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Home My WebLink About2008 - Final Budget - Linda CountrymanFirst Weekend in October 0 clty of East Wenatchee, WA 2008 Budget Summary January 1, 2008 through December 31, 2008 !favor Steven C. Lacy Councilmembers Dave Bremmer Harpy Raab Chuck Johnson George Buckner Sandra McCourt Dennis Hendricks Wayne Barnhart Welcome to East Wenatchee BUDGET COMMITTEES 2008 Lacy Hendricks Buckner McCourt Countryman 2005 2006 2007 Lacy Lacy Lacy Hendricks Bremmer Barnhart McCourt Buckner Johnson Aiken DeWitt Raab DeWitt Countryman Countryman Countryman 2004 2003 2002 Lacy Lacy Lacy Buckner Aiken Buckner Raab Bremmer Hendricks Smet DeWitt Nash Countryman Countryman Countryman 2001 2000 1999 Lacy Lacy Lacy Smet Nash Stanton DeWitt Carson Buckner Bremmer Aiken Hendricks Countryman Countryman Countryman 2008 FINAL BUDGET TABLE OF CONTENTS SECTION PAGE MISSIONSTATEMENT................................................................................................................ -1- COMMUNITYHISTORY.................................................................................................................2- ELECTEDOFFICIALS...................................................................................................................5- APPOINTEDOFFICIALS...............................................................................................................6- CITYEMPLOYEES .......................................................................................................................7- BUDGETINFORMATION ............................................................................................................11- CURRENT EXPENSE REVENUES ............ ................................................................................... .15- CURRENT EXPENSE EXPENDITURES GENERAL GOVERNMENT ..........................................................................................................22- LEGISLATIVE...........................................................................................................................25- MUNICIPALCOURT ..................................................................................................................28- CITYCLERK..............................................................................................................................31- FINANCE.............. ................................................................................................................... .34- INTERNALSERVICES................................................................................................................37- LEGAL................................... ................................................................................................. .39- CIVILSERVICE..........................................................................................................................42- CENTRALSERVICES.................................................................................................................44- LAWENFORCEMENT.................................................................................................................47- STORMWATER UTILITY.............................................................................................................53- ENGINEERINGSERVICES..........................................................................................................54- PLANNI NG............................................................................................................................56- CODECOMPLIANCE..............................................................................................................59- STREETFUND...........................................................................................................................62- COMMUNITY DEVELOPMENT GRANTS FUND..............................................................................65- LIBRARYFUND ..... ................................................................................................................... .67- HOTELIMOTELTAX FUND..........................................................................................................69- DRUGFUND..............................................................................................................................71- D.A.R.E. FUND ....... .................................................................................................................. .73- CRIMINALJUSTICEFUND..........................................................................................................75- EAST WENATCHEE EVENTS BOARD FUND.................................................................................77- BONDREDEMPTION FUND ....... ................................................................................................ .79- STREET IMPROVEMENTS FUND.................................................................................................81- CAPITAL IMPROVEMENTS FUND................................................................................................85- EQUIPMENT RENTAL & REPLACEMENT FUND............................................................................87- City of East Wenatchee Mission Statement The Mission of the City of East Wenatchee and Its Employees is to: Maintain the Trust of; And Give Quality Service to; All Who Live in, Work in, and Visit the City of East Wenatchee, Washington To Pursue and Fulfill this Mission, the Council and Employees of East Wenatchee Will Continue to Honor Our Responsibility: To Develop and Maintain Policies Responsive to Future and Current Community Needs; To Make Responsible Decisions; To Enhance and Protect the Natural Beauty and Quality of Life in Our Community; To Maintain Quality Government by Providing and Encouraging Citizen Participation that Enables Identifying and Productively Resolving Issues; To Manage the City's Resources to Meet Its Needs; To Continue to Give to Our Community, Responding to Its Needs in a Helpful, Positive, Timely, and Professional Manner. -1- East Wenatchee Community History Yesterday and Today The City of East Wenatchee was incorporated in 1935, with an original town site of fifty acres. With the Turner Annexation and James Street Annexation, in 2002, the City's incorporated boundaries grew to 1,873 acres and a population of 8,255. The City's latest annexation, the Kentucky Avenue Annexation, effective January 23, 2006, added another 583 acres to the City's boundaries and another 3,080 citizens. Native Americans were the earliest residents of the East Wenatchee area. The Richey Clovis Cache, discovered in an East Wenatchee orchard in 1987, places humans in East Wenatchee 11,250 years ago. At the turn of the 20th Century, irrigation projects, including the Columbia Basin Project, allowed orchards to quickly become the area's leading industry. In 1907, the first highway bridge built across the Columbia River opened, connecting East Wenatchee and Wenatchee; while supporting an irrigation pipeline from the main canal on the west side. After supporting the City in its infancy, orchards have paved the way for housing, retail businesses, and professional services, including several medical and dental buildings. Today, a growing, year-round tourism industry is flourishing. East Wenatchee was the landing site of Clyde Pangborn and Hugh Herndon, flying the Miss Veedol on the first non-stop Trans -Pacific Flight from Misawa, Japan, on October 5, 1931. The small plane landed on Fancher Field. A monument has been erected in Fancher Heights commemorating the historic event. The Wenatchee Valley Mall, located in downtown East Wenatchee, serves an area -wide population of over 50,000. With over forty stores, including anchors, Sears and Macy's, the Mall hosts shopping opportunities for local residents as well as visitors from as far as the Canadian Border. Three motels, Cedars Inn, Inn at the River, and the East Wenatchee Motor Inn, provide a variety of lodging choices to East Wenatchee visitors. Dining choices include the Clearwater Saloon, the Country Inn, Willy's Sports Bar and Grill, Kegler's Choice; and the Buzz Inn Steak House and Lounge, as well as a variety of fast food and ethnic restaurants. -2- City services include law enforcement, municipal court, community development, public works, and city administrative offices. City Departments are growing in conjunction with the City's growth. Additional employees are being added in both the Police and Street Departments to accommodate the needs of the City's annexations. A full-time school resource officer serves schools within the city limits. A branch of the North Central Regional Library System is located at City Hall. Fire protection is provided by Douglas County Fire District No. 2. Ballard Ambulance and Life Line provide ambulance and emergency services. Utility services are provided by the East Wenatchee Water District, Douglas County Sewer District, and Douglas County PUD No. 1. Natural gas is available through the Cascade Natural Gas Company. The City contracts garbage collection and recycling services with Waste Management of Greater Wenatchee. East Wenatchee has several communication services providers available, including Verizon and Localtel. Public transit is available from LINK Transit. The Eastmont School District enrolls approximately 5,200 students in grades Kindergarten through 121h Grade. Schools within the city limits are Lee, Grant, and Kenroy Elementary Schools, Sterling Intermediate School, Eastmont Junior High School, and Eastmont High School. Wenatchee Valley College provides a variety of post -secondary education choices to East Wenatchee and the entire Community. East Wenatchee is known for its natural beauty and recreational opportunities. The Apple Capitol Loop Trail, a pedestrian and bicycle recreational trail, parallels the Columbia River connecting the Cities of East Wenatchee and Wenatchee. In addition, the 1907 Irrigation Bridge continues to serve the Communities, connecting them now, as a pedestrian and bike bridge. East Wenatchee is actively involved in international relations with an ongoing cultural exchange with Misawa, Japan, commemorating the 1931 flight of the Miss Veedol. The Mayors of East Wenatchee, Wenatchee, and Misawa signed a Sister City Agreement in 2001. East Wenatchee has adopted a city theme based on the historic flight. In 2005, East Wenatchee received a Silver Award in the Association of Washington Cities' Municipal Achievement competition for its city theme. A Japanese Garden was dedicated in October 2003 as part of the first annual Wings & Wheels Festival. East Wenatchee and Wenatchee host delegations from Misawa in the Spring during the Washington State Apple Blossom Festival and in the Fall during the Wings & Wheels Festival. Likewise, a delegation of students and elected officials from East Wenatchee and Wenatchee visits Misawa in August of each year. -3- East Wenatchee residents have chosen to live in the area in recognition of the community character, setting, climate, and recreational opportunities. To accommodate anticipated population growth, the City has amended its Comprehensive Land Use Plan in compliance with the Growth Management Act and has identified sufficient land for residential and commercial development, public facilities, open spaces, and other services. The legislative body, staff, and employees of the City are determined to follow the City's Mission Statement by maintaining a positive image and responding to the needs of the Citizens of East Wenatchee. The seven member City Council and Mayor are the policy setting body of the City. The City Council meets, in an open public meeting, twice a month, on the second and fourth Tuesdays, in the City Hall Council Chambers at 6:30 p.m. The Mayor presides over the Meeting and is responsible for enforcing Council policy. As the Mayor often reiterates in Meetings, the public is always welcome and encouraged to attend and speak during Citizen Comments. Linda J. Countryman, City Treasurer City Officials Elected Officials Mayor Steven C. Lacy, Four year term, expiring 12/31 /07 Councilmembers Position Number One Dave Bremmer, Four year term, expiring 12/31 /11 Position Number Two Harry Raab, Four year term, expiring 12/31 /11 Position Number Three Chuck Johnson, Four year term, expiring 12/31/09 Position Number Four George Buckner, Four year term, expiring 12/31/09 Position Number Five Sandra McCourt, Four year term, expiring 12/31/11 Position Number Six Dennis Hendricks, Four year term, expiring 12/31/11 Position Number Seven Wayne Barnhart, Two year term, expiring 12/31/09 -5- City Officials Appointed Officials Municipal Court Judae Jeffrey Barker Court Administrator Joan Sims City Treasurer Linda Countryman City Clerk Dana Barnard Police Chief J. R. Harrison Street Superintendent Robert Goodman Community Development Director Lorraine Barnett Code Compliance Officer Jeffrey Morrison City Attorney Charles Zimmerman, Ogden, Murphy, Wallace Devin Poulson Librarian Elena Ptak, North Central Regional Library City Employees Department/Position Employee Name Legislative Department Mayor Steven C. Lacy Executive Secretary to the Mayor Teresa Allen Council Position One Dave Bremmer Council Position Two Harry Raab Council Position Three Chuck Johnson Council Position Four George Buckner Council Position Five Sandra McCojrt Council Position Six Dennis Hendricks Council Position Seven Wayne Barnhart Municipal Court Judge Jeffrey Barker Court Administrator Joan Sims Court Clerk MaryBeth Holzerland Clerical Assistant Casey Ahrens City Clerk Department City Clerk Dana Barnard Clerical Assistant Catalina Garibay -7- City Employees Department/Position Finance Department City Treasurer Accounting Assistant Legal Department City Attorney Clerical Assistant Central Services Maintenance Supervisor Custodian/Groundskeeper Community Development Department Community Development Director Associate Planner Code Compliance Officer Building Permit Specialist Public Works Infrastructure & Operations Director Operations & Maintenance Supervisor Crew Chief Lead Mechanic Employee Name Linda Countryman Teresa Allen Devin Poulson Casey Ahrens Brandon Mauseth Bill Cass Lorraine Barnett Greg Story Jeffrey Morrison Marcia Martz Brandon Mauseth Roy Gosvener Ron Lannoye Lennie Breckenridge Journey Maintenance Worker -8- Bill Prazer City Employees Department/Position Employee Name Public Works Journey Maintenance Worker Mike Martz Maintenance Worker James Long Landscape Maintenance Worker Bill Cass Law Enforcement Police Chief J. R. Harrison Asst Chief Danny Reierson Sergeant Bruce Nash Sergeant Jim Ashenbrenner Sergeant William Redfield Detective Darin Darnell Detective Dan Dieringer School Resource Officer Greg Renggli K-9 Officer Christina Patterson Officer Chet Virnig Officer Michael Schulz Officer David Schreiber Officer Carrie Knouf Officer John Phillips Officer Michael Robins -9- City Employees Department/Position Employee Name Law Enforcement Officer Ben Fauconnier Officer Ray Coble Officer Eldon Chowning Officer Joseph Hinkle Officer Brandon Johnson Administrative Secretary Jeanie Bryant Records Custodian James Sharp Records Custodian Andrea Sharp -10- 0 AO-1 of East Wenatchee, WA 2008 Budget Committee Mayor Steven C. Lacy Councilmember George Buckner Councilmember Sandra McCourt Councilmember Dennis Hendricks City Treasurer Linda Countryman - 11 - EAST WENATCHEE BUDGET INFORMATION The City of East Wenatchee maintains its accounting records in accordance with the State of Washington BARS (Budgeting, Accounting, and Reporting System, Category 2, guidelines. The accounting system is cash basis. Revenues are recoanized when received and expenditures are recorded when a voucher is paid. The State Auditor's Office audits the records for financial accuracy and compliance to all applicable laws and regulations. In August 2005 an audit of 2004 financial statements and 2003 and 2004 accountability was completed; in July 2006, a single audit of federal street grants and 2005 financial statements, was completed; and in July 2007, an audit of 2006 financials statements and 2005 and 2006 accountability was completed. All the audits were without issue. During the fall of each year, a budget committee, led by the Mayor, submits a preliminary budget to the City Council for review and approval. Members of the 2008 Budget Committee were Mayor Steven C. Lacy; Councilmembers George Buckner, Sandra McCourt, and Dennis Hendricks; and City Treasurer Linda Countryman. In November 2007, following the required public hearings, the Mayor's annual operating budget for the year 2008, was approved by the City Council. The City's fiscal year is January to December. The City's major revenue sources are taxes, including property taxes and sales taxes; fees; permit costs; court fines; and interest earnings from investments. Expenditures are budgeted by department -12 and fund; and, in aggregate, total the budgeted revenues for a balanced budget. Using the BARS Manual, each of the City's funds and current expense departments is assigned a BARS number. For example, the 113 Hotel/Motel Tax Fund, tells us that the funding comes from lodging taxes collected by the State and remitted back to the City on a monthly basis. Further, it tells us that these moneys may only be used for certain City functions involving tourism promotion. Following, is an explanation of the BARS fund numbers. The BARS System allows for many different fund types. Those shown in this budget reflect only the ones being used by the City in the 2008 budget. 001 General Fund (Current Expense Fund) This fund is the primary operating fund for the City of East Wenatchee. It accounts for all financial resources and expenditures except those required or elected to be accounted for in another fund. Special Revenue Funds These funds account for restricted revenue that can only be used for specific purposes. The City has the following special revenue funds: 101 Street Fund 112 Library Fund 114 Drug Fund 116 Criminal Justice Fund 102 Community Development Grants Fund 113 Hotel/Motel Tax Fund 115 D.A.R.E. Fund 117 EWEB Fund At the recommendation of the State Auditor's Office, the 110 Reserves Fund was closed, effective January 11, 2005 by Ordinance 2005 - 02. -13- Debt Service Funds These funds account for the City's long-term debt and debt service payments. The City has one outstanding bond issue: 202 Bond Fund Nn_ 3_ Capital Projects Funds These funds account for major capital project acquisitions and construction. The City has two capital improvement funds: 301 Street Improvements Fund and 314 Capital Improvements Fund. Internal Services Funds These funds account for the financing of goods and services provided by one department to other departments of the City. The 501 Equipment Rental and Replacement Fund was established in 2002. Linda Countryman, City Treasurer - 14- 2008 FINAL BUDGET CURRENT EXPENSE REVENUES NARRATIVE Beginning Fund Balance The 2007 beginning fund balance was $153,205.87. Based on average month end balances, the anticipated beginning fund balance for 2008 is $170,000. Property Tax/Continuncy Property Tax It is the recommendation of the 2008 Budget Committee to take the allowable 1% increase. With the preliminary new construction figure of $34,266.87 from the Douglas County Assessor's Office, the total 2008 Assessment is $1,435,872.15. $164,360 will go towards the principal and interest payments for the remaining LTGO Bond (Street Improvements Bond). Seventy-five percent of the balance or $953,634.11 will be budgeted under Current Expense and the remaining twenty-five percent or $317,878.04 will be budgeted between the Street Fund 101 and Street Improvements Fund 301. It is recommended to again budget $50,000 for the Contingency Property Tax line item for estimated increases in the value of state — assessed property. This will be $37,500 to Current Expense and $12,500 to the Street Fund. Sales & Use Tax Based on 2007 year-to-date figures, the anticipated Sales & Use Tax year end figure is $1,580,000. This is 103.34% of the 2007 budgeted amount. The sales tax revenue sharing with Douglas County for the Kentucky Avenue Annexation will be in year three, which is a 30/70 split. A five percent increase, $1,605,450 is budgeted for 2008. 1/10 of 1% Sales Tax Based on 2007 year-to-date figures, the anticipated 1/10 of 1% Sales Tax year end figure is $127,230. This is 113.40% of the 2007 budgeted amount. A fifteen percent increase, $130,000 is budgeted for 2008. Recycling Based on 2007 year-to-date figures, the anticipated Recycling year end figure is $44,165. This is 276.03% of the 2007 budgeted amount. $45,000 is budgeted for 2008. Gambling Tax The 2005 Budget Committee recommended increasing the gambling tax rate to 12%. Following a public hearing, Council voted to leave the gambling tax rate at the 8% adopted in 2000. Based on 2007 year-to-date figures, the anticipated Gambling Tax year end figure is $312,200. This is 94.61 % of the 2007 budgeted amount. $315,000 is budgeted for 2008. -15- 2008 FINAL BUDGET CURRENT EXPENSE REVENUES NARRATIVE Business Licenses Base on 2007 year-to-date figures, the anticipated aggregate total of Business License related line items year end figure is $64,795. This is 143.80% of the 2007 budgeted amount. A fifty percent increase, $60,000 is budgeted for 2008. Franchise Fees Based on 2007 year-to-date figures, the anticipated Franchise Fees year end figure is $95,510. This is 122.45% of the 2007 budgeted amount. A 21.79% increase, $95,000 is budgeted for 2008. Building Permits Based on 2007 year-to-date figures, the anticipated Building Permits year end figure is $180,000. This is 128.57% of the 2007 budgeted amount. $180,000 is budgeted for 2008. Gun Permits Based on 2007 year-to-date figures, the anticipated Gun Permits year end figure is $3,030. This is 151.50% of the 2007 budgeted amount. A fifty percent increase, $3,000 is budgeted for 2008. COPS Grant A final draw down from the City's COPS Grant of $29,000 will be received in November or December of this year. There will be no reimbursement in 2008. Homeland Security Grant Program The grant money Chief Harrison hoped to receive in 2006 has not been received year-to- date. PUD Privilege Tax Based on 2007 year-to-date figures, the anticipated PUD Privilege Tax year end figure is $25,400. This is 97.69% of the 2007 budgeted amount. $26,000 is again budgeted for 2008. Local Government Assistance The City has been allocated $94,968 for 2007. $71,300 is anticipated for 2008. -16- 2008 FINAL BUDGET CURRENT EXPENSE REVENUES NARRATIVE DUI Based on 2007 year-to-date figures, the anticipated DUI year end figure is $3,170. This is 158.50% of the 2007 budgeted amount. A seventy-five percent increase, $3,500 is budgeted for 2008. Liquor Excise Tax Based on 2007 year-to-date figures, the anticipated Liquor Excise Tax year end figure is $57,320. This is 119.42% of the 2007 budgeted amount. A 20.83% increase, $58,000 is budgeted for 2008. Liquor Board Profits Based on 2007 year-to-date figures, the anticipated Liquor Board Profits year end figure is $68,685. This is 122.65% of the 2007 budgeted amount. A 23.21% increase, $69,000 is budgeted for 2008. Eastmont School District For 2008, $31,800 of the School Resource Officer salaries and benefits is budgeted for reimbursement by the Eastmont School District. The current agreement with the school district is for one year and reimburses half of the officer's salary and benefits. The amount budgeted is based on the renewal of that agreement. Charges for Services The Charges for Services line items (General Services, Sales of Maps, and Duplicating Services) aggregate year end expectation is $1,525. This is 56.48% of the 2007 budget. These are small line items, however, and vary year to year. $1,700 is budgeted for 2008. Housing of Prisoners Based on 2007 year-to-date figures, the anticipated Housing of Prisoners year end figure is $22,880. This is 157.79% of the 2007 budgeted amount. A 72.41% increase, $25,000 is budgeted for 2008. Storm Water Utility Based on 2007 year-to-date figures, the anticipated Storm Water Utility year end figure is $98,625. This line item is for quarterly reimbursements from the SWU for services provided by City Staff. This is 54.79% of the 2007 budgeted amount. $100,000 is budgeted for 2008. -17- 2008 FINAL BUDGET CURRENT EXPENSE REVENUES NARRATIVE Planning & Development Fees Base on 2007 year-to-date figures, the aggregate total of Planning & Development related line items is $78,255. This is 110.22% of the 2007 budgeted amount. A 14.79% increase, $81,500 is budgeted for 2008. Fines & Penalties Based on 2007 year-to-date figures, the aggregate total of Fines & Penalties related line items is $211,210. This is 120.01% of the 2007 budgeted amount. A 23.35% increase, $217,100 is budgeted for 2008. CITY OF EAST WENATCHEE CURRENT EXPENSE REVENUES PAGE 1 OF 3 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007 EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Beginning NC&I 122,283.08 103,966.33 153,206 100,000 250,000 150,000 150.00% Totals 122,283.08 103,966.33 153,206 100,000 250,000 150,000 150.00% Taxes Property Tax 524,754.19 597,443.92 1,152,212 1,152,212 953,634 (198,578) -17.23% Contingency Property Tax - - - 37,500 37,500 - 0.00% Sales & Use Tax 1,380,953.70 1,697,229.57 1,580,000 1,529,000 1,605,450 76,450 5.00% 1/10 of ° Sales Tax 82,214.39 111,833.38 127,230 112,200 130,000 17,800 15.86% Electric Utility Tax - - - - - - 0.00% Natural Gas UtilityTax - - - - 0.00% Garbage Utility Tax - - - - - - 0.00% Recycling 15,804.62 14,505.96 44,165 16,000 45,000 29,000 181.25% Gambling Tax 316,657.70 288,505.46 312,200 330,000 315,000 (15,000) -4.55% Totals 2,320,384.60 2,709,518.29 3,215,807 3,176,912 3,086,584 (90,328) -2.84% Licenses & Permits Business Licenses 39,042.91 39,627.00 58,980 40,000 60,000 20,000 50.00% Fireworks Permits 400.00 450.00 350 400 400 - 0.00% Taxicab Licenses 200.00 675.00 960 1,000 1,000 - 0.00% Amusement Licenses 1,885.00 1,305.00 2,625 2,500 3,000 500 20.00% Panoram Licenses 660.00 - 1,320 660 660 - 0.00% Business License Penalties 621.73 520.33 560 500 1,000 500 0.00% Franchise Fees 41,321.66 72,014.12 95,510 78,000 95,000 17,000 21.79% Building Permits 117,565.66 118,291.17 180,000 140,000 180,000 40,000 28.57% Gun Permits 770.00 2,154.00 3,030 2,000 3,000 1,000 50.00% Totals 202,466.96 235,036.62 343,335 265,060 344,060 79,000 29.80% -19- CITY OF EAST WENATCHEE CURRENT EXPENSE REVENUES PAGE 2 OF 3 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Intergovernmental Bullet Proof Vest Grant - - 3,850 - - - COPS Grant 55,561.75 26,467.09 29,000 - - Homeland Security Grant Program WASPC Safety Grant 1,920.00 1,300.00 3,000 - - 0.00% CRDTF 10,423.13 - - - - 0.00% WASPC Block Grant 5,000.00 - - - 0.00% TSC Grant - - 7,955 TSC - Drive Hammered Get Nailed 5,882.41 2,108.44 2,320 - - 0.00% TSC - Click It or Ticket 5,696.47 3,426.46 - - 0.00% PUD Privilege Tax 24,473.53 24,495.63 25,400 26,000 26,000 - 0.00% Local Government Assistance - 94,970 94,968 71,300 (23,668) I 100.00% I DUI 1,387.74 1,761.49 3,170 2,000 3,500 1,500 75.00% Liquor Excise Tax 33,776.29 45,680.58 57,320 48,000 58,000 10,000 20.83% Liquor Board Profits 58,549.54 73,763.10 68,685 56,000 69,000 13,000 23.21% Eastmont School SRO 24,963.51 24,820.17 29,215 29,215 31,800 2,585 8.85% Totals 227,634.37 203,822.96 324,885 256,183 259,600 3,417 1.33% Charges for Services General Services 68.00 80.00 55 100 100 - 0.00% Sales of Maps 25.00 20.50 10 100 100 - 0.00% Duplicating Services 1,100.55 1,952.80 1,460 2,500 1,500 (1,000) -40.00% Personnel Services - - - - - - Housing of Prisoners 11,400.19 14,158.00 22,880 14,500 25,000 10,500 72.41% Fire Marshall Inspection Service 70 Storm Water Utility 89,409.53 248,042.13 98,625 180,000 100,000 (80,000) -44.44% Planning & Development Fees 1,325.00 16,798.00 5,760 5,500 6,000 500 9.09% Zoning & Subdivision Fees 150.00 225.00 - 500 500 - 0.00% Plans Checking Fees 64,549.95 54,721.78 71,445 65,000 75,000 10,000 15.38% Development Fees 256.78 350.00 1,050 500 1,500 1,000 200.00% Totals 168,285.00 336,348.21 201,355 268,700 209,700 (59,000) -21.96% -20- CITY OF EAST WENATCHEE CURRENT EXPENSE REVENUES PAGE 3 OF 3 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Fines & Penalties Fines & Penalties 139,730.08 164,203.91 198,650 160,000 200,000 40,000 0.00% Disabled Parking 1,675.00 3,148.93 - 4,000 2,000 (2,000) -50.00% Restitution 100.00 100.00 20 - 100 100 0.00% Public Defender Costs 14,456.23 12,029.51 12,540 12,000 15,000 3,000 25.00% Totals 155,961.31 179,482.35 211,210 176,000 217,100 41,100 23.35% Miscellaneous Miscellaneous 76,938.80 14,411.67 865 5,000 1,000 (4,000) 0.00% Interest Earnings 16,332.94 21,667.73 16,970 25,000 18,000 (7,000) -28.00% Sales Tax Interest 2,813.03 6,095.05 7,210 5,300 7,500 2,200 41.51% EWEB Monthly Lease Payment 110.00 120.00 60 120 - (120) 0.00% Donations 100.00 - - - - 0.00% Eastmont MPD Loan Re avment 50,695.00 - - - - - 0.00% Totals 146,989.77 42,294.45 25,105 35,420 26,500 (8,920) -25.18% Non -Revenues State Building Code Surcharge 540.00 619.50 1,185 1,000 1,500 500 50.00% State Share of Gun Permits 1,090.00 3,448.00 5,000 3,000 5,000 2,000 66.67% Engineering Reimbursement 26,128.22 26,752.75 16,795 28,000 20,000 (8,000) -28.57% Fireworks - DCFD Remittance 300.00 350.00 525 300 500 200 66.67% Fireworks - Cleaning Deposit 3,000.00 2,200.00 5,250 3,000 5,000 2,000 66.67% Crime Victim Assessment 2,700.51 3,061.88 3,580 3,000 3,500 500 16.67% State Share of Court Remittance 124,687.10 145,607.29 168,305 145,000 170,000 25,000 17.24% Totals 158,445.83 182,039.42 200,640 183,300 205,500 22,200 12.11% Insurance Recoveries - - 855 - - - 0.00% Operating Transfer In - - - - 0.00% Totals - - 855 - - 0.00% Grand Totals 3,502,450.92 3,992,508.63 4,676,398 4,461,575 4,599,044 137,469 3.08% -21- 2008 FINAL BUDGET GENERAL GOVERNMENT NARRATIVE The following is a recap of General Government Expenditure recommendations from the 2008 Budget Committee: Wellness Program The Wellness Program is an employee incentive program started in 1999. Expenditures have included gym equipment, refreshments for blood drives, and registration fees for an employee to attend the AWC Wellness Program training. $500 has been budgeted each year. LEOFF 1 Insurance Premiums This line item pays the insurance premiums for LEOFF 1 retired officers as well as the City's portion of medical expenses for LEOFF 1 active and retired officers. These medical expenses are typically unreimbursed medical expenses (that is, deductibles and patient share of medical expenses). Non -routine reimbursements are approved in advance by the Douglas County Disability Board. LEOFF 1 Long Term Care Insurance Premiums The 2008 Budget Committee is recommending the City take out a long term care insurance policy for its four LEOFF 1 Officers (three retirees and one active). The City is responsible for expenses for long term care for its LEOFF 1 Officers. Residents' monthly long term care payments range from $2,000 to $10,000. The monthly insurance premium for the four officers is approximately $1,500. RiverCom Councilmember Barnhart has submitted a draft budget estimate from RiverCom in the amount of $254,817. While this is an increase of $20,151 for the year, the per call cost has been lowered to $32.75 from $34.06 in 2007. However, the actual number of calls has increased. The monthly payment will be $21,234.75. Passed monthly payments were as follows: Year 2004 2005 2006 2007 2008 Animal Control Monthly Amount $20,756.43 $20,756.43 $17,559.20 $19,555.50 $21,234.75 Percent of Increase 0.00% (15.40)% 11.37% 8.59% Rebecca Long, Interim Executive Director, Wenatchee Valley Humane Society, has submitted a 2008 budget proposal in the amount of $60,777. This is a 2.9% increase. Following is a history of animal control expenditures: -22- 2008 FINAL BUDGET GENERAL GOVERNMENT NARRATIVE Year Annual Total Percent of Increase 2004 $42,623 2.3% 2005 $43,944 3.1 % 2006 $58,006 32.0% (annexation) 2007 $59,064 1.8% 2008 $60,777 2.9% Department of Ecology (NPDES) This is for the NPDES permit fee. $2,000 is budgeted for 2008. Wenatchee Valley Transportation Council (formerly Metropolitan Planning Organization) The membership dues amount will be $10,13 0 in 2008. This is a 3.0% and the first increase since 2003. The amount paid from 2003 through 2006 was $9,835.22 each year. NCW Economic Development District The membership dues amount will be $1,000 in 2008. This is the same amount as paid from 2005 through 2007 each membership dues to the Economic Development District. This is the same amount as 2005 and 2006. Community Mental Health Quarterly, state -mandated payments in the amount of 2% of the City's quarterly liquor board profits and liquor excise tax receipts are remitted to the Chelan County Treasurer for community mental health (serving Chelan and Douglas Counties). $3,500 is budgeted for 2008. City Theme Seven thousand dollars is again budgeted for 2008. Christmas Events & Decorations Seven thousand five dollars is again budgeted for 2008. -23- CITY OF EAST WENATCHEE GENERAL GOVERNMENT EXPENDITURES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Wellness Program 483.45 374.74 500 500 500 - 0.00% LEOFF 1 Insurance Premiums 31,149.36 34,009.70 33,460 35,000 48,000 13,000 37.14% LEOFF 1 LTC Insurance Premiums - - - 18,000 18,000 River Com 249,077.14 211,532.11 235,666 235,666 254,817 19,151 8.13% Solid Waste Administration 21,112.00 9,486.00 - - - - Animal Control 43,944.00 58,006.00 58,006 59,064 60,777 1,713 2.90% Dept of Ecology (NPDES) - - 1,750 8,000 2,000 (6,000) -75.00% Wenatchee Valley Transportation Council 9,835.22 9,835.22 9,836 9,836 10,130 294 2.99% NCW Economic Development District 1,000.00 1,000.00 1,000 1,000 1,000 - 0.00% Community Mental Health 2,315.32 1,740.06 3,120 2,500 3,500 1,000 40.00% Repairs & Maintenance 21,962.20 34,028.20 - - - - Capital Outlay 30,302.05 29,930.31 - - - - City Theme 885.86 3,585.90 7,000 7,000 7,000 - 0.00% Christmas Events & Decorations 3041.77 7,423.85 7,500 7,500 7,500 - 0.00% Totals 415,108.37 400,952.09 357,838 366,066 413,224 47,158 12.88% -24- 2008 FINAL BUDGET LEGISLATIVE DEPARTMENT NARRATIVE The following is a recap of Legislative Department Expenditure recommendations from the 2008 Budget Committee: Salaries Fifty percent of the Executive Secretary (to the Mayor)/Accounting Assistant salary is budgeted under the Legislative Department. This position will receive a 7.87% increase. The position receives a 1% longevity incentive for completion of five consecutive years of service. Overtime, based on the 2006 and 2007 monthly averages, has also been included, plus an approximate 2% miscellaneous amount. Council Positions 1, 2, 5, and 6 will receive a 20.0-0,; 10.0% increase to $600,Lme h $550/month. Council Positions 3, 4, and 7 will remain at $500/month until the beginning of new terms in 2010. The Mayor will receive a 2.7% cost of living increase. Benefits The benefits line item includes basic benefits such as L&I for the Mayor and Councilmembers; as well as basic benefits, retirement, and insurance for 50% of the Executive Secretary position. Office Supplies This line item covers office supplies used by the Legislative Department. Supplies for Council Packet copies are charged to this line item. Central Stores Proportionate share of Central Stores (stocked) office supplies. Telephone Fifty dollars is budgeted for Legislative long distance/cell phone charges. Postage One thousand dollars is again budgeted for Legislative postage expenses in 2008. Travel This line item covers the expense of Legislative travel to training and/or meetings. Travel - Misawa This line item covers the expense of Legislative members of the Misawa Delegation. Five thousand dollars has been budgeted in 2008. Advertising Cost of publication of ordinances and meeting notices, etc. -25- 2008 FINAL BUDGET LEGISLATIVE DEPARTMENT NARRATIVE Insurance This line item is property and liability insurance paid to the Cities Insurance Association of Washington. Repairs & Maintenance This line item covers the repairs and maintenance of office equipment, etc used in the Legislative Department. Miscellaneous Miscellaneous expenditures include the annual membership to the Association of Washington Cities. The 2008 membership amount is $6,777.26; an increase, based on population. Other miscellaneous expenditures have included flowers, plaques, and the Legislative portion of the postage machine rental. This line item has been increased to $12,000. Council of Governments Fifty dollars has been budgeted for hosting Council of Government meetings. Training This line item is for training of elected officials and Legislative employees. Election Costs Ten thousand dollars is budgeted for the election costs in 2008. Census Services No census services expenditures have been budgeted in 2008. Capital Outlay No capital outlay expenditures have been budgeted under the Legislative Department. -26- CITY OF EAST WENATCHEE LEGISLATIVE EXPENDITURES 2008 FINAL BUDGET Office Supplies Central Stores Telephone - Misawa sing Repairs & Maintenance Miscellaneous Council of Governments Training Election Costs Census Services Capital Outlay PAGE 1 OF 11 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % 88,398.78 97,198.39 115,985 119,990 12,209.49 13,811.12 15,770 18,000 126,075 18,000 6,085 - 1,963.77 872.97 500 1,200 800 (400) 305.51 226.94 320 415 320 (95) 11.52 - - 100 50 (50) 1,419.79 918.23 650 1,000 1,000 - 1,539.82 1,823.69 2,200 2,500 2,500 - 1,777.00 2,770.00 4,530 3,500 5,000 1,500 300.00 647.26 - 300 300 - 2,394.71 1,958.79 2,200 2,200 2,465 265 - 7,555.58 19.23 - 7,075.60 23.11 100 12,885 - 200 10,000 100 200 12,900 50 - 2,900 (50) 654.00 1,487.00 1,425 2,000 1,500 (500) 9,599.46 3,612.69 10,000 10,000 10,000 - - 1,568.14 - - - - 128,148.66 133,993.93 166,565 171,505 181,160 9,655 Reduce Councilmembers 1,2,5,E salary to $550; add $900 for Okanogan Transportation Senior Meals to Miscellaneous 0.00% 0.00% 42.86% 0.00% 12.05% 0.00% 29.00% 0.00%1 -27- 2008 FINAL BUDGET MUNICIPAL COURT NARRATIVE The following is a recap of Municipal Court Expenditure recommendations from the 2008 Budget Committee: Salaries The Court Administrator will receive a 12.87% increase. This position also receives a 2% longevity incentive for completion of ten consecutive years of service and a 1.5% education incentive. The Court Clerk will move up one step on the step plan and receive a 2.7% cost of living increase. This position also receives a 1 % longevity incentive for completion of five consecutive years of service. The Clerical Assistant position will be a new employee starting at Step 1 in 2008. This is a .5FTE position. The hourly rate will be $13.70. Benefits This line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Court Administrator, Court Clerk, and Clerical Assistant. Office Supplies Individual department office supplies. Central Stores Proportionate share of Central Stores (stocked) office supplies. Training This line item is training for the Court Administrator, Court Clerk, and Clerical Assistant. Public Defender Contracted public defender services. A 64.71% increase, to $84,000 is requested. A request for proposals resulted in only the one proposal from our current public defenders. An additional $1,000 is added for conflict cases. Following is a history of the contract amounts: Year Annual Total Percent of Increase 2004 $43,200 0.00% 2005 $46,800 8.33% 2006 $46, 800 0.00% 2007 $50,000 6.84% 2008 $84,000 64.71 % Municipal Court Judge The Municipal Court Judge has requested a $300/month increase, which is a 12.50% increase. An increase of $200/month was received in 2007. 2008 FINAL BUDGET MUNICIPAL COURT NARRATIVE Telephone Long distance phone calls. Postage This line item is department mailing expenses. Travel This line item covers the expense of meals and lodging for the Court Administrator, Court Clerk, and Clerical Assistant for training related travel. Also, mileage for local travel for banking and video arraignments is included. Insurance This amount is for Municipal Court liability and property insurance, including claims deductibles. Repairs & Maintenance This amount is for miscellaneous repairs and maintenance of office equipment and furniture. Miscellaneous This amount is for professional membership fees, banking fees, etc Interpreting Services Municipal Court interpreting services. Judge Protems Judge Protems will be paid by the City at the rate of $50/hour. Witness/Juror Fees The costs of jury panels and witnesses. Capital Outlay Capital outlay is for the Municipal Court copier lease and the purchase of a State recommended scanner. Additionally, lease payments to the ER&R Fund for a printer and new server are included. -29- CITY OF EAST WENATCHEE MUNICIPAL COURT EXPENDITURES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg I % Chg Salaries 70,634.63 77,282.66 85,725 87,835 100,920 13,085 14.90% Benefits 27,921.42 32,569.78 37,515 34,255 45,415 11,160 32.58% Office Supplies 1,236.72 2,691.29 3,895 2,550 4,000 1,450 56.86% Central Stores 218.24 182.58 260 335 320 0.00% Training 225.00 380.00 700 700 500 (200) -28.57% Public Defender 51,103.22 45,607.50 51,000 52,000 85,000 33,000 63.46% Prosecuting Attorney 45,188.04 153.00 - - - - 0.00% Municipal Court Judge 28,400.00 24,200.00 28,800 28,800 32,400 3,600 12.50% Telephone 254.49 107.60 50 125 100 (25) -20.00% Postage 1,928.63 1,504.73 2,290 1,500 2,500 1,000 66.67% Travel 388.26 700.86 50 500 500 - 0.00% Insurance 2,426.67 2,603.12 2,725 2,725 3,050 325 11.93% Repairs & Maintenance 655.81 264.00 - 100 100 - 0.00% Miscellaneous 1,943.27 1,552.79 2,710 1,600 2,800 1,200 75.00% Interpreting Services 3,111.25 1,529.25 1,930 1,400 2,000 600 42.86% Judge Protems 1,800.00 1,050.00 625 800 800 - 0.00% Witness/Juror Fees 225.37 800.82 2,360 1,000 3,000 2,000 200.00% Capital Outlay 3,288.31 7,122.81 2,920 3,500 22,245 18,745 535.57% Totals 240,949.33 200,302.79 223,555 219,725 305,650 85,925 39.11% - 30 - 2008 FINAL BUDGET CITY CLERK NARRATIVE The following is a recap of City Clerk Expenditure recommendations from the 2008 Budget Committee: Salaries The City Clerk will move up one step on the step plan and receive a 2.7 % cost of living increase. This position receives a 2 % longevity incentive for completion of ten consecutive years of service and will go to a 3 % longevity incentive for completion of fifteen consecutive years of service in October 2008. The Clerical Assistant position, filled in July 2006, will move up one step on the step plan and receive a 2.7 % cost of living increase. This is a .5FTE position. The hourly rate will be $14.39. Benefits This line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the City Clerk and Clerical Assistant. Office Supplies Individual department office supplies. Central Stores Proportionate share of Central Stores (stocked) office supplies. Telephone This line item covers long distance phone calls. Postage This line item is for department mailing expenses. Travel This line item covers meals and lodging for the City Clerk and Clerical Assistant to attend conferences and classes. Advertising This amount is for City Clerk related legal advertising. Tnenrnnrt- This amount is for City Clerk liability and property insurance including claims deductibles. -31- 2008 FINAL BUDGET CITY CLERK NARRATIVE Repairs & Maintenance This line item is for miscellaneous repairs and maintenance of office equipment and furniture. Also, the annual software maintenance and support services agreements for the Image Flow - Clerks Index Program and Asyst - Business License Program are budgeted here. MicrAbnPnnc This line item includes professional membership fees. Records Services This line item is for recording fees and associated filing fees. Codification This line item is for codification of ordinances, incorporating them into the East Wenatchee Municipal Code Book. Training This line item is for training for the City Clerk and Clerical Assistant. Capital Outlay This line item is for lease payments to the ER&R Fund for the purchase of a computer. -32- CITY OF EAST WENATCHEE CITY CLERK EXPENDITURES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Salaries 46,464.00 51,684.86 62,285 59,865 73,795 13,930 23.27% Benefits 14,845.86 18,700.11 24,280 20,955 29,515 8,560 40.85% Office Supplies 1,341.59 2,154.79 1,190 1,500 1,250 (250) -16.67% Central Stores 284.16 210.66 300 385 320 (65) -16.88% Telephone 124.14 82.68 80 200 200 - 0.00% Postage 770.71 979.84 1,545 1,400 1,600 200 14.29% Travel 1,430.65 887.30 1,345 1,500 1,500 - 0.00% Advertising 1,407.38 2,301.04 1,335 1,500 1,500 - 0.00% Insurance 1,011.69 1,163.47 1,240 1,240 1,390 150 12.10% Repairs & Maintenance 2,130.00 2,507.04 3,195 3,500 3,500 - 0.00% Miscellaneous 509.47 691.21 510 1,000 750 (250) -25.00% Records Services 49.00 206.00 280 500 500 - 0.00 0 Codification 1,289.28 1,403.52 3,700 2,500 4,200 1,700 68.00% Training 694.00 295.00 760 1,000 1,200 200.00 20.00% Capital Outlay 2,099.31 4,683.55 - 965 1,000 35 3.63% Totals 74,451.24 87,951.07 102,045 98,010 122,220 24,210 24.70% -33- 2008 FINAL BUDGET FINANCE DEPARTMENT NARRATIVE The following is a recap of Finance Expenditure recommendations from the 2008 Budget Committee: Salaries Fifty percent of the Executive Secretary (to the Mayor)/Accounting Assistant salary is budgeted under the Finance Department. This position will receive a 7.87% increase. The position also receives a 1% longevity incentive for completion of five consecutive years of service. The City Treasurer position will move up one step on the step plan and receive a 2.7% cost of living increase. This position also receives a 3% longevity incentive for completion of fifteen consecutive years of service. The new position of Network Administrator has been budgeted under the Finance Department. In 2007, as a contracted position, a flat rate of $3,000/month was budgeted. A budget amendment in July increased that amount 43.33% to $4,300/month. As an employee, this position will receive a 5.2% increase over the contracted $4,300/month. Benefits The benefits line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the City Treasurer, Accounting Assistant, and Network Administrator. Office Supplies Individual department office supplies. Central Stores Proportionate share of Central Stores (stocked) office supplies. Telephone Fifty dollars has again been budgeted for Finance Department long distance/cell phone charges. Postage Eight hundred dollars has again been budgeted for Finance Department related mailing expenditures. Travel This line item covers the expense of Finance Department travel to training and/or meetings, as well as daily banking and local business related travel. Insurance This line item is for Finance Department liability and property insurance including claims deductibles. - 34 - 2008 FINAL BUDGET FINANCE DEPARTMENT NARRATIVE Repairs & Maintenance This line item covers the annual maintenance agreement for the budgetary and payroll software programs; as well as miscellaneous repairs and maintenance of office equipment and furniture. Miscellaneous Miscellaneous expenditures include annual memberships in professional organizations for the City Treasurer and Accounting Assistant; and miscellaneous banking services charges. Budgeting, Accounting, and Auditing In 2008, only a single audit of federally funded road projects is scheduled. The SAO have quoted an estimate of $7,000. Training This line item is for training for the City Treasurer, Accounting Assistant, and finance software related training for the Network Administrator. Capital Outlay Finance Department Capital Outlay expenditures are for the copier lease payments. Additionally, for the first time since 1992, the Finance Department is making a major capital outlay request. In 1992, the City automated first payroll and then budget accounting with the ASP, Inc accounting programs. The original cost was $5,000 and $8,000 respectively. In 2005, ASP, Inc was sold to a company called Harris Support. Harris Support has notified customers it will no longer update the accounting programs with current BARS information as required by the SAO, making this capital outlay request imperative. A new company, Vision Municipal Solutions, owned and operated by former ASP, Inc employees who are very aware of and on top of Washington State small cities and Category II cities BARS requirements and have the backing of the SAO, specifically Toni Nelson, Small Cities Specialist, is offering new state of the art accounting software at an excellent price, $8,000 for payroll and $8,000 for budget on a three — year, no interest payment plan. When compared to the 1992 ASP, Inc original purchase price, this is a tremendous value. A new server, dedicated to the Finance Department's accounting programs will also be required. This will be leased from the ER&R Fund for payments of approximately $288/month. Again, without updates, (which Harris will not provide) the City would be unable to stay in compliance with BARS changes required by the SAO. It is anticipated the availability date of the new accounting software will be the end of the first quarter of 2008 which allows for closing out the year with the current accounting programs. Vision Municipal Solutions have assured customers the switch over will be relatively painless. -35- VCE EXPENDITURES FINAL BUDGET Supplies I Stores Services .pairs & Maintenance scel laneous fidgeting, Accounting, Auditing Outlay Totals 2005 Acfu 31. 2006 Actuals 67,778.00 73,479.97 24,757.09 28,447.98 3,284.56 2,743.30 148.36 109.00 - 11.31 582.46 947.04 586.96 338.71 1,111.72 1,024.79 1,245.00 1,888.80 3,131.58 2,157.99 19,273.50 6,723.66 464.00 250.20 146.52 1,938.42 122,869.83 119,701.09 76,425 31,120 2,000 160 50 700 800 1,075 1,500 500 20,000 1,000 1,000 136,330 77,860 28,030 3,000 200 50 700 1,000 1,075 2,000 2,000 20,000 1,000 2,000 138,915 PAGE 1 OF 11 2008 2007-2008 •oposed $ Chg % Chg 83,615 5,755 7.39% 33,446 5,416 19.32% 2,000 (1,000) -33.33% 320 120 1 60.00% 50 - 800 54,288 1,000 100 54,288 - 1,200 125 3,000 1,000 1,000 (1,000) 7,000 (13,000) 1,000 - 12,000 10,000 200,119 61,804 1 11.6 50.0 -50.0 -65.0 0.0 ofessional Services are for Network Administrator Services. The services will remain contract in 2008 rather than becoming employee position. The salaries and benefits line items have been reduced and a professional services line item added. is will be a savings of $21,711 to the City as there will be no benefits attached to the position. -36- 2008 FINAL BUDGET INTERNAL SERVICES DEPARTMENT NARRATIVE The following is a recap of Internal Services Expenditure recommendations from the 2008 Budget Committee: Telephone Line Charges Charges for telephone service to City Hall. Postage Meter This line item is used to reimburse the postage meter by department usage and has been increased to reflect the anticipated 2007 year end expenditures. Repairs & Maintenance Repairs and maintenance of internal services equipment such as the postage meter and city hall copier. MisceLaneous This line item covers the quarterly rental expense of the postage meter, postage meter supplies, and membership in the state contract program. It has been reduced based the new rental agreement. Capital Outlay Internal Services capital outlay covers the monthly rental payments for the City Hall main copier. It has been increased to reflect the anticipated 2007 year end expenditures. -37- CITY OF EAST WENATCHEE INTERNAL SERVICES EXPENDITURES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Telephone Line Charges 19,145.48 17,029.44 12,500 10,000 13,750 3,750 37.50% Postage Meter 782.51 486.42 3,640 3,000 4,000 1,000 33.33% Repairs & Maintenance 0.01 0.20 1,600 250 1,000 750 300.00% Miscellaneous 1,000.55 685.41 100 1,000 500 (500.00) -50.00% Capital Outlay 2,104.09 1,868.17 3,450 1,000 3,500 2,500 250.00% Totals 23,032.64 20,069.64 21,290 15,250 22,750 7,500 49.18% -38- 2008 LEGAL BUDGET LEGAL DEPARTMENT NARRATIVE The following is a recap of Legal Department Expenditure recommendations from the 2008 Budget Committee: Salaries The City Attorney position will receive a 10.0% increase, effective January 1, 2008. Benefits The benefits line item is payroll benefits, insurance premiums, and retirement contributions for the City Attorney. Office Supplies This line item covers office supplies used by the Legal Department. Central Stores This line item is the Legal Department's proportionate share of Central Stores (stocked) office supplies. Telephone One hundred dollars has been budgeted for Legal Department long distance/cell phone charges. Postage Five hundred dollars has been budgeted for Legal Department postage. Travel Seven hundred fifty dollars has been budgeted for Legal Department travel. Insurance This line item is for Legal Department liability and property insurance including claims deductibles. Repairs & Maintenance Two hundred dollars has been budgeted for Legal Department repairs and maintenance. Miscellaneous One thousand dollars has been budgeted for Legal Department miscellaneous expenditures. -39- 2008 FINAL BUDGET LEGAL DEPARTMENT NARRATIVE Training Three hundred dollars has been budgeted for Legal Department training. Capital Outlay Capital outlay includes eight hundred dollars for the first year lease payments to the ER&R Fund for a computer and monitor, and a printer with scanner. CITY OF EAST WENATCHEE LEGAL DEPARTMENT EXPENDITURES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Salaries - 37,639.50 70,120 85,905 85,960 55 0.06% Benefits - 13,164.71 21,590 30,925 30,945 20 0.06% Office Supplies - 1,256.19 1,620 1,000 1,600 600 60.00% Central Stores - 136.75 195 250 320 70 28.00% Telephone - - - 100 100 - 0.00% Postage - 34.58 450 500 500 - 0,00% Travel - 320.52 525 1,000 750 (250) -25.00% Insurance - 1,162.12 1,240 1,240 1,390 150 12.10% Repairs & Maintenance - - - 200 200 - 0.00% Miscellaneous - 286.51 1,470 500 1,000 500 100.00% Training - 630.00 300 1,000 300 (700) -70.00% Capital Outlay - 151.14 - 1,300 1,300 - 0.00% Totals - 54,782.02 97,510 123,920 124,3651 445 0,36% 2006 Actuals are June to December 2006. -41- 2008 FINAL BUDGET CIVIL SERVICE NARRATIVE The following is a recap of Civil Service Expenditure recommendations from the 2008 Budget Committee: Salaries This line item is the salary for the Civil Service Secretary. Benefits Payroll benefits (social security, medicare, and unemployment) for the Civil Service Secretary. Insurance This line item is for Civil service liability and property insurance, including claims deductibles. Miscellaneous This line item is for testing expenses and unanticipated civil service expenses. -42- CITY OF EAST WENATCHEE CIVIL SERVICE EXPENDITURES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 I Proposed 2007-2008 $ Chg % Chg Salaries 2,145.00 792.00 2,500 1,000 1,800 800 80.00% Benefits 188.55 66.24 200 100 300 200 200.00% Insurance 1,529.69 1,337.78 1,425 1,425 1,600 175 12.28% Miscellaneous 533.97 851.96 1,760 800 600 (200) -25.00% Totals 4,397.21 3,047.98 5,885 3,325 4,300 975 29.32% -43- 2008 FINAL BUDGET CENTRAL SERVICES NARRATIVE The following is a recap of Central Services Expenditure recommendations from the 2008 Budget Committee: Salaries The Facility Manager/Events Support will receive a 6.27% increase. This position also receives a 2% longevity incentive for completion of ten consecutive years of service. The Landscape Maintenance Worker will move up one step on the step plan and receive a 2.7% cost of living increase. In March 2008 this position will begin receiving a 1 % longevity incentive for completion of five consecutive years of service. These salaries will be split between Central Services and the Street Fund. One thousand one hundred sixteen dollars has been budgeted between Central Services and the Street Fund for a part time summer hire landscaper. With the restructuring of the Street Department, the Facility Manager/Events Support will oversee building maintenance and manage the Central Services Department budget. The Landscape Maintenance Worker will oversee the landscaping aspects of the Central Services Department. Benefits This line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Facility Manager/Events Support and Landscape Maintenance Worker. Office Supplies Individual department office supplies. Central Stores Proportionate share of Central Stores (stocked) office supplies. Cleaning Supplies This line item is for building maintenance cleaning supplies. Small Tools & Equipment Equipment, as needed, for building maintenance. Professional Services This line item is for the service of the HVAC system. Additionally, biannual carpet cleaning is budgeted here. With the Street Department restructuring, a contract janitorial service will be used for scheduled cleaning of hardwood floors, carpets, windows, bathrooms, and work stations. Daily janitorial tasks will be performed by the Facility Manager/Events Support. 2008 FINAL BUDGET CENTRAL SERVICES NARRATIVE Insurance This line item is for Central Services liability and property insurance, including claims deductibles. Boiler insurance and the city hall building property insurance are charged here. Utilities Building utilities. Repairs & Maintenance Repairs and maintenance for city hall building. Miscellaneous Miscellaneous expenditures relating to building upkeep. Landscaping Miscellaneous expenditures relating to groundskeeping. Ancillary This line item is for Interfund services provided to the building and grounds by the Street Department, such as building upkeep and repairs, lawn mowing, etc. Capital Outlay Building and grounds capital outlay expenditures. Additionally, a cooling and heating system for the Computer Server Room will be purchased. -45- CITY OF EAST WENATCHEE CENTRAL SERVICES EXPENDITURES 2008 FINAL BUDGET PAGE 1 OF 1 Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Salaries 12,890.90 13,689.61 13,165 14,750 26,445 11,695 79.29% Benefits 6,462.27 8,154.85 6,790 8,850 8,725 (125) -1.41% Office Supplies 242.02 569.80 540 50 500 450 900.00% Central Stores 168.58 82.08 120 150 80 (70) -46.67% Cleaning Supplies 1,838.38 1,569.63 1,500 2,500 2,000 (500) -20.00% Small Tools & Equipment 401.43 607.47 375 400 400 - 0.00% Professional Services 9,637.10 11,279.48 11,815 12,300 25,000 12,700 103.25% Insurance 10,573.72 10,409.79 11,130 11,130 12,500 1,370 12.31% Utilities 13,353.97 12,098.49 14,500 14,000 16,000 2,000 14.29% Repairs & Maintenance 1,142.62 3,428.41 2,500 3,000 4,000 1,000 33.33% Miscellaneous 1,995.89 1,330.11 1,835 2,500 2,500 - 0.00% Landscaping 316.57 413.92 1,530 1,500 3,500 2,000 133.33% Ancillary 10,000.00 7,805.50 8,135 5,000 500 (4,500) -90.00% Capital Outlay 3,817.64 12,624.92 1,830 2,500 7,500 5,000 200.0006 Totals 72,841.09 84,064.06 75,765 78,630 109,650 31,020 39.45% .s 2008 FINAL BUDGET LAW ENFORCEMENT NARRATIVE The 2008 Budget Genunittee is submitting two versions of the Law Enforeement Budget: Budget Committee r-eeemmendation and the Depaftment Head request. The Budget GemfrAtt r-eeonffnend"n is for- no new hires and enb, one new poliee vehiele. The Department H Poke Sen4ees Aide; and three new paliee vehicles. Following this general department naffati are two-memesfFo risen—desc-ribing the two new positions. Following Chief Harrison's presentation at the November 27, 2007 Council Meeting, Council approved a compromise of the two proposals: a designated Traffic Enforcement Officer, a part time Police Services Aide, and one new police vehicle. Salaries This line item is salaries for the Police Chief, Assistant Police Chief, and police bargaining unit and police clerical bargaining unit employees. The Police Chief will move up one step on the step plan and receive a 2.7% cost of living increase. This position will also receive a 5% longevity incentive for completion of twenty-five consecutive years of service. The Chief also receives $10,000 annually for Emergency Management Services for the City. The Assistant Police Chief will move up one step on the step plan and receive a 2.7% cost of living increase. This position will also receive a 3% longevity incentive through July 2008. Beginning in August 2008, this position will receive a 4% longevity incentive for completion of twenty consecutive years of service. 2007 is the final year of a three year contract for Bargaining Unit employees. Negotiations are underway for a new three year contract. The recommended increase for 2008 is 9.75%. Overtime Salaries Overtime is incurred for court, detective call out, coverage for sick and vacation leave, mandatory/needed training, shift hold overs due to service calls, and special events. SRO Salaries 50% of the school resource officer's salary is reimbursed by the Eastmont School District for the school year. Benefits This figure covers city paid portions of medical benefits, retirement, social security, L&I, and employment security. Clothing Allowance This figure is for the purchase and maintenance (not including drycleaning) of uniforms and police -related equipment. SRO Benefits 50% of the school resource officer's benefits reimbursed by the Eastmont School District for the school year. -47- 2008 FINAL BUDGET LAW ENFORCEMENT NARRATIVE Office Supplies Individual department office supplies. Central Stores Proportionate share of Central Stores (stocked) office supplies. Fuel Consumed Gasoline for police vehicles. Small Tools & Equipment This amount is for firearms qualifications supplies, evidence gathering supplies, emergency vehicle equipment, bullet proof vests, mobile data terminals, radar equipment, radios, weapons, flashlights, batteries, tapes, flares, first aid supplies, uniforms/equipment for new hires, and other emergency equipment. Professional Services This amount covers WSP ACCESS fees, interpreting fees, polygraph and psychological exams, messenger service fees, and paper shredding service. Telephone This amount covers cellular telephones, long distance, fax, via RiverCom auto attendant, and mobile data terminal charges. Postage This amount is for department mailing expenses. Travel This amount covers the expense of meals and lodging to attend criminal justice training. Advertising This amount is for department advertising expenses. Insurance This amount is for police department liability and property insurance, including claims deductibles. 2008 FINAL BUDGET LAW ENFORCEMENT NARRATIVE Repairs & Maintenance This amount is for repairs and maintenance of vehicles, radar equipment, radio equipment, computers, office equipment, and other emergency equipment. Miscellaneous This amount covers the expense of radar calibrations, professional membership dues, vehicle wash tokens, medical examinations, and first aid kit replacements. Reserves This figure is for uniforms, equipment, and training for reserve police officers. Dryclean' This amount is for the cleaning and pressing of officers', police clerical employees', and reserves' uniforms. K-9 Unit This amount covers food, veterinarian services, and training for the drug detection dog. Crime Prevention Public safety materials and supplies. Training — Chief This amount is for the registration fees for criminal justice training for the police chief. Training — Officers This amount is for the registration fees for cruninal justice training for sergeants, detective, and patrol officers. Training — Office Staff This amount is for the registration fees for criminal justice records training. Other Services This amount is for the cost of firearms qualifications usage of the gun club range and emergency driving training at the Ephrata airport. 2008 FINAL BUDGET LAW ENFORCEMENT NARRATIVE Ancillary This figure covers the Interfund expense for Street Department personnel to perform maintenance on police vehicles and equipment such as oil changes and installations Capital Outlay This amount is for copier lease fees, currently leased police vehicles, annual Spillman computer maintenance agreement, and two portable radios. Four thousand eight hundred dollars has been added to capital outlay for the second year lease payments to the ER&R Fund for eight new computers and eight new monitors. Detention Housing of prisoners. One hundred three thousand dollars has been budgeted. Emergency Management Eighteen thousand dollars is budgeted for salaries, benefits, and equipment. A grant from Homeland Security has been applied for to pay for equipment. -50- CITY OF EAST WENATCHEE LAW ENFORCEMENT EXPENDITURES COUNCIL APPROVED PAGE 1 OF 2 2008 FINAL BUDGET Description 2005 Actua/s 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Salaries 854,892.27 1,059,280.82 1,255,605 1,338,620 1,494,820 156,200 11.67% COPS Salaries 24,667.08 8,613.59 - - - - Overtime Salaries 47,803.49 44,912.00 69,900 47,000 56,500 9,500 20.21 % CRDTF Salaries 7,211.65 - - - - - 0.00% SRO Salaries 13,813.00 11,955.71 21,480 21,480 20,415 (1,065) -4.96% Benefits 299,651.86 379,511.30 459,640 455,955 515,715 59,760 13.11% Clothing Allowance 8,027.28 8.356.55 10,000 9,200 13;800 4,600 50.00% COPS Benefits 6,007.74 4,620.00 - - - - CRDTF Benefits 2,498.15 - - - - - 0.00% SRO Benefits 6,809.03 4,104.40 7,735 7,735 7,350 (385) -4.98% Office Supplies 5,317.54 6,984.28 6,950 6,060 7,400 1,340 22.11% Central Stores 436.46 297.08 420 550 400 (150) -27.27% Fuel Consumed 28,185.58 42,551.25 41,690 40,000 46,000 6,000 15,00% SmTools/Equipment 9,852.49 8,396.88 16,420 9,000 10,000 1,000 11.11% WASPC Block Grant 5,000.00 - - - - - 0.00% WASPC Traffic Safety Grant 1,920.00 2,051.99 - - - - 0.00% Professional Services 7,516.75 6,760.52 9,020 6,950 7,900 950 13.67% Telephone 12,913.95 15,970.51 12,620 17,200 14,000 (3,200) -18.60% Postage 757.20 695.37 940 900 1,000 100 11.11% Travel 2,383.16 3,981.53 2,800 5,000 5,000 - 0.00% Advertising 200.00 - - 400 4,000 3,600 900.00% Insurance 20,550.89 23,178.21 25,000 25,000 28,000 3,000 12.00% Repairs & Maintenance 34,047.90 43,439.50 59,720 40,000 46,000 6,000 15.00% Miscellaneous 3,001.41 3,948.92 5,475 3,700 4,100 400 10.81% Reserves 2,824.05 2,990.07 735 3,200 4,200 1,000 31.25% Drycleaning 2,274.48 2,694.87 4,250 2,800 4,200 1,400 50.00% K-9 Unit 302.38 295.15 910 800 900 100.00 12.50% Crime Prevention 120.79 450.00 500 450 500 50 11.11% Training - Chief 200.00 400.00 400 400 400 - 0.00% Training - Officers 1,230.86 1,500.00 1,585 1,500 1,900 400 26.67% Training - Office Staff (140.00) 500.00 500 500 600 100 20.00% Subtotals 1,410,277.44 1,688,440.50 2,014,295 2,044,400 2,295,100 -51- CITY OF EAST WENATCHEE LAW ENFORCEMENT EXPENDITURES COUNCIL APPROVED PAGE 2 OF 2 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Balance Forward 1,410,277.44 1,688,440.50 2,014,295 2,044,400 2,295,100 Other Services 390.52 235.00 670 1,000 1,000 - 0.00% Ancillary 5,076.35 8,034.80 4,605 7,000 6,000 (1,000) -14.29% Capital Outlay 55,467.57 72,661.60 61,620 63,950 47,000 (16,950) -26.51% Totals 1,471,211.88 1,769,371.90 2,081,190 2,116,3501 2,349,100 232,750 11.00% Detention 155,979.22 155,979.22 91,555 120,000 100,000 (20,000) -16.67% Medical Care for Prisoners - 2,623.41 3,000 - 3,000 3,000 Totals 155,979.22 158,602.63 94,555 120,000 103,000 (17,000) -14.17% Emergency Management Salaries - 10,111.49 10,000 10,000 10,000 - 0.00% Benefits - 2,806.39 2,815 2,000 3,000 1,000 50.00% Equipment - 1,687.75 5,960 5,000 5,000 - 0.00% Totals - 14,605.63 18,775 17,000 18,000 1,000 5.88% Changes: Council approved a compromise a part time Police Services Aide, and between one new police the two presented vehicle. scenarios: a designated Traffic Enforcement Officer, -52- 2008 FINAL BUDGET STORM WATER UTILITY NARRATIVE The 2008 Storm Water Utility preliminary budget will be submitted by the SWU Management Team. - 53 - 2008 FINAL BUDGET ENGINEERING SERVICES NARRATIVE The following is a recap of Engineering Services Expenditure recommendations from the 2008 Budget Committee: The Planning Department and Street Department have been meeting with RH2 Engineering to discuss opportunities for more scheduled consultation and in-house review for building and street plans. The 2008 budget reflects this anticipated increase of engineering support. Planning Contracted engineering services associated with the planning department. Code Compliance Contracted engineering services associated with the code compliance department. Street Contracted engineering services associated with the street department. Other Miscellaneous engineering services. Design Manual Ongoing updates to engineering design standards. NPDES This line item is to reflect potential expenses resulting from program development projects as part of the National Pollutant Discharge Elimination System (NPDES) permit requirements. Transportation Planning Contracted engineering services associated with transportation planning. - 54 - CITY OF EAST WENATCHEE ENGINEERING SERVICES EXPENDITURES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2007 Proposed 2007-20087 $ Chg % Chg Planning 5,996.71 8,406.57 2,975 10,400 10,000 (400) -3.85% Code Comp 622.76 312.00 200 1,000 300 (700) -70.00% Street 26,669.39 4,809.27 13,000 15,000 18,000 3,000 20.00% Other 390.28 1,909.40 - 2,000 3,000 1,000 50.00% Design Manual 75.00 - - 4,000 4,000 - 0.00% NPDES 9,125.95 2,740.00 485 15,000 8,000 (7,000) -46.67% Transportation Planning 811.50 744.25 1,300 1,500 2,000 500 33.33% Totals 43,691.59 18,921.49 17,960 48,900 45,300 (3,600) -7.36% -55- 2008 FINAL BUDGET PLANNING DEPARTMENT NARRATIVE The following is a recap of Planning Department Expenditure recommendations from the 2008 Budget Committee: Salaries This line item is salaries for the Community Development Director, Associate Planner, and 30% of the Permit Technician. The Community Development Director will receive a 10.58% increase. This position also receives a 1 % longevity incentive and will begin receiving a 2% longevity for completion of ten consecutive years of service in August. The Building Permit Technician will move up one step on the step plan and receive a 2.7% cost of living increase. This position receives a 3% longevity incentive for completion of fifteen consecutive years of service. The Associate Planner will move up one step on the step plan and receive a 2.7% cost of living increase. Benefits The benefits line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Community Development Director, Associate Planner, and 30% of the Permit Technician. Office Supplies Individual department office supplies. Central Stores Proportionate share of Central Stores (stocked) office supplies. Fuel Consumed Fuel for Planning Department vehicle. Small Tools & Equipment Planning Department related small tools, equipment, and office equipment. Professional Services The requested amount for this line item anticipates expenses necessary to complete long range planning projects next year. Council has requested review of the urban growth boundary and amendments to the sign code. In addition, updates to city development codes are still needed (subdivision, short plat, boundary line adjustments, planned unit development, wireless communication facilities, definitions, SEPA and several housekeeping items.) Due to the GMA mandated update work that needed to be completed over the past few years and staffing limitations, some of the general updates to the codes have not been completed. Several of these projects will require the use of outside professionals. -56- 2008 FINAL BUDGET PLANNING DEPARTMENT NARRATIVE Hearing Examiner The requested amount for this line item anticipates expenses necessary for a hearing examiner processing quasi-judicial applications. This amount is an estimate based upon the average number of permits processed and anticipating five hours per item at $200 per hour. The application fees were increased last year to provide cost recovery for this position. Telephone Long distance and cellular phone calls. Postage This line item is for department mailing expenses. Travel This line item covers the expense of meals and lodging for the Community Development Director, Associate Planner, and Permit Technician. Advertising Legal advertising related to the Planning Department. Insurance This amount is for Planning Department liability and property insurance including claims deductibles. Repairs & Maintenance This line covers the repairs and maintenance of office equipment, furniture, and vehicle used in the Planning Department. Miscellaneous The amount is for professional membership fees, etc. Training Training for the Community Development Director, Associate Planner, and Permit Technician. Capital Outlay The purchase of a geo positioning unit is included in this line item for an estimated cost of $8,000. -57- CITY OF EAST WENATCHEE PLANNING DEPARTMENT EXPENDITURES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Salaries 108,493.55 65,659.87 100,100 126,675 128,500 1,825 1.44% Benefits 28,071.22 21,310.21 33,405 45,600 48,830 3,230 7.08% Office Supplies 2,129.09 3,235.77 1,375 1,500 1,500 - 0.00% Central Stores 148.36 107.91 160 200 320 120 60.00% Fuel Consumed 124.53 180.46 645 600 800 200 33.33% Sm Tools/Equipment 1,616.R7 - - 600 400 (200) -33.33% Professional Services 2,177.83 1,380.00 630 1,200 17,000 15,800 1316.67% Hearings Examiner - - - - 5,000 5,000 Telephone 242.64 183.19 265 200 300 100 50.00% Postage 964.15 889.19 655 1,200 3,000 1,800 150.00% Travel 2,077.25 407.93 1,300 1,500 1,500 - 0.00% Advertising 2,076.92 577.61 2,070 800 4,000 3,200 400.00% Insurance 2,472.75 2,261.79 2,400 2,400 2,690 290 12.08% Repairs & Maintenance 571.24 499.64 215 400 400 - 0.00% Miscellaneous 1,923.02 3,605.53 2,545 1,200 2,500 1,300 108.33% Training 1,250.00 790.00 435 1,800 1,800 - 0.00% Capital Outlay 7,256.50 4,080.43 - 4,445 9,000 4,555 102.47% Totals 161,595.92 105,169.53 146,200 190,320 227,540 37,220 19.56% 2008 FINAL BUDGET CODE COMPLIANCE DEPARTMENT NARRATIVE The following is a recap of Code Compliance Department Expenditure recommendations from the 2008 Budget Committee: Salaries This line item is salaries for the Code Compliance Officer/Building Inspector and 50% of the Permit Technician. The Code Compliance Officer/Building Inspector will move up one step on the step plan and receive a 2.7% cost of living increase. This position also receives a 1 % longevity incentive for completion of five consecutive years of service. The Building Permit Technician will move up one step on the step plan and receive a 2.7% cost of living increase. This position also receives a 3% longevity incentive for completion of fifteen consecutive years of service. Benefits The benefits line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Code Compliance Officer/Building Inspector and 50% of the Permit Technician. Office Supplies Individual department office supplies. Central Stores Proportionate share of Central Stores (stocked) office supplies. Fuel Consumed Fuel for Code Compliance Department vehicle. Small Tools & Eauipment Code Compliance related equipment. Professional Services The City is required to have fire marshal services and is currently utilizing the Douglas County Fire District for those services. The Fire Chief requested payment for these services starting in 2005. The Fire Marshal indicated no increase was anticipated for 2008. A small off -setting revenue source has been started to help defray the Fire Marshal services expense. A $47 Fire Marshal review fee has been added to some types of applications. Telephone Long distance and cellular phone calls. -59- 2008 FINAL BUDGET CODE COMPLIANCE DEPARTMENT NARRATIVE Postage This line item is for department mailing expenses. Travel This line item covers the expense of meals and lodging for the Code Compliance Officer/Building Inspector and Permit Technician. Advertising Legal advertising related to code compliance. Insurance This amount is for Code Compliance Department liability and property insurance including claims deductibles. Repairs & Maintenance This line covers the repairs and maintenance of office equipment, furniture, and vehicle used in the Code Compliance Department. Miscellaneous The amount is for professional membership fees, etc. Training Training for the Code Compliance Officer/Building Inspector and Permit Technician. It is anticipated there will be additional training in 2008 for both the Code Compliance Officer/Building Inspector and Permit Technician. CITY OF EAST WENATCHEE CODE COMPLIANCE DEPARTMENT EXPENDITURES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actua/s 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg I % Chg Salaries 62,909.00 67,237.43 70,475 69,690 76,110 6,420 9.21% Benefits 21,208.45 23,734.84 26,500 25,835 30,445 4,610 17.84% Office Supplies 943.77 551.47 1,750 2,100 1,500 (600) -28.57% Central Stores 76.93 54.50 80 100 160 Fuel Consumed 462.99 510.24 370 1,100 600 (500) -45.45% Sm Tools/Equipment - - - 300 300 - 0.00% Professional Services - - 55 500 500 0.00% Fire Marshal Services 16,300.00 12,225.00 18,340 16,952 16,952 - 0.00% Telephone 78.85 51.53 50 100 75 (25) -25.00% Postage 43.18 51.58 35 100 100 - 0.00% Travel 297.22 1.78 - 300 300 - 0.00% Advertising - - - 120 120 - 0.00% Insurance 1,564.71 1,189.79 1,275 1,275 1,430 155 12.16% Repairs & Maintenance 75.60 6.36 - 200 300 100 50.00% Miscellaneous 696.03 215.00 475 400 500 100 25.00% Training 95.00 - 440 300 300 - 0.00% Capital Outlay 14,520.00 - - 1,500.00 - (1,500) -100.00% Totals 119,271.73 105,829.52 119,845 120,872 129,692 8,820 7.30% -61- 2008 FINAL BUDGET STREET FUND NARRATIVE The following is a recap of Street Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: As discussed with the State Auditors Office, the Construction portion of the Street Fund has been moved into the Street Improvements Fund for better tracking and accounting of street projects. Accordingly, that portion of Street Fund revenue that would be used as matching funds has also been moved. The revenues and expenditures in the Street Fund reflect Street Department operations only. REVENUES Beginning Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $145,400. Property Tax The Street Fund portion of property tax for 2008 is $317,878. Contingency Property Tax The Street Fund share of the Contingency Property Tax is $12,500. Sales &Use Tax The Street Fund share of sales and use tax is $415,000. Licenses & Permits This section totals $8,000 for 2008. Intergovernmental Revenue This section totals $250,000 for 2008. Miscellaneous This section totals $7,500 for 2008. -62- 2008 FINAL BUDGET STREET FUND NARRATIVE EXPENDITURES Maintenance 542.00 line items are all maintenance — related activities. Each line item includes associated salaries, supplies and materials for operations. The Infrastructure and Operations Director will receive an 18.63% increase. The Operations and Maintenance Supervisor will receive a 36.69% increase. The Crew Chief will not receive an increase. The position will receive a 5% longevity incentive for completion of twenty-five consecutive years of service. The Lead Mechanic will receive a one step increase and a 2.7% cast of living increase. This position also receives a 5% longevity incentive for completion of twenty-five consecutive years of service. The Facility Manager/Events Support will receive a 6.27% increase. This position also receives a 2% longevity incentive for completion of ten consecutive years of service. The Equipment Operator/Mechanic will receive a one step increase and a 2.7% cost of living increase. This position also receives a 3% longevity incentive for completion of fifteen consecutive years of service. The Maintenance Worker #1 will receive a one step increase and a 2.7% cost of living increase. This position also receives a 2% longevity incentive for completion of ten consecutive years of service. The Maintenance Worker #2 will receive a one step increase and a 2.7% cost of living increase. The Landscape Maintenance Worker will receive a one step increase and a 2.7% cost of living increase. This position will begin receiving a 1 % longevity incentive in March 2008 for completion of five consecutive years of service. A Summer Hire Landscaper is also budgeted totaling $1,116. Salaries for the Facility Manager/Events Support, the Landscape Maintenance Worker, and the Summer Hire Landscaper will be split between the Street Fund and the Central Services Department. -63- CITY OF EAST WENATCHEE STREET FUND 101 REVENUES PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Beginning NC&I 52,026.09 57,174.93 50,685 50,000 145,400 95,400 190.80% Totals 52,026.09 57,174.93 50,685 50,000 145,400 95,400 190.80% Taxes Property Tax 83,188.59 99,519.37 195,730 195,730 134,100 (61,630) -31.49% Contingency Property Tax - - - 12,500 12,500 - 0.00% Sales & Use Tax 213,150.91 300,260.90 414,655 273,770 415,000 141,230 51.59% Totals 296,339.50 399,780.27 610,385 482,000 561,600 79,600 16.51% Licenses & Permits Street & Curb Permits 3,610.00 6,979.50 7,720 7,000 8,000 1,000 14.29% Totals 3,610.00 6,979.50 7,720 7,000 8,000 1,000 14.29% Intergovernmental Street Fuel Excise Tax 140,789.84 247,510.79 233,640 225,000 250,000 25,000 11.11% Arterial Street Fuel Excise Tax 35,559.16 - - 68,735 - (68,735) -100.00% Totals 176,349.00 247,510.79 233,640 293,735 250,000 (43,735) -14.89% Miscellaneous Miscellaneous - 6,436.39 150 1,000 1,000 - 1000.00% Interest Earnings 6,987.73 8,693.03 3,885 7,500 4,000 (3,500) -46.67% Sales Tax Interest 937.61 1,804.73 2,080 1,500 2,500 1,000 66.67% Insurance Claims Payment - 4,583.22 40,280 - - - Totals 7,925.34 21,517.37 46,395 10,000 7,500 (2,500) -25.00% Grand Totals 536,249.93 732,962.86 948,825 842,735 972,500 129,765 15.40% 2008 FINAL BUDGET COMMUNITY DEVELOPMENT GRANTS FUND NARRATIVE Revenues and expenditures associated with Community Development Grants. -65- CITY OF EAST WENATCHEE COMMUNITY DEVELOPMENT GRANTS FUND 102 PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I Totals - CTED - Growth Management Act SMP - DCT&LS Reimbursement - Interest Earnings - _ Totals - 60,000.00 - 60,000 60,000 Grand Totals - 60,000.00 - 60,000 60,000 Expenditures SMP Postage - - _ GMA Supplies - - _ GMA Professional Services - - _ GMA Telephone - - _ GMA Postage - - _ GMA Advertising - - _ GMA Miscellaneous - - _ GMA Reimburse DCT&LS - - _ NPDES Telephone NPDES Postage - - _ Totals - 60,000.00 - 60,000 60,000 Ending NC&I - - Totals - - - Grand Totals - 60,000.00 - 60,000 60,000 1IT12 2008 FINAL BUDGET LIBRARY FUND NARRATIVE The following is a recap of Library Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: On July 20, 2006, the City of East Wenatchee signed a new Building Use and Maintenance Agreement with the north Central Regional Library District. The City will be reimbursed as follows: January 1, 2006 — December 31, 2008 $2,500 per year January 1, 2009 — December 31, 2011 $2,750 per year January 1, 2012 — December 31, 2014 $3,000 per year REVENUES Beginning Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $5,362. Library Services Contracted building use and maintenance reimbursement from the North Central Regional Library District. Reimbursement payments are received in June and November of each year. Interest Earnings Fund proportionate share of investment interest. EXPENDITURES Professional Services Proportionate share of contracted janitorial services. Utilities Fund proportionate share of utilities. Repairs & Maintenance Repairs and maintenance to library area. Miscellaneous Miscellaneous expenditures associated with the library. -67- CITY OF EAST WENATCHEE LIBRARY FUND 112 PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I 2,572.48 3,271.18 4,452 4,356 5,362 1,006 23.09% Totals 2,572.48 3,271.18 4,452 4,356 5,362 1,006 23.09% Library Services 2,250.00 2,500.00 2,500 2,500 2,500 - 0.00% Interest Earnings 92.00 151.18 255 150 260 110 73.33% Totals 2,342.00 2,651.18 2,755 2,650 2,760 110 4.15% Grand Totals 4,914.48 5,922.36 7,207 7,006 8,122 13116 15.93% Expenditures Salaries 321.70 279.07 600 600 (600) -100.00% Benefits 140.90 98.66 180 200 - (200) -100.00% Professional Services - - - 2,000 Utilities 1,110.71 1,047.91 1,015 3,500 3,000 (500) -14.29% Miscellaneous 70.99 44.44 50 150 150 - 0.00% Totals 1,644.30 1,470.08 1,845 4,450 5,150 700 15.73% Ending NC&I 3,270.18 4,452.28 5,362 2,556 2,972 416 16.28% Totals 3,270.18 4,452.28 5,362 2,556 2,972 416 16.28% Grand Totals 4,914.48 5,922.36 7,006 8,122 1,116 15.93% m 2008 FINAL BUDGET HOTEL/MOTEL TAX FUND NARRATIVE The following is a recap of Hotel/Motel Tax Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: REVENUES/EXPENDITURES Bepzinnim Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $21,820. First 2% Tax For 2007, no requests were taken from other entities for hotel/motel tax allocations pending the Attorney General's decision. Currently, the first 2% tax is allocated to the EWEB Fund. 60% of Second 2% Tax Per contract through 2010, this 60% is remitted quarterly to the City of Wenatchee for the convention center remodel. 40% of Second 2% Tax Per contract, remitted monthly to the Wenatchee Valley Visitor & Convention Bureau. 80% of Third 2% Tax Per contract, remitted monthly to the Wenatchee Valley Visitor & Convention Bureau. 20% of Third 2% Tax Receipted into the EWEB Fund. Interest Earnings Fund proportionate share of investment interest. .• CITY OF EAST WENATCHEE HOTEUMOTEL TAX FUND 113 PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I 23,133.03 16,157.63 16,900 21,820 21,820 - 0.00% Totals 23,133.03 16,157.63 16,900 21,820 21,820 - 0.00% 1st2%Tax 29,803.44 33,740.98 - 30,000 - (30,000) -100.00% 60% of 2nd 2% Tax 17,882.09 20,244.57 21,860 18,000 18,000 - 0.00% 40% of 2nd 2% Tax 11,921.35 13,496.40 14,575 12,000 12,000 - 0.00% 80% of 3rd 2% Tax 23,842.77 26,992.76 29,145 24,000 24,000 - 0.00% 20% of 3rd 2% Tax 5,960.67 6,748.18 - 6,000 - (6,000) -100.00% Interest Earnings 1,809.69 4,740.00 965 3,000 3,000 - 0.00% Totals 91,220.01 105,962.89 66,545 93,000 57,000 (36,000) -38.71% Grand Totals 114,353.04 122,120.52 83,445 114,820 78,820 (36,000) Expenditures 1st2%Tax 32,014.29 49,000.00 1,930 - - - 60% of 2nd 2% Tax 20,919.55 15,005.28 20,995 18,000 21,600 3,600 20.00% 40% of 2nd 2% Tax 11,920.49 14,706.66 12,900 12,000 14,400 2,400 20.00% 80% of 3rd 2% Tax 23,841,08 26,508.61 25,800 24,000 24,000 - 0.00% 20% of 3rd 2% Tax 9,500.00 - - 6,000 - (6,000) -100.00% Totals 98,195.41 105,220.55 61,625 60,000 60,000 - 0.00% Ending NC&I 16,157.63 16,899.97 21,820 54,820 18,820 (36,000) -65.67% Totals 16,157.63 16,899.97 21,820 54,820 18,820 (36,000) -65.67% Grand Totals 114,353.04 122,120.52 83,445 114,820 78,820 (36,000) -31.35% 2008 FINAL BUDGET DRUG FUND NARRATIVE The following is a recap of Drug Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: REVENUES Beainnin2 Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $6,144. Other Revenues Drug Buy Restitution Miscellaneous Interest Earninias Fund proportionate share of investment interest. EXPENDITURES Two thousand dollars is budgeted for miscellaneous expenditures relating to drug buys. -71- CITY OF EAST WENATCHEE DRUG FUND 114 PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I 4,508.57 3,696.47 4,899 4,956 6,144 1,188 23.97% Totals 4,508.57 3,696.47 4,899 4,956 6,144 1,188 23.97% Drug Buy 502.19 887.40 840 1,000 1,000 - 0.00% Restitution 231.51 100.00 85 100 100 0.00% Miscellaneous 1,500.00 4.16 30 - - - 0.00% Interest Earnings 105.83 210.70 290 200 300 100 50.00% Totals 2,339.53 1,202.26 1,245 1,300 1,400 100 7.69% Grand Totals 6,848.10 4,898.73 6,144 6,256 7,544 1,288 20.59% Expenditures Miscellaneous - - - 2,000 - (2,000) -100.00% Support Services 3,151.63 - - - - - 0.00% Totals 3,151.63 - - 2,000 - (2,000) 0.00% 0.00% Ending NC&I 3,696.47 4,898.73 6,144 4,256 7,544 3,288 77.26% Totals 3,696.47 4,898.73 6,144 4,256 7,544 3,288 77.26% Grand Totals 6,848.10 4,898.73 6,144 6,256 7,544 1,288 20.59% -72- 2008 FINAL BUDGET D.A.R.E. FUND NARRATIVE The following is a recap of DA.R.E. Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: REVENUES Beginning Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $1,800. Other Revenues Drug Buy Restitution Donations Interest Earnings Fund proportionate share of investment interest. EXPENDITURES Supplies Operating supplies associated with D.A.R.E. instruction at elementary schools within the City limits. -73- CITY OF EAST WENATCHEE D.A.R.E. FUND 115 PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I 1,653.20 1,846.31 1,480 1,456 1,800 344 23.63% Totals 1,653.20 1,846.31 1,480 1,456 1,800 344 23.63% Drug Buy 781.74 1,058.30 820 1,200 1,000 (200) -16.67% Restitution 192.52 400.00 700 200 500 300 150.00% Interest Earnings 218.85 72.13 700 200 500 300 150.00% Donations - 100.00 100 100 100 - 0.00% Totals 1,193.11 1,630.43 2,320 1,700 2,100 400 23.53% Grand Totals 2,846.31 3,476.74 3,800 3,156 3,900 744 23.57% Expenditures Supplies 1,000.00 2,000.00 2,000 2,000 2,000 - 0.00% Totals 1,000.00 2,000.00 2,000 2,000 2,000 - 0.00% Ending NC&I 1,846.31 1,476.74 1,800 1,156 1,900 744 64.36% Totals 1,846.31 1,476.74 1,800 1,156 1,900 744 64.36% Grand Totals 2,846.31 3,476.74 3,800 3,156 3,900 744 23.57% - 74 - 2008 FINAL BUDGET CRIMINAL JUSTICE FUND NARRATIVE The following is a recap of Criminal Justice Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: REVENUES Beginninji Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $40,690. Other Revenues Revenue Sources for the Criminal Justice Fund are yearly allocations from the Department of Community, Trade, and Economic Development: High Crime Population Special Programs Interest Earnings Fund proportionate share of investment interest. EXPENDITURES Capital Outlay 2008 Criminal Justice Fund expenditures include the lease payments of five police vehicles, including the motorcycle. Miscellaneous Miscellaneous Criminal Justice related expenditures. -75- CITY OF EAST WENATCHEE CRIMINAL JUSTICE FUND 116 PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I 24,822.72 24,141.34 31,925 35,237 40,690 5,453 15.48% Totals 24,822.72 24,141.34 31,925 35,237 40,690 5,453 15.48% MVET - High Crime 18,625.56 23,109.59 27,440 26,000 28,000 2,000 7.69% MVET- Population 1,528.14 2,023.26 2,510 2,200 2,500 300 13.64% Special Programs 6,093.11 7,985.35 9,820 8,700 10,000 1,300 14.94% Interest Earnings 836.65 1,499.25 1,685 1,500 1,800 300 20.00% Totals 27,083.46 34,617.45 41,455 38,400 42,300 3,900 10.16% Grand Totals 51,906.18 58,758.79 73,380 73,637 82,990 9,353 12.70% Expenditures Capital Outlay 13,319.43 26,383.62 32,315 32,315 32,315 - 0.00% Miscellaneous 14,445.41 450.00 375 5,000 1,000 (4,000) -80.00% Totals 27,764.84 26,833.62 32,690 37,315 33,315 (4,000) -10.72% Ending NC&I 24,141.34 31,925.17 40,690 36,322 49,675 13,353 36.76% Totals 24,141.34 31,925.17 40,690 36,322 49,675 13,353 36.76% Grand Totals 51,906.18 58,758.79 73,380 73,637 82,990 9,353 12.70% -76- 2008 FINAL BUDGET EAST WENATCHE EVENTS BOARD FUND NARRATIVE The following is a recap of EWEB Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: This will be the first full year with the EWEB as a city department. Expenses have been allocated to the various events: Classy Chassis (30%), Wings & Wheels (30%), EWEB (30%), East Egg Hunt (5%), and Christmas Tree Lighting (5%). An additional role for this department with be marketing for the City. REVENUES/EXPENDITURES This department is funded with a combination of Current Expense, Hotel/Motel Taxes, Sponsorships, Sales of Promotional Goods, and Event Registrations. The Event Coordinator's position will become full time in 2008 and receive a 5.2% increase of the FTE 2007 salary. This position will take on marketing related duties for the City of East Wenatchee. -77- CITY OF EAST WENATCHEE EAST WENATCHEE EVENTS BOARD FUND 117 PAGE 2 OF 3 2008 FINAL BUDGET BARS Numbers Description 2004 Actuals 2005 Actuals 2006 Actuals 2007 Budget 2007 YTD Aug 31 2007 EOY 2008 Request Expenditures 117.000.000.557.00.10.00 EWEB Salaries - - - 2,673 3,041.63 9,125 13,536 117.000.000.557.00.10.01 Christmas Salaries - - - 2,673 444.21 1,335 2,256 117.000.000.557.00.10.02 Easter Salaries - - - 2,673 444.21 1,335 2,256 117.000.000.557.00.20.00 EWEB Benefits - - - 1,015 212.71 640 5,100 117.000.000.557.00.20.01 Christmas Benefits - - - 1,015 170.49 515 850 117.000.000.557.00.20.02 Easter Benefits - - - 1,015 170.49 515 850 117.000.000.557.00.31.00 EWEB Office Supplies - - - 550 6.84 250 117.000.000.557.00.31.01 Christmas Office Supplies _ _ - 500 - 250 117.000.000.557.00.31.02 Easter Office Supplies - - - 250 - 250 117.000.000.557.00.31.03 EWEB Central Stores - - - - 3.24 50 80 117.000.000.557.00.31.04 Stores Christmas Central - _ _ _ 3.24 50 80 117.000.000.557.00.32.00 EWEB Fuel Consumed - - - 100 - 100 117.000.000.557.00.41.00 EWEB Professional Services - - _ 500 - 500 117.000.000.557.00.41.01 Christmas Professional Services - - - 117.000.000.557.00.41.02 Easter Professional Services - _ _ 250 - 350 117.000.000.557.00.42.00 EWEB Telephone - - - 100 - 150 117.000.000.557.00.42.03 EWEB Postage - - - 350 12.23 150 117.000.000.557.00.44.01 Christmas Advertising - - - 250 - 4,000 117.000.000.557.00.44.02 Easter Advertising - - - 250 - 250 117.000.000.557.00.46.00 EWEB Insurance - - - 350 - 245 117.000.000.557.00.46.01 Christmas Insurance - - - 350 8.08 245 117.000.000.557.00.46.02 Easter Insurance - - - 350 8.08 245 117.00.000.557.00.49.00 EWEB Misc - - - 1,270 10.56 1,000 117.000.000.557.00.49.01 Christmas Misc - - - 100 177.96 200 117.000.000.557.00.49.02 Easter Misc - - - 350 49.12 100 117.000.000.557.00.49.11 W&W Misc - - - 2,425 j 2,734.21 9,500 117.000.000.557.00.49.12 Classy Chassis Misc - - - - 0.50 3,000 117.000.000.557.30.10.11 W&W Salaries - - - 10,692 1,776.84 3,530 13,536 117.000.000.557.30.10.12 Classy Chassis Salaries - - - 8,019 1,332.63 4,060 13,536 Subtotal - - - 38,070 10,607.27 21,095 72,865 2008 FINAL BUDGET STREET IMPROVEMENTS BOND #3 FUND NARRATIVE The following is a recap of Street Improvements Bond #3 Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: The 202 Fund is a Redemption Fund for street improvements. The bond, in the amount of $1,545,000 was issued on December 15, 2000. The bond will be paid in full December 1, 2015. Payments are made from property tax allocations to the 202 Fund. The principal and interest payments for 2008 are $164,360. REVENUES Beginning Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $140. Property Tax Portion of property taxes allocated to the bond redemption fund. Interest Earnings Fund proportionate share of investment interest. EXPENDITURES Redemption Redemption of long term debt. Interest Debt Interest payment. -79- CITY OF EAST WENATCHEE STREET IMPROVEMENTS BOND REDEMPTION FUND 202 PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I 507.04 397.80 125 298 140 (158) -53.02% Totals 507.04 397.80 125 298 140 (158) -53.02% Property Tax 167,655.00 162,717.96 159,000 159,000 164,360 5,360 3.37% Interest Earnings 152.76 22.44 75 300 100 (200) -66.67% Totals 167,807.76 162,740.40 159,075 159,300 164,460 5,160 3.24% Grand Totals 168,314.80 163,138.20 159,200 159,598 164,600 5,002 3.13% Expenditures Redemption 100,000.00 100,000.00 100,000 100,000 110,000 10,000 10.00% Interest Debt 67,917.00 63,013.50 59,060 59,060 53,360 (5,700) -9.65% Totals 167,917.00 163,013.50 159,060 159,060 163,360 4,300 2.70% Ending NC&I 397.80 124.70 140 538 1,240 702 130.48% Totals 397.80 124.70 140 538 1,240 702 130.48% Grand Totals 168,314.80 163,138.20 159,200 159,598 164,600 5,002 3.13% 2008 FINAL BUDGET STREET IMPROVEMENTS FUND NARRATIVE The following is a recap of Street Improvements Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: As discussed with the State Auditors Office, the Construction portion of the Street Fund has been moved into the Street Improvements Fund for better tracking and accounting of street projects. Accordingly, that portion of Street Fund revenue that would be used as matching funds has also been moved. REVENUES Beginning Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $16,500. Property Tax That portion of property tax shared with the Street Fund. Sales & Use Tax That portion of sales & use tax shared with the Street Fund Other Revenues Grant Revenue Interest Earnings Fund proportionate share of investment interest. EXPENDITURES See attached information from the Street Superintendent CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 REVENUES PAGE 1 OF 3 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I 50,341.74 10,000.00 498,044 132,343 16,500 (115,843) -87.53% Totals 50,341.74 10,000.00 498,044 132,343 16,500 (115,843) -87.53% Property Tax 131,023.17 62,774.58 200,000 537,071 183,778 (353,293) -65.78% Sales & Use Tax 40,785.42 114,144.00 404,675 140,855 250,000 109,145 77.49% STP - Eastmont Ave - 417,300.00 - - - _ REV Grant- CBD Project 921,939.20 1,947,020.66 1,385,800 1,409,578 - (1,409,578) -100.00% TIB - 8th St NE 299,331.68 - _ TIB - 15TH St Safety/ Eastmont Ave 73 g13.79 1,139,564.59 135,000 ' TIB - 15th St to 19th St - 2,837.88 - 8th St NE DCSD Reimburse _ 3,226.57 - ' 8th St NE EWWD Reimburse _ 10,360.70 - ' VMP Overlay- EWWD Reimburse 3,500.00 - - - - " 15th/Eastmont _ DCSD Reimburse 78,666.12 1,275 - 15tth/Eastmont-EWWD Reimburse _ 318,539.55 3,255 ' 15th/Eastmont- DCPUD Reimburse _ 300,954.25 1,585 - CBD Project - DCPUD Reimburse 104,158.98 6,885 - CBD Project - EWWD Reimburse 62,848.44 52,000 - CBD Project - SWU Reimburse _ _ 459,205 " Canyon A - SWU Reimburse - - 31,640 - TIB - Rock Island Rd Project - - _ _ _ _ Miscellaneous - 221.67 21,475 - 10,000 10,000 Interest Earnings 6,134.52 4,882.43 9,165 - 8,000 8,000 Housing - Rentals - CBD Prdect 12,398.99 5,375.00 2,750 - Grover St - CI -Church Reimburse 21,000.00 - - - ' Totals 1,509,926.77 4,572,875.42 2,714,710 2,087,504 451,778 (1,635,726) -78.36% CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 EXPENDITURES PAGE 2 OF 3 2008 BUDGET WORKSHEET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Expenditures Rentals - Electric/Gas Utilities Rentals - Water Utilities 234.39 85.02 Rentals - Sewer Utilities 815.00 816.00 Rentals -Garbage/Solid Waste 118.19 - - ' Rentals - Maint Salaries 292.66 Rentals - Maint Benefits 112.43 Rentals - Maint Supplies 66.65 - Rentals - Miscellaneous - 29,799.30 Engineering 18,408.81 1,008.78 - 100,000 (100,000) -100.00% Engineering - REV Grant - CBD Project _ 572,318.43 400,000 " Engineering - TIB - 11th St NE Engineering - TIB - VMP Turn Lane Engineering - TIB - 8th St NE Engineering - DCSD - 8th St NE - Engineering - EWWD - 8th St NE Engineering - TIB-15th St Safety' 22,277.13 25,964.72 10,000 Engineering - TIB - Eastmont Ave 146,762.30 338,383.54 137,000 ' Engineering - TIB - RIR Project - _ 27,123 - 156,000 156,000 Engineering - STP - Eastmont Ave Kenroy Schools Sidewalks Project - _ 40,000 - Right -of -Way 4,194.11 12,228.16 - 158,000 (158,000) ROW - REV Grant - CBD Project 1,023,172.64 218,193.01 1,000 - ROW - TIB - 11th St NE 33.09 - - ROW - TIB - VMP Turn Lane - ROW - TIB - 8th St NE ROW - DSCD - 8th St NE ROW - EWWD - 8th St NE - ROW - TIB - 15th St Safety 498.00 - - ROW -TIB -Eastmont Avenue _ 1,331.38 - ROW - TIB - RIR Project - 4,200 ROW - STP - Eastmont Avenue - _ _ Subtotal 1,216,985.40 1,200,128.34 619,323 258,000 156,000 (102,000) CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 EXPENDITURES PAGE 3 OF 3 2008 BUDGET WORKSHEET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Expenditures Balance Forward 1,216,985.40 1,200,128.34 619,323 258,000 156,000 (102,000) Roadway 5,024,000.00 4,331.84 - 2,980,600 - (2,980,600) -100.00% Roadway - REV Grant - CBD Pro'ect 53,567.63 1,670,162.68 1,328,015 - Roadway - TIB - 11th St NE - - - - - Roadway - TIB - VMP Turn Lane Roadway - TIB - 8th St NE - - - - - Roadway - DCSD - 8th St NE - - - - Roadway - EWWD - 8th St NE Roadway - PWTFL# PW-00- 691-019 _ 34,169.35 33,872 - Roadway - TIB - 15th St Safety _ 337,842.23 70,000 Roadway - TIB - Eastmont Avenue _ 905,863.98 600,000 - - - Roadway - STP - Eastmont Avenue Roadway - DCPUD - 15th/Eastmont _ 54,425.06 - - - Roadway - DCSD - 15th/Eastmont - 58,661.30 - - - - Roadway - EWWD - 15th/Eastmont - 46,139.24 - - Roadway - PWTF# PW-5-91- 280-020 _ 58,024.23 - - - - Roadway - STP - Eastmont Avenue - 60.84 - PWTFL - Canyon A - Design Phase 52,893.46 30,086.52 47,000 - PWTFL - Canyon A - ROW 3,900.00 - - - - - PWTFL - Canyon A - Construction Phase Safe Routes to School Grant - - 27,500 27,500 Facilities Miscellaneous - 2,134.78 - - - Sidewalks - - - - - _ Street Lights - - - 20,000 - (20,000) -100.00% Capital Outlay - 233.64 - 30,000 - (30,000) -100.00% Totals 6,351,346.49 4,402,264.03 2,698,210 3,288,600 183,500 (3,105,100) 2008 FINAL BUDGET CAPITAL IMPROVEMENTS FUND NARRATIVE The following is a recap of Capital Improvements Fund Revenue and Expenditure recommendations from the 2008 Budget Committee: REVENUES Beginning Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $508,418. Real Estate Excise Tax Real Estate tax. Interest Earnings Fund proportionate share of investment interest. EXPENDITURES Professional Services Capital Outlay — 2008 expenditures will include $98,445 for the final annexation street project repayment to annexations to Douglas County. CITY OF EAST WENATCHEE CAPITAL IMPROVEMENT FUND 314 PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I 649,271.11 741,508 591,883 909,698 508,418 (401,280) -44.11% Totals 649,271.11 741,508 591,883 909,698 508,418 (401,280) -44.11% Real Estate Excise Tax 156,943.50 174,039.33 186,070 160,000 160,000 0.00% Interest Earnings 8,281.54 19,217.85 15,120 16,000 16,000 0.00% Totals 165,225.04 193,257.18 201,190 176,000 176,000 - 0.00% Grand Totals 814,496.15 934,764.76 793,073 1,085,698 684,418 (401,280) -36.96% Expenditures Professional Service 15,711.88 - - - - 0.00% Expenses 18,358.99 - - - - - 0.00% Capital Outlay 5,622.60 342,881.78 284,655 400,000 98,445 (301,555) -75.39% Salaries 25,276.60 - - - - - 0.00% Benefits 8,018.50 - - - - 0.00% Totals 72,988.57 342,881.78 284,655 400,000 98,445 (301,555) -75.39% Ending NC&I 741,507.58 591,882.98 508,418 685,698 585,973 (99,725) -14.54% Totals 741,507.58 591,882.98 508,418 685,698 585,973 (99,725) -14.54% Grand Totals 814,496.15 934,764.76 793,073 11085,698 684,418 (401,280) -36.96% :• 2008 FINAL BUDGET EQUIPMENT RENTAL & REPLACEMENT FUND NARRATIVE REVENUES Beginning Fund Balance The estimated beginning fund balance, based on 2007 year end expectations, is $65,817. Sale of Surplus Property Interest Earnings Fund proportionate share of investment interest. Operating Transfers In — Monthly Lease Payments Departments will "lease" computer equipment purchased by the ER&R Fund. EXPENDITURES Capital Outlay/Supplies/Repairs & Maintenance/Miscellaneous Computer and related equipment purchases from the ER&R Fund and leased to City Departments. Supplies Operating supplies for the ER&R Fund. Repairs and Maintenance Computer support and service. Miscellaneous Miscellaneous expenditures for the ER&R Fund. CITY OF EAST WENATCHEE EQUIPMENT RENTAL & REPLACEMENT FUND 501 PAGE 1 OF 1 2008 FINAL BUDGET Description 2005 Actuals 2006 Actuals 2007EOY (Anticipated) 2007 Budgeted 2008 Proposed 2007-2008 $ Chg % Chg Revenues Beginning NC&I 43,271.92 47,330.16 55,092 54,710 61,860 7,150 13.07% Totals 43,271.92 47,330.16 55,092 54,710 61,860 7,150 13.07% Interest Earnings 305.24 1,282.25 2,365 1,000 2,500 1,500 150.00% Sale of Surplus Merchandise 3,753.00 6,480.00 4,403 5,000 5,000 - 0.00% Operating Transfer In - - - 35,000 35,000 Operating Transfer In - Monthly Lease P mts - - - 8,600 8,600 Totals 4,058.24 7,762.25 6,768 6,000 51,100 45,100 751.67% Grand Totals 47,330.16 55,092.41 61,860 60,710 112,960 52,250 86.06% Expenditures Capital Outlay - - - - 30,000 30,000 Supplies - - - - 1,000 1,000 Repairs & Maintenance - - - - 36,000 36,000 Miscellaneous - - - - 1,000 1,000 Totals - - - - 68,000 68,000 Ending NC&I 47,330.16 55,092.41 61,860 60,710 44,960 (15,750) -25.94% Totals 47,330.16 55,092.41 61,860 60,710 44,960 (15,750) -25.94% Grand Totals 47,330.16 55,092.41 61,860 60,710 112,960 52,250 86.06% Im