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HomeMy WebLinkAboutResolutions - 2019-05 - 05/01/2019 Personnel Manual Amendment - 4/16/2019City of East Wenatchee Resolution 2019-05 Page 1 of 4 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) City of East Wenatchee, Washington Resolution No. 2019-05 A Resolution of the City of East Wenatchee, Washington amending. Manual of Personnel Policies and Procedures by amending Resolution 2017-08 and by amending Resolution 2018-16 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Amendment. The City Council amends Resolution 2017-08 and Resolution 2018-16 as set forth below: Manual/Handbook Purpose The purpose of workplace rules and regulations facilitates efficient service to the public and to develop a uniform system that equitably deals with all employees of the departments. These policies are adopted by Resolution No. 2017-08, by Resolution 2018-16, and by Resolution 2019-05. City of East Wenatchee Resolution 2019-05 Page 2 of 4 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Section 2.4 (e) Non-exempt Employees. Semi-monthly, each Department Head shall turn in a signed work record for each non-exempt employee within his/her department, noting hours worked, leave taken and overtime worked. (f) Exempt Employee Timesheets. An employee employed in executive, administrative, professional, or certain computer-related capacities generally is exempt from the provisions of the Fair Labor Standards Act. Even though an exempt employee does not receive overtime compensation, the City requires an exempt employee to complete a semi-monthly timesheet if the exempt employee has used accrued leave or exchange time or has not worked 40 hours each week in the time period. The Mayor shall sign work records for Department Heads. (g) Exchange Time Off. Every January 1st, the City will give an exempt employee 40 hours of Exchange Time Off. An exempt employee may use exchange time off to offset any deficit in meeting the requirements of paragraph 2.2(i) The Mayor must preapprove an exempt employee’s use of Exchange Time Off. An exempt employee must take exchange time off in hourly increments. Exchange time off hours do not carry over year to year. Unused hours on December 31st of each year, will be lost. Accrued exchange time off hours are not eligible for payout at any given time. (h) All timesheets are due the 1st and 16th of every month, no later than 9:00 a.m. Section 2.7 The City Treasurer HR Generalist keeps official payroll records. Semi- monthly, each department head shall turn in a signed work record for each non-exempt employee within his/her department, noting hours worked, leave taken and overtime worked. The Mayor shall sign work records for department heads. City of East Wenatchee Resolution 2019-05 Page 3 of 4 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Section 7.2(a) (a) Each regular full-time employee is entitled to vacation leave: Years of Vacation Hours Employment Completed Earned 0-4 years 8 hours/month 5-9 years 10 hours/month 10-14 years 12.67 hours/month 15-19 years 14 hours/month 20-24 years 15.33 16.33hours/month 25+ years 17.33hours/month Section 7.9: (g) The City shall allow each employee, upon notice and approval of his/her department head, to designate and take four floating holidays per calendar year. Floating holidays cannot be carried over to the next year and must be taken in consecutive 8-hour increments. If an employee does not work on Martin Luther King Day, Presidents Day or Veterans Day, each day will be counted as floating holiday. This includes an exempt employee that might work over 4o hours in a workweek, not including the holiday. (h) If an employee is on a 10-hour shift, two of those hours shall be in the form of accrued leave other than sick leave. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Publication. The City Council directs the City Clerk to publish a copy of the Interlocal Agreement on the City’s website once it is signed by all parties. 6. Effective date. This Resolution becomes effective May 1, 2019.