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Home My WebLink About8/8/2019 - City Council - City Council Meeting Agenda Packet - Mayor Pro Tempore Crawford08/08/2019 Council Meeting Agenda Packet. Page 1 of 116 East Wenatchee City Council Meeting Thursday, August 08, 2019 East Wenatchee City Hall 271 91" Street NE East Wenatchee, WA 98802 AGENDA 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. Consent Items: Vouchers: a. 08/08/2019, Checks: 52397; 5240 - 52461, and Voided Check: 52362, in the amount of $649,551.81. Pg. 3 b. June 2019 Payroll Certification. Pg. 24 Minutes: C. 07/16/2019 Council Meeting Minutes. Pg. 38 Motion to approve agenda, vouchers, and minutes from previous meetings. 2. Citizen Requests/Comments. The "Citizen Comments" period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 3. Public Hearings. The Mayor will call the Public Hearing to order and state the ground rules, the purpose of the hearing, the action that the hearing body may take on the matter, will address the appearance of fairness doctrine, and will state the manner in which the hearing will proceed. Staff will first give a report, followed by testimony of experts and/or the applicant, followed then by public testimony. All speakers must speak into the microphone and clearly state their names and addresses. All comments should be addressed to the hearing body, should be relevant to the application, and should not be of a personal nature. Public testimony may be limited to three minutes, unless further time is granted by the Mayor. If there are a large number of speakers, a representative may be appointed to speak on behalf of the group. a. Second public hearing for the Community Development Block Grant (CDBG) Program 2019 Annual Action Plan. Pg. 41 b. Resolution 2019-17, a Resolution of the City of East Wenatchee, Washington, adopting the City of East Wenatchee Community Development Block Grant 2019 Annual Action Plan" in accordance with the requirements of the U.S. Department of Housing and Urban Development regulations at 24 CFR Part 91 and establishing an effective date - Lori Barnett, Community Development Director. Pg. 42 Motion by City Council to approve Resolution 2019-17 to adopt the City of East Wenatchee Community Development Block Grant 2019 Annual Action Plan and authorize the Mayor to sign the necessary certifications and grant agreement. In compliance with the Americans with Disabilities Act if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 08/08/2019 Council Meeting Agenda Page 1 of 2 08/08/2019 Council Meeting Agenda Packet. Page 2 of 116 4. Presentations. a. Wenatchee Valley Museum & Cultural Center 2019 Second Quarter Report by Keni Sturgeon, Executive Director. Pg. 73 b. Freedom Foundation —Jac cates. 5. Department Report. a. Public Works Department Report —Tom Wachholder, Project Development Manager. Pg. 79 6. Mayor's Report. a. 2019 Childhood Cancer Awareness Month —Proclamation. Pg. 85 7. Action Items. a. A first reading of Ordinance 2019-12, an Ordinance of the City of East Wenatchee extending the boundary of where it is unlawful for a person to operate or ride upon a skateboard, roller skates, roller blades, motorized foot scooter or nonmotorized scooter or coaster within the City amending Section 10.52.020 of the East Wenatchee Municipal Code — Devin Poulson, City Attorney. Pg. 86 b. Resolution 2019-15, a Resolution of the City of East Wenatchee, Washington authorizing the Finance Director to begin the process of securing a limited tax general obligation bond in an amount not to exceed $5 Million. Pg. 91 Motion by City Council to adopt Resolution 2019-15 as presented authorizing the Finance Director to proceed with securing an LTGO Bond not to exceed $5 Million dollars. c. Resolution 2019-16, a Resolution of the City of East Wenatchee declaring certain office furniture and fencing property owned by the City as surplus to the needs of the City — Lori Barnett, Community Development Director. Pg. 96 Motion by City Council to approve Resolution 2019-16 to surplus the listed items as presented. d. WSDOT Local Agency Agreement for the 9th Street NE/Valley Mall Parkway Traffic Signal Project — Tom Wachholder, Project Development Manager. Pg. 100 Motion by City Council to approve the agreement and Authorize the Mayor to execute a WSDOT Local Agency Agreement to obligate design funding for the 9th Street NE and Valley Mall Parkway Traffic Signal Project. 8. Council Reports & Announcements. a. Reports/New Business of Council Committees 9. Adjournment. In compliance with the Americans with Disabilities Act if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 08/08/2019 Council Meeting Agenda Page 2 of 2 08/08/2019 Council Meeting Agenda Packet. Page 3 of 116 CITY OF EAST WENATCHEE CHECK REGISTER August 6, 2019 PAYABLES CHECKS: 52397; 52400 - 52461 VOIDED CHECKS: 52362 DEPARTMENT/FUND AMOUNT General Fund 001 $121,830.54 Street Fund 101 $6,727.57 Community Dev Grants Funds 102 $0.00 Transportation Benefit District Fund 105 $7,240.00 Debt Reserve Fund 110 $0.00 Library Fund 112 $155.33 Hotel/Motel Tax Fund 113 $9,273.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $25.27 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $315,209.82 Storm Water Improvements Fund 308 $4,197.00 Capital Improvements Fund 314 $87,759.75 Equipment R&R Fund 501 $97,133.53 Transportation Benefit District 630 $0.00 Grand Total All Funds $649,551.81 08/08/2019 Council Meeting Agenda Packet. Page 4 of 116 Fund Transaction Summary ij Transaction Type: Invoice Fiscal: 2019 - August 2019 - August 2019 1 st Council Meeting 001 General Fund $121,830.54 101 Street Fund $6,727.57 105 Transportation Benefit District Fund $7,240.00 112 Library Fund $155.33 113 Hotel/Motel Tax Fund $9,273.00 117 Events Board Fund $25.27 301 Street Improvements Fund $315,209.82 308 Storm Water Improvements Fund $4,197.00 314 Capital Improvements Fund $87,759.75 501 Equipment Purchase, Repair & Replacement Fund $97,133.53 Count: 10 $649,551.81 Printed by EASTWENATCHEE\ASchulz on 7/31/2019 3:31:03 PM Page 1 of 1 East Wenatchee - Fund Transaction Summary m CD (D n (3D (D 0 C C 2 (D n o OU o o -a W rL a r _ fn .O sv 0 sv rL CD tD O O O O N A CCD CD tD 7 y (D �.0 a3 0 A0 o a); r r. 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(o (o (o (o 90 90 90 0 O O O O 7 777 O O O � � � m m m Cn Cn Cn 3 n d n o m a _ 7 O d m (n f0 d O d � � CD CD r cn CA n A 7 A n O O O --I F w 0. � lD O ` 0 N � O CD CD N O C)tto o O N O 46 O N 46 46 O � O 0(n01 �w0 O � N O � (a m O O N C'! n 0 0 c o' 7 N O O m LO LO <A <A <A <fl <A <fl 49 <fl N N N N U" U" N N) " {A <fl N N N N W m m A A C) 0) -D,A CO CO CO (D 404040 V) L" L" m m A� W W O O w w CG CO NNNN V V CO (0 C)a) NN Oco OOOOD N N N OD W Un Un O p O O V V V V O w w (O O O O O O O O O O O N N N N O O O O O O O O O O O O O O a) 0) 0) O) O d O 0 O O O �O w N Cn 40 40 40 V) OOm0) O O O co 4. ) 4. ) O (D 000(D U" U" O (fl m CD (D 3 (D fD 0 c n (D 2 n v � v � 0 m � m - O - m v c v y y m O n O D Vl 7 O ' CD "" O X ci CD Cn (D C A O A U) (D o m y 3 m m N + N 0 N 40t Cn O A y O N 3 0 j C7 O p1 03 O 0 Dz 0 3 (D (D o -4 w O -, N D n N O W O A N ' N -4 W O A W �CD j CJl �000( N O_.O Op �OOOOCp A n y W W O f D 0 CD W 0 0 0 0 W O DON Cn OZ NOOOOQ,p W A O pp D C) W W ��ACrp �O OC'! 000 Np N3 4�- N) N D W W Cn ? 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Page 8 of 116 o o v v CD O D •* 3 m 3 0 3 p m h r 0 N A Cn O 0 N W O0 o ,< CDy r m w (D -4 90 3 m N N W N 7 N fG A 3 p_ 90 v N O W 7 O. m C U) •* --I F --Iz O < O lD U) C1 O w O O O O o -4 O N O W O N CD O ( 7 CDCDO C CL C i 41 � o 4 o .0 o CDC> o� C4� ?0D V O— NQ O E O D, Nm N C) N Cn L O CD O N � D o D ow 03 CD 7 CD A <fl <fl <fl V) O OO OD 4 v v V A A A N N N N O 00 00 co w O CD Cn C CD Cn 3 m C CD 7 n 3 (D fD 0 c n (D 2 n I D0 D0 D0 D0 D mmmmm D ZD ZD ZD ?D z o to to o o m 4 A m o m o m Z W Z o Z -4 Z W Z OD to Cn to Cn to N CD W CD CO W i/1 O i/1 V i/1 W Cn OD Cn NOS NOO NOO W OO Cp10 O C D O O O n O n CD N Of/1 O� OOVl O(n W 0 jj(D 00 00 W� (D O O 1-0 1-0 O"O W Z W Z O, O' Cn Cn 01 A y A 0 A 0 y y O O O O O co co O O O O O CD CD CD CDO CO c m' (n Z m U) Cn c a a_ CD (n Z 0 m U) Cn c a a_ CD y 0 (D CD m C CD Sli 90 K T. CD N 0 CD 0 (D CD m C (D Sli 90 K T. CD N 0 CD v LO n CD Lri Efl V) Ef! V) 40 V) Ef! V) N N W W O O W W to ffl f.. O Cb N p p p O Cb A- ko C1 O N N A A V �I O W � � CD O O CA 6> CA CJ� CJl -n --I 23 N O (D N - � v O n O 3 y n N O N 7 O d V D cn � N a, O 0., 0 m 0 O O w O A 0 0 N X CD 0 0 CL y Cn (D 0 (D (n 08/08/2019 Council Meeting Agenda Packet. Page 9 of 116 0 0 C (C y - m v U) O n O r- fQ 0 7 y K 0 N r 0 44, Q Cn O d o O (D M � � N v� CD 0 o O a 0 CO 0 3 0 3 0 3 m Oi m O m o �+ c 0' n O ` O O -4 m m m w w w ` O -4 O -4 O W NOO.C.jNICjNO.C.� O W 0 O W O 0 O O CD 'O'D 0 _i O CD � O CD � CD � N N O NNCn D °D D °D D °D G O O O O 4 V -I D o O 0 O 0 O 0 y N O to to C C C D C m (n m y F y c y N O CD y n O 0 7 n lD N .t 7' f0 4040 N N ODD ODD ODD ODD ODD ODD 4 V O O O O O O m CD CD 3 (D fD O C 3 (�D 2 n 08/08/2019 Council Meeting Agenda Packet. Page 10 of 116 0 0 0 '� 0 0 3 m m m m m O p m (p (0/! rt 3 fl? N .+ 3 ul m z O .. 0 N O N O n y N n B a O O O O m 3m �' N a) �d N CD CD N w m N y OD O ut A O A A A N O O CD -1 V 0 V C1 O p1 O p1 y C1 CNO C7 O p1 N O C < < y N < D O O (0 O m w(D w N O th m w Z -4 O -4 O " � O � CO N N O T1 O T1 T1 � O /1 V 00 C,V 3 C)V O V O♦♦ 00 Vi OONO)SO �� OOO Cn�� i m i i O W CpO� 0 C)C)= O i O� i O0 i C A COOS m Om 007�ODOOrO O0 On OOC�� O(/) � O O 7 00CDD >�OOy N m Om N)M O(D o D � AO46 W W� �� >iv� Div Divoo U1 W< W< Cn CO C) C) N O O<D O<D N (D C) N O IV CO CO V V V C)toW B. 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N A N = A W S 7 f0 2 07 7 a y n a ;0 3 N _ O 3 r r n � w fl1 O w O O O O O O (D O O �03 m N.)M O n A Cn N D> U) OD = CD O� m' y m CD m 90 N (D v 7 (D CD v LO CD 40 b9 b9 ffl V {i9 b9 Efl Efl ffl ffl � � � � V V V CA CA N1 CA N N N co N N V V -I V ,_.. 000000 CA CA CA CA O O O O O O O O O O O O O O O O O O O O 08/08/2019 Council Meeting Agenda Packet. Page 11 of 116 � w � O m O O m m w rn 0 3 rn d a W O y CD O. p N O O p N 7 O .. 3 C1 A S N 7 rt d O =r A 7 A O 7 � F � F w O a) O_ 0 0 7 <D 7 CD O y O v 0 Z�s 0 � N N ` O ` O O O oo0 inoC>O.in N OOO W OO CD O O t O N O wc�n3 3L;C:> O Cj�s O�0 y rt CD 3 O 7 O O D v 0 � O 0 m o � n 7 CD N n n n � � O 3 N C (� D 3 0 N m (D O_ 0 CD 40 b9 b9 V) 40 V) Q»00 0) a) O O CO CO Q1 O w W --I F 2) 0. 0 � CD O v COD N -4 O ch �O O O O 0 j N ' A O O j w „d. -0 O w � N CD CD N � � fG cn r CD Z m U) v CD Efl {fl {fl ffl O O O O O O O O 3 0 7 08/08/2019 Council Meeting Agenda Packet. 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N N N N O O O O 01 m 01 O V V V V 4 V V V m m m 6) 08/08/2019 Council Meeting Agenda Packet. Page 16 of 116 0 W 0 W 0 O1 m m Mm V O V V W W V W V M Cn N 01 CO O V w A O A W W O N W W" W W O a O CDO O O O a OSio 00 OOS OSio O= O O CD�D 0 0 CD CD O m CD 6 6 Z 03 O— 3 CD cny oom 00m o3 O- 3 — Cn Cn fD Cn � UOi A O Cn Cn O Cn O N N 7 Cn O 0 0 C,C) 0 0 �Q �CDD 6) _ �Q Oy Zn Zn OOn Oy U O O N= 1 01 Coo 0 om0 Coo � O � O O � O � � y <n <n O Cc' 3 7' Cn (Q (p' 3 7 d Cn (D 0 (D 7 d CO W 7 O < W O -I Q y Q O Cy CO O CO m (n 3 frI cQ 3 N cQ 3 �. (n �. (D (D C C 7 7 O_ O_ O O C C N N - � (A (A <A <f1 <fl <A EH Q1 91 OD O W W VI N W p O CD<ONN (3) 0') V C) a) NN 71Cfl NN W W OOD� ppp OD OD W w ? CG - v O O "" V V Q1 O A O Cn A� UI N m O CD (D 7 O (D (D fD O C n (�D 2 (D n v Cv in (D W OID r 08/08/2019 Council Meeting Agenda Packet. Page 17 of 116 s o o Cn o w o (D a) m m m m m lD - C7 Cn CD Cn C ;a 7 ' D m rt m N �D S 7 m CO a 0S C7 7 N CD C 3 0 CD mC D - 07 rt � ID = 3 a 3 NOC 44,C N 44, (D o N� A N AO .�•'•0 N� Or Qa) r 03 Cfl � 3 Cfl �y L11 C.2� rt O A CA r AP. sm A r 0 Q� aO Ort O CD rt p D D p p O v O <CD O � w W tV V fl7 V rt 07 O y C1 C1 w C1 OO Cn A n O O A O O O N CDW W V OD V V O -4 O Z O W CDCA A n j lD A K3 O W CD O 6D W N O N ` O Z V W C =, C) n 01 Cn O tV O� tV N 0 � ;a O O O O 03 03 CpO , V On N Off, OCD rt p 3 p 3 O p-• O 00 in p N p Z i6 & �= Ui f0 � � D N C - = CD O Q O Q V — 3 L; OCQ �+ --a CD -0 N� OM O O CD CD pin Cn_CD. jO CJIID 00 00 00 D�7 �y Cn ?? C) Off' O C) O O O O O N O O CO O W 3 n O Cn O O O O O O O O > O CD O > O O > O O > Ca O > CG O CG CC CG CO C OD C C C C � rt N rt N rt N rt N rt N O O O O O D C/) O n Q CO CO CO CO O CO CD CD D CD D D COD D N D C C C Cn C C CG CG O CC (G Co O (O C C O_ C -O C (/) C N N 90 N CD N CD CD 0 o m CD Cn o o CO rt rt �. 3 Cn Cna rt CDO O O ,O. 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U) d yCA N A A 7 = O (DCnN � N O O m N W N O O � O W O N O (D O 40 40 40 V) O O O Q0 p p p 01 O O O O O O O O 08/08/2019 Council Meeting Agenda Packet. Page 19 of 116 (D o N a) O 3C d G D lD � (yJl A N O � cLn D d N 3 N Q N A N -I O m to O W W W Cn O O O O W 03 W to W - W 00 O W O O UW 1 O O V W O (DD (G O y O O' _ < (DF n (D S O -1, 7 CO N O N O K N 0 (D N (D O C N Cn O O O Cn O � Oy O � A A N (Q O C O (D � n N �D O � N T 40 40 40 V) V V N N O O V V 08/08/2019 Council Meeting Agenda Packet. Page 20 of 116 m (D O 3 (D fD 0 O C n (D 2 iD n � m� m� m� m� m� m� m� m� m� m� m O �O �O �O *O *° �O �O �O *O *° 0 0 0 0 0 0 0 0 0 0 0 m o m o m o m o m o m o m o m o m o m o m o A A A A 46 A A A A A 1J O 1J v 1J v 1J v 1J v 1J v 1J v 1J v 1J v 1J v 1J O O O (D CD v0 OO NO AO WCD NO �O OO �p O O CD CDO CD CD CD CD O CD-n " M " n � OU " 2 " n " D " " 3 " 2 " 2 A ph 07 A C A d 46 d A S A C A D) A O-P, fD -P, O U) � C? v 4m (D (AA A W "' N 3. 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Page 38 of 116 In attendance: Mayor Steven Lacy Councilmember John Sterk Councilmember Harry Raab Councilmember Jerrilea Crawford Councilmember Shayne Magdoff Councilmember Timothy Detering Councilmember Matthew Hepner East Wenatchee City Council Meeting Tuesday, July 16, 2019 East Wenatchee City Hall 271 91" Street NE East Wenatchee, WA 98802 Minutes Staff in attendance: Devin Poulson, City Attorney Lori Barnett, Community Development Director Tom Wachholder, Project Development Manager Josh DeLay, Finance Director Randy Harrison, Police Chief Trina Elmes, Events Director / Public Information Officer Maria Holman, City Clerk 6:00 p.m. Regular Meeting 1. Call to Order, Roll Call and Pledge of Allegiance. 2. Consent Items: a. 07/16/2019, Checks: 52235 — 52389; 52391, and voided check's# 52341 in the amount of $74,922.36 b. 07/02/2019 Council Meeting Minutes. Motion by Councilmember Hepner to approve consent items. Councilmember Magdoff seconded the motion. Motion carried (6-0). 3. Citizen Requests/Comments. a. Sally Brawley, Director of the Eastmont Metropolitan Parks and Recreation District shared that the Parks Board has decided to move forward with the purchase of the church building on Georgia Avenue via a Resolution they just passed. Comments provided by Councilmember Magdoff. 4. Public Hearing. a. The first public hearing for the Community Development Block Grant (CDBG) Program 2019 Annual Action Plan was held. Mayor Lacy opened the meeting at 6:03 p.m., Community Development Director Lori Barnett spoke to Council, and the Mayor closed the meeting at 6:10 p.m. no one provided public comment. Comments provided by Councilmember Magdoff and Councilmember Detering. In compliance with the Americans with Disabilities Act if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 07-16-2019 Council Meeting Minutes Page 1 of 3 08/08/2019 Council Meeting Agenda Packet. Page 39 of 116 5. Presentations. None. 6. Department Report. a. Events Department Director/ Public Information Officer provided post -event information for the Parkway Pileup that took place on June 29, 2019, at Valley Mall Parkway. Comments provided by Councilmember Magdoff and Councilmember Detering. 7. Mayor's Report. a. Mayor Lacy read the names of the 2019 Misawa Delegation and provided the Certificates to David Kelts, President of the Wenatchee Valley Misawa Sister City Association. Mr. Kelts will present the certificates to the delegates as they were not present to receive the certificates. b. Mayor Lacy announced that the Misawa Sister City Board is looking for new Board Members because a few members have moved out of the area leaving vacancies. c. Mayor Lacy notified the Council of a change to the City of East Wenatchee Council Committee & Board Assignments for 2019. Councilmember Sterk has requested to be assigned to the Wenatchee Valley Museum & Cultural Center Board replacing Councilmember Johnson who resigned. The Mayor approved the permanent assignment. d. Mayor Lacy spoke regarding the City asking the Transportation Council to rate our 101" Street Project (Grover Place to Kansas Avenue) for funding. Project Development Manager Tom Wachholder presented the project to the board. 8. Action Items. a. The first reading of Ordinance 2019-12, an Ordinance of the City of East Wenatchee declaring it unlawful for any person to operate or ride upon a skateboard, roller skates, roller blades, motorized foot scooter or nonmotorized scooter or coaster in a park amending Chapter 12.12 of the East Wenatchee Municipal Code Comments by Councilmember Crawford. b. Metropolitan Transportation Commission Agreement for Pavement Management Software. Software and Database Conversion Agreement Between the City and the Metropolitan Transportation Commission to Acquire the StreetSaver Pavement Management Software — Tom Wachholder, Project Development Manager. Comments provided by Councilmember Magdoff and Councilmember Detering. Motion by Councilmember Detering to authorize the Mayor to sign an agreement with the Metropolitan Transportation Commission to acquire the StreetSaver pavement management software. Councilmember Magdoff seconded the motion. Motion carried (6-0). In compliance with the Americans with Disabilities Act if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 07-16-2019 Council Meeting Minutes Page 2 of 3 08/08/2019 Council Meeting Agenda Packet. Page 40 of 116 9. Council Reports & Announcements. a. Councilmember Sterk shared that he attended his first Wenatchee Valley Museum & Cultural Center Meeting as the new, permanent representative of the City. b. Mayor Lacy spoke regarding the City's Agreement and support of the Wenatchee Valley Museum and how he and Mayor Kuntz of the City of Wenatchee have requested assurance from the Museum that City funds will not be used to support the Wells House. The Museum will continue ownership of the Wells House. c. Councilmember Raab asked if it would be okay to ask the property owners across the street from City Hall to donate property for a community library to be built on. Mayor Lacy said it was ok to ask and report back to Council. 10. Adjournment. With no further business, the meeting adjourned at 6:42 p.m. Steven C. Lacy, Mayor Attest: Maria E. Holman, City Clerk In compliance with the Americans with Disabilities Act if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 07-16-2019 Council Meeting Minutes Page 3 of 3 08/08/2019 Council Meeting Agenda Packet. Page 41 of 116 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Lori Barnett, Community Development Director Subject: Second public hearing for the CDBG 2019 Annual Action Plan Date: August 8, 2019 I. Summary Title: Second public hearing for the Community Development Block Grant (CDBG) Program 2019 Annual Action Plan. II. Background/History: East Wenatchee annually receives CDBG funds from the U.S. Department of Housing and Urban Development (HUD). The City adopts a Community Development & Housing Consolidated Plan that describes how the City will spend the CDBG funds over the five-year planning cycle. We are currently in the last year of the 2015-2019 Consolidated Plan. Each year, the city adopts an annual action plan that describes the projects or programs that will be funded during that program year. The City's program year runs from October 1 through September 30. The 2019 Program Year allocation is $135,695. Staff proposes that 20% of the funds be allocated to administration and the rest for housing programs. A major administrative project for 2019 will be the development of a new five-year Consolidated Plan. Presently, the only request we have received is from the Columbia Valley Housing Association for their home buyer program. • $27,000 for City CDBG planning and administrative activities • $108,695 Columbia Valley Housing Association for their home buyer program. III. Recommended Action: Hold the public hearing to solicit public comments regarding the proposed funding choices. IV. Exhibits: Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $0 $0 08/08/2019 Council Meeting Agenda Packet. Page 42 of 116 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Lori Barnett, Community Development Director Subject: Resolution 2019-17 adopting the 2019 Annual Action Plan for the CDBG Program Date: August 8, 2019 I. Summary Title: A Resolution of the City of East Wenatchee, Washington, adopting the "City of East Wenatchee Community Development Block Grant 2019 Annual Action Plan" in accordance with the requirements of the U.S. Department of Housing and Urban Development regulations at 24 CFR Part 91 and establishing an effective date. II. Background/History: East Wenatchee annually receives CDBG funds from the U.S. Department of Housing and Urban Development (HUD). The Community Development & Housing Consolidated Plan describes how the City will spend the CDBG funds over a five-year period. We are in the last year of the 2015-2019 Consolidated Plan. An annual action plan is adopted every year describing the projects or programs that will be funded during that program year. The 2019 Program Year allocation is $135,695. Staff proposes that 20% of the funds be allocated to administration and the rest for housing programs to pay for the development of a new five-year Consolidated Plan. Presently, the only request we have received for funding is from the Columbia Valley Housing Association for their home buyer program. • $27,000 for City CDBG planning and administrative activities • $108,695 to the Columbia Valley Housing Association for up to 5 households in their down payment assistance program. 2018 Program Year Update: The projects funded in the 2018 Annual Action plan included $69,300 for the Housing Authority to rehabilitate 18 seasonal housing units and convert them to year-round rentals. Environmental review is complete, and a Subrecipient Agreement has been signed. It is anticipated that those funds will be expended before the end of the 2018 Program Year on September 30. 08/08/2019 Council Meeting Agenda Packet. Page 43 of 116 $10,000 in funds were allocated for the development of a regional assessment of fair housing. An interlocal agreement has been signed between the City of Wenatchee and the City of East Wenatchee. The regional assessment will also include the Housing Authority. That project is underway; however, the funds have not been disbursed. The Columbia Valley Housing Association was awarded $73,469 for their Down Payment Assistance for Low -Income Families program. That amount included $53,469 in 2018 Program Year funds and the remaining prior year funding. The funding was estimated to provide down payment assistance to three low-income households for the purchase of a home. A Subrecipient Agreement has been signed. The funds have not yet been expended. The table below shows the status of funds available and the proposal to provide 2019 CDBG funds to the Housing Association. Remaining Funds 2014 $ 10,000.00 Remaining Funds 2017 $ 11,082.00 2018 Program Year -Regional Fair Housing Assessment $ 10,000.00 2018 Program Year -Housing Assoc. Down Payment Assistance $ 53,469.00 2019 Program Year Funds $135,695.00 Funds Available $220,246.00 Housing Assoc Agreement#1 $ 53,469.00 Housing Assoc Agreement #2 - using 2014 & 2017 Funds $ 21,082.00 Housing Assoc Agreement #3 - using 2019 Funds $108,695.00 Agreement with Wenatchee for Regional Fair Housing Assessment $ 10,000.00 City CDBG Admin Funds $ 27,000.00 Funds Programmed $220,246.00 III. Recommended Action: Motion to approve Resolution 2019-17 to adopt the City of East Wenatchee Community Development Block Grant 2019 Annual Action Plan and authorize the Mayor to sign the necessary certifications and grant agreement. IV. Exhibits: Resolution 2019-17 with Exhibit A - City of East Wenatchee Community Development Block Grant 2019 Annual Action Plan - Draft Date June 24, 2019 Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $0 $0 08/08/2019 Council Meeting Agenda Packet. Page 44 of 116 City of East Wenatchee Resolution No. 2019-17 A Resolution of the City of East Wenatchee, Washington, adopting the "City of East Wenatchee Community Development Block Grant 2019 Annual Action Plan" in accordance with the requirements of the U.S. Department of Housing and Urban Development regulations at 24 CFR Part 91 and establishing an effective date. 1. Alternate format. 1.1. Para leer este documento en otro formato (espanol, Braille, leer en voz alta, etc.), pongase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY) 2. Recitals 2.1. Preamble. 2.1.1. In 2009, the City of East Wenatchee ("City") was notified by the U.S. Department of Housing and Urban Development (HUD) that it qualified as a federally designated "principal city" within the Wenatchee Metropolitan Statistical Area and was eligible for entitlement status to receive annual Community Development Block Grant Program (CDBG). 2.1.2. The City Council of East Wenatchee ("City Council") took action at their August 25, 2009 meeting to accept entitlement status to become a direct recipient of CDBG funds. 2.1.3. The City Council adopted the 2015 -2019 Community Development and Housing Consolidated Plan ("Consolidated Plan") on August 11, 2015 with the approval of Resolution 2015-13. 2.2. Authority. 2.2.1. The City of East Wenatchee is a non -charter code City duly incorporated and operating under the laws of the State of Washington. 2.2.2. RCW 35A.74 authorizes the City to administer programs to assist low income individuals. 2.2.3. The U.S. Department of Housing and Urban Development regulations at 24 CFR Part 91 require entitlement communities to adopt a consolidated plan and an annual action plan. City of East Wenatchee Resolution No. 2019-17 Page 1 of 3 08/08/2019 Council Meeting Agenda Packet. Page 45 of 116 2.3. Background. 2.3.1. A combined Notice of Availability for the Draft City of East Wenatchee Comm unity De velopmen t Block Gran t 2019 Ann ual Action Plan and Notice of Public Hearings for the City Council hearings on July 16, 2019 and August 6, 2019 was published in The Wenatchee World on June 26, 2019 in English and Spanish initiating a 30-day comment period. 2.3.2. The Draft City of East Wenatchee Community Development Block Grant 2019Ann ual Action Plan was available at City Hall. 2.3.3. The City Council held a public hearing on July 16, 2019 to receive comments on the Draft East Wenatchee Community Development Block Grant 2019 Annual Action Plan. No public testimony was offered at the hearing. 2.3.4. The City Council held a public hearing on August 8, 2019 to receive comments on the Draft East Wenatchee Community Development Block Gran t 2019 Ann ual Action Plan. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: Section 1: Action. The City Council hereby APPROVES the City of East Wenatchee Community Development Block Grant 2019 Annual Action Plan, which is attached to this Resolution as Exhibit "A" and authorizes the Mayor to sign the associated annual HUD certifications and applications for Federal Assistance. Section 2: Effective Date. This resolution becomes effective on the date that it is passed by the City Council. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 8th day of August, 2019. CITY OF EAST WENATCHEE, WASHINGTON By Steven C. Lacy, Mayor AUTHENTICATED: Maria Holman, City Clerk City of East Wenatchee Resolution No. 2019-17 Page 2 of 3 08/08/2019 Council Meeting Agenda Packet. Page 46 of 116 Approved as to form only: Devin Poulson, City Attorney FILED WITH THE CITY CLERK: 8/1/2019 PASSED BY THE CITY COUNCIL: 8/8/2019 EFFECTIVE DATE: 8/8/2019 RESOLUTION NO. 2019-17 City of East Wenatchee Resolution No. 2019-17 Page 3 of 3 08/08/2019 Council Meeting Agenda Packet. Page 47 of 116 Exhibit A u� Oj, VN . City of East Wenatchee Community Development Block Grant 2019 Annual Action Plan Draft Date June 24, 2019 Community Development Department 271 9t" Street NE East Wenatchee, WA 98802 Phone 509-884-5396 Fax 509-884-6233 Adopted by Resolution Annual Action Plan 2019 1 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 48 of 116 Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of East Wenatchee is an entitlement community under Title 1 of the Housing and Community Development Act of 1974 and is eligible to receive Community Development Block Grant (CDBG) Program funds annually from the U.S. Department of Housing and Urban Development (HUD). As a result of the 2000 Census, the Wenatchee area was designated as an urbanized. The cities of Wenatchee and East Wenatchee were granted entitlement status. Each city separately administers their CDBG programs. East Wenatchee's CDBG program fiscal year is October 1 through September 30. The City Council adopted the 5-year Community Development and Housing Consolidated Plan for 2015 — 2019 ("Consolidated Plan") on August 11, 2015. The 2019 Annual Action Plan describes how the City will use HUD formula funds to meet affordable housing and community development needs in the third year of the Consolidated Plan. This Action Plan is submitted to HUD for approval and to access federal funding for the City. The City endeavors to effectively administer and be good stewards of these funds on behalf of HUD, our partner organizations that help to implement the projects funded by these resources, and the citizens of East Wenatchee. 2. Summarize the objectives and outcomes identified in the Plan The City seeks to strengthen the community and further HUD's goals of providing decent housing, a suitable living environment, and expanding economic opportunities for low -and moderate -income residents. The City strives to accomplish these goals by maximizing and effectively utilizing all available funding resources. The City has established three strategic priorities: Support accessibility improvements and revitalize neighborhoods, provide supportive services for people who are homeless and those at risk of homelessness and Increase and preserve affordable housing. By addressing needs and creating opportunities, the City hopes to improve the quality of life for all residents. Activities and outcomes identified in the Plan must meet at least one of HUD's three national goals and one objective. The City's anticipated accomplishments by outcome indicator are as follows Objective 1: Support accessibility improvements and revitalize neighborhoods: Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 49 of 116 • Review public infrastructure and ADA needs when determining projects • Purchase, construct and improve public facilities and improvements Objective 2: Provide supportive services for people who are homeless and those at risk of homelessness: • Target individuals who meet the chronically homeless definition • Connect people who are homeless with services, shelter and food • Provide services for people with special needs • Promote services that improve overall efficiency of the homeless system Objective 3: Increase and preserve affordable housing: • Evaluate options for tax credits and other programs to increase the availability of affordable housing. • Continue to work with local housing providers to identify opportunities to increase housing options and rehabilitate existing housing stock. 3. Evaluation of past performance The projects funded in the 2018 Annual Action plan included the Housing Authority of Chelan County and the City of East Wenatchee for $69,300 to rehabilitate 18 seasonal housing units and conversion to year-round rentals. Environmental review has been completed for that project and a Subrecipient Agreement has been signed. The funds have not been expended. However, it is anticipated that those funds will be expended before the end of the 2018 Program Year. Funds for the development of a regional assessment of fair housing in $10,000. An interlocal agreement has been signed between the City of Wenatchee and the City of East Wenatchee. The regional assessment will also include the Housing Authority. That project is underway; however, the funds have not been disbursed. The Columbia Valley Housing Association was awarded $73,469 for their Down Payment Assistance for Low -Income Families program. That amount included $53,469 in 2018 Program Year funds and the remaining prior year funding. The funding is estimated to provide down payment assistance to three low- income households for the purchase of a home. A Subrecipient Agreement has been signed. The funds have not yet been expended. 4. Summary of Citizen Participation Process and consultation process A Notice of Availability and Notice of Public Hearing was published in the Wenatchee World in English and in Spanish on June 26, 2019. The Draft 2019 Annual Action Plan was available for review at City Hall and posted on the City's website. The first public hearing was held by the City Council on July 16, 2019. XXXXXXXXXXXXXXXXXXX. The second public hearing was held by the City Council on August 6, 2019. XXXXXXXXXXXXX. 5. Summary of public comments Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 50 of 116 (reserved) 6. Summary of comments or views not accepted and the reasons for not accepting them (reserved) 7. Summary (reserved) Annual Action Plan 2019 4 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 51 of 116 PR-05 Lead & Responsible Agencies — 91.200(b) Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator City of East Wenatchee Community Development Department Table 1— Responsible Agencies Narrative The City of East Wenatchee administers the HUD formula funds covered by the Consolidated Plan and is responsible for its preparation. Consolidated Plan Public Contact Information Lori Barnett, Director Community Development Department City of East Wenatchee 271 9th St. NE East Wenatchee, WA 98802 Phone 509.884.5396 Fax 509.886.6113 E-mail: Ibarnett@east-wenatchee.com Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 52 of 116 AP-10 Consultation — 91.100, 91.200(b), 91.215(I) 1. Introduction The City works closely every year with a variety of individuals and organizations to identify gaps in services and identify solutions to fill those gaps. To supplement this ongoing stakeholder engagement, the City conducted two public hearings and made the Draft 2019 Annual Action Plan available for a 30-day public comment period. Due to the lack of funds available, only a limited consultation process was utilized. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) The majority of housing facilities and service providers are located in the City of Wenatchee. As such, it is important that the City of East Wenatchee work with Wenatchee. Each year the City coordinates with a variety of service providers addressing the housing, health, and public service needs of citizens throughout the community. These service providers include numerous local governments, state agencies, nonprofit organizations, advocacy groups, housing providers, faith -based organizations, and for -profit developers. East Wenatchee staff participated in the update to the Community Needs Assessment conducted by the Chelan Douglas Community Action Council and regularly attend meetings of the Chelan Douglas Coalition for Health Improvement. Housing Authority of the City of Wenatchee and Chelan County. East Wenatchee does not have public housing but does work with the Housing Authority of the City of Wenatchee and Chelan County, which operates a multifamily housing complex for farm workers that is located within the City. The Housing Authority also administers the Section 8 rental assistance program providing tenant vouchers and veteran vouchers for both counties. A City Councilmember is a member of the Housing Authority Board of Commissioners. Chelan Douglas Homeless Task Force. The City is a member of the Homeless Task Force which is comprised of representatives from both agencies and groups who provide homeless housing, housing services, health services, mental health and substance abuse services, and other social services. The Task force plays an important role as a regular forum addressing homelessness, access to affordable rental housing, and support services. The Task Force meets bimonthly and other times as needed. Homeless Steering Committee. City Councilmembers and staff participate as members of the Homeless Steering Committee. The Steering Committee is comprised of local elected officials and representatives from local service agencies, private landlords, and other non -profits from the two -county area. Wenatchee leads the process under an interlocal agreement with the counties and cities. The Steering Committee directs Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 53 of 116 the process of updating the Plan to End Homelessness in Chelan & Douglas Counties every five years. The Steering Committee also reviews applications for state and local funding for homeless housing and services. The Steering Committee meets quarterly, and other times as needed. This continuous effort of communication and coordination with agencies, non -profits, and for -profit individuals and businesses helps to identify gaps in services, clarify priorities, and identify solutions for serving the housing and support services needs of the community. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The City of East Wenatchee, Douglas County, Chelan County have an interlocal agreement with the City of Wenatchee for the Plan to End Homelessness in Chelan & Douglas Counties. The City of Wenatchee is the lead agency responsible for program administration. Funds generated by state Homeless Housing and Assistance program recording fees collected in Chelan and Douglas County are remitted to the City of Wenatchee. Wenatchee is also the lead agency for the Balance of State Continuum of Care funding provided by the Washington State Department of Commerce for the Chelan Douglas Consolidated Homeless Grant program. The Homeless Steering Committee is responsible for identifying funding priorities and making recommendations regarding annual funding allocations after reviewing requests for proposal. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of East Wenatchee does not receive ESG funds. This region is part of the "Balance of State Continuum of Care". As the lead agency, the City of Wenatchee administers its programs and manages its sub grantee agreements, including HMIS administration, in compliance with the requirements, standards, and policies/procedures established by the Washington State Department of Commerce. The City of East Wenatchee works closely with Wenatchee and other key partners, providers, and stakeholders to identify priority strategies that guide funding allocations. Wenatchee is the lead for the HMIS reporting system. Emergency Solutions Grants are allocated using the same formula as the state's own Consolidated Homeless Grant program which is based on population and poverty levels in each county. Those counties with allocation amounts less than $600,000 per biennium will not receive ESG funding from the state, but instead will receive an increase in state funding in an amount equal to their ESG share. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 54 of 116 1 Agency/Group/Organization Chelan Douglas Community Action Council Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 2 Agency/Group/Organization WOMEN'S RESOURCE CENTER/BRUCE HOUSING Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 3 Agency/Group/Organization Housing Authority of Chelan County and City of Wenatchee Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Public Housing Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? 4 Agency/Group/Organization Columbia Valley Housing Association Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Public Housing Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 55 of 116 5 Agency/Group/Organization SAGE Agency/Group/Organization Type Services -Victims of Domestic Violence What section of the Plan was addressed by Consultation? Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email Agency/Group/Organization Catholic Family & Child Services Agency/Group/Organization Type Services -Health Mental Health What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 7 Agency/Group/Organization Aging & Adult Care of Central Washington Agency/Group/Organization Type Services -Elderly Persons What section of the Plan was addressed by Consultation? Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 8 Agency/Group/Organization United Way of Chelan & Douglas Counties Agency/Group/Organization Type Services -Health What section of the Plan was addressed by Consultation? Health Services Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 56 of 116 Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 9 Agency/Group/Organization YWCA of Wenatchee Valley Agency/Group/Organization Type Faith based What section of the Plan was addressed by Consultation? Faith Based Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 10 Agency/Group/Organization Northwest Justice Project Agency/Group/Organization Type Legal Services What section of the Plan was addressed by Consultation? Legal Services Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 11 Agency/Group/Organization Chelan Douglas Regional Support Network Agency/Group/Organization Type Services -Health What section of the Plan was addressed by Consultation? Mental Health Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email 12 Agency/Group/Organization Veterans Administration Agency/Group/Organization Type Other government - Federal What section of the Plan was addressed by Consultation? Support for Veterans Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 10 08/08/2019 Council Meeting Agenda Packet. Page 57 of 116 13 Agency/Group/Organization Department of Social & Health Services Agency/Group/Organization Type Other government - State What section of the Plan was addressed by Consultation? Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Email Table 2 — Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting No agency types were specifically excluded from consultation. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Goals in the Comprehensive Plan stress the need for sidewalks, and affordable Greater East Wenatchee Area City of East Wenatchee housing. Recommendations from this plan are being implemented with the 5th Comprehensive Plan St. project. 2020-2025 Six -Year The TIP includes priorities for street and non -motorized public transportation Transportation Improvement City of East Wenatchee Program (TIP) improvements. Parks and Recreation Eastmont Metropolitan Need for public facilities and improvements identified. Comprehensive Plan (2014) Park District CDBG goals were based upon several goals in the plan to reduce the number o Plan to End Homelessness in City of Wenatchee homeless persons, reduce their stay in shelters and transitional units by Chelan &Douglas Count increasing permanent housing. Transportation 2040 The Chelan Douglas Need for public transportation improvements and specifically multi -model Regional Transportation PI Transportation Council options were identified. Table 3 — Other local / regional / federal planning efforts Narrative (optional) Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 11 08/08/2019 Council Meeting Agenda Packet. Page 58 of 116 AP-12 Participation — 91.105, 91.200(c) Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal -setting A Notice of Availability and Notice of Public Hearing was published in the Wenatchee World in English and in Spanish on June 26, 2019. The Draft 2019 Annual Action Plan was available for review at City Hall. No public comments were submitted. A public hearing was held on July 16, 2019. No public comments were submitted. A second public hearing was held by the City Council on August 8, 2019. Comments submitted included XXXXXXXXXXXXXXXX Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of Summary of Summary of comments URL (If response/attendance comments received not accepted applicable) and reasons 1 Legal General public and N/A Advertisement service providers June 26, 2019 Notice of availability and public hearing 2 July 16, 2019 City General public and Non received Non received N/A Council Public service providers Hearing 3 August 8, 2019 General public and Non received Non received N/A City Council Public service providers Hearing Table 4 — Citizen Participation Outreach Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 12 08/08/2019 Council Meeting Agenda Packet. Page 59 of 116 Expected Resources AP-15 Expected Resources — 91.220(c)(1,2) Introduction Funds remaining from previous years include: $10,000 from 2014 that was allocated for project to address fair housing issues and $11,082 from 2017 in unspent administrative costs. It is likely that the Housing Authority project will be completed before the end of the 2018 Program Year. However, the 2018 Program Year allocation of $10,000 for the Regional Assessment of Fair Housing and the $53,469 to the Columbia Valley Housing Association for their Down Payment Assistance for Low -Income Families program will likely not be expended. The remaining funds from previous years, the City may have up to $220,246 for the 2019 Program Year. The following is a breakdown of projects and funding. Remaining Funds 2014 Remaining Funds 2017 2018 Program Year -Regional Fair Housing Assessment 2018 Program Year -Housing Assoc. Down Payment Assistance 2019 Program Year Funds Funds Available Housing Assoc Agreement #1 Housing Assoc Agreement #2 - using 2014 & 2017 Funds Housing Assoc Agreement #3 - using 2019 Funds Agreement with Wenatchee for Regional Fair Housing Assessment City CDBG Admin Funds Funds Programmed Annual Action Plan 2019 $ 10, 000.00 $ 11, 082.00 $ 10, 000.00 $ 53,469.00 $135, 695.00 $ 220, 246.00 $ 53,469.00 $ 21, 082.00 $108, 695.00 $ 10, 000.00 $ 27, 000.00 $ 220, 246.00 13 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 60 of 116 Anticipated Resources Program Source of Uses of Funds Expected Amount Available Year 3 Expected Amount Narrative Description Annual Program Prior Year Total: Funds Allocation: Income: Resources: $ Available $ $ $ Remainder of ConPlan CDBG public Admin and 135,695 84,551 220,246 220,246 Prior year - Planning resources federal Housing Public are Improvements estimates, Homeownership since the Assistance 2018 program year is still underway as of the Action Plan's publication date. Table 5 - Expected Resources — Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City leverages CDBG funds with local funds, and when available, federal and state funds. The homeownership program includes funds from the purchaser's bank or mortgage company. The CDBG funds generally provide between 5 and 8% of the cost of the home. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Other than streets, stormwater facilities, small passive recreation areas, and the City Hall Campus, the city does not own any property that could be used to address needs that were identified in the Consolidated Plan. Discussion Annual Action Plan 2019 14 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 61 of 116 Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 3 Increase and 2019 2020 Affordable City Support $108,695 Homeowner down payment preserve housing efforts to assistance 5 households affordable increase housing affordable housing Table 6 — Goals Summary Goal Descriptions Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 15 08/08/2019 Council Meeting Agenda Packet. Page 62 of 116 Projects AP-35 Projects — 91.220(d) Introduction The 2019 Annual Action Plan includes the following projects in accordance with the goals in the Consolidated Plan. Projects # Project Name 1 Planning and Administration 2 Down payment assistance for qualifying homebuyers Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The priorities address badly needed assistance to low income households to provide affordable housing options in the for homeownership. Annual Action Plan 2019 16 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 63 of 116 AP-38 Project Summary Project Summary Information 1. $27,000 for City CDBG planning and administrative activities 2. $108,695 to the Columbia Valley Housing Association for their Down Payment Assistance for Low -Income Families program. The funding is estimated to provide down payment assistance to at least 5 low-income households for the purchase of a home. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 17 08/08/2019 Council Meeting Agenda Packet. Page 64 of 116 AP-50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The homeownership down payment assistance program is city wide and only open to households that qualify under income guidelines. Geographic Distribution Target Area Percentage of Funds City-wide 100% Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically The city does not allocate funds or investments geographically. This is a small community. Discussion Annual Action Plan 2019 IV OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 65 of 116 Affordable Housing AP-55 Affordable Housing — 91.220(g) Introduction One Year Goals for the Number of Households to be Supported Homeless 0 Non -Homeless 5 Special -Needs Total 5 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units 5 Total 5 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion Annual Action Plan 2019 19 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 66 of 116 AP-60 Public Housing — 91.220(h) Introduction East Wenatchee does not have any traditional public housing projects. However, the Housing Authority of Chelan County & the City of Wenatchee provides a range of housing and housing support services including: • Section 8 tenant -based housing vouchers • Section 8 Family Self -Sufficiency program • HUD Veterans Affairs Supportive Housing Vouchers • Agricultural & migrant housing Within the City of East Wenatchee, the Housing Authority owns and operates 35 units of housing (17 year-round units and 18 seasonal units) for low-income farmworkers. That project was funded by USDA Rural Development. In addition to the housing within the City, the Housing Authority owns and operates 25 units of housing for year-round agricultural workers located just north of the City Limits. The project was developed with Housing Tax Credits through the Housing Finance Commission, funding from the Housing Trust Fund and Douglas Co. 2060 funds. The project serves families making 30%, 40% and 50% of median income. Adjacent to that project is 24 units of housing for seasonal farmworkers (120 beds). The project was developed and subsidized through USDA RD and Housing Trust Fund and serves very low- income individuals. Actions planned during the next year to address the needs to public housing No actions are planned. Actions to encourage public housing residents to become more involved in management and participate in homeownership The Housing Authority holds monthly or bi-monthly resident meetings at all of their projects. In addition, they offer their tenants a self-sufficiency educational program which includes information on money management, home care, and life skills. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The Housing Authority is not designated as troubled. Discussion Annual Action Plan 2019 20 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 67 of 116 AP-65 Homeless and Other Special Needs Activities — 91.220(i) Introduction The Ten Year Plan to End Homelessness in Chelan & Douglas Counties establishes a two, county strategies aimed at ending homelessness. The strategies of the Ten Year Plan are adopted as part of the Consolidated Plan to provide further guidance to homeless providers and community funders in planning for increasing, and better coordinating, the resources of the community in this effort. The City will not designate specific CDBG funds to homeless or housing projects. However, the funds allocated for public services could be used for services that help people avoid becoming homeless and help the homeless overcome barriers to finding housing. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City works with the City of Wenatchee and local housing and service providers as a member of the Homeless Task Force. The new Coordinated Entry System was developed with the assistance of a sub- committee of that group. The Coordinated Entry System is one stop access point for people who are homeless or at risk of becoming homeless to connect them with emergency shelter and transitional housing agencies as well as service providers. Addressing the emergency shelter and transitional housing needs of homeless persons The City works with the City of Wenatchee and local housing and service providers as a member of the Homeless Task Force. Although East Wenatchee has only one transitional shelter that is available to women and families, there are year-round emergency shelters for individuals and families in Wenatchee through a partnership with faith -based and other community organizations. The City of East Wenatchee has an interlocal agreement for the use of the deed recording fees administered through the City of Wenatchee to support homeless housing and support services. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City works with the City of Wenatchee and local housing and service providers as a member of the Homeless Task Force. An effort is underway to establish a "housing first" model to facilitate housing of Annual Action Plan 2019 21 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 68 of 116 the homeless. This model is focused on helping people quickly gain stable housing and then offer them the supportive services that they need to thrive. For chronically homeless individuals this means permanent supportive housing which uses the housing first model and for families with children it means rapid rehousing with a progressive engagement model. Currently there are no homeless facilities specifically for unaccompanied youth. One of the services offered locally is eviction intervention. The city will be investigating whether those services are in need of funds and eligible for the funds that have been set aside for public services. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. East Wenatchee participates with the Homeless Task Force and area service providers to enhance the community's comprehensive Continuum of Care (CoQ system to end as well as prevent homelessness. Several agencies have programs devoted to homelessness prevention such as assisting people who are in jeopardy of being evicted. The Chelan County Regional Justice Center operates a facility for individuals being released from detention to ensure that people are not discharged into homelessness. Discussion Annual Action Plan 2019 22 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 69 of 116 AP-75 Barriers to affordable housing — 91.220(j) Introduction: Through the Homeless Steering Committee and the Douglas County Regional Council, the City of East Wenatchee works with the City of Wenatchee and other jurisdictions to award funds under the Douglas County Regional Affordable Housing Program Fund and the Wenatchee Low -Income Housing Fund. Due to the small amount of money collected annually for the Douglas County Regional Affordable Housing Program Fund, those funds are awarded every two years. The Wenatchee Low -Income Housing Funds are awarded on an annual basis. Another ongoing process is the Affordable Housing Solutions Group effort sponsored by the Our Valley Our Future group. Our Valley's Regional Housing Approach Game -Changer called for a coalition of key stakeholders to address the region's critical housing market issues, including housing availability and affordability, and to advance local coordination and collaboration on a long- term regional approach to housing, involving a broad cross-section of organizations and interests. The task of this coalition was to research, recommend and support implementation of new housing market policies and tools. The City is a member of the Core Team for that group and has been participating in efforts with local citizens, business owners, realtors, and developers. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The Comprehensive Plan also has specific goals and policies as a guide to increase the amount of affordable housing. The City has infill and accessory dwelling ordinances that allow for relaxed lot coverage and setbacks requirements to encourage development on underutilized lands. The City has identified potential update to the development regulations in an effort to encourage higher density residential development by reducing lot size requirements and setbacks and increasing lot coverage thereby providing incentives for affordable housing. The City will be evaluating options to increase affordable housing with additional changes to development regulations and will explore options for tax incentives. Discussion: The decision to utilize the 2019 CDBG program funds for housing was a conscious effort on the City's part to support an affordable housing initiative. Annual Action Plan 2019 23 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 70 of 116 AP-85 Other Actions — 91.220(k) Introduction: The City of East Wenatchee has multiple strategies to meet the needs of the community. Due to the small annual allocation of CDBG funds, the City does not generally use those funds for projects other than street improvements. Actions planned to address obstacles to meeting underserved needs While the City has pursued a variety of strategies to impact the identified needs of the community, the primary obstacle to meeting the underserved needs is the lack of sufficient financial resources Actions planned to foster and maintain affordable housing The City fosters and maintains affordable housing by: • Providing street improvements that benefit low -moderate income neighborhoods; • Work with agencies and organization that provide Tenant based Rental Assistance and housing services; • Evaluate options supporting projects using the low-income tax credit program and/or instituting a multi -family tax abatement program; • Preserve the housing stock in the City of East Wenatchee through support of other publicly and privately funded housing agencies; • Support projects proposed that utilize low income tax credit financing in order to make rental more affordable; • Providing funding for rehabilitation of public housing units to convert them to year-round use; • Providing down payment assistance for low income homebuyers Actions planned to reduce lead -based paint hazards The Community Development Department/Building-Code Compliance section on the City web site includes a "Lead Based Paint Alert" page with links to various publications relating to identifying and abating lead -based paint hazards. Actions planned to reduce the number of poverty -level families There were 668 people (5%) in East Wenatchee living below the poverty level, according to the 2007- 2011 American Community Survey. The City's overall goal is to reduce the number and percentage of persons living in poverty. The City works with the community's businesses and the workforce development programs, to promote job training opportunities for low income persons. The City will work with and support agencies and public services programs aimed at increasing self-sufficiency for Annual Action Plan 2019 24 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 71 of 116 low-income families and individuals. The following strategies, consistent with City's overall Consolidated Plan strategies, will play a major role in combating poverty: • Support community vitality through activities that promote a diverse economic base and family wage jobs, while providing opportunities for low and moderate income people to become financially independent; • Support housing and services to assist homeless people to reach self-sufficiency; • Support activities which bring additional businesses, new industries, and jobs into the community. Actions planned to develop institutional structure The City does not have the resources to develop a separate institutional structure. The City works with local providers who already have the expertise and institutional structure to meet the needs of the community. Actions planned to enhance coordination between public and private housing and social service agencies The City of East Wenatchee staff serves on the Homeless Housing Task Force and the Homeless Steering Committee. The City will continue to coordinate with local housing and service providers to meet the needs for the regions' low-income populations. Discussion: Annual Action Plan 2019 25 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 72 of 116 Program Specific Requirements AP-90 Program Specific Requirements — 91.220(1)(1,2,4) Introduction: Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Annual Action Plan 2019 26 OMB Control No: 2506-0117 (exp. 06/30/2018) 08/08/2019 Council Meeting Agenda Packet. Page 73 of 116 A w � r■■r � A N �D O N O Un �. v L- N N W O �e a� w 3 � yr N O v O N v U+q O O C N C !mil 08/08/2019 Council Meeting Agenda Packet. Pagf 116 Al `V ° 'a < p 0--a ( O O N O 0 O� LA = O v 3 rD � � O iV �(D (CD 0 O 0.o aCD D � n a =r r N =r m � � `< ° o � w � H `< U4 ' Cr V°f r. (D r..�. r� 0. tA a N 08/08/Y19 Council Meeting Agendq Packet. Page of 116 0 N r•r r+ a D' c W Z rD O N O (D -p -1 N N1 W � 00 (D � a 0) O N N O V1 O LA rD O 0 r+ Vf O I 0 r+ a (D a N pp cra, I LA w m � c c a o• F+ (J1 so F+ � AP N F+ VI (D I (D' N a n J> D c o o D ? MEN* O (D n �. (D et ? (D � �• CD o N r+ � N r r O (D •• � N :_: N � 0% N W -.X SIO O C D r r++ a a N a S 08/08/2019 Council Meeting Agenda Packet. Page 76 of 116 N momm 08/08/2019 Council Meeting Agenda Packet. Page 77 of 11 � r r cn �D .;..;..;. �, ❖ c cn cn D :� � 'a 0) -v (D -v � p O UO UI �D Os � UO r-r O �D ? < `D o W tA o 3 3 Z 3. 3 n � �, < _ 3 flJ H (D t ^ N � �• fl1 Q% n C'- � -1 5 • Cr . • • L in D, 1 r + z1 r* N 3 D 0 0• = o N UO UO e+ O � (D CA O -3 L D F+ o N O �I JL L n � F vo - CD .. N �, n (p ? �• O O No CAp -p o 0 v u+a cn LA U'O O H N Ia. H N � � N Un 3 A 1pp R N N z -0 :� r* 3 3 N �3 N C7 0 D 0 1 r* o � o = rD eb o �N 0 rD r-r 3 m c rD _rD z °- 0 c � N N r"h A g� =r �• o UQ o =• r vo =r N -0 Ft =r N 0 n rD LA 0 n D�crni� c rD v c 0 w vn� �LA r* <o 0 0 q .. 08/08/2019 Council Meeting Agenda Packet. Page 78 of 116 n o " p0 0 �. <�' a to r) �1 O < 0D (A UO N <UO h (A N. o=r Q) o. KM:3 a :3 ° c ? rD N r* �AaI O n m rip uo. 3 0 �D �D -1 N r•h N • • L 0 eh �D � as r rD ==r o n r`h r �. UO 0 � �c to C o LA � N D CID tA o n �. r+ r* 0' CID 3 N r-rn-r V N r"f 0 N a N 08/08/2019 Council Meeting Agenda Packet. Page 79 of 116 CITY OF EAST WENATCHEE PUBLIC WORKS DEPARTMENT 271 9TH STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 884-1829 • FAx (509) 886-6113 twachholder@east-wenatchee.com Date: July 31, 2019 To: Mayor and City Council From: Tom Wachholder, Project Development Manager Subject: July 2019 Public Works Report This report summarizes Public Works Department related projects and activities through July 31, 2019. Projects/activities include the following: 1. l Od' Street NE Improvements — Eastmont Ave to Kentucky Ave 2. Gateway Project 3. Highline Drive and 3rd Street SE Roundabout 4. 19' Street Regional Stormwater Facility 5. 2019 Residential Overlay Program 6. Pavement Management Program 7. Stormwater Utility 8. 9' Street NE and Valley Mall Parkway Traffic Signal 9. 5' Street NE Safe Routes to School Project 1. 10" Street NE Improvements — Eastmont Ave to Kentucky Ave The 1 Oth Street NE corridor from Eastmont Ave to Kentucky Ave is noted for several deficiencies pertaining to both motorized and non -motorized transportation. For example, the roadway lacks adequate subgrade surfacing, multi -modal access (e.g., 1 of 6 08/08/2019 Council Meeting Agenda Packet. Page 80 of 116 limited sidewalks, poor pedestrian crossings, non-existent bicycle lanes), an adequate storm sewer system, and illumination. On August 14, 2018, City Council approved and authorized Mayor Lacy to execute a Public Works Board Contract for a $750,000 pre - construction loan. This is a 5-year loan with an interest rate of 0.78% with repayment starting in June 2020. RH2 Engineering was selected for designing this project. Status: - Continuing to explore construction funding opportunities (e.g., Chelan -Douglas Transportation Council, Public Works Trust Fund Loan, Transportation Improvement Board); and - Identifying feasible locations to construct a stormwater pond. 2. Gateway Project In 2015, the City of East Wenatchee (City) purchased the service station property located at 88 9t' Street NE with the intention of creating an attractive and inviting entrance to the community; now known as the Gateway Project. Status: - Project reached Substantial Completion on Monday, June 10, 2019; - One-year plant establishment period remains; and - Cost breakdown to date: Original Contract $51608.00 Actual Contract $515,997.32 Change Orders (1-5) $10,213.85 Sales Tax $395088.69 Total $5651,299.56 2 of 6 08/08/2019 Council Meeting Agenda Packet. Page 81 of 116 3. Highline Drive and 3" Street SE Roundabout In late 2018, the City secured Transportation Improvement Board (TIB) funding to design and construct a roundabout at Highline Dr and 3' Street SE. This intersection currently experiences excessive delays and traffic accidents due to increasing traffic volumes, intersection configuration, and limited site distance. Status: - Design is nearing the 60% mark; and - An open house event is scheduled for August 28, 2019 at 5pm located in the rotunda of City Hall. 4. 19' Street Regional Stormwater Facility A Washington State Department of Ecology grant has been secured to fund a regional stormwater facility design project. This project addresses Phase One of the overall 19' Street NE corridor project area, including 1,000 feet of Douglas County's Cascade Avenue. Stormwater in the project area currently flows through a series of roadside ditches, short segments of piping, and paved shoulders. The goal is to design a regional stormwater facility to accommodate runoff from the entire 19' Street corridor. Status: - Evaluating options for further cultural resource mitigation based on cultural resource survey. 5.2019 Residential Overlay Project Funded by the $20 car tab fee, the 2019 Residential Overlay Project includes repaving the following streets: 3 of 6 08/08/2019 Council Meeting Agenda Packet. Page 82 of 116 Project Name From To NAshland Ave 13th St NE 12th St NE 12`h St NE N Ashland Ave Baker Ave Fairview Pl 1 Oth St NE Dead -End Gilbert Ct N Grover PI Dead -End Estimate Bid Amount Status: $320,720 $2539125 - Project is currently in the closeout phase; and - Final cost breakdown: Original Contract $2539125.00 Actual Contract $242,091.85 Change Orders $0 Sales Tax $0 (not applicable) Total $2429091.85 6. Pavement Management Program The City's pavement management program was developed in 2011 and is currently in need of an update. City staff started the scoping process of updating the City's pavement management program. The updated pavement management program will be based on a proactive preventative maintenance approach. Status: - StreetSaver pavement management software was acquired; and - Pursuing consultant contracts for pavement condition surveys and pavement management plan development. 4 of 6 08/08/2019 Council Meeting Agenda Packet. Page 83 of 116 7. Stormwater Utility In terms of City planned stormwater maintenance projects for 2019, staff identified areas throughout the City that experience localized drainage issues and infrastructure in need of maintenance. Project locations for 2019 include the following: 1. 19' Street NE S-curve west of Eastmont Ave; 2. Baker Ave infiltration trench maintenance; 3. Kansas Ave ditching; 4. 3rd Street NE and Eastmont Ave stormwater pond maintenance. 8. 9t" Street NE and Valley Mall Parkway Traffic Signal In 2013, the City successfully acquired a federal grant through the Wenatchee Valley Transportation Council, now known as the Chelan -Douglas Transportation Council, for constructing a traffic signal at 9' Street NE and Valley Mall Parkway. Subsequently, the Washington State Department of Transportation (WSDOT) considered constructing a roundabout at SR28 and 9' Street NE and needed time to evaluate both intersections. Additional federal funding was secured in 2016 for dual roundabouts; however, a traffic signal was ultimately deemed the best option for the 9' Street NE and Valley Mall intersection. The traffic signal project is now moving forward. Status: City staff is currently working with WSDOT Local Programs to obligate design funding. 9. 5f" Street NE Safe Routes to School Project In 2018, the City applied for two Safe Routes to School grants (Sterling Intermediate and Kenroy Elementary), totaling $3,936,466 in federal grant funds. The anticipated City match is approximately $694,670. This project will enhance 5th Street NE from N Grover Place to Kentucky Avenue. Proposed improvements include curb, gutter, 5 of 6 08/08/2019 Council Meeting Agenda Packet. Page 84 of 116 sidewalk, storm sewer system, enhanced pedestrian crossings, intersection improvements, and street illumination. Status: - City staff is currently working with the Chelan -Douglas Transportation Council to amend the State Transportation Improvement Program to add these projects to allow the federal funds to be obligated this year; and - Construction is tentatively scheduled for 2021. 08/08/2019 Council Meeting Agenda Packet. Page 85 of 116 OFFICE OF THE MAYOR 2719TH STREET NE * EAST WENATCHEE, WA 98802 PHONE (509) 884-9515 * FAx (509) 884-6233 PROCLAMATION WHEREAS, each year in the United States more than 15,000 children from birth to 19 years old were diagnosed with cancer, equal to about 42 childhood cancer diagnoses each day; and WHEREAS, each year worldwide, there are more than 300,000 new childhood cancer diagnoses, equal to about every 3 minutes a family will hear the words `Your child has cancer'; and WHEREAS, although the five-year survival rate for childhood cancers has reached 80 percent, nearly 2,000 American children under the age of nineteen still die each year from cancer, making it the leading killer of children by disease; and WHEREAS, those that do survive will face at least one chronic health condition later in life — not limited, but including — heart, liver, lung damage, infertility, secondary cancers and growth deficits; and WHEREAS, the causes of childhood cancer are largely unknown, and more studies are needed to understand which treatments work best for children; and /�� WHEREAS, cancer treatment for children often must differ from traditional adult treatments to take into account children's developmental needs and other factors; and WHEREAS, children including Layla Beckstrand are among the hundreds of children being treated for cancer in Washington State; and WHEREAS, Washington is a caring state and community that supports children and families; Now, therefor, I, Steven C. Lacy, hereby proclaim September 2019 as Childhood Cancer Awareness Month. Mayor Steven C. Lacy City of East Wenatchee 08/08/2019 Council Meeting Agenda Packet. Page 86 of 116 CITY OF EAST WENATCHEE City Council Agenda Bill To: Mayor Steven C. Lacy City Councilmembers. From: City Attorney Devin Poulson Subject: Declaring it unlawful for any person to operate or ride upon a skateboard, roller skates, roller blades, motorized foot scooter or nonmotorized scooter or coaster in a park. Date: August 1, 2019 Summary Title: Ordinance No. 2019-12 An Ordinance of the City of East Wenatchee extending the boundary of where it is unlawful for a person to operate or ride upon a skateboard, roller skates, roller blades, motorized foot scooter or nonmotorized scooter or coaster within the City amending Section 10.52.020 of the East Wenatchee Municipal Code. Background/History: Upon opening the new Gateway Park, skateboarders started skating off the stage area, jump curbs, and doing kickflips on the newly poured concrete. The new construction will also most likely be a target for grinding. Grinding is a skateboarding trick that involves scraping one or both axles on a curb, railing, or other surface. By adopting the proposed Ordinance, the City Council would make it unlawful to operate or ride upon a skateboard, roller skates, roller blades, motorized foot scooter or nonmotorized scooter or coaster in a park owned by the City. Recommended Action: First Reading. 08/08/2019 Council Meeting Agenda Packet. Page 87 of 116 City of East Wenatchee, Washington Ordinance No. 2019-12 An Ordinance of the City of East Wenatchee extending the boundary of where it is unlawful for a person to operate or ride upon a skateboard, roller skates, roller blades, motorized foot scooter or nonmotorized scooter or coaster within the City amending Section 10.52.020 of the East Wenatchee Municipal Code. Una Ordenanza de la ciudad de East Wenatchee que extiende el limite de donde es ilegal que una persona opere o monte en una patineta, patines, patines, patineta motorizada o scooter o montana rusa no motorizada dentro de la ciudad enmendando la Section 10.52.02o de el Codigo Municipal de East Wenatchee. 1. Alternate format. 1.1. Para leer este documento en otro formato (espanol, Braille, leer en voz alta, etc.), pongase en contacto con el vendedor de la ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2.To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east- wenatchee.com, at (5o9) 884-9515, or at 711(TTY). 2. Recitals. 2.1.The City of East Wenatchee ("City") is a non -charter code City duly incorporated and operating under the laws of the State of Washington. 3. Authority. 3.1.RCW 35A.11.02o and RCW 35A.12.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. City of East Wenatchee Ordinance 2019-12 Page 1 of 4 Retain Ordinance until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) 08/08/2019 Council Meeting Agenda Packet. Page 88 of 116 THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: 4. Amendment. The City Council amends section 10.52.020 of the East Wenatchee Municipal Code and Section 1 of Ordinance 97-9 to read: 10.52.020 Prohibited in City Center. It is unlawful for any person to operate or ride upon a skateboard, rollerskates, roller blades, scooter or coaster upon city streets, sidewalks, or publicly owned parking lots in the City Center of the city of East Wenatchee as bounded by Simon Street on the south, llth Street on the north, State Route 28 Valley Mall Paflavay on the west and Eastmont Street on the east, including sidewalks on both sides of the street and the sidewalks in between ("City Center"). (Ord. 97-9 § 1, 1997) 5. Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. 6. Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance. The City Council directs the City Clerk to publish a copy of this Ordinance on the City's website. 7. Effective Date. This Ordinance becomes effective five days after the date its summary is published. City of East Wenatchee Ordinance 2019-12 Page 2 of 4 Retain Ordinance until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) 08/08/2019 Council Meeting Agenda Packet. Page 89 of 116 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2019. The City of East Wenatchee, Washington By Steven C. Lacy, Mayor Authenticated: Maria Holman, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: 08/01/2019 City of East Wenatchee Ordinance 2019-12 Page 3 of 4 Retain Ordinance until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) 08/08/2019 Council Meeting Agenda Packet. Page 90 of 116 Summary of City of East Wenatchee, Washington Ordinance No. 2019-12 On the day of , 2019, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2019-12, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee extending the boundary of where it is unlawful for a person to operate or ride upon a skateboard, roller skates, roller blades, motorized foot scooter or nonmotorized scooter or coaster within the City amending Section 10.52.020 of the East Wenatchee Municipal Code. The full text of this Ordinance will be mailed upon request. Dated this day of , 2019. Maria Holman, City Clerk City of East Wenatchee Ordinance 2019-12 Page 4 of 4 Retain Ordinance until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) 08/08/2019 Council Meeting Agenda Packet. Page 91 of 116 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Councilmembers From: Jerrilea Crawford, Mayor Pro Tern Subject: Resolution 2019-15 Pertaining to a Limited Tax General Obligation (LTGO) Bond Date: August 8, 2019 I. Summary Title: A Resolution of the City of East Wenatchee, Washington, authorizing the Finance Director to begin the process of securing a limited tax general obligation bond in an amount not to exceed $5 Million. II. Background/History: The City has a need to expand its City Hall campus and doesn't want to use all its currents cash reserves to meet these needs. Long-term debt is a commonly used means of financing large pieces of equipment. A limited tax general obligation (LTGO) bond (also called a "councilmanic" bond or non - voted debt), may be issued by a vote of the City Council. Because the voters have not been asked to approve a tax increase to pay for the principal and interest, general fund revenues must be pledged to pay the debt service on LTGO. LTGO debt does not provide any additional revenue to fund debt service payments but must be paid from existing revenue sources. It is estimated that the cost of the underwriting/document fee, bond attorney and rating agency will total roughly $65,000. III. Recommended Action: Elevate to second reading and approve Resolution No. 2019-15 authorizing the Finance Director to proceed with the process of securing an LTGO bond. IV. Exhibits: Resolution No. 2019-15, and tentative bond timeline Financial Data: Expenditure Estimated Amount Budgeted Appropriation Required $65,000 $0 $0 08/08/2019 Council Meeting Agenda Packet. Page 92 of 116 City of East Wenatchee, Washington Resolution No. 2019-15 A Resolution of the City of East Wenatchee, Washington authorizing the Finance Director to begin the process of securing a limited tax general obligation bond in an amount not to exceed $5 Million. 1. Alternate format. 1.1. Para leer este documento en otro formato (espafiol, Braille, leer en voz alta, etc.), pongase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2.To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east- wenatchee.com, at (509) 884-9515, or at 711(TTY). 2. Authority. 2.1.RCW 35A.11.02o and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. 3. Recitals. 3.1. Long-term debt is a commonly used means of financing large capital assets such as infrastructure, buildings, and large pieces of equipment. Issuing debt increases the total cost of the asset through the payment of interest, but it also allows the City to acquire or build capital assets sooner by borrowing up front for assets that they could not otherwise fund from existing cash resources. 3.2. A general obligation (GO) debt is secured by the full faith and credit of the City. The City pledges its tax revenues unconditionally to pay the interest and principal on the debt as it matures. If the debt is in the form of a bond, the bond owners have a legal claim on all the general income of the City if a default occurs. The limitations on general obligation indebtedness are provided for in chapter 39.36 RCW. 3.3• A limited tax general obligation (LTGO) bond (also called "councilmanic" bond or non -voted debt), may be issued by a vote of City of East Wenatchee Resolution 2019-15 Page 1 of 3 Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) 08/08/2019 Council Meeting Agenda Packet. Page 93 of 116 the City Council. Because the voters have not been asked to approve a tax increase to pay for the principal and interest, general fund revenues must be pledged to pay the debt service on LTGO. LTGO debt does not provide any additional revenue to fund debt service payments but must be paid from existing revenue sources. 3.4• According to the Washington Constitution and to state law, non -voted debt cannot exceed 1.5% of the assessed value of taxable properties within the City. 3.5• Also, according to state law, the total amount of debt cannot exceed 2.5 % of the assessed value of taxable properties within the City. 3.6. According to the Douglas County Assessor, the 20i9 regular assessed value of taxable properties within the City is $1,338,734,494• 3.7. The amount of the City's current debt is $351,614.83. 3.8. The City has the current capacity to obligate itself to debt in the amount of $53,114,379 (voted and non -voted debt). 3.9• The City has the current capacity to obligate itself to non -voted debt in the amount of $19,863,517. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 4. Authorization. The City Council authorizes the Finance Director to begin the process of securing a limited tax general obligation bond in an amount not to exceed $5 Million. 5. Effective date. This Resolution becomes effective immediately. City of East Wenatchee Resolution 2019-15 Page 2 of 3 Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) 08/08/2019 Council Meeting Agenda Packet. Page 94 of 116 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2019. The City of East Wenatchee, Washington By Steven C. Lacy, Mayor Attest: Maria Holman, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Effective Date: City of East Wenatchee Resolution 2019-15 Page 3 of 3 Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) CITY OF EAST WENATCHEE 08/08/2019 Council Meeting Agenda Packet. Page 95 of 116 DOUGLAS COUNTY, WA LIMITED TAX GENERAL OBLIGATION BONDS, 2020 As of July 25, 2019 FINANCE TEAM CONTACT LIST Issuer City of East Wenatchee Josh Delay, Finance Director: jdelay@east-wenatchee.com Mailing Address: 271 9th Street NE East Wenatchee, WA 98802 Phone: (509) 886-4507; Fax: (509) 884-6233 Bond Counsel TBD Rating Agency Standard and Poor's Corporation TBD One California Street, 31st Floor, San Francisco, CA 94111 Phone: (415) TBD Responsible Party TENTATIVE FINANCING SCHEDULE UW UW ISR BC UW ISR/UW ISR/BC ISR/UW/R ISR/UW/BC UW ISR/UW/BC Bond Registrar & Fiscal Agent U.S. Bank National Association, Corporate Trust Services Carolyn Morrison, Vice President: carolyn.morrison@usbank.com Aaron Fong, Asst. Vice President: aaron.fong@usbank.com 1420 5th Avenue, 7th Floor, PD-WA-T7CT Seattle, WA 98101 Phone: (206) 344-4678; Fax: (206) 344-4632 - Carolyn Phone: (206) 344-4609; Fax: (206) 344-4630 - Aaron Underwriter Martin Nelson and Company, Inc. Jim Blumenthal, Vice President: jblumenthal@martinnelsonco.com 1500 Westlake Avenue North, Suite 200, Seattle, WA 98109 Phone: (206) 695-7116; Fax: (206) 447-9849 2-Oct-19 Draft "Preliminary Official Statement" ("POS") templates sent to City for completion 16-Oct-19 POS templates returned to Martin Nelson & Company by City 12-Nov-19 Draft Delegating Bond Resolution distributed to Finance Team 13-Nov-19 1st draft of Preliminary Official Statement distributed to Finance Team 11/14.28 & 12/5 Rating call practice sessions 3-Dec-19 Delegating Bond Resolution signed by the Council at regular meeting 10-Dec-19 Rating call with Standard and Poor's at 2:00 PM (Pacific) 14-Jan-20 POS document review session via conference call at 10am (TENTATIVE) 21-Jan-20 Verbal rating award received 22-Jan-20 Release Preliminary Official Statement to public market investors 29-Jan-20 Pricing (7am to 12pm at UW offices) Present Purchase Contract for City Representative signature by 4:30pm UW/BC 12-Feb-20 Bond closing - Bonds delivered to investors and financing proceeds transferred to City "City Council meetings are held on the 1st and 3rd Tuesdays of each month at 6pm in the City Council chambers at: 2719th Street N.E., East Wenatchee, WA 98802 BOND TERMS Principal Borrowing Amount: $5,000,000 (could be subject to change) Interest payment: Interest payments begin June 1, 2020 and paid each June 1 and December 1 thereafter until 2039 Day Count Basis: 30/360 Principal repayment: Principal payments begin December 1, 2020 and are paid each December 1 thereafter until 2039 Tax Exemption: Tax -Exempt, Bank Qualified, Fixed Rate Security: Limited Tax General Obligation pledge to levy taxes on all taxable property within the City annually Bond Registrar, Fiscal Agent: U.S. Bank National Association Call Feature: 06/01/2030 Par Call Credit Rating: To Be Determined Bond Insurance: Not beneficial Debt structure: Level principal and interest ("level debt service"), without regard for outstanding prior issued Limited Tax General Obligation debt of the City. Bond Resolution Type: Delegating Bond Resolution Delegating Parameters: Max All -In -TIC tax-exempt bonds = 4.50%; delegating authority max term = December 31, 2020, max interest rate per maturity 5.00%, max and min purchase prices of 130% and 97%, respectively. Purpose: Construction of public works and public safety facilities. Abbreviation Legend: ISR = City of East Wenatchee, WA; BC = ; UW = Martin Nelson and Co.; R = Standard & Poor's Corporation N -19 Der-19 Sau-20 ■OVII Martin l 2 1 2 3 4 5 6 7 1 2 3 4 � VIkAlI. Nelson & 3 10 4 11 5 6 l 12 13 14 S 15 169 S 9 15 16 10 11 11 11 l2 l3 IA 19 20 21 i 6 l 8 9 12 13 14 15 16 10 it 17 16 AMEN Company 17 19 19 20 21 22 27 2223 24 25 26 27 2S 19 20.22 23 24 25 24 25 26 27 29 29 30 29hffi 31 26 27 29 29 30 a Feb-20 1 2 3 4 5 6 7 3 9 10 11 12 13 14 11 16 17 19 19 20 21 22 23 24 21 26 27 29 29 08/08/2019 Council Meeting Agenda Packet. Page 96 of 116 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Lori Barnett, Community Development Director Subject: Resolution 2019-16 declaring surplus property. Date: August 8, 2019 I. Summary Title: A Resolution of the City of East Wenatchee declaring certain office furniture and fencing property owned by the City as surplus to the needs of the City. II. Background/History: There is some fencing that was salvaged from the Viewpoint Park when WSDOT extended SR 28 along the western edge of the Fred Meyer property. The fencing was installed by Fred Meyer when they built the Viewpoint Park for the City. There are no immediate plans for the fencing. Someone has expressed interest in purchasing the fence material from the City. The desk, table, and file cabinet were removed from the Events Office when new furniture was purchased. The Our Valley Our Future non-profit is looking for some furniture to put together an office for the coordinator. Exhibit A to the resolution includes photos of the proposed surplus items. III. Recommended Action: Motion to approve Resolution 2019-16 to surplus the listed items. IV. Exhibits: Resolution 2019-16 and Exhibit A Financial Data: Expenditure Required Amount Budgeted Appropriation Required 08/08/2019 Council Meeting Agenda Packet. Page 97 of 116 City of East Wenatchee, Washington Resolution No. 20ig-i6 A Resolution of the City of East Wenatchee declaring certain office furniture and fencing property owned by the City as surplus to the needs of the City. 1. Authority. a. RCW 35A.11.02o and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. b. As required by RCW 35A.1i.olo, the City Council has a right, power, and privilege to dispose of property that has become surplus to the needs of the City. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 2. Declaration. The City Council declares a used desk, table, and file cabinet with no net value and a used fence with a value less than $1,50o as surplus to the City's needs. 3. Public Hearing. Because the City Council estimates that none of the assets to be sold exceed $50,000 in value and because it will not transfer any property to another governmental agency at below market value, it will not hold a public hearing. 4. Sale of Property. The City Council instructs the Mayor or his designee to sell the assets listed and depicted on Exhibit A using such other means of marketing and as the Mayor or his designee reasonably determines to maximize the net return to the City on the sale. 5. Conflict of Interest. The City Council declares that it is a conflict - of -interest for a member of the City Council, the Mayor, or a city employee to purchase surplus property of the City. 6. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. City of East Wenatchee Resolution 2019-16 Page 1 of 2 08/08/2019 Council Meeting Agenda Packet. Page 98 of 116 7. Effective Date. This Resolution becomes effective immediately. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2019. CITY OF EAST WENATCHEE, WASHINGTON By Steven C. Lacy, Mayor ATTEST: Maria Holman, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Effective Date: City of East Wenatchee Resolution 2019-16 Page 1 of 2 08/08/2019 Council Meeting Agenda Packet. Page 99 of 116 Exhibit A Used Used fencing City of East Wenatchee Resolution 2019-16 Page 1 of 2 08/08/2019 Council Meeting Agenda Packet. Page 100 of 116 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: WSDOT Local Agency Agreement for the 9th Street NE/Valley Mall Parkway Traffic Signal Project Date: August 8, 2019 Summary Title: Local Agency Agreement between the City of East Wenatchee (City) and the Washington State Department of Transportation (WSDOT) to obligate design funding for the 91h Street NE and Valley Mall Parkway Traffic Signal Project. Background/History: In 2013, a need was identified to improve the 9th Street NE and Valley Mall Parkway four-way stop controlled intersection. Based on 2013 traffic count data, the intersection was, and still is, operating at a Level of Service (LOS) F. In addition, traffic volumes justified the need for a traffic signal based on Manual on Uniform Traffic Control Devices (MUTCD) criteria. Following the intersection evaluation, the City successfully acquired a $346,000 federal grant through the Wenatchee Valley Transportation Council, now known as the Chelan -Douglas Transportation Council (CDTC), for constructing a traffic signal at the abovementioned intersection. Subsequently, WSDOT considered constructing a roundabout at the SR 28 and 9th Street NE intersection and requested additional time to evaluate both intersections. In 2016, WSDOT and the City jointly funded a scoping exercise to determine dual roundabout design and construction cost. Following the scoping exercise, the City successfully acquired additional federal funds ($886,000) through the CDTC to construct a roundabout at 9th Street NE and Valley Mall Parkway and a roundabout at 9th Street NE and SR 28; federal grant funds now total $1,232,000. Following the construction of the WSDOT roundabout at 5th Street NE and SR 28 in 2017, WSDOT had a desire to reevaluate the dual roundabout concept to ensure it could function properly with the new 51h Street NE roundabout. WSDOT retained a consultant to perform a traffic analysis, including modeling, on a dual roundabout and a dual traffic signal concept. Ultimately, a dual signal option was deemed the preferred option. 08/08/2019 Council Meeting Agenda Packet. Page 101 of 116 Currently, the 91h Street NE and Valley Mall Parkway Traffic Signal Project is moving into the design phase. To start the design phase, the City is required to enter into a Local Agency Agreement with WSDOT to obligate design funding. III. Recommended Action: Authorize the Mayor to execute a WSDOT Local Agency Agreement to obligate design funding for the 9th Street NE and Valley Mall Parkway Traffic Signal Project. IV. Exhibits: 1. Local Agency Agreement; 2. Project Prospectus; and 3. Chelan -Douglas Transportation Council Federal Funds Tracking Sheet Financial Data: Expenditure Required Amount Budgeted Appropriation Required Design Phase $21,223.00 (City funds) $0 No $135,983.00 (Federal funds) $157,206.00 (Total) 08/08/2019 Council Meeting Agenda Packet. Page 102 of 116 AM Washington State Department of Transportation Agency City of East Wenatchee Address 271 9th St NE East Wenatchee, WA 98802 Local Agency Agreement CFDA No. 20.205 (Catalog or Federal Domestic Assistance) Project No. Agreement No. For OSC WSDOT Use The Local Agency having complied, or hereby agreeing to comply, with the terms and conditions set forth in (1) Title 23, U.S' Code Highways, (2) the regulations issued pursuant thereto, (3) 2 CFR Part 200, (4) 2 CFR Part 180 — certifying that the local agency is not excluded from receiving Federal funds by a Federal suspension or debarment, (5) the policies and procedures promulgated by the Washington State Department of Transportation, and (6) the federal aid project agreement entered into between the State and Federal Government, relative to the above project, the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification. Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r, column 3, without written authority by the State, subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Name 9th St NE & Valley Mall Pkwy I/S Improvements Termini Spot location Description of Work Length 0.16 Miles Construct a traffic signal. In addition, pedestrian crossing enhancements and access control will be evaluated. Project Agreement End Date 12/31/2022 Claiming indirect Cost Rate ❑ Yes ✓ No Proposed Advertisement Date Estimate of Fundin (1) (2) (3) Type of Work Estimated Total Estimated Agency Estimated Federal PMect Funds Funds Funds PE a.Agency 7,760.00 1,048.00 16,712.00 o 86.5 �° b. Other Consultant 1147,446.00 19,905.00 1127,541.00 Federal Aid c. Other Participation d. State 12,000.00 270.00 11,730.00 Ratio for PE e. Total PE Cost Estimate a+b+c+d 157,206.00 21,223.00 1135,983.00 Right of Way f, A enc 0 % .Other Federal Aid h. ther Participation Ratio for RW �� State . Total R/W Cost Estimate t+ +h+; 0.00 0.00 10.00 Construction k. Contract 0 /0 I. Other m. Other Federal Aid n. Other Participation o. Agency. y. Ratio for CN .p. State q. Total CN Cost Estimate k+l+m+n+o+ 0.00 10.00 10,00 r. Total Project Cost Estimate e++ 157,206.00 121,223.00 135,983.00 Agency Official By Title Mayor Washington State Department of Transportation By Director, Local Programs Date Executed DOT Form 140-039 Revised 0312019 Page 1 08/08/2019 Council Meeting Agenda Packet. Page 103 of 116 Construction Method of Financing (Check Method Selected) State Ad and Award Method A - Advance Payment - Agency Share of total construction cost (based on contract award) Method B - Withhold from gas tax the Agency's share of total construction coast (line 5, column 2) in the amount of $ at $ per month for months. Local Force or Local Ad and Award Method C -Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set forth below. Adopted by official action on October 25 , 2016 , Resolution/Ordinance No. 2019-13 Provisions I. Scope of Work The Agency shall provide all the work, labor, materials, and services necessary to perform the project which is described and set forth in detail in the "Project Description" and "Type of Work." When the State acts for and on behalf of the Agency, the State shall be deemed an agent of the Agency and shall perform the services described and indicated in "Type of Work" on the face of this agreement, in accordance with plans and specifications as proposed by the Agency and approved by the State and the Federal Highway Administration. When the State acts for the Agency but is not subject to the right of control by the Agency, the State shall have the right to perform the work subject to the ordinary procedures of the State and Federal Highway Administration. II. Delegation of Authority The State is willing to fulfill the responsibilities to the Federal Government by the administration of this project. The Agency agrees that the State shall have the full authority to carry out this administration. The State shall review, process, and approve documents required for federal aid reimbursement in accordance with federal requirements. If the State advertises and awards the contract, the State will further act for the Agency in all matters concerning the project as requested by the Agency. If the Local Agency advertises and awards the project, the State shall review the work to ensure conformity with the approved plans and specifications. III. Project Administration Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above. In addition, the State will furnish qualified personnel for the supervision and inspection of the work in progress. On Local Agency advertised and awarded projects, the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans, specifications, and federal aid requirements. The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof. All costs related to this project incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project. IV. Availability of Records All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor's Office, the U.S. Department of Transportation, and the Washington State Department of Transportation. The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds to the Agency. Copies of said records shall be furnished to the State and/or Federal Government upon request. V. Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State for each classification. The classifications of work for projects are: 1. Preliminary engineering. 2. Right of way acquisition. 3. Project construction. Once written authorization is given, the Agency agrees to show continuous progress through monthly billings. Failure to show continuous progress may result the Agency's project becoming inactive, as described in 23 CFR 630, and subject to de -obligation of federal aid funds and/or agreement closure. If right of way acquisition, or actual construction of the road for which preliminary engineering is undertaken is not started by the close of the tenth fiscal year following the fiscal year in which preliminary engineering phase was authorized, the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). If actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year following the fiscal year in which the right of way phase was authorized, the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). DOT Form 140-039 Page 2 Revised 0312019 08/08/2019 Council Meeting Agenda Packet. Page 104 of 116 The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways, even though such additional work is financed without federal aid participation. The Agency agrees that on federal aid highway construction projects, the current federal aid regulations which apply to liquidated damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time. VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1. Project Construction Costs Project construction financing will be accomplished by one of the three methods as indicated in this agreement. Method A — The Agency will place with the State, within (20) days after the execution of the construction contract, an advance in the amount of the Agency's share of the total construction cost based on the contract award. The State will notify the Agency of the exact amount to be deposited with the State. The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor. Following such payments, the State will submit a billing to the Federal Government for the federal aid participation share of the cost. When the project is substantially completed and final actual costs of the project can be detemtined, the State will present the Agency with a final billing showing the amount due the State or the amount due the Agency. This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B — The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments. The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month. The extent of withholding will be confirmed by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor, the State will submit such billings to the Federal Government for payment of its participating portion of such billings. Method C — The Agency may submit vouchers to the State in the format prescribed by the State, in duplicate, not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement. At the time of audit, the Agency will provide documentation of all costs incurred on the project. The State shall bill the Agency for all costs incurred by the State relative to the project. The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX). Vll. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation (see Section IX). Vill. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations. A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program -specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. DOT Form 140-039 Page 3 RAviQprl mugniq 08/08/2019 Council Meeting Agenda Packet. Page 105 of 116 1X. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date - This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement. All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 60 days after the Project Agreement End Date or they become ineligible for federal reimbursement. X. Traffic Control, Signing, Marking, and Roadway Maintenance The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration. The Agency will not install or permit to be installed any signs, signals, or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD. The Agency will, at its own expense, maintain the improvement covered by this agreement. XI. Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims, demands, or suits, whether at law or equity brought against the Agency, State, or Federal Government, arising from the Agency's execution, performance, or failure to perform any of the provisions of this agreement, or of any other agreement or contract connected with this agreement, or arising by reason of the participation of the State or Federal Government in the project, PROVIDED, nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State. XII. Nondiscrimination Provision No liability shall attach to the State or Federal Government except as expressly provided herein. The Agency shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any USDOT assisted contract and/or agreement or in the administration of its DBE; program or the requirements of 49 CFR Part 26. The Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and agreements. The WSDOT's DBE program, as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Agency of its failure to carry out its approved program, the Department may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S. C. 3801 et seq.). The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee or understanding pursuant to any federal program involving such grant, contract, loan, insurance, or guarantee, the required contract provisions for Federal -Aid Contracts (FHWA 1273), located in Chapter 44 of the Local Agency Guidelines. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or Local Government, the above equal opportunity clause is not applicable to any agency, instrumentality, or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: (1) To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules, regulations, and relevant orders of the Secretary of Labor. (2) To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. (3) To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, government contracts and federally assisted construction contracts pursuant to the Executive Order. (4) To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State, Federal Highway Administration, or the Secretary of Labor pursuant to Part II, subpart D of the Executive Order. In addition, the Agency agrees that if it fails or refuses to comply with these undertakings, the State may take any or all of the following actions: (a) Cancel, terminate, or suspend this agreement in whole or in part; (b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency; and (c) Refer the case to the Department of Justice for appropriate legal proceedings. DOT Form 140-039 Page 4 Revised 0312019 08/08/2019 Council Meeting Agenda Packet. Page 106 of 116 XIII. Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635, Subpart 127, as supplemented, relative to the amount of Federal participation in the project cost, shall be applicable in the event the contractor fails to complete the contract within the contract time, Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV. Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole, or from time to time in part, whenever: (1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2) The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense, or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources. (3) The contractor is prevented from proceeding with the work by reason of a preliminary, special, or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. (4) The Secretary is notified by the Federal Highway Administration that the project is inactive. (5) The Secretary determines that such termination is in the best interests of the State. XV. Venue for Claims and/or Causes of Action For the convenience of the parties to this contract, it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington, growing out of this contract or the project with which it is concerned, shall be brought only in the Superior Court for Thurston County. XVi. Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certifies, to the best of his or her knowledge and belief, that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit the Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, and contracts and subcontracts under grants, subgrants, loans, and cooperative agreements) which exceed $100,000, and that all such subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XVII. Assurances Local agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities, and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). Additional Provisions DOT Form 140-039 Page 5 Revised 0312019 08/08/2019 Council Meeting Agenda Packet. Page 107 of 116 Aft TWWashington State O Department of Transportation Local Agency Federal Aid Project Prospectus I Prefix Route ( ) Date 6/13/19 1 Federal Aid Project Number STPUS 5924 DUNS Number 018981480 LocalAgency 2019-07 ( WSDOT Federal Employer 91-6009051 Project Number ` Use Only J Tax ID Number Agency CAAgency Federal Program Title City of East Wenatchee ❑ Yes No ❑✓ 20.205 [:]Other I Project Title Start Latitude N See Attached Start Longitude W See Attached 9th St NE & Valley Mall Pkwy I/S Improvements End Latitude N See Attached End Longitude W See Attached Project Termini From -To Nearest City Name Project Zip Code (+4) Spot Location Spot Location East Wenatchee 98802-7612 Begin Mile Post End Mile Post Length of Project Award Type NIA NIA 0.16 miles ✓❑ Local ❑ Local Forces ❑ State ❑ Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name N/A N/A N/A 0350 09 Douglas WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number North Central Region 12 8 13 Total Local Agency Federal Funds Phase Start Phase Estimated Cost Funding Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P.E. $156,400 I $21,100 $135,300 8/2019 R/W 1 Const. $886,100 1 $119,700 $766,400 6/2020 Total C $1,042,500 1$140,800 $901,700 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes 61' - 71' Varies (3 - 4) j The existing 9th Street NE and Valley Mall Parkway intersection is a four-way stop controlled intersection with four (4) lanes with turn lanes on 9th Street NE and 3-4 lanes on Valley Mall Parkway with turn lanes. Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) The proposed project will install a traffic signal, replacing the the existing four-way stop controlled intersection. In addition, pedestrian crossing enhancements and access control will be evaluated. Local Agency Contact Person Title Phone Tom Wachholder Project Development Manager 509-884-1829 Mailing Address City State Zip Code 271 9th Street NE East Wenatchee WA 98802 By Approving Authority Project Prospectus Title Mayor Date LJvi t-orm 14u-IVI Page 1 Revised 0412015 Previous Editions Obsolete 08/08/2019 Council Meeting Agenda Packet. Page 108 of 116 Agency Project Title ' Date City of East Wenatchee 9th St NE & Valley Mall Pkwy US Improver 6111119 Type of Proposed Work Project Type (Check all that Apply) Roadway Width Number of Lanes ❑ New Construction ❑ Path 1 Trail ✓❑ 3-R 61' - 75' 3-4 ❑ Reconstruction ✓❑ Pedestrian 1 Facilities ❑ 2-R ❑ Railroad ❑ Parking ❑j Other ❑ Bridge Geometric Design Data Description Through Route Crossroad Wi Principal Arterial ❑ Principal Arterial Federal ✓❑ Urban ❑ Minor Arterial Urban Minor Arterial Functional ❑ Rural ❑ Collector ❑ Rural ❑ Collector Classification ❑ NHS � Major Collector ❑ NHS ❑ Major Collector ❑ Minor Collector ❑ Minor Collector Local Access ❑ Local Access Terrain ❑✓ Flat ❑ Roll ❑ Mountain ❑ Flat ❑✓ Roll ❑ Mountain Posted Speed 30 MPH 30 MPH Design Speed 30 MPH 30 MPH Existing ADT 6800 11000 Design Year ADT 9070 14690 Design Year 2040 2040 Design Hourly Volume (DHV) 907 1469 Performance of Work Preliminary Engineering Will Be Performed By Others Agency Consultant 95 % 5 Construction Will Be Performed By Contract Agency Contractor 100 % % Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ❑✓ Class II -- Categorically Excluded (CE) ❑ Project Involves NEPAISEPA Section 404 ❑ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class Ill - Environmental Assessment (EA) ❑ Project Involves NEPAISEPA Section 404 Interagency Agreements Environmental Considerations uu I corm 14u-IUI Page 2 Revised 04/2015_ Previous Editions Obsolete 08/08/2019 Council Meeting Agenda Packet. Page 109 of 116 Agency Project Title I Date City of East Wenatchee 9th St NE & Valley Mall Pkwy I/S Improver 1 6/13/19 Right of Way 0 No Right of Way Needed ❑ Right of Way Needed * All construction required by the ❑ No Relocation ❑ Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad ❑ No utility work required ✓❑ No railroad work required [:]All utility work will be completed prior to the start ❑ All railroad work will be completed prior to the start of of the construction contract the construction contract ✓❑All utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project Minor drainage modifications may be necessary. Utility structures will be adjusted to final pavement grade. FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? ❑ Yes ❑✓ No Remarks This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Date By MayorlChairperson DOT Form 140 Previous Editions Obsolete Page 3 Revised O4/2D15 Al2 0 08/08/2019 Council Meeting A a Pac /ke Page 110 of 116 Itll ' PROJECT EXTENT M f i LAT: N 47-24-57.03 ; LONG: W 120-17-34.79 t PROJECT EXTENT LAT: N 47-24-57.57 LONG: W 120-17-36.94 PROJECT EXTENT 9 \ LAT: N 47-24-55.60 R PROJECT EXTENT " LONG: W 120-17-35.72 ' LAT: N 47-24-56.22 N LONG: W 120-17-37.62 y PROJECT EXTENT sp S 2 AT: N 47-24-55.47 j y LONG: W 120-17-42.05 �• l Ilk jo G \ Y r♦ j q r' ~j t A • �� ,\ • i rI r r % s �.0 9� • 11 SCALE: 1"=200' PROJECT LOCATION AND LIMITS DRAWING IS FULL SCALE WHEN BARMEASURESI" 9TH ST. NE & VALLEY MALL PARKWAY INTERSECTION PLOT DATE: 7/252019 FILE PATH: �:�de�,ElM2,9-O,STA, Rwew ServlcOTP Appllca,luns,9tltd IMPROVEMENTS vr=69=9m= -mi= -o -- 08/08/2019 Council Meeting Agenda Packet. Page 111 of 116 Valley Mall Pkwy & 9th Street Intersection Improvement Estimate Item Number Total Quantity Unit Item Group 1 City R/W Group 2 WSDOT R/W Unit Cost Group 1 Engr. Est. Group 2 Engr. Est. Tax Schedule - See specification section 1-07.2(1) 1-07.2(2) PREPARATION 1 1 L.S. MOBILIZATION GROUP 1 1 $ 46,000.00 $ 46,000.00 $ 2 1 L.S. MOBILIZATION GROUP 2 1 $ 5,000.00 $ $ 5,000.00 3 1 L.S. REMOVAL OF STRUCTURES AND OBSTRUCTION GROUP 1 1 $ 16,000.00 $ 16,000.00 $ 4 1 L.S. REMOVAL OF STRUCTURES AND OBSTRUCTION GROUP 2 1 $ 4,000.00 $ $ 4,000.00 5 2400 S.Y. PLANING BITUMINOUS PAVEMENT 2400 $ 8.00 $ 19,200.00 $ DRAINAGE 6 200 L.F. CORRUGATED POLYETHYLENE STORM SEWER PIPE 12 IN. DIAM. 200 $ 55.00 $ 11,000.00 $ 7 8 EA. CATCH BASIN TYPE 1 8 $ 1,900.00 $ 15,200.00 $ SURFACING/PAVING 8 130 TON CRUSHED SURFACING BASE COURSE 90 40 $ 30.00 $ 2,700.00 $ 1,200.00 9 80 TON CRUSHED SURFACING TOP COURSE 60 20 $ 40.00 $ 2,400.00 $ 800.00 10 340 TON HMA CL. 1/2" PG 64-28 290 50 $ 100.00 $ 29,000.00 $ 5,600.00 GRADING 11 200 C.Y. ROADWAY EXCAVATION INCL. HAUL 200 $ 25.00 $ 5,000.00 $ 12 20 C.Y. EMBANKMENT COMPACTION 20 $ 5.00 $ 100.00 $ EROSION CONTROL AND PLANTING 13 1 L.S. EROSION/WATER POLLUTION CONTROL 1 $ 2,000.00 $ 2,000.00 $ 14 5 EA. INLET PROTECTION 5 $ 150.00 $ 750.00 $ TRAFFIC 15 1300 L.F. CEMENT CONC. TRAFFIC CURB AND GUTTER 1050 250 $ 25.00 $ 26,250.00 $ 6,250.00 16 1 L.S. PAVEMENT MARKINGS GROUP 1 1 $ 10,000.00 $ 10,000.00 $ 17 1 L.S. PAVEMENT MARKINGS GROUP 2 1 $ 5,000.00 $ $ 5,000.00 18 1 L.S. TRAFFIC SIGNAL SYSTEM 1 $ 300,000.00 $ 300,000.00 $ 19 1 L.S. ILLUMINATION SYSTEM 1 $ 14,000.00 $ 14,000.00 $ 20 1 L.S. ENHANCED PEDESTRIAN CROSSING 1 $ 20,000.00 $ $ 20,000.00 21 1 L.S. PROJECT TEMPORARY TRAFFIC CONTROL GROUP 1 1 $ 51,700.00 $ 51,700.00 $ 22 1 L.S. PROJECT TEMPORARY TRAFFIC CONTROL GROUP 2 1 $ 13,200.00 $ $ 13,200.00 23 1 L.S. PERMANENT SIGNING GROUP 1 1 $ 8,000.00 $ 8,000.00 $ 24 1 L.S. PERMANENT SIGNING GROUP 2 1 $ 2,000.00 $ $ 2,000.00 OTHER ITEMS 25 10 EA. CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 8 2 $ 2,650.00 $ 21,200.00 $ 5,300.00 26 340 S.Y. CEMENT CONC. SIDEWALK 290 50 $ 65.00 $ 18,850.00 $ 3,250.00 27 250 L.F. C-CURB 250 $ 40.00 $ 10,000.00 $ 28 5 EA. ADJUST WATER VALVE 5 $ 400.00 $ 2,000.00 $ 29 5 EA. ADJUST MANHOLE 5 $ 500.00 $ 2,500.00 $ 30 1 EA. ADJUST MONUMENT CASE AND COVER 1 $ 600.00 $ 600.00 $ 31 1 L.S. ROADWAY SURVEYING GROUP 1 1 $ 5,830.00 $ 5,830.00 $ 32 1 L.S. ROADWAY SURVEYING GROUP 2 1 $ 750.00 $ $ 750.00 33 1 L.S. SHORING OR EXTRA EXCAVATION CLASS B GROUP 1 1 $ 1,000.00 $ 1,000.00 $ 34 1 L.S. I SHORING OR EXTRA EXCAVATION CLASS B GROUP 2 1 $ 1,000.00 $ $ 1,000.00 35 1 L.S. JAS CONSTRUCTED DRAWINGS GROUP 1 1 $ 1,000.00 $ 1,000.00 $ 36 1 L.S. AS CONSTRUCTED DRAWINGS GROUP 2 1 $ 1,000.00 $ $ 1,000.00 37 1 DOL ICONTIGENCIES GROUP 1 1 $ 70,000.00 $ 70,000.00 $ 38 1 DOL ICONTIGENCIES GROUP 2 1 $ 10,000.00 $ $ 10,000.00 Construction Total $ 692,280.00 $ 83,750.00 Preliminary Engineering (-20%) $ 138,456.00 $ 16,750.00 Construction Engineering (-12%) $ 83,074.00 $ 10,050.00 WSDOT $ - $ 10,000.00 Sales Tax (8.2%) $ - $ 6,868.00 Project Total $ 913,810.00 $ 127,418.00 08/08/2019 Council Meeting Agenda Packet. Page 112 of 116 STBGP 5% for MPO Adjusted TAP Set- Available for Planning STBGP Aside Projects Prior Allocations $20,411,886 $1,098,141 $22,493,756 $1,216,030 $23,709,786 FY 2019 Actual $2,235,451 $111,773 $2,123,678 $147,145 $2,270,823 FY 2020 Estimate $2,235,451 $111,773 $2,123,678 $147,145 $2,270,823 FY2021 Estimate $2,235,451 $111,773 $2,123,678 $147,145 $2,270,823 FY 2022 Estimate $2,235,451 $111,773 $2,123,678 $147,145 $2,270,823 FY 2023 Estimate $2,235,451 $111,773 $2,123,678 $147,145 $2,270,823 Accrued Total $1,545,232 $30,9889470 $1,804,610 $32,793,080 Total Funds Committed $1,337,779 $28,272,550 $1,468,083 $29,740,633 Available to Program in 2019 RTIP $207,453 $2,715,920 $3365527 $3,052,447 Available to Program in 2020 RTIP $4,839,598 $483,672 $5,323,270 Committed $$ Obligated -to -Date Deobligated ' • • Status $1,337,779 $1,309,417 $28,362 Regional Planning & Programming FY 18-19 $220,000 $220,000 $0 Active • • • . Committed $$ Obligated -to -Date Deobligated Status • • $1,468,083 $1,462,904 $5,179 SR285 South Wenatchee Crosswalks $265,606 $265,606 $0 Awaiting Closeout Cammack/Olin Sidwalks $255,662 $255,662 $0 Awaiting Closeout • • • Committed $$ Obligated -to -Date Deobligated _ Status • ' $28,272,550 $21,629,765 $951,676 Western Avenue Safety Improvements $795,000 $795,000 Awaiting Closeout North Baker Avenue $662,500 $662,500 Awaiting Closeout Cammack/Olin Sidewalks $39,338 $4,338 Awaiting Closeout Woodin Avenue Bridge Rehabilitation $270,000 $270,000 Awaiting Closeout Western/Springwater Roundabout $230,000 $230,000 Awaiting Closeout Pine Street Reconstruction $705,600 $705,600 Awaiting Closeout 35th Street NE Extension $1,247,057 $1,247,057 Awaiting Closeout SR285 South Wenatchee Crosswalks $242,375 $203,400 Awaiting Closeout 9th Street Dual Roundabouts $1,232,000 $0 On Hold SR285/McKittrick Street Signal $2,398,560 $1,727,700 Active Goodwin Bridge $2,450,037 $200,000 Active Wenatchee Ave Sidewalks & Medians $744,985 $70,014 Active Center Street Sidewalks $373,222 $47,381 Active West Malaga Intersection Improvements $543,461 $80,036 Active Revised: 7/31/2019 08/08/2019 Council Meeting Agenda Packet. Page 113 of 116 From: Trautmann. Cara Subject: Charter Communications (SPECTRUM) Programming Update - GEM Shopping Network HD & FEN Launch Date: Tuesday, July 30, 2019 3:29:24 PM Attachments: image001.pnna imaae002.Dna This letter will serve as notice that on or around August 30, 2019, Charter Communications ("Charter"), locally known as Spectrum, will launch GEM Shopping Network HD on channel 143 on the channel line-up serving your community. In addition, on or around August 30, 2019, Spectrum will launch FETV (Family Entertainment TV) on channel 417 on the channel line-up serving your community. To view a current Spectrum channel lineup visit www.spectrum.com/channels. If you have any questions, please feel free to contact me at 360.258.5108 or via email at marian.jackson@charter.com. Sincerely, �19_7 111?e�_, Charter Marian Jackson I Director, Government Affairs I Work: 360-258-5108 1 Cell: 360-600-4131 222 NE Park Plaza Drive, #231 1 Vancouver, WA 98684 E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited. 08/08/2019 Council Meeting Agenda Packet. Page 114 of 116 The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited. 08/08/2019 Council Meeting Agenda Packet. Page 115 of 116 Hand out from the July 16, 2019 Council Meeting. Post event information sheet. 4. � �H � `ram• !'. Eastside Parkway PileUp June 29, 2019 134 REGISTRATIONS 110 VOLUNTEERS 1 500 PEOPLE 1 3 OUT OF TOWN REGISTRATIONS I BEER GARDEN I SUN! 08/08/2019 Council Meeting Agenda Packet. MARK YOUR CALENDARS AND JOIN YOUR Page 116 of 116 LOCAL LAW ENFORCEMENT t. * R T T POLICE • COMMUNITY PARTNERSHIPS -k Tuesday, August 6:00=7:30PM * ,. Eastmont Community Park By the Aquatic Center FREE Food & Refreshments * Entertainment * � �C * Emergency Vehicles * K-9 Units Helicopter *And Much More! i( 5 CHEF �lfd `,torr,gR IS R-Ei cow ro �-•�L..° +'� ..'.o _ _na,Jc . /�. ��.�N Pon' ' WA A National Night Out is an annual community - building campaign that promotes police - community partnerships and neighborhood camaraderie to make our neighborhoods safer, more caring places to live. National Night Out enhances the relationships between neighbors and law enforcement while bringing back a true sense of community. k