HomeMy WebLinkAbout4/25/2019 - City Council - City Council Meeting Agenda Packet - Shane MagdoffIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
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City Council Workshop
East Wenatchee City Hall 271 9th St. NE
East Wenatchee, WA 98802
AGENDA
Thursday, April 25,2019, 5:30 PM ____________________________________________________________
A.City Hall Reader Board by Lori Barnett, Community Development
Director.
B.2019 Annexation Revenue–Cost Analysis by Josh DeLay, Finance
Director.
C.Misc. Councilmembers.
D.Adjournment.
CITY OF EAST
WENATCHEE
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 886-4507 • FAX (509) 884-6233
04/25/2019 Council Workshop Agenda Packet Page 1 of 6
CITY OF EAST WENATCHEE
COMMUNITY DEVELOPMENT DEPARTMENT
271 9th Street NE * East Wenatchee, WA 98802
Phone (509) 884-5396 * Fax (509) 884-6233 LBarnett@east-wenatchee.com
MEMORANDUM
To: Mayor Lacy and City Council
From: Lori Barnett, Director
Date: April 17, 2019
Subject: Proposed reader board sign for City Hall
The estimated sign cost:
3ft x 8ft sign is $43,323.
4ft x 8ft sign is $49,596.
Mounting on a pole for at least 8 feet of clearance between the ground and
the bottom of the sign would add approximately $1,500 to the sign.
As an estimate for bringing power to the site, the power extension to the
new Events storage building cost $4,500.
The following addresses questions from the last workshop.
• What would be the cost savings if the sign was to be limited to the
ability for text only – not graphics.
All the quality LED message center products are full color and it is
strictly a resolution issue. I have bid the go to resolution for us presently,
16mm. I would not go lower. And there is quite a price jump to go higher.
• What kind of warranties come with the signs?
The sign has a 5 year all parts warranty. Will support the sign
guaranteed for ten years, we have seen them go longer.
• Do you have any information regarding the cost to maintain the sign and the cost to repair a sign if some of the lights go out?
The cost to maintain varies per sign, kind of like everybody’s automobile.
Some need more than others. A guess on average, roughly $700 in the
first 5 years, potentially growing when out of warranty.
• How is the sign controlled?
It is controlled by a software called ignite, like a power point software as
described by those that know, thru a 4-G wireless connection. The sign
comes with a life of sign Verizon account to communicate thru the
internet/wireless.
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Memo – City Council Reader Board Sign Page 2
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2020 2021 2022 2023 2024*Assumptions & Other NotesSales/Use Tax165,000 316,200 322,524 328,974 335,554 1. Conservative revenue projections and growthProperty Tax‐ 169,000 170,690 172,397 174,121 2. Expenditures estimated on the high‐endCounty Road Tax186,518‐ ‐ ‐ ‐ 3. 2020 budget will already be nearly finalized by the time we know annexation voting resultsState Shared Taxes40,000 66,950 68,959 71,027 73,158 4. A November ballot results in a timing lag in revenue earnings for 2020Utility Taxes25,000 55,000 55,000 55,000 55,000 5. Staff additions will start happening about a third to half way through 2020Business Licenses1,000 1,937 1,986 2,035 2,086 6. Space will be found to accommodate additional staff until City Hall expandsFines/Penalties/Court Remittances10,000 15,000 15,000 15,000 15,000 7. Some departments may need to wait for space to add staff, but that is not factored into the expenditure analysisREET15,000 20,000 20,000 20,000 20,000 8. Expenditure analysis based off salary survey data and current per capita costsCar Tab Fees10,000 14,800 14,800 14,800 14,800 9. Sales/use tax analysis based off Department of Revenue data and comparisons of like‐kind businessesOther/Misc.5,000 10,300 10,609 10,927 11,255 10. Property tax analysis based off current assessed value of proposed annex areaStorm Water25,000 25,000 25,000 25,000 25,000 11. Other revenue data based off current per capita earningsTotal482,518 694,187 704,568 715,161 725,97412. Each Department Head performed individual department assessment needs13. Department Heads understand these are planning level requests that will need further analysis if annexation is approved2020 2021 2022 2023 2024* Specifics of FTE Requests by DepartmentCourt (1.0 FTE) + Additional Operating Expenditures40,200 59,225 61,002 62,832 64,717 Court ‐ Add an additional employee for caseloadLegal (.5 FTE) + Additional Operating Expenditures60,000 61,800 63,654 65,564 67,531 Legal ‐ Eliminate .5 Legal Assistant and add a full‐time Deputy Prosecuting Attorney (.5 Legal Assistant will roll‐over to Finance)Street (1.0 FTE) + Additional Operating Expenditures86,363 132,767 136,750 140,853 145,078 Street ‐ One additional Maintenance WorkerFinance (.5 FTE)10,000 10,300 10,609 10,927 11,255 Finance ‐ Make current .5 Accounting Technician a full‐time employeePolice (2.0 FTE) + Additional Operating Expenditures154,100 236,900 244,007 251,327 258,867 Police ‐ Two additional Police OfficersPublic Works (1.0 FTE) + Additional Operating Expenditures95,609 146,981 151,390 155,932 160,610 Public Works ‐ Add a Staff Level EngineerCity Clerk (1.0 FTE) + Additional Operating Expenditures35,175 54,075 55,697 57,368 59,089 City Clerk ‐ Add a Deputy ClerkStreet Capital Expenditures 220,000 ‐ ‐ ‐ ‐ River Com10,000 10,300 10,609 10,927 11,255 Humane Society5,735 5,907 6,084 6,267 6,455 Fire Marshall Services1,500 1,545 1,591 1,639 1,688 General Liability Insurance10,000 20,000 20,600 21,218 21,855 IT Additional Operating Expenditures5,000 2,500 2,500 2,500 5,000 Other/Misc. 10,000 10,300 10,609 10,927 11,255 Total743,682 752,600 775,103 798,281 824,655Additional Estimated RevenuesAdditional Estimated Expenditures04/25/2019 Council Workshop Agenda Packet Page 6 of 6