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Home My WebLink About2017 - Final Budget - Nick GerdeCity of East Wenatchee, Washington 2017 Annual Financial Budget Summary M— Steven C. Lacy Councilmembers Wayne Barnhart Open Position Timothy Detering Chuck Johnson Sandra McCourt Harry Raab John Sterk Finance Director Nick A. Gerde 2017 FINANCIAL BUDGET TABLE OF CONTENTS PAGE TITLE PAGE - 2016 FINANCIAL BUDGET.........................................I TABLE OF CONTENTS...............................................................i &ii 2017 BUDGET COMMITTEE............................................................2 ELECTED OFFICIALS....................................................................3 APPOINTED OFFICIALS..................................................................4 ACCOUNTING POLICY AND FUND STRUCTURE...............................5 BUDGET ASSUMPTIONS AND HIGHLIGHTS6-9 - 9 SUMMARY FINANCIAL INFORMATION.....................................10 - 12 - HIGH LEVEL CASH FLOW SUMMARY (10) - CASH FLOW - MAJOR REVENUE & EXPENDITURE AREAS (11) - CASH FLOW BY FUND (12) GENERAL FUND REVENUE........................................................13 -19 (A NARRATIVE FOLLOWED BY FINANCIAL SCHEDULES) GENERAL FUND EXPENDITURES...............................................20 - 23 (A NARRATIVE FOLLOWED BY FINANCIAL SCHEDULES) GENERAL FUND DEPARTMENT DETAIL .................................... (A NARRATIVE FOLLOWED BY A FINANCIAL SCHEDULES) GENERAL GOVERNMENT........................................................24 - 26 LEGISLATIVE........................................................................27 - 28 MUNICIPAL COURT...............................................................29 - 30 CITYCLERK...........................................................................31- 32 FINANCE..................................................................................33 - 34 INFORMATION TECHNOLOGY..................................................35 - 36 INTERNAL SERVICES..............................................................37 - 38 LEGAL....................................................................................39 - 40 CITY ENGINEER......................................................................41- 42 CIVIL SERVICE..........................................................................43 - 44 CENTRAL SERVICES..................................................................45 - 46 LAW ENFORCEMENT.................................................................47 - 48 PLANNING...............................................................................49 - 50 CODE COMPLIANCE.................................................................51 - 52 STREET & STORM WATER MAINTENANCE FUND ..........................53 - 58 COMMUNITY DEVELOPMENT GRANTS FUND................................59 - 60 TRANSPORTATION BENEFIT DISTRICT FUND................................61 - 62 DEBT RESERVE FUND..................................................................63 - 64 LIBRARY FUND............................................................................65 - 66 HOTELIMOTEL TAX FUND............................................................. 67 - 68 DRUGFUND.........................................................................................................69 - 70 CRIMINAL JUSTICE FUND...............................................................................71 - 72 EAST WENATCHEE EVENTS FUND................................................................73 - 76 BOND REDEMPTION FUND....................................................................77 - 78 STREET IMPROVEMENTS FUND.....................................................................79 - 81 STORM WATER IMPROVEMENTS FUND..........................................82 - 86 CAPITAL IMPROVEMENTS FUND......................................................87 - 88 EQUIPMENT PURCHASEIMAINTENANCE & REPLACEMENT FUND ... 89 - 90 City of East Wenatchee, Washington 2017 Budget Committee Mayor Steve Lacy Councilmember Chuck Johnson Councilmember Tim Detering Councilmember John Sterk Finance Director Nick Gerde Staff Budget Participants Greg Pezoldt, City Engineer Randy Harrison, Police Chief Devin Poulson, City Attorney Lori Barnett, CD Director Dana Barnard, City Clerk Dan White, Events Coordinator Chancey Crowell, Court Judge 2 East Wenatchee City Officials Elected Officials Mayor Steven C. Lacy, Four year term, expiring 12/31/19 Councilmembers Position Number One John Sterk, Four year term, expiring 12/31/19 Position Number Two Harry Raab, Four year term, expiring 12/31/19 Position Number Three Chuck Johnson, Four year term, expiring 12/31/17 Position Number Four Open Position Position Number Five Sandra McCourt, Four year term, expiring 12/31/19 Position Number Six Timothy Detering, Four year term, expiring 12/31/19 Position Number Seven Wayne Barnhart, Four year term, expiring 12/31/17 3 East Wenatchee City Officials Appointed Officials City Attorney Devin Poulson City Treasurer/Finance Director Nick A. Gerde Police Chief Open Position City Engineer Greg Pezoldt City Clerk Dana Barnard Community Development Director Lorraine Barnett Code Compliance Officer Jeffrey Morrison Events Department Coordinator Dan White Municipal Court Judge Chancey Crowell n City of East Wenatchee, Washington 2017 Annual Financial Budget Accountine Policy and Fund Structure The City of East Wenatchee uses the revenue and expenditure classifications contained in the Budgeting, Accounting, and Reporting System (BARS) manual. The manual is prescribed by the State Auditor's Office under the authority of Washington State Law, Chapter 43.09 RCW. The City of East Wenatchee was incorporated in 1935 and operates under the laws of the State of Washington applicable to a non -charter code city with a mayor -council form of government. The City of East Wenatchee is a general- purpose government and provides public safety, street improvements, community development, municipal court, prosecuting attorney, and general administrative services. The City of East Wenatchee uses single entry, cash basis accounting, referred to as "other comprehensive basis of accounting" (OCBOA), which is a departure from "generally accepted accounting principles" (GAAP). During 2009, the City's Finance Director recommended, and the City Council approved by Resolution No. 2009-06, a "Finance and Budget Policy" which established the financial framework, approach, requirements and responsibilities for developing the "Annual Budget and Financial Plan" for the City. This Policy significantly expanded the scope of the City's Annual Budget process to include developing a five-year cash flow plan to help insure visibility of financial requirements on a longer term basis. This increased visibility provides the City Council, as the legislative body of the City, better information as to the results of current decisions (or indecisions), and the challenges or opportunities that a financial forecast would provide for future decisions or strategies. The Policy is included in the City's Annual Financial Plan. 5 CITY OF EAST WENATCHEE, WASHINGTON FINANCIAL BUDGET 2017 BUDGET ASSUMPTIONS AND HIGHLIGHTS The City's Budget Committee develops and communicates the budget assumptions that the City will use each year. Revenue is primarily the responsibility of the Finance Director, who is a member of the Budget Committee. Primary revenue estimates for 2017 include: 1. Thirteen sources of revenue for the City represent over 95% of the estimated operational revenue for 2017. They include: Percent of Amount Ops Rev A. Sales and Use Tax $3,490,000 39.4% B. Property Tax 1,632,000 18.4% C. Utility Tax 754,400 8.5% D. Gambling Tax 320,000 3.6% E. Street Fuel Excise Tax 281,000 3.2% F. Criminal Justice Sales Tax 270,000 3.0% G. Storm Water Utility Operation 263,000 3.0% H. Real Estate Excise Tax 248,500 2.8% I. State Portion — Court Revenue 240,000 2.7% J. Transportation Benefit District 235,000 2.7% K. Fines & Penalties — Court 215,000 2.4% L. Liquor Taxes & Profits 179,000 2.0% M. Hotel/Motel Taxes 138,500 1.6% N. Franchise Fees 100,000 1.1% O. 18 Sources Less than $100,000 each 477,400 5.6% Sub -total Operational Revenue $ 8.843.700 HOW .0% 2. Revenue for Capital Improvement Projects: Percent of A. Storm Water Capital Projects B. Street Imp Projects — Grants C. Capital Improvements C. Fund Transfers Sub -total Capital Revenue Total 2017 Revenue Estimate 0 Amount Cap Rev $ 196,000 2.8% 6,503,700 92.0% 57,600 0.8% 314.000 4.4% $ 6.871.300 100.0% 15.715.000 2017 BUDGET ASSUMPTIONS AND HIGHLIGHTS (continued) 3. Each revenue source was evaluated in consideration of a six year receipt history, or shorter in the case of utility taxes, and street improvements/capital projects and transfers to support them. 4. Monthly trends over 2016 and the last six years were studied, particularly in light of recent fluctuating economic trends, experience by other cities in our region, and the continuing recession. Departmental costs are the responsibility of each Department Director. All other costs are the responsibility of the Finance Director. Primary expenditure budget assumptions for 2017 costs included the following: Budget costs conservatively: No increases in operating costs unless they can be substantiated and approved by the Budget Committee for presentation to the City Council. 2. Department Capital Costs: Any budgeted costs for capital need to be specifically budgeted and explained as to need. 3. The City currently has forty-seven employees. Compensation for City employees not covered by either a collective bargaining agreement or an employment agreement is based upon the City's long-standing policy of wage parity. This group consists of eight full-time employees. 4. The City Attorney and Municipal Court Judge are compensated according to employment agreements. Two contracted personnel staff the Events Department. The collective bargaining unit agreements with the police department unions covering twenty-one employees expire on December 31, 2017. 6. The collective bargaining unit agreement with Local 846-W covering fifteen employees in the Street, Planning, Code, Court, and City Clerk Departments has been renewed until its expiration on December 31, 2016. 7 2017 BUDGET ASSUMPTIONS AND HIGHLIGHTS (continued) 7. Healthcare premiums, commercial insurance, detention costs, RiverCom costs, and any other significant operating costs are determined through communication, agreements or quotes from those vendors. Budgeted operating expenditure categories for 2017 include: A. Labor Costs B. Benefit Costs C. Department Capital Expenses D. RiverCom 9-1-1 E. Jail Services — Detention F. Municipal Fees Court to State G. Storm Water Utility Operations H. Storm Water Utility Charge I. Muni Court Public Defense Costs J. Balance of Operating Expenses Total Operating Expenses Percent Amount of Total $ 3,762,000 44.9% 1,502,000 17.9% 393,800 4.7% 313,000 3.7% 282,000 3.4% 240,000 2.9% 213,000 2.6% 147,000 1.8% 95,600 1.1 % 1,422,300 17.0% 8 3 100% Budgeted capital expenditure categories for 2017 include: L. Storm Water Utility Capital M. Street Improvements Capital N. Capital Expenditures O. Fund Transfers Total Capital Expenses Grand Total 2015 Budgeted Expenditures 205,400 2.4% 6,835,000 84.5% 800,000 9.4% 314,000 3.7% $ 8.154.400 100% 16.498.400 Primary assumptions for capital costs for street improvement projects, storm water utility projects, and capital expenditures, include the following: 1. The principal source for street improvement projects is the 6 year Transportation Improvement Plan (TIP), which the City is required to provide to the Washington State Department of Transportation (WSDOT) each year in June, and other residential street projects. n. 2017 BUDGET ASSUMPTIONS AND HIGHLIGHTS continued 2. Storm Water Utility Projects were selected by the SWU Coordinating Committee of the Greater East Wenatchee Storm Water Utility, jointly owned by the City and Douglas County, and the City's 6 year Transportation Improvement Plan based upon an assessment of the highest needs in the City for the 2017 budget year, giving priority for those grant -funded projects. 3. Projects scheduled for 2017 include: Public City Project Description Funding Funding Total Baker Avenue Reconstruction 3,527,000 335,500 3,862,500 Highline Drive Reconstruction 1.995,500 161,400 2,156,900 51h St Sidewalk Project 380,000 380,000 90' St. NE Roundabouts Engr 187,200 29,200 216,400 TBD Residential Paving Project 114,100 114,100 Storm Water Projects 196,000 9,400 205,400 Other Street Improvements 100,000 100,000 Design/Build Gateway Project 57,600 342,400 400,000 Public Works Facilities 400,000 400,000 Total $6,557,400 $1,277,900 $7.835.300 City funding of the $1,277,900 above will be satisfied with revenue from sales taxes, property taxes, real estate excise taxes, transportation benefit district revenue and accumulated funds. 2 City of East Wenatchee, Washington 2017 Annual Financial Budget Summary Financial Information CASH FLOW STATEMENTS Basis of Presentation: City of East Wenatchee Cash Accounting and Reporting is frequently depicted in different ways depending upon the amount of detail or the differing classifications of the same revenue and expenditures. These differing presentations result in the same and equal cash flows, but can be presented herein in two ways, as follows: High Level Cash Flow Summary, and 2. Cash Flow by Categories of Revenue and Expenditures Summarized Cash Flow: Hiah Level Summa 2017 2016 2016 Annual Estimated Budget Budget Actual As Amended Cash Balances, Beginning of the Year $ 4,823,400 $ 4,833,800 $ 4,639,500 Revenue Non- Revenues (Pass -Through to Others) Total Revenues Total Resources Available (Cash plus Revenue) Expenditures - Non -Expenditures (Pass Through Monies) Total Expenditures Cash Balances, End of the Year 15,463,000 252,000 11,865,100 267,700 12,283,600 225,600 15, 715, 000 12,132, 800 12, 509, 200 20,538,400 16,966,600 17,148, 700 16,240,800 257,600 11,887,600 12,771,000 255,600 224,400 16,498,400 12,143,200 12,995,400 $ 4,040,000 $4,823,400 $ 4,153,300 10 Summarized Cash Flow: By Maior Revenue and Expense Categories 2017 2016 2016 Annual Estimated Annual Budget Actual Budget Cash Balances, Beginning of the Year $ 4,823,400 $ 4,833,800 $ 4,639,500 Revenue Received Sales & Use Taxes Property Taxes - 2009 Base 6% Utility Tax Storm Water Utility Operations Municipal Court Receipts - Fines Street Fuel Excise Tax Community Development Grant - CDBG Real Estate Excise Tax Transportation Benefit District Criminal Justice Taxes Liquor Taxes Gambling Tax Receipts Hotel/Motel Taxes Franchise Fees Balance of Operational Revenue Sub -total Operational Revenue Court Receipts for the State Other non -revenue Total Operational Revenue Storm Water Utility Capital Reimbursed Funding for Street Improvements Funding for Capital Improvements Transfers for Street Improvements Total Capital Project Revenue Grand Total Revenue Total Resources Available (Cash plus Revenue) Expenditures Payroll Costs Employee Benefit Costs Jail Services - Adult Detention Storm Water Utility Operations Rivercom 911 Department Capital Expenses Debt Service Principal & Interest Storm Water Utility Charge Hotel/Motel Tax to Others Other Expenditures Sub -total Operational Costs Municipal Court Receipts for the State Other Non -expenditures Total Operational Costs Storm Water Utility Capital Expenditures Street Improvements Expenditures Capital Improvements Transfers for Street Improvements Total Capital Project Costs Total Expenditures Cash Balances, End of the Year 3,490,000 3,415,500 3,415,600 1,632,000 1,616,000 1,613,000 754,400 743,500 752,000 263,000 216,600 257,900 215,000 229,800 205,000 248,500 278.000 285,000 - 6,000 18,100 248,500 275,000 200,000 235,000 235,000 220,500 270,000 270,000 246,000 179,000 176,400 138,500 320,000 301,000 270,000 138,500 135,000 136,500 100,000 99,200 98,400 497,800 564,000 281,100 8,591,700 8,561,000 8,136,500 240,000 250,600 212,000 12,000 17,100 13,600 8,843,700 8,828, 000 8,362,100 196,000 923,800 897,600 6,303,700 2,080,300 2,923.000 57,600 314,000 300,000 326,500 6,871,300 704,100 4,147,100 15, 715, 000 12,132, 800 12, 509, 200 20, 538,400 16,966,600 17,148,700 3,762,000 3,592,000 3,549,600 1,502,000 1,362,000 1,426,700 282,000 265,000 343,000 213,000 199,100 267,900 313,000 282.100 282,100 393,800 415,000 407,000 29,800 31,200 31,200 147,000 147,000 147,000 12,500 96,000 12,500 1,436,300 1,681,100 1,603,500 8,091,400 8,070,500 8,070,500 240,000 240,000 210,000 17,600 15,600 14,400 8,349,000 8,326,100 8,294,900 205,400 923,800 943,900 6,830,000 2,443,300 3,155,100 800,000 150,000 275,000 314,000 300,000 326,500 8,149,400 7817,100 4,700,500 16, 498, 400 12,143, 200 12, 995, 400 $ 4,040,000 $4,823,400 $ 4,153,300 11 Budget by Fund - 2017 - City of East Wenatchee Revenue. Expenses and Changes in Fund Balances Beg Balance Add: Resources Less: End Balance Fund 1/1/2017 Revenue Available Expenditures 12/31/2017 General Fund 001 2,914,910 5,800,097 8,715,007 6,449,983 2,265,024 Street & Storm Water Fund 101 162,200 1,363,000 1,525,200 1,360,600 164,600 Comm Dev Grants Fund 102 66,345 - 66,345 25,367 40,978 Trans Benefit Distr Fund 105 196,865 235,000 431,865 114,075 317,790 Debt Reserve Fund 110 165,000 165,000 330,000 - 330,000 Library Fund 112 5,545 6,500 12,045 5,400 6,645 Hotel/Motel Tax Fund 113 3,761 12,000 15,761 12,500 3,261 Drug Fund 114 4,029 250 4,279 - 4,279 Criminal Justice Fund 116 35,311 16,875 52,186 43,000 9,186 Events Board Fund 117 58,121 173,975 232,096 152,710 79,386 Bond Redemption Fund 202 10,723 29,770 40,493 30,900 9,593 Street Improvements Fund 301 165,685 6,740,469 6,906,154 6,759,975 146,179 Storm Water lmpv Fund 308 66,626 195,950 262,576 205,372 57,204 Capital Improvements Fund 314 919,200 656,114 1,575,314 1,000,000 575,314 Equipment PM& R Fund 501 49,061 320,000 369,061 338,500 30,561 Total for All City Operations 4,823,382 15,715,000 20,538,382 16,498,382 4,040,000 Revenue Costs Capital Improvements & Projects - 2017 5th St NE Sidewalks & SWA 380,000 380,000 Residential Street - TBD 114,075 114,075 Roundabouts - 9th & SR28 187,186 216,400 Baker Avenue 3,526,958 3,862,555 Highline Drive 1,995,450 2,156,945 Storm Water Projects 195,950 205,372 Other Street Improvement Projects 100,000 100,000 Public Works Storage Building 400,000 Gateway Project Design/Engr 57,614 400,000 Total Capital Projects Revenue 6,567,233 7,835,347 Operational Revenue and Costs 8,843,692 8,348,960 Add: Fund Transfers 314,075 314,075 Total Revenue & Costs, per above 16,715,000 16,498,382 12 2017 BUDGET GENERAL FUND REVENUE Beeinnine Fund Balance The 2017 beginning fund balance is projected to be approximately $3,014,910. Property Tax/Contineent Property Tax It is the Finance Director's recommendation to the 2017 Budget Committee to take the allowable .953% increase in property tax, which the Council approved at the meeting on November 8, 2016. The total 2016 Levy is calculated by the Douglas County Assessor's Office at $1,604,466 compared to $1,603,441 in 2015. $247,000 will be allocated to the General Fund, $500,000 to the Street/SWA Fund, $20,000 to the Bond Fund for Debt Service, $65,000 to the Bond Reserve Fund, $450,000 to the Street Improvements Fund, $350,000 to the Capital Improvements Fund, and the .953% increase amount of approximately $15,290 (Resolution 2011-18, November 8, 2011) will be allocated to the Street Improvements Fund. Sales & Use Tax Sales and Use Taxes for 2017 are budgeted to be $3,490,000, 2.2% higher than the 2015 budget of $3415,500. Actual receipts are expected to approach the budgeted amount in 2016. $2,923,000 is allocated to the General Fund, $290,000 to the Street/SWA Fund, and $277,000 to the Equipment Purchase/Maintenance/Replacement Fund. Utility Taxes Utility taxes at the rate of 6% on natural gas, electricity, telephone and cellular phone service were approved by the City Council in 2009, were budgeted to be $752,000 in 2016, with an estimate to receive $743,500. 2017 budgeted revenue for utility taxes is $755,400. Gambling Tax Gambling taxes are forecast at the same effective rate of 8%, and are budgeted to be $320,000 for 2017, in comparison to estimated receipts of $300,000 for 2016. Franchise Fees Franchise fees are expected to be $100,000, consistent with the $99,200 we expect to collect in 2016. These fees are paid by the local cable provider. Business Licenses Business License revenue is expected to be about $86,600 for 2017, compared to estimated receipts of $80,600 for 2016. The business license fee structure changed in 2015 and has a scheduled increase in 2017. Building Permits and Plan Checking Fees Building permit revenues are dependent upon the amount of building or residential development in the City. The 2017 Building Permit estimate is $50,000, consistent with estimated receipts for 2016. Plan Checking Fees generally follow the same pattern as permits, at about a 1 to 2 ratio. The 2017 Plan Checking Fee budget is $20,000. 13 2017 BUDGET GENERAL FUND REVENUE (Continued) Gun Permits 2016 receipts are estimated to be $5,900, and the budget for 2017 is $5,000. Mariivana Enforcement Distribution The Washington State Liquor and Cannabis Board determined that cities receive a quarterly distribution to help fund or offset enforcement of marijuana. The distribution includes a portion of the State's collections of excise tax and other apportionment factors. The City expects to receive $20,000 in 2016 and has forecast same amount for 2017. PUD Privilege Tax This payment by Douglas PUD in lieu of property taxes was $40,500 in 2012, $38,092 in 2013, $41,148 in 2014, 42,561 in 2015 and expected to be $41035 in 2016. $42,500 has been forecast for 2017. Liquor Excise Tax Liquor Excise Tax for 2011 was over 63,000, $48,700 in 2012, $8,896 was received in 2013 during the privatization process, $25,086 in 2014, $36,400 in 2015, and estimated to be $61,000 in 2016. The forecast for 2017 is $61,000. Liquor Board Profits Liquor Board Profits for 2011 were nearly $92,000, $132,000 in 2012, $119,000 in 2013 $118,600 in 2014, $117,152 in 2015, expected to be $115,400 in 2016. Based upon information from the State, the City should receive approximately $118,000 in 2017. Housing of Prisoners This revenue is apportioned as a portion of the receipts of the City's Municipal Court. $39,400 was received in 2011, $42,000 in 2012, $53,000 in 2013, $50,000 in 2014, $40,850 in 2015, estimated to be $34,040 in 2016, and forecast at $40,000 in 2017. Fluctuations in caseload activity in the Court create these fluctuations. In comparison, the City is expecting to pay nearly $265,000 in 2016 to the Regional Justice Center and Okanogan Jail for its share of housing and medical costs for prisoners. Fines & Penalties Revenue from fines and penalties of the City's Municipal Court was $294,000 in 2012, $250,000 in 2013, $236,000 in 2014, $211,000 in 2015, and estimated to be $229,800 in 2016. $215,000 is forecast for 2017. Municipal Court Cost Offset Receipts Collections of the City's Municipal Court also provide monies to help offset certain portions of costs incurred by the City in support of court -related activities, including probation costs and public defender costs. Revenue in support of these activities was $135,891 in 2013, $120,274 in 2014, $110,413 in 2015, and estimated to be $114,537 in 2016. The 2017 estimates for these receipts total $119,000. 14 2017 BUDGET GENERAL FUND REVENUE (continued) City "Non -Revenues" The City receives monies that it has a responsibility to pass on to other government entities such as the State of Washington. The greater portion of this non -revenue is Municipal Court Receipts that are allocated directly to the State of Washington totaling approximately $298,000 in 2012, $254,000 in 2013, $241,000 in 2014, $225,000 in 2015 and estimated to be $250,600 in 2016. $240,000 is forecast for 2017. 15 CITY OF EAST WENATCHEE GENERAL FUND REVENUES GENERAL FUND REVENUE PAGE OF 2017 Budget Worksheet BARS Numbers Description 2011 2012 2013 2014 2015 2016 Actual Budget 2016 2016 2017 Estimate Budget Actual Actual Actual Actual 7Months 00 1. 000. 000. 308, 00,00.00 Beginning NC&I 999,260 1,569,239 2,320,016 2,273,633 2,866,810 3,098,880 3,307,823 3,307,823 2,914,910 Totals 999,280 1,569,239 2,320,016 2,273,633 2,866,810 3,098,880 3,307,823 3,307,823 2.914,910 Taxes 001,000.000.311,10.00.00 Property Tax 1,059,077 1,137,725 246,402 110801900 962,834 948,600 410,516 376,600 347,000 001.000.000.313. 10.00.00 Sales & Use Tax. 2,507,483 2,601,982 2,951,949 3,043,647 2,848,482 2,738,600 1,383,119 2,713,600 2,923,000 001.000.000.313.71.0o.0o Criminal Justice 164,661 176,326 239,393 244,274 259,968 245,000 160,300 270,000 270,000 001.000.000.316.51.00.00 Electric Utility Tax 304,994 304,764 324,240 342,817 332,640 330,000 224,624 336,700 337,500 001.000,000,316.53.00.00 Natural Gas UtilityTax 36,412 29,247 34,911 40,972 39,460 37,000 22,399 33,300 35,400 001.000.000.316.57.00.00 6%Tax Tele/Cellular 469,352 471,139 438,200 406,899 389,949 386,000 216,747 374,600 382,500 001.000.000.316.55.01.00 Recycling 23,074 2,118 - - - - - - - 001.000.000.317.54.00.00 Gambling Tax 297,722 278,660 287,260 218,759 303,463 270,000 238,082 300,000 320,000 001,000.000.314.51.00.01 Gambling Tax Penalti 15,640 19,105 19,778 7,564 - - 230 1,000 - Totals 4,868,405 5,021,066 4,542,134 5,385,831 6,136,686 4.954,000 2,655.917 4,404,500 4,615,400 Licenses & Permits 001.000.000.321.30.01.00 Fireworks Permits 600 350 350 600 460 560 300 Soo 300 001.000.000.321.60.00.00 Taxicab Licenses 681 453 328 1,075 1,170 500 125 200 200 001.000.000.321.70.00.00 Amusement Licenses 1,370 2,020 1,460 730 1,260 - - 001.000,000,321,70,01.00 Panoram Licenses - - 1,290 630 630 - - - 001.000.000.321.90.00.00 Other Licneses 256 - 001.000.000.321.91.00.00 Franchise Fees 89,838 90,402 94,058 98,528 98,955 98,400 49,430 99,200 100,000 001.000,000.321,97,00.00 Business Licenses 53,293 53,058 55,449 55,260 64,234 80,000 66,010 79,000 86,000 001,000.000.321.80.00.00 Business License Penalties 733 432 1,092 1,780 3,714 2,500 1,146 1,600 1,600 001.000.000.322.10.00.00 Building Permits 63,422 116,828 68,774 31,666 86,824 50,000 19,168 60,000 50,000 001.000.000.322.90.01.00 Gun Permits 3,770 4,307 5,495 4,820 5,267 6,000 4,082 5,900 5,000 Totals 203,607 266,850 228,296 195,344 262,504 236,960 140,261 236,200 242,100 16 CITY OF EAST WENATCHEE GENERAL FUND REVENUES PAGE 2OF 4 2017 BUDGET WORKSHEET PAGE 2OF4 BARS Numbers Description 2011 2012 2013 2014 2015 2016 Actual Budget 2016 2016 2017 Estimate Budget Actual Actual Actual Actual 7Months Intergovemmenfal 001L000.000.331.16,60.00 Bullet Proof Vest Grant 194 1,066 - - - - - - 001.000,000,331.16.70.00 COPS Grant 88,901 89,832 - - - - - - - 001.000.000.331.16.75.00 Dept of Commerce Grant 90,000 - - - - - 001.000.000.331.16,78.00 DC Regional Share - Downtown - - 5,000 - - - - 001.000.000.333.16.80.00 DOJ Video Grant 4,821 2,078 4,084 - - - - - - 001.000.000.333.04.21.00 WASPC Grant 1,000 - - - - 001.000.000.333.06.93.00 Court Equipment Grant 329 - 2,897 - - - - - - 001.000.000.334.03.50.00 TSC Grant 1,828 - - - - 001.00.000.334.03.51.03 TSC-Night Seat Belt El 1,622 1,314 1,562 2,006 1,209 11500 1,627 2,000 3,323 001.000.000.334.06.51.04 TSC Speed Limit Emp 2,325 - - 1,625 - 6,394 7,600 3,670 001.000.000.334,03.51.06 TSC- BoosterSeatE - 1,948 1,950 - - - 001.000.000.334.03.51.10 TSC- Distracted Driving 1A80 2,383 2,500 2,701 3,200 1,440 001.000.000.334.03.51.12 TSC- DUI Emphasis Patrols 769 9,153 4,000 1,788 3,600 3,170 001,000.000.334.04.20.10 CDBG Grant Reimb 83,892 6,000 - - - 001.000.000.334.06.91.00 Public Def Grant 15,000 - - 10,000 10,000 - - - 001.000.000.334.06,95.00 Rivercom Funding Assist 6,191 - - 001.000.000.335.00.91.00 PUD Privilege Tax 37,571 40,512 38,092 41,148 42,561 42,500 41,035 41,035 42,600 001.000.000.336.06.41.00 Marijuana Enforcement 10,113 20,000 10,113 20,113 20,224 001.000.000.336.06.51.00 DUI 4,493 4,604 5,789 4,847 2,300 2,500 1,567 2,100 2,100 001,000.000.336.06.94,00 Liquor Excise Tax 63,106 48,692 8,896 26,086 36,400 26,600 46,076 61,000 61,000 001.000.000.336.06.9&00 Liquor Board Profits 91,936 131,870 119,374 118,620 117,152 120,000 57,720 115,400 118,000 Totals 310,197 321,916 274,461 199,955 322,879 234,500 168,921 255,848 256,427 Charges for Services 001.000.000.341.30.00.00 Records Services - 2,280 - - - - 001.000.000.341.33, 10.00 Background Check Fe 280 10 20 (32) 192 100 48 60 100 001.000.000.341,33.20.00 Passport Fees 1,650 1,100 925 - - - - - 001.000.000.341.35,30.00 Duplicating Services- Police 1272 1,471 1,333 1,326 1,203 1,000 876 1,200 1,200 001.000.000.341.35.31.00 Duplicating Services- Admin - 61 101 107 60 573 600 200 001.000.000.341.35.33.00 Recording & Filing Fees 91 001.000.000,341.96.10.00 Civil Svc Apo Fee 3,020 - - - - - - 001.000.00.341.35.35.00 Annual Admin Fee - Waste M t 5,000 5,000 6,000 5,000 6,000 001.000.000.341.45.00,00 Filling Fee Relmb- 3,479 001.000.000.342.33.00.00 Adult Probation Svcs 63,318 104,483 90,164 84,700 90,000 50,700 86,637 90,000 001.000.000.342,36.00.00 Housing of Prisoners 39,424 42,077 53,450 49,705 40,850 42,000 20,038 34,040 40,000 001.000.000.342.40.00.01 Fire Marshall Ins action Service 495 523 564 1,318 7,587 4,000 5,628 8,000 8,500 001.000.000.345.83.00.00 Few Checking 27362 65,875 37,428 17,251 26,250 24.900 9,863 17,000 20,000 001.000,000.345.83.41.00 Engineering Review Fees 2,229 1,600 530 760 750 001.000.000.345.89.00.00 SEPA Permits 1,751 904 1,332 569 1,129 500 392 Soo Soo 001.000.000.345.89.00.00.00 Planning &Development Fees 8,468 3,453 2,323 2,233 5,927 3,000 791 1,000 3,000 Totals 80,700 181,751 204,189 162,636 178,658 172,1501 17 94,530 1 154,687 169,260 GENERAL FUND REVENUES 2017 BUDGET WORKSHEET PAGE 3 OF 4 PAGE 3 OF 4 BARS Numbers Description 2011 2012 2013 2014 2015 2016 Actual Budget 2016 2016 2017 Estimate Budget Actual Actual Actual Actual 6 Months Fines & Penalties 001.000.000.356.50.00.00 Fines & Penalties 343,325 294,250 249,815 236,437 211,289 205,000 135,576 229,800 215,000 001,000,000.357,33,00.00 Public Defender- Muni Court Receipts 28778 30,030 31,408 30,110 25,713 28,000 16,381 28,000 28,000 001.000.000.357.39.01.00 Restitution 88 - 238 15 26 - - - - Totals 372,191 324,280 281,462 266,562 237,028 233,000 151,967 257,800 244,000 Miscellaneous 001,000.000,361.11.00.00 Interest Earnings 4,990 5,962 5,322 4,124 7,731 5,600 11,861 20,000 16,000 001.000.000.351.40.00.00 Sales Tax Interest 1,527 832 608 621 1,650 1,600 1,373 1,700 1,920 001.000.000.362.40.00.05 Rent Income 889th St. NE. 4,800 8,660 9,660 - 001,000.000,369,20,00.00 Unclaimed Property 280 22 - 001.000.000.369.90.50.00 Miscellaneous 14 555 1,396 1,803 2,232 1,000 588 700 1,000 Totals 6,431 7,349 7,326 6,828 16,385 8,200 23,462 32,060 17,920 Sub -Total Current Revenues 5,941,531 6,123,211 5,537,866 6,217,155 6,154,140 5.838,800 3,235,048 5,341,085 5,544,097 Non -Revenues 001,000.000.380,00,50.05 Engineering Reimbursement 64 1,120 350 - - - - 001.000.000.386.00.15.00 Auditor Recording Fees 72 77 0 0 0 0 0 0 001,000.000.386.12.00.00 Crime Victim Assessment 2,938 6,492 4,769 4,394 3,913 4,000 2,486 4,200 4,000 001.000.000.38630.00.00 Rent Deposit 88 91h St NE. 1,600 (1,600) (1,600) - 001:000.000.38&89.50.00 Stale Building Code Surcharge 387 360 401 284 492 300 191 275 300 001.000.000.386.89.55.00 State Share of Gun Permits 6,588 7,082 9,816 7,797 9,380 6,600 7,056 11,000 9,000 001.000.000.386.91.00.00 State- Court Remittance 339,925 298,116 253,797 241,486 224,563 212,000 147,147 260,600 240,000 001.000.000.388.00.00.10 Other Non -Revenues 2,234 - - 154,860 1,077 - 784 1,000 500 001.000.000.389.00.20.00 Insurance Recoveries 2,314 12,848 25,444 4,268 - - 001.000,000.389.20.00.00 Fireworks -DCFD Remittance 300 250 - 400 250 250 200 200 200 001.000.000.389.30.00.00 Fireworks -Cleaning Deposit 1,700 2,000 2,600 3,500 2,500 2,500 2,000 2,000 2,000 001.000.000.395.10.00.00 Disposition of Assets 7,381 7,020 8,646 2,960 001.000.000. 397.00. 00.00 Operating Transfer In Total Current Non- Revenues 366,617 323,816 292,853 441,474 248,043 225,550 158,263 267,676 256,000 Total General Fund Revenues Before SWU 6;198;048 6,447,027 5,830,719 6,658,630 6,402,183 6,064,350 3,393,311 5,608,760 5,800,097 18 GENERAL FUND REVENUES PAGE 4OF 4 2017 BUDGET WORKSHEET STORM WATER UTILITY REVENUES PAGE 4OF4 BARS Numbers Description 2011 2012 2013 2014 2015 2016 Actual Budget 2016 2016 2017 Estimate Budget Actual Actual Actual Actual 7Months 050.000.000.343,13,00.00 SWU Maint Svcs - - - - 050.000.000.343.13.00.20 SWU Admin 3,664 18,463 24,141 18,812 - - - - 050.000.000.343.13.00.30 SWU Small lmprovem 86,499 87,075 49,343 99,811 - - - 050.000.000.343.13.00.33 WVSWP Decant Facility 10,651 - - - - 050.000.000.343.13.00.34 19th Str Pond Purchase 156,600 - - 050.000.000.343.13.00.Var SWU-Canyon A Phas 159,118 369,620 309,602 1 - I - - I - SWI1-Canyon A Phase 4 1,471 - - - - - 050.000.000.343.13.00.61 3rd Street SWU Retr 26 - - 25,679 - - - 050.000.000.343.13.00.67 GR Storm Pipe Rehab 13,269 - - - - 050.000.000.343.13.00.85 DOE CEW NPDES LID Design (New Grant) B6,422 050.000.000,343.13.00,87 NPDES Maintenance Capital Outlay - (Sweeper) 245,807 050.000.000.343.13.00 Var DOE NPDES Grants 68,961 - 050.000.000.343.13.00.83 DOE Capacity Grant C 60,320 20,735 70,323 - - - - - 050.000.000.343.13.00.90 Greater EW SWU NPE 45,722 156,403 161,717 145,078 - - - - - 050.000.000.343.13.00.92 NPDES O&M Allocati c 61,279 - - - - - - - - 050.000.000.343.13.00.94 Other SWU Activities - Comp Plan 6,184 2,835 - - - - 050.000.000.343.13.00.35 Eastmont Ave Design 6,881 253 050,000.000.343.13.00.37 Easimont Ave SDC 050.000.000.343.13,00.39 Eastmont Ave Construction 354,856 Total Storm Water Revenues 475,579 659,267 975,417 805,425 - - Grand Total General Fund Revenues 6,673,627 7,106,294 6,806,136 7,464,055 6,402,183 6,064,350 3,393,311 5,608,760 5,800,097 Total Available Resources 7,672,887 8,675,633 9,126,152 9,737,688 9,258,993 9,163,230 6,701,134 8,916,583 8,715,007 7 Months Year Allocation of Property Tax: 2011 2012 2013 2014 2015 2016 2016 2016 2017 General Fund 1,059,077 1,137,725 246,402 1.,080,900 962,834 876,500 410,516 376,600 347,000 Street Fund 200,000 200,000 260,000 300,000 350,000 475,000 400,000 475,000 500,000 Bond Redemption Fund 180,000 180,000 185,000 185,000 185,000 20,000 22,000 20,000 20,000 Debt Reserve Fund 165,000 65,000 165,000 165,000 Street Improvements Fund - 15,342 683,119 15,714 116,042 4,600 4,500 4,500 250,000 Capital Improvements Fund 70,087 190,000 75,000 575,000 350,000 Total 1,509,164 1,533,067 1,564,521 1,581,614 1 1,613,876 1,616,000 902,016 1 1,616,000 1,632,000 Allocation of Sales & Use Tax: 2011 2012 2013 2014 2015 2016 2016 2016 2017 General Fund 2,507,483 2,601,982 2,951,949 3,043,647 2,848,482 2,738,600 1,643,419 2,713,500 2,923,000 Street Fund 220,000 336,000 250,000 250,000 294,000 290,000 290,000 290,000 290,000 Library Fund 3,500 2,000 2,000 2,000 Criminal Justice Fund 25,000 Events Fund 104,500 E,P,M&R Fund 203,000 385,000 310,000 410,000 277,000 Street Improvements Fund - Capital Improvements Fund Total 2,831,983 2,962,982 3,201,949 3,293,647 3,348,982 3,415,500 2,145,419 3,415,500 3,490,000 19 2017 BUDGET GENERAL FUND EXPENDITURES The following expenditure summary is provided as a reflection of each category and/or department that is supported by funding in the City's General Fund. The categories either represent the nature of the expenditures or the department which is supported by those expenditures. A description of each is as follows: General Government: This category primarily includes payments to other governmental entities that provide services or support to the City, including RiverCom, the regional 911 center for Chelan and Douglas Counties; Wenatchee Valley Animal Control, LLC, a subsidiary of the Humane Society; and the Chelan Douglas Transportation Council, responsible for transportation planning in the Wenatchee Valley Urban Area. In late 2014, the City entered discussions with the City of Wenatchee to provide financial support to the Wenatchee Valley Museum and Cultural Center. Those discussions culminated in a joint agreement for funding for the years 2015 thru 2019. Legislative: This category includes payroll for the Mayor, City Councilmembers and administrative support, as well as election and other costs. At the end of 2010, the Municipal Court determined that public defender activities were a potential conflict of interest for the Court to be charged for and managed in that department. Since then, these costs and the contracts with law firms to satisfy these functions are now part of the Legislative function of the City. Douglas County also allocates costs for elections and charges the City for its share. Municipal Court: Includes costs of operation of the court, including payroll and benefit costs for four full-time employees and the judge, who is paid based upon an employment contract. City Clerk: Includes payroll and benefit costs for the City Clerk and, prior to 2017, a 2/3 part-time assistant. The City Clerk's desk collects and tracks payments for business licenses, provides agendas/minutes/documentation for Council meetings, and maintains the City Code among other activities. Internal Services: Includes the shared costs for copying, telephone and postage. Finance Department: Includes payroll and benefit costs for the Finance Director, half- time accounting assistant and half-time processing clerk. Accounting for revenue receipts, expenditures, payroll/payroll taxes, internal monthly financial statements, external financial reporting, budget origination/management and the annual financial plan are their primary activities. Information Technology: This department was developed during the 2010 budget process to accumulate costs associated with the management of the City's information technology assets. Budgets for network system support through an outside vendor, software, licenses, hardware and peripheral equipment are managed in this department. Legal Department: Includes the payroll and benefit costs for the City Attorney, part- time assistant and supporting department costs. The City Attorney is also the prosecuting attorney for the City's Municipal Court. 20 2017 BUDGET GENERAL FUND EXPENDITURES (continued) Civil Service: Includes costs for the periodic necessity to retain a civil service secretary on an as -needed basis for testing in recruiting law enforcement personnel. Central Services: Includes the costs to service, maintenance and improvements to City Hall and portions of the City campus. Law Enforcement: Includes the costs of staffing and operating the City police department. Department staffing includes the Chief of Police, the Assistant Chief, three sergeants, two detectives, fourteen patrol officers, two records specialists and an executive secretary. Jail Services: Includes the City's cost for retention of adults and juvenile offenders, according to agreements with the Chelan County Regional Justice Center in Wenatchee and the Okanogan County Jail in Okanogan (the City does not have a jail). City Engineer: This department was established in 2010 after the Council approved hiring a City Engineer to offset a portion of engineering costs for planning and managing capital and street improvement projects. The City Engineer is also the Public Works Director and oversees activities of the street and storm water maintenance functions. Planning Department: Includes the payroll and benefit costs for the Community Development Director and a portion of the Building Permit Technician, as well as common department support costs. Code Compliance: Includes the payroll and benefit costs for the Code Compliance Officer and an allocation of cost for administrative support provided by the Building Permit Technician, as well as common department support costs. Non -Expenditures: In a governmental accounting framework, these expenditures primarily represent "pass -through" monies that the City is receipting, serving in a temporary custodial function, and subsequently distributing to the agencies or organizations which are entitled to the monies. For example, the largest amounts of pass - through monies are collections of fines and penalties occurring in the City's Municipal Court, a portion of which are subsequently remitted monthly to the State of Washington. 21 001 520-596 CITY OF EAST WENATCHEE CURRENT EXPENSE Ee GENERAL FUND EXPENDITURES PAGE OF 2017 BUDGET WORKSHEET SUMMARY Description 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2010 8Months 2010 Estimate 2017 Budget General Government 423,277 413,433 409,095 427,882 526,121 463,839 315,837 458,600 576,877 110511 Legislative 293,074 316,754 314,759 331,867 340,395 340,025 236,104 349,600 445,092 120512 Municipal Court 279,387 316,969 351,555 339,730 329,621 351,400 228,005 351,000 364,300 140514 City Clerk 126,132 133,016 142,176 143,001 147,258 164,750 98,277 161,100 127,350 141 514 Internal Services 34,918 35,133 36,740 29,061 28.783 34,600 20,289 33,700 34,000 142514 Finance 184,966 176,188 200,145 214,683 225,429 225,750 138,423 223,002 257,200 New Information Technoloy 67,855 90,274 99,999 114,624 122,531 144,090 102,544 155,600 155,031 151 515 Legal Department 165,777 172,917 182,418 173,744 172,906 179,350 119,719 181,800 196,800 160 521 Civil Service 1,450 3,749 2,965 3,694 3,432 4,100 607 3,100 3,800 180518 Central Services 83,597 124,419 117,608 128,697 268,221 163,300 115,294 180.411 192,500 210521 Law Enforcement 23767,870 2,907,550 2,707,543 2,917,811 2,861,348 2,998,450 1,882,361 2,936,640 3,037,300 230523 Jail Services 265,515 288,079 286,893 299,004 276,369 343,000 150,923 265,000 282,000 315 542 City Engineering Dept 106,214 106,609 96,788 115,148 121,061 125,900 59,937 125,000 149,800 280558 Planning 121,976 123,111 204,416 135,751 139,907 170,400 91,045 1633550 198,650 590559 Code Compliance 136,203 143,095 155,505 154,265 157,782 168,475 104,910 165,950 171,083 Sub -Total Routine Expenditures 5,058,300 5,351,296 5,317,605 53628,952 5,710,164 5,857,429 3,664,276 5,746,053 9,192,383 001 001 586 00 03 Non-Exp State Gun Pam 6,216 6,334 8,788 7,454 9,878 6,800 6,645 10,000 10,000 0010015860005 Non-Exp Court Remittar 367,555 279,606 j 254,473 242,517 224,283 210,000 147,161 240,000 240,000 001.001.586.00.06 Building Cade Surchargf 369 319 392 261 530 350 169 420 400 001 001 586 00 13 Non-Exp Kentucky Anne 15,755 - - - - Non-Exp Kent Annex PIP 55,287 - - 0010015860007 Non-Exp Engr Rembum 84 1,120 350 - - - - - 0010015860008 Clrime Victims - County. 9,621 5,447 4,768 33515 4,065 4,200 3,068 4,200 4,200 001.001.586.00.12 Firwroks Cleaning Deposit 850 800 1,000 800 - 800 800 001.001.586.51.00.10 DCFD Fireworks Remitt 300 200 (50) 1,000 250 250 200 200 200 001.001.597,21.00.20 Non-Exp Transfers Out t 1,000 - - - 586.51.00.15 Recording Fees 71 - - - 001.001.000.586.51.00. Contingency 380 600 (320) 35 - 2,000 - - 2,000 001.001.000.589.00.00. Other Non -Expenditures - - - 152,728 1,000 - - - Sub -Total Non -Routine Expenditures 466,667 293,694 268,901 408,060 241,006 224,400 157,252 265,620 257,600 Total Current Expense Expenditures 5,514,967 5,644,990 5,586,506 5,937,612 6,951,170 1 6,091,829 3,821,528 6,001,673 6,449,983 22 GENERAL FUND EXPENDITURES SUMMARY CITY OF EAST WENATCHEE CURRENT EXPENSE EXPENDITURES RECAP 2017 BUDGET WORKSHEET 2011 2012 2013 2014 2014 Description Actual Actual Actual Actual Actual Storm Water Utility Operations: Page 2 of 2 Page 2 of 2 2015 2014 2014 2015 Budget 6Months Estimate Budget 050.000.311.531 Administration 11,676 6,768 19,599 7,023 7,023 - SWU Annual Billing Fee K872 5,933 5,933 050.000.311.531 Comprehensive Plan 25,869 Total Administratioi 11,676 6,768 60,340 12,958 1 12,956 050.000.311.531 Capital Projects -Small 76,319 1 46,299 121,964 53,562 53,562 - 050,000.312,531.32.01. Capital Projects -Canyon A Phase 3 SDC 14,113 - 050.000.312.531 Ca ital Projects -Canyo 163,947 363,040 242,227 Capital Projects- Canyon A Ph 4 SDC 5,454 166 Capital Projects -Canyon A Ph 4 Constr 124,908 050.000.312.531 3rd Street SWU Retrofit Design Engr 2,905 17,100 17,100 3rd Street SWU Retrofit Construction 15,313 - 050,000.312.5 WVSWP Decant Facility 10,651 10,651 Eastmonl SWU Rebuild -SDC B Constr 381,244 - VMP LID Project Design 1 5,920 92,349 92,349 Grant Road Pipe Lining Project 18,285 90,960 90,960 Total Construction 240,266 414,793 927,045 264,622 264,622 050.000.311531 NPDES Cam liance 188,134 142,816 163,094 116,963 116,963 Capital Outlay- Sweeper and ATV (Spraying) 7,390 246,381 246,381 1Wh Street SWU Pond F 155,600 155,600 Sub -Total SWU Operatic 440,076 564,377 1,157,869 796,522 796,622 050.000.315.531 Annual Street Utility Cha 148,725 146,790 146,790 146,745 146,745 Total - Storm Water Utility Expenditures 588,801 711,167 1,304,659 943,267 943,267 Grand Total -General Fund Experl 6,103,768 6,356,157 6,891,165 6,880,879 6,894,437 6,091,829 3,821,528 6,001.673 6,449,983 Total Available Resources - Revenue 7,672,887 8,675,533 9,126,152 9,737,688 9,258,993 9,163,230 6,701,134 8,916,583 8.515,007 Fund Balance, End of Budget Year 1,569,119 2,319,376 2,234,987 1 2,856,808 2,364,566 3,071,401 2,879,606 2,914,910 2,065,024 23 2017 BUDGET GENERAL FUND GENERAL GOVERNMENT Wellness Program The Wellness Program is an employee incentive program started in 1999. Expenditures have included gym equipment, refreshments for blood drives, and registration fees for an employee to attend the AWC Wellness Program training. In early 2013, the City determined to pursue greater development of a wellness program which could potentially result in a reduction of its health insurance premiums. The Executive Assistant to the Mayor is the coordinator of this effort, a wellness committee has been established which represents every department in the City, the qualification process began with wellness activities regularly scheduled throughout the year. The City completed the AWC qualification in 2014 and has been certified. The resulting 2% reduction of medical premiums began in 2015, the City was re- certified in 2015 for the reduction to repeat in 2016 to save the City approximately $15,500 annually. Based upon the increase in employee wellness activities and participation, the wellness budget has been increased accordingly. LEOFF 1 Insurance Premiums This line item pays the insurance premiums for LEOFF 1 retired officers as well as the City's portion of medical expenses for LEOFF 1 active and retired officers. These medical expenses are typically unreimbursed medical expenses (that is, deductibles and patient share of medical expenses). Non -routine reimbursements are approved in advance by the Douglas County Disability Board. Premiums have been reduced substantially during 2014 due to insuring that the four participants qualify and obtain a medicare Part B insurance policy. That factor has allowed a significant reduction in the premiums paid by the City. RiverCom RiverCom costs are estimated to total $313,001 in 2017, an increase of 10.95% due to significantly higher call volumes in the annual period of July 2015 thru June 2016. Past monthly payments were as follows: Year Monthly Amount Percent of Change 2004 $20,756.43 2005 $20,756.43 0.00% 2006 $17,559.20 (15.40)% 2007 $19,555.50 11.37% 2008 $21,234.75 8.59% 2009 $22,606.08 6.50% 2010 $21,376.83 (5.4%) 2011 $23, 825.00 11.45 % 2012 $22,260.25 (6.60%) 2013 $21,899.58 (1.62%) 2014 $22,656.42 3.46% 2015 $22,885.33 1.27% 2016 $23,509.50 2.72% 2017 $26,083.42 10.95% Animal Control The Wenatchee Valley Humane Society annual cost is budgeted to be $70,200 per year, based upon a CPI adjustment included in their "Contract for Services" with the City for the period l/l/2012 through 12/31/2014 with an automatic renewal for three years. Annual changes in expenditures have been as follows; 24 Year Annual Total Percent of Increase 2004 $42,623 2.3% 2005 $43,944 3.1% 2006 $58,006 32.0% (annexation) 2007 $59,064 1.8% 2008 $60,777 2.9% 2009 $63,633 4.7 % 2010 $63,633 0.00% 2011 $64,600 1.52% 2012 $66,483 2.92 % 2013 $67,214 1.10 % 2014 $68,316 1.64°% 2015 $69,546 1.8 % 2016 $69,756 0.3% 2017 $70,200 0.64% Chelan/Douglas Transportation Council (formerlv Metropolitan Plannine Oreanization The membership dues amount will be $12,500 in 2016, the same as 2015. NCW Economic Development District The membership dues amount will be $1,000 in 2016, the same as in the previous years. Contributions to the Wenatchee Valley Museum and Cultural Center Effective January 1, 2015 and continuing until December 31, 2019, the City entered into a Joint Agreement between the City of Wenatchee, City of East Wenatchee and the Museum to help fund the operations of the Museum. The City of Wenatchee agreed to a total annual amount of $270,000, payable in monthly installments of $22,500, and the City of East Wenatchee agreed to a total annual amount of $111,276, payable in monthly installments of $9,273. The City expects to fund these contributions from sales tax revenues, with the possibility to include a portion of Hotel/Motel tax revenues, as long as they qualify. Community Mental Health Quarterly, state -mandated payments in the amount of 2% of the City's quarterly liquor board profits receipts are remitted to the Chelan County Treasurer for community mental health (serving Chelan and Douglas Counties). $3,500 is budgeted for 2017, based upon current trends. 25 CITY OF EAST W ENATCHEE GENERAL GOVERNMENT EXPENDITURES 2017 BUDGET WORKSHEET- Department Head - Finance GENERAL GOVERNMENT BARS Numbers Description 2011 Actuals 2012 Actual 2013 Actual 2014 Actual 2016 Actual 2016 Budget 2016 2016 Estimate 2017 Budget 9 6 Months Change 0010,000.001.515.10.40.00 Prof Svcs Legal 001.000.001.518,91,50.00 Wellness Program 263 860 Soo 834 2,169 1,711 1,760 1,750 2,000 952 250 001.000.001.518.93.49.00 City Theme 1,436 10,000 10,000 10,000 001,000.001.521.10.29.00 LEOFF 1 57,040 63,013 62,795 66,054 38,618 38.400 17,091 36,000 38,400 2,400 001.000.001.528.70.51.00 RiverCom 286,467 267,629 263,362 272,450 276,206 282,114 141,299 282,114 313,001 30,887 001,000.001.537.20.51.00 Solid Waste Administration 001.000,001.539.30.51.00 Animal Control 63,634 66,483 67,214 68,224 69,546 69,766 34,877 69,766 70,200 4" 001.000.001.557,20,35.00 Okanagon Trans & Nutrition Soo 900 900 900 001.000.001.558.20.30.00. Community Foundation of NCW 1,000 1,500 001.000.001.558.60.41.00 Wenatchee Valley Trans Council 10,434 10,434 10,434 10,434 12,600 12,500 12,600 12,600 12,750 260 001.000.001.558.70.41.00 NCW Economic Dev District 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,250 250 001.000.001.55870,41.00 Chelan Douglas Trends - CFNCW 1,600 1,600 1,600 1,600 1,500 001.000.001.558.90.25.00 Spirit of Wenatchee - Miss Veedol Housing 3,000 3,000 3,000 3,000 3,000 3,000 001.000.001.558.90.30.00 & CC Wenatchee Valley Museum 10,000 111,276 111,276 27,819 37,092 111,276 74,184 001.000.001.596.00.55.00 Contributions -Region 7,426 13,000 6,000 10,600 10,000 (500) 001,000.001.564.00.52.00 Community Mental Health (2% Liquor) 3,101 3 2,665 2,161 2,903 3,000 1,753 3,400 3,600 100 001.000,001,559.50.53.00 Rental Utilities 338 3,611 - 001.000.001.596.00.48.00 Repairs & Maintenance - - - Totals 424,177 414,333 409,094 427,862 626,121 647,298 246,791 468,612 676,877 118,286 Regional Donations represent estimated funding for the Wenatchee Coaliton for an Annual Fireworks Event. 26 2017 BUDGET GENERAL FUND LEGISLATIVE DEPARTMENT Salaries Fifty percent of the Executive Secretary (to the Mayor)/Accounting Assistant salary is budgeted under the Legislative Department, as well as the Mayor and City Council positions. Benefits The benefits line item includes basic benefits such as L&I for the Mayor and Councilmembers; basic benefits, retirement; and insurance for 50% of the Executive Secretary position; and added health insurance benefits for the Mayor beginning in 2010. Public Defender Court & Conflict Costs During 2010, the Municipal Court determined that budgeting for and having implied responsibility for the Public Defender(s) was inconsistent with the necessity for independence of the judge, prosecutorial and public defender roles in the court environment. Consequently, those costs have been transferred to the Legislative area under the primary influence of the Mayor. Newsletter During 2012, the Mayor implemented the process of developing a periodic City newsletter for distribution by mail, by e-mail from a developed listing, and posting on the City website. The Mayor's Executive Assistant manages the collection of written materials provided mostly by Department Heads and staff, printing and distribution. Two issues are planned for each year. Other Expenses Other expenses are self-explanatory according to their titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. 27 CITY OF EAST WENATCHEE LEGISLATIVE EXPENDITURES 2017 BUDGET WORKSHEET-Department Head - Finance (LEGISLATIVE BARS 2011 2012 2013 2014 2015 2016 2016 2016 2017 $$ Change Numbers Description Actuate Actual Actual Actual Actual Budget 6 Months Estimate Budget 001,000.110,511,60. 10,00 Salaries 127,361 132,100 134,467 137,333 141,517 144,200 73,216 146,000 200,000 54,000 001.000.110.511.60.20.00 Benefits 26,739 28,809 30,176 32,610 33,727 33,000 16,878 33,500 56,000 22,500 001.000.110.511,60,21.50 Public Defender- 95,500 96,000 97,487 98,700 98,900 91,000 48,264 93,600 91,100 Court 001.000.110.511.60.30,00 Public Defender- 5,430 5,640 3,480 4,489 6,646 5,000 2,763 5,000 5,000 Conflicts 001,000.110.511.60.31.00 Office Supplies 34 100 56 132 130 125 68 125 125 001.000A 10.511.60.31.05 Newsletter Printing&Mailing (2lssu 8,330 7,692 8,875 8,965 9,260 4,293 8,600 9,100 500 001.000, 110.511,60.40.00 Training 946 460 1.,243 3,000 1,889 3,000 3,000 001. 000. 110.511.60.4 1.00. Prof Services 1,649 5,318 880. 663 10,146 1,000 8,000 28,000 20,000 001.000. 110.511.60.41.20 AWC Annual Fee 7,303 8,133 8,170 8,262 8,348 8,500 8,444 8,444 8,667 123 001.000.110,551.60,41.50 ApA retation Services 36 30 100 001.000.110.511.60.42.03 Postage 25 27 001,000.110,511,60,43.00 Travel 1,654 2431 1,338 580 1,124 2,600 1,485 2,600 2,600 001.000.110,511.60.43.01 Travel- Misawa 4,220 5,198 4,193 2,596 7,500 1,691 7,600 7,500 001.000.110,511,60,44.00 Advertising 163 _ 001.000.110.511.60.45.00 Election Costs - Reg 15,150 18,960 16,878 22,408 10,014 23,000 21,594 21,600 22,000 Voters 400 001.000.110.511.60.45.05 Election Costs- 4,651 Officials 001.000. 110.511.60.46.00 Insurance 3,611 4,395 5,780 7,912 6,403 6,300 92 6,300 6,700 400 001.000.110.511.60.47.00 Background Check 30 10 565 60 76 60 - Costs - 001.000.110.511.60,49.00 Miscellaneous 2,192 3,409 2,669 5,170 4,562 5,600 2,876 5,500 5,500 Totals 292,174 315,857 1 314,761 331,857 340,395 340,025 182,922 349,569 445,092 97,923 Training Budget 2016: $1,500 for new Councilmember training and Councilmembers attending AWC annual or regional meetings. $1,500 for Human Resource Training. Travel Budget 2016: $1,500 for Councilmembers travel and $1,000 for travel associated with Human Resource Training. Miscellaneous: Includes $500 for memberships for Human Resource function. 2017 - Professional Services: Broker Insurance Commission $7,600 and $20,000 for Consultants for Consolidation Evaluations 28 2017 BUDGET GENERAL FUND MUNICIPAL COURT Salaries The Court Administrator, Assistant Administrator, and Probation Counselor are currently paid through the Municipal Court, as well as the Judge who is on contract. Benefits This line item is payroll taxes; medical, dental, and vision premiums; and retirement contributions for the Court staff listed above. Public Defender and Public Defender Conflicts Costs have been transferred to the Legislative area because of conflict of interest considerations Municipal Court Judee The Municipal Court Judge is under contract for 2017 at $5,228.02 per month salary, with associated payroll taxes, but without medical benefits, under a contract extending thru 2017. Compensation for the Judge is now included above in Salaries and Benefits. Judee Pro Tem Through careful planning by the Judge to coordinate vacations with the court schedule and because the Judge has not been required to miss a day's work due to illness, the use of proteins for reasons directly related to the Judge have been minimal. Only one affidavit of prejudice has been filed in the last six years against Judge Crowell and there have been minimal conflicts. However, the budget must have a sufficient amount to anticipate that the Judge may be ill, there may be more conflict cases or there may be affidavits of prejudice filed against Judge Crowell. The current contract with the Judge was negotiated based on a projected pro tent budget adequate to provide for those possibilities. Interpreter Interpreter costs will increase due to using a new individual for interpreting. The average cost for uncertified interpreters is $35 per hour and $50 per hour for certified interpreters. In the past, our interpreter charged $25 per hour even though the rates set forth herein above are the minimum established by the Administrative Office of the Court (AOC). Case Filines Criminal case filings are up over last year's figures. In 2015 there were a total of 613 criminal cases filed. Through July of this year 422 criminal cases have been filed with a projected total of 723 cases for the year. Other Cost Line Items Other expenses are self-explanatory according to their titles and nature 29 CITY OF EAST WENATCHEE MUNICIPAL COURT EXPENDITURES MUNICIPAL COURT 2017 BUDGET WORKSHEET -Head of the Judicial Branch of the City of East Wenatchee (currently Judge Crowell) BARS Numbers Description 2011 Actuals 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 a Months 2016 Estimate 2017 Budget $$ Change 001,000.120.512.50.10.00 Salaries 180,161 192,725 190,373 192,600 179,449 183,200 91,399 183,200 187,500 4,300 001.000.120.512.50.12.00 Salaries -Probation Svcs 10,780 30,661 25,451 38,536 43.900 22,667 46,300 46,200 Soo 001.000,120.512.50,20.00 Benefits 73,764 74,774 70,028 62,971 47,273 60,200 20,636 67,200 56,000 (2,200) 001.000.120.512.50.22.00 Benefits - Probation Svcs 7,141 18,280 23,808 229,392 32,700 16,914 32,000 36,600 001.000. 120.512.50.31.00 Office Supplies 3,888 2,573 3,292 3,772 2,250 2,600 1,606 2,600 2,800 300 001,000.120.512.50.40.00 Training 1,146 678 1,187 1,650 490 1,500 490 1,500 1,600 001.000. 120.512.50.41.01 Public Defender" - 255 001.000.120.512.50.41.03 Judge 001.000.120.512.50.41.05 Public Defender Conflicts 360 - 001.000, 120.512.50,43.00 Travel 3,162 2,484 1,606 3,478 3,416 4,000 2.685 4,000 4,000 001,000. 120.51$50.46.00 Insurance. 4.110 5,259 5,713 6,946 7,166 6,360 186 6,390 7,600 1,250 001.000. 120,512.50,49.00 Miscellaneous 807 625 800 696 1,114 1,200 676 1,200 1,200 001.000.120.512.50.49.01 Interpreting Services 5,231 6,185 6,641 7,114 1 8,445 6,000 3,486 6.000 6,600 500 001,000.120,512.50.49.02 Judge Proteins 863 1,125 1,062 1,275 825 4,000 226 760 4,000 001.000,120,512.50.49.03 Winces Fees 597 253 671 261 1,140 650 600 (150) 001.000.120.512.50.49.04 Juror Fees 2,939 3,630 5,500 1,751 1,104 4,000 1,500 1,500 (2,500) 001.000.120.518.30.00.00 Security 4,911 5,033 5,170 4,774 6,000 2,156 4,690 4,500 (500) 001.000. 120.594,21.60.00 Capital Outlay 2.719 3,671 10,709 2,787 3,886 6,000 925 6,000 6,000 - Totals 279,387 316,969 361,666 339,730 629,620 360,200 171,047 361,000 364,300 15,200 CLASSIFICATIONS: MUNICIPAL COURT REVENUE BARS Numbers Description 2011 Actuals 2012 Actuals 2012 Actual 2014 Actual 2015 Actual 2016 Budget 2016 8months 2016 Estimate 2017 Budget $$ Change 001.000.000.386.12.00.00 Crime Victim Assessment 2,938 5,492 4,769 4,800 3.913 4,000 2,820 4,229 4,000 001.000.000,341.33.20.00 Passport Fees 1,650 1,100 925 001.000.000,342.33.00.00 Adult Probation Services 63,318 104,483 100,000 85,437 90,000 57,691 86,637 90,000 001.000.000.342.36.00.00 Housing of Prisoners 39,424 1 42,078 53,4501 48,0001 40,850 42,0001 22,693 34,0401 40,000 (2,000) 114.000.000.356.50.03.00 Drug Buy 841 447 365 200 64 50 118 177 260 200 001,000.000.357,33,00.00 Public Defender Fees 28,778 30,030 31,408 32.000 26,172 28,000 19,325 28,987 29,000 1,000 001.000.000.356.50,00.00 Fines B Penalties 343,325 294,250 249,815 240,000 210,093 206,000 163,215 229,823 216,000 10,000 Total Local Revenue 416,956 436,715 445,215 425,000 366,529 369,050 266,862 383,793 378,250 9,200 001.000.000.386,91,00.00 State Revenue Share 339,925 298,116 253,797 250,000 224,563 212,000 167,102 260,653 240,000 28,000 Court Recei 66,881 734,831 6 67b,000Total 691,093 581,050 422,964 634,446 618,250 37,200 30 2017 BUDGET GENERAL FUND CITY CLERK DEPARTMENT The City Clerk's Office provides services to the City's operating departments as well as a number of external services to Citizens and Businesses in East Wenatchee and the surrounding community. Federal, State, and City laws and regulations guide the Departments operations. The City Clerk is responsible for services such as business licensing, maintaining City ordinances and resolutions, legal notices and publications, records management, and other miscellaneous clerical functions. The City Clerk assists the Mayor with setting Council Meeting Agendas and processing information for Council Packets, as well as providing administrative support for the City Councilmembers. 31 CITY OF EAST WENATCHEE CITY CLERK EXPENDITURES CITY CLERK 2017 BUDGET WORKSHEET - Department Head/City Clerk, Dana Barnard BARB Numbers Description 2011 Actuals 2012 2013 2014 2015 2016 2016 2016 2017 $ Actual Actual Actual Actual Budget 6 Months Estimate Budget Change 001.000.140.514.20.10.00 Salaries 77,114 80,662 84,261 87,158 92,566 94,200 47,239 94,200 75,300 18,900) 001.000.140.514.20.20.00 Benefits 33,816 38,334 40,708 39,036 37,832 40,300 19,655 40,300 34,800 (5,500) 001.000,140.514,20.31.00 Office Supplies 1,059 1,132 2,553 3,439 4,334 3,000 1,638 3,000 3,000 001.000.140.514.20.31.01 Central Stores 5,946 3,639 5,529 3,477 3,813 5,000 1,462 4,000 4,000 001.000. 140.514.20.43.00 Travel 141 503 93 473 55 600 1,020 1,020 800 (220) 001.000,140,514.20.44.00 Advertising 2,604 1,968 1,894 1,782 2,028 1,800 280 1,500 1,800 300 001.000.140.514.20.46.00 Insurance 2,160 2,709 2,966 4,276 3,633 3,300 92 3,300 3,600 300 001.000. 140.514.20.48.00 Repairs & Maint 645 680 715 Soo 100 100 001,000.140.514.20.49.00 Miscellaneous 571 736 647 731 1,044 760 276 750 750 001.000.140.514.20.50.00 Training 444 703 187 724 2,000 425 1,200 1,000 (200) 001.000.140.514.30.20.00 Records Services 70 350 119 243 714 200 200 200 001.000. 140,514,30,25.00 Codification 1,233 1,6001 2,505 1,661 1,240 2,600 829 1,500 2,000 500 001.000.140.594.19.60.00 Capital Outlay 319 Totals 126,122 133,018 142,177 143,000 147,259 164,160 72,906 161.070 127,350 (23,720) CITY CLERK REVENUE CLASSIFICATIONS BARS Numbers Description 2011 Actuals 2012 2013 2014 2015 2016 2016 2016 2017 $ Actual Actual Actual Actual Budget 6 Months Estimate Budget Change 001.000.000,321.97.00.00 Business Licenses 53,293 53,068 55,449 55,260 64,234 80,500 59,633 78,000 84,000 6,000 001.000,000.321.80.00.00 Bus Lie Penalties 733 432 1,092 1,780 3,714 2,500 87 1,600 1,600 001.000.000.321,30.01.00 Fireworks Permits 500 350 360 600 450 550 300 300 300 001.000.000,321.60.00.00 Taxicab Licenses 681 453 328. 1,075 1,170 400 100 200 200 001.000.000.321.70.00.00 Amusement Licenses 1,370 2,020 1,460 730 1,260 - 001.000.000.341.33.10.00 Background Check Fe 280 10 20 (32) 192 100 36 75 75 001.000.000.389,20.00.00 Fireworks Ocld Remittj 300 250 350 400 250 250 200 200 200 - 001.000.000.389.30.00.00 Fireworks CleaningD 1,700 2,000 3,500 3,500 2,500 2,500 2,000 2,000 2,000 - TotalRevenue 58,857 58,573 62,549 63,313 73,770 86,800 62,356 82,375 88,375 6,000 32 2017 BUDGET GENERAL FUND FINANCE DEPARTMENT Salaries Fifty percent of the Executive Secretary (to the Mayor)/Accounting Assistant salary is budgeted under the Finance Department, as well as the Treasurer/Finance Director and a part-time clerical support, shared with the City Attorney. Benefits The benefits line item is payroll taxes, medical, dental, and vision premiums; and retirement contributions. Budeetine, Accountine, and Auditine Represents costs for audits and annual reports required by the Washington State Auditor's Office. Capital Outlav The City purchased and implemented a new accounting software system during 2010. Costs included an annual purchase payment amortized over 5 years and vendor training/travel costs. For 2014, the annual and final payment was paid in the Information Technology Department. Any further technology or hardware/software purchases will be made in the IT Department. Other Expense Line Items Other expenses are self-explanatory according to their titles and nature. 33 CITY OF EAST WENATCHEE FINANCE EXPENDITURES FINANCE DEPARTMENT 2017 BUDGET WORKSHEET - Department Head - Finance Director, Nick Garde BARS Numbers Description 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 6111onMs 2016 Estimate 2017 Budget $ Change 001.000.142.514.20.10.00 Salafles 001.000. 142.514.2020.00 Benefle 001, 000,142,514.20.31.00 Office Suppllee 001.000, 142.514.20.42.03 Postage 001.000.142.514.20,43.00 Travel 001.000.142,514,20.46.00 Insurance 001, 000.142.51420,48.00 Repairs & Maintenance 001.000. 142,514.20.49.00 Miscellaneous 001.000. 142.514.20,49.05 Tex Rtn Diff Form 941 001.000,142.514.23.20.00 Budgeting, Accounting, Auditing 001,000.142.514.25,30.00 Bank Charges B Fees 001.000. 142,514,40,20.00 Training 001.000.142.594.14,60.00 Capital Outlay iofals 1W,672 110,814 115,860 121,247 137,539 141,182 148,000 70,134 148,000 160,400 12,400 38,380 39,642 42,026 45,640 53,704 64,991 63,000 29,176 63,000 69,400 6,400 2.442 2,885 2,993 2,812 2,114 1,677 1,250 1,657 2,000 2,000 (9) 5 79 58 32 2 2 2 (2) 152 43 607 371 167 318 300 193 300 300 1,54B 2,050 2,671 2,866 4,062 3,751 3,200 92 3,200 3,600 4D0 613 - 2,494 2,863 529 362 70 676 Boo Boo 600 - - 3,265 21.334 2,724 25,538 11,666 19,324 5,000 1,028 2,000 17,900 15,500 3,186 5,869 2,603 3,295 3,000 1,446 3,000 3,000 - 600 59B 706 436 708 313 1,000 40 1,000 Soo (5m) 5;860 4,]22 3,906 4,066 2,029 - 112,217 114,968 178,188 209,223 214,683 225,426 225,260 103,667 22J,002 267,200 3d,198 Note: Except for Auditing costs, no material changes in costs for 2016. The audit costs for 2015 result from the requirement for a federal single audit because of the City's receipt of more than $500,000 in 2014 (SEFA) an accountability audit of 2013, and an accountability/financial statement audit of 2014. The City does not expect to exceed the spending limit that would require a SEFA audit for 2015, consequently no specific audit requirements are expected in 2016. 2017 SAO audit work for 2015 and 2016. 34 2017 BUDGET GENERAL FUND INFORMATION TECHNOLOGY Contracted Network Services The City had previously provided information technology support through an independent contractor through 2010. During 2011, the City purchased support from a local information technology service vendor, performed a public bid process for selection under a contract, and negotiated a contract during 2012. That contract for service continues in effect. Website Uperade The City expects to complete its "website modernization" project by the end of 2013. 2014 included monies for transition, training and consultation with its vendor. 2015 includes an annual maintenance fee and a small allowance for consultation. 2016 includes the annual maintenance fee. _Annual Maintenance/License Fees for Software During staff budget discussions in 2013, the costs for software maintenance and licenses that had previously been charged to the departments which had purchased or are the primary user of the software, were determined to be more appropriately paid by the Information Technology Department. Capital Expenditures Computers, supplies, licenses, software and hardware are considered capital. The City has two separate networks and telephone systems, one each for support of City Administrative Staff and one each for support of the Police Department, including linkage with the regional RiverCom emergency 9-1-1 system. 35 CITY OF EAST WENATCHEE IT DEPARTMENT EXPENDITURES INFORMATION TECHNOLOGY 2017 BUDGET WORKSHEET-Department Head - Ma or Lac BARS Numbers Description 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2010 Budget 20f6 9Months 2016 Estimate 2017 Budget $ Change 001.000. 145.514. 10.10.00 IT contractor _ 001.000.145.514.20.31.00 Supplies _ 001.000.145.514.20.40.00 Network Services #### - 56,335 53,493 49,030 47,569 52,625 47,500 32,268 47.500 47,500 001.000.145.514.20.40.05 Dlstster Backup System Support 8,622 8.622 8,100 001.000.145.514.20.40.10 Annual MainVLicense Fees -Planning- GIS Symem$1,700 Total (35%to SWA) 1,082 2,618 2,150 2,150 2,150 - 001.000.145.514.20.40.15 Annual MainVLicense Fees- City Clerk- Business License Maintenance 740 765 740 740 740 - 001.000.145.514.20.40.20 Annual MainVLicense Fees- Police Dept- Spillman and Net -Motion 11,570 13,160 1 13,500 12,602 12,602 12,602 - 001.000,145.514.20.40.25 Annual MainVLicense Fees -Muni Court- Techline Comm 647 862 900 862 862 862 001.000.146.514.20.40.30 Annual MainVLicense Fees- Finance- Vision Financial Software Maintenance 3,006 2,917 3,000 3,063 3,063 3,063 - 001.000.145.214.20.40.35 Annual License Fees - Evidence.com (body cameras) 3,628 3,800 3,249 3,249 3,249 - 001.000.145.514.20.40.40 Annual Subscription Fee - Vision Website 6,400 6,365 6,365 6,565 1 200 001.000.145.514.20A8.00 Repairs & Maint 900 23 - 3,000 3,000 001.000.145.514.20.49.00 Miscellaneous 1,003 694 167 578 199 2,000 295 1,000 1,000 - 001.000.145.594.14.60.00 Website Modernization Capital 16,080 11,554 7,697 350 350 Soo 150 001.000.145.594.14.60.12 Disaster Backup Device Capital 9,500 001.000.145,594.14.60.15 Computer Licenses -Admin Capital - 350 - 001.000.145.594.14.60.20 Computer Software -Admin Capital 1,867 7,343 7,218 3,023 3,000 1,302 3.000 9,300 6,300 001.000.145.594.14.60.25 Computer Hardware - Admin- Capital 6,300 12,990 - 4,374 13,433 30,000 32,572 32.572 30,000 (2,572) 001.000.145,594.14.60.27 Computer Equipment - Police Dept Capital 1,306 11,000 19,581 20,283 25,000 16.272 22,000 25,000 3,000 001,000.145.694.14.60.30 Computer Licenses - Police Dept Capital 1,752 6,290 - - 001.000.145.594.14.30.00 Computer Hardware - Police Dept- C Capital 2,451 5,000 - _ 001.000.145.594.14.60.35 Computer Equipment -Admin Capital 6,594 17,432 6,704 1,319 5,750 145 2,000 2,000 - 001.000.145.594.14.60.40 Computer Software - Police Dept Capital 5,000 1,078 - _ Totals 72,856 90,274 99,999 114,624 122,629 i44,o90 117,967 155,575 155,631 56 2016 Notes: Fees for Maintenance of Software of other systems that were previously paid by individual departments are now a budget and expenditure requirement for the IT Department (per Mayor Lacy at the August 6th staff meeting). Consequently, those fees have been budgeted above for 2015 and beyond. (self-explanatory titles) Website Modernization: Costs for 2015 include the annual contracted amount with an amount for the cost of possible changes. 2016 includes the annual maintenance fee. ### Key Methods provided recommendations to the City Attorney for certain captions, including $350 for Firewall License Renewal, $4,500 for workstations, $7,000 for upgrading the server, and $750 for cleaning up the server room. An additional $5,000 has been budgeted for surveillance cameras on the City campus. Computer Software - Admin includes $6,300 for the purchase and implementation of cash management software, intitally expected to Increase internal controls surrounding the receipt, accounting and bank depositing processes. Disaster Back-up Device and Maintenance: Set-up Capital account for the Disaster Backup Device acquired in 2016. Replacement is expected every third year. The on -going maintenance and service is an annual amount and will begin in September of 2017 at an annua cost of $8.100. 36 2017 BUDGET GENERAL FUND INTERNAL SERVICES Office Machine Costs Since rent payments are not capital according to the SAO, this account will be used in the future to record the rental payments of the copier and other associated costs. Telephone Line Charees Charges for telephone service to City Hall. Postaee Meter This line item is used to reimburse the postage meter for city-wide department usage. Repairs & Maintenance Repairs and maintenance of internal services equipment includes the postage meter. Capital Outlav Prior to 2015, Internal Services capital outlay included the monthly rental payments for the City Hall main copier, including periodic maintenance (See Office Machine Costs beginning in 2015). 37 CITY OF EAST WENATCHEE INTERNAL SERVICES EXPENDITURES INTERNAL SERVICES 2017 BUDGET WORKSHEET - Department Head - Finance BARS Numbers Description 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2010 Budget 2016 6 Months 2010 Estimate 2017 Budget $$ Change 001,000.141.514.20.31.00 Office Supplies - 448 385 - 001.000.141.514.20.31.01 Office Machine Costs 94 10,295 11,000 4,745 11,000 11,000 001,000.141,514.20.42.01 Telephone Line Charges 10,627 12.363 12,516 12,865 11,139 11,180 12,600 5,023 12,200 12,500 300 001.000.141,514,20.42.03 Postage Meter 10,890 10,192 10,027 11,000 6,427 5,156 8,500 4,007 8,500 8,500 _ 001.000, 141.514.20.48.00 Repairs B Maintenance Postage 1,283 1,974 2,136 2,044 1,345 1,701 2,000 1,373 2,000 2,000 001.000.141.514.20.49.00 Miscellaneous 1 001.000.141.594.14.60.00 Capital Outlay" 13,313 9,847 10,069 1 10,831 10,149 450 500 1 - Totals 36,113 34,918 35,133 36,740 1 29,061 1 28,782 34,600 15,153 33,700 1 34,000 300 Please Note: Copier costs previously accounted forth a the Capital Outlay category, will be accounted for in the future in the "Office Maching Costs" account. KZ:] 2017 BUDGET GENERAL FUND LEGAL DEPARTMENT Salaries The City Attorney position reports to the Mayor and will receive an increase per his employment agreement, effective January 1, 2016. The City Attorney anticipates that the number of criminal cases in 2016 will be about 750 - 800. Based on this anticipated caseload, the hours the clerical assistant works should be 24 hours a week. Benefits The benefits line item is payroll benefits, insurance premiums, and retirement contributions for the City Attorney and his clerical support employee. TraininE This amount reflects the registration fee for the City Attorney's CLE five-day workshop. Professional Services The City Attorney does not anticipate needing to contract out for professional services during 2017. Litigation Expenses This request covers expenses for out -of -county subpoenas and expenses for order records from the Secretary of State or the State Toxicologist. Office Supplies The major expense in this category is replacing the ink in the City Attorney's desktop printer. Travel The City is contractually obligated to pay for the City Attorney's Continuing -Legal - Education credits. The City Attorney intends to attend a five-day workshop to earn the required credits. The majority of the requested amount is based on the per diem rates for food and lodging. The amount also includes a $100 for mileage reimbursement for the occasional trips the City Attorney has to make to Waterville to argue cases on appeal with the Douglas County Superior Court. Licensine The City is contractually obligated to pay the City Attorney's licensing fees with the Washington State Bar Association. 39 CITY OF EAST WENATCHEE LEGAL DEPARTMENT EXPENDITURES LEGAL DEPARTMENT 2017 BUDGET WORKSHEET - Department Head I City Attorney, Davin Poulson BARS Numbers Description 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 6 Months 2016 Estimate 2017 Budget $$ Change 001.000.151,515.30.10.00 Salaries 116,231 118,694 124,991 117,851 123,112 125,000 62,639 125,000 131,600 6,600 001.000. 151.515.30.20.00 Benefits 45,155 48,830 51,746 48,267 45,572 47,000 24,011 47,000 56,500 9,500 001.000. 151.515.30.20.10 Training 494 30 94 85 61 61 100 39 00 1.000. 151. 515.30.25.00 Prof Services - - 2,345 2,345 100 (2245) 001.000.151.515.30.25.05 Litigation Expenses 500 500 001.000.151.515.30.25.10 Licensing 355 351 355 487 500 500 001.000.151.515.30.31.00 Office Supplies 285 358 216 110 50 200 - 100 100 001.000.151.515.30.43.00 Travel 364 265 324 350 - 350 600 250 001.000.151.516.30.46.00 Insurance 3,290 4,116 4.472 6,734 2,167 5,200 46 6,200 6,400 200 001.000.151.515.30.42.03 Postage - 001.000.151.515.30.48.00 Repairs & Maintenance 50 - 001.000.151.515.30.49.00 Miscellaneous 323 75 1 184 77 1 254 1 100 525 600 200 (400) 001.000.151.594.14.60.35 Capital Outlay 409 - - 940 135 135 200 65 Totals 165,778 172,917 182,418 173,744 1 172,906 1 178,350 1 89,762 181,791 196,B00 14,609 40 2017 BUDGET GENERAL FUND CITY ENGINEER DEPARTMENT Note: The City Engineer position is a Department Head position reporting to the Mayor, with responsibilities including supervision of the Street Department, Storm Water Utility, Central Services (maintenance of City Hall), Street Improvement and Capital Projects. The City Engineer is a member of the City's Storm Water Utility Management Team and participates in the Chelan/Douglas Transportation Council. City Engineer Expense Line items Most of the Department costs are self-explanatory according to their title and nature. The level and change in these expenditures reflect specific analysis by the department head. For 2017, there is a request for $20,000 for traffic counts throughout the city as a part of the federal Highway Performance Monitoring System (HPMS). This system annually reviews the national transportation system and requires traffic information to be updated annually. For the most part, the city has been applying a growth factor to the traffic Average Daily Traffic counts for 20 years at some locations. The engineer would like to update the traffic counts at the required HPMS locations to more accurately reflect the true ADT for this important federal program. 41 CITY OF EAST WENATCHEE CITY ENGINEER EXPENDITURES CITY ENGINEER DEPARTMENT 2017 BUDGET WORKSHEET - Department Head -City Engineer, Greg Pezoldt BARS Numbers Description 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 6 Months 2016 Estimate 2017 Budget $$ Change 001.000.315.532.20.10.00 Salary 73,080 75,272 69,825 86,020 89,846 92,100 46,046 92,100 94,900 2,800 001.000.315.532.20.20.00 Benefits 24,659 21,733 18,489 22,600 25,948 28,000 13,846 28,000 28,900 900 001.000.315.532.20.41.00 Professionsl Services 358 3,446 1,880 176 - 001.000.315.532.20.41.10 Traffic Studies 20,000 001.000.315.532.20.43.00 Travel 1,508 1,365 1,252 - - - 001.000.315.532.20.46.00 Insurance 2,880 3,619 3,996 5,875 5,267 4,600 46 4,600 5,700 1,100 001.000.315.532,20.49.00 Training 255 - 001.000.315.532.20.49.01 Miscellaneous 108 001.000.315.532.20.49.05 Registrations 1,035 1,000 425 - - 001.000.315.532.20.49.10 Memberships 155 174 512 184 - - 001.000.315.594.14.60.00 Capital Outlay" 2,102 - 409 293 300 300 300 Totals 106,138 106,609 96,788 115,148 121,061 125,000 59,937 125,000 149,800 4,800 42 2017 BUDGET GENERAL FUND CIVIL SERVICE Salaries This line item is the salary for the Civil Service Secretary who is scheduled when a Civil Service position is open and being recruited, generally in the Police Department. Benefits Payroll benefits (social security, medicare, and unemployment) for the Civil Service Secretary. Insurance This line item is for Civil Service liability and property insurance, including claims deductibles. Miscellaneous This line item is for testing expenses and unanticipated civil service expenses. 43 CITY OF EAST WENATCHEE CIVIL SERVICE EXPENDITURES CIVIL SERVICE 2017 BUDGET WORKSHEET - Department Head - Finance BARS 2010 2011 2012 2013 2014 2015 2016 2016 2016 2017 $ Numbers Description Actual Actual Actual Actual Actual Actual Budget 6Months Estimate Budget Change 001.000.160.521.10.10.00 Salaries 79 1,119 804 710 965 1,600 479 1,000 1,000 521 001.000,160.521,10.20.00 Benefits 13 - 001.000.160.521.10.46.00 Insurance 1,341 1,450 1,640 1,850 2,706 2,467 2,000 46 2,000 2,700 2,654 001.000.160.521.10,49.00 Miscellaneous - 990 - 280 200 100 100 100 Totals 1,433 1 1,460 1 3,749 2,654 3,694 3,432 3,700 525 3,100 3,800 3,275 001.000.000.341.96.10.00 Civil Service Ap - 3,020 - Note: Allow for the possibility for a recruitment under civil service conditions. When active, the Civil Service Chairperson is paid $66.00 per month and $16.50 per hour. 44 2017 BUDGET GENERAL FUND CENTRAL SERVICES Note: Central Services represents the costs of maintaining the City Hall Building and surrounding property. Line item expenses are generally self explanatory according to their titles and nature. The level and changes in these expenditures reflect specific analysis by the department head — in this case, the City Engineer. Capital Outlav $65,000 has been estimated to install a campus -wide security system for the City Hall property. Portions of City Hall also need painting, so $5,000 has been set aside for that project during 20170. $10,000 is provided for contingencies. 45 CITY OF EAST WENATCHEE CENTRAL SERVICES EXPENDITURES CENTRAL SERVICES 2017 BUDGET WORKSHEET - Department Head - Public Works BARS 2010 2011 2012 2013 2014 2014 2016 2016 2016 2017 $ Numbers Description Actual Actual Actual Actual Actual Actual Budget 6 Months Estimate Budget Change 001.000.180.518,30,31.00 Office Supplies 13 198 188 118 272 150 300 001. 000.180. 518.30.31.02 Central Stores 59 27 001.000A80.518.30.31.06 Cleaning Supplies 1,684 1,117 1,526 1,616 1,831 1,327 1,600 559 1,300 1,600 300 001000.180.518.30.3500 Furnishings & 20,000 18,082 18,082 Equipment (18,082) 001.000.180.518.30.41.00 Professional 10,828 11,926 13,448 12,926 13,346 12,733 14,000 3,477 10,000 12,000 Services 2,000 001,000.180,518.30.41.01 Contracted 15,666 20,555 21,339 21,040 20,093 18,760 23,000 12,239 23,000 20,000 Custodial Services (3,000) 001.000. 180.518.30.46.00 Insurance 14,200 15,650 17,663 19,785 29,238 24,000 27,700 27,700 27,900 200 001.000.180.518.30,47.00 Utilities 13,980 14,504 16,917 22,874 19,678 19,882 20,000 11,644 20,000 20,000 _ 001.000.180,518.30,48,00 Repairs& 8,997 5,577 2,007 5,871 10,478 6,648 10,500 8,963 14,000 12,000 Maintenance (2.000) 001.000.180.518.0.49.00 Miscellaneous 2,563 2,104 4,283 2,500 2,492 1,766 2,500 518 2,000 2,000 001.000,180,518.30.49.01 Landscaping 130 - - 10,000 2,623 10,000 7,000 (3,000) 001,000,180,518.64,41.00 Judgements& 37,329 37,329 5,000 Settlements (32,329) 001.000, 180,518,92.20.00 Ancillary 4,568 9,046 7,609J117,609 8,634 6,766 12,000 2,118 5,000 5,000 001. 000.180. 594.18.60. 00 Capital Outlay 18,466 2,994 39,539 22,293 110,847 21,700 9,404 12,000 80,000 68,000 001.000.180.594.18.60.10 Capital Outlay- Siceyvalk-Pamno - 343 66,341 - - Totals 91,154 83,698 124,419 128,69 2268,220 163,300 106.956 180,411 192,500 12,089 Move Maintenance Administration Facilities (City Shop) budget to Central Services, leave $1,500 for small tools and equip. $18,800(salary & benefit, repair &main, Utilities, supply) Professional Services - Divco Contract = $11,000 annual fee +$2,000 (minor repairs) +Appleand Pest Control = $250 x 4 times per year Contracted Custodial Services - ABM Janitorial Contract - $21,540 annual fee +tax + bio-hazard/specialty cleaning + floor stripping, etc - $25.000 Repairs & Maintnenance - litigation, doors, locks, tree spraying, plumbing, etc. Adjustment to 2014--add $40,000 capital cost for City Hall Flooring. 2015 Capital Outlay - $20,000 electrical upgrades to carport, salt shed and chemical storage building -not planned -unlikely for 2013 - Moved to 2014 and now to 2015 Other Capital items include $45,000 to paint City Hall and $35,000 for upgades to the audio and recording capability in Council Chambers . The City Hall Parking Lot and Sidewalk Project required for compliance with Federal ADA standards estimated to cost $67,000 is budgeted separately as noted above. Est Capital for 2015 includes: $30,000 for the City Hall Sound System, of which $27,700 has been paid so far $12,500 for the accomodation improvements in reception areas of City Hall, which was not budgeted in 2015 $25,000 to paint city hall, which was budgeted at $45,000, and has been bid $39,200 estimate for the floor installation in City Hall being contested, not budgeted for 2015 (City received $22,784.97 from Cities Ins. For flooring $5,000 for carpet in the Library Area of City Hall, also not budgeted for 2015 2016 Capital includes completion of the finish work in City Hall associated with the new flooring $10,000, $2,500 for Wellness Equipment, and $2,500 misc 2017 City Hall & Campus Site Security System - $65,000 Paint Rotunda and Hallways - $5,000 Other $10,00( 46 2017 BUDGET GENERAL FUND LAW ENFORCEMENT Police Department Operations The Law Enforcement Department reflects the costs of running the City's Police Department. The Police Department is the largest City department with a total of 24 employees, including the Chief, Assistant Chief, 3 Sergeants, 2 Detectives, 14 Patrol Officers and 3 Records Personnel. This is the only Department in the City that operates 24 hours a day, 7 days a week. The Chief and Assistant Chief are management employees and the remainder of the department is covered by collective bargaining agreements affiliated with the Teamsters Union. In addition to the normal operating expenses of most departments in the City, the Police Department incurs costs for clothing allowance and for dry cleaning expenses because all officers are required to wear uniforms. The fleet of police vehicles requires significant fuel costs. Purchase and maintenance of the fleet is funded in the Equipment Purchase, Maintenance and Replacement Fund #501. Training costs are a requirement for maintaining proficiencies that require certification, as well as obtaining new skills for the continual advancement of technologies in patrolling strategies and investigation analysis. The needs for incurring overtime costs in the Police Department are a result of minimum staffing requirements for all three shifts, satisfying emergency situations and for special patrol programs. Special patrol programs such as seatbelt emphasis (click it or ticket and juvenile safety seat requirements) and DUI patrols may be partially funded thru the Washington State Traffic Safety Commission. Jail Services - Detention Housing of prisoners is provided by the Chelan County Regional Justice Center ("CCRJC") and the Okanagan County Jail ("OCJ") under inter -local agreements. CCRJC per -day charges are currently $85.00. OCJ charges are currently $58.50 per day. Utilization is expected to be similar in 2017 in comparison to 2016, except that the Municipal Court has re-established the community service process which could reduce per day stays at the CCRJC. 47 CITY OF EAST WENATCHEE LAW ENFORCEMENT EXPENDITURES LAW ENFORCEMENT 2017 BUDGET WORKSHEET - Department Heed - Police Chief, Randy Harrison PAGE 1 OF 2 Numbers Description Actual Actual Actual Actual Actual Budget 6 Months Estimate Budget ange 001.000.210.521.10.10.00 Salaries 1,641,248 1,771,431 1,710.418 1,794,205 1,853,104 1,955,000 916,084 1,900,000 1,935,000 35,000 001.000.210.521A0.10.01 COPS Salaries 70,384 67,027 001.000.210.521.10.10.02 Overtime Salaries 63,223 74,759 59,190 77,992 75,765 69,000 46,834 90,000 100,000 10,000 001.000.210.521.10.10.03 Overtime Sal -Traffic 3,139 4,632 3,670 6,453 6,412 6,900 6,850 12,000 10,000 Control 001.000.210.521.10.20.00 Benefits 635,186 652,121 695,845 707,283 708,600 745,000 367,664 755,000 770,000 001.000.210.521.1020.01 Clothing Allowance 12,229 14,691 13,009 14,119 14,276 14,400 5,028 14,400 14,400 001.000.210.521.10.20.02 COPS Benefits 28,018 28,669 001.000.210.521.10.25.00 Tuition Reimbursement - 001.000.210.521.10,31.00 Office Supplies 3,864 4,537 6,651 5,196 5,323 6,000 3,250 6,000 6,000P _ 001.000.210,521,10.31.05 Office Machines 3,483 4,000 933 4,000 4,000 001,000,210.521.10.32.00. Fuel Consumed 72,930 66,852 58,081 58,944 53,581 58,000 15,946 35,000 40,000 5,000 001.000,210,521.10.35.00 Small Tools& 6,513 6,953 4,731 7,406 7,552 8,000 5,248 8,000 8,000 E ul menl _ 001.000.210.521.10135.01 WASPC Block Grant - 001.000.210.521.10.35.02 SPC Traffic Safety 1,087 1,065 1,828 1,828 3,000 3,000 Grt 3.000 001.000.210.521.10.35.05 Bulletproof Vest Grant 1,978 4,000 - 4,000 4.000 001.000.210.521.10.35.06 USM Fugitive Task 1,500 1,500 Force 500 001,000.210.521.10.41.00 Professional Services 7,354 8,700 8,192 8,362 3,181 8,500 2,491 8,200 8,500 300 001.000.210.521.10,42.00 Dispatch 1,785 - 39 40 - 40 001,000.210.521,10,42.01 Telephone 16,329 18,293 17,256 17,667 18,646 18,500 10,110 18,500 32,200 13,700 001.000.210.521,10.42.03 Postage 507 365 419 509 1,093 750 473 750 750 _ 001.000.210.521.10.43,00 Travel 6,417 4,192 5,442 10,855 10,245 10,000 8,497 15,000 15,000 001,000.210.521.10,46.00 Insurance 33,634 40,704 40,737 60,367 51,444 45,200 4,897 45,200 53,700 8,500 001.000.210.521.10.48,00 Repairs & Maintenance 44,231 45,101 45,969 53,776 9,139 6,000 4,036 6,000 7,000 1,000 001.000.210.521.10.49.00 Miscellaneous 3,268 3,681 3,264 3,736 3,708 4,500 1,954 4,000 4,500 500 001.000.210.521.10.49.01 Reserves 745 820 18 1,200 130 1,500 462 800 1,500 700 001.000.210.521.10A9.02 Drycleaning 2.181 2,258 1,361 1,476 1,690 1,000 709 1,000 1,500 600 001.000.210.521.30.00.00 Crime Prevention - 198 3 216 432 Sao 510 750 750 001.000.210,521.40.20.00 Training 192 575 D01.000.210.521.40.22.00 Training- Chief 269 328 21 833 1,000 - 1,000 1,000 001.000.210.621.40.25.00 Training- Officers 1572 2,765 1,745 2,062 2,091 3.000 1,817 3,000 3,000 _ D01 A00.210.521.40.27.00 Training 35 400 120 Soo - 500 Office Stag 500 001.000.210.521.50.49.00 Other Services - 1,500 780 1,500 1,500 1600 001.000.210,521,90.25.00 Ancillary 7,546 6.342 8, 337 6,811 910 2,000 - 2.000 2,000 001.000.210.594.21.60.00 Capital Outlay "' 105,996 79,528 20,327 73,960 13,586 11,000 6,391 11,000 81000 (3,000) Totals 2,767,870 2,907,547 2,707,543 2,917,811 1 2,851,349 2,990,250 1,400,123 2,938,640 3,037,300 98,660 Jail Services -Finance BARS 2011 2012 2013 2014 2015 2016 2016 2016 2017 $$ Numbers Descripton Actual Actual Actual Actual Actual Budget 8 Months Estimate Budget Change 001.000,230.523.21.10.00 Detention 255,814 262,965 270,052 294,399 258,511 315,000 100,808 250,000 265,000 15,000 001.000.230.523.21.20.00 Medical Care for Prisoners 1,421 19,594 8,680 525 11,098 19,000 4,925 10,000 12,000 2,000 001.000.230,523.21,30.00 Juvenile Detention 8,280 5,520 8,160 4,080 5,760 9,000 5,000 5,000 Totals 265,515 286,079 286.892 299,004 275,369 343.000 105,733 265,000 282,000 17000 In 2D16, capltal of $11,000 includes a crime scene trailer and related equipment. 48 2017 BUDGET GENERAL FUND PLANNING DEPARTMENT Salaries This line item includes salaries for the Community Development Director and 25% of the Permit Technician, who also supports the Code Compliance Department and the Street Department. The 2017 Budget includes filling the Associate Planner position mid -year. This position has been vacant since November of 2010. Benefits The benefits line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Community Development Director and 25% of the Permit Technician. Professional Services The requested amount for this line item anticipates expenses necessary to complete long range planning projects in 2016. The state -mandated review and update of the Greater East Wenatchee Area Comprehensive Plan will be started in late 2015 and completed during 2016 for final action in 2017. Additionally, the City is partnering with other agencies to obtain an updated aerial photo at a cost of $5,500 per year for the next 6 years. Although many departments benefit from this data, the cost for this service is only being split between the Planning Department and the Public Works Department. Those two departments are the primary users of the GIS mapping software system that will utilize the new aerial photo. Hearine Examiner The requested amount for this line item anticipates expenses necessary for hearing examiner services for processing certain quasi-judicial applications. This amount is an estimate based upon the average number of permits processed over the past 7 years. The City contracts for the hearing examiner position. The cost per hearing is $450. The services are on an as -needed basis. No permits requiring Hearing Examiner action were processed in 2015. Other Expense Line Items Other expenses are self-explanatory according to titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. m CITY OF EAST WENATCHEE PLANNING PLANNING DEPARTMENT EXPENDITURES 2017 BUDGET WORKSHEET - Department Head I Community Development Director, Lori Barnett Expenditures BARS Numbers Description 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 6 Months 2016 Estimate 2017 Budget $$ Change 001.000,580,558.10.10.00 Salaries 83,672 86,884 88,521 91,785 95,814 99,600 49,305 99,000 125,000 26,000 001.000.580.558.10.20.00 Benefits 24,914 26,918 28,304 29,830 31,592 34,400 16,810 34,000 44,500 10,500 001.000.580.558.10.31.00 Office Supplies 15 774 1,730 393 1,105 1,000 280 800 800 - 001.000.580.558.10.32.00 Fuel Consumed 170 105 223 46 24 250 25 100 100 - 001.000.580.558.10.35.00 Small Tools & Equipment 161 13 159 100 46 100 100 001,000.580.558.40.00.00 Training 63 399 525 37 1,261 800 - - 1,500 1,500 001.000.580.558.10.41.00 Professional Services 3,567 1,298 77,585 4,833 22,750 20,000 15,000 (5,000) 001.000,580,558.10.41.01 Hearings Examiner 2,250 900 450 900 450 450 - 001.000.580.558.10,41.02 Engr/Architect Svc 190 1,164 363 1,000 1,000 - 001.000.580.558.10.43.00 Travel 104 12 359 50 1 1,416 1,500 1,500 1,500 001.000.580.558.10.44.00 Advertising 1,840 1,778 1,251 1,099 1,404 2,000 581 2,000 1,500 (500) 001.000,580.558,10.46.00 Insurance 3,390 3,890 4,296 6,290 5,433 4,800 92 4,800 6,000 1,200 001,000,580.558.10.48.00 Repairs& Maintenance 1,143 443 419 731 400 100 200 100 001,000.580.558.10.49.00 Miscellaneous 544 697 1,044 807 693 1,000 837 15000 1,000 - Totals 122,023 123,111 204,416 135,751 139,906 1 169,500 1 68,339 1 163,350 1 198,650 35,300 BARS Numbers Description 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 7 Months 2016 Estimate 2017 Budget $$ Change 001.000.000.345.80.00.00 Planning & Dev Fees 8,466 3,453 2,323 2,233 5,927 2,500 791 2,000 2,600 500 001,000.000.345.89.00.00 SEPA Fees 1,751 904 1,332 569 1,129 200 392 800 900 100 001.000.000,331,16.75.00 Commerce Grant 90,000 - - - 001.000.000.331.16.78.00 DC Regional Council 5.000 - - - - Totals 10,217 4,357 93,655 7,802 7,056 2,700 1,183 1 2,800 3,400 600 50 2017 BUDGET GENERAL FUND CODE COMPLIANCE DEPARTMENT Expenditures: Salaries This line item includes the salaries for the Code Compliance Officer/Building Official and 50% of the Permit Technician. Benefits The benefits line item is payroll benefits; medical, dental, and vision premiums; and retirement contributions for the Code Compliance Officer/Building Official and 50% of the Permit Technician. Fire Marshal Services The City is required to enforce the International Fire Code. Douglas County Fire District No. 2 serves as the City's fire marshal. The Fire Chief requested payment for these services and for fire protection of City buildings starting in 2005. The City and Fire District entered into a revised Interlocal Agreement in 2014 to increase the annual fee and provide an inflation factor that would automatically increase the annual fee based upon the increase or decrease in the Consumer Price Index (CPI) for West Urban Region. Calculation of the annual adjustment will be adjusted based upon the CPI from September to September of the preceding twelve months. Other Expense Line Items Other expenses are self-explanatory according to titles and nature. The level and changes in these expenditures reflect specific analysis by the department head. Revenue: Revenue for this department is collected on the issuance of building and other structural permits (signs, plumbing, mechanical etc.). Building permits and sign permits also include a plan review fee. Building permit activity has been significantly reduced over the past few years. There was a spike in revenue in 2015 as a result of the construction of two restaurants and most of the buildings that are part of a 107 unit apartment complex. It is anticipated that activity will decrease again in 2016 since most of the permits for the apartment complex will be issued before the end of 2015. Non -Revenue State Building Code Surcharges are charged on all building permits and sign permits at a rate of $4.50 per permit. Those funds are remitted to the State of Washington. 51 CITY OF EAST WENATCHEE CODE COMPLIANCE CODE COMPLIANCE DEPARTMENT EXPENDITURES 2017 BUDGET WORKSHEET - Department Head / Community Development Director, Lori Barnett Expenditures BARS 2011 2012 2013 2014 2015 2016 2016 2016 2017 $ Numbers Description Actual Actual Actual Actual Actual Budget 6 Months Estimate Budget Change 001.000.590.559.10.10.00 Salaries 77,464 80,162 84,639 86,468 89,781 93,000 46,356 93,000 96,200 3,200 001.000.590.559A0.20.00 Benefits 39,160 42,519 44,723 44,503 44,138 48,000 23,133 47,000 49,500 2,500 001.000.590.559,10.31.00 Office Supplies 57 79 1,403 49 193 2,100 495 2,000 500 (1,500) 001.000.590,559.10.32.00 Fuel Consumed 550 609 532 487 313 500 72 300 300 001.000.590.559.50.40.00 Training - 135 135 396 213 250 200 500 300 Small Tools & 001,000.590.559.10,35.00 Equipment 99 19 001.000.590.559.10.41.01 Fire Marshal 16,300 16,300 20,375 17,650 19,361 19,615 9,719 19,500 19,633 133 Services 001.000.590.559.10.43.00 Travel 102 90 - - 360 100 - (100) 001,000.590.559,10.44.00 Advertising 209 - - 125 - 250 100 (100) 001.000.590.559.10.46.00 Insurance 1,960 2,575 2,804 4,114 3,467 3,250 46 3,250 4,000 750 Repairs & 001.000.590.559.10.48.00 Maintenance 309 345 578 79 - 200 - 100 100 - 001.000.590.559,10.49.00 Miscellaneous 95 269 207 394 317 350 380 400 350 (50) Totals 136,203 143,095 155,505 154,265 157,783 167,875 80,201 165,950 171,083 5,133 Revenue BARS 2011 2012 2013 2014 2015 2016 2016 2016 2017 $$ Numbers Description Actual Actual Actual Actual Actual Budget 6 Months Estimate Budget Change Building & Structure 001.000.000.322,10.00.00 Permits 53,422 115,828 68,774 31,666 86,824 50,000 16,580 40,000 45,000 5,000 001.000.000.345.83.00.00 Plan Checking Fees 27,362 65,875 37,428 17,251 26,250 24,900 8,715 19,000 20,000 1,000 001.000.000.342.40.00.01 Fire Marshal Ser 495 1 523 554 1318 7587 4,000 1,653 3,500 31500 - Totals 1 81,279 1 182,226 106,756 50,235 1 120,661 1 78,900 i 26,948 62,500 68,500 6,000 001.000.000.380.00.50.01 State Bldg Surcharg 477 337 1 284 492 300 1 191 1 300 300 - 52 2017 BUDGET STREET & STORM WATER MAINTENANCE FUND REVENUE Please Note: As described on page 58, "Storm Water" operational and maintenance activities are now combined with street maintenance in this fund. Property Tax The Street Fund is allocated a portion of property tax receipts. For 2017, $450,000 has been budgeted. Sales &Use Tax The Street Fund is also allocated a portion of sales tax receipts. For 2017, $250,000 has been budgeted. Licenses & Permits Street and curb permits are expected to be $5,000 in 2017. Intergovernmental Revenue Street Fuel Excise Tax (SFET) is paid to the State by retailers from the sale in the City of gasoline and diesel at the current rate of 37.5 cents per gallon, and subsequently remitted to the City. SFET is limited in use by the City for street maintenance. $280,000 has been budgeted for 2017, a slight $5,000 decrease from the 2016 estimate. Beginning in the 3`d Quarter of 2015, the City is to receive an additional tax from State receipts of highway funds as a result of legislative action earlier this year 2015. Based upon quarterly receipts since implementation of "MVA Transport Cities", 2017 estimate for this tax is $8,200. SWA Charges for Services These accounts include the reimbursements from the Greater East Wenatchee Storm Water Utility (GEWSWU), jointly operated by the City and Douglas. Reimbursements are determined based upon the actual costs incurred by the City to defray the costs of storm water operational and maintenance activities in the portion of the GEWSWU that is located within City boundaries. In addition, the City is the recipient of grant monies, primarily from the State Department of Ecology, that are also based upon the costs which the City incurs under terms of those grants. EXPENDITURES Maintenance Street Department expenses are budgeted according to the nature of the activity, supported by time sheets from employees for labor costs, and by vendor invoices for supplies and materials. Maintenance expenditures are expected to mostly continue at current levels, except that since 2011, a portion is now charged to the Storm Water Utility portion of the General Fund as an NPDES (National Pollutant Discharge Elimination System) expense. These expenditures include street cleaning which are now considered a "good housekeeping" practice under NPDES regulations. 53 For 2017, the department is requesting an additional staff person. This person will be responsible for the winter maintenance of the city hall campus. This is in response to a general thought that the campus needs a higher level of attention for sidewalk snow and ice removal, and attention to the city hall entrances and roof clearing during the winter months. In the rest of the year, this person will help in general with street operations, but have an emphasis on irrigation and park maintenance, and also perform noxious weed eradication functions in support of the "Goathead Warrior" initiative. A $20,000 Utility vehicle has been included in the EPM&R budget to support this new position. Administration Costs in these categories include all other costs of the Street Department, including the Land and Water Resource Program Manager and 25% of the cost of the Permit Technician for administrative support. Employee benefit costs for the Street Department were previously charged to administration, and beginning in April 2010 with the change in accounting software, are allocated to the appropriate maintenance categories above to better reflect the true costs of these activities. 54 CITY OF EAST W ENATCHEE STREET FUND 101 REVENUES STREET/STORM WATER MAINTENANCE FUND 2017 BUDGET WORKSHEET BARS Numbers Description 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2018 8 Months 2016 Estimate 2017 Budget $$ Change 101. 000. 000.308.00.00. 00 Beginning NC&I 140,093 184,862 378,201 113,631 60,666 89,638 89,638 162,200 Totals 140,093 184,862 378,201 113,631 60,656 89,638 89,638 162,200 72,562 Taxes 101.000,000.311.10.00.00 Property Tax 200,000 260,000 300,000 360,000 475,000 400,000 475,000 600,000 25,000 101.000.000.311.10.00.01 Contingency Property Tax 101.000.000.313.10.00.00 Sales & Use Tax 336,000 250,000 250,000 294,000 290,000 326,000 290,000 290,000 Totals 536,000 610,000 560,000 644,000 766.000 726,000 765,000 790,000 25,000 Licenses & Permits 101.000.000.322,40.00.00 Street & Curb Permits 2,530 3,060 2,460 3,056 3,000 5,505 7,500 5,000 (2,500) Totals 2,530 3,060 2,460 3,055 3,000 5,505 7,500 5,000 2,500 Intergovernmental Revenue 101,000.000.336.00,71.00 Multimodal Transpo City 9,134 18,000 16,000 (2,000) 101.000.000.336.00.87.00 Street Fuel Excise Tax 270,103 274,536 276,377 277,671 286,000 134,447 278,000 281,000 3,000 101.000.000.336.00.07.05 MVA Transport Cities 4,061 8,000 4,003 8,000 8,000 Totals 270,103 274,636 276,377 281,732 1 293,000 1 147,584 1 304,000 1 305,000 1,000 SWU Charges far Services - - 101.000.000.336.00.87.10 DOE 2016 Capacity Grant 60,000 8,600 41,600 33,000 101.000,000,343.13.00.00 Administrative Services 18,463 24,141 18,812 28,295 21,600 10,716 21,600 21,600 101.000.000.343.13,00.90 Greater EW SWU NPDES 156,483 161,717 146,078 186,724 186,400 79,659 186,400 200,000 13,600 101.000.000.369.90.50.00 Miscellaneous Revenue - 101 200 (200) Totals 174,946 186,858 163,890 215,019 257.900 90,476 216.600 263,000 46,400 101.000.000.343,13.00.83 DOE CEW NPDES CapGrl 10038 20,736 70,323 - - - - 101.000.000.343.13.00ST NPDES Maint Capital Outlay (Sweeper & ATV Sprayer) 246,807 - - 101.000.000.343.13.00.94 EW Share Comp Plan - 5,184 2,836 - - - Totals 20,736 76,607 248,642 - - Grand Total Current Revenue 1,004,314 1,048,961 1,240,369 1,143,806 1,318,900 969,565 1,293,100 1,363,000 69,900 Total Available Resources 1,144,407 1,233,823 1,618,670 1,267,437 1,379,566 1,069,203 1,382,738 1,525,200 I 142,452 55 CITY OF EAST WENATCHEE STREET FUND 101 EXPENDITURES STREET/STORM WATER MAINTENANCE FUND 2017 WORKSHEET BARS Numbers 2012 Description Actual 2013 Actual 2,014 Actual 2015 Actual 2016 Budget 2018 6Monfhs 2016 I Estimate 2017 Budget $$ Change Total Available Resources 1.144.407 1.33.2 823 1.88.6 570 1.77.2 437 1.99.3 556 1.99.0 203 1. 882,738 1,625,200 142.462 SWU Administration 101.000.311.542.42.10.00 Salaries 4,371 12,921 4,401 11,308 14,000 3,106 7,000 7,000 101.000.311.542.42.20.00 Benefits 2,397 6,678 2,623 4,480 7,500 1,081 3,000 3,800 800 101.000.311.542.42.31.00 SWU Annual Billing Fee 14,872 6,933 6,120 6,334 6,334 7,000 666 101.000,311.519.71.55.00 Comp Plan Costs 26,869 Total SWA Administration 6,768 60,340 12,957 21,908 21,600 10,620 16,334 17,800 1,466 SWU NPDES Expenditures 101.000.313.542.42.10.00 Salaries -SWU Maintenancf 54,927 63,942 41,106 67,281 70,000 28,382 66,000 70,000 6,000 101.000.313.542.42,10.10 Salaries - Sweepin 14,560 12,894 17,000 4,958 12,000 16,000 3,000 101.000,313.542.42.20.00 Benefits -SWU Malntenancx 35,666 39,196 22,668 32,719 39,000 14,573 32,000 37,700 5,700 101.000,313,519.71.20.10 Benefits- Sweeping/ 8,701 6,963 9,000 2,713 7,000 8,100 1,100 101.000.313.542.42.30.00 Supplies 34,793 38,787 17,178 30,772 56,000 16,496 36,000 30,000 5,000 101.000.313.219.71.31.10 SWA ESRI GIS License Fee 1,483 101.000.313.542.42.35.00 Small Tools & E ui ment 498 100 214 214 200 14 101.000.313.542.42.40.00 Training 280 361 33 1,000 600 1,000 Soo 101.000,313.542.42.47.00 Professional Svcs 478 298 691 101.000.313.219.71.44.00 Advertising 176 101.000.313.542.42.47.00 Utilities 345 745 1,500 1.000 500 101.000.313.542.42.48.00 Repairs and Maintenance 2,283 6.870 16,000 10,000 61000 101.000.313,542.42.49.00 Miscellaneous 3,898 2,976 1,638 401 4,000 265 Soo 2,500 2,000 101,000,313.542.42.51.01 DEOE Ms4 Annual Permit 3,181 3,332 3,691 1,888 6,300 3,989 6,090 4,300 J1,790 101,000.313.542.420.53.01 Equipment Rental 9,593 13,968 3,962 3,217 10,000 8,000 10,000 2,000 101.000.313.519.71,53.11 InterGpvt Services (Gross Match Grant Fund) 10,000 Total NPDEB Ex endiWre 142,816 162,860 116,964 157,963 221,400 79,204 182,804 189,800 6,996 101.000.315.542.41.47.00 Annual Utility Charge 146,790 146,790 146,746 146,700 147,000 146,700 146,700 146,700 101.000.315.594,31.60.00 Equipment 7,390 6,967 2,322 26,000 6,000 5,000 101.000.315.594.33.55.00 Equipment - Sweeper 239,414 101.000.315,595.33,65.00 SWU Property 19th St Pond 155,600 - Grand Total SWA Expenditures 296,373 377,380 678;647 328,893 414,900 236,424 345,838 359.300 13,462 Roadway Maintenance 101.000.420.542.30. 10.00 salaries 16,143 23,741 24,084 14,633 25,000 10,090 23,000 26,000 2,000 101.000.420,542.30,20.00 benefits 9,809 13,877 11,845 6,896 14,000 4,251 13,000 13,600 500 101,000,420.542.30,30.00 supplies 17,708 14,663 13,481 11,103 10,000 8,323 10,000 15,000 5,000 001.000.420.542.30.48.00 Repair &Maint 3,064 12,417 221 26,000 - 5,000 5,000 101.000.420.542.30.49.00 Miscellaneous 83 100 Total Roadway Maintenance 46,724 64,781 49,410 32,852 74.100 22,664 46,000 68,500 12,500 56 CITY OF EAST WENATCHEE STREET FUND 101 EXPENDITURES STREET/STORM WATER MAINTENANCE FUND 2017 WORKSHEET BARS Numbers Description 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2010 Budget 2018 BMonths 2016 Estimate 2017 Budget $$ Change Sidewalks 101.000.420.542.61.10.00 salaries 27 416 1,386 1,813 1,600 292 1,000 1,600 600 101.000.420.542.61.20.00 benefits 5 216 392 947 900 130 500 900 400 101.000.420.542.61.30.00 supplies 89 352 651 616 1,000 - 500 1,000 600 101.000.420.542.61.48.00 Repairs & Maint 106 200 1,000 Total Sidewalks 121 984 2,429 3,380 3,700 422 2,000 4,500 1,600 Special Purpose Paths 101.000.420.542.62.10.00 salaries 3,786 3,341 2,078 6,000 146 2,000 3,000 1,000 101.000.420.542,62,20.00 benefits 2,099 1,840 1,266 2,600 67 1,300 1,600 300 101.000.420,542.62.30.00 supplies 67 3,218 1,638 500 289 600 500 101,100.420.542.62.45.00 Annual Loop Trail Maint Fee 6,000 6,000 6,492 8,000 6,000 6,000 6,000 13,000 7,000 Total peciaPurpose EdhL- 6,000 10,962 14,891 12,971 14,100 6,502 9,800 18,100 8,300 Street Lighting 101.000.420.542.63. 10.00 salaries 3,642 3,593 4,086 2,105 4,000 1,437 3,500 4,000 600 101,000.420.542.63.20.00 benefits 1,691 2,165 2,295 1,146 2,200 661 1,900 2,200 300 101.000.420.542.63.30.00 supplies 3,968 506 1,173 262 1,600 190 600 1,000 500 101.000.420.542.63,47.00 utilities 41,396 38,180 42,197 42,868 39,000 15,330 35,000 39,000 4,000 101.000,420.542.63.48.00 Repair & Maint 1,946 92 (796) 4,268 2,000 2,000 2,000 Total Street Lighting 52,642 44,636 48,964 60,648 48,700 17,618 42,900 48,200 5,300 Traffic Control Devices 101.000.420.542.64.10.00 salaries 29,163 29,822 31,900 43,073 40,000 20,400 40,000 40,000 101.000.420.542,64.20.00 benefits 15,856 19,662 20,766 26,262 22,000 13,198 22,000 21,600 400) 101.000.420.542.64.30.00 supplies 41,007 43,887 32,920 58,388 60,000 27,973 60,000 60,000 001.000.420,542.64.47.00 utilities 5,966 12,402 7,406 7,301 8,000 3,021 7,500 8,000 500 101.000,420.542,64,48.00 Repair & Maint 4,837 7,811 11,671 28,954 30,000 3,863 15,000 20,000 6,000 101.000.420.542.64.49.00 Miscellaneous 1,000 290 750 1,000 250 a ra is uontmi Total 96,817 113,674 104,662 163,978 151,000 68,735 135,250 140,600 6,350 Parking Facilities 101.000.420.542.65.10.00 salaries 233 1,421 4,171 3,232 3,500 1,936 3,500 3,600 101.000.420.542.65,20.00 benefits 194 471 2,362 1,029 1,900 860 1,800 1,900 100 101.000.420.542.65.30.00 supplies 225 236 83 100 66 100 100 101.000.420.542.65.47,00 Utilities 270 270 600 388 500 600 Parking Facilities 652 1,892 7,039 4,614 6,000 3,249 5,900 6,000 100 Snow & Ice Control 101.000.420.542.66.10.00 salaries 32,320 13,910 19,819 26,748 44,200 24,468 44,200 69,300 16,100 101.000.420,542.66,20.00 benefits 23,492 6,497 10,479 17,187 21,200 10,806 21,200 32,600 11,400 101.000.420.542.66.30.00 supplies 62,909 43,069 66,731 63,861 82,600 52,684 82,600 70,000 12,600 101.000.420,542.66.48.00 Repairs & Maint 948 1,000 - 1,000 1,000 Total Snow & Ice Control 118,721 63,476 96,977 96,796 149,000 87,958 149,000 162,900 13,900 Street Cleaning 101.000.420.542.67.10.00 salaries 13,640 101.000.420.542.67.20.00 benefits 7,116 Total Street Cleaning 20,766 57 CITY OF EAST WENATCHEE STREET FUND 101 EXPENDITURES STREET/STORM WATER MAINTENANCE FUND 2017 WORKSHEET BARS Numbers Description 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 5Months 2016 Estimate 2017 Budget $$ Change 101,000,420.542.70. 10. 10 Flags/Banners Salaries 12,116 15,000 6,219 12,000 16,000 101.000.420,542.70.20.10 Benefits -Flags & Banners 4,366 8,000 2,674 6,500 8,100 101.000.420.542.70.30.00 Supplies - Flags/Banners 826 1,000 376 $00 1,000 101.000.420,542.70.10.00 Salaries Roadside 134,282 124,057 158,167 114,167 90,000 81,392 140,000 133,600 6,400 101.000.420.542,70,20.00 Benefits -Roadside 66,228 72,745 86,089 67,146 60,000 40,604 82,600 72,600 (9,900 101.000.420.542.70.30.00 supplies 6,878 10,931 10,849 1 3,769 6,000 1 321 5,000 5,000 _ 101.000A20.542.70.41.00 Professional Sew 4,659 _ 101.000.420.542.70.47.00 Utilities 2,682 tOb 649 1,000 663 1,000 1,000 101.000,420.542.70.48.00 Repairs & Maint 2,316 1,000 10 Boo 1,000 600 101.000.420.542.70.49.00 Miscellaneous 4,704 1,806 1,000 135 500 1,000 600 Total Roadside 214,774 214,198 257,616 203,226 172,000 131,394 248,800 238,300 (15,300) City Parks 101.000.420.542.75.10.00 salaries 46,322 60,713 43,864 45,804 50,000 28,744 50,000 79,300 29,300 101.000.420.542.75.20.00 benefits 19,064 34,364 23,407 26,080 28,000 15,623 28,000 44,000 16,000 101.000.420.542.75.30.00 supplies 16,903 16,034 22,766 21,620 17,000 6,286 16.000 20,000 6,000 101.000,420.542.75.47.00 utilities 1,138 2,696 3,709 3,079 3,700 930 2,600 3,000 Boo 101.000.420.542.75.48.00 Repair & Maint 2,675 4,000 818 2,000 2,500 Soo 101.000.420.542.80.48.00 Maint Agreement - Japenese Garden 18,000 16,000 18,000 6,000 18,000 18,000 101.000.420,542.75.49.00 Miscellaneous Total City Parks 81,417 112,707 111,745 114,158 1 120,700 68,401 1 115,600 1 166,800 51,300 Maintenance Administration - 101.000A20.542.90.10.00 salaries 13,285 1,892 5,570 19,438 16,000 2,460 6,000 16,000 9,000 101.000.420.542.90.20.00 benefits 101.000.420.542.90.30.00 shop supplies 101.000.420.542.90.48.00 Repairs & Maint 7,306 1,112 2,344 81331 8,800 961 3,500 8,100 4,600 2,099 81 104 Total Maintenance Admin 20,590 3,004 10,094 27,873 24,800 3,411 9,500 23,100 13,600 Grand Total Maintenance 658,214 630,104 703,716 710,498 764,100 400,364 764,650 867,000 96,560 General Services 101.000.430.543.30.10.00 Salaries 44,702 33,678 32,064 26,545 20,000 16,678 27,600 50,000 22,500 10 11.000.430.543.30.20. 00 Benefits 29,406 22,876 17,461 12,182 11,000 8,312 14,760 13,500 (1,250) 101. 000,430,543.30,30.00 supplies 170 167 3,932 8,163 3,000 3,266 6,000 6,000 101.000.430.543.30,46.00 Insurance 23,647 26,187 39,173 39,622 35,900 2,264 36,900 35,900 10 1. 000. 430.543.30.49. 00 Miscellaneous 1,470 1,373 2,686 3,280 3,000 2,234 3,000 3,000 Total General Services 99,395 84,271 96,316 88,782 72,900 31,664 87,160 108,400 - Facilities 101.000.430.543.50. 10.00 salaries 1,138 5,272 1,785 10,014 10,000 2,440 6,000 8,000 2,000 101. 000.430.543.50.20. 00 benefits 179 3,732 1,224 6,166 6,000 1,014 3,300 1,300 (2,000) 101.000.430,543.50.30.00 supplies 2,926 308 978 1,784 2,000 246 1,000 2,000 1,000 101.000.430.543.50.47.00 utilities 4,537 4,261 6,861 4,964 6,000 2,648 6,000 6,000 191, 000.430.543.50.48. 00 Repair & Maint 90 123 517 645 1,000 614 1,000 1,000 101.000.430.543.50,49.00 Miscellaneous 1,127 2,928 - - 600 43 100 "0 400 Total Facilities 9,996 16,624 10,365 23,573 25,500 6,904 17,400 18,600 1,400 58 CITY OF EAST WENATCHEE STREET FUND 101 EXPENDITURES STREET/STORM WATER MAINTENANCE FUND 2017 WORKSHEET BARS Numbers Description 2012 Actual 2013 Actual 2014 Actual 2,015 Actua/ 2018 Budget 2016 BMonths 2016 Estimate 2017 Budget $$ Change Training 101.000.430,544.90.10.00 salaries 2,799 - 369 1,738 2,000 1,668 2,000 2,000 101,000,430.544.90.20.00 benefits 1,319 321 870 1,100 823 1,100 1,100 101.000.430.544.90.30.00 supplies 70 1,644 18 590 1,000 - 600 1,000 400 101.000.430, 544.90. 35. 00 Travel -Training 166 754 600 1,031 1,000 600 1,000 400 101.000, 430.544.90,49.01 Miscellaneous 585 210 827 920 11000 1,033 1,200 2,000 800 Total Training 4,939 2,608 2,135 6,149 6,100 3,524 5,500 7,100 1,600 Miscellaneous 101.000.430.544,90.49,30 Miscellaneous 905 1,981 693 8 500 - - - 101.000.430.594.42.60.00 Capital Outlay 14,780 14,067 10,921 - - Total Miscellaneous 905 16,761 14,760 10,929 500 - Grand Total Administration Total 115,236 120,264 122,676 128,433 105,000 42,082 110,060 134,300 3,000 Grand Total Street Expenditures 773,449 760,368 1 826,292 1 838,931 1 869,100 1 442,436 874,700 1 1,001,300 126,600 Grand Totals All Expenditures 1,069,822 1 1,127,748 1,504,939 1 1,167,824 1,284,000 678,860 1 1,220,538 1 1,360,600 113,012 0 Ending INC S I 1 74,585 106,075 1 113,631 1 89,613 1 96,666 380,343 1 162,200 1 164,600 29,450 LABOR & BENEFIT SUMMARY: Description 2012 Actual 2013 Actual 2014 Actual 2014 Actual 2016 Budget 2016 BMonths 2016 Estimate 2017 Budget $$ Change Storm Water Activities salary expense (annual) 59,298 76,863 60,057 91,483 101,000 36,446 84,000 92,000 8,000 Benefit expense (annual) 38,062 45,874 33,982 44,162 66,500 18,367 42,000 49,600 7,600 $ 97,360 $ 122,737 $ 94,039 $ 135,646 $ 166,500 $ 54,812 S 126,000 $ 141,600 15,600 Maintenance salary expense (annual) 1 140,226 139,395 296,377 284,207 294,300 176,674 326,200 379,300 64,100 Benefit expense (annual) 77,506 80,564 161,818 159,632 159,600 89,835 182,200 207,100 24,900 $ 217,732 $ 219,949 $ 468,195 $ 443,839 $ 453,900 $ 266,409 $ 507,400 $ 586,400 79,000 n ff salary expense (annual) 48,639 38,950 34,218 37,297 62,000 19,686 35,500 60,000 24.500 Benefit expense (annual) 30,904 26,608 19,006 19,218 29,100 10,149 19,150 29,400 (3,250) $ 79,643 $ 66,558 1 $ 63,224 $ 56,615 $ 81,100 1 S 29,835 1 S 54,650 1 $ 89,400 1 34,750 Total Street/SWA Labor salary expense (annual) 248,163 255,208 390,662 412,987 447,300 232,705 444,700 631,300 86,600 Benefit expense (annual) 146,472 153,036 214,806 223,012 244,200 118,361 243,350 286,100 29,250 $ 394.635 $ 408,244 $ 605,458 1 $ 635,999 1 $ 691,500 $ 361,056 $ 688,050 1 $ 817,400 129,350 58A 2017 BUDGET COMMUNITY DEVELOPMENT GRANT FUND The City of East Wenatchee is an entitlement jurisdiction and receives annual Community Development Block Grant (CDBG) allocations from the US Department of Housing and Urban Development for housing, community, and economic development activities and assistance to low -and moderate -income persons and special populations. The revenue and expenditures listed in the Community Development Grant Fund budget are only those funds provided by HUD. Allowable time and materials by the Community Development Department and professional service support are segregated in this fund, and billed for reimbursement under this entitlement allocation. The Program Year for these funds is from October 1, 2016 through September 30, 2017. The 2016 CDBG Program Allocation is $103,293. The adopted 2016 Annual Action Plan designates the funds for the following projects: • $90,000 for the 51h Street NE Street Improvement Project. • $13,293 for administration and planning for working with Wenatchee and the Housing Authority to develop a regional Assessment of Fair Housing that will be due in June of 2017, programs and activities to address fair housing, and other potential services to support the prevention of homelessness. Additionally, $12,074 remains from the 2014 Program Year. Those funds were earmarked for fair housing activities. The 2017 Budget includes the expenditure of the 2016 funds as well as the 2014 funds for a total of $25,367. The 51h Street street improvement project revenue and expenditure will not be shown in this Grant Fund budget since it is a street project. The City Council has allocated three years of CDBG funding for the 51h Street NE Street Improvement Project. 59 CITY OF EAST WENATCHEE COMMUNITY DEVELOPMENT GRANT FUND 102 COMMUNITY DEVELOPMENT GRANT FUND 2017 BUDGET WORKSHEET - Department Head / Community Development Director, Lori Barnett Description 2011 Actual 2012 2013 2014 Actual Actual Actual 2015 Actual 2016 Budget 2016 6 Months 2016 Estimate 2017 Budget $$$$ Change Revenues 02.000.000.308,00.00.0 Beginning NC&I 6,093 26,811 29,368 38,484 1 58,496 1 68,462 1 68,462 1 68,462 1 66,345 2,117 Totals 6,093 26,811 1 29,3681 38,4841 58,496 1 68,4621 68,462 1 68,462 1 66,345 2, 117 02.000.000.334.04,30. 0 HUD CD Block Grant 24,329 2,713 15,706 85,065 15,696 18,074 02.000.000.360.00.00.0 Miscellaneous _ Total Revenue 24,329 2,713 15,706 85,065 1 15,6961 18,074 Resources A ailable 30,422 29,524 45,074 123,549 74,192 86,536 68,462 68,462 66,345 2,117 Expenditures 02.000.000.558.21.10.0 Salaries 1,549 02.000.000.558,21.10.0 Benefits 465 02.000.000.558,21+3100 Office Supplies 163 59 - 167 167 02.000.000+558.21.41.0 Prof Svcs 880 5,000 2,125 5,000 18,074 - 22,700 22,700 Telephone - _ _ 02.000.000.558.21.42.0 Postage 48 138 10 02. 000.000.558,21.44. 0 Advertising 506 157 664 1,611 661 225 225 1,000 775 02,000.000.558.21.49.0 Misc - 788 43 - 1,892 1,892 1,500 392 02.000.000.558.21.55. 0 Housing Program Costs - 61,275 Total Ex enditures 3 611 157 6 590 65 054 5 730 18 074 1 2,117 2,117 25,367 23 250 -Ending NC&I 26 811 29 367 38 484 58 496 68 462 68,462 66 345 66 345 40,978 21 133 m 2017 BUDGET EAST WENATCHEE TRANSPORTATION BENEFIT DISTRICT FUND ("TBD") REVENUE The City established this fund in late 2012, registered with the Department of Licensing in 2013, receive approximately $60,647 for the partial year 2013, has received approximately $216,749 in 2014, $215,700 in 2015, and is expected to receive $235,000 in 2016 in proceeds from the $20 car tab fee. The budget for revenue for 2017 is $235,000. The revenue from this fund is specifically designated for support of residential street improvement projects. The City spent $354,545 in 2016 on residential street improvement projects primarily due to the rescheduling of projects from 2015 to 2016. The budgeted improvement projects in 2017 are estimated to cost $114,075. The streets identified for pavement overlays in 2017 are the entire lengths of Gale Place, Garden Court, and Garden Place. Residential projects for the entire City were identified during the establishment of this fund in 2012, grouped by highest need and proximity, and re-evaluated periodically. uIT CITY OF EAST WENATCHEE TRANSPORTATION BENEFIT TRANSPORTATION BENEFIT DISTRICT FUND DISTRICT FUND # 105 2017 BUDGET - Finance BARS Numbers Description 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 6 Months 2016 Estimate 2017 Budget $ Change Revenues 630.000.000.308.10,00.00 Beginning NC&I 60,647 160,019 352,341 359,230 359,230 196,865 (162,365) Totals 60,647 160,019 352,341 359,230 359,230 196,865 Revenue 630.000. 000,317,60,00. 00 Car Tab Fee Revenue 60,647 216,749 218,000 220,500 121,333 235,000 235,000 - 630, 000.000.317.60.00.00 Estimated Refunds (2,300) Total Revenue 60,647 216,749 215,700 220,500 121,333 235,000 235,000 - Resources Available 60,647 277,396 376,719 572,841 480,563 594,230 431,865 (162,365) Expenditures 630.000.000.540.60.50.00 TBD Project Costs 117,377 23,199 397,365 - 397,365 114,075 (283,290) 630. 000.000.541.60.50.10 TBD Admin Costs 179 - - #VALUE! Total Expenditures - 117,377 23,378 397,365 397,365 114,075 (283,290) 630.002.000. 508. 10.00, 00 Ending NC&I 60,647 160,019 352,341 175,476 480,563 196,865 317,790 120,925 Note: The projects scheduled for 2016 are portions of 2nd St. NE, Rolfs Ct, Rolfs PI, 4th St. NE, Colby Ct., Darwood, and French Avenue. Projects schedule for 2017 include portions of Gale Place, Garden Court and Garden Place. Refunds: The City is responsible under its contract with the Department of Licensing to satisfy and pay all refunds of fees that may have been collected by the DOL and previously remitted to the City from boundary errors or disputes from mapping of City/County boundaries. 62 2017 BUDGET DEBT RESERVE FUND # 110 The City activated this fund after paying off the debt from the 2000 bond issue (See Fund 4202). The initial annual contribution of $165,000 to this fund was determined based upon the approximate debt service on that bond issue. These funds will be used for any purpose in support of future debt service or a reserve to support reserve requirements of a future loan or bond issue. The Budget Committee will re-evaluate the periodic contributions to the Fund annually based upon cash flow and reserve strategies. 63 CITY OF EAST WENATCHEE DEBT RESERVE FUND#110 DEBT RESERVE FUND 2017 BUDGET- Finance BARS Numbers Description 2016 Budget 2016 8 Months 2016 Estimate 2017 Budget $ Change Revenues 110.000,000,308. 80. 00.00 Beginning NC&I - - 165,000 165,000 Totals - - 165,000 Revenue 110.000. 000.311.10.00.00 Property Tax 165,000 65,000 165,000 165,000 - 110.000.000,369.50,00.00 Disposition Proceeds Total Revenue 165,000 65,000 165,000 165,000 Resources Available 165,000 65,000 165,000 330,000 165,000 Expenditures 110.000. 000.569.00.60.49 Miscellaneous - - 110.000.000,597.00,00.00 Transfer Out - - Total Expenditures - - 110.000.000.508. 80,00.00 Ending NC&I 165,000 65,000 165,000 330,000 165,000 The purpose of this Fund is to accumulate funds over time for use in supporting the costs of a debt financing or the debt service of a financing. The initial amount of annual funding was approximately the scope of the previous bond financing in Fund 202 64 2017 BUDGET LIBRARY FUND On July 20, 2006, the City of East Wenatchee signed a new Building Use and Maintenance Agreement with the North Central Regional Library District. The agreement has been renewed in 2014 for the years 2015 thru 2023. The City will be reimbursed as follows: January 1, 2006 — December 31, 2008 $2,500 per year January 1, 2009 —December 31, 2011 $2,750 per year January 1, 2012 — December 31, 2014 $3,000 per year January 1, 2015 — December 31, 2017 $6,500 per year Library Services This revenue is paid to the City for contracted building use and maintenance reimbursement from the North Central Regional Library District ("NCRLD"). Reimbursement payments are received in June and November of each year. The City renewed its agreement with the NCRLD to include an additional 1,000 square feet in the calculation. As noted above, the City will receive $6,500 in 2015 thru 2017, at which time the annual payment will increase. Professional Services The City allocates a proportionate share of the cost of contracted janitorial services to the Library. Utilities The City allocates a proportionate share of the cost of utilities to the Library. Repairs & Maintenance The cost of repairs and maintenance to library area are accumulated and charged to the Library. Miscellaneous Miscellaneous expenditures associated with the library are charged accordingly. 65 CITY OF EAST WENATCHEE LIBRARY FUND 112 LIBRARY FUND 2017 BUDGET Description 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 201E 6Months 2016 Estimate 2017 Budget $Chg Beginning NC&I 6,399 7,017 5,673 4,615 3,609 2,337 1,370 2,850 4,419 4,419 5,545 Totals 6,399 7,017 5,673 4,615 3,609 2,337 1,370 2,850 4,419 4,419 5,545 1,126 Revenues Sales & Use Tax - - - 3,500 2,000 2,000 - Library Services 2,750 2,750 2,750 3,000 3,000 3,000 6,500 6,500 3,250 6,500 6,500 - Interest Earnings Total Revenue 2,750 2,750 2,750 3,000 3,000 3,000 10,000 8,500 5,250 6,500 6,500 - Resources Available 9,149 9,767 8,423 7,615 6,609 5,337 11,370 11,350 9,669 10,919 1$045 1,126 Expenditures Salaries - _ _ Benefits Professional Services 659 1,80E 2,188 2,895 2,902 2,852 4,986 6,500 1,556 3,600 3,500 (100) Utilities 1,538 955 1,597 1,111 1,359 1,074 1,874 2,100 1,298 1,750 1,750 - Repairs & Maintenance 32 46 100 - 100 100 Miscellaneous Total Expenditures 10 1,259 22 12 8 46 20 24 24 50 26 2,207 4,019 3,807 4,006 4,273 3,966 6,952 1 8,720 1 2,878 5,374 5,400 1 26 Ending NC&I 6,942 5,748 4,616 3,609 2,336 1,370 4,419 2,630 6,791 5,545 6,645 1 1,100 Note: The City has renew the agreement with the North Central Library District for use of City space ('Building Use and Maintenance Agreement"). The District has agreed to increase the square footage they would use temporarily for other library activities during the agreement by 1,000 square feet, resulting in a total of 2,000 total square feet. This factor results in a revenue contribution of $6,500 per year, at $3.25 per square foot. The agreement The agreement was renewed in 2015 and extends thru 2023 at the same revenue contribution level. M, 2017 BUDGET HOTEUMOTEL TAX FUND Note: Hotel/Motel Taxes are collected by the hoteliers located in the City, remitted to the State, and subsequently remitted to the City. A portion is allocated to the Events Fund to support its events which result in tourism and recreation activities. The remainder is recorded in this fund for the purpose of use in support of tourism and recreation activities. The EWEB Board is the Lodging Tax Advisory Committee (LTAC) for the City, which has the responsibility for considering the City's use of Hotel/Motel Taxes in its Events Fund, as well as considering other uses in the community which would qualify for tourism and promotional purposes. If the LTAC votes favorably upon an expenditure of these funds, it makes a recommendation to the City Council for its deliberation and approval. If approved, the expenditure is made. REVENUE The City has made progress in more accurately apportioning costs in support of the Events Fund. In addition, a new event has been added (Parkway Pileup) and certain event activities have been increased and refined. Consequently, the fund will need an additional allocation of Hotel/Motel Tax in the future. Estimates have been made which result in adding approximately $21,000 annually to the Events Fund. The percentage relationships below include the new foremat. Total estimated sales tax revenue for 2017 is $138,500, compared to 2016 estimated actual of $135,000. First 2% Tax 100% retained by the City to support the activities of the Events Fund 117 Second 2% Tax $6,000 allocated to the Hotel/Motel Tax Fund Remainder retained by the City to support the activities of the Events Fund 117. Third 2% Tax $6,000 allocated to the Hotel/Motel Tax Fund Remainder retained by the City to support the activities of the Events Fund 117 EXPENDITURES The LTAC has not received or considered a request for funding for 2017. The contributions to the Wenatchee Sports Council and Chamber have been provided in 2017. Other possible requests for funding will be evaluated as they arise. 67 CITY OF EAST WENATCHEE HOTEUMOTEL TAX FUND 113 HOTELIMOTEL TAX FUND 2017 BUDGET WORKSHEET BARS Numbers Descdpgon 20f0 Actual 2011 Actual 2012 Actual 201J Actual 2014 Actual 2015 Actual 2011 Budget 2016 BMonfhs 2016 Estimate 2017 Budget 65 Change 113.000.OW,308.W.00.00 Beginning NCBI 1 9,418 1S, 7 1 17,647 13,276 46,463 1 77,870 87,718 87 87,]18 3,761 (83,957) Touts 9,416 16,777 17,64I 13,278 46,463 77,070 87,718 81.718 87.718 3,761 83,967 Revenues 113.000.000.313.W.W.00 1st 2%Tax 113.000.000.313.30.01.00 60%of 2ntl 2%Tax 26.533 1,408 - 113000000,313.30.02,00 32%of 2ntl Tax- 17,689 13,243 12,116 13,963 14,306 10,000 6,000 3,000 6,000 6,000 _ 113.0W.OW.313.30.03.00 64%of 3M 2%Tax 35,377 29,W1 24,229 27,498 28,611 20,500 Q000 3,000 6,000 0,000 _ 113.000000.313.W,04.00 20%of 3rd 2%Tax - 1,463 113.000.000,36tW.00.00 Interest Earnings - _ Total Revenue ]9,599 46,415 36,t44 1 41,4611 42,917 30,500 1 12,000 1 6,000 1 12,W0 1 12,000 Total Resources Available 89.017 62,192 53,991 1 54,729 89,370 1 108,370 09,716 93,718 99,718 1 16,761 83,957) Expenditures 113.000.0 W 557. W.41.00 1 at 2% Tax 113.00.0130.55].30.41.01 60%of 2ntl 2%Tax 26,533 - 113.000000.557.30.41.02 32%of 2ntl 2%Tax 15,236 16.311 12,671 1,092 113000 OW. 557.W.41.03 64%of 3M 2%Tax 30,472 28,234 25,142 2,184 - 113.000.OW.557 WA1. 10 Contributions to Other Entitles - - 3,000 it 11,500 20,662 12,600 12,500 12,600 1$600 _ 113,000.000,557,30.41. 15 Wenatchee Valley Museum 63,457 27,819 83,467 Operating Transfer Out to EWE Total Expenditures 72,241 ",us 40,713 8,278 11,500 20,562 95,957 40,319 95,967 12,500 83457 113.000.000.508.00.00.00 Ending NOW 16,776 17,647 13,278 1 46,463 77,870 87,718 1 3,761 1 53.399 1 3,761 1 3,261 600 (A) The agreement to provide this funding to the City of Wenatchee Convention Center expired in 2010. In 2011 and beyond, this revenue will be receipted into the Events Fund #117 to support events funding. (B) The agreement to provide this funding to the Wenatchee Valley Visitors and Convention Bureau expires in January 2013. Future receipts will be subject to consideration and recommendations by the Events Board (LTAC for the City) and approval by Council. Note: Revenue is expected to increase in 2016 based upon the current pattern in 2015. The contribution for 2016 is for the Wenatchee Valley Chamber of Commerce, including $10,000 for the Wenatchee Valley Sports Council and $2,500 for coordination of the City's Events to be included in advertising and promotional materials of the Chamber. The Events Coordinator, Dan White, will work with the Chamber to that end. Also note that the allocation of Hotel/Motel Tax to this fund has been reduced to $6,000 each of the second and third 2% portions. As noted in the Events Fund 117, the reduction in this fund is associated with the estimated need for an additional allocation of revenue to the Events Fund. 68 2017 BUDGET DRUG FUND REVENUE The City allocates a portion of Municipal Court Receipts to this fund. During 2010 and 2015, the City also determined to remove forfeited property (cash) from its Police repository and deposit these funds to be used for purposes consistent with this fund. The City spends a portion of these funds in support of drug related programs under the direction of the Police Chief. MI. CITY OF EAST WENATCHEE DRUG FUND 114 DRUG FUND 2017 Budget BARS Numbers Description 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 7Months 2016 Estimate 2017 Budget $$ Change 114.000.000,308. 00.00, 00 Beginning NC&I 2,990 4,168 5,009 6,456 5,182 5,868 3,219 3,219 3,219 4,029 Total 2,990 4,168 5,009 5,456 5,182 5,868 3,219 3,219 3,219 4,029 810 Revenue 114,000. 000. 356,50.03. 00 Drug Buy 1,677 841 447 4,726 167 1,768 50 783 810 260 (560) 114,000.000,357.30.01.00 Restitution - 114.000.000.360. 00.00.00 Miscellaneous - 114. 000. 000.361.00,00,00 Interest Earnings - - 114.000.000.367.00.00.00 Contributions - 114.000.000.369. 30.00.00 Forfeited Property 5,632 - 519 121 $VALUE! Transfer in From _ - Total Revenue 7,309 841 447 4,726 686 1,768 50 904 810 250 (560) Total Resources Available 10,299 5,009 5,456 10,182 1 5,868 7,636 3,269 4,123 1 4729 4,279 250 Expenditures 114. 000.000,566.00,49.00 Miscellaneous 1,000 - - _ 114.000.000.566.00.49.05 Stare Share - Prop 563 - 114.000.000.596.00.60.00 Capital Outlay 4.568 - 5,000 4,417 Total Exp 6,131 - 5,000 4,417 115.000.000. 508. 00,00.00 Ending NC&I 4,168 5,009 5,456 5,182 5,868 3,219 3,269 4,123 4,029 4,279 250 70 2017 BUDGET CRIMINAL JUSTICE FUND REVENUE Revenue sources for the Criminal Justice Fund are yearly allocations received monthly and periodically from the State of Washington Department of Community, Trade, and Economic Development to be used for Law Enforcement purposes. Canital Outlav In previous years, Criminal Justice Fund expenditures included the lease payments for police vehicles. During 2011, the City Council approved paying off the existing leases to avoid future interest expense costs. The 2015 budget included the purchase of one police vehicle as planned by the Police Chief by way of a transfer of funds out of this fund to the EPM&R Fund to accomplish the purchase. Accumulation of funds is planned for 2016 and 2017 to allow for the purchase of one police vehicle in 2017, as reflected in the budget. 71 CITY OF EAST WENATCHEE CRIMINAL JUSTICE FUND 116 CRIMINAL JUSTICE FUND 2017 BUDGET WORKSHEET BARS Numbers Description 2010 Actual 2011 Actual 2012 Acrual 2013 Actual 2014 Actual 2015 Actual 2016 Butlget 1016 6Months 2016 Estimate 2017 Budget Change 116.000.000,308.00.00.00 Beginning NC81 45,602 36,329 7,138 14,480 25.523 41,699 18,098 18,361 18,361 35,311 Totals 45,602 36,329 7,138 14,480 25,521 41,699 18,099 1 18.361 18.361 35,311 16,950 Revenue 116,000.000,313.10.00.00 Allocated Sales and Use Tex Revenue 25,000 - - 116.000.000.334.06.90.01 WASPC Grant 3,000 116oD0.000,336.06.20.00 High Come 26.881 13,631 116.000olJ0.336.06.21.00 Population 2,594 2,854 2,979 3,194 3,457 3,573 3,600 1,799 3,650 3,676 (75) 116.000,000,336.06.26.00 Special Programs 9,828 10,774 11,201 11,888 12,719 13,090 13,000 6.578 13,300 13,300 116.000.000.336.06.30.00 EWPD Unclaimed No 1.269 - - 116.000.000.361,00,00.00 Interest Eamings - _ Total Revenue 43,572 27,259 39,180 15,082 16,176 16,663 16.600 8,377 1 16,950 16,8751 175 Total Resources Available 89,174 63,588 46,318 29,562 41,699 58,362 1 34,699 1 26,738 1 35.311 1 52,186 16,875 Expenditures 116.000.000.597.21.00.20 Transfer Out -EPMB - - - 40,000 43,000 116.000.000,594.21.60.00 Capital Outlay 49,640 56,449 31,838 4,040 116.000.000.594.00,60.01 Cap WASPC Equip 3,205 - 116.000.000.594,00.60.49 Miscellaneous Total Expenditures 52,845 56,449 31,838 4,040 40,000 - 41,000 43,000 116,000.000.508.00.00.00 Ending NC81 1 36,329 7,139 14,480 25,522 41,699 18,362 34,699 26,738 1 35,311 9,186 (26,125) Note: 2016 Revenue is expected to be at the same level as 2015. The fund is expected to accumulate funds during 2016 and 2017 to allow for the purchase of one police vehicle in 2017, as planned by the Police Chief. 72 2017 BUDGET EAST WENATCHE EVENTS FUND Note: This will be the ninth full year with the EWEB as a city department. Expenses have been allocated to the various events based upon the historical and planned levels of each event during the upcoming year. Citizen based committees assist in the planning and support of each of these activities, along with the Events Coordinator and Events Support, and City employees. Support is also provided by the Police Department for public safety and traffic control, as well as the Street Department for parade route barricades and facility support. Classy Chassis, Wings & Wheels, Easter Egg Hunt, and Christmas Tree Lighting are currently the main events. A new event called the "Parkway Pile-up" Car Show has been held for the last three years in early summer in the area of 9 s Street and Valley Mall Parkway, sponsored by businesses in that area of the City and local car clubs. Based upon its success, the Events Coordinator is planning to hold the event in 2017, and perhaps each year thereafter. Revenues are generated at each of these events in the form of sales of clothing, fees for exhibit space and sponsorship of various related activities by local and regional businesses. An additional role for this department is marketing for the City through participation on local, regional and state-wide recreation and tourism boards and committees. REVENUES/EXPENDITURES The Events Department is funded with a combination of Hotel/Motel Taxes, Sponsorships, Sales of Promotional Goods, and Event Registrations. During 2009, the Events Fund felt the negative economic impacts of the recent recession and experienced a reduction in sponsorship fees. Consequently, the City had allocated a portion of Sales & Use Taxes during certain years to supplement the financial needs of this fund. $20,000 was allocated for 2009, $102,000 for 2010, and $108,000 for 2011. Since 2011, no allocation of sales tax has been necessary and the expectation is that none will be financially necessary for 2017. The City has determined that the previous allocation of Hotel/Motel Tax is no longer sufficient due to additional costs incurred to satisfy event on -going commitments. Consequently, the City has determined to allocate additional portions of the Hotel/Motel Tax for the 2017 budget year, and continuing at that same approximate level in future years as needed. The City has determined to no longer fund the Wenatchee Valley Visitor's Bureau effective mid - January 2013. The City's Events Board, the Lodging Tax Advisory Committee (LTAC) for the City, determined to maintain these funds internally for the purposes of additional funding for the Events Fund if necessary, as well as considering other uses in the community which would qualify for tourism and promotional purposes. The remainder of Hotel/Motel Tax revenue will be deposited in the Hotel/Motel Tax Fund #113 for availability for those purposes. Beginning in early 2012, the Events Coordinator and Events Support positions are satisfied under employment agreements as independent contractors. %jG. CITY OF EAST WENATCHEE EAST WENATCHEE EVENTS BOARD FUND 117 EVENTS FUND REVENUE 2017 REVENUE BUDGET BARS Numbers Description 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 6Months 2016 Estimate 2017 Budget $$Change 117.000.100.308,00.00.00 Beginning NC&I 22,986 1 26,307 1 42,493 1 36,186 22,825 35,888 36,888 68,121 Totals 1 22,9861 26,307 1 42,4931 36,186 Revenue 22,825 35,888 35,888 681121 22,233 117.000,100.313.31.00.00 1st 2% Tax (Stadium) 31,869 42,966 44,706 46,130 124,500 56,921 123,000 126,500 3,500 117.000.100.313.31.00.03 68%of 2nd 2%Tax 25,743 29,013 30,400 35,130 117.000.100.313.31.00.04 36%of 3rd 2%Tax 13,629 15,468 16,094 24,630 117.000A 00.397.00.00.00 Alloc of Add'I H/M Tax 117.000.200.347.40,00.05 Total 77,231 87,447 91,199 104,890 124,500 66,921 1 123,000 126,500 3,600 Vendor Fees 250 26 26 26 117.000.200.347.40.02.01 EEH Admission Fees 1,760 2,126 1,627 1,647 1,600 1,546 1,645 1,600 66 117.000,200.360.00,00.02 EEH Misc Revenue 25 117.000.200.347.90.00.01 EEH Donations 260 117.000,200.347.90.00.02 EEH Sponsorships 250 117.000.300.347.40.12.02 Total 2,285 2,400 1,662 1,547 1,600 1,670 1,646 1,600 55 CC Parade/Car Show 9,212 10,442 10,788 10,243 11,000 10,765 10,765 10,750 (5) 117.000.300,347.40.12.03 CC Vendor Fees 675 425 606 450 6001 3241 324 326 1 117.000.300.347.90.00.01 CC Donations 660 117.000.300.347,90.00.12 CC Sponsorships 7,691 9,650 9,009 10,178 9,000 9,460 9,450 9,500 50 117.000.300.347.90.12.00 CC Merchandise Sales 1,960 2,569 913 961 1,000 1,959 1,969 2,000 31 117.000.300.369.90. 50. 00 CC Misc Revenue 117.000.400.347.40.11.03 Total 19,988 23,076 1 21,216 21,822 21,600 22,488 22,498 22,676 77 W&W Car Show 3,734 4,882 6,215 6,565 4,600 4,500 4,600 117.000,400.347.40.11.04 W&W Carnival 3,697 4,285 3,992 4,000 3,500 3,500 3,600 117.000.400.347.40.11.05 W&W Motorcycle Fast - 117.000.400.347.40.11.07 W&W Vendor Fees 1,516 1,116 836 310 1,000 100 Soo Soo 117.000.400.347.90,00.01 W&W Donations 6,000 - 360 360 117.000.400.347.90.00.11 W&W Sponsorships 2,600 10,802 7,363 7,700 6,000 50 6,000 5,000 117.000.400.347.90.00.13 Schad of Events Brochure 6,360 3,750 6,600 6,200 6,600 2,200 6,000 6,000 117.000.400.347.90.00.14 W&W Ad Reimb 460 360 450 1 326 117,000.400.347.90.11.00 W&W March Sales 1,202 1,388 654 1,219 1,600 1,200 1,200 117.000.400.369.90.00.00 W&W Misc Revenue 426 1 70 Total 23,973 26,672 25,109 26,389 22,000 2,700 20,060 19,700 (350) 117.000,450,347.90.00.12 PPile-up Car Show Sponsorship 1 600 300 Soo 1,000 117.000.450.347.90.00.15 PPile-up Car Show Misc Revenue 1 307 2601 626 626 600 Total Soo 607 760 626 626 1,600 117.000.500.360.00,00.01 Christmas Misc Rev 117.000.500.367.11.00.01 Christmas Donations 117.000.500.367.19.00.01 Sponsorship-Wings&Wishes 2,000 2,000 Total Total Revenue 123,477 139,496 139,575 164,256 2,000 - �2,0�001 170,450 84,204 173,975 3,282 Total Resources Available 1 146,463 1 166,802 1 182,068 1 189,4411 193,276 120,092 205,506 232,096 1 26,690 74 117.000.100.557.30.25.00 EWES Marketing- Regional Tourism 50 75 2,752 2,000 1,050 2,000 2,000 117.000.100.557.30.27.00 City Theme 117.000.100.557.30.32.00 EWES Fuel Consumed 127 89 100 100 117.000.100.557.30.35.00 EWES Smalls Tools 27 13 13 13 117,000.100.557,30.42.00 EWES Training 500 500 500 117.000.100.557.30.41.00 EWEB Professional Services 300 300 300 117.000.100.557.00.42.00 EWEB Telephone 117.000.100.557.00.42.03 EWEB Postage 18 117.000.100.557.00.43.00 EWEB Travel 23 42 500 30 30 117.000.100.557.00.44.00 EWEB Advertising13 - 117.000.100.557.30.48.00 EWEB Repairs 68 117.000.100.557.30.49.00 EWEB Misc 713 465 228 806 500 51 51 100 r300 117,000.100.596.79.60.00 EWEB Capital Outlay1,716 726 417 1,000 1,000 117.000.105.557,30.50.00 EWEB Insurance 2,930 3,141 3761 3,267 2,800 46 3,300 3,600117.000.110.557.00.31.03 EWEB Central Stores 47117.000.115,557.30. 31.05 EWEB Office Su lies 2420153745 500 15 200 250 EWEB General Expen 5,642 4,803 4,788 7,748 1 8,1001 1,205 1 5,594 1 7,850 2,256 75 117.000.500.557.30.35.01 Christmas Small Tools 271 58 162 362 500 20 400 400 117.000.500.557.30,40.05 Christmas Events & Decs 1,728 979 4,031 1,063 2,500 2,500 2,500 117,000.500.557.30.41.01 Christmas Professional Services 503 6" 117.000.500.557.30.42.04 Christmas Postage 117.000.500.557.30,44. 01 Christmas Advertising 1,340 850 1,023 1,245 1,500 1,500 1,500 117,000.500.557.30.49.01 Christmas Misc 403 620 737 600 26 600 600 117.000.500.594.30.60.01 Christmas Ca ital 10254 Christmas Event Expenses 3,3391 2,7931 6-4801 13,661 55100 46 5,000 51000 76 2017 BUDGET BOND REDEMPTION FUND Note: Bond Fund #202 is a Redemption Fund for original proceeds used for street improvements. The bond, in the original amount of $1,545,000 was issued on December 15, 2000. The bond will be paid in full December 1, 2015. Payments are made from property tax allocations to this Fund. This fund also includes the debt service on the Public Works Trust Fund Loan used to improve 11"' Street and the related Storm Water Utility improvements. By agreement, the Greater East Wenatchee Storm Water Utility (GEWSWU) agreed to participate in the payment of this loan. The GEWSWU contribution in 2016 is $12,175, to assist in satisfying total debt service of $31,198 for 2016. The 2017 contribution is scheduled to be $9,770. Property Tax A portion of property taxes is allocated to the bond redemption fund to satisfy payments of principal and interest. Under terms of an interlocal agreement, the Greater East Wenatchee Storm Water Utility agreed to pay a portion of the annual debt service payments under terms of the City's Public Works Trust Fund loan described above. Redemption Redemption of long term debt through payments of schedule principal is accomplished for both the General Obligation Bonds and the Public Works Trust Fund Loan. Debt Interest Expense Interest payments on debt are also accomplished in this fund and are included in the debt service amounts reflected above. 77 CITY OF EAST WENATCHEE STREET IMPROVEMENTS BOND REDEMPTION FUND202 BONDIDEBT REDEMPTION FUND 2017 BUDGET - Finance BARS Numbers Description 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2011 Budget 2011 6Months 2016 Estimate 2017 Budget $ Change Revenues 202.000.000.308.00.00.00 Beginning NC61 3,329 16,704 10,222 5,357 7,491 7,015 9,743 9,745 9,745 10,723 978 Totals 3,329 16,704 10,222 5,357 7,491 7,015 9,743 9,745 9,745 10,723 Revenue 202.000.OGO.31 1.1 0.00DO Property Tax 201,100 180,000 180,000 185,000 185,000 185,000 20,000 22,000 20,000 20,000 - 202.000.000,338.19.00.00 SWU PWTFL Reimb 12.871 12,755 12,639 12,523 12,407 12,291 12,175 12,176 9,770 (2,405) 202.000.000.360.00.49.00 Mite Revenue 202.000.000.361.00.00.00 Interest Earnings - _ Total Revenue 213,971 192,755 192,639 197,523 197,407 197,291 32,176 22,000 32,176 29,770 (2,405) Resources Available 217,300 209,459 202,861 202,880 204,898 204,306 41,918 31,745 41,920 40,493 (1,427) Expenditures 202.000.000.591.95.71.00 Redemption - GO Bonds 125,000 130,000 135,000 140,000 150,000 155,000 - 202.000.000.591.95,71.05 Redemption -PWrF Debt 29,712 29,712 29,713 29,713 29,712 29,713 29,712 29,712 29,712 29,712 202.000.000.592.95.89.00 Interest Debt 42,615 36.553 30,118 23,300 16,090 8,214 - - 202.000.000.692.95.89.05 Interest -PW1F Loan 3,269 2,971 2,674 2,377 2,080 1,634 1,486 1,486 1,486 1,189 Total Expenditures 200,596 199,2316 197,605 195,390 197,882 194,561 31,198 31,198 31,198 30.901 (297) 202.000.000.508.00.00.00 Ending NC81 78,704 10,223 5,356 7,490 7,015 9,745 70,720 647 10,722 9,693 (7,729) Note: The Public Works Trust Fund Loan was previously paid as a capital investment and is now paid appropriately as a debt service payment. The original purpose of the loan was the 11th Street and related Storm Water Improvements. Because of the Storm Water portion of the project, the Greater East Wenatchee Storm Water Utility agreed to pay a portion of the debt service for fifteen of the twenty years of the loan amortization and payment. General Obligation Bonds Outstanding are the result of a financing in December 2000 in the total amount of $1,545,000, and paid in full in 2015. 78 2017 BUDGET STREET IMPROVEMENTS FUND Note: The Street Improvements Fund was established and used by the City to fund and manage capital projects related to streets — streets, curbs, gutters, sidewalks, underground utilities, etc. These projects involve pre -project engineering, construction engineering, purchase of right of ways, road building/paving, curb/gutter/sidewalks and storm drains. Projects are bid and performed by outside engineering and construction companies, and involve coordination with other utility and governmental entity partners. Funding is generally received from either Federal or State sources that involve a variable funding contribution support by the City. Funding through bonded debt has also been a source of funds for the City for these projects in the past. Projects budgeted for 2017 have been selected from the Transportation Improvement Plan (TIP) provided to the Washington State Department of Transportation each June and other projects approved by Council. Projects scheduled for 2017 include: Public City Project Description Funding Funding Total Baker Avenue Reconstruction 3,527,000 335,500 3,862,500 Highline Drive Reconstruction 1.995,500 161,400 2,156,900 5th St Sidewalk Project 380,000 380,000 9rh St. NE Roundabouts Engr 187,200 29,200 216,400 TBD Residential Paving Project 114,100 114,100 Storm Water Projects 196,000 9,400 205,400 Other Street Improvements 100,000 100,000 Design/Build Gateway Project 57,600 342,400 400,000 Public Works Facilities 400,000 400,000 Total $6,557,400 $1,277,900 $7,835300 City funding of the $1,277,900 above will be satisfied with revenue from sales taxes, property taxes, real estate excise taxes, transportation benefit district revenue and accumulated funds. The scheduled projects for are expenditures for funded projects that are certain to be expended in 2017. Of these funds, "Other" identified funds will be satisfied with $ $114,075 from Transportation Benefit District Car Tab Fee revenue, and $ 768,200 from the Greater East Wenatchee Storm Water Utility (GEWSWU). The City's Matching Funds of $ 469,506 will come from property tax, real estate excise tax and accumulated funds. For 2017 Grant Funds for the funded projects, $255,000 will come from CDBG (Community Development Block Grant) Federal grant monies, $187,186 from Surface Transportation Block Grant (STBG) federal funds, and $4,119,560 from TIB (Transportation Improvement Board) State grant monies. PLANNED Projects that have been applied for are far less certain to be funded and to have funds expended in 2017. Of these projects, the City's planned Matching Funds of $ 339,217 will come from property tax, real estate excise tax and accumulated funds. The Grant funding for these planned projects are comprised of $50,000 from the Safe Routes To School State Program, and $1,922,237 from the Transportation Improvement Board (TIB) state funding program. "Other" planned project funding sources are $50,000 from the Douglas County Regional fund allocation. 79 CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 STREET IMPROVEMENTS FUND 301 2017 BUDGET REVENUE 2015 Actual 2016 Budget 2016 6Montns 2016 Estimate 2017 Budget Beginning NC&I 367,249 189,124 189,124 189,124 165,685 Property Tax 116,042 4,600 4,500 4,500 250,000 Transfer lin - From Fund 314 - FEET 300,000 100,000 300,000 200,000 Transfer In - TBD - Fund 630 - Res Inrl 397,366 371,010 114,075 STP - Grant Rd Overlay 3,217 - - STP - 9th Street Preservation 60,482 - STP - 15th Street Preservation 47,320 - - - - STP- Citywide Safety Project 3,194 - - STP Valley Mail - Grant to 9th - Overlay Engr 106,664 - EWWD-VMP Grant to 9th 40,629 6,575 40,629 DCSD - VMP Grant to 9th 3,787 3,787 STP Valley Mall - Grant to 9th - Overlay Construction 578,685 316,296 425,010 - STP Traffic Signal - gth and VMP- Design 41,520 8,650 187,186 STP Traffic Signal - 9th and VMP- Construction 304,480 French Street Improvements- CDBG 149,210 - French Street Improvements- TAP Funding 94,346 - - Douglas County Regional Sales & Use Tax - French Ave 69,700 69,700 French Avenue- Storm Water Utility-GEWSWU 59,750 - - - French Ave- TBD 33,535 French Ave- EWWD 152,708 Baker Ave - 15th to Sand Canyon 20th - TIB 295,758 314,258 2,547,310 Baker Ave - 15th to Sand Canyon 20th - GEWSWU 10,000 630,000 Baker Ave - East Wenatchee Water District 232,890 Baker Ave - Douglas County Sewer District 103,658 Highline Drive- GEWSWU 91,161 13,200 Highline Drive -Transportation Impv Board 337,316 303,192 1,672,250 Highline Drive - East Wenatchee Water District 220,000 Highline Drive - Douglas County Sewer District 190,000 5th St. Sidewalks and Storm Water- CDBG 47,000 47,000 255,000 5th St. Sidewalks and Storm Water-GEWSWU 23,000 23,000 125,000 11 th St NE and 1 gin St NE Overlay- TIB 569,250 473,985 5th St NE Pedestrian Faciilies- SRTS 50,000 VMP Traffic Signal Controller- Doug Co. Regional 50,000 Total Current Revenue 867,097 3,000,035 500,858 2,384,721 6,740,469 Total Resources Available 1,234,346 3,189,159 689,982 2,573,845 1 6,906,164 CITY OF EAST WENATCHEE STREET IMPROVEMENTS FUND 301 STREET IMPROVEMENTS FUND 301 2017 BUDGET EXPENDITURES Description 2015 Actual 2016 Budget 2016 6 Months 2016 Estimate 2017 Budget French St. Improvement Project - Engineering 45,676 - - - French St. Improvement Project- SDC 24,076 506 - - French St. Improvement Project-Consructon 480,864 23,525 23,525 - Valley Mall - Grant to 91h - Overlay - Engr 75,309 - - - Valley Mall - Grant to 9th-Overlay-SDC 39,594 56,000 47,482 - - Valley Mall - Grant to 9th-Overlay-Construction 378,242 613,000 473,068 635,768 - Residential St Improvement Project 329 397,366 354,545 114,075 Traffic Signal - 9th & VMP - Engr 48,000 - 10,000 176,400 Traffic Signal - Sih & VMP - ROW 40,000 Traffic Signal - 9th & VMP - SDC 30,000 - Traffic Signal - 9th & VMP - Build 322,000 - Ped/Bicycle Access-LoopTrail to Downtown - Baker Ave - Design 566 357,756 75,335 318,721 20,000 Baker Ave -ROW 200,000 232,080 - Baker Ave -Construction 3,149,765 Baker Ave-SDC 286,342 Baker Ave - East Wenatchee Water District 232,890 Baker Ave - Douglas County Sewer District 103,558 5th St NE Sidewalks and Storm Sewer 70,000 637 5th St NE Sidewalks and Storm Sewer -Design 70,000 5th St NE Sidewalks and Storm Sewer -Construction 370,000 5th St NE Sidewalks and Storm Sewer- SDC 10,000 Highline Drive -Design 566 308,477 23,558 216,880 20,000 Highline Drive -ROW 120,000 6,070 120,000 - Highline Drive- Construction 1,557,080 Highline Drive- SDC 169,865 Highline Drive- East Wenatchee Water District 220,000 Highline Drive- Douglas County Sewer District 190.000 11th St NE and 19th St NE Overlay- Design 1 62,660 328 54,800 11th St NE and 19th St NE Overlay- Construction 512,000 416,850 - 11 th St NE and 19th St NE Overlay- SDC 57,840 55,000 5th St NE Pedestrian Faciities- SRTS 50,000 VMP Traffic Signal Controller 50,000 Total Expenditures 1,045,222 3,155,098 650,509 2,408,159 6,769,975 Ending NC&I 189,124 34,061 39,473 165,686 146,179 2017 BUDGET STORM WATER IMROVEMENTS FUND Note: The City of East Wenatchee has the responsibility to provide maintenance and manage construction projects for Storm Water Activities utilizing street department labor and equipment resources, or in some cases with capital projects, use of outside vendors. This work is reimbursed at cost under terms of an interlocal agreement between the City and the Greater East Wenatchee Storm Water Utility (GEWSWU), whereby the GEWSWU charges an annual fee of $45.00 to City and County residents in the local service area for each impervious unit of space, generally a residential lot. This rate was $35.00 in 2009, and was raised $5.00 each year in 2010 and 2011 through a combined vote of the City of East Wenatchee and the Douglas County Councils. The GEWSWU fund is used to comply with the Federal National Pollutant Discharge Elimination System (NPDES) regulations related to Storm Water discharge and treatment and to fund both small storm water improvement projects and large Capital Improvement projects identified in the GEWSWU Comprehensive Plan. The City's storm water fee paid to the GEWSWU for its impervious surfaces (streets, City Hall property, City parking lots, etc.) increased from $114,000 in 2009 to $130,000 in 2010, to $149,000 in 2011, and $147,000 in 2012, 2013 and 2014. Absent an action by the GEWSWU, the fee is budgeted at that same amount for 2016. The GEWSWU jointly annually establishes the need and amount for maintenance and capital projects, and provides the resources on a reimbursement basis for the City's costs in providing those maintenance and capital services as described above. The City and the County have also applied for and received individual and joint grants, primarily from the State Department of Ecology, to assist in compliance with the NPDES regulations. The City and Douglas County each select a three member management team. Douglas County is represented by a County Commissioner, County Engineer and the TLS Administrator. The City is represented by the City Engineer, the Land and Water Resource Program Manager, and a City Councilmember. This management team administers day-to-day operations and makes recommendations for policies, procedures and budgets. This framework was developed thru an inter -local agreement to provide the necessary collaboration and coordination to successfully manage, maintain and extend the storm water system throughout its service area. Capital Projects scheduled for 2017 include: Project Description Grant GEWSWU City Other Total Cost Funding Match Small Improvement Projects $80,600 $80,600 Ashland Ave Storm Project $65,000 $65,000 Astor Ct Storm Project $65,000 $65,000 $210,600 $210,600 The Ashland Avenue and Astor Court stormwater capital projects will alleviate chronic flooding issues through the construction of stormwater conveyance and treatment systems for each problem area. These noted problem areas have a history of experiencing flooding that has damaged personal property (e.g., basement and yard flooding, swimming pool damage). RE CITY OF EAST WENATCHEE STORM WATER CAPITAL IMPV FUND REVENUE CITY STORM WATER CAPITAL IMPROVEMENT FUND 2017 BUDGET WORKSHEET - Department Head - Clry Engineer BARS 2011 Numbers Description Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2016 6Months 2016 Estimate 2017 Budget $ Change 308.000.000.397.21.00.20 Transfer in From General Fund Ill/2015/Beg Fund Balance 102,155 102,155 102,155 66,626 REVENUE IMPROVEMENT PROJECTS 308.000.000.343.13.00.30 Improvement Projects Total 86,499 87,075 49,343 99,811 38,766 200,600 7,736 20,956 5,000 15,956) CONSTRUCTION PROJECTS: 308.000.000.343.13.00.33 WVSWP Decant Facility 10,651 308.000,000.343.13.00.34 19th St ProPurchase - Pond 155,600 050.000.000.343.13.00.35 SWU Eastmont Design 6891 253 050.000.000.343.13.00.37 SWU Eastmont SDC 050.000.000.343.13.00.39 SWU Eastmont Construction 381,276 050,000,000.343.13.00.49 Cn A SDC Phase 3 5,565 37,333 2,105 050.000.000.343.13.00.50 Canyon A Constr Phase 3 151,135 332,286 184,200 050.000,000.343,13.00.52 Canyon A Constr Phase 4 2,417 123,297 1,471 308.000.000.343.13.00.61 DOE Retrofit 3rd Street Project Conslm 26 25,67 884.912 308.000.000.343.13.00.63 GEWSWU Retrofit 3rd Street Project 28 206 050.000.000,343,13.00.67 Grant Road Pipe Rehab 13,259 79,355 308.000,000.343.13.00.85 DOE Grunt- LID Pro' Design 33,578 6,062 308.000,000.343.13.00.86 DOE Grant- Construct LlD Proect 75% 86,422 334 397,725 425,000 425.000 308.000.000.343.13.00.88 GEWSWU Reimb LID Proect 25% 2,132 132.5751 8546 132,575 132,575 308.000.000.343.13.00.90 French Avenue SWU 308.000.000.343,13,00.92 DC Regional Sh- VMP LID SWA Project from Fund 201 41,690 41,698 60.950 19,252 308.000.000,343.13.00.83 /9lh St NW Design 1 125,000 308,000.000,343.13.00.69 GEWSWU Doffaly Lane Project 3,113 147,850 147,850 GEWSWU Denis Ct Project 60,910 GEWSWU 7th St HE Project 94,850 GEWSWU Astor Ct 65.000 65,000 GEWSWU Ashland Ave 65,000 65,000 Total 159,143 376,510 1 691,131 293081 226,517 696,998 15,721 902,883 190,950 (711,933) TOTAL STORM WATER UTILITY REVENUES 245,642 463,5851 740,4741 392,8921 265,283 1 897,5981 23,457 923,839 195,950 (727,889 TOTAL FUNDS AVAILABLE 265,2831 999,753 1 125,612 1,025,994 262,576 (727,889) 84 CITY OF EAST W ENATCHEE STORM WATER ACTIVITIES -EXPENDITURES CITY STORM WATER CAPITAL IMPROVEMENT FUND 2017 BUDGET WORKSHEET - Department Head - City Engineer BARS Numbers Description 2011 Actual 2012 Actual 2013 2014 2015 Actual Actual Actual 2016 Budget 2016 6 Months 2016 Estimate 2017 Budget $ Change FUNDS AVAILABLE 265,283 999,753 126.612 1,025,994 260,560 COSTS & EXPENSES SWU Ca Ital/Constru i n 308.W0.312.595A1 S3.00 Small Improvement Proj 76,319 40,464 121,964 53,662 9,038 188,000 4,90 20,950 5,000 (15956) 308,000.315,595,33.32.00, 19th St SWU Property - Pond 155,600 050.000.312 595.41.63.05 3rd St SWU Retrofit Engr 2,905 17,100 _ 308,000.312.595.41.63.07 3rd St SWU Retrofit Constr 15,313 89,831 0 0 308,000.312,595,41.53, 09 3rd St SWU Retrofit SDC 11,274 0 0 050.000312, 595,41.6316 SWU Eastmont Construction 381,246 _ 050.000,312.595.41.63.21 Grant Road Pipe Lining Engr 18,285 19,201 1,654 _ 050.000.312.595.41.63.23 Grant Road Pipe Lining 71,759 _ 050.000.312.595.40.35.00 Cnyn A SOC Phase 166 050.000.312,595.40.63.15 CnynA Constr Phase 2 177 _ 050.000,312.531,32,01.05 CnynA Dan Phase 3 2,421 050.000.312.595,40.25.00 Cnyn A SDC Phase 15,047 26,710 14,113 - 050.000.312.595.40,35.00 Cnyn A Constr Phase 3 148,900 333,908 242,227 050.000.312.595.40.6..17 Cnyn A BOG Phase 4 5,454 050, 000,312.595,40.63.28 Cnyn A Constr Phase 4 124,731 - 308.000,312.595.42. 10.W Salaries -Impv Prioj 3,576 8,000 3,000 8,000 5,000 308.WO,312.595.42.20, 00 Benefits -Impv Proj 2,260 4,600 4,600 4,600 305.000.312.595.43.63,05 WVSWP Decant Facility 10,651 - 308.000.312.595.43.63.10 VMP LID Proj (Design) 92,349 51,332 - 8,599 10,513 (10.513) 308.000.312,5954363.14 VMP LID Proj (construct) 553,000 548,400 (548,400 308D00.312.292.43.63.12 VMP LID Proj (SDC) 65,300 10,080 69,900 69,900) VMP LID Landscapipng 56,622 56.622 308.000,314,595.40.10.00 Salaries- Dolfay Lane Project 1,000 1,000) 308.000.314.595.40.20, 00 Benefits- Dolfay Lane Project 575 (575 308.000.314.595.40.63.00 ROW- DoBay Lane Project 376 (376) 308,000,314,595.40.63.10 SDC- Dolfay, Lane Project 16,087 (16,087 308.000.314,595.40.63. 15 Construction - Dolfay Lane Prj 129,836 129,836) 308.000.315.595.40.10.00 Salaries- Denis Court Project 1.0ad (1,000) 308.000.315,595.40.20.00 Benefits - Denis Court Project 576 (575 308.000.315.595.40,63.29 Engineering- Denis Court Project 2,082 4,160 4,160) 308,000.315.595.40.63.33 SDC- Denis Court Project 7,400 (7400) 308.000. 315. 595.4063,35 Construction - Denis Court Prj 48,350 (48,350 308.000.315.595.40.63.00 Dolfay Lana Project (Design?) 1,815 1,815 (1,815) 308.000 WOE95,40.63.39 19th NW SW Design 125,000 3.122 308,000,316. 595.40.10.00 Salaries -7th St HE Project 1,000 1000) 308.000.316.595.4020.00 Benefits -7th St HE Project 575 (575) 308, 000.316.595A0.63.29 Engineering -7th St HE Project 6,240 (6,240) 308.000,316,595.4063.33 SDC -7th St NE Project 7,400 (7,400) 308.000,316.595.40.63.35 Construction -7th St HE Project 80,210 (80,210 86 CITY OF EAST WENATCHEE STORM WATER ACTIVITIES - EXPENDITURES CITY STORM WATER CAPITAL IMPROVEMENT FUND 2017 BUDGET WORKSHEET- Department Head -City Engineer (continued) BARS Numbers Description 2011 Actual 2012 Actual 2013 2014 2015 Actual Actual Actual 2016 Budget 2016 6 Months 2016 Estimate 2017 Budget $ Change Salaries - Astor Ct Project 1,000 1,000 Benefits - Astor Ct Project 575 575 Engineering -Astor Ct Project 8,000 8,000 SDC -Astor Ct Project 11,000 11,000 Construction - Astor Ct Project 45,000 45,000 Salaries- Ashland Ave Project 1,000 7000 Benefits- Ashland Ave Project 575 575 Engineering -Ashland Ave Prj 3,000 8,000 SDC - Ashland Ave Prajecl 11,000 11,000 Construction -Ashland Ave P1 45,000 45,000 Total Construction Expenditures 240,266 414,793 921,126 420,222 163,129 943,900 30,666 961,384 207,389 (753,995) ENDING FUND BALANCE 1 102,154 56,853 1 94,946 1 64,610 53,171 (11,4391) 86 2017 BUDGET CAPITAL IMPROVEMENTS FUND Note: Capital Improvements for this fund are specifically provided by receipts of Real Estate Excise Taxes paid by the seller in real estate transactions within City boundaries. These taxes are generally limited to expenditures for capital improvements of streets and roadways, and other uses when the City provides for authorization in a capital facilities plan. Real Estate Excise Tax Real Estate Excise Tax from real estate transactions for 2017, as well as accumulated REET from prior years will be used to satisfy the City matching responsibilities for Federal and State Grants for qualified street improvement projects, as well as those qualified capital improvement projects or purchases without grant funding. Property Tax Property taxes for 2017 projects may be required to supplement REET monies described above. As noted on the following schedule, $XXX,000 has been allocated for that purpose in 2017. EXPENDITURES Gateway Project: In 2015, the City budgeted $450,000 for the purchase and subsequent initial design of business property at the corner of 9th and Valley Mall Parkway. The property purchase was consummated on September 30, 2015. The 2016 budget included $100,000 additional design and planning for the eventual use of the property by the City. In 2017, $400,000 has been budgeted for the completion of the project(s) that are being considered in a public outreach program still in progress during 2016. Public Works Facilities Upgrade: After a facilities study undertaken in 2016, the City has determined that an upgrade to the public works area of the City Hall property is necessary, including replacing existing buildings and providing for additional new facilities. The estimated costs total $1,500,000, of which $400,000 is included in the 2017 spending budget. The City is deliberating over whether to rely upon existing financial resources to fund this project, or to obtain additional resources through a financing transaction. E CITY OF EAST WENATCHEE CAPITAL IMPROVEMENT FUND 314 CAPITAL IMPROVEMENTS FUND 2017 BUDGET BARS Number Deactl tl9n 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2016 Actual 2010 Budget 2010 aMonths 2010 Estimate 2017 Butl9et Raronua 314.000000.308.00.00.00 Beginning NC&I (1,3n) 514,940 772.240 889,158 558.805 511,146 874,459 519.200 519.200 619,200 919,200 Tools (1,338) 614,940 772,240 111 538,805 511,146 574,459 519,200 519,200 519,200 919,200 314.000.DDO.31734,00.00 Real Estate Excise Tex 135,273 170.397 214.475 175,647 262,341 321,864 351,899 200.000 127,390 275,000 248,500 314.000.000.333.10.00.00 Poll onel Fund SOem - 57,514 314.000.000.39550.00.05 Property Sale Proceeds- Colorado Ave 110992 314.000.000.311.10.00A0 Proper Tex 70.087 190,000 76,000 575,000 350,000 $ale, Tax - 314.000.000.395.OD.00.10 ROW WBDOT- Seller Bridge Project 370.000 30,000 - - 314.000.000,333.20.00.CIO Viewpoint Mitigation- WSDOT 28,763 314.000.000.361.0O00.00 Interest Eaminga 13 - 15,855 - 9 - Total. Revenue 816,278 170,397 2aI 175,647 452,341 399,492 351,000 275,000 12T,399 $50,000 656,114 Total Resources Available 914,940 785,337 1,055,802 1,054,805 1,011,146 90T,628 926,358 794,200 548,599 1,389,200 1,575,314 Expendltuloa 314.000.000.598.00.60.00 Capital Outlay _ 314.000.000.895.00.60.10 Capital Outlay - East Wing Improvements 13.09T 16T.844 - 314OOD000.597.95.00.20 REET to Fund 301- $0,000 500,000 300.000 100,000 300.000 200,000 314,000,000.595,1051,45 Eastmoet Ave,Grant3U,000 Road to Jell Dealgn - 314.000.000.595.30.60.49 gib Steed Pre ... Won 7,000 - 314.000.000.595.3D.60.51 15ib Street Pneervetion 6,000 - 314 000 000,594 20.60 N Street Dept Storage BUildfng R Improvements 175,000 100,D00 400.000 314.000.000.584.22.60.00 VMP Fagade Project _ _ 314.000.000.594.22.60.32 Proper SOWN of 15tN St HIS. IC94.09.2030 159,084 - 314.000.000.594.22.W.34 Property South of 1518 SINE. ICu2-09-2030 1711 - - 314 000 000.594.22.1.41 Gateway Proper Purchase & Design 4,000 40T,15e 100,000 30,000 still Tatels Expenditures 13,097 16T,644 407,000 500,000 333,462 407,158 STSM 100,W0 450,000 1,000,000 314.000.0005060D00,00 EndIn9 N081 614.940 772,240 669.isB 65T,805 511,146 574,459 519.200 219,200 546,599 919.200 575,314 88 2017 BUDGET EQUIPMENT PURCHASE, MAINTENANCE & REPLACEMENT FUND "(EPM&R") STREET, POLICE & ADMIN DEPARTMENT VEHICLES The City Council established this Fund in 2011 as the Street Fund ER&R Fund. Because the City does not need the traditional rental environment of larger entities, this fund's purpose is for the purchase, maintenance and replacement of vehicles and equipment for both the Public Works Department and the Police Department. Sales taxes will be the primary revenue allocation for funding, as well as the Criminal Justice Fund for funding the purchase of police vehicles. REVENUE & EXPENSE The Budget Committee has recommended the transfer of funds and related expenditures to accomplish the purchase of three police vehicles in 2015, one of which would have otherwise been purchased in the Criminal Justice Fund and the other two in the General Fund Law Enforcement Department. In addition, this fund will receive funding to allow for the estimated maintenance costs for the police department fleet of vehicles in 2015. The Police Chief has identified and inventoried all police vehicles, has stratified them as to use and annual mileage factors, for the purpose of establishing a multi -year purchase and maintenance cost funding strategy. 2015 was the first year to initiate funding for this longer term strategy. Four police vehicles were purchased in 2016, and four vehicles are scheduled for purchase in 2017. The City Engineer is making an assessment of the Street Department equipment and rolling stock to determine the current and future needs for additional and/or replacement equipment or vehicles, and the associated annual maintenance costs. Upon completion of that analysis, a multi -year funding strategy will be developed and considered for funding approval by the Budget Committee and the City Council. Two snow plow vehicles were purchased in late 2015 and fully equipped in early 2016. A new paint striper has been purchased in 2016 and one snow plow vehicle is scheduled for purchase in 2016. Two smaller vehicles are scheduled for purchase in 2017. CITY OF EAST WENATCHEE E,P,M&R Fund #501 Equipment Purchase Maintenance 2017 BUDGET & Replacement Fund BARS Numbers Description 2015 Actual 2016 Budget 2016 6Months 2016 Est Actual 2017 Budget $$ Change Revenues 501.000.000.308.00,00.00 Beginning NC&I 7,331 20,331 38,861 38,861 49,061 10,200 Totals 7,331 20,331 38,861 38,861 49,061 10,200 501.000.000.313.11.00.10 Sales & Use Tax- Police Dept 120,000 200,000 180.000 200,000 127,000 (73,000) 501.000,000.313,11.00.20 Sales &Use Tax - Street Dept 191,000 207,000 82,700 207,000 150,000 (57,000) 501.000.000,313.11.00.30 Sales & Use Tax -Admin 27,300 27,300 27,300 501,000,000.397.21.00.20 Transfer in- Criminal Justice 40,000 43,000 43,000 501.000.000.369.90.50.00 Miscellaneous Revenue - 1,318 - - Total Revenue 351,000 434,300 291,318 434,300 320,000 (87,000) Resources Available 358,331 454,631 330,179 473,161 369,061 (76,800) Expenditures 501.000.000.621. 10. 10.00 Police Vehicle R&M Labor 14,505 12,000 1,727 6,000 61000 501.000.000.521.10.20.00 Police Vehicle R&M Benefits 1,679 6,000 1,008 3,000 3,000 501.000.000.521.10.48.00 Police Vehicle Repairs & Maint 16,332 1 25,000 19,063 35,000 35,000 Police Vehicle Maintenance 32,516 43,000 21,798 44,000 44,000 501.000.000.542,90.10.00 Street Vehicle R&M Labor 10,603 22,000 4,340 10,000 10,000 - 501.000.000.542.90.20.00 Street Vehicle R&M Benefits 5,796 14,000 1,952 6,500 6.500 - 501.000.000.542.90.48.20 Street Vehicle Repairs & Maint 19,233 91000 16,949 30,000 30,000 501.000.000.542.90.48.25 Street Vehicle Repair & Maint Supplies 4,430 6,000 1,739 6,000 6,000 - 501.000.000.542.90.48.30 Street Equipment Repairs & Maint 5,000 373 5,000 2,000 (3,000) 501.000.000.558.10.4&00 Admin Vehicle Repair & Maintenance 2,500 1,000 Street Vehicle/EquipMaint 40,062 58,500 25,353 57,500 55,500 (3,000) 501.000.000.594.21.60.00 Capital Outlay -Police Vehicles 120,000 168,000 167,097 168,000 129,000 (39,000) 501.000.000.594.42.60.20 Capital -Street Vehicles 124,900 95,000 19,161 90,000 90,000 - 501,000.000.594.42.60.30 Capital- Street Equipment 1,993 45,000 163 40,000 20,000 -20000 501.000.000.594.44.60.20 Capital -Admin Vehicles 24,800 24,594 24,600 Capital Outlay - Vehicles&Equip 246,893 1 332,800 211,005 322,600 239,000 (59,000) Tote/Expenditures 319,470 434,300 258,156 424,100 338,500 (62,000) Ending NC&I 38,861 1 20,331 72,023 49,061 30,561 (14,800) Added $100 000 to 2015 Street Vehicles Budget thru Amendment to allow for purchase of 2 snow plows. Added additional sales tax funding in the same amount to fund the purchase. Note: Three Police Vehicles were purchased during 2015, one funded with criminal justice funds and two with sales tax funds. Four police vehicles are budgeted for purchase in 2016 with sales tax funding. One Snow Plow Trucks (Street Vehicle) and one Paint Striper (Street Equipment) are budgeted for purchase in 2016. One Admin Vehicle(Planning) will be purchased in 2016. Budget Amendments April 2016 added amounts for the snow plow blades from 2015 and additional amounts for police & admin car purchases. The 2017 Budget includes 3 police vehicles, a $90,000, including a Kubota Side -by -side ($20,000) and more yet to be specifically identified, and a placeholder of $20,000 for street equipment, yet to be identified. 90