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Home My WebLink About2/24/2015 - City Council - City Council Meeting Minutes - Steven C LacyREGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING FEBRUARY 24, 2015 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember Tim Detering Councilmember George Buckner Councilmember Chuck Johnson - Excused Councilmember Frank Collings Councilmember Harry Raab Councilmember Sandra McCourt Councilmember Wayne Barnhart EMPLOYEES IN ATTENDANCE Community Development Director Lori Barnett City Attorney Devin Poulson City Clerk Dana Barnard Finance Director/Treasurer Nick Gerde Public Works Director/City Engineer Greg Pezoldt Executive Secretary/Accounting Assistant Teresa Allen Police Chief Randy Harrison Clerical Assistant Shawn Murison APPRECIATION AWARD(S) Mayor Lacy presented a Certificate of Recognition to Teresa Allen for completing fifteen years of dedicated public service to the City of East Wenatchee. He noted that Jeff Morrison, not in attendance, will also receive a Certificate of Recognition for completing fifteen years of dedicated service to the City of East Wenatchee. PRESENTATIONS) Trask Insurance, Shane Heston — Update on the Risk Management Plan. Shane Heston reviewed the Risk Management & Account Service Plan, which included training sessions being provided to the employees, department heads, and councilmembers. He noted the plan will cover the City for the 2015 policy year, and at the conclusion of the plan they will review, evaluate, and renew the plan for the next policy year. PUBLIC COMMENT(S) Meliesa Hawley, Wenatchee Youth Circus Vice President, said she would like to bring the circus to East Wenatchee for three performances during the July 4t' weekend. She requested the City of East Wenatchee be the signer on the Contract, which would guarantee the Circus $3,000 and a 50/50 split with the City of East Wenatchee from the proceeds of all three shows. She added the event would be held at the Eastmont Community Park which will provide the needed services. Mayor Lacy proposed that if the City decides to be the signer on the contract, he would like to push up the publication date of the City Newsletter to June, rather than July, in order to include the circus event and CITY OF EAST WENATCHEE COUNCIL MINUTES FEBRUARY 24, 2015 have it sent out prior to the event. Shane Heston, Trask Insurance, recommended the Circus include the City of East Wenatchee as an additional insured on the Certificate of Insurance. BUDGET ISSUES) Budget Report from the February 19, 2015 Budget Committee meeting. Finance Director Nick Gerde distributed and reviewed the minutes from the February 19, 2015 Budget Committee meeting. He also distributed and reviewed a comparison of Local Government Investment Pool vs. Bond Yield showing the Interest Rate of Return the City of East Wenatchee could have received for the years 2009-2014. He made a recommendation to establish an Investment Strategy. Mayor Lacy suggested collaboration between Mr. Gerde and City Attorney Devin Poulson to draft a proposed Investment Strategy for the next Council meeting. Nick Gerde, Finance Director — Financial Report for the month of January 2015. Finance Director Nick Gerde distributed and reviewed the Financial Report for the month of January 2015. MAYOR'S REPORT Mayor Lacy stated he would like to partner with the Wenatchee Valley Mall in the purchase of a dedication plaque advertising our City theme and telling the history of the Miss Veedol legacy. He said Q an amount of $895.73, which is half the total amount of the plaque, has been submitted by the Wenatchee Valley Mall, which he recommends paying from the City Theme budget. Council Action: A motion was made by Councilmember Detering, second by Councilmember Raab, to approve the shared purchase of the Miss Veedol dedication plaque with the Wenatchee Valley Mall in the amount of $895.73. The motion carried, 6-0. Mayor Lacy said the Washington State Open Government Training Act requires City Officials, including Councilmembers, receive open government training, and to certify that it has been completed. He noted that, at some point, the auditor will be interested in knowing they have completed the training as required by State law. • Open Government Training — Public Officials and Public Records — Effective July 1, 2014. • Public Officials Liability Training —Wednesday, March 25, 2015, 6:00 p.m. - 7:30 p.m. Mayor Lacy noted that he has met with Interim Director Jim Russell to discuss participation from the City of East Wenatchee regarding support of the operations of the Wenatchee Valley Museum and Cultural Center. He said there have been ongoing discussions as to whether the City of East Wenatchee is interested in a commitment of approximately $111,000 annually to help support operations of the museum. Mayor Lacy said Jim Russell presented a rough draft of an Interlocal Agreement, which he gave to City attorney Devin Poulson for review. He said the proposed Interlocal Agreement will be presented to Council for consideration, and as part of the agreement he will be appointing a Councilmember to sit on the Governing Board of the Museum. 2 CITY OF EAST WENATCHEE COUNCIL MINUTES FEBRUARY 24, 2015 DEPARTMENT REPORT(S) Devin Poulson, City Attorney — Waste Management — Proposed Solid Waste Collection Contract Amendments. Mr. Poulson reviewed the proposed Solid Waste Collection Contract amendments, and noted that Tami Yager, Public Sector Services Manager for Waste Management, was present to answer any questions regarding the Contract. Mayor Lacy recommended that Mr. Poulson respond favorably to amending Section 11 of the Solid Waste Collection Contract in order to reach conclusion. No objection was heard. Greg Pezoldt, Public Works Director — Construction Status Report Public Works Director Greg Pezoldt reviewed the 2015 Construction Projects Status Report, and stated he will be submitting monthly reports. Lori Barnett, Community Development Director — Set meeting date regarding Comprehensive Plan Amendment and Development Regulations Lori stated there was a Planning Commission hearing on February 17, 2015, which included a presentation of the Comprehensive Plan Amendment that includes the expansion of the Urban Growth Boundary (UGA), and several text amendments that require the use of public sanitary sewers when doing developments, minimum density requirements, open space standards, a new Commercial Zoning District, land use designation, and amendment to the Neighborhood Commercial Zoning District. She said this is the culmination of many, many years of work, and the recommendation from the County Planning Commission, including some changes, was unanimous for both the Comprehensive Plan Amendments, and the Zoning Text Amendments, and for the City's Planning Commission it was unanimous on the Comprehensive Plan Amendments, but there was a vote of 4-1 on the Text Amendments, so we need to bring these recommendations to the City Council, and the County Commissioners, in a joint Workshop/Public meeting, which would transpire before the Council meeting. Lori recommended the joint meeting be held on March 24, 2015 pending availability of Councilmember Johnson, with April 14, 2015, being a backup date. No objection was heard. She said she would contact Councilmember Johnson, not in attendance, for availability. CONSENT CALENDAR Mayor Lacy suggested a proposed amendment to the City Council minutes from the February 24, 2015 City Council meeting regarding moving forward with the Baker Avenue Project. He noted that at the February 10, 2015 Council meeting he made a point of clarifying for the record that by approving the Baker Avenue Project, the City was acknowledging that the cost to the City could be going from a $430,000 match to as much as a $1,000,000 million match on that Project, and, while there were some options for potentially cutting back that match, they are options that may not materialize. He suggested an amendment to the minutes on page 3, 19 of 140, after the first sentence, to add the language "Mayor Lacy clarified that if this project is approved, the project could potentially cost the City $1,000,000 in matching funds, rather than $430,000, as previously mentioned". Items listed below were distributed to Councilmembers in advance for study and were enacted in one motion. CITY OF EAST WENATCHEE COUNCIL MINUTES FEBRUARY 24, 2015 Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Buckner, to approve the Consent Calendar as amended. The motion carried, 6-0. 1. Consideration of Minutes — Regular Session, February 10, 2015 2. Consideration of Payables i. 2015 Payables — As of this date, February 24, 2015, Council does approve check numbers 42831 through 42877 in the total amount of $171,141.02. Payables checks 42714 and 42830 were voided. ii. 2015 January Payroll — As of this date, February 24, 2015, Council does approve check numbers 42685 through 42704, 42727 through 42728, 42732 through 42753 and 42814 through 42828, and direct deposits on 1/16/2015 and 2/2/2015 in the total amount of $387,718.12. No payroll checks were voided. RESOLUTIONS) 15-02-03 A Resolution adopting the revised Manual of Personnel Policies and Procedures. Presented by: Devin Poulson, City Attorney Council Action: A motion was made by Councilmember Detering, second by Councilmember Raab, to pass Resolution No. 2015-06 adopting a Manual of Personnel Procedures and Policies. The motion carried, 6-0. RESOLUTION NO. 2015-06 A Resolution of the City of East Wenatchee, Washington adopting a Manual of Personnel Procedures and Policies. ORDINANCE(S) 15-01-10 An Ordinance of the City of East Wenatchee revising the way the City regulates business licenses by amending Chapter 5.04 of the East Wenatchee Municipal Code. Presented by: Devin Poulson, City Attorney Council Action: A motion was made by Councilmember Collings, second by Councilmember Buckner to adopt Ordinance No. 2015-04 revising the way the City regulates business licenses by amending Chapter 5.04 of the East Wenatchee Municipal Code. ORDINANCE NO.2015-04 An Ordinance of the City of East Wenatchee revising the way the City regulates business licenses by amending Chapter 5.04 of the East Wenatchee Municipal Code. COUNCIL REPORT(S) Councilmember Detering noted that he attended a Link Board of Directors meeting at which they discussed out -performance in all areas, almost an all-time high in ridership, and the option to purchase an additional five electric buses. He also attended a joint Chamber of Commerce/Hispanic Chamber of CITY OF EAST WENATCHEE COUNCIL MINUTES FEBRUARY 24, 2015 C� Commerce meeting, where a presentation was made by two professors from Eastern Washington University who did a study on Hispanic businesses. He said he would send the presentation he received, including a list of all Chamber members, to City Clerk Dana Barnard to forward to the other Councilmembers. COUNCIL REPORT(S) • Mayor Lacy — Minutes from the Wenatchee Valley Transportation Council meeting held on January 8, 2015. At 8:04 p.m. Mayor Lacy called a ten minute executive session regarding consideration of acquisition of property. At 8:14 p.m. Mayor Lacy extended the Executive Session an additional five minutes. Council reconvened at 8:19 p.m. Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, to offer up to $405,000 for the purchase of the property at 9t' Street and Valley Mall Parkway, with a secondary provision that the current owner be allowed to maintain possession of that property until the end of September. The motion carried, 5-1. (Raab) ADJOURNMENT 8:20 p.m. Ee ! Acy 5