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HomeMy WebLinkAbout5/12/2015 - City Council - City Council Meeting Minutes - Steven C LacyREGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING MAY 12, 2015 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember George Buckner Councilmember Harry Raab — Excused Councilmember Frank Collings Councilmember Chuck Johnson Councilmember Wayne Barnhart Councilmember Sandra McCourt Councilmember Tim Detering EMPLOYEES IN ATTENDANCE Community Development Director Lori Barnett City Attorney Devin Poulson City Clerk Dana Barnard Public Works Director/Engineer Greg Pezoldt Finance Director Nick Gerde Police Chief Randy Harrison Q Events Coordinator Dan White Accounting Assistant/Executive Secretary Teresa Allen Clerical Assistant Shawn Murison PROCLAMATIONS) Police Week and Peace Officers' Memorial Day Mayor Lacy read a Proclamation proclaiming Friday, May 15, 2015, as Peace Officers' Memorial Day, and the week of May 10-16, 2015, as National Police Week. He announced the Annual Police Officers Appreciation Luncheon being held at the Wenatchee Convention Center on Wednesday, May 13, 2015 from 11:15 a.m. to 1:30 p.m. Memorial Day Mayor Lacy read a Proclamation proclaiming May 25, 2015, as Memorial Day. Mayor Lacy presented the Proclamation to Bob Ashford. Mr. Ashford from the North Central Washington Vets Serving Vets stated that the Memorial Day Events to honor our dead will be held at the East Wenatchee Evergreen Cemetery at 9:00 a.m., Columbia River Pipe Bridge at 10 a.m., and the Wenatchee Cemetery at 11:00 a.m. He added, the American Legion Post 10, 208 N Wenatchee Ave, will host a Memorial Day Luncheon at 12:00 p.m. MAYORS REPORT Mayor Lacy appointed Councilmembers Detering, Raab, and McCourt as voting delegates for the (/ l business meeting at the Association of Washington Cities Conference being held in Wenatchee, June 25, �J 2015. He stated that Councilmember Johnson would act as an alternate, no objections were heard. CITY OF EAST WENATCHEE COUNCIL MINUTES May 12, 2015 Mayor Lacy gave an update'on the Misawa Delegation visit. He said they left last Tuesday, and it was reported that they had a wonderful time in our valley, and were happy and impressed with their visit. Mayor Lacy noted that he has not received any reports from the Washington State Department of Transportation (WSDOT) regarding the study determining the design that will optimally meet needs of vehicles, pedestrians, and bicycles for the intersections of both Valley Mall Parkway4h Street NE, and SR 28/9th Street NE. He said he is waiting for a response before starting design on the Gateway project. DEPARTMENT REPORT(S) Dan White, Events Coordinator — Classy Chassis update Dan stated there were over 400 vehicles in the parade and car show, which was very well attended. He noted there were a few issues which included; candy being thrown from vehicles, spinning of tires, vehicles registering for the parade that did not fit the classifications to be entered into the Classy Chassis parade, and the signs on the cars were too small to read. He added these items will be discussed at the wrap-up meeting being held on Wednesday, May 13, 2015. Greg Pezoldt, Public Works Director — Construction report Greg noted that the 3`d Street Stormwater Retrofit Project is completed. He noted that a portion of the sidewalk had to be torn up, but that same piece needed to be torn up for an ADA ramp improvement for Valley Mall Parkway, so he worked it out with the Department of Ecology who will pay for the ramp replacement with the Ecology Grant instead of the Valley Mall Parkway Grant, so the sidewalk will not Qhave to get torn up twice. Mayor Lacy said this involved a potential change order in which he exceeded his authority in order to get the issue taken care of at the moment, so he approved it, subject to the Councils acquiescence. Greg said the Purchasing Policy for the City states the Mayor has the ability to sign for costs less than $5,000 without Council approval, and change orders over $5,000 have to be acted on at a Council meeting. He said he would like to discuss Change Order issues in the future, because there is a timing problem when there are construction changes. Greg said this increased the cost for the 3rd Street Project, and the Valley Mall Parkway Project, however there were no additional costs to the City. Councilmember's discussed different options regarding changes to the policy. Mayor Lacy said that discussion will be considered when we propose a change to the policy. Greg noted the City Hall Sidewalk Project started Monday, May 11, 2015 there are a couple issues that will need a change order and a supplemental agreement. He said the construction will continue through the next Council meeting. Greg gave an update on the Baker Avenue Project. He noted that the City will not be doing that project jointly with Douglas County. He said there was a lot of uncertainty about that project in our standing with the Transportation Improvement Board (TIB), and he wrote them a letter stating the conditions under which the City was willing to go ahead with that project. He said he received a response with no comments about his letter and the scope that he proposed to build the project. He said the original stipulation with our grant is not clear to him, and they have not answered his questions, so it is still in the air. Councilmember Johnson stated that if Greg goes before the TIB to testify, he would like to attend. CITY OF EAST WENATCHEE COUNCIL MINUTES May 12, 2015 Lori Barnett, Community Development Director — Marijuana Code update Lori gave an update on the East Wenatchee Municipal Code amendment to address marijuana -related businesses. She reviewed the draft Ordinance proposed changes, provisions, permits, requirements, and the Zoning Districts that will be affected. Lori noted that the Liquor Control Board has been changed to the Liquor and Cannabis Board. She said that on April 24, 2015, the Governor signed a second substitute Senate Bill 5054, Cannabis Patient Protection Act, which replaced the language in the old Medical Marijuana Act, and the State Legislature is working on another Bill regarding marijuana related businesses, specifically recreational marijuana, which is an active Bill being put forth by House Bill 2136, that will modify the tax structure, the local taxes, clarify where marijuana can be used, and include many more changes. Lori said even though these changes are going on she thinks it is important to continue down this road to get the permanent control measures adopted. She said the City Planning Commission will hold a Public Hearing on May 19, 2015, to review and consider the Ordinance, and she will forward their recommendation to the City Council at their May 26, 2015 meeting. Nick Gerde, Finance Director — Financial Report for the month of April Nick distributed and reviewed the Financial Report for the month of April, and said he made a report on the Transportation Benefit District (TIB) at the meeting held at 6:00 p.m. BUDGET ISSUES) Nick said there will be a Budget Committee meeting held on Thursday, May 21, 2015, at 5:30 p.m. He said an agenda would be sent out to the Budget Committee members by the end of the week. He also noted that Budget Committee agendas and minutes are now available on the City website. Mayor Lacy asked if anyone has tracked website activity for financial figures, because he would like to know what kind of interest the public is showing in our financial situation. Councilmember Johnson asked if carpet replacement for the library had been discussed. Nick said it is on his list, he thinks it is a common sense item, and will research carpet costs. Mayor Lacy said to consider that request, find out what the estimates are, and discuss it at the Budget Committee meeting. Nick said he had a discussion with City Attorney Devin Poulson regarding the Agreement the City has with the Wenatchee Valley Museum & Cultural Center about the allocation of funds as to whether to use Sales Tax or Hotel/Motel Tax. He said the first few months of this year, plus the first month's payment, would be taken out of Sales Tax. He added that he would like to see the Plan, which is part of the Agreement, that the Museum will give us for 2015 that indicates they understand the prospective they need to be attending to, or responding to, before we make a payment to them using Hotel/Motel Tax. He said he would like to make sure that the information we are going to get from the Museum is adequate to satisfy the reporting that we will have to do with regards to the lodging tax reporting system. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Detering, to approve the Consent Calendar as presented. The motion carried, 6-0. CITY OF EAST WENATCHEE COUNCIL MINUTES May 12, 2015 1. Consideration of Minutes — Regular Session, April 28, 2015 2. Consideration of Payables and Payroll i. 2015 Payables — As of this date, May 12, 2015, Council does approve check numbers 43327 through 43328, and 43365 through 43396 in the total amount of $112,285.00. Payables checks 43308 and 43313 were voided. ii. 2015 April PUroll — As of this date, May 12, 2015, Council does approve check numbers 43329 through 43364, 43244 through 43326, 43397, and direct deposits on 4/16/2015 and 4/29/2015 in the total amount of $376,178.25. No payroll checks were voided. ACTION ITEMS) 15-05-01 City Hall Sidewalk Reconstruction Consultant Supplemental Agreement No. 1. Presented by: Greg Pezoldt, Public Works Director/Engineer Council Action: A motion was made by Councilmember Detering, second by Councilmember Barnhart to approve and authorize the Mayor to sign the Professional Services Contract Supplement No. 1 of the Forsgren Associates Consultant Agreement for the additional amount of $1,995.00. The motion carried, 6-0. 15-05-02 City Hall Sidewalk Project — Change Order No. 1. Presented by: Greg Pezoldt, Public Works Director/Engineer Council Action: A motion was made by Councilmember Johnson, second by Councilmember Buckner to approve and authorize the Mayor to sign Change Order No. 1 for the City Hall Sidewalk Project as presented. Mayor Lacy said he is not disagreeing there should be a change order, but whether this change order is the right amount is not known. He would like to see detail on how we got to this decision, and suggested delaying this to the next Council meeting to further review the change order. Councilmember Barnhart wanted an explanation of where the 20% increase for prevailing wage rates came from before he took any action on the item. Greg clarified that even with the increase; the contractor would be the low bidder. Council Action: A motion was made by Councilmember Detering, second by Councilmember Collings, to table the City Hall Sidewalk Project — Change Order No. 1 until the next Council meeting to get additional detail from the Contractor as to the breakdown of the Change Order request. The motion failed, 2-4 (Barnhart, McCourt, Buckner, Johnson) Council Action: A motion was made by Councilmember Johnson, second by Councilmember Buckner to approve the City Hall Sidewalk Project - Change Order No. 1; and to further authorize the Mayor to sign Change Order No. 1 for the City Hall Sidewalk Project Contract with Smith Excavation in the amount of $9,107.19. The motion carried, 4-2 (Detering, Collings) 4 CITY OF EAST WENATCHEE COUNCIL MINUTES May 12, 2015 Greg indicated he would provide more information on the increased costs to address Council's questions. ORDINANCE(S) 15-03-03 First reading of Ordinance No. 2015-13 Presented by: Devin Poulson, City Attorney Mayor Lacy elevated Ordinance No. 2015-13 to a second reading, without objection. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Detering, to approve Ordinance No. 2015-13 increasing the grace period to pay a business license fee without an increased penalty by amending Section 5.04.100 of the East Wenatchee Municipal Code. The motion carried, 6-0. Ordinance No. 2015-13 An Ordinance of the City of East Wenatchee increasing the grace period to pay a business license fee without an increased penalty by amending Section 5.04.100 of the East Wenatchee Municipal Code. Devin said, in response to the question earlier in the meeting regarding website ® popularity, he looked up the numbers for the website, and the top ten most visited sites over the last month included; #1- Homepage, #2 - Classy Chassis, #5 - Inmate List that links to the Chelan County Jail, and Finance the Treasurer #67. He said we do have about 100 e-subscribers, and the open rate when they send out the City Council Agendas, which includes the Financial Reports, is about 37%. He said he went down the list to the 250ffi place, and no one has specifically looked at our Budget or Financial Webpages. COUNCIL REPORT(S) Mayor Lacy thanked those who submitted Council reports in writing. He noted the letter from Rozeanne Lind thanking Council and Staff for East Wenatchee taking on a financial obligation toward the Wenatchee Valley Museum & Cultural Center. He said he has heard nothing but positive feedback on that particular issue. Councilmembers asked when the first Museum Board meeting will be held and if the Mayor has considered a representative from East Wenatchee to serve on the Board. Mayor Lacy said he has not made a selection for appointment to the board. He added that he would have Executive Secretary Teresa Allen find out the date and time of the meeting. Councilmember Barnhart thanked Mayor Lacy and Community Development Director Lori Barnett and Staff for cleaning up Kayo's Car Wash on Valley Mall Parkway. Mayor Lacy said he could not take credit for that, the staff heard it and took care of it, and he appreciates it very much. Councilmember Buckner said the North Central Washington Economic Development District (NCWEDD) meeting will be held in Twisp for the first time tomorrow. CITY OF EAST WENATCHEE COUNCIL MINUTES May 12, 2015 The following reports/minutes were submitted in writing prior to the City Council meeting. Councilmember Buckner — Minutes from the North Central Washington Economic Development District (NCWEDD) Board and Membership meeting held on April 8, 2015. Mayor Lacy — Minutes from the Chelan -Douglas Transportation Council meeting held on April 9, 2015. ADJOURNMENT 7:50 p.m. A��4/ C. LacN —Gib Clerk %1'1 Or