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Home My WebLink About2013 - Final Budget - Nick A GerdeCity Clerk, Dana Barnard CITY OF EAST WENATCHEE, WA 2013 ANNUAL FINANCIAL BUDGET City of East Wenatchee, Washington 2013 Annual Financial Budget M,�or Steven C. Lacy Councilmembers Wayne Barnhart George Buckner Frank Collings Timothy Detering Chuck Johnson Sandra McCourt Harry Raab Finance Director Nick A. Gerde 2013 FINANCIAL BUDGET TABLE OF CONTENTS PAGE TITLE PAGE - 2013 FINANCIAL BUDGET.........................................1 TABLE OF CONTENTS...............................................................i &ii 2013 BUDGET COMMITTEE............................................................2 ELECTED OFFICIALS....................................................................3 APPOINTED OFFICIALS..................................................................4 ACCOUNTING POLICY AND FUND STRUCTURE...............................5 BUDGET ASSUMPTIONS AND HIGHLIGHTS..................................6-9 - SUMMARY FINANCIAL INFORMATION.................................10 -12 - HIGH LEVEL CASH FLOW SUMMARY (10) - CASH FLOW- MAJOR REVENUE & EXPENDITURE AREAS (11) - CASH FLOW BY FUND (12) - REVENUE & EXPENDITURE DETAIL (12A THRU 12C) GENERAL FUND REVENUE........................................................13 - 20 (A NARRATIVE FOLLOWED BY FINANCIAL SCHEDULES) GENERAL FUND EXPENDITURES .............................................. 21- 25 (A NARRATIVE FOLLOWED BY FINANCIAL SCHEDULES) GENERAL FUND DEPARTMENT DETAIL .................................... (A NARRATIVE FOLLOWED BY A FINANCIAL SCHEDULES) GENERAL GOVERNMENT....................................................26 - 28 LEGISLATIVE....................................................................29 - 30 MUNICIPAL COURT.......................................................... .31- 32 CITYCLERK.......................................................................33 - 34 FINANCE.............................................................................35 - 36 INFORMATION TECHNOLOGY.............................................37 - 38 INTERNAL SERVICES...........................................................39 - 40 LEGAL.................................................................................41 - 42 CITY ENGINEER...................................................................43 - 44 i CIVIL SERVICE.....................................................................45 - 46 CENTRAL SERVICES.............................................................47 - 48 LAW ENFORCEMENT...........................................................49 - 53 PLANNING..........................................................................54 - 55 CODE COMPLIANCE............................................................56 - 57 STORM WATER UTILITY.......................................................58 - 62 STREET FUND........................................................................ 63 - 68 COMMUNITY DEVELOPMENT GRANTS FUND ...........................69 - 70 LIBRARY FUND.......................................................................71- 72 HOTEL/MOTEL TAX FUND ........................................................ 73- 74 DRUGFUND...................................................................................................75 - 76 CRIMINAL JUSTICE FUND.........................................................................77 - 78 EAST WENATCHEE EVENTS BOARD FUND..........................................79 - 82 BOND REDEMPTION FUND................................................................83 - 84 STREET IMPROVEMENTS FUND.. ...........85 - 90 CAPITAL IMPROVEMENTS FUND ................................................. 91- 93 EQUIPMENT RENTAL & REPLACEMENT FUND...............................94 ii City of East Wenatchee, Washington 2013 Budget Committee Mayor Steve Lacy Councilmember George Buckner Councilmember Frank Collings Councilmember Tim Detering Finance Director Nick Gerde pj East Wenatchee City Officials Elected Officials Mayor Steven C. Lacy, Four year term, expiring 12/31/15 Councilmembers Position Number One Frank Collings, Four year term, expiring 12/31/15 Position Number Two Harry Raab, Four year term, expiring 12/31/15 Position Number Three Chuck Johnson, Four year term, expiring 12/31/13 Position Number Four George Buckner, Four year term, expiring 12/31/13 Position Number Five Sandra McCourt, Four year term, expiring 12/31/15 Position Number Six Timothy Detering, Four year term, expiring 12/31/15 Position Number Seven Wayne Barnhart, Four year term, expiring 12/31/13 3 C_) East Wenatchee City Officials Appointed Officials City Attorney City Treasurer/Finance Director Police Chief City Clerk City Engineer Community Development Director Code Compliance Officer Events Department Coordinator Municipal Court Judge n Devin Poulson Nick A. Gerde Randy Harrison Dana Barnard Donald McGahuey Lorraine Barnett Jeffrey Morrison Dan White Chancey Crowell City of East Wenatchee, Washington 2013 Annual Financial Budget Accounting Policy and Fund Structure The City of East Wenatchee uses the revenue and expenditure classifications contained in the Budgeting, Accounting, and Reporting System (BARS) manual. The manual is prescribed by the State Auditor's Office under the authority of Washington State Law, Chapter 43.09 RCW. The City of East Wenatchee was incorporated in 1935 and operates under the laws of the State of Washington applicable to a non -charter code city with a mayor -council form of government. The City of East Wenatchee is a general- purpose government and provides public safety, street improvements, community development, municipal court, prosecuting attorney, and general administrative services. The City of East Wenatchee uses single entry, cash basis accounting, which is a departure from generally accepted accounting principles (GAAP). During 2009, the City's Finance Director recommended, and the City Council approved by Resolution No. 2009-06, a "Finance and Budget Policy" which �) established the financial framework, approach, requirements and responsibilities for developing the "Annual Budget and Financial Plan" for the City. This Policy significantly expanded the scope of the City's Annual Budget process to include developing a five-year cash flow plan to help insure visibility of financial requirements on a longer term basis. This increased visibility provides the City Council, as the legislative body of the City, better information as to the results of current decisions (or indecisions), and the challenges or opportunities that a financial forecast would provide for future decisions or strategies. The Policy is included in the City's Annual Financial Plan. CITY OF EAST WENATCHEE, WASHINGTON 2013 FINANCIAL BUDGET 2013 BUDGET ASSUMPTIONS AND HIGHLIGHTS The City's Budget Committee develops and communicates the budget assumptions that the City will use each year. Revenue is primarily the responsibility of the Finance Director, who is a member of the Budget Committee. Primary revenue estimates for 2013 include: 1. Thirteen sources of revenue for the City represent over 89% of the estimated operational revenue for 2013. They include: A. Sales and Use Tax B. Property Tax C. Utility Taxes D. Storm Water Utility Operation E. Fines & Penalties — Court F. State Portion — Court Revenue l G. Street Fuel Excise Tax J H. Community Development Grant I. Real Estate Excise Tax J. Criminal Justice Taxes K. Liquor Taxes & Profits L. Gambling Tax M. Hotel/Motel Taxes N. Balance of Revenue Estimate Sub -total Operational Revenue Percent of Amount OOps Rev $2,797,000 35.2% 1,558,300 19.6% 8102000 10.2% 330,600 4.2% 330,000 4.2% 310,000 3.9% 275,000 3.5% 232*000 2.9% 172,000 2.2% 152,500 1.9% 129,000 1.6% 125,000 1.6% 102,000 1.3% 616.000 7.7% 7.939.400 100.0% 2. Revenue for Capital Improvement Projects: Percent O. Storm Water Capital Projects P. Street Imp Projects — Grants Q. Transfers -Street Improvements Total 2013 Revenue Estimate Amount of Total 1,056,300 6.2% 6,812,900 40.7% 1.042.800 6.1% 16.851.400 100% 3. Each revenue source was evaluated in consideration of a six year receipt history, or shorter in the case of utility taxes and street improvements/capital projects. Cal 2013 BUDGET ASSUMPTIONS AND HIGHLIGHTS (continued) 4. Monthly trends over the last five years and the nine months of 2012 were studied, particularly in light of recent negative economic trends, experience by other cities in our region, and the continuing recession. Departmental costs are the responsibility of each Department Director. All other costs are the responsibility of the Finance Director. Primary expenditure budget assumptions for 2012 costs included the following: Budget costs conservatively: No increases in operating costs unless they can be substantiated and approved by the Budget Committee for presentation to the City Council. 2. Department Capital Costs: Any budgeted costs for capital need to be specifically budgeted and explained as to need. 3. The City currently has forty-nine employees. Compensation for City employees not covered by either a collective bargaining agreement or an employment agreement is based upon the City's long-standing policy of wage parity. This group consists of seven full-time and one part-time employee. 4. The City Attorney, City Engineer and Municipal Court Judge are compensated according to employment agreements. Two contracted personnel staff the Events Department. 5. The collective bargaining unit agreements with the police department unions covering twenty-one employees expire on December 31, 2013. 6. The collective bargaining unit agreement with Local 846-W covering fifteen employees in the Street, Planning, Code, Court, and City Clerk Departments expires in 2013. 7. Healthcare premiums, commercial insurance, detention costs, RiverCom costs, and any other significant operating costs are determined through communication, agreements or quotes from those vendors. 7 2013 BUDGET ASSUMPTIONS AND HIGHLIGHTS continued Budgeted operating expenditure categories for 2013 include: A. Labor Costs B. Benefit Costs C. Jail Services — Detention D. Storm Water Utility Operations E. Municipal Fees Court to State F. Rivercom 9-1-1 G. Debt Service -Principal & Interest H. Department Capital Expense I. Storm Water Utility Charge J. Muni Court Public Defense Costs K. Balance of Operating Expenses Total Operating Expenses Percent Amount of Total $ 3,270,100 42.8% 1,417,200 18.5% 350,000 4.6% 315,300 4.1% 310,000 4.1 % 26200 3.4% 195,400 2.6% 177,000 2.3% 148,800 1.9% 107,400 1.4% 1,018,400 14.4% 7 64 100% Budgeted capital expenditure categories for 2013 include: L. Storm Water Utility Capital M. Street Improvements Capital N. Capital Transfers & Other Total Capital Expenses Grand Total 2013 Budgeted Expenditures 1,038,300 7.7% 8,102,500 81.7% 1,042,800 10.5% 10.183.600 100% 17.829.800 Primary assumptions for capital costs for storm water utility, street preservation projects, and street reconstruction projects, include the following: 1. The principal source for these projects is the 6 year Transportation Improvement Plan (TIP), which the City is required to provide to the Washington State Department of Transportation (WSDOT) each year in June. 2. Projects were selected from the Storm Water Utility Coordinating Committee and the TIP based upon an assessment of the highest needs in the City for the 2013 budget year, giving priority for those grant -funded projects. Consideration was also given for the total number of projects which the City could effectively manage during any given year. N. 2013 BUDGET ASSUMPTIONS AND HIGHLIGHTS continued 3. Projects scheduled for 2013 include: Grant Project Description Canyon A SWU Project Retrofit SWU Catch Basins SWU Small Improvements WVSWP Decant Facility Grant Rd Overlay-Ph2 Loop Trail Enhancement Eastmont Avenue Rebuild 9'h Street Preservation 150' Street Preservation City-wide Safety Project 11a' Street Sidewalk North Valley Mall Pkwy Total Total $335,000 200,000 100,000 75,000 486,732 26,000 5,988,068 576,000 322,000 250,000 174,792 178,908 353,700 0 30,000 30,000 $7 522 900 $1 219 600 $8 742 500 Fundin $335,000 200,000 100,000 75,000 436,930 0 5,201,178 500,000 250,000 250,000 City Match 0 0 0 0 49,802 26,000 786,890 76,000 72,000 0 City match funding in the schedule above of $1,219,600 will be satisfied with $641,844 from 2013 property taxes, $172,000 from estimated 2013 real estate excise taxes, and $405,756 from accumulated real estate excise taxes from prior years. The four storm water utility projects will be fully funded through the Greater East Wenatchee Storm Water Utility, which is an agency owned jointly by the City and Douglas County. Funding for the GEWSWU is provided through a fee charged to residents and businesses in the GEWSWU service area, including the City which pays nearly $150,000 annually in fees. 6 City of East Wenatchee, Washington 2013 Financial Budget Summary Financial Information CASH FLOW STATEMENTS Basis of Presentation: City of East Wenatchee Cash Accounting and Reporting is frequently depicted in different ways depending upon the the amount of detail or the differing classifications of the same revenue and expenditures. These differing presentations result in the same and equal cash flows, but can be presented herein in three ways, as follows: 1. High Level Cash Flow Summary 2. Cash Flow by Categories of Revenue and Expenditures, and Summarized Cash Flow: Hiah Level Summa 2013 2012 2012 Preliminary Estimated Budget Budget Actual As Amended Cash Balances, Beginning of the Year $ 2,716,715 $ 2,640,245 $ 2,357,232 Revenues Non- Revenues (Pass -Through to Others) Total Revenues Total Resources Available (Cash plus Revenue) Expenditures Non -Expenditures (Pass Through Monies) Total Expenditures Cash Balances, End of the Year 16,532,858 318,537 9,261,007 352,935 10,443,651 366,350 16,851,395 9,613,942 10,810,001 19,568,110 12,254,187 13,167,233 17,510,594 9,197,560 10,861,713 319,175 339,912 370,400 17,829,769 9,537,472 11,232,113 $ 1,738,341 $ 2,716,715 $ 1,935,120 Note: 2012 Budget Amendments resulted in a total increase in costs of $295,500, as follows: 1. $153,000 additional costs in the law enforcement dept of the general for retiring police employees; 2. $17,000 additional costs for the Southend sign ($10,000 already budgeted in Central Services); 3. $8,500 additional costs in the Legislative for 2 Newsletter issues; 4. $5,000 in the City Engineer budget for a roof system study;. 5. $11,000 in the Street Fund for retirement costs of a retiring employee; 6. $75,000 in additional labor & benefits in the Street Fund thru year end; and 7. $25,000 in the Street Improvements for costs of a residention street project. 10 Summarized Cash Flow: By Maior Revenue and Expense Categories 2013 2012 As Amended Maior Revenue Sources Preliminary Estimated 2012 Budget Actual Budget Cash Balances, Beginning of the Year $ 2,716,715 $ 2,640,245 $ 2,357,232 Revenue Received Sales & Use Taxes 2,797,000 2,710,200 2,625,000 Property Taxes - 2009 Base 1,534,269 1,534,269 1,534,269 Property Taxes - Add'I 1 % Plus New Adds 24,071 - - 6% Utility Tax - Telephones/Cells - New 442,700 445,000 440,000 Storm Water Utility Operations 330,600 261,600 339,400 Municipal Court Receipts - Fines 330,000 330,000 350,000 6% Utility Tax - Electricity - New 325,000 305,000 305,000 Street Fuel Excise Tax 275,000 265,000 260,000 Community Development Grant -CDBG 232,000 68,140 201,473 Real Estate Excise Tax 172,000 142,500 200,000 Criminal Justice Taxes 152,500 140,000 130,000 Liquor Taxes 129,000 135,000 153,000 Gambling Tax Receipts 125,000 260,000 290,000 Hotel/Motel Taxes 102,000 96,000 106,500 6% Utility Tax - Natural Gas - New 42,300 40,000 42,000 Balance of Operational Revenue 607,466 742,093 547,770 Sub -total Operational Revenue 7,620,906 7,474,802 7,524,412 Court Receipts for the State 310,000 335,000 350,000 Other non -revenue 8,537 17,935 10,350 Total Operational Revenue 7939,443 7,827,737 7,884,762 Storm Water Utility Capital Reimbursed 1,056,260 540,334 821,000 �) Funding for Street Improvements 6,812,900 1,343,241 2,059,610 Transfers for Street Improvements 1,042,792 255,565 404,979 Total Capital Project Revenue 8,911,952 2,139, 440 3,285,589 Grand Total Revenue 16751,395 7613,942 10,810,001 Total Resources Available (Cash plus Revenue) 19,568,110 12,254,187 13,167,233 Expenditures Payroll Costs 3,270,200 3,260,900 3,181,500 Employee Benefit Costs 1,417,200 1,315,100 1,496,600 Jail Services - Adult Detention 350,000 275,000 280,000 Storm Water Utility Operations 315,256 256,656 339,345 Rivercom 911 262,800 267,500 267,123 Department Capital Expenses 132,000 164,600 341,000 Debt Service Principal & Interest 197,523 192,639 192,639 Storm Water Utility Charge 148,725 148,725 149,400 Hotel/Motel Tax to Others 36,000 27,000 36,000 Other Expenditures 1,197,325 1,166,031 862,538 Sub -total Operational Costs 77327,029 7,074,151 7,146,145 Municipal Court Receipts for the State 310,000 335,000 350,000 Other Non -expenditures 9,175 4,912 20,400 Total Operational Costs 7,646,204 7,414,063 7,516,545 Storm Water Utility Capital Expenditures 17038,273 448,637 821,000 Street Improvements Expenditures 8,102,500 1,319,207 2,489,589 Transfers for Street Improvements 1,042,792 255,565 404,979 Total Capital Project Costs 107183,565 1,574,772 2,894,568 Total Expenditures 17,829,769 8,988,835 10,411,113 Cash Balances, End of the Year $ 1,738,341 $ 3,265,352 $ 2,756,120 11 z/ df M (O r N 1� to M O O m O r V h n r a N r m O O of O r M W (p 'I O O (Ci O M M 2 Q M n (D N O N w N UmM .- 'O N C w N r N 6l tT N J W M M C O Z y n (O O O O ' 00 M O N i N O 0 0 N 0 d0' M M 7 r N M y (OD NMI Nm OC\ (N+1 (NO er Q J d n N 0612 0 N x O w O LL., N O M y O n N n 1� O to O F— NI M CO O M OD O W W n 01 M V n N N OCT n M <O W (O N O r N Oi r w (- N N N NNT,N 'V O 7 F, W O6 Q1 0612 0 D m m n I , 7 M M C N N N O > M 06 r M M a C5 c O Z (O O O O O O O O M m O O O n 0 0 0 0 0 0 (O N N O m T W O M O O O n (O M N ( (D N 6 1-7 'O r > 7 n N (MO a o r. 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VO, c�E� �,Eyc N m'a rn 5 CJMUJS0UW m fAU W 0 �Iuri alto w 00 City of East Wenatchee, Washington 2013 Final Budget Worksheet - Revenues 2013 Overview Revenue Sources for the 2013 Budget: Actual 2009 Actual 2010 Actual 2011 Est Actual 2012 Budget 2013 PropertyTaxes- GeneralFund 1,095,185 1,092,570 1,059,077 1,139,150 514,390 PropertyTaxes- StreetFund 200,000 200,000 200,000 200,000 200,000 Property Taxes- Debt Service 200,000 201,100 180,000 180,000 185,000 PropertyTaxes-Streetlmpv 70,087 15,342 464,699 SalesTaxes-GeneralFund 2,364,700 2,089,623 2,507,483 2,410,200 2,547,000 SalesTaxes- StreetFund 469,064 425,000 220,000 300,000 250,000 SalesTaxes- Events Fund 20,000 135,800 104,500 - - (A) Utility Taxes 561,777 744,423 801,058 790,000 810,000 (B) Gambling Taxes 256,075 249,312 313,362 260,000 125,000 (c) Criminal Justice Revenue 167,090 133,320 164,651 140,000 152,500 Business Licenses 47,719 51,116 53,293 52,000 53,000 PU D Privilege Tax 34,101 37,085 37,571 40,512 39,000 Franchise Fees 95,393 91,925 89,838 91,000 93,000 Liquor Board Profits & Tax 136,152 151,046 155,041 135,000 129,000 Storm Water Utility Funding 630,494 183,352 475,579 801,934 1,366,860 (D) Court Fines and Penalties 377,971 375,628 343,325 330,000 330,000 Pass through Revenues 432,154 431,645 353,579 352,935 318,537 Street Fuel Excise Tax 251,701 252,553 272,213 265,000 275,000 Community Development Grants 28,199 - 24,329 68,140 232,000 Hotel/Motel Taxes - Pass through 78,283 79,599 45,415 27,000 36,000 (E) Hotel/Motel Taxes - Events Dept 52,189 55,872 64,466 32,000 35,000 (E) \� Events Dept- Participation 50,344 214,151 90,207 70,030 86,360 (A) Criminal Justice Revenue 38,942 43,572 27,259 39,075 14,600 Street Improvements Revenue 295,182 102,871 - 1,327,899 8,104,600 (F) Real Estate Excise Tax (REET) 170,370 214,475 142,500 172,000 Capital Projects Revenue 616,278 - - - - (F) Other Revenue 86,890 227,018 335,402 404,225 317,849 $ 8,585,883 $ 7,738,951 $ 8,202,210 $ 9,613,942 $ 16,851,395 (A) 2009 was the first year that the City supplemented the Events Fund with sales tax revenue of approximately $20,000. In 2010, additional funding of $135,800 was required to support the new event of the Sprint Boat Race held in September. The Events Fund received an additional contribution of Hotel/Motel taxes in 2011 of $27,000 which had been previously committed to the Wenatchee Convention Center. In 2011, additional sales tax funding was $104,500. No additional sales tax funding is estimated for 2012 and none budgeted for 2013. (B) Utility taxes went into effect on February 1, 2009 in response to revenue shortfalls in 2008. This tax revenue are a necessary portion of City revenues. (C) Gambling tax estimated receipts are lower because of competion and the economy. (D) The significant increase in Storm Water Utilityspending is driven by NPDES federal regs., as well as capital spending on completion of the Canyon A project and other smaller capital projects. Funding for these activities is a combination of grants, revenue from fees paid to the SWU from residents of the SWU service area, and proceeds from a Public Works Trust Fund Loan for Canyon A. (E) As noted in (A) above, a portion of Hotel/Motel taxes that were previously paid to the Wenatchee Convention Center are kept by the City for its Events Fund, thereby reducing payments of pass -through revenues. (F) Street and Capital Improvements are funded by a number of sources including revenue specifically designated by the Council for that purpose, Real Estate Excise Taxes that are designated for street improvements, STP federal grant funds for street improvements, and other specific purpose grants and matching or percentage contributions from sales or propertytaxes. 12A City of East Wenatchee, Washineton 2013 Final Budget Worksheet - Expenditures 2013 comparative Overview Expenditure Areas for the 2013 Budget: Estimated Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2013 General Government 406,107 403,944 423,277 413,217 413,243 Legislative 196,936 179,982 293,074 312,432 327,800 (A) Municipal Court 313,375 329,814 279,837 319,750 350,200 (A) City Clerk 125,789 128,572 126,132 136,050 142,850 Finance 155,621 162,217 184,956 184,700 220,600 (B) Information Technology 55,700 135,062 67,856 129,621 98,200 (C) Internal Services 25,851 36,113 34,918 35,000 36,250 Legal Department 128,621 130,009 165,778 174,950 171,910 City Engineering Dept - 100,119 106,138 113,750 120,100 (D) Civil Service 2,933 1,433 1,450 3,350 3,100 Central Services 102,212 91,154 83,698 99,300 154,903 (E) Law Enforcement 2,454,532 2,679,515 2,767,870 2,937,700 2,820,120 Jail Services 260,849 235,701 265,515 305,500 366,500 (F) Emergency Management 13,011 11,830 - - StormWaterUtilityOperations 65,994 205,745 229,936 261,656 330,613 (G) Storm Water Utility Constructioi 579,273 118,235 245,642 548,637 1,056,260 (H) Engineering Support 22,132 - - - - Planning 175,785 171,222 121,976 124,562 180,800 (1) Code Compliance CJ 132,988 135,228 136,203 144,375 153,400 Non -Expenditures - Pass througl 725,689 497,599 456,667 339,912 319,175 Street Maintenance 830,430 813,050 748,750 781,380 712,296 Community Dev Grants 34,404 25,942 3,611 38,140 232,000 (J) Library 2,207 4,019 3,807 3,600 4,000 Hotel/Motel Tax Fund 87,709 72,241 44,545 37,500 36,000 Drug Fund 12,423 6,131 - - - Criminal Justice Fund 35,056 52,845 56,449 32,000 - Events Fund 139,806 272,405 236,928 110,357 125,400 Bond Fund Debt Service 197,020 200,596 199,236 197,505 195,390 Street Improvements 29,895 108,465 43,728 1,319,207 8,102,499 (K) Capital Improvements - 13,097 167,644 255,565 1,042,792 (K) Other 19,997 134 146,868 177,756 113,368 Total Expenditures $ 7,332,345 $ 7,322,419 $ 7,642,489 $ 9,537,472 $ 17,829,769 (A) The reporting for public defender costs has been changed from the Municipal Court to the Legislative cost center because of Court requirements. (B) The Finance Department is responsible for State audits. Since the City received more than $500,000 in federal funds in 2012, there is an audit requirement for the State Auditor to provide a separate audit report to the feds. (C) Because of budget constraints, no computer equipment was purchased during 2009. The City caught up in 2010 and dropped back in 2011. 2012 includes approximately $35,000 for a website re -development project. 12B ! (D) The City Engineer was hired according to plan during 2010. (E) Central Services includes $40,000 in non -recurring capital in 2012, including $20,000 for Street area electrical and plumbing upgrades, $15,000 for paving the lower parking lot and $5,000 for additional landscaping. (F) The increase in budgeted costs forjail services is a result of the expected increase in costs to incarcerate inmates from our Municipal Court at the Chelan County Regional Justice Center. The City also uses the Okanogan County jail which has a much lower daily rate, and is looking for other alternatives to help control these costs. (G) Federal unfundated mandates for polution control and monitoring requires this additional funding. The City and Douglas Countyjointly operate the Greater East Wenatchee Storm Water Utility with funding for these activities provided through City and County Grants, as well as storm water fees paid by the residents of the storm water benefit area. (H) Most of these Storm Water Utility capital costs are directed at the Canyon A Project. The joint City/County utility obtained a public works trust fund loan to fund completion of Canyon A. (1) The Planning Department has a Department of Commerce grant of approximately $50,000 (revenue) which is budget on the cost side in this budget for 2013. (1) The City has applied for and received Community Development Block Grants from the feds for use in community development projects including senior housing and small improvement projects like sidewalks. This spending budget utilizes those funds. (K) Details of street improvement projects for 2013 are included in detail on page 9 of this 2013 budget. 12C 2013 BUDGET GENERAL FUND REVENUE Beginning Fund Balance The 2013 beginning fund balance is projected to be approximately $1,777,850. Property Tax/Contingent Property Tax It is the Finance Director's recommendation of the 2013 Budget Committee to take the allowable 1 % increase in property tax, which the Council approved at the meeting on November 13, 2012. The total 2013 Levy is calculated by the Douglas County Assessor's Office at $1,542,997 compared to $1,534,269 in 2012. $514,390 will be allocated to the General Fund, $200,000 to the Street O&M Fund, $185,000 to the Bond Fund for Debt Service, the 1% increase amount of $15,343 will be allocated to the Street Improvements Fund per Resolution 2011-18 passed on November 8, 2011, $178,908 will also be allocated to the Street Improvements Fund in support of a sidewalk project, and the balance of $464,699 will be allocated to the Capital Improvements Fund. Sales & Use Tax Sales and Use Taxes for 2013 are budgeted to be $2,797,000, slightly higher _j than the 2012 budget of $2,625,000. Actual receipts are expected to approach $2,700,000 in 2012. $2,547,000 is allocated to the General Fund and $250,000 is allocated to the Street O&M Fund. Recycling Based upon the agreement with Waste Management, we expect to receive $23,000 in 2013, comparable to prior years. Utility Taxes Utility taxes at the rate of 6% on natural gas, electricity, telephone and cellular phone service were approved by the City Council in 2009, and are budgeted to be $810,000 in 2013. In comparison, 2012 projected receipts of utility taxes total $790,000. 2012 budgeted revenues for utility taxes totaled $787,000. Gambling Tax Gambling taxes are forecast at the same effective rate of 8%, and are budgeted to be $125,000 for 2013, significantly lower than in previous years due to the recession and the competitive factor of local Indian casinos. 13 2013 BUDGET GENERAL FUND REVENUE (continued) Business Licenses Business License revenue is expected to be about $53,000 for 2012 and is estimated at that same level for 2013. Business license fees have not been changed since 1980. Franchise Fees Franchise fees are expected to be $93,000, slightly greater than in previous years. These fees are paid by the local cable provider. Building Permits Building permit revenues fell from over $161,000 in 2007 to approximately $86,000 in 2008, $65,000 in 2009, and $41,000 for 2010. Actual fees for 2011 were over $53,000 compared to a budget of $46,000. The budget for 2012 is $46,000, compared to estimated actual of more than $100,000. The 2013 budget is $45,000. Gun Permits 2012 receipts are expected to be $3,000, and the same amount for the budget for 2013. PUD Privilege Tax This payment by Douglas PUD in lieu of property taxes was $37,571 in 2011, $40,500 in 2012, and is expected to be about the same at $39,000 in 2013. Local Government Assistance The City did not receive local assistance in 2011 or 2012, and does not expect any for 2013. Liquor Excise Tax Liquor Excise Tax for 2011 was over 63,000, is expected to be that amount in 2012, but is budgeted at $11,000 for 2013 due to the privatization of liquor sales and the State retaining more to satisfy their budget shortfalls. Liquor Board Profits Liquor Board Profits for 2011 were nearly $92,000, similar to previous years. In 2012, the City expects to receive over $120,000, in which the increase is due to the State's realization of transferring liquor sales to private Li sector businesses. Based upon information from the State, the City should receive approximately $118,000 in 2013. 14 2012 BUDGET GENERAL FUND REVENUE (continued) Eastmont School District SRO The funding for the School Resource Officer (SRO) program was cut by the School District at the beginning of 2009, although the City has continued to provide officers on -site. Housim of Prisoners This revenue is apportioned as a portion of the City's Municipal Court. Since overall court receipts have increased, this revenue has also increased. $39,400 was received in 2011, and we expect over $40,000 for 2012. Our budget for 2013 is $41,500. In comparison, the City will pay nearly $280,000 to the Regional Justice Center during 2012 for its share of housing prisoners. Storm Water Utility The City has an interlocal agreement with the Greater East Wenatchee Storm Water Utility (GEWSWU) to provide maintenance, small project and large capital project support for the SWU infrastructure within the City. With the advent of NPDES Federal Regulations (National Pollutant Discharge C-, Elimination System), costs of compliance are expected to be very significant in the future, requiring higher SWU fees to citizens and greater expertise and resource allocation for the City. For 2013, the City has forecasted over $555,000 in capital construction for the Canyon A Project, $481,000 for smaller capital projects, and nearly $315,000 for NPDES maintenance and compliance work. Funding for this work is primarily on a reimbursement basis....the City pays for and does the work, and gets reimbursed by the GEWSWU. Planning, Plan Checldng & Development Fees Similar to building permits, revenues in these categories are dependent on building and development activity. $4,000 has been budgeted for Planning fees and $23,000 for Plan Checking Fees, generally at lesser levels than in the recent past. Fines & Penalties Municipal Court activity had increased significantly during 2009 and 2010, at $378,000 and $376,000 respectively. 2011was lower at $343,000 and 2012 is expected to be slightly lower at $330,000. The estimated revenue for 2013 is $330,000. 15 2012 BUDGET GENERAL FUND REVENUE 1 (continued) �__j City "Non -Revenues" The City receives monies that it has a responsibility to pass on to other government entities such as the State of Washington. The greater portion of this non -revenue is Municipal Court Receipts that are allocated directly to the State of Washington totaling approximately $315,000 for 2012 and estimated to be $310,000 in 2013. 16 ME CITY OF EAST WENATCHEE CURRENT EXPENSE REVENUES GENERAL FUND REVENUE PAGE OF 2013 Budget Worksheet BARS Numbers Description 2007 Actual 2008 2009 2010 2011 2012 Budget 2012 2012 2013 Budget Actual Actual Actual Actual 7Months Estimate 001.000.000,308.00.00.00 Beginning NC&I 153,206 253,525 218,641 826,340 999,260 1.590,000 1,569,119 1,569,119 1,777,852 Totals 153,206 253,525 218,641 826,340 999,260 1,590,000 1,569,119 1,569,119 1,777,852 Taxes 0001.000.000.311.10,00.00 Property Tax 981,625 1,013,632 1,095,185 1,092,570 1,059,077 1,139.150 649,702 1,139,150 514,390 001.000.000.311.10.00.01 Contingency Property Tax 001.000.000.313.10.00.00 Sales & Use Tax 1,596,599 2,276,883 2,364.700 2,089,623 2,507,483 2,306,000 1,415,547 2,41%200 2.547,000 001.000.000.313.71.00.00 Criminal Justice 133,550 172,675 167,090 133,320 164,651 130,000 93,680 140,000 152,500 001,000.000.316.51.00.00 Electric Utility Tax - _ 226,539 279,867 304,994 305,000 205,985 305,000 325,000 001.000.000.316.53.00.00 Natural Gas Utility Tax - - 31,966 40,085 36,412 42,000 23,593 40,000 42,300 001.000.000.316.55.00.00 Garbage Utility Tax 001.000.000.316.57.00.00 6% Tax TelelCellular 303,272 424,481 459,362 440,000 260,669 445,000 442,700 001.000.000.316.55.01.00 Recycling 30,957 22,000 23,092 23,116 23,074 23,000 2,118 23,000 23,000 001.000.000.317.54.00.00 Gambling Tax 280,776 235,755 256,075 249,020 297,722 275,000 146,521 238,000 125,000 001.000.000.314.51.00.01 Gambling Tax Penalties 453 292 15,640 15,000 13,948 22,000 - Totals 3,023,507 3,720,945 4,468,372 4,332,374 4,868,405 4,675,150 2,811,763 4.762,350 4,171,890 Licenses & Permits 001.000.000.321.97.00.00 Business Licenses 43,384 46,506 47,719 51,326 53,293 53,000 46,693 52,000 53,000 Proposed Fee Increase - - 001.000,000.321.30.01.00 Fireworks Permits 400 600 Soo 400 Soo 450 300 300 300 001.000.000.321.60.00.00 Taxicab Licenses 965 1,558 465 431 681 400 153 400 400 001.000.000.321.70.00.00 Amusement Licenses 2,510 2,160 1,990 1,170 1,370 690 60 690 700 001.000.000.321.70.01.00 Panomm Licenses 1,320 - 300 960 - - - - - 001.000.000.321.80.00.00 Business License Penalties 780 624 689 781 733 350 38 350 400 001.000.000.321.91.00.00 Franchise Fees 85,248 95.857 95,393 91,925 89,838 90,000 44,362 91,000 93,000 001.000.000.322.10.00.00 Building Permits 161,794 89,586 64,690 41,248 53,422 46,000 33,414 78,500 45,000 001.000.000.322.90.01.00 Gun Permits 2,801 2,611 2,951 3,106 3,770 2,500 2,506 3,000 3,000 Totals 299,202 239,502 214,697 197,347 203,607 193,390 127.526 226,240 195,800 1 17 CITY OF EAST WENATCHEE CURRENT EXPENSE REVENUES PAGE 2 OF 4 2011 BUDGET WORKSHEET BARS 2007 2008 2009 2010 2011 2012 2012 2012 2013 Numbers Description Actual Actual Actual Actual Actual Budget 7 Months Estimate Budget lntergovemmental 001.000.000.331.16.60.00 Bullet Proof Vest Grant 3,846 - - 640 194 200 1,066 1,100 200 001.000.000.331.16.70.00 COPS Grant - - - 85,698 88,901 87,000 68,421 83,000 - 001.000.000.331.16.75.00 Dept of Commerce Grant 50,000 001.000.333.04.21.01.00 WASPC Safety 3,000 - - _ Grant - 001.000.000.333.16.80.00 DOJ Video Grant - - - 13.021 4,821 5,000 1,425 3,000 2,500 001.000.000,333,06.93.00 Court Equipment _ _ _ 3,209 329 400 - Grant 001.000.000.334.03.51.00 TSC Grant 7,956 1,651 001.000.000.334.03.51.01 TSC- Drive 4,342. 3,318 1,145 - - Hammered Get - - 001.000.000.334.03.51.02 TSC - Click It or Tick 747 3,271 - - - - 001.00.000.334.03.51.03 TSC-Night Seat Belt Emp 2,985 521 1,522 1,400 1,314 1,400 1,500 001.000.000.334.06,51.04 TSC Speed Limit Emp 1,471 2,332 7,203 2,325 2,000 - 001.000.000.334.03.51.06 TSC- BoosterSeat Emp 446 - - 1,948 Z500 2,500 001.000.000.334,06.91.00 Public Def Grant 20,000 20,000 15,000 15,000 15,000 - 001.000.000.334.06.91.05 WaState Interpreter Grant 150 - 001.000.000.335.00.91.00 PUD Privilege Tax 25,379 25,663 34,101 37,085 37,571 38,000 40,512 39,000 001.000.000.336.00.08.00 Local Govt 129,628 2,013 - - - - Assistance 2007 ' 001.000.000.336.06.51.00 DUI 2,639 2,526 4,032 6,009 4,493 4,200 2,332 3,500 3,500 001.000.000.336.06.94.00 Liquor Excise Tax 52;028 27,660 28,128 57,777 63,105 58,000 48,691 63,000 11,000 00 1.000.000. 336.06.95.00 Liquor Board Profits 83,540 105,186 108,024 93,269 91,936 95,000 71,992 72,000 718,000 001.000.000.338.21.01.00 Eaastmont School- 28,455 28,093 3,305SRO - - - _ - Totals 361,560 198,839 206,511 319.432 310,197 306,200 197,339 270,012 228,200 Charges for Services 001.000,000.341.00.00.00 General Services 102 4,260. 2,V22 - 100 - - 001.000.000.341.50.00.00 Sales of Maps 2,305 2 001.000.000.341.33.10.00 Background Check Fees 280 10 50 20 001.000.000.341.33.20.00 Passport Fees 1,650 1,200 625 1,000 1,200 001.000.000.341.33.30A0 Duplicating1468 Services 2,424 1,4, 1,272 1,000 923 1,200 1,200 001.000.000.341.96.10.00 Civil Svc Apo Fee 3,040 3,040 - 001.000.000.341.96.00.00 Personnel Services - 001.000.000.342.33.00.00 Adult Probation Svcs 29,465 50,000 50,000 001.000.000.342.36.00.00 Housing of Prisoners 2%004 31,133 36,755 41,392 39,424 41,500 23,762 41,500 41,500 001.000.000.342.40.00.01 Fire Marshall 47 47 250 350 495 220 273 500 250 Ins ection Service 001.000.000.345.53.50.00 Planning & Development Fees 4,590 7,554 10,490 3,232 8,466 5,000 1,861 2,000 4,000 001.000.000.345.81.00.00 Zoning & 150 - Soo Subdivision Fees - ' 001.000.000.345.83.00.00 Plans Checking Fees 60,328 36,968 27,619 21,622 27,362 20,000 18,030 46,550 23,000 001.000.000.345.89.00.00 SEPA Permits 1,000 1,200 483 322 1,751 1,000 537 1,000 1,000 Totals 95,994 83,588 80,120 69,169 80,700 70,020 78,526 146,840 122,170 18 CURRENT EXPENSE REVENUES 2011 BUDGET WORKSHEET PAGE 3 OF 4 BARS Numbers Description 2007 Actual 2008 2009 2010 2011 2012 Budget 2012 2012 2013 Budget Actual Actual Actual Actual 7Months Estimate Fines & Penalties 001.000.000.366.50.00.00 Fines & Penalties 206,752 300,675 377,971 375,628 343,325 350,000 191,261 330,000 330,000 001.000.000.356.50.00.00 Disabled Parking - - - - - - - - 001.000.000.357.30,01.00 Restitution 13 81 - 651 88 - - - - 001,000.000.357.33.00.00 Public Defender - Muni Court Receiots 13,142 13,358 19,096 25,401 28,778 25,000 78,615 32,000 32,000 Totals 219,907 314,114 397.067 401,680 372,191 375,000 209,876 362,000 362,000 Miscellaneous 001.000.000.361.11.00.00 Interest Earnings 14,673 11,763. 6,709 5,876 4,890 5,000 3,371 5,000 6,000 001.000.000.361.40.00.00 Sales Tax Interest 7,686 6,743 6,035 3,039 1.527 1,000 558 1,000 1,000 001.000.000.369.90.50.00 Miscellaneous 192,553 14,628 9,672 5,681 14 2,000 116 250 500 001.000.000.362.50.00.01 EWES Monthly Lease Payment 60 - 001.000.000.362.60.00.02 Rental Property 9thSI 8,838 6,962 - - - - Totals 214,972 41,962 29,378 14,596 6,431 8,000 4,045 6,250 7,500 Sub -Total Current Revenues 4,215,142 4,598,950 5,396,145 5,328,598 5,841,531 5,627,760 3,429,075 6,773,692 5,087,560 Non -Revenues 3,343 5227 001.000.000.386.00.15.00 Auditor Recording Fees 72 100 100 001.000.000.386.12.00.00 Crime Victim Assessment 3.746 5,395 6,811 6,894 2,938 6,000 3,552 6,000 6,000 001.000.000.386.89.50.00 State Building Code Surcharge 1,024 699 396 477 387 300 192 337 337 001.000.000.386.89,55.00 State Share of Gun Permits 4,752 4,778 5,884 5,695 6,568 5,000 4,223 6,000 6,000 001.000.000.386.91.00.00 State- Court Remittance 178,354 316,204 399,313 393,178 339,925 350,000 195.322 335,000 310,000 001.000.000,380,00.50.07 Engineering Reimbursement 18,699 8,317 17,450 1,653 64 - 1,120 1,120 - 001.000.000.389.20.00.00 Fireworks -DCFD Remittance 400 250 300 300 300 250 200 200 200 001.000.000.389.30.00.00 Fireworks - Cleaning Deposit 3,500 2,200 2,200 2,200 1,700 2,500 2,000 2,000 2,000 001,000.000.388.00.00.10 Other Non -Revenues 2,234 2,300 - - Totals 211,818 343,070 425,343 403,503 361,198 360,350 206,681 344,657 318,537 001.000.000.389-0020.00 Insurance Recoveries 856 13,512.00 1,243.00 - 2,315.00 2,315.00 - 001.000.000.395.10.00.00 Disposition of Assets 2,381.00 5,963.00 5,963.00 001.000.000.397.00.00.00 Operating Transfer 15,834 - 14,099.00 6,995.00In - Totals 16,690 - 27,611.00 8,238.00 2,381.00 - 8,278.00 8,278.00 - Total Current Non- Revenues 228,508 343,070 452,954 411,741 353.579 360,350 214,959 352,935 318,537 Total General Fund Revenues Before SWU 4,443,650 4,942,020 5,849,099 5,740,339 6,195,110 5,988,110 3,644 034 6,126,627 5,406,097 19 r CURRENT EXPENSE REVENUES PAGE 4 OF 4 2011 BUDGET WORKSHEET STORM WATER UTILITY REVENUES BARS Numbers Description 2007 Actual 2008 2009 2010 2011 2012 Budget 2012 2012 2013 Budget Actual Actual Actual Actual 7Months Estimate 050.000.000.343.13.D0:00 SWU Maint Svcs 104,879 76,880 80,039 46,808 - - - - - 050.000.000.343.13.00.20 SWU Admin 3,817 3,654 7,500 7,847 9,200 12,200 050.000.000.343.13.00.30 SWU Small Improvement Projects 35,831 86,499 100,000 30,520 80,000 100,000 050.000.000.343.13.00.61 3m Atreet SWU Retrofit 26 190,000 - 200,000 050.000.000.343.13.00.Var SWU-Canyon A Phase 550,445 58,112 159,118 525,000 343,628 448,000 335,000 SWU-Canyon A Phase 4 220,000 050.000.000.343.13.00.33 WVSWP Decant Facility 75,000 050.000.000.343.13.00 Var DOE NPDES Grants 38,783 $8,961 050.000.000.343.13.00.83 DOE Capacity Grant GR1100038 60,320 68,377 20,734 50,000 40,680 050.000.000.343.13.00.90 Greater EW SWU NPDES 45,722 113,468 64,822 97,200 132,376 050.000.000.343.13.00.92 NPDES O&M Allocation 61,279 100,000 25,444 85,256 100,000 050.000.000.343.13.00.94 Other SWU Activities - Comp Plan 50,000 20,000 30,000 050.000.000.343,13.00.35 Eastmont Ave Design 6,000 101 12,334 050.000.000.343.13.00.37 Eastmont Ave SDC 11,385 050.000.000.343.13.00.39 Eastmont Ave Construction 94,875 Elec/W ater Upgrades CH Street Area 20,000 Total Storm Water Revenues 104,879 76,880 630,484 183,351 475,679 1,160,345 493,096 801,990 1,371,516 Grand Total General Fund Revenues 4,548,529 5,018,900 6,479,583 5,923,690 6,670,689 7,148,455 4,137,130 6,928,617 6,777,613 Total Available Resources 4,701,735 5,272,425 6,698,224 6,750,030 7,669,949 8,738,455 5,706,249 S,497,736 8,555,465 Allocation of Property Tax: 2013 Budget Normal Difference Allocation of Sales Tax: 2012 2013 General Fund 514,390 1,157,997 643,607 General Fund 2,410,200 2,547,000 Street Fund 200,000 200,000 Street Fund 300,000 250,000 Bond Redemption Fund 185,000 185,000 Events Fund Street Improvements Fund 15,343 15,343 11th Street Sidewalk Project 178,908 (178,908) Capital Improvements Fund 464,699 (464,699) Total Estimate for 2013 1,558,340 1,558,340 Total Estimate 2,710,200 2,797,000 20 2013 BUDGET GENERAL FUND EXPENDITURES The following expenditure summary is provided as a reflection of each category and/or department that is supported by funding in the City's General Fund. The categories either represent the nature of the expenditures or the department which is supported by those expenditures. A description of each is as follows: General Government: This category primarily includes payments to other governmental entities that provide services or support to the City, including RiverCom, the regional 911 center for Chelan and Douglas Counties; Wenatchee Valley Animal Control, LLC, a subsidiary of the Humane Society; and the Wenatchee Valley Transportation Council, responsible for transportation planning in the Wenatchee Valley Urban Area. Legislative: This category includes payroll for the Mayor, City Councilmembers and administrative support, as well as election and other costs. At the end of 2010, the Municipal Court determined that public defender activities were a potential conflict of interest for the Court to be charged for and managed in that department. Since then, these costs and the -� contracts with law firms to satisfy these functions are now part of the Legislative function of the City. Douglas County also allocates costs for elections and charges the City for its share. Municipal Court: Includes costs of operation of the court, including payroll and benefit costs for four full-time employees and the judge who is paid based upon an employment contract. City Clerk: Includes payroll and benefit costs for the City Clerk and a 2/3 part-time assistant. The City Clerk's desk collects and tracks payments for business licenses, provides agendas/minutes/documentation for Council meetings, and maintains the City Code among other activities. Finance Department: Includes payroll and benefit costs for the Finance Director, half-time accounting assistant and part-time processing clerk. Accounting for receipts, expenses, and payroll, financial reporting, budget origination/management and the annual financial plan are their primary activities. 21 2013 BUDGET GENERAL FUND EXPENDITURES (continued) Information Technology: This department was developed during the 2010 budget process to accumulate costs associated with the management of the City's information technology assets. Budgets for network system support through an outside vendor, software, licenses, hardware and peripheral equipment are managed in this department. Supervision is provided by the City Engineer. Internal Services: Includes the shared costs for telephone and postage costs of the City. Legal Department: Includes the payroll and benefit costs for the City Attorney, part-time assistant and supporting department costs. City Engineering Department: This department was established in 2010 after the Council approved hiring a City Engineer to offset a portion of engineering costs for planning and managing capital and street improvement projects. The City Engineer is also the Public Works Director and oversees activities of the street and storm water departments. Civil Service: Includes costs for the periodic necessity to retain a civil service secretary on an as -needed basis for testing in recruiting law enforcement personnel. Central Services: Includes the costs to service and maintain City Hall. Law Enforcement: Includes the costs of staffing and operating the City police department. Department staffing includes the Chief of Police, the Assistant Chief, three sergeants, two detectives, fourteen patrolmen, two records specialists and an executive secretary. Jail Services: Includes the City's cost for retention of adults and juvenile offenders, according to agreements with the Chelan County Regional Justice Center in Wenatchee and the Okanogan County Jail in Okanogan (the City does not have a jail). Emergency Management: The Chief of Police provides this function for the City in coordination with other local and regional entities where mutual cooperation and support are required in the event of an emergency. 22 2013 BUDGET GENERAL FUND EXPENDITURES (continued) Storm Water Utility: The City provides maintenance, small project support and capital project management for the Storm Water Utility infrastructure within the City, and is reimbursed for incurred costs according to an interlocal agreement with the Greater East Wenatchee Storm Water Utility (GEWSWU). The GEWSWU is jointly owned and managed by the City and Douglas County for its service area in broader East Wenatchee and is funded primarily through an annual service fee charged to residents and businesses in that service area. Engineering Services: The Community Development Department (Planning and Code), Street Department and Storm Water Department periodically may utilize outside engineering consultants in support of certain of their activities. As indicated previously, the 2010 Budget included costs to hire a City Engineer, which have offset and eliminated much of the engineering cost previously paid to outside consultants. Planning Department: Includes the payroll and benefit costs for the Community Development Director and a portion of the Building Permit Technician, as well as common department support costs. Code Compliance: Includes the payroll and benefit costs for the Code Compliance Officer and an allocation of cost for administrative support provided by the Building Permit Technician, as well as common department support costs. Non -Expenditures: In a governmental accounting framework, these expenditures primarily represent "pass -through" monies that the City is receipting, serving in a temporary custodial function and distributing to the agencies or organizations which are entitled to the monies. For example, the largest amounts of pass -through monies are collections of fines and penalties occurring in the City's Municipal Court, a portion of which are subsequently paid to Washington State. 23 ^� 001 520-596 CITY OF EAST WENATCHEE CURRENT EXPENSE EXPENDITURES RECAP GENERAL FUND EXPENDITURES PAGE OF 2013 BUDGET WORKSHEET SUMMARY Description 2007 Actuate 2008 Actuals 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget General Government 366,066 384,425 406,107 403,944 423,277 413,440 209,352 413,217 413,243 110511 Legislative 171,505 172,990 196,936 179,981 293,074 309.258 196,841 312,432 327,800 120512 Municipal Court 225,798 282,332 313,375 329,914 279,387 334,200 182,306 319,750 350,200 140514 City Clark 95,544 116,588 125,789 128,573 126,132 138,750 75,182 136,050 142,850 142514 Finance 129,868 140,641 155,321 162,215 184,958 186,600 98,728 184,700 220,600 New Infomlation Technoloy 60,158 56,700 135,062 67,855 149,500 60,436 129,621 98,200 141 514 Internal Services 15,250 18,036 26,851 36,114 34,918 35,200 19,039 35,000 36,250 151 515 Legal Department 99,709 119,562 128,621 130,009 165,777 180,050 98.263 174,950 171,910 City Engineering Dept 100,119 106,214 116,580 58,063 113,750 120,10D 160521 Civil service 4,855 3,162 2,933 1,433 1,450 3.225 1,002 3.350 3,100 180518 Central Services 78.630 85,507 102,212 91,155 83,697 112,000 35,876 99,300 154,903 210521 Law Enforcement 2,126,300 2.374.520 2,424,532 2,679,514 2,767,870 2,848,650 1,725,698 2,937,700 2,820,120 230523 Jail Services 121,150 185,166 260,849 235,701 265,515 293,000 154,266 305,5D0 366,500 250525 Emergency Management 12,991 13,953 13,011 11,830 - - - - 320532 Engineering 19,565 34,833 22,132 - - - - 280558 Planning 160,445 186,659 ITST85 171,223 121.975 131,050 70,079 124,562 180,800 590559 Code Compliance 120,872 132,143 132,988 135.228 136,203 152,025 84,559 1 144.375 153,400 Sub -Total Routine Expenditures 3,748,549 4,310,675 4,542,142 4,931,915 5,058,300 6,402.523 3,069,690 5,434,257 5,559,976 00 ' 586 00 03 Nan-Exp State. Gun Permits 4,255 5,366 6,078 5,912 6,216 5,000 3,234 5,500 5,500 00', .,e15660005 Non -Exp Court Remittances 163,034 338,690 399,321 364,288 367,655 350,000 171,021 335,000 310,000 001,001.586.00.06 Building Code Surcharge 396 320 369 400 142 240 300 001001586 DO 13 Non-Exp Kentucky Annex SBU. 205,096 219,872 126,728 65,173 15,755 - - - - Non-Exp Kent Annex PWTFL 170,788 55,835 55,287 - - - - 0010015860007 Non-Exp Engr Reimburse 20,333 1 17,563 19,629 2,398 84 5.000 1,120 1,500 1,500 0010015860008 Cirime Victims - County Share 4,617 8,411 3,439 9.621 5,000 1,638 2,800 3,000 001 001 58600 09 Non-Exp Turner Annex 17,462 - - Non-Exp Transfers Out 43,300 - 1,000 - - - Non-Exp Clearing Corrections 250,800 1,364 (19,050) - 001 001 Var Non-Exp- Other 201,169 13,D88 (66) 380 4,500 - - 4,000 001.001.586.51.00.1 DCFD Fireworks Remittance 300 300 300 500 150 300 3D0 586.51.00.15 Recording Fees 72 72 75 001.001.0D0.586.51. Contingency - - Sub -Total Non -Routine Expenditures 704,280 788,641 725,689 497,599 456,667 370,400 17-7,377 339,91Z 319,175 Total Current Expense Expenditures 4,452,829 5,099,316 5,267,831 5,429,514 5,51067 5,772,928 3,247,067 5,774,169 5.879,151 I 24 1 � CITY OF EAST WENATCHEE CURRENT EXPENSE EXPENDITURES RECAP 2013 BUDGET WORKSHEET Pcoc 2 ci 2 Description 2007 Actuals 2008 Actuate 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget Storm Water Utillty Operations: 050,000,311.531 Administration 11,876 7,500 7,847 9,200 12,200 060.000.311.531 Comp Plan -NPDES 50,000 20,000 30,000 050.000.311.531 Capital Projects- Small Capital Projects 76,319 100,000 30,520 80,000 100,000 050.000.312.531.32., Capital Projects - Canyon A SDC 48,000 35,000 050.000.312.531 Capital Projects- Canyon A Construction 163,947 525,000 339.754 400,000 300,000 Capital Projects - Canyon A Ph 4 SDC 20,000 Capital Projects . Canyon A Ph 4 Constr 200,000 060,000.312.531 3rd Street SWU Retrofit Design Engr 190,000 24,000 3rd Street SWU Retrofit Si 17,600 3rd Street SWU Retrofit Construction 158,400 050.000.312.5 WVSWP Decant Facility 75,000 050.000.313.531 NPDES Compliance. 188,134 281,845 111,164 221,456 273.056 Easbnont SWU Rebulld - SDC 11,385 Eastmoot SWU Rebuild -SDC & Constr 6,000 12,334 94,875 Sub -Total SWU Operations 440,076 1,160,345 489,285 796,990 1,351,516 05. ;315.531 Annual Street Utility Charge 148,725 149,400 148,725 148,725 148,725 Total- Stoml Water Utility Expenditures 143,967 58,754 645,267 323,981 588,801 1,309,745 638,010 945,715 1,500,241 Grand Total - General Fund Expenditures 4.596.786 5,158,070 5,913,098 5,753,495 6,103,768 7,082,673 3,885,077 6,719,884 7,379,392 Total Available Resources - Revenue 4,701.735 5,272,425 6,698,224 6,750,030 7,669,949 8,738,455 5,706,249 8,497,736 8,540,465 Fund Balance, End of Budget Year 104,949 114,355 785,126 996,535 1,566,181 1,655,782 1,821,172 1,777,852 1,161,073 25 0 .j 2013 BUDGET GENERAL FUND GENERAL GOVERNMENT Wellness Program The Wellness Program is an employee incentive program started in 1999. Expenditures have included gym equipment, refreshments for blood drives, and registration fees for an employee to attend the AWC Wellness Program training. $500 has been budgeted each year. LEOFF 1 Insurance Premiums This line item pays the insurance premiums for LEOFF 1 retired officers as well as the City's portion of medical expenses for LEOFF 1 active and retired officers. These medical expenses are typically unreimbursed medical expenses (that is, deductibles and patient share of medical expenses). Non -routine reimbursements are approved in advance by the Douglas County Disability Board. Premiums are estimated to increase 11% in 2013, consistent with other healthcare premiums for insurance programs provided by AWC (Association of Washington Cities). RiverCom RiverCom costs are estimated to total $272,465 in 2013, an increase of 3% due to higher call volumes in 2012. Past monthly payments were as follows: Year 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Animal Control Monthly Amount $20,756.43 $20,756.43 $17,559.20 $19,555.50 $21,234.75 $22,606.08 $21,376.83 $23,825.00 $22,260.25 $21,899.58 Percent of Change 0.00% (15.40)% 11.37% 8.59% 6.50% ( 5.4%©) 11.45% ( 6.60%) (1.62%) The Wenatchee Valley Humane Society, has submitted a 2013 budget proposal of $67,812 per year, based upon a CPI adjustment included in their "Contract for Services" with the City for the period 1/1/2012 through 12/31/2014. Following is a history of animal control expenditures: t 2013 BUDGET GENERAL GOVERNMENT Year Annual Total Percent of Increase 2004 $42,623 2.3% 2005 $43,944 3.1% 2006 $58,006 32.0% (annexation) 2007 $59,064 1.8% 2008 $60,777 2.9% 2009 $63,633 4.7 % 2010 $63,633 0.00% 2011 $64,600 1.52% 2012 $66,483 2.92 % 2013 $67,214 1.10 % Wenatchee Valley Transportation Council (formerly Metropolitan Planning Organization) The membership dues amount will be $10,434 in 2015, a consistent annual cost since 2009. NCW Economic Development District The membership dues amount will be $1,000 in 2013, the same as in the previous years. Community Mental Health Quarterly, state -mandated payments in the amount of 2% of the City's quarterly liquor board profits and liquor excise tax receipts are remitted to the Chelan County Treasurer for community mental health (serving Chelan and Douglas Counties). $1,500 is budgeted for 2013, a lower level than in prior years when the State of Washington controlled liquor sales in the State. t 27 CITY OF EAST WENATCHEE GENERAL GOVERNMENT EXPENDITURES 2013 BUDGET WORKSHEET - Department Head - Finance GENERAL GOVERNMENT BARS Numbers Description 2006 Actuals 2007 Actuals 2008 Actuals 2009 Actuals 2010 Actuals 2011 Actuals 2012 Budget 2012 6Months 2012 Estimate 2013 Budget $ Change 001.000.001.519,91.50,00 Wellness Program 375 324 177 80 263 500 Soo Soo 001.000.001,521.10.29.00 LEOFF 1 34,010 33,407 41,719 48,324 56,233 57,040 61,700 31,274 63,000 68,800 5,800 001.000.001,521.10.29.00 LEOFF i LTC Ins - 001.000.001.528.70.51.00 RlverCom 211,532 235,684 255.839 271,811 257.055 286,467 267,123 133,739 267,500 262,795 (4,705) 001.000.001.537.20.51.00 Solid Waste Administration Administration 9,488 1,403 1,403 - - 001.000.001.539.30.51.00 Animal Control 58,006 59,064 60,T77 63,634 63,634 63,634 66,483 33.242 66,483 67,214 731 001,000.001.539.90.51.00 Dept of Ecology NPDES _ 1,747 2,235 1,290 - 001.000.001.558,20.21.00 Wenatchee Valley Trans Council 9,835 9,835 10,130 10,434 10,434 10,434 i0,434 10,434 10,434 10,434 001.000.001.558.20.25.00 NCW Economic Dev District 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 001.000.001.55&20.30,00 Foundation of 5,000 1,000 1,000 1,000 1,000 001.000.001.564.00.52.00 Community Mental Health 3%Li uor 1,740 2,695 2,649 3,396 3,021 3,101 3,500 663 3,300 1,500 (1,800) 001.000.001.559.50.63.00 Rental Utilities 111 1,435 536 33B 200 001.000.001,596.00.47.05 Rental Rep & Maint 2,596 001.000.001.596.00.48.00 Repairs & Maintenance 34,028 1,133 2,198 784 548 1,500 001.000.001.596.00.55.00 Donations -Region (Bridge Repairs) 10,000 _ - 001.000.001.594.00.60.00 Capital Outlay 29,930 663 2,590 - Totals 389,942 345,552 384,425 406,107 28 403,944 423,277 413.4401 209,3521 Alq7171 413,243 1 (197) 2013 BUDGET GENERAL FUND LEGISLATIVE DEPARTMENT Salaries Fifty percent of the Executive Secretary (to the Mayor)/Accounting Assistant salary is budgeted under the Legislative Department, as well as the Mayor. All City Council positions receive $550/month. Benefits The benefits line item includes basic benefits such as L&I for the Mayor and Councilmembers; basic benefits, retirement, and insurance for 50% of the Executive Secretary position; and added health insurance benefits for the Mayor beginning in 2010. Public Defender Court & Conflict Costs During 2010, the Municipal Court determined that budgeting for and having implied responsibility for the Public Defender(s) was inconsistent with the necessity for independence of the judge, prosecutorial and public defender roles in the court environment. Consequently, those costs have been transferred to the Legislative area under the primary influence of the Mayor. Miscellaneous l Includes bank fees and charges. During 2012, this account includes approximately $9,000 in printing and mailing charges for the new quarterly City newsletter, which will be charged to its own account in the future. Other Expenses Other expenses are self-explanatory according to their titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. Ril CITY OF EAST WENATCHEE LEGISLATIVE EXPENDITURES LEGISLATIVE EXPENDITURES 2013 BUDGET WORKSHEET- Department Head - Finance BARS Numbers Description 2006 Actuals 2007 Actuals 2008 Actuals 2009 Actuals 2010 Actuals 2011 Actuals 2012 Budget 2012 7Months 2012 Estimate 2013 Budget $$ Change 001.000.110.511.10.10.00 Salades 97,198 117,229 123,049 122,382 121,558 127,361 130,500 76,239 130,500 132,800 2,300 001.000.110.511.10.20.00 Benefits 13,811 16,016 17,428 18,250 25,096 26,739 29,500 16,586 29,000 31,200 2,200 001.000.110.511.10.31.00 Office Supplies 873 227 145 72 227 34 250 100 200 200 001.000.110.511.10.31.01 Central Stores 227 401 355 001.000.110.511.10,31.05 Newsletter Printing&Mailing (2 issues) 4,450 8,500 8,000 (500) 001.000.110.511.10A1.00. Prof Services 754 1,50 1,000 1,588 2,000 1,500 (500) 001.000.110.511.10A2.01 Telephone - - 4 001.000.110.511.10.42.03 Postage 918 634 43 (7) 25 26 26 (26) 001.000.110.511.10.43.00 Travel 1,824 1,502 1,400 794 1,480 1,654 1,500 47 1,500 1,500 001.000.110.511.10.43.01 Travel - Misawa 2,770 4,016 6,023 2,233 2,421L3,092 5,000 4,220 5,000 5,000 001.000.110,511.10.44.00 Advertising 647 63 788 968 163 163 (163) 001.000.110.511.10.46.00 Insurance 1,959 2,201 2,531 2,673 3,038 3,700 209 3,900 4,600 700 001.000.110.511.10.48.00 Repairs & Maintenance 67 152 - 001.000.110,511.10.47.00 BackgroundCheck 20 46 100 10 50 100 50 001.000.110,511.10.49.00 Miscellaneous 7.076 9,551 14,448 4,429 4,067 4,500 3,210 6.500 7,500 1,000 001.000.110.511.10.60.01 Council of Governments 23 35 10 - - 001.000.110.511.60.10.00 AWC Annual Fee 7,118 7,118 7,303 8,133 8,133 8,133 8,170 37 .000.110.511.60.20.00 ulrt Defender- From Municipal Court 95,500 96,000 60,000 96,000 100,800 4,800 001.000.110.511.60.30.00 Public Defender - Conflicts From Municipal Court 5,430 6,000 2,900 4,000 6,600 2,600 001.000.110.511.60.40.00 Training 1,487 950 400 290 - 945 250 2,000 2,000 001.000.110.511.70.40.00 Election Costs- Officials 3,613 7,262 6;341 5,390 - 4,851 7,500 001.000.110.511.80.40.0O Election Costs- Reg Voters 14,184 15,150 15,325 18,960 16,960 20,000 1,040 001.000.110.511.90.00.00 Census Services 1,568 - 001.000.110.594.00.60.00 Capital Outlay - - - _ 001.000.110.517.10.00.00 Tuition Reimb 32,156 Totals 133.994 160,119 172,990 196,937 179,982 293,074 309,258 1 196,841 312,432 327,800 15,538 30 2013 BUDGET GENERAL FUND MUNICIPAL COURT Salaries The Court Administrator, Assistant Administrator, two Clerical Assistants and half-time Clerical Assistant are paid through the Municipal Court, as well as the Judge. Benefits This line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Court Administrator, Court Clerk, and Clerical Assistant. Public Defender and Public Defender Conflicts Costs have been transferred to the Legislative area because of conflict of interest considerations. Municipal Court Judge The Municipal Court Judge is under contract at $4,500 per month salary, without benefits. Compensation for the Judge is now included above in Salaries and Benefits. �i Other Cost Line Items Other expenses are self-explanatory according to their titles and nature. 31 CITY OF EAST WENATCHEE MUNICIPAL COURT EXPENDITURES MUNICIPAL COURT 200113\BUDGET WORKSHEET- Department Head ( ) BARS 2007 2008 2009 2010 2011 2012 2012 2012 20f3 $$ Numbers Description Actual Actuals Actual Actual Actuate Budget 7Months Estimate Budget Change 001.000.120.512.50.10.00 Salaries 85,938 98,164 108,579 151,759 180,161 200,000 112,952 195,000 198,000 3,000 001.000.120.512.50.12.00 Salaries- Probation Services 6,271 11,000 23,000 001,000.120.512,50.20.00 Benefits 37,864 47,729 52,422 66,982 73,764 92,000 43,603 75,500 79,400 3,900 001.000.120.512.50.22.00 Benefits- Probation Services 4,113 7,000 11,100 001.000.120.512.50.25.00 Tuition Reimbursement 001.000.120.512.50.31.00 Office Supplies 2,983 3,898 3,300 3,659 3,888 3,500 925 2,500 2,500 001.000. 120,512.50.31.01 Central Stores 324 205. - 81 001.000.120.512.50.40.00 Training 95 100 265 678 1,146 2,000 468 1,500 1,500 001.000,120,512.50,41.01 Public Defender" 54,145 83,035 94,325 82,500 001.000.120.51250.41.02 Prosecuting Attorney - 001.000. 120.512.50.41.03 Judge 28,600 32,100 35,100 - 00 1.000. 1 20.512.50A1.05 Public Defender Conflicts 1,426 1,408 3,768 001.000.120,512.50.42.01 Telephone 29 36 154 - 001.000.120.512.50.42.03 Postage 2,436 657 13 12 001.000.120.512.50.43.00 Travel 202 85 306 (194) 3,162 5,000 2,503 3.500 3,500 001.000,120,512.50.46.00 Insurance 2,661 3,131 3,273 3,718 4,110 4,500 338 4,500 5,500 1,000 001.000.120.512,50.48.00 Repairs & Maintenance - - 001.000.120.512,50.49.00 Miscellaneous 2,135 1,448 740 558 507 500 588 700 700 )00.120.512.50.49.01 Interpreting Services 1,968 4,266 5,324 8,869 5,231 3,700 3,048 5,000 5,000 001.000.120.512.50.49.02 Judge Protems 715 775 2,475 1,975 863 2,500 525 750 1,500 750 001.000.120.512.50.49.03 Witness Fees 2,321 429 618 223 597 1,500 115 300 500 200 001.000. 120.512.50.49.04 Juror Fees 300 2,164 1,119 2,939 4,000 2,027 3,500 3,500 001.000. 120.518.30.00.00 Security 12,000 2,743 6,000 6,500 500 001.000.120.594.21.60.00 Capital Outlay 3.362 4,548 2,911 4,107 2,719 3,000 2,087 3,000 8,000 5,000 Totals 225,798 282,332 313,377 329,814 279,387 334,200 182,306 319,750 350,200 30,450 BARS Numbers Description 2007 Actual 2008 Actuate 2009 Actual 2010 Actual 2011 Actuate 2012 Budget 2012 7Months 2012 Estimate 2013 Budget $$ Change MUNICIPAL COURT REVENUE CLASSIFICATIONS: 001,000,000.386.12.00.00 Crime Victim Assessment 3,746 5,392 6,811 6,894 2,938 6,000 3,552 6,000 6,000 001.000,000.341,3320.00 Passport Fees 925 1,650 1,200 625 1,200 1,200 001.000.000.342.36.00.00 Housing of Prisoners 26,004 31,133 36,755 41,392 39,424 41,500 23,782 41,500 41,500 114.000.000,356.50.03.00 Drug Buy 709 1,307 2,479 1,677 B41 1,800 350 650 650 001.000.000.357,33.00.00 Public Defender Fees 13,142 13,358 19,096 25,401 28,778 30,000 18,615 32,000 32,000 001.000.000.342.33.00.00 Adult Probation Services - - 29,465 45,000 50,000 5,000 001.000.000.356.50.00.00 Fines & Penalties 206,752 300,675 377,971 375,628 343,325 360,000 191,261 330,000 330,000 Total Local Revenue 250,353 351,365 443,112 451,917 416,956 440,500 267,650 456,350 461,350 5,000 000.000.386.91A0.00 State Revenue Share 178,354 316,204 399,313 393,178 339,925 350,020 195,322 335,000 308,849 (26,151) Total Court Receipts 428,707 668,069 842,425 845,095 756,881 790,500 462,972 791,350 770,199 (21,151) 32 2013 BUDGET GENERAL FUND CITY CLERK Salaries The City Clerk and 60% part-time Clerical Assistant are paid in this department. Benefits This line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the City Clerk and Clerical Assistant. Codification This line item is for codification of ordinances, incorporating them into the East Wenatchee Municipal Code Book. Other Expense Line Items Other expenses are self-explanatory according to their titles and nature. 33 O= OF EAST WENATCHEE `CLERK EXPENDITURES CITY CLERK 2013 BUDGET WORKSHEET - Department Head BARS Numbers Description 2006 Actuate 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actuate 2012 2012 2012 2013 $ Budget 7Months Estimate Budget Change 00 1.000.140.514. 10. 10.00 Salaries 51.685 61.150 72,207 75,234 77,024 77,114 80,500 47,085 80,500 83,800 3,300 001.000.140.614.10.20.00 Benefits 18,700 24,071 30,724 33,457 34,435 33,816 40,000 22,267 39,000 42,300 3,300 001.000.140.514.10.31.00 Office Supplies 2,165 1,153 1.363 1,607 1,153 1,059 2,000 705 2,000 11500 (500) 001.000.140,514.10.31.01 Central Stores 211 372 473 6,243 6,014 5,946 5,000 2,439 4,500 4,000 (500) 001.000.140.514.10.42.01 Telephone 83 51 6 001.000.140.514.10.42.03 Postage 980 1,180 242 (17) 10 001.000.140.514.10.43.00 Travel/paw 887 896 20 231 488 141 1,200 258 750 1,200 450 001.000.140.514.10.44.00 Advertising 2,301 1,126 1,343 1,957 1,184 2,604 1,500 882 1,500 1,500 001.000.140.514.10A6.00 Insurance 1,163 1,216 1,531 1,573 1,908 2,160 2,300 142 2,300 2,800 500 001.000.140.514.10.48.00 Repairs & Malnt 2.507 2,130 726 595 759 645 1,000 500 500 001.000.140.514.10.49.00 Miscellaneous 691 1,340 749 553 427 571 750 501 750 750 001.000.140.514,30.20.00 Records ServIcE 206 230 803 470 203 70 500 350 500 500 001.000.140.514.30.25.00 Codification 1.404 - 5,232 2,640 4,048 1,233 3,000 3,000 3,000 001.000. 140.514.40.20.00 Training 295 629 895 400 725 444 1,000 553 750 1,000 250 000.140.594.19.60.00 Capital Outlay 4,684 274 B49 204 319 Totals 87,951 95,544 116,588 125,792 128,572 126,132 138,750 75,182 136,050 142,850 6,800 Annual Benefits Total City Clerk 63,558.12 1 29,342.75 92,900.87 (+2.5%for 2013 Clerical Assistant 18,572.40 12,638.16 31,210.56 (+ 2.0% for 2013 82,130.52 41,980.91 124,111.43 CITY CLERK REVENUE CLASSIFICATIONS BARS Numbers Description 2006 Actuate 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actuals 2012 2012 2012 2013 $ Budget 7Months Estimate Budget Change 001,000.000.321.97.00.00 Business Licenses 43,384 46,506 47,719 51,326 53,293 53,000 46,693 53,000 51,000 (2,000) 001.000.000.321.80.00.00 Bus Lic Penalties 780 624 689 781 733 350 38 350 400 50 001.000.000.321.30.01.00 Fireworks Permits 400 600 500 400 500 450 300 300 300 001.000.000.321.60.00.00 Taxicab Licenses 965 1,558 465 431 681 400 153 400 400 001.000.000.321.70.00.00 Amusement Licenses 2,510 2,160 1,990 1,170 1,370 690 60 690 700 10 001.000.000.341.33.10.00 Background Check Fees 280 10 50 20 (30 001.000.000.389.20.00.00 Fireworks Dcfd Remittance 400 250 300 300 300 250 200 200 200 001.000.000.389.30.00.00 Fireworks Cleaning Deposi 3,500 2,200 2,200 2,200 1,700 2,500 2,000 2,000 2,000 Total Revenue 51,939 53,898 53,863 56,608 58,857 57,640 49,454 56,990 55,020 (1,970) 34 2013 BUDGET GENERAL FUND FINANCE DEPARTMENT Salaries Fifty percent of the Executive Secretary (to the Mayor)/Accounting Assistant salary is budgeted under the Finance Department, as well as the Treasurer/Finance Director and a part-time clerical support. Benefits The benefits line item is payroll taxes, medical, dental, and vision premiums; and retirement contributions. Budgeting. Accounting, and Auditing Represents costs for audits and annual reports required by the Washington State Auditor's Office. Capital Outlay The City purchased and implemented a new accounting software system during 2010. Costs included an annual purchase payment amortized over 5 years and vendor training/travel costs. 2013 includes the annual payment, an allowance for a possible software addition and monthly copier costs. Other Expense Line Items Other expenses are self-explanatory according to their titles and nature. 35 BUDGET WORKSHEET- Department Head - Finance 001.000. 142.514.20.10.00 Salades 00 1.000. 142,514.20.20,00 Benefits 001.000.142.514.20.31.00 Office Supplies 001.000.142.514.20.31.01 Central Stores 001.000.142,514.20.42.01 Telephone 001.000.142.514.20.42.03 Postage 001.000.142.514.20.43.00 Travel 001.000.142.514.20.46.00 Insurance 001.000.142.514.20.48.00 Repairs & Maintenance 001.000.142.514.20.49.00 Miscellaneous 001.000.142.514.20.49.05 Tax RM Off Form 941 001.000.142.514.23,20.00 Budgeting, Accounting, Auditing 001.000.142.514.40.20.00 Training 001.000.142.514.79,30.00 Bank Charges & Fees 001.000.142.594.14.60.00 Capital Outlay FINANCE DEPARTMENT Actuais Actual Actuals Actual Actual 73,480 76,392 87,855 102,733 106,872 28,448 30,870 31,376 36.534 38,380 2,743 1,136 2,376 1,572 2,442 109 193 257 11 10 587 729 234 7 (9 339 506 742 167 152 1,025 851 1,261 1.373 1,548 1,889 1,362 1,434 1,362 613 2,158 305 4,832 1,934 2,494 (3,792) - 6,724 15,816 8,262 12.694 3,265 250 818 995 160 600 Actual 110,814 39,642 2.885 5 43 2,050 2,863 21.334 ludget 7Months I Estimate I Budget lChange 118,200 67.057 118,000 129,100 11,100 46,500 24,813 44,500 1 52.300 7,800 3,500 1,164 2,500 3,000 500 500 2,100 750 2,300 6,000 750 1,938 1 8801 1,017 1 5871 5,860 1 4,722 6,000 119,701 1 129,868 140,641 1 155,321 1 162,217 184,956 1 186,600 142 192ETO"O50 1,740 2,724 6,000 1 23,000 17,000 708 750 1.000 250 3,000 3,200 200 188 6,000 51000 (1,000) 98,728 184,700 220,600 35,900 (Note: Except for Auditing costs, no material changes in costs. The audit costs for 2011 result im the requirement for a federal audit because of the City's receipt of more than $500,000 in 2010 required the audits of 2009, 2010, and a federal single audit). We did not have an audit requirement for 2012, because of delays in the Sellar Bridge Project and the Grant Road Overlay in 2011. We do expect to have a federal audit requirement in 2013 for the years 2011 and 2012. T 2013 BUDGET GENERAL FUND �1 INFORMATION TECHNOLOGY Contracted Services The City had previously provided information technology support through an independent contractor through 2010. During 2011, the City had purchased support from a local information technology service vendor, performed a public bid process for selection under a contract, and negotiated a contract during 2012. Website Upgrade The City provided monies in the miscellaneous category with the intent of upgrading its website during 2013. Capital Expenditures Computers, supplies, licenses, software and hardware are considered capital. The CCity has two separate networks and telephone systems, one each for support of City Administrative Staff and one each for support of the Police Department, including linkage with the regional RiverCom emergency 9-1-1 system. 37 C1 OF EAST WENATCHEE i �ARTMENT EXPENDITURES INFORMATION TECHNOLOGY 2013 BUDGET WORKSHEET - Department Head - Mayor LacylCity Engineer BARS 2008 2009 2010 2011 2012 2012 2012 2013 $ Numbers Description Actual Actual Actual Actual Budget 7Months Estimate Budget Change 001.000,145.514.10.10.00 IT contractor 54,288 55,700 41,775 001.000.145.514,20.31.00 Supplies 2.459 1,038 2,000 001.000.145.514.20.40.00 Network Services - 4,592 55,335 50,000 45,111 70,000 55,000 9,889 001,000.145.514.20.48.00 Repairs & Maint 3.331 752 900 2,000 23 100 200 177 001,000.145.514.20.49.00 Miscellaneous 80 344 1,003 40,000 167 35,000 500 333 001.000.145.594.00,60.01 Computer Equipment -Admin Capital 14,026 13,500 6,594 10,000 19,500 12906 001.000.145.594.00,60.10 Computer Licenses -Admin Capital 9,792 1,500 1,500 001.000,145.594.14.10.00 Computer Software -Admin Capital 3,451 1,867 10,000 5,747 9,000 1,500 (4247) 001.000.145.594.14.20.00 Computer Hardware -Admin Capital 26,708 6,300 17,500 001.000.145.594.14.25.00 Computer Equipment - Police Dept Capital 1,018 2,000 21 21 11,000 10,979 001.000,145.594.14.27.00 Computer Licenses - Police Dept Capital 2,257 7,500 1,694 4,000 7,500 5,806 001.000,145.594.00.60.70 Computer Software -Police Dept Capital 725 1,079 1,500 1,500 421 001.000.145.594.14.30,00 Computer Hardware - Police Dept Capital 28,584 2,451 5,000 Capital Outlay 38,367 Totals 60,158 55,700 135,062 67,856 149,500 60,436 129,621 1 98,200 37,764 2013 Notes: Network Services K.M. costs (2012) Key Methods Contract: Includes unlimited remote & onsite support, security patch management, monitoring & alerts, managed anti -virus, remote access, and cloud based email Spam filtering solution. Item Quantity Price Amount WSST Total Manage Backup Server 1 175 175 14.18 189.18 $435 in 2013 with upgrade Essential Care - Servers 2 185 370 29.97 399.97 Essential Care - Workstation 25 105 2625 212.63 2837.63 Barracuda Spam Filter 50 2 100 8.1 108.1 3534.88 Monthly 42418.56 Yearly Website hosting - Cevado Vision Municipal Solutions 599.4 750 2013 Capital Computer Equipment - Admin - 3 computers x $2,000 each + 2 printers x $500 each = $7,000 From K.M. - Updated and larger Backup Disaster Recovery Server=$3.000 (also increases monthly expense from $190 to $435) From K.M. - NEW APC Battery Backup = $2.000 From K.M. - Reroute power connections and and distinguish between Police Department connections versus City Hall= $500 From K.M. - New VM switch = $2,000 Added $2,500 for WSST and contingency Computer Licenses SSL certificate+misc 1500 Computer Software - Admin - 3 copies of Microsoft Office + miscellaneous =1,500 Department Requested same budget as last ear except increase of equipment fund for new computers From Davin -Legal Monitor for Court... estimate in admin capita($2,500 91.1 2013 BUDGET GENERAL FUND INTERNAL SERVICES DEPARTMENT Telephone Line Charges Charges for telephone service to City Hall. Postage Meter This line item is used to reimburse the postage meter by department usage. Repairs & Maintenance Repairs and maintenance of internal services equipment includes the postage meter and city hall copier. Miscellaneous This line item covers the quarterly rental expense of the postage meter, postage meter supplies, and membership in the state contract program. It has been reduced based upon the new rental �\ agreement. CapitalOutlay L_. Internal Services capital outlay covers the monthly rental payments for the City Hall main copier. It has been increased to reflect the anticipated 2013 expenditures. 39 INTERNAL SERVICES EXPENDITURES INTERNAL SERVICES 2013 BUDGET WORKSHEET - Department Head - Finance Numbers Description Actuals I Actual Actuals Actual Actual Actual Budget 7Months Estimate I Budget Change 001.000.141.514.80.31.00 001.000.141.514.80.31.01 001.000.141.514.80.42.01 001.000.141.514.80.42.03 001.000.141.514.80.48.00 001.000.141.514.80.49.00 001.000.141,594.19.60.00 Office Supplies Copier Maintenance Telephone Line Charges Postage Meter Repairs & ylaintGns nce Postage �K(aint Miscellaneous Capital Outlay" - - 17029 486 0 685 1,868 - 13 14,749 2,267 1,062 135 2,766 38 - 8,027 5,102 1,003 156 3,711 94 - 9,001 10,995 1,510 214 4,037 10,627 10,890 1,283 13,313 448 94 12,363 10,192 1,974 9,847 11,500 10,000 1,000 300 12,400 5,760 6,792 1,331 5,156 12,500 10,000 1,500 11,000 12,750 10,000 1.500 12,000 _ 250 _ 1,000 Totals i 20,070 1 20,992 1 18,037 1 25,861 36,113 34,918 35,200 1 19,039 35,000 36,250 1,250 "Copier Monthly Payment Color copies add'I cost. Mis-read of lease. Additional annual costs thru Jan 2013. Increase in Postage Costs due to increase in postal rates and consolidation of postage costs in this cost center. w6 ve Bale t701, Coo- 141'Si 4.go r{q.tz� 1ti�iSCE :l 2013 BUDGET GENERAL FUND LEGAL DEPARTMENT Salaries The City Attorney position will receive an increase per his employment agreement, effective January 1, 2013. The 2013 budget also includes a 1/2-time clerical support for the City Attorney Department to support the increasing workload of cases in the Municipal Court in which the City Attorney is the Prosecuting Attorney. Benefits The benefits line item is payroll benefits, insurance premiums, and retirement contributions for the City Attorney and his clerical support employee. Professional Services This resource for the City Attorney to provide casework documentation for Municipal Court cases will now be satisfied by the new clerical support employee. Other Expense Line Items Other expenses are self-explanatory according to titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. 41 CITY OF EAST WENATCHEE LEGAL DEPARTMENT EXPENDITURES LEGAL DEPARTMENT 2013 BUDGET WORKSHEET -Department Head ' BARB Numbers Description 2006 Actuals 2007 Actual 2008 2009 Actuals Actual 2010 Actual 2011 Actual 2012 Budget 2012 7 Months 2012 Estimate 2013 Budget $$ Change 001.000.151.515.10.10.00 Salaries 37,640 72,443 84,123 91,218 92.250 116,231 119,000 68,998 119,000 116,500 (2,500) 001.000.151.515.10.20.00 Benefits 13,165 22,077 29,455 32,553 32,261 45,155 54,800 28,289 50,000 49.000 001.000.151.515.10.25.00 Prof Services 300 950 001.000.151.515.10.31.00 Office Supplies 1,256 1,502 525 468 461 285 500 357 Soo 400 (100) 001.000.151.515.10.31.01 Central Stores 137 2421 360 - 001.000.151.515.10.42.01 Telephone - - - 001.000,151,515.10,42.03 Postage 35 372 58 (26) (1) 001.000.151.515.10.43.00 Travel 321 373 492 92 97 100 100 100 001.000.151.515.10.46.00 Insurance 1,162 851 2,531 2,637 2,914 3,290 3,700 192 3,700 4,300 600 001.000.151.515.10.48.00 Repairs & Maintenance _ 158 - 200 46 150 700 550 001.000,151.516.10.49.00 Miscellaneous 287 1.649 1,636 520 70 323 350 17 200 200 001,000.151.515.40.20.00 Training 630 200 350 494 100 100 110 10 001.000.151.515.45.00.00 Licensing 1,007 600 600 600 001.000.151.594.00.60.00 Capital Outlay 151 - 32 700 700 364 700 - (700) Totals 54,782 99,709 119,562 128,620 130,009 165,778 780,050 96,263 174,950 171,910 (3,040) Note: This budget includes the City Attorneys employment contracted salary increase and his clerical assistant. Capital request of $2,500 for a large screen monitor to be used in the Court is included in the Information Technology Budget for 2013. 42 CITY OF EAST WENATCHEE CITY ENGINEER EXPENDITURES ENGINEERING DEPARTMENT 2013 BUDGET WORKSHEET - Department Head - City Engineer BARS 2007 2008 2009 2010 2011 2012 2012 2012 2013 $$ Numbers Description Actual Actuals Actual Actual Actual Budget 7Months Estimate Budget Change 001.000.315.532.20.10.00 Salary - - 64,470 73,080 75,280 43,909 75,280 77,200 1920 001.000.315.532.20.20.00 Benefits - - 18,346 24,659 28,000 12,674 27,500 29.300 1,800 001.000.315.532.20,41.00 PrOfessionsl Services - - 186 358 2,000 147 2,000 5,000 3,000 001.000.315.532.20.43.00 Travel - - - 1,508 1,800 642 1,500 1,800 300 001.000.315,532.20.46.00 Insurance - - 2,604 2.880 3,100 117 3,400 3,900 500 001.000.315.532.20.49.00 Training - 1,357 255 400 400 400 001.000.315.532.20.49.01 Miscellaneous - 106 200 200 (200) 001.000.315,532.20.49.05 Registrations - 1,035 1,800 400 1,200 1,800 600 001.000.315,532.20.49.10 Memberships 155 1,000 174 250 600 350 001.000.315.594.14.60.00 Capital Outlay" - - 13,156 2,102 2,000 2,000 100 (1900) Totals 100,119 106,138 115,580 58,063 113,7301 120,100 6,370 Notes: Update for 2013 Professional Services WVTC Pavement data collection $1,000. WVTC Traffic count data compilation $3,000. Miscellaneous $1,000 Travel 2 conferences x 3 days x 2 people x $150 per day Trainiing Engineeering training for the Associate engineer Registrations 4 conferences x $450 per conference Memberships 2 APWA ;memberships + 1 ITYE membership x $200 per membership Dicensing City Engineer's Professional Engineer license is due this year. Capital None expected for 2012, 44 �1 2013 BUDGET GENERAL FUND CIVIL SERVICE Salaries This line item is the salary for the Civil Service Secretary who is scheduled when a Civil Service position is open and being recruited, generally in the Police Department. Benefits Payroll benefits (social security, medicare, and unemployment) for the Civil Service Secretary. Insurance This line item is for Civil Service liability and property insurance, including claims deductibles. Miscellaneous This line item is for testing expenses and unanticipated civil service expenses. 45 CITY OF EAST WENATCHEE CIVIL SERVICE EXPENDITURES CIVIL SERVICE 2013 BUDGET WORKSHEET - Department Head - Finance BARS 2007 2008 2009 2010 2011 2012 2012 2012 2013 $ Numbers Description Actual Actuals Actual Actual Actual Budget 7Months Estimate Budget Change 001.000.160.521.10.10.00 Salaries 2,310 1,172 1,716 79 1,500 773 1,400 1,000 227 001.000.160.521.10.20.00 Benefits 194 99 146 13 125 001.000.160.521.10.46.00 Insurance 1,181 1,631 1.035 1,341 1,450 1,500 8 1,550 1,800 1792 001.000.160.521.10.49.00 Miscellaneous 1.171 260 36 - 100 221 400 300 1 79 Totals 4,856 3,162 2,933 1,433 1,450 1 3,225 1 1,002 3,350 1 3,100 1 2 098 001.000.000.341.96.10.00 1CMI Service Application Fees I - I - I - I - 1 3,040 1 3,020 Note: Allow for the possibility for a recruitment under civil service conditions. 2013 BUDGET GENERAL FUND r^ CENTRAL SERVICES Note: Central Services represents the costs of maintaining the City Hall Building. Line item expenses are generally self explanatory according to their titles and nature. The level and changes in these expenditures reflect specific analysis by the department head — in this case, the Street Department Director. Capital Outlay For 2013, the City has planned to provide better security of City Hall by changing its access system. 47 CITY OF EAST WENATCHEE CENTRAL SERVICES EXPENDITURES CENTRAL SERVICES 2013 BUDGET WORKSHEET - Department Head - Public Works BARS 2006 2007 2008 2009 2010 2011 2012 2012 2012 2013 $ Numbers Description Actuals Actual Actual Actual Actual Actual Budget 7 Months Estimate Budget Change 001.000.180.518.10.10.00 Salaries 13,690 14,750 782 12,863 12,863 001.000.180.518.10.20.00 Benefits 8,155 8,850 359 - 8,940 8,940 001.000.180.518.10.31.00 Office Supplies 570 50 130 166 13 198 200 is 200 200 001.000.180.518.10.31.02 Central Stores 82 150 65 228 59 27 001.000.180.518.10.31.06 Cleaning Supplies 1,570 2,500 2,407 1,713 1,684 1,117 2,200 970 2,000 2,000 001.000.180.518.10.35.00 Small Tools & 607 400 161 762 Equipment 001.000. 180.518.10.41.00 Professional 11,279 12,300 15,829 13,326 10,828 11,926 14,000 6,455 13,000 14,000 Services 1,000 001.000.180.518.10,41.01 Contracted 5,905 15,765 i5,6fifi 20,555 25,000 11,334 24,000 25,000 Custodial Services 1,000 001.000.180.518.10A6.00 Insurance 10,410 11,130 12,631 13,073 14,200 15,650 16,600 17,100 18,900 1,800 001,000.180.518.10.47.00 Utilities 12,098 14,000 18,699 19,260 13,980 14,504 19,000 9,712 19,000 19,000 _ 001.000.180.518.10.48.00 Repairs & 3,428 3,000 19,502 17,424 8,997 5,577 7,500 1,101 6,000 9,000 Maintenance 3,000 001.000.180.518.10.49.00 Miscellaneous 1,330 2,500 2,123 2,407 2,563 2,104 2,000 3,297 4,000 4,000 001.000.180.518.10.49.01 Landscaping 414 1,500 5.837 1,572 130 001.000.180.518.92.20.00 Ancillary 7,806 5,000 103 3,024 4,568 9,046 12,000 1,961 4,000 1,000 (3,000) 001.000.180.594.18.60.00 Capital Outlay 12,625 2,500 974 13,493 18,466 2,994 13,500 1,028 10,000 40,000 30,000 Totals 84,064 78,630 85,507 102,213 r 91,154 83,698 112.000 35,876 99,300 154,903 55,603 A' Maintenance Administration Facilities (City Shop) budget to Central Services, leave $1,500 for small tools and equip. $18,800(salary & benefit, repair &malnt, Utilities, supply) Professional Services - Divco Contract = $11,000 annual fee +$2.000 (minor repairs) +Appleand Pest Control = $250 x 4 times per year Contracted Custodial Services - ABM Janitorial Contract - $21.540 annual fee +tax + bio-hazard/specially cleaning +floor stripping, etc - $25,000 Repairs & Maintnenance - Irrigation, doors, locks, tree spraying, plumbing, etc. Capital Outlay- $20,000 elecldcal upgrades to car port, salt shed and chemical storage building $15,000 Pave Lower Employee Parking Lot $5,000 Landscaping Improvements to the Police Admin Building Snow Guard system for City Hall roof - BCRA Amhitiects are working on the analysis of our existing roof system, construction estimate won't be complete before budget process. 2013 BUDGET GENERAL FUND LAW ENFORCEMENT Salaries This line item is salaries for the Police Chief, Assistant Police Chief, the police officer bargaining unit and police clerical bargaining unit employees. 2011 was the third and last year of a three year contract for Bargaining Unit employees resulting in a cumulative 23.6% pay increase for both locals over its tern covering police officers and records staff. The City has bargained a new agreement with these employees who are affiliated with the Teamsters Union for the years 2011 thru 2013, including a .5% increase in 2011 and a minimum 1%u to maximum 3% increase in each of the years 2012 and 2013 depending upon a specified COLA. The City has estimated 2012 costs at the 2.7% increase level because of recent COLA trends. COPS Salaries A COPS (Community Oriented Policing Services) officer was hired late in 2009 under this three year federal grant program administered by the US Department of Justice, which has been fully funded and is now expired. Overtime Salaries Overtime is incurred for court, detective call out, coverage for sick and vacation leave, mandatory/needed training, shift hold overs due to service calls, special enforcement programs and special events. Benefits This figure covers city paid portions of medical benefits, retirement, social security, L&I, disability, life insurance and employment security. Clothing Allowance This figure is for the purchase and maintenance (not including drycleaning) of uniforms and police -related equipment by officers who each receive up to $600 per year in reimbursement for such purchases. Tuition Reimbursement This amount is estimated for police officers who are attending college for allowable reimbursement of costs under this program. Office Supplies I Individual department office supplies. Fuel Consumed Fuel for police vehicles. Small Tools & Equipment This amount is for firearms qualifications supplies, evidence gathering supplies, emergency vehicle equipment, bullet proof vests, mobile data terminals, radar equipment, radios, weapons, flashlights, batteries, tapes, flares, first aid supplies, uniforms/equipment for new hires, and other emergency equipment. Professional Services This amount covers WSP ACCESS fees, interpreting fees, polygraph and psychological exams, messenger service fees, and paper shredding service. Telephone This amount covers cellular telephones, long distance, fax, via RiverCom auto attendant, and mobile data terminal charges. Postage This amount is for department mailing expenses. Travel This amount covers the expense of meals and lodging to attend criminal justice training. Advertising This amount is for department advertising expenses. Insurance This amount is for police department liability and property insurance, including claims deductibles. Repairs & Maintenance This amount is for repairs and maintenance of vehicles, radar equipment, radio equipment, computers, office equipment, and other emergency equipment. Miscellaneous This amount covers the expense of radar calibrations, professional membership dues, vehicle wash tokens, medical examinations, and first aid kit replacements. Reserves This figure is for uniforms, equipment, and training for reserve police officers. 50 Dry cleaning This amount is for the cleaning and pressing of officers', police clerical employees', and j reserves' uniforms. Crime Prevention Public safety materials and supplies. Training — Chief This amount is for the registration fees for criminal justice training for the police chief. Training — Officers This amount is for the registration fees for criminal justice training for sergeants, detectives, and patrol officers. Training — Office Staff This amount is for the registration fees for criminal justice records training. Other Services This amount is for the cost of firearms qualifications usage of the gun club range, and emergency driving training at the Ephrata airport. Ancillary This figure covers the Interfund expense for Street Department personnel to perform maintenance on police vehicles and equipment such as oil changes and minor repairs. Capital Outlay This amount is for copier lease fees, purchase of police vehicles, annual Spillman computer maintenance agreement, and Spillman software to run the new National Incident Reporting System (unfunded federal mandate). Jail Services - Detention Housing of prisoners is provided by the Chelan County Regional Justice Center and the Okanagan County Jail under inter -local agreements. Per -day charges are currently $73.50 and $52.00 respectively. Utilization is expected to be similar in 2013 in comparison to 2012, consequently 2013 reflects only a modest budget increase. 51 CITY OF EAST WENATCHEE LAW ENFORCEMENT EXPENDITURES LAW ENFORCEMENT 2013 BUDGET WORKSHEET - Department Head - Police Chief PAGE 1 OF 2 Numbers Description Actual Actual Actual Actual Actual Budget 7Months Estimate Budget ange 000.210.521.10.10.00 Salaries 1,263,672 1,479,147 1,551,757 1,613,431 1,641,248 1,624,200 1,115,838 1,805,000 1,775,000 (30,000) -,.000.210.521.10.10.01 COPS Salaries 60,942 70,384 72,300 42,400 72,300 (72,300) 001.000.210.521.10.10.02 Overtime 68,951 58,838 64;000 76,478 63,223 53,500 39,849 65,000 53,500 Salaries (11,500) 001.000.210.521.10.10.03 Overtime Sal- _ 4,105 3,139 6.250 3,421 6,000 6,400 Traffic Control 400 001.000.210.521.10.10.05 SRO Salaries 16,532 7,247 - 001.000.210.521.10.20.00 Benefits 469,624 546,612 583,725 638,382 635,186 752,500 387,163 675,000 735,000 60,000 001.000.210.521.10.20.01 Clothing 7,327 14,162 12,131 13,666 12,229 13.800 9,076 13,800 13,800 Allowance 001.000.210.521.10.20.02 COPS Benefits - - - 29,294 28,018 32,400 16,421 30,000 (30,000) 001.000.210.521.10.20.03 CRDTF Benefits - 001.000.210.521.10.20.05 SRO Benefits 5,951 2,669 OD1.000.210.521.10.25.00 Tuition Reimbursement 27,648 15,000 001.000.210.621.10.31.00 Office Supplies 6,697 6,542 5,339 4,480 3,864 5.000 3,066 5,000 5,500 500 001.000.210.521.10.31.01 Central Stores 531 267 - 001.000.210.521,10.32.00 Fuel Consumed 44.078 64,807 45.419 50,053 72,930 57,500 32,405 55,700 58,400 2700 001.000.210.521.10.35.00 Small Tools & 12,439 10,212 4,886 6,991 6,513 7,900 3,107 6,500 7,900 Equipment 1,400 001.000.210.521.10.35.01 WASPC Block _ _ - 3,000 3,000Grant 3,000 001.000.210.521.10.35.02 WASPC Traffic _ - 1,087 2,500 1,065 2,500 2,500 Safe Grt _ 001.000.210.521.10.41.00 Professional 7.308 6,965 7.542 7,116 7,354 6,800 5,107 6,800 7,800 Services 1,000 o01,000.210.521.10.42.00 Dispatch 2,194 - 000.210.521A0.42.01 Telephone 14,533 18,192 17,859 16,614 16,329 17,000 10,103 17,000 17,400 400 001.000.210.521.10.42.03 Postage 906 471 387 426 507 500 152 400 420 20 001.000.210.521.10.43.00 Travel 4,512 7,089 5,086 4,940 6,417 5,000 2,474 5,000 6,500 1,500 001.000.210.521.10.44.00 Advertising 245 - 400 300 300 001.000.210.521.10.46.00 Insurance 24,997 27,653 28,211 31,333 33,634 32,500 4,662 33,000 38,200 5,200 001.000.210.521.10.48.00 Repairs & 43,817 55,196 46,715 41,675 44,231 45,000 22,689 42,000 45,000 Maintenance 3,000 001.000.210.521.10.49.00 Miscellaneous 4,399 2,286 3,849 4,260 3,268 3.400 2,298 3,400 3,700 300 001.000.210.521.10.49.01 Reserves 490 3,554 855 745 1,000 1,300 1,300 001.000.210.521.10.49.02 Drycleaning 4,003 4,545 2,645 2,541 2.181 2,800 904 2,200 2,400 200 001.000.210.521.23.01.00 K-9 Unit 682 834 - 001.000.210.521.30.00.00 Crime 330 456 - 200 200 Prevention 200 001.000.210.521.40.22.00 Training- _ _ 269 400 400 400 Chief _ 001.000.210.521.40.25.00 Training -12,00,11117 1,192 2,053 1,344 970 1,572 2,000 1,855 2,500 6,500 Officers 4,000 001.000.210.521 AO.27.00 Training- 90 - - 200 35 200 200 Office Staff _ 001.000.210.521.30.02.00 TrfSftyCom6,146 - - - Grant Subtotal 2,322,326 2,380,849 gAiginnil 2,654,328 2,763,050 1,704,092 2,849,700 2,791,320 (58,380) 52 ILAW ENFORCEMENT EXPENDITURES LAW ENFORCEMENT I 2011 BUDGET WORKSHEET PAGE 2 OF 2 BARS 2007 2008 1 2009 1 2010 1 2010 2012 2012 2 012 2013 $$ Numbers DescriDtioD Actual Actual Actual Actual Actual Budoef ]Mnnlhs Bsrimalw Rudnwl CFwnne 001.000.210.521.90.20.00 001.000.210.521.90.25.00 001.000210.525.92.00.00 001.000.210.594.21.60.00 Jail Services - Finance 001.000.230.523.21.10.00 001.000.230.523.21.20.00 001.000.230.523.21.30.00 mergency Management - 001.000.250.525.10.10.00 001.000.250.525.10.20.00 .00.250.525.10.30.00 Balance Forward 2,009,117 2,322,326 2,380,895 2,636,100 2,654,328 2,763,050 1,704,092 2,849,700 2,791,320 (58,380) Other Services 445 445 500 1,070 - 1,100 1,500 1,500 1,200 (300) Ancillary 3,644 6,127 4,228 5,907 7,546 5,500 5,471 7,500 6.500 (1,000) Emerg Services 379 Capital Outlay 56,837- 45,243 38.909 36,438 105,996 79,000 14,635 79,000 21,100 (573900) Totals 2,070,043 1 2,374,520 1 2,424,532 1 2,679,515 1 2,767,870 1 2,848,650 1 1,725,698 1 2,937,700 2,820,120 (117,580) Detention 121,150 182,086 250,839 231,444 255,814 280,000 147,255 275,000 350,000 75,000 Medical Care for Prisoners _ 217 1,427 1,coo 4,011 23,000 8,000 (15,000) Juvenile Detention 3,080 10,010 4.040E265 8,280 12,000 3.000 7,500 8,500 1,000 Totals 121,150 185,166 260,849 235.701,515 293,000 154,266 305'500 366,500 61,000 'olice Chief Salaries 10,122 10,109 10,008 10,008 Benefits 2,869 2,940 3,003 822 - - Equipment - 904 1,000 Totals 12,991 13,953 13,011 11,830 - 2013 Capital Budget: $4,500 for Copier Lease $ 12,000 for Spillman software Support $4,600 Other Capital Total Budget: $21,100 53 L- 2013 BUDGET GENERAL FUND PLANNING DEPARTMENT Salaries This line item includes salaries for the Community Development Director, and 25% of the Permit Technician, who also supports the Code Compliance Inspector and the Street Department. An Associate Planner left the City's employment in 2010 and that position is currently open and unfilled. Benefits The benefits line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Community Development Director, and 25% of the Permit Technician. Professional Services The requested amount for this line item anticipates expenses necessary to complete long range planning projects next year. Several of these projects will require the use of outside professionals. Hearine Examiner The requested amount for this line item anticipates expenses necessary for a hearing examiner processing quasi-judicial applications. This amount is an estimate based upon the average number of permits processed. The City contracts for the hearing examiner position. Other Expense Line Items Other expenses are self-explanatory according to titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. 54 CITY OF EAST WENATCHEE PLANNING DEPARTMENT EXPENDITURES PLANNING DEPARTMENT 2013 BUDGET WORKSHEET• Department Head Expenditures BARS Numbers Description 2006 Actuals 2007 Actual 2008 Actuals 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget $$ Change 0,.J00.580.558.10. 10.00 Salaries 65,660 109,035 124,477 125,822 123,983 83,672 89,000 50.110 86,000 90,300 4,300 001.000.580.558.10.20.00 Benefits 21,310 34,752 37,954 38,841 37,047 24,914 29,000 15,656 27,500 30,200 2,700 001.000.580.558.10.31.00 Office Supplies 3,236 1,102 683 628 893 15 400 284 400 3,500 3,100 001.000.580.558.10,31.01 Central Stores 108 193 482 19 - 001.000.580.558.10.32.00 Fuel Consumed 180 571 480 270 157 170 150 105 150 200 50 001.000.580.558.10.35.00 Small Tools & Equipment - 168 92 12 161 200 13 100 300 200 001.000.580.558.10.41.00 Professional Services 1.380 4,982 3,924 2,283 1,315 3,567 4,000 680 2,000 45,000 43,000 001.000.580.558.10.41.01 Hearings Examiner - 1,350 - 1,350 2,250 900 900 900 900 001.000.580.558.10.42.01 Telephone 183 232 48 - 001.000.580.558.10.41.02 Engr/Architect Svc 190 001.000.580.558.10.42.03 Postage 889 514 172 (9) (16) (47) 1,500 1,500 001.000.580.558.10.43.00 Travel 408 1,282 361 182 23 104 12 12 400 388 001.000.580.558.10.44.00 Advertising 578 1,844 1,453 2,269 1,639 1,840 2,000 873 2,000 2,800 800 001.000.580.558.10.46.00 Insurance 2,262 2,401 2,831 2,885 3,238 3,390 3,500 155 3,600 4,100 Soo 001.000.580.558.10.48.00 Repairs 8 Maintenance Soo 396 774 494 202 1,143 800 324 800 500 300 ( ) 001.000.580.558.10.49.00 Miscellaneous 3,606 1,965 1,158 1,414 965 544 700 568 700 700 001.000.580.558.20.41.00 GMA (DCTED) 570 1 - r 90.580,558.40.00.00 Training 790 441 822 595 414 63 400 399 400 400 - 001.000.580.594.00.60.00 Capital Outlay 4,0 00 745 8,952 - Totals 105,170 160,445 186,659 175,765 171,222 121,976 131,050E 124,562 180,800 58,238 BARS Numbers Description 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7 Months 2012 Estimate 2013 Budget $$ Change 001.000.000.345.80.00.00 Planning 8 Dev Fees 4,590 7,554 10,490 3,232 8,466 5,000 1,861 2,000 4,000 2,000 001.000.000.345.89.00.00 SEPA Fees 1,000 300 483 322 1,751 1,000 537 1,000 1,000 Commerce Grant 50,000 50,000 Totals 5,590 7,851L 10,9731 3,5541 10,2171 6,000 1 2,3981 3,000 1 55,000 52,000 55 2013 BUDGET GENERAL FUND CODE COMPLIANCE DEPARTMENT Salaries This line item is salaries for the Code Compliance Officer/Building Inspector and 50% of the Permit Technician. Benefits The benefits line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Code Compliance Officer/Building Inspector and 50% of the Permit Technician. Professional Services The City is required to have fire marshal services and is currently utilizing the Douglas County Fire District for those services. The Fire Chief requested payment for these services starting in 2005. The Fire Marshal indicated no increase was anticipated for 2013, and annual costs will remain at $16,300, payable quarterly. Other Expense Line Items Other expenses are self-explanatory according to titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. 56 CITY OF EAST WENATCHEE CODE COMPLIANCE DEPARTMENT EXPENDITURES CODE COMPLIANCE 2013 BUDGET WORKSHEET • Department Head Expenditures BARS Numbers Description 200E Actuals 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget $ Change 001.000,590.559. 10.10.00 Salades 67,237 71,274 74,759 76,234 76.472 77,464 62,000 46,640 81,000 83,500 2,500 001.000.590.559.10.20.00 Benefits 23,735 27,419 35,441 37,085 38,156 39.160 49,000 24,668 43,000 47,500 4,500 001,000.590.559.10.31.00 Office Supplies 551 1,181 629 95 1.036 57 250 17 100 1,500 1,400 001.000.590.559.10,31.01 Central Stores 55 97 235 - 001.000.590.559.10.32.00 Fuel Consumed 510 464 938 527 522 550 525 389 525 650 125 001.000.590,559.10.35.00 Small Tools& Equipment 16 13 99 200 - 001.000.590.559.10.41.00 Professional Services - 35 8,150 - 001.000.590.559.10.41.01 Fire Marshal Services 12225 16,300 8,150 16,300 16,300 16,300 16,300 12,225 16,300 16,300 001.000.590.569.10.42.01 Telephone 52 46 13 - 001.000.590.559.10.42.03 Postage 52 54 14 - 001.000.590.559.10.43.00 Travel 2 132 253 7 221 400 200 400 200 001.000.590,559.10.44.00 Advertising - - _ 209 100 001.000.590.559.10.46.00 Insurance 1,190 1,001 1,566 1,673 1,851 1,960 2,200 125 2,400 2,700 300 001.000.590.559.10.48.00 Repairs& Maintenance 6 232 868 339 - 309 400 345 400 400 - 001.000.590,559.10.49.00 Miscellaneous 215 516 792 480 605 95 250 130 250 250 001.000.590,559.40.00.00 Training - 294 335 235 65 400 60 200 200 001.000.590.594,40.60.00 Capital Outlay 373 - - Totals 105,830 119,434 132,143 132,988 135,228 136,203 152,025 84,599 1 144,375 1 153,400 9,025 Kevetlue BARS Numbers Description 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7 Months 2012 Estimate 2013 Budget $$ Change 001.000.000.322.10.00.00 Building & Structure Permits 161,794 89,586 64,690 41.248 53,422 46,000 33,414 78,500 45,000 (33.500) 001.000.000.345.83.00.00 Plan Checking Fees 60,328 36,968 24.590 21,622 27,362 20,000 10,030 46,550 23,000 (23,550) 001.000.000.342.40.00.01 1 Fire Marshal Seri 47 47 250 350 495 220 273 500 250 (250) Totals 222,169 126,601 1 89,530 63,220 81,279 66,220 51,717 125,550 68,250 L (57,300) 001.000.000.380.00.50.01 State Bldg Surcharge 1 47 1 1,024 1 699 1 396 1 477 1 387 192 1 337 337 1 - 57 2013 BUDGET GENERAL FUND STORM WATER UTILITY Note: The City of East Wenatchee has the responsibility to provide maintenance and manage construction projects for the Storm Water Utility utilizing street department labor and equipment resources, or in some cases with capital projects, use of outside vendors. This work is reimbursed at cost under terms of an interlocal agreement between the City and the Greater East Wenatchee Stormwater Utility (GEWSWU), whereby the GEWSWU charges an annual fee of $45.00 to City and County residents in the local area for each impervious unit of space, generally a residential lot. This rate was $35.00 in 2009, and was raised $5.00 each year in 2010 and 2011 through a combined vote of the City of East Wenatchee and the Douglas County Councils. The perceived need for these increases was the necessity to satisfy the costs to comply with the NPDES regulations related to Storm Water discharge and treatment. The City's fee for its impervious surfaces (streets) increased from $114,000 in 2009 to $130,000 in 2010, and to $149,000 in 2011 and 2012. Absent an action by the GEWSWU, the fee in budgeted at that same amount for 2013. The Storm Water Utility jointly establishes the need and amount for maintenance and capital projects, and provides the resources on a reimbursement basis for the City's costs in providing those maintenance and capital services as described above. The City and the County have also applied for and received individual and joint grants from the State to assist in compliance with the NPDES regulations. The City is represented on the Storm Water Utility by the City Engineer, Associate Engineer, and an assigned City Council Member as a "City Management Team" to provide the necessary collaboration and coordination with representatives from Douglas County to successfully manage, maintain and extend the storm water system throughout its service area. Revenue: The City records Storm Water Utility Revenue from reimbursements from the GEWSWU and from grants. Generally, revenue results from administrative services, improvement projects, construction projects and from NPDES activities. The City tracks its internal costs, as well as those incurred by bidding and incurring costs by contracting work out. Expenditures: Internal costs are predominantly incurred by Street Department personnel assigned to SWU work within the City limits, and those supplies, materials and equipment costs of doing the work. In addition to small capital projects, the City is responsible for the completion of the Canyon A SWU system in the GEWSWU service area. Budeet for 2013: The SWU operational plans for 2013 are communicated on the following budget worksheets with explanations of the projects expected to be completed in 2012. 1 J CITY OF EAST WENATCHEE STORM WATER UTILITY - REVENUE CITY STORM WATER UTILITY 2013 BUDGET WORKSHEET- Department Head BARS Numbers Description will Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budge $ Change CHARGES FOR SERVICES _ 050.000.000.343.13.00.00 Administrative Services 46,808 7,500 7,847 9,200 12,200 3,000 050.000.000.343.13.00.20 SWU Maintenance Services 3,817 3,654 Tote) 50,625 3,654 7,500 7,847 9,200 12,200 3,000 IMPROVEMENT PROJECTS 050.000.000.343.13.00.30 Improvementprojects Total 35.832 86,4991 100,000 30,520 1 80,000 100,000 20,000 CONSTRUCTION PROJECTS: 050.000.000.343.13.00.33 WVSWP Decant Facility 75,000 75,000 050.000.000.343.13.00.35 SWU Eastnwnt Design 6,000 102 12,334 (12,334) 050.000.000.343.13.00.37 SWU Eestmom SDC 11,385 11,385 050,000.000.343.13,00.39 SWU Eastmont Construction 94,875 94,875 050.000.000.343.13.00.40 Canyon A Censor Phase 2 6,450 050.000.000.343.13.00.49 Cn nA SDC Phase 5.565 75,000 23,795 48,000 35,000 (13,000) 050,000.000.343.13.00.50 Canyon A Como- Phase 3 26,612 151.135 450,000 319.833 400,000 300,000 (100,000) 050.000.000.343.13.00.52 Canyon A Constr Phased 2,417 220,000 220,000 050,000.000.343.13.00.54 Cup AConstr Ph4 POP Tip 25,000 050,000.000.343.13.00.61 Retrofit 3rd Street Project 28 190,000 200,000 200,000 Elec/WaterUpgrades -Street Area 20,000 20,000 Total 58,062 159,143 721,000 343,730 460,334 956,260 495,926 NPDES REVENUE 050.000,000.343.13.00.75 DOE DC NPDES Ph2 G0600351 38,783 050.000,000.343,13.00.77 DOE CEW NPDES Ph2 G1000254 50,000 050,000,000.343.13.00.79 DOE COW NPDES Ph2 G1000365 5,000 050.000.000.343.13.00.8i DOE COW NPDES Ph2 G0000366 3,961 050,000.000.343,13.00.83 DOE CEW NPDES Ca Grl 10038 60,320 68,377 20,734 50,000 40,680 (9,320j 050.000.000.343.13.00.90 Greater EW SWU NPDES 45,722 113.468 64,822 97,200 147,733 50,533 050.000.000.343.15.00.92 O&M Allocation 61,279 100,DDD 25,444 85,256 100,000 14.744 D50.000.000.343.13.00.94 EW Share C..Plan 50,00D 20.000 30,000 10.000 Total 38,783 226,282 331,845 111,000 1 252,456 318,413 65,957 TOTAL STORM WATER UTILITY REVENUES 183,3021 475,578 1 1,160,345 1 493,097 1 801,990 1,386,873 584,883 59 CITY OF EAST WENATCHEE STORM WATERUTILITY- EXPENDITURES CITY STORM WATER UTILITY 2013 BUDGET WORKSHEET - Department Head BARS Numbers Descdpt/on 2007 Actual 2008 Aefua/ 2009 Actual 2010 Actual 2011 I Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget $ Change. WU Maintenance 050.000.310.531.30.10.00 Salarles 8,914 14.096 14,776 32,541 050.000.310.531.31.20.00 Benefits 2.769 4,623 5,364 16,140 050.000.310.531.30,30.00 Supplies 2.010 536 4,314 2.989 - 050000.310.531.30.41.00 Prot Services 289 765 6,609 - 050.000.310.531.30.44.00 Advertising 98 050.000.310.531.30.46.00 Rentals/Leases 6,480 326 1.784 050.000.310.531,30.47.00 Utilities 491 519 1,229 956 _ 050.000.310.531.30.48.00 Repairs/Malnt 138 13 103 tal Maintenance Expenditures 21,091 20,878 26,276 61,117 BARS Numbers 050.000.311.531.31.41.00 Prof Services 050.000,311.531.31.44.00 Advertising 050.000.311.531.31A9.00 Miscellaneous 050.OD0.311.531.31.51.00 InterGovtPmfSw, ,0.000.311.531.31.90.00 Admin-Accountini .J. 000.311.531.31.55.00 Comp Plan Costs 050.000,311.596,31.60.00 Capital Outlay tal Administration Expenditures 2111 1 1018 1 2001 2010 2011 Actual Actual Actual Actual Actual 38 9,201 43 2,774 8,366 2.327 402 260 400 442 200 276 27D 334 301 1011 I 2012 I 2012 I 2013 ludoet 1Manfhs Estimate Budee 4,000 4,6291 5,310 1 7,030 3,000 3.218 3,690 4,920 500 1 200 1 200 $ 50,000 20,000 30,000 10,000 8,566 2,937 1 5,314 341 11,676 57,500 7,847 29,200 42,200 13,000 BARS 2007 2008 2009 2010 2011 2012 2012 2012 2013 $ Numbers Descr/pflon Actual Actual Actual Actual Actual Budget 7 Months Estimate Budget Change SWU Ca ItallConstruction 050.000,312.531.32.00.05 CnynA Design Phase 2 59,315 - 050.000.312.531.32.00.10 CnynAROW Phase 72,376 050.000.312.531.32.00.12 Cnyn A SDC Phase 2 63 374 050.000,312.531.32.00.15 CnynA Constr Phase 2 432,612 26,274 - 050.000,312.531.32.01.05 CnynA Dan Phase 3 3,994 33,094 2,421 2,421 (2421 050.000.312.531, 32.25.00 Cnyn A SDC Phase 13,082 15,047 75,000 17,500 48,000 351000 13,000 050.000.312.531.32.35.00 Cnyn A Coheir Phase 3 148,900 450,000 319,833 400,000 300,000 (100,000J 050.000.312.531.32.02.05 Cnyn A Design Phase 050,000.312.531.32.02.12 Cnyn A SDC Phase 387 Z868 2,868 20,000 17132 050.000.312.531.32.02.15 Cnyn A Cpnstr Phase 4 30,809 200,000 200,000 050.000.312.531.32.02.40 SWU Eastmonl Design 6,000 12,334 (12,334) 050.000.312,531.32,02.42 SWU Easunont SDC 94,875 94,875 050.000.312.531.32.02.45 SWU Eastmonl Constr 11,385 11,385 1000.312.531.32.10.00 Salaries 1,734 11734 (1,734) 050.000.312531.32.20.00 Benefits 1,280 11280 (1,280) 050.000.312531.32.15.00 Improvement Projects 14,216 76.319 100,000 30,520 80.000 100,000 20,000 050.00D.312.531.32,02.36 WVSWP Decant Facility 190,000 71.111 75.000 m CITY OF FAST WENATCHEE STORM WATER UTILITY - EXPENDITURES CITY STORM WATER UTILITY 2r IDGET WORKSHEET- Department Head BARS Numbers Descdption 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget $ Change 050.000,312.531.32.02.31 3rd St SWU Retrofit Engr 24,000 24.000 050.000.312.531.32,02.33 3rd St SWU Retrofl SOC 17,600 17,600 050.000.312,531.32,02.32 3rd St SWU Retrofit Coheir 190,000 158.400 158,400 050.000,312.531.32.30.00 Prof Services 2,116 050,000,312,531.32.41.00 Supplies 200 138 D50.000.312.531.32.44.00 AdveNsing 290 050.000.312.531.32.45.00 Rentals 674 050.000.312.531.32.48.00 Rep & Mainl 7,544 050,000.310.531.30.49.00 Miscellaneous 20,985 151 050.000,310.531.30.60,00 Capital Outlay - Total Construction Expenditures 2,207 22,993 581,282 120,246 242,277 1,013,012 378,168 550,649 1,038,273 487,624 BARS Numbers Description 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget $ Change SWU NPDES REGS 050,000,313.531.33.10,00 Salaries 2,437 46,979 105.100 41,558 95,000 115,000 20,000 050.00D.313.531.33.20.00 Benefits 27,672 43,150 26,705 66,000 67,850 1,850 050.000.313.531.33,30.00 Supplies 12,126 2,506 40,167 2D,Do0 22,945 25,000 25,000 _ 050.000.313.531.33,31.00 Office Supplies 24 IDS 67 )00.313.531.33.35.00 Small Tools & Equipment Z172 050.000.313,631.33,40.00 Training 495 4,000 250 1,500 4,000 2,500 050,000.313.531.33.41.00 Professional Svcs 91643 6,405 3,165 2,100 217 500 500 050.000.313.631.33.42,00 Postage 500 100 100 O50A00.313.531.33,43.00 Travel 1,000 250 1,000 750 050.000.313.531.33.44.00 Advertising 232 91 1,000 5D0 500 050,000.313,531.33.49.00 Miscellaneous 9,942 3,394 3,890 2,343 3,000 3,000 050.000.313.531.33.51.01 DEOE Mail Annual Permit 1,453 3,006 3,105 1,553 3,106 3,106 050.000.313.531.33,53.01 Equipment Rental 6,543 22,000 15,593 22,000 25,000 3,000 050.000.313.531.33,53.05 Contracted Services 57,141 66,000 10,000 25.000 15.000 050.000.313.531.33.53.11 InterGpvt Services 5,000 1,000 1,000 050.000.313.531.33.53.15 Monitoring 5,D00 1,000 21000 1,000 050.000.313.531.33.9D.00 Administration Total NPDES Expenditures 34,404 13,927 188,134 281.845 111,164 227,456 273,056 45,600 050.000.315.531.34.15.00 Annual Utility Charge 114,100 114,065 114,065 130,360 148,725 149,400 1 148,725 148,725 1 148,725 Grand total SWU Expenditures 145,964 160,873 761,341 325,991 590,812 1,501,757 1 645,904 956,030 1 1.502,254 546,224 NPDES Maintenance - Majority of Brandon's time is spent on Stormwater Utility Requesting more routine involvement from dedicated street maintenance staff person, approx 1/2 time FTE F 1nt Equipment rental cost; Mini Excavator, trailers, roller/compactors, mowing equipment, vacuum sweeper Covers all maintenance cost related to stormwater; all pond maintenance, roadside conveyance, pipe conveyance and structure, sweeping/street cleaning Covers Construction and PostCon requirements; development review, inspections, recordkeeping, reporting, annual reports Covers. all NPDES Admin requirements; inspections, recordkeeping, reporting, public education and outreach, illicit dischargesor connections, annual reports 61 2013 BUDGET STREET FUND REVENUES Property Tax The Street Fund is allocated a portion of property tax receipts. For 2013, $200,000 has been budgeted, the same as last year. Sales &Use Tax The Street Fund is also allocated a portion of sales tax receipts. For 2013, $250,000 has been budgeted. Licenses & Permits Street and curb permits are expected to be the same in 2013. Intergovernmental Revenue Street Fuel Excise Tax is received from the State and is limited in use for street maintenance. $275,000 has been budgeted for 2013, a $15,000 or 5.8% increase over the estimated actual for 2012. Miscellaneous Sales tax interest is budgeted at $500 for 2013. This is an allocation of a portion received from the State each month, and is lower because of the decline in effective interest rates. M 2013 BUDGET STREET FUND EXPENDITURES Maintenance Street Department expenses are budgeted according to the nature of the activity, supported by time sheets from employees for labor costs, and by vendor invoices for supplies and materials. Maintenance expenditures are expected to continue at current levels, except that a portion are now be charged to the Storm Water Utility portion of the General Fund as an NPDES expense. These expenditures include street cleaning which are now considered a "good housekeeping" practice under NPDES regulations. Administration Costs in these categories include all other costs of the Street Department, including the Associate Engineer and 25% of the cost of the Permit Technician for administrative support. Employee benefit costs for the Street Department were previously charged to administration, and beginning in April 2010 with the change in accounting software, are allocated to the appropriate maintenance categories above to better reflect the true costs of these activities. ME CITY OF EAST WENATCHEE STREET FUND 101 REVENUES STREET FUND REVENUES 2013 BUDGET WORKSHEET 2006 2007 BARS Numbers Description Actuals Actual 1 21708 Actual 2009 Actual 2010 Actual 2011 Acfua/ 2012 Budget 2012 9Months 2012 Estimate 2013 Budget $$ Change 101.000.000,308,00.00.00 Beginning NC&I 1 57,175 1 50.684 101,977 1 45,082 1 25,949 1 15,777 1 37,014 1 39,401 39,401 25,071 Totals 57,175 50,684 101,977 45,082 25,949 15,777 37,014 39,401 39,401 25,071 14,330) Taxes 101.000.000.311.10.00.00 Property Tax 99,519 157.317 244,446 200,000 200,000 200.000 200,000 150.000 200,000 200,000 101.000.000.311.10.00.01 Contingency Property Tax 101.000,000,313.10.00.00 Sales & Use Tax 300,261;478.650 488,566 469,064 425,000 220.000 250,000 250,000 300,000 250,000 (50,000),Totals 399,7805,96 7733,012 669,064 626,000 420,000 450,000 400,000 500,000 450,000 50,000 Licenses & Permits 101.000.000.322,40.00.00 Street& Curb Permits 1 6,980 1 7,552 3,528 1 2,130 1 2,053 1,690 1,500 1,605 1,750 2,000 250 Totals 6,980 7,552 3,528 1 2,130 2,053 1 1,690 1,500 1 1,605 1 1,750 2,000 1 250 Intergovernmental Revenue 101.000.000.336.00.87.00 Street Fuel Excise Tax 247,511 252,637 262,848 251,701 1 252,553 272,213 260,000 1 198,655 265,D00 275,000 1 10,000 101.000.000.338.00.88.00 Arterial Street Excise F Tax _ Totals 247,511 252,637 262,848 251,701 252,553 1 272,213 260,000 1 198,655 1 265,000 275,000 10,000 Miscellaneous j00.00D.313.14.00.00 Storm Wit Utility 36,196 101.000.000.360.00.00.00 Miscellaneous 6,436 221 966 455 177 101.000.000.361.00.00.00 Interest Earnings 8,693 2,838 987 - - 25 101.000.000.361.40.00.00 Sales Tax Interest 1,805 2,347 2,248 2,012 1,013 509 500 233 300 300 101.000.000.363.00.00.00 Insurance Claims Pymt 4,583 40,278 - - - Totals 21,517 45,684 40,397 2,4671 1,190 534 500 233 300 300 Grand Total Current Revenue 675,788 941,840 1,039,785 925,362 880,796 694,437 712,000 600,493 767,050 727,300 39,750) Total Available Resources 1 732,963 992,524 1,141,762 970,444 1 906,745 710,214 749,014 639,894 E8�16451 75$371 (54,080) 65 CITY OF EAST WENATCHEE STREET FUND 101 EXPENDITURES STREET FUND EXPENDITURES 2013 WORKSHEET BARS Numbers Description 2006 Actual. 2007 2008 Actual Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Eslimaie 2013 Budget $g Change 7, Available Resources 732.963 992.524 1 .141 762 970.444 906.745 710,214 749.014 639.894 806,451 752.371 f54.0801 MAINTENANCE Title Account Roadway 17,166 20,769 13,087 49,005 59.115 41,101 36.200 34,656 44,000 34,966 (9,034) 101,000.420.542.30.10.00 salaries 17,286 16,562 13,232 18,000 17.400 (600) 101,000.420.642.30.20.00 benefits 10,164 9,738 8.004 11,000 %266 (734 101,000.420.542.30,30.00 supplies 10,347 4,300 10,596 12,000 4,300 (7,700) 001.000.420.542.30.48.00 Repair &Maint 3,304 51000 2,824 3,000 3,000 101.000.420.542.30.49.00 Miscellaneous - 600 101.000.420.542.60.00.00 Traffic It Pedestrian Services 6,119 4,203 - 2.371 1.350 Title Account Sidewalks 3,077 2,806 11,666 5,381 4,6881 266 31100 121 130 2,908 2,776 101.000,420.542,61.10.00 salaries 89 1,128 27 30 1,200 1170 101.000.420.542,61.20.00 benefits 177 682 5 10 708 698 101.000A20.542.61.30.00 supplies - 1,290 89 90 1,000 910 Title Account Special Purpose Paths 6,578 5,288 5,224 5,202 9,664 5,242 10,200 5,000 7,370 7,670 300 101.000.420.542.62.10,00 salaries 2,738 1,500 1,500 101.000.420,542.62.20.00 benefits 1,612 870 $70 101.000.420.542.62.30.00 supplies 242 850 300 300 101.100.420.542.62.45.00 Annua Loop Tr Fee 51000 5.000 5,000 5,000 5,000 Title Account Street Lighting 40.618 40,337 53,937 47,593 56,970 43.236 45,500 35,900 52,000 55,197 3,197 101.000.420.542.63.10.00 salaries 3,554 6.929 2,434 5,000 8,300 3,300 101 D00.420.542.63.20.00 benefits 1.670 4,071 1,220 3,000 4,897 1,697 0.420.542,63.3000 supplies 2.108 3,000 2,992 3,000 3,000 101.000.420.542.63.47.00. utilities 37,180 30,000 27,309 36,000 37,000 1 1,000 101.000.420.542.63.48.00 Repair &Maint 3,724 11500 1,945 5,000 2,000 (3,000) Title Account TreNic Control Devices 96,256 88,958 121,271 89,160 116,804 113,864 123,100 89,762 114,000 130,500 16,500 101.000.420.542.64.10.00 salaries 34,706 42,755 28,229 37,000 50,000 13,000 101,000.420,542.64.20.00 benefits 20,767 25,410 15,607 21,000 29.500 8,500 101.000.420.542.64.30.00 supplies 42,083 33.935 37,850 40,000 35,000 (5,000) 001.000.420,542.51.47.00 ut lines 10,815 6,000 4,083 6,000 6,000 101.000.420.542.64.48.00 Repair &Mai nl 5,493 14,000 1,451 10,000 10,000 101.000.420.542.64,49.00 Miscellaneous - 1.000 2,542 Title Account Parking Facilities 894 464 107 384 1,324 1,027 4,050 1,961 2,130 954 (1176) 101.000,420.642.65.10.00 salaries 637 593 1,589 1,700 600 (1,100) 101,000.420.542.65.20.00 benefits 358 350 147 180 354 174 101.000.420.542.65.30.00 supplies 32 3.107 225 250 (250) Title Account Snow&Ice Control 68,671 72,315 85,778 71,852 107,620 91,563 82,100 83,028 134,000 105,780 (28,220) 101.000.420.542.66.10.00 salaries 18.168 28,771 20,506 47,000 42,000 5,000) 101.000,420,542,66,20.00 benefits 8,971 16,929 12,968 29,000 24,780 (4,220) 101.000.420.542.66.30.00 supplies 64,424 32,400 49,554 55,000 35,000 20,000) 101.000.420,542.66.48.00 Repairs & Maint 4,000 3,000 4,000 1,000 Title Account Street Cleaning 37,162 43,264 33,482 27,420 35,256 1.352 14,818 19,000 (19,000) '00.420.542.67.10.00 salaries 647 9,335 12,000 12000) 1,m60.420.542.67.20.00 benefits 247 5,483 7,000 7000) 101.000.420.542.67.30.00 supplies 458 W CITY OF FAST WENATCHEE STREET FUND 101 EXPENDITURES STREET FUND EXPENDITURES 2013 WORKSHEET BARS Numbers Description 2006 Actuals 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget $$ Change life Account Roadside 94,404 143,940 170,194 126,018 158,484 192,184 145,000 158,616 192,000 158.330 (33,670) 101.000,420,542.70.10.00 salaries 115,124 71,268 102,168 115,000 87,000 (28,000) 101,000.420,542.70.20.00 benefits 57,347 41,732 49,698 60,000 51,330 (8,670 101,000.420.542.70.30.00 supplies 15,084 10,000 4,427 7,000 10,000 3,000 101 D00.420.542.70.41.00 Professional Sery 8,000 101.000.420,542.70.47.00 Utilities 3.822 4,000 2,133 4,000 4,000 101.000.420.542.70.48.00 Repairs & Maint 75 4,000 3,OOD 5,000 2,000 101.000.420.542.70.49,00 Miscellaneous 732 6,000 200 3,000 1,000 (2,000) TI69 Account City Parks 4,279 49,666 69,003 57,400 63,410 71,000 59.543 (11 457) 101.000.420.54275.10,00 salaries. 39,404 33,192 35,755 40,000 34000 (6,000) 101.000.420.542.75.20.00 benefits 13,874 19,508 14,738 17,000 12,543 (4,457) 101.000.420.542.75.30.00 supplies 13,041 1,500 12,232 13,D00 12,000 (1,000) 101.000.420,542.75.47.00 utilities 1,048 1,600 685 1,000 1,000 101.000.420.542.75.48.00 Repair &Maint 1,526 1.000 101.000.420.542.75.49.00 Miscellaneous 110 600 _ Title Account Maintenance Administration 51,241) 52,609 64,293 63,652 27,089 23,067 26,200 16,163 22,000 15,900 (6,100) 101.000.420.542.90.10.00 salaries 15,717 16,497 10,544 14,000 10,000 4,000) 101.000,420.542.90.20.00 benefits TotalMaintenance 422,186 474,851 559,040 495,316 ADMINISTRATION 7,350 9,703 5,619 8,000 5,900 (2100) 631,296 586,905 532,850 603.435 657,630 571,748 (85,882) Title Account General Services 16,907 17,352 24,355 18,135 21,152 22,315 24,800 24,366 25,100 23,800 (1,300) 1.430.543,30.30.00 supplies 18 1,500 170 Soo 50D 101. u00.430.543.30.46.00 Insurance 21,073 21,000 22,921 23,000 22,000 (1,000 101.000.430.543.30.49.00 Miscellaneous 1,227 2,3D0 1,275 1,600 1,300 (300) Tide Account Facilities 4,010 62,118 25,381 11.308 10,091 14,217 20,300 6,713 8,750 5.000 (3,750) 101.000.430.543.50.10.00 salaries 438 3,96D 81 100 (100) 101.000.430,543,50,20.00 benefits 422 2,340 12 50 (50) 101.000.430.543.50.30.00 supplies 5,545 1,500 2,764 3,500 1,500 (2,000) 101.000.430.543.50,47.00 utilities 4,912 4,500 3,127 4,200 (4,200) 101,000.430.543,50.48.00 Repair & Maint 2,405 7,5D0 90 100 3,000 2,900 101.000.430.543.50.49. 00 Miscellaneous 495 500 639 Soo 500 (300) Title Account Training 3,467 4,397 5,218 2,886 6,406 6,319 6,150 3,225 4,600 4,398 21,848 10t000.430.543.60.10.00 salaries 2,806 2.138 1,799 2,200 2,200 101.000.430,543.60.20.00 benefits 1,231 1,252 1,113 1,500 1,298 (202) 101.000.430.543.60.30.00 supplies 90 1,000 45 300 300 101.000.430.543.60.35.00 Travel -Training 2.086 1,260 100 300 300 101.000.430.543.60.49.00 Miscellaneous 106 Soo 168 300 300 Title Account Miscellaneous 214,303 304,538 9,000 8,179 4,825 118,991 144,000 61,995 85,300 107,350 22,050 101.000.430.543.90.49.30 Miscellaneous 992 2.000 825 2.000 2,000 101.000.430.543.90.49.10 Mlsc Salaries - 102,266 92,594 66,256 66,566 75,000 37,729 50,000 65,000 15,000 101.000.430.543.90,49.20 Street Benefits - 201,351 187,491 71,672 41,4T1 57,000 23,441 31,300 38,350 7,050 101000.430594.00.60.00 Capital Outlay 15,332 27,291 $4.912 14,521 1,398 9,962 10,000 - 2,000 2,000 Administration Total 254,020 415,696 422,483 335,114 181,800 161,845 195,250 96,299 123,750 140,548 38,848 Grand Totals All 676,205 890,547 981,522 83D,43D 313,096 748,75D 728,100 599,714 781,380 712,296 (69,084) Ending NC & I 56,758 1 101,977 160,240 1 140,014 1 93.649 (38,536) 20,914 1 40,160 25,071 40,075 15,004 67 CITY OF EAST WENATCHEE STREET FUND 101 EXPENDITURES STREET FUND EXPENDITURES 2013 WORKSHEET _ BARS \Numbers Description 2006 Actuate 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Acfual 2012 Bud9ef 2012 1Monfhs 2012 Estimate 201J Sutl9ef $$ Change Punic Works Department Maintenance salary expense famn.0 245.332 1 220,433 1 223,819 291,230 1 252,000 (39,230) Benefit expense (annual) 120.925 128,123 1 113,479 156,190 140,278 (15,912) $ 366,257 $ 348,556 $ 337,296 $ 447,420 $ 392,278 (55,142) Administration salary expense (annual) 1 69,810 81,098 39,609 52,300 67,200 14,900 Benefit expense (annuaq 43,124 60,592 24,566 32,850 39,64a 8,798 $ 112,934 $ 141,690 $ 64,175 $ 85,150 $ 106,848 21,698 Notes: UPDATE FOR 2013 Roadway - Patching + Crackseal Traffic & Pedestrian Services - not needed - use Traffic Control Devices Special Purpose Paths - $5,000 annual maintenance fee to Eastmont Metropolitan Parks + fence repair and other Improvements Traffic Control Devices - Signals, Signs, Striping Roadside - Weed & vegetation control, regrading shoulders, guard rail installation. This fund used to include expenses for the gardens - moved to City Parks City Parks - Includes maintenance of Japanese gardens Maintenance Administration - Portion of Brandon's salary that is not billed to SWU Misc Salaries - overtime and compensatory time General Services - Insurance g = CPR cart, spray license, sign relro reflectivity Facilities - Capital Outlay = $20,000 for electrical (and water) to salt shed, carport & chemical storage + general repairs m 2013 BUDGET COMMUNITY DEVELOPMENT ( ') GRANTS FUND Revenues and expenditures associated with Community Development Grants are included for a Community Development Block Grant under a U5 Department of Housing and Urban Development allocation of funds for housing, community and economic development activities and assistance for low -and moderate -income persons and special populations. Allowable time and materials by the Community Development Department and professional service support are segregated in this fund, and billed for reimbursement under this grant. Depending upon the nature and scope of projects that the City would choose to use these funds, accounting for the actual construction may occur in more appropriate capital project fund. Consequently, funds would be receipted into the Community Development Grant Fund and an appropriate expenditure transfer would be initiated to provide revenue for the capital project fund. M CITY OF EAST WENATCHEE COMMUNITY DEVELOPMENT GRANTS FUND 102 COMMUNITY DEVELOPMENT GRANTS 2013 BUDGET WORKSHEET - Department Head Description 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Esfimafe 2013 Budget $$$$ Change Revenues 102.000.000.308.00.00.00 Beginning NC&I 20,931 2,208 8,239 2,034 6,093 27,75226,811 26,811 26,811 Totals 20,931 2,208 8,239 2,034 6,093 P,752 26,871 28,811 26,811 102.000.000.334.03.11.130 DOE-NPDES Phase ll 28,199 - - - 102.000.0DO.334.03.12.00 DOE- Shoreline Master Program 6,556 _ 102.000.000.334.04.21.00 CTED- Growth Management Act 24,000 102.000.00D,334.04.30.00 HUD CD Block Grant 24,329 2DI,478 68,140 232,000 163.860 102.000,000345.89.00.01 SMP - DCT&LS Reimbursement _ 1 D2.000.000.397.00.00.00 Operating Transfer In 30.000 - _ 102.000.000.360.00.00.00 Miscellaneous 102.000,000.361.00.00.00 Interest Earnings 4,107 24 - - 1 TatalRevenue 28,107 6,580 28,199 30,000 24,329 201,478 69,140 232,000 163,860 Resources Available 1 49,0381 8,788 36,4381 32,0341 30,422 1 229,230 1 26,811 1 94,951 258,811 163,860 Expenditures _ SMP Professional Services 1,155 SMP Office Supplies 6. 138 - - 102.0DOD00.558.21.10.00 CDBG Salaries 13,270 1,549 7,559 3,700 5,600 1,900 102.OD0.000.558.21.10.00 CDBG Benefits 387 465 3,087 1,295 1,800 505 102.000.000.558.21,31.00 CDBG Office Supplies 120 16 24 762 163 163 300 137 102.0g0.ODO.558.21.41.00 CDBG Professional Services 15.175 333 23,238 880 440 4,000 3,560 CDBG Telephone 61 102.000.000.55B.21.42.03 CDBG Postage 507 48 150 267 300 33 102.000.000.558.21.44.00 COBG Advertising 373 - 182 506 450 1,000 1,000 _ 102.00D.000.558.21.49.00 CDBG Miscellaneous 12.DOD.000.558.21.50.00 COED- Capital Outlay Sidewalks 99,792 174,000 174000 CDBG Housing Program Costs 45,000 61,275 (61,275) CDBG Capital Outlay Downtown 45,000 45,000 45.000 CDBG Reimburse DCT&LS _ NPOES Salaries 2,437 - - NPDES Benefits I _ NPDES Supplies 2 12,126 - - _ NPDES Small Tools _ NPOES Office Supplies/Copies 8,943 - NPDESTraining 999 NPDES Professional Services 9,643 1,760 NPDES Postage 1 NPDES Travel NPDES Advertising 232 NPOES Miscellaneous 1 1_ Operating Transfer Out 1 15,834 Total Expenditures 1 46,8291 549 3d,d04 25,942 3,611 201,038 68,140 232,O1)0 163,860 Ending NC&I 2,209 8,2391 2,0341 6,092 1 26,8111 28,192 26,811 26,811 26,811 70 2013 BUDGET LIBRARY FUND On July 20, 2006, the City of East Wenatchee signed a new Building Use and Maintenance Agreement with the north Central Regional Library District. The City will be reimbursed as follows: January 1, 2006 — December 31, 2008 $2,500 per year January 1, 2009 — December 31, 2011 $2,750 per year January 1, 2012 — December 31, 2014 $3,000 per year Library Services This revenue is paid to the City for contracted building use and maintenance reimbursement from the North Central Regional Library District. Reimbursement payments are received in June and November of each year. Professional Services The City allocates a proportionate share of the cost of contracted janitorial services to the Library. Utilities The City allocates a proportionate share of the cost of utilities to the Library. Repairs & Maintenance The cost of repairs and maintenance to library area are accumulated and charged to the Library. Miscellaneous Miscellaneous expenditures associated with the library are charged accordingly. 71 CITY OF EAST WENATCHEE LIBRARY FUND 112 LIBRARY FUND 2013 BUDGET Description 2006 Actual. 2007 Actual. 2008 2009 Actual Actual 20f0 Actual 2011 Actual 2012 Budget 2012 7Manths 2012 Estimate 2013 Budget I $Chg Beginning NC&I 3,271 4,412 5,448 6,399 7,017 5,673 5,023 4,615 4,615 4,015 Totals 3,271 4,452 5,448 6,399 7,017 5,673 5,023 4,6t5 4,615 4,015 (600) Revenues Library Services 2,500 2,500 2,500 2,750 2,750 2,750 3,000 1,500 3,000 3,000 - Interest Earnings Total Revenue 151 190 65 2,651 $690 2,565 2,750 2,750 2,750 3,000 1,500 3,000 3,000 - Resources Available 5,922 7,142 8,013 1 9,149 9,767 8,423 8,023 6,115 7,615 7,015 (600) Expenditures Salaries 279 480 68 - Benefits 99 142 17 - Professional Services - - 659 1,806 2,188 1,600 1,477 2,600 2,800 200 Utilities 1,048 1,038 1,529 1,538 956 1,597 1,500 475 1,000 1,200 200 Miscellaneous Total Expenditures 44 34 - 10 1,259 22 400 1,470 1,694 1,6141 2,207 4,019 3,807 3,500 1,952 3,600 4,000 400 Ending NC&I 4,452 5,448 6,399 1 6,942 5,748 4,616 4,523 4,163 4,015 3,015 (1,000) Note: The agreement with the North Central Regional Library District calls for an increase from $2,750 to $3,000 annually in cost reimbursement to offset the City's costs for the allocated space, maintenance and utility costs. 72 2013 BUDGET HOTEL/MOTEL TAX FUND Note: Hotel/Motel Taxes are collected by the State and remitted to the City. A portion is allocated to the Events Fund 117 to support its tourism and recreation activities, and a portion is allocated for payment to the Visitors and Convention Bureau to support their activities. The City of Wenatchee interlocal agreement expired at the end of 2010, and those funds have been re -directed to the Events Fund 117. Based up a revised agreement in 2011, the amount of support to the Visitors and Convention Bureau was reduced to the same % level as the City of Wenatchee, reflected below. First 2% Tax Retained by the City to support the activities of the Events Fund 117. 68% of Second 2% Tax Retained by the City to support the activities of the Events Fund 117 32% of Second 2% Tax Per contract, remitted monthly to the Wenatchee Valley Visitor & Convention Bureau. 64% of Third 2% Tax Per contract, remitted monthly to the Wenatchee Valley Visitor & Convention Bureau. 36% of Third 2% Tax Retained by the City to support the activities of the Events Fund 117. 73 CITY OF EAST WENATCHEE HOTEUMOTEL TAX FUND 113 HOTEL/MOTEL TAX FUND 2013 BUDGET WORKSHEET - BARS Numbers Oescdption 200E Acfue/s 2007 Actual 2008 2009 Actual Actuat 2010 Aofua/ 2011 Aotual 2012 Budget' 2012 7 Months 2012 Estimate 2013 Budget $$ Change 113.000,000,308,00.00.00 Beginning NC&I 16,158 16,900 1 16,22T 18.843 9,418 16,777 13,605 17,647 17,647 7,147 (10,500] Totals 10,158 16,900 16,22718,843 9,418 16,777 13,605 1T,647 17,647 7,147 (10,500) Revenues 113.000.000.313.30.00.00 lst2%Tax 33.741 19,139 - - - 143.000.000.313.30.01.00 60%of 2nd 2%Tax 20.245 25,508 25,849 26,094 26,533 1,408 (A) - 113.000.000.313.30.02.00 32%of 2nd Tax -w 13 13,496 17,005 17,233 17,396 17,689 13,243 12,000 5,029 10,000 12,000 2,000 113.000.000.313,30.03.00 64%Of 3rd 2%Tax 26,993 34,010 35,386 34,793 35,37T 29,301 24,000 10,057 17,000 24.000 7,000 113.000.000.313.30.04.00 20%of 3rd 2%Tax 6,748 3,828 - 1,403 _ 113.000.000.361.00.00.00 Interest Earnings 4,740 846 137 - - - Total Revenue 105,983 100,336 78,605 78,283 79,599 45,415 36.000 15,086 27,000 36,000 9,000 Total Resources AveOabla 122,121 1 117,236 94,832 97,126 89,017 1 62,192 49,605 32.733 1 41,647 43,147 11500) Expenditures 113D00.000.557.30.41.00 let 2%Tax 49,000 1,930 - - 113.000.000557.30.41.01 60%of 2nd 2%Tax 15,005 22,933 25,704 34,064 26,533 - (A) _ 113.000.000.557.30.41.02 32% of 2nd 2% Tax 14,707 16,582 16,761 10,801 15,236 16.311 12,000 9,133 16,000 (B) 113.000.000.557.30.41.03 64%of 3rd 2%Tax 26;509 33,163 33,524 34,644 30,472 28.234 24,000 10,576 18.500 (a) 113.000,000.557,30.41, 10 Contdbutfons to Other Entities - - - - 3,000 3,000 21,000 18,000 Operating Transfer Out to EWEB 26,000 15,000 15,000 Total Expenditures 105,221 1 100.600 75,889 87,709 72,241 1 44,545 1 36,000 22,709 37,500 1 36,000 (1,500) 113.000000.508.00.00.00 Endin9 NC&I 16,900 1 16,628 18,843 9,417 16,P6 1 17,647 13,605 10,024 1 7,147 7,147 (A) The agreement to provide this funding to the City of Wenatchee Convention Center expired In 2010. In 2011 and beyond, this revenue will be receipted into the Events Fund #117 to support events funding. (B) The agreement to provide this funding to the Wenatchee Valley Visitors and Convention Bureau expires In January 2013. Future receipts will be subject to consideration and recommendations by the Events Board (LTAC for the City) and approval by Council. Note: Revenue is expected to be somewhat reduced in 2013 based upon the current pattern, a continuation of the decline experienced over the last several years. Expenditures for 2013 include a $15,000 contribution to the Events Fund and the balance available for consideration by the Events Board, the LTAC for the City of East Wenatchee. 74 2013 BUDGET DRUG FUND The City allocates a portion of Municipal Court Receipts to this fund. During 2010, the City also determined to remove forfeited property (cash) from its Police repository and deposit these funds to be used for purposes consistent with this fund. EXPENDITURES The City spends a portion of these funds in support of drug related programs under the direction of the Police Chief. 75 r CITY OF EAST WENATCHEE DRUG FUND 114 DRUG FUND 2013 Budget BARS Numbers Description 2006 Actuals 2007 Actual 2008 Actua/ 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 I 7Months 2012 Estimate 2013 I Budget $$ Change 114.000.000.308.00.00.00 Beglnning NC&I 1 3,696 1 4.899 6,001 1 10,584 2,990 4,166 5,368 5,009 5,009 5,659 Tata/ 3,696 4,899 6,001 1 10,584 2,990 4,168 1 5,368 5,009 5,009 5,659 650 Revenue 114,000.000.356.50.03.00 Drug Buy 887 709 1 1,307 2,479 1,677 841 1,800 350 650 700 50 114.000.000.357,30.01.00 Restitution 100 155 8 71 114.000.000.360,00.00.00 Miscellaneous 4 21 967 114.000.000,361.00.00.00 Interest Earnings 211 217 77 - 114,000.000.367.00.00.00 Coninbutions 1,221 1.311 114.000.000.369.30.00.00 Forfeited Property 5,632 - Transler in From D.A.R.E. Fund 1,970 - - TafalRevenue 1,202 1,102 4,563 4,828 7,309 841 1,800 350 650 700 50 Total Resources Available 4,899 6,001 1 10,584 15,412 10,299 5,009 1 7,168 1 5,359 5,659 6,359 700 Expenditures 114.000.000.566.00.49.00 Miscellaneous - - 3,406 1,000 1 - 1,000 1 - 114.000.000.566.00.49.05 Stare Share -Prop 563 - 114.000.000.596.00.60.00 Capital Outlay - - 9.017 1 4,568 - Total Exp 12,423 6,131 1 1,000 - - 115.000.000.508.00.00.00 Ending NC&I 1 4,899 6,001 10,584 2,989 4,168 5,009 1 6,168 5,359 5,659 6.do9 700 Note: No change from 2012. The Police Chief is considering utilizing a portion of these funds for a capital equipment purchase. 76 2013 BUDGET CRIMINAL JUSTICE FUND REVENUES Other Revenues Revenue Sources for the Criminal Justice Fund are yearly allocations received monthly and periodically from the State of Washington Department of Community, Trade, and Economic Development to be used for Law Enforcement purposes. Capital Outlay In previous years, Criminal Justice Fund expenditures included the lease payments for police vehicles. During 2011, the City Council approved paying off the existing leases to avoid future interest expense costs. The 2012 funds were used to purchase a police vehicle, and the same is budgeted for 2013. Miscellaneous Miscellaneous Criminal Justice related expenditures. 77 CITY OF EAST WENATCHEE CRIMINAL JUSTICE FUND 116 CRIMINAL JUSTICE FUND 2013 BUDGET WORKSHEET BARS Numbers Description 2006 Actuals 2007 Actual 2008 2009 Actual Actual 2010 Actual 2011 Actual 2012 Budget 2012 7 Months 2012 Estimate 2013 Budget $$ Change 116.000.000.308.00.00.00 Beginning NC&I 1 24,141 1 31,925 1 36,380 41,716 1 45,602 36,329 19,421 1 7,138 7,138 14,213 Totals 24,141 31,925 1 36,380 1 41,716 45,602 36,329 19,421 1 7,136 7,138 1 14,213 7,075 Revenue 116.000.000.313.10.00.00 Allocated Sales and Use Tax Revenue 25,000 (25,000) 116.000.000.334.06.90.01 WASPC Grant 3,000 116.000.000.336.06.20.00 High Crime 23,110 24,674 25.642 26,920 26,881 13,631 14,000 116.000.000.336.06.21.00 Population 2,023 2,254 2,368 2,495 2,594 2,854 2,750 2,216 2,975 3,100 125 116.000.000.336.06.26.00 Special Programs 7,985 8,800 9,132 9,527 9,828 10,774 10,500 8,343 11,100 11,500 400 116,000.000.336.06.30.00 EWPD Unclaimed Monies 1,269 - 116.000,000.361.00.00.00 Interest Earnings 1,499 1 504 - Total Revenue 34,617 35,728 1 37,646 38,942 43,572 27,259 27,250 10,559 1 39,075 1 14,600 (244751 Total Resources Available 58,759 67,653 74,026 80,656 89,174 63,568 46,671 1 17,697 46,213 1 28,813 1 (17,400) Expenditures 116.000.000.594.21.60.00 Capital Outlay 26,384 32,312 32,312 35,066 49,640 56,449 32,000 32,000 (32,000) 116.000.000.594.00.60.01 Cap WASPC Equip 3,205 116.000.000.594.00.60.49 Miscellaneous 450 250 - - - Total Expenditures 26,834 32,562 32,312 35,056 52,845 56,449 32.000 32.000 (32,000) 116.000,000.508.00.00.00 Ending NC&I 31,925 36,091 1 41,714 1 45,602 36,329 1 7,139 14,671 17,697 14,213 28,813 14,600 Note: 2013 revenue will decline because of the reduced funding from the State. 2012 results include the purchase one police vehicle, partially funded by a sales tax contribution. I� 2013 BUDGET EAST WENATCHE EVENTS FUND Note: This will be the fifth full year with the EWEB as a city department. Expenses have been allocated to the various events based upon the historical and planned levels of each event during the upcoming year. Citizen based committees assist in the planning and support of each of these activities, along with the Events Coordinator and Assistant Events Coordinator, and City employees. Support is also provided by the Police Department for public safety and traffic control, as well as the Street Department for parade route barricades and facility support. Classy Chassis, Wings & Wheels, Easter Egg Hunt, and Christmas Tree Lighting are currently the main events. The Sprint Boat Races in 2010 and 2011 have been discontinued. Revenues are generated at each of these events in the form of sales of clothing, fees for exhibit space and sponsorship of various related activities by local and regional businesses. An additional role for this department is marketing for the City through participation on local, regional and state-wide recreation and tourism boards and committees. This department is funded with a combination of Hotel/Motel Taxes, Sponsorships, Sales of Promotional Goods, and Event Registrations. During 2009, the Events Fund felt the negative economic impacts of the current recession and experienced a reduction in sponsorship fees. The expectation for 2013 is the same. Consequently, the City had Callocated a portion of Sales & Use Taxes during certain years to supplement the financial needs of this fund. $20,000 was allocated for 2009, $102,000 for 2010, $108,000 for 2011, and $69,000 for 2012. Estimates for the remainder of 2012 indicate a high probability that no allocation will be financially necessary. j The City has determined to no longer fund the Wenatchee Valley Visitor's Bureau effective mid -January 2013. The City's Events Board, the Lodging Tax Advisory Committee (LTAC) for the City, determined to maintain these funds internally for the purposes of additional funding for the Events Fund if necessary, as well as considering other uses in the community which would qualify for tourism and promotional purposes. Because the 2013 preliminary budget indicated an estimated need in the Events Fund for additional funding of approximately $15,000, previously satisfied with Sales Tax as described above, Hotel/Motel Tax revenue has now been estimated for that purpose. The remainder of Hotel/Motel Tax revenue will be deposited in the Hotel/Motel Tax Fund #113 for availability as described earlier. Beginning in early 2012, the Events Coordinator and Events Assistant positions are satisfied under employment agreements as independent contractors. 79 C UI1T Ur t bI WtHAIUHtt EAST WENATCHEE EVENTS BOARD FUND 117 EVENTS FUND REVENUE 2013 ESTIMATED REVENUE BARS Numbers Descrlpticn 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budgef 20127 Months 2012 Estimate 2013 Budget $$ Change 117.000.100.308.00.00.00 Beginning NC&I 33,350 20,376 3.123 743 6,527 22,986 22,986 14.659 Totals 33,350 20,376 3,123 743 6,527 22,986 22,9861 14,659 Revenue (8,327) 117.000.100.313.30.00.00 1st 2% Tax (Stadium) 43,082 43,491 47,027 36,627 39,500 15,715 28,000 31,000 3,000 117.000.100.313.30.00.03 68%of 2nd 2%Tax 10,686 20,000 21,000 1,000 117.000.100.313.30.00.04 36%of 3rd 2%Tax 7,697 8,698 8,844 27,839 31,000 5,657 12,000 14,000 2,000 New BARS Account Alloc of Add's H/M Tax 20,000 135,800 104,500 69,000 15,000 15,000 117.000.100.360.00.00.00 EWEB Misc Revenue 1,947 10 117.000.100.361.00.00.00 Interest Earnings 362 _ 117.000.200.347,40.02.01 Total 53,088 72,189 191,671 168,966 139,500 32,068 60,000 1 81,000 21,000 EEH Admission Fees 1,306 1,550 1,509 1 1,822 1,700 1,760 1,760 1,760 117.000.200,360.00.00.02 EEH Misc Revenue 278 292 369 65 25 25 (25) 117.000.200.367.00.00.02 EEH Donations - 210 117.000.200.367.19.00.02 EEH Sponsorships 120 - - 250 250 250 117.000.300.321.70.12.02 Total 1,534 2,172 1,878 1,887 1,700 2,035 2,035 2,010r(200) CC Parade/Car Show 8,850 8,890 8,440 9,350 8,500 9,212 9,300 8,750 117,000.300.321.70.12.03 CC Vendor Fees 585 600 700 775 600 575 575 600 117.000.300.341.70.12.00 CC Merchandise Sales 2,313 2,442 2,349 5,979 2,250 1,960 1,960 2,250 117.000.300.360.00.00.12 CC Misc Revenue 283 54 - 117.000.300.367.11.00.12 CC Donations 550 550 117.000.300.367.19.00.12 CC Sponsorships 7,000 4,000 4,350 9,400 9,400 5,591 7,700 7,500 117.000.400.321.70.11.02 Total 19,031 15,986 15,8391 25,504 20,750 17,888 20,0851 19,100 (985) W&W Car Show 2,775 3,275 2,969 2,724 2,750 260 2,750 1 2,750 117.000.400.321.70.11.03 W&W Motorcycle Fast 1,580 1,453 600 1,000 117.000.400.321.70.11.04 W&W Vendor Fees 1,810 2,037 1,175 1,985 1,000 470 1,000 1,000 117.000.400.341.70.11.00 W&W Merch Sales 5,463 4,082 3,736 1,853 3,500 83 2,000 2,500 500 117.000.400.347.40.11.01 W&W BBQ - _ 117.000.400.347.40.11.02 W&W Bingo _ 117.000.400.347.40.11.03 W&W Parade Amusements 2,532 2,164 2.850 3,922 2,200 3,000 3,000 117.000.400.347.40.11.04 W&W Poker Run/Walk - 297 - - 117.000.400.360.00.00.11 W&W Misc Revenue 1.392 243 585 216 117.000.400.367.11.00.11 W&W Donations 4 206 500 117.000.400,367.19.00.11 W&W Sponsorships 26,395 11,500 5,200 4,100 3,000 1,050 6,250 5,000 (1,250) 117.000.400.367.19.00.13 Schad of Events Brochure 6.400 6,078 6,450 5,000 3,650 4,850 5,000 150 117.000.400.367.19.00.14 W&W Ad Reimb 452 452 452 450 117.000.500.360.00.00.01 Total 41,951 32,103 23,635 21,702 18,900 1 6,013 1 19,8501 19,250 (600) Christmas Misc Rev - 103 58 60 (60) 117.000.500.367.11.00.01 Christmas Donations 117.000.500.367,19.00.01 Christmas Sponsorships 133 Total 133 103 58 - 60 (60) 117.000.600.367.19.00.01 75th Birthday Celebration 2,224 117.000,530.367.19.00.10 Sprint Boat Race Revenue 27,467 36,614 - 10 117000.530.367.19.00.20 Prize Purse Sponsorships 1,500 2,500 117.000.830.367.19.00.30 Other Race Revenue 5,751 2,000 - 10 Total 34,718 41714 - 20 Total Revenue 115,787 122,553 1 270,023 1 259,173 1 180,850 1 58,024 102,030 121,360 19,330 Total Resources Available 149,137 142,9291 273,146 1 259,9161 137,377 1 81,010 1 125,016 136,019 11,003 117.000.100.557.00.25.00 EWES Marketing- Regional Tourism 1,500 1,500 - 2,000 2,000 2,000 117.000.100.557.30.27.00 117.000.100.557.30.32.00 City Theme EWES Fuel Consumed 7,191 12 6,516 - 1,660 - 701 48 10,000 50 267 267 50 (267 50 117.000.100.557.30.35.00 EWES Smalls Tools 54 100 22 100 100 100 117.000.100.557.30.42.00 EWES Training - - - - 500 500 500 117.000.100.557.00.41.00 EWES Professional Services 2,053 - 117.000.100.557.00,42.00 EWES Telephone 118 305 117.000.100.557.00.42.03 EWES Postage 18 59 117.000.100.557.00.43.00 EWES Travel 204 2,935 2,034 698 1,000 500 1,000 500 117.000.100.557.00.44.00 EWES Advertising '.000. 100.557.30.48.00 EWES Repairs 110 103 58 - 1,000 500 500 .000.100.557.30.49.00 EWES Misc 647 333 307 236 450 714 1,000 500 500 117.000.100.596.79.60.00 EWES Capital Outlay513 587 5,888 332 1300 943 1,300 1300 117.000.105.55T30.50.00 EWES Insurance 638 1,311 2,104 1,77 22,100 676 2,200 2,500 300 117.000.110.557.00,31.03 EWES Central Stores 323 31) 150 150 150 117.000.115.557.00.31.00 EWES Office Supplies 314 475 1,877 178 1,000 145 400 750 350 EWEB General Expenditures 13,577 13,860 14,125 2,835 19,650 2,745 5.6671 9,350 I3,683 81 117.000.500.557.30.35.01 Christmas Small Tools 472 1,281 975 2,105 1,250 42 1,000 1,250 250 117.000.500.557.30.40.05 Christmas Events & Decs 164 2,250 2,611 1,594 3,000 1,500 2,000 500 117.000.500.557.30.41.01 Christmas Professional Services 117,000.500.557.30.42.04 Christmas Postage 117.000.500.557.30.44.01 Christmas Advertising 11806 2,192 1,911 1,204 2,000 377 1,500 1,500 117.000.500,557.30.49.01 Christmas Misc 699 578 475 502 550 500 500 117.000.500.594.30.60.01 Christmas Capital Christmas Event Expenses 3,141 6,301 5,972 5,405 6,800 419 4,500 5,250 750 117.000.530.657.00.30.00 Boat Race Permits 17,110 117.000.530.557.30.00.10 USSBA Fee 81000 16,000 117,000.530.557.30.00.15 Land Lease Cost 2,604 15,000 117.000.530.557.30.00.20 Track Water & Mtls 10,414 2,570 117.000.530.557.30.00.25 Revenue Sharing Cost 598 2,983 " '7.000.530.557.30.00.30 Sanitary Facilities 3,746 5,223 .000.530.557.30.00.35 Security & Safety 5,370 7,969 117.000.530.667.30.00.40 Donated Prize Purse 1,500 2,300 117.000,530,557.30.00.42 Sboat March Resale 1,882 - 117.000.530.557.30.00.45 jAdverflslng - Radio 1 7,659 117.000.530.557.30.00.47 Advertisin - Print 1,031 3,644 - 117.000.530.557.30.00.49 Miscellaneous 9,132 13,763 - 117.000.530.557.30.00M Capital Outlay 45,598 3,271 Christmas Event Expenses 105,103 82,264 - 1 117.000.550,557.49.00.01 175th B-day Celebration I 1 1 2,257 1 - I - I - I - I - I - '® 2013 BUDGET BOND REDEMPTION FUND #202 Note: The 202 Fund is a Redemption Fund for original proceeds used for street improvements. The bond, in the original amount of $1,545,000 was issued on December 15, 2000. The bond will be paid in full December 1, 2015. Payments are made from property tax allocations to this Fund. The principal and interest payments for 2013 are approximately $163,300. This fund also includes the debt service on the Public Works Trust Fund Loan used to improve Il`h Street and the related Storm Water Utility improvements. These payments were previously inadvertently paid out of the Street Improvements Fund 301. Debt Service is $32,090 for 2012. Property Tax A portion of property taxes is allocated to the bond redemption fund to satisfy payments of principal and interest. Under terms of an interlocal agreement, the Greater East Wenatchee Storm Water Utility agreed to pay a portion of the annual debt service payments under terms of the City's Public Works Trust Fund loan because a portion of the project included storm water infrastructure. That share in 2013 will be $12,522.92. EXPENDITURES Redemption Redemption of long term debt through payments of schedule principal is accomplished for both the General Obligation Bonds and the Public Works Trust Fund Loan. Debt Interest Expense Interest payments on debt are also accomplished in this fund and is included in the debt service amounts reflected above. F'jC :ET IMPROVEMENTS BOND REDEMPTION FUND 202 BOND REDEMPTION FUND BUDGET - Finance 'i BARS Numbers Description 2006 Actuals 2007 Actual 2008 2009 Actual Actual 2010 Actual 2011 Actual 2012 Budget 2012 6 Months 2012 Estimate 2013 Budget $ Change Revenues 202.000.000.308.00.00.00 Beginning NC&I 398 125 437 349 3.329 16,704 9,746 10,222 10,222 5,356 (4,866) Totals 398 125 437 349 3,329 16,704 9,746 10,222 10,222 5,356 Revenue 202.000.000.311.10.00.00 Property Tax 162,718 158,319 163,500 200,000 201,100 180,000 180,000 45,000 180,000 185,000 5,000 202.000.000,338.19.00.00 SWU PWTFL Reimb 12,871 12,755 12,639 12,639 12,523 (116) 202,000.000.360.00,49.00 Misc Revenue 73 202.000.000.361.00,00.00 Interest Earnings 22 53 3 - Total Revenue 162,740 158,372 163,576 200,000 213,971 192,755 192,639 45,000 192,639 197,523 4,884 Resources Available 163,138 158,497 164,013 200,349 217,300 209,459 202,385 55,222 202,861 202,879 1 13 Expenditures 202.000.000.591.95.71.OD Redemption - GO Bonds 100,000 100,000 1 110.000 115,000 125,000 130,000 135,000 135,000 140,000 5.000 202.000.000.591.95.71.05 Redemption -PWTF Debt 29,712 29,712 29,712 29,713 29,713 29,713 29,713 202.000.000,592.95.89.00 Interest Debt 63,014 58,060 53.664 48,742 42,615 36,553 31,000 15,059 30,118 23,300 (6,818) 202.000.000.592.95.89.05 Interest -PWTF Loan 3,566 3,269 2.971 2,700 2,674 2,674 2,377 Total Expenditures 163,014 158,060 163,664 197,020 200,596 199,236 198.413 47,446 197,505 195,390 12,115) 202.000.000.508.00.00.00 Ending NC81 725 437 350 3,330 1 16,704 10,223 1 3,972 1 7,776 5,356 7,489 2,133 Note: The Public Works Trust Fund Loan was previously paid as a capital investment and is now paid appropriately as a debt service payment. The original purpose of the loan was the 11th Street and related Storm Water Improvements. Because of the Storm Water portion of the project, the Greater East Wenatchee Storm Water Utility agreed to pay a portion of the debt service for fifteen of the twenty years of the loan amortization and payment. General Obligation Bonds Outstanding are the result of a financing in December 2000 in the total amount of $1,545,000. After 2012, the total outstanding amount will be $445,000, payable $140,000 in 2013, $150,000 in 2014 and $155,000 in 2015. f� f'�N' 2013 BUDGET STREET IMPROVEMENTS FUND NARRATIVE Note: The Streets Improvements Fund was established and used by the City to fund and manage capital projects related to streets - streets, curbs, gutters, sidewalks, underground utilities, etc. These projects involve pre -project engineering, construction engineering, purchase of right of ways, road building/paving, curb/gutter/sidewalks and storm drains. Projects are bid and performed by outside engineering and construction companies, and involve coordination with other utility and governmental entity partners. Funding is generally received from either Federal and State sources that involve a variable funding contribution support by the City. Funding through bonded debt has also been a source of funds for the City for these projects. Projects budgeted for 2013 have been selected from the Transportation Improvement Plan (TIP) provided to the Washington State Department of Transportation each June and other projects approved by Council. Projects scheduled for 2013 include: Project Description Canyon A SWU Project Retrofit SWU Catch Basins SWU Small Improvements WVSWP Decant Facility Grant Rd Overlay-Ph2 Loop Trail Enhancement Eastmont Avenue Rebuild 9th Street Preservation 15th Street Preservation City-wide Safety Project I It" Street Sidewalk North Valley Mall Pkwy Total Grant City Fundinn Match Total $335,000 0 $335,000 200,000 0 200,000 100,000 0 100,000 75,000 0 75,000 436,930 49,802 486,732 0 26,000 26,000 5,201,178 786,890 5,988,068 500,000 76,000 576,000 250,000 72,000 322,000 250,000 0 250,000 174,792 178,908 353,700 0 30,000 30,000 $7,522,900 $1,219,600 $8,742,500 City match funding in the schedule above of $1,219,600 will be satisfied with $641,844 from 2013 property taxes, $172,000 from estimated 2013 real estate excise taxes, and $405,756 from accumulated real estate excise taxes from prior years. The four storm water utility projects are reflected in the Storm Water Utility budgets a pages 58 thru 62 and will be fully funded through the Greater East Wenatchee Storm Water Utility, which is an agency owned jointly by the City and Douglas County. Funding for the GEWSWU is provided through a fee charged to residents and businesses in the GEWSWU service area, including the City which pays nearly $150,000 annually in fees. Other Revenues As noted above, STP Federal Grant monies and TIB State Grant Monies provide the significant portion of street improvements scheduled for 2013, with the City providing the balance primarily with Real Estate Excise Taxes (BEET) that is collected at closing as a small % of tax from the seller of real estate within the City limits of East Wenatchee and a portion of the Citys Property Tax receipts. Planning, engineering and construction costs related to the projects described above. Mb CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 STREET IMPROVEMENTS FUND 2013 BUDGET Description 2007 Actuals 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7114onths 2012 Estimate 2013 Budget Beginning NC&I 476,521 12,599 (175,247) 90,041 84,535 14,535 40,808 40,808 52,508 Totals 476,521 12,599 (175,247) 90,041 84,535 14,535 40,808 40,808 52,508 Revenue Property Tax 205,367 15,119 - 15,342 100,000 Real Estate Excise Tas 100,000 Sales & Use Tax 269,783 - STP Grant - Samara Engr Grant Rd Overlay STP - Grant Rd Overlay 863,747 520,000 343,426 REET/Prop TAx - Grant Rd Overlay From 314 124,979 25,000 80,000 49,802 Georgia Ave Ped Crossing - REET from 314 STP - Loop Trail Enhancement 131,000 REET/Prop Tax - Loop Trail Enhancement -From 314 20,000 26,000 REET - Eastmont Surveying/Basemapping - from 314 TIB - Eastmont Avenue - Grant Road to 9th -Design 204,000 400,000 j 126,428 PFET - Eastmont Avenue - Grant Road to 9th - Design - from 314 30,000 42,000 80,565 _ . , U - Eastmont Avenue - Grant Road to 9th -Design 6,000 12,334 - TIB - Eastmont Avenue - Grant Road to 9th - ROW 68,000 140,000 34,250 REET/Prop Tax - Eastmont Avenue - Grant Road to 9th - ROW - from 314 12,000 25,000 5,750 TIB - Eastmont Avenue - Grant Road to 9th - Construction 4,505,000 REET/Prop Tax - Eastmont Avenue - Grant Road to 9th - Construction - from 314 700,125 TIB - Eastmont Avenue - Grant Road to 9th - CM Services 535,500 REET/Prop Tax - Eastmont Avenue - Grant Road to 9th - CM Services - from 314 83,115 STP - 9th Street Preservation 500,000 500,000 REET/Prop Tax - 9th Street Preservation - from 314 116,000 40,000 76,000 STP - 15th Street Preservation 250,000 250,000 REET/Prop Tax - 15th Street Preservation - from 314 102,000 30,000 72,000 STP - Citywide Safety Project 250,000 11th Street Sidewalk - Transfer from CBDG 174,792 11 th Street Sidewalk - City Funding- Property Tax 178,908 Residential Street Overlay (place holder) - from car tabs? DC Regional Share ($36,863 for 2011 & $56,641 for 2012) 102,871 36,863 93,504 - Eastmont Ave - - - - _ REV Grant - CBD Project 954,169 326,628 - - TIB - 8th St NE - - - 86 CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 STREET IMPROVEMENTS FUND 2013 BUDGET 2007 2008 2009 2010 2011 2012 2012 2012 2013 Description Actuals Actual Actual Actual Actual Budget 7 Months Estimate Budget TIB - 15TH St Safety/ 89,691 Eastmont Ave TIB - 15th St to 19th St 97,563 351,818 - - - 8th St NE DCSD Reimburse 8th St NE EWWD Reimburse - 15th/Eastmont-DCSD 848 Reimburse 15th/Eastmont-EWWD 2169 - Reimburse 15th/Eastmont- DCPUD 1,055 - 2,872 Reimburse CBD Project - DCPUD 16,684 - - - - - _ Reimburse CBD Project -EWWD 52,897 - - - - Reimburse CBD Project -SWU 459,205 - - - - Reimburse Canyon A -SWU Reimburse 31,640 - - - - - TIB - Rock Island Rd Project - 533,584 192,875 - - Miscellaneous 15,436 Interest Earnings 6,939 421 Housing - Rentals - CBD 2,750 - - - Pro'ect RI R Project - E W W D nburse 103,190 Project - DCPUD Reimburse 133,710 RI R Project - DCSD Reimburse 5,434 RIR Project - Charter 29,499 342 Reimburse FIR Project- Misc Reimburse - 70,478 - - Kenroy -EWWD Reimburse 1,175 2,689 - - Kenroy - ESD Reimburse 169,474 22,444 - - Miscellaneous 63,870 3,482 Grover St - CI -Church 184 - Reimburse TotalCurrentRevenue 2,206,196 1,818,987 295,182 1022957 2,479,703 67,000 1,343,241 8,104,600 Total Resources Available 2,682,717 1,831,586 119,935 192,998 84,535 2,494,243 107,808 1,384,049 8,157,108 E-h CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 STREET IMPROVEMENTS FUND 2013 BUDGET Description 2007 Actuals 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget Expenditures - Rentals - Water Utilities - - 19 - Rentals - Sewer Utilities - 32 57 - Rentals - Miscellaneous - - Engineering - - - - - Engineering - REV Grant - CBD Project 416,877 168,659 - - Engineering - TIB - 11th St NE Engineering - TIB - VMP Turn Lane _ Engineering - TIB - 8th St NE Engineering - DCSD - 8th St NE _ Engineering -EWWD-8th St NE Engineering -TIB-15th St Safety 6,692 - - - - Engineering - TIB - Eastmont Ave 125,356 148,979 - Engineering - TIB -RIR Project 96,759 43,420 - Engineering - STP - Eastmont Ave _ pray Schools Sidewalks act 16,468 202,948 28,584 - - Engr Grant Rd Overlay 22,164 131 Roadway- Grant Road Overlay 72,269 33,935 1,025,589 24,044 600,000 486,732 SAMARA Project Intersections Georgia Ave Ped Crossing 13,868 9,662 799 799 Loop Trail Enhancement 151,000 742 742 26,000 Eastmont - Surveying + Basemap Development Eastmont Avenue - Grant Road to 9th - Design 240,000 50,867 487,666 119,327 Eastmont Avenue - Grant Road to 9th - ROW 80,000 4,244 160,000 45,000 Eastmont Avenue - Grant Road to 9th - Construction 5,205,125 Eastmont Avenue - Grant Road to 9th - CM Services 618,615 9th Street Preservation 616,000 40,000 576,000 15th Street Preservation 352,000 30,000 322,000 STP - Citywide Safety Project 250,000 11th Street Sidewalk - CBDG 353,700 Residential Street Overlay (place holder) Hold Until Decision on $20 Car Tab 'h Street Canal Crossing 100,000 Right -of -Way - - - - - ROW - REV Grant - CBD Pro act ROW -TIB-11th St NE 144 - - 88 - - - - CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 STREET IMPROVEMENTS FUND 2013 BUDGET Description 2007 Actuals 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 7Months 2012 Estimate 2013 Budget ROW - TIB - VMP Turn Lane - - ROW-TIB-8th St NE - - ROW -DSCD-8th St NE - - - ROW -EWWD-8th St NE - ROW - TIB - 15th St Safety - - ROW - TIB - Eastmont Avenue _ ROW - TIB -RIR Project 209,298 23,905 1,311 - - ROW - STP - Eastmont Avenue Roadway - Roadway - REV Grant -CBD Protect 1,305,783 191,933 - Roadway -TIB - I Ith St NE - - Roadway - TO - VMP Turn Lane Roadway - TIB - 8th St NE - - - Roadway - DCSD - 8th St NE - - - idway-EWWD-8th St Roadway -PWTFL#PW-00- 691-019 33,872 33,575 - - Roadway - TIB - 15th St Safety 71,191 Roadway - TO - Eastmont Avenue 657,446 - - - Roadway - STP - Eastmont Avenue _ Roadway -DCPUD- 15th/Eastmont - - Roadway - DCSD - 15th/Eastmont Roadway - EW W D - 15th/Eastmont Roadway - PWTF# PW-5-91- 280-020 Roadway - TIB-RIR 1,113,916 - - Roadway - STP - Eastmont Avenue _ PWTFL - Canyon A - Design Phase 45,613 57,788 - PWTFL - Canyon A - ROW 13,411 PWTFL - Canyon A - Construction Phase - 8,266 - - - - Safe Routes to School Grant - Facilities Miscellaneous - - - iital Outlay - rotal Expenditures 2,113,905 1,418,889 29,895 108,465 43,728 2,464,589 80,696 1,319,207 8,102,499 Ending NC&I 568,812 412,697 90,040 84,533 40,807 29,654 27,112 64,842 54,609 i e 2013 BUDGET CAPITAL IMPROVEMENTS FUND Note: Capital Improvements for this fund are specifically provided by receipts of Real Estate Excise Taxes paid by the seller in real estate transactions within City boundaries. The City has previously approved receipt of the first '/4 of 1 % allowed. In 2009, the City has determined thru Council Ordinance to begin collecting the allowable second '/4 of 1%. These taxes are generally limited to expenditures for capital improvements of streets and roadways. For 2013, the City has determined the amount and level of spending for capital improvements to be supported by resources in this fund and are listed in the discussion at page 85 for Street Improvements. Real Estate Excise Tax Real Estate Excise Tax from real estate transactions for 2013, as well as accumulated REET from prior years will be used to satisfy the City matching responsibilities for Federal and State Grants, as well as those projects without grant funding. i Property Tax Property taxes for 2013 projects are required to supplement REET monies described. As noted on the following schedule, nearly $465,000 has been allocated for that purpose in 2013. Transfers of REET from this fund to the Street Improvements Fund #301. 91 CITY OF EAST W ENATCHEE CAPITAL IMPROVEMENT FUND 314 CAPITAL IMPROVEMENTS FUND 2013 BUDGET BARS Numbers Description 2005 Aoftuls 2007 Actuate 2008 Acfua/ 2009 Actual 2010 Actual 2011 Actual 2012 Budget 2012 ] Months 2012 Estimate 2013 Budget Revenue 1,000,000,308,00,00.00 Beginning NC&I 741,508 591,883 (1,3m) 614,940 ]]2,240 884.340 089.150 889,158 776,093 Totals 741,508 591,083 (1,338) 614,940 772,240 884,340 809,158 889056 ]]6,093 314.000.000.317.34.00.00 Real Estate Exofse Tax 174,039 182.333 10,961 135,273 170.397 214,475. 200,000 99,223 142,500 172,000 314.000.000.33340.00.00 Regional Fund Share - 314.000.000.395,00 W.05 Property Sale Proceeds- Colorado Ave 110,892 314.000.000.311.10.00.00 Property Tax ]0,08] 464,699 314.000.000.395.00.00.10 ROW WSDOT- Sellar Bridge Project 3]0,000 314.000.D00.361.00.00.00 Interest Earnings 19,218 13.449 us 13 - - - Totals Revenue 193,257 195,762 1D1,306 616,278 170,397 284,562 200,000 99,223 142,500 636,699 Total Resources Available 934,765 781,665 101.306 614,940 785,337 1,056,802 1,084,340 988.381 1,031,658 1,412,792 Expend/tures 314.000,000.696.00.41.00 Professional Service - 314.000.000.596.00.41.01 Expenses 498 - 314.000.000.596.00.60.00 Capital Outlay 342,882 865,951 102,146 - - - 30,000 314.000.000.590.10.1D.00 Salaries - - 314,000.000.596.10.20.00 Benefits - 314.000.00OR96.00.60.10 Capital Outlay - East Wing Improvements 13,097 167,644 314.000,000.595.30.30.30 REST to Fund 301- Grant Rd Overlay Transfer 124.979 25,000 80,000 49.802 Transfer REST to Fund 301- Georgia Pad Crossing Transfer - 314.000.000.595.62.60AO BEET to Fund 301 - Loop Trail Enhancement Transfer 20,000 - 26.000 Transfer Eestmont Gonstructlpn Transfer 700,125 Transfer Eestmont Constr Mgt Transfer 83,115 314.000.000.595.10.61 AS Eastman Ave -Grant Roed to 3M Design Transfer 30,000 42.000 all - 314.000.000.59530.60.47 Eaahnont Ave - ROW Transfer 12,000 25,000 5,750 314.000.D00.595.30.60.49 9th Street Preservation Transfer 11SODO 40,000 76,000 314.000.000.59S30.60.51 15th Street Preservation Transfer 102,000 30,000 72.000 Totals Expenditures 342,882 865,951 102,644 13,097 161,644 404,979 67,000 255,565 1,042,792 314.000.000.508.00.00.00 Ending NC&I 591,883 (78,286) (1,336) 614,940 ]]2,240 889,158 679,361 1 921,381 ]]6,093 370,000 Monies for this Fund comeprimarily from Real Estate Excise Taxes which are generally limited to Street Improvements. During 2010, plans include transferring funds into the Street 1 Improvements Fund 301 after confirming that expenditures meet the purposes for REET \ I revenue. Property Taxes provide additional resources in this fund. (A) Budget for the Decorative Walls on the Northend of Valley Mall Parkway from 9th or so to Highway 28. 92 Actual Actual Allocation of Fund Balance: Dec 31, 2009 Dec 31, 2010 REET Funds 133,948.60 133,948.60 0 REET 170,396.99 ,11 REET 2012 Budget REET 2012 Budget Spend 2013 REET Budget 2013 Spend Budget Proceeds Sale 110,991.70 110,991.70 East Wing Spend (13,097.00) Property Tax - Property Tax Calculated WSDOT"Deposit" 370,000.00 370,000.00 614.940.30 772,240.29 Notes: Grant Rd Overlay - SR28 to Georgia Loop Trail Enhancement Eastmont Ave Design - Grant Road to 3rd BE Eastmont ROW in Street Preservation Street Preservation C—Itmont Design - Grant to 3rd Estimated Actual Actual Dec 31, 2011 Dec 31, 2012 133,948.60 133.948.60 170,396.99 170,396.99 214,475.14 214,475.14 142,500.00 (255,565.00) 405,755.73 110.991.70 Balance of P - (13,097.00) (97,984.70) 70,087.02 Balance ofP 350.52 (69,659.38) 370,000.00 370,000.00 889,158.37 776,106.25 93 124,979.00 20,000.00 30,000.00 12,000.00 116.000.00 102,000.00 404,979.00 2013 Budget 405,755.73 172,000.00 577,755.73 (1,106.296.00) 350.52 528,190.00 370,000.00 370,000.25