HomeMy WebLinkAbout2019-03-11 - KPG - General Agreements / General Service Agreements - 2018-08Agreement Supplement No. 1
The City of East Wenatchee (CITY) desires to supplement the agreement entered into
with KPG, P.S. dated September 14, 2018, to provide Professional Engineering
Services for the Design of the 2019 Residential Overlay Project.
As allowed by Section 15, the parties desire to modify said agreement as follows:
5. Compensation —
a. Increase Not to Exceed Amount by $32,992.50 based on the attached
Services During Construction Scope of Work (Exhibit A) specific to
Supplement No. 1.
All other provisions in said agreement remain in full force and effect except as expressly
modified by this supplement.
CITY OF
Signatu
Jievefi U. Ldcy,
Date:
ATTEST:
By: Gi -6 Cl e4-k-
Agreement Supplement No. 1
Page 1 of 1
KPG, P.S.
Fedora, P.E., Project Manager
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Exhibit A
Contract Supplement No. 1— Part -Time Construction Services
Scope of Work
City of East Wenatchee
2019 Transportation Benefit District Residential Overlay Project
March 8, 2019
INTRODUCTION AND BACKGROUND
The City of East Wenatchee has requested a contract supplement to provide construction services
for the 2019 Residential Overlay Project to be performed by KPG, P.S. (KPG). This supplemental
scope of work will include tasks related to part time on -site construction monitoring, submittal
review, materials testing, and project documentation during the 2019 construction season. Per
plan project locations for this project include the following:
• North Ashland Avenue & 12 Street NE (North Baker Avenue to 13th Street NE)
• Fairview Place (loth Street NE to End)
• Gilbert Court (N Grover Place to End)
Below is a detailed scope of work for Contract Supplement No. 1:
TASK 1— PROJECT MANAGEMENT
Objective: Provide management of staff and resources, monitor and manage the project budget
and project schedule, attend meetings, maintain consistent client communication, provide regular
invoicing, and develop regular progress reports.
Consultant Responsibilities:
1. Contract billing, accounting, and auditing.
2. Internal resource management.
3. Meetings, coordination, and communication with the City.
Assumptions and City Responsibilities:
1. Invoices and progress reports will be submitted monthly in KPG format, including names
of personnel, number of hours, and direct costs.
2. This project does not include outside funding. This scope of work does not include
funding agency coordination or documentation.
3. Assume a maximum of 3 months of billable activity during the spring/summer 2019.
4. The City will review and process monthly invoices in a timely fashion. Invoices usually
are processed within 30 days but may take up to 45 days based on approval schedules.
5. The City will facilitate coordination with other agencies if needed. Specific known
coordination needs include: water service improvements.
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.ki?q.com
Deliverables:
1. Monthly progress reports (electronic).
2. Monthly invoices (electronic).
3. Meeting agendas and notes as needed (electronic).
TASK 2 — PART TIME CONSTRUCTION SERVICES
Objective: Provide part time construction services including construction monitoring and
inspection, materials testing, and project documentation. The goal of construction monitoring and
inspection work under this task will be to assist and support and supplement part-time monitoring
and inspection provided by City staff.
Consultant Responsibilities:
1. Part-time Construction Monitoring and Inspection: Provide part time construction
monitoring and inspection to supplement inspection provided by City staff. Total hours
under this task will be limited to 60. Specific tasks to be completed under this task
include the following:
a. Prepare inspector daily reports (IDRs)
b. Take project photographs
c. Collect material tickets as needed when on site,
d. Measure and track quantities when on site during the days of inspection.
e. Attend field meetings as needed.
f. Attend pre -construction conference.
g. Coordinate material testing by outside agency.
h. Coordinate with City staff for scheduling of monitoring and inspection activities.
i. Development of project punch list.
2. Material Submittal Review: Provide material submittal reviews and responses, manage
the submittal process, maintain a record of material approvals, and coordinate material
review with City and affected utility agencies.
3. RFI's, Minor Changes, and Change Orders: Manage and document project related
questions and changes including the following specific tasks:
a. Respond to requests for information (RFls) and answer design related questions
as they arise.
b. The consultant shall review changed conditions as they arise, make
recommendations, prepare field directed changes, and prepare change orders if
needed.
4. Pay Estimate Preparation and Review: This task shall include compiling Contractor pay
estimates based upon a combination of the following:
a. Contractor's monthly Invoice checked against design quantities.
,; r, 12
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kpg.com
b. Quantities tracked during on -site inspection by consultant.
c. Quantities provided to KPG by City staff during on -site inspection provided by
the City.
5. Project Closeout: Compile and review project documentation, provide
recommendations to the City, and support the City to finalize and closeout the
Construction Contract.
6. Review project documentation and develop record drawings at project closeout.
Assumptions and City Responsibilities:
1. The level of effort for part time construction services is based upon the working day
count of 30 working days and an average of two hours per working day on site. Total
hours for work under Task 2.1 shall not exceed 60. Included in that total are all work
listed under Task 2.1, including but not limited to work that may be performed off site
such as meeting attendance, inspection coordination, communication and emails, pre -
construction conference attendance, production of daily reports, and project photo
organization. It is anticipated that as much as half (30) of the hours for this task may be
performed off site.
2. The City will provide daily on -site construction inspection for all project needs that
exceed the hours allocated to Task 2.1. The City will provide inspection staff as needed
to reach the City's desired construction monitoring goals.
3. The City will clearly communicate field decisions that are made while KPG staff is not on
site, and provide KPG staff with all information needed prior to KPG's next inspection
shift.
4. KPG will take the lead on scheduling and coordination of joint inspection and
construction monitoring efforts. The City and KPG will coordinate staffing needs for each
week prior to noon on the preceding Friday whenever possible.
5. An allowance of $3,008.50 has been reserved under "Reimbursable Direct Non -Salary
Costs" for material testing by Construction Special Inspection (CSI) based on an initial
budget provided by CSI. Billing shall be based upon actual work performed. If
additional work is required that exceed this allowance, the City shall be responsible
for all costs.
6. The City may authorize management reserve funds to provide additional services or
increase budgeted hours for Task 2.1 if desired.
7. The City will submit daily inspection reports, project photographs, material tickets,
material measurements and any other relevant project data to KPG to be compiled into
the project documentation records on a daily basis.
ag, 13
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kpg.com
OPP
8. The City will review and execute the Construction contract including insurance, bonds,
etc.
9. This scope of work does not include processing and tracking certified payroll, ensuring
or payroll compliance. If needed, this will work will be performed by the City.
Deliverables:
1. Field Directed Changes, as needed
2. Change Orders, as needed
3. Contractor Pay Estimates
4. Punch List to Contractor
5. Material Submittal Responses
6. Request for Information Responses as needed
7. Record of Material Acceptance
8. As -build drawings (11x17 submitted electronically as .pdf)
9. Inspector's Daily Reports and Material Inspection Reports by outside testing company.
10. Electronic photos of construction activities.
MANAGEMENT RESERVE
The City of East Wenatchee may require additional services of the Consultant. The scope of these
services will be determined based on the unanticipated project needs or other considerations at
the sole discretion of the City. This work may include additional monitoring and inspection or
other construction management tasks that are needed.
These services will be authorized by the City of East Wenatchee under management reserve. At
the time these services are required, the Consultant shall provide a detailed scope of work and an
estimate of costs. The Consultant shall not proceed with the work until the City has authorized the
work and issued a notice to proceed.
Pagc 14
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kp_c.com
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