Loading...
HomeMy WebLinkAbout7/26/2016 - City Council - City Council Meeting Agenda PacketJULY • CITY OF EAST WENATCHEE REGULAR COUNCIL MEETING AGENDA JULY 26,2016 6:30 P.M. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENTS DEPARTMENT REPORT(S) Greg Pezoldt, Public Works Director — Construction Projects Status Report for July 2016 Nick Gerde, Finance Director — Budget Committee Report BUDGET ISSUES MAYOR'S REPORT Introduction of the Wenatchee Valley Sister-City Delegation —2016 Student Ambassadors. CONSENT CALENDAR 1. Consideration of Minutes — Regular Session, July 12, 2016 2. Consideration of Payables 3. Advertising Services Agreement with Town Toyota during Wings and Wheels ACTION ITEM(S) 4. 16-07-06 Consultant Selection Approval and Agreement for Professional Engineering Services for the Design and Contract Administration for the 5th Street Sidewalk Project. (Greg Pezoldt, Public Works Director) • • or the pro ezoldt, blic 5. 16-07-0 Agree ent GCB 2443 Between mistration of the 9th St NE D or s ter) T and East Wenatc Round-About Project COUNCIL REPORTS ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 509-884-9515 Notification of 3 working days prior to the meeting enable the City to make reasonable arrangements to ensure accessibility to this meeting. Page 1 of 1 CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 12, 2016 REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING JULY 12, 2016 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember Sandra McCourt Councilmember Wayne Barnhart Councilmember Tim Detering Councilmember Chuck Johnson Councilmember George Buckner Councilmember Harry Raab Councilmember John Sterk EMPLOYEES IN ATTENDANCE Assistant Police Chief Dan Reierson City Clerk Dana Barnard City Attorney Devin Poulson Community Development Director Lori Barnett Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Clerical Assistant Shawn Munson PUBLIC COMMENT(S) Sally Brawley, Director, Eastmont Metropolitan Park District, noted that the Park District will hold a public hearing on Monday, July 18, 2016, at 5:30 p.m., during the regular Park Board meeting regarding the purchase of property on 9 th Street NE for a park. Julanne Burts, 21 Rowan St., East Wenatchee, said she does not support the fireworks ban, and believes that fireworks should be allowed on New Year's Eve. She sells fireworks as a fundraiser for non-profit organizations, and without these funds many public service groups will have to reduce services provided to the community. She asked Council to amend the ordinance to allow fireworks on New Year's Eve. Jerry Farley, Lake Forest Park, WA, fireworks wholesaler representative, said he is against the fireworks ban. He said he would like to see the City partner with the charitable clubs and organizations to make it safer and better for everybody. DEPARTMENT REPORT(S) Devin Poulson, City Attorney — 1) Sewer Utility Easement 2) Agreement for Temporary Construction Easement Mr. Poulson noted that Councilmember Barnhart recused himself from any discussion or vote. City Attorney Devin Poulson said that Douglas County Sewer District No. 1 would like to convert the sewer system on several parcels along Valley Mall Parkway, including the City owned Gateway property to a public system due to a faulty and failing sewer system. He said approving the Easements will grant the Sewer District a Sewer Utility Easement for the placement and operation of a sewer line, and a Temporary Construction Easement will grant access to the property. • 4. CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 12, 2016 Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, to authorize the Mayor to sign a Sewer Utility Easement, and an Agreement for Temporary Construction Easement to repair the faulty sewer system. The motion carried, 6-0. BUDGET ISSUE(S) Finance Director Nick Gerde reviewed the Financial Report for the month of June 2016. Councilmember's Detering and Sterk asked for substitutes to attend the Budget Committee meeting Thursday, June 21, 2016, in their place. Councilmember's Raab and McCourt volunteered to attend the meeting. MAYOR'S REPORT(S) Mayor Lacy said he met with Doug Pauly, Goathead Warrior Project. He said they discussed a proposal and offer to eradicate goatheads from the City of East Wenatchee's residential streets. He said that Mr. Pauly has a vision about having the City of East Wenatchee involved in a program during the months of June, July, and August. This would require a vehicle and an employee to identify and eradicate the goatheads, as well as communicating with property owners where where the weed are growing on private property to help eradicate them. Mayor Lacy said Mr. Pauly suggested as an incentive to do that, he could either go through the Community Foundation of North Central Washington, Northern Fruit, or himself to subsidize the City with the sum of $10,000 toward the purchase of a vehicle for that purpose, or possibly toward labor costs for the program. Mayor Lacy told Mr. Pauly he would share this information with Council. Councilmember Barnhart suggested getting a written proposal to look at actual costs of the program. Mayor Lacy noted that he was asked to sit with Mayor Kunz, and others, to on a Think Tank to narrow some issues associated with ideas that might further efforts by the "Our Valley What's Next" group. He said he attended a meeting where they narrowed it down to five ideas. One significant idea being considered is a one City initiative, to combine the two jurisdictions. He said this is an ongoing discussion, and it will probably come back for consideration. Mayor Lacy said he has given the fireworks issue a lot of thought, and feels that people and kids celebrating the 4 th of July do not adversely affect our fire problems, and there are much more significant reasons why we have fires in our area. He said he expects the Ordinance to pass in some form tonight. However, he will not sign it, unless Councilmembers have enough votes to overturn a veto. He said he is a great believer in government having a limited role in people's lives, and feels the government should not stop people from doing things unless there are compelling reasons to do so. He agrees that aerial fireworks are not safe and are already illegal, but does not believe the "Safe and Sane" fireworks should be banned, and he he is not in favor of signing an Ordinance that stops his grandchildren from having sparklers in front of his house. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Johnson, second by Councilmember McCourt, to approve the Consent Calendar as presented. The motion carried, 7-0. 1. Consideration of Minutes — Regular Session, June 28, 2016 2. Consideration of Payables and Payroll i. 2016 Payables — As of this date, July 12, 2016, Council does approve check numbers 46128 and 46163 through 46221 in the total amount of $153,268.07. Payables checks 46104 and 46018 were voided. 2 CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 12, 2016 ii. 2016 June Payroll — As of this date, July 12, 2016, Council does approve check numbers 46069 through 46090, 46129 through 46162, and direct deposits of $56,172.27 and $56,949.08 in the total amount of $403,403.46. No payroll checks were voided. 3. Settlement Agreement — Valley Mall Gaming dba Clearwater Saloon & Casino PUBLIC HEARING(S) 16-07-01 Public hearing to accept comments regarding the draft "City of East Wenatchee Community Development Block Grant 2016 Annual Action Plan" (AAPlan) Presented by: Lori Barnett, Community Development Director Mayor Lacy opened the public hearing at 7:21 p.m. Hearing no comments, he closed the public hearing at 7:21 p.m. ACTION ITEM(5) 16-07-02 Supplement to the Professional Services Contract with Gray and Osborne to complete design services for two Greater East Wenatchee Stormwater Utility (GEWSWU) small improvement projects. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Sterk, to authorize the Mayor to sign the Professional Services Contract Supplement between the City and Gray and Osborne for construction management services in an amount not to exceed $12,800. The motion carried, 7-0. 16-07-03 Consultant Supplement Agreement with PACE Engineers for the Baker Avenue Project, Right-of-Way Appraisal Services. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to authorize the Mayor to approve the PACE Engineers Consultant Supplemental Agreement for Baker Avenue in the amount of $27,500. The motion carried, 7-0. ORDINANCE(S) 16-06-04 Second reading of an Ordinance of the City of East Wenatchee adopting a process for being able to exclude an individual from publicly-owned property for engaging in illegal behavior by adding Chapter 9.42 to the East Wenatchee Municipal Code. Presented by: Devin Poulson, City Attorney Council Action: A motion was made by Councilmember Johnson, second by Councilmember Raab, to approve Ordinance No. 2016-04 adopting a process excluding an individual from publicly-owned property for engaging in illegal behavior by adding Chapter 9.42 to the EWMC. The motion carried, 7-0. O CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 12, 2016 • Ordinance No. 2016-04 16-07-05 An Ordinance of the City of East Wenatchee adopting a process for being able to exclude an individual from publicly-owned property for engaging in illegal behavior by adding Chapter 9.42 to the East Wenatchee Municipal Code. First reading of an Ordinance of the City of East Wenatchee banning the sale, possession, and use of fireworks by repealing Ordinance 2004-02, by repealing Ordinance 2003-03, and by enacting a new version of Chapter 8.16 of the East Wenatchee Municipal Code. Presented by: Wayne Barnhart, Councilmember Councilmember Barnhart distributed a statement from the National Fire Protection Association (NFPA) regarding firework dangers, and risks associated with legal, and illegal, fireworks. Council Action: A motion was made by Councilmember Sterk, second by Councilmember Barnhart, to elevate Ordinance No. 2016-07 to a second reading. The motion carried, 7-0. Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson, to amend Ordinance No. 2016-07 to allow fireworks on New Year's Eve, and during public displays with a licensed pyro technician. The motion carried, 4-3. (Detering, Sterk, McCourt) City Attorney Devin Poulson said he would present the Amended Ordinance to the Mayor. Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson, to approve Ordinance No. 2016-07 to allow fireworks on New Year's Eve, and public displays with a licensed Pyro technician, as amended. The motion failed 3-4. (Detering, Sterk, McCourt, Buckner) COUNCIL REPORT(S) Councilmember Chuck Johnson — Meeting with State Legislators in November Councilmember Johnson said he spent some time with State Representative Brad Hawkins discussing the relationship between Cities, Counties, and State Legislators in terms of the Municipal Research Services Center (MRSC), and the initial taking of funding and liquor tax from Cities and Counties. He noted that Mr. Hawkins had said that the three Legislators in our area meet yearly with local jurisdictions and invited the City of East Wenatchee Councilmembers to attend. Council agreed on having more communication with our State Legislators. Councilmember Raab presented a display with pictures of the Kiawanis Park as an example of ideas for the Gateway Project on 9 th Street. He gave suggestions for the property such as a water fountain, benches, synthetic turf, etc. Mayor Lacy said he has discussed the Gateway Project Plan and tasks with the Budget Committee, and Council, and the second task will involve a public process in which these kinds of ideas will be more thoroughly discussed. He said he would like to hear from the business community in East Wenatchee as 4 CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 12, 2016 • to whether or not they are interested in forming a Business Association similar to the Downton Association in Wenatchee. He expects one possibility that will come up during the public process will be utilizing the Gateway Project building as a remodeled home for such an Association, and it seems like an opportunity to encourage the business community to organize and have a voice much like what occurs in Wenatchee. Mayor Lacy suggested to Council if they are out and about with constituents they should talk about that to see how the public responds, and feels, about the issue. The following reports/minutes were submitted in writing prior to the City Council meeting. • Mayor Lacy — Minutes from the Chelan-Douglas Transportation Council meeting held on June 9, 2016. ADDITIONAL INFORMATION Randy R. Grant, 1566 10 th Street NE, East Wenatchee, submitted a letter of concern over the traffic flow on 10 th and Kentucky Streets due to the completion of the Eastmont Avenue Project. Sandra Van Osten, Grant Programs Coordinator, Wenatchee Department of Community Development, sent a required annual written report summarizing the projects supported with funds referenced in the Agreement regarding Chelan-Douglas County Homeless Grant Programs. The letter included a list of approved grant awards and funding amounts for 2016. ADJOURNMENT 8:10 p.m. Dana Barnard City Clerk CITY OF EAST WENATCHEE CHECK REGISTER July 27, 2016 PAYABLES CHECKS: 46222 - 46225; 46244 - 46292 VOIDED CHECKS: None DEPARTMENT/FUND AMOUNT General Fund 001 $62,776.35 Street Fund 101 $5,756.34 Community Dev Grants Funds 102 $0.00 Transportation Benefit District Fund 105 $0.00 Debt Reserve Fund 110 $0.00 Library Fund 112 $29.33 Hotel/Motel Tax Fund 113 $0.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $7,003.00 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $45,410.52 Storm Water Improvements Fund 308 $4,892.69 Capital Improvements Fund 314 $0.00 Equipment R&R Fund 501 $39,860.03 Transportation Benefit District 630 s0 00 Grand Total All Funds $165,728.26 6 i Fund Transaction Summary ANINIMIMINIPMISMIONailik 001 Current Expense $62,776.35 101 Street Department $5,756.34 112 Library Fund $29.33 117 East Wenatchee Events Brd Fund $7,003.00 301 Street Improvement Fund $45,410.52 308 Storm Water Capital Improvements Fund $4,892.69 501 Equipment Rental & Replacement $39,860.03 Count: 7 $165,728.26 1 Transaction Type. Invoice Fiscal: 2016 - July 2016 - July 2nd Council Meeting Printed by EASTVVENATCHEEVallen on 7/20/2016 10:08:08 AM Page 1 of 1 East Wenatchee - Fund Transaction Summary Voucher Directory ABC Forms 46244 1187 2016 - July 2016 - July 2nd Council Meeting Court Forms 001-000-120-512-50-31-00 Office Supplies $372.06 Total 1187 $372.06 Total 46244 $372.06 Total ABC Forms $372.06 AG Supply Company INC 46245 2016 - July 2016 - July 2nd Council Meeting 385869 Police Annex Landscaping 001-000-180-518-30-49-01 Landscaping $4 32 Total 385869 $4.32 386182 Swamp Cooler Supplies 101-000-430-543-50-30-00 Supplies $50.80 Total 386182 $50.80 386200 Street/Supplies 501-000-000-542-90-48-25 Street Vehicle R&M Supplies $12.29 Total 386200 $12.29 386326 Street Supplies 101-000-420-542-75-30-00 Supplies $34.61 Total 386326 $34.61 387202 Street Supplies 101-000-420-542-69-30-00 Supplies $38.92 Total 387202 $38.92 387218 Street Supplies 001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $40.02 Total 387218 $40.02 387512 Street Supplies 001-000-180-518-30-49-00 Miscellaneous $8.64 Execution Time: 16 second(s) Printed by EASTWENATCHEEVallen on 7/20/2016 10:07:21 AM Page 1 of 17 East Wenatchee - Voucher Directory Number Reference Account umber 501-000-000-542-90-48-25 Total 387512 387635 Street Supplies 001-000-180-518-30-49-01 Total 387635 387685 Street Supplies 501-000-000-542-90-48-25 Total 387685 387705 Street Supplies Description Street Vehicle R&M Supplies Landscaping Street Vehicle R&M Supplies Amount $1.71 $10.35 $8.63 $8.63 $40.02 $40.02 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $1.71 Total 387705 $1.71 Invoice - 7/13/2016 8:34:35 AM Police Fuel 001-000-210-521-10-42-00 Communications--Dispatch $3,804.94 Total Invoice - 7/13/2016 8:34:35 AM $3,804.94 Invoice - 7/13/2016 8:53:32 AM Street Fuel 101-000-313-542-42-30-00 Supplies - SWA $910.05 101-000-420-542-30-30-00 Supplies $207.24 101-000-420-542-70-30-00 Supplies $166.28 101-000-420-542-75-30-00 Supplies $165.58 501-000-000-542-90-48-30 Street Equipment R&M $10.35 Total Invoice - 7/13/2016 8:53:32 AM $1,459.50 Invoice - 7/14/2016 1:58:01 PM Street On Planning Dept's Card 501-000-000-542-90-48-30 Street Equipment R&M $29.40 Total Invoice - 7/14/2016 1:58:01 PM $29.40 Invoice - 7/14/2016 2:09:15 PM Planning Fuel 001-000-590-558-50-32-00 Fuel Consumed $31.85 Total Invoice - 7/14/2016 2:09:15 PM $31.85 Total 46245 $5,567.36 Total AG Supply Company INC $5,567.36 Execution Time: 16 second(s) Printed by EASTWENATCHEEVallen on 7/20/2016 10:07:21 AM Page 2 of 17 East Wenatchee - Voucher Directory • Reference Account Number Description Amount American Messaging Services, LLC 46246 2016 - July 2016 -July 2nd Council Meeting W2127554QG Street/Pagers 101-000-430-543-30-49-00 Miscellaneous Total W2127554QG $89.35 $89.35 $89.35 $89.35 $1 .450.00 Total 46246 Total American Messaging Services, LLC Appleland Spray & Tree Service INC 46247 2016 - July 2016 - July 2nd Council Meeting Invoice -711812016 3:33:25 PM Street/Removal of Fir Trees 001-000-180-518-30-48-00 Repairs & Maintenance Total Invoice - 7/18/2016 3:33:25 PM Total 46247 Total Appleland Spray & Tree Service INC Arrow Construction Supply Inc. $1,450.00 $1,450.00 $1,450.00 46248 2016 - July 2016 - July 2nd Council Meeting 175668 Street/New Paint Machine 501-000-000-594-42-60-30 Capital - Street Equipment $39,470.28 Total 175668 $39,470.28 Total 46248 $39,470.28 Total Arrow Construction Supply Inc. $39,470.28 Bi-Mart Corporation 46249 2016 - July 2016 - July 2nd Council Meeting 650064208 Street Dept/Sunscreen 101-000-430-543-30-30-00 Supplies $62.69 Total 650064208 $62.69 Total 46249 $62.69 Total Bi-Mart Corporation $62.69 Brooke Black 46250 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/19/2016 3:12:52 PM July 2016 Salary 117-000-050-557-30-30-00 Contract Services $1,786.06 Total Invoice - 7/19/2016 3:12:52 PM $1,786.06 Total 46250 $1,786.06 Total Brooke Black $1,786.06 Execution Time: 16 second(s) Printed by EASTWENATCHEE \tallen on 7/20/2016 10:07:21 AM Page 3 of 17 East Wenatchee - Voucher Directory • Business Interiors And 46251 Reference Account Number 2016 - July 2016 - July 2nd Council Meeting 072887 Court Copier Fees 001-000-120-594-12-60-00 Capital Outlay $64826 Total 072887 $648.26 Total 46251 $648.26 Total Business Interiors And $648.26 Chelan County Treasurer 46252 2016 - July 2016 - July 2nd Council Meeting 150001-00441 June 2016 Housing of Inmates 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $19,890 00 Total 150001-00441 $19,890.00 Total 46252 $19,890.00 Total Chelan County Treasurer $19,890.00 Christina L. Patterson 46253 2016 - July 2016 - July 2nd Council Meeting Invoice 7/11/2016 3:22:41 PM Police/Cell Phone Reimbursement 001-000-210-521-10-42-02 ON Line Service $39.00 Total Invoice - 7/11/2016 3:22:41 PM $39.00 Total 46253 $39.00 Total Christina L. Patterson $39.00 Cinta's Corporation #607 46254 2016 - July 2016 - July 2nd Council Meeting 607151860 Blue Mat Services 001-000-180-518-30-41-00 Professional Services $187.95 112-000-000-572-50-41-00 Facilities -- Professional Services $29.33 Total 607151860 $217.28 607151861 Sanitary Supplies 001-000-210-521-10-48-00 Repairs & Maintenance $87.02 101-000-430-543-30-30-00 Supplies $252.79 Total 607151861 $339.81 Total 46254 $557.09 Total Cinta's Corporation #607 $557.09 Execution Time: 16 second(s) Printed by EASTVVENATCHEE\tallen on 7/20/2016 10:07:21 AM Page 4 of 17 East Wenatchee - Voucher Directory • cripbon Amount umber _ Reference Account Numb Cities Ins Assoc of Wash 46255 2016 - July 2016 - July 2nd Council Meeting 11220 Deductible Reimbursements 001-000-110-511-60-49-00 Miscellaneous Total 11220 Total 46255 Total Cities Ins Assoc of Wash Classic One East 46256 Total 46256 Total Classic One East Collier Redal PLLC 46257 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/11/2016 3:25:44 PM Police Dept Dry Cleaning Services 001-000-210-521-10-49-02 Dry Cleaning Services Total Invoice - 7/11/2016 3:25:44 PM 2016 - July 2016 - July 2nd Council Meeting Invoice -7/13/2016 8:44:20 AM Conflict Case/Waldorn C10471 001-000-110-511-60-30-00 Public Defender Conflicts Total Invoice - 7/13/2016 8:44:20 AM Total 46257 Total Collier Redal PLLC Columbia River Steel dba: Moses Lake Steel Supply, Inc 46258 2016 - July 2016 - July 2nd Council Meeting 21604658 $1000.00 $1,000.00 $1,000.00 $1,000.00 $102.23 $102.23 $102.23 $102.23 $172.50 $172.50 $172.50 $172.50 Police/Trailer Repairs 501-000-000-521-10-48-00 Total 21604658 21604694 Police/Trailer Repairs 501-000-000-521-10-48-00 Total 21604694 Total 46258 Total Columbia River Steel dba: Moses Lake Steel Supply, Inc Community Glass Co, Inc 46259 1138562 Police Vehicle Repairs & Maintenance Police Vehicle Repairs & Maintenance $134.54 $134.54 $11553 $115.53 $250.07 $250.07 2016 - July 2016 - July 2nd Council Meeting Total 46259 Total Community Glass Co, Inc Total 1138562 Adjusted Rixon Floor Closer 101-000-420-542-30-48-00 Repairs & Maintenance $70.33 $70.33 $70.33 $70.33 Execution Time: 16 second(s) Printed by EASTWENATCHEE\tallen on 7/20/2016 10:07:21 AM Page 5 of 17 East Wenatchee - Voucher Directory umber Reference , Account Number Description Amount Dan White 46260 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/19/2016 3:12:32 PM July 2016 Salary 117-000-050-557-30-30-00 Contract Services Total Invoice - 7/19/2016 3:12:32 PM Total 46260 Total Dan White Darin Darnell $4,848 00 $4,848.00 $4,848.00 $4,848.00 46261 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/11/2016 3:21:51 PM Police/Cell Phone Reimbursement 001-000-210-521-10-42-01 Telephone $39 00 Total Invoice - 7/11/2016 3:21:51 PM $39.00 Total 46261 $39.00 Total Darin Darnell $39.00 Department of Labor & Industries 46225 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/14/2016 12:34:38 PM 2ND Qtr L&I Fees 101-000-430-543-30-20-00 Benefits $19463 Total Invoice - 7/14/2016 12:34:38 PM $194.63 Total 46225 $194.63 Total Department of Labor & Industries $194.63 Douglas County Auditor 46262 2016 - July 2016 - July 2nd Council Meeting 63208 Recording Fees 001-000-140-514-30-20-00 Records Services $2.00 Total 63208 $2.00 Total 46262 $2.00 Total Douglas County Auditor $2.00 Echo Language Services, LLC. 46263 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/13/2016 8:45:20 AM June 2016 Interpreting Services 001-000-120-512-50-49-01 Interpreting $72500 Total Invoice - 7/13/2016 8:45:20 AM $725.00 Total 46263 $725.00 Total Echo Language Services, LLC. $725.00 Execution Time: 16 second(s) Printed by EASTWENATCHEEVallen on 7/20/2016 10:07:21 AM Page 6 of 17 East Wenatchee - Voucher Directory umber Reference ccount Number Descript . Amount Emanuel Macias 46224 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/14/2016 12:28:22 PM CPL Refund 001-000-000-322-90-01-00 Gun Permits 001-000-000-386-89-55-00 State Share Weapons Permit Fee 001-000-000-386-89-55-00 State Share Weapons Permit Fee Total Invoice - 7/14/2016 12:28:22 PM Total 46224 Total Emanuel Macias Employment Security Dept $18.00 $18.00 $14.75 $50.75 $50.75 $50.75 46222 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/14/2016 12:33:31 PM Unemployment Insurance Fees 001-000-210-521-10-20-00 Benefits $47.09 Total Invoice - 7/14/2016 12:33:31 PM $47.09 Total 46222 $47.09 Total Employment Security Dept $47.09 Equipment Mfg, Inc 46264 2016 - July 2016 - July 2nd Council Meeting Total 46264 Total Equipment Mfg, Inc Erlandsen & Assoc, Inc 46265 32592 Total 32592 8019 Street/Snow Plow 101-000-420-542-66-48-00 Repairs & Maintenance 2016 - July 2016 - July 2nd Council Meeting $737 30 $737.30 $737.30 $737.30 Total 46265 Total Erlandsen & Assoc, Inc Frontier Total 8019 Dolfay Lane Constrction 308-000-314-595-40-63-10 SDC - Dolfay Lane Project $3,960.50 $3,960.50 $3,960.50 $3,960.50 46266 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/11/2016 3:07:32 PM Police Phone Lines 001-000-210-521-10-42-01 Telephone Total Invoice - 7/11/2016 3:07:32 PM Invoice - 7/19/2016 3:22:03 PM Phone Lines 001-000-180-518-30-47-00 Utilities Total Invoice - 7/19/2016 3:22:03 PM $646.33 $646.33 $421.72 $421.72 Page 7 of 17 Execution Time: 16 second(s) Printed by EASTVVENATCHEEVallen on 7/20/2016 10:07:21 AM East Wenatchee - Voucher Directory umber Reference ccount Number Description Amount Invoice - 7/19/2016 3:22:41 PM Street Modems 101-000-420-542-64-47-00 Utilities Total Invoice - 7/19/2016 3:22:41 PM Invoice - 7/19/2016 3:23:04 PM Street Modems 101-000-420-542-64-47-00 Utilities Total Invoice - 7/19/2016 3:23:04 PM Invoice - 7/19/2016 3:23:25 PM Street Modems 101-000-420-542-64-47-00 Utilities Total Invoice - 7/19/2016 3:23:25 PM Invoice - 7/19/2016 3:23:47 PM Street Modems 101-000-420-542-64-47-00 Utilities Total Invoice - 7/19/2016 3:23:47 PM 2016 - July 2016 - July 2nd Council Meeting 3 Total 46266 Total Frontier Gray & Osborne, Inc. 46267 $58.53 $58.53 $110.49 $110.49 $58.53 $58.53 $105.02 $105.02 $1,400.62 $1,400.62 Stormwater Small Works Improvement Project 308-000-315-595-40-63-29 Engineering - Denis Court Project $372.88 308-000-316-595-40-63-29 Engineering - 7th St NE. Project $559.31 Total 3 $932.19 Total 46267 $932.19 Total Gray & Osborne, Inc. $932.19 Inland Fire Protection, Inc. 46268 2016 - July 2016 - July 2nd Council Meeting W16-223B Annual Inspections 101-000-420-542-75-47-00 Utilities $160.14 Total W16-223B $160.14 Total 46268 $160.14 Total Inland Fire Protection, Inc. $160.14 In-Print 46269 2016 - July 2016 - July 2nd Council Meeting 9411 Total In-Print Total 46269 Total 9411 Events/Wings and Wheels 117-000-400-557-30-44-11 Wings & Wheels Advertising $18.94 $18.94 $18.94 $18.94 Execution Time: 16 second(s) Printed by EASINVENATCHEEVallen on 7/20/2016 10:07:21 AM Page 8 of 17 East Wenatchee - Voucher Directory • Reference Account Nu ber Description In-Print Printing Inc DBA Congdon Mailing Service 46270 2016 - July 2016 - July 2nd Council Meeting 9383 Amount Newsletters 001-000-110-511-60-31-05 Newsletter Printing & Mailing $2261.82 Total 9383 $2,261.82 9383M Newsletters 001-000-110-511-60-31-05 Newsletter Printing & Mailing $2022.14 Total 9383M $2,022.14 Total 46270 $4,283.96 Total In-Print Printing Inc DBA Congdon Mailing Service $4,283.96 !sing Inc.-dba Cascade Quality Water 46271 2016 - July 2016 - July 2nd Council Meeting 90022397 Shop/Drinking Water 101-000-430-543-50-30-00 Supplies $20.00 Total 90022397 $20.00 Total 46271 $20.00 Total !sing Inc.-dba Cascade Quality Water $20.00 Jeanette S Bryant 46223 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/14/2016 12:32:44 PM Travel Advance/Police 001-000-210-521-10-43-00 Travel $127.50 Total Invoice - 7/14/2016 12:32:44 PM $127.50 Total 46223 $127.50 Total Jeanette S Bryant $127.50 Localtel Communications 46272 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/19/2016 3:21:07 PM Internet,Phone,Dispatch Services 001-000-001-528-70-51-00 River Corn $50 45 001-000-141-514-20-42-01 Telephone Line Charges $1,033.17 Total Invoice - 7/19/2016 3:21:07 PM $1,083.62 Total 46272 $1,083.62 Total Localtel Communications $1,083.62 Execution Time: 16 second(s) Printed by EASTWENATCHEE\tallen on 7/20/2016 10:07:21 AM Page 9 of 17 East Wenatchee - Voucher Directory • Account Number . Description Master Gardener Foundation of Chelan County 46273 2016 - July 2016 - July 2nd Council Meeting 54 Japanese Garden Fees 101-000-420-542-80-48-00 Maint Agmt - Japanese Gdn Total 54 Total 46273 Total Master Gardener Foundation of Chelan County Norco Enterprise, Inc. 46274 2016 - July 2016 - July 2nd Council Meeting 18768916 $2,000.00 $2,000.00 $2,000.00 $2,000.00 Total 46274 Total Norco Enterprise, Inc. Noyd & Noyd Inc 46275 Street/Sharps Container 101-000-420-542-75-30-00 Supplies Total 18768916 2016 - July 2016 - July 2nd Council Meeting $18.63 $18.63 $18.63 $18.63 7331 Total 7331 7332 Total 7332 7333 Total 7333 7334 Total 7334 7335 Total 7335 7338 Total 7338 Allen/Bond 001-000-142-514-20-46-00 Insurance Barnard/Bond 001-000-140-514-20-46-00 Insurance Lacy/Bond 001-000-110-511-60-46-00 Insurance Gerde/Bond 001-000-142-514-20-46-00 Insurance Crowell/Bond 001-000-120-512-50-46-00 Insurance Harrison/Bond 001-000-210-521-10-46-00 Insurance Total 46275 Total Noyd & Noyd Inc $140.00 $140.00 $100.00 $100.00 $175.00 $175.00 $158.00 $158.00 $100.00 $100.00 $100 00 $100.00 $773.00 $773.00 Execution Time: 16 second(s) Printed by EASTWENATCHEE \tallen on 7/20/2016 10:07:21 AM Page 10 of 17 East Wenatchee - Voucher Directory Office Supplies Office Supplies Office Supplies Central Stores Small Tools & Equipment Office Supplies Office Supplies Office Supplies Office Supplies Office Supplies $73.80 $73.80 $26.08 $26.08 $108.45 $108.45 $1,254.69 $1,254.69 $86.57 $86.57 $57.34 $57.34 $32.45 $32.45 $73.67 $73.67 $3.99 $3.99 $24.42 $24.42 • Reference Account Numb ription Amount Office Depot Finance/Envelopes 001-000-142-514-20-31-00 Total 843036284001 843333226001 City Clerk/Toner 001-000-140-514-20-31-00 Total 843333226001 844826694001 City Clerk/Central Stores 001-000-140-514-20-31-01 Total 844826694001 845462865001 City Clerk/Tiles 001-000-180-518-30-35-00 Total 845462865001 845601487001 Finance/Folders 001-000-142-514-20-31-00 Total 845601487001 845818747001 Police/Writing Tablets 001-000-210-521-10-31-00 Total 845818747001 845818823001 Police/Folders and Sharpies 001-000-210-521-10-31-00 Total 845818823001 846735788001 Code/Battery 001-000-580-558-60-31-00 Total 846735788001 846922575001 Code/Labels 001-000-580-558-60-31-00 Total 846922575001 46276 2016 - July 2016 - July 2nd Council Meeting 842964719001 Police/Toner 001-000-210-521-10-31-00 Total 842964719001 843036284001 Execution Time: 16 second(s) Printed by EASTVVENATCHEEVallen on 7/20/2016 10:07:21 AM Page 11 of 17 East Wenatchee - Voucher Directory Number Reference Account Number . Description 847302585001 Court, City Clerk/Office Supplies 001-000-120-512-50-31-00 Office Supplies $6.25 001-000-140-514-20-31-00 Office Supplies $8.11 Total 847302585001 $14.36 847302837001 Court/Ink Pens 001-000-120-512-50-31-00 Office Supplies $34.61 Total 847302837001 $34.61 847302838001 Court/Office Supplies 001-000-120-512-50-31-00 Office Supplies $43.27 Total 847302838001 $43.27 Total 46276 $1,833.70 Total Office Depot $1,833.70 Okanogan County Jail 46277 2016 - July 2016 - July 2nd Council Meeting Invoice - 7/19/2016 3:10:56 PM June 2016 Housing of Inmates 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $409.50 Total Invoice - 7/19/2016 3:10:56 PM $409.50 Total 46277 $409.50 Total Okanogan County Jail $409.50 Owen Equipment Company 46278 2016 - July 2016 - July 2nd Council Meeting 80002 Street/Quick Connect and Coupler/Service Charge 101 -000 -313 -542 -42 -30 -00 Supplies - SWA $136.14 Total 80002 $136.14 Total 46278 $136.14 Total Owen Equipment Company $136.14 Pace Engineers Inc. 46279 2016 - July 2016 - July 2nd Council Meeting 62719 15th St City Limits Roadway Improvements 301-000-000-595-10-50-22 Engr Baker Ave 15th to 20th Project $23,274 53 Total 62719 $23,274.53 Total 46279 $23,274.53 Total Pace Engineers Inc. $23,274.53 Execution Time: 16 second(s) Printed by EASTWENATCHEE\tallen on 7/20/2016 10:07:21 AM Page 12 of 17 East Wenatchee - Voucher Directory Account Number Description Rad's Quick Lube, LLC 46280 2016 - July 2016 - July 2nd Council Meeting 1-7256 Total 46280 Total Rad's Quick Lube, LLC Randy's Auto Parts & Towing 46281 Total 1-7256 53715 Police Oil Change 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance 2016 - July 2016 - July 2nd Council Meeting $44 20 $44.20 $44.20 $44.20 Total 53715 Total 46281 Total Randy's Auto Parts & Towing Resort Radio LIc 46282 Police/lmpund Vehicle 001-000-210-521-10-41-00 Professional Services 2016 - July 2016 - July 2nd Council Meeting $140.66 $140.66 $140.66 $140.66 Total 46282 Total Resort Radio LIc Rh2 Engineering, Inc. 46283 Invoice -7114/2016 2:19:51 PM Events/Parkway Pileup Advertising 117-000-450-557-30-44-12 PkwyPile-up Car Show Advertising Total Invoice - 7/14/2016 2:19:51 PM 2016 - July 2016 - July 2nd Council Meeting $350.00 $350.00 $350.00 $350.00 Total 46283 Total Rh2 Engineering, Inc. Sandra McCourt 46284 65478 Total 65478 65479 Total 65479 Valley Mall Parkway Preservation 301-000-000-595-30-50-40 SDC VMP Grant to 9th Overlay Highline Drive Reconstruction 301-000-000-595-10-50-10 Engr-Design Highline Drive 2016 - July 2016 - July 2nd Council Meeting $1,268.83 $1,268.83 $20,867.16 $20,867.16 $22,135.99 $22,135.99 Total 46284 Total Sandra McCourt Invoice -7/14/2016 2:16:54 PM Travel Reimbursement 001-000-110-511-60-43-00 Total Invoice - 7/14/2016 2:16:54 PM Travel $163.62 $163.62 $163.62 $163.62 Execution Time: 16 second(s) Printed by EASTVVENATCHEE \tallen on 7/20/2016 10:07:21 AM Page 13 of 17 East Wenatchee - Voucher Directory Amount Reference Account Number Description a Staples 46285 2016 -July 2016 - July 2nd Council Meeting 66142 Total 46285 Total Staples The Ups Store 46286 Total 46286 Total The Ups Store Verizon Wireless 46287 ($37.93) ($37.93) $476.95 $476.95 $42.24 $42.24 $481.26 $481.26 Total 66142 66143 Total 66143 78792 Total 78792 Credit 001-000-142-514-20-31-00 Adobe 001-000-145-594-14-60-25 Office Supplies 001-000-142-514-20-31-00 Office Supplies Capital - Cmptr Hdwe Admin Office Supplies 2016 - July 2016 - July 2nd Council Meeting Invoice -7111/2016 3:29:20 PM Postage Fees 001-000-110-511-60-49-00 Miscellaneous $8.16 001-000-210-521-10-42-03 Postage $175.46 Total Invoice - 7/11/2016 3:29:20 PM $183.62 $183.62 $183.62 2016 - July 2016 - July 2nd Council Meeting 9768089501 Police/Phone Lines 001-000-210-521-10-42-01 Telephone $107.09 Total 9768089501 $107.09 9768118778 Total 46287 Total Verizon Wireless Wash ST Dept of Licensing 46288 Police/Phone Lines 001-000-210-521-10-42-01 Telephone Total 9768118778 2016 - July 2016 - July 2nd Council Meeting $54.20 $54.20 $161.29 $161.29 EWP000226 Garcia-Garibay Gun Permit 001-001-000-586-00-03-00 State Share of Gun Permits $18.00 Total EWP000226 Garcia-Garibay $18.00 Execution Time: 16 second(s) Printed by EASTWENATCHEE\tallen on 7/20/2016 10:07:21 AM Page 14 of 17 East Wenatchee - Voucher Directory State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $1800 $18.00 Reference Account Number Description Amount EWP000227 Marotta Gun Permit 001-001-000-586-00-03-00 Total EWP000227 Marotta EWP000228 Bunds Gun Permit 001-001-000-586-00-03-00 Total EWP000228 Bunds EWP000229 Johnston Gun Permit 001-001-000-586-00-03-00 Total EWP000229 Johnston EWP000230 Grant Gun Permit 001-001-000-586-00-03-00 Total EWP000230 Grant EWP000231 Hutchins Gun Permit 001-001-000-586-00-03-00 Total EWP000231 Hutchins EWP000232 Barger Gun Permit 001-001-000-586-00-03-00 Total EWP000232 Barger EWP000233 Harvey Gun Permit 001-001-000-586-00-03-00 Total EWP000233 Harvey EWP000234 Winsor Gun Permit 001-001-000-586-00-03-00 Total EWP000234 Winsor EWP000235 Chapman Gun Permit 001-001-000-586-00-03-00 Total EWP000235 Chapman EWP000236 Clark Gun Permit 001-001-000-586-00-03-00 Total EWP000236 Clark EWP000237 Susich Gun Permit 001-001-000-586-00-03-00 Total EWP000237 Susich Execution Time: 16 second(s) Printed by EASTWENATCHEE\tallen on 7/20/2016 10:07:21 AM Page 15 of 17 East Wenatchee - Voucher Directory State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits State Share of Gun Permits $18 00 $18.00 $18.00 $18.00 $18.00 $18.00 $18 00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $360.00 $360.00 umber Reference ccount Number Description Amount Total 46288 Total Wash ST Dept of Licensing Wash State Treasurer 46289 Total 46289 Total Wash State Treasurer EWP000238 Busenbark Gun Permit 001-001-000-586-00-03-00 Total EWP000238 Busenbark EWP000239 Bellinger Gun Permit 001-001-000-586-00-03-00 Total EWP000239 Bellinger EWP000240 Bellinger Gun Permit 001-001-000-586-00-03-00 Total EWP000240 Bellinger EWP000241 Macias Gun Permit 001-001-000-586-00-03-00 Total EWP000241 Macias EWP000243 De La Cruz Gun Permit 001-001-000-586-00-03-00 Total EWP000243 De La Cruz EWP000247 Everhart Gun Permit 001-001-000-586-00-03-00 Total EWP000247 Everhart EWP000249 Martin Gun Permit 001-001-000-586-00-03-00 Total EWP000249 Martin EWP000250 Chartier Gun Permit 001-001-000-586-00-03-00 Total EWP000250 Chartier Invoice -7119/2016 3:11:41 PM Court Remittance 001-001-000-586-00-05-00 001-001-000-586-00-06-00 Total Invoice - 7/19/2016 3:11:41 PM Court Remittances State Surcharge (bldg Code) $20,952.32 $49.50 $21,001.82 $21,001.82 $21,001.82 2016 - July 2016 - July 2nd Council Meeting Execution Time: 16 second(s) Printed by EASTWENATCHEEVallen on 7/20/2016 10:07:21 AM Page 16 of 17 East Wenatchee - Voucher Directory • moun Washington Association 46290 Reference 32595 Account Number Description 2016 - July 2016 -July 2nd Council Meeting Planning and Code/Office Supplies 001 -000-590-558-50-31 -00 Office Supplies $1,185.46 Total 32595 $1,185.46 Total 46290 $1,185.46 Total Washington Association $1,185.46 Washington State Patrol 46291 2016 - July 2016 - July 2nd Council Meeting 116009199 Background Checks 001-000-110-511-60-47-00 Background Check Costs $12.00 Total 116009199 $12.00 116009283 Background Checks 001-000-110-511-60-47-00 Background Check Costs $472.00 Total 116009283 $472.00 Total 46291 $484.00 Total Washington State Patrol $484.00 Xerox Corporation 46292 2016 - July 2016 - July 2nd Council Meeting 085276035 Police Copier Fees 00 1-000-2 10-52 1-10-4 1-00 Professional Services $324.03 Total 085276035 $324.03 085276051 Street/Copier Fees 101-000-430-543-30-30-00 Supplies $108.29 Total 085276051 $108.29 Total 46292 $432.32 Total Xerox Corporation $432.32 Grand Total Vendor Count 53 $165,728.26 Execution Time: 16 second(s) Printed by EASTWENATCHEE \tallen on 7/20/2016 10:07:21 AM Page 17 of 17 East Wenatchee - Voucher Directory This page intentionally left blank S I • City of East Wenatchee Town Toyota • Advertising Schedule July 18, 2016 This Advertising Schedule (July 18, 2016) is entered into pursuant to and incorporates by reference the terms and conditions of the Advertising Services Agreement by and between Town Toyota, and the City of East Wenatchee ("Promoter"). Town Toyota shall receive the following:: • Presenting Sponsor of the 2016 Wings & Wheels Festival begin held September 29-October 2, 2016 at Eastmont Community Park. • Radio mention in produced :30 radio schedule, 10 times per day beginning 21 days before the festival • Visual mention in print advertising as named sponsor and mention in Electronic Billboard spots 20 times an hour beginning 21 days before the event • Town Toyota to have 12 vehicles staged in a central area during the Saturday Car Show. • 100+ feet of booth/tent space • 14+ PA Announcements during car show • One 8 1/2" x11' Full Page Color Program Ad • Up to 3 banners near stage • One 1" x 10" Town Toyota's Logo printed on t-shirts, sweatshirts and hats • Town Toyota's Logo incorporated into Wings & Wheels design • Logo on all merchandise and car registration forms • Display advertising on city webpage TDA to Provide: • Banners for placement in designated areas above • Logos and/or artwork for produced media materials • Personnel as needed for Town Toyota exhibit space for duration of show Fees $4,500.00. Payable on or before September 15, 2016 Please make check payable to "City of East Wenatchee" 271 9 1h Street NE, East Wenatchee, WA 98802 Attn: Dan White (Signature of Authorized Officer) Steven Lacy (Printed Name) (Signature of Authorized Representative) Louis C. Manetta (Printed Name) Mayor of East Wenatchee TCAA, Chief Operating Officer (Title) (Date) (Date) • 3 of 3 e. Notice. Any notice, communication or statement relating to this Agreement or any Schedule shall be in writing and deemed effective: (i) upon delivery when delivered in person; (ii) upon transmission when delivered by verified facsimile transmission; or (iii) when delivered by registered or certified mail, postage prepaid, return receipt requested or by nationally-recognized overnight courier service, to each party at the address set forth below: Cincinnati Region Toyota Dealers Advertising Association, Inc. c/o TCAA, Inc. 4555 Lake Forest Drive, Suite 550 Cincinnati, OH 45242 Fax No.: 513.956.5558 Attn: President With copy to Michael Barron Barron Peck Bennie & Schlemmer 3074 Madison Road Cincinnati, Ohio 45209 Fax No. 513.721.8311 f. Amendments and Waivers. The failure of either party to insist upon or enforce strict performance by the other party of any provision of this Agreement or any Schedule or to exercise any right under this Agreement or any Schedule shall not be construed as a waiver or relinquishment to any extent of such party's right to assert or rely upon any such provision or right in that or any other instance, and the same shall be and remain in full force and effect. No change, amendment or modification of any provision of tills Agreement or any Schedule shall be valid unless in writing signed by both parties. g. Construction of Agreement. Each party and its counsel have participated fully in the review and revision of this Agreement. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement. h. Entire Agreement. This Agreement and each Schedule sets forth the entire agreement and understanding of the parties relating to the subject matter hereof, and merges and supersedes all prior discussions and writings between them with respect to the contents of this Agreement and each Schedule or the Services provided by TDA. If any provision (or part thereof) of this Agreement or any Schedule is determined by a court of competent jurisdiction as part of a final non-appealable ruling, government action or binding arbitration, to be invalid, illegal, or otherwise unenforceable, such provision shall be enforced as nearly as possible in accordance with the stated intention of the parties, while the remainder of this Agreement or any Schedule shall remain in full force and effect and bind the parties according to its terms. This Agreement and each applicable Schedule may be executed in multiple counterparts, all of which together will constitute one original document. Promoter IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute a counterpart of this Advertising Services Agreement, effective as of The date indicated above. City of East Wenatchee (Signature of Authorized Officer) Steven Lacy (Printed Name) Mayor of East Wenatchee Town Toyota -A-tko C apa4 (Signature of Authorized Representative) Louis C. Manetta (Printed Name) TCAA Chief Operating Officer (Title) (Title) July 18, 2016 (Date) (Date) • 2 of 3 Advertising Services Agreement • • This Advertising Services Agreement (the "Agreement), effective as of this 18 th day of July, 2016, is made by and between Town Toyota, and the City of East Wenatchee ("Promoter"). 1. Services. Promoter will provide to TDA the services and advertising opportunities (the "Services") set forth in various written Advertising Schedules (each a "Schedule") which shall be executed by both parties and which shall supplement this Agreement. Each Schedule, which incorporates this Agreement by reference, shall contain additional terms and conditions that are specific to the Service to be provided thereunder. In the event of any conflict between the terms of this Agreement or any Schedule, this Agreement shall prevail except to the extent the conflict is specifically acknowledged in such Schedule and agreed upon by both parties. 2. Payment for Services. TDA shall pay the fees for the Services as set forth in each applicable Schedule. 3. Term; Termination. This Agreement shall commence upon execution by both parties and, unless terminated earlier as provided for below, shall remain in effect until all executed Schedules hereto have expired or are terminated (the 'Term"). At any time during the Term, a party shall have the right to terminate a Schedule (i) five (5) days after the other party's receipt of notice that such party is in material breach of any of the terms or conditions set forth in this Agreement or such Schedule, unless such party cures such breach within said five (5) day period or the non- breaching party withdraws its notice of termination, (ii) immediately upon notice by a party if the other party (A) is adjudged insolvent or bankrupt, (B) institutes or has instituted against it any proceeding seeking relief, reorganization or arrangement under any laws relating to insolvency (and, in the case of any such proceeding instituted against it, the proceeding is not dismissed within sixty (60) days after filing), (C) makes any assignment for the benefit of creditors, (D) appoints a receiver, liquidator or trustee of any of its property or assets, or (E) liquidates, dissolves or winds up its business, or (iii) immediately if any change occurs in any applicable laws or regulations that would, in that party's reasonable opinion, render the party's performance hereunder illegal or otherwise subject to legal challenge. 4. Representations and Warranties. TDA and Promoter represent and warrant to each other that: (i) such it has all necessary right, power and authority to enter into this Agreement and each Schedule and to perform its obligations under each and (ii) nothing contained in this Agreement or any Schedule or required by such party's performance under this Agreement or any Schedule will place such party in breach of any other contract or agreement to which it is bound or violate any applicable law, rule or regulation. Each person executing this Agreement or any Schedule in a representative capacity represents and warrants that he or she is authorized to act on behalf of the represented entity and to bind such entity to the terms and conditions set forth herein. 5. Indemnification; Limitation of Liability. a. Promoter agrees to indemnify, defend, and hold harmless TDA and Toyota Motor Sales U.S.A.„ Inc. (and their respective officers, directors, employees, shareholders and agents, successors, assigns and representatives) (collectively, the "TDA/TMS Entities") from and against any and all costs, expenses, damages, claims, suits, actions, liabilities, losses and judgments, including, without limitation, attorneys' fees and legal expenses (collectively, the Damages) based on, arising out of or in any way related or connected with claims, liabilities, losses, damages, injuries or expenses (including reasonable attorneys' fees) directly or indirectly arising from or relating to (i) the Services provided by Promoter; (ii) any breach of this Agreement or any Schedule by Promoter, or (iii) the violation of any applicable law, rule or regulation by Promoter. If Services include sponsorship of an event (a "Sponsored Event"), then Promoter additionally agrees to indemnify and hold the TDA/TMS Entities harmless from any Damages based on, arising out of or in any way related or connected with the Sponsored Event, the Promoter's performance of its Agreement with TDA, or any other matter or activity directly or indirectly related to the Sponsored Event. any and all Damages directly or indirectly arising from or relating to (i) any breach by TDA of this Agreement or any Schedule; and (ii) the violation of any applicable law, rule or regulation by TDA. c. Neither Promoter nor TDA shall be to the other for any special, consequential (even if a party has been informed of the possibility of such damages), incidental, punitive or indirect damages, losses, costs or expenses of any kind or any lost or imputed profits arising out of this Agreement or any Schedule or its termination; however caused, and whether based in contract, tort (including negligence), products liability or any other theory of liability regardless of whether such party has been advised of the possibility of such damages, losses, costs or expenses. Each party hereto waives any claims that these exclusions deprive such party of an adequate remedy. Except for liabilities resulting from either party's willful misconduct or recklessness or either party's Indemnification obligations set forth herein, each party's liability hereunder shall not exceed the fees paid or payable by TDA under the applicable Schedule within the one-year period immediately preceding the date that the alleged wrongful act first occurred. This Section 5 shall survive the expiration or termination of the Agreement or any applicable Schedule. 5. General Provisions a. Insurance Requirements. If the Services include a Sponsored Event, then Promoter shall maintain throughout the staging and performance of the Sponsored Event, the following minimum insurance coverage: (a) Commercial general liability insurance, in a minimum coverage of One Million Dollars ($1,000,000) combined single limit for bodily injury and property damage, and at least One Million Dollars ($1,000,000) coverage for any other liabilities, including contractual and advertising liabilities; (b) Employer's liability insurance in a minimum amount of One Million Dollars ($1,000,000) and workers compensation insurance in an amount satisfying applicable laws and (c) Umbrella liability insurance in a minimum amount of Four Million Dollars ($4,000,000). In addition, the owner and/or lesser of the Sponsored Event premises, and anyone providing catering or related activities for the Sponsored Event must maintain at least One Million Dollars ($1,000,000) commercial liability insurance with full liquor liability coverage. If Promoter serves alcoholic drinks at the Sponsored Event, Promoter must have full liquor liability insurance coverage as part of its commercial general liability insurance coverage. The commercial liability policy must name the TDA/TMS Entities as Additional Insureds and shall specify that the insurance carrier will endeavor to provide TDA thirty (30) days written notice prior to any change, cancellation or reduction In such coverage. b. Jurisdiction and Governing Law. Any claim arising out of or relating to this Agreement or any Schedule shall be brought exclusively in either the state or federal courts located in Hamilton County, Ohio and both parties consent to such exclusive personal jurisdiction. The rights and obligations of the parties under this Agreement and each Schedule shall be governed by and construed under the laws of the State of Ohio without reference to conflict of law principles. c. Force Majeure. Neither party shall be deemed in default of this Agreement or any Schedule to the extent that performance of its obligations or attempts to cure any breach are delayed or prevented by reason of any act of God, fire, natural disaster, accident, riots, acts of government, shortage of materials or supplies, or any other cause beyond the reasonable control of such party; provided, that the party whose performance is affected by any such event gives the other party written notice thereof within ten (10) working days of such event or occurrence. d. Relationship. The relationship of TDA and Promoter established pursuant to this Agreement and each Schedule is that of independent contractors and no joint venture, partnership, agency, franchise or employment relationship will be deemed to exist between them. • b. TDA agrees to indemnify, defend, and hold harmless Promoter, its officers, directors, employees, shareholders and agents from and against 1 of 3 • 2016 WENATCHEE VALLEY DELEGATES Tim Detering—Head of the delegation and East Wenatchee City Councilmember. Tim Detering married to Dawn (3 rd grade teacher) for 33 years. They have 4 grown children and three dogs! Mr. Detering is a Project Manager for Chelan County PUD at Rock Island Dam on the Columbia River. Mr. Detering serves on the East We- natchee City Council, the board of directors for Link Transit, the Chamber of Commerce, and other community organiza- tions. This is his 4 th visit to Misawa. David Kelts—Wenatchee Valley Misawa Sister City President 1 David Kelts lived and taught in Japan for 28 years. He consid- ers himself to be a "Tohoku-jin" since he lived in Misawa for 20 years while teaching at Sollars School. He met his wife, Judy, in Misawa where they were married in 1996. Because they lived in Misawa, they decided to retire in the Wenatchee Valley and have been active in the Sister City Association since 2005. David loves all Japanese foods and introducing American friends to the Japanese culture. Apple Blossom Queen Karl Martin Kori is the senior Class President at Wenatchee High School, and the DECA State President. She enjoys volunteer work, and is easy going and loves to be active. She is excited to experi- ence all the culture Japan has to offer. Apple Blossom Princess Emily Holmes Emily is a member of the National Honor Society, Cheer Cap- tain, and participates in deaf community outreaches. She en- joys cheerleading, sign language, and being an Apple Blossom Princess. Apple Blossom Princess Sami Everhart Sami is a member of the National Honor Society, and the Asso- ciated Student Body. She enjoys soccer, hiking, biking, run- ning, dancing and drawing. She is outgoing, friendly and very adventurous. Sami was selected to be an exchange student next school year through the Rotary Exchange program. Kristen & Erik Holmberg Kristen is a Apple Blossom Chaperone for the Delegation. She has been married 25 years to her husband Erik, a local Dentist. They have 4 children and enjoy hiking, skiing and the out- doors. Eric is a member of the Rotary International, and Boy Scouts of America. Maureen Holmes Maureen has been married for 22 years to her husband Ward, and they have three children. She does the bookkeeping for their business, Aurora Quality Buildings. She is a member of the Eastmont High School Booster Club, and enjoys camping, snowmobiling, sunny beaches, and quality time with her fam- ily. Suzanne Helgerson Suzanne is a mother of 4 and Grandmother of 10. She is a retired Social Worker for Chelan-Douglas Health District. She enjoys tennis, golf, bridge, and gardening. Suzanne is on the Community Concert Board and is a driver for Mobile Meals. Connie Morris Connie is married mother of 3. She is a Dental Practice Financial Manager and enjoys theatre, sports, hiking, reading, sewing, gardening, dance, and spending time with family and friends. Connie is a volunteer at the Wenatchee Valley Mu- seum. She is a Costumer and Choreographer for Wenatchee School District and the Community Theatre. Felix & Randi Slette Felix and Randi are retired and have 3 children and 5 grand- children. Felix is the co-founder & now member of the North Central Washington Beekeepers Association. They both enjoy travel. Felix enjoys bee keeping, hunting & fish- ing, metal working, history, science and electronics. Randi enjoys old classic movies, playing/teaching her grandkids, and walking/hiking. Lauren Dilly Lauren is married to husband Sam, and has 2 stepchildren. She is an online Editor and is self employed. Lauren is a member of the Outdoor Industry Women's Coalition, and enjoys reading, gardening, international travel, hiking and fishing. Julie Middleton-Duran Julie is currently a Teacher at Orchard Middle School. She has been a teacher for 23 years. Julie enjoys fly-fishing, travel, cooking, films, and history. Her family hosted a Japanese Ro- tary Exchange student when she was in high school, and she is looking forward to learning more about the Japanese Culture. Juan Carlos Lomeli Juan is a Student at Wenatchee Valley College, currently studying Japanese. He would like to finish his degree in Japan. Juan en- joys fixing cars, cooking, and travel. He is friendly and outgoing, and has a high respect for his elders. Javier Santos Garcia Javier is a Student at Wenatchee Valley College, currently studying Japanese III. He is interested in the Japanese culture. Javier enjoys travel, camping, hiking, video editing, and the Japa- nese Language. He is excited to visit Japan and experience the culture. 11 Fileberto Mojica Parra Jr. Fil is a Student at Wenatchee Valley College, currently studying the Japanese. Fil enjoys reading, video gaming, learning the Japanese language, hiking, and music. Brandy Brown Brandy is a Student at Eastmont High School, and part of the East- mont High School Jazz Band. She enjoys meeting new people and experiencing new places. Brandy is looking forward to attending college after graduation, and focusing on a science based degree. She is full of energy and likes spending time with family, friends, and her pets. Tara Dilly Tara is a Student at Pioneer Middle School. She enjoys school and soccer. Tara volunteers her time at local retirement homes, the Humane Society, and homeless shelters. She enjoys swimming, reading, taking notes, and music. Cashmere Princess Krystal Sousley Krystal is a senior at Cashmere High School, and enjoys singing, dancing, acting, playing the flute and illusionary tricks. Her great grandmother was born and raised in Hakozaki, and taught Krystal about the Japanese culture. She looks forward to being a Student Ambassador. Megan Sawyer Megan is a junior at Wenatchee High School. She is interested in Drama. She enjoys music, band, reading, video games, and sing- ing. She is open to trying new things and enjoys meeting new people. Megan has also taken Japanese at Wenatchee Valley College. City of Wenatchee CITIES OF EAST WENATCHEE AND WENATCHEE May 2, 2016 Honorable Mayor Kazumasa Taneichi Misawa City Office 1-1-38 Sakura-Cho, Misawa Japar 033 Mayor Tanelchi, Members of the aty Council and Misawa Friends: The cities of East Wenatchee and VVenatcht.i- are very pleased to present our delegation to Misawa for the year 2016. This year's delegation is led by Tim Detering, an este ,med member of the East Wenatchee City Council, who will represent both cities and the Wenatchee Valley in all functions and festivities associated with this year's visit. We are sending Kori Martin, Apple Blossom Queen and the Princesses, Sami Everhart and Emily Holmes. We are sure you will find them delightful, as have all those who have associated with them this year. We send our regrets for not being able to attend, but wish for a very successful visit from the Wenatchee Valkiy Delegation. We understand well the great and gracious hospitality that is being rendered to this year's delegation. We want to personally thank all those at Misawa City Hall, those working with your Sister City Committees, the host families, and all others in your community who we know are already providing this year's delegates with the usual wonderful Misawa experience. As the Mayors of our Valley, we both convey to you our warmest regards, with the hope that this year's delegation will demonstrate our commitment to the continuation and growth of our Sister City relationship. With Warmest Regards, / Steven C. Lacy Frank Kuntz Mayor of East Wenatc Mayor of Wenatchee Building a Bridge of Friendship Between our Communities • 2C1C WENAICIFIEE IDIEUECATION MISAWA, JAIDAN WENATCHEE VALLEY MISAWA SISTER CITY ASSOCIATION P.O. BOX 5385 WENATCHEE, WA 98807-5385 ivena tch ee v at63 tifellatc he e11 063 2015 Delegation in Misawa, Japan • 2016 Construction Projects Status Report-July 2016 Valley Mall Parkway Preservation This project will overlay the existing pavement on Valley Mall Parkway from Grant Road to 9 th St NE. The project will grind the existing pavement to re-establish a normal crown cross section for the roadway. The project will also rebuild over 30 sidewalk ramps to meet the current ADA standard. The project will have a major impact on traffic and businesses along Valley Mall Parkway. It is anticipated that much of the work will occur at night to minimize these impacts, but additional public feedback is desired to validate that decision. Status: Under Construction All work is completed except for the a few "punch list" items. This work is • expected to be completed by the end of July. 9 th St NE Dual Round -Abouts The Valley Mall Parkway and 9 th St NE signal was originally intended to install a 4 way signalized intersection, but a dual Round-About (RAB) including the 9 th St NE / SR 28 intersection was considered to be a better alternative. The four corners of the intersection will also be retrofitted with new sidewalk ramps that meet the ADA standards. Status: Dual Round-About Grant Award The city has requested that the WSDOT perform the design and contract administration for this project. The draft agreement between the city and WSDOT will be presented to the City Council on July 26, 2016 • Highline Drive The Highline Drive Project will reconstruct the roadway from Grant Road to 3 rd St SE. The deteriorated pavement will be completely reconstructed, the remaining sidewalks will be constructed, bike lanes will be added, additional illumination will be added, and the stormwater collection, treatment and conveyance will be enhanced. Status: The consultant continues with the design of the project. Baker Avenue The Baker Avenue project will reconstruct Baker Avenue from 15 th St NE to the city limits approximately at Sand Canyon. The project will construct a sidewalk on the west side of the street, provide bicycle lanes on both sides of the street, install a storm water collection and treatment system, provide turning lanes at 19 th St NE, reconstruct the structural base of the roadway and repave. The project is scheduled for construction on 2017. • Status: The consultant has submitted 30% plans and Public Open House was held. The design is continuing on the project. Right of Way appraisals are being conducted by a sub-consultant to PACE Engineers. Valley Mall Parkway Parking Lot The VMP Parking Lot LID project will redesign the parking lot with a "Low Impact Development" storm water collection and treatment system. This will be accomplished through the use of a "permeable" pavement. The project will also provide for new landscaping, illumination, an enhanced cross walk across VMP, improve the Link Bus Stop, provide a public information kiosk, and install a public car wash facility for civic fund raising activities. Status: The city had the Preconstruction Conference on July 20. Construction will begin on July 25, 2016. Construction is expected until the • beginning of October. • 11th St NE and 19 t1) St NE Overlay An Arterial Preservation Program grant was awarded to the city through the Transportation Improvement Board for a pavement overlay on 11 th St NE from Valley Mall Parkway to Baker Avenue and for 19 th St NE from SR 28 to Eastmont Avenue. Status: The consultant agreement has been approved for this project. They are well along with the design 2016 Residential Overlay Program The 2016 Residential Overlay program will repave portions of 2 nd St NE, Rolf's Court, Rolf's Place, 4 th St NE Colby Court, and Darwood St. In addition, the streets originally scheduled for the 2015 project will also be paved. These streets are portions of 9 th St NE, N. Iowa, and N. Grover Streets. These projects will be paved in conjunction with the Transportation Improvement Boards APP project to overlay 11 th St NE and 19 th St NE to obtain an increased economy of scale. • Status: See "11 th St NE and 19 th NE Overlay" project 5 th Street NE Sidewalks and Storm Sewer Improvements The 5 th St NE Sidewalk/Storm Sewer project will construct new sidewalks from Baker Avenue to Eastmont Avenue. The construction of these sidewalks will necessitate the need for a new storm sewer system as well. CDBG and GEWSWU funds will be used to fund this project. Status: A consultant has been selected. Approval of the consultant and the consultant agreement will be considered by the city council on July 26, 2016 • • Denis Ct and 7 th St NE Stormwater Improvements The Denis Court and 7 th St NE Small Stormwater Improvement projects where approved by the city council for 2016 construction. The Denis Court project will collect storm water and covey it to the storm water main sewer line on 11 th St NE. The 7 th St NE project will collect storm water and convey to the storm system on Colorado Avenue. The project is funded through the Greater East Wenatchee Storm Water Utility (GEWSWU). Status: This consultant agreement with Gray & Osborne has been approved for the design of these projects. The survey work has previously been completed and the design has begun. Construction is scheduled for early fall, 2016. • • • CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL • • COUNCIL AGENDA BILL # 16 -07 -06 AGENDA ITEM # 4 PRESENTER: Greg Pezoldt AGENDA DATE: July 26, 2016 POSITION: City Engineer DEPARTMENT: Public Works TITLE: 5th St NE Sidewalks and Stormwater Project Consultant Selection and Agreement BACKGROUND/HISTORY: In 2015, the city identified 5th St NE as the project that it would expend the 2015-2107 CDBG funds on. The project would construct sidewalks from Baker Avenue to Eastmont Avenue. Because the sidewalks would alter the stormwater runoff condition, it was also decided to construct a stormwater collection and conveyance system as a part of the project. Funding consists of $300,000 in CDBG funds and $150,000 in GEWSWU funds. In June, 2016, the city advertised for Statements of Qualifications from consultants to prepare plans and bidding documents. Interviews were conducted on July 7-8, 2016. The results of these interviews are as follows: SCJ Alliance 244 rating points RH2 Engineers 210 rating points Forsgren Associates 263 rating points PACE Engineers 236 rating points Based on the consultant ratings, Forsgren Associates was deemed the most qualified" consultant. A consultant agreement has been prepared for this work. It identifies the scope of the work and the cost of the design for the project. The cost for design is not to succeed $66,890. If Forsgren successfully completes the design, a supplement to the consultant agreement will be considered for the construction management and inspection for the project. EXHIBITS: Consulting Agreement for Forsgren Associates RECOMMENDED ACTION: Approve the selection of Forsgren Associates as the most qualified consultant for the 5th St NE Sidewalk and Stormwater Project and approve the consultant agreement in the "not to exceed" amounts of $66,890 for the design and bidding of the project FINANCIAL DATA: Expenditure Required $ 66,890 Amount Budgeted $ 70,000 Appropriation Required $ 0.00 Page 1 of 2 Second By: Pxtrth Councilmember Raab Councilmember Buckner Councilmember Detering CTION TAKEN: Motion Made By: tlf. h_catt. Councilmember Sterk Councilmember Johnson Councilmember McCourt Councilmlimber Barnhart Passed: Failed: Mayor Lacy (in case of tie) • • Page 2 of 2 • Professional Services Contract Between The City of East Wenatchee • And Forsgren Associates For Professional Engineering Services for the Design and Contract Administration for the 5th Street Sidewalk Project Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 1 of 13 • 1. Washington Law governs the interpretation of this Contract. This Contract shall be interpreted, construed, and enforced in all respects in accordance with the laws of the State of Washington. • • 2. Parties. The Parties to this agreement ("Agreement") are the City of East Wenatchee ("City") and Forsgren Associates, Inc. ("Consultant"). In consideration of the terms, conditions, covenants, and performance of the scope of work contained herein, as attached and made a part hereof, the City and Consultant mutually agree as follows: 3. Scope of work. Consultant shall provide the services specified below. These services shall be termed "work" herein. Consultant shall perform the following services that: a. General Project Scope and Objectives: i. Provide design of new curb, gutter, and sidewalks (CGS) along the 5th Street NE alignment from N. Baker to Eastmont Avenues on both sides of the street where existing CGS is not present. The sidewalks will include driveways where existing driveways exist. ii. Design replacement of driveways and ADA ramps of existing CGS from N. Baker to N. Colorado Avenues that are not ADA compliant. iii. Provide new drainage structures associated with the proposed improvements. b. Provides timely, reliable, and cost effective service; c. Meet with the City to review scope of work and what will be required. d. A topographic survey of the project will be needed to complete designs. This survey will include the following tasks: i. Research County survey records to find surveys that have been filed in the project area. These surveys will be used to establish the approximate locations of street centerline and right-of-way. ii. Utilize the Washington Utility Notification Center in order to coordinate the location of underground utilities. We will also coordinate with City Public Works maintenance staff with assistance in locating city utilities. iii. Provide a topographic site survey to include found property corners and right-of-way monuments, utilities, pavement, sidewalk, curb and gutter, street striping, existing structures, trees larger than 6-inches, and any other existing features located within the project limits. iv. Prepare a survey base map in AutoCAD showing all surveyed items. A boundary survey is not included in this proposal, thus property boundaries, street centerline, and right-of-way shown on the base map will be approximate. The base map will be utilized by the engineer to complete the design. If the City determines a boundary survey is needed, it can be added. e. Engineering Services for the project will include: Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 2 of 13 • • i. Meetings with City staff to discuss project goals and objectives and overall approach and to obtain from the City and background information in its position pertaining to the project. ii. Plans and related bid documents will be submitted to the City for review and approval at the following intervals: 30%, 90%, and 100%. iii. Provide HUD/CDBG Environmental documentation. It is anticipated that the Determination of Categorical Exclusion approach will be taken given the nature of the project. iv. 30% Plan Preparation to include: 1. Review the completed topographic survey base map to become better familiar with existing site conditions. 2. Create and organize design AutoCAD files. 3. Complete a site walk-through with City staff to identify any scope items that may have been missed. 4. Prepare a conceptual plan in AutoCAD. In addition to preparing a conceptual plan showing the proposed improvements, we will also prepare a conceptual plan showing the potential re-alignment that could be made to 5th Street in the vicinity of Dayton Avenue to avoid the need for a retaining wall on the south side of the street in this area. 5. Attend and facilitate a design charrette meeting with City staff to review the conceptual plan and alternate 5th Street alignment in order to identify any desired changes and to determine the preferred layout of proposed improvements. 6. Prepare a preliminary layout in AutoCAD of all proposed improvements, (i.e. sidewalk, curb and gutter, storm sewer infrastructure, sidewalk curb ramps, driveway entrances, retaining wall(s), etc). 7. Complete hydrology calculations to determine the drainage implications of the additional runoff generated from the proposed improvements to the existing storm sewer system. Determine if the existing system can accommodate the new flow. It's assumed that the city will be able to provide us with flow data within the existing system to help us make this determination. For the purposes of this scope of work, it's assumed that we will be able to connect new storm infrastructure to the existing system. If it is found that this is not possible due to capacity issues, we will adjust this scope of work and review with the City prior to completing the required design changes. 8. Prepare exhibit drawings showing the preliminary layout of proposed improvements for use at the public meeting. Exhibits will be plotted full- sized (likely 24" x 36") in color. 9. Attend public meeting to answer the public's questions regarding the project. It's assumed that only one public meeting will be held. 10. Visit directly with home, apartment complex, and church owners whose accesses off of 5th Street will be affected by the project. Explain the proposed driveway improvements and approximate time frame for when construction may take place. Take note of any specific concerns, and convey this information to City staff. It's assumed that one site visit will be necessary to complete this work. Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 3 of 13 I • • 11. Prepare finish grade profiles at centerline of street and at flowline of proposed curbs. 12. Since no traffic generation will be affected by the project, it is assumed no traffic study will be needed. 13. Prepare 30% plan sheets. The 30% plans will consist of 2 plan and profile sheets at a scale of 1"=30'. The sheets will not include any specific construction notes, but will include labels to identify proposed features, dimensions, and typical road section details. 14. Prepare 30% plans probable cost estimate. 15. Submit 30% plans to the City for review. v. 90% Plan Preparation to include: 1. Address City 30% plan review comments. 2. Immediately following receipt of 30% comments, prepare a design report that outlines the project's design criteria and identifying any items that will be atypical (e.g., where ADA guideline exceptions must be utilized due to non-conforming adjoining street slopes). This way there is an official record documenting the decisions undertaken in design of the proposed improvements. This will be submitted to the City for review and approval as the following design will be based upon it. 3. Contact wet and dry utility providers which have improvements along the alignment. Meet with providers to review the plans and to discuss any changes that they will be making to their systems that would be helpful to know about for our design. Notify the city of any design changes that may need to be made to accommodate future changes to existing utilities. 4. Incorporate any utility provider comments of the 30% plans and layout. 5. Finalize storm infrastructure plans, and prepare profile(s) for new storm sewer. Work does not include assessment of existing stormwater systems and assumes the new stormwater improvements will connect to the existing system. 6. Prepare preliminary plan sheets; 15 total sheets are expected as described below. All plans sheets will be plotted on 22"x34" sized sheets. a. Cover Sheet and General Notes (2 sheets) - We intend to use WSDOT and City standard specifications for all engineering components and will note this on the general notes plan sheet. No specific Forsgren Associates specifications are proposed for this project. b. CGS Plan and Profile (2 sheets) — In addition to showing the plan and profile (P&P) designs for CGS, these sheets will also include the P&P designs for storm sewer infrastructure. Note: The 90% plan sheets will include all construction notes. c. ADA Grading Details (6 sheets) - Grading plan details for sidewalk curb ramps and driveway aprons will be prepared at a scale of 1"=10'. These details will include spot elevations, slopes, dimensions, and general notes regarding ADA requirements, (maximum cross and longitudinal slopes, detectable warning requirements, etc). d. SWPPP (Stormwater Pollution Protection Plan) (2 plan sheets). Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 4 of 13 S • e S e. Standard Detail Sheets (3 sheets) - These sheets will include pertinent City and WSDOT details, erosion control details, and standard street cross-section details. It is assumed no retaining walls will be needed. 7. Complete internal reviews of final plan set. 8. Prepare 90% probable cost estimate. Based upon the outcome of this estimate, discuss with City if phasing will be needed and how the phasing can best be presented on the plan set. All the components of the project can be built but with discrete segments so a decision can be made in regard to how much will be constructed initially. 9. Submit 90% plans to the City and utility agencies for review vi. 100% Plan Preparation to include: 1. Address City and utility agencies 90% plan review comments. 2. Address any minor corrections that may need addressing. 3. Submit plans and design report to the City for final reviews, and address any City review comments. 4. Prepare final probable cost estimate. 5. Assist the City with crafting the bidding advertisement. Contact contractors we are familiar with to develop interest in the project. 6. Attend pre-bid meeting to walk the project with contractors and to answer their questions. 7. Civil specifications will be per WSDOT and City standard specifications and will be so called out on the plans. 8. Construction services are not included but can be added by amendment to this contract. f. General Requirements: i. Sidewalk slopes and ramps will be per ADA requirements according to: "2010 ADA Standards for Accessible Design, Title II" (which is a compilation of 28 CFR Part 35.151 and 2004 ADAAG) and Uniform Federal Accessibility Standards (UFAS). 4. Term of Contract. The effective date of this contract begins upon execution. This contract expires on April 30, 2017. The City may terminate this Contract without cause upon written notice. Work in progress will be paid, on a prorated basis to the date ordered to stop. If Contractor terminates this contract without any breach of the contract by the City, Contractor will pay the City $3,000.00 as liquidated damages. 5. Compensation. a. Total Compensation. The City shall pay $66,890 for performing the work set forth in paragraph 3. b. Disputed work: If the City believes in good faith that some portion of work has not been completed satisfactorily; the City may request that Consultant correct the work before the City pays for such work. In such event, the City must reasonably explain to Consultant its concern over the work and the remedy that the City Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 5 of 13 • expects from Consultant. The City may withhold from any payment otherwise due an amount that the City in good faith is under dispute, or if the Consultant does not provide a sufficient remedy, the City may retain the amount equal to the cost to the City for otherwise correcting or remedying the work not properly completed. c. Method of Payment. Consultant shall submit a monthly invoice for compensation. The monthly invoice shall contain a detailed description of the work performed during the month, the number of hours spent performing such work, and any reimbursable costs and expenses incurred in connection with such work. d. Invoices. Consultant shall submit invoices to the following address: The City of East Wenatchee 271 Ninth St. NE East Wenatchee, WA 98801 Attention: Teresa Allen 6. Representations. Consultant represents and warrants that he/she/it has the requisite training, skill and experience necessary to provide work and is appropriately accredited and licensed by all applicable agencies and governmental entities. 7. Independent Contractor. The parties intend and understand that Consultant shall be an III independent contractor. The parties further intend and understand that the City shall be neither liable for, nor obligated to pay: sick leave, vacation pay, social security or other tax that may arise as an incident of employment, or any other benefit of employment. Consultant shall pay all income and other taxes as due. Any industrial or other insurance purchased for the benefit of the Consultant shall not convert this Contract to any type of employment contract. The Parties recognize that Consultant may or will be performing professional work during the term for other parties and that the City is not the exclusive user of the work that Consultant will provide. 8. Property and Confidential Information. Consultant shall not, without the prior written consent of the City, disclose to third parties information that is not otherwise subject to public disclosure unless: a. The information is known to Consultant prior to receiving the same directly or indirectly in connection with the work; b. The information is in the public domain at the time of disclosure by Consultant; or c. The information is received by Consultant from a third party who does not have • an obligation to keep the same confidential. Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 6 of 13 • • • 9. Indemnification. Consultant releases and shall indemnify and hold harmless the City, its elected officials, officers, employees, agents and volunteers for any and all claims, demands, losses, negligent acts or omissions, and liabilities (including costs and all attorney's fees) to or by any and all persons and entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Contract to the extent caused by the negligent acts, errors or omissions of Consultant, its partners, shareholders, agents, employees, or by the Consultant's breach of this Contract. To the maximum extent permitted by applicable law, this shall apply. However, this shall not require Consultant to indemnify the City against any liability for damages arising out of bodily injury or property damages caused by or resulting from negligence of the City. the City shall protect, defend and indemnify and save harmless the Consultant, its representatives and other employees all costs, claims, judgments or awards of damages arising out of the negligent acts or omissions of the City, its officers or employees. Further, in the case of concurrent negligence of Consultant on the one hand and the City on the other hand, each party shall be required to indemnify the other only to the extent of the negligence of the party. Consultant releases and shall defend, indemnify and hold harmless the City from and against all claims, cost, liabilities, damages, expenses (including but not limited to reasonable attorney fees) and royalties based upon any actual or alleged infringement or misappropriate of any patent, copyright, trade secret, trademark, or other intellectual property right by any work. Further, if any work infringes or misappropriates any patent, copyright, trade secret, trademark or other intellectual property right, Consultant shall either (a) procure for the City the right to use such work; or (b) modify work so that it no longer infringes or misappropriates any such right. 10. Work Product. All work product, including records, files, documents, plans, computer disks, magnetic media or material which may be produced or modified by Consultant while performing work shall belong to the City. At the termination of this Contract, Consultant shall deliver copies of files containing the written record of Consultant's work. Until at least 12 months following final payment, Consultant shall provide the City prompt access to (and the City shall have the right to examine, audit and copy) all of Consultant's books, documents, papers and records related to the work. 11. Evaluation and Monitoring. Consultant shall control and direct the performance of the work of Consultant pursuant to this Contract, subject to oversight by the City. The Mayor, or his designee, will oversee Consultant's work. The City reserves the right to inspect, review and approve the work of Consultant to assure that it has been completed as specified, before payment. Consultant shall cooperate with and freely participate in any monitoring or evaluation activities conducted by the City that are pertinent to the intent of this Agreement. 12. Insurance. Consultant shall provide Professional Errors and Omissions Liability insurance which shall provide coverage for any negligent professional acts, errors or omissions for which Consultant is legally responsible, with limits of not less than $1,000,000.00 each occurrence. Consultantshall furnish a certificate of insurance to the CITY at the time of execution of this agreement. Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 7 of 13 • • 13. Non -Discrimination. During the performance of this contract, Consultant, for itself, its assigns and successors in interest agree as follows: a. Compliance with Regulations. Consultant shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the United States Department of Transportation ("USDOT"), Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time. b. Nondiscrimination. With regard to the work performed by Consultant, Consultant shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations. c. Information and Reports. Consultant shall provide all information reports required by the Regulations or directives issued pursuant thereto, and shall permit access to his books, records, counts, or other sources of information and its facilities as may be determined by the contracting agency or the appropriate Federal agency to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish this information, Consultant shall so certify to WSDOT or the USDOT as appropriate, and shall set forth what efforts were made to obtain the information. d. Sanctions for noncompliance. In the event of the Consultant's noncompliance with the nondiscrimination provisions of this contract, the contracting agencies shall impose such contract sanctions as it or the USDOT may determine to be appropriate, including, but not limited to: i. Withholding of payments to Consultant under the contract until Consultant complies, and/or; ii. Cancellation, termination, or suspension of contract, in whole or in part. 14. General Provisions. a. Full Agreement. This Contract and all attachments form all of the covenants, promises, agreements and conditions, between the parties. All attachments and addendum are incorporated herein by this reference, and shall be a part of this contract instrument. In the event of discrepancy between the documents, addendum and attachments shall prevail over the Contract. This entire contract including all attachments specifies the working relationship between the City and Consultant and specific obligations of both parties. Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 8 of 13 • 1110 b. Full Force and Effect. If any provision of this Contract is declared invalid, the remaining provisions shall remain in full force and effect. c. Survivability. The obligation of Consultant under all provisions of this Agreement, which may reasonably be interpreted or construed as surviving the completion, termination, or cancellation of this Contract, shall survive the completion, termination, or cancellation of this Contract. d. Executory Contract. This Contract will be considered valid once signed by both parties. e. No Waiver. If the City fails to or delays in declaring a breach or default, the City does not waive its right to declare a breach or default. If the City fails to declare one breach or default, it is not waiving its right to declare another breach or default. f. Authority. Each individual executing this Contract on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Contract on behalf of Consultant or the City. g. Performance. Time is of the essence of this Contract in each and all of its provisions in which performance is a factor. h. Remedies Cumulative. Any remedies provided for under the terms of this Contract are not intended to be exclusive, but shall be cumulative with all other remedies available at the City at law or in equity. i. Titles. The titles to the paragraphs of this Contract are solely for the convenience of the parties and are not an aid in the interpretation of the instrument. Contractor Obligation. Except as otherwise specifically provided in this Agreement, Consultant shall furnish all that may be required to provide the scope of work as described in the contract and incorporated documents, including any personnel, labor and supervision, technical, professional and other work, equipment and supplies. Details of the any supplies, equipment, or installation or same, that are necessary to carry out the intent of this Contract, but that are not expressly stated, shall be performed or furnished by Consultant as part of the Contract, without any increase in the compensation otherwise payable under this Contract. k. Binding Effect. The provisions, covenants, and conditions in this Contract apply to bind the parties, their legal heirs, representatives, successors, and assigns 1. No Gifts and Gratuities. Consultant may not offer, nor may City employees accept gifts, gratuities, loans, trips, favors, special discounts, work, or anything of economic value in conjunction with the City business practices. Consultant and Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 9 of 13 • • • • • the City employees must strictly adhere to the statutes and ordinances for ethics in contracting and purchasing, including the City Ethics Code, RCW 42.23 (Code of Ethics for Municipal Officers) and RCW 42.52 (Ethics in Public Service). This is applicable to any business practice, whether a contract condition, bid practice, or at any activity related to the City business. m. Conflict of Interest. Consultant represents that he does not have a business interest or close family relationship with any City officer or employee who was, is, or will be involved in the Consultant selection, negotiation, drafting, signing, administration or evaluation of the Consultant's performance. In addition, Consultant acknowledges that he will adhere to the City's policies regarding conflict of interest, the City Ethics Code, and the RCW as named previous. n. Compliance with Laws. Consultant, at his/her/its sole cost and expense, shall perform and comply with all applicable laws of the United States and the State of Washington; and all applicable laws, ordinances, rules, regulations, orders, and other requirements, in effect, of any governmental entity (including but not limited to such requirements as may be imposed upon the City and applicable to the Contract). Consultant shall furnish documents as may be required to effect or evidence such compliance. o. Personal Liability. The parties agree that in no event shall any official, officer, employee, or agent of the City be in any way liable or responsible for any covenant or Contract herein contained whether express or implied, nor for any statement of representation made herein or in any connection with this Contract. 15. Modification. This Agreement constitutes the entire agreement between the parties. Except with the written consent of both parties, neither party may alter or modify this Agreement. 16. Termination of Agreement. Either party may terminate this Agreement at any time by providing written notice of such termination, specifying the effective date thereof at least thirty days prior to such date. In such event the City shall pay Consultant all amounts due for all work previously authorized and performed prior to the date of termination. In the event of termination, Consultant agrees to cooperate reasonably with any service provider thereafter retained by the City in making available information developed as the result of work previously performed by the Consultant. If no notice of termination is given, all relationships and obligations created by this Agreement, shall terminate at the conclusion of the Agreement period set out in Paragraph 3. 17. Venue. The venue for any legal dispute regarding this Agreement shall be Douglas County Superior Court. 18. Dispute Resolution. The parties mutually intend to establish procedures to facilitate the informal and inexpensive resolution of all disputes arising under this Agreement, by mutual cooperation and without resort to litigation. Accordingly, all disputes involving this transaction, Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 10 of 13 • • or between the parties hereto with respect to the subject matter hereof, shall be resolved in a final and binding manner in accordance with the following procedures. Whether or not mediation/arbitration is under way, any party may have full access to the courts to compel compliance with the provisions of this Article and to enforce or confirm an arbitration award. a. Negotiation. The parties shall first attempt to negotiate a mutually-satisfactory resolution to the dispute as follows: i. The complaining party shall notify (in the manner required in this Agreement) the other parties of the alleged dispute, controversy, claim or breach of contract (hereinafter "Dispute') by explaining in writing the nature of the Dispute, and referring to the relevant paragraphs of this Agreement upon which it bases its position regarding the Dispute. The complaining party shall also set forth in such notice a proposed solution to the Dispute; ii. The parties receiving such notice shall respond by notice individually to the complaining party within twenty (20) days of the effective date of the complaining party's notice, with an explanation of its defensive position, if any, including references to the relevant paragraphs of the Agreement and a response to the proposed solution; and iii. Within twenty days following notice of this defensive response, the parties shall meet and discuss options for resolving the Dispute; the complaining party must initiate the scheduling of this resolution meeting. In the event a party fails to cooperate in scheduling the resolution meeting, then the complaining party may elect to skip the negotiation and mediation procedures and immediately proceed with arbitration. b. Mediation. If the parties are unable to satisfactorily resolve the Dispute through such negotiation, mediation must be held within thirty days of an unsuccessful resolution meeting. The mediation will be governed by and under the then- applicable rules of JAMS/Endispute ("JAMS") in Chelan County. The complaining party must contact JAMS to schedule the mediation. The parties may agree on a mediator from the JAMS panel. If they are unable to agree, the parties shall request JAMS to provide a list of three available mediators, and each side shall strike one; the remaining individual shall serve as the mediator. In the event a party fails to cooperate in this mediation process in a timely manner, then the complaining party may elect to skip the mediation procedure and immediately proceed with arbitration. c. Binding Arbitration. If the dispute is not timely settled by mediation as set forth above, then the parties agree to submit the dispute immediately to JAMS for final and binding arbitration as follows: Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 11 of 13 • • • i. A single arbitrator shall be used. The parties may agree on an arbitrator from the JAMS panel. The complaining party may initiate arbitration by providing notice of intent to arbitrate to all parties and to JAMS: The notice must contain a description of the Dispute, the amount involved, and the remedy sought. If the parties are unable to agree on an arbitrator, the parties shall request JAMS to provide a list of three available panel members and each party may strike one; the remaining individual shall serve as the arbitrator. If the parties agree, the individual that served as the mediator may serve as the arbitrator. ii. If and when such a demand for arbitration is made by any party, the parties agree to promptly conduct the arbitration in accordance with JAMS Rules and Procedures. iii. The parties agree that arbitration must be initiated within one (1) year after the latter of (i) the occurrence of the claimed breach, or (ii) the discovery thereof by the complaining party; and that the failure to initiate dispute resolution in accordance with this Section within that one-year period shall constitute an absolute bar to the institution of any adjudicatory proceedings with respect thereto, unless the parties agree otherwise in writing to extend such period of time. iv. Provided, however, that such arbitration shall not apply so as to delay or prevent any judicial or arbitrator's injunctive or other equitable relief hereunder, which shall be effective immediately, subject to the requisite final and binding arbitration with respect thereto which shall be handled concurrently or after such relief is granted. The arbitrator shall not have the power to award exemplary or punitive damages. v. The arbitrator shall have exclusive authority to enter a decision adjudicating the Dispute, or granting other affirmative relief, including an award for damages, other affirmative relief, specific performance and injunctive relief; provided that a party may petition the court for enforcement of confirmation of any award if necessary. vi. Any decision or award entered by the arbitrator may be entered on an ex- parte basis. 19. Attorney's Fees. If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any of the provisions of this Agreement, the substantially prevailing party shall be entitled to recover reasonable attorney's fees and other costs incurred in that action, arbitration or proceeding. Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 12 of 13 • 20. Severability. If a competent court of law determines any section or portion of this Agreement to be unlawful, such determination shall not affect the remaining terms and conditions of the Agreement. 21. Non-waiver. Waiver of any default or breach of this agreement shall not be deemed to be a waiver of any other prior or subsequent default or breach and shall not be construed to be a modification of the terms of this agreement unless stated to be such through written agreement of the signatories hereto. CITY OF EAST WENTCHEE: FORSGREN ASSOCIATES, INC.: Signature: Signature: Steven C. Lacy, Mayor David McCarthy / Division Manager Date: ATTEST: Date: July 26, 2016 Federal Employee ID No.: 82-0255723 • By: • Professional Services Contract for Engineering Services for the 5th Street Sidewalk Project Page 13 of 13 ., • BACKGROUND/HISTORY: The city has received $1,232,000 in STP and STBG grants for the construction of 9th St NE intersection improvements at Valley Mall Parkway and at SR 28 (Sunset Highway). The WSDOT has agreed to contribute $225,000 toward this pro' ct. They have also requested that they be able to perform the project management for the entire roject as well. The WSDOT has prepared Agreement GCB 7443 between the city and the WSDOT to perform the project management of the project including/the design, bidding, and construction management and inspection. The project funding is provided through ihe following sources: STP Grant / $ 346,000 STBG Grant $ 886,000 WSDOT // $ 225,000 East Wenatchee / $ 198,492* Total $1,655,492 And - * The city would be resp sible for all additional costs that may occur for this project EXHIBITS: Agreement GCB Exhibit A 43 Between WSDOT and East Wenatchee RECOMMEND.' ACTION: Approve Agr ement GCB 2443 Between WSDOT and East Wenatchee for the project administratio of the 9th St NE Dual Round-About Project FINANCIAL DATA: Expenditure Required $ 0.00 Amount Budgeted $ 0.00 Appropriation Required $ 0.00 • • CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL COUNCIL AGENDA BILL # 16 -07 -07 AGENDA ITEM # 5 PRESENTER: Greg Pezoldt AGENDA DATE: July 26, 2016 POSITION: City Engineer DEPARTMENT: Public Works TITLE: 9th St NE Dual Round-Abouts Agreement- City of East Wenatchee and WSDOT Page 1 of 2 • ACTION TAKEN: Motion Made By: Second By: Councilmember Raab Councilmember Buckner Councilmember Detering Councilmember Sterk Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Mayor Lacy (in case of tie) • • Page 2 of 2 • • AGREEMENT GCB 2443 Between Washington State Department of Transportation And the City of East Wenatchee This Agreement is made and entered into between the STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION (STATE) and the City of East Wenatchee, a municipal corporation at 271 9 th Street, East Wenatchee, WA 98802, hereinafter called the "AGENCY", collectively referred to as the "Parties" and individually, the "Party". WHEREAS, the AGENCY proposes to construct two roundabouts along 9 th Street, one on SR28, a state-owned limited access highway, and one on Valley Mall Parkway, a city-owned street. This project is titled "9 th Street dual Roundabouts," herein the "Project," and WHEREAS, the AGENCY requested and the STATE has agreed to perform the design, advertise, award and administer the construction of the Project, and WHEREAS, the AGENCY has received federal funding for the Project, and since SR 28 will benefit from the Project, the STATE has agreed to contribute funding for the Project, and WHEREAS, the AGENCY is obligated for the total cost of the Project described herein, except for the identified STATE funding, NOW, THEREFORE, pursuant to RCW 47.28.140 and RCW 47.08.070, the above recitals which are incorporated herein as if fully set forth below, and in consideration of the terms, conditions, and performances contained herein, and the attached Exhibits A and B which are incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: 1. PLANS, SPECIFICATIONS, AND COST ESTIMATES 1.1 The STATE, on behalf of the AGENCY, agrees to design the Project, advertise it for bids, award the construction contract and administer the construction of the Project, all at the AGENCY's sole cost and expense, except for the STATE's funding contribution as provided herein. Exhibit A is the Cost Estimate that includes a Cash Flow Table, showing how funding is to be expended, and Exhibit B, a diagram of the Project. 1.2 The STATE will develop the plans, specifications and estimates (PS&E) to produce an advertisement (Ad) ready PS&E for the Project. The STATE will document STATE- performed engineering design work. The STATE shall provide up to two intermediate review sets of the PS&E to the AGENCY at mutually agreeable milestones. • •1.3 The STATE will provide the AGENCY with one (1) reproducible copy of the Ad ready PS&E for the Project a minimum of thirty (30) working days prior to the proposed Ad date. The AGENCY will have fifteen (15) working days to review the Ad ready PS&E for the Project, resolve any concerns, and provide the STATE with written approval, conditional approval, or rejection of the Ad ready PS&E for the Project. In the event the Ad ready PS&E is conditionally approved or rejected, the AGENCY shall include the reasons for conditional approval or rejection. The AGENCY may request an extension of time in writing, provided that the STATE receives the written request not later than fifteen (15) working days after the AGENCY has received the Ad ready PS&E. The STATE shall provide a written response, indicating the number of working days extended, if any. 1.4 If the STATE does not receive the AGENCY's written approval, conditional approval or rejection of the Ad ready PS&E within fifteen (15) working days and any approved extension of time pursuant to Section 1.3, or if the STATE cannot accept the AGENCY's condition(s) of approval„ the STATE may, at its sole discretion, cancel the Project. The AGENCY agrees to reimburse the STATE for the actual direct and related indirect costs incurred by the STATE associated with the Project design and development of the Project PS&E. This Agreement shall terminate upon the STATE's receipt of all reimbursement payments in accordance with Section 6. 2. BID, AWARD, AND COST ADJUSTMENTS • 2.1 The STATE will advertise the Project for bids. The STATE will be the AGENCY's representative during the Ad and Project contract award period. When requested by the STATE, the AGENCY shall timely assist the STATE in answering bid questions and resolving any design issues that may arise. All comments and clarifications must go through the STATE. The STATE shall provide the AGENCY with written notification of the bid price for the Project. The AGENCY shall have five (5) working days from the date of written notification to provide the STATE written approval of the bid price for the Project, or request that Project be cancelled. The AGENCY may request an extension of time in writing, provided that the STATE receives the written request not later than five (5) working days after the AGENCY has received the written notification. The STATE shall provide a written response indicating the number of working days extended, if any. The AGENCY, should it cancel the Project, agrees to reimburse the STATE for the actual direct and related indirect costs incurred by the STATE associated with the Project design, development of the PS&E, and Project advertisement. This Agreement shall terminate upon the STATE's receipt of all reimbursement payments in accordance with Section 6. 2.2 • Page 2 of 9 •2.3 The AGENCY acknowledges that if it fails to provide the STATE with written approval of the bid price for the Project within five (5) working days and any approved extension of time pursuant to Section 2.2, the STATE shall cancel the Project. The AGENCY agrees to reimburse the STATE for its actual direct and related indirect costs incurred by the STATE associated with the Project design, development of the PS&E, and Project advertisement. Further, the AGENCY agrees that it is required to and shall reimburse the Federal Highway Administration for all federal funds associated with and expended on the Project. This Agreement shall terminate upon the STATE's receipt of all reimbursement payments in accordance with Section 6. 3. CONSTRUCTION 3.1 The STATE will be the AGENCY's representative during construction and will act as owner in the administration of the contract for the Project. The STATE will designate a STATE Project Engineer to provide all services and tools, including but not limited to construction administration, inspection, materials testing, and representation, necessary to administer and manage the contract to ensure that the Project is constructed in accordance with the contract. 3.2 The AGENCY may consult with and inquire of the STATE Project Engineer, attend all meetings, and have access to all documentation concerning the Project. The AGENCY shall not provide direction, directly or indirectly, to the STATE's contractor. All formal contacts between the AGENCY and the contractor shall be through the STATE's representative. 3.3 When it becomes known that quantities for a unit bid item will exceed plan quantity for the Project by ten (10) percent or result in a cost increase for the Project exceeding the total amount by the percentage listed under Section 6, the STATE shall consult with the AGENCY on possible courses of action within three (3) working days in accordance with Section 4. 3.4 The AGENCY may inspect the Project. Any costs for such inspection shall be borne solely by the AGENCY. All contact between said inspector and the contractor shall be only through the STATE's inspector or the STATE's representative. 3.5 The STATE will prepare the final construction documentation in general conformance with the STATE's Construction Manual. The STATE will maintain one set of plans as the official "as-built" set, then make notations in red ink of all plan revisions typically recorded per standard STATE practices, as directed by the STATE's Construction Manual. Once the AGENCY has accepted the Project per Section 5, the STATE will provide one reproducible set of as-built plans to Local AGENCY within one hundred twenty (120) calendar days. • • Page 3 of 9 4. CONTRACT CHANGES 4.1 Changes to the Project contract will be documented by change order in accordance with the Washington Standard Specifications for Road Bridge and Municipal Construction, and its amendments thereto (Standard Specifications). The STATE shall process change orders for all changes affecting the Project in the manner set forth in subsection 1-2.40 (3), Approval of Changes/Checklist, STATE Construction Manual, current edition. 4.2 Required changes involve such changes in quantities or alterations to the Project as are necessary to satisfactorily complete the Project. All other changes affecting the Project shall be considered elective changes. 4.3 The AGENCY authorizes the STATE to initiate all required changes affecting the Project and to negotiate, document and execute the associated change orders. The AGENCY agrees to pay for the increases in cost, if any, for the required changes affecting the Project in accordance with Section 6. 4.4 The STATE will advise the AGENCY of any proposed required changes affecting the Project as soon as possible and provide it with an opportunity, if time permits, to review the change before implementation. The STATE will determine the length of the review time based upon the need to expedite the change to avoid delay to the contractor. The AGENCY may request additions to the Project through the STATE in writing. The STATE will implement the requested changes as elective changes, provided that a change does not negatively impact the STATE's transportation system and complies with the Standard Specifications, Project permits, state and/or federal law, applicable rules and/or regulations, and/or STATE design policies, and does not unreasonably delay critically scheduled Project contract activities. 4.6 All elective changes to the Project shall be approved in writing by the AGENCY before the STATE directs the contractor to implement the changes, even if an executed change order is not required by the Project contract. The AGENCY agrees to pay for the increases in cost, if any, for such elective changes in accordance with Section 6. 4.7 The STATE will make available to the AGENCY all change order documentation related to the Work. 4.8 In the event it is determined that the AGENCY does not have sufficient funds to complete the Project, the STATE and the AGENCY shall negotiate to determine the future of the Project. If it is determined that the Project cannot proceed, the Project shall be brought to a level that is safe for public use and the STATE will terminate the remainder of the Project contract. In the event the Project is terminated, Section 5 shall apply for that portion of the Project completed up to the time of termination. The AGENCY agrees to pay all costs associated with termination, including contractor claims, in accordance with Section 6. • Page 4 of 9 5. ACCEPTANCE 5.1 Prior to Project acceptance, the STATE and AGENCY will perform a joint final inspection. The AGENCY agrees, upon satisfactory completion of the Project and receipt of a Notice of Physical Completion of the Project, as determined by the STATE, to deliver a letter of acceptance to the STATE which shall include a release of the STATE from all future claims or demands of any nature resulting from the design and construction of the Project and STATE administration thereof, outside STATE right of way, subject to any contractor claims (Section 8) caused by the negligent acts or omissions of the STATE in administering the Project. 5.2 If a letter of acceptance is not received by the STATE within ninety (90) calendar days following delivery of a Notice of Physical Completion of the Project to the AGENCY, the Project and STATE administration thereof shall be considered accepted by the AGENCY, and the STATE shall be released from all future claims and demands of any nature resulting from the design and construction of the Project and the STATE's administration thereof, outside STATE right of way, subject to any contractor claims (Section 8) caused by the negligent acts or omissions of the STATE in administering the Project. 5.3 The AGENCY may withhold its acceptance of the Project by submitting written notification to the STATE within ten (10) calendar days following delivery of a Notice of • Physical Completion of Calendar the Project. This notification shall include the reason(s) for withholding acceptance. 6. PAYMENT 6.1 The AGENCY, in consideration of the faithful performance of the Project work performed by the STATE and its contractor, agrees to reimburse the STATE for the actual direct and related indirect costs of the Project, as estimated in Exhibit A and as further provided on the Cash Flow Table in Exhibit A. 6.2 Funding for the Project will be expended in the order as follows: 6.2.1 The first phase of Project funding expenditures will be from the AGENCY's federal grant which includes 86.5% federal funds and 13.5% City matching funds, totaling One Million, Four Hundred and Twenty Four Thousand and Two Hundred and Seventy Seven Dollars ($1,424,277.00). 6.2.2 Once the funds identified in Section 6.2.1 are expended, the second phase of funding will be the STATE's contribution in the amount of Two Hundred and Twenty Five Thousand Dollars ($225,000.00). 6.2.3 Once the funds identified in Section 6.2.2 are expended, the third and final phase of funding for which the AGENCY is responsible is Six Thousand Two Hundred • and Fifteen Dollars ($6,215.00). Page 5 of 9 • 6.2.4 The AGENCY agrees that all remaining actual direct and related indirect costs associated with the Project are the responsibility of the AGENCY. The STATE shall not be responsible for any funding contribution other than what is provided under Section 6.2.2. 6.3 The STATE shall provide detailed invoices to the AGENCY for the Project work performed by the STATE and its contractor, or for costs incurred as provided in Sections 1.5, 2.2, 2.3, 4.8, or 8.1.4, and the AGENCY agrees to make payment within thirty (30) calendar days from receipt of invoice. Invoices will include an overhead fee of approximately ten percent (10%). A payment will not constitute agreement as to the appropriateness of any item. At the time of the final invoice, the Parties will resolve any discrepancies. 6.4 The AGENCY agrees that if it does not make payment within ninety (90) calendar days after receipt of an invoice, the STATE may deduct and expend any monies to which the AGENCY is entitled to receive from the Motor Vehicle Fund. 6.5 Increase in Cost: In the event unforeseen conditions require an increase in the cost of the Project above the cost estimate (including sales tax, engineering, and contingencies) by more than twenty five percent (25%), the Parties agree to modify this Agreement by executing a written amendment to address the increase pursuant to Section 10.1, or implement Section 4.8. • 7. RIGHT OF ENTRY 7.1 The AGENCY hereby grants to the STATE and its authorized agents, contractors, subcontractors, and employees, a right of entry upon all land in which the AGENCY has an interest for the purpose of constructing the Project. 8. CLAIMS 8.1 Claims for Additional Payment 8.1.1 In the event the contractor makes claims for additional payment associated with the Project, the STATE will immediately notify the AGENCY of such claims. Such claims shall be made in the manner and form as provided for in the Standard Specifications. 8.1.2 The AGENCY shall not be obligated to pay such claims or their cost of defense to the extent that the claims are caused by the negligent acts or omissions of the STATE in designing or administering the Project. 8.1.3 The AGENCY shall have the right to review and comment on any settlement for claims associated with the Project. However, the STATE shall have the ultimate right to settle such claims. In the event the AGENCY does not agree with the • claim settlement as negotiated by the STATE, the AGENCY shall reserve the Page 6 of 9 • right to not financially participate in the negotiated claim settlement. If agreement cannot be reached between the AGENCY and the STATE on a claim settlement, the Parties agree to follow the dispute resolution procedure in Section 10.7. 8.1.4 If the STATE agrees, the AGENCY may defend contractor claims associated with the Project at its own cost, and in doing so, the AGENCY agrees to pay any resulting settlement, court judgment or arbitration award. The STATE will cooperate with the AGENCY in the AGENCY's defense of the claims. The AGENCY agrees to reimburse any STATE costs, including attorney's fees, incurred in providing such assistance in accordance with Section 6. 8.2 Claims for Damages: After Project acceptance, in the event of claims for damages or loss attributable to bodily injury, sickness, death, or injury to or destruction of property that occurs within the limits of the Project located on the AGENCY's right of way, the AGENCY shall defend such claims and hold harmless the STATE therefrom, and the STATE shall not be obligated to pay any claim, judgment or cost of defense. Nothing in this Section, however, shall remove from the STATE any responsibility defined by the current laws of the state of Washington or from any liability for damages caused by the STATE's own negligent acts or omissions independent of the Project work performed pursuant to this Agreement. 9. OWNERSHIP, OPERATION, AND MAINTENANCE • 9.1 Upon acceptance of the Project as provided in Section 5, the AGENCY shall be the sole owner of that portion of the Project located within the AGENCY-owned right of way, and the AGENCY shall be solely responsible for the ownership and all future operation and maintenance of the Project at its sole cost, without expense, cost, or liability to the STATE. 9.2 Upon acceptance of the Project as provided in Section 5, the STATE shall be the sole owner of that portion of the Project located within the STATE-owned right of way, and the STATE shall be solely responsible for the ownership and all future operation and maintenance of the Project at its sole cost, without expense, cost, or liability to the AGENCY. 10. GENERAL PROVISIONS 10.1 Amendment: This Agreement may be amended or modified only by the mutual agreement of the Parties. Such amendments or modifications shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 10.2 Termination: Neither the STATE nor the AGENCY may terminate this Agreement without the written concurrence of the other Party, except as otherwise provided under Sections 1.4, 2.2, and 2.3. • Page 7 of 9 • the AGENCY agrees to reimburse the STATE for the actual direct and related indirect 10.2.1 If this Agreement is terminated prior to the fulfillment of the terms stated herein, expenses and costs it has incurred for the Project up to the date of termination, as well as the costs of non-cancelable obligations. 10.2.2 Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 10.3 Independent contractor: The STATE shall be deemed an independent contractor for all purposes, and the employees of the STATE or any of its contractors, subcontractors, consultants, and the employees thereof, shall not in any manner be deemed to be employees of the AGENCY. 10.4 Indemnification: The Parties shall protect, defend, indemnify, and hold harmless each other and their employees, authorized agents, and/or contractors, while acting within the scope of their employment as such, from any and all costs, claims, judgments, and/or awards of damages (both to persons and/or property), arising out of, or in any way resulting from, each Party's obligations to be performed pursuant to the provisions of this Agreement. The Parties shall not be required to indemnify, defend, or hold harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the negligence of the other Party; provided that, if such claims, suits, or actions result from the concurrent negligence of (a) the • employees or authorized agents, or involves those actions covered by RCW 4.24.115, STATE, its employees, authorized agents, or contractors and (b) the AGENCY, its the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of each Party, its employees, authorized agents, and/or contractors. 10.5 Acceptance of Liability: The AGENCY agrees and accepts full liability for any Project work the AGENCY has provided direction to the STATE to design and/or construct outside the STATE's right of way and/or STATE's jurisdiction that does not meet STATE standards. 10.6 Survivability: Sections 10.4 and 10.5 shall survive the termination of this Agreement. 10.7 Disputes: In the event that a dispute arises under this Agreement, it shall be resolved as follows: The STATE and the AGENCY shall each appoint a member to a disputes board, these two members shall select a third board member not affiliated with either Party. The three-member board shall conduct a dispute resolution hearing that shall be informal and unrecorded. An attempt at such dispute resolution in compliance with aforesaid process shall be a prerequisite to the filing of any litigation concerning the dispute. The Parties shall equally share in the cost of the third disputes board member; however, each Party shall be responsible for its own costs and fees. 10.8 Venue: In the event that either Party deems it necessary to institute legal action or • proceedings to enforce any right or obligation under this Agreement, the Parties agree Page 8 of 9 • that any such action or proceedings shall be brought in Thurston County Superior Court. Further, the Parties agree that each will be solely responsible for payment of its own attorney's fees, witness fees, and costs. 10.9 Audits/Records: All Project records in support of all costs incurred shall be maintained by the STATE for a period of six (6) years. The AGENCY shall have full access to and right to examine said records, during normal business hours and as often as it deems necessary. Should the AGENCY require copies of any records, it agrees to pay the costs thereof. The Parties agree that the Project work performed herein is subject to audit by either or both Parties and/or their designated representatives, and/or state of Washington and/or the federal government. 10.10 Term of Agreement: Unless otherwise provided herein, the term of this Agreement shall commence as of the date this Agreement is fully executed and shall continue until the Project is accepted by the AGENCY pursuant to Section 5, or as otherwise provided herein, and all obligations for payment have been met. 10.11 Working Days: Working days for this Agreement are defined as Monday through Friday, excluding Washington State holidays per RCW 1.16.050. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the Party's date signed last below. 4111 AGENCY WASHINGTON STATE DEPARTMENT OF TRANSPORTATION By By Name Name Title Title Date Date APPROVAL AS TO FORM By: Name: Ann E. Salay Title: Senior Counsel • Date: Page 9 of 9 Cash Flow Table Federal Grant State Total FED City Phase 1 $1,232,000 $192,277 $1,424,277 Phase 2 $225,000 $225,000 Phase 3 $6,215 $6,215 Subtotal $1,232,000 $198,492 $225,CO3 $1,655,492 Overhead (1 .52%) $20,881 Total $1,232,003 $219,374 $225,000 9th Street Dual Roundabouts Estimate Unit Total OuantHy Unit Cost Extended Cost PREPARATION LS. MOBILIZATION 1 1 S 94,000 L.S. REMOVAL OF STRUCTURES AND OBSTRUCTION 1 s 1 $ 20,000 ST PLANING BITUMINOUS PAVEMENT 9200 $ 4 $ 36,800 uHAINAGE L.F. CORRUGATED POLYETHYLENE STORM SEWER PIPE 12 IN. DIAM. 550 $ 35 $ 19,250 L.F CORRUGATED POLYETHYLENE STORM SEWER PIPE 181N, DIAM. 1190 $ 45 $ 53,550 EA. CATCH BASIN TYPE 1 16 $ 1,500 24,000 BE MANHOLE 48 IN D1AM. TYPE 3 8 $ 3,000 5 24,000 EA STORMWATER TREATMENT 2 $ 50,000 $ 100,000 SURFACING/PAVING TON CRUSHED SURFACING BASE COURSE 1730 $ 25 $ 43,250 TON CRUSHED SURFACING TOP COURSE 330 $ 30 $ 9,900 TON HMA CL 112" PG 64-28 1140 $ 85 $ 96,900 TON COMMERCIAL HMA 440 $ 150 5 66,000 SY. CONCRETE ROADWAY 620 $ 200 5 124,000 GRADING C.Y. ROADWAY EXCAVATION INCL HAUL 1700 $ 15 5 25,500 CV. EMBANKMENT COMPACTION 500 $ 5 $ 2,500 EROSION CONTROL AND PLANTING DOL EROSION/WATER POLLUTION CONTROL 20000 5 1 5 20,000 L S. IRRIGATION SYSTEM 1 s 1 10,000 TON MAINTENANCE ROCK 650 $ 25 $ 16,250 GY LANDSCAPING 400 $ 25 $ 10,000 AC. SEEDING AND FERTILIZING 0.5 5 3,000 8 1,500 TRAFFIC L.F. CEMENT CONC. TRAFFIC CURB AND GUTTER 1900 $ 20 $ 38,000 L F ROUNDABOUT TRUCK APRON CEMENT CONC. CURB 8) GUTTER 510 5 30 $ 15,300 L.F. ROUNDABOUT CEMENT CONCRETE CURB AND GUTTER 2460 $ 20 $ 49,200 L.F. ROUNDABOUT CENTRAL ISLAND CEMENT CONCRETE CURB 350 5 50 $ 17,500 SF PLASTIC CROSSWALK LINE 544 15 $ 8,160 EA. PLASTIC ACCESS PARKING SPACE SYMBOL 2 $ 1,000 $ 2,000 L F PAINT LINE 7280 $ 1 $ 7,280 L.F. PAINTED WIDE LANE LJNE 399 $ 2 5 798 EA PLASTIC TRAFFIC ARROW 23 $ 250 5 5,750 L.S. ILLUMINATION SYSTEM I $ 1 5 45,000 L.S. PROJECT TEMPORARY TRAFFIC CONTROL 1 1 $ 96,000 L.S. PERMANENT SIGNING 1 § 1 $ 15,000 LS. PEDESTRIAN CROSSING SYSTEM 1 $ 1 $ 20,000 OTHER ITEMS EA. CEMENT CONC. CURB RAMP 10 5 1,500 $ 15,000 SY. CEMENT CONC SIDEWALK 740 5 40 29,600 SY. CEMENT CONC. DRIVEWAY ENTRANCE TYPE 3 130 5 45 $ 5,850 S.F. SEGMENTAL BLOCK WALL 230 5 35 $ 8,050 EA. UTILITY ADJUSTMENTS 36 $ 300 $ 10,800 L.S ROADWAY SURVEYING 1 $ 1 5 16,000 L S SHORING OR EXTRA EXCAVATION CLASS B 1 $ 1 $ 5.000 DOL UNKNOWN UTILITY REPAIR 25000 $ 1 $ 25,000 DOL ROADSIDE CLEANUP 10000 $ 1 $ 10,000 Construction Total ColdIngendes (5%) Engineering (25%) Profact Total $ 1,242,688.00 $ 62,134.40 $ 310,672.00 U 40,000G0 3 1,666,494.40 GCB 2443 EXHIBIT A ,S u brfivid by: -rim 6cief-our • Wenatchee Chamber of Commerce Committee: Board of Directors Board Meeting Meeting Date: June 21, 2016 Location: Cashmere Valley Bank PRESENT: Bob Siderius Chris Goetz, Vice President Dan Sutton Greg Oakes, Secretary/Treasurer Laura Mounter Mike Wade Pat Armstrong Rory Turner, President Steve Sandman Stuart Freed Sarah Bumps Shiloh Schauer — staff Jerrilea Crawford — staff DRAFT Jeffers, Danielson, Sonn & Aylward Linder & Goetz The Cottage Inn Cashmere Valley Bank Laura Mounter Real Estate Columbia Fruit Packers Town Ford Lincoln Commercial Real Estate Services Frontier NW Communications Confluence Health Davis Furniture Wenatchee Valley Chamber of Commerce Wenatchee Valley Chamber of Commerce • ABSENT: Debbie Gallaher, Past President Chelan County PUD Jeff Lang Eagle Group GUESTS: Mark Spurgeon Port of Douglas County Josh Jorgenson Mission Ridge Tim Detering City of East Wenatchee Rory called the meeting to order at 6:34 am. Greg and Shiloh reviewed the financials which reflected an adjustment in the 2016 adopted budget from last month's presentation. The budget in QuickBooks, which Greg was using, did not include $7,500 of revenue from the Port of Douglas County and an additional $5,000 in projected dues revenue. The Board did not adopt a negative budget, however it appeared that way in QuickBooks without these corrections. MOTION: Stuart moved to approve the Consent Agenda, Minutes, Financials, and Executive Director Report. Steve seconded. • UNANIMOUSLY APPROVED 'Page Shiloh shared a concern with logo infringement by a local business. The business in question, Martinez Insurance, recently inquired about joining the Chamber. Members of this business were formerly Chamber members as Matt McColm, Insurance Agent — Farmers Insurance and dropped their membership due to a disagreement on a Chamber program on the topic of medical insurance regulations. Prior to the Board meeting Shiloh consulted with Bob Siderius at the direction of the Exeuctive Committee on this matter. Bob shared that Arnett Muldrow, designers of the Chamber's logos, has given exclusive rights to the Wenatchee Valley Chamber of Commerce for their use. However, the Chamber has not registered the logos but has used the logos since 2013. To protect the Chamber's exclusive rights to the logo, and community brand, Bob suggested the WVCC Board consider sending a cease and desist letter. MOTION: Stuart moved to send a cease and desist letter to Martinez Insurance to stop using their logo and to withhold membership to them pending their response and to legally protect the Chamber logo by having it registered. Greg seconded. UNANIMOUSLY APPROVED Office Lease Update: Kerry Lease and Associates has not provided the Chamber with a current lease as requested. KLA is currently in negotiations on selling the Savings and Loan building. Shiloh provided 3 funding scenarios for moving the Chamber to the Dore building. Board and staff members have talked with community stakeholders including LTAC, hoteliers, key tourist attractions, and community leaders on their feedback of the Chamber and Visitor Center moving. All have been supportive. Some businesses have offered remodel product at cost to support the project. Shiloh also shared a projected timeline and renderings of the proposed space. MOTION: Bob moved to support the relocation of the Wenatchee Valley Chamber of Commerce to 135 N. Wenatchee Avenue in the Dore Building. Sarah seconded. UNANIMOUSLY APPROVED, RORY OBSTAINED Mission Ridge Ski Resort Expansion: Josh Jorgensen, Mission Ridge General Manager presented on an early phase of an expansion project at Mission Ridge to include additional parking, potential lodging, Nordic skiing, and an expanded learning hill. Meeting adjourned at 8:30 am. e Respectfully submitted, Jerrilea Crawford 2J Page ..348444.. Minutes Board of Health Chelan-Douglas Health District June 20, 2016 Ken Stanton, Douglas County Commissioner, and Board of Health Chair, called the meeting to order at 3:00 p.m. Board Members Present: Ken Stanton, Douglas County Commissioner Keith Goehner, Chelan County Commissioner Doug England, Chelan County Commissioner Steve Jenkins, Douglas County Commissioner Jill Thompson, Waterville Town Council John Sterk, East Wenatchee City Council Administrative Staff Present: Francis J. V. Collins, M.D., D.D.S., Health Officer Barry Kling, Administrator/Environmental Health Director Carol McCormick, Associate Administrator, Personal Health Services Kandis Boersema, Associate Administrator, Support and Fiscal Services 110 Connie Dorner, Administrative Associate, Board of Health Secretary Christal Eshelman, Director of Health Communications Public Present: None Consent Agenda Keith Goehner, Chelan County Commissioner, made a motion to approve the consent agenda that included the May 16, 2016 Board Meeting Minutes, May Payroll in the amount of $157,648.85, May Benefits in the amount of $56,049.94, approval of payment of 2016 Vouchers No. 2016-0214 to 2016-0253 in the amount of $30,088.40, and Consolidated Contract Amendment No. 8. Doug England, Chelan County Commissioner, seconded the motion and it carried unanimously. Program Update • Home Visiting: Carol McCormick, Associate Administrator, Personal Health Service, presented information on the need for Home Visiting services in our two-county areas. Carol explained that Home Visiting by Chelan-Douglas 1 Board of Health Meeting June 20, 2016 • Page 2 Health District is currently limited in Chelan and Douglas Counties to those children with the highest medical needs through the Children with Special Health Care Needs (CSHCN) program. Carol explained best practice home visiting programs have decades of data proving that home visiting can positively impact areas of medical and behavioral child and family health, parental employment, decreasing dependency on federal and state social services as well as decrease in crime among participants. Home Visiting programs for vulnerable families, such as single, first-time mothers, have been shown to save several dollars in public funds for every dollar expended. Additionally Carol presented information from Wenatchee School District Superintendent, Brian Flones, who is working with community partners to address what he considers a growing problem of children entering school not prepared/ready and the school system is not able to address this problem alone. • None None None None Board Discussion Public Comment New Business Unfinished Business Reports Kandis Boersema, Associate Administrator, Fiscal and Support Services, reported that through May, 42% of the year completed, the revenue was 49.6% of budget and expenses were 42.6% of budget. She noted that because the District expended more than $750,000 in Federal funds during the year 2015 a single audit is required. Per the requirements, the SAO of Wenatchee was notified and the audit was scheduled to begin on June 23 rd • Carol McCormick, Associate Administrator, Personal Health Services, shared an update on her staff's activities, and status of TB patients, since the last • • — Board of Health Meeting June 20, 2016 Page 3 board meeting. Carol noted the newsletter submitted by Stephanie Snitily, Communicable Disease program lead that outlines bat testing and state guidelines for human rabies prevention. Alma Castillo, Regional Emergency Preparedness and Response Coordinator, was unable to attend this meeting as she was attending an out of town training. The Administrator reviewed the Environmental Health division statistics. He reported that the food program numbers are up where they should be and the.septic services are comparable to last year. Christal Eshelman, Director of Health Communications, reported that the Health District is partnering with the WSU Cooperative Extension agency to bring Germ City to the Chelan and Douglas County Fairs. Germ City is a 10 foot long tunnel that has black lights inside with bright colored decorations. The goal of the exhibit is to help youth and adults evaluate how well they wash their hands and learn the importance of clean hands and health. This is especially important in light of the 2 cases of E. coli 0157 that were linked to the Chelan County Fair in 2015. Both county fairs have agreed to provide the Health District with vendor booth space at no charge. The Health District is currently looking for staff and volunteers to help staff the demonstration. Christal Eshelman explained that 25% of her time is to be used for assessment. She reported that the Health District is working with Community Choice to produce a Regional Health Assessment that will identify needs in the community and help guide policies, funding and interventions in the future for needs in this area. Other partners for this Community Health Needs Assessment (CHNA) include Hospitals, the North Central ACH, Local Health Jurisdictions, Managed Care Organizations and the North Central ESD. The first Regional Stakeholders meeting was held on June 13th at Central Washington Hospital. The Health District provided public health data and data comparisons to the previous 2013 CHNA. County level meetings will now be held to help to identify additional partners/stakeholders, additional available data sources and identify and prioritize needs in each community. She also shared that the Health District is partnering with Seattle Children's Hospital and other local organizations to hold a Safe Gun Storage Giveaway in East Wenatchee. A total of 400 gun safes and trigger locks will be provided free of charge to our community and be accompanied by a short demonstration and gun safety information. The Health District was able to bring Washington State Patrol onboard as a partner for this event and they a Board of Health Meeting June 20, 2016 • Page 4 will be donating 150 trigger locks to giveaway. The tentative date for the event is October 29th from 10:00 a.m.-1:00 p.m. at Sportsman's Warehouse in East Wenatchee. Executive Session Steve Jenkins, Douglas County Commissioner, made a motion to go into executive session for 20 minutes at 3:50 p.m., under RCW 42.30.140 (4) (a) Labor Negotiations. Doug England, Chelan County Commissioner, seconded the motion and it carried unanimously. The first union negotiation meeting is scheduled for June 23, 2016 at 1:00 p.m. Adjournment Ken Stanton, Chair, adjourned the meeting at 4:12 p.m. • Ken Stanton, Chair • • • Type of stuff security confiscates during court days. e of stuff security confiscates during court days. • Dana Barnard 410 Subject: FW: City of East Wenatchee Website report of a general concern [WARNING: SPF validation failed] From: webmastereast-wenatchee.corn [webmaster©east-wenatchee.com ] Sent: Wednesday, July 13, 2016 2:27 PM To: Teresa Allen Subject: City of East Wenatchee Website report of a general concern [WARNING: SPF validation failed] A new entry to a form/survey has been submitted Form Name: Citizen Request Form Date & Time: 07/13/2016 2:27 p.m. Response #: 76 Submitter ID: 1488 IP address: 96.46.30.14 Time to complete: 8 mm., 27 sec. Survey Details Page 1 If you have a specific request for action to be taken by the City, such as reporting a pot hole or code enforcement concern, you may submit it through our Citizen Request Form. Please complete the entire questionnaire. Please note, if the information you provide is incomplete or the City has questions about your request, we may not be able to fully investigate if we cannot contact you. Once we determine which department should receive you request, it will be entered into our tracking system. Please Note: (-) indicates required fields. 1. Contact Information Name Mary Jo Warren Phone (509) 888-3325 Email Address threebeards@nwi.net Address 1401 N Devon Ave City East Wenatchee State Washington Zip Code 98802 2. Nature of Concern Please describe your concern I don't know how or why whoever of the city council voted to reverse the fireworks ban that was just put in place banning the fireworks within the city limits. But I certainly intend to find out and do my best to see that you are replaced when your term (s) is up. I can't imagine why anyone would not find it reprehensible to allow fireworks within the city when the dangers of those fireworks are so evident. I'm really appalled that some of the council members think its ok to allow them. I cannot begin to tell you how disappointed I am in whoever voted to reverse the ban. Having that ban in place was the right thing to do and what convinced you it wasn't remains a mystery to me. I can't begin to tell you how disappointed I am in whoever voted to • • 1 allow them. Please describe a proposed solution Ban fireworks within the city limits of East Wenatchee. Thank you, City of East Wenatchee This is an automated message generated by the Vision Content Management SystemTM. Please do not reply directly to this email. • • 2 Donna Van Doren 509 19t h ST NE East Wenatchee, WA 98802 509 884 7150 RECEIVED JUL 2 0 2016 CITY OF EAST VVENATCHEE July 19, 2016 Dear Mayor and Members of the City Council of East Wenatchee, I strongly encourage a ban on all home fireworks. In the last several years we have had persons living near my home that have set off fireworks during the holidays weekends of Fourth of July and also New Year's. Including other days at will. This includes aerials, firecrackers and of course the big cannon guns. Although I suspect some of the fireworks set off are illegal anyway it does not seem to stop the families that choose to set them off. My home shakes, rattles and rolls with the cannon guns. My antique artwork rattle on my walls. I now notice cracks in my ceilings. • This may sound like a selfish reason and to some degree it may appear that way, however, is it not a reasonable right that my home should not be harmed with others actions? I believe as civil servants the request to keep our home and property safe is not unreasonable. I too enjoy a commercial fireworks display, where the professionals are in charge, property is kept safe and our homes are not a sitting target with every firework that is set off. Again, I encourage a vote to ban all fireworks unless in a commercial display. Thank you for your time in the matter. Sincerely, P1644-1V -SV Donna VanVan Doren • • 411. RECENED JUL 2 6 2.016 QTY OF EAST WENATCHEE July 24 200(66 Dear Mayor Lacey; This is in regards to the traffic on lOst n.e. It has got to the point that is not safe to walk along for kids going to school or for anyone to walk along. Its not safe to back out the driveway because of the traffic going so fast. The speed limit is 30 miles an hour an people go alot faster than that. Its not patroled • enough.We have dump trucks, dilivery trucks, garabage trucks all _r-rit useing this road because there are no stops until. The accident on Kentucky does not suprise me. You say there is no money in the budget to do 10th st but some of the lesser used streets are being done. We have lived here sense 2003 and it seems like it just gets worse. Just thought you should know. Resident of 10th st Robert Zimmerman • • North Central Waskington • The Wenatchee World Sunday, July 24, 2016 A3 EAST WENATCHEE MAN INJURED IN CRASH World photo/Don Seabrook A 27-year-old East Wenatchee man was taken to Central Washington Hospital after his pickup missed a corner and climbed a bank before rolling back to the street at the corner of North Kentucky Avenue and 10th Street in East Wenatchee at about 7 p.m. Thursday. Police Sgt. Ray Coble said Friday he did not think his injuries were life threatening. Witnesses said the truck was traveling between 60 and 70 mph in a 30-mph zone. Work starts on Brewster's $3.5 million water project BY K.C. MEHAFFEY World staff writer RPFWSTER — Work has with 30 percent of it forgiven, Ruiz said. Funds will be used first to renlace a 500.000-gallon reser- • (pected to th DOT for labouts He added, "You truly have to pay attention (when going through a roundabout) and that's the biggest reason why the accidents are reduced." When considering whether to make changes to an intersection, roundabouts are required to be included in the discussion of possible solutions, Adamson said. Chelan and Manson residents will see a round- about built in 2018 at No See-Urn Road and Highway 150. Another intersection where a roundabout could make sense is at Rock Island Drive and Highway 28. But Adamson cautioned that while it's on the DOT's radar there isn't a firm timeline for any change to the intersection. They're 5 currently scoping the inter- section, which means it's in their 20-year plan. Roundabouts aren't a blanket solution, Adamson said. For example, the DOT is going to make changes to the intersection of Highway 2/97 and Lower Sunnyslope Road. It wouldn't make sense to put a roundabout on a 5 percent grade hill in a a 60 mph zone, Adamson LA2 W&2 -617 /611j1JE. A4041, , Date: To: From: Subject: - / 'Lk& SX-e/i)-& Xcue--e-3 JO ci .E W ritiu/v j,--er4AA_, Al,k 2. 0-)-1 AIC- 1WAnKei - 44 0 4Th4flr4) 4; E. to settX1 -4--Le ac44,4,_ (P-dg - 773 n ./rnmA, sm,ct.k4:74,(,) (4.6A/u-nuo k`.4 -H F at-yrutv) ch--b6-11 RECEIVED JUL 2 6 2016 CITY OF EAST WENATCHEE 64. MEMORAND U M • North Central Waslington • The Wenatchee World Sunday, July 24, 2016 A3 xpected to ith DOT for labouts He added, "You truly have to pay attention (when going through a roundabout) and that's the biggest reason why the accidents are reduced." When considering whether to make changes to an intersection, roundabouts are required to be included in the discussion of possible solutions, Adamson said. Chelan and Manson residents will see around- about built in 2018 at No See-Um Road and Highway 150. Another intersection where a roundabout could make sense is at Rock Island Drive and Highway 28. But Adamson cautioned that while it's on the DOT's radar there isn't a firm timeline for any change to the intersection. They're :5 currently scoping the inter- section, which means it's in their 20-year plan. Roundabouts aren't a blanket solution, Adamson said. For example, the DOT is going to make changes to the intersection of Highway 2/97 and Lower Sunnyslope Road. It wouldn't make sense to put a roundabout on a 5 percent grade hill in a a 60 mph zone, Adamson EAST WENATCHEE MAN INJURED IN CRASH World photo/Don Seabrook A 27-year-old East Wenatchee man was taken to Central Washington Hospital after his pickup missed a corner and climbed a bank before rolling back to the street at the corner of North Kentucky Avenue and 10th Street in East Wenatchee at about 7 p.m. Thursday. Police Sgt. Ray Coble said Friday he did not think his injuries were life threatening. Witnesses said the truck was traveling between 60 and 70 mph in a 30-mph zone. Work starts on Brewster's $3.5 million water project BY K.C. 1V1EHAFFEY World staff writer RR VWSTFR — Work has with 30 percent of it forgiven, Ruiz said. Funds will be used first to replace a 500.000-gallon reser- -,. • City of East Wenatchee Recyclables Quarterly Report Q2 2016 Designated residential recyclable collected by Commodity: Single Stream Pounds: 343,797 Designated commercial recyclable collected by Commodity: Single Stream Pounds: 160,678 Net value of the designated residential recyclables sold. -7,859.08 — Itemized breakdown of all processing and transportation costs incurred with the delivery of the residential recyclables to their delivery point. (See Attached) • Name and Address of Contracted Collection Company; Waste Management of Greater Wenatchee 711A N. Wenatchee Ave Wenatchee, WA 98801 Name and Title of the Contracted Collection Company Contact Person; District Manager - Aaron Kelly - 509 -665 -6184 Name and location of where designated recyclables were shipped, processed and marketed; SMaRT Recycling Center 2902 S. Geiger Blvd. Spokane, WA 99224 • • • • City Of East Wenatchee Recycle Pass Back 2nd Quarter 2016 Month Total Haul Fee Per Load Number of Loads Hauled Per Month Total Haul Fee Per Load x Number of Loads Hauled = Haul Fees Per Month Avg. Tons Per Load Total Tons Per Month Commodity Pass back per Ton Pass back X Total Tons Per Month Pass back Minus Haul Fee and Processing Fees April $750.00 3.76 $2,819.70 14.85 55.83 $4.90 $273.57 ($2,546.13) May $750.00 3.16 $2,368.60 15.81 49.93 $4.90 $244.66 ($2,123.94) June $750.00 4.68 $3,513.10 14.12 66.14 $4.90 $324.09 ($3,189.02) Total ($7,859.08) RECEIVED Ail_ 2 6 20% C' OF EAST WENATCHEE MEMORAND Um Date: To: From: Subject: cLu;Gtee),,11 ,6t3J;t 6 (7e) Afik.A/1.01- kt.QA,L,_6-t-tu& airujouth e ; f 2 ko-21 20? sA)r kri-uvi /47 L4n:t A),c , p,a44, kJ-04 4, tiut/ S7r1/0-b 0()Ctie-3. 1 0 r ---1- Trv. 4nk1 4)‘N-711.,11 -T/Le, rekLt tL ca-Lcd Atrou-0-- Et to.sumvid, w NrYnAA /b7 '7 7 csL1Lq • Notth Central Waslington A3 The Wenatchee World Sunday, July 24, 2016 EAST WENATCHEE MAN INJURED IN CRASH xpected to ith DOT for labouts Wodd photo/Don Seabrook A 27-year-old East Wenatchee man was taken to Central Washington Hospital after his pickup missed a corner and climbed a bank before rolling back to the street at the corner of North Kentucky Avenue and 10th Street in East Wenatchee at about 7 p.m. Thursday. Police Sgt. Ray Coble said Friday he did not think his injuries were life threatening. Witnesses said the truck was traveling between 60 and 70 mph in a 30-mph zone. He added, "You truly have to pay attention (when going through a roundabout) and that's the biggest reason why 1 the accidents are reduced." When considering whether to make changes to an intersection, roundabouts are required to be included in the discussion of possible . solutions, Adamson said. Chelan and Manson residents will see a round- about built in 2018 at No See-Urn Road and Highway 150. Another intersection where a roundabout could make sense is at Rock Island Drive and Highway 28. But Adamson cautioned that while it's on the DOT's radar there isn't a firm timeline for any change to the intersection. They're 5 currently scoping the inter- section, which means it's in their 20-year plan. Roundabouts aren't a blanket solution, Adamson said. For example, the DOT is going to make changes to the intersection of Highway 2/97 and Lower Sunnyslope Road. It wouldn't make sense to put a roundabout on a 5 pe ade hill in a a 60 mph ,Adamson Work starts on Brewster% $3.5 million water project BY K.C. MEHAFFEY World staff writer r,r) VA MTV!) UTnr, c with 30 percent of it forgiven, Ruiz said. Funds will n bne d fist to nnus:iinrnreser_ RECEIVED JUL 2 6 2016 July 24 20066 CITY OF EAST WENATCHEE Dear Mayor Lacey; This is in regards to the traffic on lOst n.e. It has got to the point that is not safe to walk along for kids going to school or for anyone to walk along. Its not safe to back out the driveway because of the traffic going so fast. The speed limit is 30 miles an hour an people go alot faster than that. Its not patroled enough.We have dump trucks, dilivery trucks, garabage trucks all _r- useing this road because there are no stops until. The accident on Kentucky does not suprise me. You say there is no money in the budget to do 10th st but some of the lesser used streets are being done. We have lived here sense 2003 and it seems like it just gets worse. Just thought you should know. Resident of 10th st Robert Zimmerman /.1244506ae • North Centralligton The Wenatchee World Sunday, July 24, 2016 A3 (pected to th DOT for labouts He added, "You truly have to pay attention (when going through a roundabout) and that's the biggest reason why the accidents are reduced." When considering whether to make changes to an intersection, roundabouts are required to be included in the discussion of possible solutions, Adamson said. Chelan and Manson residents will see a round- about built in 2018 at No See-Urn Road and Highway 150. Another intersection where a roundabout could make sense is at Rock Island Drive and Highway 28. But Adamson cautioned that while it's on the DOT's radar there isn't a firm timeline for any change to the intersection. They're 5 currently scoping the inter- section, which means it's in their 20-year plan. Roundabouts aren't a blanket solution, Adamson said. For example, the DOT is going to make changes to the intersection of Highway 2/97 and Lower Sunnyslope Road. It wouldn't make sense to put undabout on a 5 perc de hill in a a 60 mph zori , damson EAST WENATCHEE MAN INJURED IN CRASH World photo/Don Seabrook A 27-year-old East Wenatchee man was taken to Central Washington Hospital after his pickup missed a corner and climbed a bank before rolling back to the street at the corner of North Kentucky Avenue and 10th Street in East Wenatchee at about 7 p.m. Thursday. Police Sgt. Ray Coble said Friday he did not think his injuries were life threatening. Witnesses said the truck was traveling between 60 and 70 mph in a 30-mph zone. Work starts on Brewster's $3.5 million water project BY K.C. MEHAFFEY World staff writer with 30 percent of it forgiven, Ruiz said. 110 Funds will be used first to Dana Barnard O rom: Dan Wheat <dwheaties@aoLcom> ent: Saturday, July 23, 2016 8:05 AM To: Steve Lacy Cc: Greg Pezoldt; George Buckner; John Sterk; Harry Raab; Wayne Barnhart; Chuck Johnson; Sandra McCourt; tdetering@east-wenatchee.com . Subject: Sunset Highway and Valley Mall Parkway roundabouts Dear Steve, Looking at your July 2016 newsletter, I question the wisdom of converting Ninth Street at Valley Mall Parkway and at Sunset Highway into roundabouts. Roundabouts can work well in relatively low-volume areas but it's been my observation over the years that they increase likelihood of accidents in high-volume areas. These are high-volume intersections. Depending on how tight they are, roundabouts can prove a real challenge for vehicles with long trailers. Seems to me the highway intersection works well enough with traffic signals and that the four-way stop at the parkway works but may be better as a traffic signal. Sincerely, Dan Wheat 905 12th St. N.E. East Wenatchee • Dana Barnard •ubject: FW: Port of Douglas Economic Leadership Roundtable - Date changed to August 5th From: Ron Cridlebaugh [mailto:ron(aportofdouglas.orq] Sent: Friday, July 15, 2016 3:26 PM To: Ron Cridlebaugh Subject: Port of Douglas Economic Leadership Roundtable - Date changed to August 5th Good afternoon, Please mark your calendar for the next Economic Leadership Roundtable Friday August 5 th from 11:45 to 1:30, and plan to join other regional leaders for an exploration and analysis of what is happening in our local economy. Please note the date has been changed from the normally scheduled day. This month Congressman Dave Reichert will be updating us in his work in Congress. Along with his many other responsibilities, Congressman Reichert is a senior member of the Ways and Means Committee and serves as the Chairman of the Subcommittee on Trade. He is also a member of the Subcommittee on Tax Policy and the Subcommittee on Human Resources. In 2010 Congressman Reichert was appointed to the President's Export Council (PEC), the nation's principle advisory committee on international trade. Lunch will be provided by the Port of Douglas County. Date: August 5 th , 11:45-1:30 •ocation: Wild Rivers, 560 Valley Mall Pkwy, East Wenatchee RSVP: Please respond by August 1 st to Esther McKivor at esther@portofdouglas.org or by phone at 509-884-4700 Ron Cridlebaugh Economic Development Manager Port of Douglas County 455 6 th Street NE, Ste. 100 East Wenatchee, WA 98802 p. 509-884-4700 I c. 509-607-1470 'email. ron@portofdouglas.org Visit our website @ www.portofdouglas.org and "like" us on Facebook! Douglas 0 • 1