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Home My WebLink About2016 - Final Budget - Nick A GerdeCity of East Wenatchee, Washington 2016 Annual Financial Budget Summary Mauer Steven C. Lacy Councilmembers Wayne Barnhart George Buckner Frank Collings Timothy Detering Chuck Johnson Sandra McCourt Harry Raab Finance Director Nick A. Gerde 2016 FINANCIAL BUDGET TABLE OF CONTENTS PAGE TITLE PAGE - 2016 FINANCIAL BUDGET.........................................1 TABLE OF CONTENTS...............................................................i &ii 2016 BUDGET COMMITTEE............................................................2 ELECTED OFFICIALS....................................................................3 APPOINTED OFFICIALS..................................................................4 ACCOUNTING POLICY AND FUND STRUCTURE...............................5 BUDGET ASSUMPTIONS AND HIGHLIGHTS6-9 - 9 SUMMARY FINANCIAL INFORMATION.....................................10 - 12 - HIGH LEVEL CASH FLOW SUMMARY (10) - CASH FLOW - MAJOR REVENUE & EXPENDITURE AREAS (11) - CASH FLOW BY FUND (12) GENERAL FUND REVENUE........................................................13 - 19 (A NARRATIVE FOLLOWED BY FINANCIAL SCHEDULES) GENERAL FUND EXPENDITURES...............................................20 - 23 (A NARRATIVE FOLLOWED BY FINANCIAL SCHEDULES) GENERAL FUND DEPARTMENT DETAIL .................................... (A NARRATIVE FOLLOWED BY A FINANCIAL SCHEDULES) GENERAL GOVERNMENT........................................................24 - 26 LEGISLATIVE........................................................................27 - 28 MUNICIPAL COURT...............................................................29 - 30 CITYCLERK...........................................................................31 - 32 FINANCE..................................................................................33 - 34 INFORMATION TECHNOLOGY..................................................35 - 36 INTERNAL SERVICES..............................................................37 - 38 LEGAL....................................................................................39 - 40 CITY ENGINEER......................................................................41 - 42 CIVILSERVICE..........................................................................43 - 44 CENTRAL SERVICES..................................................................45 - 46 LAWENFORCEMENT.................................................................47 - 50 PLANNING...............................................................................51 - 52 CODE COMPLIANCE.................................................................53 - 54 STREET & STORM WATER MAINTENANCE FUND ..........................55 - 61 COMMUNITY DEVELOPMENT GRANTS FUND................................62 - 63 LIBRARYFUND............................................................................64 - 65 HOTEL/MOTEL TAX FUND............................................................. 66 - 67 DRUGFUND.........................................................................................................68 - 69 CRIMINAL JUSTICE FUND...............................................................................70 - 71 EAST WENATCHEE EVENTS FUND................................................................72 - 75 BOND REDEMPTION FUND....................................................................76 - 77 STREET IMPROVEMENTS FUND. ........78 - 80 STORM WATER IMPROVEMENTS FUND..........................................81 - 84 CAPITAL IMPROVEMENTS FUND......................................................85 - 86 EQUIPMENT PURCHASEIMAINTENANCE & REPLACEMENT FUND ... 87 - 88 TRANSPORTATION BENEFIT DISTRICT FUND.................................89 - 90 m City of East Wenatchee, Was 2016 B et Committee n Mayor Steve Lacy Councilmember Wayne Barnhart Councilmember George Buckner Councilmember Harry Raab Finance Director Nick Gerde Staff Budget Participants Greg Pezoldt, City Engineer Randy Harrison, Police Chief Devin Poulson, City Attorney Lori Barnett, CD Director Dana Barnard, City Clerk Dan White, Events Coordinator Chancey Crowell, Court Judge East Wenatchee City Officials Elected Officials Mayor Steven C. Lacy, Four year term, expiring 12/31/15 Councilmembers Position Number One Frank Collings, Four year term, expiring 12/31/15 Position Number Two Harry Raab, Four year term, expiring 12/31/15 Position Number Three Chuck Johnson, Four year term, expiring 12/31/17 Position Number Four George Buckner, Four year term, expiring 12/31/17 Position Number Five Sandra McCourt, Four year term, expiring 12/31/15 Position Number Six Timothy Detering, Four year term, expiring 12/31/15 Position Number Seven Wayne Barnhart, Four year term, expiring 12/31/17 3 M East Wenatchee City Officials Appointed Officials City Attorney City Treasurer/Finance Director Police Chief City Engineer City Clerk Community Development Director Code Compliance Officer Events Department Coordinator Municipal Court Judge 11 Devin Poulson Nick A. Gerde Randy Harrison Greg Pezoldt Dana Barnard Lorraine Barnett Jeffrey Morrison Dan White Chancey Crowell City of East Wenatchee, Washington 2016 Annual Financial Budget Accounting Policy and Fund Structure The City of East Wenatchee uses the revenue and expenditure classifications contained in the Budgeting, Accounting, and Reporting System (BARS) manual. The manual is prescribed by the State Auditor's Office under the authority of Washington State Law, Chapter 43.09 RCW. The City of East Wenatchee was incorporated in 1935 and operates under the laws of the State of Washington applicable to a non -charter code city with a mayor -council form of government. The City of East Wenatchee is a general- purpose government and provides public safety, street improvements, community development, municipal court, prosecuting attorney, and general administrative services. The City of East Wenatchee uses single entry, cash basis accounting, referred to as "other comprehensive basis of accounting" (OCBOA), which is a departure from "generally accepted accounting principles" (GAAP), During 2009, the City's Finance Director recommended, and the City Council approved by Resolution No. 2009-06, a "Finance and Budget Policy" which established the financial framework, approach, requirements and responsibilities for developing the "Annual Budget and Financial Plan" for the City. This Policy significantly expanded the scope of the City's Annual Budget process to include developing a five-year cash flow plan to help insure visibility of financial requirements on a longer term basis. This increased visibility provides the City Council, as the legislative body of the City, better information as to the results of current decisions (or indecisions), and the challenges or opportunities that a financial forecast would provide for future decisions or strategies. The Policy is included in the City's Annual Financial Plan. 5 CITY OF EAST WENATCHEE, WASHINGTON FINANCIAL BUDGET 2016 BUDGET ASSUMPTIONS AND HIGHLIGHTS The City's Budget Committee develops and communicates the budget assumptions that the City will use each year. Revenue is primarily the responsibility of the Finance Director, who is a member of the Budget Committee. Primary revenue estimates for 2016 include: 1. Fourteen sources of revenue for the City represent nearly 96% of the estimated operational revenue for 2016. They include: A. Sales and Use Tax B. Property Tax C. Utility Tax D. Street Fuel Excise Tax E. Gambling Tax F. Local Criminal Justice Tax G. Storm Water Utility Operation H. Criminal Justice Sales Tax I. Transportation Benefit District J. State Portion — Court Revenue K. Fines & Penalties — Court L. Real Estate Excise Tax M. Liquor Taxes & Profits N. Hotel/Motel Taxes O. Balance of Revenue Estimate Sub -total Operational Revenue Percent of Amount Ops Rev $3,415,500 40.8% 1,613,000 19.3% 752,000 9.0% 285,000 3.4% 270,000 3.2% 264,100 3.2% 257,900 3.1% 245,000 2.9% 220,500 2.6% 212,000 2.5% 205,000 2.5% 200,000 2.4% 146,500 1.8% 136,500 1.6% 139,100 1.7% $ 8.362.100 1 0.0°/a 2. Revenue for Capital Improvement Projects: Percent of A. Storm Water Capital Projects B. Street Imp Projects — Grants C. Fund Transfers Sub -total Capital Revenue Total 2016 Revenue Estimate Amount Cap Rev $ 897,600 21.6% 2,923,000 70.5% 326.500 7.9% 4.147.100 100.0% $ 12.509.200 3. Each revenue source was evaluated in consideration of a six year receipt history, or shorter in the case of utility taxes, and street improvements/capital projects and transfers to support them. 6 2016 BUDGET ASSUMPTIONS AND HIGHLIGHTS (continued) 4. Monthly trends over 2015 and the last six years were studied, particularly in light of recent fluctuating economic trends, experience by other cities in our region, and the continuing recession. Departmental costs are the responsibility of each Department Director. All other costs are the responsibility of the Finance Director. Primary expenditure budget assumptions for 2016 costs included the following: Budget costs conservatively: No increases in operating costs unless they can be substantiated and approved by the Budget Committee for presentation to the City Council. 2. Department Capital Costs: Any budgeted costs for capital need to be specifically budgeted and explained as to need. 3. The City currently has forty-seven employees. Compensation for City employees not covered by either a collective bargaining agreement or an employment agreement is based upon the City's long-standing policy of wage parity. This group consists of eight full-time employees. 4. The City Attorney and Municipal Court Judge are compensated according to employment agreements. Two contracted personnel staff the Events Department. 5. The collective bargaining unit agreements with the police department unions covering twenty-one employees expires on December 31, 2017. 6. The collective bargaining unit agreement with Local 846-W covering fifteen employees in the Street, Planning, Code, Court, and City Clerk Departments has been renewed until its expiration on December 31, 2016. 7. Healthcare premiums, commercial insurance, detention costs, RiverCom costs, and any other significant operating costs are determined through communication, agreements or quotes from those vendors. 7 2016 BUDGET ASSUMPTIONS AND HIGHLIGHTS continued Budgeted operating expenditure categories for 2015 include: A. Labor Costs B. Benefit Costs C. Department Capital Expenses D. Jail Services —Detention E. RiverCom 9-1-1 F. Storm Water Utility Operations G. Municipal Fees Court to State H. Storm Water Utility Charge I. Muni Court Public Defense Costs J. Balance of Operating Expenses Total Operating Expenses Percent Amount of Total $ 3,549,600 42.8% 1,426,700 17.2% 407,000 4.9% 343,000 4.1% 282,100 3.4% 267,900 3.2% 210,000 2.5% 147,000 1.8% 103,900 1.3% 1,557,700 18.8% 8 2 4 00 100% Budgeted capital expenditure categories for 2015 include: L. Storm Water Utility Capital 943,900 20.1% M. Street Improvements Capital 3,155,100 67.1% N. Capital Expenditures 275,000 5.9% O. Fund Transfers 326,500 6.9% Total Capital Expenses 4.700.500 100% Grand Total 2015 Budgeted Expenditures 12.995.400 Primary assumptions for capital costs for street improvement projects, storm water utility projects, and capital expenditures, include the following: 1. The principal source for street improvement projects is the 6 year Transportation Improvement Plan (TIP), which the City is required to provide to the Washington State Department of Transportation (WSDOT) each year in June, and other residential street projects. 2. Storm Water Utility Projects were selected by the SWU Coordinating Committee of the Greater East Wenatchee Storm Water Utility, jointly owned by the City and Douglas County, and the TIP, based upon an assessment of the highest needs in the City for the 2016 budget year, giving priority for those grant -funded projects. N. 2016 BUDGET ASSUMPTIONS AND HIGHLIGHTS (continued) 3. Projects scheduled for 2016 include: Project Description VMP Parking Lot Project SWU Small Improvements Residential Street Projects Valley Mall Parkway Overlay Traffic Signal 9th & VMP Baker Ave 15th to 20th Engr Public Fundine 572,000 200,600 Highline Drive i lth & 19th St Overlays Design Gateway Property Public Works Storage Building Others Fund Transfers 578,700 346,000 305,800 428,500 569,200 City Fundine Total 46,300 618,300 200,600 397,400 397,400 90,300 669,000 54,000 400,000 252,000 557,800 428,500 63,300 632,400 100,000 100,000 175,000 175,000 195,000 195,000 326,500 Total $2,895,800 $1,804,800 $4.700,600 City funding of the $1,804,800 above will be satisfied with revenue from property taxes, real estate excise taxes, transportation benefit district revenue and accumulated funds. City of East Wenatchee, Washington 2016 Annual Financial Budget Summary Financial Information CASH FLOW STATEMENTS Basis of Presentation: City of East Wenatchee Cash Accounting and Reporting is frequently depicted in different ways depending upon the amount of detail or the differing classifications of the same revenue and expenditures. These differing presentations result in the same and equal cash flows, but can be presented herein in two ways, as follows: High Level Cash Flow Summary, and 2. Cash Flow by Categories of Revenue and Expenditures Summarized Cash Flow: Hiah Level Summa 2016 2015 2015 Annual Estimated Budaet Buda et Actual As Amended Cash Balances, Beginning of the Year $ 4,639,500 $ 4,307,800 $ 4,131,000 Revenue Non- Revenues(Pass-Through to Others) Total Revenues Total Resources Available (Cash plus Revenue) Expenditures - Non -Expenditures (Pass Through Monies) Total Expenditures Cash Balances, End of the Year 12,283,600 225,600 9,707,700 225,800 11,384,600 263,000 12,509,200 9,933,500 11,647,600 17,148,700 14,241,300 15,778,600 12,771,000 224,400 9,276,200 11, 840,100 325,600 377,700 12,995,400 9,601,800 12,217,800 $ 4,153,300 $4,639,500 $ 1,560,800 10 Summarized Cash Flow: By Maior Revenue and Exaense Categories 2016 2015 As Amended Annual Estimated 2015 Budget Actual Budget Cash Balances, Beginning of the Year $ 4,639,500 $ 4,307,800 $ 4,131,000 Revenue Received Sales & Use Taxes Property Taxes - 2009 Base 6% Utility Tax Storm Water Utility Operations Municipal Court Receipts - Fines Street Fuel Excise Tax Community Development Grant- CDBG Real Estate Excise Tax Transportation Benefit District Criminal Justice Taxes Liquor Taxes Gambling Tax Receipts Hotel/Motel Taxes Franchise Fees Balance of Operational Revenue Sub -total Operational Revenue Court Receipts for the State Other non -revenue Total Operational Revenue Storm Water Utility Capital Reimbursed Funding for Street Improvements Transfers for Street Improvements Total Capital Project Revenue Grand Total Revenue Total Resources Available (Cash plus Revenue) Expenditures Payroll Costs Employee Benefit Costs Jail Services - Adult Detention Storm Water Utility Operations Rivercom 911 Department Capital Expenses Debt Service Principal & Interest Storm Water Utility Charge Hotel/Motel Tax to Others Other Expenditures Sub -total Operational Costs Municipal Court Receipts for the State Other Non -expenditures Total Operational Costs Storm Water Utility Capital Expenditures Street Improvements Expenditures Capital Improvements Transfers for Street Improvements Total Capital Project Costs Total Expenditures Cash Balances, End of the Year 3,415,500 3,350,000 3,300,000 1,613,000 1,601,000 1,609,000 752,000 757,000 811,000 257,900 180,000 217,000 205,000 205,000 238,000 285,000 280,000 280,000 18,100 7,000 25,000 200,000 300,000 195,000 220,500 215,700 200,000 245,000 243,000 227,000 138,500 143,700 124,000 270,000 219,300 160,000 136,500 132,100 129,000 98,400 98,400 94,000 281,100 701,400 567,900 8,136,500 8,433,600 8,176,900 212,000 212,000 243,800 13,600 13,800 19,200 8,362,100 8,659,400 8,439,900 897,600 277,400 1,038,600 2,923,000 996,700 1,945,400 326,500 223,700 4,147,100 1,274,100 3,207,700 12,509,200 7933,500 11,647,600 17,148,700 14,241,300 15,778,600 3,549,600 3,360,000 3,501,000 1,426,700 1,324,000 1,441,000 343,000 300,000 340,000 267,900 183,800 372,000 282,100 275,000 275,000 407,000 513,200 376,000 31,200 194,600 195,000 147,000 147,000 147,000 12,500 20,700 - 1, 603,500 1,450,200 1,301,400 8,070,500 7,768,500 7,948,400 210,000 210,000 264,000 14,400 115,600 113,700 8,294,900 8,094, 000 8,326,100 943,900 164,500 897,000 3,155,100 1,100,500 2,291,000 275,000 407,200 480,000 326,500 - 223,700 7700,500 1,507,700 3,891,700 12,995,400 9,601,800 12,217,800 $ 4,153,300 $ 4 639,500 $ 3,560,800 11 Budget by Fund - 2016 - City of East Wenatchee Revenue. Expenses and Changes in Fund Balances Beg Balance Add: Resources Less: End Balance Fund 1/1/2016 Revenue Available Expenditures 12/31/2016 General Fund 001 3,098,880 6,064,350 9,163,230 6,129,586 3,033,644 Street & Storm Water Fund 101 60,656 1,243,900 1,304,556 1,184,500 120,056 Comm Dev Grants Fund 102 60,431 18,074 78,505 18,074 60,431 Library Fund 112 2,850 8,500 11,350 8,720 2,630 Hotel/Motel Tax Fund 113 88,618 12,000 100,618 12,500 88,118 Drug Fund 114 3,205 50 3,255 - 3,265 Criminal Justice Fund 116 18,099 16,600 34,699 - 34,699 Events Board Fund 117 22,825 170,450 193,275 154,480 38,795 Bond Redemption Fund 202 9,743 32,175 41,918 31,198 10,720 Debt Reserve Fund 205 - 165,000 165,000 - 166,000 Street Improvements Fund 301 321,264 3,000,035 3,321,299 3,155,098 166,201 Storm Water lmpv Fund 308 112,974 897,598 1,010,572 943,900 66,672 Capital Improvements Fund 314 467,260 275,000 742,260 575,000 167,260 Equipment PM& R Fund 501 20,331 385,000 405,331 385,000 20,331 Trans Benefit Distr Fund 620 362,341 220,500 572,841 397,365 176,476 Total for All City Operations 4,639,478 12,509,232 17,148,710 12,996,421 4,153,289 Revenue Costs Capital Improvements & Proiects - 2016 Valley Mall Parkway 578,685 669,000 Residential Street - TBD 397,365 397,365 Traffic Signal - 9th & VMP 346,000 400,000 Baker Avenue 305,758 557,756 Highline Drive 428,477 428,477 11th and 19th Overlay 569,250 632,500 Small Improvement Projects 200,600 200,600 VMP LID Project 571,998 618,300 16th St. Design 125,000 125,000 5th St NE Sidewalks & SWA 70,000 70,000 Public Works Storage Building - 175,000 Gateway Project (placeholder) 100,000 3,593,133 4,373,998 Interfund Transfers 326,535 326,535 Operational Costs & Revenue 8,589,564 8,294,888 Totals Above 12,509,232 12,995,421 12 2016 BUDGET GENERAL FUND REVENUE Beginning Fund Balance The 2016 beginning fund balance is projected to be approximately $3,098,880. Property Tax/Contineent Property Tax It is the Finance Director's recommendation to the 2016 Budget Committee to take the allowable .251% increase in property tax, which the Council approved at the meeting on November 10, 2015. The total 2015 Levy is calculated by the Douglas County Assessor's Office at $1,603,441 compared to $1,591,316 in 2014. $948,500 will be allocated to the General Fund, $400,000 to the Street/SWA Fund, $20,000 to the Bond Fund for Debt Service, $165,000 to a new Bond Reserve Fund, $75,000 to the Capital Improvements Fund, and the .251% increase amount of approximately $4,500 (Resolution 2011-18, November 8, 2011) will be allocated to the Street Improvements Fund. Sales & Use Tax Sales and Use Taxes for 2016 are budgeted to be $3,415,500, 3.5% higher than the 2015 budget of $3,300,000. Actual receipts are expected to approach $3,400,000 in 2015. $2,738,500 is allocated to the General Fund, $290,000 to the Street/SWA Fund, $2,000 to the Library Fund and $385,000 to the Equipment Purchase/Maintenance/Replacement Fund. Utility Taxes Utility taxes at the rate of 6% on natural gas, electricity, telephone and cellular phone service were approved by the City Council in 2009, were budgeted to be $811,000 in 2015, with an estimate to receive $757,000. 2016 budgeted revenues for utility taxes is $752,000. Gambling Tax Gambling taxes are forecast at the same effective rate of 8%, and are budgeted to be $270,000 for 2016. Franchise Fees Franchise fees are expected to be $98,400, consistent with the amount we expect to collect in 2015. These fees are paid by the local cable provider. Business Licenses Business License revenue is expected to be about $63,750 for 2015 and is estimated to be $80,000 for 2016. The business license fee structure changed in 2015 and has a scheduled increase in 2016. Building Permits and Plan Checking Fees Building permit revenues are dependent upon the amount of building or residential development in the City. The 2016 Building Permit budget is $50,000. Plan Checking Fees generally follow the same pattern as permits, at about a 1 to 2 ratio. The 2016 Plan Checking Fee budget is $24,900. 13 2016 BUDGET GENERAL FUND REVENUE (Continued) Gun Permits 2015 receipts are estimated to be $4,500, and the budget for 2016 is $5,000. Mariluana Enforcement Distribution The Washington State Liquor and Cannabis Board determined that cities receive a quarterly distribution to help fund or offset enforcement of marijuana. The distribution includes a portion of the State's collections of excise tax and other apportionment factors. The City received $5,056.35 for the 3`d quarter of 2015. Based upon that factor, the receipt budget for 2016 is $20,000. PUD Privileee Tax This payment by Douglas PUD in lieu of property taxes was $40,500 in 2012, $38,092 in 2013, $41,148 in 2014 and 42,561 in 2015. $42,500 has been budgeted for 2016. Liuuor Excise Tax Liquor Excise Tax for 2011 was over 63,000, $48,700 in 2012, $8,896 was received in 2013 during the privatization process, $25,086 in 2014, and an estimate of $26,500 in 2015. The budget for 2016 is $26,500. The reduction is due to the privatization of liquor sales and the State retaining more revenue to satisfy their budget shortfalls. Liquor Board Profits Liquor Board Profits for 2011 were nearly $92,000, $132,000 in 2012, $119,000 in 2013 and $118,600 in 2014. The City expects to receive $117,200 in 2015 Based upon information from the State, the City should receive approximately $120,000 in 201 Housine of Prisoners This revenue is apportioned as a portion of the receipts of the City's Municipal Court. $39,400 was received in 2011, $42,000 in 2012, $53,000 in 2013, $50,000 in 2014, estimated to be $42,000 in 2015, and budgeted to be $42,000, due to the continuing decline in caseload activity of the Court. In comparison, the City is expecting to pay nearly $343,000 to the Regional Justice Center and Okanogan Jail during 2016 for its share of housing and medical costs for prisoners. Plannine & Development Fees Similar to building permits, revenue in this category is dependent on building and development activity. Actual results for 2012 were $3,500, $2,323 for 2013 and $2,233 in 2014. The estimate for 2015 is $4,500, with a budget of $2,500 in 2016. Fines & Penalties Revenue from fines and penalties of the City's Municipal Court was $294,000 in 2012, $250,000 in 2013, $236,000 in 2014 and is expected to be $205,000 in 2015. The estimated revenue for 2016 is $205,000. Municipal Court Cost Offset Receipts Collections of the City's Municipal Court also provide monies to help offset certain portions of costs incurred by the City in support of court -related activities. 14 2016 BUDGET GENERAL FUND REVENUE (continued) The activities include probation costs and public defender costs. Revenue in support of these activities was $135,891 in 2013, $120,274 in 2014 and estimated to be $113,000 in 2015. The 2016 budgets for these receipts total $118,000. City "Non -Revenues" The City receives monies that it has a responsibility to pass on to other government entities such as the State of Washington. The greater portion of this non -revenue is Municipal Court Receipts that are allocated directly to the State of Washington totaling approximately $298,000 in 2012, $254,000 in 2013, $241,000 in 2014, estimated to be $212,000 for 2015 and a budget of $212,000 in 2016. 15 ERAL FUND REVENUES GENERAL FUND REVENUE Budget Worksheet PAGE 1 OF BARS Numbers Description 1 2010 1 2011 2012 2013 2014 2015 2015 Budget 8 Months 2015 2016 Estimate Budget Actua/ Actual Actual Actual Actual 001.000.000.308.00,00.00 Beginning NC&I 828,340 999,260 1,569,239 2,320,016 2,273,633 2,766,024 2,866,810 2,856,810 3,098,88( Totals 826,340 999,280 1,669,239 2,320,016 2,273,633 2,766,024 2,856,810 2,856,810 3,098,88( Taxes 001.000.000-311.10.00.00 Property Tax 1,092,570 1,069,077 1,137,725 246,402 1,080,900 1,108,000 420,116 1,108,000 948,50C 001.000.000.313.10.00.00 Sales & Use Tax 2,089,623 2,607,483 2,601,982 2,951,949 3,043,647 2,805,000 1,829,735 2.766,500 2,738,50C 001.000.000.313.71.00.00 Criminal JusBce 133,320 164,661 176,325 239,393 244,274 226,600 168,837 243,000 246,000 001.000.000.316.51.00.00 Electric Utili Tax 279,867 304,994 304,764 324,240 342,817 325,000 232,449 326,000 330,000 001.000,000.316.53,00.00 Natural Gas Utility Tax 40,085 36,412 29,247 34,911 40,972 35,000 30,087 37,000 37,000 001.000.000.316.57.00.00 6% Tax Tele/Cellular 424,481 459,352 471,139 438,200 406,899 451,000 265,741 395,000 385,000 001.000.000.316.55.01.00 Recycling 23,116 23,074 2,118 001.000.000.317,54.00.00 Gambling Tax 249,020 297,722 278,660 287,260 218,759 160,000 219.311 300,000 270.000 001.000.000.314.51.00.01 Gambling Tax Penaltl 292 15,640 19,105 19,778 7.564 - - - Totals 4,332,374 4,888,406 6,021,066 4,642,134 6,385,831 5,110,600 3,166,276 5,164,500 4.954,000 Licenses 8 Permits 001,000.000.321.30.01.00 Fireworks Permits 400 Soo 350 350 600 550 450 550 560 001.000.000,321.60.00.00 Taxicab Licenses 431 881 463 328 1,076 500 265 400 500 001.000.000.321,70,00.00 Amusement Licenses 1,170 1,370 2,020 1,460 730 1,000 1.260 1,260 - 001.000.000,321,70.01.00 Panoram Licensee 960 - 1,290 630 - - - - 001.000.000.321.90,00.00 Other Lirneses 265 001.000,000,321.91.00.00 Franchise Fees 91,926 89,838 90,402 94,068 98,528 94,396 74,366 98,400 98,400 001.000,000,321.97.00.00 Business Licenses 51,326 53,293 63,058 68,449 55,260 55,600 58,104 63,750 80,000 001.000.000.321.80,00.00 Business License Penalties 781 733 432 1,092 1,780 1,000 1,078 2,050 2,500 001.000.000.322.10.00.00 Building Permits 41,248 53,422 115,828 68,774 31,666 60,000 57,444 62,000 50,000 001.000.000,322.90.01.00 Gun Permits 3,106 3,770 4,307 5,495 4,820 5,000 2,741 4,600 5,000 Totals 191,347 203,607 266,850 228,296 195,344 207.945 195,708 232,910 236,950 16 °RAL FUND REVENUES BUDGET WORKSHEET PAGE 2 OF BARS Numbers Description 2010 2011 2012 2013 2014 2015 2015 Budget 9 Months 2015 2016 Estimate Budget Actual Actual Actual Actual Actual Intergovernmental 001.000.000.331.16.60.00 Bullet Proof Vast Grant 640 194 1.066 - - - - 001,000.000,331.16,70.00 COPS Grant 85,698 88,901 89,832 - - - - 001.000.000.331.16.75.00 Dept of Commerce Grant 90,000 - - - - 001.000.000.331.16.78.00 DC Regional Share - Downtown - - _ 6,000 - - - 001,000,000,333.16.80.00 DOJ Video Grant 13,021 4,821 2,078 4,084 - - - - - 001.000.000.333.04.21.00 WASPC Grant 1,000 1,000 - - - 001.000.000.333.06.93.00 Court Equipment Grant 3,209 329 - 2,897 - - - 001.000.000.334.03.50.00 TSC Grant - 1,828 - - - - 001.00.000.334.03.51.03 TSC-Night Seat Belt E 521 1,522 1,314 1,662 2,005 1,360 1,209 1,360 1,500 001.000,000.334.06.51.04 TSC Speed Limit Emp 7,203 2,325 - - - - - - - 001.000.000.334,03.51.06 TSC -Booster5eat Ern - 1,948 1,950 - 2,000 - - - 001.000.000.334.03.51.10 TSC - Distracted Driving 1,480 2,383 2,500 2,500 001.000.000,334.03.51.12 TSC - DUI Emphasis Patrols 769 3,784 4,000 4,000 001.000.000.334.04.20.10 CDBG Grant Reimb 67,000 77,694 97,694 5,000 001.000.OQ0.336.06.41.00 Marijuana Enforcement 10,000 20,000 001.000.000.334.06.91.00 Public Def Gram 15,000 15,000 - - _ - - - 10,000 001.000.000.334.06.95.00 Rivercom Funding Assist 6,191 61191 - 001.000.000.334.05.91.05 WaState Interpreter Grant 160 _ _ _ 001.000,000.335.00.91.00 PUD Privilege Tax 37,085 37,671 40,612 38,092 41,148 42,000 42,561 42,561 42,500 001.000.000.336.06.51.00 DUI 6,009 4,493 4,804 5,789 4,847 2.600 1,767 2,000 2,600 001.000.000.336.06.94.00 Liquor Excise Tax 57,777 63,105 48,692 8,896 25,088 26,000 21,113 26,600 26,500 001.000.000.336.06.95.00 Liquor Board Profits 93,269 91,936 131,870 119,374 118,620 124,000 58,686 117,200 120,000 Totals 319,432 310,197 322,066 274,461 199,956 264,860 235,287 310,006 234,500 Charges for Services 001.000.000.341.00.00.00 General Services 36 001.000.000.341.30.00.00 Records Services 2,280 - - - 001.000.000.341.33.10.00 Background Check Fees 280 10 20 (32) - 70 70 100 001,000.000.341.33.20.00 Passport Fees 925 1,650 1,100 925 - - - - - 001.000.000.341.35.30.00 Duplicating. Services- Police 1291 1,272 1,471 1,333 1,326 1,100 870 1,000 1,000 001.000.000.341.35.31.00 Duplicating Services- Admin 61 101 60 31 40 50 001.000,000,341.96. 10.00 Civil Svc App Fee 3,020 - - - - 001,000.00.341.35.35.00 Annual Admin Fee- Waaste Mat 6,000 5,000 5,000 001.000.000.342.33,00.00 Adult Probation Svcs 63,318 104,483 90,164 93,600 58,858 85,000 90,000 001.000,000,342.36.00.00 Housing of Prisoners 41,392 39,424 42,077 63,450 49,705 46,200 24,355 42.000 42,000 001.000.000.342.40.00.01 Fire Marshall inspection Service 350 496 523 564 1,318 7,250 5,628 8,000 4,000 001.000,000.345.83.00.00 Plans Checking Fees 21622 27,362 65,875 37,428 17,261 25,000 17,366 22,000 24,900 001,000.000,345.83.41.00 Engineering Review Fees 1,463 1.600 1,600 001.000.000.345.89.00.00 SEPA Permits 322 1,751 904 1,332 569 200 1,129 1,200 600 001. 000, 000. 345.89.00.00. 00 Planning & 3,232 8,466 3,453 2,323 2,233 2,600 3,861 4,500 3,000 Totals 89,169 80,700 181,761 204,189 162,636 169,910 118,630 170,410 172,160 17 FUND REVENUES BUDGETWORKSHEET PAGE 3 OF BARS Numbers Description 2010 2011 2012 2013 2014 2015 2015 Budget 9 Months 2015 2016 Estimate Budget Actual Actual Actual Actual Actual Fines & Penalties 001.000.000.356.50.00.00 Fines 8 Penalties 375,628 343,326 294,250 249,815 236,437 238,000 121,314 206.000 205,00( 001.000.000.357,33.00.00 Public Defender- Muni Court Receipts 26,401 28,778 30,030 31,408 30,110 30,700 15,782 28,000 28,000 001.000.000.357.39,01.00 Restitution 651 88 - 238 15 - 13 13 - Totals 401,680 372,191 324,280 281,462 266,562 268.700 137,109 233,000 233,000 Miscellaneous 001.000.000.361.11.00.00 Interest Earnings 6,876 4,890 5,962 6,322 4,124 6,600 3,919 5,600 5,600 001.000.000.361.40.00.00 Sales Tax Interest 3,038 1,527 832 608 621 700 926 1,600 1,600 001.000.000.369.20.00.00 Unclaimed Property 280 22 - 001.000.000.369.90.50.00 Miscellaneous 5.681 14 555 1,396 1,803 1,0W 1,032 1,032 1,000 Totals 14,596 6,431 7,349 7,326 6,828 7,200 5.899 8,232 8,200 Sub -Total Current Revenues 5,328,598 5,941,631 6,123,361 5,537,866 6,217,155 6.029,215 3,858,909 6,119,058 5,838,800 Non -Revenues 001.000.000.380.00.50.05 Engineering Reimbursement 1,663 64 1,120 - 360 - - - - 001.000.000.386.00.15.00 Auditor Recording Fees 72 77 0 0 0 0 6 001.000.000.386.12.00.00 Crime Victim Assessment 6,894 2,938 5,492 4,769 4,394 4,600 2,269 4,250 4,000 001.000.000.386.89.50.00 State Building Code Surcharge 477 387 360 401 284 300 261 300 300 001.000.000.386.89,55.00 State Share of Gun Permits 5,695 6,568 7,082 9,816 7,797 7,500 4,182 6,600 6,500 001.000:000.388.81.00.00 State Court Remittance393,178 339,925 298,116 253,797 241,486 243,800 124,974 212,000 212,000 001.000.000.388.00.00.10 Other Non -Revenues 2,234 - 164,860 - - - 001.000.000.389.00.20.00 Insurance Recoveries 1,243 2,314 12,848 26,444 - - 001.000.000,389,20.00.00 Fireworks -DCFD Remittance 300 300 260 - 400 360 250 250 260 001.000.000.389.30.00.00 Fireworks - Cleaning Deposit 2,200 1,700 2,000 2,500 3,600 3,600 2,500 2,600 2,600 001.000.000.395.10,00.00 Disposition of Assets 2,381 7.020 8,646 2,960 3,000 001.000.000,397.00.00.00 Operating Transfer In 6,995 Total Current Non- Revenues 418,635 366,517 323,816 292,853 441,474 263,060 134,435 225,800 226,660 Total General Fund Revenues Before SWU 5,747,233 6,198,048 6,447,177 5,830,719 6,658,630 6,292.266 3,993,344 6,344,858 610641350 18 GENERAL FUND REVENUES PAGE OF 2018 BUDGET WORKSHEET STORM WATER UTILITY REVENUES BARS Numbers Description 2010 2011 2012 2013 2014 2015 2015 Budget 9 Months 2015 2016 Estimate Budget Actual Actual Actual Actual Actual 050.000.000.343.13.00.00 SWU Maint Svcs 46,803 - - - - - - - 050.000.000.343.13.00.20 SWU Admin 3,817 3,664 18,463 24,141 18,812 - - - - 050.000.000.343.13.00.30 SWU Small Improvemc 35,832 86,499 87,075 49,343 99,811 - - - 050.000.000.343.13.00.33 WVSWP Decant Facility 10,651 - - - 050.000.000.343.13.00.34 19th Sir Pond Purchase 1 155,600 1- 050.000.000.343.13.00.Var SWU-Canyon A Phase 68,062 159,118 369,620 309,602 - - - - SWU-Canyon A Phase 1,471 - - - 050.000.000.343.13.00.61 3rd Street SWU Retrofit 26 - 26,679 - - - - 050.000.000.343.13.00.67 GR Storm Pipe Rehab 1 13,259 - - - 050.000.000.343.13.00.85 DOE CEW NPDES LID Design (New Grant) 86,422 050.000,000.343.13.00.87 NPDES Maintenance Capital Outlay- (Sweeper) 245,807 050,000.000.343.13.00 Var DOE NPDES Grants 1 38,783 58,961 - 050.000.000.343,13.00.83 DOE Capacity Grant GR1100038 60,320 20,735 70,323 - - - - - 050.000.000.343.13.00.90 Greater EW SWU NPDES 45,722 156,483 161,717 146,078 - - 050.000.000.343.13.00.92 NPDES 08M Allocation 61,279 - - - - - - 050.000.000.343.13.00.94 Other SWU Activities - Comp Plan 6,184 2,835 - - - - 050,000.000.343.13.00.35 Eastmont Ave Design 6,891 253 050,000.000.343.13.00.37 Eastmont Ave SDC 050.000.000.343.13,00.39 Eastmont Ave Construction 354,855 Total Storm Water Revenues 183,302 475,579 659,267 976,417 805,425 - - Grand Total General Fund Revenues 5,930,535 6,673,627 7,106.444 6,806,136 7,464,065 6,292,265 3,993,344 6,344,858 6,064,350 Total Available Resources 6,756,875 7,672,887 8,676,683 9,126,152 9,737,688 9,058,289 6,850,154 9,201,668 9,163,230 8 Months Year Allocation of Property Tax: 2010 2011 2012 2013 2014 2015 2015 2015 2016 General Fund 1,092,570 1,059,077 1,137,725 246,402 1,080,900 1,108,000 420,115 1,100,000 948,500 Street Fund 200,000 200,000 200,000 260,000 300,000 300,000 300,000 300,000 400,000 Bond Redemption Fund 201,100 180,000 180,000 185,000 185,000 185,000 185,000 186,000 20,000 Debt Reserve Fund 166,000 Street Improvements Fund 15,342 683,119 16,714 16,000 16,042 16,042 4,500 Capital Improvements Fund 70,087 190,000 75,000 Total 1,493,670 1,509,164 1,533,067 1,564,521 1,581,614 1,609,000 921,157 1,601,042 1,613,000 Ilocatlon of ales 8, Use Tax: 2010 2011 2012 2013 2014 2015 2015 2015 2016 General Fund 2,089,623 2,507,483 2,601,982 2,951,949 3,043,647 2,805,000 1,829,735 2,756,500 2,738,500 Street Fund 426,000 220,000 336,000 250,000 260,000 294,000 220,000 294,000 290,000 Library Fund 5,000 3,500 3,500 2,000 Criminal Justice Fund 25,000 Events Fund 135,800 704,500 E,P,MBR Fund 196,000 128,333 296,000 385,000 Total 2,650,423 2,831,983 2,962,982 3,201,949 1 3,293,647 3,300,000 1 2,181,568 1 3,350,000 3,415,500 19 2016 BUDGET GENERAL FUND EXPENDITURES The following expenditure summary is provided as a reflection of each category and/or department that is supported by funding in the City's General Fund. The categories either represent the nature of the expenditures or the department which is supported by those expenditures. A description of each is as follows: General Government: This category primarily includes payments to other governmental entities that provide services or support to the City, including RiverCom, the regional 911 center for Chelan and Douglas Counties; Wenatchee Valley Animal Control, LLC, a subsidiary of the Humane Society; and the Chelan Douglas Transportation Council, responsible for transportation planning in the Wenatchee Valley Urban Area. Legislative: This category includes payroll for the Mayor, City Councilmembers and administrative support, as well as election and other costs. At the end of 2010, the Municipal Court determined that public defender activities were a potential conflict of interest for the Court to be charged for and managed in that department. Since then, these costs and the contracts with law firms to satisfy these functions are now part of the Legislative function of the City. Douglas County also allocates costs for elections and charges the City for its share. Municipal Court: Includes costs of operation of the court, including payroll and benefit costs for four full-time employees and the judge, who is paid based upon an employment contract. City Clerk: Includes payroll and benefit costs for the City Clerk and a 2/3 part-time assistant. The City Clerk's desk collects and tracks payments for business licenses, provides agendas/minutes/documentation for Council meetings, and maintains the City Code among other activities. Internal Services: Includes the shared costs for copying, telephone and postage. Finance Department: Includes payroll and benefit costs for the Finance Director, half- time accounting assistant and part-time processing clerk. Accounting for revenue receipts, expenditures, payroll/payroll taxes, internal monthly financial statements, external financial reporting, budget origination/management and the annual financial plan are their primary activities. Information Technology: This department was developed during the 2010 budget process to accumulate costs associated with the management of the City's information technology assets. Budgets for network system support through an outside vendor, software, licenses, hardware and peripheral equipment are managed in this department. Legal Department: Includes the payroll and benefit costs for the City Attorney, part- time assistant and supporting department costs. The City Attorney is also the prosecuting attorney for the City's Municipal Court. 20 2016 BUDGET GENERAL FUND EXPENDITURES (continued) Civil Service: Includes costs for the periodic necessity to retain a civil service secretary on an as -needed basis for testing in recruiting law enforcement personnel. Central Services: Includes the costs to service, maintenance and improvements to City Hall and portions of the City campus. Law Enforcement: Includes the costs of staffing and operating the City police department. Department staffing includes the Chief of Police, the Assistant Chief, three sergeants, two detectives, fourteen patrolmen, two records specialists and an executive secretary. Jail Services: Includes the City's cost for retention of adults and juvenile offenders, according to agreements with the Chelan County Regional Justice Center in Wenatchee and the Okanogan County Jail in Okanogan (the City does not have a jail). City Engineer: This department was established in 2010 after the Council approved hiring a City Engineer to offset a portion of engineering costs for planning and managing capital and street improvement projects. The City Engineer is also the Public Works Director and oversees activities of the street and storm water departments. Planning Department: Includes the payroll and benefit costs for the Community Development Director and a portion of the Building Permit Technician, as well as common department support costs. Code Compliance: Includes the payroll and benefit costs for the Code Compliance Officer and an allocation of cost for administrative support provided by the Building Permit Technician, as well as common department support costs. Non -Expenditures: In a governmental accounting framework, these expenditures primarily represent "pass -through" monies that the City is receipting, serving in a temporary custodial function, and subsequently distributing to the agencies or organizations which are entitled to the monies. For example, the largest amounts of pass - through monies are collections of fines and penalties occurring in the City's Municipal Court, a portion of which are subsequently paid monthly to Washington State. 21 001 520596 CITY OF EAST WENATCHEE CURRENT EXPENSE EXPENDITURES GENERAL FUND EXPENDITURES PAGE 10F2 2016 BUDGET WORKSHEET SUMMARY Desctlpt(on 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 aMonths 2015 Esdmate 2016 Budget General Government 403,944 423,277 413,433 409,095 427,882 439,570 361,223 529,548 547,296 110511 Legislative 179,981 293,074 316,754 314,759 331,857 343,550 226,708 346.223 339,025 120512 Municipal Court 329,314 279,387 316,969 351,555 339,730 335,700 213,837 325,550 350,200 140514 City Clerk 128,573 126,132 133,016 142,176 143,001 158.150 93,268 145,550 154,150 141 514 Internal Services 36,114 34,918 36,133 36,740 29,061 39,750 19,360 34,100 34,600 142514 Finance 162,215 184,958 176,188 209,145 214,683 232,400 142,743 229,160 225,250 New Information Technoloy 135,062 67,855 90,274 99,999 114,624 111,700 81,740 119,280 129,090 151 515 Legal Department 130,009 165,777 172,917 182,416 173,744 183,221 113,496 175,350 178,350 160521 Civil Service 1,433 1,450 3,749 2,966 3,694 4,250 594 3,000 3,700 180618 Central Services 91,155 83,697 124,419 117,608 128,697 265,900 150,975 282,067 147,900 210521 Law Enforcement 2,891,344 2,767,870 2,907,550 2,707,543 2,917,811 2,930.500 13834,973 2,854.200 2,090,250 230523 Jail Services 235,701 265,515 288,079 286,893 299,004 340,000 171,043 300,000 343,000 City Engineering Dept 100,119 106,214 106,609 96,788 115,148 122,350 76,931 120.350 125,000 280550 Planning 171,223 121.975 123,111 204,416 135,751 165,650 89,515 154,950 169,500 590559 Code Compliance 135,228 136,203 143,095 155,505 154,265 162,573 98,808 157,912 167.875 Sub -Total Routine Expenditures 4,931,915 5,058,300 5,351,296 5,317,605 5,528,962 5,834.264 3,675.213 5,777,230 5,906,186 001 001 586 DO 03 Non-Exp State Gun Perri5,912 6,216 6,334 8,788 7,454 6,500 4,747 6,800 6,800 001 001 58600 05 Non -Exp Court Remitta 364,288 367,655 279,804 254,473 242,517 264,000 142,088 210,000 210.000 001.00L586.00.06 Building Code Surcharg 320 369 318 392 261 200 274 350 350 0010015860013 Non-Exp Kentucky Anne 65,173 15,765 - - - Non-Exp Kent Annex 55,835 55,287 - - - - 001 001 586 00 07 Non-Exp Engr Reimbu 2,398 84 1,120 350 - 258 258 - D010015860008 Clime Victims - County 3,439 9,621 5,447 4,768 3,616 5,000 1,794 5,100 4,200 001.001.586.00.12 Firwroks Cleaning Deposit 850 800 - 800 800 001.001.586.51.00.10 DCFD Freworks Remilt 300 300 200 (50) 1,000 - - 250 250 001.001.59721.00.20 Non-Exp Transfers Out SWA Capital Iml 1,000 100,000 - 100,000 - 586.51.00.15 Recording Fees 71 - - - - 001.001.000.586.51.00. Contingency (66) 380 600 (320) 35 2,000 - 2,000 2,000 001.001.ODO.589.00.00. Other Non -Expenditures - - - - 152,728 - - - - Sub -Total Non -Routine Expenditures 497,599 456,667 293,694 268,901 408,660 377,700 149,161 325,558 224,400 Total Current Expense Expenditures 5,429,514 5,514,067 5,644,990 5,586,506 5,937,612 6,211,964 3,824,374 6,102,788 6,129,586 22 GENERAL FUND EXPENDITURES SUMMARY CITY OF EAST WENATCHEE CURRENT EXPENSE EXPENDITURES RECAP Page 2 or 2 2016 BUDGET WORKSHEET 2010 2011 2012 2013 2014 2015 2014 2014 2015 Description Actual Actual Actual Actual Actual Budget 9Months Estlen., Budoer Storm Water UtlliN 0QqMC1Qn-& 050.000.311.531 Administration 11,878 6,768 19,699 7,023 SWU Annual Billing Fee 14,872 5,933 050.000.311.531 Comprehensive Plan 25,869 - Total Administration 11,676 6,7681 60,340 12,956 - 050.000.311.531 Capital Projects -Small Capital Projects 76,319 40,299 121,964 53,562 - 050.000.312.531.32.01. Capital Projects - Canyon A Phase 3 SDC 14,113 050.000.312.531 Capital Projects- Canyon A Construdio 163,947 383,040 242,227 - Capital Projects - Canyon A Ph 4 SDC 5,454 166 Capital Projects - Canyon A Ph 4 Constr 124,908 050.000.312..531 3rd Street SWU Retrofit Design Engr 2,905 17,100 - 3rd Street SWU Retrofit Construction 15,313 050,000.312.5 WVSWP Decant Facility 1 1 10,651 - Eastmom SWU Rebuild - SDC & Cdnstr, 381,244 VMP LID Project Design 5,920 92,349 Grant Road Pipe Lining Project 18,285 90,960 Total Construction Capital 240,266 414,793 927,046 264,622 054000.313.531 NPDES Compliance 1 1 188,134 142,816 163,094 116,963 Capital Outlay- Sweeper and ATV (Spraying) 7,390 246,381 19th Street SWU Pond Purchase 155,600 Sub -Total SWU Operations 440,076 564,377 1,157,869 796,522 050.000.315.531 Annual Street Utility Charge 148,725 146,790 146,790 146,745 - Total - Storm Water Utility Expenditures 325,991 558,801 711,167 1,304,659 943,267 - Grand Total - General Fund Expendlt 5,755,505 6,103,768 6,356,157 6,891,165 6,880,879 6,211.964 3,024,374 6,102,788 6,129,586 Total Available Resources - Revenue 6,756,875 7,672,887 6,675,683 9,126,152 9,737,686 9,058,289 6.850,154 9,201,668 9,163.230 Fund Balance, End Of Budget Year 1,001,370 1,569,119 2,319,526 2,234,987 2,856,808 2,846,325 3,025,780 3,098,880 3,033,644 23 2016 BUDGET GENERAL FUND GENERAL GOVERNMENT Wellness Program The Wellness Program is an employee incentive program started in 1999. Expenditures have included gym equipment, refreshments for blood drives, and registration fees for an employee to attend the AWC Wellness Program training. In early 2013, the City determined to pursue greater development of a wellness program which could potentially result in a reduction of its health insurance premiums. The Executive Assistant to the Mayor is the coordinator of this effort, a wellness committee has been established which represents every department in the City, the qualification process began with wellness activities regularly scheduled throughout the year. The City completed the AWC qualification in 2014 and has been certified. The resulting 2% reduction of medical premiums began in 2015, the City was re- certified in 2015 for the reduction to repeat in 2016 to save the City approximately $15,500 annually. Based upon the increase in employee wellness activities and participation, the wellness budget has been increased accordingly. LEOFF 1 Insurance Premiums This line item pays the insurance premiums for LEOFF 1 retired officers as well as the City's portion of medical expenses for LEOFF 1 active and retired officers. These medical expenses are typically unreimbursed medical expenses (that is, deductibles and patient share of medical expenses). Non -routine reimbursements are approved in advance by the Douglas County Disability Board. Premiums have been reduced substantially during 2014 due to insuring that the four participants qualify and obtain a medicare Part B insurance policy. That factor has allowed a significant reduction in the premiums paid by the City. RiverCom RiverCom costs are estimated to total $284,484 in 2016, an increase of 2.5% due to higher call volumes in 2015. Past monthly payments were as follows: Year Monthly Amount Percent of Change 2004 $20,756.43 2005 $20,756.43 0.00% 2006 $17,559.20 (15.40)% 2007 $19,555.50 11.37% 2008 $21,234.75 8.59% 2009 $22,606.08 6.50% 2010 $21,376.83 (5.4%) 2011 $23, 825.00 11.45 % 2012 $22,260.25 (6.60%) 2013 $21,899.58 (1.62%) 2014 $22,656.42 3.46% 2015 $22,885.33 1.27% 2016 $23,509.50 2.72% Animal Control The Wenatchee Valley Humane Society annual cost is budgeted to be $69,756 per year, based upon a CPI adjustment included in their "Contract for Services" with the City for the period 1/1/2012 through 12/31/2014 with an automatic renewal for three years. Annual changes in expenditures have been as follows; 24 Year Annual Total Percent of Increase 2004 $42,623 2.3% 2005 $43,944 3.1 % 2006 $58,006 32.0% (annexation) 2007 $59,064 1.8% 2008 $60,777 2.9% 2009 $63,633 4.7 % 2010 $63,633 0.00% 2011 $64,600 1.52% 2012 $66,483 2.92 % 2013 $67,214 1.10 % 2014 $68,316 1.64% 2015 $69,546 1.8 % 2016 $69,756 0.3% Chelan/Douglas Transportation Council (formerlv Metropolitan Planning Organization The membership dues amount will be $12,500 in 2016, the same as 2015. NCW Economic Development District The membership dues amount will be $1,000 in 2016, the same as in the previous years. Contributions to the Wenatchee Valley Museum and Cultural Center Effective January 1, 2015 and continuing until December 31, 2019, the City entered into a Joint Agreement between the City of Wenatchee, City of East Wenatchee and the Museum to help fund the operations of the Museum. The City of Wenatchee agreed to a total annual amount of $270,000, payable in monthly installments of $22,500, and the City of East Wenatchee agreed to a total annual amount of $111,276, payable in monthly installments of $9,273. The City expects to fund these contributions from sales tax revenues, with the possibility to include a portion of Hotel/Motel tax revenues, as long as they qualify. Community Mental Health Quarterly, state -mandated payments in the amount of 2% of the City's quarterly liquor board profits receipts are remitted to the Chelan County Treasurer for community mental health (serving Chelan and Douglas Counties). $3,000 is budgeted for 2016, the same amount expected in 2015. 25 CITY OF EAST WENATCHEE GENERAL GOVERNMENT EXPENDITURES 2016 BUDGET WORKSHEET- Department Head - Finance GENERAL GOVERNMENT BARS Numbers Description 2010 Actuals 2011 Actuals 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 2015 Estimate 2016 Budget b 8 Months Change 0010.000.001.515.10.40.00 Prof Svcs Legal 001.000.001.518,91.50.00 Wellness Program 80 263 860 500 834 2,189 1,500 1,500 1,750 563 260 001.000.001.518.93.49.00 City Theme 16,000 1,436 61000 16,000 10,000 001.000.001.521,10,29.00 LEOFF 1 66,233 57,040 63,013 62,795 66,054 60,500 25,113 38,000 38.400 400 001.000.001.528.70.51.00 RiverCom 257,056 286,467 267,629 263,362 272,460 274,624 183,470 275,000 282,114 7,114 001.000.001,537.20.51.00 Solid Waste Administration 1,403 - 001.000.001.539.30.51.00 Animal Control 63,634 63,634 66,483 67,214 68,224 69,646 46,364 69,546 69,766 210 001.000.OD1.557.20.35.00 Okanagon Trans 8 Nutrition 900 900 900 900 900 900 - 900 (900) 001,000.001.558.20.30.00 Community CW unity Foundation of 1,000 1,500 1,600 001.000.001.558.80.41.00 Wenatchee Valley Trans Council 10,434 10,434 10,434 10,434 10,434 12,500 12,500 12,500 12,500 001.000.001.558.70.41.00 NCW Economic Dev District 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 001.000.001.55870.41.00 Chelan Douglas Trends - CFNCW 1,600 1,600 1,600 1,600 001.000.001,558.90.25.00 Spirit of Wenatchee - Miss Veedol Housing 3,000 3,000 3,000 3,000 3,000 001.000.001.658.90.30.00 8 CC Wenatchee Valley Museum 10,000 111,276 74,184 111,276 111,276 001,000.001,596.00,55.00 Contribu8ons-Region 10,000 - 8,000 6,926 7,426 8,000 674 001.000.001.564.00.52.00 Community Mental. Health (2% Liquor) 3,021 3,101 3 2,665 2,151 3,000 2,194 2,900 3,000 100 001.000.001.559.50.53.00 Rental Utilities 536 338 3,611 001.000.001.596.00.48.00 Repairs 8 Maintenance 548 - Totals 404,844 424,177 414,333 409,094 427,882 653,848 367,241 1 629,548 1 547,296 17,748 Regional Donations represent estimated funding for the Wenatchee Coaliton for an Annual Fireworks Event. 26 2016 BUDGET GENERAL FUND LEGISLATIVE DEPARTMENT Salaries Fifty percent of the Executive Secretary (to the Mayor)/Accounting Assistant salary is budgeted under the Legislative Department, as well as the Mayor and City Council positions. Benefits The benefits line item includes basic benefits such as L&I for the Mayor and Councilmembers; basic benefits, retirement, and insurance for 50% of the Executive Secretary position; and added health insurance benefits for the Mayor beginning in 2010. Public Defender Court & Conflict Costs During 2010, the Municipal Court determined that budgeting for and having implied responsibility for the Public Defender(s) was inconsistent with the necessity for independence of the judge, prosecutorial and public defender roles in the court environment. Consequently, those costs have been transferred to the Legislative area under the primary influence of the Mayor. Newsletter During 2012, the Mayor implemented the process of developing a periodic City newsletter for distribution by mail, by e-mail from a developed listing, and posting on the City website. The Mayor's Executive Assistant manages the collection of written materials provided mostly by staff, printing and distribution. Two issues are planned for each year. Other Expenses Other expenses are self-explanatory according to their titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. 27 CITY OF EAST WENATCHEE LEGISLATIVE EXPENDITURES 2016 BUDGET WORKSHEET- Department Head - Finance ILEGISLATIVE BARS 2010 2011 2012 2013 2014 2015 2015 2015 2016 $$ Change Numbers Description Actuals Actuals Actual Actual Actual Budget 7Months Estimate Budget 001.000.110.511.60.10.00 Salaries 121,558 127,361 132,100 134,467 137,333 140,000 82,000 140,000 144,200 4200 001.000.110.511.60.20.00 Benefits 25,096 26,739 28,809 30,176 32,610 32,500 19,658 31,000 33,000 2,000 001,000.110,511.50.21.50 Public Defender- 95,600 96,000 97,487 98,700 98.900 67,900 98,900 91,000 Court 001.000.110.511.60.30.00 Public Defender- 6,430 5,840 3,480 4,489 5,000 3,120 5,000 5,000 Conflicts 001.000.110.51L60.31.00 Office Supplies 227 34 100 56 132 100 108 125 125 001.0013.110,511.60.31.05 Newsletter Printing&Mailing (2 Issues) 8,330 7,692 8,875 9,000 8,966 9,000 9,250 250 001.000.110.511.60.40.00 Training - 945 480 Sao 1,198 1,500 3,000 001.000.110.511.60.41.00. Prof Services 754 1,549 5,318 880 663 7,700 121 1,000 1,000 001.000.110.511,60.41.20 AWC Annual Fee 7,118 7,303 8,133 8,170 8,252 8,650 8,348 8,348 8,500 152 001.000. 110.551.60.41.50 Interpretation Arpretation Services 36 30 100 100 100 001.000.110,511.60.42.03 Postage (7) 26 27 - 001.000.110.511.60.43.00 Travel 1,480 1,654 243 1,338 680 11500 732 1,000 2,500 1,500 001.000.110,511.60.43.01 Travel - Misawa 2,421 4,220 5,198 4,193 6,000 2,596 6,000 7,500 1,500 001.000.110.511.60.44.00 Advertising - 163 001.000.110,511.60.45.00 Costs - Reg 14,184 15,150 18,960 16,878 22,408 23,500 16,014 34,000 23,000 Votetran (77 ,000) 001.000.110.511.60.45.05 Election Costs- - 4,661 Officials 001.000. 110.511.60.4&00 Insurance 3,038 3,611 1 4,395 5,780 7,912 6,200 88 5,200 5,300 100 001.000. 110. 511.60.47. 00 Cacts round Check 46 30 10 666 50 30 50 50 - 001.000.110.511.60.49.00 Miscellaneous 3,167 2,192 3,409 2,559 5,17 66,000 2,514 5,000 5,600 500 Totals 179,082 292,174 315,857 314,761 331,857 343,550 203,291 346,223 339,025 (798) Training Budget 2016: $1,500 for new Councilmember training and Councilmembers attending AWC annual or regional meetings. $1,500 for Human Resource Training. Travel Budget 2016: $1,500 for Councilmembers travel and $1,000 for travel associated with Human Resource Training. Miscellaneous: Includes $500 for memberships for Human Resource function. 28 2016 BUDGET GENERAL FUND MUNICIPAL COURT Salaries The Court Administrator, Assistant Administrator, and one Probation Counselor are currently paid through the Municipal Court, as well as the Judge. Based upon decreasing case loads in the Court, staffing levels were reduced by one clerical position in October, 2014. Benefits This line item is payroll taxes; medical, dental, and vision premiums; and retirement contributions for the Court staff listed above. Public Defender and Public Defender Conflicts Costs have been transferred to the Legislative area because of conflict of interest considerations Municipal Court Judge The Municipal Court Judge is under contract for 2016 at $5,176.25 per month salary, with associated payroll taxes, but without medical benefits, under a contract extending thru 2017. Compensation for the Judge is now included above in Salaries and Benefits. Judge Pro Tem Through careful planning by the Judge to coordinate vacations with the court schedule and because the Judge has not been required to miss a day's work due to illness, the use of proteins for reasons directly related to the Judge have been minimal. Only one affidavit of prejudice has been filed in the last six years against Judge Crowell and there have been minimal conflicts. However, the budget must have a sufficient amount to anticipate that the Judge may be ill, there may be more conflict cases or there may be affidavits of prejudice filed against Judge Crowell. The current contract with the Judge was negotiated based on a projected pro tem budget adequate to provide for those possibilities. Other Cost Line Items Other expenses are self-explanatory according to their titles and nature CITY OF EAST WENATCHEE MUNICIPAL COURT EXPENDITURES MUNICIPAL COURT 2016 BUDGET WORKSHEET - Head of the Judicial Branch of the City of East Wenatchee (currently Judge Crowell) BARS Numbers Description 2009 Actual 2010 Actual 2011 Actuate 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 7Months 2015 Estimate 2016 Budget $$ Change 001000.120.512.50.10.00 .Salaries 108,579 151,759 180,161 192,725 190,373 192,600 178,000 105,146 178,000 183,200 5,200 001. 000.120.512.50.12.00 Salaries- Probation Services 10,780 30,661 26,451 38,000 21,066 38,000 43,900 5,900 001.000.120.512.50.20.00 Benefits 52,422 66,982 73,764 74,774 70,028 62,971 66,000 27,246 48,000 50,200 2,200 001.000, 120.512.50.22.00 Benefits- Probation Services 7,141 18,280 23,808 25,300 16,623 28,000 32,700 001.000.120.512.50.31.00 Office Supplies 3,300 3,659 3,888 2,573 3,292 3,772 2,600 1,621 2,600 2,600 001.000.120.612.50.40.00 Training 265 678 1,146 678 1,187 1,660 1,600 440 1,500 1,600 001,000.120.512,50.41.01 Public Defender'" 94,325 82,500 265 001.000.120.512.50A1.03 Judge 35,100 - 001.000. 120.512,50.41.06 Public Defender Confilicts 1,408 3,768 360 Sao (600) 001.000, 120.512.50,43.00 Travel 306 (194) 3,162 2,484 1,606 3,478 4.000 3,041 4,000 4.000 001. 000.120.512.50,46.00 Insurance 3.273 3,718 4,110 5,259 6,713 6,946 6,200 127 6,200 6,350 ISO 001 000.120 512.50.49.00 Miscellaneous 740 558 801 626 800 696 1,200 784 1,200 1,200 001.000. 120.512.50.49.01 Interpreting Services 5,324 8,869 5,231 6,186 6,641 7,114 6,000 4,626 6,000 6,000 001.000.120.512.50.49.02 Judge Protems 2,475 1,975 863 1,126 1,062 1,275 3,600 376 1,ODO 4,000 3,000 001.000.120.512.50.49.03 Witness Fees 618 223 597 263 671 261 Soo 482 660 660 001.000.120,512.50.49.04 Juror Fees 2,164 1,119 2,939 3,530 6,500 1,751 4,000 295 500 4,000 3,600 001.000.120,518,30.00,00 $ecurity 4,911 6,033 6,170 5,000 2,497 4,600 6,000 Soo 001.000.120,594.21.60.00 Capital Outlay 2,911 4,107 2,719 3,671 10,709 2,787 5,000 2,466 6,000 5,000 Totals 313,210 329,721 279,387 316,969 351,55fi 339,730 335,700 187,092 325,660 350,200 24,660 CLASSIFICATIONS: MUNICIPAL COURT REVENUE BARS Numbers Description 2009 Actual 6,811 2010 Actual 2011 Actuate 2012 Actuate 2013 Actual 2014 Actual 2015 Budget 2015 7Months 2015 Estimate 2018 Budget $$ Change 301.000.000.386.12.00.00 Crime Victim Assessment 6,894 2,938 6,492 4,769 4,800 4,600 2,601 4,260 4,000 (260) 001.000,000.341.33.20.00 Passport Fees 925 1,660 1,100 925 001.000.000.342.33.00.00 Adult Probation Services 63,318 104,483 100,000 93,600 53,890 90,000 90,000 001.000.000.342.360000 Housing of Prisoners 36,766 41,3921 39,424 42,0781 63,4601 48,000 46,200 1 24,336 42,000 1 42,000 114.000.000.356.50.03.00 Drug Buy 2,479 1,677 841 447 366 200 200 26 50 60 001.000.000.357.33.00.00 Public Defender Fees 19,096 26,401 28,778 30,030 31,408 32,000 30,700 16,782 28,000 28,000 001.000.000.356.50.00.00 Fines B Penalties 377,971 375,628 343,325 294,260 249,816 240,000 238,000 121,082 205,000 206,000 Total Local Revenue 443,112 461,917 416,966 436,715 445,216 426,000 413,300 217,616 369,300 369,050 (250) 001,000.000,386.91.00.00 State Revenue Share 399,313 393,178 339,925 298,116 253,797 250,000 243,800 124,974 212,000 212,000 - Total Court Receipts 842,426 846,096 766,881 734,831 699,012 675,000 667,100 342,590 581,300 681,050 (250) 30 2016 BUDGET GENERAL FUND CITY CLERK DEPARTMENT The City Clerk's Office provides services to the City's operating departments as well as a number of external services to Citizens and Businesses in East Wenatchee and the surrounding community. Federal, State, and City laws and regulations guide the Departments operations. The City Clerk is responsible for services such as business licensing, maintaining City ordinances and resolutions, legal notices and publications, records management, and other miscellaneous clerical functions. The City Clerk assists the Mayor with setting Council Meeting Agendas and processing information for Council Packets, as well as providing administrative support for the City Councilmembers. 31 CITY OF EAST WENATCHEE CITY CLERK EXPENDITURES _ CITY CLERK 2016 BUDGET WORKSHEET • Department Head/City Clerk, Dana Barnard BARS Numbers Description 2009 Actual 2010 Actual 2011 Actuate 2012 2013 2014 2015 2016 2015 2016 $ Actual Actual Actual Budget 7 Months Estimate Budget Change 001.000,140.514.20,10.00 Salaries 75,234 77,024 77,114 80,662 84,261 87,168 92,000 53,916 92,000 94,200 Y200 001.000.140.514.20.20.00 Benefits 33,457 34,435 33,816 38,334 40,708 39,036 46,000 21,663 37,600 40,300 2,800 001.000.140.514.20.31.00 Office Supplies 1,807 1,153 1,059 1,132 2,563 3,439 3,600 1,702 3,500 31000 (500 001.000.140.514.20.31.01 Central Stores 6,243 6,014 5,946 3,639 5,529 3,477 6,000 1,656 3,500 5,000 1,500 001.000.140.514.20.43.00 Travel 231 488 141 603 93 473 1,200 600 Sao 001.000.140.614.20.44.00 Advertising 1,957 1,184 2,604 1,968 1,894 1,782 1,800 1.071 1,800 1,800 001.000.140.514.20.46.00 Insurance 1,573 1,908 2,160 2,709 2,966 4,276 3,200 63 3,200 3,300 100 001.000.140.514.20.48.00 Repairs & Maint Miscellaneous 595 553 759 645 680 736 716 647 731 Soo Soo 500 001.000.140.514.20,49.00 427 571 750 398 750 760 001.000.140.514:20.50.00 Training 400 725 444 7031 187 724 2,000 2,000 2,000 001.000.140.514.30.20.00 Records Services 470 203 70 350 119 243 2D0 163 200 200 001.000.140.514.30.25.00 Codification 2,6401 4,0481 1,233 1,600 2,505 1,661 3,000 1.240 2.500 2,600 001.000.140.594.19.60.00 Capital Outlay 849 204 319 _ Totals 126,809 1283672 126,122 133,016 142,177 143,000 158,150 81,861 146,560 164,160 8,600 CITY CLERK REVENUE CLASSIFICATIONS BARS Numbers Description 2009 Actual 2010 Actual 2011 Actuals[Actual 012 2013 2014 2016 2015 2015 2016 $ Actual Actual Budget 7 Months Estimate Budget Change 001.000.000.321,97.00.00 Business Licenses 47,719 61,326 53,293 53,058 55,449 55,260 55,000 55,746 63,750 80,500 16,750 001.000.000.321.80.00.00 Bus Lic Penalties 689 781 733 432 1,092 1,780 1,000 482 1,750 2,000 250 001.000.000.321.30.01.00 Fireworks Permits 500 400 500 350 350 600 560 460 450 650 100 001,000.000.321.60.00.00 Taxicab Licenses 465 431 681 453 328 1,075 500 260 300 400 100 001.000.000.321.70.00.00 Amusement Licenses 1,990 1,170 1,370 2,020 1,460 730 1,000 1,260 1,500 001.000.000.341,33A 0.00 Background Check Fees 280 10 20 (32) 100 70 100 100 001.000.000.389.20.00.00 Fireworks Dofd RemlA53,863 300 300 250 350 400 350 250 250 250 001.000.000.389.30.00.00 Fireworks Cleaning D2,200 1,700 2,000 3,500 3,500 3,500 2,600 2,500 2,500 - Total Revenue 56,608 58,857 58,573 62,549 63,313 62,000 61,018 703600 86,300 15,700 32 2016 BUDGET GENERAL FUND FINANCE DEPARTMENT Salaries Fifty percent of the Executive Secretary (to the Mayor)/Accounting Assistant salary is budgeted under the Finance Department, as well as the Treasurer/Finance Director and a part-time clerical support. Benefits The benefits line item is payroll taxes, medical, dental, and vision premiums; and retirement contributions. Budeetine, Accountine, and Auditing Represents costs for audits and annual reports required by the Washington State Auditor's Office. Capital Outlav The City purchased and implemented a new accounting software system during 2010. Costs included an annual purchase payment amortized over 5 years and vendor training/travel costs. For 2014, the annual and final payment was paid in the Information Technology Department. Other Expense Line Items Other expenses are self-explanatory according to their titles and nature. 33 NICE EXPENDITURES FINANCE DEPARTMENT BUDGET WORKSHEET- Department Head - Finance BARS Numbers Description 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2016 Budget 2015 7 Months 2015 Estimate 2016 Budget $ Change 001.000.142.514.20.10.00 Salaries 102,733 106,872 110,814 115,860 121,247 137,539 150,000 $3,194 145,000 148,000 3,000 001.000.142.514.20.20.00 Benefits 36,534 38,360 39,642 42,926 45,640 53,704 57,000 31,470 54,000 63,000 9.000 001.000.142.514.20,31.00 Office Supplies 1,572 2,442 2,685 2,993 2,812 2,114 1,000 604 1,000 1,250 250 001.000.142.514.20.42.03 Postage 7 (9) 5 79 58 32 - - 001.000.142.514,20.43.00 Travel 157 152 43 607 371 167 500 165 300 300 - 001.000.142.514.20.46.00 Insurance 1,373 1,548 2,050 2,671 2,858 4,052 3.100 63 3,100 3,200 100 001.000.142.514.20.48.00 Repairs & Maintenance 1,362 613 - 001.000.142.514.20.49.00 Miscellaneous 1,934 2,494 2,863 529 352 70 800 62 500 500 - 001.000.142.514.20.49.05 Tax Rin Diff Form 941 (3,792) - - 001.000.142.514.23.20.00 Budgeting, Accounting, 12694 3,265 21,334 2,724 25,538 11,666 15,000 21,500 5,000 (16,500) Auditing 001.000.142.514.25.30.00 Bank Charges & Fees 3,186 5,859 2,603 3,000 1,599 3,000 3,000 - 001.000.142.514,40.20.00 Training 160 600 598 708 435 708 1,000 313 750 1,000 250 001.000.142.594.14.60.00 Capital Outlay 587 5,860 4,722 3,905 4,055 2,029 1,000 - - 155,321 1 162,217 184,966 176,188 209,221 214,683 232,400 117,470 229,150 225.260 (3,900) Totals Note: Except for Auditing costs, no material changes in costs for 2016. The audit costs for 2015 result from the requirement for a federal single audit because of the City's receipt of more than $500,000 in 2014 (SEFA) an accountability audit of 2013, and an accountability/financial statement audit of 2014. The City does not expect to exceed the spending limit that would require a SEFA audit for 2015, consequently no specific audit requirements are expected in 2016. 34 2016 BUDGET GENERAL FUND INFORMATION TECHNOLOGY Contracted Network Services The City had previously provided information technology support through an independent contractor through 2010. During 2011, the City purchased support from a local information technology service vendor, performed a public bid process for selection under a contract, and negotiated a contract during 2012. That contract for service continues in effect. Website Uuerade The City expects to complete its "website modernization" project by the end of 2013. 2014 included monies for transition, training and consultation with its vendor. 2015 includes an annual maintenance fee and a small allowance for consultation. 2016 includes the annual maintenance fee. Annual Maintenance/License Fees for Software During staff budget discussions in 2013, the costs for software maintenance and licenses that had previously been charged to the departments which had purchased or are the primary user of the software, were determined to be more appropriately paid by the Information Technology Department. Capital Expenditures Computers, supplies, licenses, software and hardware are considered capital. The City has two separate networks and telephone systems, one each for support of City Administrative Staff and one each for support of the Police Department, including linkage with the regional RiverCom emergency 9-1-1 system. 35 CITY OF EAST WENATCHEE IT DEPARTMENT EXPENDITURES INFORMATION TECHNOLOGY 2016 BUDGET WORK5HEET-Department Head -Ma or Lac BARS Numbers Description 2010 Actual 2011 Actual 2012 2013 2014 Actual Actual Actual 2015 Budget 2015 2015 8 Months Estimate 2016 Bud et $ Change 001.000.145.514.10.10.00 IT contractor 41,776 - 001.000.145.514.20.31.00 Supplies 1,036 - - 001.000.145.514.20.40.00 Network Services - 4,592 56,335 53,493 49,030 473569 45,000 28,683 45,000 47,500 2,500 001,000.145.514.20.40.10 Annual MainULicense Fees -Planning- GIS System$1,700 Total (35%to SWA) 1,082 1,100 2,100 2,100 2,160 50 001.000,145.514.20.40.15 Annual MainULicense Fees- City Clerk- Business License Maintenance 740 700 - 740 740 - 001.000.145.514.20.40.20 Annual MainULicense Fees- Police Dept- Spillman and Net -Motion 11,570 13,000 12,033 12,033 13,500 1,467 001.000. 145.514.20.40.25 Annual MainULicense Fees- Muni Court-Techline Comm 647 900 862 862 900 38 001.000.145,514.20.40.30 Annual MainULicense Fees Finance- Vision Financial Software Maintenance 3,006 3,200 2,917 2,917 3,000 83 00 1.000. 145.214.20.40.35 Annual License Fees - Evidence.com (body cameras) 3,800 3,628 3,628 3,800 172 001.000.145.514.20.48.00 Repairs B Maint 762 900 23 - 001.000.145.514.20.49.00 Miscellaneous 344 1,003 694 167 578 2.000 462 1,000 2,000 1,000 001.000.145.594.14.80.00 Website Capital 16,080 11,554 5,000 7,697 8,000 6,400 (1,600) 001.000.145,594.14.60.15 Computer Licenses - Adman Capital 9,792 - 350 350 001.000.145.594.14.60.20 Computer Software -Atlmin Capital 3,461 1,867 7,343 7,218 6,000 1,298 5,000 3,000 (2,000) 001.000.145.594.14.60.25 Computer Hartlware- Admin- C Capital 26,708 6,300 12,990 4,374 10,000 13,061 15,000 15,000 - 001.000.145.594.14.60.27 Computer Equipment - Poll"D Capital 1,018 1,306 11,000 19,581 15,000 5,442 20,000 25,000 5,000 001.000.145.694.14.60.30 Computer Licenses - Police Del Capital 2,257 1,752 0,290 001.000.146.594.14.30.00 Computer Hartlware - Police De Capital 28,584 2,451 5,000 - - 001.000.145.594.14.60.35 Computer Equipment-Atlmin Capital 14,026 6,594 17,432 6,704 6.000 1,319 3,000 5,760 2,750 001.000.145.594.14.60.40 Computer software -Police Dep Capital 725 5,000 1,079 - Totbls 135,062 72,856 90,274 99,999 114,674 111,700 80,502 1 119,28; 129,09; 9,810 2016 Notes: Fees for Maintenance of Software of other systems that were previously paid by individual departments are now a budget and expenditure requirement for the IT Department (per Mayor Lacy at the August 6th staff meeting). Consequently, those fees have been budgeted above for 2015 and beyond. (self-explanatory titles) Website Modernization: Costs for 2015 include the annual contracted amount with an amount for the cost of possible changes. 2016 includes the annual maintenance fee. ### Key Methods provided recommendations to the City Attorney for certain captions, including $350 for Firewall License Renewal, $4,500 for workstations, $7,000 for upgrading the server, and $750 for cleaning up the server room. An additional $5,000 has been budgeted for surveillance cameras on the City campus. CL M] 2016 BUDGET GENERAL FUND INTERNAL SERVICES Office Machine Costs Since rent payments are not capital according to the SAO, this account will be used in the future to record the rental payments of the copier and other associated costs. Telephone Line Charees Charges for telephone service to City Hall. Posta¢e Meter This line item is used to reimburse the postage meter for city-wide department usage. Repairs & Maintenance Repairs and maintenance of internal services equipment includes the postage meter. Capital Outlav Prior to 2015, Internal Services capital outlay included the monthly rental payments for the City Hall main copier, including periodic maintenance (See Office Machine Costs beginning in 2016). 37 CITY OF EAST WENATCHEE INTERNAL SERVICES EXPENDITURES INTERNAL SERVICES 2016 BUDGET WORKSHEET - Department Head - Finance BARS Numbers Description 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 8 Months 2015 Estimate 2016 Budget $$ Change 001.000.141.514.20.31.00 Office Supplies 94 448 385 - - 001.000.141.514.20.31.01 Office Machine Costa 94 - 12,000 7,324 11,000 11,000 001.000.141.514.20.42.01 Telephone Line Charges 9,001 10,627 12,363 12,615 12,865 11,139 13,750 7,123 12,600 12,600 001.000.141.514.20.42.03 Postage Meter 10,995 10,890 10,192 10,027 11,000 6,427 11,000 5,111 8,500 8,500 _ 001.000.141.614.20.48.00 Repairs & Maintenance Postage 1510 1,283 1,974 2,135 2,044 1,345 2,000 1,286 2,000 2,000 001.000.141.514.20.49.00 Miscellaneous 214 Capital Outlay" 4,037 1 "001.000.141.594,14.60.00 10,069 10,831 10,149 - 500 OVALLEITotals 25,851 3 35,133 36,740 29,061 36,750 20,844 34,100 34,600 4VALUE1 Please Note: Copier costs previously accounted for the the Capital Outlay category, will be accounted for in the future in the "Office Maching Costs" account. 38 2016 BUDGET GENERAL. FUND LEGAL DEPARTMENT Salaries The City Attorney position reports to the Mayor and will receive an increase per his employment agreement, effective January 1, 2016. The City Attorney anticipates that the number of criminal cases in 2016 will be about 525-550. Based on this anticipated caseload, the hours the clerical assistant works should be 18 hours a week. Benefits The benefits line item is payroll benefits, insurance premiums, and retirement contributions for the City Attorney and his clerical support employee. Training This amount reflects the registration fee for the City Attorney's CLE five- day workshop. Professional Services The City Attorney does not anticipate needing to contract out for professional services during 2016. Litigation Expenses This request covers expenses for out -of -county subpoenas and expenses for order records from the Secretary of State or the State Toxicologist. Office Supplies The major expense in this category is replacing the ink in the City Attorney's desktop printer. Travel The City is contractually obligated to pay for the City Attorney's Continuing -Legal -Education credits. The City Attorney intends to attend a five-day workshop to earn the required credits. The majority of the requested amount is based on the per diem rates for food and lodging. The amount also includes a $100 for mileage reimbursement for the occasional trips the City Attorney has to make to Waterville to argue cases on appeal with the Douglas County Superior Court. Licensina The City is contractually obligated to pay the City Attorney's licensing fees with the Washington State Bar Association. CITY OF EAST WENATCHEE LEGAL DEPARTMENT EXPENDITURES LEGAL DEPARTMENT 2016 BUDGET WORKSHEET - Department Head / City Attorney, Davin Poulson BARS Numbers Description 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 7 Months 2015 Estimate 2016 Budget $$ Change 001.000.151.515.30.10.00 Salaries 92.250 116,231 118,694 124,991 117,851 123,000 71,929 123,000 125,000 2,000 001.000.151,515,30.20.00 Benefits 32,261 45,155 48,830 51,746 48,267 53,000 26,054 46,000 47,000 1,000 001,000.151.515,30.20.10 Training - 494 30 94 85 95 001.000.151,515.30.25.00 Prof Services 950 - 001.000.151.515.30,25.05 Litigation Expenses 500 00L000.151.515.30.25.10 Licensing 1,007 355 351 355 351 001.000.151.515.30.31.00 Office Supplies 461 285 358 216 110 350 200 200 001.000, 151.515.30.43.00 Travel 97 364 265 700 69 350 350 001.000.151.515,30,46.00 Insurance 2,914 3,290 4,116 4.472 6,734 4,900 32 4,900 6,200 300 001.000.151.515.30,42.03 Postage (1) - - 001.000.151.515.30.48.00 Repairs 8 Maintenance 50 - 001.000.151.515.30.49.00 Miscellaneous 70 323 75 184 77 - 38 100 100 001.000.151.594,14.60.35 Capital Outlay - 409 - - 825 940 1.000 (1,000) Totals 130,009 165,778 172,917 182,418 173,744 183,227 1 99,062 1 175,350 178,350 2,500 40 2016 BUDGET GENERAL FUND CITY ENGINEER DEPARTMENT Note: The City Engineer position is a Department Head position reporting to the Mayor, with responsibilities including supervision of the Street Department, Storm Water Utility, Central Services (maintenance of City Hall), and Street Improvement and Capital Projects. The City Engineer is a member of the City's Storm Water Utility Management Team and participates in the Chelan/Douglas Transportation Council. City Engineer Expense Line items Department costs are self-explanatory according to their title and nature. The level and change in these expenditures reflect specific analysis by the department head. 41 CITY OF EAST WENATCHEE CITY ENGINEER EXPENDITURES CITY ENGINEER DEPARTMENT 2016 BUDGET WORKSHEET- Department Head - City Engineer, Greg Pezoldt BARS Numbers Description 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 7Months 2015 Estimate 2016 Budget $$ Change 001.000.315.532.20.IO.DO Salary 64,470 73,080 75,272 69,825 86,020 91,000 52.410 90,ODO 92,100 2,100 001.000.315.532.20.20.00 Benefits 18,346 24,659 21,733 18,489 22,600 26,000 14,757 26,000 28,000 2,000 001.000.315.532.20.41.DD Professions] Services 186 358 3,446 1,380 178 - 001.000.315.532.20.43.00 Travel - - 1,508 1,365 1,252 - - 001.000.315.532.20.46.DO Insurance 2,604 2,880 3,619 3,996 5,875 4,350 32 4,350 4,600 250 001.000.315.532.20.49.00 Training - 1,357 255 - - 001.000,315.632.20.49.01 Miscellaneous - 106 001.000.315.532.20.49.05 Registrations - 1,035 1,000 425 - DO1.000.315.532.20.49.10 Memberships - 155 174 512 184 600 - - 001.000.315.594.14.60.00 Capital Outlay" - 13,156 2,102 409 293 400 300 300 Totals 100,119 1D6,138 106,609 96,788 115,148 122,350 67,199 120,350 125,000 4,fi50 42 2016 BUDGET GENERAL FUND CIVIL SERVICE Salaries This line item is the salary for the Civil Service Secretary who is scheduled when a Civil Service position is open and being recruited, generally in the Police Department. Benefits Payroll benefits (social security, medicare, and unemployment) for the Civil Service Secretary. Insurance This line item is for Civil Service liability and property insurance, including claims deductibles. Miscellaneous This line item is for testing expenses and unanticipated civil service expenses. 43 CITY OF EAST WENATCHEE CIVIL SERVICE EXPENDITURES CIVIL SERVICE 2016 BUDGET WORKSHEET - Department Head - Finance BARS 2009 2010 2011 2012 2013 2014 2015 2015 2015 2016 $ Numbers Description Actual Actual Actual Actual Actual Actual Budget 7Months Estimate Budget Change 001.000.160.521.10.10.00 Salaries 1,716 79 1,119 804 710 1,500 479 800 1,500 1022 001.000.160.521.10.20.00 Benefits 146 13 - 001.000.160.521.10.46.00 Insurance 1,035 1,341 1,450 1,640 1,850 2,705 2,000 32 2,000 2,000 1968 001,000.160.521.10.49.00 Miscellaneous 36 - 990 280 750 200 200 200 Totals 2,933 1,433 1,450 3,749 2,654 3,694 4.250 510 3,000 3,700 3,190 001.000.000.341,96.10.00 Civil ServiceAp - - 1 3,020 - I - Note: Allow for the possibility for a recruitment under civil service conditions. When active, the Civil Service Chairperson is paid $66.00 per month and $16.50 per hour. 2016 BUDGET GENERAL FUND CENTRAL SERVICES Note: Central Services represents the costs of maintaining the City Hall Building and surrounding property. Line item expenses are generally self explanatory according to their titles and nature. The level and changes in these expenditures reflect specific analysis by the department head — in this case, the City Engineer. Capital Outlav $10,000 has been estimated to complete the finishing work in City Hall related to the installation of new flooring, $10,000 has been included for landscaping projects, $2,500 for exercise equipment and $2,500 for contingencies. M CITY OF EAST WENATCHEE CENTRAL SERVICES EXPENDITURES CENTRAL SERVICES 2016 BUDGET WORKSHEET - Department Head - Public Works BARS 2009 2010 2011 2012 2013 2014 2015 2015 2015 1 2016 $ Numbers Description Actual Actual Actual Actual Actual Actual Budget 8 Months Estimate Budget Change 001.000, 180,518,30, 31.00 Office Supplies 166 13 198 188 118 272 300 73 300 300 001.000.180.518,30.31.02 Central Stores 228 59 27 - 17 17 (1 001.000. 180.518,30.31.06 Cleaning Supplies 1,713 1,684 1,117 1,526 1,615 1,831 1,700 945 1,600 1,600 001,000.180.518.30,35.00 Furnishings& 762 - 20,000 Equipment 20,000 001.000.180,518.30.41.00 Professional 13,326 10,828 11,926 13,448 12,926 13,346 14,000 8,867 13,000 14,000 Services 1,00C 001,000.180.518.30.41.01 Contracted 15,765 15,fi66 20,555 21,339 21,040 20,093 23,000 10,997 27,000 23,000 Custodial Services 2,000 001.000.180.518.30.46.00 Insurance 13,073 14,200 15,660 17,663 19,785 29,238 21,400 21.400 23,600 2100 001.000.180.518.30.47.00 Utilities 19,260 13,980 14,504 16,917 22,874 19,678 19,000 13,301 19,750 20,000 250 001.000.180.518.30,48.00 Repairs& 17424 8,997 5,577 2,007 5,871 10,478 7,000 1,077 6,000 6,000 Maintenance 001.000.180.518.0,49,00 Miscellaneous 2,407 2,563 2,104 4,283 2,600 2,492 2,500 822 2,500 2,500 001.000.180.518.30.49.01 Landscaping 1,572 130 - 10,000 10,000 001,000.180518.92.20.00 Ancillary 3,024 4,568 9,046 7,509 1 12,708 8,634 10,000 4,547 10,000 12,000 2.000 001.000.180.594.18s0.00 Capital Outlay 13,493 18,466 2,994 39,539 18,172 22,293 120,000 40,035 115,000 15,000 (100,000 001. 000. 180.594.18,60. 10 Capital Outlay - 343 67,000 66,341 66,500Sidewalk-Payina (66,500 Totals 102,213 91,164 83,698 124,419 117,609 128,697 285,900 146,910 277,067 147,900 (129,167' Move Maintenance Administration Facilities (City Shop) budget to Central Services, leave $1,500 for small tools and equip. $18,800(salary & benefit, repair &maint, Utilities, supply) Professional Services - Divco Contract = $11,000 annual fee+ $2,000 (minor repairs) +Appleand Pest Control = $250 x 4 times per year Contracted Custodial Services - ABM Janitorial Contract - $21,540 annual fee +tax + bio-hazard/specialty cleaning + floor stripping, etc - $25,000 Repairs & Maintnenance - Irrigation, doors, locks, tree spraying, plumbing, etc. Adjustment to 2014... add $40,000 capital cost for City Hall Flooring. 2015 Capital Outlay - $20,000 electrical upgrades to carport, salt shed and chemical storage building -not planned -unlikely for 2013 - Moved to 2014 and now to 2015 Other Capital items include $45,000 to paint City Hall and $35,000 for upgades to the audio and recording capability in Council Chambers . The City Hall Parking Lot and Sidewalk Project required for compliance with Federal ADA standards estimated to cost $67,000 is budgeted separately as noted above. Est Capital for 2015 includes: $30,000 for the City Hall Sound System, of which $27,700 has been paid so far $12,500 for the accomodation improvements in reception areas of City Hall, which was not budgeted in 2015 $25,000 to paint city hall, which was budgeted at $46,000, and has been bid $39,200 estimate for the floor installation in City Hall being contested, not budgeted for 2016 (City received $22,784.97 from Cities Ins. For flooring $5,000 for carpet in the Library Area of City Hall, also not budgeted for 2015 2016 Capital includes completion of the finish work in City Hall associated with the new flooring $10,000, $2,500 for Wellness Equipment, and $2,500 misc. 46 2016 BUDGET GENERAL FUND LAW ENFORCEMENT Salaries This line item is salaries for the Police Chief, Assistant Police Chief, police officer bargaining unit and police clerical bargaining unit employees. The City is operating under a collective bargaining agreement with these employees who are affiliated with the Teamsters Union for the years 2014 thru 2017, expiring on December 31, 2017. The CBA includes pay increases of 1.5% for 2014 and 2.5% for each of the years 2015, 2016 & 2017. Overtime Salaries Overtime is incurred for court, detective call out, coverage for sick and vacation leave, mandatory/needed training, shift hold overs due to service calls, special enforcement programs and special events. Benefits This figure covers city paid portions of medical benefits, retirement, social security, L&I, disability, life insurance and employment security. Clothing Allowance This figure is for the purchase and maintenance (not including drycleaning) of uniforms and police -related equipment by officers who each receive up to $600 per year in reimbursement for such purchases. Tuition Reimbursement This amount is estimated for police officers who are attending college for allowable reimbursement of costs under this program and according to terms of the collective bargaining unit agreements. Office Supplies Individual department office supplies. Office Machine Costs Includes the costs of the copy machine. Fuel Consumed Fuel for police vehicles. 47 Small Tools & Eauipment This amount is for firearms qualifications supplies, evidence gathering supplies, emergency vehicle equipment, bullet proof vests, mobile data terminals, radar equipment, radios, weapons, flashlights, batteries, tapes, flares, first aid supplies, uniforms/equipment for new hires, and other emergency equipment. Professional Services This amount covers interpreting fees, polygraph and psychological exams, messenger service fees, and paper shredding service. Telephone This amount covers cellular telephones, long distance, fax, via RiverCom auto attendant, and mobile data terminal charges. Postage This amount is for department mailing expenses. Travel This amount covers the expense of meals and lodging to attend criminal justice training. Advertising This amount is for department advertising expenses. Insurance This amount is for police department liability and property insurance, including claims deductibles. Repairs & Maintenance This amount is for repairs and maintenance of vehicles, radar equipment, radio equipment, computers, office equipment, and other emergency equipment. Miscellaneous This amount covers the expense of radar calibrations, professional membership dues, vehicle wash tokens, medical examinations, and first aid kit replacements. Reserves This figure is for uniforms, equipment, and training for reserve police officers. Dry cleaning This amount is for the cleaning and pressing of officers', police clerical employees', and reserves' uniforms. M Crime Prevention Public safety materials and supplies. Trainine — Chief This amount is for the registration fees for criminal justice training for the police chief. Training — Officers This amount is for the registration fees for criminal justice training for sergeants, detectives, and patrol officers. Training — Office Staff This amount is for the registration fees for criminal justice records training. Other Services This amount is for the cost of firearms qualifications usage of the gun club range, and emergency driving training at the Ephrata airport. Ancillary This figure covers the Interfund expense for Street Department personnel to perform maintenance on police vehicles and equipment such as oil changes and minor repairs. Capital Outlay This amount is a crime scene cargo trailer with evidence gathering supplies. The annual Spillman computer software maintenance agreement to run the new National Incident Reporting System (unfunded federal mandate), which was previously charged to this account, is now included in the Information Technology Department expenditures. Jail Services - Detention Housing of prisoners is provided by the Chelan County Regional Justice Center ("CCRJC") and the Okanagan County Jail ("OCJ") under inter -local agreements. CCRJC per -day charges are currently $73.50, but are going to be increased to $85.00 per day, a 15.6% increase. OCJ charges are currently $52.00, expected to increase to approximately $53.00 per day, an approximate 2% increase. Utilization is expected to be similar in 2016 in comparison to 2015, except that the Municipal Court has agreed to re-establish the community service process which could reduce per day stays at the CCRJC. m CITY OF EAST WENATCHEE LAW ENFORCEMENT EXPENDITURES LAW ENFORCEMENT 2016 BUDGET WORKSHEET- Department Head -Police Chief, Randy Harrison PAGE 1 OF 2 201 b 2015 Numbers Description Actual Actual Actual Actual Actual Butl et 7 Months Estimate Budget an e 001.000.210,521.10.10.00 Salaries 1,613,431 1,641,248 1,771,431 1,710,418 1,794,206 1,870,000 1,088,136 1,870,000 1,955,000 85,000 001.000,210.521.10.10.01 COPS Salaries 60,842 70,384 67,027 - 001.000.210.521.10.10.02 Overtime Salaries 76,478 63,223 74,759 59,190 77,992 59,000 36,716 62,000 69,000 7,000 001.000.210.521.10.10.03 Overtime Sal -Traffic 4,105 3,139 4,632 3,670 6,453 6,500 2,111 5,000 6,900 1 90D 001.000.210.521.10.20.00 Benefits 638,382 635,186 652,121 695,845 707,283 770,000 409,515 720,000 745,000 25.000 001.000.210.521.10.20.01 Clothing 13,666 12,229 14,691 13,009 14,119 14,400 7,326 14,400 14,400 Allowance 001.000.210.521.10.20.02 COPS Benefits 29,294 28,018 28,669 - - 001,000.210.521.10.26.00 Tuition Reimbursement 27,648 - 15,000 16,000 (15000 001.000.210.521.10.31.00 Office Supplies 4,480 3,864 4,537 6,651 5,196 5,500 1,723 5,000 6,000 1,000 001.000.210.521.10.31.05 Office Machines - 4,000 4,000 001.000.210.521.10.32.00 Fuel Consumed 50,053 72,930 66,852 58,081 58,944 58,000 21,474 48,000 58,000 10.000 001.000.210.521.10.35.00 Small Tools& 6991 6,513 6,953 4,731 7,406 8,000 3,630 7,000 8,000 Equipment 1,000 001.000.210.521.10.35.01 WASPC Block Grant - - 001.000.210.521.10.35.02 SPC Traffic Safety 1087 1,065 1,828 3,000 1,828 3,000 3,000 Gn 001,000.210.521,10.35,05 Bulletproof Vest Grant 1,978 4,000 - 4,000 4.000 001.000210.521,10.35.06 USM Fugitive Task 1,500 1,500 Force 1,500 001.000.210.521.10,41.00 Professional Services 7,116 7,354 8,700 8,192 a,362 8,000 4,142 8,000 8,500 500 001.000.210.521.10.42.00 Dispatch 1,785 - 001.000.210,521.10.42.01 Telephone 16,614 16,329 18,293 17,256 17.667 17,900 10,437 17,900 18,500 600 001.000.210.521.10.42,03 Postage 426 507 365 419 509 750 313 550 750 200 001.000.210.521.10.43.00 Travel 4,940 6,417 4,192 5,442 10,865 10,000 1,443 7,000 10,000 3,000 001.000.210.521. 10.46.00 Insurance 31,333 33,634 40,704 40,737 60,367 43,100 2.839 43,100 45,200 2,100 001.000.210.521.10.48.00 Repairs & Maintenance 41,675 44,231 45,101 45,969 53,776 6,000 8,227 12,500 6,000 1 (6,500 001.000.210.521.10,49.00 Miscellaneous 4,260 3,268 3,681 3,264 3,736 4,200 2,481 4,200 4,500 300 001.000.210.521.10.49,01 Reserves 855 745 820 18 1,200 1,200 110 600 1,500 1000 001.000.210.521.10,49.02 Drycleaning 2,541 2,181 2,258 1,361 1,478 2,000 643 1,500 1,000 (500 001.000.210.521.30.00.00 Crime 196 3 216 600 250 250 500 Prevention 260 001.000.210.521.40.20.00 Training 192 576 001.000.210.521.40.22.00 Training- 269 328 21 $33 - - 1,000 Chief 1,000 001.000.210.521.40.25.00 Training- 970 1,572 2,785 1,745 2,082 5,000 529 2,500 3,000 Officers 500 001,000.210.521,40.27.00 Training- - 35 400 400 120 300 Boo Office Stag 200 001.000.210.521.50.49.00 Other Services 1,070 1,500 780 1.450 910 1,500 1,500 001,000,210.521.90.25.00 Ancillary 5,907 7,546 B,J42 8,037 6,811 6,700 2,000 2,000 001.000.210.594.21.60.00 Capital Outlay """ 36,438 105,998 79,528 20,327 73,960 11,500 2,448 1,000 11,000 1 0,000 Totals 2,679,515 2,767,870 2,9W,547 2,707,643 2,917,811 2,930.500 1,607,348 2.854,200 2,990,250 136,050 Jail Services - Finance BARS 2010 2011 2012 2013 2014 2015 2015 2015 2016 $$ Numbers Description Actual Actual Actual Actual Actual Budget 7 Months Estimate Budget Change 001.000.230.523.21.10.00 Detention 231,444 255,814 262,965 270,052 294,399 320,000 139,342 275,000 316,000 40,000 001.000.230.523.21.20.00 Msone Care For 217 1421 19,594 8,680 525 10,000 10,740 17,500 19,000 ri Psoners 1,500 001.000.230.523.21.30.00 Juvenile Detention 4,040 8,280 53520 8,160 4,080 10,000 960 7,500 9,000 1,500 Totals 235,701 265,515 288,079 286,892 299,004 340,000 151,041 300,000 343,000 g3,000 ",. in 2016, Capital of $11,000 includes a crime scene trailer and related equipment. 50 2016 BUDGET GENERAL FUND PLANNING DEPARTMENT Salaries This line item includes salaries for the Community Development Director and 25% of the Permit Technician, who also supports the Code Compliance Department and the Street Department. Benefits The benefits line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Community Development Director and 25% of the Permit Technician. Professional Services The requested amount for this line item anticipates expenses necessary to complete long range planning projects in 2016. The state -mandated review and update of the Greater East Wenatchee Area Comprehensive Plan will be started in late 2015 and completed during 2016 for final action in 2017. Additionally, the City is partnering with other agencies to obtain an updated aerial photo at a cost of $5,500 per year for the next 6 years. Although many departments benefit from this data, the cost for this service is only being split between the Planning Department and the Public Works Department. Those two departments are the primary users of the GIS mapping software system that will utilize the new aerial photo. Hearing Examiner The requested amount for this line item anticipates expenses necessary for hearing examiner services for processing certain quasi-judicial applications. This amount is an estimate based upon the average number of permits processed over the past 7 years. The City contracts for the hearing examiner position. The cost per hearing is $450. The services are on an as -needed basis. No permits requiring Hearing Examiner action were processed in 2015. Other Expense Line Items Other expenses are self-explanatory according to titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. 51 CITY OF EAST W,ENATCHEE PLANNING PLANNING DEPARTMENT EXPENDITURES 2016 BUDGET WORKSHEET - Department Head / Community Development Director, Lori Barnett Expenditures BARS Numbers Description 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 7 Months 2015 Estimate 2016 Budget $$ Change 001.000.580.558.10.10.00 Salaries 123,983 83,672 86,884 88,521 91,786 96.800 55,821 96,800 99,600 2.800 001.000,580.556.10.20.00 Benefits 37,047 24,914 26,918 28,304 29,830 32,500 17.997 31,500 34,400 2,900 001.000.580.558.10.31.00 Office Supplies 893 15 774 1,730 393 500 305 Soo 1.000 500 001.000.580.55&10.32.00 Fuel Consumed 157 170 105 223 46 150 50 250 200 001.000.580.558.10.35.00 Small Tools & Equipment 12 161 13 159 100 - 100 100 001.000.580.558.40.00.00 Training 414 63 399 525 37 1,500 961 1,500 800 (700) 001.000.580.558.10.41.00 Professional Services 1,315 3,567 1,298 77,585 4,833 26,000 140 15,000 22.750 7.750 001.000.580.558.10.41.01 Hearings Examiner 1,350 2,250 900 450 900 - - 900 900 001.000,580.558.10.41.02 Engr/Architect Svc 190 - 001.000.580.558A0.42.03 Postage (16) (47) - - 001.000.580.558,10.43,00 Travel 23 104 12 359 50 500 1,416 2,000 1,500 (500) 001.000,580,558.10.44.00 Advertising 1,639 1,840 1,778 1,251 1,099 2,000 1,404 2,000 2.000 - 001,000.580,558.10A6.00 Insurance 3,238 3,390 3,890 4,296 6,290 4.600 63 4,600 4.800 200 001.000,580.558.10.48.00 Repairs& Maintenance 202 1,143 443 419 131 400 - 400 400 001.000.5B0.558.10.49.00 Miscellaneous 965 544 697 1,044 807 700 693 1,000 1,000 Totals 171,222 121,976 123,111 1 204,416 1 135,751 1 165,650 1 78,801 164,950 169,500 1 14,550 BARS Numbers Description 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 7 Months 2015 Estimate 2116 Budget $$ Change 001.000.000.345.80.00.00 Planning & Dev Fees 3,232 8,466 3,453 2,323 2,233 2,500 3.861 4.500 3,000 (1,500) 001.000.000.345.89.00.00 SEPA Fees 322 1,751 904 1,332 569 200 1,129 1.200 500 (700) 001,000.000,331.16.75.00 Commerce Grant 001.000.000.331.16.78.00 DC Regional Council '""" 90,000 5,000 - - - - - Totals 3,554 10,217 4,357 93,655 7.802 2,700 4,990 5,700 3,500 (2,200) "'Request Approved by the Regional Council in 2011 for $5,000 to support the improvements in the "Downtown" project- North end. 52 2016 BUDGET GENERAL FUND CODE COMPLIANCE DEPARTMENT Expenditures: Salaries This line item includes the salaries for the Code Compliance Officer/Building Official and 50% of the Permit Technician. Benefits The benefits line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Code Compliance Officer/Building Official and 50% of the Permit Technician. Fire Marshal Services The City is required to enforce the International Fire Code. Douglas County Fire District No. 2 serves as the City's fire marshal. The Fire Chief requested payment for these services and for fire protection of City buildings starting in 2005. The City and Fire District entered into a revised Interlocal Agreement in 2014 to increase the annual fee and provide an inflation factor that would automatically increase the annual fee based upon the increase or decrease in the Consumer Price Index (CPI) for West Urban Region. Calculation of the annual adjustment will be adjusted based upon the CPI from September to September of the preceding twelve months. Office Supplies This line item is increased substantially for 2016 since the new international code books will need to be purchased by the Building Official. Other Expense Line Items Other expenses are self-explanatory according to titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. Revenue: Revenue for this department is collected on the issuance of building and other structural permits (signs, plumbing, mechanical etc.). Building permits and sign permits also include a plan review fee. Building permit activity has been significantly reduced over the past few years. There was a spike in revenue in 2015 as a result of the construction of two restaurants and most of the buildings that are part of a 107 unit apartment complex. It is anticipated that activity will decrease again in 2016 since most of the permits for the apartment complex will be issued before the end of 2015. Non -Revenue State Building Code Surcharges are charged on all building permits and sign permits at a rate of $4.50 per permit. Those funds are remitted to the State of Washington. rV CITY OF EAST WENATCHEE CODE COMPLIANCE CODE COMPLIANCE DEPARTMENT EXPENDITURES 2016 BUDGET WORKSHEET - Department Head / Community Development Director, Lori Barnett Expenditures BARS Numbers Description 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 7 Months 2015 Estimate 2016 Budget $ Change 001.000.590.559.10.10.00 Salaries 76,472 77,464 80,162 84,639 86,468 88,800 52.105 89,300 93,000 3,700 001.000.590.559.10.20.00 Benefits 38,156 39,160 42,519 44,723 44,503 49.000 25.265 45,000 48,000 3,000 001.000.590.559.10.31.00 Office Supplies 1,036 57 79 1,403 49 200 - 2,100 2,100 001.000.590,559.10.32.00 Fuel Consumed 522 550 609 532 487 550 134 750 500 150 001.000.590.559.50.40.00 Training 65 136 135 396 250 213 250 250 - 001.000,590,559.10.35.00 Small Tools & Equipment - 99 - 19 50 - 001,000.590.559.10.41.01 Fire Marshal Services 16,300 16,300 16,300 20,375 17,660 19,323 9,681 19,362 19,615 253 001.000,590,559.10.43,00 Travel 221 102 90 400 100 360 260 001.000.590.559.10A4.00 Advertising - 209 126 250 250 250 001.000,590.559.10.46.00 Insurance 1,651 1,960 2,575 2,804 4,114 3.100 32 3,100 3.250 150 001.000.590.559.10A&00 Repairs& Maintenance - 309 345 578 79 400 200 200 - 001.000. 590.559.10.49.00 Miscellaneous 605 95 269 207 394 250 130 250 350 100 Totals 135,228 136,203 143,096 166,505 154,265 1 162,573 87,560 157,912 167,875 9,963 Revenue BARS Numbers Description 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 7 Months 2015 Estimate 2016 Budget $$ Change 001.000.000.322.10.00.00 Building & Structure Permits 41,248 53,422 115.828 68,774 31,666 50.000 53,130 60,000 50,000 (10,000) 001.000.000.345S&00.00 Plan Checking Fees 21,622 27.362 65,876 37,428 17,251 25,000 17,365 20.000 24,900 4,900 001.000.000.342.40.00.01 Fire Marshal Seri 350 1 495 623 554 1318 700 1 5,629 1 8.000 1 3,500 1 (4,500) Totals 63,220 81,279 182,226 106,766 50,235 75.700 76,124 88,000 78,400 (9,600) 001.000.000.380.00.50.01 State Bldg Surc 396 1 477 337 1 284 300 1 229 1 330 300 54 2016 BUDGET STREET FUND REVENUE Please Note: As described on page 58, "Storm Water" operational and maintenance activities are now combined with street maintenance in this fund. Property Tax The Street Fund is allocated a portion of property tax receipts. For 2016, $400,000 has been budgeted. Sales &Use Tax The Street Fund is also allocated a portion of sales tax receipts. For 2016, $290,000 has been budgeted. Licenses & Permits Street and curb permits are expected to be $3,000 in 2016. Intergovernmental Revenue Street Fuel Excise Tax (SFET) is paid to the State by retailers from the sale in the City of gasoline and diesel at the current rate of 37.5 cents per gallon, and subsequently remitted to the City. SFET is limited in use by the City for street maintenance. $285,000 has been budgeted for 2016, a slight $5,000 increase from the 2015 estimate. Beginning in the 3rd Quarter of 2015, the City is to receive an additional tax from State receipts of highway funds as a result of legislative action earlier this year 2015. Based upon the $2,031.06 received in Q3 for "WA Transport Cities", 2016 estimate for this tax is $8,000. SWA Charges for Services These accounts include the reimbursements from the Greater East Wenatchee Storm Water Utility (GEWSWU), jointly operated by the City and Douglas. Reimbursements are determined based upon the actual costs incurred by the City to defray the costs of storm water operational and maintenance activities in the portion of the GEWSWU that is located within City boundaries. In addition, the City is the recipient of grant monies, primarily from the State Department of Ecology, that are also based upon the costs which the City incurs under terms of those grants. Maintenance Street Department expenses are budgeted according to the nature of the activity, supported by time sheets from employees for labor costs, and by vendor invoices for supplies and materials. Maintenance expenditures are expected to continue at current levels, except that since 2011, a portion is now charged to the Storm Water Utility portion of the General Fund as an NPDES (National Pollutant Discharge Elimination System) expense. These expenditures include street cleaning which are now considered a "good housekeeping" practice under NPDES regulations. 55 Administration Costs in these categories include all other costs of the Street Department, including the Land and Water Resource Program Manager and 25% of the cost of the Permit Technician for administrative support. Employee benefit costs for the Street Department were previously charged to administration, and beginning in April 2010 with the change in accounting software, are allocated to the appropriate maintenance categories above to better reflect the true costs of these activities. CITY OF EAST WENATCHEE STREET FUND 101 REVENUES STREET/STORM WATER MAINTENANCE FUND 2016 BUDGET WORKSHEET BARS Numbers Description 2010 Actual 1 2011 Actual 2011 I Actual 1 2013 Actual 2010 I Actual 1 2015 Budget 2016 1 6Months 2015 Estimate 2016 Budget $$ Change 101.1300.000.308.00,00.00 Beginning NC&I 25,949 15,777 1 39,401 1 74,862 112,010 108.340 113,631 113,631 60,656 Tob/s 26,849 16,777 J9,401 74,882 112,090 108,340 113.631 1 113,631 60,656 (52.975) Taxes 101.000.000.311.10.00.00 Property Tax 200,000 200.000 1 200,000 1 260,000 1 300,000 1 300,000 1 300.000 1 300,000 1 400,000 1 100,000 101.000.000.311. 10.00.01 Contingency Property Tax - - - - 101.D00.000.313.10.00.00 Sales &Use Tax 425,000 220.000 336,000 1 250,000 1 260,000 1 294,000 1 220,000 1 294.000 1 290,000 Totals 625,000 420,000 536,000 510,000 550,000 1 594,000 1 520,000 1 594,000 1 690.000 gg000 Licenses & Permits 101,000.000.322.40.00.00 Street&Curb Permits 2,053 1,690 2,530 1 3,060 1 2,460 1 3,000 1 2,140 3,OOD I 3,00D Totals 2,053 1,690 2,530 3,060 2,460 3,000 2,140 3.000 1 3,000 Intergovernmental Revenue 101.000.000.336.00,87.00 Street Fuel Excise Tax 252,553 272,213 270,103 274,538 1 275,377 280,000 1 131.089 280,OD0 1 286,000 5,000 101.00D.000.336.00.87.05 MVA Transport Cities - - - 4,000 1 8,000 Tofa/s 252,553 272,213 270,103 274,638 1 275,377 280,000 1 131,089 284,000 1 293,0100 9,000 S Wt/ Charges for Services - 101.000.000.343.13,00.00 Administrative Services 46,808 18,463 24,141 18,812 24,250 1 5.772 20,000 1 21,500 1500 101.000.000.343.13.00.20 SWU Maintenance Services 3,817 3,654 - Tofals 50.626 3.654 18,467 1 24,141 1 18,812 24,250 5.772 20,000 21,500 1,500 101.000.000.343,13.00.34 19th St.Property, Purchase -SWU Pond - - - - - 101.000.000.343.13.00.75 DOE DC NPDES Ph2 G0600351 38,783 - - - - - - 101.000.000.343.13.00.77 DOE CEW NPDES Ph2 G1000254 - 50,000 - - - - - 101.000.000.343A3.00.79 DOE COW NPDES Ph2 G1000365 - 5,000 - - - - - 101.000.000.343.13.00.81 DOE COW NPDES Ph2 GOOD0366 - 3,961 - - - - - 101.000.000.343.13.00.83 DOE CEW NPDES CapGrl 10038 60,320 20,738 70,323 - - - - DOE 2016 Capacity Grant 60,000 101.000.000.343.13,00.87 NPDES Maint Capital Outlay (Svieeper & ATV Sprayer) 246,807 - - 101.000.000.343.13.00.90 Greater EW SWU NPDES - 46,722 156,483 161,717 145,078 193,000 50,127 160.000 186,400 101.000.ODO.343.13.00.92 O&M Allocation 61.279 - - - - 101.000.000.343.13.00.94 EW Share Comp Plan - 6,184 2,835 - - Totals 38,783 22Q282 177,218 237,224 393,720 193,D00 50,127 160,000 236,400 Miscellaneous 101.000A00.360.00.00.00 Miscellaneous 177 - 101,000.000.361.00.00.00 Interest Earnings 25 - - I Dl.000.000.361.40.00.00 Sales Tax Interest 1,013 509 277 101.000.000.363.00,00.00 Insurance Claims Pymt - - - Totals 1,190 534 277 Grand Total Current Revenue 970,204 924,373 1,004,591 1,046,961 1 1,240,369 1,094,250 T09,128 1,061,000 1,243,900 108,500 Total Available Resources 1 996,153 940,150 1,043,992 1,123,823 1,352,459 1,202,590 822,759 1,174,631 1 1.304.556 129,925 57 OF EAST WENATCHEE STREET FUND 101 EXPENDITURES STREET/STORM WATER MAINTENANCE FUND 2016 WORKSNEET BARS 2011 2012 2013 2014 2015 2016 2015 2016 $$ Numbers Deactlpflon Actual Actual Actual Acfua/ eutloel 6 Montbs ESNmafe 8ud9ef Chanoe L 101 101.000.311.519.71.55.00 IComp Plan Costs 25,869 Total SWA Administration 1 11,676 6,768 60,340 12,957 24,260 8,515 1 23,750 1 21,600 2,250 SWU NPOPS Expenditures P 101,000.313.619.71.53.01 Rental 498 3461 345 1 100 101.000.313.519.71.53.15 IlMonitoring Total NPOES Expenditures 1 188,134 142,815 183,095 716,964 189,700 63,252 157,831 221,400 63,578 101.000.315,542.41.47.00 Annual Utility Charge 148,725 146,790 146,790 146,745 147,000 146,700 146,700 147.000 300 101. orb. 315.594. 3166. 00 darnent 7390 RRA7 1 AMID J5nn 101m000m315m594633+55.00 Equipment - Sweeper 239,414 101.000.315,595,33.65.00 SWU Property 19th St Pond EEGrand 155,600 Total SWA Expenditures 348,535 296,373 377,615 678,647 368,9 00 218,467 1 330,771 1 414.900 84.122 Roadway Maintenance 1 01,000.420S42.30.1 0.00 salaries 17,286 16,143 23,741 24,084 36,000 9,885 26,000 25,000 101.000,420.542,30,20.00 benefits 10,164 9,809 13,877 11,846 21,000 3,933 13,500 14,000 600 101,000.420.542.30.30.00 supplies 10,347 17,708 14,603 13,481 15,000 3,452 10,000 10,000 001.000.420.542.30.48.00 Repair B Maint 3,304 3,064 12.417 3,000 - 3.000 10,000 7,000 101.000,420,542.30.49.00 Miscallaneous - 83 - 100 100 Total Roadway Maintenance 41,101 1 46,724 64,781 49,410 74,000 17.270 61,500 59,100 7,600 CITY OF FAST W ENATCHEE STREET FUND 101 EXPENDITURES STREET/STORM WATER MAINTENANCE FUND 2016 WORKSHEET BARS Numbers Description 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 6 Months 1015 Estimate 2016 Budget $$ Change Sidewalks 101.000.420.542.61.10.00 salaries 89 27 416 1,380 1,600 739 1,600 1,600 101,000,420,642,61.20.00 berets 177 6 216 392 1,000 674 1,000 900 10( 101. m0.420.542.61.30.00 supplies 89 362 661 750 - 1,Om 1 m0 101.000A20.642.61.48.00 Repairs &Maint 104 104 200 Total Sidewalks 206 121 984 2,429 3,360 1,517 2,704 3,700 900 Special Purpose Paths 101.000.420.542,62,10.00 salaries 3,780 3,341 5.000 1.979 5,000 5,000 101,000.420.642.62.20.00 benefits - 2,099 1,840 3.000 1.188 3,000 2,600 (400 101.Om.420.542.62.30.00 supplies 242 67 3,218 1,500 284 500 Soo 101.100.420.542.62,45,00 Annual Loop Trall Maint Fee 5.000 5,000 S,mO 6,492 8,000 6,000 6,000 6,000 Total Special Purpose Paths 5,242 5,000 10,962 14,891 17,500 9.451 14,500 14,100 (400 Street Lighting 101.000.420.542.63.10.00 salaries 3,554 3,642 3,693 4,085 4,000 1,168 3,500 4,000 Soo 101.000,420.542.63.20.00 benefits 1,670 1,691 2,165 2,295 2,500 517 2,000 2,200 200 101.000,420,542.63.30.00 supplies 2,108 3,968 506 1,173 2,000 206 1,000 1,500 600 101.000.420.542.63,47.00 utilities 37.180 41,396 38,180 42,197 39,000 21,461 39,000 39,000 101.000.420.542.63.48.00 Repair &Maint 3,724 1,946 92 (796) 2,000 2.00 2,000 Total Street Lighting 48,236 52,642 44,536 48,954 49,500 23,352 45,500 48,700 3,200 Traffic Control Devices, 101.000.420.542.64,10.00 salaries 34,706 29,153 29,822 31,900 37,900 27,480 45.000 40,000 (6,000: 101,000,420.542.6420.00 benefits 20.767 15,855 19,652 20,765 21.800 15,922 25,000 22,000 (3,000; 101.000.420.542.64.30.00 supplies 42,083 41,007 43,887 32,920 45,Om 27,"1 55,000 50,000 (5,000 001.m0.420.54264.47.00 utilities 10,815 5,966 12,402 7,406 13,000 3,400 8,000 8.000 101.000.420,542.64.48.00 Repair &Maint 5,493 4,837 7,811 11,671 11.000 23,424 30.000 30,000 101.000.420,542.64.49. 00 Miscellaneous 1,00 1,000 1 mO Total Traffic Control Devices 113,864 96,817 113,574 1 104,662 129,700 97.667 F 163,000 F 151,000 (12,000) Parking Facilities 101.000.420.542.65.10.00 salaries 637 233 1,421 4,171 2,000 2,219 3,000 3,600 Soo 101.000.420.542.65.20.00 benefits 358 194 471 2,362 1,200 724 11800 1,900 100 101.000.420.542.65.30.00 supplies 32 225 236 100 83 100 100 101.000.420.642,65,47, 00 Utilities - 270 500 270 500 500 Parking Facilites 1.027 652 1,892 7,039 3.800 3,296 5,400 6,000 600 Snow & Ice Control 101.000.420.542.66.10.00 salaries 18,168 32,320 13,910 19,819 26,000 4,238 22,000 22,000 101.000.420.542.66.20.00 benefits 8,971 23,492 6,497 10,479 15,500 2,257 13,000 12,000 (100 101.000.420.542.66.30.00 supplies 64,424 62,909 43,069 65,731 45,000 24,691 45,000 35,000 (10,000) 101.Om.420.542.66.48.00 Repeirs & Maint - 948 1.000 - 1,000 i m0 Total Snow &Ice Control 91,663 118,721 63,476 96,977 87,500 31,186 80,000 70,00 (10,000) Street Cleaning 101.000.420,542,67.10.00 salaries 647 13,640 101.m0,420.542.67.20.00 benefits 247 7,116 101.000.420.542.67.30.00 supplies 458 Total Street Cleaning 1,352 20,756 tL' CITY OF EAST W ENATCHEE STREET FUND 101 EXPENDITURES STREET/STORM WATER MAINTENANCE FUND 2016 WORKSHEET BARS Numbers Description 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 6 Months 1016 Estimate 201E Budget $$ Change Roadside 101.000.420.542.70.10.10 FlegslBanners Salaries 20,600 7,161 16,000 15,000 101,000.420.542.70.20.10 Benefits -Flags &Barriers 12.000 2,622 9,000 8,000 101.000.420.542,70.30.00 Supplies - Flegs/Banners 1,000 784 11000 1,000 101.000.420,542,70.10.00 Salaries Roadside 115,124 134,282 124,057 158,157 60,800 47,329 80,800 90,000 g 20D 101.000.420,542.70.20.00 Benefits Roadside 57,347 66,228 72,745 86,089 48,200 28,964 4Q20D 50,000 1,800 101.000.420.542.70.30.D0 supplies 15,084 6,878 10,931 10,849 4,D00 3,279 6,000 5,000 (1,000' 101,000.420,542,70.41.00 Professional San, 4,669 101,000.420.542.70.47.00 Utilities 3,822 2,682 105 1.000 849 1.000 11000 101.000.420,542.70,48.00 Repairs &M61nt 75 2,315 1,000 1,000 1002 101.000.420.542.70.49.00 Miscellaneous 732 4,704 1,808 1,000 1,D00 1,OOp Total Roadside 7741 214,1981 257,5151 169,6001 90,978 1 162,000 172,U,, 12,000 City Parks 101.000.420.542.75.10.00 salaries 39,404 45,322 60,713 43,884 50,000 22,913 50,000 50,000 101,000.420,542.75.20.00 benefits 13,874 19,064 34.364 23,407 29,500 13,249 29,500 28,000 (1,500 101.000A20.542.75.30.00 supplies 13,041 15,903 15,034 22,765 16,000 11,351 20,000 17,000 (3,000 101.000.420,542.75.47.00 utilities 1,048 1,138 2,596 3,709 4,000 1.601 3.700 3.700 101.0D0.420,54275.48.00 Repair&Maint 1,526 1,000 1.831 3,000 4,000 1,000 101.D00.420.542.80.48.00 Maint Agreement - Japanese Garden 18,000 18,000 6,000 18,oDD 18,000 101.000.420.542.75.49, 00 Miscellaneous 110 Total City Parka 69,003 81,417 112,707 111,745 117,500 56,B45 1 124.200 1 120,700 1 (3,500) Maintenance Administration 101.000,420.54290.10.00 salaries 15,717 13,285 1,892 6,670 2.000 8,027 16.000 16,000 101.000,420.542.90.20.00 benefits 101.000. 420.542.90.30.00 shop supplies 101.000.420.542.90.48.00 Repairs & Meint 7,350 7,305 1,112 2,344 1,200 3.638 8,000 8,800 800 2,099 81 Total Maintenance Admin 23,067 20,590 3,004 10,094 3,200 11,665 24.000 24,800 800 Grand Total Maintenance 586,905 658,214 630,104 703,716 656,650 343,227 672,804 670,100 (800( General Services 101.000.430,543.30.10.00 Salaries 66,566 44,702 33,678 32,064 38,300 9,820 25,000 20.000 (6,000 101.000,430.543.30.20.D0 Benefits 41,471 29,406 22,876 17,461 22,650 5,209 13,000 11,000 (2,000) 101,000,430.543,30,30.00 supplies 18 170 157 3,932 3,000 2,881 3,000 3.000 101.000.430,543.30.46,00 Insurance 21,073 23,647 26,187 39,173 29,000 317 29,000 30,400 1400 101.DD0.430.543.30.49.00 Miscellaneous 1,227 1,470 1,373 2,086 2,000 1,987 3,000 3,000 Total General Services 22,318 25,287 27,717 45,791 94,960 20,214 73,000 67,400 1,400 FacillUOs 101.000A30.543.50.10A0 salaries 438 1,138 5,272 1.785 1,000 6,661 10,000 10,000 101,000,430.543.50.20,00 benefits 422 179 3,732 1.224 600 4,005 1 6,000 6p00 101,000.430.543.50.30.00 supplies 5,545 2,925 308 978 2,000 1 800 1 2,000 2,000 101A00.430.543.50,47.00 utilities 4,912 4,537 4,261 5,881 6,000 2,910 6,000 6,000 101.000.430,543.50.48.00 Repair &Maim 2.405 90 123 517 2,000 15 Safi 1,000 Boo 101.000.430,543.50.49.00 Miscellaneous 495 1,127 2,928 500E14,391 Soo 500 Total Facilities 14,217 9,896 16,624 10,365 12,100 24,10 225,500 1, Inn 11 CITY OF EAST W ENATCHEE STREET FUND 101 EXPENDITURES STREET/STORM WATER MAINTENANCE FUND 2016 WORKSHEET BARS Numbers Description 2011 Actual 20" Acfua/ 2013 Actual 201d Actual 2015 Butlget 2015 6 Months 2015 Estimate 2016 Butlget $$ Change Training 101.000.430.544. 90.10,00 salaries 2,806 2,799 369 2,000 2,000 2,000 101.000,430,544.90.20.00 benefits 1.231 1,319 321 1,200 1.100 1,100 101.000.430. 544.90. 30, 00 supplies 90 70 1,644 18 1,500 590 1.200 1,000 (200 101.000A30. 544. 90,35,00 Travel -Training 2,086 166 754 600 1.000 140 500 1,000 500 101.000.430.544.90A9.01 Miscellaneous 106 585 210 827 $00 1.000 1,000 Total Training 6,319 4,939 2,808 2,135 6,200 730 1,700 6,100 4,400 Miscellaneous 101.000.430.544.90.49.30 Miscellaneous 992 905 1,981 693 500 Soo 101, 000.430.594.42.60. 00 Capital Outlay 9,962 - 14,780 14,067 15,000 11,200 (11,200) Total Miscellaneous 10,964 905 16,761 1 14,760 1 15.500 1 11.200 500 1 (11,200) Grand Total Administration Total 53,808 41.127 1 63,710 73,051 1 128,750 35.335 1 110,400 1 99,500 1 (4,400) Grand Total Street Expenditures 640,713 699,341 1 693,814 776,767 784,400 378,562 783,204 769,600 (13,604) Grand Totals All Expenditures 989,248 995,714 1 1,071,429 1,455,414 1,153,350 1 597,029 1.113,975 1,184.500 78,929 Ending NC & I 1 (49,098) 48,278 1 52,394 1 (252,824) 49,240 1 225,730 1 60,656 1 120,066 1 50,996 LABOR & BENEFIT SUMMARY: Description Storm Water Activities salary experse(annual) 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2014 6 Months 2014 Estimate 2015 Budget S$ Change 55,180 59,298 76,863 60,057 100,400 42773 92.000 101,000 9,000 Benefit expense (annual) 30,446 38,062 45,874 33,982 58,400 21717 52.200 55,500 3,300 $ 85,626 $ 97.360 $ 122,737 $ 94,039 $ 158.800 S 64,490 $ 144,200 $ 156.500 12,300 Maintenance salary expense (annual) 129,662 140,226 139,395 296,377 264900 133,138 26],900 272,100 4,200 Benefit expense (annual) 63.432 77,506 80,554 161,818 156,900 73,678 154,000 150,400 (3,600) $ 193,094 $ 217,732 $ 219,949 $ 458,195 $ 421.800 $ 209 916 S 421,900 1 $ 422,500 600 Administration salary expense (annual) 691810 48,639 38,950 34,218 41,300 16,481 35.000 52,000 (3,000) Benefit expense (annual) 43.124 30,904 26,608 19,006 24,450 9,214 19,000 29,100 (900) $ 112,934 $ 79,543 1 $ 65,558 1 $ 53,224 $ 65.750 $ 25,695 $ 54,000 1 $ 81.100 27,100 Total StreeOSWA Labor salary expense (annual) 254,662 248,163 255,208 390,652 406,600 192,392 394,900 425.100 10.200 Benefit expense(annua0 137,002 146,472 153,036 214,806 1 239.750 1 104,609 225,200 235,000 (1200) $ 391,654 $ 394,635 $ 408,24d 1 $ 606.458 $ 646,350 1 S 297.001 1 $ 620,100 1 $ Ash inn 40,000 Notes: $15,000 of the capital budget is for payment for anew equipment trailer and partial payment of a fertilizer broadcaster for the ATV Special Purpose Paths - $6,000 annual maintenance fee to Eastmont Metropolitan Parks + fence repair and other improvements 61 2016 BUDGET COMMUNITY DEVELOPMENT GRANTS FUND The City of East Wenatchee is an entitlement jurisdiction and receives annual Community Development Block Grant (CDBG) allocations from the US Department of Housing and Urban Development for housing, community, and economic development activities and assistance to low -and moderate -income persons and special populations. The revenue and expenditures listed in the Community Development Grants Fund budget are only those funds provided by HUD. Allowable time and materials by the Community Development Department and professional service support are segregated in this fund, and billed for reimbursement under this entitlement allocation. The Program Year for these funds is from October 1, 2015 through September 30, 2016. The 2015 CDBG Program Allocation is $108,074. The adopted 2015 Annual Action Plan designates the funds for the following projects: • $100,000 for the 5`h Street NE Street Improvement Project • $2,074 to support programs and activities to address impediments to fair housing • $6,000 for administration and planning support services for the CDBG Program The City Council has allocated three years of CDBG funding for the 5 h Street NE Street Improvement Project. The street improvement project revenue and expenditure will not be shown in this Grant Fund budget since it is a street project. 62 CITY OF EAST WENATCHEE COMMUNITY DEVELOPMENT GRANTS FUND 102 COMMUNITY DEVELOPMENT GRANT FUND 2016 BUDGET WORKSHEET - Department Head / Community Development Director, Lori Barnett Description 2009 Actual 2011 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budges 2015 7 Months 2015 Estimate 2016 Budget $$$$ Change Revenues 102.000,000.308.00.00.00 Beginning NC&I 8,239 2,034 6,093 26,811 29,368 1 38,484 25,568 59,281 59.281 60,431 (1,150) Totals1 8,2391 2,034 1 6,093 1 26,811 1 29,368 38,484 25.568 59,281 59,281 K431 102.000.000.334.03.11.00 DOE -NPDES Phase ll 28.199 _ 102,000.000.334.03.12.00 DOE- Shoreline Master Program - ' 102.000.000.334.04.21.00 CTED- Growth Management Act ' 102.000.000.334.04.30.00 HUD CD Block Grant 24,329 2,713 15,706 86,065 130,065 6,071 7,000 18,074 11.074 102.000.000.345.89.00,01 SMP - DCT&LS Reimbursement - 102.000.000.397.00.00.00 Operating Transfer In 30,000 102.000.000.360.00.00.00 Miscellaneous _ 102,000.000,361.00,00.05 Interest Earnin s Total Revenue 28,199 30,000 1 24,3291 2,713 1 15,706 1 85,065 1 130,065 1 6,077 1 7,0001 18,074 11,074 Resources Available 1 36438 1 32,0341 30422 1 29,5241 45,0741 123649 1 155,633 1 65.362 1 66,2811 78,5051 9924 Expenditures _ SMP Professional Services SMP Office Supplies 102.000.000.558.21.10.00 CDBG Salaries 1,549 12,200 102.000,000.558.21.10.00 CDBG Benefits 465 3,600 102.000.000.558.21.31.00 CDBG Office Supplies 24 762 163 600 59 100 (100) 102.000.000.558.21.41.00 CDBG Professional Services 23,238 880 6,000 2,125 3,300 5.000 5,000 18,074 13,074 CDBG Telephone _ _ 102.000.000.558.21,42.03 CDBG Postage 48 138 300 102.000.000.558.21,44.00 CDBG Advertising 182 506 157 664 1,611 3,000 661 750 (750 102.000.000.558.21.49.00 CDBG Miscellaneous 788 43 790 102.000.000.558.21.50.00 CDBG-Capital Outlay Sidewalks 102.000.000.558.21,55.00 CDBG Housing Program Costs 6 1,275 61.275 102, 000.000.558.21.60.00 CDBG Capital Outlay Downtown 45.000 ' CDBG Reimburse DCT&LS NPDES Salaries 2,437 _ NPDES Benefits NPDES Supplies 12,126 NPDES Small Tools _ NPDES Office Supplies/Copies 8,943 NPDES Training 999 NPDES Professional Services 9,643 1,760 NPDES Postage _ NPDES Travel _ NPDES Advertising 232 _ NPDES Miscellaneous Operating Transfer Out _ Total Expenditures 34 404 26,942 3 611 157 6,690 66,064 130.065 5,721 5.850 18,074 12 224 Endin NC&I 2 034 6 082 26 817 29 367 38 484 58 496 25,568 59,631 60,431 60,431 2 300 63 2016 BUDGET LIBRARY FUND On July 20, 2006, the City of East Wenatchee signed a new Building Use and Maintenance Agreement with the North Central Regional Library District. The City will be reimbursed as follows: January 1, 2006 — December 31, 2008 $2,500 per year January 1, 2009 — December 31, 2011 $2,750 per year January 1, 2012 — December 31, 2014 $3,000 per year January 1, 2015 —December 31, 2017 $6,500 per year Library Services This revenue is paid to the City for contracted building use and maintenance reimbursement from the North Central Regional Library District ("NCRLD"). Reimbursement payments are received in June and November of each year. The City renewed its agreement with the NCRLD to include an additional 1,000 square feet in the calculation. As noted above, the City will receive $6,500 in 2016. Professional Services The City allocates a proportionate share of the cost of contracted janitorial services to the Library. Utilities The City allocates a proportionate share of the cost of utilities to the Library. Repairs & Maintenance The cost of repairs and maintenance to library area are accumulated and charged to the Library. Miscellaneous Miscellaneous expenditures associated with the library are charged accordingly. 64 CITY OF EAST WENATCHEE LIBRARY FUND 112 LIBRARY FUND 2016 BUDGET Description 2007 Actual 1 2008 2009 Actual Actual 2010 Actual 2011 Actual 2012 Actual 2013 Adual 2014 Actual 2015 Budget, 2015 9Months 2015 Estimate 2016 Budget $Ch Beginning NC&I 4,452 5,448 6,399 7, 017 5,673 1 4,616 1 3,609 2,337 1.321 1.370 1,370 2,850 Totals L 4,462 6,448 1 6,399 7,017 6,673 1 4,616 3,609 2,337 1,321 1 1.370 1,370 1 2,860 1,480 Revenues Sales & Use Tax - - - 6.000 31500 3,500 2,000 (1,500) Library Services 2,500 2,500 2,750 2,750 2,750 3,000 3,000 3,000 6,500 3,250 6,600 6,500 - Interest Earnings Total Revenue 190 65 - 2,690 2,565 2,750 2,760 2,760 3,000 3,000 3,000 11,500 6,750 10.000 8,500 (1,500) Resources Available 7,142 8,013 9,149 9,767 8,423 7,616 1 6,609 1 6,337 1 12,821 8,120 11,370 11.350 (20) Expenditures Salaries 480 68 - - Barnett. 142 17 - Professional Services - 659 1,805 2,188 2,895 2,902 2,852 3.000 3,712 6,400 6,500 100 Utilities 1.038 1,529 1,538 955 1,597 1,111 1,359 1,074 1.300 1.479 2.000 2.100 100 Repairs & Maintenance 32 30 100 too - Miscellaneous Total Expenditures 34 10 1,259 22 12 0 6 20 20 1,694 1,114 2,217 4,019 3,807 1 4,006 4,273 3,968 4,300 1 5.226 1 8,520 8,720 200 Ending NC&I 5,440 1 6,399 1 6,942 5,748 4,616 3,609 1 2,336 1,370 8.521 2.394 1 2,850 2.630 (220) Note: The City has renew the agreement with the North Central Library District for use of City space ('Building Use and Maintenance Agreement'). The District has agreed to increase the square footage they would use temporarily for other library activities during the agreement by 1,000 square feet, resulting in a total of 2,000 total square feet. This factor results in a revenue contribution of $6,500 for 2016, at $3.25 per square foot. 65 2016 BUDGET HOTEUMOTEL TAX FUND Note: Hotel/Motel Taxes are collected by the hoteliers located in the City, remitted to the State, and subsequently remitted to the City. A portion is allocated to the Events Fund to support its events which result in tourism and recreation activities. The remainder is recorded in this fund for the purpose of use in support of tourism and recreation activities. The EWEB Board is the Lodging Tax Advisory Committee (LTAC) for the City, which has the responsibility for considering the City's use of Hotel/Motel Taxes in its Events Fund, as well as considering other uses in the community which would qualify for tourism and promotional purposes. If the LTAC votes favorably upon an expenditure of these funds, it makes a recommendation to the City Council for its deliberation and approval. If approved, the expenditure is made. REVENUE The City has made progress in more accurately apportioning costs in support of the Events Fund. In addition, a new event has been added (Parkway Pileup) and certain event activities have been increased and refined. Consequently, the fund will need an additional allocation of Hotel/Motel Tax in the future. Estimates have been made which result in adding approximately $21,000 annually to the Events Fund. The percentage relationships below include the new foremat. Total estimated sales tax revenue for 2016 is $136,500, compared to 2015 estimated actual of $132,100. First 2% Tax 100% retained by the City to support the activities of the Events Fund 117. Second 2% Tax $6,000 allocated to the Hotel/Motel Tax Fund Remainder retained by the City to support the activities of the Events Fund 117. Third 2% Tax $6,000 allocated to the Hotel/Motel Tax Fund Remainder retained by the City to support the activities of the Events Fund 117 EXPENDITURES The LTAC has not received or considered a request for funding for 2016. The contributions to the Wenatchee Sports Council and Chamber have been provided in 2016. Other possible requests for funding will be evaluated as they arise. 66 CITY OF EAST WENATCHEE HOTEL/MOTELTAX FUND 113 HOTEL/MOTEL TAX FUND 2016 BUDGET WORKSHEET BANS Numbera DNedpdon 200D 2.W9 Acfwl Aetua/ 2010 Actw/ 2011 A.W.1 2012 Aetual 2013 Aatuul 2014 Aotutl 2015 Budget 2015 9Mardha 2015 Eadmefa 2018 BrMpee $$ Chenga 113.000.000.308.00.00.00 Beginning NC81 16,22718,643 9.418 16,77717,647 1J,278 48,45J 76.303 77,870 77,870 88.616 10,748 Takla 16,227 18,843 9,418 16.777 17,947 13,2]e 4fi,43J Revenues 76,303 77.870 77, 870 68,618 10,746 113.000.000.313.30.00.00 let 2%Tax 113.000,000.313.30.01.00 60%of 2ntl 2%Tax 25,849 26,094 26.533 1,408 - 113.000.00e313.30.02.00 32%of 2nd Tax- 17,233 17,396 17,689 13.243 12,115 13,953 14,308 14.000 10,064 10.600 6,000 14600 113.000.000.313.30.03.00 64%of 3N 2%Tex 35.386 34,793 35,377 29,301 24,229 27,498 28,611 27.500 20,127 20,800 6,000 14,800) 113.000.000.313.3004.00 20%ef 3ro 2%Tax - - 1,463 - - 113.000.000.361.00.00.00 Interest Eeminge 137 - _ Totat Ravenue 78,605 78,283 79.5991 15,415 38,344 41,451 42,917 4L500 30.191 31.400 12,000 (19,400) Total McOureee Available 94,832 97,126 1 89,01762,192 53,991 1 54,729 69,970 117e03 103,06, 109,270 100,618 (8,652) Expenditena 113 000.000.07,30.41.00 let 2 % Tex 113.000,000.557,30,41.01 60%of 2nd 2%Tex 25,704 34,064 26,533 - - - 113000.000.557.30.41.02 32%of 2nd 2%Tax 16,761 10,801 15,236 16,311 12,571 1,092 - - 113.000,000.557.30.41.03 64%of 3W 2%Tax 33,524 34,844 30,472 26,234 ",IQ 2,184 113.000.000.557.3041.10 Contdbulions to Other Entitles - 3,000 5'ext 11,500 12.500 8,152 20,652 12,500 (8,152) Operating Transfer Out to EWEB Total Expantlitvres 75,989 1 87,709 72,241 44,545 40,713 8,276 11,500 12,500 8.152 20.652 12,500 8152) 113.000.000.508.00.00.00 Ending NC81 18,843 9,417 16,776 1 17,647 13.270 46,453 ]7,870 105,303 99.906 1 88.618 88,110 500 (A) The agreement to provide this funding to the City of Wenatchee Convention Center expired in 2010. In 2011 and beyond, this revenue will be receipted into the Events Fund #117 to support events funding. (B) The agreement to provide this funding to the Wenatchee Valley Visitors and Convention Bureau expires in January 2013. Future receipts will be subject to consideration and recommendations by the Events Board (LTAC for the City) and approval by Council. Note: Revenue is expected to increase in 2016 based upon the current pattern in 2015. The contribution for 2016 is for the Wenatchee Valley Chamber of Commerce, including $10,000 for the Wenatchee Valley Sports Council and $2,500 for coordination of the City's Events to be included in advertising and promotional materials of the Chamber. The Events Coordinator, Dan White, will work with the Chamber to that end. Also note that the allocation of Hotel/Motel Tax to this fund has been reduced to $6,000 each of the second and third 2% portions. As noted in the Events Fund 117, the reduction in this fund is associated with the estimated need for an additional allocation of revenue to the Events Fund. 67 2016 BUDGET DRUG FUND REVENUE The City allocates a portion of Municipal Court Receipts to this fund. During 2010 and 2015, the City also determined to remove forfeited property (cash) from its Police repository and deposit these funds to be used for purposes consistent with this fund. EXPENDITURES The City spends a portion of these funds in support of drug related programs under the direction of the Police Chief. CITY OF EAST WENATCHEE DRUG FUND 114 DRUG FUND 2016 Budget BARS Numbers Description 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2016 Budget 2015 8Months 2011 Estimate 2011 Budget $§ Change 114.000.000,308.00.00.00 Beginning NC&I 6.001 10,584 2,990 4.168 5,009 5,456 5,182 5,868 5,868 3,205 Total 6,001 1 10,584 2,990 4,168 1 5,009 5,456 5,182 5,868 5,868 3,205 2,663 Revenue 114.000.000.356,50. 03.00 Drug Buy 1,307 2.479 1,677 841 447 4,726 200 31 50 50 114.000.000.357.30.01. 00 Restitution 8 71 - 114,000.000.360.00.00.00 Miscellaneous 967 - 114.000,000,361,00.00.00 Interest Earnings 77 - - - - - 114.000.000.367,00.00.00 Contributions 1,221 1,311 - 114.000, 000,369.30.00.00 Forfeited Properly 5,632 - 1.704 1,704 (1,704) Transfer in From Fund 1,970 - - - Total Revenue 4,583 4,8281 7,309 841 447 4,726 200 1,735 1,754 50 (1704) Total Resources Available 10,584 15,412 10,299 1 5,009 5,456 10,182 5,382 7,603 7,622 3,255 (4,367) Expenditures 114.000.000.566.00.49.00 Miscellaneous 3,406 1,000 - 114.000,000.566,00.49.05 Stare Share - Prop 114.000.000.596,00,60.00 Capital Outlay - 9,017 4,568 5,000 4,47i 4,47] Total Exp 12,423 6,131 5,000P5,382 4,417 4,417 (4,417) 115.000.000.508.00.00.00 Ending NC&I 10,584 2,989 4,168 5,009 5,456 6,182 3,186 1 1205 1 3.255 50 W 2016 BUDGET CRIMINAL JUSTICE FUND REVENUE Revenue sources for the Criminal Justice Fund are yearly allocations received monthly and periodically from the State of Washington Department of Community, Trade, and Economic Development to be used for Law Enforcement purposes. EXPENDITURES Capital Outlay In previous years, Criminal Justice Fund expenditures included the lease payments for police vehicles. During 2011, the City Council approved paying off the existing leases to avoid future interest expense costs. The 2015 budget included the purchase of one police vehicle as planned by the Police Chief by way of a transfer of funds out of this fund to the EPM&R Fund to accomplish the purchase. Accumulation of funds is planned for 2016 and 2017 to allow for the purchase of one police vehicle in 2017. 70 CITY OF EAST WENATCHEE CRIMINAL JUSTICE FUND 116 CRIMINAL JUSTICE FUND 2018 BUDGET WORKSHEET BARS Numbers Description 2008 2009 Actual Actual 1 2010 Actua/ 2011 Actual 1012 Actual 1013 Actua/ 1014 Actual 2015 Budget 2015 7Months 2015 Estimate 2016 Budget E$ Change 116,000,000.308.00,00.00 Beginning NC&I 1 36.380 41,716 45,602 36, 329 1 7,138 1 14.480 1 25,523 41,422 41,699 1 41,699 18,099 Total8 36,380 41,716 45,602 36,329 7,138 14,480 1 25,523 41,422 41.699 41,699 18,099 (23,6001 Revenue 116.000.D00.313.10.00.00 Allocated Sales and Use Tax Revenue 25,000 116.000.000334.06.90.01 WASPC Grant 3,000 116.000.D00.336.0620.00 High Crime 25,642 26,920 26.881 13,631 116.000.000.336.06.21.00 Population 2,368 2,495 2,594 2,854 2,979 3,194 3.467 3,250 2.659 3,500 3,600 too 116.000.000.336.06.26.00 Special Programs 9,132 9,527 9.828 10,774 11,201 11,888 12,719 12,400 9,752 12,900 13,000 100 116.000,000.336.06.30.00 EWPD Unclaimed Monies 1,269 - 116.000.000.361.00,00.00 Interest Earnings 504 - - TotalRevenue 37,648 38,942 43,572 27,259 1 39,180 15,082 1 16,176 15.650 12,411 1 16.400 1 16,600 200 Total Resources Available 74,026 80,658 89,174 63,588 46,318 29,562 41,699 57,072 54,110 58,099 1 34,699 (23,400 Expenditures 116,000,000.597.21.00.20 Transfer Out -EPM& - - 40,000 40.000 40,000 116.000.000.594.21.60.00 Capital Outlay 32,312 35,056 49,640 56,449 31,838 4,040 - 116.000.000.594.00.60.01 Cep WASPC Equip 3,205 116.000.000.594.00.60.49 Miscellaneous Total Expenditures 32,312 35,056 52,846 66,449 31,838 4,040 40,000 40,000 40,000 (40,000( 116.000D00.508.00.00.00 Ending NC&I 41,714 45,602 36,329 7,139 14,480 1 25,522 1 41,699 17,D72 1 14,110 1 18,099 1 34,699 16,600 Note: 2016 Revenue is expected to be at the same level as 2016. The fund is expected to accumulate funds during 2016 and 2017 to allow for the purchase of one police vehicle in 2017, as planned by the Police Chief. 71 2016 BUDGET EAST WENATCHE EVENTS FUND Note: This will be the ninth full year with the EWEB as a city department. Expenses have been allocated to the various events based upon the historical and planned levels of each event during the upcoming year. Citizen based committees assist in the planning and support of each of these activities, along with the Events Coordinator and Events Support, and City employees. Support is also provided by the Police Department for public safety and traffic control, as well as the Street Department for parade route barricades and facility support. Classy Chassis, Wings & Wheels, Easter Egg Hunt, and Christmas Tree Lighting are currently the main events. A new event called the "Parkway Pile-up" Car Show was held early this summer in the area of 9`" Street and Valley Mall Parkway, sponsored by businesses in that area of the City and local car clubs. Based upon its success, the Events Coordinator is planning to hold the event in 2015, and perhaps each year thereafter. Revenues are generated at each of these events in the form of sales of clothing, fees for exhibit space and sponsorship of various related activities by local and regional businesses. An additional role for this department is marketing for the City through participation on local, regional and state-wide recreation and tourism boards and committees. REVENUES/EXPENDITURES This department is funded with a combination of Hotel/Motel Taxes, Sponsorships, Sales of Promotional Goods, and Event Registrations. During 2009, the Events Fund felt the negative economic impacts of the recent recession and experienced a reduction in sponsorship fees. Consequently, the City had allocated a portion of Sales & Use Taxes during certain years to supplement the financial needs of this fund. $20,000 was allocated for 2009, $102,000 for 2010, and $108,000 for 2011. 2012, 2013 and 2014 had no allocation of sales tax and the expectation is that none will be financially necessary for 2016. The City has determined that the current allocation of Hotel/Motel Tax is no longer sufficient due to additional costs incurred to satisfy event on -going commitments. Consequently, the City has determined to allocate additional portions of the Hotel/Motel Tax for the 2016 budget year, and continuing at that same approximate level in future years as needed. The City has determined to no longer fund the Wenatchee Valley Visitor's Bureau effective mid - January 2013. The City's Events Board, the Lodging Tax Advisory Committee (LTAC) for the City, determined to maintain these funds internally for the purposes of additional funding for the Events Fund if necessary, as well as considering other uses in the community which would qualify for tourism and promotional purposes. The remainder of Hotel/Motel Tax revenue will be deposited in the Hotel/Motel Tax Fund # 113 for availability for those purposes. Beginning in early 2012, the Events Coordinator and Events Support positions are satisfied under employment agreements as independent contractors. 72 CITY OF EAST WENATCHEE FAST WENATCHEE EVENTS BOARD FUND 117 EVENTS FUND REVENUE 2016 ESTIMATED REVENUE BARS Numbars Description 2009 Actual 1010 Actual 2011 Actual 2012 Actual 2013 I Actual 2014 Actual 2015 Budget 2014 Seven Months 2015 Estimate 2016 Budget $$ Change 117.000.100.308.00,00.00 lBeginnIng NC&I 1 20,376 1 3,1231 743 1 22,988 1 26,307 42,493 35.974 35,186 35,186 22,825 Totals 1 20,3761 3,1231 7431 22,9861 26,307 42,403 Revenue 35,974 35,186 35,186 22,825 (12,361; 117.000.100.313.31,00.00 list 2% Tax (Stedtum) 43,491 47,027 36,627 37,859 42,966 44,705 42,500 20,838 44,000 46,600 1,500 117.000.100,313.31.00.03 68%of 2nd 2%Tax 25,743 29,013 30,400 29,000 14.170 29,500 39,500 10,000 117.000.100,313.31.00.04 36%of 3rd 2%Tax 8,698 8,844 27,839 13,629 15,468 16,094 16,000 7,502 16.200 39,600 23,300 117.000.100.39Z00.00,00 Allcc of Add-1 HIM Tax 20,000 136,800 104,500 11,000 (11,000) 117.000.200.347,40.00.05 Total 72,189 191,671 168,966 77,231 87,"1 91,199 87,500 42,510 100,700 1 124,500 23,800 Vendor Fees 120 - 250 25 26 117.000.200.347.40,02.01 EEH Admission Fees 1,550 1,509 1,822 1,760 2,125 1,527 1,600 1,547 1,547 1,600 53 117.000.200.360.00,00.02 EEH Misc Revenue 292 369 65 25 - 117.000.200.347.90.00.01 EEH Donations 210 - 250 117.OW.200.347.90.00.02 EEH Sponsorships 120 250 11Z000.300.34T40.12.02 Total 2,172 1,878 1,887 2,285 2,400 1,552 1,600 1,547 1,547 1,600 53 CC Parade/Car Show 8,890 8,440 9,350 9,212 10,442 10,788 11,000 10,243 10,243 11,000 767 117.000.300.347.40.12.03 CC Vendor Fees 600 700 775 576 425 505 600 450 450 800 150 117.000,300.347.90.00.01 CC Donations 650 117.000.300,347.90.00.12 CC Sponsorships 4,000 4,350 9,400 7,691 9,660 9,009 9,000 10178 10,178 9,000 (1,178) 117.000.300.347.90.12.00 CC Merchandise Sales 2,442 2.349 5.979 1,960 2,569 913 1,000 951 951 1,000 49 117.000.300.369,90.50.00 CC Misc Revenue 54 117.000.400.347.40.11.W Total 15,988 15,839 1 25,506 1 19,988 23,076 21,215 21,600 21,822 21,822 21,600 (222) WSW Car Show 3,275 2.959 2,724 3,734 4,882 6,215 3,000 4,800 4,500 (300) 117.000.400.347.40.11.04 WSW Carnival 2,164 2,850 3.922 3,697 4,285 3,992 3,500 3,500 3,500 117,00D.400.347.40.11.05 WSW Motorcycle Fast 1.453 600 117.000.400,347,40.11.07 WSW Vendor Fees 2,037 1,175 1,985 1,515 1,116 835 1,000 ISO 750 1,000 117.000.400.347.90.00.01 WSW Donations 200 - 5,000 - 117.000.400.347,90.00.11 WSW Sponsorships 11,500 5,200 4,100 2,600 10,802 7,383 6,000 5,000 5,5001 5,000 117.000.400.347.90.00.13 Schad of Events Brochure 6,400 6,078 6,450 5,350 3,750 6,600 61500 WO 6,500 6,500 117.000.400,347.90.00.14 WSW Ad Reimb 452 452 452 450 360 450 117.000.400.347.90.11.00 WSW March Sales 4,082 1 3,736 1,853 1,202 1 1,388 $54 1.500 1,500 1,500 117.000.400.369A0.00.00 WSW Misc Revenue 243 585 216 425 Total 31,808 7 23,635 21,702 23,973 26,572 25,109 20,500 5,650 22,550 22,000 (550) 117A00.450.347.90.00.12 PPile-up Car Show Sponsorship SOD 750 300 300 500 117.000.450.347.90.00.15 PPile-up Car Show Misc Revenue 250 297 297 260 Total Boo 1.000 597 597 760 117. 000. 500.360. 00.00.01 Christmas Misc Rev 103 58 117.000.500.367.11.00.01 Christmas Donations 117.000.500.367.19.00.01 Christmas Sponsorships Total 103 58 117,000,600.367.19.00.01 75th Birthday Celebration 2,224 117,000.530.367.19.00.10 Sprint Boat Race Revenue 27,467 36,614 10 117DO0.530.367,19.00.20 Prize Purse Sponsorships 1,500 2,600 - 117,D)0.830.367.19.00.30 Other Race Revenue 5,751 2,000 10 Total 34,719 41,114 20 117.000.600.347.40.00.02 3on3 Entry Fees 260 117,000.600,370.75,11.05 3on3 Sponsorships 117.000.600,347.90.00.08 3on3 Contributions 117.000.600.370.75.11.12 3on3 Miscellaneous _ Total 260 Total Revenue 1 122,2561 270,0231 269,1731 123,4971 139,7561 139,5751 132,200 1 72,126 146,619 170.450 23,081 Total Resources Available 1 1 142,6321 273,1461 259,9161 146,4831 166,0621 182,068 168,174 107.312 1 181,805 193,275 11,470 73 117.000.100,557.00.25.00 EWEB Marketing- Regional Tourism _ 50 75 2,000 1,502 2,000 2,000 117.000.100.557.30.27.00 City Theme 1,660 (701) 117.000.100,557.30,32.00 EWEB Fuel Consumed 48 127 117.000.100,557,30.35.00 EWEB Smalls Tools 22 27 117.000.100.557.30.42.00 EWEB Training 500 500 500 117.000.100,557.00.41.00 EWEB Professional Services _ 300 300 117.000.100.557.00.42.00 EWEB Telephone 116 305 117.000.100.557.00.42.03 EWEB Postage 59 18 117.000.100.557.00.43.00 EWEB Travel 2,034 698 23 Soo 250 Soo 250 117.000.100,557,00.44.00 EWEB Advertising 13 117,000,100.557.30.48.00 EWEB Repairs 58 68 117.000.100.557.30.49.00 EWEB Misc 307 236 713 466 228 500 128 300 500 200 117.000.100,598.79,60.00 EWEB Capital Outlay 5,888 332 1,716 726 417 1,300 1,000 1,000 11Z000.105.557.30.50.00 EWEB Insurance 2,104 1,770 2,930 3,141 3,761 2,800 32 2,800 2,800 117.000.110.557.00.31.03 EWEB Central Stores (31) 117.000.115.557.00.31.00 EWEB Office Su lies 1,877 178 242 340 153 Soo 190 500 Soo EWEB General Expenditures 14,125 2,835 5,642 4,803 4,788 8,100 1,852 5.850 8,100 2,260 74 117.00O 500,557.30.35.01 Tools 975 2,105 271 58 162 1,500 250 500 250 117.000.500.557.30.40.05 Events & Dec 2,611 1,594 1,728 979 4,031 2,400 315 2,400 2,500 100 117.000.500.557.30.41.01 =SmallSmall Professional503 644 117.000.500,557.30.42.04 Posta e117.000.500.557,30.44.01 Advertisin 1,911 1,204 1,340 850 1,023 1,800 350 1,500 1,500 117.000.500.557.30.49.01 Misc 475 502 403 620 600 600 600 117.000.500.594.30.60.01 Christmas Capital 11,000 11,000 Christmas Event Ex enses 75,972 5405 3,339 2,7931 61480 6,300 665 15,760 5,100 10,650 117.000.530.557.0ZUSSBAFee Boat Race Permits 17,110 117,000.530.557.3USSBA Fee 8,000 16,000 117.000.530.557.3Land Lease Cast 2,604 15,000 117.000.530.557.3Track Water & Mils 10,414 2,670 117.000.530, 557.3Revenue Sharing Cost 598 2,983 117.000.530,557.3Sanitary Facilities 3,746 5,223 117.000,530.557.3Securi &Safe 5,370 7,969 117.000.530.557.3Donated Prize Purse 1,500 2,300 117.000.530.557.30.00.42 Sbcat March Resale 1,882 117.000.530.557.30.00.45 jAdvertising - Radio 7,659 117.000.530.557.30,00.47 Advertising - Print 1,031 3,644 117.000.530.557. 30 00�4g Miscellaneous 9,132 13,763 11Z000.530.557.30.00.60 ]Capital Outlay 45,598 3,271 Sprint Boat Race Expenses 105,103 82,264 1 117.000.550.557.49.00.01 175th B-dav Celebration 1 2.257 1 - I - I - I 1 - I - I - I - I - 117.000.600.557.30,35.05 3on3 Event Merchandise 1,000 - 117.000.600.557.30.35.08 3on3 Event Supplies 250 - 117.000.600.557.30.35.12 3on3 Small Tools 80 250 117.000.600.557.30.35.15 3on3 Support Services 1,000 117.000.600,557.30.35.18 3on3 Support Programs 250 - 117.000.600.557.30.35.22 3on3 Advertising 418 1,000 117.000.600.557.30.35.25 3on3 Miscellaneous 250 3on3 Event Expenses 498 4,000 NC&I 33,591 158,980 75 2016 BUDGET BOND REDEMPTION FUND Note: Bond Fund #202 is a Redemption Fund for original proceeds used for street improvements. The bond, in the original amount of $1,545,000 was issued on December 15, 2000. The bond will be paid in full December 1, 2015. Payments are made from property tax allocations to this Fund. This fund also includes the debt service on the Public Works Trust Fund Loan used to improve I I b Street and the related Storm Water Utility improvements. By agreement, the Greater East Wenatchee Storm Water Utility (GEWSWU) agreed to participate in the payment of this loan. The GEWSWU contribution in 2016 is $12,175, to assist in satisfying total debt service of $31,198 for 2016. Property Tax A portion of property taxes is allocated to the bond redemption fund to satisfy payments of principal and interest. Under terms of an interlocal agreement, the Greater East Wenatchee Storm Water Utility agreed to pay a portion of the annual debt service payments under terms of the City's Public Works Trust Fund loan described above. EXPENDITURES Redemption Redemption of long term debt through payments of schedule principal is accomplished for both the General Obligation Bonds and the Public Works Trust Fund Loan. Debt Interest Expense Interest payments on debt are also accomplished in this fund and are included in the debt service amounts reflected above. 76 BOND REDEMPTION FUND 202 BOND REDEMPTION FUND BUDGET- Finance BARS Numbers Description 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2015 7Months 2016 Estimate 2016 Budget $ Change Revenues 202.000.000.308.00.00.00 Beginning NC&I 349 3,329 16,704 10,222 5,357 7,491 7,005 7,015 1,015 9,743 2,728 Totals 349 3,329 16,704 10,222 5,367 7,491 7.005 7,015 7,015 9,743 Revenue 202.000.000.311.10,00.00 Properly Tax 200,000 r 201,100 1 160,000 180,000 la5,000 186,000 1a6,000 185,000 185,000 1 20,000 1 (165,000) 202.000.000.338.19.00.00 SWU PWrFL Relmb 12,871 12,755 12,639 12,623 12,407 12,291 12,291 12,291 12,175 (116) 202.000.000.360.00.49.00 Mlsc Revenue 202.000.000.361,00.00.00 Interest Earnings - _ Total Revenue 200,000 213.971 192,755 192,639 197,523 197,407 197,291 197,291 197,291 32,175 (165,116) Resources Avallable 200,349 217,300 209,459 202,861 202,880 204,898 204,296 204,306 204,306 41,918 (162,388) Expenditures 202.000.000.591.95.71.00 Redemption - GO Bonds 115,000 125,000 130,000 135,000 140,000 150,000 156,000 155,000 - (155.000) 202.000.000.591.95.71.05 Redemption -PWT Deb 29,712 29,712 29,712 29,713 29,713 29,712 29,713 29,712 29,713 29,712 202.000.000.592.95.89.00 Interest Debt 48.742 42,815 36.553 30,118 23,300 16,090 8,215 4,108 8,216 (8,216) 202.000.000.592.95.89.05 Interest-PWTF Loan 3,566 3,269 2,971 2,674 1 2,377 2,080 1,783 1 1,634 1,634 1,436 Total Expenditures 197,020 200,696 199,236 197,505 196,390 197,882 194,711 35AU 194,563 31,198 (163,366) 202.000.000.508.00.00.00 Ending NC&I 3,330 1 16,704 10,223 5,356 7,490 7,015 9,585 168,852 9,743 10,720 977 Note: The Public Works Trust Fund Loan was previously paid as a capital investment and is now paid appropriately as a debt service payment. The original purpose of the loan was the 11th Street and related Storm Water Improvements. Because of the Storm Water portion of the project, the Greater East Wenatchee Storm Water Utility agreed to pay a portion of the debt service for fifteen of the twenty years of the loan amortization and payment. General Obligation Bonds Outstanding are the result of a financing in December 2000 in the total amount of $1,545,000, and paid in full in 2015. 77 2016 BUDGET STREET IMPROVEMENTS FUND Note: The Street Improvements Fund was established and used by the City to fund and manage capital projects related to streets — streets, curbs, gutters, sidewalks, underground utilities, etc. These projects involve pre -project engineering, construction engineering, purchase of right of ways, road building/paving, curb/gutter/sidewalks and storm drains. Projects are bid and performed by outside engineering and construction companies, and involve coordination with other utility and governmental entity partners. Funding is generally received from either Federal or State sources that involve a variable funding contribution support by the City. Funding through bonded debt has also been a source of funds for the City for these projects in the past. Projects budgeted for 2016 have been selected from the Transportation Improvement Plan (TIP) provided to the Washington State Department of Transportation each June and other projects approved by Council. Projects scheduled for 2016 include: Grant City Total Project Description Fundine Other Match Cost North VMP Overlay 578,685 90,315 669,000 Residential St. Project- TBD 397,365 397,365 Traffic Signal Engr — 9'h & VMP 346,000 54,000 400,000 Baker Ave 305,758 251,998 557,756 Highline Drive Engr & ROW 428,477 428,477 5°1 St NE Sidewalk and SW 47,000 23,000 70,000 1 Vh and 19'h Overlay 569,250 63,250 632,500 City match funding in the schedule above of $459,563 will be satisfied with $397,365 from Transportation Benefit District Car Tab Fee revenue, $23,000 from the GEWSWU, and the balance of $39,198 from property tax, real estate excise tax and accumulated funds. "Other" Funds for the 5 h St NE Sidewalk and Storm Water Project will come from the Greater East Wenatchee Storm Water Utility (GEWSWU). STP (Surface Transportation Planning), CDBG (Community Development Block Grant) Federal grant monies, and TIB (Transportation Improvement Board) State grant monies provide the 2016 grant funding reflected above. K CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 STREET IMPROVEMENTS FUND 301 2016 BUDGET Revenue 2014 Actual 2015 Budget 2015 7Months 2015 Estimate 2016 Budget Beginning NC&I 662,711 367,249 367,249 367,249 321,264 Property Tax 16,714 16,000 16,042 16,000 4,500 Transfer lin - From Fund 314 - REET 300,000 Transfer In - TBD - Fund 630 - Res Impv 117,377 173,750 - 397,366 STP - Grant Rd Overlay _ 3,217 TIB - Eastmont Avenue - - Construction 12,811 - DCFD Eastmonl Avenue - Construction 4,000 - STP - 9th Street Preservation 386,017 - 58,445 - REET/Prop Tax - 9th Street Preservation - from 314 - STP - 15th Street Preservation 176,938 - 44,346 - - REET/Prop Tax- 151h Street Preservation - from 314 - STP - Citywide Safety Project 28,146 3,194 - Misawa Way - Roadway 11,936 - STP Valley Mall - Grant to 9th - Overlay Engr 273 26,950 61,868 65,740 STP Valley Mall - Grant to 9th - Overlay Construction 837,320 289,775 578,685 Douglas County Regional Sales & Use Tax- LID PkngLot 41.698 STP Traffic Signal - 9th and VMP- Design 8,650 41,520 STP Traffic Signal - 9th and VMP- Construction 304,480 304,480 French Street Improvements- CDBG 195,301 195,301 - French Street Improvements- TAP Funding 88,000 785 99,700 Douglas County Regional Sales & Use Tax - French Ave 69,700 69,700 French Avenue- Storm Water Utility-GEWSWU 60,000 60,000 French Ave- TBD 23,199 French Ave- E W WD 160,100 Baker Ave - 15th to Sand Canyon 20th - TIB 340,000 8,500 295,758 Baker Ave - 15th to Sand Canyon 20th - GE WSWU 10,000 Highline Drive- STP 91,161 Highline Drive - TO 337,316 5lh St. Sidewalks and Storm Water- CDBG 47,000 5th St. Sidewalks antl Storm Water- GEWSWU 23,000 11th St NE and 19th St NE Overlay- TIB 569,250 Total Current Revenue 761,211 2,160,849 187,896 988,015 3,000,036 Total Resources Available 1,413,922 2,528,098 555,145 1.355,264 3,321,299 79 CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 STREET IMPROVEMENTS FUND 301 2016 BUDGET Revenue 2014 Actual 2015 Budge[ 2015 7Monihs 2015 Estimate 2016 Budget Expenditures STREET IMPROVEMENTS FUND 301 Description 2014 Actual 2015 Budget 2015 7 Months 2015 Estimate 2016 Budget Roadway- Grant Road Overlay (931) - - Eastmont Avenue - Grant Road to 9th-SDC 16,154 - - - 9th Street Preservation - Engr 46 - - 9th Street Preservation - SDC 77,060 - 9th Street Preservation - Overlay 454,192 - 15th Street Preservation - Engr 45 - - 15th Street Preservation - SDC 41,910 - 15th Street Preservation Overlay 231,342 - STP- Citywide Safety Project -Engr 6,262 - - STP - Citywide Safety Project - SDC 6,426 - - STP - Citywide Safety Project - Construct 254,871 French St. Improvement Project- Engineering 8,619 10,000 33,843 42,000 French St. Improvement Project -SDC 36,500 28,000 - French St. Improvement Project - Consruclion 328,500 538,000 - Valley Mall - Grant to 9th - Overlay - Engr 24,838 30,000 66,008 76,000 Valley Mall - Grant to 9th-Overlay-SDC 96,800 35,000 56,000 Valley Mall - Grant to 9th - Overlay - Construction 871,200 300,000 613,000 Residential St Improvement Project 2014 117,377 173,750 397,365 Traffic Signal - gth & VMP - Engr 10,000 48,000 Traffic Signal - 9th & VMP - SDC 35,200 30,000 Traffic Signal - 9th & VMP - Build 319,500 322,000 Ped/Bicycle Access-LoopTrail to Downtown 10,000 - Baker Ave - Design 370,000 10,000 367,756 Baker Ave -ROW 200,000 5th St NE Sidewalks and Storm Sewer 70,000 Highline Drive -Design 5,000 308,477 Highline Drive- ROW 120,000 Highline Drive- Construction Highline Drive- SDC 11th St HE and 19th St NE Overlay- Design 62,660 1lth St NE and 19th St NE Overlay- Construction 512,000 11th St HE and 19th St NE Overlay- SDC 57,840 Other 26,700 - Total Expenditures 1,264,909 2,291,450 99,856 1,034,000 3,155,098 Ending NC&I 149,013 236,648 455.289 321,264 166,201 EIE 2016 BUDGET STORM WATER IMROVEMENTS FUND Note: The City of East Wenatchee has the responsibility to provide maintenance and manage construction projects for Storm Water Activities utilizing street department labor and equipment resources, or in some cases with capital projects, use of outside vendors. This work is reimbursed at cost under terms of an interlocal agreement between the City and the Greater East Wenatchee Storm Water Utility (GEWSWU), whereby the GEWSWU charges an annual fee of $45.00 to City and County residents in the local service area for each impervious unit of space, generally a residential lot. This rate was $35.00 in 2009, and was raised $5.00 each year in 2010 and 2011 through a combined vote of the City of East Wenatchee and the Douglas County Councils. The GEWSWU fund is used to comply with the Federal National Pollutant Discharge Elimination System (NPDES) regulations related to Storm Water discharge and treatment and to fund both small storm water improvement projects and large Capital Improvement projects identified in the GEWSWU Comprehensive Plan. The City's storm water fee paid to the GEWSWU for its impervious surfaces (streets, City Hall property, City parking lots, etc.) increased from $114,000 in 2009 to $130,000 in 2010, to $149,000 in 2011, and $147,000 in 2012, 2013 and 2014. Absent an action by the GEWSWU, the fee is budgeted at that same amount for 2016. The GEWSWU jointly annually establishes the need and amount for maintenance and capital projects, and provides the resources on a reimbursement basis for the City's costs in providing those maintenance and capital services as described above. The City and the County have also applied for and received individual and joint grants, primarily from the State Department of Ecology, to assist in compliance with the NPDES regulations. The City and Douglas County each select a three member management team. Douglas County is represented by a County Commissioner, County Engineer and the TLS Administrator. The City is represented by the City Engineer, the Land and Water Resource Program Manager, and a City Councilmember. This management team administers day-to-day operations and makes recommendations for policies, procedures and budgets. This framework was developed thru an inter -local agreement to provide the necessary collaboration and coordination to successfully manage, maintain and extend the storm water system throughout its service area. Chance in Accountina Beginning in 2015: Beginning in 2015, the City now accounts for storm water operational activities in its Street Maintenance Fund #101, where the labor to accomplish storm water work has always been provided. Storm water capital improvement activities will be accounted for in a new "Storm Water Improvements Fund" #308, consistent with the manner in which the City accounts for Street Improvements in Fund #301. For disclosure purposes, 2016 budgets and historical information has been reclassified to those funds. Capital Proiects scheduled for 2016 include: Grant City Total Proiect Description Funding GEWSWU Match Other Cost Small Improvement Projects 200,600 200,600 Valley Mall Parkway LID Project 397,725 132,575 46,302 41,698 618,300 19`h St NW Design Project 125,000 125,000 5' St NE Sidewalk and SW 23,000 47,000 70,000 CITY OF EAST WENATCHEE STORM WATER CAPITAL IMPV FUND REVENUE CITY STORM WATER CAPITAL IMPROVEMENT FUND 2016 BUDGET WOWSHEET-Department Head - City Engineer BARS Numbers Description 2010 2011 Actual Actual 2012 Actual 2019 Actual 1 2014 Actual 2015 Budget 2015 9MonMs 2015 Estimate 2016 Budget $ Change 308.000.000.397,21.00.20 JTransferm From General Fund 1/1/2015/Beg Fund Balance 100,000 112,974 IMPROVEMENT PROJECTS 308.000.ODO.343.13.00.30 Improvement Projects Total 35,832 86,499 87,075 49,343 99,611 100,000 36,634 39,000 200,600 161,800 CONSTRUCTION PROJECTS: 308.000.000,343.13.00.33 WVSWP Decant Facility 10,651 64,349 308.000.000.343.13.00.34 19th St Prop Purchase -Pond 155,600 050.000.000.343.13.00.35 SWU Eastmonl Design 6,891 253 050.000.000.343.13.00.37 SWU Eastmont SDC 050.000.000.343.13.00.39 SWU Eastmonl Construction 381,276 050.000.000.343.13.00.40 Canyon A Constr Phase 2 6,450 - 050.000.000.343.13.00.49 Cnyn A SDC Phase 3 5,565 37,333 2,105 - - 050.000.000.343.13.00.50 Canyon A Constr Phase 3 26,812 151,136 332,286 184,200 050.000.ODO.343.13.00,52 Canyon A Constr Phase 2,417 123,297 1,471 050.000.000.343.13.00.54 Cnyn A Constr Ph4 FOP Tip 25,000 308.000.000.343.13.00.61 DOE Retrofit 3rd Street Project Construction 26 25,679 120,750 84,912 85,000 (85,000) 308.000.000.343.13.00.63 GEWSWU Relmb 3rd St Retrofit 40,250 26,206 26,000 26,000) 050.000,000.343.13.00.65 SWU Elec Upgrades - Street Area 050.000.000.343.13.00.67 Grant Road Pipe Rehab 13,259 79,355 79,355 79,355) 050.00DD00.343.13.00.85 DOE Grant G1400323 LID Proj Design 33,578 33,578 (33,576) 308.000.000.343.13,00.86 DOE Grant- Construct LID Project(75%) 86,422 383,625 10,000 397,725 387.725 308.000.000.343.13.00.88 GEWSWU Reimb LID Projecl(25% 127,875 ill 4,500 132,575 128,075 308.000.000.343.13.00.90 French Avenue SWU 60,000 3D8.000.000.343.13.00.92 DC Regional Sh - VMP LID SWA Project (from Fund 201) 41,698 41,6981 41,698 19th St NW SW Design 125,0001 125,000 Total 58,062 1 159,1431 293,081 838,547 224,162 236,433 688,998 458,565 TOTAL STORM WATER UTILITY REVENUES 93,8941 245,642 463,565 740,474 392,892 938,547 260.796 217.4J.'. 897,598 620,165 TOTAL FUNDS AVAILABLE 1,D38,547 260,796 277.433 1,010,572 820,185 83 CITY OF EAST WENATCHEE STORM WATER ACTIVITIES - EXPENDITURES CITY STORM WATER CAPITAL IMPROVEMENT FUND 2016 BUDGET WORKSHEET - Department Head - City Engineer BARS Numbers Description 2010 Actual 2011 2012 Actual Actual 2013 2014 Actual Actual 2015 Budget 2015 9 Months 2015 Estimate 2016 $ Change FUNDS AVAILABLE 1,038,647 260,796 277,433 -Budget 1,010,572 SWU Ca it Ikons ru I n W8.000.312.595.41.63.00 Small Improvement Proj K216 76,319 40,464 121,964 53,562 87.400 10.000 188,000 178,W0 308.000.315.595.33.32,00. 191h St SWU Properly - Pond 155,600 050.000.312.595.41.63.05 3M St SWU Retrofit Engr 2,905 17,100 - - W&GO0.312.595.41.63.07 3rd St SWU Retrofit Constr 15,313 160,000 89,831 89,831 0 (89,831) 308.000.312.595.41.63.09 3rd St SWU Retrofit SDC 11,000 11,274 11,274 0 (11274 050.13D0.312.595.41.63.15 SWU Eastmont SDC 050.000.312595.41.63.16 SWU Eastmont Construction 381,245 050,000.312.595.41.63.21 Grant Road Pipe Lining Engr 18,286 19,201 050.000.312.595.41.63.23 Grant Road Pipe Lining 71,769 1,654 1,654 (1,654) 050,000,312.595.40.35.00 Cnyn A SDC Phase 2 374 168 050,000.312.595.40.63.15 CnynA Const, Phase 2 26,274 177 - - 050.000.312.531,32.01.05 CnynA Dan Phase 3 33.094 2,421 050,000.312,595.40.25.00 Cnyn A SDC Phase 13,082 18,047 26,710 14,113 - 050.000.312.595.40.35. W Cnyn A Constr Phase 3 148.900 333,908 242,227 - 050.000:312.595.40.6..17 Cnyn A SDC Phase 4 387 8,454 050.000.312.595.40,63.28 Cnyn A Consir Phase 4 30,809 124,731 - 308.000.312,595.42.10.00 Salaries -Impv Pnoj 3,576 8,000 4,077 5,000 8,000 3,OW 308.000.312.595,42.20.0D Benefits -Impv Prof 2,260 4,600 1,637 1,700 4.600 2900 308.000.312595.43.63.05 WVSWP Decant Facility 10,651 64,349 308.000.312.595.43.63.10 VMP LID Proj (Design) 92,349 29.925 45,000 (45,000 308.OW.312.595.43.63.14 VMP LID Proj (construct) 465,000 653,000 553.000 308.000.312,292.43.63.12 VMP LID Proj (SDC) 46,500 65,300 65,300 050.000.312.595.43.63.20 French Street (Design) 308.000.312.595.43.63.22 French Avenue SW Construction 60,000 191h NW SW Design 125000 125,000 Total Construction Expenditures 118,236 240,266 414,793 921,126 420,222 896,849 138,298 164.459266,6]72 77g4,11 ENDING FUND BALANCE 141,698 122,498 112,974 (46,302) 84 2016 BUDGET CAPITAL IMPROVEMENTS FUND Note: Capital Improvements for this fund are specifically provided by receipts of Real Estate Excise Taxes paid by the seller in real estate transactions within City boundaries. These taxes are generally limited to expenditures for capital improvements of streets and roadways, and other uses when the City provides for authorization in a capital facilities plan. Real Estate Excise Tax Real Estate Excise Tax from real estate transactions for 2016, as well as accumulated REET from prior years will be used to satisfy the City matching responsibilities for Federal and State Grants for qualified street improvement projects, as well as those qualified capital improvement projects or purchases without grant funding. Property Tax Property taxes for 2016 projects may be required to supplement REET monies described above. As noted on the following schedule, $75,000 has been allocated for that purpose in 2016. Restricted Funds The City previously received $400,000 from the Washington State Department of Transportation (WSDOT) as consideration for the use of City property used by WSDOT for improvements associated with improvements to the George Sellar Bridge interchange and a related $15,854.88 in interest earnings. The City Council restricted the use of these funds for the possible purchase of property adjacent to or near the shoreline of the Columbia River that WSDOT was scheduled to surplus. Two parcels were purchased by the City in 2014. The remaining $86,865.88 is available for future use or re -designation by the Council. With Budget Committee concurrence, approval will be obtained to allocate these monies to the acquisition of the Gateway Project purchase. In 2015, the City budgeted $450,000 for the purchase and subsequent initial design of business property at the corner of 9s' and Valley Mall Parkway. The property purchase was consummated on September 30, 2015. The 2016 budget includes $100,000 additional design and planning for the eventual use of the property by the City. M CITY OF EAST WENATCHEE CAPITAL IMPROVEMENT FUND 314 CAPITAL IMPROVEMENTS FUND 21116 BUDGET BARS Numbers Zhisherbsti. 2009 Antral 2010 Actual 2011 Actual 2012 Actual 2013 Astua/ 2014 Actual 2015 Bud" 2015 7Months 2015 Esr/mme 2016 Bud r Revenue 314.000.000.308.00.00.00 11e91nning NOW (1,338) 614,940 T12,240 889,158 558,80 511,146 "1'595 574,460 574,450 457,260 TOMS (1,338) 014,M0 772,240 889,158 558,805 511,140 481,596 574.460 574,460 467,260 314.000.000.317.34.00.00 Real Estate Eu,be Tax 135.273 110,397 214,475 175,647 262,341 321,884 195,000 212,632 300.000 200,000 314A00.000.333.10.00.00 Regional Fund Share 314.000.000.395.00.00.05 Properly Sale Proceeds- ,.I.mdo Ave 110.992 - - 314.000,000.311.10.0.00 Property Tex 70,087 190,000 75.000 314.000.000.395.00.00.30 ROW WSDOT-Salter Bridge Project 370,000 - 30. 00 ' 314.000.000.33320.00.00 Viewpoint Mitigation- WSDOT 2 8,753 316.000.000.36I.M.M.00 Interest Earnings 13 - 15,855 - Tubule Rovonue 616,278 170,397 284,562 175,647 452,341 396,482 195,000 212,832 300.000 276,000 Total Resources Available 614,940 785,337 11456A02 1.064.805 1,011,146 907,620 578,595 787,092 874.460 742,260 Expenrlooses 314.000.000.596.0080.00 Ca,mI Out, _ - 314.000.000.896.00.60. 10 Capitel Outlay - Seat Wing lmproventente 13,09] 167,644 ' 314.000.000.695.30.30.30 REST to Fund 301- 80,000 500,000 - 300,000 314.000.000.595.108145. Eastmont Ave -Grant Road lc 3ro Dealgn 314,000 - 314.000.000.595.30.60.49 91h Street Pnnrviabn 7,00 314.000.000.595.30.90.51 15th Street Preservation 6.000 314.000.000.594.20.6020 Street Dept Storage Building & Improvements 30,000 175.00n 314.000.00D.594M.60.00 VMP Fapede Project 35,000 314.000.000.594.22.60.32 Property South of 15th 51 HE. ICO2-09-Z030 169,OM 314.000.000.5943230.34 Property South of tight SINE. IM-09-2030 170,085 314.000.000.59422.60.40 Gateway Property Purchase B Design 4,000 450,000 1,150 4W,200 100,000 Tmels Espand/fses - 13,097 167,644 407,000 500.000 333,169 515.000 1.160 407,200 575,000 314.000.000.508.00.00.00 Ending NC81 614,940 ]T2,M0 889.168 657,305 1 511,146 S74,09 161,595 755,933 467.260 157,260 86 2016 BUDGET EQUIPMENT PURCHASE, MAINTENANCE & REPLACEMENT FUND "(EPM&R") STREET POLICE & ADMIN DEPARTMENT VEHICLES REVENUE & EXPENSE The Budget Committee has recommended the transfer of funds and related expenditures to accomplish the purchase of three police vehicles in 2015, one of which would have otherwise been purchased in the Criminal Justice Fund and the other two in the General Fund Law Enforcement Department. In addition, this fund will receive funding to allow for the estimated maintenance costs for the police department fleet of vehicles in 2015. The Police Chief has identified and inventoried all police vehicles, has stratified them as to use and annual mileage factors, for the purpose of establishing a multi -year purchase and maintenance cost funding strategy. 2015 was the first year to initiate funding for this longer term strategy. Four police vehicles are budgeted for purchase in 2016. The City Engineer is making an assessment of the Street Department equipment and rolling stock to determine the current and future needs for additional and/or replacement equipment or vehicles, and the associated annual maintenance costs. Upon completion of that analysis, a multi -year funding strategy will be developed and considered for funding approval by the Budget Committee and the City Council. One snow plow vehicle and a paint striper are scheduled for purchase in 2016. M CITY OF EAST WENATCHEE E,P,M&R Fund #501 Equipment Purchase, Maintenance & Replacement Fund 2016 BUDGET BARS Numbers Description 2014 Actual 2015 Budget 2015 8Months 2015 Est Actual 2016 Budget $$ Change Revenues 501.000.000.308.00.00.00 Beginning NC&I 7,331 7.331 7,331 7,331 20,331 13,000 Totals 7,331 7,331 7,331 7,331 20,331 13,000 501.000.000.313.11.00.10 Sales & Use Tax- Police Dept 120,000 96,000 120,000 200,000 80,000 501.000.000.313.11.00.20 Sales & Use Tax- Street Dept (A) See Below 176,000 50,666 176,000 160,000 (16,000) 501.000.000.313.11,00.30 Sales &Use Tax -Admin 25,000 501.000.000,397.21,00.20 Transfer in- Criminal Justice 40,000 40,000 40,000 (40,000) Total Revenue - 336,000 186,666 336,000 385,000 24,000 Resources Available 7,331 343,331 193,997 343.331 405,331 37,000 Expenditures 501.000,000.521.10. 10.00 Police Vehicle R&M Labor 15,000 3,218 6,000 12,000 6,000 501.000.000.521. 10.20.00 Police Vehicle R&M Benefits 8,700 1,434 3,000 6,000 3,000 501.000.000.521. 10.48.00 Police Vehicle Repairs & Maint 16,300 14,995 22,000 25,000 3,000 Police Vehicle Maintenance 40,000 19,647 31,000 43,000 12,000 501.000.000.542.90. 10.00 Street Vehicle R&M Labor 20,000 8,944 20,000 22,000 2,000 501.000.000,542.90.20.00 Street Vehicle R&M Benefits 15,000 5,104 15,000 14,000 (1,000) 501.000,000.542.90.48.20 Street Vehicle Repairs & Maint 9,000 3,972 9,000 9,000 501.000.000.542.90.48.25 Street Vehicle Repair & Maint Supplies. 5,000 2,906 5,000 6,000 1,000 501,000.000.542.90.48.30 Street Equipment Repairs & Maint 7,000 5.000 5,000 501,000.000,558.10.48.00 Admin Vehicle Repair & Maintenance 2,500 Street Vehicle/Equipment Maintenance 56,000 20,926 54,000 58,500 2,000 501.000,000.594.21.60.00 Capital Outlay -Police Vehicles - 120,000 112,068 118,000 156,000 38,000 501.000.000.594.42.60.20 Capital - Street Vehicles (A) See Below 120,000 120,000 60,000 (60,000) 501.000.000.594.42.60.30 Capital- Street Equipment 46,000 45000 501.000.000.594.44.60.20 Capital -Admin Vehicles 22,500 Capital Outlay - Vehicles & Equipment 240,000 112,068 238,000 283,500 23,000 TotalExpenditures 336,000 152,641 323,000 386,000 37,000 Ending NC&I 7,331 7,331 41,356 20,331 20,331 (0) The Council established this Fund in 2011 as the Street Fund ER&R Fund and has chap ed the name and purpose to the Equipment Purchase Maintenance & Replacement Fund EPM&R . A Added $100,000 to 2015 Street Vehicles Budget thru Amendment to allow for purchase of 2 snow plows. Added additional sales tax funding in the same amount to fund the purchase. Note: Three Police Vehicles were purchased during 2016, one funded with criminal justice funds and two with sales tax funds. Four police vehicles are budgeted for purchase in 2016 with sales tax funding. One Snow Plow Truck (Street Vehicle) and one Paint Striper (Street Equipment) are budgeted for purchase in 2016. One Admin Vehicle(Planning) will be purchased in 2016. 88 2016 BUDGET EAST WENATCHEE TRANSPORTATION BENEFIT DISTRICT FUND ("TBD") REVENUE The City established this fund in late 2012, registered with the Department of Licensing in 2013, receive approximately $60,647 for the partial year 2013, has received approximately $216,749 in 2014, has estimated to receive $215,700 in 2015 in proceeds from the $20 car tab fee. The budget for revenue for 2016 is $220,500. The revenue from this fund is specifically designated for support of residential street improvement projects. The City has also estimated $1,000 as an offset to revenue for revenue returns for DOL boundary errors/disputes resulting in payments from residents outside of the City boundaries. The City spent $117,377 in 2014 on residential street improvement projects. Estimated street improvement project costs in 2015 total 23,199 and projected costs for 2016 total $397,365, primarily due to the rescheduling of projects from 2015 to 2016. Residential projects for the entire City were identified during the establishment of this fund in 2012, grouped by highest need and proximity, and re-evaluated periodically. CITY OF EAST WENATCHEE TRANSPORTATION BENEFIT TRANSPORTATION BENEFIT DISTRICT FUND DISTRICT FUND # 630 2016 BUDGET- Finance BARS Numbers Description 2013 Actual 2014 Actual 2015 Budget 2015 7Months 2015 Estimate 2016 Budget $ Change Revenues 630.000.000.308.10.00.00 Beginning NC&I 60,647 134,103 160,019 160,019 352,341 192,322 Totals 60,647 134,103 160,019 160,019 352,341 Revenue 630.000,000.317 60,00.00 Car Tab Fee Revenue 60,647 216,749 j 205,000 140,323 218,000 220,500 2,500 630.000.000.317.60,00.00 Estimated Refunds (5,000) (2,200) (2,300) Total Revenue 60,647 216,749 200,000 138,123 215,700 220,500 4,800 Resources Available 60,647 277,396 334,103 298,142 375,719 572,841 197,122 Expenditures 630X00.000540.60,50.00 TBD Project Costs - 117,377 223,750 - 23,199 397,365 374,166 630.000.000.541,60.50.10 TBD Admin Costs - 179 179 - (179) Total Expenditures 117,377 223,750 179 23,378 397,365 373,987 630.002.000,508.10.00.00 Ending NC&I 60,647 160,019 110,353 297,963 352,341 175,476 (176,865) Note: The projects scheduled for 2015 are portions of 9th NE from Iowa to Jennifer, North Iowa, North Grover from 10th NE to France, and French Avenue. French Avenue has been re -scheduled into 2016. The projects scheduled for 2016 are portions of 2nd St. NE, Rolfs Ct, Rolfs PI, 4th St. NE, Colby Ct., Darwood, and French Avenue. Refunds: The City is responsible under its contract with the Department of Licensing to satisfy and pay all refunds of fees that may have been collected by the DOL and previously remitted to the City from boundary errors or disputes from mapping of City/County boundaries. T,