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HomeMy WebLinkAbout1/13/2015 - City Council - City Council Meeting Minutes - Steven C LacyREGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING JANUARY 13, 2015 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember George Buckner - Excused Councilmember Harry Raab Councilmember Frank Collings Councilmember Chuck Johnson Councilmember Wayne Barnhart Councilmember Sandra McCourt Councilmember Tim Detering EMPLOYEES IN ATTENDANCE City Attorney Devin Poulson City Clerk Dana Barnard Community Development Director Lori Barnett Finance Director/Treasurer Nick Gerde Public Works Director/City Engineer Greg Pezoldt Executive Secretary/Accounting Assistant Teresa Allen f 1, Events Coordinator Dan White �J Clerical Assistant Shawn Murison PRESENTATIONS) Dr. Caren Smith, Veterinarian, Peshastin, WA, Chair of Friends Improving Dog Opportunities (FIDO), gave a presentation regarding the off -leash dog park being constructed in Wenatchee with an estimated completion date of 2016. She said she would like to work with the City of East Wenatchee to find a location for an off -leash park in the East Wenatchee area. DEPARTMENT REPORT(S) Dan White, Events Coordinator — LTAC Committee recommendations and update Dan White gave a recap of the Wings N' Wishes event held in December, noting that the event was well received with approximately 400 people in attendance. He stated that the Lodging Tax Advisory Committee (LTAC) received an application for funding from the Wenatchee Valley Sports Council, now incorporated with the Wenatchee Valley Chamber of Commerce, which have met the required guidelines to receive funds from the East Wenatchee Events Board (EWEB). The LTAC Committee is recommending appropriating $12,500 with a caveat that $10,000 goes to the Sports Council, and $2,500 to ensure that East Wenatchee's events are publicized. He asked Council to accept the LTAC recommendation. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Detering, to appropriate $12,500 to the Wenatchee Valley Sports Council for tourism and promotional purposes. The motion carried, 6-0. CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 13, 2015 r-� Dan White updated the Council on a bid process to hire a DJ for the Cities three car show events. He said two bids were submitted, one from Dale Roth Entertainment and one from Troy Lucus with T-Bone Entertainment. T-Bone Entertainment was selected as the low bidder for all three car show events, which would save the City $600-$700. Dan discussed the need for consistency for use of LTAC dollars, possibly for new event ideas that are relevant to our community. He said with the guidance of the Events Board, they have drafted an advertisement for the purpose of advertising in newspapers or on the radio in an effort to bring forward possible new events to be held in East Wenatchee. Dan stated there may be some funds available for this, but the event idea would have to be presented before the Events Board for approval. Nick Gerde, Finance Director — Preliminary 2014 Financial Report Finance Director Nick Gerde distributed and reviewed the Preliminary Financial Results for 2014. He noted that the IRS mileage rate used for employees on City business has changed from 56 cents in 2014, to 57.5 cents in 2015. He added that he has drafted a Grant Billing Management Policy, which will be brought before Council for discussion. MAYOR'S REPORT Mayor Lacy stated he had met with Douglas County regarding the proposed joint project for the Baker Street Project. He noted that there are some issues of concern, and an update will follow at a future QCouncil meeting. Mayor Lacy gave information regarding pros and cons associated with our Community Block Grant Program. He said it has been a struggle keeping up with Federal Government requirements relating to spending money in a timely manner. He has decided we should keep the block grant money, and continue to work through the process so we can do a better job identifying means of compliance. Mayor Lacy said he has had no response from Mr. Heer regarding the proposed purchase of the 91' Street property for the Gateway Project, as he is on vacation. Mayor Lacy said he would contact Mr. Heer upon his return after January 20, 2015. Mayor Lacy met with principals representing the Wenatchee Valley Museum Foundation, staff, and Mayor Kuntz regarding finding a solution to the problem of valley wide funding for the museum. It was determined that the contribution would range around $120,000 annually for East Wenatchee's participation. He said he had a discussion with Mr. Russell, Interim Manager, and they are going to take the lead on forming a Steering Committee, which Mayor Lacy would serve on. He noted that discussions will be ongoing before anything is finalized. Council Assignments for the 2015 Fiscal Year Mayor Lacy reviewed the 2015 Council Assignments, and made the following Council Assignment changes: • Budget Committee — Councilmember Buckner, Councilmember Barnhart, and Councilmember Raab. • Mayor Pro Tem — Councilmember Barnhart. CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 13, 2015 Council Action: A motion was made by Councilmember Raab, second by Councilmember Collings, nominating Councilmember Barnhart as Mayor Pro Tern for 2015. The motion carried, 6-0. • Regional Events Center Public Facilities District Board of Directors (PFD) — Mayor Lacy was reappointed, without objection. Mayor Lacy stated, without objection, that all other assignments will have no changes, and will remain the same for 2015 as they were in 2014. Mayor Lacy said Legal Counsel has revised the City Policy Manual based upon issues that came up during the course of the year. He said Staff and himself have reviewed the manual and submitted their input. The proposed revised Policy Manual will be made available to Council prior to the second Council meeting in February along with a list that delineates proposed changes, so they can discuss concerns or issues prior to adoption. CONSENT CALENDAR Items listed below were distributed to Councilmembers in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, to approve the Consent Calendar as presented. The motion carried, 6-0. 0 1. Consideration of Minutes — Regular Session, December 9, 2014 2. Consideration of Payables i. 2014 Payables — As of this date, January 13, 2015, Council does approve check numbers 42424, 42576 through 42665, and 10091 through 10093 in the total amount of $413,102.94. Payables checks 42378, 42404 through 42407, 42484, and 42486 through 42575 were voided. ii. 2015 Payables — As of this date, January 13, 2015, Council does approve check numbers 42666 through 42681 in the total amount of $56,012.03. No payables checks were voided. 3. Agreement with Columbia Valley Community Health for Maintenance and Landscaping of the 9ffi Street Garden. PUBLIC HEARING 15-01-01 A public hearing to receive comments regarding extending the interim regulations on marijuana businesses. Presented by: Lori Barnett, Community Development Director Mayor Lacy opened the public hearing at 7:35 p.m. Jenny Rickel, Business Consultant representing the Schroeder family, gave input regarding the I-502 implementation in the City of East Wenatchee. She expressed the (- 1 Schroeder families concerns about being located in an unincorporated County position, a V general UGA area. She said they have had several people inquiring about renting a space for producing and processing marijuana, and they would like to address this. Jenny asked Council to move quickly regarding extending the interim regulations adopted with the CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 13, 2015 passage of Ordinance 2014-01. She added that although they are located in the County, the Counties often adopt the same or similar regulations, and she would like to see this happen. Mayor Lacy closed the public hearing at 7:38 p.m. 15-01-02 A public hearing to receive comments regarding the draft 2013 Consolidated Annual Performance and Evaluation Report (CAPER). The draft 2013 CAPER describes how the City used the Community Development Block Grant Program funds during the 2013 program year. Presented by: Lori Barnett, Community Development Director Mayor Lacy opened the public hearing at 7:38 p.m. Hearing no comments Mayor Lacy closed the public hearing at 7:39 p.m. ORDINANCE(S) 15-01-03 First reading of an Ordinance extending the interim regulations adopted with the passage of Ordinance 2014-01 pursuant to RCW 35A.63.220 and RCW 36.70A.390 or an additional six months; adopting regulations on marijuana related uses for period of six months while the City considers and drafts permanent regulatory controls. Presented by: Lori Barnett, Community Development Director Mayor Lacy elevated the Ordinance to a second reading, without objection. Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to approve and adopt a six month extension of the Ordinance to extend the interim regulations as previously written. The motion carried, 6-0. ORDINANCE NO. 2015-03 An Ordinance of the City of East Wenatchee extending the interim regulations adopted with the passage of Ordinance 2014-01 pursuant to RCW 35A.63.220 and RCW 36.70A.390 for an additional six months while the City considers and drafts permanent regulatory controls; prohibiting medical cannabis collective gardens in all zoning districts of the city; permitting the production, processing and/or retailing of marijuana as regulated pursuant to Washington State Initiative No. 502 in certain commercial zoning districts; providing for severability; declaring an emergency; and establishing an effective date. 15-01-04 First reading of an Ordinance redefining the meaning of "civil infraction" by amending Section 1.20.040 of the East Wenatchee Municipal Code. Presented by: Devin Poulson, City Attorney Mayor Lacy elevated the Ordinance to a second reading, without objection. 4 CITY OF EAST WENATCHEE COUNCIL MINUTES J AN UARY 13, 2015 Council Action: A motion was made by Councilmember Johnson, second by Councilmember Collings, to approve the amendment; and to further pass the Ordinance redefining the meaning of "civil infraction" as explained. The motion carried, 6-0. ORDINANCE NO. 2015-01 An Ordinance of the City of East Wenatchee redefining the meaning of "civil infraction' by amending Section 1.20.040 of the East Wenatchee Municipal Code. 15-01-05 First reading of an ordinance updating the penalties for committing an unlawful act in a park by amending Chapter 12.12 of the East Wenatchee Municipal Code. Presented by: Devin Poulson, City Attorney Mayor Lacy read the first reading of the Ordinance, no action was taken. ACTION ITEMS) 15-01-06 Approval and adoption of the 2013 Consolidated Annual Performance and Evaluation Report (CAPER). The 2013 CAPER describes how the City used the Community Development Block Grant program funds during the 2013 program year. Presented by: Lori Barnett, Community Development Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Collings, to approve and adopt the 2013 Consolidated Annual Performance and Evaluation Report (CAPER). The motion carried, 6-0. RESOLUTIONS) 15-01-07 A Resolution authorizing the Mayor to sign a Professional Services Agreement with the Master Gardeners Association of Chelan County for Maintenance and Landscaping of Japanese Garden. Presented by: Steven C. Lacy, City Attorney Council Action: A motion was made by Councilmember Barnhart, second by Councilmember McCourt, to adopt Resolution No. 2015-01; and to further authorize the Mayor to sign a Professional Services Agreement with Master Gardener Association of Chelan County. The motion carried, 6-0. Resolution No. 2015-01 A Resolution of the City of East Wenatchee, Washington authorizing the mayor to sign a Professional Services Agreement with the Master Gardener Association of Chelan County. CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 13, 2015 15-01-08 Two Resolutions authorizing the establishment of a Health Reimbursement/Voluntary Employees' Beneficiary Association Plan. Presented by: Nick Gerde, Finance Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to approve and adopt Resolutions 2015-02 and 2015-03, authorizing the establishment of a Health Reimbursement/Voluntary Employees' Beneficiary Association Plan (VEBA) for Law Enforcement and Police Clerical Employees. The motion carried, 6-0. A Resolution of establishment of Association Plan. A Resolution of establishment of Association Plan. DISCUSSION ITEMS) Resolution No. 2015-02 the City of East Wenatchee, Washington authorizing the a Health Reimbursement/Voluntary Employees' Beneficiary Resolution No. 2015-03 the City of East Wenatchee, Washington authorizing the a Health Reimbursement/Voluntary Employees' Beneficiary 15-01-09 A discussion regarding Tablet Computer Use Policy for Elected Officials. Presented by: Devin Poulson, City Attorney Devin said the suggested Use Policy has been drafted to address problems that other Cities have had, and is open for suggestions and discussion. Councilmember Detering expressed concerns regarding restrictions on getting different types of apps for the tablets. Devin stated he could set all the tablets up with the same icons and applications, but would prefer not to set up each individual tablet with different icons or apps chosen by Councilmembers. He said he is available to upload the apps that need to be on the tablets, and get them the information they need access to. Mayor Lacy expressed concerns regarding personal use of the tablets, as it opens up issues related to Public Disclosure Laws. Mayor Lacy stated he has made Devin the contact person regarding the City website, but long term plans are to incorporate this duty as an additional responsibility in the personnel area, so there is somebody more available to do IT functions here at the City. He noted that in the future he might consider creating a new position in the City that can deal with IT issues. Devin stated he will present a final draft Policy at the next City Council meeting for adoption and approval, and asked Council to contact him regarding suggested revisions. CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 13, 2015 15-01-10 A discussion regarding revision of the Business License Ordinance. Presented by: Devin Poulson, City Attorney No action was taken. Mayor Lacy advised Council to review the Chapter 5.04 revisions, and if they had any suggestions they can bring them to the next Council meeting. COUNCIL REPORTS Councilmember Johnson expressed dismay with the carpet located in the library at the City Hall, and would like Council to look at the carpet and make a decision to pursue this issue or not. Mayor Lacy asked Council if they would like staff to review costs associated with doing repairs in the library. Council agreed. Mayor Lacy asked Public Works Director Greg Pezoldt to research costs for carpet replacement in the library. Councilmember Barnhart stated he would not be attending the Council meeting on January 27, 2015. The following reports/minutes were submitted in writing prior to the City Council meeting. • Councilmember Collings — Minutes from the Chelan -Douglas Health District Board of Health meeting held on November 17, 2014. • Councilmember Barnhart — Minutes from the Rivercom 911 Administrative Board meeting held on December 10, 2014. • Mayor Lacy — Minutes from the Wenatchee Valley Transportation Council meeting held on December 11, 2014. EXECUTIVE SESSION Mayor Lacy called a five minute executive session regarding potential litigation at 8:13 p.m. At 8:18 p.m. Mayor Lacy extended the executive session an additional five minutes. Council reconvened at 8:23 p.m. Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, to approve the Claim for damages of two vehicle tires in the amount of $400 or less; and to further authorize the Mayor to sign the Settlement Agreement. The motion failed, 3-3. (Raab, Barnhart, Johnson) ADDITIONAL ITEMS) • A letter to Mayor Lacy from Kazumasa Taneichi, Mayor of Misawa City. ADJOURNMENT 8:25 p.m.