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Home My WebLink About12/13/2016 - City Council - City Council Meeting Minutes - Steven C LacyCITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 13, 2016 REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING DECEMBER 13, 2016 6:30 P.M. OATH OF OFFICE Jerrilea Crawford was sworn in for Council Position No. 4 ROLL CALL Mayor Steven C. Lacy Councilmember Tim Detering Councilmember Sandra McCourt Councilmember Wayne Barnhart Councilmember John Sterk Councilmember Harry Raab Councilmember Chuck Johnson - Excused Councilmember Jerrilea Crawford EMPLOYEES IN ATTENDANCE City Attorney Devin Poulson Executive Secretary/Accounting Assistant Teresa Allen Community Development Director Lori Barnett Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Police Chief Randy Harrison Permit Technician Marcia Martz PRESENTATION Adele Wolford Founder and President and Wendy Pippel Vice President of Art on the Avenues gave a brief presentation regarding the program and how it works within the Community. They were contacted by Councilmember Johnson to give a presentation to the City Council. They are a nonprofit organization and have 5 openings on the board. They would like to include East Wenatchee in the program. There are over 80 Sculptures out in the Valley currently, 27 owned by the City of Wenatchee, 8 are privately owned, and 29 are owned by the Art on the Avenue organization. They would like to include the East Wenatchee School district in the Beauty of Bronze program. It is an annual, grant -funded program to give fifth graders the opportunity to discover sculpture in their community while working with a real artist and creating their own small bronze sculptures. They had approximately 633 children from the Wenatchee School District go through the program this year. Mayor Lacy asked Ms. Pippel to provide Teresa Allen with information on the financial commitment that would be required from the City of East Wenatchee. PUBLIC COMMENTS Sally Brawley reported on the passing of the park bond and the parks board will be having a workshop to discuss when the improvements will take place. Mayor Lacy asked Mrs. Brawley 1 CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 13, 2016 to let him know the date of the workshop as he would like to attend. DEPARTMENT REPORTS Dan White Events Coordinator gave an update on the Wings and Wishes Event for 2016. The Wings and Wishes Tree Lighting was held December 1" with a record crowd. Empire Press and Wenatchee World were on site taking photos of the event. Numerica Credit Union (naming sponsor) brought in live reindeer, which was a huge hit with the crowd. Approximately 125 Sterling Middle School students sang Christmas Carols this year which was also a huge success. Community Development Director Lori Barnett submitted and reported on the study to support the proposed Minimum Density Standards. She presented the results of the study from SJC Alliance, the Scope of the proposal was 1) analyze the Briarwood subdivision to determine the net density of the project using the formula and criteria in the proposed Density Standards; Planner Barnett submitted a Density Worksheet for the council to review, it showed a Net Density of 4.86 DU/Acre. 2) evaluate the density of residential properties within the urban growth area. The results of the analysis showed an average gross density in the R-L District at 3.4 SU/AC, the R-M District at 8.7 DU/AC, and R-H District at 7.2 DU/AC. Council directed staff to share the information with Douglas County and prepare for a Joint meeting with City Council/Douglas County Commissioners in February. Public Works Director Greg Pezoldt reported on the status of the proposed public works building project, he explained that the original estimated cost of approximately $1.5 million may cost at least twice that amount. There was discussion on a re-evaluation of the design criteria and Architectural firms available. The 3rd Street property was revisited for discussion. Finance Director Nick Gerde provided the November 2016 financial statement explaining that operational revenue for the month of November was ahead of projections due primarily to timing of revenue receipts. Real Estate Excise Tax, Gambling tax, car tab receipts, Hotel/Motel taxes and Criminal Justice receipts for the month were higher than expected and higher for the year. Capital revenue was higher for the month but behind forecast for the last eleven months. Mr. Gerde provided an explanation on why the City is ahead in operational spending. BUDGET ISSUES) Finance Director Nick Gerde provided an update on the December 8, 2016 budget meeting. Discussions included the 2017 Budget by Fund Schedule; a capital project schedule; a schedule reflecting trends of spending in the General Fund; a project status report from Public Works Director Greg Pezoldt on the public works building project; and a report from Mayor Lacy on the GEWSWU Management meeting. MAYOR'S REPORT(S) Mayor Lacy and Councilmember Barnhart met with the Storm Water Utility Management Team on December 81h to discuss the disparity regarding the amount approved by the SWU Management Team for Baker Street and the amount the City had proposed for the Baker Street Project. After discussing the approach the County was using to approve stormwater funds for Street projects. Mayor Lacy indicated that the approach had never been adopted by the County or ra CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 13, 2016 City and the City had issues with using that approach to dictate the Baker Street Project. The SWU Management Team approved an additional $150,000 for the Baker Street Project bringing the total to $535,000 rather than the $630,000 previously requested. As a compromise the County approved an additional $150,000 for their Baker Street Improvement project. Mayor Lacy recommended the Stormwater Budget as amended be approved by Council. Mayor Lacy indicated that the County would be bringing the policy before the County Commissioners and City Council for formal adoption. The Policy would dictate future design and requests through the SWU. Mayor Lacy noted the Employee Luncheon will be on December 20th this year. Deb Lacy will be preparing the luncheon. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Detering, second by Councilmember Barnhart, to approve the Consent Calendar as amended. The motion carried, 6-0. 1. Consideration of Minutes — Regular Session, November 8, 2016 2. Consideration of Payables i. 2016 Payables — As of this date, December 13, 2016, Council 0 does approve check numbers 47030; 47044 thru 47135 in the total amount of $575,460.85. PUBLIC HEARING 16-12-01 A Public Hearing to obtain public comment regarding the Community Development Block Grant Program draft 2015 Consolidated Performance and Evaluation Report (CAPER). Presented by: Lori Barnett, Community Development Director Mayor Lacy opened the Public Hearing at 7:39 pm, no public comment. Mayor Lacy closed the Public Hearing at 7:39 pm. RESOLUTIONS 16-12-02 Resolution No. 2016-15 of the City of East Wenatchee, Washington to approve the 2015 Consolidated Annual Performance and Evaluation Report (CAPER). Presented by: Lori Barnett, Community Development Director Council Action: A motion was made by Councilmember Raab, second by Councilmember Barnhart, to approve the Resolution No. 2016-15 as presented, including Exhibit A - 2015 Consolidated Annual Performance and Evaluation J Report. The motion carried, 6-0. CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 13, 2016 16-12-03 Resolution No. 2016-16 of the City of East Wenatchee, Washington authorizing the Mayor to sign a Professional Services Agreement for Support Services of Events for the City of East Wenatchee. Presented by: Steven C. Lacy, Mayor Council Action: A motion was made by Councilmember Barnhart, second by Councilmember McCourt, to approve the Resolution No. 2016-16 as presented, including the Professional Services Agreement. The motion carried, 6-0. ACTION ITEMS 16-12-04 Amendment to Interlocal Agreement between Chelan County and the City of East Wenatchee, Washington, for the housing of inmates in the Chelan County Regional Justice Center. Presented by: Steven C. Lacy Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Detering, to approve the proposed Interlocal Agreement as presented effective January 1, 2017. The motion carried, 6-0. 16-12-05 Change Order Preservation No. 1-FY 2017 Arterial Preservation Project Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Detering, to approve the Change Order Preservation No. 1-FY 2017 in the amount of $8,685.00 as presented. The motion carried, 6-0. 16-12-06 Right -of -Way Negotiation Services for the Baker Avenue Project Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Crawford, to approve the Universal Field Services Agreement for the ROW negotiation for Baker Avenue. The motion carried, 6-0. 16-12-07 PACE Engineers Consultant Supplemental Agreement- Baker Avenue Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Sterk, to authorize the Mayor to approve the PACE Engineers Consultant Supplemental Agreement for Baker Avenue in the amount of $59,601.98 The motion carried, 6-0. ORDINANCES 16-12-08 Ordinance No. 2016-24 of the City of East Wenatchee adopting the final budget of the Greater East Wenatchee Stormwater Utility in the amount of $2,966,964 for the fiscal year commencing on January 1, 2017. Presented by: Greg Pezoldt, Public Works Director 4 CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 13, 2016 Mayor Lacy elevated Item to a second reading, without objection. Council Action: A motion was made by Councilmember Crawford, second by Councilmember Barnhart, to adopt Ordinance No. 2016-24 the final 2017 Greater East Wenatchee Stormwater Utility Budget. The motion carried, 6-0. 16-12-09 Ordinance No. 2016-25 of the City of East Wenatchee, Washington, amending Ordinance Number 2015-23 as amended, which set the East Wenatchee Budget for 2016. Presented by: Nick Gerde, Finance Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Sterk, to adopt Ordinance No. 2016-25 amending Ordinance No. 2015-23 as amended, which set the East Wenatchee Budget for 2016. The motion carried, 6-0. 16-11-08 Ordinance No. 2016-23 of the City Council of the City of East Wenatchee, Washington, adopting the annual budget of the City for the fiscal year commencing January 1, 2017. Presented by: Nick Gerde, Finance Director/Treasurer Mayor Lacy explained that there is a potential for change due to ongoing negotiations with Local 846. Council Action: A motion was made by Councilmember Detering, second by Councilmember Barnhart, to adopt Ordinance 2016-23, with the potential for amendment. The motion carried, 6-0. 16-12-11 First reading of Ordinance No. 2017-01 of the City of East Wenatchee granting a nonexclusive franchise to Falcon Video Communications, L.P., locally known as Charter Communications. The second reading is scheduled for January 10, 2017. Presented by: Devin Poulson, City Attorney 16-12-12 Ordinance No. 2016-26 amending Ordinance No. 2016-22 which fixed and confirmed the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2017, containing a severability date, and establishing an effective date. Presented by: Steven C. Lacy, Mayor Council Action: A motion was made by Councilmember Raab, second by Councilmember Barnhart, to approve Ordinance No. 2016-26, amending Ordinance No. 2016-22 for 2017 Salaries and the associated step -plan exhibit. The motion carried, 6-0 ADJOURNMENT 8:04 p.m. CITY OF EAST WENATCHEE COUNCIL MINUTES DECEMBER 13, 2016 Jkr.,� L xx I-. tact' _G4}� m" -