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HomeMy WebLinkAbout8/8/2017 - City Council - City Council Meeting Minutes - Steven C LacyO U N East Wenatchee City Council Douglas County Board of Commissioners Special Joint Public Hearing East Wenatchee City Hall 271 9th St. NE, East Wenatchee, WA August 8, 2017 Summary Minutes The meeting was called to order at 5:30 PM by Mayor Steve Lacy. ROLL CALL City Council Mayor Steven C. Lacy Councilmember John Sterk Councilmember Tim Detering Councilmember Harry Raab Councilmember Sandra McCourt Councilmember Chuck Johnson Councilmember Wayne Barnhart Councilmember Jerrilea Crawford Douglas County Board of County Commissioners Steve Jenkins, Chair Dan Sutton, Vice -Chair Kyle Steinburg, Member EMPLOYEES IN ATTENDANCE Lori Barnett, East Wenatchee Community Development Director Devin Poulson, East Wenatchee City Attorney Greg Pezoldt, East Wenatchee City Engineer Tiana Rowland, Douglas County Clerk of the Board Dayna Prewitt, Douglas County Mark Kulaas, Douglas County Land Services Director PLEDGE OF ALLEGIANCE JOINT PUBLIC HEARING A joint public hearing to consider East Wenatchee Municipal Code amendments adding a new section to chapter 17.72 establishing a residential development minimum density standard, and amendments to chapters 17.08, 17.24, 17.28, 17.32, 17.38, and 17.72 regarding lot dimensions and sizes, setbacks, livestock and poultry provisions, accessory dwelling units, lot frontage, off-street parking, and correcting inconsistencies and typographical errors. Staff Presentation: Lori Barnett, East Wenatchee Community Development Director provided background information regarding the proposed text amendments including a PowerPoint presentation. Using a map, she explained that the proposed amendments were only applicable within the City and the East Wenatchee urban growth area. She explained Summary Minutes East Wenatchee City Council & Douglas County Commissioners Special Joint Public Hearing and Regular East Wenatchee Council Meeting August 8, 2017 that the proposals had been tabled at the joint City Council/County Commissioner public meeting on August 9, 2016 pending additional analysis of the proposed minimum density provision. She explained that the City hired SCJ Alliance to analyze the Briarwood subdivision as it related to the minimum density provision and to look at overall densities in the community. She summarized the density calculation that was performed on the Briarwood Subdivision determining that the project met the proposed density standards with a net density of 4.86 dwelling units per acre. She explained that the Parcel Density in UGA Boundary map illustrated the parcel density analysis within the urban growth area. The analysis was based upon the number of dwelling units per parcel and was not a net density exercise. She summarized the proposed amendments to lot dimensional standards in the residential zoning districts and used an aerial photo map of an existing lot to illustrate the proposed lot size reductions for the Residential Low Density (R-L) Zoning District compared to an existing lot in the Briarwood subdivision. There was a discussion regarding the vote for the recommendation of the planning commissions. It was clarified that at the July 13, 2016 joint City/County Planning Commission public hearing, the City Planning Commission voted 4 to 2 (Nelson and Nikolas) to recommend approval of all of the proposed text amendments. They then took action to amend the minimum lot size in the R-L Zoning District reducing it further from 5,400 sq. ft. to 5,000 sq. ft. That motion passed with a 6 to 0 vote. The Douglas County Planning Commission then voted to approve the proposed amendments including the amendment to the minimum lot size in the R-L District with a vote of 5 to 1 (Davis). Mark Kulaas, Douglas County Land Services Director explained that the County ordinance is formatted to incorporate the City's ordinances. It could be amended to conform to whatever decision is made by the City Council with regards to the proposed ordinances. Mayor Lacy opened the public testimony portion of the hearing at 5:50 PM. The following individuals spoke in opposition to adding a new Section 17.72.270 to the East Wenatchee Municipal Code establishing Minimum Density Standards: Paul Mares, 1037 Westmoreland Drive, Wenatchee Dan Beardslee, 325 32dn St NW, East Wenatchee Greg Wright, 580 7th St. NE, East Wenatchee Bryan Campbell, 183 Jefferson St., Wenatchee Mark DeChenne, 461 S. Nevada Ave., East Wenatchee Jamie Wallace, 3110 4th St. SE, East Wenatchee Adam Brizendine, 31 Sageland East Wenatchee John Compton, 1437 SE Tedford, East Wenatchee spoke in favor of the amendments to the residential lot dimensional standards and expressed concern regarding the minimum density proposal. Concern was expressed that additional public notices of the public hearing should have been provided to the people who attended or testified at the meeting last year. Page 2 Summary Minutes East Wenatchee City Council & Douglas County Commissioners Special Joint Public Hearing and Regular East Wenatchee Council Meeting August 8, 2017 With no one else expressing a desire to comment on the proposals, the public testimony portion of the hearing was closed at 6:30 PM. There was a general discussion regarding whether the ordinances could be considered separately or if the Council needed to combine them in a single action. Staff explained the ordinances could be acted on separately or voted on in one motion. Mayor Lacy suggested that the Council first take action on Ordinance No. 2016-08 dealing with minimum density standard. He stated his intention to elevate to second reading. Hearing no objection, Mayor Lacy elevated the ordinance to second reading. 1. Ordinance No. 2016-08: An Ordinance of the City of East Wenatchee amending the East Wenatchee Municipal Code and adding a new Section 17.72.270 to establish minimum Density Standards. Council Action: A motion was made by Councilmember Crawford to approve Ordinance No. 2016-08. Hearing no second to the motion, Mayor Lacy announced that the motion failed for lack of a second and as such the ordinance did not pass. Mayor Lacy suggested that the Council take action on Ordinances 2016-09 through 2016-14 in a single action. He stated his intention to elevate to second reading. Hearing no objection, Mayor Lacy elevated the ordinances to second reading. 2. Ordinance No. 2016-09: An Ordinance of the City of East Wenatchee amending the East Wenatchee Municipal Code Chapter 17.24 Residential Low Density District to reduce minimum lot area, lot dimensions, and setbacks; and increase lot coverage. 3. Ordinance No. 2016-10: An Ordinance of the City of East Wenatchee amending the East Wenatchee Municipal Code Chapter 17.28 Residential Medium Density District to clarify land uses, reduce minimum lot area, lot dimensions, and setbacks; and increase lot coverage. 4. Ordinance No. 2016-11: An Ordinance of the City of East Wenatchee amending the East Wenatchee Municipal Code Chapter 17.32 Residential High Density/Office District to clarify land uses; and reduce minimum lot area, lot dimensions, and setbacks. 5. Ordinance No. 2016-12: An Ordinance of the City of East Wenatchee amending the East Wenatchee Municipal Code Chapter 17.72 General Provisions pertaining to off-street parking; structures and setbacks; lot size averaging; accessory dwelling units; and lot frontage. 6. Ordinance No. 2016-13: An Ordinance of the City of East Wenatchee amending the East Wenatchee Municipal Code Chapter 17.08 Definitions sections regarding lot lines, lot width, and lot types and adding new definitions and diagrams illustrating certain defined terms. 7. Ordinance No. 2016-14: An Ordinance of the City of East Wenatchee amending the East Wenatchee Municipal Code Section 17.38.070 Neighborhood Commercial to increase the district size limitation and correct text errors. Page 3 Summary Minutes East Wenatchee City Council & Douglas County Commissioners Special Joint Public Hearing and Regular East Wenatchee Council Meeting August 8, 2017 Council Action: A motion was made by Councilmember Johnson to approve Ordinances No. 2016-09 through 2016-14, second by Councilmember Detering. The motion carried 7-0. Douglas County Ordinance TLS 17-10-35B Mark Kulaas, Douglas County Land Services Director explained that to be consistent with the City, the motion on County Ordinance No. TLS 17.10.35B should be to adopt the City Code Amendments with the exception of section 17.72.270. County Commissioner Action: A motion was made by Commissioner Sutton to approve Ordinance TLS 17-10-35B with the exception of 17.72.270, second by Commissioner Steinburg. The motion carried 3-0. ADJOURN SPECIAL JOINT PUBLIC HEARING — 6:45 PM Mayor Lacy announced a 4 minute recess before convening the regular Council meeting to allow those who wished to leave the Council Chambers to do so. East Wenatchee City Council Regular Meeting Summary Minutes CONVENE REGULAR CITY COUNCIL MEETING — 6:50 PM PUBLIC COMMENTS — No one offered any public comment. DEPARTMENT REPORT • Greg Pezoldt, City Engineer, reviewed the status of the various street projects underway in the City. Nick Gerde, Finance Director, provided an overview of 2017 Budget amendments that will be necessary before the end of the year. He updated the Council on a proposal to reduce vehicle license fees that may potentially impact city revenues. • Lori Barnett, Community Development Director, provided an overview of the application to the Washington State Department of Commerce for designation of the North Central Washington Technology Zone as an Innovation Partnership Zone. MAYOR'S REPORT Mayor Lacy introduced Maria Holman and indicated that he had hired her as City Clerk and she would be starting work on September 5, 2017. Mayor Lacy mentioned that in the 2017 Budget, $20,000 was allocated for a study to look at options and to analyze the potential assumption of the Douglas County Sewer District. He explained that he had not pursued the matter since the Sewer District was actively expanding their system to serve more of the City and the urban area which is consistent with the City's goals. There was a general consensus of Councilmembers not to pursue the study at this time. Page 4 Summary Minutes East Wenatchee City Council & Douglas County Commissioners Special Joint Public Hearing and Regular East Wenatchee Council Meeting August 8, 2017 CONSENT CALENDAR 1. Items listed below were distributed to Councilmembers in advance for study and were enacted in one motion: • Minutes of the Council Workshop on July 20, 2017 and the Minutes of the Regular Council Meeting on July 25, 2017. • 2017 Payables. As of this date, August 8, 2017, Council does approve check numbers 48430 thru 48431 and 48444 thru 48512 in the total amount of $1,039,455.74. No payables checks were voided Council Action: A motion was made by Councilmember Sterk to approve the Consent Calendar, second by Councilmember Barnhart. The motion carried 7-0. ACTION ITEMS 2. Thad Duvall, Douglas County Auditor addressed the Council with a proposal to install a ballot box at East Wenatchee City Hall where members of the community could deposit their ballots. He explained that he met with Josh Toftness to look at sites that might work. Although he would have preferred a drive -up style orientation, they did find a spot that would work well. There was a general consensus of the Council to install a ballot box on the City Hall Campus as a convenience to residents. 3. Request for construction bid award for the 5th Street NE Improvement Project. Greg Pezoldt, City Engineer made a presentation to Council. He explained that the engineering estimate for the project was $854,167.70. The low bid was submitted by Moreno and Nelson at $841,994.51. The design engineer reviewed all bids and has recommended Moreno and Nelson as the responsive low bidder. Greg mentioned that Moreno and Nelson were the contractors on the Valley Mall Parkway parking lot project and he was very satisfied with the work. Council Action: A motion was made by Councilmember Detering to award the construction contract for the 5th Street Improvement Project to Moreno and Nelson as the lowest responsive bidder, second by Councilmember Johnson. The motion carried 7-0. 4. 5th Street NE Improvement Project — Request for Consultant Supplemental Agreement with Forsgren Associates, Inc. to increase the Design Phase and add engineering services during construction. Greg Pezoldt, City Engineer made a presentation to Council explaining that the proposed Supplemental included an increase of $23,000 in the Design Phase from $66,890 to $89,890 as well as extending the contract to include engineering services during construction in the amount of $72,300 for a total amount of $95,300. Council Action: A motion was made by Councilmember Detering to approve the supplement to the contract with Forsgren Associates, Inc. in the amount of $95,300 for design and services during construction for the 5th Street NE Street Improvement project, second by Councilmember Raab. The motion carried 7-0. Page 5 Summary Minutes East Wenatchee City Council & Douglas County Commissioners Special Joint Public Hearing and Regular East Wenatchee Council Meeting August 8, 2017 RESOLUTIONS 5. Resolution 2017-08: A Resolution of the City of East Wenatchee, Washington adopting a Manual of Personnel Procedures and Policies by repealing Resolution 2015-06. Devin Poulson, City Attorney made a presentation to the City Council explaining the proposed changes to the Personnel Manual. Councilmember Johnson asked if marijuana should be added in section 8.10 on page 39. There was a general discussion. Council Action: A motion was made by Councilmember Johnson to approve Resolution 2017-08 amending the Manual of Personnel Procedures and Policies with the addition of cannabis to section 8.10, second by Councilmember Sterk. The motion carried 7-0. COUNCIL REPORTS Councilmember Johnson reminded everyone that he and the Mayor would be in Misawa from August 18 through August 27. ADJOURNMENT — 7:39 PM Q,G{Cte o raine C. Barnett Acting City Clerk Page 6