invited to attend. DEPARTMENT REPORT(S) Finance Director Nick Gerde reviewed the Financial Report for the month of August 2015. He noted the next Budget Committee meeting will be held October 22, 2015 with the primary purpose being the preliminary budget. He said the Revised Code of Washington (RCW) requires him to provide the Mayor two items by October 1, 2015; an estimate about where we will be in 2015, revenue and expenditures that will eventually incur, and what our cash carry forward estimate might be based upon that estimate in 0 January 1, 2016; and the preliminary budget. He noted he will provide summaries of those two items in the October 13, 2015 Council meeting packet. MAYOR'S REPORT Mayor Lacy said the Chelan Douglas Transportation Council voted to approve and authorize the Highline Drive Project, and the prioritization of spending which was discussed at the last meeting, so officially the $753,000 will now be funded. He said after everything has been done we will have the opportunity to look at how that impacts our bottom line for 2015-2016 when we get the preliminary budget, and the year-end figures by October 1, 2015 from Finance Director Nick Gerde. We can then decide whether or not to spend $120,000 out of our current 2015 budget for two used dump trucks for the Street Department. He asked Mr. Gerde to move forward and plan the Amendment to the 2015 budget accordingly, which will be presented to Council for approval. He said it is, by consensus, unanimously recommended by the Budget Committee. Councilmember Detering mentioned that the Lease Agreement for the 9t' Street property specifically ruled out retail sales, and asked if the Mayor has discussed that with the current tenant. Mayor Lacy and the City Attorney met with Mr. Cantu regarding the matter. Mayor Lacy said he is confident that if Mr. Cantu abides by the Lease Agreement revisions we will be able to live with the outcome. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Raab, second by Councilmember Buckner, to approve the Consent Calendar as presented. The motion carried, 6-0. 2 CITY OF EAST WENATCBEE COUNCIL MINUTES SEPTEMBER 22, 2015 1. Consideration of Minutes — Regular Session, September 8, 2015 2. Consideration of Payables and Payroll i. 2015 Payables — As of this date, September 22, 2015, Council does approve check numbers 44268 and 44276 through 44309 in the total amount of $64,668.52. Payables checks 44087 and 44269 through 44275 were voided. ACTION ITEMS) 15-09-02 Valley Mall Parkway LID Parking Lot Consultant Agreement — Construction Engineering. Presented by: Greg Pezoldt, Public Works Director/City Engineer Council Action: A motion was made by Councilmember Detering, second by Councilmember Collings, authorizing the Mayor to execute a contract with Pace engineers not to exceed $57,880 for the Construction Engineering and Inspection for the Valley Mall Parkway LID Parking Lot Project. The motion carried, 6-0. RESOLUTION(S) 15-09-08 A Resolution of the City of East Wenatchee, Washington declaring its intent to assume the rights, powers, functions, and obligations of the East Wenatchee Transportation 0 Benefit District. Presented by: Devin Poulson, City Attorney Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Buckner, to adopt Resolution No. 2015-15 declaring its intent to assume the rights, powers, functions, and obligations of the East Wenatchee Transportation Benefit District. The motion carried, 6-0. Resolution No. 2015-15 A Resolution of the City of East Wenatchee, Washington declaring its intent to assume the rights, powers, functions, and obligations of the East Wenatchee Transportation Benefit District. COUNCIL REPORT(S) Councilmember Detering noted that he attended the Wenatchee Convention Center's grand re -opening ribbon -cutting ceremony titled "Winter is Coming" on September 15, 2015, where a special mention was made that this is a Community/Valley Facility. Mayor Lacy noted that he attended the Applarians Chancellor's Ball on September 18, 2015 at the newly remodeled Wenatchee Convention Center. Councilmember McCourt noted that she, David Kelts, and others involved with the Sister City Board were invited to attend an event for Japan at the Consulate General's residence on Queen Anne Hill in Seattle. She said about 100 people from other Japan Sister Cities attended the event, which included a lot CITY OF EAST WENATCBEE COUNCIL MINUTES SEPTEMBER 22, 2015 of traditional Japanese food. Mayor Lacy noted that the Delegation toured the City Hall in Japan. He said they visited Mayor Taneichi's office, and in his office were four photos; the Emperor of Japan, Mayor Taneichi with the Governor of the State, Mayor Taneichi's wife, and Mayor Taneichi and the East Wenatchee Mayor. Also, in the Conference room, the most notable, prominently displayed, decoration was a Mayor's gift presented to him when he visited here two years ago, which was an ornate wooden apple with leaves that opens up. Mayor Lacy said that Mayor Taneichi has a prominent place in his whole decor of things that involves his relationship with East Wenatchee, and it is worth mentioning. EXECUTIVE SESSION At 7:28 p.m. Mayor Lacy called a two minute Executive Session regarding current litigation. Council reconvened at 7:30 p.m.