Loading...
HomeMy WebLinkAbout5/7/2019 - City Council - City Council Meeting Agenda Packet - Steven C LacyIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 05/07/2019 Council Meeting Agenda Page 1 of 2 East Wenatchee City Council Meeting Tuesday, May 07, 2019 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 AGENDA 6:00 p.m. Regular Meeting Call to Order, Roll Call and Pledge of Allegiance. 1. Consent Items: Vouchers: a. 05/07/2019, Checks: 51935 - 51936; 51942 - 51949; 51960; 51969 – 52016, and Voided Check: 51530; 51795; 51905; 51968, in the amount of $137,538.53. (pg.3) b. April 2019 Payroll Certification and 1 page of March 2019 Payroll Certification. (pg.21) Minutes: c. 04/16/2019 Council Minutes. (pg. 37) d. 04/25/2019 Council Workshop Minutes. (pg. 41) Motion to approve agenda, vouchers, and minutes from previous meetings. 2. Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes. 3. Presentations. a. Link Transit updated by Richard DeRock, General Manager. 4. Department Report. a. Events Department Classy Chassis Report by Trina Elmes Events Director / PIO. 5. Mayor’s Report. 05/07/2019 Council Meeting Agenda Packet. Page 1 of 149 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 05/07/2019 Council Meeting Agenda Page 2 of 2 6. Action Items. a. Second reading of Ordinance 2019-08, An Ordinance of the City of East Wenatchee, adopting the City of East Wenatchee Capital Facilities Plan 2019-2024 as part of the 2018 annual comprehensive plan review and update process for the Greater East Wenatchee Area Comprehensive Plan in accordance with the requirements of the Growth Management Act; repealing ordinance 2010-08; and setting an effective date. Presented by Lori Barnett (pg.43) Motion by City Council to approve Ordinance 2019-08 as presented adopting the City of East Wenatchee Capital Facilities Plan 2019-2024. b. Tourism Promotion Grant Application & East Wenatchee Events Board Recommendations. Presented by Trina Elmes, Events Director. (pg.80) Motion by City Council to approve East Wenatchee Events Board Recommendations granting Wenatchee Chamber of Commerce $60,000, City of East Wenatchee 2018 Budget $203,857.85, City of East Wenatchee 2019 Budget $275,106.00, and Sunburn Classic up to a total of $5,000 if requirements are met. c. First reading of Ordinance 2019-09, An Ordinance of the City of East Wenatchee amending Section 13.20.040 of the East Wenatchee Municipal Code regulating Storm Water Illicit Discharge Detection and Elimination, clarifying that certain discharges must be uncontaminated water, dechlorinated and thermally controlled, containing a severability clause, and establishing an effective date. Presented by Tom Wachholder, Project Development Manager. (pg. 131) Motion by City Council to elevate to second reading. Motion by City Council to approve Ordinance 2019-09 amending Section 13.20.040 of the East Wenatchee Municipal Code regulating Storm Water Illicit Discharge Detection and Elimination as presented. d. Resolution 2019-07, A Resolution to rescind Resolution 2017-01 and to authorize the Mayor to approve 2019 Right of Way Procedures. Presented by Tom Wachholder, Project Development Manager. (pg. 140) Motion by City Council to approve Resolution 2019-07 establishing 2019 Right of Way Procedures as presented. 7. Council Reports & Announcements. a. Reports/New Business of Council Committees 8. Adjournment. 05/07/2019 Council Meeting Agenda Packet. Page 2 of 149 CHECKS: 51935 - 51936; 51942 - 51949; 51960; 51969 - 52016 VOIDED CHECKS: 51530; 51795; 51905; 51968 DEPARTMENT/FUND AMOUNT General Fund 001 $99,672.60 Street Fund 101 $10,567.65 Community Dev Grants Funds 102 $0.00 Transportation Benefit District Fund 105 $0.00 Debt Reserve Fund 110 $0.00 Library Fund 112 $30.13 Hotel/Motel Tax Fund 113 $9,273.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $2,731.59 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $14,871.04 Storm Water Improvements Fund 308 $0.00 Capital Improvements Fund 314 $0.00 Equipment R&R Fund 501 $392.52 Transportation Benefit District 630 $0.00 Grand Total All Funds $137,538.53 CITY OF EAST WENATCHEE CHECK REGISTER May 7, 2019 PAYABLES 05/07/2019 Council Meeting Agenda Packet. Page 3 of 14905/07/2019 Council Meeting Agenda Packet. Page 3 of 149 Fund Number Description Amount 001 General Fund $99,672.90 101 Street Fund $10,567.65 112 Library Fund $30.13 113 Hotel/Motel Tax Fund $9,273.00 117 Events Board Fund $2,731.59 301 Street Improvements Fund $14,871.04 501 Equipment Purchase, Repair & Replacement Fund $392.52 Count: 7 $137,538.83 Fund Transaction Summary Transaction Type: Invoice Fiscal: 2019 - May 2019 - May 2019 1st Council Meeting System Types: Financials Printed by EASTWENATCHEE\jdelay on 5/2/2019 1:41:23 PM Page 1 of 1 East Wenatchee - Fund Transaction Summary 05/07/2019 Council Meeting Agenda Packet. Page 4 of 14905/07/2019 Council Meeting Agenda Packet. Page 4 of 149 Vendor Number Reference Account Number Description Amount 501 Consultants Inc. 51969 2019 - May 2019 - May 2019 1st Council Meeting 4334 Facilitation/Steps of Strategic Plainning 001-000-110-511-60-41-00 Professional Services $7,500.00 Total 4334 $7,500.00 Total 51969 $7,500.00 Total 501 Consultants Inc.$7,500.00 Action Medical, Inc. 51970 2019 - May 2019 - May 2019 1st Council Meeting TS60-2314 through 2316 Police/Street Supplies 001-000-180-518-30-41-00 Professional Services $59.56 001-000-210-521-10-49-00 Miscellaneous $93.87 Total TS60-2314 through 2316 $153.43 Total 51970 $153.43 Total Action Medical, Inc.$153.43 Cascade Natural Gas Corp 51971 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 5/1/2019 10:46:53 AM Natural Gas - Street 101-000-430-543-50-47-00 Utilities $32.74 Total Invoice - 5/1/2019 10:46:53 AM $32.74 Invoice - 5/1/2019 10:51:15 AM Natural Gas - Shop 101-000-430-543-50-47-00 Utilities $13.83 Total Invoice - 5/1/2019 10:51:15 AM $13.83 Total 51971 $46.57 Total Cascade Natural Gas Corp $46.57 Chelan County Treasurer 51972 2019 - May 2019 - May 2019 1st Council Meeting 010085-01856 1st Qtr 2019 Juvenile Housing 001-000-230-527-60-30-00 Juvenile Detention $1,680.00 Total 010085-01856 $1,680.00 Voucher Directory Fiscal: : 2019 - May 2019 Council Date: : 2019 - May 2019 - May 2019 1st Council Meeting Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 1 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 5 of 14905/07/2019 Council Meeting Agenda Packet. Page 5 of 149 Vendor Number Reference Account Number Description Amount 150001-01123 March 2019 Housing of Inmates 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $25,753.00 Total 150001-01123 $25,753.00 Total 51972 $27,433.00 Total Chelan County Treasurer $27,433.00 Ci Support LLC, dba: Ci Information Management 51973 2019 - May 2019 - May 2019 1st Council Meeting 0080828 Court/Shred Services 001-000-120-594-12-60-00 Capital Outlay $20.80 Total 0080828 $20.80 Total 51973 $20.80 Total Ci Support LLC, dba: Ci Information Management $20.80 Cinta's Corporation #607 51974 2019 - May 2019 - May 2019 1st Council Meeting 607249523 Police/Street Supplies 001-000-210-521-10-48-00 Repairs & Maintenance $83.64 101-000-430-543-30-30-00 Supplies $54.32 Total 607249523 $137.96 Total 51974 $137.96 Total Cinta's Corporation #607 $137.96 D&B Backflow LLC 51975 2019 - May 2019 - May 2019 1st Council Meeting 16766 Street/Backflow Testing 101-000-420-542-75-48-00 Repairs & Maintenance $58.00 Total 16766 $58.00 Total 51975 $58.00 Total D&B Backflow LLC $58.00 Daily Journal of Commerce 51976 2019 - May 2019 - May 2019 1st Council Meeting 3345151 Project Mgmt/Affidavit of Publication 301-000-000-595-10-40-27 Design 2019 TBD Paving $307.20 Total 3345151 $307.20 Total 51976 $307.20 Total Daily Journal of Commerce $307.20 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 2 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 6 of 14905/07/2019 Council Meeting Agenda Packet. Page 6 of 149 Vendor Number Reference Account Number Description Amount Darin Darnell 51944 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/19/2019 10:37:15 AM Police/Per Diem Sexual Assault Training 5/5-5/9 001-000-210-521-10-43-00 Travel $736.92 Total Invoice - 4/19/2019 10:37:15 AM $736.92 Total 51944 $736.92 Total Darin Darnell $736.92 David Marin DBA Cruzin Magazine 51977 2019 - May 2019 - May 2019 1st Council Meeting 7096 Events/Classy Chassis Advertising 117-000-300-557-30-44-12 Classy Chassis Advertising $555.00 Total 7096 $555.00 Total 51977 $555.00 Total David Marin DBA Cruzin Magazine $555.00 Department of Labor & Industries 51945 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/19/2019 10:48:50 AM Jan - Mar 2019 1st Qtr L&I 001-000-110-511-60-20-00 Benefits $373.13 Total Invoice - 4/19/2019 10:48:50 AM $373.13 Total 51945 $373.13 Total Department of Labor & Industries $373.13 East Wenatchee Events,Katrina Elmes, Cash Fund Custodian 51949 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/19/2019 11:38:41 AM Events/Classy Chassis 2019 Start-up Cash 117-000-300-557-30-44-12 Classy Chassis Advertising $900.00 Total Invoice - 4/19/2019 11:38:41 AM $900.00 Total 51949 $900.00 Total East Wenatchee Events,Katrina Elmes, Cash Fund Custodian $900.00 East Wenatchee Water Dist 51978 2019 - May 2019 - May 2019 1st Council Meeting 030941-000, 030620-000 Water Usage 101-000-420-542-75-47-00 Utilities $106.78 Total 030941-000, 030620-000 $106.78 Total 51978 $106.78 Total East Wenatchee Water Dist $106.78 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 3 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 7 of 14905/07/2019 Council Meeting Agenda Packet. Page 7 of 149 Vendor Number Reference Account Number Description Amount Fastenal Company 51979 2019 - May 2019 - May 2019 1st Council Meeting WAWEN191074 Street/Supplies 101-000-420-542-69-30-00 Supplies $29.95 Total WAWEN191074 $29.95 WAWEN191082 Street/Supplies 101-000-430-543-30-30-00 Supplies $112.01 Total WAWEN191082 $112.01 WAWEN191109 Street/Supplies 101-000-420-542-69-30-00 Supplies $7.50 Total WAWEN191109 $7.50 WAWEN191344 Street/Supplies 101-000-313-542-42-30-00 NPDES Supplies $53.23 Total WAWEN191344 $53.23 WAWEN191354 Street/Supplies 101-000-430-543-30-30-00 Supplies $152.14 Total WAWEN191354 $152.14 WAWEN191582 Police #7 Repairs/Maintenance 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $2.91 Total WAWEN191582 $2.91 Total 51979 $357.74 Total Fastenal Company $357.74 Frontier 51980 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/24/2019 10:02:50 AM Phone Charges 001-000-180-518-30-47-00 Utilities $193.05 112-000-000-572-50-47-00 Facilities--Utilities $30.13 Total Invoice - 4/24/2019 10:02:50 AM $223.18 Invoice - 4/24/2019 10:07:58 AM Street Modem 101-000-420-542-64-47-00 Utilities $62.32 Total Invoice - 4/24/2019 10:07:58 AM $62.32 Total 51980 $285.50 Total Frontier $285.50 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 4 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 8 of 14905/07/2019 Council Meeting Agenda Packet. Page 8 of 149 Vendor Number Reference Account Number Description Amount G/T Investigations Inc. 51981 2019 - May 2019 - May 2019 1st Council Meeting 28167 Services Performed for Defendant - Court Ordered 001-000-120-512-50-49-00 Miscellaneous $68.75 Total 28167 $68.75 Total 51981 $68.75 Total G/T Investigations Inc.$68.75 Galls, LLC-DBA Blumenthal Uniform 51982 2019 - May 2019 - May 2019 1st Council Meeting 012375573 Evidence Bags 001-000-210-521-10-35-00 Small Tools & Equipment $88.80 Total 012375573 $88.80 Total 51982 $88.80 Total Galls, LLC-DBA Blumenthal Uniform $88.80 Gray's Electric Inc 51983 2019 - May 2019 - May 2019 1st Council Meeting 19833 Sump Pump 101-000-420-542-75-30-00 Supplies $162.60 Total 19833 $162.60 Total 51983 $162.60 Total Gray's Electric Inc $162.60 Intermountain Sign & Safety Inc. 51984 2019 - May 2019 - May 2019 1st Council Meeting 10040 Street/Traffic Safety 101-000-420-542-64-30-00 Supplies $637.30 Total 10040 $637.30 Total 51984 $637.30 Total Intermountain Sign & Safety Inc.$637.30 Intoximeters 51985 2019 - May 2019 - May 2019 1st Council Meeting 625541 Police Supplies 001-000-210-521-10-35-00 Small Tools & Equipment $222.08 Total 625541 $222.08 Total 51985 $222.08 Total Intoximeters $222.08 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 5 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 9 of 14905/07/2019 Council Meeting Agenda Packet. Page 9 of 149 Vendor Number Reference Account Number Description Amount James Brandon Johnson 51943 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/19/2019 10:34:26 AM Police/Per Diem Sexual Assault Training 5/5-5/9 001-000-210-521-10-43-00 Travel $736.92 Total Invoice - 4/19/2019 10:34:26 AM $736.92 Total 51943 $736.92 Total James Brandon Johnson $736.92 Jeanette S Bryant 51942 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/19/2019 10:31:15 AM Police/Per Diem TAC Training 5/5-5/6 001-000-210-521-10-43-00 Travel $196.00 Total Invoice - 4/19/2019 10:31:15 AM $196.00 Total 51942 $196.00 Total Jeanette S Bryant $196.00 Jennifer Groos 51986 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/23/2019 10:24:41 AM Planning/PAW Conference 5/1-5/3 001-000-580-558-60-43-00 Travel $393.19 Total Invoice - 4/23/2019 10:24:41 AM $393.19 Total 51986 $393.19 Total Jennifer Groos $393.19 Jeremy Lovold 51987 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/23/2019 10:35:56 AM Street/CDL License Reimbursement 101-000-430-543-30-30-00 Supplies $102.00 Total Invoice - 4/23/2019 10:35:56 AM $102.00 Total 51987 $102.00 Total Jeremy Lovold $102.00 Josh Toftness 51988 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/24/2019 8:57:17 AM Street/2017-2020 Clothing Allowance 101-000-430-543-30-30-00 Supplies $130.03 Total Invoice - 4/24/2019 8:57:17 AM $130.03 Total 51988 $130.03 Total Josh Toftness $130.03 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 6 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 10 of 14905/07/2019 Council Meeting Agenda Packet. Page 10 of 149 Vendor Number Reference Account Number Description Amount Judicial Conference Registrar 51936 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/12/2019 3:24:16 PM Court/Phillips Annual Conference 5/19 - 5/22 Training 001-000-120-512-50-40-00 Training $150.00 Total Invoice - 4/12/2019 3:24:16 PM $150.00 Total 51936 $150.00 Total Judicial Conference Registrar $150.00 Kelly Gregory 51989 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/23/2019 10:54:57 AM 2019 Clothing Allowance Reimbursement 001-000-210-594-21-60-00 Capital Outlay $342.32 Total Invoice - 4/23/2019 10:54:57 AM $342.32 Total 51989 $342.32 Total Kelly Gregory $342.32 Kottkamp & Yedinak, Pllc 51990 2019 - May 2019 - May 2019 1st Council Meeting 325200 April Public Defender Contract 001-000-110-511-60-21-50 Public Defender $4,050.00 Total 325200 $4,050.00 Total 51990 $4,050.00 Total Kottkamp & Yedinak, Pllc $4,050.00 KPG, P.S. 51991 2019 - May 2019 - May 2019 1st Council Meeting 3-17219 Project Mgmt/18130 Design of 2019 Residential Overlay Project 301-000-000-595-10-40-27 Design 2019 TBD Paving $715.70 Total 3-17219 $715.70 Total 51991 $715.70 Total KPG, P.S.$715.70 Localtel Communications 51992 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/23/2019 10:28:10 AM May 2019 Phone and Internet Services 001-000-141-514-20-42-01 Telephone Line Charges $379.01 Total Invoice - 4/23/2019 10:28:10 AM $379.01 Total 51992 $379.01 Total Localtel Communications $379.01 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 7 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 11 of 14905/07/2019 Council Meeting Agenda Packet. Page 11 of 149 Vendor Number Reference Account Number Description Amount Maria Holman 51993 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/24/2019 8:47:01 AM City Clerk/Per Diem Laserfiche User Training 3/28 001-000-140-514-20-43-00 Travel $169.36 Total Invoice - 4/24/2019 8:47:01 AM $169.36 Total 51993 $169.36 Total Maria Holman $169.36 Moon Security 51994 2019 - May 2019 - May 2019 1st Council Meeting 15877 Security Monitoring System 001-000-210-521-10-41-00 Professional Services $76.36 Total 15877 $76.36 Total 51994 $76.36 Total Moon Security $76.36 Okanogan County Jail 51960 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/26/2019 12:08:56 PM Court/Housing of Inmates August 2018-Feb 2019 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $7,035.14 Total Invoice - 4/26/2019 12:08:56 PM $7,035.14 Total 51960 $7,035.14 Total Okanogan County Jail $7,035.14 Pat McCarthy Productions Inc 51995 2019 - May 2019 - May 2019 1st Council Meeting 27449 Street Crimes Seminar - Ruiz 001-000-210-521-40-25-00 Training--Officers $399.00 Total 27449 $399.00 Total 51995 $399.00 Total Pat McCarthy Productions Inc $399.00 Petty Cash Fund Josh DeLay, Custodian 51946 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/19/2019 10:51:36 AM Petty Cash Fund 001-000-110-511-60-49-00 Miscellaneous $70.94 001-000-140-514-20-31-01 Central Stores $120.88 117-000-100-557-30-31-00 Events Department Office Supplies $21.67 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 8 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 12 of 14905/07/2019 Council Meeting Agenda Packet. Page 12 of 149 Vendor Number Reference Account Number Description Amount 117-000-200-557-30-35-02 Easter Small Tools & Equipmen $4.92 Total Invoice - 4/19/2019 10:51:36 AM $218.41 Total 51946 $218.41 Total Petty Cash Fund Josh DeLay, Custodian $218.41 Pud #1 of Douglas County 51996 2019 - May 2019 - May 2019 1st Council Meeting Baker Ave & 15th/Hwy 28 Electrical Usage 101-000-420-542-63-47-00 Utilities $58.00 Total Baker Ave & 15th/Hwy 28 $58.00 Total 51996 $58.00 Total Pud #1 of Douglas County $58.00 Randy's Auto Parts & Towing 51997 2019 - May 2019 - May 2019 1st Council Meeting 30024413 Towing - Police 001-000-210-521-10-41-00 Professional Services $162.30 Total 30024413 $162.30 Total 51997 $162.30 Total Randy's Auto Parts & Towing $162.30 Raymond Coble 51998 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/26/2019 2:06:32 PM Police/Per Diem 2019 WASPC Conference 5/20-5/23 001-000-210-521-10-43-00 Travel $535.41 Total Invoice - 4/26/2019 2:06:32 PM $535.41 Total 51998 $535.41 Total Raymond Coble $535.41 Rh2 Engineering, Inc. 51999 2019 - May 2019 - May 2019 1st Council Meeting 72903 Project Mgmt/10th St Reconstruction 301-000-000-595-10-40-26 Design - PWTFL - 10th St $13,234.32 Total 72903 $13,234.32 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 9 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 13 of 14905/07/2019 Council Meeting Agenda Packet. Page 13 of 149 Vendor Number Reference Account Number Description Amount 72904 Project Mgmt/2019 General Services 001-000-315-544-20-45-00 Engineering Support Services $582.71 Total 72904 $582.71 Total 51999 $13,817.03 Total Rh2 Engineering, Inc.$13,817.03 Rivercom 52000 2019 - May 2019 - May 2019 1st Council Meeting 542151 April Dispatch Services 001-000-001-528-70-40-00 River Com $28,242.67 Total 542151 $28,242.67 Total 52000 $28,242.67 Total Rivercom $28,242.67 Sand Canyon Irrigation District 52001 2019 - May 2019 - May 2019 1st Council Meeting 1424 2019 Annual Dues 101-000-420-542-75-47-00 Utilities $350.00 Total 1424 $350.00 Total 52001 $350.00 Total Sand Canyon Irrigation District $350.00 Scott Okerlund dba: The Band Shy-Ann 51948 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/19/2019 10:56:14 AM Events/Classy Chassis 2019 Live Band Fee 117-000-300-557-30-41-12 CC Professional Services $700.00 Total Invoice - 4/19/2019 10:56:14 AM $700.00 Total 51948 $700.00 Total Scott Okerlund dba: The Band Shy-Ann $700.00 The Wenatchee World 52002 2019 - May 2019 - May 2019 1st Council Meeting 2646 Various Required Advertisements 001-000-140-514-20-44-00 Advertising $86.70 001-000-580-558-60-44-00 Advertising $185.19 301-000-000-595-10-40-27 Design 2019 TBD Paving $613.82 Total 2646 $885.71 Total 52002 $885.71 Total The Wenatchee World $885.71 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 10 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 14 of 14905/07/2019 Council Meeting Agenda Packet. Page 14 of 149 Vendor Number Reference Account Number Description Amount Tony Ditommaso PS 52003 2019 - May 2019 - May 2019 1st Council Meeting 465100 April Public Defender Contract 001-000-110-511-60-21-50 Public Defender $4,050.00 Total 465100 $4,050.00 Total 52003 $4,050.00 Total Tony Ditommaso PS $4,050.00 Town Ford Inc 52004 2019 - May 2019 - May 2019 1st Council Meeting FOCS17288 & 13963 Police/Vehicle Repairs 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $344.62 Total FOCS17288 & 13963 $344.62 Total 52004 $344.62 Total Town Ford Inc $344.62 Troy Lucas DBa T-Bone Entertainment 51947 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/19/2019 10:54:29 AM Events/Classy Chassis 2019 DJ Fee 117-000-300-557-30-41-12 CC Professional Services $550.00 Total Invoice - 4/19/2019 10:54:29 AM $550.00 Total 51947 $550.00 Total Troy Lucas DBa T-Bone Entertainment $550.00 United States Treasury 52005 2019 - May 2019 - May 2019 1st Council Meeting CP161 Taxes Due for Dec 31 2018 Tax Period 001-000-142-514-20-20-00 Benefits $780.40 Total CP161 $780.40 Total 52005 $780.40 Total United States Treasury $780.40 US Archive & Imaging Services, Inc. 52006 2019 - May 2019 - May 2019 1st Council Meeting 6678 Document Prep, Scanning & Imaging 001-000-180-518-30-41-00 Professional Services $4,652.37 Total 6678 $4,652.37 Total 52006 $4,652.37 Total US Archive & Imaging Services, Inc.$4,652.37 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 11 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 15 of 14905/07/2019 Council Meeting Agenda Packet. Page 15 of 149 Vendor Number Reference Account Number Description Amount Verizon Wireless 52007 2019 - May 2019 - May 2019 1st Council Meeting 9827430519 Allen, Toftness, Wacholder, Elmes Cell Phones 001-000-110-511-60-42-01 Telephone $388.22 Total 9827430519 $388.22 9827430526 Police/Cell Phones 001-000-210-521-10-42-01 Telephone $1,853.23 Total 9827430526 $1,853.23 Total 52007 $2,241.45 Total Verizon Wireless $2,241.45 Wash ST Dept of Licensing 52008 2019 - May 2019 - May 2019 1st Council Meeting EWP001373 Mendoza Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001373 Mendoza $18.00 EWP001382 Miller Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001382 Miller $18.00 EWP001383 Montgomery Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001383 Montgomery $18.00 EWP001384 Earl Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001384 Earl $18.00 EWP001385 Maki Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001385 Maki $18.00 EWP001386 Beam Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001386 Beam $18.00 EWP001387 Corrales Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001387 Corrales $18.00 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 12 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 16 of 14905/07/2019 Council Meeting Agenda Packet. Page 16 of 149 Vendor Number Reference Account Number Description Amount EWP001388 Sydenstricker Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001388 Sydenstricker $18.00 EWP001389 Tate Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001389 Tate $18.00 EWP001390 Potts Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001390 Potts $18.00 EWP001391 Lindsey Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001391 Lindsey $18.00 EWP001393 Cox Patterson Late Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $21.00 Total EWP001393 Cox Patterson $21.00 EWP001395 Lueders Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001395 Lueders $18.00 EWP001396 Barker Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001396 Barker $18.00 EWP001397 Davis Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001397 Davis $18.00 EWP001398 Garton Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001398 Garton $18.00 EWP001399 Milner Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001399 Milner $18.00 EWP001400 Burts Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001400 Burts $18.00 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 13 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 17 of 14905/07/2019 Council Meeting Agenda Packet. Page 17 of 149 Vendor Number Reference Account Number Description Amount EWP001402 Heston Gun Permit 001-001-000-589-30-00-15 State Share of Permits & Licenses $18.00 Total EWP001402 Heston $18.00 Total 52008 $345.00 Total Wash ST Dept of Licensing $345.00 Washington State Transit Insurance Pool 52009 2019 - May 2019 - May 2019 1st Council Meeting 125545 101-000-430-543-30-46-00 Insurance $10.32 Total 125545 $10.32 Total 52009 $10.32 Total Washington State Transit Insurance Pool $10.32 Waxie Sanitary Supply 51935 2019 - May 2019 - May 2019 1st Council Meeting 78097800 City Hall/Cleaning and Janitorial Supplies 001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $183.57 Total 78097800 $183.57 Total 51935 $183.57 52010 2019 - May 2019 - May 2019 1st Council Meeting 78213738 City Hal/Janitorial Supplies 001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $246.86 Total 78213738 $246.86 Total 52010 $246.86 Total Waxie Sanitary Supply $430.43 Wenatchee Valley Humane Society 52011 2019 - May 2019 - May 2019 1st Council Meeting 540000 April Animal Control Services 001-000-001-539-30-40-00 Animal Control $6,126.24 Total 540000 $6,126.24 Total 52011 $6,126.24 Total Wenatchee Valley Humane Society $6,126.24 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 14 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 18 of 14905/07/2019 Council Meeting Agenda Packet. Page 18 of 149 Vendor Number Reference Account Number Description Amount Wenatchee Valley Museum & Cultural Center 52012 2019 - May 2019 - May 2019 1st Council Meeting 384006 April Contract Payment 113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $9,273.00 Total 384006 $9,273.00 Total 52012 $9,273.00 Total Wenatchee Valley Museum & Cultural Center $9,273.00 Wilbur-Ellis Company 52013 2019 - May 2019 - May 2019 1st Council Meeting 12477469 Street/Landscaping Supplies 001-000-180-518-30-49-01 Landscaping $66.10 101-000-313-542-42-30-00 NPDES Supplies $141.64 101-000-420-542-75-30-00 Supplies $107.01 Total 12477469 $314.75 Total 52013 $314.75 Total Wilbur-Ellis Company $314.75 William Brender 52014 2019 - May 2019 - May 2019 1st Council Meeting Invoice - 4/26/2019 9:23:14 AM Police/Per Diem-Uniform Fitting 4/25 001-000-210-521-10-43-00 Travel $193.21 Total Invoice - 4/26/2019 9:23:14 AM $193.21 Total 52014 $193.21 Total William Brender $193.21 Winter Equipment Company, Inc 52015 2019 - May 2019 - May 2019 1st Council Meeting IV40964 Street/Repairs and Maintenance 101-000-420-542-66-48-00 Repairs & Maintenance $8,185.93 Total IV40964 $8,185.93 Total 52015 $8,185.93 Total Winter Equipment Company, Inc $8,185.93 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 15 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 19 of 14905/07/2019 Council Meeting Agenda Packet. Page 19 of 149 Vendor Number Reference Account Number Description Amount Workland Auto Parts, Inc. 52016 2019 - May 2019 - May 2019 1st Council Meeting 247909 & 248689 Police Vehicle Parts 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $44.99 Total 247909 & 248689 $44.99 Total 52016 $44.99 Total Workland Auto Parts, Inc.$44.99 Grand Total Vendor Count 58 $137,538.83 Printed by EASTWENATCHEE\jdelay on 5/2/2019 2:12:31 PM Page 16 of 16 East Wenatchee - Voucher Directory 05/07/2019 Council Meeting Agenda Packet. Page 20 of 14905/07/2019 Council Meeting Agenda Packet. Page 20 of 149 05/07/2019 Council Meeting Agenda Packet. Page 21 of 14905/07/2019 Council Meeting Agenda Packet. Page 21 of 149 05/07/2019 Council Meeting Agenda Packet. Page 22 of 14905/07/2019 Council Meeting Agenda Packet. Page 22 of 149 05/07/2019 Council Meeting Agenda Packet. Page 23 of 14905/07/2019 Council Meeting Agenda Packet. Page 23 of 149 05/07/2019 Council Meeting Agenda Packet. Page 24 of 14905/07/2019 Council Meeting Agenda Packet. Page 24 of 149 05/07/2019 Council Meeting Agenda Packet. Page 25 of 14905/07/2019 Council Meeting Agenda Packet. Page 25 of 149 05/07/2019 Council Meeting Agenda Packet. Page 26 of 14905/07/2019 Council Meeting Agenda Packet. Page 26 of 149 05/07/2019 Council Meeting Agenda Packet. Page 27 of 14905/07/2019 Council Meeting Agenda Packet. Page 27 of 149 05/07/2019 Council Meeting Agenda Packet. Page 28 of 14905/07/2019 Council Meeting Agenda Packet. Page 28 of 149 05/07/2019 Council Meeting Agenda Packet. Page 29 of 14905/07/2019 Council Meeting Agenda Packet. Page 29 of 149 05/07/2019 Council Meeting Agenda Packet. Page 30 of 14905/07/2019 Council Meeting Agenda Packet. Page 30 of 149 05/07/2019 Council Meeting Agenda Packet. Page 31 of 14905/07/2019 Council Meeting Agenda Packet. Page 31 of 149 05/07/2019 Council Meeting Agenda Packet. Page 32 of 14905/07/2019 Council Meeting Agenda Packet. Page 32 of 149 05/07/2019 Council Meeting Agenda Packet. Page 33 of 14905/07/2019 Council Meeting Agenda Packet. Page 33 of 149 05/07/2019 Council Meeting Agenda Packet. Page 34 of 14905/07/2019 Council Meeting Agenda Packet. Page 34 of 149 05/07/2019 Council Meeting Agenda Packet. Page 35 of 14905/07/2019 Council Meeting Agenda Packet. Page 35 of 149 RegularOvertime Accrual Gross PayBenefits Employer TaxesOvertime CommentsFull Name87.00 0.00 0.00 $3,433.50 $457.6487.000.000.00$3,433.50 $2,365.3487.00 0.00 0.00 $3,433.50 $2,365.34174.00 0.00 0.00 $6,867.00 $2,822.9816.000.000.00$630.00 $0.0016.00 0.00 0.00 $630.00 $0.0016.00 0.00 0.00 $630.00 $0.0021.000.000.00$615.00 $0.0021.00 0.00 0.00 $615.00 $0.0021.00 0.00 0.00 $615.00 $0.0012.000.000.00$630.00 $0.0012.00 0.00 0.00 $630.00 $0.0012.00 0.00 0.00 $630.00 $0.0025.000.000.00$630.00 $0.0025.00 0.00 0.00 $630.00 $0.0025.00 0.00 0.00 $630.00 $0.0016.000.000.00$615.00 $0.0016.00 0.00 0.00 $615.00 $0.0016.00 0.00 0.00 $615.00 $0.0012.000.000.00$615.00 $0.0012.00 0.00 0.00 $615.00 $0.00Posting Run - 4/1/2019 13631PM$48.20Count: 2$507.20Crawford, Jerrilea A2019 - March 2019 Payroll - March 2019 2nd Pay2019 - March 2019 Payroll - March 2019 2nd PayCount: 1$244.53Count: 1$262.672019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$244.53Count: 1$47.05Count: 1$47.05Hepner, Matthew A2019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$47.05Count: 1$48.20Count: 1$48.20Count: 1$48.20Detering, Timothy J2019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$48.20Count: 1$48.20Count: 1$48.20Johnson, Neil Charles2019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$48.20Count: 1$47.05Count: 1$47.05Raab, Harry A2019 - March 2019 Payroll - March 2019 2nd PayPosting Run - 4/1/2019 13631PM$47.05Count: 1$48.20Magdoff, Shayne LCount: 1$47.05Posting Run - 4/1/2019 13631PM$47.05This page is from the March 2019 Payroll Certification that was missed in the 4/16/2019 Council packet, so it's added to this packet for informational purposes only. 05/07/2019 Council Meeting Agenda Packet. Page 36 of 14905/07/2019 Council Meeting Agenda Packet. Page 36 of 149 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 04-16-2019 Council Meeting Minutes Page 1 of 4 East Wenatchee City Council Meeting Tuesday, April 16, 2019 East Wenatchee City Hall 271 9th Street NE East Wenatchee, WA 98802 Minutes In attendance: Staff in attendance: Mayor Steven Lacy Devin Poulson, City Attorney Councilmember John Sterk Lori Barnett, Community Development Director Councilmember Harry Raab Tom Wachholder, Project Development Manager Councilmember Chuck Johnson Josh DeLay, Finance Director Councilmember Jerrilea Crawford Randy Harrison, Police Chief Councilmember Shayne Magdoff Maria Holman, City Clerk Councilmember Timothy Detering 6:00 p.m. Regular Meeting. 1. Call to Order, Roll Call and Pledge of Allegiance. a. Motion to excuse Councilmember Detering by Councilmember Sterk. Councilmember Crawford seconded the motion. Motion carried (5-0). i. Councilmember Detering joined the meeting at 6:15 p.m. b. Motion to excuse Councilmember Hepner by Councilmember Crawford. Councilmember Magdoff seconded the motion. Motion carried (5-0). 2. Consent Items: Motion to approve agenda, vouchers, and minutes from previous meetings. a. 04/04/2019 The Shy-Ann Band, Classy Chassis Parade and Car Show, Music Engagement Contract, $700.00. b. 04/10/2019, Checks: 51840-51843; 51857-51934, and Voided Check: 51691 in the amount of $328,318.42. c. 03/28/2019 Council Workshop Minutes. d. 04/02/2019 Council Meeting Minutes. Motion by Councilmember Crawford to approve consent items. Councilmember Magdoff seconded the motion. Motion Carried (5-0). 3. Citizen Requests/Comments. None. 05/07/2019 Council Meeting Agenda Packet. Page 37 of 14905/07/2019 Council Meeting Agenda Packet. Page 37 of 149 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 04-16-2019 Council Meeting Minutes Page 2 of 4 4. Presentations. a. Deborah Moore 401 19th Street NE, #2, East Wenatchee, WA and the “New Public Library Building Supporters” spoke to Council in support of a new library in East Wenatchee. Two Letters were read and presented to the Mayor during Council in support of a new library. Additional speakers in support of a new public Library: Callum McNeill, 340 Woodridge Ave, East Wenatchee; Mary Lou Johnson, 401 19th Street #6, East Wenatchee, WA; Angela Morris, Director of the NC Regional Library Public Services. Comments provided by Councilmember Johnson and Mayor Lacy in support of a new library. b. Executive Director Keni Sturgeon of the Wenatchee Valley Museum & Cultural Center presented a 2019 first-quarter report to Council. Positive comments on the presentation and what the Museum has accomplished provided by Mayor Lacy, Councilmember Johnson, Councilmember Crawford. c. Events Director / PIO Trina Elmes provided Council with a report of the 2019 Easter Egg Hunt Community Event. Volunteer help was acknowledged with credit provided to the Eastmont Highschool Key Club, and the Brave Warrior Project. Positive comments provided by Councilmember Crawford and Mayor Lacy. 5. Department Report. a. Finance Director Josh DeLay provided a Finance Department Report. Comments provided by Councilmember Crawford and Councilmember Johnson. b. Project Development Manager Tom Wachholder provided a Public Works Department Report of Public Works activities through April 2019. Comments provided by Councilmember Detering, Councilmember Johnson, and Mayor Lacy. 6. Mayor’s Report. a. Mayor Lacy reported that the City of East Wenatchee has ended its contract with KeyMethods. Ike Laswell, Information Systems Director will also be taking over the East Wenatchee Municipal Court IT Services. b. Mayor Lacy announced the 2019 Well City Certificates for Staff that participate in the City of East Wenatchee Wellness Committee. Comments provided by Councilmember Johnson, and Finance Director Josh DeLay. c. Mayor shared that the Loaned Executive Management Assistance Program (LEMAP) assessment by the Washington Association of Sheriffs & Police Chiefs started today. Mayor intends to employ the recommendations provided to help improve internal processes. 05/07/2019 Council Meeting Agenda Packet. Page 38 of 14905/07/2019 Council Meeting Agenda Packet. Page 38 of 149 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 04-16-2019 Council Meeting Minutes Page 3 of 4 7. Action Items. a. First reading of Ordinance 2019-08, An Ordinance of the City of East Wenatchee, adopting the City of East Wenatchee Capital Facilities Plan 2019-2024 as part of the 2019 annual comprehensive plan review and update process for the Greater East Wenatchee Area Comprehensive Plan in accordance with the requirements of the Growth Management Act; repealing ordinance 2010-08; and setting an effective date. Lori Barnett, Community Development Director spoke regarding the Ordinance. Planning Commission held a Public Meeting February 26, 2019, and recommended approval by Council. No action was taken by the Council. b. Resolution 2019-05, A Resolution of the City of East Wenatchee, Washington amending Manual of Personnel Policies and Procedures by amending Resolution 2017-08 and by amending Resolution 2018-16 presented by Mayor Lacy and Devin Poulson, City Attorney. Comments provided by Councilmember Johnson and Councilmember Magdoff. Motion by Councilmember Johnson to approve Resolution 2019-05 as presented amending Manual of Personnel Policies. Councilmember Magdoff seconded the motion. Motion carried (6-0). c. Resolution 2019-06, A Resolution of the City of East Wenatchee declaring certain property owned by the City as surplus to the needs of the City presented by Tom Wachholder, Project Development Manager. Motion by Councilmember Raab to approve Resolution 2019-06 as presented declaring certain property owned by the City as surplus. Councilmember Detering seconded the motion. Motion carried (6-0). d. 2019 Transportation Improvement Board (TIB) Fuel Tax Agreement for Complete Streets Award presented by Tom Wachholder, Project Development Manager. Comments provided by Councilmember Johnson and Councilmember Crawford. Motion by Councilmember Detering to authorize the Mayor to execute TIB Fuel Tax Agreement and accept the $400,000 Complete Streets Award as presented. Councilmember Sterk seconded the motion. Motion carried (6-0). 8. Council Reports & Announcements. a. Councilmember Crawford reported on the RiverCom Board, they approved for a ballot measure renewal of the 1/10 of 1% sales tax and will most likely be on the ballot. b. Mayor Lacy announced the Misawa Welcome Reception on May 1, 2019, at the Wenatchee City Hall at 3:00 p.m., and he invited Councilmembers to attend. Mayor 05/07/2019 Council Meeting Agenda Packet. Page 39 of 14905/07/2019 Council Meeting Agenda Packet. Page 39 of 149 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 04-16-2019 Council Meeting Minutes Page 4 of 4 also invited Councilmembers to his home for dinner after the Welcome Reception and the farewell dinner at the Museum. c. Councilmember Johnson announced that he will be attending the Employee Benefit Trust Training in Florida and will miss the first meeting in May. Councilmember Magdoff announced that she will be absent both Meetings in May. 9. Adjournment. With no further business, the meeting adjourned at 7:18 p.m. Steven C. Lacy, Mayor Attest: Maria E. Holman, City Clerk 05/07/2019 Council Meeting Agenda Packet. Page 40 of 14905/07/2019 Council Meeting Agenda Packet. Page 40 of 149 04-25-2019 Council Workshop Minutes Page 1 of 2 CITY OF EAST WENATCHEE 271 9th Street NE * East Wenatchee, WA 98802 Phone (509) 884-9515 * Fax (509) 886-6233 City Council Workshop East Wenatchee City Hall 271 9th St. NE East Wenatchee, WA 98802 Minutes Thursday, April 25, 2019 In attendance: Josh DeLay, Finance Director Mayor Lacy Lori Barnett, Community Development Director Councilmember Sterk Tom Wachholder, Project Dev. Manager Councilmember Raab Mary Beth Phillips, Court Administrator Councilmember Crawford Trina Elmes, Events Director / PIO Councilmember Magdoff Teresa Allen, Human Resources Councilmember Detering Maria Holman, City Clerk 5:30 p.m. Council Workshop. 1. Councilmember Magdoff opened the meeting. A. Proposed reader board sign for City Hall. Lori Barnett, Community Development Director presented Council with estimated costs for a reader board at City Hall. The cost difference of a ground display and pole display, all LED message boards are full color and vary in resolution, reader boards have a 5-year warranty and cost approximately $43,000 to $50,000 based on the signage proposal obtained. Comments provided by all Councilmembers, concern was expressed for the cost and whether the community would benefit from having a reader board. The Council asked Ms. Barnett to include this information in the next budget process for 2020 No action was taken by the Council. B. 2019 Annexation Revenue – Cost Analysis. Josh DeLay, Finance Director presented Council with an Annexation Cost Analysis and assumptions of revenue and costs for the S. Kentucky annexation area. 05/07/2019 Council Meeting Agenda Packet. Page 41 of 14905/07/2019 Council Meeting Agenda Packet. Page 41 of 149 04-25-2019 Council Workshop Minutes Page 2 of 2 2019 Annexation Revenue – Cost Analysis - Continued Mayor Lacy stated that he took a very conservative view on the revised analysis presented at the meeting, maybe too conservative. Councilmember Detering and Crawford spoke in support of the annexation. Comments by Councilmember Sterk and Councilmember Magdoff expressing a need to better understand the costs and how to address the space needs at City Hall now and in the future. Community Development Director Lori Barnett described the area for annexation to the Council as Kentucky west to the river and a respective timeline to proceed in 2019. No action was taken by the Council. C. Legislative update on initiative 976 by Josh DeLay. Finance Director Josh DeLay provided a Legislative update to Council regarding Initiative 976 which will eliminate car tab fees if it passes. No comments. No action was taken Council. D. Council Miscellaneous. 1. Council requested a workshop be scheduled 05/16/2019 for Strategic Planning. 2. A Capital Facilities Project team meeting was scheduled on May 23, 2019. Adjournment. With no further business, the meeting adjourned at 6:30 p.m. ____________________________ Attest: Steven C. Lacy, Mayor _______________________________ Maria E. Holman, City Clerk 05/07/2019 Council Meeting Agenda Packet. Page 42 of 14905/07/2019 Council Meeting Agenda Packet. Page 42 of 149 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Lori Barnett, Community Development Director Subject: Second Reading of Ordinance 2019-08 repealing ordinance 2010-08 and adopting the City of East Wenatchee Capital Facilities Plan 2019-2024 Date: May 7, 2019 I. Summary Title: An Ordinance of the City of East Wenatchee, adopting the City of East Wenatchee Capital Facilities Plan 2019- 2024 as part of the 2019 annual comprehensive plan review and update process for the Greater East Wenatchee Area Comprehensive Plan in accordance with the requirements of the Growth Management Act; repealing ordinance 2010-08; and setting an effective date. II. Background/History: A Capital Facilities Plan is a required element of a local comprehensive plan under the Growth Management Act, RCW 36.70A.070. Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan is the overall capital facilities plan addressing the financing of capital facilities in the city of East Wenatchee and the adjacent unincorporated urban growth area. The proposal is an amendment to the Greater East Wenatchee Area Comprehensive Plan with the development of a new City of East Wenatchee Capital Facilities Plan 2019-2024 to replace the 2010 Capital Facilities Plan. This capital facilities plan addresses City- owned and provided facilities and service as a supplement to Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan. The proposal under consider is part of the comprehensive plan 2018Annual Update process. III.Planning Commission Recommendation: The East Wenatchee Planning Commission held a public hearing on February 26, 2019 to consider the proposed adoption of the City of East Wenatchee Capital Facilities Plan 2019-2024. The proposal received a recommendation of approval with a unanimous vote in favor (Birks, Brawley, Hunter, Jessup, Johnson, Palmer, and Travis,). IV.Recommended Action: Second reading of the ordinance. 05/07/2019 Council Meeting Agenda Packet. Page 43 of 14905/07/2019 Council Meeting Agenda Packet. Page 43 of 149 V. Exhibits: 1 Ordinance 2019-08 and Exhibit A 2 Summary Minutes from the February 22, 2019 public hearing 3 Staff report without attachments Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $ 0 $ 0 05/07/2019 Council Meeting Agenda Packet. Page 44 of 14905/07/2019 Council Meeting Agenda Packet. Page 44 of 149 City of East Wenatchee, Washington Ordinance No. 2019-08 An Ordinance of the City of East Wenatchee, adopting the City of East Wenatchee Capital Facilities Plan 2019-2024 as part of the 2018 annual comprehensive plan review and update process for the Greater East Wenatchee Area Comprehensive Plan in accordance with the requirements of the Growth Management Act; repealing ordinance 2010-08; and setting an effective date. Una Ordenanza de la Ciudad de East Wenatchee, adoptando el Plan de Instalaciones de Capital de la Ciudad de East Wenatchee 2019-2024 como parte del proceso de revisión y actualización del plan integral anual de 2018 para el Plan Integral del Área del Gran Este de Wenatchee, de acuerdo con los requisitos de la Administración de Crecimiento Acto; derogando la ordenanza 2010-08; y estableciendo una fecha efectiva. 1.Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,etc.), póngase en contacto con el vendedor de la ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2.Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to adoptordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. 2.2. Chapters 35A.63 and 36.70A RCW authorize the City to adopt and to amend comprehensive Plans. 3.Recitals. 3.1. The City of East Wenatchee (“City”) is a non-charter code City dulyincorporated and operating under the laws of the State of Washington; and 3.2. The City Council of East Wenatchee (“City Council”) finds that it is in the best interests of the City and its citizens to adopt the proposed amendments to the Greater East Wenatchee Area Comprehensive Plan (GEWA) Land Use Map. Exhibit 1 05/07/2019 Council Meeting Agenda Packet. Page 45 of 14905/07/2019 Council Meeting Agenda Packet. Page 45 of 149 City of East Wenatchee Ordinance 2019-08 Page 2 of 6 3.3. According to the Growth Management Act in RCW 36.70A.070(3), a capital facilities plan is a mandatory element of the City’s comprehensive plan. 3.4. Chapter 6 is the Capital Facilities Element of the Greater East Wenatchee Area Comprehensive Plan (GEWA Plan). The City of East Wenatchee Capital Facilities Plan is adopted by reference in Chapter 6 and included as a supplement to the GEWA Plan. 3.5. On April 27, 2010, the City Council, by Ordinance 2010-08, adopted the City of East Wenatchee Capital Facilities Plan. That plan is being repealed and replaced with the adoption of this ordinance. 3.6. The East Wenatchee Planning Commission held a public hearing on February 26, 2019 to consider adoption of the proposed City of East Wenatchee Capital Facilities Plan 2019-2024. The proposal received a recommendation of approval with a unanimous vote in favor (Birks, Brawley, Hunter, Jessup, Johnson, Palmer, and Travis). THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: 4.Purpose. The purpose of this ordinance is to repeal Ordinance 2010-08 to replacethe Capital Facilities Plan Supplementing Chapter 6 of the Greater EastWenatchee Area Comprehensive Plan. 5.Amendment. The City Council accepts the recommendation of the EastWenatchee Planning Commission and adopts the City of East WenatcheeCapital Facilities Plan Supplementing Chapter 6 of the Greater East WenatcheeArea Comprehensive Plan 2019-2024 as set forth in Exhibit A to this Ordinanceand incorporated by this reference. 6.Findings of Fact and Conclusions of Law. The City Council adopts the Recitalsstated above as well as the findings of fact and conclusion of law as set forthbelow: 6.1. Findings of Fact 6.1.1. The proposal is an amendment to the Greater East Wenatchee Area Comprehensive Plan with the development of new City of East Wenatchee Capital Facilities Plan 2019-2024 addressing City-owned and provided facilities and services as a supplement to Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan. 6.1.2. The proposal applies city-wide. 6.1.3. The City of East Wenatchee and Douglas County have adopted the Greater East Wenatchee Area Comprehensive Plan in accordance with the provisions of the Growth Management Act and RCW Chapter 36.70A 05/07/2019 Council Meeting Agenda Packet. Page 46 of 14905/07/2019 Council Meeting Agenda Packet. Page 46 of 149 City of East Wenatchee Ordinance 2019-08 Page 3 of 6 which covers the City and Douglas County unincorporated areas within the East Wenatchee Urban Growth Area Boundary. 6.1.4. The GMA requires a capital facilities plan element. 6.1.5. RCW Chapter 36.70A authorizes cities and counties to adopt and amend comprehensive plans and development regulations. 6.1.6. The proposal under consider is part of the comprehensive plan 2018 Annual Update process. 6.1.7. The City of East Wenatchee and Douglas County provide opportunities to the public, local and state jurisdictions and agencies for early and continuous public participation in the drafting of amendments to comprehensive plans and development regulations. The City adopted Resolution 2010-06 on June 8, 2010 establishing a Public Involvement Plan for adoption and amendments of comprehensive plan and development regulations. 6.1.8. The planning commission is responsible for long-range planning matters and providing implementation recommendations to assure compliance with the GMA. 6.1.9. Copies of the application materials and environmental documents were sent to agencies with jurisdiction and commenting agencies requesting their review and comment on the proposed project. No comments were received from those agencies. 6.1.10. A threshold determination and environmental review pursuant to RCW 43.21C the State Environmental Policy Act was completed, and a Determination of Non-significance and Adoption of Existing Environmental Document was issued on January 11, 2019 with a 14-day comment period. No comments were received indicating that the proposed project would have a probable significant adverse impact on the environment. 6.1.11. Copies of the proposal and environmental documents were sent to the Washington State Department of Commerce on December 18, 2018 requesting their review and comment on the proposal and initiating the 60-day review process required by RCW 36.70A.106. No comments were received from any state agency. 6.1.12. On February 15, 2019, a Notice of Public Hearing was published in The Wenatchee World. 6.2. Conclusions of Law: 05/07/2019 Council Meeting Agenda Packet. Page 47 of 14905/07/2019 Council Meeting Agenda Packet. Page 47 of 149 City of East Wenatchee Ordinance 2019-08 Page 4 of 6 6.2.1. It is the determination of the lead agency that no more than a moderate effect on the environment is a reasonable probability as a result of the proposed action. The proper exercise of the threshold determination process as required by WAC 197-11 is than an environmental impact statement is not required to be prepared for this project. 6.2.2. Proper legal requirements of RCW 36.70A.106, title 19 EWMC, and chapter 17.100 EWMC were met and the community was given the opportunity to comment on the proposal at a duly advertised open record public hearing. 6.2.3. The proposed amendment has been processed in a manner consistent with the requirements of the Revised Code of Washington and the Washington Administrative Code. 6.2.4. Any Finding of Fact that is more correctly a Conclusion of Law is hereby incorporated by this reference. 7.Severability. If a court of competent jurisdiction declares any provision in thisOrdinance to be contrary to law, such declaration shall not affect the validity ofthe other provisions of this Ordinance. 8.Publication. The City Council directs the City Clerk to publish a summary of thisOrdinance. The summary shall consist of the title of this Ordinance. The CityCouncil directs the City Clerk to publish a copy of this Ordinance on the City’swebsite. 9.Submittal of Notice of Adoption. In accordance with RCW 36.70A.106, thisOrdinance shall be transmitted by the Community Development Director to theWashington State Department of Commerce within 10 days of adoption. 10. Effective Date. This Ordinance becomes effective five days after the date itssummary is published. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this __________ day of ______________________________, 2019. The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor 05/07/2019 Council Meeting Agenda Packet. Page 48 of 14905/07/2019 Council Meeting Agenda Packet. Page 48 of 149 City of East Wenatchee Ordinance 2019-08 Page 5 of 6 Authenticated: _____________________________________ Maria Holman, City Clerk Approved as to form only: _____________________________________ Devin Poulson, City Attorney Filed with the City Clerk: 4/10/2019 Passed by the City Council: __________ Published: __________ Effective Date: __________ 05/07/2019 Council Meeting Agenda Packet. Page 49 of 14905/07/2019 Council Meeting Agenda Packet. Page 49 of 149 City of East Wenatchee Ordinance 2019-08 Page 6 of 6 Summary of City of East Wenatchee, Washington Ordinance No. 2019-08 On the _____ day of __________________________, 2019, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2019-08, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee, adopting the City of East Wenatchee Capital Facilities Plan 2019-2024 as part of the 2018 annual comprehensive plan review and update process for the Greater East Wenatchee Area Comprehensive Plan in accordance with the requirements of the Growth Management Act; repealing ordinance 2010-08; and setting an effective date. The full text of this Ordinance is available at www.east-wenatchee.com. Dated this ______ day of ___________________________, 2019. _____________________________ Maria Holman, City Clerk 05/07/2019 Council Meeting Agenda Packet. Page 50 of 14905/07/2019 Council Meeting Agenda Packet. Page 50 of 149 City of East Wenatchee Capital Facilities Plan Supplementing Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan 2019-2024 Adopted by Ordinance ______________ (Draft Date – 2/13/2019) Exhibit A 05/07/2019 Council Meeting Agenda Packet. Page 51 of 14905/07/2019 Council Meeting Agenda Packet. Page 51 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 1 | Page INTRODUCTION The city of East Wenatchee is located on the east side of the Columbia River in Douglas County, Washington. East Wenatchee is within the Greater East Wenatchee Urban Growth Area. The city of Wenatchee in Chelan County is our neighboring city to the west. Interconnecting transportation routes, regional recreational facilities, employment, housing, and community settlement patterns, link Douglas County and Chelan County socially and economically. East Wenatchee and Wenatchee, along with their urban growth areas, serve as the demographic hub of the two-county region. Table 1 below lists the April 1, 2018 estimated population for both cities and counties and the percentage change over the past 8 years. Table 2 shows a projected East Wenatchee population to 2024 using the average population growth rate shown for the period of 2010-2018. It should be noted that the City’s overall share of the Douglas County population has been decreasing over the past 8 years from 34.32% in 2010 to 32.45% in 2018. This reduction reflects the volume of home building within the East Wenatchee Urban Growth Area but outside the City Limits. Table 1 – Population Change 2010 to 2018 Jurisdiction 2010 Population 2018 Estimated Population Change % Increase East Wenatchee 13,190 13,670 480 4% Douglas County 38,431 42,120 3,689 10% Wenatchee 31,925 34,530 2,605 8% Chelan County 72,453 77,800 5,347 7% Source: Office of Financial Management Table 2 – Projected Population of to 2024 2018 2020 2022 2024 East Wenatchee 13,670 13,790 13,910 14,030 A community’s capital facilities plan is a tool to assist the jurisdiction in using its limited funding resources wisely and efficiently. The Growth Management Act requires that every community include a capital facilities plan as one of the elements of their comprehensive plan. Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan (GEWA Plan) is the Capital Facilities Plan element for that plan. In addition, Appendix B in the GEWA Plan is the City of East Wenatchee and Douglas County - 2013 Combined Capital Facilities Plan which includes an extensive analysis of the urban growth area with regards to capital facilities available and needed to support growth. The capital facilities planning efforts in the GEWA Plan are broader scoped since they cover the entire East Wenatchee Urban Growth Area. This City of East Wenatchee Capital Facilities Plan (CF Plan) is intended to supplement Chapter 6 of the GEWA Plan and provide more detail specific to those facilities and services provided by the City. Some of the information contained in this CF Plan may duplicate information contained in that chapter. This CF Plan covers a 6-year planning period from 2019-2024 for facilities located within the current city limits of East Wenatchee. The capital facilities plan describes the public infrastructure and services that will be necessary to meet the needs of the community as it grows. The City’s CF Plan provides a 05/07/2019 Council Meeting Agenda Packet. Page 52 of 14905/07/2019 Council Meeting Agenda Packet. Page 52 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 2 | Page comprehensive project list and schedule guiding the investment of City resources. These resources include local revenues as well as state and federal revenue sources. It is important to keep the CFP up to date to ensure that the City is planning for the long- term needs of the community especially the replacement and repair of existing infrastructure, investment in new infrastructure and upgrading any deficiencies. This document is intended to be updated on an annual basis to coordinate facility planning with the annual budget cycle and the development of the city’s Annual Financial Plan. As required by statue, a capital facilities plan includes: (a) inventory of existing capital facilities; (b) forecast of the future needs for such facilities; (c) proposed locations and capacities of expanded or new facilities; (d) at least a six-year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purposes; and (e) a requirement to reassess the land use element if probable funding falls short of meeting existing needs. The city of East Wenatchee is in a unique position in that most of the public facilities and services typically provided by a municipality are provided by special purpose districts rather than by City departments. City services and facilities are limited to: •General administrative service facilities; •Street maintenance and public works; •Law enforcement; •Municipal court; •Transportation – streets, sidewalks, and parking facilities; •Limited Parks, Recreation and Open Space; and •Surface and stormwater management; Fire protection; sanitary sewer service; domestic water; public library; parks and recreation; and public schools are all provided by separate special purpose districts. Utility-related capital facilities, including domestic water and sanitary sewer, are addressed more fully in Chapter 7 - Utilities in the GEWA Plan. More details regarding the Transportation system policies and information can be found in Chapter 8 – Transportation. Information relative to parks and recreation can be found in Chapter 5 – Open Space and Recreation. Other Public Entity’s Capital Facilities and Service Plans: The City’s CFP must be coordinated and consistent with the comprehensive plans and capital facilities plans of other public facility and service providers. The GEWA Plan, this Capital Facilities Plan, and referenced individual public facility plans provide the information required by the Growth Management Act for capital facilities planning. The following comprehensive plans and capital facility plans are adopted by reference within this CF Plan: Greater East Wenatchee Area Comprehensive Plan, March 13, 2018. East Wenatchee Six-Year Transportation Improvement Program, annually adopted. 05/07/2019 Council Meeting Agenda Packet. Page 53 of 14905/07/2019 Council Meeting Agenda Packet. Page 53 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 3 | Page  Airport Master Plan for Pangborn Memorial Airport, Ports of Chelan and Douglas Counties, April 2004  General Sewer Plan Update, Douglas County Sewer District, February 2006  Water System Plan, East Wenatchee Water District, June 2014.  Parks and Recreation Comprehensive Plan. Eastmont Metropolitan Park District, March 2014  Transportation 2040 - The Regional Transportation Plan for Chelan and Douglas Counties, Chelan Douglas Transportation Council, September 2015  Greater Wenatchee Bicycle Master Plan, Chelan Douglas Transportation Council (formerly the Wenatchee Valley Transportation Council), October 11, 2018.  Douglas County Comprehensive Flood Hazard Management Plan, March 1995  Eastmont School District Capital Facilities Plan, Eastmont School District #206 DEFINITIONS “Adequate public facilities" means facilities which have the capacity to serve development without decreasing levels of service below locally established minimums. "Available public facilities" means that facilities or services are in place or that a financial commitment is in place to provide the facilities or services within a specified time. In the case of transportation, the specified time is six years from the time of development. “Capital Facility” means structures, improvements, equipment, or other major assets (including land) with a useful life of at least 10 years. Capital Improvement are projects that create, expand or modify a capital facility. This definition applies to projects that cost or have a value of $10,000 or more. “Concurrency" means that adequate public facilities are available when the impacts of development occur. This definition includes the two concepts of "adequate public facilities" and of "available public facilities" as defined above. “Level of Service Standards (LOS)” means a locally-determined quantifiable measure of the quantity or quality of public facilities and/or services that will be maintained for the community. “Public Facility” means streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, domestic water systems, storm and sanitary sewer systems, parks and recreational facilities, and schools. “Public Services” means fire protection and suppression, law enforcement, public health, education, recreation, environmental protection, and other governmental services. "Public service obligations" means obligations imposed by law on utilities to furnish facilities and supply service to all who may apply for and be reasonably entitled to service. FINANCIAL CONSTRAINTS The first year of the capital facilities plan is typically consistent with the adopted City budget. However, since capital expenditures often impact multiple years after funding 05/07/2019 Council Meeting Agenda Packet. Page 54 of 14905/07/2019 Council Meeting Agenda Packet. Page 54 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 4 | Page has been committed, it is prudent to plan ahead for the expenditure of funds for at least 3 years and in some cases longer. Long term projections are particularly important in situations where the City’s adopted plans (e.g. Six-Year TIP) include longer term expenditure plans in which resources are actively being pursued when opportunities arise. Often grant or loan resources become available as a result of changing budgets and financial policies at federal, state, and local levels. The City of East Wenatchee monitors these opportunities and submits funding requests and applications for projects consistent with federal, state, and local funding objectives. To effectively plan for future capital expenditures, the CF Plan is written with that concept in mind. It is important to plan for the future to ensure that the city’s financial position is considered before commitments are made regarding projects that will obligate local funds, bonds or loans, as well as matching funds for a grant. TIMELINE This Capital Facilities Plan is being updated in response to the adoption of the City’s annual budget. Updates to the Capital Facilities Plan will typically be initiated during the budget cycle and adopted at the beginning of the fiscal year. The City prepares an Annual Financial Plan, generally within the first quarter of the year, which forecasts the needed revenue based upon identified projects and projections of City income. OVERALL PLAN The following table shows an overview of the planned improvements and projects described in this document. The street projects that are listed in the table are only those that have a committed funding source. To see a complete list of street projects, please see the East Wenatchee 2019-2024 Six-Year Transportation Improvement Plan (TIP) attached as Appendix A. Table 3 – Summary of Overall Planned Capital Improvement Projects. Project Title Total Estimated Cost 2019 2020 2021 2022 2023 2024 Funding Sources 9th St NE/Valley Mall Pkwy intersection traffic control 1,655,492 156,371 1,499,121 City/Fed/ WSDOT 10th St. NE (Eastmont to Kentucky)6,100,000 375,000 375,000 5,350,000 City/PWTF Highline/3rd St. SE Roundabout Design and Construction 875,000 100,000 775,000 City/TIB/ SWU 5th St NE Sidewalks Grover to Kentucky Ave 4,631,136 100,000 450,000 4,081,136 City/SRTS- WSDOT/ SWU Grant/Eastmont Intersection Repair 500,000 30,000 470,000 ? Residential Street Overlay Program 1,283,000 383,000 180,000 180,000 180,000 180,000 180,000 TBD 19th Street Stormwater Pond 250,000 125,000 125,000 DOE Small stormwater projects 600,000 100,000 100,000 100,000 100,000 100,000 100,000 SWU Gateway Project 559,000 559,000 City/SUT Public Works improvements*750,000 750,000 City Total 17,203,628 2,648,371 3,534,121 4,831,136 5,630,000 280,000 280,000 *NOTE: The estimated cost for public works improvements is the amount in the 2019 Budget. The potential overall cost Overall Capital Facilities Plan Schedule Estimated will be evaluated in 2019 by the City Council and the Budget amended as necessary. Alternative scenarios for the Public Works Improvements may include up to $1.5 million for a new shop and office building in lieu of renovating the existing outdated buildings. In 05/07/2019 Council Meeting Agenda Packet. Page 55 of 14905/07/2019 Council Meeting Agenda Packet. Page 55 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 5 | Page addition to the projects listed above, potential relocation of the library and improvements to Valley Mall Parkway in the Historic Downtown area will be reviewed and potential funding sources explored. Preliminary estimates for a new library space and multi-use meeting space range from $1.2 to $2.5 million. Valley Mall Parkway improvements are listed in the Six-Year TIP as $928,000. City Owned Facilities As mentioned previously, most capital facilities and services within the city of East Wenatchee and in the Greater East Wenatchee Urban Area are provided by separate, public agencies and special purpose districts rather than the City. Each of those entities has its own governing board for establishing policy, setting levels of service, planning and budgeting. Fortunately, a high level of mutual cooperation has been effectively utilized when these separate agencies develop their annual budgets and capital facility planning programs ensuring consistency with the GEWA Plan and the City’s CF Plan. This section provides an overview of the extent and nature of existing public facilities in the city. This section describes the facility inventory, level of service, and identified or projected needs.  General Administrative and Public Services and Facilities: Most of the City’s facilities and services are within the City Hall Municipal Campus located at 271 9th St. NE. This facility houses the administrative offices and other services including: • Legislative offices for the Mayor; • City Clerk; • Community Development (Planning and Building Division); • City Treasurer and Finance Department; • Public Works & Engineering Department maintenance shops and offices; • City Attorney; • Police Department; • Municipal Court; • Council Chambers also used as meeting space and for the Municipal Court; • East Wenatchee Events Management Board; and • The East Wenatchee branch of the North Central Regional Library The City Hall Campus includes 5.56 acres of land on 4 parcels. The East Wenatchee City Hall building is a single-story structure with a partially finished basement with at-grade entrances. The structure includes 16,300 sq. ft. Additionally, there is a separate 2,000 sq. ft. building housing part of the police department functions located on a parcel east of the City Hall building. The City also recently purchased an additional lot with a 1,200 square foot single-family home for future expansion of the City Hall Campus. The home will be rented out for residential use until final plans for City Hall facility development have been approved by the City Council. City Hall Administration: The LOS standard for City Hall must balance the needs of the public and the staff. For the public, adequate space should be provided in Council Chambers to accommodate seating for each citizen attendee for at least 90% of the sessions conducted by the City Council. To meet the needs of especially large meetings, overflow standing room space should be available from which the public can see and hear the proceedings with reasonable accommodation. Adequate space should be provided in 05/07/2019 Council Meeting Agenda Packet. Page 56 of 14905/07/2019 Council Meeting Agenda Packet. Page 56 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 6 | Page City Hall, to allow comfortable interaction with staff, for day-to-day service questions and needs. Maintenance Shops/Public Works: Adequate space must be provided to allow for proper storage of materials and supplies that are to be used for maintenance or enhancement of City facilities or vehicles. Adequate vehicles storage bays must be available to secure vehicles and to provide space for repair or maintain of city-owned vehicles. Public Works has 14,250 sq. ft. of space in 4 buildings and a temporary storage building. ∗ 9,000 sq. ft. main shop building with offices, restrooms and breakroom ∗ 1,750 sq. ft. heated storage building ∗ 2,100 sq. ft. partially enclosed materials storage building ∗ 1,400 sq. ft. partially enclosed building for material and vehicle storage. East Wenatchee Police: The East Wenatchee Police Department is in the City Hall Building and an adjacent building. The City of East Wenatchee is a member of the RiverCom Regional Dispatch Center. All police and fire calls are dispatched from that facility which is in the Wenatchee Police Station at 140 S. Mission Street, Wenatchee, WA. The Police Department has 24 full-time personnel (including the Chief) working as patrol officers, detectives, and administrative staff. The officers of the East Wenatchee Police Department provide 24-hour service to citizens in East Wenatchee. The lobby of the Police Department is open from 8:30 AM to 5 PM, Monday thru Friday. All “after-hours” communications must be directed through RiverCom. In addition to the 911 Emergency contact number, RiverCom maintains a non-emergency number for general issues and complaints. A common LOS standard for police is at least 1 officer per 1,000 population. Three to five patrol officers work each shift depending upon the day of the week. The higher coverage periods are holidays, special events and weekends. East Wenatchee police currently provides an average of 1.5 patrol officers per 1,000 which is consistent with the LOS. Municipal Court: The City has a municipal court for traffic violations, misdemeanors, gross misdemeanors, and civil cases for certain actions. The Court staff includes a Court Administrator, Court Clerk, a Probation Officer, a part-time judge, on-call interpreters, and contracted public defender services. Although not technically part of the Municipal Court, the City has an in-house Prosecuting Attorney that has a part-time assistant. The court room and administrative offices are in East Wenatchee City Hall. The Court maintains public office hours Monday through Friday from 8:00 a.m. to 4:30 p.m. Court sessions are generally held every Wednesday and at other times on an as- needed basis. The capacity of the Court Room is 78 persons. The LOS standards for the City’s municipal court should be: 1) to provide an adequate amount and configuration of space to meet the City’s court calendaring needs; 2) to provide adequate hearing room space such that the normal operations of City Hall can be reasonably accommodated; and 3) that staff needs are met. There is a jury room with an adjacent restroom. One office is shared by the Judge and Court Administrator and a small office is shared by two additional staff members. 05/07/2019 Council Meeting Agenda Packet. Page 57 of 14905/07/2019 Council Meeting Agenda Packet. Page 57 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 7 | Page NEEDS ASSESSMENT In 2008, the City Council hired a local architectural firm to complete a Space Needs Assessment and City Hall Expansion Study to determine the present and future space needs for city services. The report concluded that all City departments needed additional space in the short-term and long-term. As a result of the needs assessment, the City Council determined that they would prefer to “grow-in-place”. In summary, the needs assessment provided the following guidance for City departments. ∗ At that time, the Police Department occupied 3,387 sq. ft. The needs assessment estimated the demand for the existing staff functions was nearly 13,000 sq. ft. with a future demand for over 14,000 sq. ft. The City purchased an adjacent lot, 307 9th St. NE, with a single-family home in 2008 to facilitate expansion of the city hall campus. The city remodeled the house which now provides 2,000 sq. ft. of additional administrative space for the Police Department. That still leaves a need for an additional 8,600 sq. ft. to adequately serve the needs of the police department. ∗ Municipal Court occupies 2,600 sq. ft. The needs assessment estimated the demand for the existing staff functions was 6,400 sq. Ft. with a future demand for nearly 7,000 sq. ft. ∗ Other administrative functions occupy 3,000 sq. ft. and were estimated to need 5,000 sq. ft. No changes have been made to the administrative areas. ∗ Meeting room space at City Hall is very limited. The conference room accommodates only 8-10 people comfortably. The Council Chambers is limited to 78 persons. The City Council would like to provide meeting space for groups up to 150 people. There is also some demand for individual small conference rooms. One of the goals for expanding the library space is to accommodate a multipurpose meeting space that would meet those demands. ∗ Public Works occupies 13,400 sq. ft. and was estimated to need 15,400 sq. ft. in the short term and nearly 18,000 sq. ft. in the long-term. An additional storage building was added bringing enclosed or partially enclosed spaces to 14,250 sq. ft. Except for the new storage building and the carport structure that was built in conjunction with the City Hall building, the existing public works buildings are old, poor quality structures. The main shop building has a mixture of concrete floors and dirt floors. The water, sewer and electrical systems serving that building are very poor. Water quality is a major concern. The heated storage building is very old, has inadequate electrical service, and does not have water or sewer service. The 2019 Budget includes $750,000 for improvements to the Public Works buildings and functions. Planned improvements include paving the dirt floors, running new water and sewer lines, removing some old buildings and constructing new pole buildings to better serve the vehicle storage and maintenance facility needs as well as spaces for employees. It should be noted that in 2019, the City will be exploring options for accommodating the Public Works Department needs that may alter the budgeted proposal to remodel and improve existing buildings. Alternative scenarios may include up to $1.5 million for a new shop and office building in lieu of renovating the existing outdated buildings. 05/07/2019 Council Meeting Agenda Packet. Page 58 of 14905/07/2019 Council Meeting Agenda Packet. Page 58 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 8 | Page In 2008, the City Council made a determination to keep all City facilities and services on the City Hall Campus site at 271 9th St. NE. To facilitate that goal, the City has been purchasing adjacent properties as they become available. A City Council committee has been formed to look at space needs and formulate a plan for expansion and remodeling of structures and facilities to better serve the functions of the City and meet the growing needs of the community. Space needs for City Hall will be affected by several variables, including the annexation of areas outside the city limits. As annexation occurs, the responsibility for providing services transfers to the City. This will necessitate additional staff in many areas, again affecting the space needs. The City Council committee will evaluate those needs. In addition to space needs, the electrical systems and heating and cooling systems in the existing City Hall building were evaluated in the 2008 report. The results of that evaluation included recommendations to upgrade and/or replace interior and exterior lighting; mechanical systems; and data and communication systems.  Transportation Street Improvements: The Transportation Chapter of the GEWA Plan and Transportation 2040 - The Regional Transportation Plan for Chelan and Douglas Counties (Transportation 2040) include the inventory, level of service standards, goals and policies, for the city’s transportation system. As a regional document, Transportation 2040 generally covers only the regionally significant streets which are functionally classified as collector or arterial. East Wenatchee’s transportation network includes State highways, urban arterials and collectors, local access streets, pedestrian and bicycle (non-motorized) facilities, and transit services. There is a total of 55.8 miles of public streets in East Wenatchee. The following is a breakdown of city streets by type showing the total miles and the percentage of all streets. o Principal Arterials – 4.03 miles (7.2%) o Minor Arterials – 7.82 miles (14.01%) o Collectors – 8.04 (14.40%) o Local Access – 35.91 (64.35%) As the numbers show, over 64% of city streets are local access streets. There are very few funding sources for construction and maintenance of local access streets. In 2012, East Wenatchee created a Transportation Benefit District to provide a reliable funding source for maintenance and improvement of local access streets. The funds are generated from a $20 fee for licensing qualified vehicles in the City. In 2015, as a result of changes to the statutory requirements for transportation benefit districts, the City was able to assume the functions and obligations of the district. The LOS for transportation was adopted in the Transportation 2040 as a performance target for urban corridors. LOS “E” was established for East Wenatchee’s arterials and collectors. The City receives a portion of the state’s motor vehicle fuel tax which is dedicated to arterial streets. Historically, this revenue has been used as matching money for grant-funded projects. One of the City’s primary sources of grant funds has been the Transportation Improvement Board (TIB). Another source of funding for larger transportation projects has been federal funding awarded through the Chelan Douglas 05/07/2019 Council Meeting Agenda Packet. Page 59 of 14905/07/2019 Council Meeting Agenda Packet. Page 59 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 9 | Page Transportation Council. Additionally, when available, the City has used Public Works Trust Fund loans for street projects. Every year the City is required to adopt a Six Year Transportation Improvement Plan (TIP). This plan includes financially constrained projects within the first three years and planned projects for years 4-6. The majority of projects on the list are financially unconstrained and therefore fall into years 4-6. The City TIP for 2019-2024 was adopted in 2018 attached as Exhibit A. The following describes some highlights of planned street projects. ♦ 9th Street traffic control project. This project originally received federal funding for a traffic signal at the intersection with Valley Mall Parkway. However, traffic studies suggested that dual roundabouts on 9th Street NE at that location may be more effective if combined with a roundabout at the intersection of 9th St. NE and SR 28. The SR 28 roundabout would be located on Washington State Department of Transportation (WSDOT) right of way. A preliminary design was developed, and the cost of both roundabouts was estimated at $1,655,492. The Chelan Douglas Transportation Council awarded $1,232,000 in federal funding for the project. The funding breakdown is shown below. Table 4 – 9th Street NE Traffic Control Project. Source Amount STP Grant 346,000$ STBG Grant 886,000$ WSDOT 225,000$ City 198,492$ Total 1,655,492$ Early in 2018, WSDOT determined that the estimated cost should be increased by $1,000,000. WSDOT will be conducting additional analysis of the potential for that type of traffic control in 2019 to determine if the dual roundabouts are the best approach for that corridor. The City will be participating in that analysis. If the analysis does not support using roundabouts, the City has the option to proceed with installation of a fully functioning traffic signal. ♦ Residential Street Overlay Program: It is important to maintain streets to preserve the investment that was made when the street was constructed. Deferring maintenance can lead to deterioration of the street to the point where total reconstruction is necessary. Total reconstruction is a costly venture. To preserve and maintain local access streets, the City has implemented a residential street overlay program. Table 2 below lists the local access road improvements that will be funded using the city’s transportation benefit district revenue. Table 5 - Residential Street Overlay Program Projects Street Length Cost N Fairview Pl (10th St NE to Dead-end) 0.13 $109,000 Gilbert Ct (N Grover Pl to Dead-end)0.10 $ 57,000 N Ashland Ave/12th St NE (13th St NE to Baker Ave) 0.19 $158,000 ♦ Non-motorized Transportation: The community benefits greatly from the Apple Capital Loop Trail facility. This is a non-motorized, multi-use trail along the Columbia 05/07/2019 Council Meeting Agenda Packet. Page 60 of 14905/07/2019 Council Meeting Agenda Packet. Page 60 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 10 | Page River in East Wenatchee, Wenatchee, Douglas County, and Chelan County that provides a 10-mile loop with a 2.5-mile extension south to the Rock Island Hydro Park. This facility is heavily used by bicyclists, skaters, and pedestrians for recreation activities as well as everyday commuting to work, and shopping. The East Wenatchee/Douglas County side of the trail is located on land owned by the Washington State Department of Transportation, the City of East Wenatchee, and Douglas County. Connections to the trail are provided at selected locations along both sides of the river. The Eastmont Metropolitan Park District provides maintenance services for the Loop Trail for the City and County.  Parks, Recreation and Open Space: The following facilities are owned or maintained by the City. ♦ Apple Capital Loop Trail. As mentioned above, this is a paved bicycle/pedestrian trail that borders the Columbia River on both the Chelan County and Douglas County sides of the river. This important facility extends south along the Douglas County side of the Columbia River to the Rock Island Hydro Park. ♦ Bridge of Friendship - Japanese Garden located at the northeast corner of Misawa Way and Eastmont Avenue is a Japanese style garden with a small pagoda, pond and a mural commemorating the first non-stop Transpacific flight that landed on Fancher Heights. This garden was constructed with the assistance of volunteers as a Take Pride in America project and includes materials donated by residents of Misawa City, Japan. The Sister City relationship between Wenatchee/East Wenatchee and Misawa City, Japan began in 1981 commemorating the historic Transpacific flight of the "Miss Veedol" airplane from Misawa to East Wenatchee, piloted by Clyde Pangborn and Hugh Herndon in October 1931. ♦ On the northwest corner of 9th Street NE and Eastmont Avenue, the city, aided by volunteers, installed an elevated landscaped garden area and a bench between the street and a stormwater management pond. ♦ Ballard Park was constructed by volunteers on land owned by a private party. The City donated labor and a shelter to the facility. There is a small replica of the Miss Veedol mounted on a pole in the park. City staff maintain this facility. ♦ Pedestrian Bridge Plaza: The City constructed a plaza at the bottom of 9th Street NE as an entrance feature to the Apple Capital Loop Trail bridge over the Columbia River. The plaza includes benches, signage, and landscape features. The site is mostly located on WSDOT property. ♦ Gateway Project: The city initiated a study of the Historic Downtown area in 2011. The study focused on the area along Valley Mall Parkway and 9th Street NE between the Wenatchee Valley Mall (6th St. NE) and north to the Douglas County PUD. The Historic Downtown Area is the oldest part of the City and includes the original City town site. The area is characterized by a mix of residential and commercial buildings. Through extensive public outreach including surveys and workshops, several projects and activities were identified that would enhance the Downtown area. One 05/07/2019 Council Meeting Agenda Packet. Page 61 of 14905/07/2019 Council Meeting Agenda Packet. Page 61 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 11 | Page of those projects was to establish more open space and to create an inviting entry to the City at 9th Street NE. It was recommended that the City purchase the old Texaco service station on the southwest corner of the intersection of 9th St. NE and Valley Mall Parkway with the intention of converting the space to a “Gateway” entrance feature. The City subsequently purchased the property and initiated a public process to develop a design for the facility. The design of the project is complete. The project was put out to bid in 2018 and the bids well exceeded the estimated cost. The bids were rejected, and the project modified to reduce costs. The project was advertised for bids at the end of 2018 and a contract was awarded with construction anticipated in 2019. The estimated cost of construction for the project is $517,000 and engineering services during construction is estimated at $42,000 for a total of $559,000.  Surface Water Management Douglas County and the city of East Wenatchee adopted the 1995 Douglas County Comprehensive Flood Hazard Management Plan (CFHMP) containing an analysis and list of capital projects necessary to address stormwater management and flooding in the greater East Wenatchee area. The Plan recommended that the City and County create stormwater utilities to establish a dedicated funding source that could be used for administration, maintenance and capital improvement projects. The City and County created separate stormwater utilities in 1998 that operate jointly under the umbrella of an Interlocal Agreement. The Greater East Wenatchee Stormwater Utilities are funded from service charges collected from developed property within the service area boundary. The service charge is based upon an “equivalent service unit” (ESU) of 2,750 sq. ft. of impervious surface area. The utilities can leverage the service charge revenue to obtain grants and loans to fund projects. The utilities have set up an emergency fund reserve to provide funding for significant damage resulting from major storm events. Stormwater collection is accomplished with a combination of private stormwater retention and detention systems for individual development and a series of retention systems constructed and maintained by the Greater East Wenatchee Storm Water Utilities. Conveyance is by way of a combination of several miles of surface ditches and buried pipe. Douglas County, East Wenatchee, and Washington State Department of Transportation maintain several outfalls connecting the system to the Columbia River which is the final points of discharge for the stormwater management system. East Wenatchee must comply with the National Pollutant Discharge Elimination System (NPDES) Phase II program for their municipal stormwater systems. NPDES is a federal program administered by the Washington State Department of Ecology (DOE). The cities and counties are required to develop a program for stormwater management and adopt standards for development and redevelopment projects as well as the elimination of illicit discharges to stormwater systems. East Wenatchee is works jointly with Douglas County, Wenatchee, and Chelan County to accomplish the requirements of NPDES Phase II. Annually, as part of the budgeting process for the stormwater utilities, the CIP is reviewed, and projects funded for that year depending upon available revenue. The City and County are in the process of developing a comprehensive stormwater plan for the area. That 05/07/2019 Council Meeting Agenda Packet. Page 62 of 14905/07/2019 Council Meeting Agenda Packet. Page 62 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 12 | Page document will replace the outdated Capital Improvement Plan referenced above. A draft plan has been prepared but has not yet been finalized or adopted. Table 6 – Stormwater Project List Stormwater Projects Project Title Total Estimated Cost 2019 2020 2021 2022 2023 2024 Funding Sources Annual SW Improvement Projects 600,000 100,000 100,000 100,000 100,000 100,000 100,000 SWU 19th St. stormwater pond 250,000 125,000 125,000 DOE Year of Expenditures Non-City Facilities and Services  Library East Wenatchee Library: The East Wenatchee Library is in City Hall and occupies approximately 1,000 sq. ft. The library is part of the North Central Regional Library (NCRL) system which is a multi-county rural library district and municipal corporation formed in 1960. NCRL provides public library services to Chelan, Douglas, Ferry, Grant, and Okanogan Counties. Management and control of the NCRL is vested in a regional board composed of two trustees each from Chelan and Grant Counties and one trustee each from the remaining three counties. The NCRL is financially supported almost exclusively by property taxes. The NCRL provides centralized reference services through its main reference collection which is housed at the headquarter branch in Wenatchee. Access to the library's collection is available to all members. NCRL is also linked to libraries across Washington State and all over the world through interlibrary loan. The library offers extensive programming directed to children and their caregivers. Computers with internet access are provided in in the library. The East Wenatchee library has one full-time Librarian and has several volunteers that help with library projects. The library is open Monday through Friday from 9 am to 5 pm. The City will be exploring options to relocate the library to another location on the City Hall Campus to allow expansion of police, court, and administrative offices within the existing building. In addition to the library space, the City needs a larger meeting space for public, and potentially private, functions. As mentioned previously, the City would like space that could accommodate up to 150 people. Additionally, the library periodically fields requests for a small conference room for studies, meetings, or working space. To facilitate relocation options, the City purchased an adjacent lot to the east on 9th Street NE. Preliminary estimates for a new library space and multi-use meeting space range from $1.2 to $2.5 million. MONITORING AND REGULARLY AMENDING THE CF PLAN: The Growth Management Act requires local jurisdictions to monitor and evaluate the availability of public facilities. Accordingly, a capital facilities plan is an evolving document. It requires close coordination with other elements of the comprehensive plan, including the Land Use, Transportation, and Housing elements; an itemization of capital facilities needs and associated costs; a determination of the amount of funding available; a commitment to invest as the plan projects, to the extent possible and reasonable; and then an annual reiteration of the same process. The community needs to reassess the land use element 05/07/2019 Council Meeting Agenda Packet. Page 63 of 14905/07/2019 Council Meeting Agenda Packet. Page 63 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 13 | Page to ensure that the land use element, capital facilities plan element are coordinated and consistent. This is an important step in capital facility planning to ensure that the level of service is maintained, and those facilities and services are available to serve the community. Over the years, some of the key capital facilities issues the City of East Wenatchee will need to address are: • Meeting current needs for capital facilities and services; • Providing those capital facilities and services that are needed to serve future growth; • Securing adequate funding for capital facilities; • Siting new or expanded capital facilities most appropriately; and • Keeping the plan current. The requirement to fully finance the CF Plan (or revise the land use plan) provides an essential practicality to the vision set forth in the comprehensive plan. SHORTFALLS It is possible that the City may encounter shortfalls in funding for capital facilities or that a project may push the demand for a service beyond a LOS standard. In deciding how to address a shortfall, the City will balance the equity and efficiency considerations associated with each of these options. When evaluation of a project identifies a shortfall, the following options are available: • Increase Revenue • Decrease Level of Service Standards • Decrease the Cost of the Facility • Decrease the Demand for the Public Service or Facility CAPITAL FACILITIES REVENUE SOURCE OPTIONS A wide range of revenue sources are available to fund capital facilities. This section provides a summary of sources available to cities for capital facilities. There are three types of revenue sources for capital facilities: 1. Multi-use – taxes, fees, loans, and grants which may be used for any type of capital facility. These types of funds may be restricted if they are adopted to fund a specific project or facility. 2. Single-use – taxes, fees, loans, and grants which may be used only for a capital facility. 3. General fund – these monies are typically used for operations but may be used for capital improvements. Property Tax Property tax levies are most often used by local government to fund general operating and maintenance costs. They are not commonly used for capital improvements. The downside of relying on such funding is that it can become difficult to continue to commit 05/07/2019 Council Meeting Agenda Packet. Page 64 of 14905/07/2019 Council Meeting Agenda Packet. Page 64 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 14 | Page to such transfers from the operating fund, as community interests in enhancing day-to- day services increase and the General Fund revenues get spread too thin. An alternative that can help avoid this is to establish a policy by which all or a portion of a certain revenue is “dedicated” to the CIP. Doing so can give greater security to CIP funding but it also places a constraint on the General Fund. This can cause a financial strain on the funding of day-to-day services. For the past several years, the City Council has allocated the allowable 1% property tax increase to be committed to street improvement projects. Real Estate Excise Tax The State Legislature authorized cities to impose an excise tax that is paid by the seller of a piece of real estate. The authorization is in two separate sections, with two separate sets of limitations. The authorization (RCW 82.46) has specific limitations and responsibilities for jurisdictions planning under the Growth Management Act. • 1st quarter percent Real Estate Excise Tax (REET): The 1st quarter REET must be used for projects included in the Capital Facilities Plan. As used in this section, "capital project" means those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and/or judicial facilities; etc. Under certain circumstances and with limitations, the funds may be used for maintenance of capital facilities. • 2nd quarter percent REET: The 2nd quarter REET has more limitations. The list of capital projects is not as inclusive as the 1st Quarter. The legislative authority of any city that plans under RCW 36.70A.040(1) may impose an additional excise tax on each sale of real property in the corporate limits of the city for the city tax at a rate not exceeding one-quarter of one percent of the selling price. Revenues generated from the tax imposed under RCW 82.46.035 must be used solely for financing capital projects specified in a capital facility plan element of a comprehensive plan. As used in this section, "capital project" means those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement. Both REET sources require a nexus with the capital facilities plan and the comprehensive plan. As mentioned previously, this document is a supplement to Chapter 6 of the GEWA Comprehensive Plan and is incorporated into that document. Public Works Trust Fund Loans The Public Works Board is authorized by state statute (RCW 43.155), to loan money to counties, cities, and special purpose districts to repair, replace, or create domestic 05/07/2019 Council Meeting Agenda Packet. Page 65 of 14905/07/2019 Council Meeting Agenda Packet. Page 65 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 15 | Page water systems, sanitary sewer systems, storm sewer systems, roads, streets, solid waste and recycling facilities, and bridges. They administer three types of loans: • The Emergency Construction Loan Program focuses on the activities that repair, replace, and/or reconstruct a facility that will restore essential services. • Pre-construction activities include, design engineering, bid-document preparation, environmental studies, right-of-way acquisition, permits, cultural and historic resources, and public notification. • The Construction Loan Program focuses on the activities that repair, replace, or create a facility. Pre-construction activities include, right-of-way acquisition, design work, engineering, permit acquisition, environmental review, cultural and historic resources, and public notification. The legislature must allocate funds for disbursement by the Public Works Board. Currently, only the Emergency and Pre-Construction loan programs are active. Stormwater Management Service Charge The state authorizes cities and counties to charge a fee to support storm drain improvements. The City and County created storm water utilities in 1998 and currently operate them jointly under an interlocal agreement. The service charge is based upon an “equivalent service unit” (ESU) of 2,750 sq. ft. of impervious surface area. The rate is $45 per ESU. Single-family homes and duplexes pay for one ESU. Multifamily and commercial uses pay based upon the actual area of impervious surfaces using the ESU factor. Stormwater utility revenue is used for capital improvement projects, maintenance, and administration. The utilities can leverage the service charge revenue to obtain grants and loans to fund projects. The utilities have set up emergency funds as a reserve to cover the costs to repair significant damage resulting from major storm events. The capital plan for the utilities is the 1995 Comprehensive Flood Hazard Management Plan. Additionally, each year the budget is adopted with funds allocated for stormwater facility improvements. Arterial Street Fund East Wenatchee receives “Restricted Gas Tax” revenue, which is an amount transferred from the state to the city (and all Washington cities) from the state motor vehicle fuel tax. All revenue must be dedicated to arterial street capital improvement projects. Community Development Block Grant Funds The city of East Wenatchee is an entitlement community under Title 1 of the Housing and Community Development Act of 1974 and is eligible to receive Community Development Block Grant (CDBG) Program funds annually from the U.S. Department of Housing and Urban Development (HUD). East Wenatchee’s CDBG program fiscal year is October 1 through September 30. The city has used CDBG funds for several sidewalk and street improvement projects. However, the funds may only be used on street projects in areas where over 50% of the residents are low-income. Annual allocations average just over $100,000 per year. The City has funded three street improvement projects adding sidewalks to some of the oldest neighborhoods. 05/07/2019 Council Meeting Agenda Packet. Page 66 of 14905/07/2019 Council Meeting Agenda Packet. Page 66 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 16 | Page Grants The City strives to supplement local funds by securing grants for capital improvement programs. Generally, the amounts available are decreasing, just as the number of requests are increasing. The Chelan Douglas Transportation Council provides federal funding for regional projects on an annual basis. The City has been successful in securing funding for a variety of projects through this process. The City has also been successful in securing grants from the state Transportation Improvement Board. The City must continue to seek creative ways to remain competitive and secure funding. It will become more important to work cooperatively with the private sector, Douglas County, WSDOT, the Chelan Douglas Transportation Council and Link transit agency to create projects that rank very high on a statewide and federal level. Bonds Certain projects are of such a scale that a pay-as-you-go funding strategy would not be appropriate. For these, jurisdictions can exercise their credit potential and fund major projects through bonds. There are two types of General Obligation (GO) bonds: voter approved and Councilmanic. • Voter-approved bonds increase the property tax rate, with increased revenues dedicated to paying principal and interest on the bonds. Local governments are authorized in “excess levies” to repay voter-approved bonds. Approval requires a 60 percent majority vote in favor and a turn-out of at lease 40 percent of the voters from the preceding general election. • Councilmanic bonds are authorized by the City Council without the need for voter approval. Principal and interest payments for Councilmanic bonds come from general government revenues, without a corresponding increase in property taxes. This method of bond approval does not utilize a dedicated funding source for repaying the bond holders. Transportation Benefit District RCW 35.21.225 authorizes cities and counties to create transportation benefit districts supported by additional taxing authority for the purpose of acquiring, constructing, and improving any street. The City Transportation Benefit District is currently funded with a $20 per year car license fee. As mentioned previously, those funds have been designated for residential street overlay projects. There are statutory opportunities to increase funding for the District. Local Improvement District One option a jurisdiction can employ to fund capital improvements is to form a Local Improvement District (LID). Through it, a distinct physical area is identified that is to benefit from the proposed capital improvement(s). Property owners within that district then share the cost the improvement(s) with the City based upon a set formula. Typically, the cost is paid over a specified period. This type of funding strategy works well with projects that are perceptibly beneficial to area property owners. East Wenatchee has not used this type of funding mechanism. Developer Contributions When a new development will have a significant impact on a community, the jurisdiction can exercise its authority through the State Environmental Policy Act (SEPA) to require 05/07/2019 Council Meeting Agenda Packet. Page 67 of 14905/07/2019 Council Meeting Agenda Packet. Page 67 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 17 | Page the developer to contribute a percentage of the cost to mitigate the new development’s impact. The jurisdiction and its sources, through other developer contributions, or a combination there of, can pay the balance of the project’s cost. Impact Fees Impact fees are a separate fee, levied according to a consistent unit of measurement on all development in a defined area. Such fees are determined in response to capital facility needs and are directed to system wide improvements within the defined area. Any fees collected must be expended within a fixed time of six years or returned, with interest, to the developer. Impact fees may be developed to fund transportation, parks and open space, schools and fire protection. The City has not imposed any impact fees. GOALS AND POLICIES Goals: 1. Ensure that adequate capital facilities and services are located, designed, provided, and maintained in an economical and efficient manner to accommodate the changing needs and growth of the community. Policies: CF-1. Promote the continuation of multi-jurisdictional coordination in capital facility planning. CF-2. Promote energy efficiency and alternative energy sources in public facility remodeling and construction, to reduce maintenance and operation costs. CF-3. For the purposes of RCW 36.70A.150, the lands that are identified in the City capital facilities plan and the special district comprehensive plans, as necessary for system expansion, shall be considered lands that are useful for public purposes. CF-4. City services and operations should continue to be centralized at a single municipal campus. CF-5. Acquisition of additional City-owned land should meet the following needs: 1) if the purchase would improve the efficiency or expansion of City services on the existing campus; 2) if the purchase would enhance storm drainage; 3) if the purchase could be developed or utilized to serve more than one public need and/or to foster economic development; 4) joint facilities use with another public jurisdiction, if a specific city need would be served; 5) if the purchase would allow the City to provide a service or establish a facility that meets the growing needs of the community. CF-6. The City should consider additional funding sources to support capital facility projects and improvements including Local Improvement Districts, latecomer agreements, impact fees, public-private partnerships, and other strategies that may become available. CF-7. Development of sidewalks and bicycle lanes throughout the City should be considered as an important criterion in selecting street improvement projects. Special emphasis should be provided on routes that serve schools and recreational facilities. 05/07/2019 Council Meeting Agenda Packet. Page 68 of 14905/07/2019 Council Meeting Agenda Packet. Page 68 of 149 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 18 | Page CF-8. The City should coordinate street projects with utility providers (water, sewer, PUD, cable etc.) to ensure that service lines are upgraded in conjunction with the street improvement. CF-9. Champion the efforts to increase commerce with public and private investments in the Historic Downtown area. CF-10. Coordinate and cooperate with Douglas County to update the capital facilities plan in the Comprehensive Flood Hazard Management Plan. CF-11. Establish and periodically update levels of service for all public facilities and services in coordination with Douglas County, utilities and special districts. CF-12. Analyze level of service options for their potential implications on capital budgets, development costs, proportionate share of costs, impacts on the costs of housing and quality of life perceptions. CF-13. Projects that cause levels of service to fall below the minimum level should not be allowed unless improvements are included in the Capital Facilities Program of the City or the service providers. CF-14. Require development projects to pay for their fair share of impacts to capital facilities. CF-15. Continue to accommodate the space needs of the North Central Regional Library at its City Hall branch location. CF-16. The City should continue to explore the opportunities for the creation of new urban parks, in coordination with the Eastmont Metropolitan Park District. CF-17. In concert with the policies in Chapter 8, “Open Space and Recreation,” seek ways to implement the City’s desire to create a coordinated and connected system of open space throughout the City; and, whenever possible, seek dedicated easements in new developments for parks, pedestrian corridors and linkages. CF-18. Periodically monitor the internal consistency between the Capital Facilities Plan and other elements of the Greater East Wenatchee Area Comprehensive Plan. Reassess the improvement needs, priorities, level of service standards, revenue sources, and the Land Use element of the comprehensive plan if probable funding for capital facilities falls short of needs. 05/07/2019 Council Meeting Agenda Packet. Page 69 of 14905/07/2019 Council Meeting Agenda Packet. Page 69 of 149 This page intentionally left blank. 05/07/2019 Council Meeting Agenda Packet. Page 70 of 14905/07/2019 Council Meeting Agenda Packet. Page 70 of 149 City of East Wenatchee Exhibit A Priority Number Project Title Project Length Project Description Total Estimated Cost Year 1 2019 Year 2 2020 Year 3 2021 Year 4 2022 Year 5 2023 Year 6 2024 Phase Phase Start Year Federal Fund Code Federal Funds State Fund Code State Funds Local Funds 1 9th Street NE and Valley Mall Parkway Intersection 0.00 Construct new intersection traffic control 1,042,474 156,371 PE 2019 STP(R)135,261 21,110 Improvements system at 9th St. NE and Valley Mall RW Parkway 886,103 CN 2020 STP(R)766,479 119,624CN2015 2 10th Street NE Reconstruction 0.95 Full reconstruction project: Center left 6,100,000 300,000 300,000 PE 2019 600,000 Eastmont Ave to Kentucky Ave turn lane, curb, gutter and sidewalk,75,000 75,000 RW 2019 150,000 stormwater conveyance and illumination 5,350,000 CN 2022 5,350,000 3 5th St NE Pedestrian Facilities-Phase II Curb, gutter and sidewalk or pedestrian 3,706,651 365,998 360,333 PE 2019 SRTS 617,381 108,950 Kentucky Avenue to N. Grover Pl Pathway, RRFB's and Illumination 75,000 RW 2020 SRTS 63,750 11,250 2,905,320 CN 2021 SRTS 2,469,522 435,798 4 Intersection Improvement 0.00 Install new signal with optical detection 450,000 49,000 5,000 PE 2020 TIB 45,900 8,100 3rd Street SE and Highline Drive or RAB RW 396,000 CN 2021 TIB 336,600 59,400 5 Repair east and westbound approach 500,000 30,000 PE 2020 TIB 25,500 4,500 lanes at Grant Rd and Eastmont Ave RW intersection 470,000 CN 2121 TIB 399,500 70,500 6 TBD - N Fairview Pl (10th St NE to Dead-end) 0.13 Residential Overlay Program 79,000 79,000 ALL 2019 79,000 7 TBD - 12th Steet NE (N Grover Pl to Dead-end)0.25 Residential Overlay Program 145,000 145,000 ALL 2019 145,000 9 TBD - N Ashland Ave/12th St NE (13th St NE to Baker Ave) 0.19 Residential Overlay Program 102,000 102,000 ALL 2019 102,000 10 TBD - S Keller Ave (1st St SE to 3rd St SE) 0.25 Residential Overlay Program 106,000 106,000 ALL 2020 106,000 11 TBD - Clements Circle (13th St NE to 13 St NE [loop])0.24 Residential Overlay Program 132,000 132,000 ALL 2020 132,000 19th Street NW Reconstruction Phase 1 NW Cascade Ave to 0.25 Center turn lane, curb, gutter and sidewalk, stormwater conveyance 2,600,000 250,000 PE 2019 ECY 250,000 SR 28 and street illumination.2,350,000 CN 2022 TIB 1,997,500 352,500 14 TBD- N Colorado Ave (Colby Ct to 3rd St NE) 0.46 Residential Overlay Program 195,000 195,000 ALL 2021 195,000 15 TBD- Dayton Ave (6th St NE to 5th St NE) 0.15 Residential Overlay Program 52,000 52,000 ALL 2021 52,000 16 Eastmont Avenue / 11th St NE Traffic Signal or RAB 550,000 50,000 PE 2019 STBG 43,250 6,750 Intersection Improvements 500,000 CN 2020 STBG 432,500 67,500 17 Kentucky Avenue Reconstruction 1.03 Full reconstruction project: center left turn 5,880,000 5,880,000 ALL TIB 3,000,000 2,880,000 stormwater conveyance and street 18 TBD - 6th St NE (Colorado Ave to Eastmont Ave) 0.22 Residential Overlay Program 112,000 112,000 ALL 2022 112,000 19 TBD - Hamilton Ave (Standerfer Ave to Dead-end) 0.13 Residential Overlay Program 55,000 55,000 ALL 2022 55,000 20 TBD - Standerfer Ave (Valley Mall Parkway to Hamilton Ave) 0.04 Residential Overlay Program 16,000 16,000 ALL 2022 16,000 8 12 55,000 0.65 2019 57,000 55,000 ALL 2020 TBD - Gilbert Ct (N Grover Pl to Dead-end) 13 TBD - 4th St NE (Johnson Pl to Colorado Ave)0.11 Residential Overlay Program 55,000 From 2019 to 2024Six Year Transportation Improvement Program 57,000 ALL Grant Road Intersection Repair 0.00 Expenditures 0.10 Residential Overlay Program 57,000 P:\6 Year TIP\2019-2024\Exh A 2019 TIP05/07/2019 Council Meeting Agenda Packet. Page 71 of 14905/07/2019 Council Meeting Agenda Packet. Page 71 of 149 City of East Wenatchee Exhibit A Priority Number Project Title Project Length Project Description Total Estimated Cost Year 1 2019 Year 2 2020 Year 3 2021 Year 4 2022 Year 5 2023 Year 6 2024 Phase Phase Start Year Federal Fund Code Federal Funds State Fund Code State Funds Local Funds From 2019 to 2024Six Year Transportation Improvement Program Expenditures 21 TBD - Harrison Ct (10th St NE to Jackson Ave) 0.15 Residential Overlay Program 91,000 91,000 ALL 2022 91,000 22 TBD - Dale St SE (S Iowa Ave to S Kansas Ave) 0.31 Residential Overlay Program 132,000 132,000 ALL 2023 132,000 23 TBD - Parkroy Place SE/2nd St SE (S Iowa Ave to S Houston Ave) 0.37 Residential Overlay Program 228,000 228,000 ALL 2023 228,000 24 TBD - Green Pl (Grant Rd to Dead-end) 0.11 Residential Overlay Program 66,000 66,000 ALL 2024 66,000 25 TBD - S Georgia Ave (Grant Rd to Dead-end) 0.11 Residential Overlay Program 49,000 49,000 ALL 2024 49,000 26 TBD - S Gilmore Ave (Grant Rd to Dead-end) 0.10 Residential Overlay Program 45,000 45,000 ALL 2024 45,000 27 TBD - 1st Pl SE (S Georgia Ave to Tedford St SE) 0.26 Residential Overlay Program 112,000 112,000 ALL 2024 112,000 28 TBD - Tedford St SE (1st Pl SE to S Iowa Ave) 0.07 Residential Overlay Program 27,000 27,000 ALL 2024 27,000 29 19th Street NE Reconstruction- Phase II 0.24 Full reconstruction project. Center turn 1,546,000 231,900 PE 2023 TIB 208,710 23,190 stormwater conveyance and street 1,314,100 CN 2024 TIB 1,182,690 131,410 30 Eastmont Ave Preservation 0.75 Full width mill and repave.400,000 45,000 5,000 PE 2023 TIB 42,500 7,500 Update sidewalks to ADA standard 350,000 CN 2024 TIB 297,500 52,500 5th St NE Pedestrian Facilities-Phase III Curb, gutter and sidewalk or pedestrian 1,600,000 193,000 PE 2023 TIB 173,700 19,300 31 Eastmont Avenue to N. James St.0.60 Pathway, RRFB's and Illumination,RW 0 0 and a traffic signal at Eastmont Avenue 1,407,000 CN 2024 TIB 1,266,300 140,700 5th St NE Preservation 1.25 Full pavement reconstruction 600,000 90,000 PE 2021 TIB 81,000 9,000 32 510,000 CN 2022 TIB 459,000 51,000 33 19th Street NE Reconstruction- Phase III 0.58 Full reconstruction project, center turn 3,736,000 560,400 PE 2023 TIB 396,900 163,500 lane, curb, gutter and sidewalk, storm- RW 0 0 water conveyance & street illumination.3,175,600 CN 2024 TIB 2,249,100 926,500 34 Eastmont Avenue / 19th St NE Traffic Signal or RAB 550,000 50,000 PE 2022 STBG 43,250 6,750 Intersection Improvements 500,000 CN 2023 STBG 432,500 67,500 35 Non-Motorized - Citywide Provide sidewalks, crosswalks, signal modifications and bicycle facilities.300,000 100,000 100,000 100,000 ALL 2020 CDBG 300,000 36 Intersection Improvement 0.01 Install new signal with optical detection 450,000 49,000 5,000 PE 2021 STP(R)46,710 7,290 3rd St SE and Rock Island Drive or RAB 396,000 CN 2022 STP(R)342,540 53,460 37 Pavement preservation - Non TBD Projects Asphalt overlay, chip seal, crack sealing and other methods 1,448,000 362,000 362,000 362,000 362,000 ALL 2020 1,448,000 38 Valley Mall Parkway Enhancement - Stage 1 From 6th Street NE to 9th Street NE 0.24 Widen sidewalks, reconfigure on street parking.928,000 928,000 ALL 2023 STBG 802,720 125,280 39 Valley Mall Parkway Enhancement - Stage 2 From 9th Street NE to SR 28 0.39 Widen sidewalks, reconfigure on street parking.720,000 720,000 ALL 2024 STBG 622,800 97,200 Legend TOTALS 34,963,125 1,530,369 2,068,436 4,524,320 9,397,000 3,330,300 14,112,700 3,968,010 15,563,053 15,432,062 Projects with Secured Funding Highlighted in Yellow PE - Project Engineering 34,963,125 34,963,125 CN - Construction RW - Right of Way P:\6 Year TIP\2019-2024\Exh A 2019 TIP05/07/2019 Council Meeting Agenda Packet. Page 72 of 14905/07/2019 Council Meeting Agenda Packet. Page 72 of 149 Planning Commission Meeting Summary Minutes - 02/26/2019 Page 1 CITY OF EAST WENATCHEE COMMUNITY DEVELOPMENT DEPARTMENT 271 9TH STREET NE * EAST WENATCHEE, WA 98802 PHONE (509) 884-5396 * FAX (509) 884-6233 EAST WENATCHEE PLANNING COMMISSION Chair: Robert Hunter, Vice Chair: Norma Jean Jessup, Chaun Birks, Sally Brawley, Gary Palmer, Glenda Travis, and Gary Palmer Summary Minutes Tuesday, February 26, 2019 - 5:30 PM Location: East Wenatchee City Hall, Council Chambers 271 9th Street NE, East Wenatchee, WA 98802 Purpose: [ Public Hearing / Workshop / Joint Meeting ] I. CALL TO ORDER Chair Robert Hunter called the meeting to order at 5:34 PM. Roll Call: Sally Brawley, Chaun Birks, Robert Hunter, Norma Jean Jessup, Norm Nelson, Gary Palmer, Glenda Travis and Jeff Johnson. Staff present: Lori Barnett, Community Development Director, and Jennifer Groos, Associate Planner, Marcia Martz Permit Technician. II. ADMINISTRATIVE PROCEDURES A. Introduction of new members: Gary Palmer and Glenda Travis B. Election of Officers: Chair and Vice-Chair (Terms will begin in March) Motion by Commissioner Brawley to appoint Norma Jean Jessup as Chair and Jeff Johnson as Vice-Chair, seconded by Commissioner Birks. Motion carried 7-0 C. Approval of Summary Minutes from the December 4, 2018 meeting. Motion by Commissioner Birks, second by Commissioner Brawley to approve the December 4, 2018 Summary Minutes. Motion carried 7-0 III.CONTINUATIONS AND/OR WITHDRAWALS A. CPA 2018-01: An application submitted by Peter Ezetta for a land use map amendment to change the designation of property located at 1691 Grant Road from low residential to neighborhood commercial. The application was withdrawn as it was determined that the property did not comply with the dimensional standards for designation as neighborhood commercial. IV.NEW BUSINESS Explanation of public hearing procedures. A. CPA 2018-02: An application submitted by Lenka Slapnicka, Forte Architects, 240 N. Wenatchee Ave., Wenatchee, WA, on behalf of the property owner 302-312 Ninth St Holdings, LLC, for a land use map amendment to change the designation of property from Residential High/Office to Central Business District. The property is located at 378 Exhibit 2 05/07/2019 Council Meeting Agenda Packet. Page 73 of 14905/07/2019 Council Meeting Agenda Packet. Page 73 of 149 Planning Commission Meeting Summary Minutes - 02/26/2019 Page 2 Eastmont Avenue, East Wenatchee, WA within Section 11 Township 22 N. Range 20 E. W. M. Assessor’s parcel number (APN) 40100003508. Staff report presented by Planner Groos. Staff recommended approval of the proposed Comprehensive Map Designation Amendment. Public Testimony provided by: Debbie Feist, 142 Springhill Drive had concerns on how the rezone might affect the neighboring properties. Planner Barnett explained that the rezone only affects the referenced parcel. Public testimony closed. Motion by Commissioner Birks to recommend to the City Council approval of Comprehensive Plan Amendment 2018-02 as presented by Staff. Seconded by Commissioner Johnson. Motion carried 7-0. B. CPA/ZC 2018-04: An application initiated by the City of East Wenatchee on behalf of the property owner, East Wenatchee Investments, LLC, for a comprehensive plan land use map amendment and a rezone to change the land use designation and zoning from Low Residential to Residential High/Office. The property currently has a split designation with part of the property designated Low Residential and part of it designated as Residential High/Office. The property is currently improved with an office and storage building. The property is located at 300 9th St. NE, East Wenatchee, WA within Section 11 Township 22 N. Range 20 E. W. M. APN 40100001709. Staff reported presented by Planner Barnett. Staff offered findings of fact and conclusions in Section VI of the staff report for consideration by the Planning Commission. There was no public testimony. Motion by Commissioner Brawley to recommend to the City Council approval of the Comprehensive Plan Amendment and zone change 2018-04. Seconded by Commissioner Hunter. Motion carried 7-0. C. CPRZ-2018-03: An application initiated by Douglas County for a comprehensive plan land use map amendment and rezone from Office High Residential to General Commercial involving 3 parcels totaling approximately 6.7 acres owned by Doyle Hansbrough (APN 40200005601), State of Washington (APN 40200005602), and the Chelan County PUD (APN 40200005604). The properties are located on SR 28, within the SW Quarter of Section 13, Township 22 N., Range 20 EWM, Douglas County. Planner Barnett explained that the Douglas County Commissioners passed an Ordinance on January 22, 2019 approving the Comprehensive Plan amendment and rezone of the properties. Staff recommends that the Planning Commission forward a recommendation of approval to the City Council. There was no public testimony. Motion by Commissioner Birks to recommend to the City Council approval of CPRZ-2018-03 based on the findings of fact and conclusions. Commissioner Brawley seconded. Motion carried 7-0. D. CPA 2018-05: A proposal initiated by the City of East Wenatchee for an updated City of East Wenatchee Capital Facilities Plan 2019-2024 addressing City-owned and 05/07/2019 Council Meeting Agenda Packet. Page 74 of 14905/07/2019 Council Meeting Agenda Packet. Page 74 of 149 Planning Commission Meeting Summary Minutes - 02/26/2019 Page 3 provided facilities and services as a Supplement to Chapter 6 of the comprehensive plan. Staff report presented by Planner Barnett. Staff offers findings of fact and conclusions for consideration by the Planning Commission to support the recommendation to City Council for approval of the application. The Planning Commission discussed the 9th Street and Valley Mall Parkway intersection improvements, Public Works Improvements, and the Residential Overlay Program. There was no public testimony Motion by Commissioner Birks to recommend to the City Council approval of the proposed amendments to the Capital Facilities Plan 2019-2024. Commissioner Brawley seconded. Motion carried 7-0 V. OLD BUSINESS – NONE VI. OTHER BUSINESS – NONE VII. ADJOURNMENT – 6:31 PM Respectfully Submitted, Lorraine C. Barnett Community Development Director Date of Approval Planning Commission Chair 05/07/2019 Council Meeting Agenda Packet. Page 75 of 14905/07/2019 Council Meeting Agenda Packet. Page 75 of 149 CITY OF EAST WENATCHEE COMMUNITY DEVELOPMENT DEPARTMENT 271 9TH STREET NE * EAST WENATCHEE, WA 98802 PHONE (509) 884-5396 * FAX (509) 884-6233 STAFF REPORT TO: East Wenatchee Planning Commission FROM: Community Development Department DATE: February 26, 2019 SUBJECT: CPA 2018-5 City of East Wenatchee Capital Facilities Plan I. GENERAL INFORMATION Applicant: City of East Wenatchee 271 9th St. NE East Wenatchee, WA 98802 Contact Planner: Lori Barnett 509-884-5396 A. Proposal: The proposal is an amendment to the Greater East Wenatchee Area Comprehensive Plan with the development of new City of East Wenatchee Capital Facilities Plan 2019-2024 addressing City-owned and provided facilities and services as a supplement to Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan. The proposal under consider is part of the comprehensive plan 2018 Annual Update process. B. Location: The proposal applies city-wide. II.ANALYSIS OF PROPOSAL A. Comprehensive Plan: The Greater East Wenatchee Area Comprehensive Plan (GEWA Plan) was adopted by the city of East Wenatchee and Douglas County. The GEWA Plan has been amended several times, most recently in 2018. A Capital Facilities Plan is a required element under the State Growth Management Act, Section 36.70A.070 and it addresses the financing of capital facilities in the city of East Wenatchee and the adjacent urban growth area. It represents the City and community's policy plan for the financing of public facilities over the next 20 years and it includes a 6-year financing plan for capital facilities. The policies in this plan are intended to guide public decisions on the use of funds for capital projects. Capital Facilities play an important role in realizing the vision of compact urban development. As a general definition, “Public Facilities” include: streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, domestic water systems, storm and sanitary sewer systems, parks and recreational facilities, and schools. “Public Services” include: fire protection and suppression, law enforcement, public health, education, recreation, environmental protection, and other governmental services. Exhibit 3 05/07/2019 Council Meeting Agenda Packet. Page 76 of 14905/07/2019 Council Meeting Agenda Packet. Page 76 of 149 Staff Report CPA 2018-05 – EW Cap Fac Plan Page 2 Chapter 6 of the GEWA Plan is the Capital Facilities Element that covers the entire urban growth area, encompassing parks, libraries, police, fire, general government, public health, and public schools. Transportation and utility related capital facilities are addressed separately in their respective chapters of the GEWA Plan. In addition to Chapter 6 of the GEWA Plan, Appendix B to the GEWA Plan is a Combined Capital Facilities Plan which is a more specific capital improvement plan covering all services and facilities provided within the urban growth area and including a plan for future expansion within five focus areas. The existing and proposed City of East Wenatchee Capital Facilities Plan covers only City-owned or provided facilities and services. The existing document is from 2010 and is out of date. The proposed document is a replacement rather than an amendment since it was substantially altered. The proposed City of East Wenatchee Capital Facilities Plan covers a 6-year period from 2019 to 2024. It is intended that from this point forward, the City Capital Facilities Plan will be amended annually to be consistent with the annual budget cycle. The document includes an introduction and inventory discussion of City facilities, a discussion of level of service standards, a needs assessment, a list of proposed projects, a monitoring process, a discussion of potential funding sources and goals and policies. The Six-Year Transportation Improvement Program is included as Exhibit A. The table below provides an overview of the major projects. Some of the proposed projects are listed with alternatives. In 2019, a City Council committee will be working on a facilities master plan for the City Hall Campus. As noted in the Capital Facilities Plan, City buildings are overcrowded and do not meet all the needs for City services. Additionally, the City’s branch library is very small in comparison to other similar sized jurisdictions. Providing a larger library space would allow for an expansion of services currently provided to this community. It is also hoped that a larger meeting room facility can be located on the campus – possibly in conjunction with the library. As the City Hall Campus planning process evolves, Project Title Total Estimated Cost 2019 2020 2021 2022 2023 2024 Funding Sources 9th St NE/Valley Mall Pkwy intersection traffic control 1,655,492 156,371 1,499,121 City/Fed/ WSDOT 10th St. NE (Eastmont to Kentucky)6,100,000 375,000 375,000 5,350,000 City/PWTF Highline/3rd St. SE Roundabout Design and Construction 875,000 100,000 775,000 City/TIB/ SWU 5th St NE Sidewalks Grover to Kentucky Ave 4,631,136 100,000 450,000 4,081,136 City/SRTS- WSDOT/ SWU Grant/Eastmont Intersection Repair 500,000 30,000 470,000 ? Residential Street Overlay Program 1,283,000 383,000 180,000 180,000 180,000 180,000 180,000 TBD 19th Street Stormwater Pond 250,000 125,000 125,000 DOE Small stormwater projects 600,000 100,000 100,000 100,000 100,000 100,000 100,000 SWU Gateway Project 559,000 559,000 City/SUT Public Works improvements*750,000 750,000 City Total 17,203,628 2,648,371 3,534,121 4,831,136 5,630,000 280,000 280,000 *NOTE: The estimated cost for public works improvements is the amount in the 2019 Budget. The potential overall cost Overall Capital Facilities Plan Schedule Estimated will be evaluated in 2019 by the City Council and the Budget amended as necessary. 05/07/2019 Council Meeting Agenda Packet. Page 77 of 14905/07/2019 Council Meeting Agenda Packet. Page 77 of 149 Staff Report CPA 2018-05 – EW Cap Fac Plan Page 3 amendments may need to be made to the City Budget depending upon the timing of the improvements. A complete copy of the City of East Wenatchee Capital Facilities Plan 2019-2024 is included as Exhibit A to this staff report. B. Environmental Review: An Environmental Checklist was prepared on January 11, 2019. A threshold determination and environmental review pursuant to RCW 43.21C the State Environmental Policy Act was completed, and a Determination of Non-significance was issued on January 11, 2019 with a comment period ending on January 28, 2019. The DNS was advertised in the Wenatchee World on January 13,2019. Copies of the proposal and environmental documents were sent to agencies with jurisdiction and commenting agencies requesting their review and comment on the proposal. No comments were received. C. State Review: RCW 36.70A.106 requires submittal of amendments to comprehensive plans and development regulations to the Washington State Department of Commerce (Commerce) for a 60-day review. The proposal was submitted to Commerce on December 18, 2018. The review period terminated on February 18, 2019. No comments were received from Commerce or other agencies receiving the proposed document. D. Local Agency Comments: The proposal was sent to all City departments and the Washington State Department of Ecology. III. PLANNING SUMMARY Planning Staff Comments: Staff offers findings of fact and conclusions in Section IV of this Staff Report for consideration by the Planning Commission. The statements in that section may be modified by the Planning Commission as appropriate to support the decision and recommendation to the City Council. IV. SUGGESTED FINDINGS OF FACT AND CONCLUSIONS A. FINDINGS OF FACT 1. The proposal is an amendment to the Greater East Wenatchee Area Comprehensive Plan with the development of new City of East Wenatchee Capital Facilities Plan 2019-2024 addressing City-owned and provided facilities and services as a supplement to Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan. 2. The proposal applies city-wide. 3. The City of East Wenatchee and Douglas County have adopted the Greater East Wenatchee Area Comprehensive Plan in accordance with the provisions of the Growth Management Act and RCW Chapter 36.70A which covers the City and Douglas County unincorporated areas within the East Wenatchee Urban Growth Area Boundary. 4. The GMA requires a capital facilities plan element. 5. RCW Chapter 36.70A authorizes cities and counties to adopt and amend comprehensive plans and development regulations. 6. The proposal under consider is part of the comprehensive plan 2018 Annual Update process. 05/07/2019 Council Meeting Agenda Packet. Page 78 of 14905/07/2019 Council Meeting Agenda Packet. Page 78 of 149 Staff Report CPA 2018-05 – EW Cap Fac Plan Page 4 7. The City of East Wenatchee and Douglas County provide opportunities to the public, local and state jurisdictions and agencies for early and continuous public participation in the drafting of amendments to comprehensive plans and development regulations. The City adopted Resolution 2010-06 on June 8, 2010 establishing a Public Involvement Plan for adoption and amendments of comprehensive plan and development regulations. 8. The planning commission is responsible for long-range planning matters and providing implementation recommendations to assure compliance with the GMA. 9. Copies of the application materials and environmental documents were sent to agencies with jurisdiction and commenting agencies requesting their review and comment on the proposed project. No comments were received from those agencies. 10. A threshold determination and environmental review pursuant to RCW 43.21C the State Environmental Policy Act was completed, and a Determination of Non- significance and Adoption of Existing Environmental Document was issued on January 11, 2019 with a 14-day comment period. No comments were received indicating that the proposed project would have a probable significant adverse impact on the environment. 11. Copies of the proposal and environmental documents were sent to the Washington State Department of Commerce on December 18, 2018 requesting their review and comment on the proposal and initiating the 60-day review process required by RCW 36.70A.106. No comments were received from any state agency. 12. On February 15, 2019, a Notice of Public Hearing was published in The Wenatchee World. 13. Public testimony was taken at the hearing. The main concerns expressed were: CONCLUSIONS 1. It is the determination of the lead agency that no more than a moderate effect on the environment is a reasonable probability as a result of the proposed action. The proper exercise of the threshold determination process as required by WAC 197-11 is than an environmental impact statement is not required to be prepared for this project. 2. Proper legal requirements of RCW 36.70A.106, title 19 EWMC, and chapter 17.100 EWMC were met and the community was given the opportunity to comment on the proposal at a duly advertised open record public hearing. 3. The proposed amendment has been processed in a manner consistent with the requirements of the Revised Code of Washington and the Washington Administrative Code. 4. Any Finding of Fact that is more correctly a Conclusion of Law is hereby incorporated by this reference. Exhibits A. City of East Wenatchee Capital Facilities Plan 2019-2024 – Draft Date 2/13/2019 (Not included in Council Packet) 05/07/2019 Council Meeting Agenda Packet. Page 79 of 14905/07/2019 Council Meeting Agenda Packet. Page 79 of 149 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Trina Elmes, Events Director/PIO. Subject: Tourism Promotion Grant Application & East Wenatchee Events Board Recommendations. Date: May 7, 2019 I.Summary Title: Each year, the City budgets Its lodging tax revenue for grants to help fund tourism promotion. To help promote tourism, the City evaluates grant applications for the marketing or operations of special events and festivals designed to attract tourists to East Wenatchee. II.Background/History: The East Wenatchee Events Board received and reviewed the following applications, listed in the order of date received: •Wenatchee Valley Chamber of Commerce - $60,000 •Sunburn Classic 3-on-3 Basketball Tournament - $5,000 •City of East Wenatchee 2018 Budget - $203,857.85 •City of East Wenatchee 2019 Budget - $275,106.00 III.Recommended Action: The East Wenatchee Events Board is recommending: •Wenatchee Valley Chamber of Commerce - $60,000, Fully Funded •Sunburn Classic 3-on-3 Basketball Tournament - $2,000 guaranteed. A report will need to be presented at the end of the event and for every out of town participant that attended, they will be reimbursed $10 and the reimbursement will be capped at $3,000. •City of East Wenatchee 2018 Budget - $203,857.85, Fully Funded •City of East Wenatchee 2019 Budget - $275,106.00, Fully Funded IV.Exhibits: 1.Wenatchee Valley Chamber of Commerce’s Application for Tourism Promotion Grant Application. 2.Sunburn Classic’s Application for Tourism Promotion Grant Application. 3.City of East Wenatchee’s 2018 Budget Application for Tourism Promotion Grant Application. 4.City of East Wenatchee’s 2019 Budget Application for Tourism Promotion Grant Application. 5.East Wenatchee Events Board, March 3, 2019, Meeting Minutes. 6.East Wenatchee Events Board, April 10, 2019, Meeting Minutes. Financial Data: Expenditure Required Amount Budgeted Appropriation Required $543,963.85 $0 No 05/07/2019 Council Meeting Agenda Packet. Page 80 of 14905/07/2019 Council Meeting Agenda Packet. Page 80 of 149 05/07/2019 Council Meeting Agenda Packet. Page 81 of 14905/07/2019 Council Meeting Agenda Packet. Page 81 of 149 05/07/2019 Council Meeting Agenda Packet. Page 82 of 14905/07/2019 Council Meeting Agenda Packet. Page 82 of 149 From:Ike Lasswell To:Trina Elmes Subject:FW: City of East Wenatchee: Application for Tourism Promotion Grant Date:Thursday, March 28, 2019 2:24:43 PM     From: webmaster@east-wenatchee.com  Sent: Wednesday, March 7, 2018 12:16 PM To: Dan White <dwhite@east-wenatchee.com>; Brooke Black <bblack@east-wenatchee.com> Subject: City of East Wenatchee: Application for Tourism Promotion Grant   A new entry to a form/survey has been submitted. Form Name:Application for Tourism Promotion Grant Date & Time:03/07/2018 12:15 p.m. Response #:7 Submitter ID:2795 IP address:206.130.140.42 Time to complete:8 min. , 10 sec.   Survey Details [S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to view the answer to this question. Page 1   The general guidelines are: 1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the end of the application. 2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's image and goals. 3. An activity must be of general community interest or value. 4. Unless approved by the City, admission to or participation in an activity must be "free of charge." 5. A grant recipient must provide full financial statements for the organization; and budget and actual financial statements for the activity submitted for funding. 05/07/2019 Council Meeting Agenda Packet. Page 83 of 14905/07/2019 Council Meeting Agenda Packet. Page 83 of 149 6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in competition with other East Wenatchee events, activities, or organizations. 7. A funded activity or program must obtain all legally required permits, licenses, insurance and approvals before City funds will be released. 8. A grant recipient must submit a written report of the results of the activity within 14 days of its completion. The report must include information describing the actual number of people traveling for business or pleasure on a trip: 8.1. Away from their place of residence or business and staying overnight in paid accommodations; 8.2. To place 50 miles or more from their place of residence or business for the day or staying overnight; or 8.3. From another country or state outside of their place of residence or their business. 9. A funded recipient, activity, or program must acknowledge the City contribution in formal promotional materials and efforts (i.e. logo, etc.) 10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants.   Page 2   1. Amount of Lodging Tax Request: $6,000.00   2.Organization/Agency Information: Name Jerri Barkley Federal Tax ID Number:91-0465430 Type of Organization (Sole Proprietor, Partnership, etc) Wenatchee Valley Chamber of Commerce   3. Activity Information: Name Miss Veedol Video Story Phase 1 Date of Activity:summer 2018   4. Contact Information: Name Jerri Barkley Title Marketing Phone (509) 662-2116 Email Address jerri@wenatchee.org Street Address 137 N Wenatchee Avenue Suite 101 City Wenatchee State Washington 05/07/2019 Council Meeting Agenda Packet. Page 84 of 14905/07/2019 Council Meeting Agenda Packet. Page 84 of 149 Zip Code 98801   5. Check all service categories that apply to this application: [×] Tourism Promotion/Marketing   Page 3   SECTION I - General Information   6. Is this a new activity? If no, how many years has this activity existed? [×] Yes   7. Are you requesting/using other City funds for this activity? [×] Yes   8. What is the proposed location of activity? The Wenatchee Valley Chamber of Commerce is working with Voortex Productions on completing two film documentaries that will tell the story of Miss Veedol. Footage of Miss Veedol in flight and at Pangborn Airport, Spirit of Wenatchee has taken place but additional footage needs to be captured of the story tellers involved in the Spirit of Wenatchee. The footage will be taken mostly in East Wenatchee for Phase 1 and Phase 2 will be Misawa.   9. Please provide a short description of the activity: The Wenatchee Valley Chamber of Commerce is working with Voortex Productions on completing two film documentaries that will tell the story of Miss Veedol. Footage that has been captured during the filming of the "We are Wenatchee" series will be used in conjunction with additional footage to complete the phase 1 or Wenatchee story. It is hoped that this initial film will spark the interest of larger sponsors and interested organizations such as the Museum of Flight and National Geographic. Phase 2 will include the Misawa part of the story and we hope to complete that in 2019.   10. Please describe the prior success of your activity: The "We are Wenatchee" series videos were produced and filmed by Voortex Productions. Those videos have been embedded in hundreds of websites in over 85 countries. The cost associated with these projects, including the Miss Veedol project has been discounted as Charley Voorhis is passionate about our area and our stories.   11. Please describe your target audience: Our targeted audience is first the community, then the residents of Washington State, expanding then to national and international audiences interested in stories of epic achievement. This is a story that we would like to help bring to more people.   12. Please describe how you will promote lodging establishments, restaurants, and businesses located in the City of East Wenatchee: The promotion of local lodging and dining establishments as well as other services in East Wenatchee will be the direct result of driving increased traffic to the websites that will contain the video as well as the local 05/07/2019 Council Meeting Agenda Packet. Page 85 of 14905/07/2019 Council Meeting Agenda Packet. Page 85 of 149 events that highlight Miss Veedol.. The Miss Veedol video will be available to view on the East Wenatchee site, the Visit Wenatchee site,, the Spirit of Wenatchee site and the Wenatchee Valley Museum site. All should be able to offer statistics of views and clicks.   Page 4   13.[S] Please upload an itemized budget for the proposed event. Please highlight the budget items you would like the City to reimburse you for.   14. What organization and staffing do you have to support this activity? Voortex Productions will be producing the video and the funding requested will be paid to them. Jerri Barkley at the Wenatchee Valley Chamber of Commerce will be the staff member working on the project.   Page 5   15. Does your organization have a current City of East Wenatchee Business License? Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. (○) No   16. Fully describe the activity. Expand your activity summary from question #4 to address such issues as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project. If you are requesting funds for a specific portion of a larger project, please indicate, but focus your response on the element for which you are requesting funding. The Phase 1 video for Miss Veedol could be tied to the 2018 Wings and Wheels Festival and support the new Miss Veedol park project. Increased awareness for this unique community asset opens doors for other fundraising efforts that would allow the replica the necessary fuel funding needed to travel to out of the area air shows. Experiential components to the Wings and Wheels Festival could be added to allow for a better and true understanding of the courage it took to walk on the wing or drop the landing gear and land the plane or what does it actually look like outside the cockpit over the Pacific Ocean at night and how could they ascertain where they were n the year 1931. it is our hope that this is a two phase project with partnership from East Wenatchee for the Misawa part of the story.   17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity. Currently Miss Veedol is listed on the new visitwenatchee.com website under "unique assets". Miss Veedol is on the cover of this years Visitor guide, postcards have been created and our 2018 Wenatchee Valley Membership plaque will feature Miss Veedol. Our new Visitor Center welcomes visitors with a large window graphic of Miss Veedol as well. The launch of the video will be promoted on the home page of our website, the East Wenatchee website, The Spirit of Wenatchee and the Wenatchee Valley Museum with the debut planned at Wings and Wheels and a partnering promotion there. Social Media will also be used to engage 05/07/2019 Council Meeting Agenda Packet. Page 86 of 14905/07/2019 Council Meeting Agenda Packet. Page 86 of 149 folks to click on and watch the epic story.   Page 6   SECTION II - State Required Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Please provide estimates for the following information:   18. The estimated number of participants who will attend in each of the following categories: Overalll attendance at the event/activity: n/a Number of people who will travel more than 50 miles to attend your event/activity: n/a Number of people who will travel from another state or country to attend your event/activity: n/a Number of people who will travel more than 50 miles to attend your event/activity and who will stay overnight in the Wenatchee Valley: n/a Of the people staying overnight, the number of people who will stay in paid accommodations: n/a Number of paid lodging room nights resulting from your proposed event/activity: n/a At an average daily rate of $82, my paid room lodging impact is: n/a   19.Please explain how you calculated the above estimates? The measure of this activity can be better measured when we are actually able to share reporting data with East Wenatchee and they with the Chamber, as available. At this time the Wenatchee TPA and LTAC are in favor of this promotion and have contributed to it. It will continue to get easier to flush out the contribution of this promotion when the new hotel is on line. We will be able to measure the activity to each website 05/07/2019 Council Meeting Agenda Packet. Page 87 of 14905/07/2019 Council Meeting Agenda Packet. Page 87 of 149 and tell where the people are coming from that click to watch. We will also be able to measure activity at events such as Wings and Wheels by doing a simple "enter to win" or informal survey work .   20. How will your organization collect and verify the above information for your activity. (e.g. surveys, registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded reimbursement. The City must report this information to the Washington State Legislature's Joint Legislative Audit and Review Committee. We will work with the City of East Wenatchee to meet the requirements . Surveys, hotel stays and ticket sales can be incorporated throughout the year as the opportunities present themselves.   Page 7   SECTION III - Lodging Tax Funding Evaluation Criteria State law defines promoting tourism as: "activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists."   21. Lodging tax funding Criteria (check the boxes that apply): [×] Must meet the definition for tourism promotion as stated above. [×] Promotes a positive image for the City. [×] Promotes the City as a destination place. [×] Attracts visitors, builds new audiences, and encourages tourist expansion. [×] Increases awareness of the City's amenities, history, facilities, and natural environment. [×] Supports regional tourism planning.   22. Benefit to the community: [×] This activity benefits the citizens of East Wenatchee [×] This activity benefits the overall community, rather than specific segment or interest.   23. Innovation: [×] The activity is unusal or unique. [×] It moves an existing program in a new direction.   24. Community support [×] The activity has broad-based community appeal or support. [×] There is evidence of need for this activity in the City.   25. Evidence of partnership: [×] The activity exhibits a degree of partnership. [×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support.   05/07/2019 Council Meeting Agenda Packet. Page 88 of 14905/07/2019 Council Meeting Agenda Packet. Page 88 of 149 26. Other funding sources: (○) There are multiple revenue sources to support this activity.   27. Previous and replacement funding: (○) The funding request is for a new activity or to continue or expand on-going activity.   28. Scale of project: (○) The activity is of a scale suitable for this funding program.   29. Indicate below how your project meets the above Lodging Tax Funding Criteria: Provides exposure, promotes a positive City image, has support of those in the hospitality industry, showcases one of the larges unique assets of East Wenatchee and elevates the Miss Veedol story by making it more accessible to others.   Page 8   SECTION IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations place on use of Lodging Tax, and certify that the requested funds will be used only for purposes described in this application or as approved by the City. I understand use of funds is subject to audit by State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State public Records Act, RCW 42.56, and that the application will be discussed in meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City. The City will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Rimbursement documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determinded by the City.   30. Signature of Applicant Signature (Please type in Jerri Barkley 05/07/2019 Council Meeting Agenda Packet. Page 89 of 14905/07/2019 Council Meeting Agenda Packet. Page 89 of 149 name):   Page 9   RCW 67.28.1816 Lodging tax -- Tourism promotion (1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for: (a) Tourism marketing; (b) The marketing and operations of special events and festivals designed to attract tourists; (C) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 36.100 RCW; or (d) Supporting the operations of tourism-related facilities owned or operated by non profit organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as amended. (2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this chapter must provide the municipality to which they are applying estimates of how any moneys received will result in increases in the number of people traveling for business or pleasure on a trip: (i) Away from their place of residence or business and staying overnight in paid accommodations; (ii) To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (iii) From another country or state outside of their place of residence or their business. (b)(i) In a municipality with a population of five thousand or more, applicants applying for use of revenues in this chapter must submit their applications and estimates described under (a) of this subsection to the local lodging tax advisory committee. (ii) The local lodging tax advisory committee must select the candidates from amongst the applicants applying for use of revenues in this chapter and provide al list of such candidates and recommended municipality may choose only recipients from the list of candidates and recommended amounts provided by the local lodging tax advisory committee. (c)(i) All recipients must submit a report to the municipality describing the actual number of people traveling for business or pleasure on a trip: (A) Away from their place of residence or business and staying overnight in paid accommodations; (B) To a place fifty miles or more one way form their place of residence or business for the day or staying overnight; or (C) From another country or state outside of their place of residence or their business. A municipality 05/07/2019 Council Meeting Agenda Packet. Page 90 of 14905/07/2019 Council Meeting Agenda Packet. Page 90 of 149 receiving a report must; Make such report available to the local legislative body and the public; and furnish copies of the report to the joint legislative audit and review committee and members of the local lodging tax advisory committee. (ii) The joint legislative audit and review committee must on a biennial basis report to the economic development committees of the legislature on the use of lodging tax revenues by municipalities. Reporting under this subsection must begin in calendar year 2015. (d) This section does not apply to the revenues of any lodging tax authorized under this chapter imposed by a county with a population of one million five hundred thousand or more. Thank you, City of East Wenatchee This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email. 05/07/2019 Council Meeting Agenda Packet. Page 91 of 14905/07/2019 Council Meeting Agenda Packet. Page 91 of 149 From:webmaster@east-wenatchee.com To:Dan White; Brooke Black Subject:City of East Wenatchee: Application for Tourism Promotion Grant Date:Wednesday, January 30, 2019 6:51:01 PM A new entry to a form/survey has been submitted. Form Name:Application for Tourism Promotion Grant Date & Time:01/30/2019 6:50 p.m. Response #:11 Submitter ID:4047 IP address:172.24.96.110 Time to complete:46 min. , 50 sec. Survey Details [S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to view the answer to this question. Page 1 The general guidelines are: 1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the end of the application. 2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's image and goals. 3. An activity must be of general community interest or value. 4. Unless approved by the City, admission to or participation in an activity must be "free of charge." 5. A grant recipient must provide full financial statements for the organization; and budget and actual financial statements for the activity submitted for funding. 6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in competition with other East Wenatchee events, activities, or organizations. 7. A funded activity or program must obtain all legally required permits, licenses, insurance and approvals before City funds will be released. 8. A grant recipient must submit a written report of the results of the activity within 14 days of its completion. The report must include information describing the actual number of people traveling for business or pleasure on a trip: 8.1. Away from their place of residence or business and staying overnight in paid 05/07/2019 Council Meeting Agenda Packet. Page 92 of 14905/07/2019 Council Meeting Agenda Packet. Page 92 of 149 accommodations; 8.2. To place 50 miles or more from their place of residence or business for the day or staying overnight; or 8.3. From another country or state outside of their place of residence or their business. 9. A funded recipient, activity, or program must acknowledge the City contribution in formal promotional materials and efforts (i.e. logo, etc.) 10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants. Page 2 1. Amount of Lodging Tax Request: $5,000.00 2.Organization/Agency Information: Name Sunburn Classic Association Federal Tax ID Number:82-4761352 Type of Organization (Sole Proprietor, Partnership, etc) Nonprofit 3. Activity Information: Name Sunburn Classic 3on3 Date of Activity:July 27 & 28 4. Contact Information: Name Sherleen Taylor Title Secretary Phone (509) 387-1030 Email Address sherleen@elitehoopeffects.com Street Address 2833 Riviera Blvd City Malaga State Washington Zip Code 98828 5. Check all service categories that apply to this application: [×] Tourism Promotion/Marketing [×] Operation of Special Event/Festival designed to attract tourists Page 3 SECTION I - General Information 05/07/2019 Council Meeting Agenda Packet. Page 93 of 14905/07/2019 Council Meeting Agenda Packet. Page 93 of 149 6. Is this a new activity? If no, how many years has this activity existed? [×] No [×] Number of Years 5 7. Are you requesting/using other City funds for this activity? [×] No 8. What is the proposed location of activity? 3rd Street from Hanford to Georgia Street. 9. Please provide a short description of the activity: Sunburn Classic 3on3 is a basketball tournament for all ages from youth to adults. This family fun event is designed to get all ages involved, whether it be playing a game or spectators watching. The focus of the Sunburn Classic is to draw people from across the state to visit and boost revenue for our local community businesses and visit our beautiful city, water parks and attractions. 10.Please describe the prior success of your activity: Over the past five years we have seen substantial growth in the number of teams registered to play. In 2013 Sunburn Classic started with 30 teams and as of 2018, there were 100 teams registered with 39 different zip codes from around the state and Idaho. Every year the enrollment for Sunburn Classic has been 65% from out of town participants. We anticipate substantial growth over the next few years. 11. Please describe your target audience: All ages from youth through adults, Special Olympics, Hoops and Heroes (a fundraiser division for first responders) and wheelchair division. 12. Please describe how you will promote lodging establishments, restaurants, and businesses located in the City of East Wenatchee: Sunburn Classic will promote through the website, radio, social media, registration flyers and inserts in player packets which every team will receive. Page 4 13.[S] Please upload an itemized budget for the proposed event. Please highlight the budget items you would like the City to reimburse you for. 14. What organization and staffing do you have to support this activity? Sunburn Classic Association and its board, volunteers, paid staff, set up and tear down crew, traffic control, security and first aid. 05/07/2019 Council Meeting Agenda Packet. Page 94 of 14905/07/2019 Council Meeting Agenda Packet. Page 94 of 149 Page 5 15. Does your organization have a current City of East Wenatchee Business License? Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. (○) No 16.Fully describe the activity. Expand your activity summary from question #4 to address such issues as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project. If you are requesting funds for a specific portion of a larger project, please indicate, but focus your response on the element for which you are requesting funding. The Sunburn Classic Festival and 3on3 Basketball Tournament is an event designed especially for the Wenatchee Valley. Our focus is to now grow this event into a yearly destination for our guests that come to play in our basketball tournament or to have fun at the extra events that will be incorporated as part of the festival. This event will benefit our community in several ways. With larger numbers attending each year, the Sunburn Classic is committed to bringing more revenue to our local vendors, restaurants and store owners. We also are drawing more people to come back to visit, play and stay at our awesome parks, wWater venues and camping, hiking, and shopping outside of our end of July event. With 65% of our registered teams coming from outside of 50 miles from Wenatchee, we have an enrollment of nearly 40 zip codes attending our event. Each year the Sunburn Classic Association Board gathers our number of teams (tracked by zip codes) and through questionnaires can find out where visitors are staying and eating. We evaluate the success of our event by yearly growth of team registrations which have gone from 30 teams to over 100 teams in our 5th year. The Sunburn Classic is committed to bringing more visitors and to the Wenatchee Valley. 17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity. Sunburn Classic advertises via radio across the entire state, social media (Twitter, Facebook, Instagram, etc.), website, flyers will be distributed at various 3on3 tournaments throughout the state in addition to banners will be hung in various towns/cities across the state. Page 6 SECTION II - State Required Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with 05/07/2019 Council Meeting Agenda Packet. Page 95 of 14905/07/2019 Council Meeting Agenda Packet. Page 95 of 149 detailed actual information at the conclusion of their tourism promotion activities. Please provide estimates for the following information: 18. The estimated number of participants who will attend in each of the following categories: Overalll attendance at the event/activity: 1,500 Number of people who will travel more than 50 miles to attend your event/activity: 1,200 Number of people who will travel from another state or country to attend your event/activity: 10 Number of people who will travel more than 50 miles to attend your event/activity and who will stay overnight in the Wenatchee Valley: 800 Of the people staying overnight, the number of people who will stay in paid accommodations: 600 Number of paid lodging room nights resulting from your proposed event/activity: 100 At an average daily rate of $82, my paid room lodging impact is: $8,200 19. Please explain how you calculated the above estimates? From 2018 numbers we had over 1,500 in attendance with 65% from out of town. Through questionnaire we were able to establish where our out of town participants stayed. Our numbers reflect not only hotel but those who paid for staying at local state parks for this event. 20. How will your organization collect and verify the above information for your activity. (e.g. surveys, registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded reimbursement. The City must report this information to the Washington State Legislature's Joint Legislative Audit and Review Committee. Through registrations, hotel and online survey. Page 7 SECTION III - Lodging Tax Funding Evaluation Criteria 05/07/2019 Council Meeting Agenda Packet. Page 96 of 14905/07/2019 Council Meeting Agenda Packet. Page 96 of 149 State law defines promoting tourism as: "activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists." 21. Lodging tax funding Criteria (check the boxes that apply): [×] Must meet the definition for tourism promotion as stated above. [×] Promotes a positive image for the City. [×] Promotes the City as a destination place. [×] Attracts visitors, builds new audiences, and encourages tourist expansion. [×] Increases awareness of the City's amenities, history, facilities, and natural environment. [×] Supports regional tourism planning. 22. Benefit to the community: [×] This activity benefits the citizens of East Wenatchee [×] This activity benefits the overall community, rather than specific segment or interest. 23. Innovation: [×] The activity is unusal or unique. 24. Community support [×] The activity has broad-based community appeal or support. [×] There is evidence of need for this activity in the City. 25. Evidence of partnership: [×] The activity exhibits a degree of partnership. [×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support. 26. Other funding sources: (○) There are multiple revenue sources to support this activity. 27. Previous and replacement funding: (○) The funding request is for a new activity or to continue or expand on-going activity. 28. Scale of project: (○) The activity is of a scale suitable for this funding program. 29. Indicate below how your project meets the above Lodging Tax Funding Criteria: The Sunburn Classic Festival is designed to highlight our local community, its vendors, small local business owners and our camping, hiking and accessibility to water and Apple Capital Loop Trail. With our target goal we are committed to adding $200,000+ into our local economy on our festival weekend each year. Page 8 05/07/2019 Council Meeting Agenda Packet. Page 97 of 14905/07/2019 Council Meeting Agenda Packet. Page 97 of 149 SECTION IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations place on use of Lodging Tax, and certify that the requested funds will be used only for purposes described in this application or as approved by the City. I understand use of funds is subject to audit by State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State public Records Act, RCW 42.56, and that the application will be discussed in meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City. The City will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Rimbursement documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determinded by the City. 30. Signature of Applicant Signature (Please type in name): Sherleen Taylor Page 9 RCW 67.28.1816 Lodging tax -- Tourism promotion (1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for: (a) Tourism marketing; (b) The marketing and operations of special events and festivals designed to attract tourists; (C) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 36.100 RCW; or (d) Supporting the operations of tourism-related facilities owned or operated by non profit 05/07/2019 Council Meeting Agenda Packet. Page 98 of 14905/07/2019 Council Meeting Agenda Packet. Page 98 of 149 organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as amended. (2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this chapter must provide the municipality to which they are applying estimates of how any moneys received will result in increases in the number of people traveling for business or pleasure on a trip: (i) Away from their place of residence or business and staying overnight in paid accommodations; (ii) To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (iii) From another country or state outside of their place of residence or their business. (b)(i) In a municipality with a population of five thousand or more, applicants applying for use of revenues in this chapter must submit their applications and estimates described under (a) of this subsection to the local lodging tax advisory committee. (ii) The local lodging tax advisory committee must select the candidates from amongst the applicants applying for use of revenues in this chapter and provide al list of such candidates and recommended municipality may choose only recipients from the list of candidates and recommended amounts provided by the local lodging tax advisory committee. (c)(i) All recipients must submit a report to the municipality describing the actual number of people traveling for business or pleasure on a trip: (A) Away from their place of residence or business and staying overnight in paid accommodations; (B) To a place fifty miles or more one way form their place of residence or business for the day or staying overnight; or (C) From another country or state outside of their place of residence or their business. A municipality receiving a report must; Make such report available to the local legislative body and the public; and furnish copies of the report to the joint legislative audit and review committee and members of the local lodging tax advisory committee. (ii) The joint legislative audit and review committee must on a biennial basis report to the economic development committees of the legislature on the use of lodging tax revenues by municipalities. Reporting under this subsection must begin in calendar year 2015. (d) This section does not apply to the revenues of any lodging tax authorized under this chapter imposed by a county with a population of one million five hundred thousand or more. Thank you, City of East Wenatchee This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email. 05/07/2019 Council Meeting Agenda Packet. Page 99 of 14905/07/2019 Council Meeting Agenda Packet. Page 99 of 149 05/07/2019 Council Meeting Agenda Packet. Page 100 of 14905/07/2019 Council Meeting Agenda Packet. Page 100 of 149 05/07/2019 Council Meeting Agenda Packet. Page 101 of 14905/07/2019 Council Meeting Agenda Packet. Page 101 of 149 05/07/2019 Council Meeting Agenda Packet. Page 102 of 14905/07/2019 Council Meeting Agenda Packet. Page 102 of 149 05/07/2019 Council Meeting Agenda Packet. Page 103 of 14905/07/2019 Council Meeting Agenda Packet. Page 103 of 149 05/07/2019 Council Meeting Agenda Packet. Page 104 of 14905/07/2019 Council Meeting Agenda Packet. Page 104 of 149 From:webmaster@east-wenatchee.com To:Dan White; Brooke Black Subject:City of East Wenatchee: Application for Tourism Promotion Grant Date:Tuesday, March 26, 2019 4:13:08 PM A new entry to a form/survey has been submitted. Form Name:Application for Tourism Promotion Grant Date & Time:03/26/2019 4:13 p.m. Response #:14 Submitter ID:4081 IP address:172.24.96.110 Time to complete:14 min. , 21 sec. Survey Details [S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to view the answer to this question. Page 1 The general guidelines are: 1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the end of the application. 2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's image and goals. 3. An activity must be of general community interest or value. 4. Unless approved by the City, admission to or participation in an activity must be "free of charge." 5. A grant recipient must provide full financial statements for the organization; and budget and actual financial statements for the activity submitted for funding. 6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in competition with other East Wenatchee events, activities, or organizations. 7. A funded activity or program must obtain all legally required permits, licenses, insurance and approvals before City funds will be released. 8. A grant recipient must submit a written report of the results of the activity within 14 days of its completion. The report must include information describing the actual number of people traveling for business or pleasure on a trip: 8.1. Away from their place of residence or business and staying overnight in paid 05/07/2019 Council Meeting Agenda Packet. Page 105 of 14905/07/2019 Council Meeting Agenda Packet. Page 105 of 149 accommodations; 8.2. To place 50 miles or more from their place of residence or business for the day or staying overnight; or 8.3. From another country or state outside of their place of residence or their business. 9. A funded recipient, activity, or program must acknowledge the City contribution in formal promotional materials and efforts (i.e. logo, etc.) 10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants. Page 2 1. Amount of Lodging Tax Request: $203,857.85 2.Organization/Agency Information: Name Trina Elmes Federal Tax ID Number:91-6009051 Type of Organization (Sole Proprietor, Partnership, etc) City of East Wenatchee 3. Activity Information: Name 2018 Events Department & Hotel/Motel Tax Fund Date of Activity:2018 Fiscal Year 4. Contact Information: Name Trina Elmes Title Events Director/PIO Phone (509) 886-6108 Email Address telmes@east-wenatchee.com Street Address 271 9th Street NE City East Wenatchee State Washington Zip Code 98802 5. Check all service categories that apply to this application: [×] Operation of Special Event/Festival designed to attract tourists [×] Operation of a Tourism Promotion Agency [×] Operation of a Tourism-related Facility owned or operated by a non-profit organization Page 3 05/07/2019 Council Meeting Agenda Packet. Page 106 of 14905/07/2019 Council Meeting Agenda Packet. Page 106 of 149 SECTION I - General Information 6. Is this a new activity? If no, how many years has this activity existed? [×] No [×] Number of Years 20+ 7. Are you requesting/using other City funds for this activity? [×] No 8. What is the proposed location of activity? Events will be held at various locations around East Wenatchee. The Wenatchee Valley Museum is located in Wenatchee. 9. Please provide a short description of the activity: The East Wenatchee Events Department provides several family oriented events throughout the year, which bring in visitors and provide fun family activities for locals and out of town guests. The Wenatchee Valley Museum provides a history of our community and they also host events and exhibits that bring in out of town guests. 10.Please describe the prior success of your activity: The City of East Wenatchee Events bring in thousands of people every year. More specifically, our bigger car shows bring in approximately 500 cars, every year and 150 of those cars come from over 50 miles away. The WV Museum bring in approximately 18,000 people, who travel more than 50 miles to visit the Wenatchee Valley. This brought in over 18,000 paid lodging nights in 2018. 11. Please describe your target audience: The City strives to provide activities and events that will bring all ages and demographics together. We want to unite our community and empower them, so they are proud to invite their friends and family to come for the City's events and festivals. The WV Museum strives to make their exhibits, events and programs accessible to all residents of the Wenatchee Valley. 12. Please describe how you will promote lodging establishments, restaurants, and businesses located in the City of East Wenatchee: Lodging establishments are listed on the City's website, under Events, and we provide information about local restaurants and businesses in participant's goodie bags. We have numerous businesses who sponsor our events and they are promoted on our website, social media and during the events themselves. Page 4 05/07/2019 Council Meeting Agenda Packet. Page 107 of 14905/07/2019 Council Meeting Agenda Packet. Page 107 of 149 13.[S] Please upload an itemized budget for the proposed event. Please highlight the budget items you would like the City to reimburse you for. 14. What organization and staffing do you have to support this activity? There are two staff members and a lot of volunteers who help run all of the events. We have volunteer committees for the following events: Easter Egg Hunt, Classy Chassis, Parkway Pileup, Wings & Wheels and Wings & Wishes. The WV Museum has 14 staff members and numerous volunteers for the following positions: Lobby Host, Exhibit Host or Assistant, Program Assistant, First Friday Reception Crew, Marketing, Fundraising and Membership. Page 5 15.Does your organization have a current City of East Wenatchee Business License? Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. (○) Yes 16.Fully describe the activity. Expand your activity summary from question #4 to address such issues as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project. If you are requesting funds for a specific portion of a larger project, please indicate, but focus your response on the element for which you are requesting funding. The City of East Wenatchee Events Department runs five different events, throughout the year, which bring in tourists from over 50 miles away. We are asking for $78,081.85 for the Events Department to continue bringing events to East Wenatchee and promote our area. $14,500 is for the promotion of Sports Tourism through the WV Chamber of Commerce and the final $64,911 is for the support of the WV Museum. 17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity. All events will be posted on the City's or Museum's websites, social media pages, print media and radio stations. Page 6 SECTION II - State Required Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging 05/07/2019 Council Meeting Agenda Packet. Page 108 of 14905/07/2019 Council Meeting Agenda Packet. Page 108 of 149 tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Please provide estimates for the following information: 18. The estimated number of participants who will attend in each of the following categories: Overalll attendance at the event/activity: 22,000+ Number of people who will travel more than 50 miles to attend your event/activity: 18,500 Number of people who will travel from another state or country to attend your event/activity: 8,100 Number of people who will travel more than 50 miles to attend your event/activity and who will stay overnight in the Wenatchee Valley: 18,500 Of the people staying overnight, the number of people who will stay in paid accommodations: 7,700 Number of paid lodging room nights resulting from your proposed event/activity: 19,000 At an average daily rate of $82, my paid room lodging impact is: 1,558,000 19.Please explain how you calculated the above estimates? These numbers were taken from a combination of a Direct Count, Representative Survey and an Informal Survey. 20. How will your organization collect and verify the above information for your activity. (e.g. surveys, registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded reimbursement. The City must report this information to the Washington State Legislature's Joint Legislative Audit and Review Committee. This information is collected on registrations, ticket sales and surveys, when people register for an event or when they sign in at the WV Museum. Page 7 SECTION III - Lodging Tax Funding Evaluation Criteria 05/07/2019 Council Meeting Agenda Packet. Page 109 of 14905/07/2019 Council Meeting Agenda Packet. Page 109 of 149 State law defines promoting tourism as: "activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists." 21. Lodging tax funding Criteria (check the boxes that apply): [×] Must meet the definition for tourism promotion as stated above. [×] Promotes a positive image for the City. [×] Promotes the City as a destination place. [×] Attracts visitors, builds new audiences, and encourages tourist expansion. [×] Increases awareness of the City's amenities, history, facilities, and natural environment. [×] Supports regional tourism planning. 22. Benefit to the community: [×] This activity benefits the citizens of East Wenatchee [×] This activity benefits the overall community, rather than specific segment or interest. 23. Innovation: Not answered 24. Community support [×] The activity has broad-based community appeal or support. [×] There is evidence of need for this activity in the City. 25. Evidence of partnership: [×] The activity exhibits a degree of partnership. [×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support. 26. Other funding sources: (○) There are multiple revenue sources to support this activity. 27. Previous and replacement funding: (○) The funding request is for a new activity or to continue or expand on-going activity. 28. Scale of project: (○) The activity is of a scale suitable for this funding program. 29. Indicate below how your project meets the above Lodging Tax Funding Criteria: The City of East Wenatchee runs several events/festivals that promote the City and the Wenatchee Valley. Advertising goes across the state, to promote tourism. This is directly in line with the State Law. Page 8 05/07/2019 Council Meeting Agenda Packet. Page 110 of 14905/07/2019 Council Meeting Agenda Packet. Page 110 of 149 SECTION IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations place on use of Lodging Tax, and certify that the requested funds will be used only for purposes described in this application or as approved by the City. I understand use of funds is subject to audit by State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State public Records Act, RCW 42.56, and that the application will be discussed in meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City. The City will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Rimbursement documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determinded by the City. 30. Signature of Applicant Signature (Please type in name): Katrina M Elmes Page 9 RCW 67.28.1816 Lodging tax -- Tourism promotion (1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for: (a) Tourism marketing; (b) The marketing and operations of special events and festivals designed to attract tourists; (C) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 36.100 RCW; or (d) Supporting the operations of tourism-related facilities owned or operated by non profit 05/07/2019 Council Meeting Agenda Packet. Page 111 of 14905/07/2019 Council Meeting Agenda Packet. Page 111 of 149 organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as amended. (2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this chapter must provide the municipality to which they are applying estimates of how any moneys received will result in increases in the number of people traveling for business or pleasure on a trip: (i) Away from their place of residence or business and staying overnight in paid accommodations; (ii) To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (iii) From another country or state outside of their place of residence or their business. (b)(i) In a municipality with a population of five thousand or more, applicants applying for use of revenues in this chapter must submit their applications and estimates described under (a) of this subsection to the local lodging tax advisory committee. (ii) The local lodging tax advisory committee must select the candidates from amongst the applicants applying for use of revenues in this chapter and provide al list of such candidates and recommended municipality may choose only recipients from the list of candidates and recommended amounts provided by the local lodging tax advisory committee. (c)(i) All recipients must submit a report to the municipality describing the actual number of people traveling for business or pleasure on a trip: (A) Away from their place of residence or business and staying overnight in paid accommodations; (B) To a place fifty miles or more one way form their place of residence or business for the day or staying overnight; or (C) From another country or state outside of their place of residence or their business. A municipality receiving a report must; Make such report available to the local legislative body and the public; and furnish copies of the report to the joint legislative audit and review committee and members of the local lodging tax advisory committee. (ii) The joint legislative audit and review committee must on a biennial basis report to the economic development committees of the legislature on the use of lodging tax revenues by municipalities. Reporting under this subsection must begin in calendar year 2015. (d) This section does not apply to the revenues of any lodging tax authorized under this chapter imposed by a county with a population of one million five hundred thousand or more. Thank you, City of East Wenatchee This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email. 05/07/2019 Council Meeting Agenda Packet. Page 112 of 14905/07/2019 Council Meeting Agenda Packet. Page 112 of 149 05/07/2019 Council Meeting Agenda Packet. Page 113 of 14905/07/2019 Council Meeting Agenda Packet. Page 113 of 149 05/07/2019 Council Meeting Agenda Packet. Page 114 of 14905/07/2019 Council Meeting Agenda Packet. Page 114 of 149 05/07/2019 Council Meeting Agenda Packet. Page 115 of 14905/07/2019 Council Meeting Agenda Packet. Page 115 of 149 05/07/2019 Council Meeting Agenda Packet. Page 116 of 14905/07/2019 Council Meeting Agenda Packet. Page 116 of 149 05/07/2019 Council Meeting Agenda Packet. Page 117 of 14905/07/2019 Council Meeting Agenda Packet. Page 117 of 149 From:webmaster@east-wenatchee.com To:Dan White; Brooke Black Subject:City of East Wenatchee: Application for Tourism Promotion Grant Date:Tuesday, March 26, 2019 3:32:46 PM A new entry to a form/survey has been submitted. Form Name:Application for Tourism Promotion Grant Date & Time:03/26/2019 3:32 p.m. Response #:13 Submitter ID:4079 IP address:172.24.96.110 Time to complete:24 min. , 49 sec. Survey Details [S]: This question is marked as sensitive, answers to sensitive questions are not sent by email. Log in to the CMS to view the answer to this question. Page 1 The general guidelines are: 1. An activity must occur within East Wenatchee Boundaries or exclusively promote East Wenatchee Activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the end of the application. 2. A recipient and the proposed activity must be consistent with and must further East Wenatchee's image and goals. 3. An activity must be of general community interest or value. 4. Unless approved by the City, admission to or participation in an activity must be "free of charge." 5. A grant recipient must provide full financial statements for the organization; and budget and actual financial statements for the activity submitted for funding. 6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in competition with other East Wenatchee events, activities, or organizations. 7. A funded activity or program must obtain all legally required permits, licenses, insurance and approvals before City funds will be released. 8. A grant recipient must submit a written report of the results of the activity within 14 days of its completion. The report must include information describing the actual number of people traveling for business or pleasure on a trip: 8.1. Away from their place of residence or business and staying overnight in paid 05/07/2019 Council Meeting Agenda Packet. Page 118 of 14905/07/2019 Council Meeting Agenda Packet. Page 118 of 149 accommodations; 8.2. To place 50 miles or more from their place of residence or business for the day or staying overnight; or 8.3. From another country or state outside of their place of residence or their business. 9. A funded recipient, activity, or program must acknowledge the City contribution in formal promotional materials and efforts (i.e. logo, etc.) 10. The City may amend or waive any eligibility or evaluation criteria or irregularity of award grants. Page 2 1. Amount of Lodging Tax Request: $275,106 2.Organization/Agency Information: Name Trina Elmes Federal Tax ID Number:91-6009051 Type of Organization (Sole Proprietor, Partnership, etc) City of East Wenatchee 3. Activity Information: Name 2019 Events Department & Hotel/Motel Tax Fund Date of Activity:2019 Fiscal Year 4. Contact Information: Name Trina Elmes Title Events Director/PIO Phone (509) 886-6108 Email Address telmes@east-wenatchee.com Street Address 271 9th Street NE City East Wenatchee State Washington Zip Code 98802 5. Check all service categories that apply to this application: [×] Operation of Special Event/Festival designed to attract tourists [×] Operation of a Tourism-related Facility owned or operated by a non-profit organization Page 3 SECTION I - General Information 05/07/2019 Council Meeting Agenda Packet. Page 119 of 14905/07/2019 Council Meeting Agenda Packet. Page 119 of 149 6. Is this a new activity? If no, how many years has this activity existed? [×] No [×] Number of Years 20+ 7. Are you requesting/using other City funds for this activity? [×] No 8. What is the proposed location of activity? Events will be held at various locations around East Wenatchee. The Wenatchee Valley Museum is located in Wenatchee. 9. Please provide a short description of the activity: The East Wenatchee Events Department provides several family oriented events throughout the year, which bring in visitors and provide fun family activities for locals and out of town guests. The Wenatchee Valley Museum provides a history of our community and they also host events and exhibits that bring in out of town guests. 10.Please describe the prior success of your activity: The City of East Wenatchee Events bring in thousands of people every year. More specifically, our bigger car shows bring in approximately 500 cars, every year and 150 of those cars come from over 50 miles away. The WV Museum bring in approximately 18,000 people, who travel more than 50 miles to visit the Wenatchee Valley. This brought in over 18,000 paid lodging nights in 2018. 11. Please describe your target audience: The City strives to provide activities and events that will bring all ages and demographics together. We want to unite our community and empower them, so they are proud to invite their friends and family to come for the City's events and festivals. The WV Museum strives to make their exhibits, events and programs accessible to all residents of the Wenatchee Valley. 12. Please describe how you will promote lodging establishments, restaurants, and businesses located in the City of East Wenatchee: Lodging establishments are listed on the City's website, under Events, and we provide information about local restaurants and businesses in participant's goodie bags. We have numerous businesses who sponsor our events and they are promoted on our website, social media and during the events themselves. Page 4 05/07/2019 Council Meeting Agenda Packet. Page 120 of 14905/07/2019 Council Meeting Agenda Packet. Page 120 of 149 13.[S] Please upload an itemized budget for the proposed event. Please highlight the budget items you would like the City to reimburse you for. 14. What organization and staffing do you have to support this activity? There are two staff members and a lot of volunteers who help run all of the events. We have volunteer committees for the following events: Easter Egg Hunt, Classy Chassis, Parkway Pileup, Wings & Wheels and Wings & Wishes. The WV Museum has 14 staff members and numerous volunteers for the following positions: Lobby Host, Exhibit Host or Assistant, Program Assistant, First Friday Reception Crew, Marketing, Fundraising and Membership. Page 5 15.Does your organization have a current City of East Wenatchee Business License? Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. (○) Yes 16.Fully describe the activity. Expand your activity summary from question #4 to address such issues as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project. If you are requesting funds for a specific portion of a larger project, please indicate, but focus your response on the element for which you are requesting funding. The City of East Wenatchee Events Department runs five different events, throughout the year, which bring in tourists from over 50 miles away. We are asking for $149,330 for the Events Department to continue bringing events to East Wenatchee and promote our area. $14,500 is for the promotion of Sports Tourism through the WV Chamber of Commerce and the final $111,276 is for the support of the WV Museum. 17. Describe how you will advertise, publicize or otherwise distribute information regarding you activity. All events will be posted on the City's or Museum's websites, social media pages, print media and radio stations. Page 6 SECTION II - State Required Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging 05/07/2019 Council Meeting Agenda Packet. Page 121 of 14905/07/2019 Council Meeting Agenda Packet. Page 121 of 149 tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Please provide estimates for the following information: 18. The estimated number of participants who will attend in each of the following categories: Overalll attendance at the event/activity: 22,000+ Number of people who will travel more than 50 miles to attend your event/activity: 18,500 Number of people who will travel from another state or country to attend your event/activity: 8,100 Number of people who will travel more than 50 miles to attend your event/activity and who will stay overnight in the Wenatchee Valley: 18,500 Of the people staying overnight, the number of people who will stay in paid accommodations: 7,700 Number of paid lodging room nights resulting from your proposed event/activity: 19,000 At an average daily rate of $82, my paid room lodging impact is: 1,558,000 19.Please explain how you calculated the above estimates? These numbers were taken from a combination of a Direct Count, Representative Survey and an Informal Survey. 20. How will your organization collect and verify the above information for your activity. (e.g. surveys, registrations, ticket sales, hotel rooms, Expenditure Report Worksheet will be required for funded reimbursement. The City must report this information to the Washington State Legislature's Joint Legislative Audit and Review Committee. This information is collected on registrations, ticket sales and surveys, when people register for an event or when they sign in at the WV Museum. Page 7 SECTION III - Lodging Tax Funding Evaluation Criteria 05/07/2019 Council Meeting Agenda Packet. Page 122 of 14905/07/2019 Council Meeting Agenda Packet. Page 122 of 149 State law defines promoting tourism as: "activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists." 21. Lodging tax funding Criteria (check the boxes that apply): [×] Must meet the definition for tourism promotion as stated above. [×] Promotes a positive image for the City. [×] Promotes the City as a destination place. [×] Attracts visitors, builds new audiences, and encourages tourist expansion. [×] Increases awareness of the City's amenities, history, facilities, and natural environment. [×] Supports regional tourism planning. 22. Benefit to the community: [×] This activity benefits the citizens of East Wenatchee [×] This activity benefits the overall community, rather than specific segment or interest. 23. Innovation: Not answered 24. Community support [×] The activity has broad-based community appeal or support. [×] There is evidence of need for this activity in the City. 25. Evidence of partnership: [×] The activity exhibits a degree of partnership. [×] There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support. 26. Other funding sources: (○) There are multiple revenue sources to support this activity. 27. Previous and replacement funding: (○) The funding request is for a new activity or to continue or expand on-going activity. 28. Scale of project: (○) The activity is of a scale suitable for this funding program. 29. Indicate below how your project meets the above Lodging Tax Funding Criteria: The City of East Wenatchee runs several events/festivals that promote the City and the Wenatchee Valley. Advertising goes across the state, to promote tourism. This is directly in line with the State Law. Page 8 05/07/2019 Council Meeting Agenda Packet. Page 123 of 14905/07/2019 Council Meeting Agenda Packet. Page 123 of 149 SECTION IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations place on use of Lodging Tax, and certify that the requested funds will be used only for purposes described in this application or as approved by the City. I understand use of funds is subject to audit by State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State public Records Act, RCW 42.56, and that the application will be discussed in meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, y organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City. The City will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Rimbursement documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determinded by the City. 30. Signature of Applicant Signature (Please type in name): Katrina M Elmes Page 9 RCW 67.28.1816 Lodging tax -- Tourism promotion (1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for: (a) Tourism marketing; (b) The marketing and operations of special events and festivals designed to attract tourists; (C) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 36.100 RCW; or (d) Supporting the operations of tourism-related facilities owned or operated by non profit 05/07/2019 Council Meeting Agenda Packet. Page 124 of 14905/07/2019 Council Meeting Agenda Packet. Page 124 of 149 organizations described under 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as amended. (2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this chapter must provide the municipality to which they are applying estimates of how any moneys received will result in increases in the number of people traveling for business or pleasure on a trip: (i) Away from their place of residence or business and staying overnight in paid accommodations; (ii) To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (iii) From another country or state outside of their place of residence or their business. (b)(i) In a municipality with a population of five thousand or more, applicants applying for use of revenues in this chapter must submit their applications and estimates described under (a) of this subsection to the local lodging tax advisory committee. (ii) The local lodging tax advisory committee must select the candidates from amongst the applicants applying for use of revenues in this chapter and provide al list of such candidates and recommended municipality may choose only recipients from the list of candidates and recommended amounts provided by the local lodging tax advisory committee. (c)(i) All recipients must submit a report to the municipality describing the actual number of people traveling for business or pleasure on a trip: (A) Away from their place of residence or business and staying overnight in paid accommodations; (B) To a place fifty miles or more one way form their place of residence or business for the day or staying overnight; or (C) From another country or state outside of their place of residence or their business. A municipality receiving a report must; Make such report available to the local legislative body and the public; and furnish copies of the report to the joint legislative audit and review committee and members of the local lodging tax advisory committee. (ii) The joint legislative audit and review committee must on a biennial basis report to the economic development committees of the legislature on the use of lodging tax revenues by municipalities. Reporting under this subsection must begin in calendar year 2015. (d) This section does not apply to the revenues of any lodging tax authorized under this chapter imposed by a county with a population of one million five hundred thousand or more. Thank you, City of East Wenatchee This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email. 05/07/2019 Council Meeting Agenda Packet. Page 125 of 14905/07/2019 Council Meeting Agenda Packet. Page 125 of 149 05/07/2019 Council Meeting Agenda Packet. Page 126 of 14905/07/2019 Council Meeting Agenda Packet. Page 126 of 149 05/07/2019 Council Meeting Agenda Packet. Page 127 of 14905/07/2019 Council Meeting Agenda Packet. Page 127 of 149 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | east-wenatchee.com 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). EAST WENATCHEE EVENTS BOARD BOARD MEETING April 10, 2019 | 3:30PM Attendees Councilmember Jerrilea Crawford, Vickie Sullivan, Sally Brawley, Kelli Vancha, Brent Schmitten, Michael Machado, Jason Fonville, Kirk Mayer and Events Director Trina Elmes Guests Alex Cruz and Finance Director Josh Delay Location Douglas County Fire District 2 Meeting Room Introductions The Board and guests went around the table and introduced themselves. Public None Comment Minutes The March 6, 2019 minutes were reviewed. Sally Brawley motioned to accept the minutes and Jason Fonville seconded the motion. The minutes passed unanimously. Fund Update Finance Director, Josh Delay, updated the Board on how there are two different taxes that are collected from the hotels. The Events Department’s budget has been funded with these taxes and Finance Director Delay would like to start showing the separation between these two funds and show the direct contribution from the Hotel/Motel Taxes and what they are used for. Finance Director Delay also handed out worksheet that showed a more detailed picture of the what the Events Board is working with. There should be $105,381.35 left over, prior to funding any of the 2019 Grant Applications. Grant Applications WV Chamber of Commerce Now that the Events Board has a better understanding of what funds are available, there was discussion on changing their original recommendation from March 6, 2019. Motion by Brent Schmitten to fully fund the Chamber at $60,000. Sally Brawley seconded the motion. Motion carried (6-2, obstained due to conflict, Councilmember Crawford). CALL TO ORDER 3:30PM FINANCIALS OLD BUSINESS CONSENT ITEMS 05/07/2019 Council Meeting Agenda Packet. Page 128 of 14905/07/2019 Council Meeting Agenda Packet. Page 128 of 149 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | east-wenatchee.com 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Eastmont Parks & Recreation Futsal Field Events Director Elmes informed the Events Board that the Tax Funds cannot go to capital improvements, unless it is on the City’s property. Unfortunately, the Board will not be able to fund the Futsal Field. Alex Cruz would like to take his proposal to the City Council and ask for money from the City’s General Fund. Events Director Elmes will help him get on the May 7 agenda. Events Events Director Elmes reminded everyone that the Easter Egg Hunt is on April 14 and Update asked who would be able to volunteer. Brent Schmitten, Kelli Vancha and Kirk Mayer all agreed to help during the event. Grant Applications City of East Wenatchee 2018 Events Department Budget Events Director Elmes explained that the Events Budget has primarily been funded by the Hotel/Motel Taxes, but the Events Board has not approved that expenditure. Approving the 2018 budget will bring the Events Board and the City into compliance. Sally Brawley motioned to approve the City of East Wenatchee’s 2018 Events Department Budget, Michael Machado seconded the motion Motion by Sally Brawley to approve the City of East Wenatchee’s 2018 Events Department Budget. Michael Machado seconded the motion. Motion carried (9-0). City of East Wenatchee 2019 Events Department Budget Events Director Elmes explained that this is the same as the 2018 budget and this will bring us back into compliance. There was some discussion on fully funding the WV Museum, but it was agreed that we still have money to fund other events. Motion by Sally Brawley to approve the City of East Wenatchee’s 2019 Events Department Budget. Michael Machado seconded the motion. Motion carried (9-0). Other There was a discussion on taking application in August or September for the following year. This will be discussed again at the next meeting. There was a discussion on how much money to keep in reserves, so there is money at the beginning of the 2020 budget cycle. Motion by Sally Brawley to keep $25,000 in reserves for the following year’s budget cycle. Kirk Mayer seconded the motion. Motion carried (9-0). The next meeting is scheduled for May 1, which is also the day the Misawa Delegates arrive and there is a Welcome Reception that conflicts with the next Events Board meeting. It was agreed that the next meeting shall be moved to the following week. NEW BUSINESS 05/07/2019 Council Meeting Agenda Packet. Page 129 of 14905/07/2019 Council Meeting Agenda Packet. Page 129 of 149 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | east-wenatchee.com 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Next Meeting May 8, 3:30pm Douglas County Fire District 2 377 Eastmont Ave., East Wenatchee O ORDER Jerrilea Crawford, Councilmember Attest: Trina Elmes, Events Director ADJOURN 4:38PM 05/07/2019 Council Meeting Agenda Packet. Page 130 of 14905/07/2019 Council Meeting Agenda Packet. Page 130 of 149 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: Ordinance 2019-09 Amending Section 13.20.040 of the East Wenatchee Municipal Code Date: May 7, 2019 I. Summary Title: An Ordinance of the City of East Wenatchee amending Section 13.20.040 of the East Wenatchee Municipal Code regulating Storm Water Illicit Discharge Detection and Elimination, clarifying that certain discharges must be uncontaminated water, dechlorinated and thermally controlled, containing a severability clause, and establishing an effective date. II. Background/History: The 1972 amendments to the Federal Water Pollution Control Act (now commonly known as the Clean Water Act) provide the legal and regulatory basis for the National Pollutant Discharge Elimination System (NPDES) Permit. The Clean Water Act allows the U.S. Environmental Protection Agency (EPA) to authorize delegation of the NPDES Permit program to the Washington State Department of Ecology (Ecology). Ecology first issued an Eastern Washington Phase II NPDES Municipal Stormwater Permit (NPDES Permit) in 2007, modified in 2009, and reissued on August 1, 2012. As dictated by the NPDES permit, a stormwater management program involves planning, public education and involvement, development review and inspection, maintenance programs (e.g., street sweeping, catch basin cleaning), and illicit discharge detection. In addition, the NPDES Permit requires agencies to adopt local ordinances to reduce stormwater pollution and enhance water quality. Both the initial 2007 and 2012 NPDES Permit (current) requires the City to effectively prohibit, through ordinance or other regulatory mechanism, non-stormwater discharges into the municipal separate storm sewer system (MS4). City Ordinance 2009-14 established East Wenatchee Municipal Code (EWMC) Chapter 13.30 Storm Water Illicit Discharge and Elimination effectively prohibiting non-stormwater discharges to the MS4 based on 2007 NPDES Permit provisions. EWMC Section 13.20.040 established discharge prohibitions, including conditionally allowable discharges. The City’s current NPDES Permit amended conditionally allowable discharges associated with swimming pools to include hot tub and spa discharges. In addition, the current NPDES Permit 05/07/2019 Council Meeting Agenda Packet. Page 131 of 14905/07/2019 Council Meeting Agenda Packet. Page 131 of 149 requires that the abovementioned discharges “shall be thermally controlled to prevent an increase in temperature of the receiving water.” Proposed Ordinance 2019-09 amends EWMC Section 13.20.040 regarding prohibited discharges in terms of clarifying that discharges from crawl spaces must be uncontaminated and discharges from swimming pools, hot tubs, and spas shall be thermally controlled. This proposed amendment will provide consistency between EWMC and the City’s current NPDES Permit. III. Recommended Action: Motion to elevate Ordinance 2019-09 to second reading and motion to approve Ordinance 2019-09. IV. Exhibits: 1. Ordinance 2019-09 Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $0 $0 05/07/2019 Council Meeting Agenda Packet. Page 132 of 14905/07/2019 Council Meeting Agenda Packet. Page 132 of 149 City of East Wenatchee, Washington Ordinance No. 2019-09 An Ordinance of the City of East Wenatchee amending Section 13.20.040 of the East Wenatchee Municipal Code regulating Storm Water Illicit Discharge Detection and Elimination, clarifying that certain discharges must be uncontaminated water, dechlorinated and thermally controlled, containing a severability clause, and establishing an effective date. Una Ordenanza de la Ciudad de East Wenatchee que modifica la Sección 13.20.040 del Código Municipal de East Wenatchee que regula la Detección y Eliminación de Descargas Ilícitas de Aguas Pluviales, aclara que ciertas descargas deben ser de agua no contaminada, declorada y controlada térmicamente, que contenga una cláusula de severidad y establezca una Fecha efectiva. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternate format@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2. Recitals. 2.1. The City of East Wenatchee (“City”) is a non-charter code City duly incorporated and operating under the laws of the State of Washington; and 2.2. The City Council of East Wenatchee (“City Council”) finds that it is in the best interests of the City and its citizens to adopt the proposed amendments to the Greater East Wenatchee Area Comprehensive Plan (GEWA) Land Use Map and the Official Zoning Map. 2.3. The City of East Wenatchee is regulated under the National Pollutant Discharge Elimination System (“NPDES”) Phase II Program administered by the Washington State Department of Ecology (DOE). The City was issued an Eastern Washington Phase II Municipal Stormwater Permit - and State Waste Discharge General Permit for Discharges for Small Municipal Separate Storm Sewers in Eastern Washington by DOE. In accordance with the permit, the City is required to develop, implement and enforce a program to detect and eliminate illicit discharges (“IDDE”). 2.4. An expanding population and increased development of land have led to water quality degradation through the introduction of nutrients, metals, oil 05/07/2019 Council Meeting Agenda Packet. Page 133 of 14905/07/2019 Council Meeting Agenda Packet. Page 133 of 149 City of East Wenatchee Ordinance 2019-09 Page 2 of 7 and grease, toxic materials, and other detrimental substances from uncontrolled discharges of non-stormwater runoff into the City’s stormwater system. 2.5. The City Council finds that it is in the best interests of the City and its citizens to amend Title 13 of the East Wenatchee Municipal Code (“EWMC”) and adopt a stormwater management ordinance regulating discharges to the municipal separate storm sewer system (“MS4”). 3. Authority. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: 4. Purpose. The purpose of this ordinance is to amend the sections regarding prohibited discharges clarifying that discharges from crawl spaces must be uncontaminated water and discharges from pools, hot tubs, and spas must dechlorinated and thermally controlled. The proposal is required by the City of East Wenatchee’s Eastern Washington Phase II Municipal Stormwater Permit issued by the Department of Ecology 5. Amendment. The City Council amends Section 13.20.040 of the East Wenatchee Municipal Code to read as set forth below. 13.20.040 Discharge prohibitions. A. Prohibition of Illicit Discharges and Exceptions. Except as provided below, all discharges which are not composed entirely of storm water are illicit discharges. No person shall throw, drain, or otherwise discharge, cause, or allow others under its control to throw, drain, or otherwise discharge either directly or indirectly into the MS4 any pollutants or waters containing any pollutants, other than storm water. The commencement, conduct or continuance of any illicit discharge to the storm drain system is prohibited except as described as follows: 1. The following discharges are exempt from discharge prohibitions established by this chapter: a. Diverted stream flows; b. Rising ground waters; c. Uncontaminated ground water infiltration (as defined at 40 CFR 35.2005(20)); d. Uncontaminated pumped ground water; e. Foundation drains; f. Air conditioning condensation; 05/07/2019 Council Meeting Agenda Packet. Page 134 of 14905/07/2019 Council Meeting Agenda Packet. Page 134 of 149 City of East Wenatchee Ordinance 2019-09 Page 3 of 7 g. Irrigation water from agricultural sources that is commingled with urban storm water; h. Springs; i. Water Uncontaminated water from crawl space pumps; j. Footing drains; k. Flows from riparian habitats and wetlands; l. Emergency fire-fighting activities but not from activities not related to fire fighting such as the maintenance or cleaning of fire-fighting equipment. 2. The prohibitions in this chapter shall not apply to any non-storm water discharge permitted under an NPDES permit issued to the discharger and administered under the authority of the Washington State Department of Ecology; provided, that the discharger is in full compliance with all requirements of the permit and other applicable laws and regulations, and provided that written approval has been granted for any discharge to the storm drain system by the city. 3. The following non-storm water discharges shall not be considered illegal discharges for the purposes of this chapter if they meet the stated conditions, or unless the director determines that the type of discharge, whether singly or in combination with others, is causing or is likely to cause pollution of surface water or groundwater: a. Discharges from potable water sources, including water line flushing, hyperchlorinated water line flushing, fire hydrant system flushing, and pipeline hydrostatic test water. Planned discharges shall be dechlorinated to a concentration of 0.1 ppm or less, pH-adjusted if necessary, and volumetrically and velocity controlled to prevent resuspension of sediments in the MS4; b. Discharges from lawn watering and other irrigation runoff shall be kept to a minimum and shall not cause damage to public streets or sidewalks; c. Swimming pool, hot tub, and spa discharges shall be dechlorinated to a total residual chlorine concentration of 0.1 ppm or less, pH-adjusted and re-oxygenated if necessary, and volumetrically and velocity controlled to prevent resuspension of sediments in the MS4. Discharges shall be thermally controlled to prevent an increase in temperature of the receiving water. Swimming pool cleaning wastewater and filter backwash are prohibited from discharge to the MS4; 05/07/2019 Council Meeting Agenda Packet. Page 135 of 14905/07/2019 Council Meeting Agenda Packet. Page 135 of 149 City of East Wenatchee Ordinance 2019-09 Page 4 of 7 d. Street and sidewalk wash water, water used to control dust, and routine external building wash down shall not contain soaps or detergents and shall be kept to a minimum. Practices shall be implemented prior to washing to reduce pollutants entering the MS4 including but not limited to sweeping, picking up litter and controlling velocity of discharge. e. Other non-storm water discharges shall be in compliance with the requirements of a storm water pollution prevention plan reviewed by the city which addresses control of such discharges. 4. The non-storm water discharges from the sources listed above shall be considered illicit discharges if the director determines that the type of discharge, whether singly or in combination with others, is causing or contributing to a violation of the city’s NPDES storm water permit or is causing or contributing to a water quality problem, such as those which contain more contamination than typical discharges in the city, or which contain a type of contamination that is more toxic or is otherwise a more serious problem than typical discharges in the city. B. Prohibition of Illicit Connections. 1. The construction, use, maintenance or continued existence of illicit connections to the storm drain system is prohibited. 2. This prohibition expressly includes, without limitation, illicit connections made in the past, regardless of whether the connection was permissible under law or practices applicable or prevailing at the time of connection. 3. A person is considered to be in violation of this chapter if the person connects a line conveying sewage to the MS4, or allows such a connection to continue. 4. Improper connections in violation of this chapter must be disconnected and redirected, if necessary, to an approved on-site wastewater management system or the sanitary sewer system upon approval of the city. C. Any drain or conveyance that has not been documented in plans, maps or equivalent, and which may be connected to the storm sewer system, shall be located by the owner or occupant of that property upon receipt of written notice of violation from the city requiring that such locating be completed. Such notice will specify a reasonable time period within which the location of the drain or conveyance is to be determined, that the drain or conveyance be identified as storm sewer, sanitary sewer or other, and that the outfall location or point of connection to the storm sewer system, sanitary sewer system or other discharge point be identified. Results of these investigations are to be documented and provided to the city. (Ord. 09-14 § 5 (App. B), 2009) 05/07/2019 Council Meeting Agenda Packet. Page 136 of 14905/07/2019 Council Meeting Agenda Packet. Page 136 of 149 City of East Wenatchee Ordinance 2019-09 Page 5 of 7 6. Findings of Fact and Conclusions of Law. The City Council adopts the Recitals stated above as well as the findings of fact and conclusion of law as set forth below: 6.1. Findings of Fact; 6.1.1. The proposed amendments to Section 13.20.040 are required by the City of East Wenatchee’s NPDES Phase II permit. 6.1.2. An Environmental Checklist was prepared on April 23, 2019. A threshold determination and environmental review pursuant to RCW 43.21C the State Environmental Policy Act was completed, and a Determination of Non-significance was issued on April 23, 2019. The comment period deadline for the DNS is May 7, 2019. No comments were received indicating that the proposal would have a probable significant adverse impact on the environment. 6.1.3. Discharges from non-stormwater sources and other illicit discharges and connections to the city stormwater system may damage the city’s storm water system and adversely impact surface and ground water quality. 6.1.4. Continuation of non-stormwater discharges into the City stormwater system, will lead to further water quality degradation, erosion, property damage, and endanger the health and safety of the inhabitants of the City. 6.1.5. Identification and elimination of non-stormwater discharges will protect the City’s stormwater system and improve water quality of surface and groundwater that may come into contact with stormwater from the City’s system. 6.1.6. A notice of City Council public hearing was published in the Wenatchee World on April 26, 2019. 6.1.7. A duly advertised public hearing was held by the City Council on May 7, 2019 to obtain public comment on the proposed ordinance 6.1.8. Any Finding of Fact that is more correctly a Conclusion of Law is hereby incorporated by this reference. 6.2. Conclusions of Law: 6.2.1. It is the determination of the lead agency that no more than a moderate effect on the environment is a reasonable probability as a result of the proposed action. The proper exercise of the threshold determination process as required by WAC 197-11 is than an environmental impact statement is not required to be prepared for this project. 05/07/2019 Council Meeting Agenda Packet. Page 137 of 14905/07/2019 Council Meeting Agenda Packet. Page 137 of 149 City of East Wenatchee Ordinance 2019-09 Page 6 of 7 6.2.2. Any Conclusion of Law that is more correctly a Finding of Fact is hereby incorporated by this reference. 7. Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. 8. Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance. The City Council directs the City Clerk to publish a copy of this Ordinance on the City’s website. 9. Effective Date. This Ordinance becomes effective five days after the date its summary is published. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this __________ day of ______________________________, 2019. The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor Authenticated: _____________________________________ Maria Holman, City Clerk Approved as to form only: _____________________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Published: __________ Effective Date: __________ 05/07/2019 Council Meeting Agenda Packet. Page 138 of 14905/07/2019 Council Meeting Agenda Packet. Page 138 of 149 City of East Wenatchee Ordinance 2019-09 Page 7 of 7 Summary of City of East Wenatchee, Washington Ordinance No. 2019-09 On the _____ day of __________________________, 2019, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2019-09, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee amending Section 13.20.040 of the East Wenatchee Municipal Code regulating Storm Water Illicit Discharge Detection and Elimination, clarifying that certain discharges must be uncontaminated water, dechlorinated and thermally controlled, containing a severability clause, and establishing an effective date. The full text of this Ordinance is available at www.east-wenatchee.com. Dated this ______ day of ___________________________, 2019. _____________________________ Maria Holman, City Clerk 05/07/2019 Council Meeting Agenda Packet. Page 139 of 14905/07/2019 Council Meeting Agenda Packet. Page 139 of 149 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council From/Presenter: Tom Wachholder, Project Development Manager Subject: Resolution 2019-07: Establishing 2019 Right of Way Procedures Date: May 7, 2019 I.Summary Title: A Resolution to rescind Resolution 2017-01 and authorize the Mayor to approve 2019 Right of Way Procedures. II.Background/History: The Washington State Department of Transportation (WSDOT) requires that all local agencies revise their right of way procedures every three years or when personnel changes occur. WSDOT approved right of way procedures are required for whenever the City is required to purchase right of way on projects utilizing federal funding. City Council authorized the Mayor to approve right of way procedures in January 2017; however, personnel changes occurred in December 2017. Resolution 2019-07 rescinds Resolution 2017-01 and authorizes the Mayor to approve 2019 Right of Way Procedures. III.Recommended Action: Motion to approve Resolution 2019-07 establishing 2019 Right of Way Procedures. IV.Exhibits: 1. Resolution 2019-07 Financial Data: Expenditure Required Amount Budgeted Appropriation Required $0 $0 $0 05/07/2019 Council Meeting Agenda Packet. Page 140 of 14905/07/2019 Council Meeting Agenda Packet. Page 140 of 149 City of East Wenatchee Resolution 2019-07 Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2019-07 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to approve new 2019 Right of Way Procedures 1.Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2.Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3.Authorization. The City Council authorizes the Mayor to sign new2019 Right of Way Procedures for the City of East Wenatchee. Theseprocedures are specified in Attachment A. 4.These procedures rescind Resolution 2017-01 and all previous Rightof Way Procedures for the City. 5.Severability. If a court of competent jurisdiction declares anyprovision in this resolution to be contrary to law, such declarationshall not affect the validity of the other provisions of this Resolution. 6.Effective date. This Resolution becomes effective immediately. 05/07/2019 Council Meeting Agenda Packet. Page 141 of 14905/07/2019 Council Meeting Agenda Packet. Page 141 of 149 City of East Wenatchee Resolution 2019-07 Page 2 of 2 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 7th day of May, 2019 The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ 05/07/2019 Council Meeting Agenda Packet. Page 142 of 14905/07/2019 Council Meeting Agenda Packet. Page 142 of 149 Attachment A Right of Way Procedures The City of East Wenatchee hereinafter referred to as "AGENCY", desiring to acquire real property (obtain an interest in, and possession of, real property) in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act and applicable federal regulations (49 CFR Part 24) and state law (Ch. 8.26 RCW), and state regulations (Ch. 468-100 WAC) hereby adopts the following procedures to implement the above statutes and Washington Administrative Code. The AGENCY is responsible for the real property acquisition and relocation activities on projects administered by the AGENCY. To fulfill the above requirements the AGENCY will acquire right-of-way (ROW) in accordance with the policies set forth in the Right of Way Manual M 26-01 and Local Agency Guidelines. The AGENCY has the following expertise and personnel capabilities to accomplish these functions: 1.The following relate to the AGENCY's request. a.Below is a list of responsible AGENCY individual names and positions, for which the AGENCY has qualified staff to perform the specific right-of-way function(s). Attached are resumes for each individual AGENCY staff listed to perform those functions below, and a brief summary of their qualifications pertaining to the specific ROW function(s) for which they are listed. The procedures shall be updated whenever staffing changes occur. The AGENCY will be approved to acquire based upon staff qualifications. i.PROGRAM ADMINISTRATION : Oversee delivery of the R/W Program on federal aid projects for the agency. Ensures R/W functions are carried out in compliance with federal and state laws, regulations, policies and procedures. Responsibilities/Expectations: •Ensures agency's approved R/W Procedures are current, including staff qualifications, andprovides copies to consultants and agency staff;•Oversight of ROW consultants; o use of consultant contract approved by WSDOT (under construction) o management of ROW contracts o management of ROW files o reviews and approves actions and decisions recommended by consultants o Overall responsibility for decisions that are outside the purview of consultant functions•Sets Just Compensation prior to offers being made; •Approves administrative offer summaries per policy; •Ensure agency has a relocation appeal process in place prior to starting relocation activities;•Oversight of Administrative Settlements;•Obligation authority for their agency;•Obtain permits (Non-Uniform Relocation Act (URA));•Ensures there is a separation of functions to avoid conflicts of interest. •Verifies whether or not ROW is needed, and that the property rights and/or interests needed are sufficient to construct, operate and maintain the proposed projects (see Appendix 25.176). Tom Wachholder, Project Development Manager (Insert Name and Title of AGENCY Position above & attach resume of qualifications) LPA-001 Right of Way Procedures Revised 10/2016 Page 1 of 4 05/07/2019 Council Meeting Agenda Packet. Page 143 of 14905/07/2019 Council Meeting Agenda Packet. Page 143 of 149 05/07/2019 Council Meeting Agenda Packet. Page 144 of 14905/07/2019 Council Meeting Agenda Packet. Page 144 of 149 05/07/2019 Council Meeting Agenda Packet. Page 145 of 14905/07/2019 Council Meeting Agenda Packet. Page 145 of 149 05/07/2019 Council Meeting Agenda Packet. Page 146 of 14905/07/2019 Council Meeting Agenda Packet. Page 146 of 149 LPA-003 10/2014 WAIVER OF APPRAISAL PROCEDURE The ___City of East Wenatchee_______________________________, hereinafter referred to as “AGENCY”, desiring to acquire Real Property according to 23 CFR, Part 635, Subpart C and State directives, and desiring to take advantage of the $25,000.00 appraisal waiver process approved by the Federal Highway Administration (FHWA) for Washington State, hereby agrees to follow the procedure approved for the Washington State Department of Transportation (WSDOT) as follows: Rules A.The AGENCY may elect to waive the requirement for an appraisal if the acquisition is simple and the compensation estimate indicated on the Project Funding Estimate (PFE) is $25,000.00 or less including cost-to cure items. A True Cost Estimate shall not be used with this procedure. B.The AGENCY must make the property owner(s) aware that an appraisal has not been completed on the property for offers $10,000 or less. C.The AGENCY must make the property owner(s) aware that an appraisal has not been completed on the property for offers over $10,000 and up to $25,000, and that an appraisal will be prepared if requested by the property owner(s). D.Special care should be taken in the preparation of the waiver. As no review is mandated, the preparer needs to assure that the compensation is fair and that all the calculations are correct. Procedures A.An Administrative Offer Summary (AOS) is prepared using data from the PFE. B.The AOS is submitted to the Mayor for approval. C.The Mayor signs the AOS authorizing a first offer to the property owner(s). AGENCY:APPROVED: By: _____________________________ ________________________________ Mayor Steven C. Lacy Local Programs Right of Way Manager 05/07/2019 Council Meeting Agenda Packet. Page 147 of 14905/07/2019 Council Meeting Agenda Packet. Page 147 of 149 05/07/2019 Council Meeting Agenda Packet. Page 148 of 14905/07/2019 Council Meeting Agenda Packet. Page 148 of 149 RESUME Tom Wachholder Education: BA Geography Geographic Information Systems (GIS) Certification University of Wisconsin – Parkside Kenosha, WI MS Resource Management Central Washington University Ellensburg, WA Relevant Right of Way Work Experience: City of East Wenatchee Public Works Department Land & Water Resource Program Manager 2015-2018 City of East Wenatchee Public Works Department Project Development Manager 2018-Present Right of Way Training and Experience: Attended WSDOT ROW-Temporary Construction Easements: Valuing Temporary Rights training on September 12, 2018 in Lacey, WA. Attended WSDOT Annual Local Agency ROW meeting on March 7, 2019 in Wenatchee, WA. Successfully passed WSDOT’s Administrative Settlement Documentation training course on April 12, 2019. Responsible for compliance with the WSDOT Local Agency Guidelines (LAG) Manual for all elements of right of way acquisitions. Responsible for the oversite of right of way agents and consultants for all elements of right of way acquisitions for the City of East Wenatchee. 05/07/2019 Council Meeting Agenda Packet. Page 149 of 14905/07/2019 Council Meeting Agenda Packet. Page 149 of 149