HomeMy WebLinkAbout5/7/2019 - City Council - City Council Meeting Agenda Packet - Steven C LacyIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
05/07/2019 Council Meeting Agenda Page 1 of 2
East Wenatchee City Council Meeting
Tuesday, May 07, 2019
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1. Consent Items:
Vouchers:
a. 05/07/2019, Checks: 51935 - 51936; 51942 - 51949; 51960; 51969 – 52016, and
Voided Check: 51530; 51795; 51905; 51968, in the amount of $137,538.53. (pg.3)
b. April 2019 Payroll Certification and 1 page of March 2019 Payroll Certification.
(pg.21)
Minutes:
c. 04/16/2019 Council Minutes. (pg. 37)
d. 04/25/2019 Council Workshop Minutes. (pg. 41)
Motion to approve agenda, vouchers, and minutes from previous meetings.
2. Citizen Requests/Comments.
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not
on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to
three minutes.
3. Presentations.
a. Link Transit updated by Richard DeRock, General Manager.
4. Department Report.
a. Events Department Classy Chassis Report by Trina Elmes Events Director / PIO.
5. Mayor’s Report.
05/07/2019 Council Meeting Agenda Packet. Page 1 of 149
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
05/07/2019 Council Meeting Agenda Page 2 of 2
6. Action Items.
a. Second reading of Ordinance 2019-08, An Ordinance of the City of East Wenatchee,
adopting the City of East Wenatchee Capital Facilities Plan 2019-2024 as part of the
2018 annual comprehensive plan review and update process for the Greater East
Wenatchee Area Comprehensive Plan in accordance with the requirements of the
Growth Management Act; repealing ordinance 2010-08; and setting an effective
date. Presented by Lori Barnett (pg.43)
Motion by City Council to approve Ordinance 2019-08 as presented adopting the
City of East Wenatchee Capital Facilities Plan 2019-2024.
b. Tourism Promotion Grant Application & East Wenatchee Events Board
Recommendations. Presented by Trina Elmes, Events Director. (pg.80)
Motion by City Council to approve East Wenatchee Events Board
Recommendations granting Wenatchee Chamber of Commerce $60,000, City of
East Wenatchee 2018 Budget $203,857.85, City of East Wenatchee 2019 Budget
$275,106.00, and Sunburn Classic up to a total of $5,000 if requirements are met.
c. First reading of Ordinance 2019-09, An Ordinance of the City of East Wenatchee
amending Section 13.20.040 of the East Wenatchee Municipal Code regulating
Storm Water Illicit Discharge Detection and Elimination, clarifying that certain
discharges must be uncontaminated water, dechlorinated and thermally controlled,
containing a severability clause, and establishing an effective date. Presented by
Tom Wachholder, Project Development Manager. (pg. 131)
Motion by City Council to elevate to second reading.
Motion by City Council to approve Ordinance 2019-09 amending Section 13.20.040
of the East Wenatchee Municipal Code regulating Storm Water Illicit Discharge
Detection and Elimination as presented.
d. Resolution 2019-07, A Resolution to rescind Resolution 2017-01 and to authorize
the Mayor to approve 2019 Right of Way Procedures. Presented by Tom
Wachholder, Project Development Manager. (pg. 140)
Motion by City Council to approve Resolution 2019-07 establishing 2019 Right of
Way Procedures as presented.
7. Council Reports & Announcements.
a. Reports/New Business of Council Committees
8. Adjournment.
05/07/2019 Council Meeting Agenda Packet. Page 2 of 149
CHECKS: 51935 - 51936; 51942 - 51949; 51960; 51969 - 52016
VOIDED CHECKS: 51530; 51795; 51905; 51968
DEPARTMENT/FUND AMOUNT
General Fund 001 $99,672.60
Street Fund 101 $10,567.65
Community Dev Grants Funds 102 $0.00
Transportation Benefit District Fund 105 $0.00
Debt Reserve Fund 110 $0.00
Library Fund 112 $30.13
Hotel/Motel Tax Fund 113 $9,273.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $2,731.59
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $14,871.04
Storm Water Improvements Fund 308 $0.00
Capital Improvements Fund 314 $0.00
Equipment R&R Fund 501 $392.52
Transportation Benefit District 630 $0.00
Grand Total All Funds $137,538.53
CITY OF EAST WENATCHEE
CHECK REGISTER
May 7, 2019 PAYABLES
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Fund Number Description Amount
001 General Fund $99,672.90
101 Street Fund $10,567.65
112 Library Fund $30.13
113 Hotel/Motel Tax Fund $9,273.00
117 Events Board Fund $2,731.59
301 Street Improvements Fund $14,871.04
501 Equipment Purchase, Repair & Replacement Fund $392.52
Count: 7 $137,538.83
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2019 - May 2019 - May 2019 1st Council Meeting
System Types: Financials
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Vendor Number Reference Account Number Description Amount
501 Consultants Inc.
51969 2019 - May 2019 - May 2019 1st Council Meeting
4334
Facilitation/Steps of Strategic Plainning
001-000-110-511-60-41-00 Professional Services $7,500.00
Total 4334 $7,500.00
Total 51969 $7,500.00
Total 501 Consultants Inc.$7,500.00
Action Medical, Inc.
51970 2019 - May 2019 - May 2019 1st Council Meeting
TS60-2314 through 2316
Police/Street Supplies
001-000-180-518-30-41-00 Professional Services $59.56
001-000-210-521-10-49-00 Miscellaneous $93.87
Total TS60-2314 through 2316 $153.43
Total 51970 $153.43
Total Action Medical, Inc.$153.43
Cascade Natural Gas Corp
51971 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 5/1/2019 10:46:53 AM
Natural Gas - Street
101-000-430-543-50-47-00 Utilities $32.74
Total Invoice - 5/1/2019 10:46:53 AM $32.74
Invoice - 5/1/2019 10:51:15 AM
Natural Gas - Shop
101-000-430-543-50-47-00 Utilities $13.83
Total Invoice - 5/1/2019 10:51:15 AM $13.83
Total 51971 $46.57
Total Cascade Natural Gas Corp $46.57
Chelan County Treasurer
51972 2019 - May 2019 - May 2019 1st Council Meeting
010085-01856
1st Qtr 2019 Juvenile Housing
001-000-230-527-60-30-00 Juvenile Detention $1,680.00
Total 010085-01856 $1,680.00
Voucher Directory
Fiscal: : 2019 - May 2019
Council Date: : 2019 - May 2019 - May 2019 1st Council Meeting
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Vendor Number Reference Account Number Description Amount
150001-01123
March 2019 Housing of Inmates
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $25,753.00
Total 150001-01123 $25,753.00
Total 51972 $27,433.00
Total Chelan County Treasurer $27,433.00
Ci Support LLC, dba: Ci Information Management
51973 2019 - May 2019 - May 2019 1st Council Meeting
0080828
Court/Shred Services
001-000-120-594-12-60-00 Capital Outlay $20.80
Total 0080828 $20.80
Total 51973 $20.80
Total Ci Support LLC, dba: Ci Information Management $20.80
Cinta's Corporation #607
51974 2019 - May 2019 - May 2019 1st Council Meeting
607249523
Police/Street Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $83.64
101-000-430-543-30-30-00 Supplies $54.32
Total 607249523 $137.96
Total 51974 $137.96
Total Cinta's Corporation #607 $137.96
D&B Backflow LLC
51975 2019 - May 2019 - May 2019 1st Council Meeting
16766
Street/Backflow Testing
101-000-420-542-75-48-00 Repairs & Maintenance $58.00
Total 16766 $58.00
Total 51975 $58.00
Total D&B Backflow LLC $58.00
Daily Journal of Commerce
51976 2019 - May 2019 - May 2019 1st Council Meeting
3345151
Project Mgmt/Affidavit of Publication
301-000-000-595-10-40-27 Design 2019 TBD Paving $307.20
Total 3345151 $307.20
Total 51976 $307.20
Total Daily Journal of Commerce $307.20
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Vendor Number Reference Account Number Description Amount
Darin Darnell
51944 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/19/2019 10:37:15 AM
Police/Per Diem Sexual Assault Training 5/5-5/9
001-000-210-521-10-43-00 Travel $736.92
Total Invoice - 4/19/2019 10:37:15 AM $736.92
Total 51944 $736.92
Total Darin Darnell $736.92
David Marin DBA Cruzin Magazine
51977 2019 - May 2019 - May 2019 1st Council Meeting
7096
Events/Classy Chassis Advertising
117-000-300-557-30-44-12 Classy Chassis Advertising $555.00
Total 7096 $555.00
Total 51977 $555.00
Total David Marin DBA Cruzin Magazine $555.00
Department of Labor & Industries
51945 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/19/2019 10:48:50 AM
Jan - Mar 2019 1st Qtr L&I
001-000-110-511-60-20-00 Benefits $373.13
Total Invoice - 4/19/2019 10:48:50 AM $373.13
Total 51945 $373.13
Total Department of Labor & Industries $373.13
East Wenatchee Events,Katrina Elmes, Cash Fund Custodian
51949 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/19/2019 11:38:41 AM
Events/Classy Chassis 2019 Start-up Cash
117-000-300-557-30-44-12 Classy Chassis Advertising $900.00
Total Invoice - 4/19/2019 11:38:41 AM $900.00
Total 51949 $900.00
Total East Wenatchee Events,Katrina Elmes, Cash Fund Custodian $900.00
East Wenatchee Water Dist
51978 2019 - May 2019 - May 2019 1st Council Meeting
030941-000, 030620-000
Water Usage
101-000-420-542-75-47-00 Utilities $106.78
Total 030941-000, 030620-000 $106.78
Total 51978 $106.78
Total East Wenatchee Water Dist $106.78
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Vendor Number Reference Account Number Description Amount
Fastenal Company
51979 2019 - May 2019 - May 2019 1st Council Meeting
WAWEN191074
Street/Supplies
101-000-420-542-69-30-00 Supplies $29.95
Total WAWEN191074 $29.95
WAWEN191082
Street/Supplies
101-000-430-543-30-30-00 Supplies $112.01
Total WAWEN191082 $112.01
WAWEN191109
Street/Supplies
101-000-420-542-69-30-00 Supplies $7.50
Total WAWEN191109 $7.50
WAWEN191344
Street/Supplies
101-000-313-542-42-30-00 NPDES Supplies $53.23
Total WAWEN191344 $53.23
WAWEN191354
Street/Supplies
101-000-430-543-30-30-00 Supplies $152.14
Total WAWEN191354 $152.14
WAWEN191582
Police #7 Repairs/Maintenance
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $2.91
Total WAWEN191582 $2.91
Total 51979 $357.74
Total Fastenal Company $357.74
Frontier
51980 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/24/2019 10:02:50 AM
Phone Charges
001-000-180-518-30-47-00 Utilities $193.05
112-000-000-572-50-47-00 Facilities--Utilities $30.13
Total Invoice - 4/24/2019 10:02:50 AM $223.18
Invoice - 4/24/2019 10:07:58 AM
Street Modem
101-000-420-542-64-47-00 Utilities $62.32
Total Invoice - 4/24/2019 10:07:58 AM $62.32
Total 51980 $285.50
Total Frontier $285.50
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Vendor Number Reference Account Number Description Amount
G/T Investigations Inc.
51981 2019 - May 2019 - May 2019 1st Council Meeting
28167
Services Performed for Defendant - Court Ordered
001-000-120-512-50-49-00 Miscellaneous $68.75
Total 28167 $68.75
Total 51981 $68.75
Total G/T Investigations Inc.$68.75
Galls, LLC-DBA Blumenthal Uniform
51982 2019 - May 2019 - May 2019 1st Council Meeting
012375573
Evidence Bags
001-000-210-521-10-35-00 Small Tools & Equipment $88.80
Total 012375573 $88.80
Total 51982 $88.80
Total Galls, LLC-DBA Blumenthal Uniform $88.80
Gray's Electric Inc
51983 2019 - May 2019 - May 2019 1st Council Meeting
19833
Sump Pump
101-000-420-542-75-30-00 Supplies $162.60
Total 19833 $162.60
Total 51983 $162.60
Total Gray's Electric Inc $162.60
Intermountain Sign & Safety Inc.
51984 2019 - May 2019 - May 2019 1st Council Meeting
10040
Street/Traffic Safety
101-000-420-542-64-30-00 Supplies $637.30
Total 10040 $637.30
Total 51984 $637.30
Total Intermountain Sign & Safety Inc.$637.30
Intoximeters
51985 2019 - May 2019 - May 2019 1st Council Meeting
625541
Police Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $222.08
Total 625541 $222.08
Total 51985 $222.08
Total Intoximeters $222.08
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Vendor Number Reference Account Number Description Amount
James Brandon Johnson
51943 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/19/2019 10:34:26 AM
Police/Per Diem Sexual Assault Training 5/5-5/9
001-000-210-521-10-43-00 Travel $736.92
Total Invoice - 4/19/2019 10:34:26 AM $736.92
Total 51943 $736.92
Total James Brandon Johnson $736.92
Jeanette S Bryant
51942 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/19/2019 10:31:15 AM
Police/Per Diem TAC Training 5/5-5/6
001-000-210-521-10-43-00 Travel $196.00
Total Invoice - 4/19/2019 10:31:15 AM $196.00
Total 51942 $196.00
Total Jeanette S Bryant $196.00
Jennifer Groos
51986 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/23/2019 10:24:41 AM
Planning/PAW Conference 5/1-5/3
001-000-580-558-60-43-00 Travel $393.19
Total Invoice - 4/23/2019 10:24:41 AM $393.19
Total 51986 $393.19
Total Jennifer Groos $393.19
Jeremy Lovold
51987 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/23/2019 10:35:56 AM
Street/CDL License Reimbursement
101-000-430-543-30-30-00 Supplies $102.00
Total Invoice - 4/23/2019 10:35:56 AM $102.00
Total 51987 $102.00
Total Jeremy Lovold $102.00
Josh Toftness
51988 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/24/2019 8:57:17 AM
Street/2017-2020 Clothing Allowance
101-000-430-543-30-30-00 Supplies $130.03
Total Invoice - 4/24/2019 8:57:17 AM $130.03
Total 51988 $130.03
Total Josh Toftness $130.03
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Vendor Number Reference Account Number Description Amount
Judicial Conference Registrar
51936 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/12/2019 3:24:16 PM
Court/Phillips Annual Conference 5/19 - 5/22 Training
001-000-120-512-50-40-00 Training $150.00
Total Invoice - 4/12/2019 3:24:16 PM $150.00
Total 51936 $150.00
Total Judicial Conference Registrar $150.00
Kelly Gregory
51989 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/23/2019 10:54:57 AM
2019 Clothing Allowance Reimbursement
001-000-210-594-21-60-00 Capital Outlay $342.32
Total Invoice - 4/23/2019 10:54:57 AM $342.32
Total 51989 $342.32
Total Kelly Gregory $342.32
Kottkamp & Yedinak, Pllc
51990 2019 - May 2019 - May 2019 1st Council Meeting
325200
April Public Defender Contract
001-000-110-511-60-21-50 Public Defender $4,050.00
Total 325200 $4,050.00
Total 51990 $4,050.00
Total Kottkamp & Yedinak, Pllc $4,050.00
KPG, P.S.
51991 2019 - May 2019 - May 2019 1st Council Meeting
3-17219
Project Mgmt/18130 Design of 2019 Residential Overlay Project
301-000-000-595-10-40-27 Design 2019 TBD Paving $715.70
Total 3-17219 $715.70
Total 51991 $715.70
Total KPG, P.S.$715.70
Localtel Communications
51992 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/23/2019 10:28:10 AM
May 2019 Phone and Internet Services
001-000-141-514-20-42-01 Telephone Line Charges $379.01
Total Invoice - 4/23/2019 10:28:10 AM $379.01
Total 51992 $379.01
Total Localtel Communications $379.01
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Vendor Number Reference Account Number Description Amount
Maria Holman
51993 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/24/2019 8:47:01 AM
City Clerk/Per Diem Laserfiche User Training 3/28
001-000-140-514-20-43-00 Travel $169.36
Total Invoice - 4/24/2019 8:47:01 AM $169.36
Total 51993 $169.36
Total Maria Holman $169.36
Moon Security
51994 2019 - May 2019 - May 2019 1st Council Meeting
15877
Security Monitoring System
001-000-210-521-10-41-00 Professional Services $76.36
Total 15877 $76.36
Total 51994 $76.36
Total Moon Security $76.36
Okanogan County Jail
51960 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/26/2019 12:08:56 PM
Court/Housing of Inmates August 2018-Feb 2019
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $7,035.14
Total Invoice - 4/26/2019 12:08:56 PM $7,035.14
Total 51960 $7,035.14
Total Okanogan County Jail $7,035.14
Pat McCarthy Productions Inc
51995 2019 - May 2019 - May 2019 1st Council Meeting
27449
Street Crimes Seminar - Ruiz
001-000-210-521-40-25-00 Training--Officers $399.00
Total 27449 $399.00
Total 51995 $399.00
Total Pat McCarthy Productions Inc $399.00
Petty Cash Fund Josh DeLay, Custodian
51946 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/19/2019 10:51:36 AM
Petty Cash Fund
001-000-110-511-60-49-00 Miscellaneous $70.94
001-000-140-514-20-31-01 Central Stores $120.88
117-000-100-557-30-31-00 Events Department Office Supplies $21.67
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Vendor Number Reference Account Number Description Amount
117-000-200-557-30-35-02 Easter Small Tools & Equipmen $4.92
Total Invoice - 4/19/2019 10:51:36 AM $218.41
Total 51946 $218.41
Total Petty Cash Fund Josh DeLay, Custodian $218.41
Pud #1 of Douglas County
51996 2019 - May 2019 - May 2019 1st Council Meeting
Baker Ave & 15th/Hwy 28
Electrical Usage
101-000-420-542-63-47-00 Utilities $58.00
Total Baker Ave & 15th/Hwy 28 $58.00
Total 51996 $58.00
Total Pud #1 of Douglas County $58.00
Randy's Auto Parts & Towing
51997 2019 - May 2019 - May 2019 1st Council Meeting
30024413
Towing - Police
001-000-210-521-10-41-00 Professional Services $162.30
Total 30024413 $162.30
Total 51997 $162.30
Total Randy's Auto Parts & Towing $162.30
Raymond Coble
51998 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/26/2019 2:06:32 PM
Police/Per Diem 2019 WASPC Conference 5/20-5/23
001-000-210-521-10-43-00 Travel $535.41
Total Invoice - 4/26/2019 2:06:32 PM $535.41
Total 51998 $535.41
Total Raymond Coble $535.41
Rh2 Engineering, Inc.
51999 2019 - May 2019 - May 2019 1st Council Meeting
72903
Project Mgmt/10th St Reconstruction
301-000-000-595-10-40-26 Design - PWTFL - 10th St $13,234.32
Total 72903 $13,234.32
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Vendor Number Reference Account Number Description Amount
72904
Project Mgmt/2019 General Services
001-000-315-544-20-45-00 Engineering Support Services $582.71
Total 72904 $582.71
Total 51999 $13,817.03
Total Rh2 Engineering, Inc.$13,817.03
Rivercom
52000 2019 - May 2019 - May 2019 1st Council Meeting
542151
April Dispatch Services
001-000-001-528-70-40-00 River Com $28,242.67
Total 542151 $28,242.67
Total 52000 $28,242.67
Total Rivercom $28,242.67
Sand Canyon Irrigation District
52001 2019 - May 2019 - May 2019 1st Council Meeting
1424
2019 Annual Dues
101-000-420-542-75-47-00 Utilities $350.00
Total 1424 $350.00
Total 52001 $350.00
Total Sand Canyon Irrigation District $350.00
Scott Okerlund dba: The Band Shy-Ann
51948 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/19/2019 10:56:14 AM
Events/Classy Chassis 2019 Live Band Fee
117-000-300-557-30-41-12 CC Professional Services $700.00
Total Invoice - 4/19/2019 10:56:14 AM $700.00
Total 51948 $700.00
Total Scott Okerlund dba: The Band Shy-Ann $700.00
The Wenatchee World
52002 2019 - May 2019 - May 2019 1st Council Meeting
2646
Various Required Advertisements
001-000-140-514-20-44-00 Advertising $86.70
001-000-580-558-60-44-00 Advertising $185.19
301-000-000-595-10-40-27 Design 2019 TBD Paving $613.82
Total 2646 $885.71
Total 52002 $885.71
Total The Wenatchee World $885.71
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Vendor Number Reference Account Number Description Amount
Tony Ditommaso PS
52003 2019 - May 2019 - May 2019 1st Council Meeting
465100
April Public Defender Contract
001-000-110-511-60-21-50 Public Defender $4,050.00
Total 465100 $4,050.00
Total 52003 $4,050.00
Total Tony Ditommaso PS $4,050.00
Town Ford Inc
52004 2019 - May 2019 - May 2019 1st Council Meeting
FOCS17288 & 13963
Police/Vehicle Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $344.62
Total FOCS17288 & 13963 $344.62
Total 52004 $344.62
Total Town Ford Inc $344.62
Troy Lucas DBa T-Bone Entertainment
51947 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/19/2019 10:54:29 AM
Events/Classy Chassis 2019 DJ Fee
117-000-300-557-30-41-12 CC Professional Services $550.00
Total Invoice - 4/19/2019 10:54:29 AM $550.00
Total 51947 $550.00
Total Troy Lucas DBa T-Bone Entertainment $550.00
United States Treasury
52005 2019 - May 2019 - May 2019 1st Council Meeting
CP161
Taxes Due for Dec 31 2018 Tax Period
001-000-142-514-20-20-00 Benefits $780.40
Total CP161 $780.40
Total 52005 $780.40
Total United States Treasury $780.40
US Archive & Imaging Services, Inc.
52006 2019 - May 2019 - May 2019 1st Council Meeting
6678
Document Prep, Scanning & Imaging
001-000-180-518-30-41-00 Professional Services $4,652.37
Total 6678 $4,652.37
Total 52006 $4,652.37
Total US Archive & Imaging Services, Inc.$4,652.37
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Vendor Number Reference Account Number Description Amount
Verizon Wireless
52007 2019 - May 2019 - May 2019 1st Council Meeting
9827430519
Allen, Toftness, Wacholder, Elmes Cell Phones
001-000-110-511-60-42-01 Telephone $388.22
Total 9827430519 $388.22
9827430526
Police/Cell Phones
001-000-210-521-10-42-01 Telephone $1,853.23
Total 9827430526 $1,853.23
Total 52007 $2,241.45
Total Verizon Wireless $2,241.45
Wash ST Dept of Licensing
52008 2019 - May 2019 - May 2019 1st Council Meeting
EWP001373 Mendoza
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001373 Mendoza $18.00
EWP001382 Miller
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001382 Miller $18.00
EWP001383 Montgomery
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001383 Montgomery $18.00
EWP001384 Earl
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001384 Earl $18.00
EWP001385 Maki
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001385 Maki $18.00
EWP001386 Beam
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001386 Beam $18.00
EWP001387 Corrales
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001387 Corrales $18.00
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
EWP001388 Sydenstricker
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001388 Sydenstricker $18.00
EWP001389 Tate
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001389 Tate $18.00
EWP001390 Potts
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001390 Potts $18.00
EWP001391 Lindsey
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001391 Lindsey $18.00
EWP001393 Cox Patterson
Late Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $21.00
Total EWP001393 Cox Patterson $21.00
EWP001395 Lueders
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001395 Lueders $18.00
EWP001396 Barker
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001396 Barker $18.00
EWP001397 Davis
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001397 Davis $18.00
EWP001398 Garton
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001398 Garton $18.00
EWP001399 Milner
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001399 Milner $18.00
EWP001400 Burts
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001400 Burts $18.00
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Vendor Number Reference Account Number Description Amount
EWP001402 Heston
Gun Permit
001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00
Total EWP001402 Heston $18.00
Total 52008 $345.00
Total Wash ST Dept of Licensing $345.00
Washington State Transit Insurance Pool
52009 2019 - May 2019 - May 2019 1st Council Meeting
125545
101-000-430-543-30-46-00 Insurance $10.32
Total 125545 $10.32
Total 52009 $10.32
Total Washington State Transit Insurance Pool $10.32
Waxie Sanitary Supply
51935 2019 - May 2019 - May 2019 1st Council Meeting
78097800
City Hall/Cleaning and Janitorial Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $183.57
Total 78097800 $183.57
Total 51935 $183.57
52010 2019 - May 2019 - May 2019 1st Council Meeting
78213738
City Hal/Janitorial Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $246.86
Total 78213738 $246.86
Total 52010 $246.86
Total Waxie Sanitary Supply $430.43
Wenatchee Valley Humane Society
52011 2019 - May 2019 - May 2019 1st Council Meeting
540000
April Animal Control Services
001-000-001-539-30-40-00 Animal Control $6,126.24
Total 540000 $6,126.24
Total 52011 $6,126.24
Total Wenatchee Valley Humane Society $6,126.24
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
Wenatchee Valley Museum & Cultural Center
52012 2019 - May 2019 - May 2019 1st Council Meeting
384006
April Contract Payment
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $9,273.00
Total 384006 $9,273.00
Total 52012 $9,273.00
Total Wenatchee Valley Museum & Cultural Center $9,273.00
Wilbur-Ellis Company
52013 2019 - May 2019 - May 2019 1st Council Meeting
12477469
Street/Landscaping Supplies
001-000-180-518-30-49-01 Landscaping $66.10
101-000-313-542-42-30-00 NPDES Supplies $141.64
101-000-420-542-75-30-00 Supplies $107.01
Total 12477469 $314.75
Total 52013 $314.75
Total Wilbur-Ellis Company $314.75
William Brender
52014 2019 - May 2019 - May 2019 1st Council Meeting
Invoice - 4/26/2019 9:23:14 AM
Police/Per Diem-Uniform Fitting 4/25
001-000-210-521-10-43-00 Travel $193.21
Total Invoice - 4/26/2019 9:23:14 AM $193.21
Total 52014 $193.21
Total William Brender $193.21
Winter Equipment Company, Inc
52015 2019 - May 2019 - May 2019 1st Council Meeting
IV40964
Street/Repairs and Maintenance
101-000-420-542-66-48-00 Repairs & Maintenance $8,185.93
Total IV40964 $8,185.93
Total 52015 $8,185.93
Total Winter Equipment Company, Inc $8,185.93
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Vendor Number Reference Account Number Description Amount
Workland Auto Parts, Inc.
52016 2019 - May 2019 - May 2019 1st Council Meeting
247909 & 248689
Police Vehicle Parts
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $44.99
Total 247909 & 248689 $44.99
Total 52016 $44.99
Total Workland Auto Parts, Inc.$44.99
Grand Total Vendor Count 58 $137,538.83
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RegularOvertime Accrual Gross PayBenefits Employer TaxesOvertime CommentsFull Name87.00 0.00 0.00 $3,433.50 $457.6487.000.000.00$3,433.50 $2,365.3487.00 0.00 0.00 $3,433.50 $2,365.34174.00 0.00 0.00 $6,867.00 $2,822.9816.000.000.00$630.00 $0.0016.00 0.00 0.00 $630.00 $0.0016.00 0.00 0.00 $630.00 $0.0021.000.000.00$615.00 $0.0021.00 0.00 0.00 $615.00 $0.0021.00 0.00 0.00 $615.00 $0.0012.000.000.00$630.00 $0.0012.00 0.00 0.00 $630.00 $0.0012.00 0.00 0.00 $630.00 $0.0025.000.000.00$630.00 $0.0025.00 0.00 0.00 $630.00 $0.0025.00 0.00 0.00 $630.00 $0.0016.000.000.00$615.00 $0.0016.00 0.00 0.00 $615.00 $0.0016.00 0.00 0.00 $615.00 $0.0012.000.000.00$615.00 $0.0012.00 0.00 0.00 $615.00 $0.00Posting Run - 4/1/2019 13631PM$48.20Count: 2$507.20Crawford, Jerrilea A2019 - March 2019 Payroll - March 2019 2nd Pay2019 - March 2019 Payroll - March 2019 2nd PayCount: 1$244.53Count: 1$262.672019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$244.53Count: 1$47.05Count: 1$47.05Hepner, Matthew A2019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$47.05Count: 1$48.20Count: 1$48.20Count: 1$48.20Detering, Timothy J2019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$48.20Count: 1$48.20Count: 1$48.20Johnson, Neil Charles2019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$48.20Count: 1$47.05Count: 1$47.05Raab, Harry A2019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$47.05Count: 1$48.20Magdoff, Shayne LCount: 1$47.05Posting Run - 4/1/2019 13631PM$47.05This page is from the March 2019 Payroll Certification that was missed in the 4/16/2019 Council packet, so it's added to this packet for informational purposes only. 05/07/2019 Council Meeting Agenda Packet. Page 36 of 14905/07/2019 Council Meeting Agenda Packet. Page 36 of 149
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
04-16-2019 Council Meeting Minutes Page 1 of 4
East Wenatchee City Council Meeting
Tuesday, April 16, 2019
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Steven Lacy Devin Poulson, City Attorney
Councilmember John Sterk Lori Barnett, Community Development Director
Councilmember Harry Raab Tom Wachholder, Project Development Manager
Councilmember Chuck Johnson Josh DeLay, Finance Director
Councilmember Jerrilea Crawford Randy Harrison, Police Chief
Councilmember Shayne Magdoff Maria Holman, City Clerk
Councilmember Timothy Detering
6:00 p.m. Regular Meeting.
1. Call to Order, Roll Call and Pledge of Allegiance.
a. Motion to excuse Councilmember Detering by Councilmember Sterk.
Councilmember Crawford seconded the motion. Motion carried (5-0).
i. Councilmember Detering joined the meeting at 6:15 p.m.
b. Motion to excuse Councilmember Hepner by Councilmember Crawford.
Councilmember Magdoff seconded the motion. Motion carried (5-0).
2. Consent Items:
Motion to approve agenda, vouchers, and minutes from previous meetings.
a. 04/04/2019 The Shy-Ann Band, Classy Chassis Parade and Car Show, Music
Engagement Contract, $700.00.
b. 04/10/2019, Checks: 51840-51843; 51857-51934, and Voided Check: 51691 in the
amount of $328,318.42.
c. 03/28/2019 Council Workshop Minutes.
d. 04/02/2019 Council Meeting Minutes.
Motion by Councilmember Crawford to approve consent items. Councilmember
Magdoff seconded the motion. Motion Carried (5-0).
3. Citizen Requests/Comments. None.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
04-16-2019 Council Meeting Minutes Page 2 of 4
4. Presentations.
a. Deborah Moore 401 19th Street NE, #2, East Wenatchee, WA and the “New Public
Library Building Supporters” spoke to Council in support of a new library in East
Wenatchee. Two Letters were read and presented to the Mayor during Council in
support of a new library.
Additional speakers in support of a new public Library: Callum McNeill, 340
Woodridge Ave, East Wenatchee; Mary Lou Johnson, 401 19th Street #6, East
Wenatchee, WA; Angela Morris, Director of the NC Regional Library Public Services.
Comments provided by Councilmember Johnson and Mayor Lacy in support of a new
library.
b. Executive Director Keni Sturgeon of the Wenatchee Valley Museum & Cultural
Center presented a 2019 first-quarter report to Council.
Positive comments on the presentation and what the Museum has accomplished
provided by Mayor Lacy, Councilmember Johnson, Councilmember Crawford.
c. Events Director / PIO Trina Elmes provided Council with a report of the 2019 Easter
Egg Hunt Community Event. Volunteer help was acknowledged with credit provided
to the Eastmont Highschool Key Club, and the Brave Warrior Project.
Positive comments provided by Councilmember Crawford and Mayor Lacy.
5. Department Report.
a. Finance Director Josh DeLay provided a Finance Department Report.
Comments provided by Councilmember Crawford and Councilmember Johnson.
b. Project Development Manager Tom Wachholder provided a Public Works
Department Report of Public Works activities through April 2019.
Comments provided by Councilmember Detering, Councilmember Johnson, and
Mayor Lacy.
6. Mayor’s Report.
a. Mayor Lacy reported that the City of East Wenatchee has ended its contract with
KeyMethods. Ike Laswell, Information Systems Director will also be taking over the
East Wenatchee Municipal Court IT Services.
b. Mayor Lacy announced the 2019 Well City Certificates for Staff that participate in
the City of East Wenatchee Wellness Committee.
Comments provided by Councilmember Johnson, and Finance Director Josh DeLay.
c. Mayor shared that the Loaned Executive Management Assistance Program (LEMAP)
assessment by the Washington Association of Sheriffs & Police Chiefs started today.
Mayor intends to employ the recommendations provided to help improve internal
processes.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
04-16-2019 Council Meeting Minutes Page 3 of 4
7. Action Items.
a. First reading of Ordinance 2019-08, An Ordinance of the City of East Wenatchee,
adopting the City of East Wenatchee Capital Facilities Plan 2019-2024 as part of the
2019 annual comprehensive plan review and update process for the Greater East
Wenatchee Area Comprehensive Plan in accordance with the requirements of the
Growth Management Act; repealing ordinance 2010-08; and setting an effective
date.
Lori Barnett, Community Development Director spoke regarding the Ordinance.
Planning Commission held a Public Meeting February 26, 2019, and recommended
approval by Council.
No action was taken by the Council.
b. Resolution 2019-05, A Resolution of the City of East Wenatchee, Washington
amending Manual of Personnel Policies and Procedures by amending Resolution
2017-08 and by amending Resolution 2018-16 presented by Mayor Lacy and Devin
Poulson, City Attorney.
Comments provided by Councilmember Johnson and Councilmember Magdoff.
Motion by Councilmember Johnson to approve Resolution 2019-05 as presented
amending Manual of Personnel Policies. Councilmember Magdoff seconded the
motion. Motion carried (6-0).
c. Resolution 2019-06, A Resolution of the City of East Wenatchee declaring certain
property owned by the City as surplus to the needs of the City presented by Tom
Wachholder, Project Development Manager.
Motion by Councilmember Raab to approve Resolution 2019-06 as presented
declaring certain property owned by the City as surplus. Councilmember Detering
seconded the motion. Motion carried (6-0).
d. 2019 Transportation Improvement Board (TIB) Fuel Tax Agreement for Complete
Streets Award presented by Tom Wachholder, Project Development Manager.
Comments provided by Councilmember Johnson and Councilmember Crawford.
Motion by Councilmember Detering to authorize the Mayor to execute TIB Fuel
Tax Agreement and accept the $400,000 Complete Streets Award as presented.
Councilmember Sterk seconded the motion. Motion carried (6-0).
8. Council Reports & Announcements.
a. Councilmember Crawford reported on the RiverCom Board, they approved for a
ballot measure renewal of the 1/10 of 1% sales tax and will most likely be on the
ballot.
b. Mayor Lacy announced the Misawa Welcome Reception on May 1, 2019, at the
Wenatchee City Hall at 3:00 p.m., and he invited Councilmembers to attend. Mayor
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
04-16-2019 Council Meeting Minutes Page 4 of 4
also invited Councilmembers to his home for dinner after the Welcome Reception
and the farewell dinner at the Museum.
c. Councilmember Johnson announced that he will be attending the Employee Benefit
Trust Training in Florida and will miss the first meeting in May. Councilmember
Magdoff announced that she will be absent both Meetings in May.
9. Adjournment. With no further business, the meeting adjourned at 7:18 p.m.
Steven C. Lacy, Mayor
Attest:
Maria E. Holman, City Clerk
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04-25-2019 Council Workshop Minutes Page 1 of 2
CITY OF EAST WENATCHEE
271 9th Street NE * East Wenatchee, WA 98802
Phone (509) 884-9515 * Fax (509) 886-6233
City Council Workshop
East Wenatchee City Hall 271 9th St. NE East Wenatchee, WA 98802
Minutes
Thursday, April 25, 2019
In attendance: Josh DeLay, Finance Director
Mayor Lacy Lori Barnett, Community Development Director
Councilmember Sterk Tom Wachholder, Project Dev. Manager
Councilmember Raab Mary Beth Phillips, Court Administrator
Councilmember Crawford Trina Elmes, Events Director / PIO
Councilmember Magdoff Teresa Allen, Human Resources
Councilmember Detering Maria Holman, City Clerk
5:30 p.m. Council Workshop.
1. Councilmember Magdoff opened the meeting.
A. Proposed reader board sign for City Hall.
Lori Barnett, Community Development Director presented Council with estimated costs for a reader board at City Hall. The cost difference of a ground display and pole display, all LED message boards are full color and vary in
resolution, reader boards have a 5-year warranty and cost approximately
$43,000 to $50,000 based on the signage proposal obtained.
Comments provided by all Councilmembers, concern was expressed for the
cost and whether the community would benefit from having a reader board. The Council asked Ms. Barnett to include this information in the next budget process
for 2020
No action was taken by the Council.
B. 2019 Annexation Revenue – Cost Analysis.
Josh DeLay, Finance Director presented Council with an Annexation Cost Analysis and assumptions of revenue and costs for the S. Kentucky annexation
area.
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04-25-2019 Council Workshop Minutes Page 2 of 2
2019 Annexation Revenue – Cost Analysis - Continued
Mayor Lacy stated that he took a very conservative view on the revised analysis
presented at the meeting, maybe too conservative. Councilmember Detering
and Crawford spoke in support of the annexation. Comments by Councilmember Sterk and Councilmember Magdoff expressing a need to better
understand the costs and how to address the space needs at City Hall now and
in the future.
Community Development Director Lori Barnett described the area for annexation to the Council as Kentucky west to the river and a respective timeline to proceed in 2019.
No action was taken by the Council.
C. Legislative update on initiative 976 by Josh DeLay.
Finance Director Josh DeLay provided a Legislative update to Council regarding Initiative 976 which will eliminate car tab fees if it passes.
No comments.
No action was taken Council.
D. Council Miscellaneous.
1. Council requested a workshop be scheduled 05/16/2019 for Strategic Planning.
2. A Capital Facilities Project team meeting was scheduled on May 23, 2019.
Adjournment. With no further business, the meeting adjourned at 6:30 p.m.
____________________________ Attest: Steven C. Lacy, Mayor
_______________________________ Maria E. Holman, City Clerk
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Lori Barnett, Community Development Director
Subject: Second Reading of Ordinance 2019-08 repealing ordinance
2010-08 and adopting the City of East Wenatchee Capital Facilities
Plan 2019-2024
Date: May 7, 2019
I. Summary Title: An Ordinance of the City of East Wenatchee,
adopting the City of East Wenatchee Capital Facilities Plan 2019-
2024 as part of the 2019 annual comprehensive plan review and
update process for the Greater East Wenatchee Area
Comprehensive Plan in accordance with the requirements of the
Growth Management Act; repealing ordinance 2010-08; and setting
an effective date.
II. Background/History: A Capital Facilities Plan is a required element
of a local comprehensive plan under the Growth Management Act,
RCW 36.70A.070. Chapter 6 of the Greater East Wenatchee Area
Comprehensive Plan is the overall capital facilities plan addressing
the financing of capital facilities in the city of East Wenatchee and the
adjacent unincorporated urban growth area.
The proposal is an amendment to the Greater East Wenatchee Area
Comprehensive Plan with the development of a new City of East
Wenatchee Capital Facilities Plan 2019-2024 to replace the 2010
Capital Facilities Plan. This capital facilities plan addresses City-
owned and provided facilities and service as a supplement to Chapter
6 of the Greater East Wenatchee Area Comprehensive Plan. The
proposal under consider is part of the comprehensive plan 2018Annual Update process.
III.Planning Commission Recommendation: The East Wenatchee
Planning Commission held a public hearing on February 26, 2019 to
consider the proposed adoption of the City of East Wenatchee
Capital Facilities Plan 2019-2024. The proposal received a
recommendation of approval with a unanimous vote in favor (Birks,
Brawley, Hunter, Jessup, Johnson, Palmer, and Travis,).
IV.Recommended Action: Second reading of the ordinance.
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V. Exhibits:
1 Ordinance 2019-08 and Exhibit A
2 Summary Minutes from the February 22, 2019 public hearing
3 Staff report without attachments
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$0 $ 0 $ 0
05/07/2019 Council Meeting Agenda Packet. Page 44 of 14905/07/2019 Council Meeting Agenda Packet. Page 44 of 149
City of East Wenatchee, Washington
Ordinance No. 2019-08
An Ordinance of the City of East Wenatchee, adopting the City of East Wenatchee Capital Facilities Plan 2019-2024 as part of the 2018 annual comprehensive plan review and update process for the Greater East Wenatchee Area Comprehensive Plan in accordance with the requirements of the Growth Management Act; repealing ordinance 2010-08; and setting an effective date.
Una Ordenanza de la Ciudad de East Wenatchee, adoptando el Plan de Instalaciones de Capital de la Ciudad de East Wenatchee 2019-2024 como parte del proceso de revisión y actualización del plan integral anual de 2018 para el Plan Integral del Área del Gran Este de Wenatchee, de acuerdo con los requisitos de la Administración de Crecimiento Acto; derogando la ordenanza 2010-08; y estableciendo una fecha efectiva.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,etc.), póngase en contacto con el vendedor de la ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to adoptordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City.
2.2. Chapters 35A.63 and 36.70A RCW authorize the City to adopt and to amend comprehensive Plans.
3.Recitals.
3.1. The City of East Wenatchee (“City”) is a non-charter code City dulyincorporated and operating under the laws of the State of Washington; and
3.2. The City Council of East Wenatchee (“City Council”) finds that it is in the best interests of the City and its citizens to adopt the proposed amendments to the Greater East Wenatchee Area Comprehensive Plan (GEWA) Land Use Map.
Exhibit 1
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City of East Wenatchee Ordinance 2019-08 Page 2 of 6
3.3. According to the Growth Management Act in RCW 36.70A.070(3), a capital facilities plan is a mandatory element of the City’s comprehensive plan.
3.4. Chapter 6 is the Capital Facilities Element of the Greater East Wenatchee Area Comprehensive Plan (GEWA Plan). The City of East Wenatchee Capital Facilities Plan is adopted by reference in Chapter 6 and included as a supplement to the GEWA Plan.
3.5. On April 27, 2010, the City Council, by Ordinance 2010-08, adopted the City of East Wenatchee Capital Facilities Plan. That plan is being repealed and replaced with the adoption of this ordinance.
3.6. The East Wenatchee Planning Commission held a public hearing on February 26, 2019 to consider adoption of the proposed City of East Wenatchee Capital Facilities Plan 2019-2024. The proposal received a recommendation of approval with a unanimous vote in favor (Birks, Brawley, Hunter, Jessup, Johnson, Palmer, and Travis).
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS:
4.Purpose. The purpose of this ordinance is to repeal Ordinance 2010-08 to replacethe Capital Facilities Plan Supplementing Chapter 6 of the Greater EastWenatchee Area Comprehensive Plan.
5.Amendment. The City Council accepts the recommendation of the EastWenatchee Planning Commission and adopts the City of East WenatcheeCapital Facilities Plan Supplementing Chapter 6 of the Greater East WenatcheeArea Comprehensive Plan 2019-2024 as set forth in Exhibit A to this Ordinanceand incorporated by this reference.
6.Findings of Fact and Conclusions of Law. The City Council adopts the Recitalsstated above as well as the findings of fact and conclusion of law as set forthbelow:
6.1. Findings of Fact
6.1.1. The proposal is an amendment to the Greater East Wenatchee Area Comprehensive Plan with the development of new City of East Wenatchee Capital Facilities Plan 2019-2024 addressing City-owned and provided facilities and services as a supplement to Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan.
6.1.2. The proposal applies city-wide.
6.1.3. The City of East Wenatchee and Douglas County have adopted the Greater East Wenatchee Area Comprehensive Plan in accordance with the provisions of the Growth Management Act and RCW Chapter 36.70A
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which covers the City and Douglas County unincorporated areas within the East Wenatchee Urban Growth Area Boundary.
6.1.4. The GMA requires a capital facilities plan element.
6.1.5. RCW Chapter 36.70A authorizes cities and counties to adopt and amend comprehensive plans and development regulations.
6.1.6. The proposal under consider is part of the comprehensive plan 2018 Annual Update process.
6.1.7. The City of East Wenatchee and Douglas County provide opportunities to the public, local and state jurisdictions and agencies for early and continuous public participation in the drafting of amendments to comprehensive plans and development regulations. The City adopted Resolution 2010-06 on June 8, 2010 establishing a Public Involvement Plan for adoption and amendments of comprehensive plan and development regulations.
6.1.8. The planning commission is responsible for long-range planning matters and providing implementation recommendations to assure compliance with the GMA.
6.1.9. Copies of the application materials and environmental documents were sent to agencies with jurisdiction and commenting agencies requesting their review and comment on the proposed project. No comments were received from those agencies.
6.1.10. A threshold determination and environmental review pursuant to RCW 43.21C the State Environmental Policy Act was completed, and a Determination of Non-significance and Adoption of Existing Environmental Document was issued on January 11, 2019 with a 14-day comment period. No comments were received indicating that the proposed project would have a probable significant adverse impact on the environment.
6.1.11. Copies of the proposal and environmental documents were sent to the Washington State Department of Commerce on December 18, 2018 requesting their review and comment on the proposal and initiating the 60-day review process required by RCW 36.70A.106. No comments were received from any state agency.
6.1.12. On February 15, 2019, a Notice of Public Hearing was published in The Wenatchee World.
6.2. Conclusions of Law:
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6.2.1. It is the determination of the lead agency that no more than a moderate effect on the environment is a reasonable probability as a result of the proposed action. The proper exercise of the threshold determination process as required by WAC 197-11 is than an environmental impact statement is not required to be prepared for this project.
6.2.2. Proper legal requirements of RCW 36.70A.106, title 19 EWMC, and chapter 17.100 EWMC were met and the community was given the opportunity to comment on the proposal at a duly advertised open record public hearing.
6.2.3. The proposed amendment has been processed in a manner consistent with the requirements of the Revised Code of Washington and the Washington Administrative Code.
6.2.4. Any Finding of Fact that is more correctly a Conclusion of Law is hereby incorporated by this reference.
7.Severability. If a court of competent jurisdiction declares any provision in thisOrdinance to be contrary to law, such declaration shall not affect the validity ofthe other provisions of this Ordinance.
8.Publication. The City Council directs the City Clerk to publish a summary of thisOrdinance. The summary shall consist of the title of this Ordinance. The CityCouncil directs the City Clerk to publish a copy of this Ordinance on the City’swebsite.
9.Submittal of Notice of Adoption. In accordance with RCW 36.70A.106, thisOrdinance shall be transmitted by the Community Development Director to theWashington State Department of Commerce within 10 days of adoption.
10. Effective Date. This Ordinance becomes effective five days after the date itssummary is published.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this __________ day of ______________________________, 2019.
The City of East Wenatchee, Washington
By _________________________________ Steven C. Lacy, Mayor
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Authenticated:
_____________________________________ Maria Holman, City Clerk
Approved as to form only:
_____________________________________ Devin Poulson, City Attorney
Filed with the City Clerk: 4/10/2019 Passed by the City Council: __________ Published: __________ Effective Date: __________
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Summary of City of East Wenatchee, Washington Ordinance No. 2019-08
On the _____ day of __________________________, 2019, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2019-08, the main point of which may be summarized by its title as follows:
An Ordinance of the City of East Wenatchee, adopting the City of East Wenatchee Capital Facilities Plan 2019-2024 as part of the 2018 annual comprehensive plan review and update process for the Greater East Wenatchee Area Comprehensive Plan in accordance with the requirements of the Growth Management Act; repealing ordinance 2010-08; and setting an effective date.
The full text of this Ordinance is available at www.east-wenatchee.com.
Dated this ______ day of ___________________________, 2019.
_____________________________ Maria Holman, City Clerk
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City of East Wenatchee
Capital Facilities Plan
Supplementing Chapter 6 of the Greater East
Wenatchee Area Comprehensive Plan
2019-2024
Adopted by Ordinance ______________
(Draft Date – 2/13/2019)
Exhibit A
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INTRODUCTION
The city of East Wenatchee is located on the east side of the Columbia River in Douglas County, Washington. East Wenatchee is within the Greater East Wenatchee Urban
Growth Area. The city of Wenatchee in Chelan County is our neighboring city to the west.
Interconnecting transportation routes, regional recreational facilities, employment, housing,
and community settlement patterns, link Douglas County and Chelan County socially and economically. East Wenatchee and Wenatchee, along with their urban growth areas, serve as the demographic hub of the two-county region.
Table 1 below lists the April 1, 2018 estimated population for both cities and counties and
the percentage change over the past 8 years. Table 2 shows a projected East Wenatchee
population to 2024 using the average population growth rate shown for the period of 2010-2018. It should be noted that the City’s overall share of the Douglas County population has been decreasing over the past 8 years from 34.32% in 2010 to 32.45% in 2018. This
reduction reflects the volume of home building within the East Wenatchee Urban Growth
Area but outside the City Limits.
Table 1 – Population Change 2010 to 2018
Jurisdiction
2010
Population
2018
Estimated
Population Change
%
Increase
East Wenatchee 13,190 13,670 480 4%
Douglas County 38,431 42,120 3,689 10%
Wenatchee 31,925 34,530 2,605 8%
Chelan County 72,453 77,800 5,347 7%
Source: Office of Financial Management
Table 2 – Projected Population of to 2024
2018 2020 2022 2024
East Wenatchee 13,670 13,790 13,910 14,030
A community’s capital facilities plan is a tool to assist the jurisdiction in using its limited
funding resources wisely and efficiently. The Growth Management Act requires that every
community include a capital facilities plan as one of the elements of their comprehensive
plan. Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan (GEWA Plan) is the Capital Facilities Plan element for that plan. In addition, Appendix B in the GEWA
Plan is the City of East Wenatchee and Douglas County - 2013 Combined Capital
Facilities Plan which includes an extensive analysis of the urban growth area with regards
to capital facilities available and needed to support growth.
The capital facilities planning efforts in the GEWA Plan are broader scoped since they cover the entire East Wenatchee Urban Growth Area. This City of East Wenatchee Capital
Facilities Plan (CF Plan) is intended to supplement Chapter 6 of the GEWA Plan and
provide more detail specific to those facilities and services provided by the City. Some of
the information contained in this CF Plan may duplicate information contained in that
chapter. This CF Plan covers a 6-year planning period from 2019-2024 for facilities located within the current city limits of East Wenatchee.
The capital facilities plan describes the public infrastructure and services that will be
necessary to meet the needs of the community as it grows. The City’s CF Plan provides a
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comprehensive project list and schedule guiding the investment of City resources. These
resources include local revenues as well as state and federal revenue sources.
It is important to keep the CFP up to date to ensure that the City is planning for the long-
term needs of the community especially the replacement and repair of existing infrastructure, investment in new infrastructure and upgrading any deficiencies. This
document is intended to be updated on an annual basis to coordinate facility planning with
the annual budget cycle and the development of the city’s Annual Financial Plan.
As required by statue, a capital facilities plan includes:
(a) inventory of existing capital facilities;
(b) forecast of the future needs for such facilities;
(c) proposed locations and capacities of expanded or new facilities;
(d) at least a six-year plan that will finance such capital facilities within projected
funding capacities and clearly identifies sources of public money for such
purposes; and
(e) a requirement to reassess the land use element if probable funding falls short of
meeting existing needs.
The city of East Wenatchee is in a unique position in that most of the public facilities and
services typically provided by a municipality are provided by special purpose districts
rather than by City departments. City services and facilities are limited to:
•General administrative service facilities;
•Street maintenance and public works;
•Law enforcement;
•Municipal court;
•Transportation – streets, sidewalks, and parking facilities;
•Limited Parks, Recreation and Open Space; and
•Surface and stormwater management;
Fire protection; sanitary sewer service; domestic water; public library; parks and recreation; and public schools are all provided by separate special purpose districts.
Utility-related capital facilities, including domestic water and sanitary sewer, are addressed
more fully in Chapter 7 - Utilities in the GEWA Plan. More details regarding the
Transportation system policies and information can be found in Chapter 8 –
Transportation. Information relative to parks and recreation can be found in Chapter 5 – Open Space and Recreation.
Other Public Entity’s Capital Facilities and Service Plans: The City’s CFP must be
coordinated and consistent with the comprehensive plans and capital facilities plans of
other public facility and service providers. The GEWA Plan, this Capital Facilities Plan,
and referenced individual public facility plans provide the information required by the Growth Management Act for capital facilities planning. The following comprehensive plans
and capital facility plans are adopted by reference within this CF Plan:
Greater East Wenatchee Area Comprehensive Plan, March 13, 2018.
East Wenatchee Six-Year Transportation Improvement Program, annually adopted.
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Airport Master Plan for Pangborn Memorial Airport, Ports of Chelan and Douglas
Counties, April 2004
General Sewer Plan Update, Douglas County Sewer District, February 2006
Water System Plan, East Wenatchee Water District, June 2014.
Parks and Recreation Comprehensive Plan. Eastmont Metropolitan Park District,
March 2014
Transportation 2040 - The Regional Transportation Plan for Chelan and Douglas
Counties, Chelan Douglas Transportation Council, September 2015
Greater Wenatchee Bicycle Master Plan, Chelan Douglas Transportation Council (formerly the Wenatchee Valley Transportation Council), October 11, 2018.
Douglas County Comprehensive Flood Hazard Management Plan, March 1995
Eastmont School District Capital Facilities Plan, Eastmont School District #206
DEFINITIONS
“Adequate public facilities" means facilities which have the capacity to serve
development without decreasing levels of service below locally established minimums.
"Available public facilities" means that facilities or services are in place or that a financial commitment is in place to provide the facilities or services within a specified time. In the case of transportation, the specified time is six years from the time of
development.
“Capital Facility” means structures, improvements, equipment, or other major assets
(including land) with a useful life of at least 10 years. Capital Improvement are projects that create, expand or modify a capital facility. This definition applies to projects that cost or have a value of $10,000 or more.
“Concurrency" means that adequate public facilities are available when the impacts of
development occur. This definition includes the two concepts of "adequate public
facilities" and of "available public facilities" as defined above.
“Level of Service Standards (LOS)” means a locally-determined quantifiable measure of the quantity or quality of public facilities and/or services that will be maintained for the
community.
“Public Facility” means streets, roads, highways, sidewalks, street and road lighting
systems, traffic signals, domestic water systems, storm and sanitary sewer systems, parks and recreational facilities, and schools.
“Public Services” means fire protection and suppression, law enforcement, public health,
education, recreation, environmental protection, and other governmental services.
"Public service obligations" means obligations imposed by law on utilities to furnish
facilities and supply service to all who may apply for and be reasonably entitled to service.
FINANCIAL CONSTRAINTS
The first year of the capital facilities plan is typically consistent with the adopted City budget. However, since capital expenditures often impact multiple years after funding
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has been committed, it is prudent to plan ahead for the expenditure of funds for at least
3 years and in some cases longer. Long term projections are particularly important in
situations where the City’s adopted plans (e.g. Six-Year TIP) include longer term
expenditure plans in which resources are actively being pursued when opportunities arise. Often grant or loan resources become available as a result of changing budgets
and financial policies at federal, state, and local levels. The City of East Wenatchee
monitors these opportunities and submits funding requests and applications for projects
consistent with federal, state, and local funding objectives.
To effectively plan for future capital expenditures, the CF Plan is written with that concept in mind. It is important to plan for the future to ensure that the city’s financial
position is considered before commitments are made regarding projects that will
obligate local funds, bonds or loans, as well as matching funds for a grant.
TIMELINE
This Capital Facilities Plan is being updated in response to the adoption of the City’s
annual budget. Updates to the Capital Facilities Plan will typically be initiated during the
budget cycle and adopted at the beginning of the fiscal year. The City prepares an Annual Financial Plan, generally within the first quarter of the year, which forecasts the needed revenue based upon identified projects and projections of City income.
OVERALL PLAN
The following table shows an overview of the planned improvements and projects
described in this document. The street projects that are listed in the table are only those
that have a committed funding source. To see a complete list of street projects, please
see the East Wenatchee 2019-2024 Six-Year Transportation Improvement Plan (TIP)
attached as Appendix A.
Table 3 – Summary of Overall Planned Capital Improvement Projects.
Project Title
Total
Estimated
Cost
2019 2020 2021 2022 2023 2024
Funding
Sources
9th St NE/Valley Mall Pkwy
intersection traffic control 1,655,492 156,371 1,499,121
City/Fed/
WSDOT
10th St. NE (Eastmont to Kentucky)6,100,000 375,000 375,000 5,350,000 City/PWTF
Highline/3rd St. SE Roundabout
Design and Construction 875,000 100,000 775,000
City/TIB/
SWU
5th St NE Sidewalks
Grover to Kentucky Ave 4,631,136 100,000 450,000 4,081,136
City/SRTS-
WSDOT/
SWU
Grant/Eastmont Intersection Repair 500,000 30,000 470,000 ?
Residential Street Overlay Program 1,283,000 383,000 180,000 180,000 180,000 180,000 180,000 TBD
19th Street Stormwater Pond 250,000 125,000 125,000 DOE
Small stormwater projects 600,000 100,000 100,000 100,000 100,000 100,000 100,000 SWU
Gateway Project 559,000 559,000 City/SUT
Public Works improvements*750,000 750,000 City
Total 17,203,628 2,648,371 3,534,121 4,831,136 5,630,000 280,000 280,000
*NOTE: The estimated cost for public works improvements is the amount in the 2019 Budget. The potential overall cost
Overall Capital Facilities Plan Schedule Estimated
will be evaluated in 2019 by the City Council and the Budget amended as necessary.
Alternative scenarios for the Public Works Improvements may include up to $1.5 million for
a new shop and office building in lieu of renovating the existing outdated buildings. In
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addition to the projects listed above, potential relocation of the library and improvements
to Valley Mall Parkway in the Historic Downtown area will be reviewed and potential
funding sources explored. Preliminary estimates for a new library space and multi-use
meeting space range from $1.2 to $2.5 million. Valley Mall Parkway improvements are listed in the Six-Year TIP as $928,000.
City Owned Facilities
As mentioned previously, most capital facilities and services within the city of East Wenatchee and in the Greater East Wenatchee Urban Area are provided by separate,
public agencies and special purpose districts rather than the City. Each of those entities
has its own governing board for establishing policy, setting levels of service, planning and
budgeting. Fortunately, a high level of mutual cooperation has been effectively utilized when these separate agencies develop their annual budgets and capital facility planning programs ensuring consistency with the GEWA Plan and the City’s CF Plan. This section
provides an overview of the extent and nature of existing public facilities in the city. This
section describes the facility inventory, level of service, and identified or projected needs.
General Administrative and Public Services and Facilities:
Most of the City’s facilities and services are within the City Hall Municipal Campus located at 271 9th St. NE. This facility houses the administrative offices and other services
including:
• Legislative offices for the Mayor;
• City Clerk;
• Community Development (Planning and Building Division);
• City Treasurer and Finance Department;
• Public Works & Engineering Department maintenance shops and offices;
• City Attorney;
• Police Department;
• Municipal Court;
• Council Chambers also used as meeting space and for the Municipal Court;
• East Wenatchee Events Management Board; and
• The East Wenatchee branch of the North Central Regional Library
The City Hall Campus includes 5.56 acres of land on 4 parcels. The East Wenatchee City Hall building is a single-story structure with a partially finished basement with at-grade
entrances. The structure includes 16,300 sq. ft. Additionally, there is a separate 2,000 sq.
ft. building housing part of the police department functions located on a parcel east of the
City Hall building. The City also recently purchased an additional lot with a 1,200 square
foot single-family home for future expansion of the City Hall Campus. The home will be rented out for residential use until final plans for City Hall facility development have been
approved by the City Council.
City Hall Administration: The LOS standard for City Hall must balance the needs of the
public and the staff. For the public, adequate space should be provided in Council
Chambers to accommodate seating for each citizen attendee for at least 90% of the sessions conducted by the City Council. To meet the needs of especially large meetings,
overflow standing room space should be available from which the public can see and hear
the proceedings with reasonable accommodation. Adequate space should be provided in
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City Hall, to allow comfortable interaction with staff, for day-to-day service questions and
needs.
Maintenance Shops/Public Works: Adequate space must be provided to allow for
proper storage of materials and supplies that are to be used for maintenance or enhancement of City facilities or vehicles. Adequate vehicles storage bays must be
available to secure vehicles and to provide space for repair or maintain of city-owned
vehicles. Public Works has 14,250 sq. ft. of space in 4 buildings and a temporary storage
building.
∗ 9,000 sq. ft. main shop building with offices, restrooms and breakroom
∗ 1,750 sq. ft. heated storage building
∗ 2,100 sq. ft. partially enclosed materials storage building
∗ 1,400 sq. ft. partially enclosed building for material and vehicle storage.
East Wenatchee Police: The East Wenatchee Police Department is in the City Hall
Building and an adjacent building. The City of East Wenatchee is a member of the
RiverCom Regional Dispatch Center. All police and fire calls are dispatched from that facility which is in the Wenatchee Police Station at 140 S. Mission Street, Wenatchee,
WA. The Police Department has 24 full-time personnel (including the Chief) working as
patrol officers, detectives, and administrative staff.
The officers of the East Wenatchee Police Department provide 24-hour service to
citizens in East Wenatchee. The lobby of the Police Department is open from 8:30 AM to 5 PM, Monday thru Friday. All “after-hours” communications must be directed
through RiverCom. In addition to the 911 Emergency contact number, RiverCom
maintains a non-emergency number for general issues and complaints.
A common LOS standard for police is at least 1 officer per 1,000 population. Three to
five patrol officers work each shift depending upon the day of the week. The higher coverage periods are holidays, special events and weekends. East Wenatchee police
currently provides an average of 1.5 patrol officers per 1,000 which is consistent with
the LOS.
Municipal Court: The City has a municipal court for traffic violations, misdemeanors,
gross misdemeanors, and civil cases for certain actions. The Court staff includes a Court Administrator, Court Clerk, a Probation Officer, a part-time judge, on-call
interpreters, and contracted public defender services. Although not technically part of
the Municipal Court, the City has an in-house Prosecuting Attorney that has a part-time
assistant. The court room and administrative offices are in East Wenatchee City Hall.
The Court maintains public office hours Monday through Friday from 8:00 a.m. to 4:30 p.m. Court sessions are generally held every Wednesday and at other times on an as-
needed basis. The capacity of the Court Room is 78 persons.
The LOS standards for the City’s municipal court should be: 1) to provide an adequate
amount and configuration of space to meet the City’s court calendaring needs; 2) to
provide adequate hearing room space such that the normal operations of City Hall can be reasonably accommodated; and 3) that staff needs are met. There is a jury room with an
adjacent restroom. One office is shared by the Judge and Court Administrator and a small
office is shared by two additional staff members.
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NEEDS ASSESSMENT
In 2008, the City Council hired a local architectural firm to complete a Space Needs Assessment and City Hall Expansion Study to determine the present and future space
needs for city services. The report concluded that all City departments needed additional
space in the short-term and long-term. As a result of the needs assessment, the City
Council determined that they would prefer to “grow-in-place”. In summary, the needs assessment provided the following guidance for City departments.
∗ At that time, the Police Department occupied 3,387 sq. ft. The needs assessment
estimated the demand for the existing staff functions was nearly 13,000 sq. ft. with
a future demand for over 14,000 sq. ft. The City purchased an adjacent lot, 307 9th
St. NE, with a single-family home in 2008 to facilitate expansion of the city hall campus. The city remodeled the house which now provides 2,000 sq. ft. of
additional administrative space for the Police Department. That still leaves a need
for an additional 8,600 sq. ft. to adequately serve the needs of the police
department.
∗ Municipal Court occupies 2,600 sq. ft. The needs assessment estimated the
demand for the existing staff functions was 6,400 sq. Ft. with a future demand for
nearly 7,000 sq. ft.
∗ Other administrative functions occupy 3,000 sq. ft. and were estimated to need 5,000 sq. ft. No changes have been made to the administrative areas.
∗ Meeting room space at City Hall is very limited. The conference room
accommodates only 8-10 people comfortably. The Council Chambers is limited to
78 persons. The City Council would like to provide meeting space for groups up to 150 people. There is also some demand for individual small conference rooms.
One of the goals for expanding the library space is to accommodate a multipurpose
meeting space that would meet those demands.
∗ Public Works occupies 13,400 sq. ft. and was estimated to need 15,400 sq. ft. in the short term and nearly 18,000 sq. ft. in the long-term. An additional storage
building was added bringing enclosed or partially enclosed spaces to 14,250 sq. ft.
Except for the new storage building and the carport structure that was built in
conjunction with the City Hall building, the existing public works buildings are old,
poor quality structures. The main shop building has a mixture of concrete floors and dirt floors. The water, sewer and electrical systems serving that building are very
poor. Water quality is a major concern. The heated storage building is very old, has
inadequate electrical service, and does not have water or sewer service.
The 2019 Budget includes $750,000 for improvements to the Public Works
buildings and functions. Planned improvements include paving the dirt floors, running new water and sewer lines, removing some old buildings and constructing
new pole buildings to better serve the vehicle storage and maintenance facility
needs as well as spaces for employees. It should be noted that in 2019, the City will
be exploring options for accommodating the Public Works Department needs that
may alter the budgeted proposal to remodel and improve existing buildings. Alternative scenarios may include up to $1.5 million for a new shop and office
building in lieu of renovating the existing outdated buildings.
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In 2008, the City Council made a determination to keep all City facilities and services on
the City Hall Campus site at 271 9th St. NE. To facilitate that goal, the City has been
purchasing adjacent properties as they become available. A City Council committee has
been formed to look at space needs and formulate a plan for expansion and remodeling of structures and facilities to better serve the functions of the City and meet the growing
needs of the community. Space needs for City Hall will be affected by several variables,
including the annexation of areas outside the city limits. As annexation occurs, the
responsibility for providing services transfers to the City. This will necessitate additional
staff in many areas, again affecting the space needs. The City Council committee will evaluate those needs.
In addition to space needs, the electrical systems and heating and cooling systems in the
existing City Hall building were evaluated in the 2008 report. The results of that evaluation
included recommendations to upgrade and/or replace interior and exterior lighting;
mechanical systems; and data and communication systems.
Transportation
Street Improvements: The Transportation Chapter of the GEWA Plan and
Transportation 2040 - The Regional Transportation Plan for Chelan and Douglas Counties (Transportation 2040) include the inventory, level of service standards, goals and policies,
for the city’s transportation system. As a regional document, Transportation 2040
generally covers only the regionally significant streets which are functionally classified as
collector or arterial. East Wenatchee’s transportation network includes State highways, urban arterials and collectors, local access streets, pedestrian and bicycle (non-motorized) facilities, and transit services. There is a total of 55.8 miles of public streets in East
Wenatchee. The following is a breakdown of city streets by type showing the total miles
and the percentage of all streets.
o Principal Arterials – 4.03 miles (7.2%) o Minor Arterials – 7.82 miles (14.01%) o Collectors – 8.04 (14.40%)
o Local Access – 35.91 (64.35%)
As the numbers show, over 64% of city streets are local access streets. There are very
few funding sources for construction and maintenance of local access streets. In 2012, East Wenatchee created a Transportation Benefit District to provide a reliable funding source for maintenance and improvement of local access streets. The funds are generated
from a $20 fee for licensing qualified vehicles in the City. In 2015, as a result of changes
to the statutory requirements for transportation benefit districts, the City was able to
assume the functions and obligations of the district.
The LOS for transportation was adopted in the Transportation 2040 as a performance target for urban corridors. LOS “E” was established for East Wenatchee’s arterials and
collectors.
The City receives a portion of the state’s motor vehicle fuel tax which is dedicated to
arterial streets. Historically, this revenue has been used as matching money for grant-funded projects. One of the City’s primary sources of grant funds has been the Transportation Improvement Board (TIB). Another source of funding for larger
transportation projects has been federal funding awarded through the Chelan Douglas
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East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 9 | Page
Transportation Council. Additionally, when available, the City has used Public Works
Trust Fund loans for street projects.
Every year the City is required to adopt a Six Year Transportation Improvement Plan
(TIP). This plan includes financially constrained projects within the first three years and planned projects for years 4-6. The majority of projects on the list are financially
unconstrained and therefore fall into years 4-6. The City TIP for 2019-2024 was
adopted in 2018 attached as Exhibit A. The following describes some highlights of
planned street projects.
♦ 9th Street traffic control project. This project originally received federal funding for
a traffic signal at the intersection with Valley Mall Parkway. However, traffic studies
suggested that dual roundabouts on 9th Street NE at that location may be more
effective if combined with a roundabout at the intersection of 9th St. NE and SR 28. The SR 28 roundabout would be located on Washington State Department of Transportation (WSDOT) right of way. A preliminary design was developed, and the
cost of both roundabouts was estimated at $1,655,492. The Chelan Douglas
Transportation Council awarded $1,232,000 in federal funding for the project. The
funding breakdown is shown below.
Table 4 – 9th Street NE Traffic Control Project.
Source Amount
STP Grant 346,000$
STBG Grant 886,000$
WSDOT 225,000$
City 198,492$
Total 1,655,492$
Early in 2018, WSDOT determined that the estimated cost should be increased by
$1,000,000. WSDOT will be conducting additional analysis of the potential for that type
of traffic control in 2019 to determine if the dual roundabouts are the best approach for that corridor. The City will be participating in that analysis. If the analysis does not
support using roundabouts, the City has the option to proceed with installation of a fully
functioning traffic signal.
♦ Residential Street Overlay Program: It is important to maintain streets to preserve the investment that was made when the street was constructed. Deferring
maintenance can lead to deterioration of the street to the point where total
reconstruction is necessary. Total reconstruction is a costly venture. To preserve and
maintain local access streets, the City has implemented a residential street overlay program. Table 2 below lists the local access road improvements that will be funded using the city’s transportation benefit district revenue.
Table 5 - Residential Street Overlay Program Projects
Street Length Cost
N Fairview Pl (10th St NE to Dead-end) 0.13 $109,000
Gilbert Ct (N Grover Pl to Dead-end)0.10 $ 57,000
N Ashland Ave/12th St NE (13th St NE to Baker Ave) 0.19 $158,000
♦ Non-motorized Transportation: The community benefits greatly from the Apple Capital Loop Trail facility. This is a non-motorized, multi-use trail along the Columbia
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River in East Wenatchee, Wenatchee, Douglas County, and Chelan County that
provides a 10-mile loop with a 2.5-mile extension south to the Rock Island Hydro Park.
This facility is heavily used by bicyclists, skaters, and pedestrians for recreation
activities as well as everyday commuting to work, and shopping.
The East Wenatchee/Douglas County side of the trail is located on land owned by the
Washington State Department of Transportation, the City of East Wenatchee, and
Douglas County. Connections to the trail are provided at selected locations along both
sides of the river. The Eastmont Metropolitan Park District provides maintenance
services for the Loop Trail for the City and County.
Parks, Recreation and Open Space:
The following facilities are owned or maintained by the City.
♦ Apple Capital Loop Trail. As mentioned above, this is a paved bicycle/pedestrian trail that borders the Columbia River on both the Chelan County and Douglas County sides of the river. This important facility extends south along the Douglas
County side of the Columbia River to the Rock Island Hydro Park.
♦ Bridge of Friendship - Japanese Garden located at the northeast corner of Misawa Way and Eastmont Avenue is a Japanese style garden with a small pagoda, pond and a mural commemorating the first non-stop Transpacific flight that
landed on Fancher Heights. This garden was constructed with the assistance of
volunteers as a Take Pride in America project and includes materials donated by
residents of Misawa City, Japan. The Sister City relationship between Wenatchee/East Wenatchee and Misawa City, Japan began in 1981 commemorating the historic Transpacific flight of the "Miss Veedol" airplane from
Misawa to East Wenatchee, piloted by Clyde Pangborn and Hugh Herndon in
October 1931.
♦ On the northwest corner of 9th Street NE and Eastmont Avenue, the city, aided by
volunteers, installed an elevated landscaped garden area and a bench between the
street and a stormwater management pond.
♦ Ballard Park was constructed by volunteers on land owned by a private party. The City donated labor and a shelter to the facility. There is a small replica of the Miss Veedol mounted on a pole in the park. City staff maintain this facility.
♦ Pedestrian Bridge Plaza: The City constructed a plaza at the bottom of 9th Street
NE as an entrance feature to the Apple Capital Loop Trail bridge over the Columbia
River. The plaza includes benches, signage, and landscape features. The site is mostly located on WSDOT property.
♦ Gateway Project: The city initiated a study of the Historic Downtown area in 2011.
The study focused on the area along Valley Mall Parkway and 9th Street NE
between the Wenatchee Valley Mall (6th St. NE) and north to the Douglas County PUD. The Historic Downtown Area is the oldest part of the City and includes the
original City town site. The area is characterized by a mix of residential and
commercial buildings.
Through extensive public outreach including surveys and workshops, several
projects and activities were identified that would enhance the Downtown area. One
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of those projects was to establish more open space and to create an inviting entry
to the City at 9th Street NE. It was recommended that the City purchase the old
Texaco service station on the southwest corner of the intersection of 9th St. NE and
Valley Mall Parkway with the intention of converting the space to a “Gateway” entrance feature.
The City subsequently purchased the property and initiated a public process to
develop a design for the facility. The design of the project is complete. The project
was put out to bid in 2018 and the bids well exceeded the estimated cost. The bids
were rejected, and the project modified to reduce costs. The project was advertised for bids at the end of 2018 and a contract was awarded with construction
anticipated in 2019. The estimated cost of construction for the project is $517,000
and engineering services during construction is estimated at $42,000 for a total of
$559,000.
Surface Water Management
Douglas County and the city of East Wenatchee adopted the 1995 Douglas County
Comprehensive Flood Hazard Management Plan (CFHMP) containing an analysis and list
of capital projects necessary to address stormwater management and flooding in the
greater East Wenatchee area. The Plan recommended that the City and County create
stormwater utilities to establish a dedicated funding source that could be used for administration, maintenance and capital improvement projects. The City and County
created separate stormwater utilities in 1998 that operate jointly under the umbrella of an
Interlocal Agreement.
The Greater East Wenatchee Stormwater Utilities are funded from service charges
collected from developed property within the service area boundary. The service charge is based upon an “equivalent service unit” (ESU) of 2,750 sq. ft. of impervious surface area.
The utilities can leverage the service charge revenue to obtain grants and loans to fund
projects. The utilities have set up an emergency fund reserve to provide funding for
significant damage resulting from major storm events.
Stormwater collection is accomplished with a combination of private stormwater retention and detention systems for individual development and a series of retention systems
constructed and maintained by the Greater East Wenatchee Storm Water Utilities.
Conveyance is by way of a combination of several miles of surface ditches and buried
pipe. Douglas County, East Wenatchee, and Washington State Department of
Transportation maintain several outfalls connecting the system to the Columbia River which is the final points of discharge for the stormwater management system.
East Wenatchee must comply with the National Pollutant Discharge Elimination System
(NPDES) Phase II program for their municipal stormwater systems. NPDES is a federal
program administered by the Washington State Department of Ecology (DOE). The cities
and counties are required to develop a program for stormwater management and adopt standards for development and redevelopment projects as well as the elimination of illicit
discharges to stormwater systems. East Wenatchee is works jointly with Douglas County,
Wenatchee, and Chelan County to accomplish the requirements of NPDES Phase II.
Annually, as part of the budgeting process for the stormwater utilities, the CIP is reviewed,
and projects funded for that year depending upon available revenue. The City and County are in the process of developing a comprehensive stormwater plan for the area. That
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document will replace the outdated Capital Improvement Plan referenced above. A draft
plan has been prepared but has not yet been finalized or adopted.
Table 6 – Stormwater Project List
Stormwater Projects
Project Title
Total
Estimated
Cost
2019 2020 2021 2022 2023 2024
Funding
Sources
Annual SW Improvement Projects 600,000 100,000 100,000 100,000 100,000 100,000 100,000 SWU
19th St. stormwater pond 250,000 125,000 125,000 DOE
Year of Expenditures
Non-City Facilities and Services
Library
East Wenatchee Library: The East Wenatchee Library is in City Hall and occupies approximately 1,000 sq. ft. The library is part of the North Central Regional Library
(NCRL) system which is a multi-county rural library district and municipal corporation
formed in 1960. NCRL provides public library services to Chelan, Douglas, Ferry, Grant,
and Okanogan Counties.
Management and control of the NCRL is vested in a regional board composed of two trustees each from Chelan and Grant Counties and one trustee each from the remaining
three counties. The NCRL is financially supported almost exclusively by property taxes.
The NCRL provides centralized reference services through its main reference collection
which is housed at the headquarter branch in Wenatchee. Access to the library's collection is available to all members. NCRL is also linked to libraries across Washington State and all over the world through interlibrary loan.
The library offers extensive programming directed to children and their caregivers.
Computers with internet access are provided in in the library. The East Wenatchee
library has one full-time Librarian and has several volunteers that help with library projects. The library is open Monday through Friday from 9 am to 5 pm.
The City will be exploring options to relocate the library to another location on the City Hall
Campus to allow expansion of police, court, and administrative offices within the existing
building. In addition to the library space, the City needs a larger meeting space for public,
and potentially private, functions. As mentioned previously, the City would like space that could accommodate up to 150 people. Additionally, the library periodically fields requests for a small conference room for studies, meetings, or working space. To facilitate
relocation options, the City purchased an adjacent lot to the east on 9th Street NE.
Preliminary estimates for a new library space and multi-use meeting space range from
$1.2 to $2.5 million.
MONITORING AND REGULARLY AMENDING THE CF PLAN:
The Growth Management Act requires local jurisdictions to monitor and evaluate the
availability of public facilities. Accordingly, a capital facilities plan is an evolving document.
It requires close coordination with other elements of the comprehensive plan, including the Land Use, Transportation, and Housing elements; an itemization of capital facilities needs
and associated costs; a determination of the amount of funding available; a commitment to
invest as the plan projects, to the extent possible and reasonable; and then an annual
reiteration of the same process. The community needs to reassess the land use element
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to ensure that the land use element, capital facilities plan element are coordinated and
consistent. This is an important step in capital facility planning to ensure that the level of
service is maintained, and those facilities and services are available to serve the
community.
Over the years, some of the key capital facilities issues the City of East Wenatchee will
need to address are:
• Meeting current needs for capital facilities and services;
• Providing those capital facilities and services that are needed to serve future
growth;
• Securing adequate funding for capital facilities;
• Siting new or expanded capital facilities most appropriately; and
• Keeping the plan current.
The requirement to fully finance the CF Plan (or revise the land use plan) provides an
essential practicality to the vision set forth in the comprehensive plan.
SHORTFALLS
It is possible that the City may encounter shortfalls in funding for capital facilities or that a project may push the demand for a service beyond a LOS standard. In deciding how to
address a shortfall, the City will balance the equity and efficiency considerations
associated with each of these options. When evaluation of a project identifies a shortfall,
the following options are available:
• Increase Revenue
• Decrease Level of Service Standards
• Decrease the Cost of the Facility
• Decrease the Demand for the Public Service or Facility
CAPITAL FACILITIES REVENUE SOURCE OPTIONS
A wide range of revenue sources are available to fund capital facilities. This section
provides a summary of sources available to cities for capital facilities.
There are three types of revenue sources for capital facilities:
1. Multi-use – taxes, fees, loans, and grants which may be used for any type of
capital facility. These types of funds may be restricted if they are adopted to fund
a specific project or facility.
2. Single-use – taxes, fees, loans, and grants which may be used only for a capital
facility.
3. General fund – these monies are typically used for operations but may be used
for capital improvements.
Property Tax
Property tax levies are most often used by local government to fund general operating
and maintenance costs. They are not commonly used for capital improvements. The downside of relying on such funding is that it can become difficult to continue to commit
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to such transfers from the operating fund, as community interests in enhancing day-to-
day services increase and the General Fund revenues get spread too thin. An
alternative that can help avoid this is to establish a policy by which all or a portion of a
certain revenue is “dedicated” to the CIP. Doing so can give greater security to CIP funding but it also places a constraint on the General Fund. This can cause a financial
strain on the funding of day-to-day services. For the past several years, the City Council
has allocated the allowable 1% property tax increase to be committed to street
improvement projects.
Real Estate Excise Tax
The State Legislature authorized cities to impose an excise tax that is paid by the seller
of a piece of real estate. The authorization is in two separate sections, with two
separate sets of limitations. The authorization (RCW 82.46) has specific limitations and
responsibilities for jurisdictions planning under the Growth Management Act.
• 1st quarter percent Real Estate Excise Tax (REET): The 1st quarter REET must be
used for projects included in the Capital Facilities Plan.
As used in this section, "capital project" means those public works projects of a local
government for planning, acquisition, construction, reconstruction, repair,
replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems;
storm and sanitary sewer systems; parks; recreational facilities; law enforcement
facilities; fire protection facilities; trails; libraries; administrative and/or judicial
facilities; etc.
Under certain circumstances and with limitations, the funds may be used for maintenance of capital facilities.
• 2nd quarter percent REET: The 2nd quarter REET has more limitations. The list of
capital projects is not as inclusive as the 1st Quarter.
The legislative authority of any city that plans under RCW 36.70A.040(1) may impose an additional excise tax on each sale of real property in the corporate limits
of the city for the city tax at a rate not exceeding one-quarter of one percent of the
selling price. Revenues generated from the tax imposed under RCW 82.46.035 must
be used solely for financing capital projects specified in a capital facility plan element of a comprehensive plan.
As used in this section, "capital project" means those public works projects of a local
government for planning, acquisition, construction, reconstruction, repair,
replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks,
street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement.
Both REET sources require a nexus with the capital facilities plan and the
comprehensive plan. As mentioned previously, this document is a supplement to
Chapter 6 of the GEWA Comprehensive Plan and is incorporated into that document.
Public Works Trust Fund Loans
The Public Works Board is authorized by state statute (RCW 43.155), to loan money to
counties, cities, and special purpose districts to repair, replace, or create domestic
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water systems, sanitary sewer systems, storm sewer systems, roads, streets, solid
waste and recycling facilities, and bridges. They administer three types of loans:
• The Emergency Construction Loan Program focuses on the activities that repair, replace, and/or reconstruct a facility that will restore essential services.
• Pre-construction activities include, design engineering, bid-document preparation,
environmental studies, right-of-way acquisition, permits, cultural and historic resources, and public notification.
• The Construction Loan Program focuses on the activities that repair, replace, or
create a facility. Pre-construction activities include, right-of-way acquisition, design
work, engineering, permit acquisition, environmental review, cultural and historic
resources, and public notification.
The legislature must allocate funds for disbursement by the Public Works Board.
Currently, only the Emergency and Pre-Construction loan programs are active.
Stormwater Management Service Charge
The state authorizes cities and counties to charge a fee to support storm drain
improvements. The City and County created storm water utilities in 1998 and currently operate them jointly under an interlocal agreement. The service charge is based upon an
“equivalent service unit” (ESU) of 2,750 sq. ft. of impervious surface area. The rate is $45
per ESU. Single-family homes and duplexes pay for one ESU. Multifamily and commercial
uses pay based upon the actual area of impervious surfaces using the ESU factor.
Stormwater utility revenue is used for capital improvement projects, maintenance, and administration. The utilities can leverage the service charge revenue to obtain grants and
loans to fund projects. The utilities have set up emergency funds as a reserve to cover the
costs to repair significant damage resulting from major storm events. The capital plan for
the utilities is the 1995 Comprehensive Flood Hazard Management Plan. Additionally,
each year the budget is adopted with funds allocated for stormwater facility improvements.
Arterial Street Fund
East Wenatchee receives “Restricted Gas Tax” revenue, which is an amount transferred
from the state to the city (and all Washington cities) from the state motor vehicle fuel
tax. All revenue must be dedicated to arterial street capital improvement projects.
Community Development Block Grant Funds
The city of East Wenatchee is an entitlement community under Title 1 of the Housing
and Community Development Act of 1974 and is eligible to receive Community
Development Block Grant (CDBG) Program funds annually from the U.S. Department of
Housing and Urban Development (HUD). East Wenatchee’s CDBG program fiscal year
is October 1 through September 30.
The city has used CDBG funds for several sidewalk and street improvement projects.
However, the funds may only be used on street projects in areas where over 50% of the
residents are low-income. Annual allocations average just over $100,000 per year. The
City has funded three street improvement projects adding sidewalks to some of the
oldest neighborhoods.
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Grants
The City strives to supplement local funds by securing grants for capital improvement
programs. Generally, the amounts available are decreasing, just as the number of
requests are increasing. The Chelan Douglas Transportation Council provides federal funding for regional projects on an annual basis. The City has been successful in
securing funding for a variety of projects through this process. The City has also been
successful in securing grants from the state Transportation Improvement Board. The
City must continue to seek creative ways to remain competitive and secure funding. It
will become more important to work cooperatively with the private sector, Douglas County, WSDOT, the Chelan Douglas Transportation Council and Link transit agency to
create projects that rank very high on a statewide and federal level.
Bonds
Certain projects are of such a scale that a pay-as-you-go funding strategy would not be
appropriate. For these, jurisdictions can exercise their credit potential and fund major projects through bonds. There are two types of General Obligation (GO) bonds: voter
approved and Councilmanic.
• Voter-approved bonds increase the property tax rate, with increased revenues
dedicated to paying principal and interest on the bonds. Local governments are authorized in “excess levies” to repay voter-approved bonds. Approval requires a 60
percent majority vote in favor and a turn-out of at lease 40 percent of the voters from
the preceding general election.
• Councilmanic bonds are authorized by the City Council without the need for voter approval. Principal and interest payments for Councilmanic bonds come from
general government revenues, without a corresponding increase in property taxes.
This method of bond approval does not utilize a dedicated funding source for
repaying the bond holders.
Transportation Benefit District
RCW 35.21.225 authorizes cities and counties to create transportation benefit districts
supported by additional taxing authority for the purpose of acquiring, constructing, and
improving any street. The City Transportation Benefit District is currently funded with a
$20 per year car license fee. As mentioned previously, those funds have been designated for residential street overlay projects. There are statutory opportunities to increase funding for the District.
Local Improvement District
One option a jurisdiction can employ to fund capital improvements is to form a Local
Improvement District (LID). Through it, a distinct physical area is identified that is to benefit from the proposed capital improvement(s). Property owners within that district then share the cost the improvement(s) with the City based upon a set formula.
Typically, the cost is paid over a specified period. This type of funding strategy works
well with projects that are perceptibly beneficial to area property owners. East
Wenatchee has not used this type of funding mechanism.
Developer Contributions
When a new development will have a significant impact on a community, the jurisdiction
can exercise its authority through the State Environmental Policy Act (SEPA) to require
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the developer to contribute a percentage of the cost to mitigate the new development’s
impact. The jurisdiction and its sources, through other developer contributions, or a
combination there of, can pay the balance of the project’s cost.
Impact Fees
Impact fees are a separate fee, levied according to a consistent unit of measurement on
all development in a defined area. Such fees are determined in response to capital
facility needs and are directed to system wide improvements within the defined area.
Any fees collected must be expended within a fixed time of six years or returned, with
interest, to the developer. Impact fees may be developed to fund transportation, parks and open space, schools and fire protection. The City has not imposed any impact fees.
GOALS AND POLICIES
Goals:
1. Ensure that adequate capital facilities and services are located, designed, provided,
and maintained in an economical and efficient manner to accommodate the
changing needs and growth of the community.
Policies:
CF-1. Promote the continuation of multi-jurisdictional coordination in capital facility planning.
CF-2. Promote energy efficiency and alternative energy sources in public facility
remodeling and construction, to reduce maintenance and operation costs.
CF-3. For the purposes of RCW 36.70A.150, the lands that are identified in the City capital facilities plan and the special district comprehensive plans, as necessary for system expansion, shall be considered lands that are useful for
public purposes.
CF-4. City services and operations should continue to be centralized at a single
municipal campus.
CF-5. Acquisition of additional City-owned land should meet the following needs: 1) if the purchase would improve the efficiency or expansion of City services on the
existing campus; 2) if the purchase would enhance storm drainage; 3) if the
purchase could be developed or utilized to serve more than one public need and/or
to foster economic development; 4) joint facilities use with another public jurisdiction, if a specific city need would be served; 5) if the purchase would allow the City to provide a service or establish a facility that meets the growing needs of
the community.
CF-6. The City should consider additional funding sources to support capital facility
projects and improvements including Local Improvement Districts, latecomer agreements, impact fees, public-private partnerships, and other strategies that may become available.
CF-7. Development of sidewalks and bicycle lanes throughout the City should be
considered as an important criterion in selecting street improvement projects.
Special emphasis should be provided on routes that serve schools and recreational facilities.
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CF-8. The City should coordinate street projects with utility providers (water,
sewer, PUD, cable etc.) to ensure that service lines are upgraded in conjunction
with the street improvement.
CF-9. Champion the efforts to increase commerce with public and private investments in the Historic Downtown area.
CF-10. Coordinate and cooperate with Douglas County to update the capital
facilities plan in the Comprehensive Flood Hazard Management Plan.
CF-11. Establish and periodically update levels of service for all public facilities and
services in coordination with Douglas County, utilities and special districts.
CF-12. Analyze level of service options for their potential implications on capital
budgets, development costs, proportionate share of costs, impacts on the costs of
housing and quality of life perceptions.
CF-13. Projects that cause levels of service to fall below the minimum level should
not be allowed unless improvements are included in the Capital Facilities Program of the City or the service providers.
CF-14. Require development projects to pay for their fair share of impacts to capital
facilities.
CF-15. Continue to accommodate the space needs of the North Central Regional
Library at its City Hall branch location.
CF-16. The City should continue to explore the opportunities for the creation of new
urban parks, in coordination with the Eastmont Metropolitan Park District.
CF-17. In concert with the policies in Chapter 8, “Open Space and Recreation,”
seek ways to implement the City’s desire to create a coordinated and connected
system of open space throughout the City; and, whenever possible, seek dedicated easements in new developments for parks, pedestrian corridors and linkages.
CF-18. Periodically monitor the internal consistency between the Capital Facilities
Plan and other elements of the Greater East Wenatchee Area Comprehensive
Plan. Reassess the improvement needs, priorities, level of service standards,
revenue sources, and the Land Use element of the comprehensive plan if probable funding for capital facilities falls short of needs.
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City of East Wenatchee Exhibit A
Priority
Number Project Title Project
Length Project Description
Total
Estimated
Cost
Year 1
2019
Year 2
2020
Year 3
2021
Year 4
2022
Year 5
2023
Year 6
2024 Phase
Phase
Start
Year
Federal
Fund
Code
Federal
Funds
State
Fund
Code
State
Funds
Local
Funds
1 9th Street NE and Valley Mall Parkway Intersection 0.00 Construct new intersection traffic control 1,042,474 156,371 PE 2019 STP(R)135,261 21,110
Improvements system at 9th St. NE and Valley Mall RW
Parkway 886,103 CN 2020 STP(R)766,479 119,624CN2015
2 10th Street NE Reconstruction 0.95 Full reconstruction project: Center left 6,100,000 300,000 300,000 PE 2019 600,000
Eastmont Ave to Kentucky Ave turn lane, curb, gutter and sidewalk,75,000 75,000 RW 2019 150,000
stormwater conveyance and illumination 5,350,000 CN 2022 5,350,000
3 5th St NE Pedestrian Facilities-Phase II Curb, gutter and sidewalk or pedestrian 3,706,651 365,998 360,333 PE 2019 SRTS 617,381 108,950
Kentucky Avenue to N. Grover Pl Pathway, RRFB's and Illumination 75,000 RW 2020 SRTS 63,750 11,250
2,905,320 CN 2021 SRTS 2,469,522 435,798
4 Intersection Improvement 0.00 Install new signal with optical detection 450,000 49,000 5,000 PE 2020 TIB 45,900 8,100
3rd Street SE and Highline Drive or RAB RW
396,000 CN 2021 TIB 336,600 59,400 5 Repair east and westbound approach 500,000 30,000 PE 2020 TIB 25,500 4,500
lanes at Grant Rd and Eastmont Ave RW
intersection 470,000 CN 2121 TIB 399,500 70,500
6 TBD - N Fairview Pl (10th St NE to Dead-end) 0.13 Residential Overlay Program 79,000 79,000 ALL 2019 79,000
7 TBD - 12th Steet NE (N Grover Pl to Dead-end)0.25 Residential Overlay Program 145,000 145,000 ALL 2019 145,000
9 TBD - N Ashland Ave/12th St NE (13th St NE to Baker Ave) 0.19 Residential Overlay Program 102,000 102,000 ALL 2019 102,000
10 TBD - S Keller Ave (1st St SE to 3rd St SE) 0.25 Residential Overlay Program 106,000 106,000 ALL 2020 106,000
11 TBD - Clements Circle (13th St NE to 13 St NE [loop])0.24 Residential Overlay Program 132,000 132,000 ALL 2020 132,000
19th Street NW Reconstruction Phase 1 NW Cascade Ave to 0.25 Center turn lane, curb, gutter and sidewalk,
stormwater conveyance 2,600,000 250,000 PE 2019 ECY 250,000
SR 28 and street illumination.2,350,000 CN 2022 TIB 1,997,500 352,500
14 TBD- N Colorado Ave (Colby Ct to 3rd St NE) 0.46 Residential Overlay Program 195,000 195,000 ALL 2021 195,000
15 TBD- Dayton Ave (6th St NE to 5th St NE) 0.15 Residential Overlay Program 52,000 52,000 ALL 2021 52,000
16 Eastmont Avenue / 11th St NE Traffic Signal or RAB 550,000 50,000 PE 2019 STBG 43,250 6,750
Intersection Improvements 500,000 CN 2020 STBG 432,500 67,500
17 Kentucky Avenue Reconstruction 1.03 Full reconstruction project: center left turn 5,880,000 5,880,000 ALL TIB 3,000,000 2,880,000
stormwater conveyance and street
18 TBD - 6th St NE (Colorado Ave to Eastmont Ave) 0.22 Residential Overlay Program 112,000 112,000 ALL 2022 112,000
19 TBD - Hamilton Ave (Standerfer Ave to Dead-end) 0.13 Residential Overlay Program 55,000 55,000 ALL 2022 55,000
20 TBD - Standerfer Ave (Valley Mall Parkway to Hamilton Ave) 0.04 Residential Overlay Program 16,000 16,000 ALL 2022 16,000
8
12 55,000
0.65
2019 57,000
55,000 ALL 2020
TBD - Gilbert Ct (N Grover Pl to Dead-end)
13
TBD - 4th St NE (Johnson Pl to Colorado Ave)0.11 Residential Overlay Program 55,000
From 2019 to 2024Six Year Transportation Improvement Program
57,000 ALL
Grant Road Intersection Repair 0.00
Expenditures
0.10 Residential Overlay Program 57,000
P:\6 Year TIP\2019-2024\Exh A 2019 TIP05/07/2019 Council Meeting Agenda Packet. Page 71 of 14905/07/2019 Council Meeting Agenda Packet. Page 71 of 149
City of East Wenatchee Exhibit A
Priority
Number Project Title Project
Length Project Description
Total
Estimated
Cost
Year 1
2019
Year 2
2020
Year 3
2021
Year 4
2022
Year 5
2023
Year 6
2024 Phase
Phase
Start
Year
Federal
Fund
Code
Federal
Funds
State
Fund
Code
State
Funds
Local
Funds
From 2019 to 2024Six Year Transportation Improvement Program
Expenditures
21 TBD - Harrison Ct (10th St NE to Jackson Ave) 0.15 Residential Overlay Program 91,000 91,000 ALL 2022 91,000
22 TBD - Dale St SE (S Iowa Ave to S Kansas Ave) 0.31 Residential Overlay Program 132,000 132,000 ALL 2023 132,000
23 TBD - Parkroy Place SE/2nd St SE (S Iowa Ave to S Houston
Ave) 0.37 Residential Overlay Program 228,000 228,000 ALL 2023 228,000
24 TBD - Green Pl (Grant Rd to Dead-end) 0.11 Residential Overlay Program 66,000 66,000 ALL 2024 66,000
25 TBD - S Georgia Ave (Grant Rd to Dead-end) 0.11 Residential Overlay Program 49,000 49,000 ALL 2024 49,000
26 TBD - S Gilmore Ave (Grant Rd to Dead-end) 0.10 Residential Overlay Program 45,000 45,000 ALL 2024 45,000
27 TBD - 1st Pl SE (S Georgia Ave to Tedford St SE) 0.26 Residential Overlay Program 112,000 112,000 ALL 2024 112,000
28 TBD - Tedford St SE (1st Pl SE to S Iowa Ave) 0.07 Residential Overlay Program 27,000 27,000 ALL 2024 27,000
29 19th Street NE Reconstruction- Phase II 0.24 Full reconstruction project. Center turn 1,546,000 231,900 PE 2023 TIB 208,710 23,190
stormwater conveyance and street 1,314,100 CN 2024 TIB 1,182,690 131,410
30 Eastmont Ave Preservation 0.75 Full width mill and repave.400,000 45,000 5,000 PE 2023 TIB 42,500 7,500
Update sidewalks to ADA standard 350,000 CN 2024 TIB 297,500 52,500
5th St NE Pedestrian Facilities-Phase III Curb, gutter and sidewalk or pedestrian 1,600,000 193,000 PE 2023 TIB 173,700 19,300
31 Eastmont Avenue to N. James St.0.60 Pathway, RRFB's and Illumination,RW 0 0
and a traffic signal at Eastmont Avenue 1,407,000 CN 2024 TIB 1,266,300 140,700
5th St NE Preservation 1.25 Full pavement reconstruction 600,000 90,000 PE 2021 TIB 81,000 9,000
32 510,000 CN 2022 TIB 459,000 51,000
33 19th Street NE Reconstruction- Phase III 0.58 Full reconstruction project, center turn 3,736,000 560,400 PE 2023 TIB 396,900 163,500
lane, curb, gutter and sidewalk, storm- RW 0 0
water conveyance & street illumination.3,175,600 CN 2024 TIB 2,249,100 926,500
34 Eastmont Avenue / 19th St NE Traffic Signal or RAB 550,000 50,000 PE 2022 STBG 43,250 6,750
Intersection Improvements 500,000 CN 2023 STBG 432,500 67,500
35 Non-Motorized - Citywide Provide sidewalks, crosswalks, signal
modifications and bicycle facilities.300,000 100,000 100,000 100,000 ALL 2020 CDBG 300,000
36 Intersection Improvement 0.01 Install new signal with optical detection 450,000 49,000 5,000 PE 2021 STP(R)46,710 7,290
3rd St SE and Rock Island Drive or RAB 396,000 CN 2022 STP(R)342,540 53,460
37 Pavement preservation - Non TBD Projects Asphalt overlay, chip seal, crack sealing
and other methods 1,448,000 362,000 362,000 362,000 362,000 ALL 2020 1,448,000
38 Valley Mall Parkway Enhancement - Stage 1
From 6th Street NE to 9th Street NE 0.24 Widen sidewalks, reconfigure on street
parking.928,000 928,000 ALL 2023 STBG 802,720 125,280
39 Valley Mall Parkway Enhancement - Stage 2
From 9th Street NE to SR 28 0.39 Widen sidewalks, reconfigure on street
parking.720,000 720,000 ALL 2024 STBG 622,800 97,200
Legend TOTALS 34,963,125 1,530,369 2,068,436 4,524,320 9,397,000 3,330,300 14,112,700 3,968,010 15,563,053 15,432,062
Projects with Secured Funding Highlighted in Yellow
PE - Project Engineering 34,963,125 34,963,125
CN - Construction
RW - Right of Way
P:\6 Year TIP\2019-2024\Exh A 2019 TIP05/07/2019 Council Meeting Agenda Packet. Page 72 of 14905/07/2019 Council Meeting Agenda Packet. Page 72 of 149
Planning Commission Meeting Summary Minutes - 02/26/2019 Page 1
CITY OF EAST WENATCHEE
COMMUNITY DEVELOPMENT DEPARTMENT
271 9TH STREET NE * EAST WENATCHEE, WA 98802
PHONE (509) 884-5396 * FAX (509) 884-6233
EAST WENATCHEE PLANNING COMMISSION
Chair: Robert Hunter, Vice Chair: Norma Jean Jessup, Chaun Birks, Sally Brawley, Gary Palmer, Glenda Travis, and Gary Palmer
Summary Minutes
Tuesday, February 26, 2019 - 5:30 PM
Location: East Wenatchee City Hall, Council Chambers
271 9th Street NE, East Wenatchee, WA 98802
Purpose: [ Public Hearing / Workshop / Joint Meeting ]
I. CALL TO ORDER
Chair Robert Hunter called the meeting to order at 5:34 PM.
Roll Call: Sally Brawley, Chaun Birks, Robert Hunter, Norma Jean Jessup, Norm
Nelson, Gary Palmer, Glenda Travis and Jeff Johnson.
Staff present: Lori Barnett, Community Development Director, and Jennifer Groos,
Associate Planner, Marcia Martz Permit Technician.
II. ADMINISTRATIVE PROCEDURES
A. Introduction of new members: Gary Palmer and Glenda Travis
B. Election of Officers: Chair and Vice-Chair (Terms will begin in March)
Motion by Commissioner Brawley to appoint Norma Jean Jessup as Chair and Jeff
Johnson as Vice-Chair, seconded by Commissioner Birks. Motion carried 7-0
C. Approval of Summary Minutes from the December 4, 2018 meeting.
Motion by Commissioner Birks, second by Commissioner Brawley to
approve the December 4, 2018 Summary Minutes. Motion carried 7-0
III.CONTINUATIONS AND/OR WITHDRAWALS
A. CPA 2018-01: An application submitted by Peter Ezetta for a land use map
amendment to change the designation of property located at 1691 Grant Road from low residential to neighborhood commercial. The application was withdrawn as it was
determined that the property did not comply with the dimensional standards for
designation as neighborhood commercial.
IV.NEW BUSINESS
Explanation of public hearing procedures.
A. CPA 2018-02: An application submitted by Lenka Slapnicka, Forte Architects, 240 N.
Wenatchee Ave., Wenatchee, WA, on behalf of the property owner 302-312 Ninth St
Holdings, LLC, for a land use map amendment to change the designation of property
from Residential High/Office to Central Business District. The property is located at 378
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Planning Commission Meeting Summary Minutes - 02/26/2019 Page 2
Eastmont Avenue, East Wenatchee, WA within Section 11 Township 22 N. Range 20 E.
W. M. Assessor’s parcel number (APN) 40100003508.
Staff report presented by Planner Groos. Staff recommended approval of the
proposed Comprehensive Map Designation Amendment.
Public Testimony provided by:
Debbie Feist, 142 Springhill Drive had concerns on how the rezone might affect the
neighboring properties. Planner Barnett explained that the rezone only affects the referenced parcel.
Public testimony closed.
Motion by Commissioner Birks to recommend to the City Council approval of
Comprehensive Plan Amendment 2018-02 as presented by Staff. Seconded by Commissioner Johnson. Motion carried 7-0.
B. CPA/ZC 2018-04: An application initiated by the City of East Wenatchee on behalf of
the property owner, East Wenatchee Investments, LLC, for a comprehensive plan land
use map amendment and a rezone to change the land use designation and zoning
from Low Residential to Residential High/Office. The property currently has a split
designation with part of the property designated Low Residential and part of it designated as Residential High/Office. The property is currently improved with an office
and storage building. The property is located at 300 9th St. NE, East Wenatchee, WA
within Section 11 Township 22 N. Range 20 E. W. M. APN 40100001709.
Staff reported presented by Planner Barnett. Staff offered findings of fact and
conclusions in Section VI of the staff report for consideration by the Planning Commission.
There was no public testimony.
Motion by Commissioner Brawley to recommend to the City Council approval of
the Comprehensive Plan Amendment and zone change 2018-04. Seconded by Commissioner Hunter. Motion carried 7-0.
C. CPRZ-2018-03: An application initiated by Douglas County for a comprehensive plan
land use map amendment and rezone from Office High Residential to General
Commercial involving 3 parcels totaling approximately 6.7 acres owned by Doyle
Hansbrough (APN 40200005601), State of Washington (APN 40200005602), and the
Chelan County PUD (APN 40200005604). The properties are located on SR 28, within the SW Quarter of Section 13, Township 22 N., Range 20 EWM, Douglas County.
Planner Barnett explained that the Douglas County Commissioners passed an
Ordinance on January 22, 2019 approving the Comprehensive Plan amendment and
rezone of the properties. Staff recommends that the Planning Commission forward a
recommendation of approval to the City Council.
There was no public testimony.
Motion by Commissioner Birks to recommend to the City Council approval of
CPRZ-2018-03 based on the findings of fact and conclusions. Commissioner
Brawley seconded. Motion carried 7-0.
D. CPA 2018-05: A proposal initiated by the City of East Wenatchee for an updated City of East Wenatchee Capital Facilities Plan 2019-2024 addressing City-owned and
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Planning Commission Meeting Summary Minutes - 02/26/2019 Page 3
provided facilities and services as a Supplement to Chapter 6 of the comprehensive
plan.
Staff report presented by Planner Barnett. Staff offers findings of fact and conclusions
for consideration by the Planning Commission to support the recommendation to City
Council for approval of the application.
The Planning Commission discussed the 9th Street and Valley Mall Parkway
intersection improvements, Public Works Improvements, and the Residential Overlay Program.
There was no public testimony
Motion by Commissioner Birks to recommend to the City Council approval of the
proposed amendments to the Capital Facilities Plan 2019-2024. Commissioner Brawley seconded. Motion carried 7-0
V. OLD BUSINESS – NONE
VI. OTHER BUSINESS – NONE
VII. ADJOURNMENT – 6:31 PM
Respectfully Submitted,
Lorraine C. Barnett Community Development Director
Date of Approval
Planning Commission Chair
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CITY OF EAST WENATCHEE
COMMUNITY DEVELOPMENT DEPARTMENT
271 9TH STREET NE * EAST WENATCHEE, WA 98802
PHONE (509) 884-5396 * FAX (509) 884-6233
STAFF REPORT
TO: East Wenatchee Planning Commission
FROM: Community Development Department
DATE: February 26, 2019
SUBJECT: CPA 2018-5 City of East Wenatchee Capital Facilities Plan
I. GENERAL INFORMATION
Applicant: City of East Wenatchee 271 9th St. NE East Wenatchee, WA 98802
Contact Planner: Lori Barnett
509-884-5396
A. Proposal: The proposal is an amendment to the Greater East Wenatchee Area Comprehensive Plan with the development of new City of East Wenatchee Capital Facilities Plan 2019-2024 addressing City-owned and provided facilities
and services as a supplement to Chapter 6 of the Greater East Wenatchee Area
Comprehensive Plan. The proposal under consider is part of the comprehensive
plan 2018 Annual Update process.
B. Location: The proposal applies city-wide.
II.ANALYSIS OF PROPOSAL
A. Comprehensive Plan: The Greater East Wenatchee Area Comprehensive Plan
(GEWA Plan) was adopted by the city of East Wenatchee and Douglas County. The GEWA Plan has been amended several times, most recently in 2018.
A Capital Facilities Plan is a required element under the State Growth Management
Act, Section 36.70A.070 and it addresses the financing of capital facilities in the city
of East Wenatchee and the adjacent urban growth area. It represents the City and
community's policy plan for the financing of public facilities over the next 20 years and it includes a 6-year financing plan for capital facilities. The policies in this plan are intended to guide public decisions on the use of funds for capital projects. Capital
Facilities play an important role in realizing the vision of compact urban development.
As a general definition,
“Public Facilities” include: streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, domestic water systems, storm and sanitary sewer systems, parks and recreational facilities, and schools.
“Public Services” include: fire protection and suppression, law enforcement, public
health, education, recreation, environmental protection, and other governmental
services.
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Staff Report CPA 2018-05 – EW Cap Fac Plan Page 2
Chapter 6 of the GEWA Plan is the Capital Facilities Element that covers the entire
urban growth area, encompassing parks, libraries, police, fire, general government, public health, and public schools. Transportation and utility related capital facilities are
addressed separately in their respective chapters of the GEWA Plan.
In addition to Chapter 6 of the GEWA Plan, Appendix B to the GEWA Plan is a
Combined Capital Facilities Plan which is a more specific capital improvement plan
covering all services and facilities provided within the urban growth area and including a plan for future expansion within five focus areas.
The existing and proposed City of East Wenatchee Capital Facilities Plan covers only
City-owned or provided facilities and services. The existing document is from 2010 and
is out of date. The proposed document is a replacement rather than an amendment
since it was substantially altered. The proposed City of East Wenatchee Capital Facilities Plan covers a 6-year period from 2019 to 2024. It is intended that from this
point forward, the City Capital Facilities Plan will be amended annually to be consistent
with the annual budget cycle.
The document includes an introduction and inventory discussion of City facilities, a
discussion of level of service standards, a needs assessment, a list of proposed projects, a monitoring process, a discussion of potential funding sources and goals
and policies. The Six-Year Transportation Improvement Program is included as
Exhibit A. The table below provides an overview of the major projects.
Some of the proposed projects are listed with alternatives. In 2019, a City Council
committee will be working on a facilities master plan for the City Hall Campus. As
noted in the Capital Facilities Plan, City buildings are overcrowded and do not meet
all the needs for City services. Additionally, the City’s branch library is very small in comparison to other similar sized jurisdictions. Providing a larger library space would
allow for an expansion of services currently provided to this community. It is also
hoped that a larger meeting room facility can be located on the campus – possibly in
conjunction with the library. As the City Hall Campus planning process evolves,
Project Title
Total
Estimated
Cost
2019 2020 2021 2022 2023 2024
Funding
Sources
9th St NE/Valley Mall Pkwy
intersection traffic control 1,655,492 156,371 1,499,121
City/Fed/
WSDOT
10th St. NE (Eastmont to Kentucky)6,100,000 375,000 375,000 5,350,000 City/PWTF
Highline/3rd St. SE Roundabout
Design and Construction 875,000 100,000 775,000
City/TIB/
SWU
5th St NE Sidewalks
Grover to Kentucky Ave 4,631,136 100,000 450,000 4,081,136
City/SRTS-
WSDOT/
SWU
Grant/Eastmont Intersection Repair 500,000 30,000 470,000 ?
Residential Street Overlay Program 1,283,000 383,000 180,000 180,000 180,000 180,000 180,000 TBD
19th Street Stormwater Pond 250,000 125,000 125,000 DOE
Small stormwater projects 600,000 100,000 100,000 100,000 100,000 100,000 100,000 SWU
Gateway Project 559,000 559,000 City/SUT
Public Works improvements*750,000 750,000 City
Total 17,203,628 2,648,371 3,534,121 4,831,136 5,630,000 280,000 280,000
*NOTE: The estimated cost for public works improvements is the amount in the 2019 Budget. The potential overall cost
Overall Capital Facilities Plan Schedule Estimated
will be evaluated in 2019 by the City Council and the Budget amended as necessary.
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Staff Report CPA 2018-05 – EW Cap Fac Plan Page 3
amendments may need to be made to the City Budget depending upon the timing of
the improvements.
A complete copy of the City of East Wenatchee Capital Facilities Plan 2019-2024 is
included as Exhibit A to this staff report.
B. Environmental Review: An Environmental Checklist was prepared on January 11,
2019. A threshold determination and environmental review pursuant to RCW 43.21C
the State Environmental Policy Act was completed, and a Determination of Non-significance was issued on January 11, 2019 with a comment period ending on
January 28, 2019. The DNS was advertised in the Wenatchee World on January
13,2019. Copies of the proposal and environmental documents were sent to
agencies with jurisdiction and commenting agencies requesting their review and
comment on the proposal. No comments were received.
C. State Review: RCW 36.70A.106 requires submittal of amendments to
comprehensive plans and development regulations to the Washington State
Department of Commerce (Commerce) for a 60-day review. The proposal was
submitted to Commerce on December 18, 2018. The review period terminated on
February 18, 2019. No comments were received from Commerce or other agencies receiving the proposed document.
D. Local Agency Comments: The proposal was sent to all City departments and the
Washington State Department of Ecology.
III. PLANNING SUMMARY
Planning Staff Comments: Staff offers findings of fact and conclusions in Section IV of
this Staff Report for consideration by the Planning Commission. The statements in that
section may be modified by the Planning Commission as appropriate to support the
decision and recommendation to the City Council.
IV. SUGGESTED FINDINGS OF FACT AND CONCLUSIONS
A. FINDINGS OF FACT
1. The proposal is an amendment to the Greater East Wenatchee Area
Comprehensive Plan with the development of new City of East Wenatchee Capital Facilities Plan 2019-2024 addressing City-owned and provided facilities
and services as a supplement to Chapter 6 of the Greater East Wenatchee Area
Comprehensive Plan.
2. The proposal applies city-wide.
3. The City of East Wenatchee and Douglas County have adopted the Greater East Wenatchee Area Comprehensive Plan in accordance with the provisions of the
Growth Management Act and RCW Chapter 36.70A which covers the City and
Douglas County unincorporated areas within the East Wenatchee Urban Growth
Area Boundary.
4. The GMA requires a capital facilities plan element.
5. RCW Chapter 36.70A authorizes cities and counties to adopt and amend
comprehensive plans and development regulations.
6. The proposal under consider is part of the comprehensive plan 2018 Annual
Update process.
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Staff Report CPA 2018-05 – EW Cap Fac Plan Page 4
7. The City of East Wenatchee and Douglas County provide opportunities to the
public, local and state jurisdictions and agencies for early and continuous public participation in the drafting of amendments to comprehensive plans and
development regulations. The City adopted Resolution 2010-06 on June 8, 2010
establishing a Public Involvement Plan for adoption and amendments of
comprehensive plan and development regulations.
8. The planning commission is responsible for long-range planning matters and providing implementation recommendations to assure compliance with the GMA.
9. Copies of the application materials and environmental documents were sent to
agencies with jurisdiction and commenting agencies requesting their review and
comment on the proposed project. No comments were received from those
agencies.
10. A threshold determination and environmental review pursuant to RCW 43.21C the
State Environmental Policy Act was completed, and a Determination of Non-
significance and Adoption of Existing Environmental Document was issued on
January 11, 2019 with a 14-day comment period. No comments were received
indicating that the proposed project would have a probable significant adverse impact on the environment.
11. Copies of the proposal and environmental documents were sent to the
Washington State Department of Commerce on December 18, 2018 requesting
their review and comment on the proposal and initiating the 60-day review
process required by RCW 36.70A.106. No comments were received from any state agency.
12. On February 15, 2019, a Notice of Public Hearing was published in The
Wenatchee World.
13. Public testimony was taken at the hearing. The main concerns expressed were:
CONCLUSIONS
1. It is the determination of the lead agency that no more than a moderate effect on
the environment is a reasonable probability as a result of the proposed action.
The proper exercise of the threshold determination process as required by WAC
197-11 is than an environmental impact statement is not required to be prepared for this project.
2. Proper legal requirements of RCW 36.70A.106, title 19 EWMC, and chapter
17.100 EWMC were met and the community was given the opportunity to
comment on the proposal at a duly advertised open record public hearing.
3. The proposed amendment has been processed in a manner consistent with the requirements of the Revised Code of Washington and the Washington
Administrative Code.
4. Any Finding of Fact that is more correctly a Conclusion of Law is hereby
incorporated by this reference.
Exhibits
A. City of East Wenatchee Capital Facilities Plan 2019-2024 – Draft Date 2/13/2019 (Not included in
Council Packet)
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CITY OF EAST WENATCHEE COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO.
Subject: Tourism Promotion Grant Application & East Wenatchee Events
Board Recommendations.
Date: May 7, 2019
I.Summary Title: Each year, the City budgets Its lodging tax revenue for grants to help fund
tourism promotion. To help promote tourism, the City evaluates grant applications for the
marketing or operations of special events and festivals designed to attract tourists to East
Wenatchee.
II.Background/History: The East Wenatchee Events Board received and reviewed the
following applications, listed in the order of date received:
•Wenatchee Valley Chamber of Commerce - $60,000
•Sunburn Classic 3-on-3 Basketball Tournament - $5,000
•City of East Wenatchee 2018 Budget - $203,857.85
•City of East Wenatchee 2019 Budget - $275,106.00
III.Recommended Action: The East Wenatchee Events Board is recommending:
•Wenatchee Valley Chamber of Commerce - $60,000, Fully Funded
•Sunburn Classic 3-on-3 Basketball Tournament - $2,000 guaranteed. A report will
need to be presented at the end of the event and for every out of town participant
that attended, they will be reimbursed $10 and the reimbursement will be capped
at $3,000.
•City of East Wenatchee 2018 Budget - $203,857.85, Fully Funded
•City of East Wenatchee 2019 Budget - $275,106.00, Fully Funded
IV.Exhibits:
1.Wenatchee Valley Chamber of Commerce’s Application for Tourism Promotion Grant
Application.
2.Sunburn Classic’s Application for Tourism Promotion Grant Application.
3.City of East Wenatchee’s 2018 Budget Application for Tourism Promotion Grant
Application.
4.City of East Wenatchee’s 2019 Budget Application for Tourism Promotion Grant
Application.
5.East Wenatchee Events Board, March 3, 2019, Meeting Minutes.
6.East Wenatchee Events Board, April 10, 2019, Meeting Minutes.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required $543,963.85 $0 No
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From:Ike Lasswell
To:Trina Elmes
Subject:FW: City of East Wenatchee: Application for Tourism Promotion Grant
Date:Thursday, March 28, 2019 2:24:43 PM
From: webmaster@east-wenatchee.com
Sent: Wednesday, March 7, 2018 12:16 PM
To: Dan White <dwhite@east-wenatchee.com>; Brooke Black <bblack@east-wenatchee.com>
Subject: City of East Wenatchee: Application for Tourism Promotion Grant
A new entry to a form/survey has been submitted.
Form Name:Application for Tourism Promotion Grant
Date & Time:03/07/2018 12:15 p.m.
Response #:7
Submitter ID:2795
IP address:206.130.140.42
Time to complete:8 min. , 10 sec.
Survey Details
[S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to
view the answer to this question.
Page 1
The general guidelines are:
1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee
Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the
end of the application.
2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's
image and goals.
3. An activity must be of general community interest or value.
4. Unless approved by the City, admission to or participation in an activity must be "free of charge."
5. A grant recipient must provide full financial statements for the organization; and budget and actual
financial statements for the activity submitted for funding.
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6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in
competition with other East Wenatchee events, activities, or organizations.
7. A funded activity or program must obtain all legally required permits, licenses, insurance and
approvals before City funds will be released.
8. A grant recipient must submit a written report of the results of the activity within 14 days of its
completion. The report must include information describing the actual number of people traveling for
business or pleasure on a trip:
8.1. Away from their place of residence or business and staying overnight in paid
accommodations;
8.2. To place 50 miles or more from their place of residence or business for the day or staying
overnight; or
8.3. From another country or state outside of their place of residence or their business.
9. A funded recipient, activity, or program must acknowledge the City contribution in formal
promotional materials and efforts (i.e. logo, etc.)
10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants.
Page 2
1. Amount of Lodging Tax Request:
$6,000.00
2.Organization/Agency Information:
Name Jerri Barkley
Federal Tax ID Number:91-0465430
Type of Organization (Sole
Proprietor, Partnership,
etc)
Wenatchee Valley Chamber of Commerce
3. Activity Information:
Name Miss Veedol Video Story Phase 1
Date of Activity:summer 2018
4. Contact Information:
Name Jerri Barkley
Title Marketing
Phone (509) 662-2116
Email Address jerri@wenatchee.org
Street Address 137 N Wenatchee Avenue Suite 101
City Wenatchee
State Washington
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Zip Code 98801
5. Check all service categories that apply to this application:
[×] Tourism Promotion/Marketing
Page 3
SECTION I - General Information
6. Is this a new activity? If no, how many years has this activity existed?
[×] Yes
7. Are you requesting/using other City funds for this activity?
[×] Yes
8. What is the proposed location of activity?
The Wenatchee Valley Chamber of Commerce is working with Voortex Productions on completing two film
documentaries that will tell the story of Miss Veedol. Footage of Miss Veedol in flight and at Pangborn
Airport, Spirit of Wenatchee has taken place but additional footage needs to be captured of the story tellers
involved in the Spirit of Wenatchee. The footage will be taken mostly in East Wenatchee for Phase 1 and
Phase 2 will be Misawa.
9. Please provide a short description of the activity:
The Wenatchee Valley Chamber of Commerce is working with Voortex Productions on completing two film
documentaries that will tell the story of Miss Veedol. Footage that has been captured during the filming of
the "We are Wenatchee" series will be used in conjunction with additional footage to complete the phase 1
or Wenatchee story. It is hoped that this initial film will spark the interest of larger sponsors and interested
organizations such as the Museum of Flight and National Geographic. Phase 2 will include the Misawa part
of the story and we hope to complete that in 2019.
10. Please describe the prior success of your activity:
The "We are Wenatchee" series videos were produced and filmed by Voortex Productions. Those videos
have been embedded in hundreds of websites in over 85 countries. The cost associated with these projects,
including the Miss Veedol project has been discounted as Charley Voorhis is passionate about our area and
our stories.
11. Please describe your target audience:
Our targeted audience is first the community, then the residents of Washington State, expanding then to
national and international audiences interested in stories of epic achievement. This is a story that we would
like to help bring to more people.
12. Please describe how you will promote lodging establishments, restaurants, and businesses located in
the City of East Wenatchee:
The promotion of local lodging and dining establishments as well as other services in East Wenatchee will
be the direct result of driving increased traffic to the websites that will contain the video as well as the local
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events that highlight Miss Veedol.. The Miss Veedol video will be available to view on the East Wenatchee
site, the Visit Wenatchee site,, the Spirit of Wenatchee site and the Wenatchee Valley Museum site. All
should be able to offer statistics of views and clicks.
Page 4
13.[S]
Please upload an itemized budget for the proposed event. Please highlight the budget items you
would like the City to reimburse you for.
14. What organization and staffing do you have to support this activity?
Voortex Productions will be producing the video and the funding requested will be paid to them. Jerri
Barkley at the Wenatchee Valley Chamber of Commerce will be the staff member working on the project.
Page 5
15. Does your organization have a current City of East Wenatchee Business License? Note: A grant
recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
(○) No
16. Fully describe the activity. Expand your activity summary from question #4 to address such issues as:
what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and
how you will evaluate the success of the project. If you are requesting funds for a specific portion of a
larger project, please indicate, but focus your response on the element for which you are requesting
funding.
The Phase 1 video for Miss Veedol could be tied to the 2018 Wings and Wheels Festival and support the
new Miss Veedol park project. Increased awareness for this unique community asset opens doors for other
fundraising efforts that would allow the replica the necessary fuel funding needed to travel to out of the
area air shows. Experiential components to the Wings and Wheels Festival could be added to allow for a
better and true understanding of the courage it took to walk on the wing or drop the landing gear and land
the plane or what does it actually look like outside the cockpit over the Pacific Ocean at night and how
could they ascertain where they were n the year 1931. it is our hope that this is a two phase project with
partnership from East Wenatchee for the Misawa part of the story.
17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity.
Currently Miss Veedol is listed on the new visitwenatchee.com website under "unique assets". Miss Veedol
is on the cover of this years Visitor guide, postcards have been created and our 2018 Wenatchee Valley
Membership plaque will feature Miss Veedol. Our new Visitor Center welcomes visitors with a large window
graphic of Miss Veedol as well. The launch of the video will be promoted on the home page of our website,
the East Wenatchee website, The Spirit of Wenatchee and the Wenatchee Valley Museum with the debut
planned at Wings and Wheels and a partnering promotion there. Social Media will also be used to engage
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folks to click on and watch the epic story.
Page 6
SECTION II - State Required Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to
attract visitors and encourage tourism expansion. State law also details certain reporting
requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging
tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with
detailed actual information at the conclusion of their tourism promotion activities. Please provide
estimates for the following information:
18. The estimated number of participants who will attend in each of the following categories:
Overalll attendance at the
event/activity:
n/a
Number of people who will
travel more than 50 miles
to attend your
event/activity:
n/a
Number of people who will
travel from another state
or country to attend your
event/activity:
n/a
Number of people who will
travel more than 50 miles
to attend your
event/activity and who will
stay overnight in the
Wenatchee Valley:
n/a
Of the people staying
overnight, the number of
people who will stay in
paid accommodations:
n/a
Number of paid lodging
room nights resulting from
your proposed
event/activity:
n/a
At an average daily rate of
$82, my paid room lodging
impact is:
n/a
19.Please explain how you calculated the above estimates?
The measure of this activity can be better measured when we are actually able to share reporting data with
East Wenatchee and they with the Chamber, as available. At this time the Wenatchee TPA and LTAC are in
favor of this promotion and have contributed to it. It will continue to get easier to flush out the contribution
of this promotion when the new hotel is on line. We will be able to measure the activity to each website
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and tell where the people are coming from that click to watch. We will also be able to measure activity at
events such as Wings and Wheels by doing a simple "enter to win" or informal survey work .
20. How will your organization collect and verify the above information for your activity. (e.g. surveys,
registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded
reimbursement. The City must report this information to the Washington State Legislature's Joint
Legislative Audit and Review Committee.
We will work with the City of East Wenatchee to meet the requirements . Surveys, hotel stays and ticket
sales can be incorporated throughout the year as the opportunities present themselves.
Page 7
SECTION III - Lodging Tax Funding Evaluation Criteria
State law defines promoting tourism as: "activities and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating
tourism promotion agencies; and funding marketing and operations of special events and festivals
designed to attract tourists."
21. Lodging tax funding Criteria (check the boxes that apply):
[×] Must meet the definition for tourism promotion as stated above.
[×] Promotes a positive image for the City.
[×] Promotes the City as a destination place.
[×] Attracts visitors, builds new audiences, and encourages tourist expansion.
[×] Increases awareness of the City's amenities, history, facilities, and natural environment.
[×] Supports regional tourism planning.
22. Benefit to the community:
[×] This activity benefits the citizens of East Wenatchee
[×] This activity benefits the overall community, rather than specific segment or interest.
23. Innovation:
[×] The activity is unusal or unique.
[×] It moves an existing program in a new direction.
24. Community support
[×] The activity has broad-based community appeal or support.
[×] There is evidence of need for this activity in the City.
25. Evidence of partnership:
[×] The activity exhibits a degree of partnership.
[×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization
support.
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26. Other funding sources:
(○) There are multiple revenue sources to support this activity.
27. Previous and replacement funding:
(○) The funding request is for a new activity or to continue or expand on-going activity.
28. Scale of project:
(○) The activity is of a scale suitable for this funding program.
29. Indicate below how your project meets the above Lodging Tax Funding Criteria:
Provides exposure, promotes a positive City image, has support of those in the hospitality industry,
showcases one of the larges unique assets of East Wenatchee and elevates the Miss Veedol story by making
it more accessible to others.
Page 8
SECTION IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the
Organization and I understand the funds requested, if granted, will go to the Organization. I have
contacted the City of East Wenatchee and will meet all necessary requirements including, but not
limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is
funded, I agree to use the approved East Wenatchee logo in all promotional material.
I understand the Washington State limitations place on use of Lodging Tax, and certify that the
requested funds will be used only for purposes described in this application or as approved by the
City. I understand use of funds is subject to audit by State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the
Washington State public Records Act, RCW 42.56, and that the application will be discussed in
meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal
Services Contract with the City and will provide liability insurance for the duration of the
Contract. The insurance will name the City as an additional insured and in the policy will be in
an amount to be determined by the City.
The City will only reimburse those costs actually incurred by my organization/agency.
Reimbursement only occurs after the service is rendered and after I submit a signed Request
for Rimbursement documentation with the Request.
My organization/agency will submit a report documenting the economic impact results in a
format determinded by the City.
30. Signature of Applicant
Signature (Please type in Jerri Barkley
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name):
Page 9
RCW 67.28.1816
Lodging tax -- Tourism promotion
(1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitors bureau or destination marketing organization for:
(a) Tourism marketing;
(b) The marketing and operations of special events and festivals designed to attract tourists; (C)
Supporting the operations and capital expenditures of tourism-related facilities owned or operated by
a municipality or a public facilities district created under chapters 36.100 RCW; or
(d) Supporting the operations of tourism-related facilities owned or operated by non profit
organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as
amended.
(2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this
chapter must provide the municipality to which they are applying estimates of how any moneys
received will result in increases in the number of people traveling for business or pleasure on a trip:
(i) Away from their place of residence or business and staying overnight in paid accommodations;
(ii) To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
(iii) From another country or state outside of their place of residence or their business.
(b)(i) In a municipality with a population of five thousand or more, applicants applying for use of
revenues in this chapter must submit their applications and estimates described under (a) of this
subsection to the local lodging tax advisory committee.
(ii) The local lodging tax advisory committee must select the candidates from amongst the applicants
applying for use of revenues in this chapter and provide al list of such candidates and recommended
municipality may choose only recipients from the list of candidates and recommended amounts
provided by the local lodging tax advisory committee.
(c)(i) All recipients must submit a report to the municipality describing the actual number of people
traveling for business or pleasure on a trip:
(A) Away from their place of residence or business and staying overnight in paid accommodations;
(B) To a place fifty miles or more one way form their place of residence or business for the day or
staying overnight; or
(C) From another country or state outside of their place of residence or their business. A municipality
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receiving a report must; Make such report available to the local legislative body and the public; and
furnish copies of the report to the joint legislative audit and review committee and members of the
local lodging tax advisory committee.
(ii) The joint legislative audit and review committee must on a biennial basis report to the economic
development committees of the legislature on the use of lodging tax revenues by municipalities.
Reporting under this subsection must begin in calendar year 2015.
(d) This section does not apply to the revenues of any lodging tax authorized under this chapter
imposed by a county with a population of one million five hundred thousand or more.
Thank you,
City of East Wenatchee
This is an automated message generated by the Vision Content Management System™. Please do not reply
directly to this email.
05/07/2019 Council Meeting Agenda Packet. Page 91 of 14905/07/2019 Council Meeting Agenda Packet. Page 91 of 149
From:webmaster@east-wenatchee.com
To:Dan White; Brooke Black
Subject:City of East Wenatchee: Application for Tourism Promotion Grant
Date:Wednesday, January 30, 2019 6:51:01 PM
A new entry to a form/survey has been submitted.
Form Name:Application for Tourism Promotion Grant
Date & Time:01/30/2019 6:50 p.m.
Response #:11
Submitter ID:4047
IP address:172.24.96.110
Time to complete:46 min. , 50 sec.
Survey Details
[S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to
view the answer to this question.
Page 1
The general guidelines are:
1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee
Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the
end of the application.
2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's
image and goals.
3. An activity must be of general community interest or value.
4. Unless approved by the City, admission to or participation in an activity must be "free of charge."
5. A grant recipient must provide full financial statements for the organization; and budget and actual
financial statements for the activity submitted for funding.
6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in
competition with other East Wenatchee events, activities, or organizations.
7. A funded activity or program must obtain all legally required permits, licenses, insurance and
approvals before City funds will be released.
8. A grant recipient must submit a written report of the results of the activity within 14 days of its
completion. The report must include information describing the actual number of people traveling for
business or pleasure on a trip:
8.1. Away from their place of residence or business and staying overnight in paid
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accommodations;
8.2. To place 50 miles or more from their place of residence or business for the day or staying
overnight; or
8.3. From another country or state outside of their place of residence or their business.
9. A funded recipient, activity, or program must acknowledge the City contribution in formal
promotional materials and efforts (i.e. logo, etc.)
10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants.
Page 2
1. Amount of Lodging Tax Request:
$5,000.00
2.Organization/Agency Information:
Name Sunburn Classic Association
Federal Tax ID Number:82-4761352
Type of Organization (Sole
Proprietor, Partnership,
etc)
Nonprofit
3. Activity Information:
Name Sunburn Classic 3on3
Date of Activity:July 27 & 28
4. Contact Information:
Name Sherleen Taylor
Title Secretary
Phone (509) 387-1030
Email Address sherleen@elitehoopeffects.com
Street Address 2833 Riviera Blvd
City Malaga
State Washington
Zip Code 98828
5. Check all service categories that apply to this application:
[×] Tourism Promotion/Marketing
[×] Operation of Special Event/Festival designed to attract tourists
Page 3
SECTION I - General Information
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6. Is this a new activity? If no, how many years has this activity existed?
[×] No
[×] Number of Years
5
7. Are you requesting/using other City funds for this activity?
[×] No
8. What is the proposed location of activity?
3rd Street from Hanford to Georgia Street.
9. Please provide a short description of the activity:
Sunburn Classic 3on3 is a basketball tournament for all ages from youth to adults. This family fun event is
designed to get all ages involved, whether it be playing a game or spectators watching. The focus of the
Sunburn Classic is to draw people from across the state to visit and boost revenue for our local community
businesses and visit our beautiful city, water parks and attractions.
10.Please describe the prior success of your activity:
Over the past five years we have seen substantial growth in the number of teams registered to play. In
2013 Sunburn Classic started with 30 teams and as of 2018, there were 100 teams registered with 39
different zip codes from around the state and Idaho. Every year the enrollment for Sunburn Classic has
been 65% from out of town participants. We anticipate substantial growth over the next few years.
11. Please describe your target audience:
All ages from youth through adults, Special Olympics, Hoops and Heroes (a fundraiser division for first
responders) and wheelchair division.
12. Please describe how you will promote lodging establishments, restaurants, and businesses located in
the City of East Wenatchee:
Sunburn Classic will promote through the website, radio, social media, registration flyers and inserts in
player packets which every team will receive.
Page 4
13.[S]
Please upload an itemized budget for the proposed event. Please highlight the budget items you
would like the City to reimburse you for.
14. What organization and staffing do you have to support this activity?
Sunburn Classic Association and its board, volunteers, paid staff, set up and tear down crew, traffic control,
security and first aid.
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Page 5
15. Does your organization have a current City of East Wenatchee Business License? Note: A grant
recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
(○) No
16.Fully describe the activity. Expand your activity summary from question #4 to address such issues as:
what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and
how you will evaluate the success of the project. If you are requesting funds for a specific portion of a
larger project, please indicate, but focus your response on the element for which you are requesting
funding.
The Sunburn Classic Festival and 3on3 Basketball Tournament is an event designed especially for the
Wenatchee Valley. Our focus is to now grow this event into a yearly destination for our guests that come to
play in our basketball tournament or to have fun at the extra events that will be incorporated as part of the
festival. This event will benefit our community in several ways. With larger numbers attending each year,
the Sunburn Classic is committed to bringing more revenue to our local vendors, restaurants and store
owners. We also are drawing more people to come back to visit, play and stay at our awesome parks,
wWater venues and camping, hiking, and shopping outside of our end of July event.
With 65% of our registered teams coming from outside of 50 miles from Wenatchee, we have an
enrollment of nearly 40 zip codes attending our event.
Each year the Sunburn Classic Association Board gathers our number of teams (tracked by zip codes) and
through questionnaires can find out where visitors are staying and eating. We evaluate the success of our
event by yearly growth of team registrations which have gone from 30 teams to over 100 teams in our 5th
year.
The Sunburn Classic is committed to bringing more visitors and to the Wenatchee Valley.
17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity.
Sunburn Classic advertises via radio across the entire state, social media (Twitter, Facebook, Instagram,
etc.), website, flyers will be distributed at various 3on3 tournaments throughout the state in addition to
banners will be hung in various towns/cities across the state.
Page 6
SECTION II - State Required Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to
attract visitors and encourage tourism expansion. State law also details certain reporting
requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging
tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with
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detailed actual information at the conclusion of their tourism promotion activities. Please provide
estimates for the following information:
18. The estimated number of participants who will attend in each of the following categories:
Overalll attendance at the
event/activity:
1,500
Number of people who will
travel more than 50 miles
to attend your
event/activity:
1,200
Number of people who will
travel from another state
or country to attend your
event/activity:
10
Number of people who will
travel more than 50 miles
to attend your
event/activity and who will
stay overnight in the
Wenatchee Valley:
800
Of the people staying
overnight, the number of
people who will stay in
paid accommodations:
600
Number of paid lodging
room nights resulting from
your proposed
event/activity:
100
At an average daily rate of
$82, my paid room lodging
impact is:
$8,200
19. Please explain how you calculated the above estimates?
From 2018 numbers we had over 1,500 in attendance with 65% from out of town. Through questionnaire
we were able to establish where our out of town participants stayed. Our numbers reflect not only hotel
but those who paid for staying at local state parks for this event.
20. How will your organization collect and verify the above information for your activity. (e.g. surveys,
registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded
reimbursement. The City must report this information to the Washington State Legislature's Joint
Legislative Audit and Review Committee.
Through registrations, hotel and online survey.
Page 7
SECTION III - Lodging Tax Funding Evaluation Criteria
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State law defines promoting tourism as: "activities and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating
tourism promotion agencies; and funding marketing and operations of special events and festivals
designed to attract tourists."
21. Lodging tax funding Criteria (check the boxes that apply):
[×] Must meet the definition for tourism promotion as stated above.
[×] Promotes a positive image for the City.
[×] Promotes the City as a destination place.
[×] Attracts visitors, builds new audiences, and encourages tourist expansion.
[×] Increases awareness of the City's amenities, history, facilities, and natural environment.
[×] Supports regional tourism planning.
22. Benefit to the community:
[×] This activity benefits the citizens of East Wenatchee
[×] This activity benefits the overall community, rather than specific segment or interest.
23. Innovation:
[×] The activity is unusal or unique.
24. Community support
[×] The activity has broad-based community appeal or support.
[×] There is evidence of need for this activity in the City.
25. Evidence of partnership:
[×] The activity exhibits a degree of partnership.
[×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization
support.
26. Other funding sources:
(○) There are multiple revenue sources to support this activity.
27. Previous and replacement funding:
(○) The funding request is for a new activity or to continue or expand on-going activity.
28. Scale of project:
(○) The activity is of a scale suitable for this funding program.
29. Indicate below how your project meets the above Lodging Tax Funding Criteria:
The Sunburn Classic Festival is designed to highlight our local community, its vendors, small local business
owners and our camping, hiking and accessibility to water and Apple Capital Loop Trail. With our target goal
we are committed to adding $200,000+ into our local economy on our festival weekend each year.
Page 8
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SECTION IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the
Organization and I understand the funds requested, if granted, will go to the Organization. I have
contacted the City of East Wenatchee and will meet all necessary requirements including, but not
limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is
funded, I agree to use the approved East Wenatchee logo in all promotional material.
I understand the Washington State limitations place on use of Lodging Tax, and certify that the
requested funds will be used only for purposes described in this application or as approved by the
City. I understand use of funds is subject to audit by State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the
Washington State public Records Act, RCW 42.56, and that the application will be discussed in
meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal
Services Contract with the City and will provide liability insurance for the duration of the
Contract. The insurance will name the City as an additional insured and in the policy will be in
an amount to be determined by the City.
The City will only reimburse those costs actually incurred by my organization/agency.
Reimbursement only occurs after the service is rendered and after I submit a signed Request
for Rimbursement documentation with the Request.
My organization/agency will submit a report documenting the economic impact results in a
format determinded by the City.
30. Signature of Applicant
Signature (Please type in
name):
Sherleen Taylor
Page 9
RCW 67.28.1816
Lodging tax -- Tourism promotion
(1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitors bureau or destination marketing organization for:
(a) Tourism marketing;
(b) The marketing and operations of special events and festivals designed to attract tourists; (C)
Supporting the operations and capital expenditures of tourism-related facilities owned or operated by
a municipality or a public facilities district created under chapters 36.100 RCW; or
(d) Supporting the operations of tourism-related facilities owned or operated by non profit
05/07/2019 Council Meeting Agenda Packet. Page 98 of 14905/07/2019 Council Meeting Agenda Packet. Page 98 of 149
organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as
amended.
(2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this
chapter must provide the municipality to which they are applying estimates of how any moneys
received will result in increases in the number of people traveling for business or pleasure on a trip:
(i) Away from their place of residence or business and staying overnight in paid accommodations;
(ii) To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
(iii) From another country or state outside of their place of residence or their business.
(b)(i) In a municipality with a population of five thousand or more, applicants applying for use of
revenues in this chapter must submit their applications and estimates described under (a) of this
subsection to the local lodging tax advisory committee.
(ii) The local lodging tax advisory committee must select the candidates from amongst the applicants
applying for use of revenues in this chapter and provide al list of such candidates and recommended
municipality may choose only recipients from the list of candidates and recommended amounts
provided by the local lodging tax advisory committee.
(c)(i) All recipients must submit a report to the municipality describing the actual number of people
traveling for business or pleasure on a trip:
(A) Away from their place of residence or business and staying overnight in paid accommodations;
(B) To a place fifty miles or more one way form their place of residence or business for the day or
staying overnight; or
(C) From another country or state outside of their place of residence or their business. A municipality
receiving a report must; Make such report available to the local legislative body and the public; and
furnish copies of the report to the joint legislative audit and review committee and members of the
local lodging tax advisory committee.
(ii) The joint legislative audit and review committee must on a biennial basis report to the economic
development committees of the legislature on the use of lodging tax revenues by municipalities.
Reporting under this subsection must begin in calendar year 2015.
(d) This section does not apply to the revenues of any lodging tax authorized under this chapter
imposed by a county with a population of one million five hundred thousand or more.
Thank you,
City of East Wenatchee
This is an automated message generated by the Vision Content Management System™. Please do not reply
directly to this email.
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From:webmaster@east-wenatchee.com
To:Dan White; Brooke Black
Subject:City of East Wenatchee: Application for Tourism Promotion Grant
Date:Tuesday, March 26, 2019 4:13:08 PM
A new entry to a form/survey has been submitted.
Form Name:Application for Tourism Promotion Grant
Date & Time:03/26/2019 4:13 p.m.
Response #:14
Submitter ID:4081
IP address:172.24.96.110
Time to complete:14 min. , 21 sec.
Survey Details
[S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to
view the answer to this question.
Page 1
The general guidelines are:
1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee
Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the
end of the application.
2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's
image and goals.
3. An activity must be of general community interest or value.
4. Unless approved by the City, admission to or participation in an activity must be "free of charge."
5. A grant recipient must provide full financial statements for the organization; and budget and actual
financial statements for the activity submitted for funding.
6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in
competition with other East Wenatchee events, activities, or organizations.
7. A funded activity or program must obtain all legally required permits, licenses, insurance and
approvals before City funds will be released.
8. A grant recipient must submit a written report of the results of the activity within 14 days of its
completion. The report must include information describing the actual number of people traveling for
business or pleasure on a trip:
8.1. Away from their place of residence or business and staying overnight in paid
05/07/2019 Council Meeting Agenda Packet. Page 105 of 14905/07/2019 Council Meeting Agenda Packet. Page 105 of 149
accommodations;
8.2. To place 50 miles or more from their place of residence or business for the day or staying
overnight; or
8.3. From another country or state outside of their place of residence or their business.
9. A funded recipient, activity, or program must acknowledge the City contribution in formal
promotional materials and efforts (i.e. logo, etc.)
10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants.
Page 2
1. Amount of Lodging Tax Request:
$203,857.85
2.Organization/Agency Information:
Name Trina Elmes
Federal Tax ID Number:91-6009051
Type of Organization (Sole
Proprietor, Partnership,
etc)
City of East Wenatchee
3. Activity Information:
Name 2018 Events Department & Hotel/Motel Tax Fund
Date of Activity:2018 Fiscal Year
4. Contact Information:
Name Trina Elmes
Title Events Director/PIO
Phone (509) 886-6108
Email Address telmes@east-wenatchee.com
Street Address 271 9th Street NE
City East Wenatchee
State Washington
Zip Code 98802
5. Check all service categories that apply to this application:
[×] Operation of Special Event/Festival designed to attract tourists
[×] Operation of a Tourism Promotion Agency
[×] Operation of a Tourism-related Facility owned or operated by a non-profit organization
Page 3
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SECTION I - General Information
6. Is this a new activity? If no, how many years has this activity existed?
[×] No
[×] Number of Years
20+
7. Are you requesting/using other City funds for this activity?
[×] No
8. What is the proposed location of activity?
Events will be held at various locations around East Wenatchee.
The Wenatchee Valley Museum is located in Wenatchee.
9. Please provide a short description of the activity:
The East Wenatchee Events Department provides several family oriented events throughout the year,
which bring in visitors and provide fun family activities for locals and out of town guests.
The Wenatchee Valley Museum provides a history of our community and they also host events and exhibits
that bring in out of town guests.
10.Please describe the prior success of your activity:
The City of East Wenatchee Events bring in thousands of people every year. More specifically, our bigger
car shows bring in approximately 500 cars, every year and 150 of those cars come from over 50 miles away.
The WV Museum bring in approximately 18,000 people, who travel more than 50 miles to visit the
Wenatchee Valley. This brought in over 18,000 paid lodging nights in 2018.
11. Please describe your target audience:
The City strives to provide activities and events that will bring all ages and demographics together. We want
to unite our community and empower them, so they are proud to invite their friends and family to come
for the City's events and festivals.
The WV Museum strives to make their exhibits, events and programs accessible to all residents of the
Wenatchee Valley.
12. Please describe how you will promote lodging establishments, restaurants, and businesses located in
the City of East Wenatchee:
Lodging establishments are listed on the City's website, under Events, and we provide information about
local restaurants and businesses in participant's goodie bags. We have numerous businesses who sponsor
our events and they are promoted on our website, social media and during the events themselves.
Page 4
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13.[S]
Please upload an itemized budget for the proposed event. Please highlight the budget items you
would like the City to reimburse you for.
14. What organization and staffing do you have to support this activity?
There are two staff members and a lot of volunteers who help run all of the events. We have volunteer
committees for the following events: Easter Egg Hunt, Classy Chassis, Parkway Pileup, Wings & Wheels and
Wings & Wishes.
The WV Museum has 14 staff members and numerous volunteers for the following positions: Lobby Host,
Exhibit Host or Assistant, Program Assistant, First Friday Reception Crew, Marketing, Fundraising and
Membership.
Page 5
15.Does your organization have a current City of East Wenatchee Business License? Note: A grant
recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
(○) Yes
16.Fully describe the activity. Expand your activity summary from question #4 to address such issues as:
what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and
how you will evaluate the success of the project. If you are requesting funds for a specific portion of a
larger project, please indicate, but focus your response on the element for which you are requesting
funding.
The City of East Wenatchee Events Department runs five different events, throughout the year, which bring
in tourists from over 50 miles away. We are asking for $78,081.85 for the Events Department to continue
bringing events to East Wenatchee and promote our area. $14,500 is for the promotion of Sports Tourism
through the WV Chamber of Commerce and the final $64,911 is for the support of the WV Museum.
17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity.
All events will be posted on the City's or Museum's websites, social media pages, print media and radio
stations.
Page 6
SECTION II - State Required Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to
attract visitors and encourage tourism expansion. State law also details certain reporting
requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging
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tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with
detailed actual information at the conclusion of their tourism promotion activities. Please provide
estimates for the following information:
18. The estimated number of participants who will attend in each of the following categories:
Overalll attendance at the
event/activity:
22,000+
Number of people who will
travel more than 50 miles
to attend your
event/activity:
18,500
Number of people who will
travel from another state
or country to attend your
event/activity:
8,100
Number of people who will
travel more than 50 miles
to attend your
event/activity and who will
stay overnight in the
Wenatchee Valley:
18,500
Of the people staying
overnight, the number of
people who will stay in
paid accommodations:
7,700
Number of paid lodging
room nights resulting from
your proposed
event/activity:
19,000
At an average daily rate of
$82, my paid room lodging
impact is:
1,558,000
19.Please explain how you calculated the above estimates?
These numbers were taken from a combination of a Direct Count, Representative Survey and an Informal
Survey.
20. How will your organization collect and verify the above information for your activity. (e.g. surveys,
registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded
reimbursement. The City must report this information to the Washington State Legislature's Joint
Legislative Audit and Review Committee.
This information is collected on registrations, ticket sales and surveys, when people register for an event or
when they sign in at the WV Museum.
Page 7
SECTION III - Lodging Tax Funding Evaluation Criteria
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State law defines promoting tourism as: "activities and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating
tourism promotion agencies; and funding marketing and operations of special events and festivals
designed to attract tourists."
21. Lodging tax funding Criteria (check the boxes that apply):
[×] Must meet the definition for tourism promotion as stated above.
[×] Promotes a positive image for the City.
[×] Promotes the City as a destination place.
[×] Attracts visitors, builds new audiences, and encourages tourist expansion.
[×] Increases awareness of the City's amenities, history, facilities, and natural environment.
[×] Supports regional tourism planning.
22. Benefit to the community:
[×] This activity benefits the citizens of East Wenatchee
[×] This activity benefits the overall community, rather than specific segment or interest.
23. Innovation:
Not answered
24. Community support
[×] The activity has broad-based community appeal or support.
[×] There is evidence of need for this activity in the City.
25. Evidence of partnership:
[×] The activity exhibits a degree of partnership.
[×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization
support.
26. Other funding sources:
(○) There are multiple revenue sources to support this activity.
27. Previous and replacement funding:
(○) The funding request is for a new activity or to continue or expand on-going activity.
28. Scale of project:
(○) The activity is of a scale suitable for this funding program.
29. Indicate below how your project meets the above Lodging Tax Funding Criteria:
The City of East Wenatchee runs several events/festivals that promote the City and the Wenatchee Valley.
Advertising goes across the state, to promote tourism. This is directly in line with the State Law.
Page 8
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SECTION IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the
Organization and I understand the funds requested, if granted, will go to the Organization. I have
contacted the City of East Wenatchee and will meet all necessary requirements including, but not
limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is
funded, I agree to use the approved East Wenatchee logo in all promotional material.
I understand the Washington State limitations place on use of Lodging Tax, and certify that the
requested funds will be used only for purposes described in this application or as approved by the
City. I understand use of funds is subject to audit by State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the
Washington State public Records Act, RCW 42.56, and that the application will be discussed in
meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal
Services Contract with the City and will provide liability insurance for the duration of the
Contract. The insurance will name the City as an additional insured and in the policy will be in
an amount to be determined by the City.
The City will only reimburse those costs actually incurred by my organization/agency.
Reimbursement only occurs after the service is rendered and after I submit a signed Request
for Rimbursement documentation with the Request.
My organization/agency will submit a report documenting the economic impact results in a
format determinded by the City.
30. Signature of Applicant
Signature (Please type in
name):
Katrina M Elmes
Page 9
RCW 67.28.1816
Lodging tax -- Tourism promotion
(1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitors bureau or destination marketing organization for:
(a) Tourism marketing;
(b) The marketing and operations of special events and festivals designed to attract tourists; (C)
Supporting the operations and capital expenditures of tourism-related facilities owned or operated by
a municipality or a public facilities district created under chapters 36.100 RCW; or
(d) Supporting the operations of tourism-related facilities owned or operated by non profit
05/07/2019 Council Meeting Agenda Packet. Page 111 of 14905/07/2019 Council Meeting Agenda Packet. Page 111 of 149
organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as
amended.
(2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this
chapter must provide the municipality to which they are applying estimates of how any moneys
received will result in increases in the number of people traveling for business or pleasure on a trip:
(i) Away from their place of residence or business and staying overnight in paid accommodations;
(ii) To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
(iii) From another country or state outside of their place of residence or their business.
(b)(i) In a municipality with a population of five thousand or more, applicants applying for use of
revenues in this chapter must submit their applications and estimates described under (a) of this
subsection to the local lodging tax advisory committee.
(ii) The local lodging tax advisory committee must select the candidates from amongst the applicants
applying for use of revenues in this chapter and provide al list of such candidates and recommended
municipality may choose only recipients from the list of candidates and recommended amounts
provided by the local lodging tax advisory committee.
(c)(i) All recipients must submit a report to the municipality describing the actual number of people
traveling for business or pleasure on a trip:
(A) Away from their place of residence or business and staying overnight in paid accommodations;
(B) To a place fifty miles or more one way form their place of residence or business for the day or
staying overnight; or
(C) From another country or state outside of their place of residence or their business. A municipality
receiving a report must; Make such report available to the local legislative body and the public; and
furnish copies of the report to the joint legislative audit and review committee and members of the
local lodging tax advisory committee.
(ii) The joint legislative audit and review committee must on a biennial basis report to the economic
development committees of the legislature on the use of lodging tax revenues by municipalities.
Reporting under this subsection must begin in calendar year 2015.
(d) This section does not apply to the revenues of any lodging tax authorized under this chapter
imposed by a county with a population of one million five hundred thousand or more.
Thank you,
City of East Wenatchee
This is an automated message generated by the Vision Content Management System™. Please do not reply
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From:webmaster@east-wenatchee.com
To:Dan White; Brooke Black
Subject:City of East Wenatchee: Application for Tourism Promotion Grant
Date:Tuesday, March 26, 2019 3:32:46 PM
A new entry to a form/survey has been submitted.
Form Name:Application for Tourism Promotion Grant
Date & Time:03/26/2019 3:32 p.m.
Response #:13
Submitter ID:4079
IP address:172.24.96.110
Time to complete:24 min. , 49 sec.
Survey Details
[S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to
view the answer to this question.
Page 1
The general guidelines are:
1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee
Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the
end of the application.
2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's
image and goals.
3. An activity must be of general community interest or value.
4. Unless approved by the City, admission to or participation in an activity must be "free of charge."
5. A grant recipient must provide full financial statements for the organization; and budget and actual
financial statements for the activity submitted for funding.
6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in
competition with other East Wenatchee events, activities, or organizations.
7. A funded activity or program must obtain all legally required permits, licenses, insurance and
approvals before City funds will be released.
8. A grant recipient must submit a written report of the results of the activity within 14 days of its
completion. The report must include information describing the actual number of people traveling for
business or pleasure on a trip:
8.1. Away from their place of residence or business and staying overnight in paid
05/07/2019 Council Meeting Agenda Packet. Page 118 of 14905/07/2019 Council Meeting Agenda Packet. Page 118 of 149
accommodations;
8.2. To place 50 miles or more from their place of residence or business for the day or staying
overnight; or
8.3. From another country or state outside of their place of residence or their business.
9. A funded recipient, activity, or program must acknowledge the City contribution in formal
promotional materials and efforts (i.e. logo, etc.)
10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants.
Page 2
1. Amount of Lodging Tax Request:
$275,106
2.Organization/Agency Information:
Name Trina Elmes
Federal Tax ID Number:91-6009051
Type of Organization (Sole
Proprietor, Partnership,
etc)
City of East Wenatchee
3. Activity Information:
Name 2019 Events Department & Hotel/Motel Tax Fund
Date of Activity:2019 Fiscal Year
4. Contact Information:
Name Trina Elmes
Title Events Director/PIO
Phone (509) 886-6108
Email Address telmes@east-wenatchee.com
Street Address 271 9th Street NE
City East Wenatchee
State Washington
Zip Code 98802
5. Check all service categories that apply to this application:
[×] Operation of Special Event/Festival designed to attract tourists
[×] Operation of a Tourism-related Facility owned or operated by a non-profit organization
Page 3
SECTION I - General Information
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6. Is this a new activity? If no, how many years has this activity existed?
[×] No
[×] Number of Years
20+
7. Are you requesting/using other City funds for this activity?
[×] No
8. What is the proposed location of activity?
Events will be held at various locations around East Wenatchee.
The Wenatchee Valley Museum is located in Wenatchee.
9. Please provide a short description of the activity:
The East Wenatchee Events Department provides several family oriented events throughout the year,
which bring in visitors and provide fun family activities for locals and out of town guests.
The Wenatchee Valley Museum provides a history of our community and they also host events and exhibits
that bring in out of town guests.
10.Please describe the prior success of your activity:
The City of East Wenatchee Events bring in thousands of people every year. More specifically, our bigger
car shows bring in approximately 500 cars, every year and 150 of those cars come from over 50 miles away.
The WV Museum bring in approximately 18,000 people, who travel more than 50 miles to visit the
Wenatchee Valley. This brought in over 18,000 paid lodging nights in 2018.
11. Please describe your target audience:
The City strives to provide activities and events that will bring all ages and demographics together. We want
to unite our community and empower them, so they are proud to invite their friends and family to come
for the City's events and festivals.
The WV Museum strives to make their exhibits, events and programs accessible to all residents of the
Wenatchee Valley.
12. Please describe how you will promote lodging establishments, restaurants, and businesses located in
the City of East Wenatchee:
Lodging establishments are listed on the City's website, under Events, and we provide information about
local restaurants and businesses in participant's goodie bags. We have numerous businesses who sponsor
our events and they are promoted on our website, social media and during the events themselves.
Page 4
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13.[S]
Please upload an itemized budget for the proposed event. Please highlight the budget items you
would like the City to reimburse you for.
14. What organization and staffing do you have to support this activity?
There are two staff members and a lot of volunteers who help run all of the events. We have volunteer
committees for the following events: Easter Egg Hunt, Classy Chassis, Parkway Pileup, Wings & Wheels and
Wings & Wishes.
The WV Museum has 14 staff members and numerous volunteers for the following positions: Lobby Host,
Exhibit Host or Assistant, Program Assistant, First Friday Reception Crew, Marketing, Fundraising and
Membership.
Page 5
15.Does your organization have a current City of East Wenatchee Business License? Note: A grant
recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
(○) Yes
16.Fully describe the activity. Expand your activity summary from question #4 to address such issues as:
what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and
how you will evaluate the success of the project. If you are requesting funds for a specific portion of a
larger project, please indicate, but focus your response on the element for which you are requesting
funding.
The City of East Wenatchee Events Department runs five different events, throughout the year, which bring
in tourists from over 50 miles away. We are asking for $149,330 for the Events Department to continue
bringing events to East Wenatchee and promote our area. $14,500 is for the promotion of Sports Tourism
through the WV Chamber of Commerce and the final $111,276 is for the support of the WV Museum.
17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity.
All events will be posted on the City's or Museum's websites, social media pages, print media and radio
stations.
Page 6
SECTION II - State Required Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to
attract visitors and encourage tourism expansion. State law also details certain reporting
requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging
05/07/2019 Council Meeting Agenda Packet. Page 121 of 14905/07/2019 Council Meeting Agenda Packet. Page 121 of 149
tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with
detailed actual information at the conclusion of their tourism promotion activities. Please provide
estimates for the following information:
18. The estimated number of participants who will attend in each of the following categories:
Overalll attendance at the
event/activity:
22,000+
Number of people who will
travel more than 50 miles
to attend your
event/activity:
18,500
Number of people who will
travel from another state
or country to attend your
event/activity:
8,100
Number of people who will
travel more than 50 miles
to attend your
event/activity and who will
stay overnight in the
Wenatchee Valley:
18,500
Of the people staying
overnight, the number of
people who will stay in
paid accommodations:
7,700
Number of paid lodging
room nights resulting from
your proposed
event/activity:
19,000
At an average daily rate of
$82, my paid room lodging
impact is:
1,558,000
19.Please explain how you calculated the above estimates?
These numbers were taken from a combination of a Direct Count, Representative Survey and an Informal
Survey.
20. How will your organization collect and verify the above information for your activity. (e.g. surveys,
registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded
reimbursement. The City must report this information to the Washington State Legislature's Joint
Legislative Audit and Review Committee.
This information is collected on registrations, ticket sales and surveys, when people register for an event or
when they sign in at the WV Museum.
Page 7
SECTION III - Lodging Tax Funding Evaluation Criteria
05/07/2019 Council Meeting Agenda Packet. Page 122 of 14905/07/2019 Council Meeting Agenda Packet. Page 122 of 149
State law defines promoting tourism as: "activities and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating
tourism promotion agencies; and funding marketing and operations of special events and festivals
designed to attract tourists."
21. Lodging tax funding Criteria (check the boxes that apply):
[×] Must meet the definition for tourism promotion as stated above.
[×] Promotes a positive image for the City.
[×] Promotes the City as a destination place.
[×] Attracts visitors, builds new audiences, and encourages tourist expansion.
[×] Increases awareness of the City's amenities, history, facilities, and natural environment.
[×] Supports regional tourism planning.
22. Benefit to the community:
[×] This activity benefits the citizens of East Wenatchee
[×] This activity benefits the overall community, rather than specific segment or interest.
23. Innovation:
Not answered
24. Community support
[×] The activity has broad-based community appeal or support.
[×] There is evidence of need for this activity in the City.
25. Evidence of partnership:
[×] The activity exhibits a degree of partnership.
[×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization
support.
26. Other funding sources:
(○) There are multiple revenue sources to support this activity.
27. Previous and replacement funding:
(○) The funding request is for a new activity or to continue or expand on-going activity.
28. Scale of project:
(○) The activity is of a scale suitable for this funding program.
29. Indicate below how your project meets the above Lodging Tax Funding Criteria:
The City of East Wenatchee runs several events/festivals that promote the City and the Wenatchee Valley.
Advertising goes across the state, to promote tourism. This is directly in line with the State Law.
Page 8
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SECTION IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the
Organization and I understand the funds requested, if granted, will go to the Organization. I have
contacted the City of East Wenatchee and will meet all necessary requirements including, but not
limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is
funded, I agree to use the approved East Wenatchee logo in all promotional material.
I understand the Washington State limitations place on use of Lodging Tax, and certify that the
requested funds will be used only for purposes described in this application or as approved by the
City. I understand use of funds is subject to audit by State of Washington.
I acknowledge that all of the contents of this application are subject to disclosure under the
Washington State public Records Act, RCW 42.56, and that the application will be discussed in
meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal
Services Contract with the City and will provide liability insurance for the duration of the
Contract. The insurance will name the City as an additional insured and in the policy will be in
an amount to be determined by the City.
The City will only reimburse those costs actually incurred by my organization/agency.
Reimbursement only occurs after the service is rendered and after I submit a signed Request
for Rimbursement documentation with the Request.
My organization/agency will submit a report documenting the economic impact results in a
format determinded by the City.
30. Signature of Applicant
Signature (Please type in
name):
Katrina M Elmes
Page 9
RCW 67.28.1816
Lodging tax -- Tourism promotion
(1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitors bureau or destination marketing organization for:
(a) Tourism marketing;
(b) The marketing and operations of special events and festivals designed to attract tourists; (C)
Supporting the operations and capital expenditures of tourism-related facilities owned or operated by
a municipality or a public facilities district created under chapters 36.100 RCW; or
(d) Supporting the operations of tourism-related facilities owned or operated by non profit
05/07/2019 Council Meeting Agenda Packet. Page 124 of 14905/07/2019 Council Meeting Agenda Packet. Page 124 of 149
organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as
amended.
(2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this
chapter must provide the municipality to which they are applying estimates of how any moneys
received will result in increases in the number of people traveling for business or pleasure on a trip:
(i) Away from their place of residence or business and staying overnight in paid accommodations;
(ii) To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
(iii) From another country or state outside of their place of residence or their business.
(b)(i) In a municipality with a population of five thousand or more, applicants applying for use of
revenues in this chapter must submit their applications and estimates described under (a) of this
subsection to the local lodging tax advisory committee.
(ii) The local lodging tax advisory committee must select the candidates from amongst the applicants
applying for use of revenues in this chapter and provide al list of such candidates and recommended
municipality may choose only recipients from the list of candidates and recommended amounts
provided by the local lodging tax advisory committee.
(c)(i) All recipients must submit a report to the municipality describing the actual number of people
traveling for business or pleasure on a trip:
(A) Away from their place of residence or business and staying overnight in paid accommodations;
(B) To a place fifty miles or more one way form their place of residence or business for the day or
staying overnight; or
(C) From another country or state outside of their place of residence or their business. A municipality
receiving a report must; Make such report available to the local legislative body and the public; and
furnish copies of the report to the joint legislative audit and review committee and members of the
local lodging tax advisory committee.
(ii) The joint legislative audit and review committee must on a biennial basis report to the economic
development committees of the legislature on the use of lodging tax revenues by municipalities.
Reporting under this subsection must begin in calendar year 2015.
(d) This section does not apply to the revenues of any lodging tax authorized under this chapter
imposed by a county with a population of one million five hundred thousand or more.
Thank you,
City of East Wenatchee
This is an automated message generated by the Vision Content Management System™. Please do not reply
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING
April 10, 2019 | 3:30PM
Attendees Councilmember Jerrilea Crawford, Vickie Sullivan, Sally Brawley, Kelli Vancha, Brent Schmitten, Michael Machado, Jason Fonville, Kirk Mayer and Events Director Trina Elmes Guests Alex Cruz and Finance Director Josh Delay
Location Douglas County Fire District 2
Meeting Room
Introductions The Board and guests went around the table and introduced themselves.
Public None
Comment
Minutes The March 6, 2019 minutes were reviewed. Sally Brawley motioned to accept the minutes
and Jason Fonville seconded the motion. The minutes passed unanimously.
Fund Update Finance Director, Josh Delay, updated the Board on how there are two different taxes
that are collected from the hotels. The Events Department’s budget has been funded
with these taxes and Finance Director Delay would like to start showing the separation
between these two funds and show the direct contribution from the Hotel/Motel Taxes
and what they are used for. Finance Director Delay also handed out worksheet that showed a more detailed picture of the what the Events Board is working with. There should be $105,381.35 left over,
prior to funding any of the 2019 Grant Applications.
Grant Applications
WV Chamber of Commerce
Now that the Events Board has a better understanding of what funds are available, there
was discussion on changing their original recommendation from March 6, 2019.
Motion by Brent Schmitten to fully fund the Chamber at $60,000. Sally Brawley seconded the motion. Motion carried (6-2, obstained due to conflict, Councilmember Crawford).
CALL TO ORDER 3:30PM
FINANCIALS
OLD BUSINESS
CONSENT ITEMS
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Eastmont Parks & Recreation Futsal Field Events Director Elmes informed the Events Board that the Tax Funds cannot go to capital
improvements, unless it is on the City’s property. Unfortunately, the Board will not be able
to fund the Futsal Field. Alex Cruz would like to take his proposal to the City Council and
ask for money from the City’s General Fund. Events Director Elmes will help him get on
the May 7 agenda.
Events Events Director Elmes reminded everyone that the Easter Egg Hunt is on April 14 and
Update asked who would be able to volunteer. Brent Schmitten, Kelli Vancha and Kirk Mayer all
agreed to help during the event.
Grant Applications
City of East Wenatchee 2018 Events Department Budget
Events Director Elmes explained that the Events Budget has primarily been funded by the
Hotel/Motel Taxes, but the Events Board has not approved that expenditure. Approving
the 2018 budget will bring the Events Board and the City into compliance. Sally Brawley motioned to approve the City of East Wenatchee’s 2018 Events Department Budget, Michael Machado seconded the motion Motion by Sally Brawley to approve the City of East Wenatchee’s 2018 Events Department Budget. Michael Machado seconded the motion. Motion carried (9-0).
City of East Wenatchee 2019 Events Department Budget
Events Director Elmes explained that this is the same as the 2018 budget and this will bring
us back into compliance. There was some discussion on fully funding the WV Museum, but
it was agreed that we still have money to fund other events.
Motion by Sally Brawley to approve the City of East Wenatchee’s 2019 Events Department Budget. Michael Machado seconded the motion. Motion carried (9-0). Other There was a discussion on taking application in August or September for the following year.
This will be discussed again at the next meeting.
There was a discussion on how much money to keep in reserves, so there is money at the
beginning of the 2020 budget cycle.
Motion by Sally Brawley to keep $25,000 in reserves for the following year’s
budget cycle. Kirk Mayer seconded the motion. Motion carried (9-0).
The next meeting is scheduled for May 1, which is also the day the Misawa Delegates arrive
and there is a Welcome Reception that conflicts with the next Events Board meeting. It was agreed that the next meeting shall be moved to the following week.
NEW BUSINESS
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | east-wenatchee.com
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Next Meeting May 8, 3:30pm Douglas County Fire District 2
377 Eastmont Ave., East Wenatchee
O ORDER
Jerrilea Crawford, Councilmember Attest:
Trina Elmes, Events Director
ADJOURN 4:38PM
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CITY OF EAST WENATCHEE COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: Ordinance 2019-09 Amending Section 13.20.040 of the East
Wenatchee Municipal Code
Date: May 7, 2019
I. Summary Title: An Ordinance of the City of East Wenatchee amending Section 13.20.040 of
the East Wenatchee Municipal Code regulating Storm Water Illicit Discharge Detection and
Elimination, clarifying that certain discharges must be uncontaminated water, dechlorinated
and thermally controlled, containing a severability clause, and establishing an effective date.
II. Background/History: The 1972 amendments to the Federal Water Pollution Control Act (now
commonly known as the Clean Water Act) provide the legal and regulatory basis for the
National Pollutant Discharge Elimination System (NPDES) Permit. The Clean Water Act allows
the U.S. Environmental Protection Agency (EPA) to authorize delegation of the NPDES Permit
program to the Washington State Department of Ecology (Ecology).
Ecology first issued an Eastern Washington Phase II NPDES Municipal Stormwater Permit
(NPDES Permit) in 2007, modified in 2009, and reissued on August 1, 2012. As dictated by the
NPDES permit, a stormwater management program involves planning, public education and
involvement, development review and inspection, maintenance programs (e.g., street
sweeping, catch basin cleaning), and illicit discharge detection. In addition, the NPDES Permit
requires agencies to adopt local ordinances to reduce stormwater pollution and enhance
water quality.
Both the initial 2007 and 2012 NPDES Permit (current) requires the City to effectively prohibit,
through ordinance or other regulatory mechanism, non-stormwater discharges into the
municipal separate storm sewer system (MS4). City Ordinance 2009-14 established East
Wenatchee Municipal Code (EWMC) Chapter 13.30 Storm Water Illicit Discharge and
Elimination effectively prohibiting non-stormwater discharges to the MS4 based on 2007
NPDES Permit provisions. EWMC Section 13.20.040 established discharge prohibitions,
including conditionally allowable discharges.
The City’s current NPDES Permit amended conditionally allowable discharges associated with
swimming pools to include hot tub and spa discharges. In addition, the current NPDES Permit
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requires that the abovementioned discharges “shall be thermally controlled to prevent an
increase in temperature of the receiving water.”
Proposed Ordinance 2019-09 amends EWMC Section 13.20.040 regarding prohibited
discharges in terms of clarifying that discharges from crawl spaces must be uncontaminated
and discharges from swimming pools, hot tubs, and spas shall be thermally controlled. This
proposed amendment will provide consistency between EWMC and the City’s current NPDES
Permit.
III. Recommended Action: Motion to elevate Ordinance 2019-09 to second reading and motion
to approve Ordinance 2019-09.
IV. Exhibits: 1. Ordinance 2019-09
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 $0
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City of East Wenatchee, Washington
Ordinance No. 2019-09
An Ordinance of the City of East Wenatchee amending Section 13.20.040 of the
East Wenatchee Municipal Code regulating Storm Water Illicit Discharge Detection
and Elimination, clarifying that certain discharges must be uncontaminated water,
dechlorinated and thermally controlled, containing a severability clause, and
establishing an effective date.
Una Ordenanza de la Ciudad de East Wenatchee que modifica la Sección 13.20.040
del Código Municipal de East Wenatchee que regula la Detección y Eliminación de
Descargas Ilícitas de Aguas Pluviales, aclara que ciertas descargas deben ser de
agua no contaminada, declorada y controlada térmicamente, que contenga una
cláusula de severidad y establezca una Fecha efectiva.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,
etc.), póngase en contacto con el vendedor de la ciudad al
alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at alternate format@east-wenatchee.com,
at (509) 884-9515, or at 711 (TTY).
2. Recitals.
2.1. The City of East Wenatchee (“City”) is a non-charter code City duly
incorporated and operating under the laws of the State of Washington; and
2.2. The City Council of East Wenatchee (“City Council”) finds that it is in the
best interests of the City and its citizens to adopt the proposed amendments
to the Greater East Wenatchee Area Comprehensive Plan (GEWA) Land Use
Map and the Official Zoning Map.
2.3. The City of East Wenatchee is regulated under the National Pollutant
Discharge Elimination System (“NPDES”) Phase II Program administered
by the Washington State Department of Ecology (DOE). The City was issued
an Eastern Washington Phase II Municipal Stormwater Permit - and State
Waste Discharge General Permit for Discharges for Small Municipal
Separate Storm Sewers in Eastern Washington by DOE. In accordance with
the permit, the City is required to develop, implement and enforce a program
to detect and eliminate illicit discharges (“IDDE”).
2.4. An expanding population and increased development of land have led to
water quality degradation through the introduction of nutrients, metals, oil
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City of East Wenatchee
Ordinance 2019-09
Page 2 of 7
and grease, toxic materials, and other detrimental substances from
uncontrolled discharges of non-stormwater runoff into the City’s stormwater
system.
2.5. The City Council finds that it is in the best interests of the City and its
citizens to amend Title 13 of the East Wenatchee Municipal Code (“EWMC”)
and adopt a stormwater management ordinance regulating discharges to the
municipal separate storm sewer system (“MS4”).
3. Authority. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to
adopt ordinances of all kinds to regulate its municipal affairs and appropriate to
the good government of the City.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS
FOLLOWS:
4. Purpose. The purpose of this ordinance is to amend the sections regarding
prohibited discharges clarifying that discharges from crawl spaces must be
uncontaminated water and discharges from pools, hot tubs, and spas must
dechlorinated and thermally controlled. The proposal is required by the City of
East Wenatchee’s Eastern Washington Phase II Municipal Stormwater Permit
issued by the Department of Ecology
5. Amendment. The City Council amends Section 13.20.040 of the East Wenatchee
Municipal Code to read as set forth below.
13.20.040 Discharge prohibitions.
A. Prohibition of Illicit Discharges and Exceptions. Except as provided below, all
discharges which are not composed entirely of storm water are illicit
discharges. No person shall throw, drain, or otherwise discharge, cause, or
allow others under its control to throw, drain, or otherwise discharge either
directly or indirectly into the MS4 any pollutants or waters containing any
pollutants, other than storm water. The commencement, conduct or
continuance of any illicit discharge to the storm drain system is prohibited
except as described as follows:
1. The following discharges are exempt from discharge prohibitions
established by this chapter:
a. Diverted stream flows;
b. Rising ground waters;
c. Uncontaminated ground water infiltration (as defined at 40 CFR
35.2005(20));
d. Uncontaminated pumped ground water;
e. Foundation drains;
f. Air conditioning condensation;
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City of East Wenatchee
Ordinance 2019-09
Page 3 of 7
g. Irrigation water from agricultural sources that is commingled with
urban storm water;
h. Springs;
i. Water Uncontaminated water from crawl space pumps;
j. Footing drains;
k. Flows from riparian habitats and wetlands;
l. Emergency fire-fighting activities but not from activities not related to
fire fighting such as the maintenance or cleaning of fire-fighting
equipment.
2. The prohibitions in this chapter shall not apply to any non-storm water
discharge permitted under an NPDES permit issued to the discharger and
administered under the authority of the Washington State Department of
Ecology; provided, that the discharger is in full compliance with all
requirements of the permit and other applicable laws and regulations, and
provided that written approval has been granted for any discharge to the
storm drain system by the city.
3. The following non-storm water discharges shall not be considered illegal
discharges for the purposes of this chapter if they meet the stated
conditions, or unless the director determines that the type of discharge,
whether singly or in combination with others, is causing or is likely to
cause pollution of surface water or groundwater:
a. Discharges from potable water sources, including water line flushing,
hyperchlorinated water line flushing, fire hydrant system flushing, and
pipeline hydrostatic test water. Planned discharges shall be
dechlorinated to a concentration of 0.1 ppm or less, pH-adjusted if
necessary, and volumetrically and velocity controlled to prevent
resuspension of sediments in the MS4;
b. Discharges from lawn watering and other irrigation runoff shall be
kept to a minimum and shall not cause damage to public streets or
sidewalks;
c. Swimming pool, hot tub, and spa discharges shall be dechlorinated to a
total residual chlorine concentration of 0.1 ppm or less, pH-adjusted
and re-oxygenated if necessary, and volumetrically and velocity
controlled to prevent resuspension of sediments in the MS4.
Discharges shall be thermally controlled to prevent an increase in
temperature of the receiving water. Swimming pool cleaning
wastewater and filter backwash are prohibited from discharge to the
MS4;
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City of East Wenatchee
Ordinance 2019-09
Page 4 of 7
d. Street and sidewalk wash water, water used to control dust, and
routine external building wash down shall not contain soaps or
detergents and shall be kept to a minimum. Practices shall be
implemented prior to washing to reduce pollutants entering the MS4
including but not limited to sweeping, picking up litter and controlling
velocity of discharge.
e. Other non-storm water discharges shall be in compliance with the
requirements of a storm water pollution prevention plan reviewed by
the city which addresses control of such discharges.
4. The non-storm water discharges from the sources listed above shall be
considered illicit discharges if the director determines that the type of
discharge, whether singly or in combination with others, is causing or
contributing to a violation of the city’s NPDES storm water permit or is
causing or contributing to a water quality problem, such as those which
contain more contamination than typical discharges in the city, or which
contain a type of contamination that is more toxic or is otherwise a more
serious problem than typical discharges in the city.
B. Prohibition of Illicit Connections.
1. The construction, use, maintenance or continued existence of illicit
connections to the storm drain system is prohibited.
2. This prohibition expressly includes, without limitation, illicit connections
made in the past, regardless of whether the connection was permissible
under law or practices applicable or prevailing at the time of connection.
3. A person is considered to be in violation of this chapter if the person
connects a line conveying sewage to the MS4, or allows such a connection
to continue.
4. Improper connections in violation of this chapter must be disconnected
and redirected, if necessary, to an approved on-site wastewater
management system or the sanitary sewer system upon approval of the
city.
C. Any drain or conveyance that has not been documented in plans, maps or
equivalent, and which may be connected to the storm sewer system, shall be
located by the owner or occupant of that property upon receipt of written
notice of violation from the city requiring that such locating be completed.
Such notice will specify a reasonable time period within which the location of
the drain or conveyance is to be determined, that the drain or conveyance be
identified as storm sewer, sanitary sewer or other, and that the outfall
location or point of connection to the storm sewer system, sanitary sewer
system or other discharge point be identified. Results of these investigations
are to be documented and provided to the city. (Ord. 09-14 § 5 (App. B), 2009)
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City of East Wenatchee
Ordinance 2019-09
Page 5 of 7
6. Findings of Fact and Conclusions of Law. The City Council adopts the Recitals
stated above as well as the findings of fact and conclusion of law as set forth
below:
6.1. Findings of Fact;
6.1.1. The proposed amendments to Section 13.20.040 are required by the
City of East Wenatchee’s NPDES Phase II permit.
6.1.2. An Environmental Checklist was prepared on April 23, 2019. A
threshold determination and environmental review pursuant to RCW
43.21C the State Environmental Policy Act was completed, and a
Determination of Non-significance was issued on April 23, 2019. The
comment period deadline for the DNS is May 7, 2019. No comments
were received indicating that the proposal would have a probable
significant adverse impact on the environment.
6.1.3. Discharges from non-stormwater sources and other illicit discharges
and connections to the city stormwater system may damage the city’s
storm water system and adversely impact surface and ground water
quality.
6.1.4. Continuation of non-stormwater discharges into the City stormwater
system, will lead to further water quality degradation, erosion, property
damage, and endanger the health and safety of the inhabitants of the
City.
6.1.5. Identification and elimination of non-stormwater discharges will
protect the City’s stormwater system and improve water quality of
surface and groundwater that may come into contact with stormwater
from the City’s system.
6.1.6. A notice of City Council public hearing was published in the
Wenatchee World on April 26, 2019.
6.1.7. A duly advertised public hearing was held by the City Council on May
7, 2019 to obtain public comment on the proposed ordinance
6.1.8. Any Finding of Fact that is more correctly a Conclusion of Law is
hereby incorporated by this reference.
6.2. Conclusions of Law:
6.2.1. It is the determination of the lead agency that no more than a
moderate effect on the environment is a reasonable probability as a
result of the proposed action. The proper exercise of the threshold
determination process as required by WAC 197-11 is than an
environmental impact statement is not required to be prepared for this
project.
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City of East Wenatchee
Ordinance 2019-09
Page 6 of 7
6.2.2. Any Conclusion of Law that is more correctly a Finding of Fact is
hereby incorporated by this reference.
7. Severability. If a court of competent jurisdiction declares any provision in this
Ordinance to be contrary to law, such declaration shall not affect the validity of
the other provisions of this Ordinance.
8. Publication. The City Council directs the City Clerk to publish a summary of this
Ordinance. The summary shall consist of the title of this Ordinance. The City
Council directs the City Clerk to publish a copy of this Ordinance on the City’s
website.
9. Effective Date. This Ordinance becomes effective five days after the date its
summary is published.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
__________ day of ______________________________, 2019.
The City of East Wenatchee,
Washington
By _________________________________
Steven C. Lacy, Mayor
Authenticated:
_____________________________________
Maria Holman, City Clerk
Approved as to form only:
_____________________________________
Devin Poulson, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Published: __________
Effective Date: __________
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City of East Wenatchee
Ordinance 2019-09
Page 7 of 7
Summary of
City of East Wenatchee, Washington
Ordinance No. 2019-09
On the _____ day of __________________________, 2019, the City Council of the City
of East Wenatchee, Washington approved Ordinance No. 2019-09, the main point of
which may be summarized by its title as follows:
An Ordinance of the City of East Wenatchee amending Section 13.20.040 of
the East Wenatchee Municipal Code regulating Storm Water Illicit Discharge
Detection and Elimination, clarifying that certain discharges must be
uncontaminated water, dechlorinated and thermally controlled, containing a
severability clause, and establishing an effective date.
The full text of this Ordinance is available at www.east-wenatchee.com.
Dated this ______ day of ___________________________, 2019.
_____________________________
Maria Holman, City Clerk
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CITY OF EAST WENATCHEE COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Tom Wachholder, Project Development Manager
Subject: Resolution 2019-07: Establishing 2019 Right of Way Procedures
Date: May 7, 2019
I.Summary Title: A Resolution to rescind Resolution 2017-01 and authorize the Mayor to
approve 2019 Right of Way Procedures.
II.Background/History: The Washington State Department of Transportation (WSDOT) requires
that all local agencies revise their right of way procedures every three years or when
personnel changes occur. WSDOT approved right of way procedures are required for
whenever the City is required to purchase right of way on projects utilizing federal funding.
City Council authorized the Mayor to approve right of way procedures in January 2017;
however, personnel changes occurred in December 2017. Resolution 2019-07 rescinds
Resolution 2017-01 and authorizes the Mayor to approve 2019 Right of Way Procedures.
III.Recommended Action: Motion to approve Resolution 2019-07 establishing 2019 Right of Way
Procedures.
IV.Exhibits: 1. Resolution 2019-07
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 $0
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City of East Wenatchee
Resolution 2019-07
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2019-07
A Resolution of the City of East Wenatchee, Washington
authorizing the Mayor to approve new 2019 Right of Way
Procedures
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to sign new2019 Right of Way Procedures for the City of East Wenatchee. Theseprocedures are specified in Attachment A.
4.These procedures rescind Resolution 2017-01 and all previous Rightof Way Procedures for the City.
5.Severability. If a court of competent jurisdiction declares anyprovision in this resolution to be contrary to law, such declarationshall not affect the validity of the other provisions of this Resolution.
6.Effective date. This Resolution becomes effective immediately.
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City of East Wenatchee
Resolution 2019-07
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 7th day of May, 2019
The City of East Wenatchee,
Washington
By _________________________________
Steven C. Lacy, Mayor
Attest:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Devin Poulson, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
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Attachment A Right of Way Procedures
The City of East Wenatchee hereinafter referred to as "AGENCY", desiring to acquire real property (obtain an
interest in, and possession of, real property) in accordance with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act and applicable federal regulations (49 CFR Part 24) and state law (Ch. 8.26
RCW), and state regulations (Ch. 468-100 WAC) hereby adopts the following procedures to implement the
above statutes and Washington Administrative Code. The AGENCY is responsible for the real property
acquisition and relocation activities on projects administered by the AGENCY. To fulfill the above requirements
the AGENCY will acquire right-of-way (ROW) in accordance with the policies set forth in the Right of Way
Manual M 26-01 and Local Agency Guidelines. The AGENCY has the following expertise and personnel
capabilities to accomplish these functions:
1.The following relate to the AGENCY's request.
a.Below is a list of responsible AGENCY individual names and positions, for which the AGENCY has
qualified staff to perform the specific right-of-way function(s). Attached are resumes for each
individual AGENCY staff listed to perform those functions below, and a brief summary of their
qualifications pertaining to the specific ROW function(s) for which they are listed. The procedures
shall be updated whenever staffing changes occur. The AGENCY will be approved to acquire based
upon staff qualifications.
i.PROGRAM ADMINISTRATION :
Oversee delivery of the R/W Program on federal aid projects for the agency. Ensures R/W
functions are carried out in compliance with federal and state laws, regulations, policies and
procedures.
Responsibilities/Expectations:
•Ensures agency's approved R/W Procedures are current, including staff qualifications, andprovides copies to consultants and agency staff;•Oversight of ROW consultants;
o use of consultant contract approved by WSDOT (under construction)
o management of ROW contracts
o management of ROW files
o reviews and approves actions and decisions recommended by consultants
o Overall responsibility for decisions that are outside the purview of consultant functions•Sets Just Compensation prior to offers being made;
•Approves administrative offer summaries per policy;
•Ensure agency has a relocation appeal process in place prior to starting relocation activities;•Oversight of Administrative Settlements;•Obligation authority for their agency;•Obtain permits (Non-Uniform Relocation Act (URA));•Ensures there is a separation of functions to avoid conflicts of interest.
•Verifies whether or not ROW is needed, and that the property rights and/or interests needed
are sufficient to construct, operate and maintain the proposed projects (see Appendix 25.176).
Tom Wachholder, Project Development Manager
(Insert Name and Title of AGENCY Position above & attach resume of qualifications)
LPA-001 Right of Way Procedures Revised 10/2016 Page 1 of 4
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LPA-003
10/2014
WAIVER OF APPRAISAL PROCEDURE
The ___City of East Wenatchee_______________________________, hereinafter
referred to as “AGENCY”, desiring to acquire Real Property according to 23 CFR, Part
635, Subpart C and State directives, and desiring to take advantage of the $25,000.00
appraisal waiver process approved by the Federal Highway Administration (FHWA) for
Washington State, hereby agrees to follow the procedure approved for the Washington
State Department of Transportation (WSDOT) as follows:
Rules
A.The AGENCY may elect to waive the requirement for an appraisal if the
acquisition is simple and the compensation estimate indicated on the
Project Funding Estimate (PFE) is $25,000.00 or less including cost-to
cure items. A True Cost Estimate shall not be used with this procedure.
B.The AGENCY must make the property owner(s) aware that an appraisal
has not been completed on the property for offers $10,000 or less.
C.The AGENCY must make the property owner(s) aware that an appraisal
has not been completed on the property for offers over $10,000 and up to
$25,000, and that an appraisal will be prepared if requested by the
property owner(s).
D.Special care should be taken in the preparation of the waiver. As no
review is mandated, the preparer needs to assure that the compensation is
fair and that all the calculations are correct.
Procedures
A.An Administrative Offer Summary (AOS) is prepared using data from the
PFE.
B.The AOS is submitted to the Mayor for approval.
C.The Mayor signs the AOS authorizing a first offer to the property
owner(s).
AGENCY:APPROVED:
By: _____________________________ ________________________________
Mayor Steven C. Lacy Local Programs Right of Way Manager
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RESUME
Tom Wachholder
Education: BA Geography
Geographic Information Systems (GIS) Certification
University of Wisconsin – Parkside
Kenosha, WI
MS Resource Management
Central Washington University
Ellensburg, WA
Relevant Right of Way
Work Experience: City of East Wenatchee
Public Works Department
Land & Water Resource Program Manager
2015-2018
City of East Wenatchee
Public Works Department
Project Development Manager
2018-Present
Right of Way Training
and Experience: Attended WSDOT ROW-Temporary Construction Easements: Valuing
Temporary Rights training on September 12, 2018 in Lacey, WA.
Attended WSDOT Annual Local Agency ROW meeting on March 7,
2019 in Wenatchee, WA.
Successfully passed WSDOT’s Administrative Settlement
Documentation training course on April 12, 2019.
Responsible for compliance with the WSDOT Local Agency Guidelines
(LAG) Manual for all elements of right of way acquisitions.
Responsible for the oversite of right of way agents and consultants for all
elements of right of way acquisitions for the City of East Wenatchee.
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