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HomeMy WebLinkAbout4/12/2016 - City Council - City Council Meeting Minutes - Steven C LacyREGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING APRIL 12, 2016 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember George Buckner Councilmember Wayne Barnhart Councilmember Chuck Johnson Councilmember Harry Raab Councilmember Tim Detering Councilmember Sterk Councilmember Sandra McCourt EMPLOYEES IN ATTENDANCE Police Chief Randy Harrison Community Development Director Lori Barnett Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Executive Secretary/Accounting Assistant Teresa Allen Clerical Assistant Shawn Murison PUBLIC COMMENT(S) Sally Brawley, Director, Eastmont Metropolitan Park District, said the Park District will be acquiring three grants this summer with the help of the Trust for Public Lands. Two of the grants will be for acquiring property off 9th Street for a new walking Park for East Wenatchee residents, and the third grant will be for renovating the playground at the Eastmont Park. She said Mayor Lacy has signed letters of support to be submitted with the grant applications, which will be completed with the assistance of Trust for Public Lands. Sally said the grant amount for the playground is $250,000, so with a match from the District it would total $500,000. BUDGET ISSUES Finance Director Nick Gerde distributed the March 17, 2016 Budget Committee Meeting minutes, and the Financial Report for March 2016. He reviewed the 2016 Budget Amendments included in the Council packet, and said he will bring an Ordinance to the next Budget Committee meeting for Council approval. Nick noted that the next Budget Committee meeting will be held Wednesday, April 20, 2016, at 5:30 p.m., which will have two primary topics of discussion; A security system for the City Hall, and aspects of the Gateway Project. DEPARTMENT REPORT(S) Public Works Director Greg Pezoldt reviewed the 2016 Construction Projects Status Report for April. He noted there was a change in the Valley Mall Parkway Preservation Project regarding the road striping starting on April 11, 2016. He said it has been delayed for one week for weather considerations. Mr. Pezoldt noted that the Sewer District will be improving the sewer line on 4th Street SE starting this summer. CITY OF EAST WENATCHEE COUNCIL MINUTES April 12, 2016 MAYOR'S REPORT(S) Mayor Lacy asked Council if they would like to take a vote regarding the purchase from Douglas County of the shop on 2nd Street, and said we received an appraisal which included the shop and everything. He noted that Public Works Director Greg Pezoldt is in the process of doing an analysis on whether it would be feasible to do additional work on our current shop building to prevent the necessity of having to rebuild a new one. Mayor Lacy said we have had a space needs assessment done that recommended we make use of the of our current property, so tonight he wanted to discuss with Council whether they want to explore it more or simply tell the County we will not be purchasing their property. Councilmember Detering suggested that, before we tell the County no, we do an analysis of the property, and do enough due diligence internally to be able to determine whether or not the space we have here meets our current and future needs. Councilmember Barnhart disagreed with him, and said there is no reason to look at the County building since we have land right here to use, which would be more cost effective than purchasing additional land, and he would like to keep all the City departments on one campus. Mr. Pezoldt said he would have the analysis done in a few days, and it would be a good topic of discussion at the Budget Committee meeting. He will ask Finance Director Nick Gerde to put it on the Budget Committee meeting Agenda. Mayor Lacy said he will delay any response to the County until after it is discussed at the Budget Committee meeting and a final decision is made. He said we will compare Greg's analysis with the proposed cost by the County, which they have not provided. Mayor Lacy said he met with Enrique Cantu, the tenant at 88 9d' Street NE, regarding his notice to vacate the property. Mr. Cantu requested the departure for his business be extended by 30 additional days. In the meantime, we have extended our timeline a bit on the Gateway Project, so it would not hurt to give him the 30 day extension. Mayor Lacy said he informed Mr. Cantu that he would need Council approval to make that decision, and suggested to Council that we give him the extra time. Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson, to extend Mr. Cantu's time for departure of his business by 30 additional days. The motion carried, 7-0. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Johnson, second by Councilmember McCourt, to approve the Consent Calendar as presented. The motion carried, 7-0. Consideration of Minutes — Regular Session, March 22, 2016 Consideration of Payables and Payroll — February and March 2016 i. 2016 Payables — As of this date, April 12, 2016, Council does approve check numbers 45474 through 45478, and 45515 through 45597 in the total amount of $254,009.90. Payables check 45465 was voided. ii. 2016 February Payroll — As of this date, April 12, 2016, Council does approve check numbers 45226 through 45246; 45305 through 45325; 45378 through 45392, and direct deposits of $54,044.73, and $55,572.82 in the total amount of $403,631.66. No payroll checks were voided. iii. 2016 March Payroll — As of this date, April 12, 2016, Council does approve check numbers 45453 through 45473; 45479 through 45514; CITY OF EAST WENATCHEE COUNCIL MINUTES April 12, 2016 ACTION ITEMS) and direct deposits of $52,413.44, and $50,978.86 in the total amount of $395,998.36. No payroll checks were voided. 16-04-01 RiverCom 911 — Revised Memorandum of Understanding for Participation in the Communications Tax Shared Funding Assistance Program. Presented by: Steven C. Lacy, Mayor Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Buckner, to authorize the Mayor to sign the Memorandum of Understanding between Rivercom 911 and the City of East Wenatchee Police Department. The motion carried, 7-0. RESOLUTIONS) 16-04-02 A Resolution of the City of East Wenatchee, Washington, granting the Mayor and Department Heads limited authority to enter into contracts on behalf of the City. Presented by: Steven C. Lacy, Mayor Council Action: A motion was made by Councilmember Johnson, second by Councilmember Barnhart, to pass Resolution No. 2016-04, granting the Mayor and Department Heads limited authority to enter into contracts on behalf of the City. The motion carried, 7-0. Resolution No. 2016-04 A Resolution of the City of East Wenatchee, Washington, granting the Mayor and Department Heads limited authority to enter into contracts on behalf of the City. COUNCIL REPORT(S) Councilmember Detering noted that Link is starting their audit for the year, so they are having an exam on Thursday, April 14, 2016, to start that process. The following reports/minutes were submitted in writing prior to the City Council meeting. • Councilmember Buckner — Minutes from the North Central Washington Economic Development District (NCWEDD) Board of Directors meeting held on March 9, 2016. ADJOURNMENT 7:15 p.m. -Barnard .sir tz n C. Cq e- `1 3