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Home My WebLink About9/27/2016 - City Council - City Council Meeting Minutes - Sandra McCourt, Mayor Pro-tem1� w CITY OF EAST WENATCHEE COUNCIL MINUTES I SEPTEMBER 27, 2016 REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR PRO TEMPORE SANDRA MCCOURT, PRESIDING SEPTEMBER 27, 2016 6:30 P.M. ROLL CALL Mayor Pro Tempore Sandra McCourt Councilmember John Sterk Councilmember Harry Raab Councilmember Tim Detering Councilmember Wayne Barnhart Councilmember George Buckner Councilmember Chuck Johnson EMPLOYEES IN ATTENDANCE Sergeant Ben Fauconnier City Clerk Dana Barnard City Attorney Devin Poulson Community Development Director Lori Barnett Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Executive Secretary/Accounting Assistant Teresa Allen Sally Brawley, Director, Eastmont Metropolitan Parks District — Eastmont Community Park Playground Replacement — Bond Measure Sally said the Eastmont Metropolitan Parks District adopted a resolution concerning a proposition to issue bonds. She reviewed a printed PowerPoint showing the project scope and design of the Aquatic Center upgrade, as well as a rendition of the ADA accessible playground which will also include a Miss Veedol Plane activity structure, a splash pad, fitness zone and upgraded pathways. She said the Metropolitan Parks District has matching funds of $5,000 through the East Wenatchee Rotary Club to go towards signage telling the history of the Miss Veedol. She added the Bond Proposition is for $4 million dollars $3,500,000 for the Aquatic Center upgrade, and $500,000 for upgrading the playground equipment and facilities. Jerrilea Crawford, Friends of Eastmont Pool & Parks, stressed the emotional side of this project, and said she has talked with all Elementary Schools in the Eastmont School District regarding the bond. She noted the bond needs a super majority, 60% voter approval, to pass. She said parents have concerns of safety at the Aquatic Center, and on the current playground. She asked Council to support this bond measure, and encourage folks to be educated on how it will benefit our community. City Attorney Devin Poulson said he would draft a Resolution for Council to vote on at the next Council meeting. DEPARTMENT REPORTS Nick Gerde, Finance Director — Financial Report for the month of August 2016. Finance Director Nick Gerde reviewed the Financial Report for the month of August 2016. Page 21 of 86 CITY OF EAST WENATCHEE COUNCIL MINUTES SEPTEMBER 27, 2016 BUDGET ISSUES) Finance Director Nick Gerde submitted a memo to City Council requesting approval of interim transfers of funds during 2016. He recommended Council approve the transfer of $250,000 for the months of August and September from the City's General Fund to the Storm Water Capital Improvements Fund, with the expectation that the funds will be transferred back to the General Fund by the end of 2016. Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Buckner, to approve an interim transfer of $250,000 for each of the months of August and September from the City's General Fund to the Storm Water Capital Improvements Fund. The motion carried, 7-0. Finance Director Nick Gerde reviewed the minutes from the Budget Committee meeting held on September 20, 2016. He noted that the next Budget Committee meeting is scheduled for Thursday, October 20, 2016, and the Preliminary Budget will be ready at the Council meeting on October 25, 2016. Public Works Director Greg Pezoldt noted that Valley Mall Parkway will be re -opened after this week, and paving of the parking lot will happen next week. He said some enhancements to the parking lot include an enhanced pedestrian crosswalk, landscaping, increased parking lot illumination, and a dedicated community carwash pad. Public Works Director Greg Pezoldt gave an update on the street preservation Overlay Project, noting that they identified several areas needing pavement repairs, and several dig -outs. He stated that paving starts tomorrow on the identified areas, and the project will be completed by the first part of October. MAYOR'S REPORT(S) Staff is working on preparing an amendment to sections of the East Wenatchee Municipal Code (EWMC) related to use of public right-of-way. City Attorney Devin Poulson suggested tabling this matter until Mayor Lacy was present. No objection was heard. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to approve the Consent Calendar as presented. The motion carried, 7-0. 1. Consideration of Minutes — Regular Session, September 13, 2016 2. Consideration of Payables i. 2016 Pa, ab�les_ — As of this date, September 27 2016, Council does approve check numbers 46576 through 46577, and 46594 through 46666 in the total amount of $270,615.62. No payables checks were voided. ii. 2016 August Payroll — As of this date September 27, 2016, Council does approve check numbers 46410 through 46426, 46460 through 46461, 46464 through 46494, and direct deposits of $60,446.32, and $61,367.58 in the total amount of $403,492.93. No payroll checks were voided. 2 Page 22 of 86 CITY OF EAST WENATCHEE COUNCIL MINUTES SEPTEMBER 27, 2016 ACTION ITEMS) 16-09-01 Valley Mall Parkway Parking Lot Project — Change Order Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to approve Change Order #2 for the Valley Mall Parkway Parking Lot Project in the amount of $21,524.66. The motion carried, 7-0. 16-09-02 2016 Transportation Benefit District Supplemental Expenditure Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Sterk, to approve the additional expenditure of $11,052 of Transportation Benefit Funds for the pavement restoration of 13th Street NE. The motion carried, 7-0. RESOLUTION(S) 16-10-02 A Resolution regarding the preservation, maintenance, and improvement of the John Wayne Pioneer Trail. Presented by: Sandy McCourt, Mayor Pro Tempore OCouncil Action: A motion was made by Councilmember Detering, second by Councilmember Buckner, to adopt the Resolution supporting the John Wayne Pioneer Trail. The Motion carried, 7-0. Resolution No. 2016-11 A Resolution of the City of East Wenatchee regarding the preservation, maintenance, and improvement of the John Wayne Pioneer Trail. COUNCIL REPORT(S) Councilmember Sterk said he attended the Chelan Douglas Health District meeting, and learned about bats, and rats. He noted there is a local up rise of both, and it is being addressed. Councilmember Detering noted that the Link Transit Board is continuing to work towards their Contract to acquire five new electric busses as part of a $2,500,000 grant. Councilmember Detering noted that the Chamber of Commerce is moving to a new location on the corner of 2nd Street, and Wenatchee Avenue. He said it is a great location, and will occupy half of the main level of the building. He said they are holding fundraisers to come up with $15,000 - $18,000 more for their match of the tenant improvements to the new location. He noted the Chamber have selected their list of nominees for new Board members. Councilmember Detering said he attended the Douglas County Regional Council meeting, in which they allocated funds for Low Income Housing Projects, and Sales and Use Tax, to jurisdictions in Douglas County. He said funding of $168,563.69 was allocated for East Wenatchee Projects to pay for a Signal Cabinet on Valley Mall Parkway and 6th Street NE, Gateway Project Task 3 Design, and the Valley Mall Parkway Parking Lot. Page 23 of 86 CITY OF EAST WENATCHEE COUNCIL MINUTES SEPTEMBER 27, 2016 Councilmember Johnson said he spoke with a representative of Waste Management out of Seattle, and no final decision has been made regarding Entiat being a garbage transfer site. He said they discussed using the Quincy area instead of Entiat, and said with either location the transport would use Batterman Road. The following reports/minutes were submitted in writing prior to the City Council meeting. • Councilmember Sterk — Minutes from the Chelan -Douglas Health District Board of Health meeting held on August 15, 2016. D 011q..E. Page 24 of 86