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Home My WebLink About2/23/2016 - City Council - City Council Meeting Minutes - Sandra McCourt, Mayor Pro-temREGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR PRO TEMPORE SANDRA MCCOURT, PRESIDING n FEBRUARY 23, 2016 6:30 P.M. ROLL CALL Mayor Pro Tempore Sandra McCourt Councilmember Tim Detering Councilmember George Buckner Councilmember Chuck Johnson Councilmember Sterk Councilmember Harry Raab Councilmember Wayne Barnhart EMPLOYEES IN ATTENDANCE Police Chief Randy Harrison City Clerk Dana Barnard Community Development Director Lori Barnett City Attorney Devin Poulson Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Executive Secretary/Accounting Assistant Teresa Allen Clerical Assistant Shawn Murison PUBLIC COMMENT(S) Calvin White, 4000 State Rt. 28, Rock Island, WA, said he has owned, operated, or sub -leased several businesses on Valley Mall Parkway for many years, and wanted to go on record noting he has some real serious concerns about losing a traffic lane on Valley Mall Parkway as part of the Bicycle Lane Proposal, and the traffic congestion that would be generated due to that loss. BUDGET ISSUE(S Finance Director Nick Gerde distributed and reviewed the Budget Committee meeting minutes from February 18, 2016. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to approve the Consent Calendar as presented. The motion carried, 7-0. 1. Consideration of Minutes — Regular Session, February 9, 2016 2. Consideration of Payables i. 2016 Payables — As of this date, February 23, 2016, Council does approve check numbers 45247 through 45303 in the total amount of $126,177.49. Payables checks 45184 and 45237 were voided. ACTION ITEMS) CITY OF EAST WENATCHEE COUNCIL MINUTES FEBRUARY 23, 2016 ACTION ITEMS) 16-02-05 A recommendation to reject all bids for the Valley Mall Parkway LID Improvements Project. Tabled from the previous Council meeting. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson, to authorize City Council to reject all bids for the Valley Mall Parkway LID Parking Lot Project. The motion carried, 7-0. 16-02-06 A recommendation to award the bid for the North Dolfay Lane Stormwater Improvements to Smith Excavation. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Buckner, to approve and authorize the Mayor Pro Tempore to sign the Contract with Smith Excavation, Inc. The motion carried, 7-0. 16-02-07 Approval of a Consultant Agreement with RH2 Engineers for the Highline Drive Reconstruction Project. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Johnson, second by Councilmember Detering, to approve and authorize the Mayor Pro Tempore to sign the Highline Drive Consultant Agreement with RH2 Engineers for the Highline Drive Project. The motion carried, 7-0. Councilmember Barnhart suggested making a motion to complete the patch work that is needed on Highline Drive until the project can be completed. Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Detering, to authorize repair work on Highline Drive, and submit an advertisement for bids not to exceed $20,000. The motion carried, 7-0. Public Works Director Greg Pezoldt noted there will be a pre -pave meeting with the Contractor for Valley Mall Parkway held on Thursday, February 25, 2016, and at that time he will approach the Contractor about completing an asphalt patch on Highline Drive. 16-02-08 Approval of a Consultant Agreement with PACE Engineers for the Baker Avenue Reconstruction Project. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Raab, to approve and authorize the Mayor Pro Tempore to sign the agreement with Pace Engineers for the Baker Avenue Project. The motion carried, 7-0. Pa CITY OF EAST WENATCHEE COUNCIL MINUTES FEBRUARY 23, 2016 nPublic Works Director Greg Pezoldt mentioned a previous discussion that was had with the Department of Fish and Wildlife regarding negotiations to install a fish barrier at Sand Canyon and Baker Avenue, and said he received a formal letter from the Department of Fish and Wildlife stating that the City is not required to put in the fish barrier. Public Works Director Greg Pezoldt gave an update on the roundabout proposal on 9th Street. He said the estimated cost for both roundabouts, one at Valley Mall Parkway and one on SR28, would be approximately $2 million. The Washington State Department of Transportation (WSDOT) Engineer was asked to refigure a lower amount in order to get the cost lower to receive a successful grant. Greg reviewed the proposal, discussed why roundabouts are more effective, and noted that if anyone has questions related to the roundabouts to direct them to him. Public Works Director Greg Pezoldt said he is distributing an informational letter from the Mayor to all businesses and property owners along Valley Mall Parkway regarding information about bike lanes and requesting feedback on the project so an informed decision can be made, as the outcome of this informational letter is based on citizen response. He noted that this will come up again at the last Council meeting in March. Shayne Magdoff, resident on 11t" Street, East Wenatchee, suggested submitting another article in the Wenatchee World regarding bike lanes, and said she is currently not opposed to or in favor of bike lanes. COUNCIL REPORT(S) Councilmember Detering noted an article in the Wenatchee World about an annual Federal Government Program for Small Transit Intensive Cities (STIC), of which LINK qualifies for. It has 6 Federal performance standards to achieve, and if passed a grant fund award is given in the amount of $189,432 for each of the six standards achieved. He said one of his duties is serving on the LINK Board of Directors, and since 2007 LINK has met only 4 of the criteria annually, and by surpassing all 6 standards this year it earned $378,864 extra for a total annual grant of nearly $1.4 million. He noted that not only is LINK performing well they are actually providing levels of transit service far greater than characteristics would typically suggest for a small City. He noted Link is one of the 13 transit services, out of the 300+ Cities, that surpassed all six performance incentives, so this is quite an accomplishment. The following reports/minutes were submitted in writing prior to the City Council meeting. • Councilmember John Sterk — Minutes from the Chelan -Douglas Health District Board of Health meeting held on January 25, 2016. EXECUTIVE SESSION — Contract Negotiations, Potential Litigation At 7:22 p.m. Mayor Pro Tempore McCourt called a twenty minute Executive Session regarding potential litigation, and Contract Negotiations, with action to follow. Council reconvened at 7:38 p.m. City Attorney Devin Poulson stated that the City has received an offer Settlement from Mr. Juan Zabala through his Attorney. Mr. Poulson is seeking the authority to make a counter offer, and enter into negotiations with Mr. Zabala's Attorney. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Barnhart, authorizing City Attorney Devin Poulson to negotiate this particular situation, and try to reach a settlement. CITY OF EAST WENATCHEE COUNCIL MINUTES FEBRUARY 23, 2016 ADJOURNMENT 7:40 p.m. CAcy 494r42ierk /n,9yo