HomeMy WebLinkAbout9/12/2017 - City Council - City Council Meeting Agenda Packet
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 884-9515 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
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East Wenatchee City Council Meeting
Tuesday, September 12, 2017
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
AGENDA
6:30 p.m. Regular Meeting
1. Call to Order, Pledge of Allegiance, and Roll Call.
2. Consent Items:
• Motion to approve agenda, vouchers, and minutes from previous meetings.
08-22-2017 Council Meeting Minutes
08-17-2017 Council Workshop Minutes
Vouchers:
Checks # 48631; 48645 through 48715 in the amount of $1,233,347.76
3. Citizen Requests/Public comments.
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council
on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens
wishing to address the Council. When recognized, please step up to the microphone, give your name and
mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest
that your comments wait until that time. Citizen comments will be limited to three minutes.
4. Presentations.
• Recognition of the 2017 Ambassadors for the Wenatchee Valley Sister City Delegation
• Employee years of service recognition
6. Department Report.
A. Construction Status provided by Greg Pezoldt, City Engineer
7. Mayor’s Report.
8. Action Items.
A. Velocity Swimming Team meet invite grant application request
Presented by Events Coordinator Dan White
Motion for City Council to authorize the Mayor to approve East Wenatchee Events
Boards request to fund the $2,000.00 grant application.
09-12-2017 Council Meeting
Page 1 of 265
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 884-9515 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
Page 2 of 2
B. Interwest Communications, City Hall and Police Dept. replacement phone system
quote.
Presented by Assistant Police Chief Ray Coble
Motion for City Council to authorize the Mayor to approve the proposal and sign
contract with Interwest Communications for a replacement city wide phone system.
C. 2017 – 2019 Local 846 Collective Bargaining Agreement between the City of East
Wenatchee and the Washington State Council of County and City Employees, Local
846-W, AFSCME, AFLCIO
Presented by Mayor Steven Lacy
Motion for City Council to authorize the Mayor to sign the January 01, 2017 through
December 31, 2019 Collective Bargaining Agreement between the City of East
Wenatchee and the Washington State Council of County and City Employees, Local
846-W, AFSCME, AFLCIO
D. CompUNet Inc and City of East Wenatchee Security Camera Service Agreement
Presented by City Attorney Devin Poulson
Motion for City Council to authorize the Mayor to sign the service agreement with
CompUnet for the installation of security cameras at City Hall.
E. 5th St. NE Sidewalks and Storm-System – Contractor paving proposal change/change
order(s).
Presented by City Engineer Greg Pezoldt
Motion for the City Council to authorize the Mayor to sign a change order(s) with
Moreno and Nelson for the paving of the 5th Street NE, Street Improvement Project
(Baker Ave to Eastmont Ave) not to exceed $34,450.00
F. Baker Avenue Change Order #3
Presented by City Engineer Greg Pezoldt
Motion for City Council to authorize the Mayor to sign change order #3 in the amount
of $126,264.16 for the Baker Ave. Project.
G. Professional Services Agreement with SCJ Alliance for design of the Gateway Project.
Presented by Community Development Director Lori Barnett
Motion for the City Council to approve the selection of SCJ Alliance for the design of
the Gateway Project and authorize the Mayor to sign a professional services
contract.
09-12-2017 Council Meeting
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 884-9515 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
Page 3 of 2
H. Ordinance 2017-15 imposing a six-month moratorium prohibiting the acceptance,
processing, or approval of any license, permit, or other ministerial or discretionary
approval authorizing the establishment of a marijuana producer facility, declaring an
emergency, providing for severability and entering legislative findings.
Presented by Community Development Director Lori Barnett
Motion for City Council to elevate to second reading and approve Ordinance 2017-15
imposing a six-month moratorium prohibiting the acceptance, processing, or
approval of any license, permit, or other ministerial or discretionary approval
authorizing the establishment of a marijuana producer facility, declaring an
emergency, providing for severability and entering legislative findings.
I. Resolution 2017-09 declaring certain personal property owned by the City as surplus
to the needs of the City.
Presented by City Clerk Maria Holman
Motion for City Council to approve the resolution declaring the property surplus and
authorizing the sale of property.
J. Ordinance 2017-16 Establishing a moratorium on the acceptance of applications for
use permits, wireless telecommunication facility permits, building, permits, right of
way use authorizations and franchises for new wireless communication facilities
within the City, for a period of six months declaring an emergency, establishing a
public hearing date, and providing for severability.
Presented by Community Development Director Lori Barnett
Motion for City Council to elevate the ordinance to a second reading and approve
Ordinance 2017-16 enacting a six-month moratorium prohibiting the acceptance of
applications for use permits, wireless telecommunications facility permits, building
permits, right of way use authorizations and franchise for new wireless
communication facilities within the City of East Wenatchee.
K. Resolution 2017-10 Confirming the appointment of Maria Holman to the position of
City Clerk by the City Council.
Presented by Mayor Steven Lacy
Motion for City Council to designate and confirm the appointment of Maria Holman
to the position of City Clerk.
Oath of Office for Maria Holman
9. Council Reports.
10. Announcements.
11. Adjournment.
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Regular Session of the City Council
East Wenatchee City Hall
271 9th St. NE, East Wenatchee, WA
August 22, 2017
MINUTES
The meeting was called to order at 6:30 PM by Mayor Pro Tem Detering.
ROLL CALL
Mayor Steven C. Lacy - Excused
Councilmember Tim Detering
Councilmember Sandra McCourt - Excused
Councilmember Wayne Barnhart
Councilmember John Sterk
Councilmember Harry Raab
Councilmember Chuck Johnson - Excused
Councilmember Jerrilea Crawford
EMPLOYEES IN ATTENDANCE
Lori Barnett, Community Development Director
Nick Gerde, Finance Director
Greg Pezoldt, City Engineer
Teresa Allen, HR Generalist
Randy Harrison, Police Chief
Leeon Leyde, Patrolman
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
Mike Steele, Representative, 12th Legislative District addressed the Council. He
indicated he was visiting cities to hear from local councils regarding state and local
issues of significance. He explained that he sits on the Capital Budget Committee,
the Education Committee, and the Technology and Economic Development
Committee. He asked if the Council had any specific issues they wanted the
Legislature to address in the coming session. Councilmember Barnhart requested
that the state refund the Public Works Trust Fund. Mr. Steele mentioned that funding
was included in the Capital Budget which was anticipated to be passed in December
or January. There was a discussion of the Hirst Decision. Mr. Steele explained that
the State Supreme Court decided that counties could no longer rely on the
Department of Ecology to determine whether there was adequate water for
developments using exempt wells. It puts a greater burden on counties and the
legislature is looking at ways to fix that issue.
PRESENTATION
Mayor Pro Tem Detering announced that Patrolman Leeon Leyde was receiving a
Certificate of Recognition for completing 5 years of dedicated public service to the
City of East Wenatchee. Patrolman Leyde was present to receive his certificate.
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City of East Wenatchee Council Minutes
August 22, 2017
Page 2
DEPARTMENT REPORTS
• Greg Pezoldt, City Engineer – Construction Status Report. Mr. Pezoldt reviewed
the status of the street improvement projects. He explained that the new
roundabout on Highline Drive at Simon Street was open and seemed to be
functioning well. He mentioned that a problem came up on N. Baker with regards
to rocks during excavation which will result in a change order of over $100,000.
• Nick Gerde, Finance Director – distributed copies of the minutes from the August
17, 2017 Council Workshop and briefly outlined the major discussion points.
• Lori Barnett, Community Development Director, explained that the Port of
Douglas County is having a meeting regarding the North End Study to review
work completed on a cost benefit analysis and infrastructure planning on August
30, 2017. It was recommended that an advertisement of the meeting be put in
the paper in case there was a quorum of members in attendance.
MAYOR’S REPORT
Mayor Pro Tem Detering announced that Officer Bill Redfield is retiring and there will
be a party at City Hall on September 7, 2017 at 3:00 PM. He also mentioned that
there is a position open on the Wenatchee Valley Chamber Board. If any of the
Councilmembers are interested, they should contact Shiloh Shauer at the Chamber.
CONSENT CALENDAR
1. Items listed below were distributed to Councilmember’s in advance for study and
were enacted in one motion:
• Minutes of the August 8, 2017 Joint Public Hearing and Regular Council Meeting.
• 2017 Payables. As of this date, August 22, 2017, Council does approve check
umbers 48525 thru 48618 in the total amount of $117,852.97. Payables check
48475 was voided.
• 2017 June Payroll. As of this date, August 22, 2017, Council does approve check
numbers 48352 thru 48363, 48428 thru 45429, 48432 thru 48443, 48513 thru
48524 and direct deposits on July 17 and July 26 in the total amount
$386,739.46. No payroll checks were voided.
Council Action: A motion was made by Councilmember Barnhart to approve the
Consent Calendar, second by Councilmember Raab. The motion carried 5-0.
COUNCIL REPORTS
There was a discussion regarding the e-mail from Hugo Galvan regarding Lee
School. Council requested that staff respond to Mr. Galvan directing him to contact
the School District regarding his concerns.
ADJOURNMENT – 6:52 PM
Lorraine C. Barnett
Acting City Clerk
09-12-2017 Council Meeting
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Council Workshop Meeting Minutes
Thursday, August 17, 2017, 5:30 PM
Location: Council Chambers
The meeting was called to order by Councilmember Tim Detering at 5:30
PM. Those in attendance included Councilmembers Chuck Johnson; Tim
Detering; Jerrilea Crawford; Harry Raab; and John Sterk. City staff
attending included Finance Director, Nick Gerde; City Engineer, Greg
Pezoldt; Community Development Director, Lori Barnett; Municipal Court
Administrator, Mary Beth Phillips; and Street Department Manager, Josh
Toftness. There were no public attendees.
An agenda was provided for the meeting and the topics were introduced by
Finance Director Gerde as follows:
1. Review of a calendar for the 2018 Budget: A calendar was provided
reflecting Council meeting dates with annual budget actions that are
scheduled. The calendar was reviewed and discussed.
2. Review of classifications of expenditures and the manner in which
they are determined and those responsible: Schedules were
provided reflecting examples of cost areas and how they are
developed. Examples of the increases in pension costs for the City
and employees was provided. A communication from AWC was also
provided refecting the projected increase in health insurance
premiums for 2018. Discussion followed.
3. Review of sources of revenue and who has primary responsibility to
originate a budget: Schedules were provided reflecting examples of
City revenue sources and the City staff who were responsible for
providing input for developing estimates for 2018. Examples were
discussed.
NICK A. GERDE, FINANCE DIRECTOR
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 886-4507 • FAX (509) 886-6109
09-12-2017 Council Meeting
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4. Department Head Presentations: Finance Director Gerde noted that
presentations by Department Heads will be scheduled to provide for
Council understanding and an opportunity for discussions as to
scope and need for budgeted costs.
5. Forecasting factors: Finance Director Gerde provided information on
a preliminary structure for a financing to provide resources for the
desired rebuild for 10th Street NE. Discussion followed. Gerde also
noted that the Council needed to provide their expectation on the
scope of financial need and timing for completion of projects as the
basis for developing a multi-year cash flow forecast. Discussion
followed.
The meeting was adjourned at 6:45 PM.
Respectfully submitted:
Nick Gerde
Finance Director
09-12-2017 Council Meeting
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CHECKS : 48631; 48645 thru 48715
VOIDED: None
DEPARTMENT/FUND AMOUNT
General Fund 001 $72,113.87
Street Fund 101 $27,000.00
Community Dev Grants Funds 102 $0.00
Transportation Benefit District Fund 105 $0.00
Debt Reserve Fund 110 $0.00
Library Fund 112 $133.65
Hotel/Motel Tax Fund 113 $0.00
Drug Fund 114 $1,600.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $8,714.75
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $1,015,694.63
Storm Water Improvements Fund 308 $11,256.04
Capital Improvements Fund 314 $0.00
Equipment R&R Fund 501 $96,834.82
Grand Total All Funds $1,233,347.76
CITY OF EAST WENATCHEE
CHECK REGISTER
September 12, 2017 Payables
09-12-2017 Council Meeting
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Fund Number Description Amount
001 Current Expense $72,113.87
101 Street Department $27,000.00
112 Library Fund $133.65
114 Drug Fund $1,600.00
117 East Wenatchee Events Brd Fund $8,714.75
301 Street Improvement Fund $1,015,694.63
308 Storm Water Capital Improvements Fund $11,256.04
501 Equipment Rental & Replacement $96,834.82
Count: 8 $1,233,347.76
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2017 - September 2017 - September 2017 1st Council Meeting
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09-12-2017 Council Meeting
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Vendor Number Reference Account Number Description Amount
Adela M Valaas
48645 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/21/2017 2:58:12 PM
Civil Service
001-000-160-521-10-10-00 Salaries $66.00
Total Invoice - 8/21/2017 2:58:12 PM $66.00
Total 48645 $66.00
Total Adela M Valaas $66.00
Alpine Products Inc.
48646 2017 - September 2017 - September 2017 1st Council Meeting
TM-169462
Traffic Safety Paint
101-000-420-542-64-30-00 Supplies $8,792.78
Total TM-169462 $8,792.78
Total 48646 $8,792.78
Total Alpine Products Inc.$8,792.78
American Messaging Services, LLC
48647 2017 - September 2017 - September 2017 1st Council Meeting
W2127554RI
Street/Pagers
101-000-430-543-30-49-00 Miscellaneous $86.28
Total W2127554RI $86.28
Total 48647 $86.28
Total American Messaging Services, LLC $86.28
American Promotional Events, Inc
48648 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/21/2017 3:08:34 PM
Fireworks Bonds
001-001-000-589-30-00-03 Fireworks-Cleaning Deposit Ref $200.00
Total Invoice - 8/21/2017 3:08:34 PM $200.00
Total 48648 $200.00
Total American Promotional Events, Inc $200.00
Banner Bank c/o Selland Construction
48649 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 9:29:34 AM
Highline Drive Improvements
301-000-000-595-30-40-20 Roadway - Highline Drive TIB $40,427.89
301-000-000-595-30-40-25 Roadway - Highline Drive EWWD $20,863.18
Voucher Directory
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09-12-2017 Council Meeting
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Vendor Number Reference Account Number Description Amount
301-000-000-595-30-40-30 Roadway - Highline Drive - DCSD $9,208.22
Total Invoice - 8/30/2017 9:29:34 AM $70,499.29
Total 48649 $70,499.29
Total Banner Bank c/o Selland Construction $70,499.29
Banner Bank c/o Superior Walls LLC.
48650 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 8:34:02 AM
Landscaping
308-000-313-595-40-63-37 VMP LID Parking Lot Landscaping $3,215.17
Total Invoice - 8/30/2017 8:34:02 AM $3,215.17
Total 48650 $3,215.17
Total Banner Bank c/o Superior Walls LLC.$3,215.17
Banner Bank c/o William Boyce
48651 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 9:08:41 AM
Right of Way
301-000-000-595-20-50-10 ROW - Highline Drive $13,818.60
Total Invoice - 8/30/2017 9:08:41 AM $13,818.60
Total 48651 $13,818.60
Total Banner Bank c/o William Boyce $13,818.60
Banner Bank Mastercard
48652 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 9/5/2017 12:27:45 PM
Holman Background Check
001-001-000-589-30-00-15 State Share of Gun Permits $12.00
Total Invoice - 9/5/2017 12:27:45 PM $12.00
Invoice - 9/5/2017 12:28:41 PM
Taxi Cab Background Check
001-001-000-589-30-00-15 State Share of Gun Permits $12.00
Total Invoice - 9/5/2017 12:28:41 PM $12.00
Invoice - 9/5/2017 12:29:16 PM
Street/Supplies
001-000-180-518-30-48-00 Repairs & Maintenance $138.61
Total Invoice - 9/5/2017 12:29:16 PM $138.61
Invoice - 9/5/2017 12:30:32 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $47.04
Total Invoice - 9/5/2017 12:30:32 PM $47.04
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Vendor Number Reference Account Number Description Amount
Invoice - 9/5/2017 12:31:02 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $44.46
Total Invoice - 9/5/2017 12:31:02 PM $44.46
Invoice - 9/5/2017 12:31:32 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $49.00
Total Invoice - 9/5/2017 12:31:32 PM $49.00
Invoice - 9/5/2017 12:31:59 PM
Budget Workshop Meal
001-000-110-511-60-49-00 Miscellaneous $70.40
Total Invoice - 9/5/2017 12:31:59 PM $70.40
Invoice - 9/5/2017 12:33:19 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $43.61
Total Invoice - 9/5/2017 12:33:19 PM $43.61
Invoice - 9/5/2017 12:33:42 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $45.60
Total Invoice - 9/5/2017 12:33:42 PM $45.60
Invoice - 9/5/2017 12:34:04 PM
Police/Safety Badges
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $252.23
Total Invoice - 9/5/2017 12:34:04 PM $252.23
Invoice - 9/5/2017 12:36:12 PM
Police/Advertising
001-000-210-521-10-41-00 Professional Services $7.00
Total Invoice - 9/5/2017 12:36:12 PM $7.00
Invoice - 9/5/2017 12:36:46 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $39.43
Total Invoice - 9/5/2017 12:36:46 PM $39.43
Invoice - 9/5/2017 12:37:17 PM
Street/Supplies
001-000-180-518-30-48-00 Repairs & Maintenance $217.96
Total Invoice - 9/5/2017 12:37:17 PM $217.96
Invoice - 9/5/2017 12:37:49 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $24.13
Total Invoice - 9/5/2017 12:37:49 PM $24.13
Invoice - 9/5/2017 12:39:40 PM
Street/Office Supplies
101-000-430-543-50-49-00 Miscellaneous $35.76
Total Invoice - 9/5/2017 12:39:40 PM $35.76
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Vendor Number Reference Account Number Description Amount
Invoice - 9/5/2017 12:40:15 PM
Street/Supplies
101-000-430-543-30-30-00 Supplies $12.65
Total Invoice - 9/5/2017 12:40:15 PM $12.65
Invoice - 9/5/2017 12:40:44 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $26.01
Total Invoice - 9/5/2017 12:40:44 PM $26.01
Invoice - 9/5/2017 12:41:08 PM
Miller/Background Check
001-001-000-589-30-00-15 State Share of Gun Permits $12.00
Total Invoice - 9/5/2017 12:41:08 PM $12.00
Invoice - 9/5/2017 2:41:42 PM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $37.17
Total Invoice - 9/5/2017 2:41:42 PM $37.17
Invoice - 9/5/2017 2:42:16 PM
Wellness
001-000-001-518-91-50-00 Wellness $8.65
Total Invoice - 9/5/2017 2:42:16 PM $8.65
Total 48652 $1,135.71
Total Banner Bank Mastercard $1,135.71
Cameron Garcia dba: Superior Walls LLC
48653 2017 - September 2017 - September 2017 1st Council Meeting
292
Landscaping
308-000-313-595-40-63-37 VMP LID Parking Lot Landscaping $8,040.87
Total 292 $8,040.87
Total 48653 $8,040.87
Total Cameron Garcia dba: Superior Walls LLC $8,040.87
Capital One Commercial/ Costco
48654 2017 - September 2017 - September 2017 1st Council Meeting
013655
Wellness Luncheon
001-000-001-518-91-50-00 Wellness $153.57
Total 013655 $153.57
018041
Kitchen Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $74.44
Total 018041 $74.44
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Vendor Number Reference Account Number Description Amount
052528
Kitchen Supplies
001-000-140-514-20-31-01 Central Stores $21.50
Total 052528 $21.50
Total 48654 $249.51
Total Capital One Commercial/ Costco $249.51
Cdw Government, Inc
48655 2017 - September 2017 - September 2017 1st Council Meeting
JTV3194
Police/Equipment
001-000-145-594-14-60-27 Capital - Cmptr Equip Police $63.29
Total JTV3194 $63.29
Total 48655 $63.29
Total Cdw Government, Inc $63.29
Ci Support LLC, dba: Ci Information Management
48656 2017 - September 2017 - September 2017 1st Council Meeting
0053186
Court/Shred Services
001-000-120-512-50-31-00 Office Supplies $20.60
Total 0053186 $20.60
Total 48656 $20.60
Total Ci Support LLC, dba: Ci Information Management $20.60
Ciox Health
48657 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/21/2017 2:50:01 PM
Public Defender/Health Assessment
001-000-110-511-60-21-50 Public Defender $25.00
Total Invoice - 8/21/2017 2:50:01 PM $25.00
Total 48657 $25.00
Total Ciox Health $25.00
Cities Ins Assoc of Wash
48658 2017 - September 2017 - September 2017 1st Council Meeting
12102
Police/Deductible Reimbursement
001-000-210-521-10-46-00 Insurance $1,000.00
Total 12102 $1,000.00
Total 48658 $1,000.00
Total Cities Ins Assoc of Wash $1,000.00
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Vendor Number Reference Account Number Description Amount
City of Wenatchee
48659 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/21/2017 3:06:27 PM
Stormwater May 2017
101-000-313-542-42-30-00 Supplies - SWA $4,510.23
Total Invoice - 8/21/2017 3:06:27 PM $4,510.23
Total 48659 $4,510.23
Total City of Wenatchee $4,510.23
Coast to Coast Computer Products
48660 2017 - September 2017 - September 2017 1st Council Meeting
A1696036
Finance/Black Toner
001-000-142-514-20-31-00 Office Supplies $124.43
Total A1696036 $124.43
Total 48660 $124.43
Total Coast to Coast Computer Products $124.43
Columbia River Steel dba: Moses Lake Steel Supply, Inc
48661 2017 - September 2017 - September 2017 1st Council Meeting
21705436
Street/Supplies
101-000-420-542-66-48-00 Repairs & Maintenance $100.65
Total 21705436 $100.65
Total 48661 $100.65
Total Columbia River Steel dba: Moses Lake Steel Supply, Inc $100.65
Consolidated Electrical Distributors Inc
48662 2017 - September 2017 - September 2017 1st Council Meeting
9360-684690
Street/Supplies
101-000-420-542-63-30-00 Supplies $63.39
Total 9360-684690 $63.39
Total 48662 $63.39
Total Consolidated Electrical Distributors Inc $63.39
Criminal Justice Training Commission Financial Office
48663 2017 - September 2017 - September 2017 1st Council Meeting
201128713
Police/Ruiz Training
001-000-210-521-40-30-00 Training - Recruits-Academy $3,187.00
Total 201128713 $3,187.00
Total 48663 $3,187.00
Total Criminal Justice Training Commission Financial Office $3,187.00
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Vendor Number Reference Account Number Description Amount
Crown Paper & Janitorial Supply Inc
48664 2017 - September 2017 - September 2017 1st Council Meeting
203704
Janitorial Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $186.30
Total 203704 $186.30
230663
Janitorial Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $35.15
Total 230663 $35.15
831187
Janitorial Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $56.89
Total 831187 $56.89
Total 48664 $278.34
Total Crown Paper & Janitorial Supply Inc $278.34
CWU Cashier's Office
48665 2017 - September 2017 - September 2017 1st Council Meeting
23063-2
GIS and Storm Water Service
101-000-313-542-42-31-15 GIS Analytical Services - SWA $3,246.14
Total 23063-2 $3,246.14
Total 48665 $3,246.14
Total CWU Cashier's Office $3,246.14
Dept. of Social and Health Services: Eastern State Hospital Attn: Accounting
48666 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/21/2017 2:42:50 PM
Court/David Bribiesca
001-000-110-511-60-21-50 Public Defender $36.20
Total Invoice - 8/21/2017 2:42:50 PM $36.20
Total 48666 $36.20
Total Dept. of Social and Health Services: Eastern State Hospital Attn: Accounting $36.20
East Wenatchee Events, Dan White, Cash Fund Custodian
48667 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 8:24:37 AM
W&W Sponsor Car Show Prizes and Events Petty Cash
117-000-400-557-30-44-15 W&W Sponsored Car Show Prizes $1,000.00
117-000-400-557-30-49-11 Wings & Wheels Miscellaneous $1,700.00
Total Invoice - 8/30/2017 8:24:37 AM $2,700.00
Total 48667 $2,700.00
Total East Wenatchee Events, Dan White, Cash Fund Custodian $2,700.00
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Vendor Number Reference Account Number Description Amount
East Wenatchee Water Dist
48668 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 8:38:43 AM
Utilities
101-000-420-542-75-47-00 Utilities $240.50
Total Invoice - 8/30/2017 8:38:43 AM $240.50
Invoice - 8/30/2017 8:39:03 AM
Utilities
101-000-420-542-75-47-00 Utilities $306.05
Total Invoice - 8/30/2017 8:39:03 AM $306.05
Total 48668 $546.55
Total East Wenatchee Water Dist $546.55
Empire Record Management Inc
48669 2017 - September 2017 - September 2017 1st Council Meeting
2747
Court/Document Destruction
001-000-120-512-50-31-00 Office Supplies $234.00
Total 2747 $234.00
Total 48669 $234.00
Total Empire Record Management Inc $234.00
Erika Rodriquez
48670 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 9/1/2017 9:26:21 AM
Police Interpreter
001-000-210-521-10-41-00 Professional Services $70.00
Total Invoice - 9/1/2017 9:26:21 AM $70.00
Total 48670 $70.00
Total Erika Rodriquez $70.00
Fastenal Company
48671 2017 - September 2017 - September 2017 1st Council Meeting
WAWEN146226
Street/Supplies
101-000-430-543-30-30-00 Supplies $55.37
Total WAWEN146226 $55.37
WAWEN146645
Street/Supplies
101-000-420-542-75-48-00 Repairs & Maintenance $79.88
Total WAWEN146645 $79.88
Total 48671 $135.25
Total Fastenal Company $135.25
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Vendor Number Reference Account Number Description Amount
Frontier
48672 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/18/2017 1:37:26 PM
Street Modems
101-000-420-542-64-47-00 Utilities $53.93
Total Invoice - 8/18/2017 1:37:26 PM $53.93
Invoice - 8/18/2017 1:37:48 PM
Street Modems
101-000-420-542-64-47-00 Utilities $53.93
Total Invoice - 8/18/2017 1:37:48 PM $53.93
Invoice - 8/18/2017 1:38:09 PM
Street Modems
101-000-420-542-64-47-00 Utilities $53.93
Total Invoice - 8/18/2017 1:38:09 PM $53.93
Invoice - 8/18/2017 1:38:28 PM
Street Modems
101-000-420-542-64-47-00 Utilities $54.01
Total Invoice - 8/18/2017 1:38:28 PM $54.01
Invoice - 8/30/2017 8:35:17 AM
Phone Lines
001-000-180-518-30-47-00 Utilities $213.95
Total Invoice - 8/30/2017 8:35:17 AM $213.95
Invoice - 8/30/2017 8:37:40 AM
Street Modems
101-000-420-542-64-47-00 Utilities $58.97
Total Invoice - 8/30/2017 8:37:40 AM $58.97
Total 48672 $488.72
Total Frontier $488.72
Galls, LLC-DBA Blumenthal Uniform
48673 2017 - September 2017 - September 2017 1st Council Meeting
008053027
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $54.05
Total 008053027 $54.05
008096253
Police/Office Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $54.05
Total 008096253 $54.05
008121593
Police/Badge
001-000-210-521-10-31-00 Office Supplies $151.89
Total 008121593 $151.89
Total 48673 $259.99
Total Galls, LLC-DBA Blumenthal Uniform $259.99
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Vendor Number Reference Account Number Description Amount
Haglund's Trophies
48674 2017 - September 2017 - September 2017 1st Council Meeting
48037
Police/Retirement Placque
001-000-210-521-10-41-00 Professional Services $54.15
Total 48037 $54.15
48147
Police/Name Badge
001-000-210-521-10-48-00 Repairs & Maintenance $13.01
Total 48147 $13.01
Total 48674 $67.16
Total Haglund's Trophies $67.16
In-Print
48675 2017 - September 2017 - September 2017 1st Council Meeting
0401
Events/Wings and Wheels
117-000-400-557-30-44-11 Wings & Wheels Advertising $3,357.01
Total 0401 $3,357.01
0500
Wings and Wheels Registration Forms
117-000-400-557-30-49-13 W&W Schedule of Events Brochur $685.54
Total 0500 $685.54
0507
Police/Garcia Business Cards
001-000-210-521-10-31-00 Office Supplies $120.92
Total 0507 $120.92
0518
Police/Mott Business Cards
001-000-210-521-10-31-00 Office Supplies $120.92
Total 0518 $120.92
Total 48675 $4,284.39
Total In-Print $4,284.39
In-Print Printing Inc DBA Congdon Mailing Service
48676 2017 - September 2017 - September 2017 1st Council Meeting
0500M
Wings and Wheels Address and Tabbing
117-000-400-557-30-42-13 Wings & Wheels Postage $1,449.59
Total 0500M $1,449.59
0500M-2
Wings and Wheels Registration Forms
117-000-400-557-30-42-13 Wings & Wheels Postage $57.61
Total 0500M-2 $57.61
Total 48676 $1,507.20
Total In-Print Printing Inc DBA Congdon Mailing Service $1,507.20
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Vendor Number Reference Account Number Description Amount
Jason Travis
48677 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 8:15:51 AM
Business License Overpayment
001-000-000-321-99-00-00 Business Licenses & Permits $20.00
Total Invoice - 8/30/2017 8:15:51 AM $20.00
Total 48677 $20.00
Total Jason Travis $20.00
KB Electric Contracting, Inc
48678 2017 - September 2017 - September 2017 1st Council Meeting
2918
City Hall/Outlet Check
001-000-180-518-30-48-00 Repairs & Maintenance $104.96
Total 2918 $104.96
Total 48678 $104.96
Total KB Electric Contracting, Inc $104.96
Key Methods, LLC
48679 2017 - September 2017 - September 2017 1st Council Meeting
CF57195
Computer Maintenance
001-000-145-514-20-40-00 Network Services $4,207.90
Total CF57195 $4,207.90
CF57325
Computer Maintenance
001-000-145-594-14-60-25 Capital - Cmptr Hdwe Admin $269.42
Total CF57325 $269.42
CF57375
Credit
001-000-145-514-20-40-00 Network Services ($93.05)
Total CF57375 ($93.05)
Total 48679 $4,384.27
Total Key Methods, LLC $4,384.27
Keyhole Security Center Inc
48680 2017 - September 2017 - September 2017 1st Council Meeting
284592
Commercial Keys
001-000-180-518-30-48-00 Repairs & Maintenance $12.44
Total 284592 $12.44
284713
Commercial Keys
001-000-180-518-30-48-00 Repairs & Maintenance $24.89
Total 284713 $24.89
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Vendor Number Reference Account Number Description Amount
284770
Re-Key
001-000-180-518-30-48-00 Repairs & Maintenance $354.79
Total 284770 $354.79
Total 48680 $392.12
Total Keyhole Security Center Inc $392.12
Kottkamp & Yedinak, Pllc
48681 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 9:36:35 AM
August 2017 Public Defender
001-000-110-511-60-21-50 Public Defender $3,772.00
Total Invoice - 8/30/2017 9:36:35 AM $3,772.00
Total 48681 $3,772.00
Total Kottkamp & Yedinak, Pllc $3,772.00
Localtel Communications
48682 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/18/2017 1:33:53 PM
Internet and Phones Charges
001-000-001-528-70-51-00 River Com $50.45
001-000-141-514-20-42-01 Telephone Line Charges $1,193.26
Total Invoice - 8/18/2017 1:33:53 PM $1,243.71
Total 48682 $1,243.71
Total Localtel Communications $1,243.71
Master Gardener Foundation of Chelan County
48683 2017 - September 2017 - September 2017 1st Council Meeting
63
June and July 2017 Japanese Garden Maintenance
101-000-420-542-80-48-00 Maint Agmt - Japanese Gdn $4,000.00
Total 63 $4,000.00
Total 48683 $4,000.00
Total Master Gardener Foundation of Chelan County $4,000.00
Miguel Valdez
48684 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/22/2017 12:48:42 PM
2017 Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $329.52
Total Invoice - 8/22/2017 12:48:42 PM $329.52
Total 48684 $329.52
Total Miguel Valdez $329.52
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Vendor Number Reference Account Number Description Amount
Moon Security
48685 2017 - September 2017 - September 2017 1st Council Meeting
888205
Police/Security
001-000-210-521-10-41-00 Professional Services $33.00
Total 888205 $33.00
Total 48685 $33.00
Total Moon Security $33.00
NCW Good Life, LLC
48686 2017 - September 2017 - September 2017 1st Council Meeting
6554-A
Wings and Wheels
117-000-400-557-30-44-11 Wings & Wheels Advertising $465.00
Total 6554-A $465.00
Total 48686 $465.00
Total NCW Good Life, LLC $465.00
NCW Towing
48687 2017 - September 2017 - September 2017 1st Council Meeting
17716
Police/Vehicle Tow
001-000-210-521-10-41-00 Professional Services $194.76
Total 17716 $194.76
18089
Police/Vehicle Tow
001-000-210-521-10-49-00 Miscellaneous $194.76
Total 18089 $194.76
Total 48687 $389.52
Total NCW Towing $389.52
North Cascades Heating & Air Conditioning, Inc
48688 2017 - September 2017 - September 2017 1st Council Meeting
18824
1st Qtr 2017 HVAC Services
001-000-180-518-30-41-00 Professional Services $2,637.38
Total 18824 $2,637.38
19554
2nd Qtr 2017 HVAC Services
001-000-180-518-30-41-00 Professional Services $2,637.38
Total 19554 $2,637.38
Total 48688 $5,274.76
Total North Cascades Heating & Air Conditioning, Inc $5,274.76
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Vendor Number Reference Account Number Description Amount
North Sound Auto Group, LLC.
48689 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 8:18:58 AM
Street/New Truck
501-000-000-594-42-60-20 Capital Outlay - Street Vehicles $95,231.97
Total Invoice - 8/30/2017 8:18:58 AM $95,231.97
Total 48689 $95,231.97
Total North Sound Auto Group, LLC.$95,231.97
Office Depot
48690 2017 - September 2017 - September 2017 1st Council Meeting
2098416369
Central Stores
001-000-140-514-20-31-01 Central Stores $7.13
Total 2098416369 $7.13
931626471001
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $58.41
Total 931626471001 $58.41
948016046001
Office Supplies
001-000-120-512-50-31-00 Office Supplies $19.59
001-000-140-514-20-31-01 Central Stores $153.57
001-000-142-514-20-31-00 Office Supplies $9.29
001-000-210-521-10-31-00 Office Supplies $104.70
Total 948016046001 $287.15
948921176001
Street/Printer Cartridge
101-000-430-543-30-30-00 Supplies $87.41
Total 948921176001 $87.41
950308118001
Street/Dry Eraser
101-000-430-543-30-30-00 Supplies $8.00
Total 950308118001 $8.00
950308327001
Street/Computer Mouse Pad
101-000-430-543-30-30-00 Supplies $4.59
Total 950308327001 $4.59
951189224001A
Finance/Folder Box
001-000-142-514-20-31-00 Office Supplies $67.71
Total 951189224001A $67.71
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Vendor Number Reference Account Number Description Amount
951695229001
Street/Computer Mouse Pad
101-000-430-543-30-30-00 Supplies $7.16
Total 951695229001 $7.16
952240299001
Finance/Hanging File Folders
001-000-142-514-20-31-00 Office Supplies $22.07
Total 952240299001 $22.07
953674914001
Central Stores
001-000-140-514-20-31-01 Central Stores $36.52
Total 953674914001 $36.52
955285216001
Martz/Monitor Stand
001-000-580-558-60-31-00 Office Supplies $43.27
Total 955285216001 $43.27
957069007001
Code/LaserJet Printer
001-000-145-594-14-60-25 Capital - Cmptr Hdwe Admin $946.69
Total 957069007001 $946.69
Total 48690 $1,576.11
Total Office Depot $1,576.11
One Call Concepts, Inc
48691 2017 - September 2017 - September 2017 1st Council Meeting
7089066
Excavation Notices
101-000-430-543-30-49-00 Miscellaneous $43.87
Total 7089066 $43.87
Total 48691 $43.87
Total One Call Concepts, Inc $43.87
Pace Engineers Inc.
48692 2017 - September 2017 - September 2017 1st Council Meeting
66124
Baker Ave and 15th Roadway Improvements
301-000-000-595-30-52-12 SDC - Baker Ave 15th to 20th TIB $60,293.56
Total 66124 $60,293.56
Total 48692 $60,293.56
Total Pace Engineers Inc.$60,293.56
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Vendor Number Reference Account Number Description Amount
Patrick McMahon
48693 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 9/5/2017 1:42:53 PM
Protem Judge 8/30/17
001-000-120-512-50-49-02 Judge Protems $150.00
Total Invoice - 9/5/2017 1:42:53 PM $150.00
Total 48693 $150.00
Total Patrick McMahon $150.00
Point Blank Enterprises, Inc
48694 2017 - September 2017 - September 2017 1st Council Meeting
IF-1312093
Police/Drug Fund Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $622.53
114-000-000-521-10-35-00 Small Tools & Equipment $1,600.00
Total IF-1312093 $2,222.53
Total 48694 $2,222.53
Total Point Blank Enterprises, Inc $2,222.53
Pud #1 of Douglas County
48695 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 8:39:27 AM
Traffic Signal
101-000-420-542-63-47-00 Utilities $17.00
Total Invoice - 8/30/2017 8:39:27 AM $17.00
Invoice - 8/30/2017 8:39:54 AM
Pump
101-000-420-542-75-47-00 Utilities $22.00
Total Invoice - 8/30/2017 8:39:54 AM $22.00
Invoice - 8/30/2017 8:40:34 AM
City Hall Utilities
001-000-180-518-30-47-00 Utilities $83.00
Total Invoice - 8/30/2017 8:40:34 AM $83.00
Invoice - 8/30/2017 8:42:14 AM
Street Lighting
101-000-420-542-63-47-00 Utilities $16.00
Total Invoice - 8/30/2017 8:42:14 AM $16.00
Invoice - 8/30/2017 8:43:17 AM
Traffic Signal Lighting
101-000-420-542-63-47-00 Utilities $61.00
Total Invoice - 8/30/2017 8:43:17 AM $61.00
Invoice - 8/30/2017 8:43:43 AM
Traffic Signal Lighting
101-000-420-542-63-47-00 Utilities $46.00
Total Invoice - 8/30/2017 8:43:43 AM $46.00
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Vendor Number Reference Account Number Description Amount
Invoice - 8/30/2017 8:44:06 AM
Seasonal Lighting
001-000-180-518-30-47-00 Utilities $14.00
Total Invoice - 8/30/2017 8:44:06 AM $14.00
Invoice - 8/30/2017 8:49:19 AM
Metered Lighting
101-000-420-542-63-47-00 Utilities $69.00
Total Invoice - 8/30/2017 8:49:19 AM $69.00
Invoice - 8/30/2017 8:49:41 AM
Japanese Garden Lighting
101-000-420-542-75-47-00 Utilities $34.00
Total Invoice - 8/30/2017 8:49:41 AM $34.00
Invoice - 8/30/2017 8:50:08 AM
Sign Lighting
101-000-420-542-75-47-00 Utilities $15.00
Total Invoice - 8/30/2017 8:50:08 AM $15.00
Invoice - 8/30/2017 8:50:32 AM
Street Lights
101-000-420-542-63-47-00 Utilities $54.00
Total Invoice - 8/30/2017 8:50:32 AM $54.00
Invoice - 8/30/2017 8:52:54 AM
Traffic Signal Lighting
101-000-420-542-63-47-00 Utilities $16.00
Total Invoice - 8/30/2017 8:52:54 AM $16.00
Invoice - 8/30/2017 8:53:29 AM
Traffic Signal Lighting
101-000-420-542-64-47-00 Utilities $14.00
Total Invoice - 8/30/2017 8:53:29 AM $14.00
Invoice - 8/30/2017 8:54:03 AM
Illumination Lighting
101-000-420-542-63-47-00 Utilities $33.00
Total Invoice - 8/30/2017 8:54:03 AM $33.00
Invoice - 8/30/2017 8:54:30 AM
Traffic Signal Lighting
101-000-420-542-63-47-00 Utilities $17.00
Total Invoice - 8/30/2017 8:54:30 AM $17.00
Invoice - 8/30/2017 8:54:52 AM
Traffic Signal Lighting
101-000-420-542-63-47-00 Utilities $21.00
Total Invoice - 8/30/2017 8:54:52 AM $21.00
Invoice - 8/30/2017 8:55:21 AM
Street Lighting
101-000-420-542-63-47-00 Utilities $21.00
Total Invoice - 8/30/2017 8:55:21 AM $21.00
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Vendor Number Reference Account Number Description Amount
Invoice - 8/30/2017 8:55:45 AM
Traffic Signal Lighting
101-000-420-542-64-47-00 Utilities $58.00
Total Invoice - 8/30/2017 8:55:45 AM $58.00
Invoice - 8/30/2017 8:56:47 AM
Traffic Signal
101-000-420-542-63-47-00 Utilities $18.00
Total Invoice - 8/30/2017 8:56:47 AM $18.00
Invoice - 8/30/2017 8:58:06 AM
Bus Garage Lighting
101-000-430-543-50-47-00 Utilities $81.00
Total Invoice - 8/30/2017 8:58:06 AM $81.00
Invoice - 8/30/2017 8:59:36 AM
Shop Lighting
101-000-430-543-50-47-00 Utilities $17.00
Total Invoice - 8/30/2017 8:59:36 AM $17.00
Invoice - 8/30/2017 8:59:59 AM
City Hall Lighting
001-000-180-518-30-47-00 Utilities $856.35
112-000-000-572-50-47-00 Facilities--Utilities $133.65
Total Invoice - 8/30/2017 8:59:59 AM $990.00
Invoice - 8/30/2017 9:01:13 AM
Traffic Signal Lighting
101-000-420-542-63-47-00 Utilities $39.00
Total Invoice - 8/30/2017 9:01:13 AM $39.00
Total 48695 $1,756.00
Total Pud #1 of Douglas County $1,756.00
Rivercom
48696 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 9:31:09 AM
Aug 2017 Dispatch Services
001-000-001-528-70-51-00 River Com $26,083.41
Total Invoice - 8/30/2017 9:31:09 AM $26,083.41
Total 48696 $26,083.41
Total Rivercom $26,083.41
Rowe's Tractor
48697 2017 - September 2017 - September 2017 1st Council Meeting
01-38395
Equipment Rental
101-000-420-542-30-48-00 Repairs & Maintenance $270.50
Total 01-38395 $270.50
Total 48697 $270.50
Total Rowe's Tractor $270.50
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Vendor Number Reference Account Number Description Amount
S & W Irrigation Supply
48698 2017 - September 2017 - September 2017 1st Council Meeting
366424
Street/Landscaping Supplies
101-000-420-542-75-48-00 Repairs & Maintenance $140.61
Total 366424 $140.61
367421
Street/Park tools
101-000-420-542-75-30-00 Supplies $13.75
Total 367421 $13.75
368147
Street/Landscaping
101-000-420-542-75-48-00 Repairs & Maintenance $34.42
Total 368147 $34.42
368764
Street/19th Street Pond
101-000-420-542-75-48-00 Repairs & Maintenance $37.46
Total 368764 $37.46
Total 48698 $226.24
Total S & W Irrigation Supply $226.24
Selland Construction, Inc
48699 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 9:27:28 AM
Highline Drive Improvements
301-000-000-595-30-40-20 Roadway - Highline Drive TIB $620,053.69
301-000-000-595-30-40-25 Roadway - Highline Drive EWWD $235,266.78
301-000-000-595-30-40-30 Roadway - Highline Drive - DCSD $755.92
Total Invoice - 8/30/2017 9:27:28 AM $856,076.39
Total 48699 $856,076.39
Total Selland Construction, Inc $856,076.39
State Auditor's Office
48700 2017 - September 2017 - September 2017 1st Council Meeting
L121250
Accountability Audit
001-000-142-514-23-20-00 Budgeting, Accting, & Auditing $46.55
Total L121250 $46.55
Total 48700 $46.55
Total State Auditor's Office $46.55
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Vendor Number Reference Account Number Description Amount
Tom Wachholder
48701 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/21/2017 3:04:26 PM
Travel Reimbursement
101-000-313-542-42-45-00 Travel $12.00
Total Invoice - 8/21/2017 3:04:26 PM $12.00
Total 48701 $12.00
Total Tom Wachholder $12.00
Tony Ditommaso PS
48702 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 9:34:36 AM
August 2017 Public Defender
001-000-110-511-60-21-50 Public Defender $3,772.00
Total Invoice - 8/30/2017 9:34:36 AM $3,772.00
Total 48702 $3,772.00
Total Tony Ditommaso PS $3,772.00
Town Chrysler Jeep Dodge INC
48703 2017 - September 2017 - September 2017 1st Council Meeting
50707
Street/Truck Repairs
501-000-000-542-90-48-25 Street Vehicle R&M Supplies $416.26
Total 50707 $416.26
50809
Street/Truck Repairs
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $79.95
Total 50809 $79.95
Total 48703 $496.21
Total Town Chrysler Jeep Dodge INC $496.21
Town Ford Inc
48704 2017 - September 2017 - September 2017 1st Council Meeting
159334
Police/Vehicle Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $677.75
Total 159334 $677.75
Total 48704 $677.75
Total Town Ford Inc $677.75
Traffic Safety Supply
48705 2017 - September 2017 - September 2017 1st Council Meeting
31836
Traffic Safety
101-000-420-542-64-30-00 Supplies $169.77
Total 31836 $169.77
Total 48705 $169.77
Total Traffic Safety Supply $169.77
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Vendor Number Reference Account Number Description Amount
Valley Tractor And
48706 2017 - September 2017 - September 2017 1st Council Meeting
9243673
Street/Weed Spray Tank Repairs
101-000-420-542-75-48-00 Repairs & Maintenance $122.48
Total 9243673 $122.48
9244023
Street/Chainsaw Part
101-000-420-542-70-48-00 Repairs & Maintenance $117.79
Total 9244023 $117.79
9244841
Street/Vehicle Repairs
101-000-420-542-75-30-00 Supplies $13.67
Total 9244841 $13.67
Total 48706 $253.94
Total Valley Tractor And $253.94
Verizon Wireless
48631 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 10:12:11 AM
July, Aug 2017 Legislative
001-000-110-511-60-49-00 Miscellaneous $116.84
Total Invoice - 8/30/2017 10:12:11 AM $116.84
Total 48631 $116.84
Total Verizon Wireless $116.84
Wash ST Dept of Licensing
48707 2017 - September 2017 - September 2017 1st Council Meeting
EWP000668 Ferari-Zimmerman
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000668 Ferari-Zimmerman $18.00
EWP000669 Fox
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000669 Fox $18.00
EWP000670 Frazier
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000670 Frazier $18.00
EWP000672 Vanhorn
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000672 Vanhorn $18.00
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Vendor Number Reference Account Number Description Amount
EWP000674 Schwantner
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000674 Schwantner $18.00
EWP000676 Zahn
Late Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $21.00
Total EWP000676 Zahn $21.00
EWP000677 Shiflett
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000677 Shiflett $18.00
EWP000678 Smith
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000678 Smith $18.00
EWP000679 Smith
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000679 Smith $18.00
EWP000680 Hughes
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000680 Hughes $18.00
EWP000681 Swank
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000681 Swank $18.00
EWP000682 Shepard
Gun Permit
001-001-000-589-30-00-15 State Share of Gun Permits $18.00
Total EWP000682 Shepard $18.00
Invoice - 8/18/2017 1:19:42 PM
Dealer's License
001-001-000-589-30-00-15 State Share of Gun Permits $125.00
Total Invoice - 8/18/2017 1:19:42 PM $125.00
Invoice - 8/30/2017 9:11:03 AM
Dealer's License
001-001-000-589-30-00-15 State Share of Gun Permits $125.00
Total Invoice - 8/30/2017 9:11:03 AM $125.00
Total 48707 $469.00
Total Wash ST Dept of Licensing $469.00
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Vendor Number Reference Account Number Description Amount
Wash State Dept of Trans
48708 2017 - September 2017 - September 2017 1st Council Meeting
RE-313-ATB70814058
Signal Controller Valley Mall Pkwy
301-000-000-595-30-40-40 VMP Tfc Signal Controller $15,006.79
Total RE-313-ATB70814058 $15,006.79
Total 48708 $15,006.79
Total Wash State Dept of Trans $15,006.79
Washington State Patrol
48709 2017 - September 2017 - September 2017 1st Council Meeting
I18001358
Background checks
001-001-000-589-30-00-15 State Share of Gun Permits $192.00
Total I18001358 $192.00
Total 48709 $192.00
Total Washington State Patrol $192.00
Washington State Transit Insurance Pool
48710 2017 - September 2017 - September 2017 1st Council Meeting
125272
Driver Record Monitoring
101-000-430-543-30-46-00 Insurance $7.08
Total 125272 $7.08
Total 48710 $7.08
Total Washington State Transit Insurance Pool $7.08
Wenatchee Sand & Gravel Inc
48711 2017 - September 2017 - September 2017 1st Council Meeting
2475984
Landscaping
101-000-420-542-30-30-00 Supplies $106.61
Total 2475984 $106.61
2475986
Landscaping
101-000-420-542-30-30-00 Supplies $213.22
Total 2475986 $213.22
Total 48711 $319.83
Total Wenatchee Sand & Gravel Inc $319.83
Wenatchee Valley Humane Society
48712 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 9:35:19 AM
August 2017 Animal Control Services
001-000-001-539-30-51-00 Animal Control $5,850.00
Total Invoice - 8/30/2017 9:35:19 AM $5,850.00
Total 48712 $5,850.00
Total Wenatchee Valley Humane Society $5,850.00
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Vendor Number Reference Account Number Description Amount
Wenatchee Valley Museum & Cultural Center
48713 2017 - September 2017 - September 2017 1st Council Meeting
Invoice - 8/30/2017 9:32:48 AM
August 2017
001-000-001-558-70-41-15 Wenatchee Valley Museum & CC $9,273.00
Total Invoice - 8/30/2017 9:32:48 AM $9,273.00
Total 48713 $9,273.00
Total Wenatchee Valley Museum & Cultural Center $9,273.00
Workland Auto Parts, Inc.
48714 2017 - September 2017 - September 2017 1st Council Meeting
196088
Street/Supplies
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $14.46
Total 196088 $14.46
198472
Street/Supplies
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $48.42
Total 198472 $48.42
198633
Street/Supplies
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $113.78
Total 198633 $113.78
Total 48714 $176.66
Total Workland Auto Parts, Inc.$176.66
Young Bucks Landscaping, LLC
48715 2017 - September 2017 - September 2017 1st Council Meeting
5023
Tree Removal
101-000-420-542-70-48-00 Repairs & Maintenance $3,116.16
Total 5023 $3,116.16
Total 48715 $3,116.16
Total Young Bucks Landscaping, LLC $3,116.16
Grand Total Vendor Count 72 $1,233,347.76
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2017 Construction Projects
Status Report-September 12, 2017
Valley Mall Parkway Parking Lot
The VMP Parking Lot LID project was constructed and completed in 2016, but left
some needed enhancement work unfinished. The city secured a portion of the
Douglas County Regional Sales Tax for these enhancements. They include
additional landscaping, underground irrigation system, installing park benches,
and a bike rack.
Status: All work has been completed
The weeds have been routinely pulled for the last couple of months. The
contractor has ordered plants that need to be replaced per the contract
guarantee and were scheduled to be planted on September 8th.
Highline Drive
The Highline Drive Project will reconstruct the roadway from Grant Road to 3rd St
SE. The deteriorated pavement will be completely reconstructed, the remaining
sidewalks will be constructed, bike lanes will be added, additional illumination will
be added, and the stormwater collection, treatment and conveyance will be
enhanced. A compact Round-About will also be constructed at the intersection of
Highline Drive and Simon Street to alleviate existing congestion.
Status: Construction has started.
All of the work has been completed between Grant Road and Simon Street
including the Round-About. It is fully open to traffic at this time. Simon Street to
1st St SE has been paved, but will have sidewalk poured early in the week.
The remaining curb and sidewalk will begin to be poured Friday September 8 and
continue into the next week. Storm water work from 1st St SE to 3rd St SE will be
continuing. Some extremely large boulders have been encountered during this
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excavation, but it was expected and has not affected the project or the budget.
The storm culvert line will be run across 3rd St SE to the existing storm ponds next
week. The traffic control plan for this work will prioritize single lane access to the
car dealerships and Costco. The exit for these businesses will possibly be
detoured. The detours should only last for two days.
Paving is scheduled for September 25th which is earlier than originally anticipated.
Baker Avenue
The Baker Avenue project will reconstruct Baker Avenue from 15th St NE to the
city limits approximately at Sand Canyon. The project will construct a sidewalk on
the west side of the street, provide bicycle lanes on both sides of the street,
install a storm water collection and treatment system, provide turning lanes at
19th St NE, reconstruct the structural base of the roadway and repave. A new 96
inch culvert will be installed at Sand Canyon to provide additional runoff capacity.
Status: Construction has started.
Construction of the concrete headwalls for the Sand Canyon culvert has been
completed including the backfill behind the walls. Utility work in the 19th St NE
intersection is also nearing completion. The contractor stated that the
intersection should be open to traffic on Thursday, September 7th and be open for
each weekend from now on. There will be closures on a periodic basis as work
dictates.
Storm water catch basins and lateral connections are nearing completion
between 15th St NE and 19th St NE. Concrete for the curbs and sidewalks will
begin on September 11th through this portion of the project.
Due to the extensive delays and additional work that was necessary to complete
the work at Sand Canyon, the contractor has presented a proposed “Equitable
Adjustment” to the contract. This is being reviewed and negotiated, but will most
likely represent a sizable increase to the project cost. This will be further
discussed at the next Council Meeting since it will need to be approved by the
Council.
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Paving is expected to be completed by October 15th and the project completed by
mid-November with the installation of the street illumination system.
2017 Residential Overlay Program
The 2017 Residential Overlay program will repave portions S. Houston and S.
Iowa. These overlays will be done in conjunction with utility work to be
completed by the East Wenatchee Water District. The paving plans were
prepared by RH2 Engineers as a part of the utility project.
Status: The East Wenatchee Water District project has begun construction
The water system work has begun on this project. The paving portion of this
project will likely occur around the first week in October.
5th Street NE Sidewalks and Storm Sewer Improvements
The 5th St NE Sidewalk/Storm Sewer project will construct new sidewalks from
Baker Avenue to Eastmont Avenue. The construction of these sidewalks will
necessitate the need for a new storm sewer system as well. CDBG and GEWSWU
funds will be used to fund this project.
Status: The contract was been awarded
The City Council awarded this project on August 8, 2017. A preconstruction
conference was held on September 7th and construction is scheduled to start on
September 11.
5th St NE Round-About (WSDOT)
The WSDOT is constructing a Round-About (RAB) at the 5th St NE / SR 28
intersection. This the entrance onto the George Sellar Bridge.
Status: The project has begun construction
The Round-About at 5th St NE has been completed and is open to traffic.
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Greater East Wenatchee Storm Water Utility
Status: The 2018 Budget process has started
The GEWSWU has begun their 2018 Budget Process. As a part of that process, it
is recognized that the monthly meeting schedule needs to be adhered to and to
even schedule additional meetings.
Also as part of the budget process, it is also recognized that several ground rules
need to be defined. They include the definition of eligible projects and the
completion of the GEWSWU Capital Project list.
The GEWSWU has been billed for the first reimbursement for the storm water
portion of the Baker Avenue Project.
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Page 1 of 1
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Date: September 12, 2017 Agenda Item #: A
Presenter: Dan White Title: Events Coordinator
Title:
Request to approval LTAC recommendation to give Velocity Swimming $2,000.
Hotel/Motel/Tax
Background/History:
Jeff Sutton, Meet Director and Jeff Pringle, coach presented to EWEB a request to
help fund the meet invite held at the East Wenatchee swimming pool.
Exhibits:
Tourism Promotion Grant Application and Manage Form Statistics – Text report.
Barracuda Swimming Grant Agreement.
Recommended Action:
That council approve EWEB’s request to grant the Velocity Swimming request.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ 2,000 $ $ 2,000
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
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Barracuda Swimming Grant Agreement
Page 1 of 4
Grant Agreement Between The City of East Wenatchee
271 9th St. NE East Wenatchee, WA 98802 (509) 884-9515 And Grantee Barracuda Swimming dba: Velocity Swimming Po Box 2791 Wenatchee, WA 98807 c/o Jeff Sutton (509) 393-4657
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Barracuda Swimming Grant Agreement
Page 2 of 4
Grantee’s Obligations. a. Grantee will host an event on December 2 – 3rd, 2017, generally described as Christmas Open Swim Meet. b. Grantee will acknowledge the City’s contribution in the event’s formal promotional materials and efforts. c. Grantee will submit a Post Event Report to the City within 14 days of the event’s completion that contained all the information set forth in Exhibit A.
2. The City’s Obligations. Within 30 days of receiving the Post Event Report, the City will reimburse the Grantee in the amount of $2,000.00
3. Indemnification. Grantee releases and shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, agents and volunteers for any and all claims, demands, losses, negligent acts or omissions, and liabilities (including costs and all attorney's fees) to or by any and all persons and entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Agreement to the extent caused by the negligent acts, errors or omissions of Grantee, its partners, shareholders, agents, employees, or by the Grantee's breach of this Agreement.
CITY OF EAST WENTCHEE Signature: ____________________________________ Steven C. Lacy, Mayor Date:_______________________________ ATTEST: ____________________________________ By: ____________________________________
BARRACUDA SWIMMING DBA: VELOCITY SWIMMING Signature: ______________________________________ By Jeff Sutton Title: Meet Director Date:_________________________________ Federal Employee ID No.:91-0931168
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Barracuda Swimming Grant Agreement
Page 3 of 4
Exhibit A
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Barracuda Swimming Grant Agreement
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Post Event Report
Organization/Agency Name:
Federal Tax ID Number:
Activity Name:
Proposed Date of Activity:
Contact Name and Title:
Phone: Email Address:
Please provide the number of participants in each of the following categories:
Overall attendance at the event/activity:
Number of people who travelled more than 50 miles to attend your event/activity:
Number of people who traveled from another state or country to attend your
event/activity:
Number of people who travelled more than 50 miles to attend your event/activity
and who stayed overnight in the Wenatchee Valley:
Of the people staying overnight, the number of people who stayed in paid
accommodations:
Number of paid lodging room nights resulting from your event/activity:
At an average daily rate of $82, my paid room lodging impact was:
Please explain how your organization collected and verified the above information.
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
____________________________________________________________________________________________ .
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Page 1 of 1
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Date: September 12, 2017 Agenda Item #: B
Presenter: Ray Coble Title: Asst. Chief
Title:
New Phone System for City Complex
Background/History:
Police phone system is failing and is unreliable, and is not supported by any local
vendors. City phone system is old, and new handsets are no longer able to be
purchased. A new city wide phone solution is needed as soon as possible, to replace
both of the current systems.
Exhibits:
Comparison document, Pros/Cons for each phone system bid. Phone system bids
from InterWest, LocalTel, and Key Methods.
Current Phone Bills from LocalTel and Frontier. Proposed new phone services
through Airespring.
Recommended Action:
Move forward with InterWest Proposal for new NEC SV9100 system for entire city
complex and Airespring phone services.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ 21,993.56 $0 $ 21,993.56
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
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Page 1 of 2
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Date: September 12, 2017 Agenda Item #: C
Presenter: Steven C. Lacy Title: Mayor
Title:
2017 – 2019 COLLECTIVE BARGAINING AGREEMENT Between CITY OF EAST
WENATCHEE, WASHINGTON And COUNCIL 2 WASHINGTON STATE COUNCIL
OF COUNTY & CITY EMPLOYEES
Background/History:
The proposed Agreement is for the years of 2017, 2018, and 2019. The Agreement
proposes a significant change in the way the City handles salary step increases.
Under the proposed Agreement, Step increases will occur automatically at the
beginning of each new year. Also, instead of a 6-step schedule, there will be a 7-step
schedule.
CPI adjustments will be based on (CPI-W) September to September statistics for the
West Urban Region for the preceding twelve months. The previous agreement
imposed a floor and a ceiling on the amount of the increase. This restriction no longer
applies. For example, if the CPI increase is 0%, wages will be increased by 0%. If the
CPI increase is 10%, wages be increased by 10%. Historically, the CPI increase has
been about 1% each year.
Compensatory time will now be cashed out on Dec. 5th of each year. The intent is to
reduce the amount of contingent liability on the City’s “books.”
The proposed Agreement creates a 4% stipend for an employee with a Master’s
Degree.
The proposed Agreement eliminates Martin Luther King Day as a recognized Holiday
and adds a floating holiday.
The proposed Agreement increases the boot allowance to $600 per contract period.
And it adds the Code Compliance Officer as an employee eligible to receive the
allowance.
The proposed Agreement caps the City’s exposure to exorbitant increases in
insurance rates to $1,000 per month per employee, $1,000 for a first dependent, and
$950 for all other dependents. The City does not expect premiums to exceed $1,000
during the life of this Agreement.
The proposed Agreement increases the amount the City will pay an employee if
he/she opts out of the City’s insurance plan from $200/month to $375/month. This is
consistent with the amounts in the “Teamsters’’ Agreement and in the City’s
Personnel Manual.
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Page 2 of 2
Exhibits:
2014-2016 Collective Bargaining Agreement.
2017-2019 Collective Bargaining Agreement.
Recommended Action:
I move that Mayor Lacy sign the 2017-2019 Collective Bargaining Agreement on
behalf of the City.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ $ $
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
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Page 1 of 37
COLLECTIVE BARGAINING AGREEMENT
Between
CITY OF EAST WENATCHEE
And
WASHINGTON STATE COUNCIL
OF COUNTY & CITY EMPLOYEES,
AFSCME, AFL-CIO,
LOCAL 846-W
January 1, 2014
through
December 31, 2016
Adopted
July 22, 2014
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ARTICLE 1- PREAMBLE
The parties to this Collective Bargaining Agreement are the City of East Wenatchee ("City") and the Washington State Council of County and City Employees, Local 846-W, AFSCME, AFLCIO ("Union"). The parties enter into this Agreement to:
• promote harmonious relations between the City and the Union;
• establish an equitable and peaceful procedure to resolve differences;
• establish rates of pay;
• establish hours of work; and
• establish other conditions of employment.
ARTICLE 2 - RECOGNITION
The City recognizes the Union as the sole and exclusive Bargaining Agent for the purpose of establishing wages, benefits, hours of work, and other conditions of employment for all regular full-time and part-time employees at City of East Wenatchee as certified by the Public Employment Relations Commission (Case #22323-E-09-3441), excluding supervisory employees, confidential employees, law enforcement employees, and Department Heads.
ARTICLE 3 – PURPOSE
The City and the Union agree to work together to:
• meet the production requirements of each City department;
• provide the public with efficient and courteous service;
• encourage good attendance of employees, promote climate of labor relations; and
• achieve a high level of efficiency in the workplace.
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ARTICLE 4 - UNION SECURITY AND DUES CHECK OFF
Current union members must maintain their membership during the term of this Agreement. Future employees who are covered by the Union must enroll as union members when they are hired. If an employee refuses to enroll as a union member and if the City receives a written request to terminate from the Union, the City will terminate him or her.
R.C.W. 41.56.110 is as follows: "Upon the written authorization of any public employee within the bargaining unit and after the certification or recognition of such bargaining representatives, the City shall deduct from the pay of such public employee the monthly amount as certified by the secretary of the exclusive bargaining representative and shall transmit the same to the treasurer of the exclusive bargaining representative".
State law protects an employee right of non-association (RCW 41.56.122(1). The Union represents probationary employees. Notwithstanding this representation, the City may terminate a probationary employee at any time, without cause, and without the right of appeal under the terms of this Agreement.
ARTICLE 5 - MANAGEMENT RIGHTS
The City will not bargain over rights of management. The rights of management include, but are not limited to: all powers, duties, and rights established by constitutional provision or by statute; the right to determine the City’s functions and programs of the employer, the use of technology, and the structure of the city; the right to determine the City’s budget and the size of its workforce, including determining the financial basis for layoffs; the right to direct and supervise employees, hire, promote, demote, transfer, assign and retain employees; suspend or terminate employees; relieve employees of duties because of lack of work or lack of funds; establish performance standards and evaluate employees; the right to take whatever actions are deemed necessary to carry out the mission of the City during emergencies; and the right to determine and implement the methods, means, assignment, classifications and personnel by which its operations are to be conducted; and to initiate, prepare, modify and administer its budget. The City has the authority to adopt rules for the operation of the City and conduct of its employees, provided such rules are not in conflict with the provisions of this Agreement or with applicable law.
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ARTICLE 6 - STRIKES AND LOCKOUTS
6.1 Lockouts. The City may not institute a lockout of employees during the term of this Agreement.
6.2 Strikes. During the term of this Agreement, neither the Union, nor any person covered by this Agreement may engage in a strike, slowdown or work stoppage against the City. Neither the Union, nor any person covered by this Agreement may honor any picket line of any other group of City employees who are obliged under a contractual no strike provision to refrain from strikes, slowdowns, or work stoppages against the City.
ARTICLE 7 - SUB-CONTRACTING OF PUBLIC WORK
If the City determines to reduce or eliminate a bargaining unit position, the City must give the Union at least 60 days notice to negotiate. The Union may elect to use fact-finding regarding the status of an employee. If the City’s decision to eliminate a bargaining unit position displaces an employee, the layoff provisions of Article 17 apply.
ARTICLE 8 - NON-DISCRIMINATION
8.1 The City may not discriminate against any employee on the basis of their activity on behalf of, or for membership in, the Union. As a bargaining agent, the Union has a duty to represent all employees in the bargaining unit without discrimination, interference, restraint or coercion.
8.2 Neither the City nor the Union may discriminate against any applicant or employee on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification.
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ARTICLE 9 - WAGES
9.1 Payment of Salaries. The City will pay the wages of an employee covered by this Agreement on the 5th and 20th of each month by direct deposit to a financial institution of the employee’s choosing, subject to an Electronic Funds Transfer signed by each employee. If a payday falls on a holiday, the City must pay wages on the preceding workday.
9.2 Pay Plan. The City must compensate each regular, full-time, or part-time employee according to the wage scale assigned to the respective classifications in Appendix "A" attached to and considered a part of this Agreement.
9.3 Administration of Wages. The City will administer employee wages as follows:
9.3.1Upon initial employment, normally the entrance rate is the minimum rate of the range for the class of the position involved. If the City believes the circumstances warrant entrance at a rate above the minimum rate, not to exceed Step three of the wage range, this action may be authorized by the Mayor.
9.3.2 If an employee enters the service in a "trainee capacity", the City will reduce the entrance rate by five percent for a maximum of a one year period of anticipated training required to reach fully qualified performance.
9.3.3 Employees move through the steps of the wage scale in accord with the terms and provisions of this contract. An employee may not receive more than a regular one step increase during the course of any 12 months of employment. See Appendix B.
9.3.4 Wage Upon Promotion. Upon promotion to a position of a higher classification, the new wage rate is the minimum rate (first step) within the new classification, which will represent an increase within the new wage range for the employee.
The City may promote an employee to a step in the new classification higher than the minimum step as defined in this paragraph if the qualifications of the employee warrant such a circumstance.
The provisions of this paragraph do not apply in cases where employees are promoted in a “trainee" capacity. Promotions are
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subject to the 30 day probationary period as outlined in Section 18.2.
If the City promotes an employee to a higher classification in a "trainee” capacity, his/her wage will remain unchanged (except for changes to the pay plan overall) until such time as the employee successfully completes the required training. The training period may not be less than six months nor more than twelve months. During the training period, an employee may opt to return to his/her original classification/ position. If the City determines during the training period that an employee has not successfully completed the required training or is not qualified to work at the higher classification, the City must return the employee to his/her original classification/position. When the trainee's Department Director determines that the prescribed training has been successfully completed, and upon the Department Director's recommendation, the employee's will be at the rate for the higher classification set forth in Appendix A.
9.7 Wage Rate Upon Demotion: Upon demotion due to lack of work or layoff, or at the request of the employee, the new wage rate will be the same step in the wage range assigned to the lower classification.
9.8 Job Classification Changes and New Positions:
9.8.1 The City will maintain the position classifications listed in Appendix "A" so they accurately reflect the nature and appropriate compensation for the work performed in the job class.
9.8.2 If the City creates a new job classification, the City must notify the Union concerning the proposed rate of pay and must provide the Union with the rationales for the new position.
9.8.3 If the Union requests that the City negotiate the wage rate, the City may hire an employee pending the outcome of negotiations.
9.8.4 For the purpose of negotiations, reclassifications, and establishing rates for new positions, the parties recognize that the City and the Union will consider local labor market and comparable cities' wage and benefit rates as relevant criteria for presenting proposals.
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9.9 Wages.
9.9.1 Incorporated by reference, Appendix A sets forth the rates of pay for employees. At the beginning of each calendar year, the City must adjust the wages as set forth below.
9.9.2 Effective January 1, 2015, wages in Appendix A will be increased by 100% of the U.S. Consumer price Index for Urban Wage Earners and Clerical Worker (CPI-W) September to September statistics for the West Urban Region for the preceding twelve months with no less than 2.00% and no more than 2.50%.
9.9.3. Effective January 1, 2016, wages in Appendix A will be increased by 100% of the U.S. Consumer price Index for Urban Wage Earners and Clerical Worker (CPI-W) September to September statistics for the West Urban Region for the preceding twelve months with no less than 2.00 % and no more than 2.50%.
ARTICLE 10- GRIEVANCE PROCEDURE
10.1 Grievances or disputes, which may arise, must be settled in the following manner:
10.1.1 Level 1. An aggrieved employee or the Union must submit a written grievance to his/her Department Head within ten working days of its occurrence, or within ten working days of the date on which the employee or Union first discovered it. Within ten working days of receiving the grievance, the Department Head must investigate the grievance and provide a written answer to the aggrieved employee/Union.
10.1.2 Level 2.
10.1.2.1 If the aggrieved employee or the Union is not satisfied with the Department Head's written answer, the Union must submit a written grievance to the Mayor within ten working days. Within ten working days of receiving the grievance, a meeting will be held between the Mayor, the employee, and the Union to try and resolve the grievance. Within ten working days following the meeting, the Mayor must provide a written answer to the Union.
10.1.2.2 For Court Employees: For issues that involve wages and/or benefits: Within ten working days of the response in Step 1 above, the grievance, in written form, shall be presented to the Mayor. The parties shall arrange a meeting between aggrieved employee and/or the Union Representative and the Mayor or
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designee within ten working days for resolution of the issue. The Mayor shall issue the written decision within ten working days of the meeting referenced hereinabove.
10.1.2.3 For Court Employees: Issues that involve hiring, firing, discipline or working conditions set forth by the Judge: Within ten working days of the response in Step 1 above, the grievance, in written form, shall be presented to the Judge. The aggrieved employee and/or Union Representative and Judge or designee shall arrange a meeting within ten working days for a resolution of the issue. The Judge or designee shall issue their decision in writing to the aggrieved employee and Union within ten working days of the meeting referenced in this Subsection 10.1.2.3. The decision issued by the Judge shall be final and neither party shall have the right to submit a grievance related to issues that involve hiring, firing, discipline or working conditions set forth b the Judge to Arbitration.
10.1.3 Arbitration. Within fifteen working days of the Union receiving the Mayor’s written answer, the Union may request independent arbitration of the matter. The Union must present its request to the City by personal service or by mail.
10.1.3.1 The Union and the City will attempt to agree upon an Arbitrator. If the City and the Union cannot agree upon an Arbitrator within ten working days after notice to arbitrate is given, then either party may request the Washington State Public Employment Relations Commission to provide a list of seven arbitrators from which the parties may select one person. The representatives of the City and Union will alternately eliminate one name from the list until only one remains. The parties will flip a coin to determine who will be the first to eliminate a name from the list. Each will alternately strike one of the names until only one name remains, which will serve as the arbitrator.
10.1.3.2 In conducting the hearing, the parties authorize the Arbitrator to administer oaths, issue subpoenas, receive relevant evidence, compel the production of documents relevant to the hearing, and question witnesses.
10.1.3.3 The Arbitrator’s decision is final and binding upon the parties to the grievance. The decision may not resolve an issue beyond the Arbitrator’s jurisdiction and it may not amend, alter or modify any provision of this Agreement.
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10.1.3.4 The party who receives an unfavorable decision must pay all expenses for the Arbitrator's service. Each party is responsible for compensating its own representative, attorneys, experts, and witnesses in any case. The Arbitrator must certify the findings in writing to the Mayor. Upon receipt, the Mayor must enforce the decision of the Arbitrator. If a mixed decision the Arbitrator determines which party must bear the expenses of arbitration.
10.2 The Union and the City may mutually agree to change the above time limits.
10.3 As used in Article 10 "Working Day" means Monday through Friday and excludes Saturdays, Sundays and holidays.
ARTICLE 11 - HOURS OF WORK
11.1 Work Schedule/Shifts. For each employee, the City must designate work schedule/shift with an established starting time and quitting time. Work schedules/shifts must be posted on the bulletin board.
11.2 Workday. A workday is a fixed and regularly reoccurring period of 24 hours.
11.3 Workweek. A workweek is a fixed and regularly recurring period of one hundred sixty-eight hours or seven consecutive twenty-four-hour periods.
11.4 Adjustment of Working Hours. Temporary adjustments in the normal working hours of the employees for the convenience of the City and the employees do not conflict with this Agreement. Prior to any temporary adjustment, discussions must be held with the employee(s) and their representative(s). There must be a minimum of two week's notice given prior to temporary such changes being made except for emergency conditions or unless all involved employees waive the two week's notice.
11.5 Temporary Shift Changes. When necessary for maintaining the continuity of delivery of City services, the City may assign temporary shift changes at any time. In cases when five days advance notice of a temporary shift change is provided, "Call Back Pay" in Section 11.8 will not prevail. If employees in the same job group/classification are in agreement with the City for a temporary
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shift change, then they may waive the five day notice and "Call Back Pay" in Section 11.8 will not prevail.
11.6 Rest Period. The City will allow a fifteen minute rest period to all regular employees for each four hour work period. Whenever feasible, the City should allow the rest period to occur in the middle of each four hour work period.
11.7 Personal Clean-Up Time. The Department Director and/or designee has sole discretion over the need for, amount of, and duration of personal clean-up time, if any, to be made available to the employees in their department. Personal clean-up time may be made available to individual employees, teams, sections, divisions or other work groups, and/or the department as a whole upon the sole discretion of the Department Director and/or designee concerned.
11.8 Call Back. This section addresses Call Back compensation to an employee who comes to work during off-duty hours to perform unforeseen or emergency duties. This provision allows the employee freedom to attend to his/her personal interests while still having the ability to respond. Compensation begins the moment an employee arrives at City Hall. For Public Works personnel such compensation continues until the City service vehicle is returned to the shop and the employee cleans up to return home.
11.8.1 An employee called back to work other than during his/her scheduled work shift must be paid a minimum of two hours pay at the time and one-half (1 1/2) provisions contained in Section 12.1 below. Time worked beyond the 2-hour minimum must be paid at the overtime rate.
11.8.2 A Called-Back employee will be responsible for driving his/her own vehicle to the city shop to pick up a service vehicle before responding to an emergency. No mileage will be paid to employees for use of a personal vehicle to travel between home and work.
ARTICLE 12 - OVERTIME PAY
12.1 Employees covered by this Agreement are entitled to overtime pay for time worked in excess of 40 hour per workweek. For time worked in excess of 40 hours per workweek, the City must compensate the employee at one-and-one-half times the employee's regular rate of pay. Overtime is earned in 15 minute increments.
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12.2 All work performed in a workweek will include authorized vacation, sick leave and compensatory time off.
12.3 Employees will have the option of receiving overtime payment at the rate of one-and-one-half for overtime hours worked, or they may request compensatory time off at the time one-and-one-half rate in lieu of receiving overtime pay. The City may not require an employee to select the compensatory time off option. Compensatory time will be cashed out by November 30th of each year. An employee may use vacation leave prior to taking compensatory time.
12.4 While the employee's preference to work or not work overtime will be given due consideration, the essential nature of City services must be considered the compelling factor. Overtime work must be distributed as equitably as possible, in order of rotation within a job group/classification.
12.5 Overtime rates may not be paid more than once for the same hours worked. (All overtime must have the authorization of the Department Director or designee if compensation therefore is to be effected.)
12.6 Overtime or Call Back Pay may not prevail if it is a result of adjustment in working hours as provided for in Section 11.4 or11.2.
12.7 An employee may not use compensatory time during any scheduled work period that results in earning overtime, holiday pay or additional compensatory time.
ARTICLE 13 - SPECIAL COMPENSATION PROVISIONS
13.1 Wage When Working Out of Classification. If the City assigns an employee to work in a position that has a higher level classification for a period of two days or more within one work week, the City will pay that employee a five percent increase of his/her hourly wage for such hours worked. This five percent increase will be retroactively paid to the first day of such assigned work and continue until the assigned work at the higher classification ceases.
13.2 Longevity Pay. Employees receive longevity pay based on the continuous length of service from the last date of hire. Longevity pay is in addition to the employee's base rate of pay as follows:
After 5 or more years of service, 1 % per month After 10 or more years of service, 2% per month
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After 15 or more years of service, 3% per month After 20 or more years of service, 4% per month After 25 or more years of service, 5% per month After 30 or more years of service, 6% per month
Longevity pay begins on the first day of the employee’s anniversary month (for example, if an employee is hired on May 15, 2014, his or her longevity pay would begin on May 1, 2019).
13.3 Special licenses, certificates, etc. If the City requires an employee maintain a special license, certificate, etc. as a condition of employment, the City agrees to pay the applicable fees.
13.4 Education Incentive Pay. If an employee works at least 1,250 hours for the City, he or she is eligible for an educational incentive stipend for a job-related degree, in accordance with the following schedule:
AA degree: 1% of the employee's base monthly salary. BA, BS degree: 3% of the employee's base monthly salary. Ph.D degree: 5% of the employee's base monthly salary.
All degrees considered for education incentive pay must be completed while employed with the City and without any financial assistance from the City. An employee who receives tuition reimbursement under Section 21.10 or Section 21.11 is not eligible to received education incentive pay.
Requests for education incentive pay must be received within six months of completing the degree. No retroactive pay increases will be granted for degrees completed prior to initial placement in current position.
13.5 The City will pay $300 to an employee who meets or exceeds the Criminal Justice Training Commission’s Basic Law Enforcement Academy Fitness Ability Test. The City will give the test once a year at the discretion of the Mayor. The Mayor, or designee, will administer the test. If an employee fails to meet the Fitness Standards on a testing date, the employee is ineligible to receive fitness pay for that period. An employee is not entitled any type of compensation for participating in a fitness test. Neither the Union nor an employee may grieve a failed fitness test.
13.6 Bilingual Incentive Pay. The City shall pay employees competent in foreign language(s) utilized in daily performance of
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work activities or in service to the City, one and a half percent (1.5%) of base rate pay. To receive bilingual incentive pay, an employee must demonstrate competency by obtaining certification status from the Department of Social and Health Services by passing a bilingual fluency test for DSHS employees and new recruits (or an equivalent test with Mayor approval).
ARTICLE 14 - HOLIDAYS
14.1 Holidays. The City recognizes the following days as paid holidays for regular, full and part-time employees covered by this Agreement:
New Year's Day (January 1) Martin Luther King Day (Third Monday of January) Presidents' Day (Third Monday of February) Memorial Day (Last Monday of May) Fourth of July Labor Day (First Monday in September) Veterans' Day (November 11) Thanksgiving Day (Fourth Thursday in November) Day after Thanksgiving Christmas Day (December 25th) One Floating Holiday mutually agreed to in advance by the City and Employee.
14.2 To be eligible for holiday pay, the employee must work his/her scheduled workday before and after the paid holiday, unless he/she is on an excused absence. To be eligible for a floating holiday, an employee must complete six months of continuous service.
14.3 Holiday Pay. Eligible employees shall receive one day's pay at their regular hourly rate for each of the holidays listed above on which they perform no work.
14.4 When any of the above-named holidays occur on a normal business day (Monday through Friday), eligible employees, with the exception of continuous operation and essential personnel, will be granted time off duty.
14.5 Weekend Holidays. When any day observed as a holiday by the City falls on a Sunday, the following Monday will be observed as a regular holiday. When any of the above-
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recognized holidays fall on a Saturday, the holiday will be observed on the preceding Friday.
14.6 The above policy is applicable for employees on a five (5) day, Monday-through-Friday, schedule.
14.7 For employees on a schedule other than a Monday-through-Friday workweek, the following will apply.
a. When a holiday observed by the City falls on an employee's first day of rest, the preceding day shall be recognized as his/her holiday.
b. When a holiday observed by the City falls on an employee's second day of rest, the following day shall be recognized as his/her holiday.
c. If the employee is required to work on his/her holiday as outlined in 14.5,
14.6 and 14.7 (a) and (b) above, due to essential operations, he/she will be compensated for that day as outlined in the following Section 14.8.
14.8 All regular employees covered by this Agreement shall be compensated at one and one-half times their regular hourly rate for all hours worked on the holiday in addition to their holiday pay at their regular hourly rate.
14.9 Regular Part-time employees shall be paid for hours worked on the holiday on a prorated basis.
ARTICLE 15 - VACATIONS
15.1 Full-time employees accrue vacation leave under the following schedule:
Years of Employment Vacation Hours Earned
0-4 years 8 hours / month 5 - 9 years 10.00 hours / month 10 -14 years 12.67 hours / month 15 - 19 years 14 hours / month 20 - 24 years 15.33 hours / month 25 + years 17.33 hours / month
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15.2 Vacation leave with pay is computed at the same rate according to the time actually worked allowed to eligible regular part-time employees.
15.3 An employee accrues vacation leave at the rate as listed above for each month of completed service. An employee, however, may not use accrued vacation leave until after he/she has completed six consecutive months of employment.
Vacation leave is computed on a monthly basis according to an employee’s length of service at the beginning of each month. A rehired employee is considered a new employee and must also have six months of continuous employment.
15.4 Any portion or the entire annual vacation leave earned prior to but not including the current calendar month is available for use by the employee.
15.5 240 hours is the maximum number of vacation leave hours an employee may carry over from December 31 of one year to January of the next year, unless the City prevents an employee from using his or her vacation leave hours because of the exigencies of the City. Hours not carried over are lost.
15.6 All accumulated vacation leave is allowed when an employee of more than six months' employment leaves the City employment for any reason. In case of death, all accumulated vacation leave is paid to the estate of the employee. All payments as to unused vacation leave are based on the employee's wage at the time of separation or death; provided, however, that upon such termination of employment, including death, vacation leave may not exceed payment for 240 hours.
15.7 All regular employees covered by this Agreement are expected to utilize a minimum of forty hours of vacation leave each year.
15.7.1. Employees may use vacation time in increments as small as one hour. Each department must develop a method for determining vacations, which must provide for flexibility to the employee and avoid scheduling problems for the City.
15.7.2 If scheduling problems preclude two or more employees from taking vacation at the same time, the senior employee will receive preference, provided that if the junior employee has a scheduled vacation approved, a senior employee cannot displace
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that vacation within the last month prior to the start of the vacation. (Note: this section may be waived by the departmental policy described in 15.7.1 above upon mutual consent of the City and the Union).
15.7.3. If an employee intends to take vacation leave that lasts for more than one day, he or she must submit a leave request to his/her department head at least two weeks in advance of the requested leave. As needed, an employee may request emergency vacation leave.
15.7.4 The City may not unreasonably withhold approval of vacation leave. Examples of conditions where vacation may be appropriately denied include reasonable work-force requirements or insufficient notice. The City will acknowledge the employee's request within four hours of receiving the request. The City is required to give an approval or denial in a timely manner.
15.8 Holiday During Vacation Leave. Should an employee be on authorized vacation when a holiday occurs, such holiday is not charged against vacation leave.
ARTICLE 16 - SICK LEAVE
16.1 A regular employee accumulates sick leave at the rate of eight hours for one full month's services.
16.2 960 hours is the maximum number of sick leave hours an employee may carry over from December 31 of one year to January of the next year. Hours not used or not carried over must be cashed out at the employee's current rate of pay at the time of this payout into a VEBA account in the name of the employee.
16.3 The City must allow an employee to use sick leave for the following reasons:
16.3.1 Personal illness or physical incapacity of the employee resulting from causes beyond the employee's control.
16.3.2 Enforced quarantine of the employee in accordance with community health regulations.
16.3.3 Doctor or dental appointments.
16.3.4 Serious illness or injury in the employee's immediate family requiring the attendance of the employee.
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16.4 When an employee goes on sick leave, they must notify their supervisor immediately. Failure to do so may result in denial of sick leave pay. To receive sick leave pay in excess of three working days, the City may require a statement from a health care provider or a physician certifying that the employee's conditions prevented him or her from performing the duties of his or her position. In addition, the City may require an employee to present a certified statement from a health care provider or a physician's statement for sick leave taken under three days. Failure to present such a statement disqualifies the employee for sick leave allowance and may result in disciplinary action.
16.5 Employees may use sick leave in increments as small as one-half hour. Holidays and other regular days off must not be charged against sick leave.
16.6 If an employee is discharged for cause, his or her sick leave balance expires. If an employee, who has worked for the City for a least five years of continuous service, is separated from employment for reasons other than cause, the City must compensate the employee in the form of cash or payment of medical premiums (at the employee's choice) at the rate of 25% for each hour of accrued sick leave. If an employee is separated from employment due to death, the City will make payment to the employee's estate upon receiving notice from a court-appointed personal representative.
ARTICLE 17- SENIORITY AND LAYOFF
PROCEDURES
17.1 Seniority means an employee's length of continuous service within the bargaining unit.
17.1.2 The City shall post a current seniority list on a quarterly basis and shall provide a copy of the seniority list to the Union. The employee will notify the City within 30 days after posting the seniority list of any error on the list.
17.1.3 Employees on an authorized Washington State Industrial Insurance claim for an on-the-job injury or illness continue to earn seniority during the term of the claim.
17.2 All employees will be classified as regular status employees upon completion of the probation period and will receive the wages, benefits and working conditions outlined by the Agreement for employees in that classification.
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17.3 An employee's continuous service record is broken by:
• Resignation;
• A layoff that lasts over one year;
• Discharge for just cause; or
• Retirement.
During a layoff period, an employee will not accrue seniority, vacation leave or sick leave. However, if an employee is recalled within one year, he or she will not lose seniority;
17.4 During the probationary period a new employee:
(a) will not have seniority or other job rights;
(b) may be laid off or terminated at the discretion of the City;
(c) will be evaluated by the Department Director;
(d) will not be granted an extension of probationary period except unless the Union and the City agree to an extension.
17.5 If the City needs to layoff an employee in a particular position, it must layoff temporary employees first, then probationary employees, then part-time employees, then the least senior full-time employees. And the City must rehire in the reverse order of layoff. No employee has the right to bump another employee from a position. The prohibition on hiring temps will expire either 1) one year from the initial layoff(s), or 2) upon the reinstatement of laid off employee(s) in the prior 12 months.
17.5.1 If a reduction in force, the City must notify both the affected employee(s) and the Union two months in advance of the effective date.
17.5.2 Employees designated for layoff are eligible for promotion, transfer, or demotion into any open position in any other classification for which they meet the minimum qualifications. The City must make every reasonable effort to accomplish layoffs through attrition. Prior to opening a position to the public, any laid off employee(s) must be given first consideration.
17.5.3 The City will notify all laid off employee(s) of all job openings within the City for the 12 month recall period by e-mail or
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certified mail, return receipt requested, to the last e-mail or address of record. It is the employee's responsibility to keep the City advised of any change in his or her e-mail or address.
17.5.4 Employees on layoff who have been offered reemployment and who fail to acknowledge availability for work within 14 work days after receipt of notice must be removed from the reinstatement list.
17.6 If an employee with the greatest amount of seniority does not elect to accept an available position with a higher rating, then the next employee in rank of seniority and qualifications is eligible. If the seniority list is exhausted, then the City may offer the available position to an employee with less than six months of service, or the City may hire a new employee.
17.7 If a question as to the capabilities of an employee bidding for a position of a higher qualification, the City must make the decision based on past performance and ability. Any disagreement will be handled through the grievance procedure in Article 10.
ARTICLE 18 - JOB POSTING
18.1 When a vacancy occurs in a job classification covered by this Agreement, and if the City has authorized it to be refilled, the posting must be posted by the City and filled as follows:
18.1.1 The City must post a vacancy for five working days in all City departments. The City must send a copy of the posting to the Union.
18.1.2 In filling a vacancy, the City must consider the following factors: (1) Ability to perform the essential functions of the job; (2) Qualifications; (3) Seniority within the division; (4) Seniority within the City.
18.2 Any promotion or City directed transfer is considered temporary for a probationary period of 30 calendar days. During the probationary period, if the City or if the employee decides he/she is unsuited for the job, then the employee will revert to his/her former position, classification and wage rate. By mutual agreement, the City and the Union may extend the probationary period for 30 additional calendar days.
18.3 If an employee accepts a job change due to promotion, voluntary demotion or voluntary transfer, and in spite of
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conscientious effort fails to meet job standards or decides he/she does not want to continue in the position within the 30 day trial period, then he/she will revert to his/her former position without prejudice on the part of either party. The provisions of this article do not apply to job changes involving demotions or in cases of job changes resulting from layoff situations.
ARTICLE 19 -ADJUSTMENT FOR WORKMEN'S COMPENSATION
19.1 For a period of absence from work due to injury or occupational disease resulting from employment, the employee must file an application for Workmen's Compensation in accordance with State Law. To ensure prompt enrollment for benefits, employees must report work related illness or injury 1) to their immediate supervisor, and 2) to the health care provider and request the official Workman's Compensation form at the time of treatment. The City's preference is for employees to see treatment at the Wenatchee Valley Clinic Occupational Health Department.
19.2 If the employee has accumulated sick or vacation leave credit, the City must pay the difference between time loss compensation and full regular wage unless the employee elects not to utilize sick leave. Deductions will be made from sick leave first and then vacation leave.
19.3 Should an employee receive Workers' Compensation for time loss and use their leave bank they must sign their L&I time loss check over to the City and turn it into payroll. Payroll will then credit their leave bank for the time the employee bought back with the L&I check. The buy back is calculated by dividing the L&I time loss check by the employee's net hourly rate and rounding to the nearest hour.
If the employee took leave for the same period they were paid time loss and does not turn the time loss check into payroll the employee's pay will be reduced by the amount of the L&I time loss check.
19.4 Until eligibility for Workers' Compensation is determined by the Department of Labor and Industries, the City may pay full sick leave. The employee must return any subsequent overpayment to the City (through the payroll division) and such sick leave must be credited to the employee in the amount covered by the overpayment.
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19.5 Should any employee apply for Industrial Insurance time loss compensation and in the event that this claim is denied, sick leave and vacation leave may be used for such absence.
19.6 Nothing herein pertains to permanent disability award.
19.7 In an effort to reduce L&I claim costs and to assist employees to return to work, the City may exercise the right to offer light duty work. Consideration will be identification of meaningful light-duty assignments. The analysis will include consultation with the healthcare provider, L&I personnel, the employee and the approval of management.
ARTICLE 20 - OTHER LEAVES
20.1 Leave Absence. At its discretion, the City may grant a leave of absence without pay.
20.2 Military Service. Any employee who is a member of a reserve force of the United States, or of this State, and who is ordered by the appropriate authorities to attend a training program, or perform other duties under the supervision of the United States, or this State, must be granted a leave of absence during the period of such activity. The same must apply to employees who serve the United States as a result of the Selective Service Act.
20.3 Jury Duty. The City encourages employees to serve on jury duty when they receive a summons. An employee summoned for jury duty suffers no loss of pay. An employee called during the day must report immediately by phone to his or her supervisor for instructions as to whether to report for work during the remainder of the workday. An employee maintains his or her regular pay during such leave with no charges to his or her vacation bank. The employee is entitled to keep reimbursement for mileage expenses paid by the court and any other payments for jury service.
20.4 Educational Leave. Educational leave must be administered in accordance with personnel policies and regulations established by the City.
20.5 Leave for Pregnancy Disability and Family Medical Leave. The City must grant family and disability leave in accordance with State and Federal laws.
20.6 Bereavement Leave. If a death occurs in the employee's immediate family requiring the attendance of the employee
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(funerals are included), the City will grant an employee three days of bereavement leave. If the death of an immediate family member requires the employee to travel out-of-state, the City will grant the employee two, additional days of bereavement leave.
ARTICLE 21 - GENERAL PROVISIONS
21.1 Union Business. Accredited representatives of the Union may have reasonable access to the premises of the City at any time during working hours to conduct Union business. The City will pay an employee his or her regular wage for time spent engaged in Union business if the following conditions are met:
• The employee notifies the Mayor, in writing, at least three days before the scheduled absence; and
• The Mayor pre-approves the scheduled absence; and
• The time spent engaged in union business is on a weekday; and
• The time spent engaged in union business is between the hours of 8:00 a.m. and 5:00 p.m.
The City or a union representative may bring other matters of mutual concern may be brought to the labor-management meetings so the parties may discuss an acceptable method to solve a problem.
21.3 Union Business Leave. The City must afford the Union's negotiating committee members reasonable time off with pay, to conduct union business during working hours, provided that such time does not interfere with City operations (see 22.1 regarding notification to the immediate supervisor).
21.4 Union Stewards. Within one calendar week of selecting a Union steward or other Union representatives who may represent employees, the Union must provide the City with written certification of the selection.
21.5 New and Terminated Employees. A designated Union officer may inquire and may be given the names of all new eligible bargaining unit employees who are hired or terminated during the month.
21.6 Labor Management Meetings. The Negotiating Committees for the Union and the City must conduct regular labor/management
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meetings for the purpose of resolving problems that may arise. Safety items may be included as eligible topics for discussion in labor/management meetings.
Meetings are scheduled by mutual agreement (see 22.1 regarding scheduling).
21.7 Printing of the Labor Agreement. The City must post a copy of this Agreement on its website. The Union bears its own costs in producing contract copies it wishes to make.
21.8 Uniforms and Protective Clothing. The City agrees to supply the necessary safety equipment as required by Washington State Labor and Industries safety regulations and as administered by the City Safety Committee.
21.8.1 Boot/Clothing Allowance. Utility and shop employees are entitled to a boot allowance of $300.00 during the term of this Agreement for the purchase of boots and clothing to be worn at work. Employees must submit receipts for reimbursement and are subject to City verification/approval processes.
21.9. The City will provide and the employee must take all necessary training for the proper use and maintenance of such special equipment as determined by the City or required by law.
21.10 On-Call Incentive. If the City requires an employee to carry an electronic device (beeper/radio/pager) which may result in a need to respond to the workplace outside of normal working hours, the City will grant said employee eight (8) hours of leave, or ten (10) hours of straight time pay for every seven (7) days on which the device is required to be carried. In addition, any employee required to carry such a device on a holiday will be granted four (4) additional hours of leave or five (5) hours of straight time pay in addition to his/her normal incentive for carry the electronic device. Such leave days will be scheduled by the City and the employee such that normal operations of the department are not disrupted.
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This incentive is not intended to reflect compensable work, but rather to cover the inconvenience of carrying a beeper/radio/pager. In the event an employee cannot carry the electronic device for seven (7) days consecutively that employee shall be paid one point one four (1.14) hours of leave or one point four three (1.43) hours of straight time pay at his/her scale for each day carried. It is the responsibility of the employee to notify the supervisor if they are not able to be on-call.
21.10 Payment of Tuition. The City must pay the cost of tuition for all courses the City requires an employee to attend.
21.11 For the courses the City does not require an employee to attend, the City will reimburse employees for the tuition cost of course if all of the following conditions are met:
21.11.1 The Mayor determines that the City has the financial capability to pay for the cost of tuition.
21.11.2 The Mayor determines, in advance of enrollment, that the proposed course that directly applies to the employee's job.
21.11.3 The proposed course is accredited by the Northwest Commission on Colleges and Universities.
21.11.4 Payment must occur when the employee provides a transcript, certification or some other document showing that he/she has successfully completed the course and received a passing grade of B or better, provided that the City will not pay more than $200 per credit hour.
21.11.5 Upon termination of employment, voluntary or involuntary, an employee must repay any tuition reimbursement the employee received from the City during the preceding two years. The Union agrees that any sum due the City may be withheld from the employee’s last paycheck.
21.12 No Pyramiding. There is no pyramiding of overtime pay or other premium wages, including call back pay under this Agreement. Nothing in this Agreement requires the City to pay
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overtime or other premium pay more than once for the same hours worked.
21.13 Progressive Discipline. The City may immediately discharge or suspend an employee for just cause. If no just cause exists, the City may not discharge or suspend an employee unless it previously gave a written warning notice to such employee of a complaint against that person concerning his/her work or conduct. The Union may request an investigation of an employee’s discharge, suspension or warning notice. And the Union has the right to protest any such discharge, suspension or warning notice. To exercise its right to protest, the Union must present the City with a written notice of protest within ten working days of the discharge, suspension or warning notice. If the Union fails to give the City a written notice of protest within ten working days, it waives its right to protest. If the City receives a written notice of protest, it will immediately refer it to the Grievance Procedure set forth in this Agreement. The City shall give to a discharged employee a written notice of termination stating reasons for termination and at the same time send a copy to the local union involved. Although the steps of progressive discipline (as outlined below) shall generally be followed, exceptions and deviations may occur when circumstances warrant progressive steps to be skipped. Disciplinary actions or measures may include the following:
a. oral reprimand
b. written reprimand
c. suspension
d. discharge
Any disciplinary action or measure taken against a regular employee shall be processed as a grievance through the regular grievance procedure.
If the City disciplines an employee, it must give the employee and the Union written notice of the discipline. An employee has the right to request that any irrelevant, corrected, or insignificant items in his or her personnel files be reviewed by the City for removal.
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ARTICLE 22 - HEALTH AND WELFARE
22.1 Group Insurance - Health and Welfare. The City will maintain a group Medical/Dental/Orthodontia/Vision/Long Term Disability (LTD) insurance. The City agrees to pay 100% of the full premium for an eligible employee for Medical/Dental/Orthodontia/Vision insurance. The City agrees to pay 100% of the full premium for LTD insurance.
22.2 An eligible employee may obtain coverage for his or her eligible dependents under the City's Group Medical/Dental/Orthodontia/Vision Insurance Program. The City will pay 100% of the full premium for an employee’s first, eligible dependent and 50% of the full premium for additional, eligible dependents. PROVIDED, however, the City will only pay one premium for an employee (For example, if an employee is also an eligible dependent, he or she must elect to receive insurance as an employee or as a dependent). Premiums are subject to change. The City will notify the Union President and Staff Representative of any premium changes as soon as the City is made aware. Premiums are subject to change. The City will notify the Union President and Staff Representative of any premium changes as soon as the City is made aware.
22.3 If the City needs to or desires to change the carrier currently providing group insurance coverage during the life of this Agreement, the City will evaluate alternative carriers and insurance packages in determining what group insurance coverage will be provided, and will make a good-faith effort to provide the bargaining unit as a whole with benefits that are substantially similar to those currently in effect.
22.4 An employee may waive his or her health insurance benefits. If an employee waives these benefits, the City will contribute $200 per month to a Health Reimbursement Arrangement (HRA) VEBA in the employee’s name. An employee must elect waiver between November 1 and November 30 of each year. Once an employee elects a waiver, he or she is ineligible to sign up for City benefits until the next open enrollment period. 22.5 If an employee’s husband, wife, qualified domestic partner is eligible for coverage according to the terms and conditions of the City’s insurance carrier and is enrolled in another medical plan, the husband, wife, or qualified
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domestic partner may not enroll in the City-sponsored medical plan. The City, however, will contribute $200 per month to a HRA VEBA in the employee’s name.
22.6 The maximum that the City will contribute to an employee’s HRA VEBA, for any reason, is $400 per month.
22.7 The City agrees to representation and participation by one designated Union representatives to review medical insurance policies, proposed changes regarding coverage, etc., and must notify such representatives of meetings held by the City Council for such purpose.
ARTICLE 23- LIGHT DUTY
23.1. Light duty is a temporary, less arduous duty position. It may include a job classification at a lower salary level.
23.2 To request a light duty assignment, an employee must submit the following to his or her immediate supervisor: (1) a written request for light duty, and (2) a medical certificate from the employee’s treating physician, which indicates the diagnosis, the prognosis, and the functional limitations of the employee.
23.3 If an employee submits the required documentation, the City will provide a light duty assignment for an employee who is unable to perform his or her full and regular duty due to a work-related injury for up to a maximum of 120 days.
23.4 If an employee submits the required documentation, the City may provide a light duty assignment for an employee who is unable to perform his or her full and regular duty due to a non-work-related injury for up to a maximum of 60 days.
23.5 The City will review the light duty assignment every 30 days to determine if the assignment needs to continue.
23.6 Nothing in this policy limits an employee’s right to seek reasonable accommodations as provided by federal and state law. At the end of a light duty assignment, in order to continue working, an employee must be able to perform the essential functions of his of his or her regular job, with reasonable accommodation if the employee is disabled, and if reasonable accommodation is necessary.
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ARTICLE 24- DRUG TESTING
24.1 Purpose. The city has a strong commitment to provide a safe environment for its employees and to establish programs promoting high standards of employee health and safety. Consistent with that commitment this Agreement establishes prohibitions regarding alcohol and controlled substances and the right of the City to screen or test employees to determine the presence of alcohol or controlled substance when engaged in work for the City.
24.2 Prohibition Regarding Alcohol and/or Controlled Substances.
a. Reporting for work under the influence of alcohol or drugs, or the unauthorized use, sale transfer or possession of alcohol, drugs controlled substances and/or "mood altering" substances (except the possession or use of prescribed medication, verifiable by a current, properly issued prescription), or any other substance which impairs or may impair an employee's job performance or poses or may pose a hazard to the safety and welfare of the employee, the public or other employees during work hours( including meal and rest periods), on or off City property, in City vehicles, or in personal vehicles while conducting City business is strictly prohibited. Violation of this section of the Agreement is just cause for immediate discharge.
b. An employee utilizing prescribed and/or "over the counter" medication(s) that could adversely affect job safety or performance must immediately report that fact to the employee's supervisor. Knowledge of cautions and warnings printed on the medication container label are the sole responsibility of the employee. In cases where the employee is instructed by the City to remain off work due to the possible side-effects of over-the-counter or prescription medication, the employee may utilize earned, but unused sick leave benefits in accordance with the City's existing sick leave policy. Violation of this Section of the Agreement will result in disciplinary action, including termination.
24.3 Random Testing. The City may conduct random testing up to one time per calendar quarter.
24.4 Current Employee Substance Abuse Testing. In addition to paragraph 24.3 the City may implement the applicable substance abuse testing procedures outlined below if one of the events occur:
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a. Management personnel concludes through objective observation, investigation, or evaluation that an employee is reasonably likely to be under the influence or impaired by the use of alcohol, drugs and/or controlled substance;
b. Where an Employee is involved in any accident due to the action, inaction or inattention of the employee;
All relevant facts pertaining to an investigation conducted pursuant to the above provisions will be documented in writing and preserved for future reference by the City and the Union. An employee who refuses to submit to alcohol and drug testing will be subject to immediate disciplinary action, including, without, limited, suspension and/or termination.
24.5 Substance Abuse Testing Procedures.
a. The City will transport the suspected employee to a pre-determined testing facility.
b. The employee will be requested to submit to the testing procedures. The employee has the right to refuse to submit to the tests; however, refusal to submit to the tests will be grounds for discharge.
c. The employee will provide a urine sample, a blood sample or breath sample, as required by the City. The urine sample will be provided for analysis to determine the amount, if any, contained in the employee's urine of all substances listed in the paragraph (f) below. The blood or breath sample will be provided for analysis to determine the amount, if any, of ethyl alcohol contained in the employee's blood or breath. The blood or urine samples will be analyzed by an NIDA approved laboratory. The breath sample will be analyzed by certified law enforcement personnel or medical facility.
d. Collection of the specimens will be under the direction of qualified medical or law enforcement personnel. Collection of the specimens will take place as soon as possible following the observation, accident or incident. The employee will cooperate fully in the collection of the specimens.
Employee tampering with the specimens or refusal to submit to the test within a reasonable period of time will result in discharge. If the employee is physically unable to provide a urine
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sample, a blood sample will be provided, which will be analyzed by the laboratory to determine if any of those substances listed in paragraph (f) below are present in the employee's blood. However, within 24 hours following the drawing of the blood sample, the employee will submit to a urine test. If the employee fails to provide the urine sample within a 24 hour time frame, the employee will be subject to disciplinary measures, including termination.
e. After collection of the specimens, the employee will be transported to the employee's residence or other safe location. The employee may be suspended from work with pay until the test results become available and are evaluated.
f. All specimens will be forwarded to the NIDA approved laboratory for analysis. Strict adherence to the chain of custody requirements must be followed during the transportation of the specimen to the laboratory. The laboratory will analyze the specimen for the substances listed herein. The laboratory will perform initial screening, and if positive results occur, confirmatory tests on the specimen. The confirmatory test must be the GCIMS test Levels. The following cutoff levels must be used for the initial screening of specimens to determine whether they are negative for these drugs or classes of drugs:
Test Level (ng/ml) Amphetamines 500 Barbiturates 300 Benzodiazepines 300 Cannabinoids 75 Cocaine metabolites 300 Methadone 300 Methaqualone 300 Opiates (Codine) 300 Opiates (Morphone) 300 Phencyclidine (PCP) 25 Propoxyphene 300
Level of the positive result for ethyl alcohol 0.04 gr/dl
All specimens identified as positive on the initial screening must be confirmed by GDIMS techniques at cut off levels under the rules of the Department of Transportation (DOT) 49 CFR, Part
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40, section 40.29(f). The laboratory will communicate the test results to the Mayor. The Mayor will evaluate those results to determine the City's course of action.
g. Test results will be stored by the City in a secure file outside the regular personnel files. Access to the file will be extremely restricted, only the Mayor and employee will have access to that file. All records will be treated in the most confidential fashion by the City and the Union. Disclosures, without employee consent. may occur when: (i) The information is compelled by law or judicial or administrative process; (ii) The information has been placed at issue in a formal dispute between the City and the prospective employee;
(iii) The information is needed by medical personnel for the diagnosis or treatment of a patient who is unable to authorize disclosure.
h. All costs associated with substance abuse testing, other than an independent analysis requested by the employee, will be paid by the City.
i. Should analysis of the specimens indicate a negative level of a substance in an employee's system, the employee will be reinstated to the employee's former position. All test results must be kept in the Police Department in accordance with 14.4(g).
j. Should analysis of the specimens indicate a positive level of a substance in an employee's system, the City will have the following options: (i) Discharge the employee; or (ii) Provide the employee an opportunity to enter into a Last Chance Agreement. The Last Chance Agreement must require the employee be evaluated by a qualified drug/alcohol counselor to determine the extent of the employee's chemical dependency. If, in the opinion of the counselor, the employee requires rehabilitation services, and the City agrees, the employee will be placed on a non-paid leave-of-absence for a period not to exceed 60 days and must enroll in and complete a certified alcohol and/or drug rehabilitation program. An employee may use accumulated sick leave or vacation during this 60-day period. If the employee successfully enrolls and completes the program within 60 days, the employee will be reinstated to the employee's former position. The City reserves the right to approve the selection of the rehabilitation counselor, facility and program content. Cost of the
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rehabilitation program will be paid by the employee or medical insurance provider (within contractual limitation).
The employee will be reinstated to the employee's former position when the following conditions have been met:
a. The employee has successfully completed the treatment program: and
b. The attending counselor has formally released the employee to return to work; and
c. The employee agrees to submit to a substance abuse test.
During the next 12 months following reinstatement, the employee consents to be tested for the presence of alcohol, drugs and/or controlled sub stances at any time, with or without cause. Any subsequent violation of this Agreement will be grounds for immediate discharge.
24.6 Self; Recognized Substance Abuse. Employees with a substance abuse problem may notify their supervisor of their condition. If, in the opinion of a qualified drug/alcohol counselor, the employee requires rehabilitation services, and the City agrees, the employee will have an option to enroll in a rehabilitation program and be subjected to the guidelines as outlined in Section 24.2 above. Any employee who complies with the above requirements, prior to a violation of this policy, must be immediately granted leave without pay in accordance with the leave portion of Section 24.4(j)(ii) above.
ARTICLE 25 - OUTSIDE EMPLOYMENT
Outside employment with prior approval. Employees may hold outside jobs, including self-employment, if such employment does not: (1) result in a conflict of interest; (2) result in work for the City; (3) result in outside work during an employee's work shift; (4) involve the use of City equipment or supplies; (5) result in having less than one full day off per work week; or (6) infringe on the employee's ability to fully perform their job duties for the City. Such employment will be approved or denied within a reasonable period of time.
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ARTICLE 26 - CONTACTS WITH NEWS MEDIA
The Mayor, of his or her specific and express designee, is responsible for all official contacts with the news media during working hours, including answering of questions from the media or providing information to the media. Other employees of the City must refrain from such official contacts.
ARTICLE 27 - SUPPLEMENTAL AGREEMENT
The parties may amend or modify this Agreement by mutual, written agreement. Supplemental agreements thus completed become a part of the larger Agreement and subject to all its provisions.
ARTICLE 28 - SAVINGS CLAUSE
If any provisions of this Agreement are at any time be made invalid by applicable legislation, or be declared invalid by any Court of competent jurisdiction, the parties intend that all other provisions remain valid and in full force and effect.
ARTICLE 29 – ENTIRE AGREEMENT
All matters within the scope of bargaining have been negotiated and agreed upon. Except as provided in Article 24, this Agreement is the entire agreement of the parties, terminating all prior agreements, arrangements and practices, and concluding all negotiations during the term of this Agreement.
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ARTICLE 30-DURATION OF AGREEMENT
This Agreement is effective from January 1, 2014 through December
31, 2016.
FOR THE UNION:
Tom Cash
Staff Representative
Page 34 of37
FOR THE CITY:
Steve Lacy
Mayor
Chancey C
Municipa Court Judge
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Schedule of Definitions
"CITY" means the City of East Wenatchee.
“CLASSIFICATION means a position within the Union which holds a
distinct job description. The recognized Classifications are detailed in the
salary schedule in Appendix A and may be revised by mutual agreement of the
Employer and the Union.
"COURT EMPLOYEE" means an employee who works in the East Wenatchee Municipal Court Department.
"DEMOTION" means the reduction of an employee to a lower position or classification of service.
“DEPARTMENT HEAD" means the individual responsible for one of the following departments: Mayor’s Office, Public Works, Community Development, Finance, Court, City Attorney and City Clerk.
“ELIGIBLE DEPENDENT” is an employee’s husband, wife, qualified domestic partner, biological child, stepchild, adopted child, or child of a qualified domestic partner who is eligible for coverage according to the terms and conditions of the City’s insurance carrier and who is not enrolled in another medical/dental/orthodontia/vision plan.
"EMPLOYEE" means all reference to "employee" in this Agreement designating both sexes.
"FLEXIBLE WORKDAY" - Alternate hours of work or schedules from the traditional work day requested by the City or employee, that still meets the need of the City allows employees to vary their starting and ending hours while requiring them to be present during hours set by the City, and provides a 40 hour work week with notice to the Union.
"GRIEVANCE" means any dispute involving the interpretation, application or alleged violation of any provision of this Agreement.
"IMMEDIATE FAMILY" includes only persons related by blood or marriage or legal adoption in the degree of close relationship of wife, husband, parent, grandparent, brother, sister, child, or grandchild of the employee, but not aunt, uncle, cousin, niece or nephew unless living in the employee's household.
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"JUST CAUSE" includes, but is not limited to: Conviction of a felony; Falsification of City records; Gross insubordination; Gross negligence or improper conduct leading to damage of City owned property; Intentionally causing bodily harm to another employee; Possession, distribution, sale, transfer, or use of alcohol or illegal drug in the workplace; Reporting to work under the influence of alcohol or illegal drugs; Sexual or other unlawful or unwelcome harassment or discrimination; Theft or vandalism of City property; Using threatening language.
"PROBATIONARY PERIOD" means a six month trial period of employment. The period begins on the employee’s date of hire or rehire. To extend the probationary period, the City and the Union must mutually agree that additional time is needed to evaluate the employee’s performance.
"PROMOTION" means progression to a higher position or classification of service.
“PROVISIONAL EMPLOYEE” means an employee who is promoted to, transferred to, or demoted to another bargaining unit position. The City may return a provisional employee to his or her original position within 30 days, without cause, and without the right of appeal under the terms of this Agreement. Promotions to a management position from the bargaining unit will have a trial period in accordance with Article 12.2, after which the employee will either remain in the position or return to their original position.
"REGULAR EMPLOYEE" means an employee who has successfully completed the probationary period and has had no break in service in a position established as a regular position. Regular full-time employees regularly work 40 hours a week
"REGULAR PART-TIME EMPLOYEE" means an employee who regularly works less than forty hours a week. Those benefits normally paid and/or provided to regular employees by the City will be paid and/or provided to regular part-time employees on a prorated basis. For example, a regular part-time employee who works 20 hours per week will receive 50% of the City paid benefits, and 100% mandated benefits per State and Federal law.
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"TEMPORARY EMPLOYEE" means a seasonal or temporary hire of no more than six months in a 12 month period. The City will not use temporary employees to supplant, avoid filling, or avoid creating a regular position. If a temporary position becomes regular, the job must be posted as per the provisions of Article 12 of this agreement. The temporary appointment may be extended with agreement of the Union.
"TRANSFER" means the voluntary movement of an employee from a classified position to a related classification having the same pay grade when no promotion or demotion is involved except when a transfer is City directed as an option in lieu of layoff or termination, or temporary reassignment of duties not to exceed 60 days.
"UNION BUSINESS" includes contract negotiations, grievance hearings, labor -management meetings and hearings before the Public Employment Relations Commission.
"UNION" means Local 846-W, Washington State Council of County and City Employees, AFSCME, AFL CIO.
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1/1/2014 3118.77 3212.33 3308.70 3407.96 3510.20 3685.71
7/1/2014 3181.15 3276.58 3374.88 3476.13 3580.41 3759.43
1/1/2014 2585.72 2663.29 2743.19 2825.49 2910.25 3055.76
7/1/2014 2637.43 2716.55 2798.05 2881.99 2968.45 3116.87
1/1/2014 14.92 15.37 15.83 16.30 16.79 17.64
7/1/2014 15.22 15.68 16.15 16.63 17.13 17.99
1/1/2014 14.92 15.37 15.83 16.30 16.79 17.64
7/1/2014 15.22 15.68 16.15 16.63 17.13 17.99
1/1/2014 14.92 15.37 15.83 16.30 16.79 17.63
7/1/2014 15.22 15.68 16.15 16.63 17.13 17.99
1/1/2014 3378.04 3479.38 3583.76 3691.28 3802.01 3992.11
7/1/2014 3445.60 3548.97 3655.44 3765.10 3878.05 4071.96
1/1/2014 4180.99 4306.42 4435.61 4568.68 4705.74 4941.03
7/1/2014 4264.61 4392.55 4524.32 4660.05 4799.86 5039.85
1/1/2014 3931.80 4049.75 4171.25 4296.38 4425.28 4646.54
7/1/2014 4010.44 4130.75 4254.68 4382.32 4513.79 4739.47
1/1/2014 4318.11 4447.65 4581.08 4718.52 4860.07 5103.07
7/1/2014 4404.48 4536.61 4672.71 4812.89 4957.28 5205.15
1/1/2014 3067.35 3159.37 3254.15 3351.78 3452.33 3624.95
7/1/2014 3128.70 3222.56 3319.24 3418.81 3521.38 3697.45
1/1/2014 3349.62 3450.11 3553.61 3660.22 3770.02 3958.53
7/1/2014 3416.61 3519.11 3624.68 3733.42 3845.42 4037.70
1/1/2014 4029.55 4150.44 4274.95 4403.20 4535.29 4762.06
7/1/2014 4110.14 4233.44 4360.45 4491.26 4626.00 4857.30
1/1/2014 4391.15 4522.88 4658.57 4798.32 4942.28 5189.39
7/1/2014 4478.97 4613.34 4751.74 4894.29 5041.12 5293.18
Department
Municipal Court
Municipal Court
Municipal Court-
Hourly Rate
Associate Engineer
Events Coordinator
Maintenance Worker
Street Department
Street Department
Events Department
Public Works
Mechanic
O&M Maintenance
Supervisor
Planning Department
Street Department
Associate Planner
Building Inspector
Planning Department
Code Enforcement
Building Permit
Technician
Clerical Asst- Part
Time 50% Plus
City Clerk Dept-
Hourly Rate
Legal Dept-Hourly
Rate
Clerical Asst- Part
Time 50% Plus
Clerical Asst- Part
Time 50% Plus
2014 City of East Wenatchee Local 846W Pay Scale- Appendix "A"
Position Step I (Hire)Step 2 (3%)Step 3 (3%)Step 4 (3%)Step 5 (3%)
Journey Level
Clerical Asst Court
Step 6 (5%)
Senior Level
Asst Court Admin
Effective
Date
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CITY OF EAST WENATCHEE
APPENDIX “B”
CITY STEP PLAN
1. Each position in the bargaining unit will be represented in the Step Plan.
2. Each position will contain six steps:
A. Step 1 is the 1st tier wage for the position, the beginning wage for that position
without the required written documentation described below at #3.
B. Step 2 is the 2nd tier wage for the position, 3% higher than the 1st tier wage, and not
attainable/eligible until after the 1st year employment anniversary.
C. Step 3 is the 3rd tier wage for the position, 3% higher than the 2nd tier wage, and not
attainable/eligible until one year after attaining Step 2 status.
D. Step 4 is the 4th tier wage for the position, 3% higher than the 3rd tier wage, and not
attainable/eligible until one year after attaining Step 3 status.
E. Step 5 is the 5th tier wage for the position, 3% higher than the 4th tier wage, the
“Journey Level” wage, and not attainable/eligible until one year after attaining Step
4 status.
F. Step 6 is the 6th tier wage for the position, 5% higher than the 5th tier wage, the
“Senior Journey” wage, and not attainable/eligible until after the employee’s 10th
year employment anniversary.
3. Hiring an employee higher than Step 1 requires written documentation as to job skill
level and approval by the Department Head and Mayor prior to hiring, but in no case
higher than the Step 3 wage.
4. Elevation from one step to another must occur sequentially, consequently no single
elevation of more than one step.
5. Elevation from one step to the next higher step requires a minimum one year interval.
Recommendation for elevation to the next higher step requires an appropriate
performance evaluation, recommendation by the supervisor and department head, and
approval by the Mayor.
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2017 - 2019
COLLECTIVE BARGAINING AGREEMENT Between
CITY OF EAST WENATCHEE, WASHINGTON
And
COUNCIL 2
WASHINGTON STATE COUNCIL OF
COUNTY & CITY EMPLOYEES,
Representing
LOCAL 846-W
Municipal Employees
American Federation of State County and
Municipal Employees, AFL-CIO
Effective
January 1, 2017 through December 31, 2019
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City of East Wenatchee Page 2
Local 846-W
2017 – 2019 CBA
Table of Contents
ARTICLE 1- PREAMBLE ................................................................................................ 4
ARTICLE 2 – RECOGNITION ......................................................................................... 4
ARTICLE 3 – PURPOSE ................................................................................................. 4
ARTICLE 4 - UNION SECURITY AND DUES CHECK OFF ........................................... 5
ARTICLE 5 - MANAGEMENT RIGHTS .......................................................................... 6
ARTICLE 6 - STRIKES AND LOCKOUTS ...................................................................... 6
ARTICLE 7 - SUB-CONTRACTING OF PUBLIC WORK ............................................... 7
ARTICLE 8 - NON-DISCRIMINATION ............................................................................ 7
ARTICLE 9 – WAGES..................................................................................................... 7
ARTICLE 10- GRIEVANCE PROCEDURE ................................................................... 10
ARTICLE 11 - HOURS OF WORK ................................................................................ 12
ARTICLE 12 - OVERTIME PAY .................................................................................... 13
ARTICLE 13 - SPECIAL COMPENSATION PROVISIONS .......................................... 14
ARTICLE 14 - HOLIDAYS ............................................................................................ 16
ARTICLE 15 - VACATIONS .......................................................................................... 17
ARTICLE 16 - SICK LEAVE ......................................................................................... 19
ARTICLE 17- SENIORITY AND LAYOFF PROCEDURES .......................................... 20
ARTICLE 18 - JOB POSTING ...................................................................................... 22
ARTICLE 19 -ADJUSTMENT FOR WORKMEN'S COMPENSATION ........................ 22
ARTICLE 20 - OTHER LEAVES ................................................................................... 23
ARTICLE 21 - GENERAL PROVISIONS ...................................................................... 24
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ARTICLE 22 - HEALTH AND WELFARE ..................................................................... 27
ARTICLE 23- LIGHT DUTY .......................................................................................... 29
ARTICLE 24- DRUG TESTING ..................................................................................... 29
ARTICLE 25 - OUTSIDE EMPLOYMENT ..................................................................... 34
ARTICLE 26 - CONTACTS WITH NEWS MEDIA ......................................................... 34
ARTICLE 27 - SUPPLEMENTAL AGREEMENT .......................................................... 34
ARTICLE 28 - SAVINGS CLAUSE ............................................................................... 35
ARTICLE 29 – ENTIRE AGREEMENT ......................................................................... 35
ARTICLE 30 - DURATION OF AGREEMENT .............................................................. 35
Schedule of Definitions ............................................................................................... 36
APPENDIX "A" ............................................................................................................. 39
CITY OF EAST WENATCHEE APPENDIX “B” CITY STEP PLAN ........................... 40
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ARTICLE 1- PREAMBLE
The parties to this Collective Bargaining Agreement are the City of East
Wenatchee ("City") and the Washington State Council of County and City
Employees, Local 846-W, AFSCME, AFLCIO ("Union"). The parties enter into this
Agreement to:
promote harmonious relations between the City and the Union;
establish an equitable and peaceful procedure to resolve differences;
establish rates of pay;
establish hours of work; and
establish other conditions of employment.
ARTICLE 2 – RECOGNITION
The City recognizes the Union as the sole and exclusive Bargaining Agent
for the purpose of establishing wages, benefits, hours of work, and other conditions
of employment for all regular full-time and part-time employees at City of East
Wenatchee as certified by the Public Employment Relations Commission (Case
#22323-E-09- 3441), excluding supervisory employees, confidential employees,
law enforcement employees, and Department Heads.
ARTICLE 3 – PURPOSE
The City and the Union agree to work together to:
meet the production requirements of each City department;
provide the public with efficient and courteous service;
encourage good attendance of employees, promote climate of labor
relations; and
achieve a high level of efficiency in the workplace.
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ARTICLE 4 - UNION SECURITY AND DUES CHECK OFF
4.1: Current union members must maintain their membership during the term of this
Agreement. Future employees who are covered by the Union must enroll as union
members when they are hired. If an employee refuses to enroll as a union member
and if the City receives a written request to terminate from the Union, the City will
terminate him or her.
4.2: R.C.W. 41.56.110 is as follows: "Upon the written authorization of any public
employee within the bargaining unit and after the certification or recognition of such
bargaining representatives, the City shall deduct from the pay of such public
employee the monthly amount as certified by the secretary of the exclusive
bargaining representative and shall transmit the same to the treasurer of the
exclusive bargaining representative".
4.3: State law protects an employee right of non-association (RCW 41.56.122(1). The
Union represents probationary employees. Notwithstanding this representation,
the City may terminate a probationary employee at any time, without cause, and
without the right of appeal under the terms of this Agreement.
4.4: After each party has signed this Agreement, the City will post it on its website.
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ARTICLE 5 - MANAGEMENT RIGHTS
The City will not bargain over rights of management. The rights of
management include, but are not limited to: all powers, duties, and rights
established by constitutional provision or by statute; the right to determine the
City’s functions and programs of the employer, the use of technology, and the
structure of the city; the right to determine the City’s budget and the size of its
workforce, including determining the financial basis for layoffs; the right to direct
and supervise employees, hire, promote, demote, transfer, assign and retain
employees; suspend or terminate employees; relieve employees of duties
because of lack of work or lack of funds; establish performance standards and
evaluate employees; the right to take whatever actions are deemed necessary to
carry out the mission of the City during emergencies; and the right to determine
and implement the methods, means, assignment, classifications and personnel by
which its operations are to be conducted; and to initiate, prepare, modify and
administer its budget. The City has the authority to adopt rules for the operation of
the City and conduct of its employees, provided such rules are not in conflict with
the provisions of this Agreement or with applicable law.
The Parties recognize that providing opportunities for individuals to serve
as interns, externs, community service workers, and volunteers is a valuable
service, both to the community and to the City. The City retains the right to use
individuals as interns, externs, community services workers, and volunteers to the
extent it deems appropriate.
ARTICLE 6 - STRIKES AND LOCKOUTS
6.1: Lockouts. The City may not institute a lockout of employees during the term of
this Agreement.
6.2: Strikes. During the term of this Agreement, neither the Union, nor any person
covered by this Agreement may engage in a strike, slowdown or work stoppage
against the City. Neither the Union, nor any person covered by this Agreement
may honor any picket line of any other group of City employees who are obliged
under a contractual no strike provision to refrain from strikes, slowdowns, or work
stoppages against the City.
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ARTICLE 7 - SUB-CONTRACTING OF PUBLIC WORK
If the City determines to reduce or eliminate a bargaining unit position, the City
must give the Union at least 60-days’ notice to negotiate. The Union may elect to
use fact-finding regarding the status of an employee. If the City’s decision to
eliminate a bargaining unit position displaces an employee, the layoff provisions of
Article 17 Seniority & Layoff Procedures apply.
ARTICLE 8 - NON-DISCRIMINATION
8.1: Neither Party will unlawfully discriminate against an employee because of race,
color, age, sex, marital or military status, sexual orientation, gender identity, creed,
religion, ancestry, national origin, participation or lack of participation in Union
activities, or the presence of any sensory, mental, or physical disability, unless
based on a bona fide occupational qualification to the extent allowed by applicable
law.
ARTICLE 9 – WAGES
9.1: Payment of Salaries: The City will pay the wages of an employee covered by
this Agreement on the 5th and 20th of each month by direct deposit to a financial
institution of the employee’s choosing, subject to an Electronic Funds Transfer
signed by each employee. If a payday falls on a holiday, the City must pay wages
on the preceding workday.
9.1.1 Underpayment. If there is a payroll error resulting in an underpayment of
wages to an employee, the City will include the pay correction in the employee’s
next regular paycheck.
9.1.2 Overpayment. If there is a payroll error resulting in an overpayment of wages
to an employee, the employee must pay the City back in four payments, taken out
of the employer’s next four regular paychecks.
9.2: Wages Scale Wage: The City must compensate each regular, full-time, or
part-time employee according to the wage scale wage assigned to the respective
classifications in Appendix "A" attached to and considered a part of this
Agreement.
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9.3: Administration of Wages: The City will administer employee wages as follows:
9.3.1: Upon initial employment, normally the entrance rate is the minimum rate
of the range for the class of the position involved. If the City believes the
circumstances warrant entrance at a rate above the minimum rate, not to
exceed Step three of the wage range, this action may be authorized.
9.3.2: If an employee enters the service in a "trainee capacity", the City will
reduce the entrance rate by five percent for a maximum of a one year
period of anticipated training required to reach fully qualified performance.
9.3.3: Employees move through the steps of the wage scale in accord with the
terms and provisions of this contract. An employee may not receive more
than a regular one step increase during the course of any 12 months of
employment. See Appendix B.
9.4: Wage Upon Promotion: Upon promotion to a position of a higher
classification, the new wage rate is the minimum rate (first step) within the new
classification, which will represent an increase within the new wage range for
the employee.
The City may promote an employee to a step in the new classification
higher than the minimum step as defined in this paragraph if the
qualifications of the employee warrant such a circumstance.
The provisions of this paragraph do not apply in cases where
employees are promoted in a “trainee" capacity. Promotions are
subject to the 30 day probationary period as outlined in Section 18.2.
If the City promotes an employee to a higher classification in a
"trainee” capacity, his/her wage will remain unchanged (except for
changes to the pay plan overall) until such time as the employee
successfully completes the required training. The training period may
not be less than six months nor more than twelve months. During the
training period, an employee may opt to return to his/her original
classification/ position. If the City determines during the training period
that an employee has not successfully completed the required training
or is not qualified to work at the higher classification, the City must
return the employee to his/her original classification/position. When
the trainee's Department Director determines that the prescribed
training has been successfully completed, and upon the Department
Director's recommendation, the employee's will be at the rate for the
higher classification set forth in Appendix A.
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9.7: Wage Rate Upon Demotion: Upon demotion due to lack of work or layoff, or at
the request of the employee, the new wage rate will be the same step in the wage
range assigned to the lower classification.
9.8: Job Classification Changes and New Positions:
9.8.1: The City will maintain the position classifications listed in Appendix "A"
so they accurately reflect the nature and appropriate compensation for the
work performed in the job class.
9.8.2: If the City creates a new job classification, the City must notify the Union
concerning the proposed rate of pay and must provide the Union with the
rationales for the new position.
9.8.3: If the Union requests that the City negotiate the wage rate, the City may
hire an employee pending the outcome of negotiations.
9.8.4: For the purpose of negotiations, reclassifications, and establishing rates
for new positions, the parties recognize that the City and the Union will
consider local labor market and comparable cities' wage and benefit rates
as relevant criteria for presenting proposals.
9.9: Wages:
9.9.1: Incorporated by reference, Appendix A sets forth the rates of pay for
employees. At the beginning of each calendar year, the City must adjust
the wages as set forth below.
9.9.2: Effective January 1, 2018, wages in Appendix A will be
increased by 100% of the U.S. Consumer price Index for Urban Wage
Earners and Clerical Worker (CPI-W) September to September statistics
for the West Urban Region for the preceding twelve months.
9.9.3: Effective January 1, 2019, wages in Appendix A will be
increased by 100% of the U.S. Consumer price Index for Urban Wage
Earners and Clerical Worker (CPI-W) September to September statistics
for the West Urban Region for the preceding twelve months.
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ARTICLE 10- GRIEVANCE PROCEDURE
Grievances or disputes, which may arise, must be settled in the following manner:
10.1: Level 1:
An aggrieved employee or the Union must submit a written grievance to
his/her supervisor/Department Head within ten working days of its occurrence, or
within ten working days of the date on which the employee or Union first discovered
it. Within ten working days of receiving the grievance, the supervisor/Department
Head must investigate the grievance and provide a written answer to the aggrieved
employee/Union.
10.2: Level 2.
If the aggrieved employee or the Union is not satisfied with the
supervisor/Department Head's written answer, the Union must
submit a written grievance to the Mayor within ten working days.
Within ten working days of receiving the grievance, a meeting will
be held between the Mayor, the employee, and the Union to try and
resolve the grievance. Within ten working days following the
meeting, the Mayor must provide a written answer to the Union.
10.2.1: For Court Employees: For issues that involve wages
and/or benefits: Within ten working days of the response in Step 1
above, the grievance, in written form, shall be presented to the
Mayor. The parties shall arrange a meeting between aggrieved
employee and/or the Union Representative and the Mayor or
designee within ten working days for resolution of the issue. The
Mayor shall issue the written decision within ten working days of the
meeting referenced hereinabove.
10.2.2: For Court Employees: Issues that involve hiring, firing,
discipline or working conditions set forth by the Judge: Within ten
working days of the response in Step 1 above, the grievance, in
written form, shall be presented to the Judge. The aggrieved
employee and/or Union Representative and Judge or designee
shall arrange a meeting within ten working days for a resolution of
the issue. The Judge or designee shall issue their decision in writing
to the aggrieved employee and Union within ten working days of
the meeting referenced in this Subsection 10.1.2.3. The decision
issued by the Judge shall be final and neither party shall have the
right to submit a grievance related to issues that involve hiring,
firing, discipline or working conditions set forth by the Judge to
Arbitration.
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10.3: Arbitration: Within fifteen working days of the Union
receiving the Mayor’s written answer, the Union may request independent
arbitration of the matter. The Union must present its request to the City by
personal service or by mail.
10.3.1: The Union and the City will attempt to agree upon an
Arbitrator. If the City and the Union cannot agree upon an Arbitrator
within ten working days after notice to arbitrate is given, then either
party may request the Washington State Public Employment
Relations Commission to provide a list of seven arbitrators from
which the parties may select one person. The representatives of
the City and Union will alternately eliminate one name from the list
until only one remains. The parties will flip a coin to determine who
will be the first to eliminate a name from the list. Each will alternately
strike one of the names until only one name remains, which will
serve as the arbitrator.
10.3.2: In conducting the hearing, the parties authorize the
Arbitrator to administer oaths, issue subpoenas, receive relevant
evidence, compel the production of documents relevant to the
hearing, and question witnesses.
10.3.3: The Arbitrator’s decision is final and binding upon the
parties to the grievance. The decision may not resolve an issue
beyond the Arbitrator’s jurisdiction and it may not amend, alter or
modify any provision of this Agreement.
10.3.4: The party who receives an unfavorable decision must pay
all expenses for the Arbitrator's service. Each party is responsible
for compensating its own representative, attorneys, experts, and
witnesses in any case. The Arbitrator must certify the findings of in
writing to the Mayor. Upon receipt, the Mayor must enforce the
decision of the Arbitrator. If a mixed decision the Arbitrator
determines which party must bear the expenses of arbitration.
10.4: The Union and the City may mutually agree to change the above time limits.
10.5: As used in Article 10 "Working Day" means Monday through Friday and
excludes Saturdays, Sundays and holidays.
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ARTICLE 11 - HOURS OF WORK
11.1: Work Schedule/Shifts. For each employee, the City must designate
work schedule/shift with an established starting time and quitting time. Work
schedules/shifts must be posted on the bulletin board.
11.2: Workday: A workday is a fixed and regularly reoccurring period of 24
hours.
11.3: Workweek: A workweek is a fixed and regularly recurring period of one
hundred sixty-eight hours or seven consecutive twenty-four-hour periods.
11.4: Adjustment of Working Hours: Temporary adjustments in the normal
working hours of the employees for the convenience of the City and the employees
do not conflict with this Agreement. Prior to any temporary adjustment, discussions
must be held with the employee(s) and their representative(s). There must be a
minimum of two -weeks’ notice given prior to temporary such changes being made
except for emergency conditions or unless all involved employees waive the two
weeks’ notice.
11.5: Temporary Shift Changes: When necessary for maintaining
the continuity of delivery of City services, the City may assign temporary shift
changes at any time. In cases when five days advance notice of a temporary shift
change is provided, "Call Back Pay" in Section 11.8 will not prevail. If employees
in the same job group/classification are in agreement with the City for a temporary
shift change, then they may waive the five day notice and "Call Back Pay" in
Section 11.8 will not prevail.
11.6: Rest Period: The City will allow a fifteen minute rest period to all
regular employees for each four hour work period. Whenever feasible, the City
should allow the rest period to occur in the middle of each four hour work period.
11.7: Personal Clean-Up Time: The Department Director and/or
designee has sole discretion over the need for, amount of, and duration of personal
clean-up time, if any, to be made available to the employees in their department.
Personal clean-up time may be made available to individual employees, teams,
sections, divisions or other work groups, and/or the department as a whole upon
the sole discretion of the Department Director and/or designee concerned.
11.8: Call Back: This section addresses Call Back compensation to an
employee who comes to work during off-duty hours to perform unforeseen or
emergency duties. This provision allows the employee freedom to attend to his/her
personal interests while still having the ability to respond. Compensation begins
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the moment an employee arrives at City Hall. For Public Works personnel such
compensation continues until the City service vehicle is returned to the shop and
the employee cleans up to return home.
11.8.1: An employee called back to work other than during his/her
scheduled work shift must be paid a minimum of two hours pay at the time
and one-half (1 1/2) provisions contained in Section 12.1 below. Time
worked beyond the 2-hour minimum must be paid at the overtime rate.
11.8.2: A Called-Back employee will be responsible for driving his/her
own vehicle to the city shop to pick up a service vehicle before responding
to an emergency. No mileage will be paid to employees for use of a
personal vehicle to travel between home and work.
ARTICLE 12 - OVERTIME PAY
12.1: Employees covered by this Agreement are entitled to overtime pay for time
worked in excess of 40 hour per workweek. For time worked in excess of 40 hours
per workweek, the City must compensate the employee at one-and-one-half times
the employee's regular rate of pay. Overtime is earned in 15 minute increments.
12.2: All work performed in a workweek will include authorized vacation, sick
leave and compensatory time off.
12.3: If an employee works overtime hours, he or she may choose to receive
overtime pay at the rate of one-and-one-half or he or she may choose to receive
compensatory time off at the rate of one-and-one-half rate. The City may not
require an employee to select the compensatory time off option. The City will cash
out accrued compensatory time hours by December 5th of each year. An employee
may use vacation leave prior to taking compensatory time.
12.4: While the employee's preference to work or not work overtime will be given
due consideration, the essential nature of City services must be considered the
compelling factor. Overtime work must be distributed as equitably as possible, in
order of rotation within a job group/classification.
12.5: Overtime rates may not be paid more than once for the same hours worked.
(All overtime must have the authorization of the Department Director or designee
if compensation therefore is to be effected.)
12.6: Overtime or Call Back Pay may not prevail if it is a result of adjustment in
working hours as provided for in Section 11.4 or11.2.
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ARTICLE 13 - SPECIAL COMPENSATION PROVISIONS
13.1: Wage When Working Out of Classification: If the City assigns an
employee to work in a position that has a higher level classification for a period of
two days or more within one work week, the City will pay that employee a five
percent increase of his/her hourly wage for such hours worked. This five percent
increase will be retroactively paid to the first day of such assigned work and
continue until the assigned work at the higher classification ceases.
13.2: Longevity Pay: Employees receive longevity pay based on the
continuous length of service from the last date of hire. Longevity pay is in addition
to the employee's base rate of pay as follows:
After 5 or more years of service, 1 % per month
After 10 or more years of service, 2% per month
After 15 or more years of service, 3% per month
After 20 or more years of service, 4% per month
After 25 or more years of service, 5% per month
After 30 or more years of service, 6% per month
Longevity pay begins on the first day of the employee’s anniversary month
(for example, if an employee is hired on May 15, his or her longevity pay would
begin on May 1).
13.3: Special licenses, certificates, etc. If the City requires an employee maintain
a special license, certificate, etc. as a condition of employment, the City agrees to
pay the applicable fees.
13.4: Education Incentive Pay. If an employee works at least 1,250 hours for the
City, he or she is eligible for an educational incentive stipend for a job-related
degree, in accordance with the following schedule:
AA degree: 1% of the employee's base monthly salary.
BA, BS degree: 3% of the employee's base monthly salary.
MS degree: 4% of the employee’s base monthly salary.
Ph.D. degree: 5% of the employee's base monthly salary.
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All degrees considered for education incentive pay must be completed while
employed with the City and without any financial assistance from the City. An
employee who receives tuition reimbursement under Section 21.10 or Section
21.11 is not eligible to received education incentive pay.
Requests for education incentive pay must be received within six months of
completing the degree. No retroactive pay increases will be granted for degrees
completed prior to initial placement in current position.
13.5: The City will pay $300 to an employee who meets or exceeds the Criminal
Justice Training Commission’s Basic Law Enforcement Academy Fitness Ability
Test. The City will give the test once a year at the discretion of the Mayor. The
Mayor, or designee, will administer the test. If an employee fails to meet the Fitness
Standards on a testing date, the employee is ineligible to receive fitness pay for
that period. An employee is not entitled any type of compensation for participating
in a fitness test. Neither the Union nor an employee may grieve a failed fitness test.
13.6: Bilingual Incentive Pay: The City shall pay employees competent in
foreign language(s) utilized in daily performance of work activities or in service to
the City, one and a half percent (1.5%) of base rate pay. To receive bilingual
incentive pay, an employee must demonstrate competency by obtaining
certification status from the Department of Social and Health Services by passing
a bilingual fluency test for DSHS employees and new recruits (or an equivalent
test with the Mayor’s approval).
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ARTICLE 14 - HOLIDAYS
14.1 Holidays. The City recognizes the following days as paid holidays for regular,
full and part-time employees covered by this Agreement:
New Year's Day (January 1)
Presidents' Day (Third Monday of February)
Memorial Day (Last Monday of May)
Fourth of July (July 4)
Labor Day (First Monday in September)
Veterans' Day (November 11)
Thanksgiving Day (Fourth Thursday in November)
Day after Thanksgiving (Fourth Friday in November)
Christmas Day (December 25th)
Two Floating Holidays (Mutually agreed to in advance by the
City and Employee)
14.2: To be eligible for holiday pay, the employee must work his/her scheduled
workday before and after the paid holiday, unless he/she is on an excused
absence. To be eligible for a floating holiday, an employee must complete six
months of continuous service.
14.3: Holiday Pay: Eligible employees shall receive one day’s pay at their regular
hourly rate for each of the holidays listed above on which they perform no work. If
an employee is on a 10-hour shift, two of those hours shall be in the form of
accrued leave other than sick leave.
14.4: When any of the above-named holidays occur on a normal business day
(Monday through Friday), eligible employees, with the exception of continuous
operation and essential personnel, will be granted time off duty.
14.5: Weekend Holidays: When any day observed as a holiday by the City
falls on a Sunday, the following Monday will be observed as a regular holiday.
When any of the above recognized holidays fall on a Saturday, the holiday will be
observed on the preceding Friday.
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14.6: For employees on a schedule other than a Monday-through-Friday
workweek, the following will apply. When a holiday observed by the City falls on
an employee's first day of rest, the preceding day shall be recognized as his/her
holiday. When a holiday observed by the City falls on an employee's second day
of rest, the following day shall be recognized as his/her holiday. If the employee is
required to work on his/her holiday as outlined in 14.4, due to essential operations,
he/she will be compensated for that day as outlined in the following Section 14.7.
14.7: With the exceptions listed below, the City will compensate a regular
employee covered by this Agreement at the rate of one and one-half times their
regular hourly rate for all hours worked on a holiday. If an employee has to work
on a floating holiday, the floating holiday will be rescheduled for a later day. The
City will compensate a regular employee covered by this Agreement at the rate of
two times their regular rate for all hours worked on Thanksgiving Day or on
Christmas Day.
14.8: Regular Part-time employees shall be paid for hours worked on the holiday
on a prorated basis.
ARTICLE 15 - VACATIONS
15.1: Full-time employees accrue vacation leave under the following schedule:
Years of Employment Vacation Hours Earned
0-4 years 8 hours / month
5 - 9 years 10.00 hours / month
10 -14 years 12.67 hours / month
15 - 19 years 14 hours / month
20 - 24 years 15.33 hours / month
25 + years 17.33 hours / month
15.2: Vacation leave with pay is computed at the same rate according to the time
actually worked allowed to eligible regular part-time employees.
15.3: An employee accrues vacation leave at the rate as listed above for each month of
completed service. An employee may begin using accumulated vacation leave
after six months of continuous employment. Vacation leave is computed on a
monthly basis according to an employee’s length of service at the beginning of
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each month. A rehired employee is considered a new employee and must also
have six months of continuous employment.
15.4: Any portion or the entire annual vacation leave earned prior to but not including
the current calendar month is available for use by the employee.
15.5: Employees may carry over a maximum of 240 vacation leave hours
from December 31 of one year to January of the next year, unless the City prevents
an employee from using his or her vacation leave hours because of the exigencies
of the City. Hours not carried over are lost.
15.6: All accumulated vacation leave is allowed when an employee of more than
six months' employment leaves the City employment for any reason. If an
employee dies during his or her employment with the City, the City will pay the
unused, accrued vacation balance in a lump sum to the employee's designated
beneficiary or the employee's estate. All payments as to unused vacation leave
are based on the employee's wage at the time of separation or death.
15.7: An employee covered by this Agreement is expected to utilize a minimum
of forty hours of vacation leave each year.
15.7.1: An employee may use vacation time in increments as small as
one hour. Each department must develop a method for determining
vacations, which must provide for flexibility to the employee and avoid
scheduling problems for the City.
15.7.2: If scheduling problems preclude two or more employees from
taking vacation at the same time, the senior employee will receive
preference, provided that if the junior employee has a scheduled vacation
approved, a senior employee cannot displace that vacation within the last
month prior to the start of the vacation. (Note: this section may be waived
by the departmental policy described in 15.7.1 above upon mutual consent
of the City and the Union).
15.7.3: If an employee intends to take vacation leave that lasts for more
than one day, he or she must submit a leave request to his/her department
head at least two weeks in advance of the requested leave. As needed,
an employee may request emergency vacation leave.
15.7.4: The City may not unreasonably withhold approval of vacation
leave. Examples of conditions where vacation may be appropriately
denied include reasonable work-force requirements or insufficient notice.
The City will acknowledge the employee's request within four hours of
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receiving the request. The City is required to give an approval or denial in
a timely manner.
15.8: Holiday During Vacation Leave: Should an employee be on authorized
vacation when a holiday occurs, such holiday is not charged against vacation
leave.
ARTICLE 16 - SICK LEAVE
16.1 A regular employee accumulates sick leave at the rate of eight hours for one full
month's services.
16.2 Employees may carry over a maximum of 960 sick leave hours from December 31
of one year to January of the next year. For sick leave hours not used or not carried
over, the City will pay the value of the accrued hours, at the employee's current
rate of pay at the time of this payout, into Health Reimbursement Arrangement
(HRA) VEBA Savings Account in the name of the employee.
16.3 The City must allow an employee to use sick leave for the following reasons:
16.3.1: Personal illness or physical incapacity of the employee resulting
from causes beyond the employee's control.
16.3.2: Enforced quarantine of the employee in accordance with
community health regulations.
16.3.3: Doctor or dental appointments.
16.3.4: Serious illness or injury in the employee's immediate family
requiring the attendance of the employee
16.4: When an employee goes on sick leave, they must notify their supervisor
immediately. Failure to do so may result in denial of sick leave pay. To receive sick
leave pay in excess of three working days, the City may require a statement from
a health care provider or a physician certifying that the employee's conditions
prevented him or her from performing the duties of his or her position. In addition,
the City may require an employee to present a certified statement from a health
care provider or a physician's statement for sick leave taken under three days.
Failure to present such a statement disqualifies the employee for sick leave
allowance and may result in disciplinary action.
16.5: Employees may use sick leave in increments as small as one-half hour.
Holidays and other regular days off must not be charged against sick leave.
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16.6 As long as his or her sick leave balance does not fall below 480 hours, an
employee may exercise an option to receive remuneration at his or her regular rate
of pay for unused sick leave at the rate of 10% for each accrued hour. An employee
may exercise this option annually by making a request to the City between January
1 and January 15. Monies received under this section will not be included for the
purposes of computing a retirement allowance under any public retirement system
in this state.
16.7 If an employee, who has worked for the City for a least five years of continuous
service, is separated from employment for reasons other than cause, the City will
pay 25% of the value of the accrued sick leave hours into Health Reimbursement
Arrangement (HRA) VEBA Savings Account in the employee’s name. If an
employee is separated from employment due to death, the City will pay 25% of the
value of the accrued sick leave hours into the employee's estate upon receiving
notice from a court-appointed, or otherwise verifiable, representative. Monies
received under this section will not be included for the purposes of computing a
retirement allowance under any public retirement system in this state.
ARTICLE 17- SENIORITY AND LAYOFF PROCEDURES
17.1: Seniority means an employee's length of continuous service within the
bargaining unit.
17.1.2: The City shall post a current seniority list on a quarterly basis
and shall provide a copy of the seniority list to the Union. The employee
will notify the City within 30 days after posting the seniority list of any error
on the list.
17.1.3: Employees on an authorized Washington State Industrial
Insurance claim for an on-the-job injury or illness continue to earn seniority
during the term of the claim.
17.2: All employees will be classified as regular status employees upon
completion of the probation period and will receive the wages, benefits and working
conditions outlined by the Agreement for employees in that classification.
17.3: An employee's continuous service record is broken by:
Resignation;
A layoff that lasts over one year;
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Discharge for just cause; or
Retirement.
During a layoff period, an employee will not accrue seniority, vacation
leave or sick leave. However, if an employee is recalled within one year,
he or she will not lose seniority;
17.4: During the probationary period a new employee:
will not have seniority or other job rights;
may be laid off or terminated at the discretion of the City;
will be evaluated by the Department Director;
will not be granted an extension of probationary period except unless
he Union and the City agree to an extension.
17.5 If the City needs to layoff an employee in a particular position, it must first
layoff temporary employees, then probationary employees, then part-time
employees, then the least senior full-time employees. And the City must rehire in
the reverse order of layoff. No employee has the right to bump another employee
from a position. The prohibition on hiring temps will expire either 1) one year from
the initial layoff(s), or 2) upon the reinstatement of laid off employee(s) in the prior
12 months.
17.5.1: If a reduction in force, the City must notify both the affected
employee(s) and the Union two months in advance of the effective date.
17.5.2: Employees designated for layoff are eligible for promotion,
transfer, or demotion into any open position in any other classification for
which they meet the minimum qualifications. The City must make every
reasonable effort to accomplish layoffs through attrition. Prior to opening
a position to the public, any laid off employee(s) must be given first
consideration.
17.5.3: The City will notify all laid off employee(s) of all job openings within
the City for the 12-month recall period by e-mail or certified mail, return receipt
requested, to the last e-mail or address of record. It is the employee's responsibility
to keep the City advised of any change in his or her e-mail or address.
17.5.4: Employees on layoff who have been offered reemployment and who
fail to acknowledge availability for work within 14 work days after receipt of notice
must be removed from the reinstatement list.
17.6: If an employee with the greatest amount of seniority does not elect to accept
an available position with a higher rating, then the next employee in rank of
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seniority and qualifications is eligible. If the seniority list is exhausted, then the City
may offer the available position to an employee with less than six months of
service, or the City may hire a new employee.
17.7: If a question as to the capabilities of an employee bidding for a position of
a higher qualification, the City must make the decision based on past performance
and ability. Any disagreement will be handled through the grievance procedure in
Article 10.
ARTICLE 18 - JOB POSTING
18.1: When a vacancy occurs in a job classification covered by this Agreement,
and if the City has authorized it to be refilled, the posting must be posted by the
City and filled as follows:
18.1.1: The City must post a vacancy for five working days in all City
departments. The City must send a copy of the posting to the Union.
18.1.2: In filling a vacancy, the City must consider the following factors:
(1) Ability to perform the essential functions of the job; (2) Qualifications;
(3) Seniority within the division; (4) Seniority within the City.
18.2: Any promotion or City directed transfer is considered temporary for a
probationary period of 30 calendar days. During the probationary period, if the City
or if the employee decides he/she is unsuited for the job, then the employee will
revert to his/her former position, classification and wage rate. By mutual
agreement, the City and the Union may extend the probationary period for 30
additional calendar days.
18.3: If an employee accepts a job change due to promotion, voluntary demotion
or voluntary transfer, and in spite of conscientious effort fails to meet job standards
or decides he/she does not want to continue in the position within the 30 day trial
period, then he/she will revert to his/her former position without prejudice on the
part of either party. The provisions of this article do not apply to job changes
involving demotions or in cases of job changes resulting from layoff situations.
ARTICLE 19 -ADJUSTMENT FOR WORKMEN'S
COMPENSATION
19.1: For a period of absence from work due to injury or occupational disease
resulting from employment, the employee must file an application for Workmen's
Compensation in accordance with State Law. To ensure prompt enrollment for
benefits, employees must report work related illness or injury 1) to their immediate
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supervisor, and 2) to the health care provider and request the official Workman's
Compensation form at the time of treatment. The City's preference is for
employees to see treatment at the Wenatchee Valley Clinic Occupational Health
Department.
19.2: If the employee has accumulated sick or vacation leave credit, the City must
pay the difference between time loss compensation and full regular wage unless
the employee elects not to utilize sick leave. Deductions will be made from sick
leave first and then vacation leave.
19.3: Should an employee receive Workers' Compensation for time loss and use
their leave bank they must sign their L&I time loss check over to the City and turn
it into payroll. Payroll will then credit their leave bank for the time the employee
bought back with the L&I check. The buy-back is calculated by dividing the L&I
time loss check by the employee's net hourly rate and rounding to the nearest hour.
If the employee took leave for the same period they were paid time loss and does
not turn the time loss check into payroll the employee's pay will be reduced by the
amount of the L&I time loss check.
19.4: Until eligibility for Workers' Compensation is determined by the
Department of Labor and Industries, the City may pay full sick leave. The
employee must return any subsequent overpayment to the City (through the
payroll division) and such sick leave must be credited to the employee in the
amount covered by the overpayment
19.5 Should any employee apply for Industrial Insurance time loss compensation
and in the event that this claim is denied, sick leave and vacation leave may be
used for such absence.
19.6: Nothing herein pertains to permanent disability award.
19.7: In an effort to reduce L&I claim costs and to assist employees to return to
work, the City may exercise the right to offer light duty work. Consideration will be
identification of meaningful light-duty assignments. The analysis will include
consultation with the healthcare provider, L&I personnel, the employee and the
approval of management.
ARTICLE 20 - OTHER LEAVES
20.1: Leave Absence: At its discretion, the City may grant a leave of absence
without pay.
20.2: Military Service: Any employee who is a member of a reserve force of
the United States, or of this State, and who is ordered by the appropriate authorities
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to attend a training program, or perform other duties under the supervision of the
United States, or this State, must be granted a leave of absence during the period
of such activity. The same must apply to employees who serve the United States
as a result of the Selective Service Act.
20.3: Jury Duty: The City encourages employees to serve on jury duty when
they receive a summons. An employee summoned for jury duty suffers no loss of
pay. An employee called during the day must report immediately by phone to his
or her supervisor for instructions as to whether to report for work during the
remainder of the workday. An employee maintains his or her regular pay during
such leave with no charges to his or her vacation bank. The employee is entitled
to keep reimbursement for mileage expenses paid by the court and any other
payments for jury service.
20.4: Educational Leave: Educational leave must be administered in
accordance with personnel policies and regulations established by the City.
20.5: Leave for Pregnancy Disability and Family Medical Leave: The
City must grant family and disability leave in accordance with State and Federal
laws. The City requires an employee to use paid leave (sick, vacation, comp, and
on-call) during an FMLA-designated leave.
20.6: Bereavement Leave: If a death occurs in the employee's immediate
family requiring the attendance of the employee (funerals are included), the City
will grant an employee three days of bereavement leave. If the death of an
immediate family member requires the employee to travel out-of-state, the City will
grant the employee two, additional days of bereavement leave.
ARTICLE 21 - GENERAL PROVISIONS
21.1: Union Business: Accredited representatives of the Union may have
reasonable access to the premises of the City at any time during working hours to
conduct Union business. The City will pay an employee his or her regular wage for
time spent engaged in Union business if the following conditions are met:
The employee notifies the Mayor, in writing, at least three days
before the scheduled absence; and
The Mayor pre-approves the scheduled absence; and
The time spent engaged in union business is on a weekday;
and
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The time spent engaged in union business is between the
hours of 8:00 a.m. and 5:00 p.m.
The City or a union representative may bring other matters of
mutual concern may be brought to the labor-management meetings so the
parties may discuss an acceptable method to solve a problem.
21.3: Union Business Leave: The City must afford the Union's negotiating
committee members reasonable time off with pay, to conduct union business
during working hours, provided that such time does not interfere with City
operations (see 22.1 regarding notification to the immediate supervisor).
21.4: Union Stewards: Within one calendar week of selecting a Union
steward or other Union representatives who may represent employees, the Union
must provide the City with written certification of the selection.
21.5: New and Terminated Employees: A designated Union officer
may inquire and may be given the names of all new eligible bargaining unit
employees who are hired or terminated during the month.
21.6: Labor Management Meetings: The Negotiating Committees for
the Union and the City must conduct regular labor/management meetings for the
purpose of resolving problems that may arise. Safety items may be included as
eligible topics for discussion in labor/management meetings. Meetings are
scheduled by mutual agreement (see 22.1 regarding scheduling).
21.7: Printing of the Labor Agreement: The City must post a copy
of this Agreement on its website. The Union bears its own costs in producing
contract copies it wishes to make.
21.8: Uniforms and Protective Clothing: The City agrees to supply
the necessary safety equipment as required by Washington State Labor and
Industries safety regulations and as administered by the City Safety Committee.
21.8.1: Boot/Clothing Allowance: Utility and shop employees
are entitled to a boot allowance of $600.00 during the term of this
Agreement for the purchase of boots and clothing to be worn at work.
Employees must submit receipts for reimbursement and are subject to City
verification/approval processes.
21.9: The City will provide and the employee must take all necessary training for
the proper use and maintenance of such special equipment as determined by the
City or required by law.
21.10: On-Call Incentive: If the City requires an employee to carry an
electronic device (beeper/radio/pager) which may result in a need to respond to
the workplace outside of normal working hours, the City will grant said employee
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eight (8) hours of leave, or ten (10) hours of straight time pay for every seven (7)
days on which the device is required to be carried. In addition, any employee
required to carry such a device on a holiday will be granted four (4) additional hours
of leave or five (5) hours of straight time pay in addition to his/her normal incentive
for carry the electronic device. Such leave days will be scheduled by the City and
the employee such that normal operations of the department are not disrupted.
This incentive is not intended to reflect compensable work, but rather to cover
the inconvenience of carrying a beeper/radio/pager. In the event an employee
cannot carry the electronic device for seven (7) days consecutively that employee
shall be paid one point one four (1.14) hours of leave or one point four three (1.43)
hours of straight time pay at his/her scale for each day carried. It is the responsibility
of the employee to notify the supervisor if they are not able to be on-call.
21.11: Payment of Tuition: The City must pay the cost of tuition for all courses
the City requires an employee to attend.
21.12: For the courses the City does not require an employee to attend, the City
will reimburse employees for the tuition cost of course if all of the following
conditions are met:
21.12.1: The Mayor determines that the City has the financial capability
to pay for the cost of tuition.
21.12.2: The Mayor determines, in advance of enrollment, that the
proposed course that directly applies to the employee's job.
21.12.3: The proposed course is accredited by the Northwest
Commission on Colleges and Universities.
21.12.4: Payment must occur when the employee provides a transcript,
certification or some other document showing that he/she has successfully
completed the course and received a passing grade of B or better,
provided that the City will not pay more than $200 per credit hour.
21.12.5: Upon termination of employment, voluntary or involuntary, an
employee must repay any tuition reimbursement the employee received
from the City during the preceding two years. The Union agrees that any
sum due the City may be withheld from the employee’s last paycheck.
21.13: No Pyramiding: There is no pyramiding of overtime pay or other
premium wages, including call back pay under this Agreement. Nothing in this
Agreement requires the City to pay overtime or other premium pay more than once
for the same hours worked.
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21.14: Progressive Discipline: The City may immediately discharge or suspend
an employee for just cause. If no just cause exists, the City may not discharge or
suspend an employee unless a written warning notice must previously have been
given to such employee of a complaint against that person concerning his/her work
or conduct. The Union may request an investigation of an employee’s discharge,
suspension or warning notice. And the Union has the right to protest any such
discharge, suspension or warning notice. To exercise its right to protest, the Union
must present the City with a written notice of protest ten working days of the
discharge, suspension or warning notice. If the Union fails to give the City a written
notice of protest within ten working days, it waives its right to protest. If the City
receives a written notice of protest, it will immediately refer it to the Grievance
Procedure set forth in this Agreement. The City shall give to a discharged
employee a written notice of termination stating reasons for termination and at the
same time send a copy to the local union involved. Although the steps of
progressive discipline (as outlined below) shall generally be followed, exceptions
and deviations may occur when circumstances warrant progressive steps to be
skipped.
Disciplinary actions or measures may include the following:
oral reprimand
written reprimand
suspension
discharge
Any disciplinary action or measure taken against a regular employee shall
be processed as a grievance through the regular grievance procedure. If the City
disciplines an employee, it must give the employee and the Union written notice of
the discipline. An employee has the right to request that any irrelevant, corrected,
or insignificant items in his or her personnel files be reviewed by the City for
removal.
ARTICLE 22 - HEALTH AND WELFARE
22.1: Group Insurance - Health and Welfare: The City will maintain a group
Medical/Dental/Orthodontia/Vision/Long Term Disability (LTD)/Life insurance. For
the term of this agreement, the City will pay up to the sum of $1,000 towards the
premium for an eligible employee for Medical/Dental/Orthodontia/Vision insurance.
The City agrees to pay 100% of the full premium for LTD and Life insurance
(amount allowed by the City’s policy through the City’s insurance carrier) for
regular employees. Employees wishing to purchase additional life insurance may
do so at the employee’s expense.
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22.2: An eligible employee may obtain coverage for his or her eligible dependents
under the City's Group Medical/Dental/Orthodontia/Vision Insurance Program. For
the term of this Agreement, the City will pay up to the sum of $1,000 towards the
premium for a regular employee’s first, eligible dependent, up to the sum of $950,
the City will pay 50% of the full premium for additional, eligible dependents.
PROVIDED, however, the City will only pay one premium for an employee (For
example, if an employee is also an eligible dependent, he or she must elect to
receive insurance as an employee or as a dependent). Premiums are subject to
change. The City will notify the Union President and Staff Representative of any
premium changes as soon as the City is made aware. Premiums are subject to
change. The City will notify the Union President and Staff Representative of any
premium changes as soon as the City is made aware.
22.3: If the City needs to or desires to change the carrier currently providing group
insurance coverage during the life of this Agreement, the City will evaluate
alternative carriers and insurance packages in determining what group insurance
coverage will be provided, and will make a good-faith effort to provide the
bargaining unit as a whole with benefits that are substantially similar to those
currently in effect.
22.4: An employee may waive his or her health insurance benefits. If an employee
waives these benefits, the City will contribute $375 per month to a Health
Reimbursement Arrangement (HRA) VEBA Savings Account in the employee’s
name. An employee must elect waiver between November 1 and November 30 of
each year. Once an employee elects a waiver, he or she is ineligible to sign up for
City benefits until the next open enrollment period.
22.5: If an employee’s husband, wife, qualified domestic partner or dependents
are eligible for coverage according to the terms and conditions of the City’s
insurance carrier and is enrolled in another medical plan, the husband, wife, or
qualified domestic partner or dependents may not enroll in the City-sponsored
medical plan. The City, however, will contribute $375 for the non-enrolled
husband, wife or qualified domestic partner per month to a Health Savings Account
in the employee’s name. For non-enrolled dependents, the City will contribute 50%
of the saved premium per month, up to a maximum of $200 per dependent, with a
maximum of two dependents, to a Health Reimbursement Arrangement (HRA)
VEBA Savings Account in the employee’s name. The maximum contribution of the
City under this section may not exceed $775.
22.6: The maximum that the City will contribute to an employee’s Health
Reimbursement Arrangement (HRA) VEBA Savings Account, for any reason, is
$1,150 per month. The City’s has no obligation to make a contribution that i s
scheduled to occur after the employee’s termination date.
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22.7: The City agrees to representation and participation by one designated
Union representatives to review medical insurance policies, proposed changes
regarding coverage, etc., and must notify such representatives of meetings held
by the City Council for such purpose.
ARTICLE 23- LIGHT DUTY
23.1: Light duty is a temporary, less arduous duty position. It may include a job
classification at a lower salary level.
23.2: To request a light duty assignment, an employee must submit the following
to his or her immediate supervisor: (1) a written request for light duty, and (2) a
medical certificate from the employee’s treating physician, which indicates the
diagnosis, the prognosis, and the functional limitations of the employee.
23.3: If an employee submits the required documentation, the City will provide a
light duty assignment for an employee who is unable to perform his or her full and
regular duty due to a work-related injury for up to a maximum of 120 days.
23.4: If an employee submits the required documentation, the City may provide a
light duty assignment for an employee who is unable to perform his or her full and
regular duty due to a non-work-related injury for up to a maximum of 60 days.
23.5: The City will review the light duty assignment every 30 days to determine if
the assignment needs to continue.
23.6: Nothing in this policy limits an employee’s right to seek reasonable
accommodations as provided by federal and state law. At the end of a light duty
assignment, in order to continue working, an employee must be able to perform
the essential functions of his of his or her regular job, with reasonable
accommodation if the employee is disabled, and if reasonable accommodation is
necessary.
ARTICLE 24- DRUG TESTING
24.1: Purpose: The city has a strong commitment to provide a safe
environment for its employees and to establish programs promoting high standards
of employee health and safety. Consistent with that commitment this Agreement
establishes propitiations regarding alcohol and controlled substances and the right
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of the City to screen or test employees to determine the presence of alcohol or
controlled substance when engaged in work for the City.
24.2: Prohibition Regarding Alcohol and/or Controlled Substances:
24.2.1: Reporting for work under the influence of alcohol or drugs, or the
unauthorized use, sale transfer or possession of alcohol, drugs controlled
substances and/or "mood altering" substances (except the possession or
use of prescribed medication, verifiable by a current, properly issued
prescription), or any other substance which impairs or may impair an
employee's job performance or poses or may pose a hazard to the safety
and welfare of the employee, the public or other employees during work
hours( including meal and rest periods), on or off City property, in City
vehicles, or in personal vehicles while conducting City business is strictly
prohibited. Violation of this section of the Agreement is just cause for
immediate discharge.
24.2.2: An employee utilizing prescribed and/or "over the counter"
medication(s) that could adversely affect job safety or performance must
immediately report that fact to the employee's supervisor. Knowledge of
cautions and warnings printed on the medication container label are the
sole responsibility of the employee. In cases where the employee is
instructed by the City to remain off work due to the possible side-effects of
over-the-counter or prescription medication, the employee may utilize
earned, but unused sick leave benefits in accordance with the City's
existing sick leave policy. Violation of this Section of the Agreement will
result in disciplinary action, including termination.
24.3: Random Testing: The City may conduct random testing up to one
time per calendar quarter.
24.4: Current Employee Substance Abuse Testing: In addition to
paragraph 24.3 – Random Testing (above) the City may implement the applicable
substance abuse testing procedures outlined below if one of the events occur:
24.4.1: Management personnel concludes through objective
observation, investigation, or evaluation that an employee is reasonably
likely to be under the influence or impaired by the use of alcohol, drugs
and/or controlled substance;
24.4.2: Where an Employee is involved in any accident due to the action,
inaction or inattention of the employee;
All relevant facts pertaining to an investigation conducted pursuant to the
above provisions will be documented in writing and preserved for future reference
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by the City and the Union. An employee who refuses to submit to alcohol and drug
testing will be subject to immediate disciplinary action, including, without, limited,
suspension and/or termination.
24.5: Substance Abuse Testing Procedures.
24.5.1: The City will transport the suspected employee to a pre-
determined testing facility.
24.5.2: The employee will be requested to submit to the testing
procedures. The employee has the right to refuse to submit to the tests;
however, refusal to submit to the tests will be grounds for discharge.
24.5.3: The employee will provide a urine sample, a blood sample or
breath sample, as required by the City. The urine sample will be provided
for analysis to determine the amount, if any, contained in the employee's
urine of all substances listed in the paragraph 24.5.6 below. The blood or
breath sample will be provided for analysis to determine the amount, if
any, of ethyl alcohol contained in the employee's blood or breath. The
blood or urine samples will be analyzed by an NIDA approved laboratory.
The breath sample will be analyzed by certified law enforcement personnel
or medical facility.
24.5.4: Collection of the specimens will be under the direction of
qualified medical or law enforcement personnel. Collection of the
specimens will take place as soon as possible following the observation,
accident or incident. The employee will cooperate fully in the collection of
the specimens.
Employee tampering with the specimens or refusal to submit to the test
within a reasonable period of time will result in discharge. If the employee
is physically unable to provide a urine sample, a blood sample will be
provided, which will be analyzed by the laboratory to determine if any of
those substances listed in paragraph 24.5.6 below are present in the
employee's blood. However, within 24 hours following the drawing of the
blood sample, the employee will submit to a urine test. If the employee
fails to provide the urine sample within a 24 hour time frame, the employee
will be subject to disciplinary measures, including termination.
24.5.5: After collection of the specimens, the employee will be
transported to the employee's residence or other safe location. The
employee may be suspended from work with pay until the test results
become available and are evaluated.
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24.5.6: All specimens will be forwarded to the NIDA approved laboratory
for analysis. Strict adherence to the chain of custody requirements must
be followed during the transportation of the specimen to the laboratory.
The laboratory will analyze the specimen for the substances listed herein.
The laboratory will perform initial screening, and if positive results occur,
confirmatory tests on the specimen. The confirmatory test must be the
GCIMS test Levels. The following cutoff levels must be used for the initial
screening of specimens to determine whether they are negative for these
drugs or classes of drugs:
Test Level (ng/ml)
Amphetamines 500
Barbiturates 300
Benzodiazepines 300
Cannabinoids 75
Cocaine metabolites 300
Methadone 300
Methaqualone 300 Opiates
(Codeine) 300 Opiates
(Morphine) 300
Phencyclidine (PCP) 25
Propoxyphene 300
Level of the positive result for ethyl alcohol 0.04 gr/dl
All specimens identified as positive on the initial screening must be
confirmed by GDIMS techniques at cut off levels under the rules of the
Department of Transportation (DOT) 49 CFR, Part 40, section 40.29(f).
The laboratory will communicate the test results to the Mayor. The Mayor
will evaluate those results to determine the City's course of action.
24.5.7: Test results will be stored by the City in a secure file outside the
regular personnel files. Access to the fire will be extremely restricted, only
the Mayor and employee will have access to that file. All records will be
treated in the most confidential fashion by the City and the Union.
Disclosures, without employee consent, may occur when:
(i) The information is compelled by law or judicial or administrative
process;
(ii) The information has been placed at issue in a formal dispute
between the City and the prospective employee;
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(iii) The information is needed by medical personnel for the
diagnosis or treatment of a patient who is unable to authorize
disclosure.
24.5.8: All costs associated with substance abuse testing, other than an
independent analysis requested by the employee, will be paid by the City.
24.5.9: Should analysis of the specimens indicate a negative level of a
substance in an employee's system, the employee will be reinstated to the
employee's former position. All test results must be kept by the HR
Generalist in accordance with 24.5.7.
24.5.10: Should analysis of the specimens indicate a positive level of a
substance in an employee's system, the City will have the following options:
(i) Discharge the employee; or
(ii) (ii) Provide the employee an opportunity to enter into a Last
Chance Agreement.
A) The Last Chance Agreement must require the employee be
evaluated by a qualified drug/alcohol counselor to determine the
extent of the employee's chemical dependency. If, in the opinion
of the counselor, the employee requires rehabilitation services,
and the City agrees, the employee will be placed on a non-paid
leave-of-absence for a period not to exceed 60 days and must
enroll in and complete a certified alcohol and/or drug
rehabilitation program. An employee may use accumulated sick
leave or vacation during this 60-day period. If the employee
successfully enrolls and completes the program within 60 days,
the employee will be reinstated to the employee's former position.
The City reserves the right to approve the selection of the
rehabilitation counselor, facility and program content. Cost of the
rehabilitation program will be paid by the employee or medical
insurance provider (within contractual limitation).
B) The employee will be reinstated to the employee's former
position when the following conditions have been met:
(i) The employee has successfully completed the treatment
program: and
(ii) The attending counselor has formally released the employee
to return to work; and
(iii) The employee agrees to submit to a substance abuse test.
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C) During the next 12 months following reinstatement, the
employee consents to be tested for the presence of alcohol,
drugs and/or controlled sub stances at any time, with or without
cause. Any subsequent violation of this Agreement will be
grounds for immediate discharge.
24.6: Self; Recognized Substance Abuse: Employees with a substance
abuse problem may notify their supervisor of their condition. If, in the opinion of a
qualified drug/alcohol counselor, the employee requires rehabilitation services,
and the City agrees, the employee will have an option to enroll in a rehabilitation
program. Any employee who complies with the above requirements, prior to a
violation of this policy, must be immediately granted leave without pay in
accordance with the leave guidelines of Section 24.5.10(ii).
ARTICLE 25 - OUTSIDE EMPLOYMENT
Outside employment with prior approval. Employees may hold outside
jobs, including self-employment, if such employment does not:
result in a conflict of interest;
result in work for the City;
result in outside work during an employee's work shift;
involve the use of City equipment or supplies;
result in having less than one full day off per work week; or
infringe on the employee's ability to fully perform their job duties
for the City.
Such employment will be approved or denied within a reasonable
period of time
ARTICLE 26 - CONTACTS WITH NEWS MEDIA
The Mayor, of his or her specific and express designee, is responsible for
all official contacts with the news media during working hours, including answering
of questions from the media or providing information to the media. Other
employees of the City must refrain from such official contacts.
ARTICLE 27 - SUPPLEMENTAL AGREEMENT
The parties may amend or modify this Agreement by mutual, written
agreement. Supplemental agreements thus completed become a part of the larger
Agreement and subject to all its provisions.
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ARTICLE 28 - SAVINGS CLAUSE
If any provisions of this Agreement are at any time be made invalid by
applicable legislation, or be declared invalid by any Court of competent jurisdiction,
the parties intend that all other provisions remain valid and in full force and effect.
ARTICLE 29 – ENTIRE AGREEMENT
All matters within the scope of bargaining have been negotiated and agreed
upon. Except as provided in Article 24 - , this Agreement is the entire agreement
of the parties, terminating all prior agreements, arrangements and practices, and
concluding all negotiations during the term of this Agreement
ARTICLE 30 - DURATION OF AGREEMENT
This Agreement is effective from January 1, 2017
through December 31, 2019.
FOR THE UNION: FOR THE CITY:
___________________________ ___________________________
Tom Cash, Staff Representative Steve Lacy, Mayor
WSCCCE Council 2 City of East Wenatchee
___________________________ ___________________________
Jeremy Lovold, Negotiating Team Judge Chancey Crowell
President Local 846-W Municipal Court Judge
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Schedule of Definitions
"CITY” means the City of East Wenatchee.
“CLASSIFICATION” means a position within the Union which holds a distinct job
description. The recognized Classifications are detailed in the salary schedule in
Appendix A and may be revised by mutual agreement of the Employer and the
Union.
"COURT EMPLOYEE” means an employee who works in the East Wenatchee
Municipal Court Department.
"DEMOTION” means the reduction of an employee to a lower position or
classification of service.
“DEPARTMENT HEAD” means the individual responsible for one of the following
departments: Mayor’s Office, Public Works, Community Development, Finance,
Court, City Attorney and City Clerk.
“ELIGIBLE DEPENDENT” is an employee’s husband, wife, qualified domestic
partner, biological child, stepchild, adopted child, or child of a qualified domestic
partner who is eligible for coverage according to the terms and conditions of the
City’s insurance carrier and who is not enrolled in another
medical/dental/orthodontia/vision plan.
"EMPLOYEE” means all reference to "employee" in this Agreement designating
both sexes.
"FLEXIBLE WORKDAY" Alternate hours of work or schedules from the traditional
work day requested by the City or employee, that still meets the need of the City
allows employees to vary their starting and ending hours while requiring them to
be present during hours set by the City, and provides a 40 hour work week with
notice to the Union.
"GRIEVANCE” means any dispute involving the interpretation, application or
alleged violation of any provision of this Agreement.
"IMMEDIATE FAMILY" includes only persons related by blood or marriage or
legal adoption in the degree of close relationship of spouse,, domestic partner,
parent, grandparent, brother, sister, child, or grandchild of the employee, but not
aunt, uncle, cousin, niece or nephew unless living in the employee's household.
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"JUST CAUSE" includes, but is not limited to: Conviction of a felony; Falsification
of City records; Gross insubordination; Gross negligence or improper conduct
leading to damage of City owned property; Intentionally causing bodily harm to
another employee; Possession, distribution, sale, transfer, or use of alcohol or
illegal drug in the workplace; Reporting to work under the influence of alcohol or
illegal drugs; Sexual or other unlawful or unwelcome harassment or discrimination;
Theft or vandalism of City property; Using threatening language.
"PROBATIONARY PERIOD” means a six month trial period of employment. The
period begins on the employee’s date of hire or rehire. To extend the probationary
period, the City and the Union must mutually agree that additional time is needed
to evaluate the employee’s performance.
"PROMOTION” means progression to a higher position or classification of
service.
“PROVISIONAL EMPLOYEE” means an employee who is promoted to,
transferred to, or demoted to another bargaining unit position. The City may return
a provisional employee to his or her original position within 30 days, without cause,
and without the right of appeal under the terms of this Agreement. Promotions to a
management position from the bargaining unit will have a trial period in accordance
with Article 12.2, after which the employee will either remain in the position or return
to their original position.
"REGULAR EMPLOYEE” means an employee who has successfully completed
the probationary period and has had no break in service in a position established
as a regular position. Regular full-time employees regularly work 40 hours a week
"REGULAR PART-TIME EMPLOYEE” means an employee who regularly works
less than forty hours a week. Those benefits normally paid and/or provided to
regular employees by the City will be paid and/or provided to regular part-time
employees on a prorated basis. For example, a regular part-time employee who
works 20 hours per week will receive 50% of the City paid benefits, and 100%
mandated benefits per State and Federal law.
"TEMPORARY EMPLOYEE” means a seasonal or temporary hire of no more
than six months in a 12 month period. The City will not use temporary employees
to supplant, avoid filling, or avoid creating a regular position. If a temporary position
becomes regular, the job must be posted as per the provisions of Article 12 of this
agreement. The temporary appointment may be extended with agreement of the
Union.
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"TRANSFER” means the voluntary movement of an employee from a classified
position to a related classification having the same pay grade when no promotion or
demotion is involved except when a transfer is City directed as an option in lieu of
layoff or termination, or temporary reassignment of duties not to exceed 60 days.
"UNION BUSINESS” includes contract negotiations, grievance hearings, labor -
management meetings and hearings before the Public Employment Relations
Commission.
"UNION” means Local 846-W, Washington State Council of County and City
Employees, AFSCME, AFL CIO
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CITY OF EAST WENATCHEE
APPENDIX "A"
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CITY OF EAST WENATCHEE
APPENDIX “B”
CITY STEP PLAN
1. Each position in the bargaining unit will be represented in the Step Plan.
2. Each position will contain seven steps:
A. Step 1 is the 1st tier wage for the position, the beginning wage for that
position.
B. Step 2 is the 2nd tier wage for the position, 3% higher than the 1st tier wage.
C. Step 3 is the 3rd tier wage for the position, 3% higher than the 2nd tier wage.
D. Step 4 is the 4th tier wage for the position, 3% higher than the 3rd tier wage.
E. Step 5 is the 5th tier wage for the position, 3% higher than the 4th tier wage,
the “Journey Level” wage
F. Step 6 is the 6th tier wage for the position, 3% higher than the 5th tier wage,
the “Senior Journey” wage.
G. Step 7 is the 7th tier wage for the position, 2% higher than the 6th tier wage.
4. Elevation from one step to another must occur sequentially, consequently no single
elevation of more than one step.
5. Elevation from one step to the next higher step requires a minimum one year
interval. Elevation from one step to the next higher step will occur on January 1 st
of each year.
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Item #: D Agenda Date: September 12, 2017
Presenter: Devin Poulson Title: City Attorney
Title:
Services Agreement Between The City of East Wenatchee And CompuNet, Inc.
Background/History:
Earlier, the City Council selected CompUNet to install security cameras on the City
Hall Campus. The attached agreement finalizes and memorializes the agreement
between the two parties. The installation will cost the City $61,856.36.
Exhibits:
Recommended Action:
I move to authorize Mayor Lacy to sign the Service Agreement with CompUNet.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ 61,859.36 $ 61,859.36 $
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
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Public Works Services Agreement
Between
The City of East Wenatchee
And
CompuNet, Inc.
For
Installation of Video Surveillance System
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1. Parties. The Parties to this Public Works Services Agreement (“Agreement”) are
the City of East Wenatchee and CompuNet, Inc. (“CompuNet”).
2. Duration of Agreement. This Agreement begin on September 1, 2017 and ends
on September 30, 2017.
3. CompuNet will install a video surveillance system for the City. CompuNet will
provide the following services described in Exhibit A.
4. Total Compensation. The City will pay CompuNet $61,856.36 for performing the
services and equipment set forth in paragraph Exhibit A. This amount is the full
compensation for all work performed; for all services rendered; and for all labor,
materials, supplies, and equipment, and incidentals necessary to complete the
services set forth in Exhibit A.
4.1. If required by the City, CompuNet must change and revise the completed
work as necessary to correct any errors. CompuNet is not entitled to
additional compensation for making the required changes and revisions.
5. Method of Payment. CompuNet must submit a monthly invoice for compensation.
The monthly invoice must contain a detailed description of the work performed
during the month, the number of hours spent performing such work, and any
reimbursable costs and expenses incurred in performing the work
6. Invoices. CompuNet must submit invoices to the following address: The City of
East Wenatchee, 271 Ninth St. N.E., East Wenatchee, WA 98802 Attention:
Teresa Allen.
7. Disputed work. If the City believes in good faith that some portion of work has
not been completed satisfactorily; the City may request that CompuNet correct
the work before the City pays for such work. The City must reasonably explain
to CompuNet its concern over the work and the remedy that the City expects
from CompuNet. The City may withhold from any payment otherwise due an
amount that is under dispute. Also, if the CompuNet does not provide a
sufficient remedy, the City may retain the amount that it costs the City to
correct or remedy the work that CompuNet did not properly complete.
8. Affirmative Representations by CompuNet. CompuNet represents and warrants
that:
8.1. It has the requisite training, skill and experience necessary to provide the
services identified in Exhibit A.
8.2. It is appropriately accredited and licensed by all applicable agencies and
governmental entities.
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8.3. It did not offer a gift, gratuity, loan, trip, favor, special discount, work, or
anything of economic value to any City employee or City official to obtain
this Agreement.
8.4. It will strictly adhere to the statutes and ordinances in contracting and
purchasing, including the City Ethics Code, RCW 42.23 (Code of Ethics for
Municipal Officers) and RCW 42.52 (Ethics in Public Service).
8.5. It does not have a business interest or close family relationship with any
City official or employee. No one employed by CompuNet has a business
interest or close family relationship with any City official or employee.
9. The City will monitor and evaluate CompuNet’s performance. Subject to
oversight by the Mayor or the Mayor’s designee, CompuNet may control and
direct the performance of the services identified in Exhibit A. The City reserves
the right to inspect, review and approve the work done to assure that it has been
completed as specified, before payment. CompuNet must cooperate with and
freely participate in any monitoring or evaluation activities conducted by the
City.
10. CompuNet is an independent contractor. This Agreement creates an
independent contractor relationship between the parties. CompuNet and its
employees or agents performing under this Agreement are not employees or
agents of the City. CompuNet will not hold itself out pass or claim to be an
officer or employee of the City, nor will CompuNet make any claim of right,
privilege or benefits which would accrue to such officer or employee under law.
The Parties recognize that CompuNet may or will be performing Public Works
services during the term of this Agreement for other parties.
11. Subcontracting. CompuNet may not subcontract any part of the work covered by
this Contract without the City’s prior written approval. The City will not approve
any subcontractor for work covered by this contract who is at the time
ineligible under the provisions of any applicable regulations issued by the
Secretary of Labor, U. S. Department of Labor or the Secretary of Housing and
Urban Development, to receive an award of such subcontract. Verifications of
Subcontractors must be obtained by the CompuNet from www.epls.gov, and
maintained in a file accessible by the Owner for audit purposes.
12. Taxes. CompuNet is responsible for paying all taxes related to payments
received from the City, including federal income taxes, self-employment (social
security and Medicaid) taxes and state business and occupation taxes. The City
is not responsible for withholding for or paying any tax owed by CompuNet
13. Indemnification. To extent allowed by law, CompuNet agrees to indemnify and
hold harmless the City. CompuNet releases and must defend, indemnify and
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hold harmless the City, its elected officials, officers, employees, agents and
volunteers for any and all claims, demands, losses, negligent acts or omissions,
and liabilities (including costs and all attorney's fees) to or by any and all
persons and entities, including without limitation, their respective agents,
licensees, or representatives, arising from, resulting from, or connected with this
Contract to the extent caused by the negligent acts, errors or omissions of
CompuNet, its partners, shareholders, agents, employees, or by the CompuNet's
breach of this Contract. To the maximum extent permitted by applicable law,
this must apply. However, this will not require CompuNet to indemnify the City
against any liability for damages arising out of bodily injury or property
damages caused by or resulting from negligence of the City. the City will protect,
defend and indemnify and save harmless the CompuNet, its representatives and
other employees all costs, claims, judgments or awards of damages arising out of
the negligent acts or omissions of the City, its officers or employees. Further,
with concurrent negligence of CompuNet and the City each party will be
required to indemnify the other only to the extent of the negligence of the party.
14. CompuNet agrees to maintain adequate insurance. CompuNet must maintain
insurance. The insurance policies must contain provisions for Automobile
Liability, Public Works Liability and Commercial General Liability Insurance.
15. The City owns all work product. The City owns all work product that CompuNet
produces while performing services for the City. All work product, including
records, files, documents, plans, computer disks, magnetic media or material
which may be produced or modified by CompuNet while performing services for
the City belong to the City. At the termination of this Agreement, CompuNet
must deliver all original records, files, documents, plans computer disks,
magnetic media or other material to the City. Until at least 12 months following
final payment, CompuNet must provide the City prompt access to (and the City
must have the right to examine, audit and copy) all of CompuNet's electronic
files, books, documents, papers and records related to the service performed for
the City.
15.1. CompuNet may include representations of the work performed under
this Agreement in its promotional and Public Works materials, unless such
representation or materials contain confidential information.
15.2. CompuNet may not apply for a copyright on any report, map, or
document produced for the City under this Agreement.
16. Confidential Information. CompuNet may not disclose information it acquires
during the performance of this Agreement unless: (1) The City gives CompuNet
permission to disclose the information; (2) The information is in the public
domain at the time of disclosure by CompuNet; or (3) The information is received
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by CompuNet from a third party who does not have an obligation to keep the
same confidential. If CompuNet, an employee of CompuNet , or an agent of
CompuNet uses or releases confidential information or records belonging to the
City, CompuNet agrees to pay the City liquidated damages. Liquated damages
are $1,000 for each occurrence or three times the City’s actual damages,
whichever is greater.
17. CompuNet agrees comply with applicable federal and state laws. CompuNet
must comply with all federal, state, and local nondiscrimination laws,
regulations and policies. These laws include, but are not limited to: The U.S.
Department of Transportation’s policies against discrimination, Chapter 49.60
RCW, Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and
Community Development Act of 1974, Age Discrimination Act of 1975,
Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of
1973 Executive Order 11246 of September 24, 1965, and of the rules, regulations,
and relevant orders of the Secretary of Labor, Section 3 of the Housing and
Community Development Act of 1968; Executive Orders 11625, 12432, and 12138.
17.1. If CompuNet fails to comply with any federal or state law, regulation
or policy, the City may withhold payments to CompuNet under the contract
until CompuNet complies or cancel, terminate, or suspend the contract, in
whole or in part.
17.2. The City will give CompuNet 30 days to cure any noncompliance.
18. Economic Opportunities.
18.1. The work to be performed under this contract is subject to the
requirements of Section 3 of the Housing and Urban Development Act of
1968, as amended, 12 U.S.C. 1701u (Section 3). Section 3 ensures that
employment and other economic opportunities generated by HUD assistance
or HUD-assisted projects shall, to the greatest extent feasible, be directed to
low- and very low-income persons, particularly persons who are recipients of
HUD assistance for housing.
18.2. The parties to this contract agree to comply with HUD’s regulations in
24 CFR part 135, which implement Section 3. As evidenced by their
execution of this contract, the parties to this contract certify that they are
under no contractual or other impediment that would prevent them from
complying with the part 135 regulations.
18.3. CompuNet agrees to send to each labor organization or representative
of workers with which the CompuNet has a collective bargaining agreement
or other understanding a notice advising the labor organization or workers’
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representative of the CompuNet’s commitments under this Section 3 clause,
and will post copies of the notice in conspicuous places at the work site
where both employees and applicants for training and employment positions
can see the notice. The notice shall describe the Section 3 preference, shall
set forth minimum number and job titles subject to hire, availability of
apprenticeship and training positions, the qualifications for each; and the
name and location of the person(s) taking applications for each of the
positions; and the anticipated date the work shall begin.
18.4. CompuNet agrees to include this Section 3 clause (paragraphs a-f) in
every subcontract subject to compliance with regulations in 24 CFR part 135,
and agrees to take appropriate action, as provided in an applicable provision
of the subcontract or in this Section 3 clause, upon a finding that the
subcontractor is in violation of the regulations in 24 CFR part 135.
CompuNet will not subcontract with any subcontractor where the CompuNet
has notice or knowledge that the subcontractor has been found in violation of
the regulations in 24 CFR part 135.
18.5. CompuNet will certify that any vacant employment positions,
including training positions, that are filled (1) after the CompuNet is
selected but before the contract is executed, and (2) with persons other than
those to whom the regulations of 24 CFR part 135 require employment
opportunities to be directed, were not filled to circumvent the CompuNet’s
obligations under 24 CFR part 135.
18.6. Noncompliance with HUD’s regulations in 24 CFR part 135 may result
in sanctions, termination of this contract for default, and debarment or
suspension from future HUD assisted contracts.
19. Information and Reports. CompuNet must maintain books, records, documents,
and other evidence and accounting procedures and practices which sufficiently
and properly reflect all hourly charges and direct costs of any nature expended
in the performance of this Agreement. CompuNet must retain all books, records,
documents, and other material relevant to this Agreement for four years after
this Agreement terminated. These records are subject at all reasonable times to
inspection, review, or audit by a City employee or official or by the Office of the
State Auditor.
20. Dispute Resolution (Alternative 1). The venue for any legal dispute regarding
this Agreement is Douglas County Superior Court.
21. General Provisions.
21.1. Attorney’s Fees. If any legal action or other proceeding is brought to
enforce this Agreement, or because of an alleged dispute, breach, default, or
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misrepresentation in connection with this Agreement, the substantially
prevailing party is entitled to recover reasonable attorney’s fees and other
costs incurred in that action, arbitration or proceeding.
21.2. Authority. Each individual executing this Contract for the City and for
CompuNet represents and warrants that such individuals are duly
authorized to execute and deliver this Contract for CompuNet or for the City.
21.3. Binding Effect. The provisions, covenants, and conditions in this
Contract apply to bind the parties, their legal heirs, representatives,
successors, and assigns.
21.4. Civil Rights. CompuNet agree to comply with all local and state civil
rights laws and with Title VI of the Civil Rights Act of 1964, Title VIII of the
Civil Rights Act of 1968, Section 104(b) and Section 109 of Title I of the
Housing and Community Development Act of 1974, Section 504 of the
Rehabilitation Act of 193, the Americans with Disabilities Act of 1975,
Executive Order 11063, and Executive Order 11246 as amended by
Executive Orders 11375, 11478, 12107, and 12086.
21.5. Compliance with Laws. CompuNet, at his/her/its sole cost and expense,
may perform and comply with all applicable laws of the United States, the
State of Washington; and the City of East Wenatchee.
21.6. Equipment and Materials. Except as specifically provided in this
Agreement, CompuNet must furnish all equipment, materials, and
personnel that may be required to accomplish the services described in the
Agreement.
21.7. Full Agreement. This Contract and all attachments form all of the
covenants, promises, agreements and conditions, between the parties. All
attachments and addendum are incorporated herein by this reference, and
may be a part of this contract instrument. If discrepancy between the
documents, addendum and attachments may prevail over the Contract. This
entire contract including all attachments specifies the working relationship
between the City and CompuNet and specific obligations of both parties.
21.8. Non-waiver. Waiver of any default or breach of this agreement may
not be deemed a waiver of any other prior or subsequent default or breach
and may not be construed to be a modification of the terms of this Agreement
unless stated to be such through written agreement of the signatories hereto.
21.9. Performance. Time is of the essence of this Contract in each and all of
its provisions in which performance is a factor.
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21.10. Personal Liability. The parties agree that no official, employee, or
agent of the City may be held liable or responsible for any breach of this
Agreement.
21.11. Remedies Cumulative. The remedies provided for in this Agreement
are not exclusive, but are cumulative with all other remedies available at
law or in equity.
22. Washington law governs this Agreement. The laws of the State of Washington
govern the interpretation, construction, and enforcement of this Public Works
Services Agreement.
23. Severability. If a competent court of law determines any section or portion of this
Agreement to be unlawful, such determination may not affect the remaining
terms and conditions of the Agreement.
24. Survivability. The obligation of CompuNet under all provisions of this
Agreement, which may reasonably be interpreted or construed as surviving the
completion, termination, or cancellation of this Contract, may survive the
completion, termination, or cancellation of this Contract.
City of East Wenatchee CompuNet, Inc.
Title:
Steven C. Lacy, Mayor
Date:
ATTEST:
Date:
Federal Employee ID
No.:
City Clerk
1326 N.
Whitman Lane
Liberty Lake,
WA 99019
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Vice President of Operations
8/14/2017
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Exhibit A
STATEMENT OF WORK
Video Surveillance System
SOW #245294
CITY OF EAST WENATCH EE
July 12, 2017
Prepared for:
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
Prepared by:
CompuNet, Inc.
1326 N. Whitman Lane
Liberty Lake, WA 99019
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Exhibit A
TABLE OF CONTENTS .............................................................................................................................................. 2
CLIENT.................................................................................................................................................................... 3
PRIMARY CONTACTS .............................................................................................................................................. 3
RECORD OF REVISIONS ........................................................................................................................................... 3
EXECUTIVE SUMMARY ........................................................................................................................................... 3
PROJECT OVERVIEW ............................................................................................................................................... 3
PROJECT SCOPE ...................................................................................................................................................... 4
PHASE 1: PRE-IMPLEMENTATION PLANNING.......................................................................................................................... 4
PHASE 2: GENETEC AND CISCO SWITCH INSTALLATION ............................................................................................................. 4
PHASE 3: AXIS CAMERA INSTALLATION AND CAMERA CONFIGURATION IN GENETEC ....................................................................... 4
PHASE 4: REVIEW, DOCUMENT, AND TRAINING ...................................................................................................................... 4
CUSTOMER ENVIRONMENT PREREQUISITES ........................................................................................................................... 4
PROJECT MANAGEMENT........................................................................................................................................................... 5
DOCUMENTATION ........................................................................................................................................................... 5
OUTAGES ...................................................................................................................................................................... 5
ENGAGEMENT AND FEE SCHEDULE ........................................................................................................................ 5
SCHEDULE ..................................................................................................................................................................... 5
COMPUNET PROFESSIONAL SERVICES FEE ............................................................................................................................ 5
EXPENSES AND TRAVEL TIME ............................................................................................................................................. 5
CONDITIONS OF AGREEMENT ................................................................................................................................ 5
SIGNOFF AND AGREEMENT .................................................................................................................................... 6
TABLE OF CONTENTS
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Exhibit A
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
This Statement of Work ("SoW") is entered into and effective as of the date of signature, by and between
CompuNet, Inc., and City of East Wenatchee – herein referred to “CLIENT”.
Unless specified otherwise in writing, the primary contacts for the Client and CompuNet shall be as listed in the
following table. All project deliverables, requested changes or modifications to scope, should be directed to the
following contacts listed below.
ontact
anager
Rev Date Pages
Affected
Summary of Technical Changes
1 07.13.2017 All Initial document release.
CompuNet has prepared this Statement of Work in response to Client’s desire to have a video surveillance system
installed and configured using Genetec Security Desk and Axis cameras for the police department and city hall.
This CompuNet Statement of Work details the installation of Ethernet cabling for Axis network cameras, a Cisco
switching installation, Genetec Security Center installation and configuration, and Axis camera installation and
configuration.
PROJECT OVERVIEW
EXECUTIVE SUMMARY
RECORD OF REVISIONS
PRIMARY CONTACTS
CLI E N T
Primary Client Contact
Contact Name Sgt. Ray Coble Contact Name Cas ey Wright
Phone Number 509.884.9511 Phone Number 208 .286.3057
Email Address rcoble@eastwenatcheepolice.com Email Address mcaton@compunet.biz
Additional Client Contact
Contact Name N/A Contact Name Cody Smith
Phone Number N/A Phone Number 208- 286-3061
Email Address N/A Email Address csmith@compunet.biz
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Exhibit A
Review the Client’s existing environment in order to gain infrastructure configuration information
Site review walkthrough (if needed)
Ethernet cabling and terminations
o Interior cabling for city hall and PD
o Exterior cabling for city hall and PD
▪ Conduit install for southwest exterior camera
Genetec Security Center SVPRO-8TB Installation and configuration
o Rack SVPRO Appliance
▪ Configure static IP address, subnet mask, and gateway
▪ Join appliance to AD domain
▪ Setup/Apply dedicated Genetec server user account
o Apply Genetec licensing
o Configuration of Active Directory Integration
▪ Setup of Groups needed to access Genetec Security Desk Application
o Configuration of Security Center Mobile for one device
Cisco switching installation and configuration
o Installation of Cisco 2960-X in main server room
o Installation of Cisco 3560-CX in chambers network closet
Axis Camera and Encoder Installation
o Installation of interior and exterior cameras
▪ Focus/Aim cameras
▪ ZipStream configuration
▪ Lightfinder congiration on supported cameras
o Installation of analog encoder
Configuration of Logical areas
Configuration of camera streams
o Configuration of recording retention
o Apply meaningful name to cameras
Provide review of built system
Provide documentation of built system
Provide admin training for 1-2 users
Customers environment must meet the following prerequisites:
o Compunet will need admin equivalent access to servers hosting Genetec software
CUSTOMER ENVIRONMENT PREREQUISITES
PHASE 4: REVIEW, DOCUMENT, AND TRAINING
PHASE 3: AXIS CAMERA INSTALLATION AND CAMERA CONFIGURATION IN GENETEC
PHASE 2: GENETEC AND CISCO SWITCH INSTALLATION
PHASE 1: PRE -IMPLEMENTATION PLANNING
PROJECT SCOPE
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Exhibit A
o Compunet will need appropriate access to areas where cameras will be installed
o Compunet will need IP address information for Genetec server, Cisco swithes, and Axis
cameras/encoder
Project Planning – the project management team will develop project planning documents including
timelines, tasks, resource assignments, and project updates.
Project Closure – the project management team will create project acceptance documentation to be
signed upon completion of the project.
Provide Client with documentation of changes to their environment
No outages will be required with this scope of work
Estimated Project Start Date: TBD
Estimated Project Completion Date: TBD
Total Professional Services: $ 16,600.00
No expenses will be charged to the Client
No travel time will not be billed to the Client
CompuNet will require access to facilities and Client owned network equipment on an “as needed” basis
and during regular business hours only. Should access be needed outside of standard business hours,
prior arrangements must be made with both a CompuNet associate and the Client.
If for any reason the scope of work outlined in this SOW should take longer than 30 days to complete, the
project will become subject to progress billing on a monthly basis
o Monthly invoices will be based on the percentage of the project that is complete
CompuNet contract services invoiced as Net 30 unless other arrangements are agreed upon prior to sign
off of this contract.
CompuNet will make prior arrangements with the appropriate Client IT onsite staff to be available as
needed during the installation.
CompuNet provides appropriate personnel to perform the services specified in the Project Scope section
above.
Client will designate a single point of contact (Project Manager) for all matters relating to this
engagement.
CONDITIONS OF AGREEMENT
EXPENSES AND TRAVEL TIME
COMPUNET PROFESSIONAL SERVICES FEE
SCHEDULE
ENGAGEMENT AND FEE SCHEDULE
OUTAGES
DOCUMENTATION
PROJECT MANAGEMENT
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Exhibit A
Client will provide required access to facilities and network equipment, both physical and remote, as
needed for a successful engagement by the CompuNet engineer.
Client will provide all existing configurations and pertinent network diagrams prior to installation
Services to be performed during normal business hours (8:00 AM to 5:00 PM, local time), Mon – Fri,
unless Client policies require off-hours deployment, in which case such time will be scheduled with
CompuNet engineer
Custom configuration work and training can be provided outside the scope of this engagement on a time
& expense basis at the rate $175.00 per hour.
Training and shadowing will be provided to assigned Client IT staff during implementation process
Upon project completion, Client sign off is required to indicate acceptance that the scope of work has
been completed.
Any additions or changes to this Statement of Work must be mutually agreed upon by CompuNet and
Client in a separate CompuNet Statement of Work detailing the proposed changes, the impact of the
proposed change on pricing and schedule, and other relevant terms. Depending on the scope of such
additions or changes, Client may be required to agree to CompuNet’s then-current standard terms and
conditions for professional services. Such changes include, but are not limited to:
o Any additional hardware configuration not listed in this document.
o Modification of the Client’s application software.
o Development of custom solutions including scripting.
IN WITNESS WHEREOF, the duly authorized representatives of the parties hereto have caused this Statement of
Work to be duly executed. If the Client will be issuing a Purchase Order in place of signing the SOW, the Purchase
Order must reference the SOW ticket number from the cover page in order for the Purchase Order to be accepted
by CompuNet. If the Client is approving this SOW via email, the email must reference the SOW ticket number from
the cover page.
Client Authorized Representative Date
CompuNet, Inc. Authorized Representative Date
SIGNOFF AND AGREEMENT
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Remit to address:
Compunet, Inc.
PO Box 410802
Salt Lake City, UT. 84141
Genetec Physical Security Solution
Quote: MJS056440
Version: 1
Exhibit A Page 1 Tuesday, April 18, 2017
Bill To:
East Wenatchee Police Department
271 - 9th Street NE
Ship To:
East Wenatchee Police Department
271 - 9th Street NE
East Wenatchee, WA 98802 East Wenatchee, WA 98802
Contact:
Sgt Ray Coble
5098849511
Prepared By:
Cody Smith
Phone: 208-286-3061
rcoble@eastwenatcheepolice.com Email: csmith@compunet.biz
Genetec Video Solution List Price Qty Extended
GSC-1MobileU 1 Security Center Mobile app connection (mobile app or
web client)
$250.00 $187.50 1 $187.50
GSC-1AD-USCH Security Center Active Directory Integration (users and
cardholders). Enables Windows user accounts to be linked
to Security Center user and Synergis cardholder accounts.
Only available with Professional or Enterprise packages
(Synergis and/or Omnicast) o
$1,720.00 $1,290.00 1 $1,290.00
GSC-5.5 Software Version $0.00 $0.00 1 $0.00
GSC-Base-5.5 Genetec Security Center (GSC) Base $0.00 $0.00 1 $0.00
GSC-Om-P GSC Omnicast Professional Package which includes: $1,130.00 $847.50 1 $847.50
$0.00
Camera Connection Licenses
GSC-Om-P-1C 1 camera connection $230.00 $172.50 13 $2,242.50
GSC-OM-P-1PAC 1 Analog camera connection (compatible with selected
encoders)
$160.00 $120.00 4 $480.00
$0.00
Video Server
SVPROv4-8TB SV-PROv4 with 8TB with Genetec software preloaded
(license sold separately)
$5,749.00 $4,311.75 1 $4,311.75
Genetec Video Solution Subtotal $9,359.25
Genetec Support (1 year) List Price Qty Extended
SMA-CAM-P-1Y SMA for 1 Omnicast Pro Camera – 1 year $40.00 $30.00 17 $510.00
$0.00
Video Server comes with 3 years support included in base price.
Axis Cameras List Price Qty Extended
0872-001 AXIS Q3505-V MK II Network Camera - Color $899.00 $707.94 1 $707.94
0953-001 AXIS P3225-VE MK II Network Camera - Color $749.00 $487.49 4 $1,949.96
Genetec Support (1 year) Subtotal $510.00
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Remit to address:
Compunet, Inc.
PO Box 410802
Salt Lake City, UT. 84141
Genetec Physical Security Solution
Quote: MJS056440
Version: 1
Exhibit A Page 2 Tuesday, April 18, 2017
Axis Cameras List Price Qty Extended
0556-001 AXIS M3027-Pve 5 Megapixel Network Camera - Color,
Monochrome - M12-mount
$799.00 $589.76 2 $1,179.52
0874-001 AXIS Q3505-VE Network Camera - Monochrome, Color $1,049.00 $824.99 6 $4,949.94
0291-004 AXIS Q7404 Video Encoder - Functions: Video
Capturing, Video Encoding
$1,299.00 $1,128.12 1 $1,128.12
5505-171 AXIS T94F01S Mounting Bracket for Camera $19.00 $17.05 1 $17.05
5505-091 AXIS T94M01D Mounting Adapter for Network Camera $59.00 $46.58 1 $46.58
5506-481 AXIS T91E61 Wall Mount for Network Camera $39.00 $32.60 1 $32.60
5504-581 AXIS Pole Mount for Surveillance Camera $79.00 $62.49 1 $62.49
Cisco 3560X 8 Port Switch List Price Qty Extended
WS-C3560CX-8PC-S Cisco Catalyst 3560-CX 8 Port PoE IP Base $1,695.00 $1,050.90 1 $1,050.90
CAB-TA-NA North America AC Type A Power Cable $0.00 $0.00 1 $0.00
Cisco 3560X 8 Port Switch Subtotal $1,050.90
Smartnet (1 Year) List Price Qty Extended
CON-SNT-WSC38PCS SNTC-8X5XNBD Cisco Catalyst 3560-CX 8 Port PoE IP
Bas
$107.00 $96.30 1 $96.30
Smartnet (1 Year) Subtotal $96.30
Cisco 2960X 24 Port Switch List Price Qty Extended
WS-C2960X-24PS-L Catalyst 2960-X 24 GigE PoE 370W, 4 x 1G SFP, LAN
Base
$3,195.00 $1,980.90 1 $1,980.90
CAB-16AWG-AC AC Power cord, 16AWG $0.00 $0.00 1 $0.00
Cisco 2960X 24 Port Switch Subtotal $1,980.90
Smartnet (1 Year) List Price Qty Extended
CON-SNT-WSC224SL SNTC-8X5XNBD Catalyst 2960-X 24 G $201.00 $180.90 1 $180.90
Smartnet (1 Year) Subtotal $180.90
Axis Cameras Subtotal $10,074.20
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Remit to address:
Compunet, Inc.
PO Box 410802
Salt Lake City, UT. 84141
Genetec Physical Security Solution
Quote: MJS056440
Version: 1
Exhibit A Page 3 Tuesday, April 18, 2017
Optics List Price Qty Extended
GLC-SX-MMD= 1000BASE-SX SFP transceiver module, MMF, 850nm,
DOM
$500.00 $290.00 2 $580.00
Optics Subtotal $580.00
Cabling and Electical List Price Qty Extended
PowerCom Pro Services-
Cabling
Cat6 Cabling, Labor & Materials $0.00 $17,143.09 1 $17,143.09
CNet Pro Services-Cabling CompuNet Professional Services-Conduit $0.00 $1,006.25 1 $1,006.25
$0.00
Scope of work: Provide labor and material to install conduit for security cameras.
Price includes:
1. Approximately 30’ of ¾” EMT conduit installed on the surface of the soffit and ceiling.
2. Penetrate building above the glass through the brushed aluminum framing.
3. Terminate conduit above the southwest office in the attic space.
4. Install weatherproof single gang FS box under the exterior soffit at the camera location.
· Price includes an electrical permit.
· Price includes prevailing wages.
· Price includes prevailing wage intent and affidavit forms.
· Price includes installing conduit only, providing and installing cable is by others.
CompuNet Services List Price Qty Extended
CNet Pro Services-Phys.
Sec.
CompuNet Professional Services-Physical Security
Services
$15,080.00 $15,080.00 1 $15,080.00
Sales Credit Credit for the on-site survey and design services ($1,800.00) ($1,800.00) 1 ($1,800.00)
CNet Project Management CompuNet Project Management $3,320.00 $3,320.00 1 $3,320.00
CompuNet Services Subtotal $16,600.00
Shipping List Price Qty Extended
Shipping Ground Shipping Estimated, Billed As Actual $0.00 $0.00 1 $0.00
Shipping Subtotal $0.00
Cabling and Electical Subtotal $18,149.34
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Remit to address:
Compunet, Inc.
PO Box 410802
Salt Lake City, UT. 84141
Genetec Physical Security Solution
Quote: MJS056440
Version: 1
Exhibit A Page 4 Tuesday, April 18, 2017
Summary Amount
Genetec Video Solution $9,359.25
Genetec Support (1 year) $510.00
Axis Cameras $10,074.20
Cisco 3560X 8 Port Switch $1,050.90
Smartnet (1 Year) $96.30
Cisco 2960X 24 Port Switch $1,980.90
Smartnet (1 Year) $180.90
Optics $580.00
Cabling and Electical $18,149.34
CompuNet Services $16,600.00
Subtotal $58,581.79
Tax $3,274.57
Shipping $0.00
Total $61,856.36
***Quotes are valid for 30 days unless otherwise noted.*** Taxes, shipping, handling and other
fees may apply. We reserve the right to cancel orders arising from pricing or other errors. Your electronic signature, per the Electronic Signature Act, is
considered equivalent to your signed and faxed signature, and allows you to accept and place your order. A copy of this acceptance and the attached proposal
document will be sent to your email address to complete your order acceptance. Your are NOT required to electronically sign your order, you may fax or email
your signed proposal to your Account Manager.
Consult ● Design ● Implement
www.compunet.biz
To place your order you may sign
and fax to:(208) 489-0661
PO Number:
Signature Date
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Page 1 of 2
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Item #: E Agenda Date: September 12, 2017
Presenter: Greg Pezoldt Title: City Engineer
Title:
5th St NE Sidewalks and Storm System- Contractor Paving Proposal/change order(s).
Background/History:
The 5th St NE Sidewalk and Storm System project was awarded to Moreno and
Nelson on August 8, 2017. The project calls for new sidewalk, the construction of a
new storm system, domestic water, and sanitary sewer improvements. The proj ect
was only going to repair the utility ditches, but not fully repave the street.
Realizing that 5th St NE will need to be repaved in the future due to the utility repairs,
the city has applied for an Arterial Preservation Project grant through the
Transportation Improvement Board. The grant award announcement would be in
November, 2017 and is uncertain if it would be funded.
Moreno and Nelson has submitted a contractor proposal to pave the entire street as a
part of their project. The cost of paving would be largely offset with credits from other
pay items under the contract and by utilizing the grind ings of the pavement removal
for pipe bedding for the utility work.
The initial estimate for repaving the street as a part of the project is a net $34,450
increase to the current construction total. Currently, the project budget has $ 24,906
in unused budget.
Exhibits:
Moreno and Nelson paving proposal
Recommended Action:
Motion for the City Council to authorize the Mayor to sign a change order(s) with
Moreno and Nelson for the paving of the 5th Street NE, Street Improvement Project
(Baker Ave to Eastmont Ave) not to exceed $34,450.00.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
34,450 24,906 9,544
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Page 2 of 2
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
09-12-2017 Council Meeting
Page 171 of 265
East Wenatchee, WA 98802
5665 Nelpar Dr
Granite Construction Company
Allen Chatriand
667-3907
888-2626
Contact:
Phone:
Fax:
Job Name:Quote To:Aaron Grimm East Wenatchee 5th Street Overlay
8/31/17Date:Moreno & Nelson
AMOUNTITEM DESCRIPTION QUANTITY UNIT UNIT PRICE
1/2 HMA PG64-28 @ 3" Depth 115.00TN375.00 20 43,125.00
Total 3" Depth $43,125.00
1/2 HMA PG64-28 @ 4" Depth 130.00TN500.00 30 65,000.00
Total 4" Depth $65,000.00
GRAND TOTAL $108,125.00
NOTES:
Inclusions:
*Proposal includes one mobilization for HMA placement, any additional mobilization will be negotiated.
*Water Source to be provided by Prime
*Dimensions figured at 560 x 36 per email communication from Moreno and Nelson.
Exclusions:
*Bond, Testing, Surveying, Engineering, Permits/Fees, TERO, Utility Adjustments, Signage, Striping, Material Testing, Traffic
Control, Saw Cutting, Cold Mix, Prime Coat, Cold Weather Protection, Herbicide, Night Work, and Overtime. If bond required
add 1.5%.
* Due to the volatility of the liquid AC market and other petroleum products, notification of award will be required within 15
days of the date of the bid submission.
*Actual quantities will be billed
* This quote is contingent upon a mutually agreeable subcontract and schedule.
*Grade to be approved by GCC/Owner before mobilization
* This accepted quote will become and attachment to any subsequent contract, if any.
* Work is proposed to take place in the 2017 paving season.
Page 1 of 1
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5th Street NE Improvements5th Street NE ImprovementsGrind & Pave Option Debits / CreditsMob for Grinder1,000.00$ Grind Roadway6,350.00$ 560Length560LengthPrep Subgrade (no hubs)12,000.00$ 36Width36WidthPlace Rock at $30/ton20,800.00$ 20160SF20160SFPave (4" single lift)65,000.00$ 0.33Depth0.5DepthStorm Patch Savings(20,000.00)$ 6652.8CF10080CFSawcutting Savings(3,500.00)$ 246.4CY373.3333333CYHMA Grinding Pipe Bedding (storm / sewer)(7,200.00)$ 493Ton691TonHMA & Rock Savings per Bid Item 10(28,000.00)$ 130.00$ Cost/ton30.00$ Cost/tonWater Patch Savings at Dayton Vicinity(12,000.00)$ 64,064.00$ Total Cost for HMA 20,720.00$ Total Cost for ROCK84,784.00$ Sewer Patch SavingsTBDTotal Added Cost to Contract34,450.00$ HMA PavingROCK09-12-2017 Council Meeting Page 173 of 265
Page 1 of 2
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Item #: F Agenda Date: September 12, 2017
Presenter: Greg Pezoldt Title: City Engineer
Title:
Baker Avenue Change Order #3
Background/History:
Pipkin Construction was awarded the Baker Avenue Project in May, 2017 in the
amount of $3,176,787.92.
In the course of construction, differing site conditions were encountered due to
excessive rock excavation and unforeseen water management issues due to
unanticipated spring water encountered during the excavation for the 96-inch culvert
across Sand Canyon.
Change Order #3 requires an additional $126,264.16 for the contract that was
necessary to construct the 96-inch culvert due to the Differing Site Conditions.
Additionally, the change order awards the contractor an additional 16 days to the
contract schedule for the accumulated delay due to this additional work.
Note: Change Orders #1 and #2 resulted in net savings to the original contract
amount. The current contract amount including Change Order #3 is $ 99,228.39
above the original contract amount.
Exhibits:
Change Order #3
Force Account Documentation
Letter of Notice of Differing Site Conditions
Recommended Action:
Motion for City Council to authorize the Mayor to sign change order #3 in the amount
of $126,264.16 for the Baker Ave. Project.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ 3,176,788+ $ 99,228 $ 3,591,765 $ 0.00
09-12-2017 Council Meeting
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Page 2 of 2
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
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Page 1 of 2
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Date: September 12, 2017 Agenda Item #: G
Presenter: Lori Barnett Title: Community Development Director
Title:
Professional Services Agreement with SCJ Alliance for design of the
Gateway Project.
Background/History:
A preliminary scope of work for design and construction of the overall
project was developed by staff and approved by Council. The approach
was to divide the project into several phases or tasks. Task 1 included an
analysis of the existing buildings on the property. That task was
completed by city staff.
Task 2 included a public involvement process to identify uses for the
property along with the preparation of a preferred design concept and an
overall cost estimate. SCJ Alliance was selected for that task. Task 3 was
completed in June for a total cost of $14,974. The cost of construction
and design for the preferred concept was estimated at $528,000. That
amount included over $80,000 for demolition and removal of all of the
buildings and structures.
Task 3 is full design of the project. Staff utilized the MRSC
Professional Services Roster and selected five firms for consideration.
The Gateway Project Team met on August 17, 2017 to evaluate the firms
and selected SCJ Alliance.
In addition to City funds for this project, Sales and Use Tax Revenue
in the amount of $57,613 was awarded by the Douglas County Regional
Council for design of the project. A total of $400,000 was budgeted for
expenditures in 2017 for the Gateway Project. Deducting the amount
already expended on public outreach and preparation of the concept
drawing, leaves $385,026 for design and demolition and removal of the
existing buildings and structures.
The attached Scope of Work and Fee Estimate is based upon a
time and materials approach with a “not to exceed” limitation.
Exhibits:
Scope of Work and Fee Estimate
Recommended Action:
Motion to approve the selection of SCJ Alliance for design of the
Gateway Project and authorize the Mayor to sign a professional pervices
contract based upon the approved scope of work.
09-12-2017 Council Meeting
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Page 2 of 2
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$79,475 $ 400,000 $
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
09-12-2017 Council Meeting
Page 202 of 265
EXHIBIT A
SCOPE OF WORK AND FEE ESTIMATE
East Wenatchee Gateway Park
East Wenatchee, Washington
Site Design and Landscaping Services
Prepared for: Greg Pezoldt P.E.
Lori Barnett
Prepared by: Dan Ireland, P.E.
Date prepared: September 8, 2017
Scope Overview
SCJ Alliance (SCJ) is pleased to provide you with civil engineering and landscape architecture
services to design the City of East Wenatchee’s (City) newest downtown attraction. We appreciate
the opportunity to continue developing this project so it can be ready for construction in 2018.
Based on our understanding of the project, we have prepared a scope of work proving the
following services:
General Project Understanding
SCJ has prepared this scope of work and fee based upon the following understanding of the
project process, scope, and conditions:
1) The City will be developing a separate contract for demolition of the buildings,
foundations, sign, tall Texaco sign, and gas pump canopy.
2) Limits of project: The project will need to be constructed within the current curb
line along 9th Street and Valley Mall Parkway to accommodate the future
roundabout projects. Encroachment into the Cedar’s Hotel property is discouraged,
unless it can provide a mutual benefit.
3) City will be negotiating all easements and property negotiations as a result of the
final design.
4) There will not be any federal funding as part of this project.
Phase 10 Schematic Phase
Task 1 Revised Preferred Concept Layout
This phase will entail revisions to the preferred concept from the previous planning effort. The
City would like to make revisions based upon recent conversations with the Cedar’s Hotel:
● Trying to salvage the existing wall. Not a requirement, but something to evaluate.
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● Remove parking from the entrance (westside of property).
● Locate 6-8 parking stalls along the south side of the property with a pull through access.
To efficiently evaluate and gain approval from the Project Team, SCJ will create up to two layout
sketches (not CAD or renderings) that will show how the site can be modified with the
requested revisions. This exhibit will be simple to show the intent/relationship and function
of the revised site.
Task 2 Meeting with Project Team
SCJ will prepare and present up to two exhibits to the project team at City Hall. This meeting will
gain feedback on the two options so that either an option is selected or there is a clear direction
on how to combine the two options to a preferred solution.
Task 3 Revisions per Project Team
Following the Project Team meeting, it is assumed that elements of both options will be
admired and a revised graphic will need to be generated. SCJ will create one new sketch based
upon the feedback and will electronically send out to the Project Team (no meeting).
Task 4 Project Management (Schematic Phase)
This task includes project management duties that help keep the project on track and you
informed. During this phase, we will be performing the following:
● Project initial setup
● Project schedule development
● Project performance tracking via earned value method.
● Project Progress Reporting: Simple one-page document every two weeks
that lets you know what we have been working on, what we will continue or
begin to work on, and what we need from you.
Phase 10 Deliverables
● Up to two sketches of a revised site layout (not rendered)
● One combined or refined site layout (not rendered)
● Project design schedule.
● Project Progress Reporting.
Phase 20 Topographic Survey (subconsultant)
48 Degrees North will be providing topographic survey of the site to be used for design and
quantity estimating purposes. Survey information will be performed per the SCJ Survey
Standards that includes right of way and property boundary delineation.
Phase 20 Deliverables
● Topographic survey of project site (pdf and electronic).
Phase 30 Design Development
Task 1 Furnishings/Material Types/Finishes
SCJ will provide examples of site furnishing and materials to be implemented on the site design.
Examples of elements that will be presented are luminaire styles, bench types, concrete
finishing, wall styles, and colors of surface. We will use our professional judgement on what
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works well with not only the site, but the entire downtown. We will present you one electronic
package of exhibits that will visually show our selections for you to provide comments. The City
can shop the concepts around to staff and/or the Project Team. We will allow for a one-week
timeframe to gain response before proceeding further.
Task 2 Site Design (60% Level)
This task will commence after the receipt of the topographic survey and concurrence from the
Project Team on the revised concept. This task consists of confirming the site design in CAD and
developing the project to a 60% design level. SCJ will perform the following:
1) Preliminary Site Plan - refinements based upon previous Project Team review and
incorporating to CAD with the topographic survey.
2) Preliminary Grading Plan – revising and further refining grading plans into contract
plan documents. Contractor will be able to “rough” grade based upon the level of
this documents.
3) Preliminary Stormwater Plan and Technical Memo
4) Preliminary Utility Plan (water, sewer, power) - Develop contract sheet that layout
water, sewer, and power conveyance locations with sizes to future locations for a
future water feature and bathroom. Plans will be developed to submit to utility
owners for early review comments.
5) Preliminary Illumination Plan – identify location of power source, location of lighting
method and layout throughout the site.
6) Preliminary Landscaping/Irrigation Plan- Develop plan that identifies planting areas
and irrigation zoning.
Task 3 Revised Cost Estimate
SCJ will prepare a cost estimate to reflect 60% level quantity totals of all the project elements.
Task 4 Presentation to Project Team
Prior to presenting to Council, a review with the Project Team will be conducted at City Hall. A
site plan and cost estimate will be presented to the Team one week prior to the Council meeting
to allow for changes or revisions.
Task 5 Project Management (Design Phase)
This task continues project management duties during this phase that keeps the project on track
and you informed. During this phase, we will be performing the following:
● Project performance tracking via earned value method.
● Project Progress Reporting: Simple one-page document every two weeks
that lets you know what we have been working on, what we will continue or
begin to work on, and what we need from you.
Phase 30 Deliverables
● Material finishing/site furnishing exhibit.
● 60% Design Level Site/Grading/Stormwater/Utility/Illumination Plan.
● 60% Design Level landscaping/irrigation plan.
● 60% Design Level estimate of construction costs.
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● Project Progress Reporting.
Phase 40 Council Meeting Presentation
Task 1 Meeting Preparation and Presentation
With approval to proceed by the Project Team, SCJ will present the 60% design and cost
estimate to the Council and the community at a typical council meeting. This meeting is to
represent as the final public outreach to the community and act as a “Go” “No Go” on the
project by the Council.
1) Exhibit Preparation – SCJ will prepare an exhibit that is not construction document
formatted. The single exhibit will be formatted to better be understood by the
public. We will incorporate more color and general annotation.
2) Presentation – SCJ will prepare a short presentation that will be presented at the
Council meeting that will help focus the presentation by identifying key elements
and general
Task 2 Meeting Advertisement
SCJ will design a postcard or flyer that will be used to notify the public of the Council
meeting. The postcard graphic will be able to be used for the City to be used on
social media as well. SCJ will design, print, and deliver the cards to the City for
mailing. We estimate 200 cards to be mailed.
Phase 40 Deliverables
● One colored graphic representing the revised site layout.
● 200 postcard or mailers printed.
● One electronic slide show presentation.
Phase 50 Construction Documents
Task 1 Contract Drawings (90% Level)
SCJ will further refine the site design plan to construction level documents based upon
comments from the Council meeting and the Project Team. The following tasks will be
completed as part of this phase of work.
1) Update the Site Plan with any comments provided by the Council meeting and
Project Team.
2) Prepare Final On-Site Engineering Documents:
(a) Site General Notes and Conditions
(b) Temporary Erosion Control Plan and Details
(c) Existing Conditions/Demolition Plans
(d) Site Plan
(e) Horizontal Control Plans
(f) Paving / Hardscaping Plan
(g) Site and Paving Details
(h) Grading Plan
(i) Detailed Grading Plans
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(j) Stormwater Plan and Profile
(k) Stormwater Details
(l) Utility Plan - Water/Sewer Plan and Profiles
(m) Utility Details
(n) Illumination Plan and Details
(o) Irrigation Plans and Details
(p) Planting Plan and Details
Task 2 Specifications
SCJ will prepare specifications for the project as necessary to define the contracting method,
materials, and measurement of the project items of work. It is assumed that this will be a
project setup to be publicly bid, and administered per city agency requirements.
Task 3 Revised Cost Estimate
SCJ will revise the cost estimate based upon the 90% plan details. A 10% contingency will still be
applied to the overall estimate.
Task 4 Project Team /City Review Final Review
SCJ will submit the 90% plans, specifications, and cost estimate package to the Project Team for
a final review. SCJ will compile the comments provided by the City and provide a response to
each comment.
Task 5 Bid Ready Contract Drawings and Specifications (100%)
SCJ will make final revisions to the contract drawings and specifications based upon the final
review comments. Plans will be stamped and signed by professional engineer and landscape
architects ready for bid advertisement.
Task 6 Final Estimate of Construction Costs
SCJ will update the estimated cost of construction to be used for comparison at time of bid
opening. The contract estimate will be stamped and signed by a professional engineer. As a
product of the estimate, a bid proposal sheet will be developed for the bid advertisement
package.
Task 7 Stormwater Pollution Prevention Plan (SWPPP)
Over an acre will be disturbed with the park improvements therefore a Construction
Stormwater General Permit will be required by the Department of Ecology. SCJ will compile the
SWPPP and submit the Notice of Intent to the DOE. SCJ will prepare the transfer of coverage to
the awarded Contractor.
Task 8 Project Management (Construction Document Phase)
This task continues project management duties during this phase that keeps the project on track
and you informed. During this phase, we will be performing the following:
● Project performance tracking via earned value method.
● Project Progress Reporting: Simple one-page document every two weeks
that lets you know what we have been working on, what we will continue or
begin to work on, and what we need from you.
Phase 50 Deliverables
● 90% Design Level Site/Grading/Stormwater/Utility/Illumination Plan.
● 90% Design Level landscaping/irrigation plan.
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● 90% Specification package (not including the front end).
● 90% Design Level estimate of construction costs.
● Completed contract Plans, Specification, and Estimate package ready for bid
advertisement.
● SWPPP completed and submitted to DOE for a construction stormwater
permit.
● Project Progress Reporting.
Phase 60 Bid Advertisement Support
SCJ will assist the City with the following during the one bid advertisement period for this
project:
· Develop bid advertisement
· Responding to questions from Contractors
· Addendums to the contract package (Assume 1).
· Assisting the City during bid opening with reviews for bid completeness.
· Recommending the most complete, responsive, and cost-effective bid for
the City.
Phase 70 Construction Administration and Inspection (Future Phase)
This phase of work will be estimated and amended to the scope of work at the time Council
approves the project to proceed with bid advertisement. SCJ will support the City during the
construction phase of work. Our estimated services will include the following:
1) Preconstruction meeting on site with City/Contractor’s/stakeholders/utility
companies
2) Construction support: Plan clarifications, alternative methods review, contractor
questions.
3) Field Inspection.
4) Quantity measurement for pay estimate.
5) Material submittal review.
6) Field verifying materials.
7) Development of pay estimate and supporting documents.
8) Field revision and change order management.
9) Request for information processing.
10) Request for proposal processing.
11) Record Drawings / Plan modifications.
12) Construction Site Meetings.
Phase 98 Additional Services
Additional services requested that are not identified in any scope of work, will be considered
“extra services” and will be charged on a time and materials basis in accordance with SCJ’s
current billing rates.
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Phase 99 Expenses
Expenses will be charged on a time and materials basis and include items such as mileage, plan
reproduction, submittal delivery, copies, etc.
CONTRACT SUMMARY
(not to be exceeded without prior authorization)
Phase/Task Description Est. Fee Fee Method
Phase 10 Schematic Design $7,204 T&M
Phase 20 Topographic Survey $10,560 T&M
Phase 30 Design Development $18,392 T&M
Phase 40 Council Meeting Presentation $1,499 T&M
Phase 50 Construction Documents $39,410 TBD
Phase 60 Bid Support (Future Phase) $1,706 TBD
Phase 70 Construction Administration (Future Phase) TBD TBD
Phase 98 Additional Services - T&M
Phase 99 Expenses $704 T&M
Total $79,475 T&M
Attachments: SCJ’ s current labor and expense rates
48 Degrees North Survey Scope of Work and Fee
SCJ’s Agreement for Professional Services
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SCJ Alliance
Client: City of East Wenatchee
Project: Gateway Park Project
Job #:To be determined
File #:2626.01 Labor Hour Estimate.xlsm
Eric DAN Ryan/Kevin Jeff/Mark Multiple Maddi Julie
Task No.Principal Sr. Proj
Manager Designer Princ. LA
Landscape
Architect
Project
Accountant
Project
Coordinator EMP Cat 8 EMP Cat 9 EMP Cat 10 Total
Phase 10
Task 1
1 2.0 2.0 2.0 6.0
2 2.0 18.0 20.0
3 3.0 3.0
Subtotal Hours:2.0 4.0 23.0 29.0
Task 2
1 4.0 4.0
Subtotal Hours:4.0 4.0
Task 3
1 2.0 2.0 8.0 12.0
2 2.0 2.0
Subtotal Hours:2.0 2.0 10.0 14.0
Task 4
1 1.0 2.0 2.0 5.0
2 1.0 1.0 2.0
3 1.0 1.0 2.0
4 2.0 1.0 3.0
Subtotal Hours:5.0 2.0 3.0 2.0 12.0
Total Phase Hours:13.0 8.0 33.0 3.0 2.0 59.0
Total Phase Cost:$2,054.00 $1,240.00 $3,465.00 $285.00 $160.00 $7,204.00
Schematic Phase
Project Management (Schematic Phase)
Project Setup
Project Schedule
Plantrax Earned Value setup and tracking
Progress Reporting/Invoicing
Task Description
Consultant Labor Hour Estimate
Revised Preferred Concept Layout
Charrette on revising site to new criteria
Developing up to 2 sketches
Annotating sketches for presentation
Meeting with Project Team
Meeting with Project Team
Revise sketch per Project Team meeting
Annotate revised exhibit to send out to Project Team
Revisions per Project Team
1 of 4 9/8/2017
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SCJ Alliance
Client: City of East Wenatchee
Project: Gateway Park Project
Job #:To be determined
File #:2626.01 Labor Hour Estimate.xlsm
Eric DAN Ryan/Kevin Jeff/Mark Multiple Maddi Julie
Task No.Principal Sr. Proj
Manager Designer Princ. LA
Landscape
Architect
Project
Accountant
Project
Coordinator EMP Cat 8 EMP Cat 9 EMP Cat 10 Total
Task Description
Consultant Labor Hour Estimate
Phase 30
Task 1
1 1.0 2.0 3.0 6.0
2 2.0 2.0 4.0
3 2.0 4.0 6.0
Subtotal Hours:1.0 6.0 9.0 16.0
Task 2
1 4.0 8.0 4.0 24.0 40.0
2 1.0 8.0 1.0 4.0 14.0
3 8.0 8.0
4 2.0 12.0 14.0
5 2.0 8.0 2.0 12.0
6 8.0 24.0 32.0
Subtotal Hours:9.0 44.0 13.0 54.0 120.0
Task 3
1 4.0 4.0 8.0
Subtotal Hours:4.0 4.0 8.0
Task 4
1 3.0 3.0
2 4.0 4.0
Subtotal Hours:3.0 4.0 7.0
Task 5
1 2.0 2.0
2 2.0 2.0
3 2.0 2.0 4.0
Subtotal Hours:6.0 2.0 8.0
Total Phase Hours:19.0 48.0 19.0 71.0 2.0 159.0
Total Phase Cost:$3,002.00 $4,800.00 $2,945.00 $7,455.00 $190.00 $18,392.00
Phase 40
Task 1
1 1.0 1.0 4.0 6.0
2 2.0 2.0
Subtotal Hours:3.0 1.0 4.0 8.0
Task 2
1 2.0 1.0 3.0
2 2.0 2.0
Subtotal Hours:2.0 3.0 5.0
Total Phase Hours:3.0 1.0 6.0 3.0 13.0
Total Phase Cost:$474.00 $155.00 $630.00 $240.00 $1,499.00
Design Development
Presentation to Project Team
Revisions per meeting feedback
General correspondence with City
Project performance tracking
Progress Reports/Invoicing
Presentation to Project Team
Project Management (Design Phase)
Printing and delivering
Meeting Advertisement
Postcard/ Letter Development
Meeting Preparation and Presentation
Exhibit Preparation
Presentation
Research material types/finishes applicable
Develop exhibits and options for site furnishing
Develop landscaping pallet
Preliminary site plan
Preliminary grading
Preliminary stormwater plan and tech memo
Preliminary utility plan
Preliminary landscaping / irrigation plan
Revised Cost Estimate
Council Meeting Presentation
Site Design (60% Level)
Revised Cost Estimate
Furnishing/Material Types/Finishes
Preliminary illumination plan
2 of 4 9/8/2017
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SCJ Alliance
Client: City of East Wenatchee
Project: Gateway Park Project
Job #:To be determined
File #:2626.01 Labor Hour Estimate.xlsm
Eric DAN Ryan/Kevin Jeff/Mark Multiple Maddi Julie
Task No.Principal Sr. Proj
Manager Designer Princ. LA
Landscape
Architect
Project
Accountant
Project
Coordinator EMP Cat 8 EMP Cat 9 EMP Cat 10 Total
Task Description
Consultant Labor Hour Estimate
Phase 50
Task 1
1 2.0 4.0 6.0
2 1.0 1.0 2.0
3 4.0 4.0
4 1.0 4.0 5.0
5 2.0 4.0 4.0 16.0 26.0
6 8.0 4.0 12.0
7 1.0 8.0 4.0 20.0 33.0
8 2.0 4.0 16.0 22.0
9 3.0 4.0 8.0 15.0
10 2.0 8.0 2.0 2.0 14.0
11 Detailed Grading Plan 1.0 4.0 2.0 7.0
12 Stormwater Plan and Profile 1.0 4.0 5.0
13 Stormwater Details 4.0 4.0
14 Utility Plan 2.0 8.0 10.0
15 Utility Details 1.0 4.0 5.0
16 Irrigation Plan and Details 2.0 24.0 26.0
17 Landscaping Plan 8.0 24.0 32.0
18 Landscaping Details 2.0 8.0 10.0
19 2.0 12.0 2.0 16.0
20
Subtotal Hours:15.0 82.0 26.0 131.0 254.0
Task 2
1 2.0 8.0 2.0 8.0 1.0 21.0
Subtotal Hours:2.0 8.0 2.0 8.0 1.0 21.0
Task 3
1 1.0 4.0 4.0 9.0
Subtotal Hours:1.0 4.0 4.0 9.0
Task 4
1 2.0 2.0 4.0
Subtotal Hours:2.0 2.0 4.0
Task 5
1 4.0 16.0 4.0 16.0 40.0
Subtotal Hours:4.0 16.0 4.0 16.0 40.0
Task 6
1 1.0 2.0 1.0 3.0 7.0
Subtotal Hours:1.0 2.0 1.0 3.0 7.0
Task 7
1 4.0 4.0
2 1.0 4.0 5.0
Subtotal Hours:1.0 8.0 9.0
Revised Cost Estimate
Project Team/City Review Final Review
Submittal to Project Team/City and review comments
Stormwater Pollution Prevention Plan (SWPPP)
Develop SWPPP
Application and submittal to DOE
Final Estimate of Construction Costs
Final Estimate of Construction Costs
Bid Ready Contract Drawings and Specifications (100%)
Final revisions to the contract and specifications
Revised Cost Estimate
TESC Plan
Illumination Plan and Details
Contract Specifications
Contract Specifications
Contract Drawings (90%)
Update Site Plan
General Notes
Construction Documents
Grading Plan
Site Furnishing Details
Site and Paving Details
Paving/Hardscape Plan
Horizontal Control Plan
Site Plan
Existing Conditions/Demolition Plan
3 of 4 9/8/2017
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SCJ Alliance
Client: City of East Wenatchee
Project: Gateway Park Project
Job #:To be determined
File #:2626.01 Labor Hour Estimate.xlsm
Eric DAN Ryan/Kevin Jeff/Mark Multiple Maddi Julie
Task No.Principal Sr. Proj
Manager Designer Princ. LA
Landscape
Architect
Project
Accountant
Project
Coordinator EMP Cat 8 EMP Cat 9 EMP Cat 10 Total
Task Description
Consultant Labor Hour Estimate
Task 8
1 2.0 1.0 3.0
2 2.0 2.0
Subtotal Hours:4.0 1.0 5.0
Total Phase Hours:30.0 120.0 36.0 162.0 1.0 349.0
Total Phase Cost:$4,740.00 $12,000.00 $5,580.00 $17,010.00 $80.00 $39,410.00
Phase 60
Task 1
1 2.0 2.0
2 2.0 2.0
3 1.0 4.0 5.0
4 2.0 2.0
5 2.0 2.0
Subtotal Hours:7.0 6.0 13.0
Total Phase Hours:7.0 6.0 13.0
Total Phase Cost:$1,106.00 $600.00 $1,706.00
Phase 70
Total Hours All Phases 72.0 174.0 64.0 272.0 5.0 6.0 593.0
Total Cost All Phases $11,376.00 $17,400.00 $9,920.00 $28,560.00 $475.00 $480.00 $68,211.00
Construction Administration and Inspection
(FUTURE PHASE)
Project Management (Construction Document Phase)
Project performance tracking
Project progress reports
Bid Support
Bid Support
Develop bid advertisement
Responding to questions from Contractor
Addendums to contract package (assume 1)
Bid opening assistance, review of proposals
Recommendation to City/Council of Award
4 of 4 9/8/2017
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SCJ Alliance
Client: City of East Wenatchee
Project: Gateway Park Project
Job #:To be determined
File #:2626.01 Labor Hour Estimate.xlsm
Consultant Fee Determination
SALARY COST
Discipline Hours Rate Amount
Principal 0.0 $230.00 $0
Sr. Proj Manager 72.0 $158.00 $11,376
Designer 174.0 $100.00 $17,400
Princ. LA 64.0 $155.00 $9,920
Landscape Architect 272.0 $105.00 $28,560
Project Accountant 5.0 $95.00 $475
Project Coordinator 6.0 $80.00 $480
EMP Cat 8 0.0 $0.00 $0
EMP Cat 9 0.0 $0.00 $0
EMP Cat 10 0.0 $0.00 $0
Subtotal: 593.0 Total Salary Cost $68,211
SUBCONSULTANTS (Yes or No)Yes
Phase 20 Topographic Survey 48 Degrees North $9,600
x
x Subconsultant Fee $9,600
x Subconsultant Markup:10%$960
Total Subconsultants $10,560
REIMBURSABLES
Copies, Reproductions, etc: 1.0% of Total Salary Cost $682
Mileage:40 miles at $0.540 $22
Total Expenses: $704
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$79,475
MANAGEMENT RESERVE FUND (MRF)
Management Reserve 0.0% of Subtotal $0
Total Estimated Budget:$79,475
Consultant Fee Determination
9/8/2017 Page 1
09-12-2017 Council Meeting
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SCJ Alliance
Billing Rate Schedule
April 2016
Classification Hourly Billing Rate
Senior Principal Consultant $245.00 - $275.00
Principal $190.00 - $240.00
Principal Landscape Architect $130.00 - $170.00
Senior Consultant $180.00 - $225.00
Senior Project Manager $142.00 - $205.00
Project Manager $128.00 - $152.00
Project Engineer II $123.00 - $130.00
Project Engineer I $110.00 - $125.00
Senior Designer $105.00 - $118.00
Design Engineer $90.00 - $105.00
Project Landscape Architect $115.00 - $130.00
Landscape Architect I $100.00 - $115.00
Landscape Designer $80.00 - $100.00
Senior Planner $125.00 - $140.00
Planner $95.00 - $110.00
Environmental Scientist $135.00 - $152.00
Environmental Planner $105.00 - $115.00
Senior Transportation Planner $135.00 - $155.00
Transportation Planner $100.00 - $120.00
Traffic Analyst $95.00 - $105.00
Designer $85.00 - $95.00
Project Coordinator II $90.00 - $105.00
Project Coordinator I $75.00 - $85.00
Project Accountant $105.00 - $145.00
Administrative Assistant $70.00 - $80.00
Information Technology Specialist $105.00 - $145.00
Communications Director $100.00 - $125.00
Other Fees:
Direct project expenses and reproduction costs are billed at cost plus 15%
Reimbursable Expenses:
Mileage
Bond Paper Plots
Mylar
Reports
$0.65/Mile
$2.50/Sheet
$20.00/Sheet
$35.00/Each
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Page 1 of 1
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Item #: H Agenda Date: September 12, 2017
Presenter: Lori Barnett Title: Community Development Director
Title:
An Ordinance of the City of East Wenatchee imposing a six-month moratorium
prohibiting the acceptance, processing, or approval of any license, permit, or other
ministerial or discretionary approval authorizing the establishment of a marijuana
producer facility, declaring an emergency, providing for severability and entering
legislative findings.
Background/History:
The East Wenatchee Municipal Code allows the production of marijuana (i.e. grow
operations) in the General Commercial Zoning District. All grow operations must be
located indoors – no outdoor grows are permitted.
As a result of complaints received from neighboring property owners, Douglas
County and Chelan County have enacted regulations that severely limit the location
for grow operations.
Although we do not currently have any producers in the City, staff has experienced
more inquiries regarding potential sites for such uses.
Since the state has now determined that communities can ban marijuana-related
businesses, staff wanted to initiate a discussion of whether the Council believes it to
be in the best interests of the City to ban such uses.
The attached ordinance would enact a moratorium with the intention of allowing
the planning commission to include the potential ban of production operations in the
work they are currently doing to address medical marijuana.
Exhibits:
Ordinance 2017-15
Recommended Action:
If the Council supports a ban on marijuana production, staff requests that the
ordinance be elevated to second reading and approved.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ $ $
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
09-12-2017 Council Meeting
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City of East Wenatchee Ordinance 2017-15 Page 1 of 5
City of East Wenatchee, Washington
Ordinance No. 2017-15
An Ordinance of the City of East Wenatchee imposing a six-month moratorium prohibiting the acceptance, processing, or approval of any license, permit, or other ministerial or discretionary approval authorizing the establishment of a marijuana producer facility, declaring an emergency, providing for severability and entering legislative findings.
Una Ordenanza de la Ciudad de East Wenatchee que impone una moratoria de seis meses que prohíbe la aceptación, procesamiento o aprobación de cualquier licencia, permiso u otra aprobación ministerial o discrecional que autorice el establecimiento de una instalación productora de marihuana, declarando una emergencia, e introducir hallazgos legislativos.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 714 (TTY).
2. Recitals
2.1. The City of East Wenatchee (“City”) is a non-charter code city, duly incorporated and operating under the laws of the State of Washington.
2.2. By amending Chapter 69.51A RCW, the legislature expanded the scope of certain activities involving the use of marijuana for medical purposes, including producing, processing, transporting, and delivering marijuana for medical use, subject to certain conditions.
2.3. In 2012, the voters of the state of Washington passed Initiative 502. The state of Washington, through its legislative process, has adopted amendments and related statutes since the passage of the initiative to address medical and recreational use of marijuana.
2.4. The state Liquor and Cannabis Board has adopted rules implementing the state laws relating to recreational and medical marijuana hand have established a state licensing program.
09-12-2017 Council Meeting
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City of East Wenatchee Ordinance 2017-15 Page 2 of 5
2.5. Marijuana production, processing and retailing uses and facilities are addressed in chapter 17.60 East Wenatchee Municipal Code.
2.6. In AGO 2014 No. 2, the Attorney General opined that local governments are not pre-empted by state law in regulating marijuana-related activities including having the authority to prohibit those activities.
2.7. Issues relating to the production of marijuana have been identified locally as a nuisance impacting adjoining land uses specifically as it relates to odor, light and glare.
2.8. The City Council deems it in the public interest to impose a moratorium for a period of six months in order to consider whether to allow production of marijuana within the City.
3. Authority. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS:
4. Definitions. As used in this ordinance, the following terms have the definitions set forth below:
4.1. "Marijuana producer" means a person licensed by the state liquor control board to produce and sell marijuana at wholesale to marijuana processors and other marijuana producers.
5. Moratorium. As allowed by RCW 35A.63.220 and RCW 36.70A.390, the City Council hereby enacts a zoning moratorium prohibiting the acceptance, processing, or approval of any license, permit, or other ministerial or discretionary approval authorizing the licensing, establishment, maintenance, or continuation of any use of property by a marijuana producer, or for use by any person for the production of marijuana.
6. Marijuana Production Prohibited. Pursuant to the moratorium imposed in Section 5, marijuana production, as defined in Section 4 are hereby designated as prohibited uses in the City of East Wenatchee while this ordinance is in effect. In accordance with the provisions of RCW 35A.82.020, the City will not issue a business license to any person for marijuana production and any permits issued for any of these uses in error or based on a vague and/or misleading application description during this moratorium are null and void, and without legal force or effect.
09-12-2017 Council Meeting
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City of East Wenatchee Ordinance 2017-15 Page 3 of 5
7. Refer for Review to Planning Commission. Upon receipt of sufficient information or guidance on this issue, the City Council must identify an appropriate time to refer the issue to the East Wenatchee Planning Commission for review and recommendations.
8. Public hearing. A duly advertised public hearing shall be conducted within 60 days of the adoption of this ordinance.
9. Duration/Renewal. The moratorium imposed by the Ordinance shall be effect for a period of six months from the date this ordinance is passed and shall automatically expire at the conclusion for that six-month period unless extended as provided for in RCW 35A.63.220 and RCW 36.70A.390, or unless terminated sooner by the City Council.
10. Recitals Adopted as Findings of Fact. The City Council adopts as its preliminary findings of fact the recitals set forth above. The Council may adopt additional findings in the event that additional public hearings are held or evidence is presented to the City Council.
11. Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance.
12. Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance.
13. Effective Date. This Ordinance, as a public emergency ordinance necessary for the protection of the public health, public safety, public property, or public peace, shall take effect and be in full force immediately upon its adoption. The underlying facts necessary to support this emergency declaration are included in the Recitals clauses above. To remain in effect, however, the City Council must hold a public hearing regarding this Ordinance within 60 days.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this __________ day of _____________________________, 2017.
CITY OF EAST WENATCHEE, WASHINGTON
By _________________________________ Steven C. Lacy, Mayor
AUTHENTICATED:
_____________________________________ Maria Holman, City Clerk
09-12-2017 Council Meeting
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City of East Wenatchee Ordinance 2017-15 Page 4 of 5
Approved as to form only:
_____________________________________ Devin Poulson, City Attorney
Filed with the City Clerk: Passed by the City Council:
Published:
Effective Date:
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City of East Wenatchee Ordinance 2017-15 Page 5 of 5
Summary of Ordinance No. 2017-15
Of the City of East Wenatchee, Washington
.
On the __________ day of ______________________, 2017, the City Council of the City
of East Wenatchee, Washington approved Ordinance No. 2017-15, the main point of
which may be summarized by its title as follows:
An Ordinance of the City of East Wenatchee imposing a six-month
moratorium prohibiting the acceptance, processing, or approval of any
license, permit, or other ministerial or discretionary approval
authorizing the establishment of a marijuana producer facility,
declaring an emergency, providing for severability and entering
legislative findings.
The full text of this Ordinance is available at www.east-wenatchee.com.
Dated this __________ day of ________________________________, 2017.
_____________________________
Maria Holman, City Clerk
09-12-2017 Council Meeting
Page 223 of 265
Page 1 of 1
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Date: September 12, 2017 Agenda Item #: I
Presenter: Maria Holman Title: City Clerk
Title:
Resolution No. 2017-09
A Resolution of the City of East Wenatchee declaring certain personal property
owned by the City as surplus to the needs of the City.
Background/History:
Staff has determined that certain assets of the City are now surplus to the needs of
the City. See Exhibit A of the Resolution for a list of property.
Exhibits:
Resolution No. 2017-09
Recommended Action:
Motion for City Council to approve the resolution declaring the property surplus and
authorizing the sale of property.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ $ $
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
09-12-2017 Council Meeting
Page 224 of 265
City of East Wenatchee
Resolution 2017-09
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2017-09
A Resolution of the City of East Wenatchee declaring certain personal
property owned by the City as surplus to the needs of the City.
1. Authority.
a. RCW 35A.11.020 and RCW 35A.12.190 authorizes the City Council to
organize and regulate its internal affairs and to define the powers, functions
and duties of its officers and employees.
b. As required by RCW 35A. l l .O10, the City Council has a responsibility to
dispose of property that has become surplus to the needs of the City.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS
FOLLOWS:
Section 1:
Section 2:
Section 3:
Section 4:
Section 5:
Section 6:
Purpose. The City Council declares that it is in the public interest for the City
to dispose of surplus City assets.
Declaration. The City Council declares the assets listed on Exhibit "A" as
surplus to the needs of the City.
Public Hearing. Because the City Council estimates that none of the assets to
be sold exceeds $50,000 in value and because it will not transfer any property
to another governmental agency at below market value, it will not hold a
public hearing.
Sale of Property. The City Council authorizes the Mayor or his designee to
sell the assets listed on Exhibit A using any marketing method as the Mayor or
his designee reasonably determines to maximize the net return to the City on
the sale.
Conflict of Interest. The City Council declares that it is a conflict-of-interest for
members of the City Council, the Mayor, and any other city employee to
purchase the assets listed on Exhibit "A."
Severability. If a court of competent jurisdiction declares any provision in
this resolution to be contrary to law, such declaration shall not affect the
validity of the other provisions of this Resolution.
09-12-2017 Council Meeting
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City of East Wenatchee
Resolution 2017-09
Page 2 of 2
Section 7: Effective Date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on
this day of 12th day of September 2017.
CITY OF EAST WENATCHEE,
WASHINGTON
By___________________________________ Steven C. Lacy, Mayor
ATTEST:
_____________________________________
Maria Holman, City Clerk
Approved as to form only:
________________________________________
Devin Poulson, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Effective Date:
_____________
______________
______________
09-12-2017 Council Meeting
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CITY CLERK
271 9TH STREET N E • E AST W E NATCHE E, WA 98802
PHONE (509) 884-9515 • FAX (509) 884-6233
EXHIBIT A
2017 Surplus Items:
1. 1979 blue International dump truck with sander & snow plow.
Model# 1824 Vin# AA182JHA32623 Plate# D22900
2. 2005 Silver Honda Civic 4D, Model# UA Vin# 2HGES26785H565424
Plate# AVR3831
3. HP Color Laser jet 5550HDN
4. HP Office Jet Pro 8625 (faulty sensor)
09-12-2017 Council Meeting
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Page 1 of 1
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Item #: J Agenda Date: September 12, 2017
Presenter: Lori Barnett Title: Community Development Director
Title:
An Ordinance of the City of East Wenatchee establishing a moratorium on the
acceptance of applications for use permits, wireless telecommunications facility
permits, building permits, right of way use authorizations and franchises for new
wireless communication facilities within the City, for a period of six months, declaring
an emergency, establishing a public hearing date, and providing for severability.
Background/History:
Changes to federal laws, regulations and court cases related to wireless
communication services as well as technological developments have demonstrated
that our existing code is inadequate to address the siting and permitting of these
facilities. The City needs to review its codes and ordinances related to wireless
communications facilities and right of way use permits to adequately address the
siting and establish a permitting process for various types of facilities.
The City Council adopted Ordinance 2017-05 on February 28, 2017 establishing
a moratorium for a period of 6 months. That moratorium has expired.
The Planning Commission has not completed their work on drafting amendments
to the chapter 17.70 EWMC. They have had two workshops. Industry representatives
have been participating in this effort.
The attached ordinance will re-establish a six-month moratorium to give the
Planning Commission more time to complete their work on this project.
Exhibits:
Ordinance 2017-16
Recommended Action:
Motion to elevate the ordinance to second reading and approve the ordinance.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ $ $
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
09-12-2017 Council Meeting
Page 228 of 265
City of East Wenatchee Ordinance 2017-16 Page 1 of 6
City of East Wenatchee, Washington
Ordinance No. 2017-16
An Ordinance of the City of East Wenatchee establishing a moratorium
on the acceptance of applications for use permits, wireless
telecommunications facility permits, building permits, right of way use
authorizations and franchises for new wireless communication facilities
within the City, for a period of six months, declaring an emergency,
establishing a public hearing date, and providing for severability.
Una Ordenanza de la Ciudad de East Wenatchee que establece una moratoria sobre la aceptación de solicitudes de permisos de uso, permisos de instalaciones de telecomunicaciones inalámbricas, permisos de construcción, derechos de paso, autorizaciones de uso y franquicias para nuevas instalaciones de comunicaciones inalámbricas dentro de la Ciudad por un período de seis meses, declarar una emergencia, establecer una fecha de audiencia pública, y prever la separación.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,
etc.), póngase en contacto con el vendedor de la ciudad al
alternatformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at alternateformat@east-wenatchee.com,
at (509) 884-9515, or at 711 (TTY).
2. Recitals.
2.1. The City of East Wenatchee (“City”) is a non-charter code city, duly
incorporated and operating under the laws of the State of Washington.
2.2. The Telecommunications Act of 1996 (Public Law No. 104-104, 110 Stat. 56,
31-136 (the "Act"), was designed to remove regulatory barriers and
encourage competition among all types of communications companies.
2.3. The Act ratified the authority of local government to regulate the
construction and modification of wireless communications service facilities,
but also limits local governments' authority in certain respects.
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City of East Wenatchee Ordinance 2017-16 Page 2 of 6
2.4. The City, on November 12, 2002 through the adoption of Ordinance No.
2002-22, added Chapter 17.70 of the East Wenatchee Municipal Code
(“EWMC”) establishing zoning standards applicable to wireless
communication facilities.
2.5. The City, on January 12, 2010, through the adoption of Ordinance No. 2010-
03, amended certain sections of chapter 17.70 East Wenatchee Municipal
Code (EWMC).
2.6. In 2012, Congress passed the “Middle Class Tax Relief and Job Creation Act
of 2012” (the “Spectrum Act”) (Public Law No. 112-96; codified at 47 U.S.C. §
1455(a)), which in part, amended the Act.
2.7. Recent changes to federal laws, regulations and court cases related to
wireless communication services as well as technological developments and
changes in consumer demand and usage have reshaped the wireless industry
and increased the demand for and complexity of siting wireless facilities
within the City.
2.8. A comprehensive review of City’s telecommunications standards has not
occurred since 2002. The City Council has determined that the EWMC
currently lacks adequate provisions to regulate wireless communication
facilities within the City in compliance with current federal laws and
technologies.
2.9. The City needs to review its codes and ordinances related to wireless
communications facilities and right of way use permits in a comprehensive
manner to determine if amendments are necessary to more adequately
address the siting and permitting process for such facilities.
2.10. The City Council finds that the vesting of permit applications for
construction of wireless communication facilities under the existing EWMC
provisions would be detrimental to public health, safety and welfare.
2.11. Washington State’s vested rights doctrine, which allows certain land use
applications to vest to land use regulations which are in effect on the date of
complete application, could allow application for wireless communications
facilities to vest under inadequate regulations while the City studies the
changes that may be needed in those regulations, thereby undermining
effective City planning for those facilities and constituting an emergency.
2.12. In accordance with WAC 197-11-880, the adoption of this ordinance is
exempt from the requirements of a threshold determination under the State
Environmental Policy Act.
2.13. The City Council adopted Ordinance 2017-05 on February 28, 2017
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City of East Wenatchee Ordinance 2017-16 Page 3 of 6
establishing a moratorium for a period of 6 months prohibiting the
acceptance of applications for use permits, wireless telecommunications
facility permits, building permits, right of way use authorizations and
franchises for new wireless communication facilities within the City to
provide more time to investigate this issue further to evaluate the best
alternatives for the community. That moratorium has expired.
2.14. The Planning Commission has not completed their work on drafting
amendments to the chapter 17.70 EWMC.
2.15. The City Council finds that it is in the best interests of the City and its
citizens to establish a moratorium for a period of 6 months prohibiting the
acceptance of applications for use permits, wireless telecommunications
facility permits, building permits, right of way use authorizations and
franchises for new wireless communication facilities within the City to
provide more time to investigate this issue further to evaluate the best
alternatives for the community.
3. Authority.
3.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to adopt
ordinances of all kinds to regulate its municipal affairs and appropriate to
the good government of the City.
3.2. RCW 35A.63.220 and RCW 36.70A.390, authorize the City Council to
establish a moratorium.
4. Purpose. The purpose of the moratorium is to allow the City adequate time to
comprehensively review and possibly amend its regulations relating to the siting
of wireless communications facilities in a manner that addresses the
Telecommunications Act of 1996, the Spectrum Act, other recently adopted FCC
rules, changes in technology, local concerns and efforts to provide the public with
access to wireless services for its safety, convenience and productivity.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS
FOLLOWS:
5. Moratorium. The City Council hereby enacts a 6-month moratorium prohibiting
the acceptance of applications for use permits, wireless telecommunications
facility permits, building permits, right of way use authorizations and
franchises for new wireless communication facilities within the City of East
Wenatchee.
09-12-2017 Council Meeting
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City of East Wenatchee Ordinance 2017-16 Page 4 of 6
6. Public hearing. A duly advertised public hearing shall be conducted by the City
Council on October 10, 2017.
7. Findings of Fact. The City Council adopts as its preliminary findings of fact
the recitals set forth above. The Council may adopt additional findings in the
event that additional public hearings are held or evidence is presented to the
City Council.
8. Duration/Renewal. The moratorium imposed by the Ordinance shall be effect for
a period of six months from the date this ordinance is passed and shall
automatically expire at the conclusion for that six-month period unless extended
as provided for in RCW 35A.63.220 and RCW 36.70A.390, or unless terminated
sooner by the City Council.
9. Severability. If a court of competent jurisdiction declares any provision in this
Ordinance to be contrary to law, such declaration shall not affect the validity of
the other provisions of this Ordinance.
10. Publication. The City Council directs the City Clerk to publish a summary of this
Ordinance. The summary shall consist of the title of this Ordinance. The City
Council directs the City Clerk to publish a copy of this Ordinance on the City’s
website.
11. Effective Date. This Ordinance, as a public emergency ordinance necessary for
the protection of the public health, public safety, public property, or public peace,
shall take effect and be in full force immediately upon its adoption. The
underlying facts necessary to support this emergency declaration are included in
the Recitals clauses above. To remain in effect, however, the City Council must
hold a public hearing regarding this Ordinance within 60 days.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
12th day of September, 2017.
The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor Authenticated: _____________________________________ Maria Holman, City Clerk
09-12-2017 Council Meeting
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City of East Wenatchee Ordinance 2017-16 Page 5 of 6
Approved as to form only: _____________________________________ Devin Poulson, City Attorney Filed with the City Clerk: 9/11/2017 Passed by the City Council: 9/12/2017
Published: 9/15/2017
Effective Date: 9/12/2017
09-12-2017 Council Meeting
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City of East Wenatchee Ordinance 2017-16 Page 6 of 6
Summary of Ordinance No. 2017-16
Of the City of East Wenatchee, Washington
.
On the 12th day of September, 2017, the City Council of the City of East
Wenatchee, Washington approved Ordinance No. 2017-16, the main point of which
may be summarized by its title as follows:
An Ordinance of the City of East Wenatchee establishing a moratorium
on the acceptance of applications for use permits, wireless
telecommunications facility permits, building permits, right of way use
authorizations and franchises for new wireless communication facilities
within the City, for a period of six months, declaring an emergency,
establishing a public hearing date, and providing for severability.
The full text of this Ordinance is available at www.east-wenatchee.com.
Dated this __________ day of ________________________________, 2017.
_____________________________
Maria Holman, City Clerk
09-12-2017 Council Meeting
Page 234 of 265
Page 1 of 1
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
Agenda Item #: K Agenda Date: September 12, 2017
Presenter: Steve Lacy Title: Mayor
Title:
Confirming the appointment of Maria Holman to the position of City Clerk by the City Council
Background/History: EWCC 2.12.010 establishes the that the Mayor is vested with the sole authority to select, appoint or appointment of City Clerk position.
After due consideration of all relevant factors the Mayor appointed Maria Holman to the position of City Clerk and recommends confirmation of the appointment by the City Council.
Exhibits:
Resolution 2017-10
Recommended Action:
Motion for City Council to designate and confirm the appointment of Maria Holman to
the position of City Clerk.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$ $ $
Action Taken:
Motion Made By: Second By:
Councilmember Sterk Councilmember Raab
Councilmember Johnson Councilmember Crawford
Councilmember McCourt Councilmember Detering
Councilmember Barnhart
Passed: Failed: Mayor Lacy (in case of tie)
09-12-2017 Council Meeting
Page 235 of 265
City of East Wenatchee Resolution 2017-10 Page 1 of 2
Resolution No. 2017-10 A Resolution of the City of East Wenatchee, Washington confirming the appointment of Maria Holman to the position of City Clerk.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.12.20 requires the City to appoint a City Clerk.
2.2. EWMC 2.12.010 authorizes the Mayor to appoint a City Clerk, subject to confirmation by the City Council.
3. Recital.
3.1. Mayor Lacy has appointed Maria Holman to the position of City Clerk.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
4. Confirmation. The City Council confirms the Mayor’s appointment of Maria Holman as the City Clerk for the City of East Wenatchee.
5. Effective date. This Resolution becomes effective immediately.
09-12-2017 Council Meeting
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City of East Wenatchee Resolution 2017-10 Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 12th day of September, 2017.
The City of East Wenatchee, Washington By _________________________________ Steven C. Lacy, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Devin Poulson, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________
09-12-2017 Council Meeting
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STATE OF WASHINGTON
SS
COUNTY OF DOUGLAS
I, Maria E. Holman , do solemnly swear that I am a Citizen of the
United States and of the State of Washington; and that I support the
Constitution and Laws of the United States and the Constitution and Laws of
the State of Washington, and will to the best of my judgment, skill and
ability, truly, faithfully, diligently and impartially perform the duties of the
office of City Clerk in and for the City of East Wenatchee, Washington, as
such duties are prescribed by law, so help me God.
Maria E. Holman
Subscribed and sworn to before me this 12 day of September, 2017.
_________________________
Teresa Allen
Notary Public in and for the State of Washington,
residing at __________________________.
My Commission expires on: ___________.
Oath of Office
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From:Teresa Allen
To:Lori Barnett
Subject:FW: Charter Communications ("SPECTRUM") Programming Update 8.29.2017
Date:Tuesday, August 29, 2017 4:05:48 PM
Attachments:image001.png
image002.png
For packets?
From: Wasielewski, Joylynn M [mailto:Joylynn.Wasielewski@charter.com]
Sent: Tuesday, August 29, 2017 2:34 PM
Subject: Charter Communications ("SPECTRUM") Programming Update 8.29.2017
Charter Communications ("SPECTRUM") is making changes to our channel lineup for
customers in your community.
Effective September 29, 2017: Eleven Sports, channel 300 and Eleven Sports HD, channel 892,
will no longer be available on our line-ups.
Charter is making customers aware of these changes via a cable bill message.
If you have any questions regarding this change, or any other cable related issues, please do not
hesitate to contact me directly at (360) 258-5108 or by email at Marian.Jackson@Charter.com.
Sincerely,
Marian Jackson | Director, Government Affairs | Wk: 360-258-5108 | Cell: 360-600-4131
222 NE Park Plaza Drive, #231| Vancouver, WA 98684
The contents of this e-mail message and
any attachments are intended solely for the
addressee(s) and may contain confidential
and/or legally privileged information. If you
are not the intended recipient of this message
or if this message has been addressed to you
in error, please immediately alert the sender
by reply e-mail and then delete this message
and any attachments. If you are not the
intended recipient, you are notified that
any use, dissemination, distribution, copying,
or storage of this message or any attachment
is strictly prohibited.
09-12-2017 Council Meeting
Page 260 of 265
From:Lori Barnett
To:"hgalvan22@gmail.com"
Cc:Teresa Allen
Subject:response to your August 12 e-mail to Mayor Lacy
Date:Thursday, August 24, 2017 10:53:00 AM
Mr. Galvan
Mayor Lacy is out of town for a few weeks; however, your e-mail inquiry was presented to the City
Council at their August 22, 2017 meeting. They discussed the issue raised in your correspondence
regarding Robert E. Lee Elementary School and requested that I respond to your inquiry.
· With regards to Lee School - the Eastmont School District is responsible for all public schools
in East Wenatchee and Rock Island. Your inquiry would be better directed towards the
Eastmont School Board. You may have noticed that this topic has been brought to light in
several recent articles in the Wenatchee World. If you wish to contact the School Board,
their e-mail address is schoolboard@eastmont206.org.
· With regards to a street named after General Lee. The City is not aware of any streets within
the City that are named “Lee”. There is a Lee Court just east of the City Limits. That area was
platted in the 1940’s and 1950’s. I was unable to determine the origins of the name by
looking through the maps of the adjacent subdivisions. Any suggestions regarding changing
the name of that street would be better directed to the Douglas County Commissioners.
Steve Jenkins is the current Chair of the Board. His e-mail address is
sjenkins@co.douglas.wa.us.
Thank you for your e-mail. The Mayor and City Council always appreciate hearing from citizens.
If you have any questions, please let me know.
Lori
Lori Barnett, Director
City of East Wenatchee
Community Development Department
271 9th St. NE
East Wenatchee, WA 98802
Phone 509.884.5396 Fax 509.884.6233
NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail
account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant
to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.
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