HomeMy WebLinkAbout7/20/2017 - City Council - City Council Meeting Minutes - Wayne BarnhartCITY OF EAST WENATC14EE
NICK A. GERDE, FINANCE DIRECTOR
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 886-4507 • FAX (509) 886-6109
Council Workshop Meeting Minutes
Thursday, July 20, 2017, 5:30 PM
Location: Council Chambers
The meeting was called to order by Councilmember Wayne Barnhart at
5:30 PM. Those in attendance included: Councilmembers Tim Detering,
Harry Raab and Sandra McCourt; staff members Lori Barnett, Community
Development Director, Greg Pezoldt, City Engineer, and Nick Gerde,
Finance Director. Two members of the public also attended.
An agenda had been provided prior to the meeting and was used by the
moderator, Councilmember Barnhart, for the discussions, as follows:
1. Approval and process for obtaining/installing a new consolidated
telephone system for City Hall: Finance Director Gerde provided
information from Assistant Chief Coble that indicates an urgent need
for replacing the City's phone systems. The normal competitive bid
process has been undertaken to determine cost and availability.
Councilmember consensus was to provide recommendation to
Council for approval, recognizing that a budget amendment would be
necessary to cover the costs.
2. Status and discussion of the elements for security enhancements in
City Hall: Greg Pezoldt, City Engineer, provided information about
the services that Keyhole Security could provide. The determination
and scoping of additional security elements requires expert advice
from our insurer or others who could provide the specifications for
metal detection equipment and location. Consensus of
Councilmembers was to continue gathering information.
3. Planning Department discussion of proposed revisions to urban
growth density standards and regulations: Community Development
Director, Lori Barnett, provided information and explanations on the
framework and implementation of the proposed changes for
development of residential real estate. Several examples of
development factors to implement and satisfy the standards in
projects of different sizes and topographical characteristics were
discussed. Consensus was that a better understanding by attending
Councilmembers had been achieved.
4. City Engineer issues:
A. City Hall Interior Painting — Staff's desire to increase the scope of
the original project beyond the $5,000 for 2017 was discussed.
City Engineer Pezoldt provided an estimate of the entire project
with delineation of three stages (Hallways and Council Chambers
$11,000; Offices $6,400; and Police Offices $16,000), at a total
estimated cost including tax of $36,138.80. After much
discussion, consensus of Councilmembers was to gain a more
specific recommendation of project phases from staff in order to
proceed further.
B. Sidewalk Maintenance and Liability Considerations: City Engineer
Pezoldt provided background information on the City's
responsibilities, and those of the homeowner. Different situations
and examples were discussed. Councilmember consensus was
that the liability are would require a policy recommendation from
staff.
C. Re -Construction of loth Street NE — Scope, Grant Funding and
City Financial Considerations: City Engineer Pezoldt noted that
the project cost would total approximately $6 million. His informal
discussions with TIB indicated they would only grant $2.5 million.
Phasing the project was discussed briefly. After some discussion,
Finance Director Gerde indicated that the $3.5 million of City
responsibility would include a combination of City cash and a
Municipal Bond Financing. Councilmember Barnhart noted that
the Gateway Project cost needed to be considered.
Councilmember Detering noted that the Public Works Area of the
City campus was also a very high priority for public perception of
the City and need to be considered. Councilmember consensus
was to instruct staff to develop a financing plan that would provide
the opportunity to complete a TIB grant request prior to the
deadline of August 18th.
5. Consideration of a change to the City's Dental Coverage for
employees: Finance Director Gerde described the primary purpose
for the change in providing additional capacity for use of the annual
maximum at a monthly cost of $2 to $3. Gerde also noted that the
City will be required to change medical plans in 2018 that generally
will increase co -pays. Councilmember consensus was to include the
new plan in 2018.
6. Brief review of financial results for the first six months of 2017:
Finance Director Gerde provided a brief discussion of revenues and
costs for the first six months of 2017, and indicated that the June
Financial Report is included in the packets for the meeting on July
25th.
7. Review of 2018 Budget Schedule: Finance Director Gerde deferred
this discussion for the August 17th Council Workshop.
There being no further business, the meeting was adjourned at 6:40 PM.
Respectfully submitted:
4.
Nick erde
Finance Director