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HomeMy WebLinkAbout6/4/2019 - City Council - City Council Meeting Agenda PacketIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 06-04-2019 Council Meeting Agenda - Numbered Page 1 of 2 East Wenatchee City Council Meeting Tuesday, June 4, 2019 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 AGENDA 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Consent Items: Vouchers: a. 06/04/2019, Checks: 52121 - 52166, in the amount of $91,803.64. Pg. 3 Minutes: b. 05/16/2019 Council Workshop Meeting Minutes. Pg. 20 c. 05/21/2019 Council Meeting Minutes. Pg. 22 Motion to approve agenda, vouchers, and minutes from previous meetings. 2. Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 3. Presentations. None. 4. Mayor’s Report. 5. Action Items. a. Resolution 2019-10, a resolution of the City of East Wenatchee, Washington amending Resolution No. 2011-02, and designating the public entities, for salary purposes, that are comparable to the City, containing a severability clause, and establishing an effective date. Presented by Josh DeLay, Finance Director. Pg. 26 Motion by City Council to pass resolution 2019-10 as presented designating the public entities for salary purposes that are comparable to the City. 06-04-2019 Council Meeting Agenda Packet . Page 1 of 122 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 06-04-2019 Council Meeting Agenda - Numbered Page 2 of 2 b. Resolution 2019-11, a Resolution of the City of East Wenatchee, Washington adopting a Six-Year Transportation Improvement Program for 2020-2025, directing the City Clerk to file this Resolution with the Secretary of Transportation, containing a severability clause, and an effective date. Presented by Lori Barnett, Community Development Director. Pg. 30 Motion by City Council to pass Resolution 2019-11 as presented adopting a Six- Year Transportation Improvement Program for 2020-2025. c. Resolution 2019-12, a Resolution of the City of East Wenatchee, Washington supporting the Proposition 1, Chelan-Douglas Transportation Benefit Area (“Link Transit”). Pg. 54 No recommendation by Staff. d. Budget amendment request of $10,820 for purchase of Public Record Request Management Software - NextRequest. Pg. 60 Motion to authorize the purchase of NextRequest a Public Records Request Management Software for an amount not to exceed $10,820, and authorize the Finance Director to add the same amount to the next 2019 budget amendment. e. Public works Agreement for the Ballard Point Park Rebuild Project, No. 2019-06. Presented by Tom Wachholder, Project Development Manager. Pg. 66 Motion to authorize the Mayor to sign the Ballard Point Park Gazebo Rebuild Public Works Agreement in the amount of $35,900.76. f. Change Orders 3, 4, and 5 associated with the Gateway Project, No. 2018-04. Presented by Tom Wachholder, Project Development Manager. Pg. 91 Motion to authorize the Mayor to sign change orders No. 3, 4 and 5 totaling $9,743.15. 6. Council Reports & Announcements. a. Reports/New Business of Council Committees 7. Adjournment. 06-04-2019 Council Meeting Agenda Packet . Page 2 of 122 CHECKS: 52121 - 52166 VOIDED CHECKS: 51976; 52117 DEPARTMENT/FUND AMOUNT General Fund 001 $71,779.93 Street Fund 101 $7,509.30 Community Dev Grants Funds 102 $0.00 Transportation Benefit District Fund 105 $0.00 Debt Reserve Fund 110 $0.00 Library Fund 112 $184.53 Hotel/Motel Tax Fund 113 $9,273.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $1,175.00 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $352.50 Storm Water Improvements Fund 308 $0.00 Capital Improvements Fund 314 $0.00 Equipment R&R Fund 501 $1,529.38 Transportation Benefit District 630 $0.00 Grand Total All Funds $91,803.64 CITY OF EAST WENATCHEE CHECK REGISTER June 4, 2019 PAYABLES 06-04-2019 Council Meeting Agenda Packet . Page 3 of 122 Fund Number Description Amount 001 General Fund $71,779.93 101 Street Fund $7,509.30 112 Library Fund $184.53 113 Hotel/Motel Tax Fund $9,273.00 117 Events Board Fund $1,175.00 301 Street Improvements Fund $352.50 501 Equipment Purchase, Repair & Replacement Fund $1,529.38 Count: 7 $91,803.64 Fund Transaction Summary Transaction Type: Invoice Fiscal: 2019 - June 2019 - June 2019 1st Council Meeting Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:39:53 AM Page 1 of 1 East Wenatchee - Fund Transaction Summary 06-04-2019 Council Meeting Agenda Packet . Page 4 of 122 Vendor Number Reference Account Number Description Amount Apple City Electric, Llc 52124 2019 - June 2019 - June 2019 1st Council Meeting 26078 Street/Electrical Labor 001-000-180-518-30-41-00 Professional Services $3,300.10 Total 26078 $3,300.10 Total 52124 $3,300.10 Total Apple City Electric, Llc $3,300.10 Aps Inc 52125 2019 - June 2019 - June 2019 1st Council Meeting 73157 Postage Meter Sealing Solution 001-000-140-514-20-31-01 Central Stores $75.74 Total 73157 $75.74 Total 52125 $75.74 Total Aps Inc $75.74 Battery Systems Inc 52126 2019 - June 2019 - June 2019 1st Council Meeting 4938883 Street/Supplies 101-000-313-542-42-30-00 NPDES Supplies $22.20 Total 4938883 $22.20 Total 52126 $22.20 Total Battery Systems Inc $22.20 Cdw Government, Inc 52127 2019 - June 2019 - June 2019 1st Council Meeting SGK2742 Computer Supplies 001-000-145-594-14-60-25 Capital - Cmptr Hdwe Admin $1,659.23 001-000-145-594-14-60-27 Capital - Cmptr Equip Police $1,659.22 Total SGK2742 $3,318.45 Total 52127 $3,318.45 Total Cdw Government, Inc $3,318.45 Voucher Directory Fiscal: : 2019 - June 2019 Council Date: : 2019 - June 2019 - June 2019 1st Council Meeting Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 1 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 5 of 122 Vendor Number Reference Account Number Description Amount Chancey C. Crowell 52121 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/21/2019 10:16:51 AM Court/Per Diem Municipal Court Judges Conference 6/2-6/5 001-000-120-512-50-43-00 Travel $836.55 Total Invoice - 5/21/2019 10:16:51 AM $836.55 Total 52121 $836.55 Total Chancey C. Crowell $836.55 Columbia River Steel dba: Moses Lake Steel Supply, Inc 52128 2019 - June 2019 - June 2019 1st Council Meeting 21903673 Street/Supplies 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $103.11 Total 21903673 $103.11 Total 52128 $103.11 Total Columbia River Steel dba: Moses Lake Steel Supply, Inc $103.11 Consolidated Electrical Distributors Inc 52129 2019 - June 2019 - June 2019 1st Council Meeting 9360-721179 Street/Supplies 101-000-420-542-63-48-00 Repairs & Maintenance $104.91 Total 9360-721179 $104.91 9360-721273 Street/Supplies 101-000-420-542-63-48-00 Repairs & Maintenance $66.99 Total 9360-721273 $66.99 9360-721317 Street/Supplies 101-000-420-542-63-48-00 Repairs & Maintenance $24.35 Total 9360-721317 $24.35 Total 52129 $196.25 Total Consolidated Electrical Distributors Inc $196.25 Discount Auto Glass 52130 2019 - June 2019 - June 2019 1st Council Meeting 2164 Police/Vehicle Window Tint 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $216.40 Total 2164 $216.40 Total 52130 $216.40 Total Discount Auto Glass $216.40 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 2 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 6 of 122 Vendor Number Reference Account Number Description Amount Douglas CO Sewer District 52131 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/28/2019 9:07:55 AM Utilities 001-000-180-518-30-47-00 Utilities $81.00 Total Invoice - 5/28/2019 9:07:55 AM $81.00 Invoice - 5/28/2019 9:08:34 AM Utilities 001-000-180-518-30-47-00 Utilities $81.00 Total Invoice - 5/28/2019 9:08:34 AM $81.00 Invoice - 5/28/2019 9:09:15 AM Utilities 001-000-180-518-30-47-00 Utilities $74.97 112-000-000-572-50-47-00 Facilities--Utilities $11.70 Total Invoice - 5/28/2019 9:09:15 AM $86.67 Invoice - 5/28/2019 9:13:19 AM Utilities 001-000-180-518-30-47-00 Utilities $81.00 Total Invoice - 5/28/2019 9:13:19 AM $81.00 Total 52131 $329.67 Total Douglas CO Sewer District $329.67 Eastmont Metropolitan Park District 52132 2019 - June 2019 - June 2019 1st Council Meeting 2019-012 Events/Classy Chassis Field Use Fee 117-000-300-557-30-43-12 CC EMPD Facility Fee $1,000.00 Total 2019-012 $1,000.00 Total 52132 $1,000.00 Total Eastmont Metropolitan Park District $1,000.00 Fastenal Company 52133 2019 - June 2019 - June 2019 1st Council Meeting WAWEN193097 Street/Supplies 501-000-000-542-90-48-25 Street Vehicle R&M Supplies $29.31 Total WAWEN193097 $29.31 WAWEN193147 Street/Supplies 101-000-430-543-30-30-00 Supplies $43.24 Total WAWEN193147 $43.24 WAWEN193820 Street/Supplies 101-000-420-542-64-30-00 Supplies $35.55 Total WAWEN193820 $35.55 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 3 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 7 of 122 Vendor Number Reference Account Number Description Amount WAWEN193889 Street/Supplies 101-000-420-542-75-30-00 Supplies $21.90 Total WAWEN193889 $21.90 WAWEN193901 Street/Supplies 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $3.67 Total WAWEN193901 $3.67 WAWEN193986 Street/Supplies 101-000-430-543-30-30-00 Supplies $57.54 Total WAWEN193986 $57.54 WAWEN194043 Street/Supplies 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $29.71 Total WAWEN194043 $29.71 WAWEN194160 Street/Supplies 101-000-430-543-30-30-00 Supplies $34.85 Total WAWEN194160 $34.85 Total 52133 $255.77 Total Fastenal Company $255.77 FP Mailing Solutions 52134 2019 - June 2019 - June 2019 1st Council Meeting RI104051183 City Hall/Postage Meter Rental 001-000-141-514-20-31-01 Office Machine Costs $900.00 Total RI104051183 $900.00 Total 52134 $900.00 Total FP Mailing Solutions $900.00 Frontier 52135 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/21/2019 10:53:58 AM Street Modem 101-000-420-542-64-47-00 Utilities $57.45 Total Invoice - 5/21/2019 10:53:58 AM $57.45 Invoice - 5/21/2019 10:54:53 AM Street Modem 101-000-420-542-64-47-00 Utilities $57.35 Total Invoice - 5/21/2019 10:54:53 AM $57.35 Invoice - 5/21/2019 10:55:18 AM Street Modem 101-000-420-542-64-47-00 Utilities $66.92 Total Invoice - 5/21/2019 10:55:18 AM $66.92 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 4 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 8 of 122 Vendor Number Reference Account Number Description Amount Invoice - 5/21/2019 10:55:47 AM Street Modem 101-000-420-542-64-47-00 Utilities $57.35 Total Invoice - 5/21/2019 10:55:47 AM $57.35 Invoice - 5/28/2019 9:14:15 AM Phone 001-000-180-518-30-47-00 Utilities $193.05 112-000-000-572-50-47-00 Facilities--Utilities $30.13 Total Invoice - 5/28/2019 9:14:15 AM $223.18 Invoice - 5/28/2019 9:14:59 AM Street Modem 101-000-420-542-64-47-00 Utilities $62.32 Total Invoice - 5/28/2019 9:14:59 AM $62.32 Total 52135 $524.57 Total Frontier $524.57 In-Print 52136 2019 - June 2019 - June 2019 1st Council Meeting 1728A City Hall Newsletter 001-000-110-511-60-31-05 Newsletter Printing & Mailing $3,147.98 Total 1728A $3,147.98 2097 Police/Robins Business Cards 001-000-210-521-10-31-00 Office Supplies $162.30 Total 2097 $162.30 Total 52136 $3,310.28 Total In-Print $3,310.28 Key Methods, LLC 52137 2019 - June 2019 - June 2019 1st Council Meeting CF68157 Computer Maintenance 001-000-145-514-20-40-00 Network Services $2,311.69 Total CF68157 $2,311.69 CF68158 Computer Maintenance 001-000-145-514-20-40-00 Network Services $1,335.73 Total CF68158 $1,335.73 CF68161 Computer Maintenance 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $430.10 Total CF68161 $430.10 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 5 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 9 of 122 Vendor Number Reference Account Number Description Amount CF68540 Computer Maintenance 001-000-145-514-20-40-00 Network Services $2,272.20 Total CF68540 $2,272.20 CF68676 Computer Maintenance 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $339.21 Total CF68676 $339.21 CF69201 Computer Maintenance 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $339.21 Total CF69201 $339.21 CF69202 Computer Maintenance 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $782.29 Total CF69202 $782.29 CF69209 Computer Maintenance 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $562.64 Total CF69209 $562.64 Total 52137 $8,373.07 Total Key Methods, LLC $8,373.07 Kottkamp & Yedinak, Pllc 52138 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/24/2019 9:45:37 AM May 2019 Public Defender Contract 001-000-110-511-60-21-50 Public Defender $4,050.00 Total Invoice - 5/24/2019 9:45:37 AM $4,050.00 Total 52138 $4,050.00 Total Kottkamp & Yedinak, Pllc $4,050.00 KPG, P.S. 52139 2019 - June 2019 - June 2019 1st Council Meeting 4-17519 2019 Residential Overlay Project 301-000-000-595-10-40-27 Design 2019 TBD Paving $352.50 Total 4-17519 $352.50 Total 52139 $352.50 Total KPG, P.S.$352.50 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 6 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 10 of 122 Vendor Number Reference Account Number Description Amount Leeon Leyde 52140 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/28/2019 8:33:33 AM Police/2019 Clothing Allowance 001-000-210-521-10-20-01 Clothing Allowance $48.00 Total Invoice - 5/28/2019 8:33:33 AM $48.00 Total 52140 $48.00 Total Leeon Leyde $48.00 Maria Holman 52123 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/21/2019 10:32:14 AM City Clerk/Per Diem PRA Training 5/14/19 001-000-140-514-20-43-00 Travel $281.25 Total Invoice - 5/21/2019 10:32:14 AM $281.25 Total 52123 $281.25 Total Maria Holman $281.25 Mary Beth Phillips 52122 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/21/2019 10:21:16 AM Court/Per Diem DMCMA Conference 5/19-5/22 001-000-120-512-50-43-00 Travel $725.07 Total Invoice - 5/21/2019 10:21:16 AM $725.07 Total 52122 $725.07 52141 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/24/2019 2:27:34 PM Court/Mileage Reiimbursement for Training 001-000-120-512-50-43-00 Travel $363.66 Total Invoice - 5/24/2019 2:27:34 PM $363.66 Total 52141 $363.66 Total Mary Beth Phillips $1,088.73 Master Gardener Foundation of Chelan County 52142 2019 - June 2019 - June 2019 1st Council Meeting 81 April 2019 Japanese Garden Maintenance 101-000-420-542-80-48-00 Maint Agmt - Japanese Gdn $2,000.00 Total 81 $2,000.00 Total 52142 $2,000.00 Total Master Gardener Foundation of Chelan County $2,000.00 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 7 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 11 of 122 Vendor Number Reference Account Number Description Amount Noyd & Noyd Inc 52143 2019 - June 2019 - June 2019 1st Council Meeting 7975 Events/Elmes Bond 117-000-105-557-30-40-00 Eweb Insurance $175.00 Total 7975 $175.00 7976 IT/Lasswell Bond 001-000-142-514-20-46-00 Insurance $175.00 Total 7976 $175.00 Total 52143 $350.00 Total Noyd & Noyd Inc $350.00 Oxarc, Inc 52144 2019 - June 2019 - June 2019 1st Council Meeting 30663293 Police/Supplies 001-000-210-521-10-49-00 Miscellaneous $194.04 Total 30663293 $194.04 Total 52144 $194.04 Total Oxarc, Inc $194.04 Patrick McMahon 52145 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/21/2019 10:40:11 AM Court/Pro-Tem Judge 5/17/19 001-000-120-512-50-49-02 Judge Protems $75.00 Total Invoice - 5/21/2019 10:40:11 AM $75.00 Invoice - 5/24/2019 9:32:09 AM Court/Pro-Tem Judge 5/20/19 001-000-120-512-50-49-02 Judge Protems $75.00 Total Invoice - 5/24/2019 9:32:09 AM $75.00 Total 52145 $150.00 Total Patrick McMahon $150.00 Pud #1 of Douglas County 52146 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/28/2019 8:44:56 AM Metered Street Lighting 101-000-420-542-63-47-00 Utilities $82.00 Total Invoice - 5/28/2019 8:44:56 AM $82.00 Invoice - 5/28/2019 8:51:34 AM Traffic Signal Lighting 101-000-420-542-63-47-00 Utilities $32.00 Total Invoice - 5/28/2019 8:51:34 AM $32.00 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 8 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 12 of 122 Vendor Number Reference Account Number Description Amount Invoice - 5/28/2019 8:52:29 AM Utilities 001-000-180-518-30-47-00 Utilities $995.30 101-000-420-542-63-47-00 Utilities $216.00 101-000-420-542-64-47-00 Utilities $42.00 101-000-420-542-75-47-00 Utilities $58.00 101-000-430-543-50-47-00 Utilities $94.00 112-000-000-572-50-47-00 Facilities--Utilities $142.70 Total Invoice - 5/28/2019 8:52:29 AM $1,548.00 Total 52146 $1,662.00 Total Pud #1 of Douglas County $1,662.00 Raymond Coble 52147 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/21/2019 10:36:37 AM Police/2019 Clothing Allowance 001-000-210-521-10-20-01 Clothing Allowance $83.85 Total Invoice - 5/21/2019 10:36:37 AM $83.85 Total 52147 $83.85 Total Raymond Coble $83.85 Rivercom 52148 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/24/2019 9:35:05 AM May 2019 Dispatch Services 001-000-001-528-70-40-00 River Com $28,242.67 Total Invoice - 5/24/2019 9:35:05 AM $28,242.67 Total 52148 $28,242.67 Total Rivercom $28,242.67 Saddlerock Plumbing & Mechanical LLC 52149 2019 - June 2019 - June 2019 1st Council Meeting 3532 Street/Women's Bathroom Repair 001-000-180-518-30-41-00 Professional Services $134.17 Total 3532 $134.17 Total 52149 $134.17 Total Saddlerock Plumbing & Mechanical LLC $134.17 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 9 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 13 of 122 Vendor Number Reference Account Number Description Amount Standard Pallet Co 52150 2019 - June 2019 - June 2019 1st Council Meeting 683772 Street/Landscaping Supplies 001-000-180-518-30-49-01 Landscaping $189.35 Total 683772 $189.35 Total 52150 $189.35 Total Standard Pallet Co $189.35 Staples Business Advantage 52151 2019 - June 2019 - June 2019 1st Council Meeting 3409637880 Office Supplies 001-000-120-512-50-31-00 Office Supplies $100.11 Total 3409637880 $100.11 3409637883 Office Supplies 001-000-140-514-20-31-01 Central Stores $29.21 001-000-145-594-14-60-35 Capital - Cmptr Equip Admin $45.98 Total 3409637883 $75.19 3409637885 Office Supplies 001-000-140-514-20-31-01 Central Stores $59.55 Total 3409637885 $59.55 3412444077 Office Supplies 001-000-120-512-50-31-00 Office Supplies $83.30 001-000-140-514-20-31-01 Central Stores $17.42 Total 3412444077 $100.72 Total 52151 $335.57 Total Staples Business Advantage $335.57 Tidd Inc. dba: Still Properties 52152 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/21/2019 10:51:36 AM 311 9th St NE/Plumbing Repairs 001-000-001-518-20-40-00 Property Management - 311 9th St NE $419.51 Total Invoice - 5/21/2019 10:51:36 AM $419.51 Total 52152 $419.51 Total Tidd Inc. dba: Still Properties $419.51 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 10 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 14 of 122 Vendor Number Reference Account Number Description Amount Tony Ditommaso PS 52153 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/24/2019 9:46:55 AM May 2019 Public Defender Fee 001-000-110-511-60-21-50 Public Defender $4,050.00 Total Invoice - 5/24/2019 9:46:55 AM $4,050.00 Total 52153 $4,050.00 Total Tony Ditommaso PS $4,050.00 Town Ford Inc 52154 2019 - June 2019 - June 2019 1st Council Meeting 13963 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $57.89 Total 13963 $57.89 14432 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $226.31 Total 14432 $226.31 14536 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $226.31 Total 14536 $226.31 14596 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $75.81 Total 14596 $75.81 CM14302 Credit 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance ($108.20) Total CM14302 ($108.20) CM14536 Credit 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance ($75.81) Total CM14536 ($75.81) Total 52154 $402.31 Total Town Ford Inc $402.31 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 11 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 15 of 122 Vendor Number Reference Account Number Description Amount Traffic Safety Supply 52155 2019 - June 2019 - June 2019 1st Council Meeting SO00014275 Traffic Safety Signs 101-000-420-542-64-30-00 Supplies $1,554.02 Total SO00014275 $1,554.02 Total 52155 $1,554.02 Total Traffic Safety Supply $1,554.02 Tyco Inc. 52156 2019 - June 2019 - June 2019 1st Council Meeting 66318 Street/Supplies 501-000-000-542-90-48-25 Street Vehicle R&M Supplies $142.78 Total 66318 $142.78 Total 52156 $142.78 Total Tyco Inc.$142.78 Verizon Wireless 52157 2019 - June 2019 - June 2019 1st Council Meeting 9829407543 Legislative Cell Phones 001-000-110-511-60-49-00 Miscellaneous $351.72 Total 9829407543 $351.72 9829407550 Police/Cell Phones 001-000-210-521-10-42-01 Telephone $2,893.62 Total 9829407550 $2,893.62 Total 52157 $3,245.34 Total Verizon Wireless $3,245.34 Wash Criminal Justice 52158 2019 - June 2019 - June 2019 1st Council Meeting 201132407 Police/SWAT Training 001-000-210-521-40-25-00 Training--Officers $600.00 Total 201132407 $600.00 201132484 Police/Firearms Handgun Instructor Training 001-000-210-521-40-25-00 Training--Officers $300.00 Total 201132484 $300.00 Total 52158 $900.00 Total Wash Criminal Justice $900.00 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 12 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 16 of 122 Vendor Number Reference Account Number Description Amount Wash ST Dept of Licensing 52159 2019 - June 2019 - June 2019 1st Council Meeting EWP001421 Bogue Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001421 Bogue $18.00 EWP001423 Fox Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001423 Fox $18.00 EWP001424 Michel Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001424 Michel $18.00 EWP001425 Bratton Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001425 Bratton $18.00 EWP001426 Kastner Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001426 Kastner $18.00 EWP001427 Gardiner Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001427 Gardiner $18.00 EWP001428 Vickery Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001428 Vickery $18.00 EWP001429 Johnson Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001429 Johnson $18.00 Total 52159 $144.00 Total Wash ST Dept of Licensing $144.00 Wash State Dept of Trans 52160 2019 - June 2019 - June 2019 1st Council Meeting RE 42 JB2234 L172 Traffic Signal Maintenance 101-000-420-542-63-47-00 Utilities $2,547.77 Total RE 42 JB2234 L172 $2,547.77 Total 52160 $2,547.77 Total Wash State Dept of Trans $2,547.77 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 13 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 17 of 122 Vendor Number Reference Account Number Description Amount Wenatchee Reclamation District 52161 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/24/2019 2:30:44 PM Agreement to Transfer Shares to Gateway Site Fee 001-000-580-558-60-49-00 Miscellaneous $102.00 Total Invoice - 5/24/2019 2:30:44 PM $102.00 Total 52161 $102.00 Total Wenatchee Reclamation District $102.00 Wenatchee Valley Humane Society 52162 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/24/2019 9:36:57 AM May 2019 Animal Control Services 001-000-001-539-30-40-00 Animal Control $6,126.24 Total Invoice - 5/24/2019 9:36:57 AM $6,126.24 Total 52162 $6,126.24 Total Wenatchee Valley Humane Society $6,126.24 Wenatchee Valley Museum & Cultural Center 52163 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/24/2019 9:40:18 AM June 2019 Joint Agreement 113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $9,273.00 Total Invoice - 5/24/2019 9:40:18 AM $9,273.00 Total 52163 $9,273.00 Total Wenatchee Valley Museum & Cultural Center $9,273.00 William Brender 52164 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/24/2019 9:59:40 AM Police/Reimbursement for Supplies 001-000-210-521-10-35-00 Small Tools & Equipment $12.20 Total Invoice - 5/24/2019 9:59:40 AM $12.20 Total 52164 $12.20 Total William Brender $12.20 Woods & Brangwin PLLC 52165 2019 - June 2019 - June 2019 1st Council Meeting Invoice - 5/24/2019 9:34:17 AM Court/April 2019 Conflict Case 001-000-110-511-60-30-00 Public Defender Conflicts $187.50 Total Invoice - 5/24/2019 9:34:17 AM $187.50 Total 52165 $187.50 Total Woods & Brangwin PLLC $187.50 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 14 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 18 of 122 Vendor Number Reference Account Number Description Amount Workland Auto Parts, Inc. 52166 2019 - June 2019 - June 2019 1st Council Meeting 246644 Street/Supplies 101-000-313-542-42-48-00 NPDES Equipment Repair & Maintenance $118.53 Total 246644 $118.53 246656 Street/Supplies 101-000-313-542-42-48-00 NPDES Equipment Repair & Maintenance $31.17 Total 246656 $31.17 246709 Street/Supplies 101-000-313-542-42-48-00 NPDES Equipment Repair & Maintenance $20.89 Total 246709 $20.89 246801 Police/Supplies 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $212.37 Total 246801 $212.37 247302 Police/Supplies 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $286.53 Total 247302 $286.53 247909 Police/Supplies 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $37.91 Total 247909 $37.91 248689 Police/Supplies 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $7.08 Total 248689 $7.08 249250 Police/Supplies 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $58.20 Total 249250 $58.20 Total 52166 $772.68 Total Workland Auto Parts, Inc.$772.68 Grand Total Vendor Count 45 $91,803.64 Printed by EASTWENATCHEE\ASchulz on 5/29/2019 10:37:58 AM Page 15 of 15 East Wenatchee - Voucher Directory06-04-2019 Council Meeting Agenda Packet . Page 19 of 122 05-16-2019 Council Workshop Minutes Page 1 of 2 CITY OF EAST WENATCHEE 271 9th Street NE * East Wenatchee, WA 98802 Phone (509) 884-9515 * Fax (509) 884-6233 City Council Workshop East Wenatchee City Hall 271 9th St. NE East Wenatchee, WA 98802 Minutes Thursday, May 16, 2019 In attendance: Lori Barnett, Community Development Director Mayor Lacy Tom Wachholder, Project Dev. Manager Councilmember Raab Mary Beth Phillips, Court Administrator Councilmember Crawford Maria Holman, City Clerk Councilmember Detering Councilmember Hepner 5:30 p.m. Council Workshop. 1. Councilmember Detering opened the meeting. A. Douglas County & East Wenatchee Stormwater Utility Management Team Memo. Presented by Tom Wachholder, Project Development Manager. Mr. Wachholder presented the Douglas County & East Wenatchee Stormwater Utility Management Team Memo to Councilmembers. A recommendation was made to terminate the Interlocal Cooperative Agreement for Storm and Surface Water Management effective January 01, 2020. Mr. Wachholder also recommended Option A of the outstanding debt redemption and joint fund disbursements – options provided in the member detailing debts and fund balances. No action was taken by the Council. B. Strategic Planning Community Development Director Lori Barnett lead Council in the Working Document provided by 501 Consultants, Strategic Plan Template. Council successfully reviewed and revised the Vision & Mission Statements, Values, and the first two Goals and Objectives. No action was taken by the Council. 06-04-2019 Council Meeting Agenda Packet . Page 20 of 122 05-16-2019 Council Workshop Minutes Page 2 of 2 C. Council Misc. Councilmember Hepner provided an update regarding his assignment with the Economic Development District. Mayor Lacy shared that the two Port districts will be at the next Council Meeting to update Councilmembers of plans for a possible functional consolidation of the Port districts and operations of Pangborn Airport. Mayor Lacy also shared that there will not be a Resolution at the next Council Meeting supporting the Link tax ballot measure until there is a ballot filed to support. Also, this will allow Council time to hear other measures that they may want to consider as well. Adjournment. With no further business, the meeting adjourned at 7:00 p.m. ____________________________ Attest: Steven C. Lacy, Mayor _______________________________ Maria E. Holman, City Clerk 06-04-2019 Council Meeting Agenda Packet . Page 21 of 122 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 05-21-2019 Council Meeting Minutes Page 1 of 4 East Wenatchee City Council Meeting Tuesday, May 21, 2019 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Steven Lacy Lori Barnett, Community Development Director Councilmember Harry Raab Tom Wachholder, Project Development Manager Councilmember Jerrilea Crawford Josh DeLay, Finance Director Councilmember Timothy Detering Randy Harrison, Police Chief Councilmember Matthew Hepner Trina Elmes, Events Director Maria Holman, City Clerk 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. a. Motion to excuse Councilmember Sterk by Councilmember Crawford. Councilmember Raab seconded the motion. Motion carried (4-0). b. Motion to excuse Councilmember Magdoff by Councilmember Detering. Councilmember Crawford seconded the motion. Motion carried (4-0). c. Motion to excuse Councilmember Johnson by Councilmember Detering. Councilmember Crawford seconded the motion. Motion carried (4-0). 1. Consent Items: a. Change Order No.2, Gateway Project in the amount of $470.40. b. 05/21/2019, Checks: 52017-52018; 52034-52110, and voided checks # 51951; 52008; 52032; 52033 in the amount of $302,619.20. c. 05/7/2019 Council Meeting Minutes. Motion by Councilmember Detering to approve consent items. Councilmember Raab seconded the motion. Motion carried (4-0). 2. Citizen Requests/Comments. None. 3. Presentations. a. Mayor Lacy read the 2019 Memorial Day Proclamation and announced the Memorial Day Services that will take place Monday, May 27, 2019, 9:00 a.m., at the Evergreen Memorial Cemetery. 06-04-2019 Council Meeting Agenda Packet . Page 22 of 122 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 05-21-2019 Council Meeting Minutes Page 2 of 4 Presentations Continued: b. RiverCom 911 Executive Director Misty Viebrock presented to Council the upcoming Tax Ballot Measure to renew the 1/10th of one percent that is currently in place and sunsetting at the end of 2019. Comments provided by Mayor Lacy and Councilmember Detering. c. Ms. Lisa Parks, Executive Director for the Port of Douglas County and Jim Kuntz, Executive Director for the Port of Chelan County presented to council the Ports proposal and next steps towards functional consolidation of operations. The proposed consolidation is an effort to cut costs to provide more funds for airport improvements and operations. Commissioner Donn Etherington, Chelan County, and Jim Huffman, Douglas County were present. Comments provided by Councilmember Detering, Councilmember Hepner, and Mayor Lacy. 4. Department Report. a. Project Development Manager Tom Wachholder provided a Public Works Department Report of Public Works activities and project updates. Comments provided by Councilmember Detering, Councilmember Raab, and Mayor Lacy. b. Finance Director Josh DeLay provided a Finance Department Report for the month of April. 5. Mayor’s Report. a. Mayor Lacy signed a Memorandum of Understanding resolving a grievance. 6. Action Items. a. Resolution 2019-08, A Resolution of the City of East Wenatchee, WA appointing members to the East Wenatchee Events Board. Events Director Trina Elmes presented Resolution to Council. Comments provided by Mayor Lacy. Motion by Councilmember Crawford to adopt Resolution 2019-08 as presented appointing members to the East Wenatchee Events Board. Councilmember Hepner seconded the motion. Motion carried (4-0). 06-04-2019 Council Meeting Agenda Packet . Page 23 of 122 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 05-21-2019 Council Meeting Minutes Page 3 of 4 Action Items Continued: b. Tourism Promotion Grant Application submitted by the Wenatchee Valley Sports Foundation to support the State Special Olympics Winter Games, for March 2019 and 2020 presented by Events Director Trina Elmes. Carol Morrell of the Wenatchee Valley Sports Foundation spoke to Council. Comments provided by Councilmember Detering and Councilmember Hepner. Motion by Councilmember Detering to Approve the Wenatchee Valley Sports Foundation Tourism Promotion Grant Application in the amount of $5,000 for the 2019 and $5,000 for the 2020 Special Olympics Winter Games as recommended by the East Wenatchee Events Board. Councilmember Raab Seconded the motion. Motion carried (4-0). c. The first reading of Ordinance 2019-10 amending the Greater East Wenatchee Area Comprehensive Plan Land Use Map and text expanding the East Wenatchee Urban Growth Area boundary by approximately 26 acres and changing the land use designation and zoning for 3 parcels from Commercial Agriculture 5 to General Industrial. The properties are on NW Cascade Ave. west of the Baker Flats Industrial Area. Without objection, Mayor Lacy elevated Ordinance 2019-10 to second reading. Comments provided by Councilmember Crawford and Councilmember Detering. Motion by Councilmember Detering to approve Ordinance 2019-10 amending the Greater East Wenatchee Area Comprehensive Plan Land Use Map and text expanding the East Wenatchee Urban Growth Area boundary as presented. Councilmember Hepner seconded the motion. Motion carried (4-0). d. The first reading of Ordinance 2019-11 amending section 17.43.020 and sections 17.70.80 through 17.70.100 of the East Wenatchee Municipal regulating the acceptance of applications for use permits, wireless telecommunications facility permits, building permits, right of way use authorizations and franchises for wireless communication facilities within the Light Commercial Zoning District (C-L), containing a severability clause, and establishing an effective date. Presented by Lori Barnett, Community Development Director. Without objection, Mayor Lacy elevated Ordinance 2019-11 to second reading. Comments provided by Councilmember Detering. Motion by Councilmember Raab to approve Ordinance 2019-11 as presented. Councilmember Crawford seconded the motion. Motion carried (4-0). 06-04-2019 Council Meeting Agenda Packet . Page 24 of 122 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 05-21-2019 Council Meeting Minutes Page 4 of 4 e. Resolution 2019-09, a Resolution of the City of East Wenatchee, Washington affirming completion of all phases of the 2018 Annual Review and Update Cycle for amendments to the Greater East Wenatchee Area Comprehensive Plan and development regulations, through the adoption of Ordinance Nos. 2019-05, 2019- 06, 2019-07, 2019-08 and 2019-10, in compliance with the provisions of RCW 36.70A.130. Motion by Councilmember Detering to approve Resolution 2019-09 affirming the 2018 Greater East Wenatchee Area Comprehensive Plan and development regulations, review and update as presented. Councilmember Crawford seconded the motion. Motion carried (4-0). 7. Council Reports & Announcements. a. Councilmember Hepner provided that the Executive Director for the North Central Washington Community Economic Development District will be coming to the council to present in the coming months. b. Mayor Lacy announced that the DOT will be coming to a Council Meeting in the next few months to provide an update on the traffic revision at the bottom of 9th Street. 8. Adjournment. With no further business, the meeting adjourned at 7:02 p.m. Steven C. Lacy, Mayor Attest: Maria E. Holman, City Clerk 06-04-2019 Council Meeting Agenda Packet . Page 25 of 122 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From: Josh DeLay, Finance Director Subject: Resolution 2019-10 Pertaining to Comparable Entities for Salary Purposes Date: June 4, 2019 I.Summary Title: A Resolution of the City of East Wenatchee, Washington amending Resolution No. 2011-02, and designating the public entities, for salary purposes, that are comparable to the City, containing a severability clause, and establishing an effective date II.Background/History: The City’s personnel manual directs the City Council to establish a list of public entities, by resolution, that the City can compare against when establishing salaries. The intent of the attached resolution is to satisfy this directive and update the list of entities that match our comparison criteria. The public entities listed in the resolution were picked based on the following criteria: similarity in population, similarity in assessed values, geographic proximity, and entities likely to compete with the City in the workforce. Due to statistically significant salary variances, Western Washington entities are excluded from this analysis III.Recommended Action: Approve Resolution No. 2019-10 IV.Exhibits: Resolution No. 2019-10 Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $0 $0 06-04-2019 Council Meeting Agenda Packet . Page 26 of 122 City of East Wenatchee Resolution 2019-10 Retain Resolution until no longer needed for City business, then transfer to Washington State Archives (GS50-05A- 16 Rev. 1) Page 1 of 3 City of East Wenatchee, Washington Resolution No. 2019-10 A resolution of the City of East Wenatchee, Washington amending Resolution No. 2011-02, and designating the public entities, for salary purposes, that are comparable to the City, containing a severability clause, and establishing an effective date. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east- wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884- 9515, or at 711 (TTY). 2. Recitals. 2.1. Preamble. The City Council of East Wenatchee (“City Council”) desires to establish a consistent method to determine whether the wages of its employees correspond to general market conditions. Section 4.3 of the City’s Manual of Personnel Policies and Procedures reads as follows: SALARY CLASSIFICATION GRADES AND PAY RATES (a) Each job title within the City is classified, for salary, into one of the City’s classifications based on job qualifications, level of responsibility, difficulty, working conditions, skill hazard, and amount of supervision required for the specific position. Each classification is assigned a range that corresponds to the general market conditions for similar classification at other comparative Eastern Washington public entities. From time to time, the City Council will establish, by resolution, which public entities are comparable to the City. Accordingly, the City Council intends to complete the process contemplated by Section 4.3 by establishing which public entities the City will compare itself to for salary purposes. 06-04-2019 Council Meeting Agenda Packet . Page 27 of 122 City of East Wenatchee Resolution 2019-10 Retain Resolution until no longer needed for City business, then transfer to Washington State Archives (GS50-05A- 16 Rev. 1) Page 2 of 3 THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Definitions. a) Cities with comparable populations to the City are those whose populations fall within 50% to 150% range of the City’s population b) Cities with comparable assessed values as the City are those whose assessed values fall within 50% to 150% range of the City’s assessed value c) Public entities with comparable geographical proximity are those located in Eastern Washington d) Public entities with the potential to compete with the City for the hiring of personnel are determined at the discretion of the City Council 4. Comparable public entities. Based on comparable populations, comparable assessed values, comparable geographical proximity, or potential to compete with the City for the hiring of personnel, the City Council identifies the following public entities as public entities that are comparable to the City, for salary purposes (some entities meet multiple criteria): Comparable public entities (listed in order of most comparable to least comparable): Liberty Lake Sunnyside Cheney Ellensburg West Richland Grandview College Place Chelan Toppenish Union Gap Airway Heights Selah Othello Pullman Ephrata Competitive public entities: Chelan County City of Wenatchee Douglas County Grant County Kittitas County 06-04-2019 Council Meeting Agenda Packet . Page 28 of 122 City of East Wenatchee Resolution 2019-10 Retain Resolution until no longer needed for City business, then transfer to Washington State Archives (GS50-05A- 16 Rev. 1) Page 3 of 3 5. Annual Recommendations. Before September 30 of each year, the City Treasurer should make a recommendation to the City Council that certain public entities be added to or deleted from the list set forth above. 6. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 7. Effective Date. This Resolution become effective immediately. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of __________, 2019. The City of East Wenatchee, Washington By _________________________ Steven C. Lacy, Mayor Attest: _________________________ Maria Holman, City Clerk Approved as to form only: _________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ 06-04-2019 Council Meeting Agenda Packet . Page 29 of 122 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Lori Barnett, Community Development Director Subject: Consideration of Six-Year Transportation Improvement Program for 2020-2025 Date: June 4, 2019 I. Summary Title: Resolution 2019-11 - A Resolution of the City of East Wenatchee, Washington adopting a Six-Year Transportation Improvement Program for 2020-2025, directing the City Clerk to file this Resolution with the Secretary of Transportation, containing a severability clause, and an effective date. II.Background/History: The proposal is the review and adoption of the Six-Year Transportation Improvement Program (TIP) for the years 2020-2025 for the City of East Wenatchee. The TIP provides a list of projects by location, type of improvement and estimated costs including any potential funding sources. The Planning Commission held a public hearing on May 28, 2019 to review and consider the TIP. No public testimony was offered. The Planning Commission unanimously recommended approval of the TIP by a vote of 7-0. III.Recommended Action: Motion to approve Resolution 2019-11 adopting the Six-Year Transportation Improvement Program for 2020- 2025. IV.Exhibits: 1. Resolution 2019-11 with Exhibit A 2.6-Year Transportation Benefit District Project Schedule Map 3.Staff Report Financial Data: Expenditure Required Amount Budgeted Appropriation Required $ 0 $ 0 $ 0 06-04-2019 Council Meeting Agenda Packet . Page 30 of 122 City of East Wenatchee Resolution 2019-11 – Six Year TIP Page 1 of 4 RESOLUTION NO. 2019 -11 A Resolution of the City of East Wenatchee, Washington adopting a Six-Year Transportation Improvement Program for 2020-2025, directing the City Clerk to file this Resolution with the Secretary of Transportation, containing a severability clause, and an effective date. 1.Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2.Recitals 2.1. In accordance with the requirements of Chapters 35.77 and 47.27, the CityCouncil of the city of East Wenatchee (“City Council”) has previously adopted a comprehensive transportation program ("Program"), and periodically modified the Program by resolution. 2.2. A public hearing was held by the East Wenatchee Planning Commission on May 28, 2019 to consider the draft Six-Year Transportation Improvement Program for 2020-2025. The Planning Commission unanimously recommended approval of the Program. 2.3. The City Council has reviewed the work accomplished under the Program, determined current and future City transportation needs including non-motorized transportation and based upon the findings of fact and conclusions has prepared a Six-Year Transportation Improvement Program for the next six calendar years. 2.4. The City Council finds that it is in the best interests of the City and its citizens to adopt the Six-Year Transportation Improvement Program and adopts the findings of fact and conclusions contained in Section 2 of this Resolution. 3.Authority. 3.1. RCW 35A.11.020 and RCW 35A.12.190 authorizes the City Council toorganize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. Exhibit 1 06-04-2019 Council Meeting Agenda Packet . Page 31 of 122 City of East Wenatchee Resolution 2019-11 – Six Year TIP Page 2 of 4 3.2. RCW 35.77.010 authorize the preparation and adoption of a comprehensive transportation program for the next six calendar years. 4.Purpose. The purpose of this Resolution is to adopt the Six-Year TransportationImprovement Program, as revised and extended for the calendar years of 2020-2025 listing project locations, types of improvements, and estimated costs. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 5.Adoption of Six-Year Transportation Improvement Program. The City Councilaffirms that the City, through the adoption of this Resolution, hereby establishesthe Six-Year Transportation Improvement Program for the calendar years of2020-2025, a copy of which is attached as Exhibit A to this resolution and isincorporated by this reference. 6.Findings of Fact and Conclusions of Law. The approval of this Resolution andadoption of the Six-Year Transportation Improvement Program is supported bythe recitals listed above and the following findings of fact and conclusions of law. 6.1. Findings of Fact 6.1.1. The City adopted a comprehensive plan in accordance with the Growth Management Act (GMA), RCW Chapter 36.70A, which is a generalized, coordinated land use policy statement of the City. The Greater East Wenatchee Area Comprehensive Plan (2018) includes policies relating to transportation and street improvements in Chapter 8 and Capital Facilities Plan (CFP) in Chapter 6. The CFP includes policies relating to transportation and street improvements. 6.1.2. The City of East Wenatchee Capital Facilities Plan 2019-2024 was adopted on May 7, 2019 regarding city facilities and services. 6.1.3. A Notice of Public Hearing before the East Wenatchee Planning Commission was published in the Wenatchee World on May 16, 2019. 6.1.4. An Environmental Checklist was prepared on May 8, 2019. A threshold determination and environmental review pursuant to RCW 43.21C the State Environmental Policy Act was completed and a Determination of Non-significance (DNS) was issued on May 9, 2019. 6.1.5. The 2020-2025 Six-Year Transportation Improvement Program (TIP) provides a list of projects by location, type of improvement and estimated costs and identifies secured or potential funding sources. 6.1.6. An open record public hearing was held by the East Wenatchee Planning Commission on May 28, 2019. 06-04-2019 Council Meeting Agenda Packet . Page 32 of 122 City of East Wenatchee Resolution 2019-11 – Six Year TIP Page 3 of 4 6.1.7. By this reference, the planning staff file of records, including the staff report, noticing documents and SEPA documents are entered into the record. 6.1.8. Any Conclusion of Law that is more correctly a Finding of Fact is hereby incorporated as such by this reference. 6.2. Conclusions 6.2.1. It is the determination of the responsible lead agency that no more than a moderate effect on the environment is a reasonable probability as a result of the proposed action. The proper exercise of the threshold determination process as required by WAC 197-11 is than an environmental impact statement is not required to be prepared for this project. The processing of the proposal complies with the procedural and substantive requirements of the State Environmental Policy Act, chapter 43.21C RCW and chapter 18.06 EWMC. 6.2.2. The processing of the proposal complies with the procedural and substantive requirements of RCW 35.77.010. 6.2.3. Proper legal requirements of Title 19 EWMC were met and the community was given the opportunity to comment on the proposal at a duly noticed public hearing. 6.2.4. The proposed TIP is consistent with and implements the goals and policies in the comprehensive plan. 6.2.5. The proposed TIP is consistent with and implements the policies in the Capital Facilities Plan. 6.2.6. The proposal will not be detrimental to the general public health, safety or welfare. 6.2.7. Any Finding of Fact that is more correctly a Conclusion of Law is hereby incorporated as such by this reference. 7. Filing of Program. To meet the requirements set forth in RCW 35.77.010, the Council authorizes and directs the City Clerk to file a copy of this resolution, together with Exhibit A, with the Secretary of Transportation, the Transportation Improvement Board for the State of Washington, and the Chelan Douglas Transportation Council. 8. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 9. Effective date. This Resolution becomes effective immediately. 06-04-2019 Council Meeting Agenda Packet . Page 33 of 122 City of East Wenatchee Resolution 2019-11 – Six Year TIP Page 4 of 4 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2019. The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: 5/30/2019 Passed by the City Council: __________ Effective Date: __________ 06-04-2019 Council Meeting Agenda Packet . Page 34 of 122 City of East Wenatchee Exhibit A Priority Number Project Title Project Length (Miles) Project Description Total Estimated Cost Year 1 2020 Year 2 2021 Year 3 2022 Year 4 2023 Year 5 2024 Year 6 2025 Phase Phase Start Year Federal Fund Code Federal Funds State Fund Code State Funds Local Funds 9th Street NE and Valley Mall Parkway Intersection 0.00 Construct new intersection traffic control 1,042,474 156,371 PE 2020 STP(R)135,261 21,110 Improvements system at 9th St. NE and Valley Mall RW Parkway 886,103 CN 2021 STP(R)766,479 119,624CN2015 10th Street NE Reconstruction 0.95 Full reconstruction project: Center left 6,100,000 13,000 PE 2019 600,000 Eastmont Ave to Kentucky Ave turn lane, curb, gutter and sidewalk,RW 2019 150,000 stormwater conveyance and illumination 5,350,000 CN 2022 STBG 865,000 4,485,000 5th St NE Pedestrian Facilities-Phase II Curb, gutter and sidewalk or pedestrian 4,631,136 306,425 214,283 PE 2020 SRTS 442,602 78,106 Kentucky Avenue to N. Grover Pl Pathway, RRFB's and Illumination 195,000 RW 2020 SRTS 165,750 29,250 3,915,428 CN 2021 SRTS 3,328,114 587,314 Intersection Improvement 0.00 Install new roundabout 875,000 PE 2019 TIB 148,750 26,250 3rd Street SE and Highline Drive RW 700,000 CN 2020 TIB 595,000 105,000 Repair east and westbound approach 650,000 50,000 50,000 PE 2020 STPG 86,500 13,500 lanes at Grant Rd and Eastmont Ave RW intersection 550,000 CN 2121 STPG 475,750 74,250 6 TBD - S Keller Ave (1st St SE to 3rd St SE) 0.25 Residential Overlay Program 132,080 132,080 ALL 2020 132,080 7 TBD - Clements Circle (13th St NE to 13 St NE [loop])0.24 Residential Overlay Program 176,800 176,800 ALL 2020 176,800 19th Street NW Reconstruction Phase 1 NW Cascade Ave to 0.25 Center turn lane, curb, gutter and sidewalk, stormwater conveyance 2,694,000 PE RW 2019 ECY 250,000 SR 28 and street illumination.2,444,000 CN 2022 TIB 2,077,400 366,600 10 TBD- N Colorado Ave (Colby Ct to 3rd St NE) 0.46 Residential Overlay Program 227,136 227,136 ALL 2021 227,136 11 TBD- Dayton Ave (6th St NE to 5th St NE) 0.15 Residential Overlay Program 59,488 59,488 ALL 2021 59,488 Eastmont Avenue / 11th St NE Traffic Signal or RAB 640,000 60,000 PE 2024 STBG 51,900 8,100 Intersection Improvements 580,000 CN 2025 STBG 501,700 78,300 13 Kentucky Avenue Reconstruction 1.03 Full reconstruction project: center left turn 6,350,400 6,350,400 ALL 2025 TIB 3,238,704 3,111,696 stormwater conveyance and street 14 TBD - 6th St NE (Colorado Ave to Eastmont Ave) 0.22 Residential Overlay Program 140,608 140,608 ALL 2022 140,608 15 TBD - Hamilton Ave (Standerfer Ave to Dead-end) 0.13 Residential Overlay Program 70,866 70,866 ALL 2022 70,866 16 TBD - Standerfer Ave (Valley Mall Parkway to Hamilton Ave) 0.04 Residential Overlay Program 30,934 30,934 ALL 2022 30,934 17 TBD - Harrison Ct (10th St NE to Jackson Ave) 0.15 Residential Overlay Program 129,359 129,359 ALL 2022 129,359 18 TBD - Parkroy Place SE/2nd St SE (S Iowa Ave to S Houston Ave) 0.37 Residential Overlay Program 245,670 245,670 ALL 2023 245,670 19 TBD - Green Pl (Grant Rd to Dead-end) 0.11 Residential Overlay Program 145,998 145,998 ALL 2024 145,998 20 TBD - S Georgia Ave (Grant Rd to Dead-end) 0.11 Residential Overlay Program 75,432 75,432 ALL 2024 75,432 65,520 0.65 65,520 ALL 2020 9 TBD - 4th St NE (Johnson Pl to Colorado Ave)0.11 Residential Overlay Program 65,5208 From 2020 to 2025Six Year Transportation Improvement Program Grant Road/Eastmont Ave Intersection Repair 0.00 Expenditures 1 2 3 4 5 12 S:\Public Works\STIP\TIP & STIP 2020 - 2025\Exh A 2020 TIP_FINAL 4.30.19.xlsx06-04-2019 Council Meeting Agenda Packet . Page 35 of 122 City of East Wenatchee Exhibit A Priority Number Project Title Project Length (Miles) Project Description Total Estimated Cost Year 1 2020 Year 2 2021 Year 3 2022 Year 4 2023 Year 5 2024 Year 6 2025 Phase Phase Start Year Federal Fund Code Federal Funds State Fund Code State Funds Local Funds From 2020 to 2025Six Year Transportation Improvement Program Expenditures 21 TBD - S Gilmore Ave (Grant Rd to Dead-end) 0.10 Residential Overlay Program 70,566 70,566 ALL 2024 70,566 19th Street NE Reconstruction- Phase II 0.24 Full reconstruction project. Center turn 1,669,680 250,452 PE 2024 TIB 212,884 37,568 stormwater conveyance and street 1,419,228 CN 2025 TIB 1,206,344 212,884 23 Eastmont Ave Preservation (9th St NE to North City Limit)1.20 Full width mill and repave.1,246,000 110,000 100,000 PE 2024 TIB 178,500 31,500 Update sidewalks to ADA standard 1,036,000 CN 2025 TIB 880,600 155,400 5th St NE Pedestrian Facilities-Phase III Curb, gutter and sidewalk or pedestrian 1,600,000 193,000 PE 2024 TIB 173,700 19,300 24 Eastmont Avenue to N. Grover Ave 0.28 pathway, Illumination, and intersection RW improvement at Eastmont Ave 1,407,000 CN 2025 TIB 1,266,300 140,700 5th St NE Preservation (Eastmont Ave to Kentucky Ave)1.10 Full pavement reconstruction 740,000 90,000 PE 2023 TIB 76,500 13,500 650,000 CN 2024 TIB 552,500 97,500 19th Street NE Reconstruction- Phase III 0.58 Full reconstruction project, center turn 3,736,000 560,400 PE 2023 TIB 396,900 163,500 Baker Avenue to Eastmont Avenue lane, curb, gutter and sidewalk, storm- RW water conveyance & street illumination.3,175,600 CN 2024 TIB 2,249,100 926,500 Eastmont Avenue / 19th St NE Traffic Signal or RAB 660,000 60,000 PE 2024 STBG 51,900 8,100 Intersection Improvements 600,000 CN 2025 STBG 519,000 81,000 28 Non-Motorized - Citywide Provide sidewalks, crosswalks, signal modifications and bicycle facilities.300,000 100,000 100,000 100,000 ALL 2022 CDBG 300,000 Intersection Improvement 0.01 Install new signal with optical detection 450,000 49,000 5,000 PE 2022 STBG 46,710 7,290 3rd St SE and Rock Island Drive or RAB 396,000 CN 2023 STBG 342,540 53,460 30 Pavement preservation - Non TBD Projects Asphalt overlay, chip seal, crack sealing and other methods 1,773,000 150,000 175,000 362,000 362,000 362,000 362,000 ALL 2022 1,773,000 31 Valley Mall Parkway Enhancement - Stage 1 From 6th Street NE to 9th Street NE 0.24 Widen sidewalks, reconfigure on street parking.928,000 928,000 ALL 2023 STBG 802,720 125,280 32 Valley Mall Parkway Enhancement - Stage 2 From 9th Street NE to SR 28 0.39 Widen sidewalks, reconfigure on street parking.720,000 720,000 ALL 2024 STBG 622,800 97,200 Legend TOTALS 38,376,147 1,945,196 6,077,438 8,576,767 1,198,670 3,565,848 15,850,228 5,568,260 17,439,648 15,368,239 Projects with Secured Funding Highlighted in Yellow PE - Engineering CN - Construction RW - Right of Way 29 22 25 26 27 S:\Public Works\STIP\TIP & STIP 2020 - 2025\Exh A 2020 TIP_FINAL 4.30.19.xlsx06-04-2019 Council Meeting Agenda Packet . Page 36 of 122 Grant RdSunset HwyEastmont AveSR 283rd St NE 5th St NEN Baker Ave11th St N E 10th St NE SR 285 N James AveN Keller Ave4th St SE 8th St NE 19th St NE 15th St NE N Grover Ave9th St N E Valley Ma l l Pkwy 3rd St SE N Kentucky AveHighline DrTedford St SE 12th St NE N Iowa AveN June AveR o c k I s l a n d R d P a c e D r S Kentucky AveRiverview DrS Jarvis AveN Joseph AveN Kansas AveN Ashland AveSimon St N Jennifer Ln1st St SECount ry C lub D r Bri a rw o o d T e rHolly Ln4th St NE Dale St SEN Jackson Ave7th St N E S Houston Ave2nd St SE N Georgia AveS Iowa Ave2nd St N E Bri a rw o o d D r 13th St NE Kenroy TerN Arbor TerN A lv in C t Bel Air Dr 19th St NW 1st Pl SEN Grover PlHannah WayEastridge DrS Keller AveBadger M o u n t a i n R d N Astor CtN Aurora AveN Gale PlKing Pl Huntwood Ln14th St NE N Hanford AveRidgemont DrN Anne AveN Jonathon AveS James AveRolfs Pl N Jerome LnRolfs CtFairmont AveElva Way SEHarrington LnTerrace Ct NES Georgia AveEasthills Ter 17th St NE 20th St NE N Denis CtFrench Ave Hill s i d e D r Parkroy Pl 6th St N E Manzanal St NE Mis a w a W a y Etta St NECedar Ln12th Pl NE Amy Ct Brenne r LnN Gale AveHamil ton Ave Copper Loop Harrison CtN Devon AveFrance St NE Darwood AveN Day ton Ave Degage St 18th St NE S Jackson AveVista Vie w P l Corum C i r N Green PlN Jackson PlN Kent TerWelch Ln Ironwood Pl Gilbert CtGarden PlzSki View Pl Sheri Ct Linda CtNW Avon Ct5th St NE 8th St NE 1st St SES Iowa Ave8th St N E 3rd St SE 2nd St SE 12th St NE 13th St NE N Kansas Ave2nd St SE 19 t h S t N E N Anne Ave2nd St NE This map is intended for general purposes only. The City of East Wenatchee makes no representation as to the accuracy or current condition of the data shown on this map. 6-Year Transportation Benefit District Project Schedule . 0 0.5 10.25 MilesOverlay Year 2019 2020 2021 2022 2023 2024 Exhibit C to Staff Report Presented at Hearing on 5/28/2019 Exhibit 2 06-04-2019 Council Meeting Agenda Packet . Page 37 of 122 CITY OF EAST WENATCHEE COMMUNITY DEVELOPMENT DEPARTMENT 271 9TH STREET NE * EAST WENATCHEE, WA 98802 PHONE (509) 884-5396 * FAX (509) 886-6113 LBarnett@east-wenatchee.com STAFF REPORT TO: East Wenatchee Planning Commission FROM: East Wenatchee Community Development Department DATE: May 28, 2019 SUBJECT: 2020-2025 Six-Year Transportation Improvement Program I. GENERAL INFORMATION Applicant: Tom Wachholder, Project Development Manager 271 9th Street NE Wenatchee, WA 98802 Project Planner: Jennifer Groos – Associate Planner 509.884.5396 A. Proposal: This proposal is the review and consideration of the Six-Year Transportation Improvement Program (TIP) for the years 2020-2025 for the city of East Wenatchee. The TIP lists street improvements and facility projects by location, type of improvement, estimated costs, and indicates if there is a secured or potential funding source for the project. B. Location: The proposed projects are listed by the specific street segment on the TIP if the project is for a particular street. All projects are within the City Limits. There are also two categories for non-motorized improvements and pavement preservation that do not list the specific street. The TIP include streets within the residential and commercial areas in the city of East Wenatchee, WA. II.PROPOSAL ANALYSIS A. State Law: RCW 35.77.010 requires that each city annually prepare and adopt a comprehensive transportation program scheduling the projects for six calendar years. Cities planning under the Growth Management Act are required to show that the transportation program is consistent with the comprehensive plan. The City must hold at least one public hearing before final adoption of the six year transportation improvement program by the City Council. The East Wenatchee Planning Commission is the hearing body for this process. The recommendation of the Planning Commission will be forwarded to the City Council for consideration at their June 4, 2019 meeting. Once adopted, the TIP is transmitted to the Washington State Secretary of Transportation and to the Chelan Douglas Transportation Council (CDTC). The Exhibit 3 06-04-2019 Council Meeting Agenda Packet . Page 38 of 122 2020-2025 Six-Year TIP - Staff Report May 28, 2019 Page 2 CDTC is the metropolitan transportation planning agency for the Wenatchee metropolitan statistical area which now encompasses all of Chelan County and Douglas County and all the cities within. The CDTC is also the administrative agency for the North Central Regional Transportation Planning Organization (NCRTPO) for Chelan and Douglas Counties. The CDTC develops a Regional TIP based upon the adopted city and county TIPs. Eventually the projects that are eligible, reach the Statewide Transportation Improvement Program (STIP) which is prepared by the Washington State Department of Transportation and is required by the Federal Transportation Act. B. Funding Sources: The TIP is a planning document for local agencies to identify projects and estimate the costs to help the jurisdiction develop a successful funding strategy. Any street facility improvement or construction project where funding comes from federal sources, the state Transportation Improvement Board (TIB), or state gas taxes, must be listed on the agency’s TIP. Classification of streets, roads and highways in Washington is based upon guidelines prepared by the Federal Highway Administration (FHWA) and administered by the Washington State Department of Transportation. Federal funds can only be spent on roads that are classified as arterial or collector. All other roads are classified as local access streets and other funding sources, typically local revenue, must be used for those roads. In 2012, the City established a Transportation Benefit District (TBD) that encompasses the entire City Limits in accordance with the provisions of RCW 36.73. The funding source for TBD projects is a $20 annual vehicle license fee. The City Council has specifically designated the license fee revenue for improvements to local access streets since those streets are typically not eligible for state and federal funding. There is a list of TBD projects which is revised as projects are completed and new streets are selected. The projects are also listed on the TIP. An additional source of revenue that the City has been using for sidewalk improvements included Community Development Block Grant (CDBG) funds. No specific projects are planned at this time using CDBG funds. C. Six-Year Transportation Improvement Program (TIP): A copy of the draft TIP is attached as Exhibit A. The spreadsheet lists the projects providing a brief description, potential funding sources, and a schedule for the phases of the project from design through construction. The projects highlighted in yellow have a secured funding source. D. Comprehensive Plan: The Greater East Wenatchee Area Comprehensive Plan (2018) reflects the community’s vision. Chapter 8 - Transportation contains the following goals and policies specific to transportation and street improvements projects: 06-04-2019 Council Meeting Agenda Packet . Page 39 of 122 2020-2025 Six-Year TIP - Staff Report May 28, 2019 Page 3 Goals: Provide a balanced transportation system that meets the needs of the community by accommodating the movement of people, goods, and services at an optimum level of safety, economy and efficiency. To provide an effective transportation network with adequate capacity to meet the adopted Level of Service (LOS) Standard and the travel demand for the area. Ensure adequate and safe access to property via a system of public and private roads. Ensure that adequate transportation systems are provided to support growth. Policies: T-2 Coordinate the planning, construction, and operation of transportation facilities and programs with members of the Metropolitan Planning Organization as well as local utility providers. T-3 Develop and maintain a comprehensive transportation system plan, showing roadway classifications, roadway extensions, future facility locations and right-of-way needs. T-21 Maintain a listing of prioritized road improvement needs based on the six year TIP of the capital facilities element. Since TIPs are reviewed and adopted on an annual basis, the City and County TIPs are adopted by reference in the Comprehensive Plan. Although the TIP is technically part of the Capital Facilities Plan (CF Plan), GMA requires that transportation be addressed through the Transportation Element of the Comprehensive Plan. The proposed TIP is consistent with and implements the goals and policies of the comprehensive plan. E. Capital Facilities Plan (CFP): The City of East Wenatchee Capital Facilities Plan 2019-2024 was adopted on May 7, 2019 as part of the 2019 annual comprehensive plan review and update process for the Greater East Wenatchee Area Comprehensive Plan. The CFP supplements Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan. The CFP describes the public infrastructure and services that will be necessary to meet the needs of City residents and businesses. The following goals and policies are specific to transportation and street improvements: CF-7 Development of sidewalks and bicycle lanes throughout the City should be considered as an important criterion in selecting street improvements projects. Special emphasis should be provided on routes that serve schools and recreational facilities. CF-8 The City should coordinate street projects with utility providers (water, sewer, PUD, cable, etc.) to ensure that service lines are upgraded in conjunction with the street improvements. 06-04-2019 Council Meeting Agenda Packet . Page 40 of 122 2020-2025 Six-Year TIP - Staff Report May 28, 2019 Page 4 The proposed TIP is consistent with and implements the policies in the Capital Facilities Plan 2019-2024. F. Environmental Review: A completed Environmental Checklist dated May 8, 2019 was prepared by staff. A threshold determination and environmental review in accordance with RCW 43.21C the State Environmental Policy Act was completed and a Determination of Non-significance was issued on May 9, 2019. There is no comment period for the DNS. (DNS and Checklist are attached as Exhibit B) III. SUMMARY Planning Staff Comments: Staff recommends approval of the proposed TIP and offers Findings of Fact and Conclusions in Section IV of this report for consideration by the planning commission. The findings and conclusion may be modified as appropriate to support the planning commission’s decision on the proposal. IV. SUGGESTED FINDINGS AND CONCLUSIONS . FINDINGS OF FACT 1. RCW 35.77.010 requires that each city annually prepare and adopt a comprehensive transportation program for six calendar years. 2. The City adopted a comprehensive plan in accordance with the Growth Management Act (GMA), RCW Chapter 36.70A, which is a generalized, coordinated land use policy statement of the City. The Greater East Wenatchee Area Comprehensive Plan (2018) includes policies relating to transportation and street improvements in Chapter 8 and Capital Facilities Plan (CFP) in Chapter 6. The CFP includes policies relating to transportation and street improvements. 3. The City of East Wenatchee Capital Facilities Plan 2019-2024 was adopted on May 7, 2019 regarding city facilities and services. 4. A Notice of Public Hearing before the East Wenatchee Planning Commission was published in the Wenatchee World on May 16, 2019. 5. An Environmental Checklist was prepared on May 8, 2019. A threshold determination and environmental review pursuant to RCW 43.21C the State Environmental Policy Act was completed and a Determination of Non- significance (DNS) was issued on May 9, 2019. 6. The 2020-2025 Six-Year Transportation Improvement Program (TIP) provides a list of projects by location, type of improvement and estimated costs and identifies secured or potential funding sources. 7. An open record public hearing was held by the East Wenatchee Planning Commission on May 28, 2019. 8. By this reference, the planning staff file of records, including the staff report, noticing documents and SEPA documents are entered into the record. 06-04-2019 Council Meeting Agenda Packet . Page 41 of 122 2020-2025 Six-Year TIP - Staff Report May 28, 2019 Page 5 9.Any Conclusion of Law that is more correctly a Finding of Fact is hereby incorporated as such by this reference. 10.Public testimony was taken at the hearing. The main concerns expressed were: B. CONCLUSIONS 1.It is the determination of the responsible lead agency that no more than a moderate effect on the environment is a reasonable probability as a result of the proposed action. The proper exercise of the threshold determination process as required by WAC 197-11 is than an environmental impact statement is not required to be prepared for this project. The processing of the proposal complies with the procedural and substantive requirements of the State Environmental Policy Act, chapter 43.21C RCW and Chapter 18.06 EWMC. 2.The processing of the proposal complies with the procedural and substantive requirements of RCW 35.77.010. 3. Proper legal requirements of Title 19 EWMC were met and the community was given the opportunity to comment on the proposal at a duly noticed public hearing. 4.The proposed TIP is consistent with and implements the goals and policies in the comprehensive plan. 5.The proposed TIP is consistent with and implements the policies in the Capital Facilities Plan. 6.The proposal will not be detrimental to the general public health, safety or welfare. 7.Any Finding of Fact that is more correctly a Conclusion of Law is hereby incorporated as such by this reference 8.Additional conclusions: Exhibits: A. Draft 2020-2025 TIP B. DNS & SEPA Checklist 06-04-2019 Council Meeting Agenda Packet . Page 42 of 122 City of East Wenatchee Exhibit A Priority Number Project Title Project Length (Miles) Project Description Total Estimated Cost Year 1 2020 Year 2 2021 Year 3 2022 Year 4 2023 Year 5 2024 Year 6 2025 Phase Phase Start Year Federal Fund Code Federal Funds State Fund Code State Funds Local Funds 9th Street NE and Valley Mall Parkway Intersection 0.00 Construct new intersection traffic control 1,042,474 156,371 PE 2020 STP(R)135,261 21,110 Improvements system at 9th St. NE and Valley Mall RW Parkway 886,103 CN 2021 STP(R)766,479 119,624CN2015 10th Street NE Reconstruction 0.95 Full reconstruction project: Center left 6,100,000 13,000 PE 2019 600,000 Eastmont Ave to Kentucky Ave turn lane, curb, gutter and sidewalk,RW 2019 150,000 stormwater conveyance and illumination 5,350,000 CN 2022 STBG 865,000 4,485,000 5th St NE Pedestrian Facilities-Phase II Curb, gutter and sidewalk or pedestrian 4,631,136 306,425 214,283 PE 2020 SRTS 442,602 78,106 Kentucky Avenue to N. Grover Pl Pathway, RRFB's and Illumination 195,000 RW 2020 SRTS 165,750 29,250 3,915,428 CN 2021 SRTS 3,328,114 587,314 Intersection Improvement 0.00 Install new roundabout 875,000 PE 2019 TIB 148,750 26,250 3rd Street SE and Highline Drive RW 700,000 CN 2020 TIB 595,000 105,000 Repair east and westbound approach 650,000 50,000 50,000 PE 2020 STPG 86,500 13,500 lanes at Grant Rd and Eastmont Ave RW intersection 550,000 CN 2121 STPG 475,750 74,250 6 TBD - S Keller Ave (1st St SE to 3rd St SE) 0.25 Residential Overlay Program 132,080 132,080 ALL 2020 132,080 7 TBD - Clements Circle (13th St NE to 13 St NE [loop])0.24 Residential Overlay Program 176,800 176,800 ALL 2020 176,800 19th Street NW Reconstruction Phase 1 NW Cascade Ave to 0.25 Center turn lane, curb, gutter and sidewalk, stormwater conveyance 2,694,000 PE RW 2019 ECY 250,000 SR 28 and street illumination.2,444,000 CN 2022 TIB 2,077,400 366,600 10 TBD- N Colorado Ave (Colby Ct to 3rd St NE) 0.46 Residential Overlay Program 227,136 227,136 ALL 2021 227,136 11 TBD- Dayton Ave (6th St NE to 5th St NE) 0.15 Residential Overlay Program 59,488 59,488 ALL 2021 59,488 Eastmont Avenue / 11th St NE Traffic Signal or RAB 640,000 60,000 PE 2024 STBG 51,900 8,100 Intersection Improvements 580,000 CN 2025 STBG 501,700 78,300 13 Kentucky Avenue Reconstruction 1.03 Full reconstruction project: center left turn 6,350,400 6,350,400 ALL 2025 TIB 3,238,704 3,111,696 stormwater conveyance and street 14 TBD - 6th St NE (Colorado Ave to Eastmont Ave) 0.22 Residential Overlay Program 140,608 140,608 ALL 2022 140,608 15 TBD - Hamilton Ave (Standerfer Ave to Dead-end) 0.13 Residential Overlay Program 70,866 70,866 ALL 2022 70,866 16 TBD - Standerfer Ave (Valley Mall Parkway to Hamilton Ave) 0.04 Residential Overlay Program 30,934 30,934 ALL 2022 30,934 17 TBD - Harrison Ct (10th St NE to Jackson Ave) 0.15 Residential Overlay Program 129,359 129,359 ALL 2022 129,359 18 TBD - Parkroy Place SE/2nd St SE (S Iowa Ave to S Houston Ave) 0.37 Residential Overlay Program 245,670 245,670 ALL 2023 245,670 19 TBD - Green Pl (Grant Rd to Dead-end) 0.11 Residential Overlay Program 145,998 145,998 ALL 2024 145,998 20 TBD - S Georgia Ave (Grant Rd to Dead-end) 0.11 Residential Overlay Program 75,432 75,432 ALL 2024 75,432 65,520 0.65 65,520 ALL 2020 9 TBD - 4th St NE (Johnson Pl to Colorado Ave)0.11 Residential Overlay Program 65,5208 From 2020 to 2025Six Year Transportation Improvement Program Grant Road/Eastmont Ave Intersection Repair 0.00 Expenditures 1 2 3 4 5 12 S:\Public Works\STIP\TIP & STIP 2020 - 2025\Exh A 2020 TIP_FINAL 4.30.19.xlsx06-04-2019 Council Meeting Agenda Packet . Page 43 of 122 City of East Wenatchee Exhibit A Priority Number Project Title Project Length (Miles) Project Description Total Estimated Cost Year 1 2020 Year 2 2021 Year 3 2022 Year 4 2023 Year 5 2024 Year 6 2025 Phase Phase Start Year Federal Fund Code Federal Funds State Fund Code State Funds Local Funds From 2020 to 2025Six Year Transportation Improvement Program Expenditures 21 TBD - S Gilmore Ave (Grant Rd to Dead-end) 0.10 Residential Overlay Program 70,566 70,566 ALL 2024 70,566 19th Street NE Reconstruction- Phase II 0.24 Full reconstruction project. Center turn 1,669,680 250,452 PE 2024 TIB 212,884 37,568 stormwater conveyance and street 1,419,228 CN 2025 TIB 1,206,344 212,884 23 Eastmont Ave Preservation (9th St NE to North City Limit)1.20 Full width mill and repave.1,246,000 110,000 100,000 PE 2024 TIB 178,500 31,500 Update sidewalks to ADA standard 1,036,000 CN 2025 TIB 880,600 155,400 5th St NE Pedestrian Facilities-Phase III Curb, gutter and sidewalk or pedestrian 1,600,000 193,000 PE 2024 TIB 173,700 19,300 24 Eastmont Avenue to N. Grover Ave 0.28 pathway, Illumination, and intersection RW improvement at Eastmont Ave 1,407,000 CN 2025 TIB 1,266,300 140,700 5th St NE Preservation (Eastmont Ave to Kentucky Ave)1.10 Full pavement reconstruction 740,000 90,000 PE 2023 TIB 76,500 13,500 650,000 CN 2024 TIB 552,500 97,500 19th Street NE Reconstruction- Phase III 0.58 Full reconstruction project, center turn 3,736,000 560,400 PE 2023 TIB 396,900 163,500 Baker Avenue to Eastmont Avenue lane, curb, gutter and sidewalk, storm- RW water conveyance & street illumination.3,175,600 CN 2024 TIB 2,249,100 926,500 Eastmont Avenue / 19th St NE Traffic Signal or RAB 660,000 60,000 PE 2024 STBG 51,900 8,100 Intersection Improvements 600,000 CN 2025 STBG 519,000 81,000 28 Non-Motorized - Citywide Provide sidewalks, crosswalks, signal modifications and bicycle facilities.300,000 100,000 100,000 100,000 ALL 2022 CDBG 300,000 Intersection Improvement 0.01 Install new signal with optical detection 450,000 49,000 5,000 PE 2022 STBG 46,710 7,290 3rd St SE and Rock Island Drive or RAB 396,000 CN 2023 STBG 342,540 53,460 30 Pavement preservation - Non TBD Projects Asphalt overlay, chip seal, crack sealing and other methods 1,773,000 150,000 175,000 362,000 362,000 362,000 362,000 ALL 2022 1,773,000 31 Valley Mall Parkway Enhancement - Stage 1 From 6th Street NE to 9th Street NE 0.24 Widen sidewalks, reconfigure on street parking.928,000 928,000 ALL 2023 STBG 802,720 125,280 32 Valley Mall Parkway Enhancement - Stage 2 From 9th Street NE to SR 28 0.39 Widen sidewalks, reconfigure on street parking.720,000 720,000 ALL 2024 STBG 622,800 97,200 Legend TOTALS 38,376,147 1,945,196 6,077,438 8,576,767 1,198,670 3,565,848 15,850,228 5,568,260 17,439,648 15,368,239 Projects with Secured Funding Highlighted in Yellow PE - Engineering CN - Construction RW - Right of Way 29 22 25 26 27 S:\Public Works\STIP\TIP & STIP 2020 - 2025\Exh A 2020 TIP_FINAL 4.30.19.xlsx06-04-2019 Council Meeting Agenda Packet . Page 44 of 122 Exhibit B 06-04-2019 Council Meeting Agenda Packet . Page 45 of 122 06-04-2019 Council Meeting Agenda Packet . Page 46 of 122 06-04-2019 Council Meeting Agenda Packet . Page 47 of 122 06-04-2019 Council Meeting Agenda Packet . Page 48 of 122 06-04-2019 Council Meeting Agenda Packet . Page 49 of 122 06-04-2019 Council Meeting Agenda Packet . Page 50 of 122 06-04-2019 Council Meeting Agenda Packet . Page 51 of 122 06-04-2019 Council Meeting Agenda Packet . Page 52 of 122 06-04-2019 Council Meeting Agenda Packet . Page 53 of 122 CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL PRESENTER: Devin Poulson, City Attorney AGENDA DATE: 06/30/2019 DEPARTMENT: Legal Department TITLE: Resolution No. 2019-12. A Resolution of the City of East Wenatchee, Washington supporting the Proposition 1, Chelan-Douglas Transportation Benefit Area (“Link Transit”) BACKGROUND/HISTORY: The Chelan-Douglas Public Transportation Benefit Area d.b.a. “Link Transit” has placed on the August 6, 2019 ballot a Sales Tax Initiative for the purpose of expanding and improving public transportation services throughout Link Transit’s service district titled “Link Transit Proposition 1”. The passage of Link Transit Proposition 1 would fund the implementation of Link’s Service Improvement Plan via an increase in local sales tax from its current 4/10th of one-percent to a level up to 6/10th of one-percent. The Sales Tax increase shall be phased as follows: 1/10th of one-percent effective January 2020 and the second 1/10th of one-percent effective January 2022. Link Transit’s Service Improvement Plan has undergone extensive study and public input, it responds to anticipated increases in population growth and the corresponding increase in demand for public transportation. Link Transit has indicated that, if approved, the funds collected by Link Transit Proposition 1 would create higher frequency bus services, extended weekday and Saturday services, new Sunday and holiday services, expanded services for senior citizens and persons living with disabilities, purchase of technology improvements and new buses, all of which will add improved mobility options that will connect workers to jobs, students to education, people to services and community events, all of which support economic growth within our local community and the Chelan-Douglas Public Transportation Benefit Area EXHIBITS: None. RECOMMENDED ACTION: No recommendation by staff. RCW 42.17A.555 authorizes the City to express a collective decision and/or pass a resolution in support of a ballot proposition. Before pass the resolution, the City Council must: a. Give each member of the Council approximately equal opportunity to express support or opposition to the Ballot Measure; and b.Give each member of the public approximately equal opportunity to express support or opposition to the Ballot Measure. 06-04-2019 Council Meeting Agenda Packet . Page 54 of 122 City of East Wenatchee Resolution 2019-12 Page 1 of 4 City of East Wenatchee, Washington Resolution No. 2019-12 A Resolution of the City of East Wenatchee, Washington supporting the Proposition 1, Chelan-Douglas Transportation Benefit Area (“Link Transit”) 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 712 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 712 (TTY). 2. Authority. 2.1. RCW 35A.12.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. 2.2. 42.17A.555 authorizes the City Council to Action to express a collective decision to support or oppose a ballot proposition 3. Recitals. 3.1. The Chelan-Douglas Public Transportation Benefit Area d.b.a. “Link Transit” has placed on the August 6, 2019 ballot a Sales Tax Initiative for the purpose of expanding and improving public transportation services throughout Link Transit’s service district titled “Proposition 1, Chelan-Douglas Transportation Benefit Area (“Link Transit”)”. 3.2. The passage of Proposition 1 would fund the implementation of Link’s Service Improvement Plan via an increase in local sales 06-04-2019 Council Meeting Agenda Packet . Page 55 of 122 City of East Wenatchee Resolution 2019-12 Page 2 of 4 tax from its current 4/10th of one-percent to a level up to 6/10th of one-percent. The Sales Tax increase shall be phased as follows: 1/10th of one-percent effective January 2020 and the second 1/10th of one-percent effective January 2022. 3.3. Link Transit’s Service Improvement Plan has undergone extensive study and public input, it responds to anticipated increases in population growth and the corresponding increase in demand for public transportation. 3.4. Link Transit has indicated that, if approved, the funds collected by Proposition 1 would create higher frequency bus services, extended weekday and Saturday services, new Sunday and holiday services, expanded services for senior citizens and persons living with disabilities, purchase of technology improvements and new buses, all of which will add improved mobility options that will connect workers to jobs, students to education, people to services and community events, all of which support economic growth within our local community and the Chelan-Douglas Public Transportation Benefit Area. 3.5. The notice advertising the June 4, 2019 regular meeting of the City of East Wenatchee City Council included the title and number of the proposed ballot measure. 3.6. Before this resolution was approved, each member of the City Council was given approximately equal opportunity to express his or her opinion regarding the ballot measure. 3.7. Likewise, before this resolution was approved, each member of the public in attendance was given approximately equal opportunity to express his or her opinion regarding the ballot measure. 06-04-2019 Council Meeting Agenda Packet . Page 56 of 122 City of East Wenatchee Resolution 2019-12 Page 3 of 4 THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 4. The City supports Proposition 1. The City Council finds that it is the best interest of the City to support Link Transit’s proposed ballot measure. Passage of the ballot measure will benefit the citizens of the City by providing funding for the improvements and upgrades of bus services used by the residents of the City of East Wenatchee. 5. Proposition 1. A copy of Proposition 1 is attached as Exhibit A. 6. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 7. Effective date. This Resolution becomes effective immediately. 06-04-2019 Council Meeting Agenda Packet . Page 57 of 122 City of East Wenatchee Resolution 2019-12 Page 4 of 4 Passed by the City Council of East Wenatchee, at a regul ar meeting thereof on this _____ day of _______________, 2019. The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ 06-04-2019 Council Meeting Agenda Packet . Page 58 of 122 Ballot Title for Chelan-Douglas Public Transportation Benefit Area Chelan-Douglas Public Transportation Benefit Area (“Link Transit”) Proposition No. 1 Link Transit hereby presents a proposition to increase Link Transit’s sales and use tax authority by 2/10ths of 1% for transit system improvements, including higher frequency bus services, extended weekday and Saturday services, new Sunday and holiday services, purchase of new buses, technology improvements, and expanded services for seniors and persons living with disabilities. This proposition would authorize the phased collection of additional sales and use tax up to 2/10 of 1% as follows: 1/10th effective January 1, 2020; and 1/10th effective January 1, 2022, as stated in Link Transit Resolution No. 2019-06. Should this proposition be? Approved ______ Rejected ______ Resolution 2019-12 Exhibit A06-04-2019 Council Meeting Agenda Packet . Page 59 of 122 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Maria Holman, City Clerk Subject: Purchase request of Public Records Request Management Software – NextRequest. Date: June 4, 2019 I. Summary Title: The City has experienced an increase in the number of Public Records Act (PRA) record requests compared to previous years. Receiving, documenting, tracking and responding to requests in a timely manner is a time consuming process and necessary when meeting the requirements placed on the City by the PRA. II. Background/History: The Washington state Public Records Act (PRA), requires that all public records maintained by the City be made available to all members of the public, with very narrow statutory exemptions. A public record is defined in RCW 42.56.010(3) as any writing that is prepared, owned, used, or retained by any state or local government agency, which contains information that relates to the conduct of government, or the performance of any governmental or proprietary function. The term “writing” is broadly defined in the PRA, to include not only traditional written records but also photos, maps, videos, voicemails, emails, text messages and tweets (RCW 42.56.010(4)). Chapter 42.56 RCW provides the statutory framework for disclosure of public records. The City of East Wenatchee is required to provide access to public records, provide the fullest assistance possible and act in good faith when processing requests. City staff currently track public record requests and process manually via paper, scanning and an excel spreadsheet for data tracking. Due to the time necessary to acknowledge receipts, clarify requests, locate records, track, review and process information, respond to requestor and populate the necessary information into an excel spreadsheet, we have identified a need for Public Record Request Management software. The software will also provide for the retention of requests processed. 06-04-2019 Council Meeting Agenda Packet . Page 60 of 122 Depending on the request it may take staff from various departments to search and identify responsive records. All responsive records identified must be reviewed in detail to identify potentially sensitive records or protected information. This software does not change the process or the staff members who currently process and search for responsive records. This software will provide time saving efficiencies to those who already do the work, specifically the Records Officer/ City Clerk. III.Software Information Requested: NextRequest is a web-based all- in-one platform for managing records requests. It automates much of the process and provides a portal for the requestor’s submittal of requests. This software will save time by permitting staff to upload records, track and publish staff time spent on requests, centralize all requests in one system, direct delivery to the requestor via the portal, provide a detailed audit trail of all actions and provides a read receipt once the requestor has viewed the response. Overall, NextRequest will provide staff with time savings by a more efficient tracking method and the ability to more effectively respond to public record requests. This software will reduce the amount of time needed to process the request by staff. Additionally, this software will build a defensible public record request process by providing a log of actions taken in processing and responding to requests. This software will also track the metrics needed for the Joint Legislative Audit and Review Committee (JLARC) Public Records Data Reporting required by the State Legislature every July. IV.Recommended Action: Authorize a budget amendment in the amount of $10,820.00, for the purchase Next Request Software a public records request management software. V.Exhibits: 1.East Wenatchee – NextRequest Pricing doc. Financial Data: Expenditure Required Amount Budgeted Appropriation Required $10,820 $0 $10,820 06-04-2019 Council Meeting Agenda Packet . Page 61 of 122 nextrequest.com   |   460 Brannan St. #77208, San Francisco, CA 94107   | info@nextrequest.com   | (833) 698-7778 NextRequest for East Wenatchee Prepared for: Maria Hobbs, East Wenatchee Prepared by: Alissa Letkowski (NextRequest) Date: May 21, 2019    What do I get with NextRequest? An all-in-one platform for managing records requests across your entire agency. It’s an annual subscription with unlimited users, and includes: Workflow Tools Document Hosting & Management Administrative Tools (user and dept. roles and permissions) Dashboards and Custom Reporting Request Diversion Regular product improvements and feature updates Redaction (optional module) Invoicing Payments (optional module) Customer Support? Our Success Team will work with you to create a customized Success Plan as well as provide ongoing support, including: Implementation plan Initial application configuration Sta training sessions Chat, email, and phone support Regular refresher training webinars Security? We protect your information using: Encryption of data at rest and in transit  Automatic threat and uptime monitoring See a full overview at: nextrequest.com/security Technical Requirements? NextRequest is entirely web based and soware-as-a-service Everything in the cloud - no downloads or installations Works on all modern web browsers  Unlimited users across your agency - no per seat or user fees 06-04-2019 Council Meeting Agenda Packet . Page 62 of 122 nextrequest.com   |   460 Brannan St. #77208, San Francisco, CA 94107   | info@nextrequest.com   | (833) 698-7778 NextRequest Order Form - East Wenatchee Current Date: May 21, 2019 (valid for 60 days from Current Date)      Customer East Wenatchee Term Start [deal.eective_date] Address 271 9TH ST NE, EAST WENATCHEE, WA Term End [deal.term_end]  Contact Maria Hobbs Invoicing [deal.invoicing] 06-04-2019 Council Meeting Agenda Packet . Page 63 of 122 nextrequest.com   |   460 Brannan St. #77208, San Francisco, CA 94107   | info@nextrequest.com   | (833) 698-7778 Total $10,000.00 Name Price QTY Subtotal Annual NextRequest License Record Request Management Module & Document Module Unlimited users in specified agency or departments Soware as a Service (SaaS); fully hosted, maintained, and cloud-based Support: Dedicated customer success sta; responses in ≤ 1 business day Request Cap of 350 $5,500.00 1 $5,500.00 Set Up (one time) • Customer Success Plan + Application Configuration • Two webinar training sessions (video recorded) $1,100.00 1 $1,100.00 Set Up Waiver If Signed by 6/30 -$1,100.00 1 -$1,100.00 Redaction Module (yearly) Unlimited users $825.00 1 $825.00 Single Sign On Maintenance (yearly) Integration to Active Directory or OAuth to allow employees to sign-in with a single password. Maintenance for initial endpoint. One end point. User authentication only. $1,500.00 1 $1,500.00 Single Sign On Set Up (one time) Initial technical setup and coordination with agency IT for Single Sign On (Active Directory or OAuth). User authentication only. $2,500.00 1 $2,500.00 Single Sign On Set Up Discount Strategic Partner Discount  -$325.00 1 -$325.00 $10,000.00 Service Agreement Welcome to NextRequest! Thanks for using our platform. This Service Agreement (“Agreement”) is entered between NextRequest Co., with a place of business at 433 Bryant St, San Francisco, CA 94107 USA (“NextRequest”), and the Customer listed above (“Customer”), as of the Eective Date. This Agreement includes the above subscription and support (the “Services”) and incorporates the above Order Form as well as the Terms and Conditions and Service Level Agreement available at https://www.nextrequest.com/terms-conditions and  which contains, among other things, warranty disclaimers, liability limitations and use limitations. There shall be no force or eect to any dierent terms of any related purchase order or similar form even if signed by the parties aer the date hereof. 06-04-2019 Council Meeting Agenda Packet . Page 64 of 122 nextrequest.com   |   460 Brannan St. #77208, San Francisco, CA 94107   | info@nextrequest.com   | (833) 698-7778 East Wenatchee NextRequest Co. Signature: Signature: Name & Title:Name & Title: Date:Date: Accounts Payable Info   Will issue PO? Name:Email:Phone:Yes:                  No: Download our W-9 at:   nextrequest.com/w-9    (password: foiasoware) 06-04-2019 Council Meeting Agenda Packet . Page 65 of 122 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: 2019 Ballard Point Park Gazebo Rebuild Contract Date: June 4, 2019 I. Summary Title: Public Works Agreement for the Ballard Point Park Gazebo Rebuild Project, Contract No. 2019-06 II. Background/History: On October 20, 2018, the gazebo structure associated with Ballard Point Park was severely damaged by a campfire that was lit inside the structure. The extent of the damage was determined to be a total loss. Following the fire, City staff solicited estimates for rebuilding the gazebo structure. The City received two acceptable estimates: Contractor Amount Cascade Central Construction $37,147.98 Ridgeline Custom Builders $35,900.76 The City’s insurance company will reimburse the reconstruction costs; however, the City will be responsible for the $1,000.00 deductible. III. Recommended Action: Authorize Mayor Lacy to execute the Ballard Point Park Gazebo Rebuild Public Works Agreement in the amount of $35,900.76. IV. Exhibits: 1. Public Works Agreement 2019-06. Financial Data: Expenditure Required Amount Budgeted Appropriation Required $35,900.76* $0 Yes *$34,900.76 reimbursed by insurance company 06-04-2019 Council Meeting Agenda Packet . 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Page 83 of 122 06-04-2019 Council Meeting Agenda Packet . Page 84 of 122 06-04-2019 Council Meeting Agenda Packet . Page 85 of 122 06-04-2019 Council Meeting Agenda Packet . Page 86 of 122 06-04-2019 Council Meeting Agenda Packet . Page 87 of 122 06-04-2019 Council Meeting Agenda Packet . Page 88 of 122 06-04-2019 Council Meeting Agenda Packet . Page 89 of 122 06-04-2019 Council Meeting Agenda Packet . Page 90 of 122 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: Gateway Project Change Orders 3, 4, and 5 Date: June 4, 2019 I. Summary Title: Change Orders 3, 4, and 5 associated with the Gateway Project (Project No. 2018-04). II. Background/History: In 2015, the City of East Wenatchee (City) purchased the service station property located at 88 9th Street NE with the intention of creating an attractive and inviting entrance to the community; now known as the Gateway Project. SCJ Alliance was hired to facilitate the public process and design the Gateway Project accordingly. SCJ Alliance designed the Gateway Project, prepared bid documents, and advertised for construction bids on March 15, 2018. The initial bid opening was held on April 5, 2018 with two contractors, Pipkin Construction and KRCI LLC, submitting bids. The low bid was submitted by Pipkin Construction in the amount of $626,311, and was 62% over the Engineer’s Estimate. City Council rejected both bids at the April 24, 2018 City Council Meeting. On May 1, 2018, Dan Ireland (with SCJ Alliance) facilitated a value engineering review proce ss with the Gateway Project Team to modify the design to reduce construction costs based on previously submitted construction bids. As a result, the Engineer’s Estimate was increased from $387,500 to $516,821. On July 24, 2018, City Council approved an increased construction budget to an amount of $516,821; City Council authorized Mayor Lacy to execute the SCJ Alliance Contract Supplement #1 for design revisions and bid advertisement #2 for $4,112; and City Council authorized staff to rebid the Gateway Project during the winter of 2018/2019. On January 8, 2019, KRCI LLC submitted the lowest responsive bid in the amount of $555,416 ($516,008.00 + $39,408 [taxes]). At the January 8, 2019 City Council Meeting, City Council approved KRCI’s base bid plus the bid alternative (landscaping) and proceeded to authorize Mayor Lacy to execute a construction contract with KRCI LLC in the amount of $516,008 ($555,416 including sales tax) at the January 22, 2019 City Council Meeting. 06-04-2019 Council Meeting Agenda Packet . Page 91 of 122 Since the start of construction on Monday, March 11, 2019, KRCI encountered a number of unforeseen conditions; these conditions are described below. Please note that Change Orders 1 and 2 were previously approved by City Council. Change Order 3 Change Order 3 is associated with the heating oil that was discovered in one of the two abandoned oil tanks. The cost of Change Order 2 is $3,552.15 and this includes oil removal, disposal, and tank abandonment costs. Change Order 4 Change Order 4 includes the costs of KRCI work for unforeseen removal items including concrete removal and hauling (approximately 80 cubic yards), additional excavation for the time capsule, potholing tree locations, removing Texaco sign base, lowering existing junction box, and trimming concrete around an existing streetlight base. The total cost associated with Change Order 4 is $5,842.21 Change Order 5 Change Order 5 includes an additional concrete sidewall associated with the lower set of stairs. This concrete sidewall was removed along with a retaining wall during the value engineering design phase; however, this concrete sidewall is necessary to frame the staircase from an aesthetics perspective. The total cost of Change Order 5 is $348.79. III. Recommended Action: Authorize Mayor Lacy to execute Change Orders 3, 4, and 5 totaling $9,743.15. IV. Exhibits: 1. Change Order 3; 2. Change Order 4; 3. Change Order 5 ; and 4. Gateway Change Order Log Financial Data: Expenditure Required Amount Budgeted Appropriation Required $9,743.15 Original Contract = $516,008.00 ($555,416 including sales tax) $517,000 Yes 06-04-2019 Council Meeting Agenda Packet . Page 92 of 122 05/30/2019522,462.21526,014.3606-04-2019 Council Meeting Agenda Packet . Page 93 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/8/2019 $60.00 1 HR $60.00 HR $0.00 HR $0.00 HR $0.00 Labor Sub Total $60.00 17.29%Tax $10.37 29%Markup $20.41 Total Labor Cost $90.78 Date Opr Stdby Hours Unit Total 4/8/2019 $41.21 0.5 HRS $20.61 4/8/2019 $56.24 0.5 HRS $28.12 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $48.73 21%Markup $10.23 Total Equipment Cost $58.96 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $3,037.87 Equipment Sub Total $3,037.87 12%Markup $364.54 Total Subcontractor Cost $3,402.41 Schedule 0 Working Days Total Cost $3,552.15 CO #3 - Tank Oil Removal Joel - Operator Labor Unit Rate Equipment Mini Excavator CAT 305E Backhoe CAT 420F2 BH6 Did not effect critical path work. Material N/A Subcontractors A Central Invoice 06-04-2019 Council Meeting Agenda Packet . Page 94 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/4/2019 $86.00 3.75 HR $322.50 4/4/2019 $86.00 3.75 HR $322.50 4/4/2019 $86.00 0.5 HR $43.00 5/1/2019 $86.00 3 HR $258.00 Labor Sub Total $946.00 0.00%Tax $0.00 29%Markup $274.34 Total Labor Cost $1,220.34 Date Opr Stdby Hours Unit Total 4/4/2019 $30.00 4.5 HRS $135.00 4/4/2019 $35.00 1 HRS $35.00 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $170.00 21%Markup $35.70 Total Equipment Cost $205.70 Unit Rate Quantity Unit Total 4/4/2019 $15.00 2 each $30.00 4/4/2019 $52.50 1 each $52.50 4/4/2019 $80.00 1 each $80.00 4/4/2019 $200.00 2 each $400.00 5/15/2019 $508.89 1 each $508.89 5/15/2019 $260.70 1 each $260.70 Material Sub Total $1,332.09 21%Markup $279.74 Total Material Cost $1,611.83 Unit Rate Quantity Unit Total Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $3,037.87 Subcontractors Did not effect critical path work. Filing fees 55 Gallon Drums Material Blades Dry Ice Dump Fees Dump Fees Unit Rate Equipment Truck Small Tools CO #3 - Tank Oil Removal - A Central Portion Labor Joseph Grech Jhan Amezena Jose Martinez Rob Witheridge 06-04-2019 Council Meeting Agenda Packet . Page 95 of 122 06-04-2019 Council Meeting Agenda Packet . Page 96 of 122 06-04-2019 Council Meeting Agenda Packet . Page 97 of 122 06-04-2019 Council Meeting Agenda Packet . Page 98 of 122 06-04-2019 Council Meeting Agenda Packet . Page 99 of 122 04 522,113.42 Contracting Authority Signature for Execution: __________________________________ Date ___________________ 06-04-2019 Council Meeting Agenda Packet . Page 100 of 122 04 06-04-2019 Council Meeting Agenda Packet . Page 101 of 122 Change Order Calculation SheetProject:East Wenatchee Gateway Park5/6/2019Owner:City of East WenatcheeContractor:KRCICO KRCI COR Date of work RFI/RFP Work DescriptionLocation Tracked FA Costs Comments4-22-Mar-Concrete removal1,440.56$ 4827-Mar-Concrete haul-971.58$ 462-Apr-Concrete removalConduit trench east of ex wall395.84$ 463-AprRFI 5Extra excavationTime capsule238.49$ 463-Apr-Concrete removalLight footing357.74$ 478-Apr-Concrete removalIrrigation carrier pipe275.50$ 4922-AprRFI 7PotholingTrees along 9th St418.82$ 4923-AprRFI 6Lower electrical vault-239.96$ 4923-Apr-Concrete removalTree along 9th St421.62$ 4923-Apr-Concrete removalAround existing street light102.10$ 41129-Apr-Concrete haul-634.74$ 451-MayRFP 5Sign base removal-345.27$ paid as lump sum5,842.21$ 06-04-2019 Council Meeting Agenda Packet . Page 102 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 3/22/2019 $56.42 3 HR $169.26 3/22/2019 $37.17 3 HR $111.51 3/22/2019 $42.21 4 HR $168.84 HR $0.00 Labor Sub Total $449.61 14.29%Tax $64.25 29%Markup $149.02 Total Labor Cost $662.88 Date Opr Stdby Hours Unit Total 3/22/2019 $41.21 1 HRS $41.21 3/22/2019 $20.61 HRS $0.00 3/22/2019 $114.05 2 HRS $228.10 3/22/2019 $57.03 0 HRS $0.00 3/22/2019 $93.35 4 HRS $373.40 3/22/2019 $46.68 0 HRS $0.00 Equipment Sub Total $642.71 21%Markup $134.97 Total Equipment Cost $777.68 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $1,440.56 Did not effect critical path work. Dumptruck Material N/A Subcontractors N/A Removal of Asphalt and Concrete Debris below the existing surface. This sheet accounted for dates 3/21 and 3/22 Labor Johnny Melvin - Operator Jake Allison - Laborer Ken Stubbs - Teamster Unit Rate Equipment Mini Excavator CAT 305E Komatsu 210 LC 06-04-2019 Council Meeting Agenda Packet . Page 103 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 3/27/2019 $57.66 2 HR $115.32 3/27/2019 $42.21 3 HR $126.63 $0.00 $0.00 Labor Sub Total $241.95 14.29%Tax $34.57 29%Markup $80.19 Total Labor Cost $356.72 Date Opr Stdby Hours Unit Total $114.05 2 HRS $228.10 $57.03 0 HRS $0.00 $93.35 3 HRS $280.05 $46.68 0 HRS $0.00 $0.00 $0.00 Equipment Sub Total $508.15 21%Markup $106.71 Total Equipment Cost $614.86 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 0%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $971.58 Did not effect critical path work. Subcontractors N/A Unit Rate Equipment Komatsu 210 LC Dumptruck Material N/A Removal of Asphalt and Concrete Debris below the existing surface. This sheet accounted for dates 3/27 Labor Jake Allison - Operator Ken Stubbs - Teamster 06-04-2019 Council Meeting Agenda Packet . Page 104 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/2/2019 $36.95 1.5 HR $55.43 4/2/2019 $57.44 1.5 HR $86.16 4/2/2019 $36.95 1.5 HR $55.43 HR $0.00 Labor Sub Total $197.01 14.29%Tax $28.15 29%Markup $65.30 Total Labor Cost $290.46 Date Opr Stdby Hours Unit Total 4/2/2019 $41.21 1.5 HRS $61.82 4/2/2019 $16.85 1.5 HRS $25.28 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $87.09 21%Markup $18.29 Total Equipment Cost $105.38 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $395.84 CO #4 - Removal of unforseen concrete in conduit trench east of Cedar's wall Labor Ryan Letts - Laborer Jake Allison - Operator Joel Paule - Laborer Unit Rate Equipment Mini Excavator CAT 305E Jackhammer Did not effect critical path work. Material N/A Subcontractors N/A 06-04-2019 Council Meeting Agenda Packet . Page 105 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/3/2019 $67.94 1 HR $67.94 4/3/2019 $60.00 1 HR $60.00 HR $0.00 HR $0.00 Labor Sub Total $127.94 14.29%Tax $18.28 29%Markup $42.40 Total Labor Cost $188.63 Date Opr Stdby Hours Unit Total 4/3/2019 $41.21 1 HRS $41.21 HRS $0.00 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $41.21 21%Markup $8.65 Total Equipment Cost $49.86 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $238.49 CO #4 - Extra excavation at time capsule location Labor Adam - Laborer Jimmy - Operator Unit Rate Equipment Mini Excavator CAT 305E Did not effect critical path work. Material N/A Subcontractors N/A 06-04-2019 Council Meeting Agenda Packet . Page 106 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/3/2019 $67.94 1.5 HR $101.91 4/3/2019 $60.00 1.5 HR $90.00 HR $0.00 HR $0.00 Labor Sub Total $191.91 14.29%Tax $27.42 29%Markup $63.61 Total Labor Cost $282.94 Date Opr Stdby Hours Unit Total 4/3/2019 $41.21 1.5 HRS $61.82 HRS $0.00 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $61.82 21%Markup $12.98 Total Equipment Cost $74.80 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $357.74 CO #4 - Concrete removal in lighting trench Labor Adam - Laborer Jimmy - Operator Unit Rate Equipment Mini Excavator CAT 305E Did not effect critical path work. Material N/A Subcontractors N/A 06-04-2019 Council Meeting Agenda Packet . Page 107 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/8/2019 $56.22 1.5 HR $84.33 4/8/2019 $57.44 0.5 HR $28.72 HR $0.00 HR $0.00 Labor Sub Total $113.05 14.29%Tax $16.15 29%Markup $37.47 Total Labor Cost $166.67 Date Opr Stdby Hours Unit Total 4/8/2019 $41.21 1.5 HRS $61.82 4/8/2019 $56.24 0.5 HRS $28.12 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $89.94 21%Markup $18.89 Total Equipment Cost $108.82 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $275.50 CO #4 - Concrete removal in irrigation line trench Labor Cody - Operator Joel - Operator Unit Rate Equipment Mini Excavator CAT 305E Backhoe CAT 420F2 BH6 Did not effect critical path work. Material N/A Subcontractors N/A 06-04-2019 Council Meeting Agenda Packet . Page 108 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/22/2019 $57.44 2 HR $114.88 4/22/2019 $38.44 2 HR $76.88 HR $0.00 HR $0.00 Labor Sub Total $191.76 14.29%Tax $27.40 29%Markup $63.56 Total Labor Cost $282.72 Date Opr Stdby Hours Unit Total 4/23/2019 $56.24 2 HRS $112.48 HRS $0.00 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $112.48 21%Markup $23.62 Total Equipment Cost $136.10 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $418.82 CO #4 - Potholing in 3 tree locations along 9th St Labor Jake - Operator Tony - Laborer Unit Rate Equipment Backhoe CAT 420F2 BH6 Did not effect critical path work. Material N/A Subcontractors N/A 06-04-2019 Council Meeting Agenda Packet . Page 109 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/23/2019 $57.44 1 HR $57.44 4/23/2019 $36.95 1.5 HR $55.43 4/23/2019 $36.95 2.5 HR $92.38 HR $0.00 Labor Sub Total $205.24 14.29%Tax $29.33 29%Markup $68.02 Total Labor Cost $302.59 Date Opr Stdby Hours Unit Total 4/23/2019 $16.85 2.5 HRS $42.13 4/23/2019 $56.24 1 HRS $56.24 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $98.37 21%Markup $20.66 Total Equipment Cost $119.02 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $421.62 CO #4 - Concrete removal in tree pothole Labor Jake - Operator Jake - Laborer Joel - Laborer Unit Rate Equipment Jackhammer Backhoe CAT 420F2 BH6 Did not effect critical path work. Material N/A Subcontractors N/A 06-04-2019 Council Meeting Agenda Packet . Page 110 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/23/2019 $36.95 1 HR $36.95 4/23/2019 $36.95 0.5 HR $18.48 HR $0.00 HR $0.00 Labor Sub Total $55.43 14.29%Tax $7.92 29%Markup $18.37 Total Labor Cost $81.72 Date Opr Stdby Hours Unit Total 4/23/2019 $16.85 1 HRS $16.85 4/23/2019 HRS $0.00 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $16.85 21%Markup $3.54 Total Equipment Cost $20.39 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $102.10 CO #4 - Sawcut around existing light base Labor Jake - Laborer Joel - Laborer Unit Rate Equipment Jackhammer Hot saw Did not effect critical path work. Material N/A Subcontractors N/A 06-04-2019 Council Meeting Agenda Packet . Page 111 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/23/2019 $57.44 0.5 HR $28.72 4/23/2019 $36.95 1 HR $36.95 4/23/2019 $36.95 1.5 HR $55.43 4/23/2019 $37.17 0.5 HR $18.59 Labor Sub Total $139.68 14.29%Tax $19.96 29%Markup $46.30 Total Labor Cost $205.94 Date Opr Stdby Hours Unit Total 4/23/2019 $56.24 0.5 HRS $28.12 HRS $0.00 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $28.12 21%Markup $5.91 Total Equipment Cost $34.03 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $239.96 CO #4 - lower existing J-box Labor Jake - Operator Joel - Laborer Adam - Laborer Jake - Laborer Unit Rate Equipment Backhoe CAT 420F2 BH6 Did not effect critical path work. Material N/A Subcontractors N/A 06-04-2019 Council Meeting Agenda Packet . Page 112 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total 4/29/2019 $57.44 1.5 HR $86.16 4/29/2019 $40.84 2.5 HR $102.10 HR $0.00 HR $0.00 Labor Sub Total $188.26 14.29%Tax $26.90 29%Markup $62.40 Total Labor Cost $277.56 Date Opr Stdby Hours Unit Total 4/29/2019 $41.21 1.5 HRS $61.82 4/29/2019 $93.35 2.5 HRS $233.38 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $295.19 21%Markup $61.99 Total Equipment Cost $357.18 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule 0 Working Days Total Cost $634.74 CO #4 - Hauling concrete Labor Joel - Operator Rich - Teamster Unit Rate Equipment Excavator CAT 307E Dump Truck Did not effect critical path work. Material N/A Subcontractors N/A 06-04-2019 Council Meeting Agenda Packet . Page 113 of 122 Force Account Calculation Sheet Project:East Wenatchee Gateway Park Owner:City of East Wenatchee Contractor:KRCI Work Description: Date Unit Rate Hours Unit Total HR $0.00 HR $0.00 HR $0.00 HR $0.00 Labor Sub Total $0.00 14.29%Tax $0.00 29%Markup $0.00 Total Labor Cost $0.00 Date Opr Stdby Hours Unit Total HRS $0.00 HRS $0.00 HRS $0.00 HRS $0.00 HRS $0.00 Equipment Sub Total $0.00 21%Markup $0.00 Total Equipment Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Material Sub Total $0.00 21%Markup $0.00 Total Material Cost $0.00 Unit Rate Quantity Unit Total $0.00 $0.00 $0.00 $0.00 Equipment Sub Total $0.00 12%Markup $0.00 Total Subcontractor Cost $0.00 Schedule Working Days Total Cost $0.00 N/A N/A Unit Rate Labor Material Subcontractors N/A Equipment N/A 06-04-2019 Council Meeting Agenda Packet . Page 114 of 122 Contracting Authority Signature for Execution:Date05/14/201906-04-2019 Council Meeting Agenda Packet . Page 115 of 122 CHANGE ORDER REQUEST WORKSHEET PROJECT NO.:DATE: 4/3/2019 PRIME CONTRACTOR:KRCI LLC SUB‐CONTRACTOR:B&B Structures COR #:4 DESCRIPTION:Added Stair Wall at Lower Stairs WAGE TAXES REG. O.T.RATE 14.29% EXCAVATOR OPERATOR 0.5 $59.49 $4.25 $34.00 SUBTOTAL $34.00 OVER HEAD & PROFIT 29%$9.86 LABOR TOTAL $43.85 REG. EX 12 CAT 305 MINI EXCAVATOR 0.5 $41.21 $20.61 SUBTOTAL $20.61 OVER HEAD & PROFIT 21%$4.33 EQUIPMENT TOTAL $24.93 SUBTOTAL $0.00 OVER HEAD & PROFIT 21%$0.00 MATERIALS TOTAL $0.00 B&B Structures $250.00 SUBTOTAL $250.00 OVER HEAD & PROFIT 12%$30.00 SUBCONTRACTOR TOTAL $280.00 GRAND TOTAL $348.79 AGENCY REP._________________________CONTRACTOR REP._________________________ City of East Wenatchee East Wenatchee Gateway Park LABOR / CLASSIFICATION HOURS WORKED BENEFITS AMOUNT SUBCONTRACTOR AMOUNT EQUIPMENT HOURS WORKED RENTAL  RATES AMOUNT MATERIAL ‐ INVOIVE No.AMOUNT 06-04-2019 Council Meeting Agenda Packet . Page 116 of 122 1 Mike Hogdson From:Bruce Wentz <wentzbruce@gmail.com> Sent:Monday, April 01, 2019 7:40 AM To:Joey Weadam; Mike Hogdson Subject:Gateway Park Step Wall Cost to add Wall to lower Stairs. Labor $150 Form material $50 Concrete $50 Total $250 06-04-2019 Council Meeting Agenda Packet . Page 117 of 122 06-04-2019 Council Meeting Agenda Packet . Page 118 of 122 From:Trautmann, Cara Subject:Charter Communications (SPECTRUM) - Upcoming Changes Date:Wednesday, May 22, 2019 10:12:42 AM Attachments:image001.png image002.png   Charter Communications, locally known as Spectrum, is making its customers aware that effective on or after June 23, 2019, consistent with our Terms and Conditions of Service, Spectrum will no longer provide a pro rata credit for services sold on a monthly basis that are cancelled prior to the end of the current billing month.* Customers will be responsible for the full monthly charge for those services that are offered on a monthly subscription basis to which the customer has subscribed, regardless of the customer’s termination of such monthly service prior to the conclusion of the respective subscription month.   If you have any questions, please feel free to contact me at 360.258.5108 or via email at marian.jackson@charter.com.   Sincerely,     *Some limited exceptions may apply.  Please see our Terms and Conditions of Service for further details (https://www.spectrum.com/policies/terms-of-service.html).     Marian Jackson | Director, Government Affairs | Work: 360-258-5108  | Cell: 360-600-4131 222 NE Park Plaza Drive, #231| Vancouver, WA 98684     E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited.             06-04-2019 Council Meeting Agenda Packet . Page 119 of 122       The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited. 06-04-2019 Council Meeting Agenda Packet . Page 120 of 122 From:Trautmann, Cara Subject:Charter Communications (SPECTRUM) Programming Update - Hillsong Channel Drop Date:Wednesday, May 15, 2019 2:43:49 PM Attachments:image001.png image002.png   Charter Communications ("SPECTRUM") is making changes to our channel lineup for customers in your community.   Effective on or after May 24, 2019, Hillsong Channel SD on channel 172 and Hillsong Channel HD on channel 715, will no longer be available on our line-ups.    For a complete channel lineup, visit https://www.spectrum.com/browse/content/new-channel- lineup   If you have any questions, please feel free to contact me at 360.258.5108 or via email at marian.jackson@charter.com.     Sincerely,       Marian Jackson | Director, Government Affairs | Work: 360-258-5108  | Cell: 360-600-4131 222 NE Park Plaza Drive, #231| Vancouver, WA 98684     E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited.               06-04-2019 Council Meeting Agenda Packet . Page 121 of 122     The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited. 06-04-2019 Council Meeting Agenda Packet . Page 122 of 122